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City Council Packet - 06/17/1997 ^,?.k'y^. i Y'^ "FT^^-T I f^ TT f!„(" 1^^~,^+'~ M~'i y Ta'~'."rP ? x F ~ AF4' S cr ~ s rT..t,e,Y ~f~~?~ ~3~~~•.~. ~ v.»} ~,n,'e+ j,~" j a ~ 'y ~ ~+t.+a.S~ ~ N~~'~~ 1 x + J F ~'°r,.~' s.,,~{j~Y ~ a.cr rrs 3~.rv ff~ r tt z..el ~.~'+,,~w~.' w. +yi~♦ ~ .nT "r .u~7f G, , :ifi`>~~M•~s1td''>~~F'c> 1' k5.ti .rl~•l l~ fi ~ -F-~. J~~~ zT's R .c ~~e"~,. n s! n.E ~ ~ - . - a!~s~ydbl;k'~'x$lira.ia"13c')r, `,C15x I..V~ a~'t Je x +xxi-~+w,~ ~o `~tM ,t+aFi..vc Y~o1~Y~..a.;~.6JXfdv m 1 T' K "r -aM"3'"-4'~iv¢'T'""M"~', tr '1P, tti ,tx *vro i dt ,.ga.. i•~'l~~s rn "~u ~'r ~~•~~5~~~'.T~v`~C ~~!,~.W~~'"c~t9' ~~°6 ?FrRS ,cN..~I'J~4F,~xq,?~.r it yr,'r~tr~~~ ry~ $I o+~.~ ~'Y~ ,s ` d L~~7 d- ~ ,~~'t~Iu~~~~YH Fs~ IFy"~~2••''%yw~` ~fw ~'.F ~,f'~~~~~k ( 1 ~j~7.~ ;S. L~'Y~.~I;jTrs'i ys. ~iC: 2'•'K{*Ti"~~"~'~' ~w~t ~~~i~.k _ - tl ~'t?s' S L 5+~~ 'S ~i.tra"t~ ar as I 3f-? ~`'k'ir"c~>.a~ '3 i° 'EM ~S t~ ST l v- ~ a ~f ;~,Ib~ . , T ' M`.~.-'. -4 T r, ~ "3* J~'t3 S <i - Vii.: ..`=k,••;_: , ;'t ..rr0.t. '.,,,F ? a!1-, i j REVISED 6/12/97 1 CITY OF TIGARD FE ARD CITY COUNCIL RKSHOP MEETING 17, 1997 6:30 PM ARD CITY HALL 5 SW HALL BLVD ARD, OREGON 97223 ! f I F. PUBLIC NOTICE: Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 639-4171, Ext. 309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf). Fes, Upon request, the City will also endeavor to arrange for the following services: l Qualified sign language interpreters for persons with speech or hearing I r impairments; and i • Qualified bilingual interpreters. t, Since these services must be scheduled with outside service providers, it is +I important to allow as much lead time as possible. Please notify the City of your ' need by 5:00 p.m. on the Thursday preceding the meeting date at the same phone numbers as listed above: 639-4171, x309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf). • SEE A' -H ACHED AGENDA COUNCIL AGENDA - JUNE 17, 1997 - PAGE 1 F AGENDA ' TIGARD CITY COUNCIL WORKSHOP MEETING June 17, 1997 i ~ 6:30 PM 1. WORKSHOP MEETING j 1.1 Call to Order - City Council & Local Contract Review Board I 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications/Liaison Reports G 1.5 Call to Council and Staff for Non-Agenda Items 6:35 PM fN 2. CITIZEN INVOLVEMENT TEAMS - REPORT TO CITY COUNCIL ' • Assistant to the City Manager 6:45 PM _ 3. MEETING WITH PLANNING COMMISSION (Continued from May 20, 1997) • Community Development Director j 7:45 PM 4. SW NORTH DAKOTA STREET - DISCUSS FINDINGS OF THE TRAFFIC STUDY PERFORMED IN FEBRUARY City Engineer 8:15 PM 5. COUNCIL CONSIDERATION: PLEDGE $9,900 MATCHING FUNDS TO I JJJJ COMMUNITY DEVELOPMENT BLOCK GRANT TO COMPLETE SENIOR CENTER EXTERIOR IMPROVEMENTS (CONTINUED FROM THE JUNE 10, jl 1997 COUNCIL MEETING) a. Staff Report: Community Development Department b. Council Questions c. Council Deliberation: Motion to approve the needed matching funds in the amount of $9,900 to complete the Senior Center exterior improvements project. 5. 8:30 PM 6. TIGARD TRIANGLE - DISCUSS WHETHER TO DIRECT STAFF TO PROCESS A TEXT AMENDMENT TO PROVIDE A PROCESS FOR ADJUSTMENTS TO THE STREET CONNECTIVITY STANDARDS WITHIN THE TIGARD TRIANGLE • Community Development Director f COUNCIL AGENDA - JUNE 17, 1997 - PAGE 2 I _ 1 i - 0 PM 7. COMMUNITY HOUSING PROGRAM REPORT - DISCUSS WHETHER TO FORM A TASK FORCE TO STUDY AND RECOMMEND A POLICY AND PROGRAM FOR COMMUNITY HOUSING IMPROVEMENT k j . community ueveiopmeni uirectvr _ fi 9:30 PM " 1 8. COUNCIL GOALS - REVIEW REVISED REPORTING STRUCTURE, STATUS 4 . AND PROPOSED TIMELINES I{ S~ . City Manager f i 10:00 PM 9. NON-AGENDA ITEMS 10:10 PM ....:.E_,,,-. 10. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. As you are aware, all discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. 't 10:30 PM 11. ADJOURNMENT - i:\adm\cathy\cca\970617.dm F 1 J COUNCIL AGENDA - JUNE 17, 1997 - PAGE 3 i . E • Agenda Item No. vleeting of 9,-1 ~ -ci-7 F TIGARD CITY COUNCIL 3 WORKSHOP MEETING MEETING MINUTES - JUNE 17, 1997 1. WORKSHOP MEETING i 1.1 Call to Order - City Council & Local Contract Review Board Meeting was called to order at 6:40 p.m. by Mayor Jim Nicoli 1.2 Roll Call Council Present: Mayor Jim Nicoli, Councilors Paul Hunt, Brian Moore, Bob Rohlf, and Ken Scheckla. Staff Present: City Manager Bill Monahan; Community Development Director Jim Hendryx; Asst. to the City Manager Liz Newton; Senior Planner Nadine Smith; and City Recorder Catherine Wheatley. 