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City Council Packet - 10/14/1997 I • r. CITY OF TIGARD TIGARD CITY COUNCIL BUSINESS MEETING OCTOBER 14, 1997, 6:30 PM PUBLIC NOTICE: Anyone wishing to TIGARD CITY HALF. speak on an agenda item should sign on 13126 SW HALL BLVD, the appropriate sign-up sheet(s). If no TIGARD, OREGON 97223 sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Administrator. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. i i Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 639-4171, Ext. 309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bli,ngual internrPtgre. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting date at the same phone numbers as listed above: 639-4171, x309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf). i SEE ATTACHED AGENDA ,t kid ~ j COUNCIL AGENDA - OCTOBER 14, 1997 - PAGE 1 I M 1 a j AGENDA j TIGARD CITY COUNCIL BUSINESS MEETING I OCTOBER 14, 1997 1 6:30 P.M. I • STUDY SESSION > EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. As you are aware, all discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. > ADMINISTRATIVE ITEMS • City Manager i I > AGENDA REVIEW 7:30 P.M. - 1. BUSINESS MEETING 1.1 Call to Order - City Council & Local Contract Review Board 1.2 Roll Call . 1.3 Pledge of Allegiance , 1.4 Council Communications/Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items I 7:35 P.M. - 2. PROCLAMATIONS (Mayor Nicoli) • October 1997 - Disability Employment Awareness Month • October 24, 1997 - United Nations Day = 7:40 P.M. 3. VISITOR'S AGENDA (Two Minutes or Less, Please) z COUNCIL AGENDA - OCTOBER 14, 1997 - PAGE 2 < t . 3 r. 7:50 P.M. 1 4. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request ! that an item be removed by motion for discussion and separate action. Motion to: 4.1 Approve City Council Minutes: September 4 and 9, 1997 4.2 Receive and File: Council Calendar 4.3 Local Contract Review Board: Approve Bid Agreement with Tidemark Computer Systems, Inc. for the Permit Plan Software Upgrade • Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted " on those items which do not need discussion. 4 i 7:55 P.M. ( - 5. SW NORTH DAKOTA TRAFFIC CALMING TASK FORCE RECOMMENDATIONS • Task Force Representatives 8:25 P.M. 6. CONSIDERATION OF FORMER BURLINGTON NORTHERN PROPERTY PARKING (ALSO FORMERLY KNOWN AS THE TIGARD FEED & SEED PROPERTY) ' Staff Report: City Manager 8:45 P.M. - I 7. CONSIDER POLICE DEPARTMENT EXPANSION • Staff Report: City Manager i 9:00 8. COUNCIL GOAL UPDATE: A. INITIATE PLANNING STUDIES FOR WASHINGTON SQUARE, SCHOLLS FERRY ROAD AND WALNUT ISLAND AREAS B. PROMOTE COMPLETION OF THE PLANNING PROCESS AND SUPPORT FUNDING OF IMPROVEMENTS IDENTIFIED ALONG 99W • Staff Report: Community Development Director I COUNCIL AGENDA - OCTOBER 14, 1997 - PAGE 3 y 1 h` I + i i i . 1 9:15 P.M. I 9. NON-AGENDA ITEMS f 10:00 P.M. . 10. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. As you are aware, all discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this j session. i 10:15 P.M. 11. ADJOURNMENT is \ad m\cath &ca\971014. do c - I i ~ i ~ ~ 1I I j COUNCIL AGENDA - OCTOBER 14, 1997 - PAGE 4 I i Agenda Item No. 9 _ F f_1~ Meeting 0 TIGARD CITY COUNCIL t MEETING MINUTES -OCTOBER 14, 1997 • STUDY SESSION j > Meeting was called to order at 6:30 p.m. by Council President Hunt > COUNCIL PRESENT: Mayor Jim Nicoli (arrived 6:58 p.m.), Council President Paul Hunt, Councilors Brian Moore, Bob Rohlf, and Ken Scheckla. > STAFF PRESENT: City Manager Bill Monahan; Legal Counsel Steve Crew; Legal Counsel Matt Farmer; Legal Counsel Robert Franz; Community Development Director Jim Hendryx; Asst. to the City Manager Liz Newton; Legal Counsel Tim Ramis; Public Works Director Ed Wegner; and City w Recorder Catherine Wheatley. > EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 6:30 p.m. under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. > Executive Session adjourned at 7:36 p.m. > AGENDA REVIEW f Bill Monahan, City Manager, mentioned that Chuck Woodard from the Downtown Merchants has asked for $6000 to $7500 red cinder rock to be distributed along the railroad tracks. The f funds would come from the $30,000 remaining of the allocation the Merchants Association for 1 downtown improvements. Mr. Monahan reported on an incident today that might receive media coverage. While USA crews were cleaning up some polymer tanks, there was a small fire. Five fire trucks showed up along with reporters. After receiving the School District's permission, the Fire District f conducted a drill for the Durham Elementary School on dealing with a hazardous cloud. - Mr. Monahan reported that some of the high school fields and the soccer fields at Cook Park have been closed for reconditioning. Councilor Scheckla asked for an update on the traffic light at 79th and Durham. Mr. Monahan said that he has spoken to Russ Joki of the School District about the District's contribution. Mr. Joki explained that the District had been trying to use this situation as leverage with ODOT to work on other problems; however the City would receive a check from the School District at the end of the week. i > Mayor Nicoli recessed the meeting at 7:41 p.m. CITY COUNCIL MEETING MINUTES - OCTOBER 14, 1997 - PAGE I t =Mod ;l { h d F. f 1. BUSINESS MEETING 1.1 Call to Order - City Council & Local Contract Review Board j Mayor Nicoli called the business meeting to order at 7:45 p.m. 1.4 Council Communications/Liaison Reports f Councilor Scheckla reported that they received a lot of input from the Fire Department at the Friday meeting of the Task Force on Housing. He would report in more detail after the October 30 meeting. Mayor Nicoli reported that the Washington County Coordinating Committee was told that they would not know until November or December what the future of MSTIP 3 was. They a had to wait on state and county certification to find out how much revenue would come in. Councilor Scheckla asked if any Tigard projects were included. Mayor Nicoli said that several Tigard projects were in the planning, engineering or land use phases but none had gotten to construction before all projects were stopped. 1.5 Call to Council and Staff for Non-Agenda Items: None 2. PROCLAMATIONS Mayor Nicoli noted the proclamations to declaring October 1997 as Disability Employment Awareness Month and October 24, 1997 as United Nations Day. u 3. VISITOR'S AGENDA > Tony Jones, representing the Association of Northwest Steelheaders, Tigard Chapter, read a letter thanking the Council for its support and cooperation in the September 13 clean up effort for Fanno Creek from the Main Street bridge to Hall Blvd. She described the work and expressed their appreciation for the help of Jeff Munro, Lynn Wells, and Bryan Carter from the City staff. > Darlene Wozniak, 14200 SW Fern, raised three points of concern to the Council. She mentioned the various perspectives within City government and the community and spoke to the ' importance of looking at the full picture and seeing the consequences of an action or word ? phrasing. She said that she has watched City government for several months as they discussed making changes or adding flexibility to the ordinances that staff brought to them yet the ordinances were passed unchanged. She has not heard of those suggested changes ever being 1{ made. t Ms. Wozniak expressed concern with the line of sight of the cars exiting the new McDonald's at SW 72"d and Hwy 99W. She mentioned that no traffic study was done and asked if a center lane would not have been a good idea. She spoke to the new design and evaluation team for the 3 Triangle, commenting that it appeared to be a matter of clarifying words and changing a few numbers in the original document. She said that adding another layer of confusion would not fix things. She commented that she enjoyed the Planning Commission meetings, citing the excellent questions asked. 31 CITY COUNCIL MEETING MINUTES - OCTOBER 14, 1997 - PAGE 2 G { k (f: i r 4 P ON > Kathy Godfrey, 7435 SW Hermoso Way, spoke against the McDonald's on SW 72"d and Hwy e 1 99W. She stated that the Triangle Task Force was created to develop a plan that would attract k upscale commercial vendors to the Triangle. She did not consider McDonald's to fall into that category. She noted that on July 6, 1996, McDonald's filed an application to build their restaurant yet the Task Force was never informed of that application. 1 ~ j Ms. Godfrey contended that a fast food restaurant at the main portal entry to the Triangle defeated the purpose of an upscale image. In addition, a restaurant there would negatively impact the traffic circulation at that corner to the point of creating a "traffic nightmare." She reviewed the specifics of the turning conflicts that she foresaw at that corner that could result in disaster. She distributed a map to illustrate her points. Ms. Godfrey reiterated the importance of the portals in establishing the upscale image Tigard wanted to create for the Triangle. She mentioned the Adult Video Fantasy store already located at I-5 and Hwy 99W as a look that they did not want to continue. She said that she was not opposed to a McDonald's per se, just opposed to McDonald's locating in the Triangle. Councilor Scheckla pointed out that Fantasy Video was not located in Tigard. Ms. Godfrey agreed that it was in Portland but mentioned that people perceived the Triangle as one piece of land and saw Fantasy Video as part of the Triangle. Councilor Rohlf asked how McDonald's got around the design standards. He concurred with Ms. Godfrey on the importance of the portals. Mr. Hendryx asked to investigate and evaluate what happened. He said that possibly the application came in before the adoption of the design standards. Mayor Nicoli commented that he did not remember any member of the Task Force at any time asking to see the applications coming into the City for development in the Triangle. He noted the work that the City has done to accommodate objections to the Triangle plan and design standards. He mentioned the accountability of the City to LCDC, ODOT, and Metro, and the City's efforts to work with them so that the agencies would let Tigard do what it wanted to do. He said that he did not agree with Ms. Godfrey's comments. He pointed out that Ms. Godfrey was as responsible for the final report as the City. ivis. Godfrey agreed on her responsibility for the report but pointed out that it was hard to know who was filing for applications. She mentioned the research that she and Darlene Wozniak did into the City records regarding the Triangle. She said that they found no mention of McDonald's in those records. She agreed that the Task Force could have asked for all applications for development in the Triangle. She mentioned that at the first meeting the Task Force did receive a list of prospective vendors for the Triangle, including Burgerville, Future Shock, etc., but McDonald's was not listed. Mayor Nicoli pointed out that Burgerville had been considered for location at another of the portal entries but the Task Force had not objected to a fast food restaurant. Ms. Godfrey said j that she did not think that there had been an opportunity to discuss it. Councilor Rohlf i mentioned that he did not object to a fast food restaurant itself but to the appearance of the j restaurant. Ms. Godfrey commented that changing the appearance did not resolve the traffic problem. r CITY COUNCIL MEETING MINUTES - OCTOBER 14, 1997 - PAGE 3 i 1 F 1 i R wr e y. t n Mayor Nicoll pointed out that any use in the Triangle would generate traffic. He said that he thought that the staff had done an excellent job of forcing McDonald's to locate their access at the best possible place on the site. f 1 Councilor Scheckla pointed out that Alexander's Hamburger place had been located at an entrance. He said that he saw no