1.4 Council Communications/Liaison Reports Bill Monahan, City Manager, reviewed the staff decisions made during the Balloon Festival regarding traffic control. Staff received 20-25 phone calls from people in the Martha/Millens Street area about the traffic controls deployed Friday morning. They -y closed off access from 92"d Avenue at 6 p.m. on Friday. He said that staff provided - .~1 general notice through Cityscape and a CIT meeting but a suggestion for next year was to provide individual specific notice to residents affected by the traffic plan for the t Festival. Councilor Scheckla suggested providing a map to residents on how to get into i the neighborhood through the back way. Mr. Monahan said that staff would send a letter 1# to the area residents thanking them for their support and informing them of the traffic plan for next year. 1.5 Call to Council and Staff for Non-Agenda Items Mr. Monahan asked Council to pull forward Item No. 3.2 on the June 27 Consent i Agenda to this week in order to designate Liz Newton as Acting City Recorder while the { City Recorder was on vacation. Motion by Councilor Moore, seconded by Councilor Rohlf, to adopt Resolution 97- 25. - The City Recorder read the number and title of the resolution. RESOLUTION 97-25, A RESOLUTION APPOINTING LIZ NEWTON DEPUTY RECORDER FROM JUNE 23, 1997 TO JULY 3, 1997. Motion was approved by unanimous voice vote of Council present. (Mayor Nicoli, Councilors Hunt, Moore, Rohlf and Scheckla voted "yes.") 2. CITIZEN INVOLVEMENT TEAMS - REPORT TO CITY COUNCIL CITY COUNCIL MEETING MINUTES - JUNE 17, 1997 - PAGE 1 ! I 3 ~ Cynthia Johnson, West-Central CIT, reported that the residents near Woodward Park would like to be informed on any changes in Woodward Park. Mr. Monahan reported that Metro closed on 6.2 acres in that area last week. Metro was now working out a process of transferring the nronerty to the Citv for ownership and contrcl• in the meantime Than Roberts has arranged for neighbors in the area to keep an eye on the property for the City. He mentioned that the CIP request for Woodward Park would come to the Council next week. Mr. Monahan commented that the neighbors wanted to be involved in the master planning of the park and trail to make sure that they were conducive to the neighborhood. He said that staff would work through the CITs to get public input on planning for Woodward Park. Ms. Johnson commented that the area had little auto traffic, and expressed concern that increased ` traffic flow to the improved park would affect their quiet and safe neighborhood. Mavor Nicoli noted that this year the City was developing a parks master plan which would h include consideration of Woodward Park. The CITs would be involved in that process. 3. MEETING WITH PLANNING COMMISSION (Continued from May 20, 1997) Planning Commissioners present: James Griffith, Sheldon Scolar. Jim Hendryx, Community Development Director, noted issues for discussion: working with Beaverton on joint land issues for Scholls Ferry Road, the effects of the urban services agreement on applications coming to the Planning Commission, and identifying the need for f commercial lands on Bull Mountain. > Commercial Land on Bull Mountain. Mayor Nicoli stated that the City now had authority over land use planning in the urban j services agreement area (except for zone changes which the County kept). This included f master planning. He asked if Bull Mountain needed neighborhood commercial centers to serve the residents and to alleviate traffic on 99W. Mr. Hendryx stated that the County might apply for a grant from DLCD to do a reevaluation of the land use components on Bull Mountain to address Metro's authority and the changing needs on the mountain. James Griffith, Planning Commissioner, asked if any of the residents have indicated a i desire for commercial type facilities up there. Liz Newton, Assistant to the City Manager, said that the issue has not come up at the CIT meetings. Mayor Nicoli noted that most of the Bull Mountain residents were not aware of the CIT process. Mr. Griffith commented that it might •be r....,ump.,.., for ~,.....,ty w eec,assuy any pantcuiar site as commercial if there was ~ - no interest from the residents in having a commercial site. Councilor Scheckla reported that he knew people on the mountain who were unhappy that the City was even thinking about a commercial site up there. Councilor Moore spoke for bringing the discussion to the community to get their feedback. Mr. Monahan said that the City could ask the County to initiate a zone change, though he did not think that the County was interested in doing so at this time. Mayor Nicoli pointed out that once the school sites were completed on Bull Mountain, residents would have to make special trips to shop, instead of incorporating shopping into trips j CITY COUNCIL MEETING MINUTES - JUNE 17, 1997 - PAGE 2 E t 1 .i 9 F to pick up and drop off kids from school. Mr. Griffith asked how much commercial development was enough. Were they talking a 7-11 store or a neighborhood commercial shopping center? Councilor Moore noted some recent commercial developments easily accessed by Bull Mountain residents. 1 Mr. Monahan said that staff was expecting the County to ask the city to do the master planning for Bull Mountain as part of the 2040 plan review and implementation process. Mayor Nicoli noted the issue of street connectivity on Bull Mountain. The City has agreed with Metro to connect more streets, and Bull Mountain was a prime candidate. He noted the need to address secondary issues of street connectivity, such as impacts on existing neighborhoods. Councilor Rohlf pointed out that if they did not have a traffic mitigation policy in place for the first street connection, then they would have problems with neighborhoods on later street connections. Mr. Griffith said that it would be helpful to the development community to know that the Council expected street connectivity and through traffic. Currently developers used culdesac streets to eliminate traffic. Councilor Rohlf spoke for balance and a "big picture" plan to insure appropriate through access. Mr. Griffith mentioned the question of how much street ; connectivity was enough but agreed that there needed to be a certain amount of connectivity. Councilor Moore spoke to taking a proactive approach in locating major thoroughfares on Bull Mountain for connectivity. Councilor Scheckla asked what citizen concerns the Planning Commission heard regarding connectivity. Mr. Griffith said traffic, speed, and safety (with streets becoming playgrounds as larger houses on smaller lots took out yard space). The Council discussed citizen complaints about speeding and potential traffic management devices to handle the problem. Mayor Nicoli commented that the police and engineering departments did a good job of addressing the issue of speeding in the neighborhoods through their programs. j > Scholls Ferry Road 1 Mr. Hendryx reported on the staff discussions with Beaverton about doin , an analysis on Scholls Ferry Road. Beaverton was doing a Town Center plan under !-,mro guidelines for the i 1 Murray Hill area. Phase I involved funding by the property owners with Phase 2 (if approved) funded by a growth management grant from DLCD. Staff was looking into joining the second i phase to look at the broader issues that would affect both jurisdictions. The project was very early in the process. Nadine Smith, Senior Planner, commented that Phase 2 might begin as early as September or October because property owners were anxious to get the zoning issues in Phase 1 completed as soon as possible. Mayor Nicoli spoke in support of joint planning between the two jurisdictions in order to avoid turning Scholls Ferry into a strip mall. He has talked with Mayor Drake of Beaverton about setting up a Task Force of the Planning Commissions and City Councils. Mr. Griffith said that joint planning was a good idea. He agreed with the importance of the Planning Commission having a clear understanding of the direction favored by the City Council I CITY COUNCIL MEETING MINUTES - JUNE 17, 1997 - PAGE 3 i 1 Councilor Rohlf suggested keeping in mind that new developments did have impacts on existing businesses. Mr. Griffith asked ahout the Walnut Island area and annexation. Mayor Nicoli suggested sending the annexation policy discussed by Council to the Planning Commission for review and comment. The Council agreed to invite the Planning Commission to the next discussion of j the Walnut Island issue. Mr. Griffith said that he thought things were moving along well. He said that while he was curious to see where the Tigard Triangle ended up, the Commission was trying to stay out of j that. He reported that the Commission deferred the discussion on monopoles because they wanted to see another iteration of the draft they finished last night. Therefore the standards would come to the Council later than currently scheduled. Staff noted that the process was moving as fast as state law allowed. Mr. Griffith explained that the Commission was in the process of updating the existing code standards on cell towers to deal with the changes in the industry. 