difference between it and McDonald's. 4. CONSENT AGENDA Councilor Hunt asked to remove Item 4.3 for discussion. Motion by Councilor Rohlf, seconded by Councilor Scheckla, to approve Consent Agenda items 4.1 and 4.2. Motion was approved by unanimous voice vote of Council present. (Mayor Nicoll, Councilors Hunt, Moore, Rohlf and Scheckla voted "yes. i 4.1 Approve City Council Minutes: September 4 and 9, 1997 4.2 Receive and File: Council Calendar 4.3 Local Contract Review Board: Approve Bid Agreement with Tidemark Computer Systems, Inc., for the Permit Plan Software Upgrade i • ITEMS REMOVED FROM THE CONSENT AGENDA J Local Contract Review Board: Approve Bid Agreement with Tidemark Computer Systems, Inc., for the Permit Plan Software Upgrade Councilor Hunt said that he could not tell from the information summary who would pay for this work: the City or the County. He said that he had understood that their agreement stipulated that the County would pick up the costs of any work that the City did for them. A j Jim Ilendr-yx, Community Development Director, explained that the portion of the computer systems that would support Washington County's urban services area would be paid for out of the funds generated either by the building, electrical, ur piuttibing cs charged for the urban services - area or through the amount budgeted for that area. Mr. Hendryx reviewed the staff procedures for determining what part of the fees went towards paying for this contract. II Councilor Hunt asked if the Council not approving this contract tonight would make any difference in the fees the City charged to the County. Mr. Hendryx said that it would not. Councilor Hunt said that it appeared that the City was paying for this contract out of the profit it was to receive from taking over the urban services for the County. Mr. Hendryx said that staff had anticipated this cost in their discussions with the County. He mentioned that they could ask for additional funds from the County at the quarterly evaluations if they found that revenue was not keeping pace with the costs of providing services. t CITY COUNCIL MEETING MINUTES - OCTOBER 14, 1997 - PAGE 4 i 7 i f L~ P. Councilor Moore asked if the City would have had to upgrade its Tidemark system even if they had not taken on the County urban services. Mr. Hendryx said yes, they would have had to upgrade 4 from their DOS system to a Windows system in order to continue to receive Tidemark support. 1 f Councilor Moore asked if the cost of the software purchase increased because the City took over the j County urban services. Mr. Hendryx said that it did, and that that was why they did the adjustment 1 to take additional funds out of the fees generated through the urban services program. He confirmed that the City would have paid for this upgrade out of its own permit fees for its own area. Mr. Hendryx mentioned that the original proposal from Tidemark was for a smaller area. If Tidemark exceeded the bid amount, then they had to request a change of work order to ask for additional funds. Councilor Rohlf pointed out that there was no estimate for doing the conversion. He said that F conversions of interface were the most "touchy/feely" part of estimates for this type of work. He commented that Tidemark was taking no risk if they had no firm estimate for the scope of work they afire--d to perform. He noted that this was not a fixed-fee agreement. Mr. Hendryx concurred. He explained that Tidemark's estimate was based on a worst-case scenario for the conversion but that they would not know what the cost would be until Tidemark did the work. Councilor Rohlf disagreed that Tidemark could not give a firm estimate of cost without actually doing the work. He expressed his disbelief of Tidemark's claim that it would have to repackage the deal if the City did not resolve the contract by the end of the week. He cited his _ experience as an employee of a software company. ~i The Council discussed the issue. Councilor Hunt spoke to getting a maximum amount that Tidemark could not exceed. Councilor Scheckla asked to postpone the decision for two weeks to allow staff time to return with better information on who was paying for this. Mr. Monahan explained that the County agreed to make the City whole for any costs exceeding revenue. Mr. Hendryx mentioned that staff did need to get this computer conversion done during the slow period of the year. Councilor Moore said that he was concerned about putting a cap on the amount expended, not where the money came from. Mayor Nicoli suggested authorizing a given amount for staff to work with. Councilor Rohlf reiterated that Tidemark should be able to do the work for the amount of money agi Ci;d Upon. if ue scvyrr of-work- chan->cd, then the City . should criYCCt to YnY nn ofc. 1'Vir. Henoryx e ' recommended that the Council grant Mr. Monahan the authority to sign the agreement, after t Tidemark has presented language to address the Council's concerns about not exceeding the stated j amount. Councilor Rohlf mentioned not exceeding the service level. i Motion by Councilor Hunt, seconded by Councilor Rohlf, to approve the bid agreement as suggested by staff with the amendment that the amount of the contract will not exceed the figure stated in the agenda bill, and in addition, that that will encompass the entire scope of e work of the project. ~I Motion was approved by unanimous voice vote of Council present. (Mayor Nicoli, Councilors i Hunt, Moore, Rohlf and Scheckla voted "yes.") 4 CITY COUNCIL MEETING MINUTES - OCTOBER 14, 1997 - PAGE 5 s g +I 5. SW NORTH DAKOTA TRAFFIC CALMING TASK FORCE RECOMMENDATIONS + Councilor Rohlf stated that he would abstain from voting tonight in order to avoid any appearance f of impropriety. ! Ed Halberg, 12630 SW Glacier Lily Circle, Summerlake Homeowners Association President, f presented the Task Force report. He said that the Task Force unanimously agreed that they did not want to see a situation similar to this one arise in the city again. This was a residential street designed for 2000 cars a day carrying 4000 cars a day - a definite problem. They recommended that in the future the Planning Commission, the planning staff, and the Council give serious consideration to the long term ramifications of how their decisions might affect a given area and the city as a whole, and to connectivity between developments and throughout the city. Mr. Halberg reviewed the five parameters set forth by the Council. Do not close the road, emergency vehicles needed access, consider the adjoining neighborhood impact, consider the impact on businesses in the area, and improve pedestrian safety. He reviewed the objectives developed by the Task Force at the first meeting. These included speed control, a neighborhood feeling, reducing the regional traffic volume, serve the neighborhood, aesthetics, make sure the solution works well for the city as well as the neighborhood, commercial traffic, and make sure it was a long term solution, not a short term fix. Mr. Halberg reviewed the process used by the Task Force to achieve their final recommendation. He explained that initially they had thought of using a full diverter to prohibit traffic from turning right off Springwood Drive onto North Dakota, traffic "pinches" to narrow down the road, and stop signs. When he presented this suggestion to the Summerlake neighborhood, they opposed the j diverter for a variety of reasons, including the ability to use North Dakota to get into downtown Tigard. Mr. Halberg explained that Summerlake was involved in this issue because of cut through traffic ! avoiding Scholls Ferry. He said that the Task Force next came up with a partial diverter at Springwood and North Dakota that would allow traffic to turn right onto North Dakota but not left onto Springwood. He presented this proposal to the 30 to 40 Summerlake residents who showed up to the neighborhood meeting that he noticed (out of 214 homes). The general consensus was that this solution created a new set of problems for Summerlake because people would simply follow the circle of Summerlake Drive around to Springwood, use a conveniently located neighborhood j culdesac for a U turn, and turn right onto North Dakota. The neighborhood preferred trying Other alternatives first, and going with a fuii diverter if those options did not work. Mr. Halberg mentioned the discussion at the September 15 meeting of a one lane road option - 1 narrowing the road down to one lane and using stop signs. Also the Task Force discussed the critical importance of getting the traffic signals on Scholls Ferry properly synchronized to accommodate the increase in traffic coming from the development west of Murray, and the need to improve SW 121'` so that it fulfilled its design of handling the traffic that was currently using North Dakota. Mr. Halberg mentioned the staffs presentation at the September 29 meeting on the one lane road option but said that the Task Force did not get enough information on how this unique solution 8 might work and opted to work with other alternatives. He reported that his suggestion for speed humps on North Dakota between Springwood and Scholls Ferry was not well received. Speed r z CITY COUNCIL MEETING MINUTES - OCTOBER 14, 1997 - PAGE 6 r E f 1 hump studies demonstrated that they did not affect traffic volumes. The Task Force compared the various options against their objectives and found that a full diverter met more of the objectives than any of the other options. Mr. Halberg presented the Task Force recommendations. These included a formal review of the effectiveness of the measures 6 months after installation, relentless pursuit of the County to synchronize the traffic signals on Scholls Ferry from Murray to 217, traffic counts on Springwood, Summerlake, and North Dakota both before and 6 months after implementation, and traffic counts at SW 12151 and Scholls Ferry with recommendations for intersection improvements at the end of the six month trial period. He said that the Task Force also urged the Council to research and i discuss the one lane option as a solution for use in other areas of the city. Councilor Rohlf acknowledged the Task Force members present and thanked them for their work. I He reviewed the map illustrating the Task Force recommendations. He noted that most of the stop signs shown already existed. The only new stop signs were at the school bus stops near the diverter and by Pony Court. They would remove the islands and pinch down the street at various locations. 3 In addition they would install 2 speed humps in the long straight-away from SW 1215` and Tony Court. He mentioned that most of these solutions were relatively inexpensive to implement. i j Mayor Nicoli asked how many school kids were picked up. Debbie Johnson said that there were C around 45 high school and elementary kids plus the middle school children. Mayor Nicoli asked if crosswalk signs would be installed at the corner. Councilor Rohlf said that that could be done. Councilor Hunt suggested discussing that with the police because crosswalks - could create an unrealistic sense of pedestrian safety. PUBLIC TESTIMONY > Ken Jones, 12617 SW Snowbrush Court, said that originally he and his wife came to protest the diverter but after hearing Mr. Halberg's presentation, they changed their minds. He said that he understood the process and appreciated the efforts of the Task Force. He mentioned that a problem not addressed yet was use of the apartment complex parking lot as a cut through to : get from SW 12151 to Scholls Ferry. > Judy Parsons, 11170 SW 123' Place, thanked the Council for listening to the neighborhood and doing suuicuiiug uuuut this ever wursuuing siiuaiiuu. > Lynn Elton, 12520 SW Glacier Lily, mentioned that the backup on Scholls Ferry at North j Dakota was so bad in the mornings that one could not make a right turn onto Scholls Ferry. She said that an entrance to the apartments was south of the diverter and could possibly be used to avoid it. She said that she would like to see all other options tried before the diver-ter because a diverter would not promote neighborhood unity. She expressed her appreciation for the work of the Task Force. > Marie Collier, 12469 SW Edgewater Court, said that she favored stop signs and speed bumps ` and opposed a diverter. 