4. SW NORTH DAKOTA STREET - DISCUSS FINDINGS OF THE TRAFFIC STUDY PERFORMED IN FEBRUARY Gus Duenas, City Engineer, said that North Dakota was a minor collector with 3500-4500 trips per day. They were addressing the portion between 12151 and Springwood Drive which has been studied since 1987. He mentioned the concerns about traffic volumes and speeding which were demonstrated to be problems at that time. The City installed traffic islands in j 1989 as traffic calming measures. A comparison of the studies done before and after installation of the traffic islands showed that the speeds have dropped. The February 1997 study yielded an average speed of 29.2 mph, less than 5 mph over the speed limit. Mr. Duenas posed the question of whether or not 29 mph was satisfactory for SW North Dakota. He said that the criteria for traffic calming devices was speeds at least 5 mph over the ' posted speed limit. He mentioned the over 50 streets in Tigard that have asked for traffic calming devices. He said that staff had a hard time justifying additional devices on North Dakota when other streets have not yet been addressed. Staff found that the traffic islands have fulfilled their function to reduce speeds, and that additional measures should not be taken until after other street problems have been addressed. ; Councilor Rohlf addressed the issue of North Dakota Street both as a Councilor and as a resident in the area. He said that he found the staff conclusion very strange, noting its similarity to an earlier City Engineers conclusion that the best way to fix the speeding problem was to increase the speed limit. He noted that the traffic volumes were double the appropriate amount for a neighborhood. He suggested that the Engineering Department should have asked the neighbors where the speeding consistently occurred. He mentioned the neighborhood's self help method of parking cars close to the traffic circles to intentionally force cars to slow down. This contributed greatly to the reduced speeding but detracted from the image of the neighborhood as a high quality area. Councilor Rohlf asked what time of day the study used to determine the speed and volumes. He said that the problems occurred primarily during the peak traffic hours when residents were trying to get in and out of the neighborhood. He stated that much of the traffic did not come CITY COUNCIL MEETING MINUTES - JUNE 17, 1997 - PAGE 4 - i t T 1 from the neighborhood but was cut through regional traffic from Beaverton and Sherwood using North Dakota to avoid 99W. Councilor Rohlf contended that this was not an engineering problem but a quality of life problem. While me roan cuulu"',~--"_a,~„« " 110,010110 trips per day, the ...,neighh^...'........hood --ho,-,!d 1A not have area r,......,.b to absorb that volume of out of the area traffic and excessive speeds. He held that staff misunderstood the assignment Council gave them regarding the Council goal to address the North Dakota problem. He suggested reassigning the goal to a facilitator like Ms. Newton to use a Task Force approach to develop a coordinated solution to the problem based on the i bigger picture of the quality of life issues beyond traffic and engineering. i Councilor Rohlf argued that that the problem on North Dakota was created by the City when changes were made to the Comprehensive Plan without proper notice or neighborhood input. ! North Dakota was supposed to end below Springwood and Springwood was to carry the traffic to 121st. Instead Springwood ended at an apartment complex and North Dakota became the K through street. Neighborhood rumor held that the apartment developer cut a deal with the City through his political ties with the Council at the time. Councilor Rohlf said that the first time the neighborhood tried to address this issue at City Hall, they did everything that staff told them to do and tried to find a reasonable compromise solution. However when they presented their plan to the Council, the then Mayor kicked them out, saying that he was tired of hearing about North Dakota. Councilor Rohlf commented that the City destroyed its credibility in the North Dakota area during this incident. The two noticing problems that have occurred during his term on the Council have not helped the City i _ regain the people's trust. The City had to get notice to the residents affected by a decision or they lost their credibility. Councilor Rohlf said that the changeover in the neighborhood from homeowners to renters, the high rate of turnover in residential homes, the depressed property values, and the lowered quality of life were directly related to the high volume of traffic on North Dakota. He stated that the traffic circles were intended as short tern devices to be removed if they did not work. i . They did not work, they were eyesores and convenient sign posts, and they made it difficult for school buses and emergency vehicles to access the neighborhood. r Councilor Rohlf said that the traffic circles were a total failure with regards to quality of life issues. He mentioned several low cost ideas to fix the problem, including working with the { County to change signal timing, restricting right turns on red lights, and installing a traffic i diverter below Springwood. He said that the neighborhood understood that the road would not be closed off. The City needed it open as a collector for the surrounding neighbors to get to the arterials. What was unacceptable was the cut through regional traffic. Councilor Rohlf cited 130`h and the signal at 79`h and Durham as precedents for the City taking action in specific neighborhood situations. He said that the community had a value of protecting the neighborhoods from the undue impact of regional traffic. He said that the Council set the tone for how the City dealt with neighborhoods as future street connections were made. Would they leave the neighborhoods to fend for themselves or would they establish a record of good faith? I Councilor Rohlf said that the current Council and City staff have worked hard to establish a public image as user friendly. They have encouraged public involvement. He spoke to ij CITY COUNCIL MEETING MINUTES - JUNE 17, 1997 - PAGE 5 1 establishing a policy for dealing with neighborhoods impacted by traffic as a result of Council decisions. While the City needed connectivity, the neighbors should have a livable neighborhood. He recommended that the Council direct staff to develop a template for mitigating the effects of traffic on neighborhoods from establishing street connectivity. i Mayor Nicoli opened the meeting up to public coriments. (Note: Last names were not given as people came forward to comment.) > Debbie, as a member of the original neighborhood group who researched the Comprehensive Plan, confirmed Councilor Rohlf s description of the original intention of the Comprehensive Plan for North Dakota Street and Springwood Road. She pointed out that North Dakota was unique in Tigard. It directly faced a minor arterial in Beaverton. This warranted special consideration for their street. She expressed the neighborhood's concern regarding the traffic impact of adding a connector from Hall to 125`h. i... > Frank described the difficulty and dangers of backing out of his driveway onto North Dakota because of the speed of the traffic. > Roger summarized the letter he submitted to Council on this issue. He noted the site line barriers on North Dakota, including the curve and high vegetation. He expressed concern that one day a speeder coming round the curve would hit either a car or a pedestrian. He said that ` it was hazardous and recommended remedial action. > A woman explained that as a resident without a car, she found it difficult to cross North Dakota to do her daily business. E > A man stated that he lived on the straight of way section of North Dakota. In the last six months he has seen the traffic island run over by a drunk driver. In addition he has witnessed speeds of 80 mph on the straight of way and reckless driving around the islands. He asked for s something to be done about it. > Roger reported various incidents of property damage by