6 t ! o CITY COUNCIL MEETING MINUTES - OCTOBER 14, 1997 - PAGE 7 y J t F 2 > Greg Collier, 12469 SW Edgewater Court, concurred with Marie Collier's comments. He suggested a two phase approach of stop signs first, and then a diverter, if the traffic counts j indicated that the stop signs have not reduced the traffic volumes. > Frank Frangi, 12470 SW North Dakota, spoke to saving children's' lives over saving two minutes inconvenience. > Tom Forrest, 11015 SW Summerlake Drive, supported a diverter since this was a similar situation to Hawksbeard and 1302h which also had a diverter. He pointed out that a diverter was useless if not enforced by the police. > John Cook, 12314 SW Miliview Court, supported the Task Force recommendations because of the excessive volume of traffic on the street. He pointed out that North Dakota became SW 125°i in Beaverton once it crossed Scholls Ferry. Beaverton was planning to extend 125Fh to Hall Blvd. which would make the North Dakota situation even worse. A diverter was needed to address the long term situation. Mr. Cook urged the Council to look into the one lane road as a possibility for areas currently in the planning stage. He said that he had not supported it in this situation because it did not fit but he thought that it might work elsewhere if incorporated from the beginning of the planning process. > Pin Yang, 12650 SW Springwood Drive, pointed out that Springwood Drive was one of the ,--y main roads that would be affected by a diverter. He noted the safety concerns on his street and stated that the diverter was a quick fix. He contended that the diverter at Hawksbeard has divided their neighborhood. He explained that he thought that the diverter would not solve the traffic problem on Springwood Drive because people would just make the loop and come up to 12151. He expressed concern at the potential impacts on commercial traffic at the shopping " center. He held that the diverter would cause accidents at that corner. I Mr. Yang suggested putting the diver-ter at Springwood Drive and Summerlake Drive to allow people into the neighborhood but prevent cutting to Springwood Drive and onto North Dakota. He contended that the North Dakota diverter would stop shopping in Tigard and send people to Beaverton, it would divide their neighborhood, and it would not solve the speeding problem on S ^^d Drive He said t hat he uudcrsiuod that there was a safety problem but he did not think this would solve it. > Roger Broy, 12455 SW North Dakota, expressed his appreciation for the Council considering this matter and for the work of the Committee. He said that he supported the Task Force's recommendations. He agreed that the diverter did separate the community but held that he would rather separate the community than live with this hazardous situation. He pointed out that he would be just as inconvenienced as the people in Summerlake but he thought that it was worth it to solve this problem. i j t 2 3 ' i CITY COUNCIL MEETING MINUTES - OCTOBER 14, 1997 - PAGE 8 t r A i i i r COUNCIL DISCUSSION Mr. Halberg addressed the issues raised during public testimony. He said that the Task Force did talk to School District 48 who indicated that they would need to make only minor adjustments to their bus routes to accommodate the diverter. The Council discussed the Mayor's suggestion to sign the diverter to allow only school buses. 1 Mr. Halberg concurred that this was a patchwork solution. He pointed out that if Springwood had been punched through from 121" to North Dakota (as it was originally probably planned) this situation would not exist. He reiterated the importance of synchronizing the signals on Scholls Ferry. Stop signs and speed humps were not likely to reduce traffic volumes sufficiently but the Task Force left the option open for speed humps if the traffic studies warranted them. He said that he did not think that the diverter would have any impact on the business traffic at the shopping center. j Mr. Halberg mentioned that the Task Force unanimously agreed that whatever solution they came up with, not everyone would be happy. He commented that the North Dakota residents felt that the a safer street was worth the tradeoff of the inconvenience. Councilor Rohlf pointed out that while stop signs helped control speeding, they did not address the issue of regional traffic. That had been the Task Force's major objection to using only stop signs. Mayor Nicoli asked how soon staff could implement these improvements. Gus Duenas, City Engineer, mentioned concerns with the weather. At best they could get some things accomplished in a couple of weeks. Mayor Nicoli asked if all the traffic lights on Scholls Ferry were under County jurisdiction. Mr. i Duenas said yes. He said that the City could install a dedicated left turn lane on 12151 turning onto Scholls Ferry that should help the problem. They would coordinate with the County on the signal change. He said that coordination of the signal lights on Scholls Ferry would significantly improve the situation as long as it was not rush hour. The synchronization only worked if traffic moved at the speed the signals were designed for. At speeds other than 30 mph, the system broke down. Mayor Nicoli asked how much it might cost. Mr. Duenas said that he did not think it would cost a - - lot He mentioned the County's ..c"-'s to irdcrCuli;icu iiieir signal systems. lie said that they might - be able to accelerate that program in this particular area if they emphasized the problems they were facing. Mayor Nicoli pointed out that Beaverton was also affected by this problem and suggested allying with them to present their request to the County. Mayor Nicoli complimented the engineering staff on the excellent diagram depicting the Task Force recommendations. Councilor Hunt commented that a legend explaining the symbols would be most helpful. Mayor Nicoli pointed out that it might be 8 months from installation before the Council looked at this issue again because of the time staff needed at the end of the 6 month trial period to complete their traffic counts and evaluation. Mr. Duenas said that they would conduct their counts during the t 6 months. He mentioned that in 6 months the weather should be improving so they could make any i f L changes they needed to, and would still have the money available in this fiscal year. p CITY COUNCIL MEETING MINUTES - OCTOBER 14, 1997 - PAGE 9 Y'. is i e e 4 ~ 1 I 1 Councilor Rohlf complimented the neighborhoods on working together to achieve a solution that met most of the criterion. He mentioned the success of using Task Forces to solve problems. t Councilor Scheckla asked why the police were not stationed in this area to catch speeders. Mayor I Nicoli explained that the situation was not that there was not an abnormal amount of people speeding but that there was a 90 degree corner in a residential neighborhood that had a lot of young I children. The driver of a speeding car would not see a child until it was too late to stop. Councilor Scheckla asked for documentation from the police on the number of accidents and injuries in this area. Mr. Monahan said that staff would provide him with that information. i Councilor Scheckla held that whatever they did in this area would set a precedent and open the floodgates for every other area in the city to come to the Council with their traffic problems. F Councilor Rohlf explained that these recommendations put the traffic in the proper location which was on Scholls Ferry and SW 121 , not on North Dakota, a residential street. I COUNCIL DISCUSSION Councilor Hunt reported that he and Councilor Scheckla toured the area with Mr. Duenas in order to gain a better understanding of what was shown on the map. He supported immediately installing a left turn off 12151 onto Scholls Ferry. He said that he saw a traffic diverter as effectively closing half the road, and did not support it. He suggested moving the high school bus stop a block away from r the corner. He contended that the diverter would simply shift the traffic, in some cases through the J apartments. Councilor Hunt spoke to removing the diverter at Hawksbeard and 130`h. He concurred with Councilor Scheckla's statement that this would establish a precedent for the entire city. He mentioned that the previous Council had stressed connectivity, and this was heading in the opposite direction. He said that he supported the Task Force recommendations except for the diverter. He mentioned the City study on traffic patterns that would be completed in 3 to 4 months. He suggested that the City use TIF money to do a study of Gaarde and 12151 for improvements that would attract traffic to those streets. He spoke to looking at a long term solution to solve the problem instead of a short term patch. i ~ Mayor Nicoli asked about using i IF money for the intersections at i 2 i" and Gaarde and at 121" - I and Walnut. Mr. Duenas advised that the City work closely with the County on doing that. He said that the County agreed to pull the intersection at 12151 and Walnut out of MSTIP 3 and focus on it as a separate project. In return, the City would look at Walnut and Tiedeman. He spoke to the City taking the lead in getting these projects done because they would not be high priorities to the County. Councilor Rohlf noted a comment Mr. Duenas made regarding this process. Essentially they were trying to retrofit a solution into a neighborhood after the damage has been done. He reiterated that none of the other solutions considered by the Task Force addressed the problem of high volume regional traffic coming through the neighborhood. The Task Force chose this location for the 1 diverter in an attempt to protect the kids waiting at the school bus stop. He said that shutting down half the road had not been his favorite solution but it was the one that the Task Force chose.: CITY COUNCIL MEETING MINUTES - OCTOBER 14, 1997 - PAGE 10 9 s I j I Councilor Moore supported the plan as a good compromise. He said that inconvenience was a good E tradeoff for livability. d Councilor Scheckla concurred with Councilor Hunt in supporting the recommendations except for the diverter. He said that the people from elsewhere in the city who used these roads to get to their employment paid taxes used to improve them. A diverter would deprive Tigard citizens of the use of these roads. He reiterated that if they did this for one road, they would have to do it for others. Councilor Moore spoke to addressing traffic problems that showed up as a result of city growth. He said that he was willing to listen to any other area that could prove that it had an identifiable problem and go through the same process for them. I Mayor Nicoli supported the Task Force recommendations. He said that while he did not like the diverter, he had faith in the system they used to come to this resolution. He noted that a diverter was inexpensive and easy to install or remove. He asked the Council to allow this to happen for six months (since it was inexpensive) and see what happened. He pointed out that they have always allowed a Task Force to resolve the issues, adopted the recommendations for a trial without a promise, and then changed them if necessary. I Councilor Hunt concurred that the cost was minimal but disagreed with moving forward with a trial period. He cited the adjacent neighborhood people who testified in opposition to the diverter. Mr. Halberg clarified that the Summerlake neighborhood preferred a full diverter to a partial diver-ter. He spoke to moving forward with this for the 6 month trial period, citing the safety problems on - North Dakota caused by the high traffic volume as the highest consideration. He said that he would j ask anyone in his neighborhood or the surrounding area who did not like the diverter to come up with a better solution during the six month trial period. He reiterated that this was temporary, it was inexpensive, and it could potentially prevent injury. Councilor Hunt said that safety concerns were why he supported speed humps, stop signs and pinching down traffic. Those would slow traffic down. Mr. Halberg reiterated that the primary concern was to reduce traffic volumes, not necessarily the speed of traffic. He cited the City's traffic study which found that the average speed on the street was 29.3 mph, 5 mph below the posted speed limit. The other solutions would not decrease traffic volume but a diverter would. - Councilor Moore spoke to taking the risk of setting n n -d-t in -AAA * > .w :.:LI.I _..