speeders, and confirmed his neighbor's report of the drunk driver running over the island. He said that they had a speeding problem and that one day someone would be killed by a cut through driver or by someone using the islands as a game. The worst behavior occurred on weekends or late at night. He commented that speed bumps worked well in the Portland and Tigard areas. He urged the j Council to consider action. j i > Scott reported watching people having to wait four to five minutes for a chance to dash across , North Dakota to get their mail. He said people used the speed bumps as toys. His paper box was also hit on a regular basis. > A man suggested doing a study during the summer when cars really sped, instead of during February when cars slowed down due to the weather. > Jean commented that it was difficult for a community of people to form a coalition to fight City Hall while trying to live their daily lives and participate in other volunteer activities. She said that they looked to their elected officials and paid City staff to meet their responsibilities. i CITY COUNCIL MEETING MINUTES - JUNE 17, 1997 - PAGE 6 1~ g€ •1 ~ - t i > Jack Polans asked how much it would cost to use a police helicopter to take pictures of the traffic flow on North Dakota. Mayor Nicoli said up to half a million dollars since the City would have to rent a helicopter. > A Woman admiiied ihai, priur to uaviiig _ have-_ a child, he had been one of the s,._---- who saw nCeders who caw the she of the parked cars and traffic islands as a game. Now she was very concerned for the safety of her child, and asked that the City do something to change the situation. Councilor Hunt commented that it would take a citizens committee working with City staff to j solve this problem. Not many solutions were suggested this evening. Councilor Rohlf said I that the community already has developed five to six solutions, of which the traffic islands had been only one. Councilor Hunt said that the City needed more citizen help to solve this problem, as staff was probably not aware of all the problems occurring. He asked for the opportunity for this Council to correct what that previous Council had failed to do. Mr. Monahan pointed out that times have changed and now speed bumps were an accepted ! traffic calming device where before traffic circles were the preferred solution. The Council discussed Councilor Rohlf s suggestion to create a template for how the City would deal with neighborhoods impacted by traffic from establishing through street connections. They agreed to make this a priority issue. Mr. Monahan said that staff would meet to develop an outline to address these concerns based on the input received tonight. Councilor Moore pointed out that 98`h and Durham could have the same problem as North Dakota and concurred with the need for a template policy to address the problem on a city wide basis. Mayor Nicoli assured the neighbors that this Council would find a way to deal with the problem. If a Task Force was used, members should include the City Engineer, and representatives from the police department, administration and the neighborhood. Councilor Hunt suggested that Councilor Rohlf also be on a task force. Councilor Moore asked to see the solutions originally proposed by the neighbors before they set up a task force. Those ideas might still be viable and allow a quicker solution than a task I force could reach. Mr. Monahan said that staff would bring that original plan to the Council I i for discussion plus a staff evaluation of their viability in today's environment. They scheduled the discussion for the July 8 meeting. i > Mayor Nicoli recessed the meeting at 8:27 p.m, for a break. > Mayor Nicoli reconvened the meeting at 8:38 p.m. i. 5. COUNCIL CONSIDERATION: PLEDGE $9,900 MATCHING FUNDS TO COMMUNITY DEVELOPMENT BLOCK GRANT TO COMPLETE SENIOR CENTER EXTERIOR IMPROVEMENTS (CONTINUED FROM THE JUNE 10, 1997 COUNCIL MEETING) Staff Report: Mr. Duenas reviewed the history of this project to build an accessible garden coupled with a paved parking lot. Since paving contractors were not interested in the garden portion, staff broke the two out, and got an acceptable bid for the parking lot paving and I concrete sidewalk ($19,400). After four tries, they got an acceptable bid for the raised gardens CITY COUNCIL MEETING MINUTES - JUNE 17, 1997 - PAGE 7 i ~ - T .7; ($19,805). He explained that the gardens were expensive because the Community Development Block Grant (CDBG) required higher wages and more paperwork, and because they had to purchase circular planters and benches to create the garden. f Mr. Duenas said that the intent was to create an accessible garden for seniors and disabled individuals to be able to plant from a wheelchair. He said that 70% of the project cost was materials. Half the money would come from the City and half from the County through a CDBG. + Councilor Rohlf asked if the project cost would increase significantly if held over to next year's budget process. Duane Roberts, Associate Planner, said that Wayne Lowry, Finance Director, found that they were following the appropriate budget process. This was approved four years ago by Council for the third year of a budget cycle. It was on schedule but they needed additional money to make up the shortfall. If they waited until next year, they lost the grant money and the City would have to pay for the whole thing. e Councilor Rohlf asked if volunteer labor was appropriate for this project. Mr. Duenas said that they would not save much with volunteer labor with 70% of the cost in materials. Mr. Monahan reported that Ed Wegner, Public Works Director, looked into the use of volunteers or public works staff. While they could get volunteer help through the "in lieu of jail" program, it would not be as efficient as contracting it out. Karen Gardner, Senior Center Director, commented that using other people's money to complete a CIP project was a good argument for moving ahead. She said that the garden was _ a wonderful opportunity and part of making the community a better place to live. She mentioned the donations of plants that have come in from citizens for the gardens. Councilor Hunt was instrumental in getting rectangular planters donated. She spoke for the opportunity for the involvement of community groups, school children, and newcomers to the community. This would also provide another space for small group informal activities. Motion by Councilor Hunt, seconded by Councilor Rohlf, to approve the needed matching funds in the amount of $9,900 to complete the Senior Center exterior improvements project. Jack Polans spoke to responsibility and efficiency in the use of volunteer labor and donations as an alternative to the staff proposal. Motion was approved by unanimous voice vote of Council present. (Mayor Nicoli, Councilors Hunt, Moore, Rohlf and Scheckla voted "yes.") 6. TIGARD TRIANGLE - DISCUSS WHETHER TO DIRECT STAFF TO PROCESS A TEXT AMENDMENT TO PROVIDE A PROCESS FOR ADJUSTMENTS TO THE STREET CONNECTIVITY STANDARDS WITHIN THE TIGARD TRIANGLE Mr. Hendryx presented the staff recommendation for a special adjustment process for the general commercial (GC) zone to address the Council's desire to provide more flexibility on the 660/330 standard and for private streets. He said that staff has reached a better understanding of how to apply the standards through working with applicants. He said that the Council could recommend that staff move forward with a text amendment to the Planning CITY COUNCIL MEETING MINUTES - JUNE 17, 1997 - PAGE 8 1 i 1 Commission or the Council could take no action and staff would continue to implement the adopted standards without modification. The Council discussed what limits should be placed on the discussion tonight. Mr. Monahan - cu . .,,u. -6 a-uwc was u,a h-ig a 1u11u use appucauon that couta come back to the Council, so they could not discuss the specifics of that application. Councilor Rohlf noted that Eagle Hardware apparently had concerns with the design standards while the staff recommendation dealt with the street standards. The Council agreed to limit the discussion to the street standards. Mr. Hendryx noted that if the Council chose to send this to the Planning Commission, the I . Commission could on their own court broaden consideration of the issues beyond the street standards. Mr. Monahan said that given the state noticing requirements, a text amendment would not get to the Planning Commission until late July/early August. He confirmed Councilor Hunt's point that implementing changes to the Triangle could open the whole thing up again. i i Mayor Nicoli asked about the stronger variance language that the Council had discussed. Mr. Hendryx