-IJ Of -O - r_----- .v •...LY aill. VLIIL Tigard. He reiterated the importance of addressing this problem that the citizens brought to the R Council. Mayor Nicoli asked what should happen if the Council did not approve the diverter. Mr. Halberg said that they should go back to the drawing board because the diverter was an integral part of their j plan. If that were removed, then they had to figure out something else, perhaps more stop signs. Mr. Duenas advised against putting up too many stop signs because eventually people ignored them, and because staff needed warrants to justify a stop sign. He concurred that this should go back to the Task Force if the diverter was not approved because that was the piece of the puzzle intended to address the regional traffic volumes. i Councilor Moore contended that if they took out the diverter, they would not solve the problem, and J therefore they should do nothing. He reiterated that the issue was traffic volume, not traffic speed. CITY COUNCIL MEETING MINUTES -OCTOBER 14, 1997 -PAGE 11 r. i i t E i Councilor Rohlf concurred that the issue was reducing the regional volume. He commented that the plan included removing the traffic circles which would open up a straight-away for speeders. He pointed out that if only 10% of the people were speeding, at volumes of 3000 to 4000 cars a day, that was 300-400 speeding cars, Councilor Moore spoke to the television audience, stating that if any other neighborhood came to the Council with a street carrying significantly more traffic Than it was designed to carry, the Council would look into the situation the same as they have done for North Dakota. Councilor Rohlf commented that the Task Force struggled with the volume issue. He said that he was not sure sending it back to the Task Force would do any good unless an engineer presented them with more options. Mayor Nicoli said that he thought sending it back was a better option than moving ahead without the diverter. Mr. Halberg spoke in support of a 6 month trial period. He concurred that the Task Force struggled with this issue. Sending it back without another solution was useless. He expressed concern that the Council was not flexible enough to allow a 6 month trial period. He pointed out that the Council represented the citizens of Tigard, and that this Task Force was formed to represent these particular neighborhoods, and that the majority of the Task Force has ruled. He spoke for taking a risk and ' setting a precedent to deal with this street problem in Tigard. Councilor Hunt commented that they had different opinions on what representing the citizens meant. Councilor Rohlf noted the even split of votes on the Council. He said that he was reluctant to vote because he lived in the neighborhood but pointed out that there was no legal reason why he could i not vote. If he lived anywhere else, he would vote with Councilor Moore. Therefore, he would I " vote. Councilor Moore asked what kind of a signal would it send to the community if the Council asked i I citizens to serve on a task force and then refused to take the task force's advice. Councilor Hunt asked what the use was of having a Council vote if a task force was going to decide what was to be done. > Mayor Nicoli recessed the meeting at 10:05 p.m. for a break. > Mayor Nicoli reconvened the meeting at 10:15 v.m. , Motion by Councilor Moore, seconded by Councilor Rohlf, to accept the SW North Dakota Task Force recommendations for traffic calming. Motion passed by a majority voice vote of the Councilors present. (Mayor Nicoli, Councilors Moore and Rohlf voted "yes"; Councilors Hunt and Scheckla voted "no.") I ~ ~ f ~ f 4 CITY COUNCIL MEETING MINUTES - OCTOBER 14, 1997 - PAGE 12 F ~ y >U f 6. CONSIDERATION OF FORMER BURLINGTON NORTHERN PROPERTY PARKING (ALSO FORMERLY KNOWN AS THE TIGARD FEED & SEED i PROPERTY) Mr. Monahan stated that there was $60,000 set aside in the budget for a parking lot project on the City's portion of this site, contrary to his earlier understanding. He reported on his conversation with the Chamber and the Downtown merchants regarding this property. He said that the merchants would prefer to retain the $30,000 for other projects but did recommend that the City put in the half street improvements along their frontage on Tigard Street, leaving the property unavailable for parking. He said that he thought their reason was because of the potential to gain more land from the railroad in the future. Mr. Monahan recommended moving ahead with paving the parking lot. He said that with this parking lot design, any additional land from the railroad could be incorporated with minimal changes. He reported that the Chamber was not yet ready to build on the site. They were concerned about having a reciprocal access with the City. Mr. Monahan said that he did not think that City development of its property would hinder the Chamber development. Councilor Scheckla noted that people expected a parking lot at this location. He asked why they ` could not gravel the lot for use temporarily instead of paving it. Mr. Monahan explained that the Community Development Code did not allow gravel parking lots. Staff has been enforcing paved parking lots for years. If the Council chose to change that provision, it would apply to the entire city, not just to City property. Also the Council would have to go through the Comp Plan amendment process. Motion by Councilor Hunt, seconded by Councilor Rohlf, to give staff permission to go out for bids. I Motion passed by unanimous voice vote of the Council present. (Mayor Nicoli, Councilors Hunt, Moore, Rohlf, and Scheckla voted "yes. Councilor Scheckla noted the upcoming holiday season and asked for an expedited process. Mr. Monahan said that while they could not make this holiday season, he thought they could have it out to bid in the spring. Mr. Monahan reported the downtown merchants' recommendation that the Council allocate $6000 to $7500 of the $30,000 for red cinder to cover the railroad tracks for 100 to 150 feet on either side of Main Street. Mayor Nicoli asked to continue that request to another meeting. Mayor Nicoli complimented staff on the design of the plan. 7. CONSIDER POLICE DEPARTMENT EXPANSION i Mr. Monahan noted that a joint committee of citizens and staff has been evaluating the City's I space needs for the past four to five months. Liz Newton, Assistant to the City Manager, and Ron Goodpaster, Police Chief, were here to report on the committee's recommendations. i ~edr tIt CITY COUNCIL MEETING MINUTES - OCTOBER 14, 1997 - PAGE 13 E s 1 1 E I I t Ms. Newton pointed out that this recommendation was for the Phase 1 office space expansion and parking reconfiguration, it was not for the Phase 2 remodel. The Committee recommended s proceeding with the expansion and authorizing the $450,000. She said that she double checked the bids to confirm that all the potential costs were included in the bid amount. She mentioned that all the alternatives considered by the Space Committee included this expansion of the police department. Ms. Newton confirmed to Councilor Hunt that the office expansion design would work for any department, it was not a design unique to the police. Mayor Nicoli suggested an alternative approach to the bid process. He spoke to putting out a request for proposal (RFP) and letting a design team and contractor present a proposal of how much they would do the work for. He also asked for Council reconsideration of the Phase 2 remodel. He cited an opportunity to save $50,000 by turning the men's locker/dressing room over to the female officers and remodeling the women's locker/dressing room for the men, instead of remodeling both rooms. Councilor Hunt commented that the Phase 2 remodel might never be done. Mayor Nicoli concurred but indicated that his concerns about the second phase were why he was not sure that the Council should approve the direction of the Space Committee. He pointed out that the second phase was to abandon the police department and library and build new buildings for them. He said that he was not opposed to that but asked for discussion of the alternative and of voter perception. He said that he had another idea on how to save more money. Ms. Newton mentioned that staff would present a couple of details during Executive Session. j / After that they would know if the Committee needed more time to develop their proposal. She 1 said that she concurred with Mayor Nicoli's point. Proceeding with Phase 2 might not be wise until the they decided where they wanted to go in the long term. She reiterated that Phase I was office space and revised parking. i Councilor Hunt asked why have a task force if the Council did not pay any attention to it. Mayor Nicoli said that he wanted to hear the full recommendation of the Committee before the Council voted on half of the proposal because he saw the potential to save $50,000. Councilor f Scheekla suggested that the Mayor present his ideas to the Committee. - Mayor Nicoli expressed his concerns about the credibility of the City if they went to the voters - Fora new literary and a ..^.e pahcc , ,'0.,__,, . vvlleli this building was only i i years oid. He suggested continuing this item to next week. Ms. Newton said that after the Executive Session, they could lay out a better timeline on how they needed to move forward. S. COUNCIL GOAL UPDATE: A. INITIATE PLANNING STUDIES FOR WASHINGTON SQUARE, SCHOLLS FERRY ROAD AND WALNUT ISLAND AREAS B. PROMOTE COMPLETION OF THE PLANNING PROCESS AND SUPPORT i FUNDING OF IMPROVEMENTS IDENTIFIED ALONG 99W f ~ 1 Mr. Hendryx reviewed the Council goals that fell under the purview of the Community t Development Department. These included the Washington Square regional center project, CITY COUNCIL MEETING MINUTES - OCTOBER 14, 1997 - PAGE 14 s i i [ I F K the 99W access management plan, and the safe route schools project. He reported that the State did award the City $160,000 to do planning and analysis work for the regional center, a two year process that would begin within two months. He mentioned that they did not receive grants for the access management plan ($53,000) or for the safe routes school project ($54,000). He said that he would ask for Council direction regarding these two projects at a future date. i Councilor Moore asked if a reason was given for turning down a grant request. Mr. Hendryx said that there were generally more projects than money available. The State weighed the merits of all proposals against the limited amount of money available. He mentioned that the 99W access management fund was on the short list for the redistribution of unutilized state grant funds. 9. NON AGENDA ITEMS Mayor Nicoli mentioned that the Council might come back into open session to make a motion and to give staff direction. 10. EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 10:44 1 p.m. under the provisions of ORS 192.660 (1) (d), (3), & (h) to discuss labor relations, real property transactions, current and 1 pending litigation issues. 11. ADJOURNMENT: 11:40 p.m. Attest: Catherine Wheatley, City Recorder #layer, City of Tigard loza-~i C (~ze,Q.c itzn,-f- _ Date: I I l `t ~C `7 i i CITY COUNCIL MEETING MINUTES - OCTOBER 14, 1997 - PAGE 15 - a 6 - i COMMUNITY NEWSPAPERS, INC. Legal _ _ P.O. BOX 370 PHONE (503) 664-0360 Notice TT 8948 / j BEAVERTON, OREGON 97075 i Legal Notice Advertising RECEIVED 3 • City of Tigard • ❑ Tearsheet Notice 13125 SW Hall Blvd. OCT 15 1997 _ • Tigard,Oregon 97223 • ❑ Duplicate Affidavit CITY. OF. TIGARD •Accounts Payable • A` AFFIDAVIT OF PUBLICATION STATE OF OREGON, ) j COUNTY OF WASHINGTON, )ss. . I, Hathy Sn_Aar being first duly sworn, depose and say that I am the Advertising Director, or his principal clerk, of the Ti gard-Tna 1 at i n mimes { a newspaper of general circulation as defined in ORS 193.010 and 193.020; published at Tia_ and in the aforesaid county and state; that the it Council Business fleeting J a printed copy of which is hereto annexed, was published in the entire issue of said newspaper forONF, successive and ' I consecutive in the following issues: October 9,1997 Subscribed and sworn to bef me this 9th any of October - 1 aa7 vrrwiAL SEAL ML~rnti CJ [N R0111114 A. BMOM Not Pu lic for Oregon NOTARY PUBLIC-OREGON COMMISSION NO. 062071 My Commission Expires: MY COMMISSION EXPIRES MAY 16, 2001 AFFIDAVIT i 9 i I CITY OF TIGARD a OREGON e The following meeting highlights are published for your information. Full agendas may be obtained from the City Recorder, 13125 S.W. Hall Boulevard, Tigard, Oregon 97223, or by calling 639-4171. , I CITY COUNCIL BUSINESS MEETING October 14,1997 - 6:30 P.M. i TIGARD CITY HALL-TOWN HALL I 13125 S.W. HALL BOULEVARD, TIGARD, OREGON i~ Study Meeting (Red Rock Creek Room) (6:30 P.M.) I > Executive Session > Agenda Review Business Meeting (Town Hall Room) (7:30 P.M.) > Consider Entering into a Contract to Procure a Long-Term Water Supply > Review Costs: Establishing a Parking Lot on a Portion of the Former Tigard Feed & Seed Property > Update: SW North Dakota Task Force (At time of delivery for print- ing, this item was tentatively scheduled. To confirm whether this item will be discussed, please call Cathy Wheatley at 639-4171, Ext. 309) > Update: Council Goal to Initiate Planning Studies for Washington Square, Scholls Ferry and Walnut Island Areas > Ilfvlater r - it Canal R-Mi- OOW Imnrna -te - - - = T178948 - Publish October 9, 1997. f ~ I i i i 1 i i ` 1 l.,-~itN.... -\...11 4I(1. ! 4 •„t.,. ~:t., 41i , v1it. t ..1 , ~ t IUIi~~G ~ipW~.. ~11IUfgE f~,llll'%~~I~... fy~lllllf,~~~lli(lL'• ,4.llllif7 ~~,p11it 'l'9/'k ~\!y 1, PROCLAMATION , To designate October 24 as "United Nations Day" . ` WHEREAS, the United Nations was founded in 1945, and the anniversary of its founding is observed each year on October 24; and WHEREAS, the United Nations system has a commendable record of achievement and faces extraordinary challenges in preventing and resolving conflict, protecting the earth's environment, elevating standards of living through sustainable economic development, and 's promoting humane and democratic values; and WHEREAS, the United Nations is the only organization capable of dealing with the global 1 implications of a post-Cold War world, and the best vehicle for finding collective solutions toa these challenges; and # WHEREAS, the work of the United Nations impacts all Americans, directly affecting their health, security, economic freedom and democratic values; and I WHEREAS, the United States was one of the founding members of the United Nations, yt representing the fervent desire of the United States and its World War It allies to "save c° succeeding generations from the scourge of war;" and { i S -tat „fey" t WHEREAS, the United Nations deserves support from both the United States government +z, s : - and American citizens if it is to continue its important work in the 21st century; and y I, WHEREAS, the citizens of Tigard should participate in all activities related to U.N. Day; . } y~ r NOW, THEREFORE BE IT RESOLVED THAT I, James Nicoli, Mayor of the City of Tigard, Z. Oregon, do hereby proclaim October 24, 1997 as -,i UNITED NATIONS DAY a.~ and encourage the community to observe this day with appropriate programs, ceremonies, tj and activities. Dated this y day of ~GJt_ 1997 011 IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of thepity of F - Tigard to be affixed. ames Nicoli, Mayor Eity of Tigard p~ At st: City Recorder ® ~~a\..-•..,,~' l p ~~mf~l'". .'~N~s ~u1 ~Ji~ ~~1f~ '3~•.4~-"r'• ~~~"f~ - _ ( ~ ~ ts.;;:A~'-`=, u' =...:.•~il,~ir'-~`.u~`:.d ~..-r~:Cr`'*~~::da.:~•~~. L( r .'tgti& ~1~.. atw~ i',$puh c~~~ u aU s F -33 3 41 s >Jni' . ti. ~ 2,ya+•. ~taN~ iJlN u PROCLAMATION , Disability Employment Awareness Month r~_: WHEREAS, 20% of the population of the United States of America is comprised of ' people with disabilities, and WHEREAS, current studies place unemployment among the country's people with • disabilities at more than 70%, and ` WHEREAS, more than two-thirds of adults with disabilities in this country desire to work' j but cannot find employment, and WHEREAS, the Americans with Disabilities Act provided civil rights protection for America's 49,000,000 persons with disabilities, and t t - WHEREAS, America's shrinking labor force requires employers to utilize untapped o„ human resources, such as persons with disabilities, a '?!a` toil i i _ WHEREAS, governmental budgets are drained by the benefits paid to persons with disabilities who want to work and cannot find jobs. y' tia ~G~ NOW, THEREFORE BE IT RESOLVED THAT I, James Nicoli, Mayor of the City of G i Tigard, do hereby proclaim the month of October, 1997, as Disability Employment Awareness Month in the City of Tigard, and call upon the residents of the City of Tigard to observe the month by learning about people with disabilities, their strengths and abilities i and the programs which serve their needs. _.;~,,~•c,~:~; ° SIGNED this I day of W06e,(' , 1997. ? (day) (Month) .o _ James Nicoli, Mayor City of Tigard Attest: 1712 City Recorder x: 190 If ML October 15, 1997 CITY OF TIGARD Eugene Organ Executive Director OREGON Oregon Disabilities Commission 1257 Ferry Street, SE Salem, Oregon 97310 Dear Mr. Organ: J Enclosed please find a copy of the Proclamation for October as Disability Employment Awareness Month for the City of Tigard. We thank you for your letter bringing this topic to our attention as well as supplying a sample j proclamation. j We hope that your kick-off in Salem was a success and we wish you luck with future endeavors. Sincerely, ,CX K4~~ Diana Kirk Administrative Assistant I andrca/doct.doo f ~ I I I 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 I 1 I - i n DISABILITIES July 11, 1997 COMNI ISS10N The Honorable Jim Nicoli j ` Mayor 13125 SW Hall Blvd Tigard, OR 97223 Dear Mayor Nicoli: Although it seems early, it is time for us to again plan for National Disability Employment Awareness Month here in Oregon. Each year Congress declares bi- October to be Disability Employment Awareness Month to encourage public and private employers to hire persons with disabilities. Governor John Kitzhaber has been asked to proclaim this October as Disability Employment Awareness Month here in Oregon. We are requesting that you E` issue a similar proclamation on behalf of your city and join us in our observance this October. I have enclosed a sample proclamation. You are free to use it for your city's declaration of October as Disability Employment Awareness Month or you may draft one of your designs. We would greatly appreciate your city joining in Disability Employment Awareness Month activities in this manner. On October 6; 1997; we plan to kick-nffniir nhcrrvanrP with nnr and ,.al ~~~QruS ceremony at the State Capitol in Salem. We hope Governor Kitzhaber will be on hand to present our awards to the person with a disability who has provided the most distinguished service during the past year, to employers who have performed outstandingly in employing, training, accommodating and promoting workers with disabilities, and to others who have made significant contributions to the employment and empowerment of people with disabilities. At the awards ceremony we will display all proclamations that we have received V' ~ f y 1257 Ferrv Street SE Et( Salem, OR 97310 I (503) 378-3142 V/TDD 1-800-358-3117 V/TDD (503) 378-3599 FAX 1 from cities around the state. We would be most honored if you can join us by issuing a proclamation of October as Disability Employment Awareness Month in your city. „ l Please send copies of your proclamation to: I Oregon Disabilities Commission 1257 Ferry Street, SE Salem, Oregon 97310. 7 15 Thank you for your attention to my request. { Sincerely, Eugene Organ Executive Director Enclosure { a 111 ® ' INNEek- 1 1 .e F PROCLAMATION WHEREAS 20% of the population of the United States of America is comprised of people with disabilities, and WHEREAS current studies place unemployment among the country's people with disabilities at more than 70%, and WHEREAS more than two-thirds of adults with disabilities in this country desire to { work but cannot find employment, and WHEREAS the Americans with Disabilities Act provided civil rights protection for America's 49,000,000 persons with disabilities, and WHEREAS America's shrinking labor force requires employers to utilize untapped human resources, such as persons with disabilities, ( NOW, THEREFORE BE IT RESOLVED THAT the month of October, 11997, is designated as Disability Employment Awareness Month M. and call upon the (Name of City) residents of to observe the month by f - (Name of City) learning about people with disabilities, their strengths and abilities and the programs I which serve their needs. SIGNED this _day of 1997. ll Day (Month) i i ature of Mayor) 1 i _ ~t i tli~ I 1 S Q1dNoo p~ • „}q ~ lit H ; Pik+~t!,1't4 tt; 111 ~ 'I , I~~i►~ It }41 , t~kti It .1 I,tit itip 11 i , } s ' 1 1 :1 k ?II► `I,1. k t. 11 yl Vol, tit I 11[k 41 + y t,? i 1}II ` ' ' { ,1 't 1; ,1 } },I,SI 1► ti it" t'1{ Itltt it ' } ►.?l,~i 1• W% { 1111 1?~ ~,~1,1{ ~t•1 L~ i11i1y 1'(.~,~►,1,! j tl } 1} ►1;{1~ t i, 'i~,' {tli i t 1~y11}iii} t► { ?,t 1' ,1 t ► tll t~'} t l k i tl„i', 11'41t 1, Itr ~j }1~i ({{I ~1 k'1_ i ~ 1 lit ~ t. S tl l~ •'It t L. t ; t 1' f N"~t. i 3' 1' -j ~ tit 41' t .1 ! lilt ,`~~t►1 k 111s 1;1:~;~~1;?tl lit` i1i~{; k~llk~t;lt}~'~;i . Fitt at} 11 t .t }It' } „ y t { it t yi 1, t llll 4t~t}i' '1 k : t It }11 i : ~Ilklt`1 y` k t t y~siy ,tIk I li.{ ,1 ~ ` bilk{ikk}( tt 1 I.k 'i 1} '1 i ~'t( t}' t11} 1 1 "1145 1 { Il ~ i 1' ~1 ► IS'1 11►` V t E('141t4 ~~i'} 1 t'1 ~It ~14i ik } }ill ?t Ui }4}'ry{~ 1~•}k 'I~li~~~ " i l t ` !1 t }t l~vy }1 ~1{} 1'ti k(4 Vk4i? tll~, }t?1 ►t:i i cis` ~4,}.k 1 R } t~:~,cl }uk'. s., lt: ~.„a1 t 'l S J t +r 1 \ i♦ 1 F ~ h 'lam Y ~ •-i i.. , 'F } t~~ Agenda Item No.~ Meeting of I D/+ ` q I i MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor and City Council FROM: Bill Monahan, City Administrator DATE: October 3, 1997 SUBJECT: COUNCIL CALENDAR, October through December, 1997 Regularly scheduled Council meetings are marked with an asterisk If generally OK, we can proceed and make specific adjustments in the Monthly Council Calendars. October " 14 Tues Council Meeting - (6:30 p.m.) Study Session f Business Meeting "21 Tues Council Workshop Meeting - (6:30 p.m.) 25 Sat Make A Difference in a Day - Volunteer Day *28 Tues Council Meeting - (6:30 p.m.) Study Session Business Meeting November 11 Tues Veteran's Day Holiday (City Offices Closed) "18 Tues Council Workshop Meeting - (6:30 p.m.) "25 Tues Council Meeting - (6:30 p.m.) j Study Session Business Meeting 27-28 Thurs - Fri Thanksgiving Holiday (City Offices Closed) December 5 Fri Holiday Tree Lighting "9 Tues Council Meeting (6:30 p.m.) Study Session Business Meeting "16 Tues Council workshop meeting (6:30 p.m.) "23 Tues Council Meeting (6:30 p.m.) Study Session Business Meeting 25 Thurs Christmas Holiday (City Offices Closed) 1.\mm49u WcmLdm / f AGENDA ITEM # J FOR AGENDA OF 10/L4l97 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY i ISSUE/AGENDA TITLE Approval bid aereeme t with Tidemark Computer System Inc PREPARED BY: 1imH DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Should the City Council approve a bid agreement with Tidemark Computer Systems, Inc., for the Permit Plan software upgrade? STAFF RECOMMENDATION 1 1 That the City Council approve the Tidemark Bid Agreement for $58,572. i INFORMATION SUMMARY he City of Tigard went through a competitive bidding process in 1989 to purchase the original permit tracking mputer program. Tidemark Computer System, Inc., best met the city's requirements for the system., Tidemark has continued to be used by the city for tracking all development related permits. The current system is a DOS based system that will not be supported by Tidemark after 1999. The software that we are purchasing is a Windows based system which is compatible to our operating system. City Council approved upgrading the permit tracking system in the 1997/98 budget and identifying $35,500 for this purpose. The budgeted amount was determined before the city took over providing building and planning related services for the county in E portions of our urban service area. As a result of our agreement with Washington County, it was necessary for council to approve a budget adjustment of $10,000 for additional costs. The bid agreement with Tidemark 4 totals $58,572. The new system will also allow the city and county to better communicate via the software f upgrade, thereby eliminating some operational difficulties with nrnvirtino to cur ;rbar„e, a ce; area. OTHER ALTERNATIVES CONSIDERED Not approve the bid agreement. FISCAL. NOTE The Tidemark permit Tracking software upgrade will cost $58,572. City Council had approved $35,500 in the 97/98 budget and has also approved another $10,000 for a budget adjustment. The remaining $13,000 will be made up by not contracting for computer related services which were approved in the 97/98 budget ($10,000 of this amount will come from the Urban Services budget). The services should be addressed with the upgrade. ~,)ITYWIDBSVKnTIDERIARK DOC i I -1 r L J • ib T I D E M A R K COMPUTER SYSTEMS. INC. MEMORANDUM Date: 9/29/97 To: Ms. Jill Aldrich City of Tigard Community Development Dept. 13125 SW Hall Blvd. Tigard, OR 97223 503-684-7297 i From: Maddie McCambridge, Marketing Manager Tidemark Computer Systems, Inc. s 2815 Second Avenue, Suite 290 Seattle, WA 98121 206-728-8744 ext. 201 FAX 206-728-1179 I r'` Re: Extension of quote # TIG97-0701-26454 The intent of this memo is to extend the signature/approval deadline of Tidemark's quote #TIG97-0701- 226454 , dated July 16th, 1997 from September 16th to October 17th, 1997. Tidemark anticipates a signature date of October 14th, 1997, with the first payment to be mailed October October 17th, 1997. Sincerely Tidemark Computer Systems, Inc. Maddie McCambridge Marketing Manager l j Conv_ext.doc 1 ! z QUICK MEMO To..: Ms. Jill Aldrich Date: 07/16/97 City of Tigard Engineering Department 13125 SW Hall Blvd. Tigard OR 97223 Phone: 503-639-4171 Fax# : FAX-684-7297 From: Tidemark Computer Systems, Inc. 2815 Second Avenue, Suite 290 Seattle WA 98121-1261 USA Phone (206) 728-8744 i, Fax (206) 728-1179 07/16/97 MAM - Jill, here is the revised conversion quote. Hope this one works! P.S. - Just to let you know - I will be here through the end of the week, but I'm leaving town Saturday to do a trade show. I won't be back in until' Thursday of next week, so if any changes need to be made again, try to let me 1 know by this Friday. r _ Thanks! 1 ~ M, die I `i i 1 Y' i y 1 low_ 1 _ DOS System Conversion Date: July 16, 1997 TI DE M A RK Sco a of Work and Cost Summa Quote 0701-26454 P ry Prepared by: by: M AM repared Fors Tidemark Computer Systems, Inc. .s. Jefree Gaynor 2815 Second Avenue, Suite 290 City of Tigard Seattle, WA 98121-1261 Community Development Phone: 206-728-8744 13125 SW Hall Blvd. Fax: 206-728-1179 Tigard, OR 97223 http://www.tidecom.com Tel: 503-639-4171 FAX: 503-684-7297 1) PROPOSED SCOPE OF WORK AND COST SUMMARY. Tidemark is pleased to submit the following scope of work and cost summary, in response to your request for the work described below. The following deliverables are included in the proposed scope of work, with associated cost detail as shown. # Description Cost Total, A Licenses 1. PERMIT'PLAN CS license for 25 concurrent users on one Oracle $27,000.00 database (AM) 2. Credit for dollar value of existing DOS PERMIT'PLAN license -$27,000.00 3. Tidemark'Inspector dispatch module included 4. Tidemark' Inspector transfer module (your existing DOS field inspection included software for palmtops and laptops remains the same) 5. Tidemark'Loader data loader program included 6. Tidemark'Batch module as described in the attached "Tidemark` Batch" included information sheet (unless specifically listed below, no customer-specific batches are included in this scope of work) - f" M1' 21 predefined case types as described in the attached " PERMIT'PLAN included CS Starter System" information sheet 8. Customer-specific PBL source code files for your case types, screens, Included forms, and reports Licenses Sub-total $0.00 B Services 1. Conversion of 25 existing cases types (200 hrs of programmer time @ $17,000.00 $85/hr) 2. Conversion of 15 existing forms templates (120 hrs of programmer time $10,200.00 @ $85/hr) 3. Converting existing LAN database structure to database (80 hrs of $6,800.00 Programmer time /1 $85/hr) 4. Converting existing parcel database structure to database (20 hrs of $1,700.00 programmer time @ $85/hr) 5. 5 days of on-site installation of the software @ $1,000/day (plus travel $5,000.00 time and expenses) 6. 3 days of on-site start-up assistance @ $1,000/day (plus travel time and $3,000.00 expenses) 7. Project Management (42 hrs @ $85/hr) $3,570.00 Services Sub-total $47,270.00 Licenses + Services Sub-total $47,270.00 C Training 1. 2 day(s) of introductory training @ $1,000/day (plus travel time and $2,000.00 expenses) Each day of introductory training can accommodate up to 10 people in a class. End-user training consists of 1 day (6 hours) for each attendee. 5 day(s) of end-user training @ $1,000/day (plus travel time and $5,000.00 + expenses). Each day of end-user training can accommodate up to 10 I CONV0701.DOC Page 1 of 3 i I } L~ # Description Cost Total people in a class. End-user training consists of 1 day (6 hours) for each attendee. Credit for dollar value of 4 days of training for one person at Tidemark @ -$1,400.00 $350/day 4. 2 day(s) of system utilities training @ $1,000/day (plus travel time and $2,000.00 expenses). Each day of system utilities training can accommodate up to 6 people in a class. System utilities training consists of 1 day (6 hours) for each attendee. Prerequisite: one day of end-user training. 5. 50 copies of the end-user training workbook will be provided as part of Included training. 6. 6 copies of the system utilities workbook will be provided as part of Included training. Training Sub-total $7,600.00 D Travel (1) 1. Trave time to/from Seattle (24 hrs @ $30/hr) $720.00 2. Lodging, meals, car rental (17 days @ $150/day) $2,550.00 3. Auto mileage (4 RT to/from Tigard, OR (1440 @ $0.30/mile) $432.00 Travel Sub-total $3,702.00 GRAND TOTAL $58,572.00 The following options are available at extra cost, and shown for information purposes only. These items are not specifically included in this scope of work, but may be purchased separately, subject to pricing in effect at that time. I t r.2 Optional items Additional custom case types, forms, reports, batches, and special modifications may be requested, and will be priced according to the specific scope of work request. The customer may request that all user manuals be provided as MS Word files on disk, instead of in paper form. This allows the customer to reproduce the manuals for their own use, subject to the terms of the "Tidemark Document Reproduction" form. There is no charge for this option. -3. Pricing for additional Tidemark products and services are available in the attached "Price List for Tidemark Products and Services". 4. The customer may upgrade the PERMIT'PLAN CS license to include additional concurrent users, by paying the difference between the dollar value of the current license and the dollar value of the desired new license. For example, upgrading from a 25 to a 50 user license would cost $38,000 - $27,000 = $11,000. The following items are not included in the proposed scope of work: # Excluded Items 1. Except as provided above, no modifications to the core functionality of PERMIT'PLAN CS is included in this t 1 scope of work. 2) ITEMS TO BE SUPPLIED BY THE CUSTOMER. In order to perform the requested work, the customer must supply the following items. # Items To Be Supplied By Customer 1. The customer shall be responsible for furnishing, installing, and maintaining all hardware, networks, relational database management system (RDBMS), and other non-Tidemark software. 2. All hardware shall meet or exceed Tidemark's minimum published hardware standard "Hardware Requirements for PERMIT'PLAN CS" (attached). 3. The customer shall provide a training or conference room suitable for doing the PERMIT'PLAN CS training. The conference or training room shall be large enough to accommodate the number of people proposed for the training session and have at least one PC for each two students. PC's in the training room do not need to be networked. The customer shall designate one qualified person as database administrator (DBA) for the relational database management system (RDBMS), and provide suitable training for them in the maintenance of the RDBMS. CONV0701.DOC Page 2 of 3 o 3) PAYMENT TERMS. The following payment terms shall apply to this agreement. # Pa ment Terms A down payment of $16,461.00 (30% of GRAND TOTAL minus travel above) is required upon signing a quote or contract. Thereafter, at the beginning of each month, Tidemark will invoice for the number of hours worked the previous month and for any items delivered the previous month and charged by flat fee, less a 30% credit applied to each such item. 2. Travel costs will be billed for the actual amount. Total travel costs will not exceed the Travel sub-total above, without the prior written approval of the customer. 3. All costs are in US dollars. 4. The customer shall be responsible for payment of all local, state/provincial, and federal sales, use, excise, and other taxes and duties on the products and services described above. 5. Unpaid billings will accrue interest at the rate of 1.25% per month, if not paid within 30 days of billing date.. If payment is not received within forty-five (45) days of billing, Tidemark may, at its discretion, suspend work on this and any other on-going projects for the customer, until payments for all past due billings have been received by Tidemark. Such suspension of work for late payment may cause the customer's schedule(s) to slide more than the number of days that the payment is late. Upon receipt of the late payments after such suspension of work, Tidemark shall resume work on the project(s) as quickly as possible, given Tidemark's then-existing schedule commitments to other customers. 5) PROJECT SCHEDULE. The project schedule is shown in the attached Gantt chart. Note that the customer plays an important role in implementing the system. Schedule slides caused by the customer may cause the entire project to slide by more than actual number of days slid by the customer. Because schedule slides caused by the customer are beyond Tidemark's control, Tidemark cannot guarantee that the customer's project can be immediately placed back in Tidemark's then-existing project work schedule. Customer slides of more than 30 days will cause the project to be placed on "Inactive" status. When an "Inactive" project is reactivated by the customer, Tidemark will provide a new project schedule based on Tidemark's then-existing commitments to other j customers. j '-,)his quote is valid for a period of 60 days from the date signed by Tidemark. Changes to this scope of work may require ; ! additional cost and affect the delivery schedule. i i Please sign and return one complete copy of this form to signify acceptance of the terms and scope of work, and to authorize Tidemark to proceed with the work. [ For Tidemark Computer Systems, Inc. For Customer I XLC .(iY~~ i . - CL- Aut ized Signature Authorized Signature _ Title Date Title Date Template: tm_gcon.dot, rev. AAR, 05/03/97 I j i CONV0701.DOC Page 3 of 3 i t~ September October November Decembe ID Task Name Duration Start Finish 31 07 14 21 28 05 12 19 26 02 09 16 23 30 07 14 1 Sign work order Od Tue 03/02197 Tue 09102/97 ®09102 2 Send packet to customer Od Mon 09/08/97 Mon 09108/97 1 3 Receive info packet from cust Od Mon 09/22/97 Man 09122197 09122 4 Customer Preparation 1d Tue 12J16/97 Wed 12117/97 5 Install Database Server ld Tue 12/16/97 Wed 12/17/97 A 6 Train DBA td Tue 12116/97 Wed 12/17/97 7 Upgrade Hardware ld Tue 12J16/97 Wed 12117/97 8 Create Project Notebook 2d Tue 09123/97 Wed 09124197 9 Develop schedule ld Tue 09/23197 Tue 09/23197 ylvia 10 Meet with Andy to identif ld Tue 00/23197 Tue 09/23/97 t ndy 11 Introductory training 2d Tue 011/23/97 Wed 09/24/97 12 In-house conversion 57d Tue 09/23/97 Man 12/15/97 13 Create Database 2d Tue 09/23/97 Wed 09/24/97 14 Convert case types 25d Thu 09/25/97 Wed 10/29197 15 Convert Forms 15d Thu 10/30/97 Thu 11120/97 16 Data Conversion 10d Fri 11121/97 Mon 12108/97 17 Create Fees 5d Tue 1'109/97 Mon 12/15/97 18 In-house testing 11d Tue 1'/16/97 Thu 01101/98 oil 19 Install CS system - on site ld Fri 01/02/98 Fri 01102/98 20 Training-End User/SA - on sit 7d Mon 01105/98 Tue 01/13/98 21 On Site Data Conversion 3d Mon 01/05198 Wed 01/07/98 22 Start-up. on-site 3d Thu 01/08/98 Mon 01/12/98 23 Warranty period begins Od Mon 01/12/98 Mon 01/12/98 24 Warranty period ends Od Mon OE129/98 Mon 06/29198 Page l1 r _ 1 J 1 I January February March April May June 21 18 25 O1 98 15 22 15 22 29 OS 12 19 26 03 10 17 24 31 07 14 21 28 28 04 11 01 08 Alan Bob I ~0 Page 2 ~l Project: Basic Conversion Schedule Task Summary Rolled UP Progress Date: Wed 07/16/97 Progress MOMN~t Rolled Up Task Milestone A Rolled Up Milestone Q Page 3 ' AGENDA ITEM # c { ! FOR AGENDA OF 101 H i'1^ CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE North Dakota Task Force Recommendation PREPARED BY: Elizabeth Newton`DEPT HEAD OK CITY MGR OK&VW- I , ISSUE BEFORE THE COUNCIL Consideration of the North Dakota Task Force's recommendation. STAFF RECOMMENDATION Review the attached information and Task Force recommendation and direct staff to proceed with implementation. r. _ INFORMATION SUMMARY A representation of the North Dakota Task Force will present their recommendation to the Council. Attached is a memo that outlines the activities of the Task Force and a detailed description of the Task Force's recommendation. The delay in providing information to Council was to allow Councilor Rohlf an opportunity to review the recommendation of the Task Force with Task Force members. It is important, for Council to consider this item while Councilor Rohlf is in attendance and lie will not be able to attend the October 28 Council Meeting. Delaying consideration of the issue into November may prohibit implementation until next spring due to weather. OTHER ALTERNATIVES CONSIDERED = 7 Alternatives considered by the Task Force are outlined in the attached memo. i FISCAL NOTES $25,000 was allocated in the current budget to address the North Dakota, traffic calming recommendation. A detailed cost estimate hasn't been done but the budgeted amount should cover the Task Force's recommendation. 1 adm/lidiclccomm/coul.doc 777' _ . r r a Aft- MEMORANDUM II i I CITY OF TIGARD, OREGON I L"k TO: Honorable Mayor and Council FROM: Liz Nevnon, Assistant to the City Manager DATE: October 13, 1997 ? SUBJECT: North Dakota Task Force Recommendation k At the July 22, 1997 City Council meeting, council appointed a North Dakota Task Force. The purpose of the Task Force was to review the five options from the JRH Engineering study conducted in 1991 and any other options in depth for a recommendation back to Council to address the traffic volume and speeding issues on SW North Dakota. It was suggested that the task force include neighbors from Springwood Court as well as North Dakota street, businesses impacted by traffic changes in the area, city staff, and a Councilor. A list of the task force members is attached. The task force met several times beginning at the end of July through August and September. At the first meeting, task force members agreed on the parameters and objectives listed below: j Objectives speed control neighborhood feeling reduce regional traffic volume serves the neighborhood aesthetics works for the city as well as the neighborhood commercial traffic (trucks) 71 - 7,171. Parameters can't close the road emergency services need access consider adjoining neighborhood impact impact on businesses improve pedestrian safety The task forces reviewed the options contained in the JRH Engineering study and brainstormed other alternatives. The primary concerns of the task force were to limit regional traffic, slow speeders, and protect pedestrians. The initial consensus was to recommend that a full diverter be installed north of Springwood that would prohibit traffic from going south on North Dakota or right I a a • i .j from Springwood to North Dakota along with stop signs and "pinches" that would narrow the road way at certain points. a t Ed Halberg, Summerlake Homeowners Association President and Task Force member, distributed a flyar and held a meeting in the Summerlake neighborhood. Concerns were raised by Summerlake residents that a fill diverter would cut off their ability to go into Tigard via North Dakota street. Ed reported the concerns to the task force. In response to the concerns of the Summerlake neighborhood, the task force proposed a partial diverter that would allow right turns from Springwood onto North Dakota and asked the city engineer to come up with a design that could be presented at a neighborhood meeting. The neighborhood meeting was held at the water building on September 8. Over 400 notices were mailed or distributed, around 60 attended the meeting. Several Summerlake residents expressed concern that a partial diverter that allows right turns from Springwood onto North Dakota might encourage drivers to cut through the Summerlake neighborhood to avoid the barrier and continue south on North Dakota. Concerns were also expressed that drivers may make U-turns around the partial diverter at Springwood to continue south on North Dakota and that a barrier proposed on Summerlake Drive would limit parking and access to residences. I A task force meeting was held on September 15 to discuss the concerns expressed at the f neighborhood meeting. It was suggested that a one lane option be considered. This would be a 20 - 30' section of the street that would narrow to one lane with stop signs. Drivers would take turns proceeding north or south on the street. The task force asked the city engineer to come up with a design to discuss at the next meeting. Other concerns expressed related to the placement of proposed stop signs, better synchronization of the traffic lights on Scholls Ferry, and improvements to SW 121 st. I The one lane option was discussed at the September 29 meeting. The city engineer reported that the Police Chief and fire district were concerned about public safety-, the Chief was concerned that drivers would be confused, the fire department was concerned about access in an emergency. Ed Halberg, reported that Summerlake residents were concerned about the impacts a partial diverter would have on their neighborhood. He suggested speed bumps, stop signs and pinches to start with and if those didn't decrease speeds and regional traffic, he thought the Summerlake residents would - - - support a full diverter rather than a partial diverter. The North Dakota residents didn't support the proposal because speed humps, while shown to reduce speeds, do not demonstrate much impact on ` traffic volumes. After much discussion about the speed humps, full, and partial diverter, Ed I Halberg proposed that the task force recommend the full diverter option to Council. The Task Force members present supported that recommendation. A drawing and written description of the i improvements proposed with that option are attached. 'I The task force also recommends the following: I • The city formally commit to reviewing the effectiveness of the task force recommendations beginning at a specific date six months from the implementation of the improvements. e • The city pursue synchronization of traffic signals on Scholls Ferry Road. 1 j k s tr a I J • Traffic counts be done on Springwood Drive, Summerlake Drive, and North Dakota before the improvements are installed and at the end of the six month trial period. • Traffic counts be done at SW 121st and Scholls and a recommendation be made for improvements at that intersections at the end of the six month trail period. i i r r _ PO .ass j The proposed improvements to SW North Dakota Street between 121" Avenue and Scholls Ferry Road are shown on the attached sketch and are summarized as follows: { • Installation of a diverter at the intersection of SW Nortu Dakota with Springwood Drive to divert southbound traffic from proceeding south along SW North Dakota. Installation of a 3-way stop at this intersection. Left turns will be allowed out of Springwood Drive, southbound traffic will have to turn right at Springwood Drive, and northbound traffic from the residential area of SW North Dakota can either turn left or proceed north after stopping. • Installation of islands on both sides of the street at three locations to channelize (pinch) the traffic to a 24-foot section at the middle of the street. w i • Installation of islands on both sides of Anton Drive on the northbound section prior to the I 90-degree left turn. • Installation of a 3-way stop at the intersection of SW North Dakota and Summercrest Drive. • Installation of two speed humps between 123' and 125' along SW North Dakota to 1 supplement the pinches along that stretch. Additional speed humps may be placed ' between Tony Court and Springwood Drive if the traffic studies indicate that speed in that area is still an issue after the other improvements are installed. • Removal of all the existing islands, except for the island at the entrance to SW North Dakota from 121" Avenue. This island will be cut back to allow better access to the j driveway adjacent to it. ! . • A 6-month trial period will be established after the improvements are installed for evaluation of the improvements. Modifications to the improvements may be desired after the trial period to increase effectiveness. Permanent installation, to include excavation at " the islands, tonsoil nlacement_ nlantine and other miscellaneous element.- will ner,~r after the trial period and after modifications are made to the satisfaction of the task force. I citywid6impswnd.doc i i 1 Fa- Proposed Improvements ® ~ ( to SW North Dakota ~ - e Q ~ 0 ® B m i ~ I ~ ~ 8m a! x -A MIL i r NORTH DAKOTA TASK FORCE Marne Address ~ I FRANCISCO LOPEZ 12560 SW SUMMERCREST DR. TIGARD, OR 97223 AGUSTIN P. DUENAS 13125 SWHALL BOULEVARD TIGARD, OR 97223 BASIL CHRISTOPHER 9460 SW N. DAKOTA TIGARD, OR 97223 ANITA B. GUTIERREZ 12460 SW ANTON DR. TIGARD, OR 97223 DEB JOHNSON 11100 SW TONY CRT. TIGARD, OR 97223 GARY WAYT 13125 SW HALL BLVD. TIGARD, OR j " 97223 ROB AND JEANNE ROHLF 12430 SW N, DAKOTA TIGARD, OR 97223 _ " ; ED HALBERG 12630 SW GLACIER LILY CIR. TIGARD, OR i - 97223 MARK IRWIN 11135 SW 125TH PL. TIGARD, OR 97223 ANDREA REECE, MANAGER 12700 SW N. DAKOTA # 120 TIGARD OR r STARBUCKS 97223 f J I 3 I{t i AGENDA ITEM # FOR AGENDA OF IU t` ~1 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Consideration of former Burlington Northern Railroad property parking PREPARED BY: William A. Monahan DEPT HEAD OK ~4= CITY MGR OK ISSUE BEFORE THE COUNCIL Should Council direct staff to proceed to prepare engineering plans and solicit bids for an off-street parking lot and street improvements at the former Burlington Northern property at Main and Tigard Streets. t w v STAFF RECOMMENDATION { Staff recommends that Council authorize staff to proceed to take necessary steps to construct a parking lot. I INFORMATION SUMMARY The City plans to construct an off-street parking lot on the property. Funds have been allocated in the City .---udget. A delay in construction beyond bid preparation and public bidding would require allocations of t '-resources to secure the property and prevent public parking. Since the property was purchased for the purpose of creating off-street parking, prompt action appears appropriate. i OTHER ALTERNATIVES CONSIDERED J 1. Secure the property and delay improvements until the Chamber of Commerce completes construction on its property. r criiY ' as required by resent Cii Code. t. Allow Nakt~~ •b uu the site without improving the PrcN P Y 3. Complete only street widening and sidewalk improvements now, seeding the property. This j recommendation, favored by the Downtown Merchants, would delay parking lot development until i ! expansion options are better understood. ! FISCAL NOTES ii The present City budget has $60,000 allocated for this project. Preliminary engineering estimates, allowing for contingency, exceed $65,000. l 1 " 9rywdeksul~ lrlnomn t - , i r { ?U j 1 MEMORANDUM CITY OF TIGARD TO: Honorable Mayor and City Council F FROM: William A. Monahan, City Manage 1f S DATE: October 6, 1997 SUBJECT: Consideration of Former Burlington Northern Property Parking The City and Chamber of Commerce purchased property from Burlington Northern Railroad, ` which was the former site of the Tigard Feed and Seed Store. During the past summer, the Chamber of Commerce arranged for the removal of the Feed and Seed building. The site has been fenced since that time, with the cost of fencing shared by the Chamber and City. Now that the site is vacant, the City needs to decide whether to proceed with plans to make half-street improvements and pave the property, making it available for parking, or take other steps. ' During the City Council meeting of September 23, I presented the options to Council for discussion. Council suggested that I speak with both the Downtown Merchants and the Tigard Chamber of Commerce to solicit inout on how to proceed. At the time of the Cvu n:' - - discussion, I erroneously mentioned to Council that the City had not set aside funds for paving of the property. In fact, as I mentioned in my September 26, 1997 Council Newsletter, $60,000 was set aside for this purpose in the adopted 1997-98 budget. j On Wednesday, October 1, I met with ten representatives of the Downtown Merchants to discuss the property and the potential of utilizing some or all of the $30,000 which has been set aside for downtown projects. I was pleased that the Merchants were represented by not only several people who have been involved in the downtown revitalization efforts for a long + period of time, but also by several newly-involved individuals. The group recommended that the City not pave the property, but instead complete only half-street improvements. Their I recommendation is that the site be cleaned up and beautified, perhaps by seeding the property. t e _ i Memo to Council October 6, 1997 Page Two The rationale for this recommendation is that should Willamette and Pacific Railroad acquire the railroad track directly north of the property, potential for expanding the parking area exists. The group felt that gaining thirteen to fifteen spaces on the City portion of the property at a price tag estimated at $60,000 is excessive on a per-space basis. The group felt that once Willamette and Pacific's plans are better known, there is potential for a larger parking lot. The group also discussed whether the $30,000 allocated in general capital improvements for i City Center improvements should be made available for this project. The group recommends against using the $30,000; instead setting that amount aside for other activities. The group c discussed the recommendation of the Community Character and Quality of Life Citizen Vision Task Force recommendation which, among others, suggested exploring the option of employing outside expertise, such as using Livable Oregon to develop a plan for the downtown area. In addition, Chuck Woodard of the Merchant's Association has a proposal to utilize up to $7,500 for a beautification of the railroad track area on either side of Main Street. I also discussed the property with both the City Engineer and the Chamber of Commerce. s City Engineer Gus Duenas has provided me with a site plan showing that approximately fifteen spaces can be created from the City portion, with an additional three to four spaces gained in y conjunction with the Chamber of Commerce. It should be noted that the Chamber of Commerce's plans have not been finalized and the layout of its portion of the property could affect the number of parking spaces available. Preliminary cost estimates for the City portion of the parking lot including street widening and landscaping, is approximately $62,710, with ~ a 10% contingency, $65,945.50. It should be noted that these estimates are very preliminary, and engineering design has not been prepared for the parking lot. Should the City Council direct staff to proceed to have the parking lot constructed, engineering plans, construction documents, and bid specifications will need to be prepared. The project then will go to bid, with construction to proceed after the first of the year. I discussed the options with John Cook, representative of the Chamber of Commerce. I mentioned to John that the plan we had developed is one that could allow for expansion of parking, should the opportunity arise if the railroad tracks north of the property are abandoned and the underlying property becomes available for off-street parking. Our design would not prohibit expansion, should an additional fifteen to twenty-five feet of property become available. Additional land could be paved, landscaping installed, and the property striped to accommodate additional spaces. John advised me that the Chamber of Commerce likely will not complete construction of its building for approximately two years. In the meantime, the i I Chamber may be interested in installing half-street improvements so long as the sidewalk and I, curb would not be damaged during construction. He is also concerned that should the City parking lot be made available for long-term parking on a monthly fee basis in advance of the i I F a F. 'r i I - f 1 Memo to Council { October 6, 1997 Page Three 1 Chamber constnuction. all Citv spaces could be reserved and used prior to the Chamber's _ occupancy of its building. The Chamber may have a difficult time meeting parking standards based on existing Code requirements. I advised John that the City has options on making the parking lot available for use. The City can open the parking up for free, or begin charging for parking immediately. No decision has been made at this point. Based upon the input of the Downtown Merchants and Chamber of Commerce, and based r k upon the fact that $60,000 has been set aside in the City budget for construction of the parking area, I recommend that staff be directed to proceed to draw up plans and solicit bids for the parking lot so that construction can proceed as soon as possible. In the meantime, I recommend that we determine the most inexpensive method to secure the property to prevent off-street parking until the site is improved. WAM\jh II { 1 i a 1 Wad ,Im0007.1.d- f I 1 I 1 7 t i " I e AGENDA ITEM # FOR AGENDA OF I I ~ 1 CITY OF TIGARD, OREGON COUNCII, AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Consideration of Police Department Expansion PREPARED BY: William A. Monahan DEPT HEAD OK / CITY MGR OK i ISSUE BEFORE THE COUNCIL Should Council authorize the Police Department building expansion to pursued? STAFF RECOMMENDATION Staff and the Staff and Citizen Space Committee recommend that the Police Department expansion proceed to bid. The expansion is needed now and would be consistent with whatever long-tern space solution is presented. INFORMATION SUMMARY The Staff and Citizen Space Committee has met for the past few months to review space needs. Although no al plan has been approved by Council on a schedule and plan to address all City department space needs, the lice Department expansion has been identified as requiring immediate attention. Plans are prepared, estimates available, and funding exceeding $400,000 set aside. OTHER ALTERNATIVES CONSIDERED 1. Delay this project until all City facilities are addressed through a bond measure. 2. Revise the plan. FISCAL NOTES The General Fund has made contributions to the Facilities Fund for this purpose totaling $403,000. Therefore, funds are available for this project. i i Y E i _ I AGENDA ITEM # ! FOR AGENDA OF D CITY OF TIGARD, OREGON C0I TNCIT. AC;F.NDA ITRM CT IMMe aY ISSUE/AGENDA TITLE Planning Studies Update PREPARED BY:-Nadine Smith DEPT HEAD OK T__ CITY MGR OK j ISSUE BEFORE THE COUNCIL The Council will receive an update on the planning studies that have been listed as Council goals I i STAFF RECOMMENDATIQN i - Since this is an update, staff has no recommendation. i l INFORMATIONSUMMARY Council listed planning studies that incorporate access management on Highway 99, safe routes to schools and ~jlanning for the Washington Square area as goals. Staff will update the Council on the grants that we applied r r.lor to accomplish these goals.. OTHER A .T RNATIVF4 CONSII~FRFT) None I. FISCAL NOTES _ No direr impact at this time. i?citywidAswn.dol _ I a . 1 I c F, i I MEMORANDUM CITY OF TIGARD, OREGON TO: Bill Monahan, City Administrator FROM: Laurie Nicholson, Associate Planner ' DATE: September 30, 1997 SUBJECT: TGM Grants i ODOT (Oregon Department of Transportation) awarded the City $160,000 in grant money to support planning for the Washington Square Regional Center. The City had originally requested $163,000 in grant funds for this grant. The City had overall requested three grants: Washington Square Regional Center, Highway 99W _ Access Management, and Safe Routes to Schools. The Washington Square Regional Center grant will perform land use and transportation comprehensive planning for the Washington Square Area. The Highway 99W grant would have completed work on access management planning through Tigard. ODOT and the City had begun work on access management on Highway 99W through Tigard; this grant would have completed that work. The City had requested $53,185 in grant money for this grant. The Safe Routes to School grant would have developed a master plan to allow local students to go to school by either biking or walking and the City requested $54,938 in grant money. •i i j E j