explained that staff felt that this adjustment procedure was a superior method for dealing with the Triangle than adding on new variance criteria. He reviewed the adjustment process. PUBLIC COMMENTS > Mark Weisman, Weisman Design Group for Landscape Architects & Site Planners, on behalf of Eagle Hardware, commented that the adjustment process recommended by staff dealt ! only with the street standards. It did not address the site design standards issues Eagle discovered during the site planning process. He contended that if the Council wanted big box f retail in the Triangle, the design standards as written would not work. They essentially ! precluded large use development in the ways that large retailers needed to develop in order to meet their market. He said that they have identified five problem areas in the site design and j building design standards. > Ted Wozniak suggested that the Council reconvene the Task Force to finish the job to j straighten out these final issues. > Gordon Martin reported that the Task Force met with Metro staff members two and a half weeks ago to discuss the performance option, Metro guidelines, and how Metro expected i cities to implement the guidelines. He said that the definitions in the Metro guidelines have not yet been worked out, although the Task Force ideas and Metro's ideas were very similar. He said that Metro would send a letter summarizing that meeting. He recommended returning the street issue to the Task Force to iron out the problems. Mr. Martin said that the adjustment process recommended by staff started out fine but then items 3 and 4 gave staff the discretion to turn the roads back into public driveways. > Tony Cargill said that he thought that the planning staff would be more comfortable if they had support from the Council. He raised two issues regarding variances and the conversion of single family homes to office use. He pointed out that the typical office use generated less sewage than the typical household use. He spoke for allowing single family homes converting 1 to office use to retain their septic tanks and drain fields and requiring a non-remonstrance CITY COUNCIL MEETING MINUTES - JUNE 17, 1997 - PAGE 9 1 t' ~ 7 agreement to participate in putting in sewer at the appropriate time. He said that allowed 3 building materials and glass standards were different for single family homes than for offices. He spoke for allowing homes converting to office to retain their wood siding and windows because there was no positive purpose served in replacing those items. i Mr. Cargill spoke to keeping the spirit of the ordinance as this area changed from residential to Mixed Use Employment, and to encouraging staff to review these situations on an individual 1 basis. He noted that property owners were having difficulty selling their land because they could not afford to bring the sewer to a single house. Mayor Nicoli noted that only Mr. Martin spoke to the recommendation before the Council i tonight. Therefore there must be general agreement between many people that it was a good E process. The Council discussed which direction to take. Councilor Moore reiterated the concern that the review might open up the plan beyond these standards. Councilor Scheckla f noted the five items mentioned by Mr. Weisman. e Mr. Hendryx commented that they needed to be respectful of the noticing provisions. Staff was providing notice to the State of the text amendment language but if new issues came up at the Planning Commission, and they recommended additional changes to the Council, they would have to be careful to conform with the noticing requirements. Councilor Scheckla commented that if this situation was talked out, they might reach a reasonable modification with benefits for everyone. Councilor Rohlf said that he has reviewed the Eagle application which was a good development. He expressed concern at going around f.~ the process instead of letting staff negotiate with Eagle and work out the problems. Councilor Hunt asked if issues raised at the Planning Commission had to be related to the text E amendment. Mr. Hendryx said that he did not know how big a change could occur before other noticing requirements were triggered. But if the discussion went from street standards to 1 design standards, they could trigger another notice requirement. The Council discussed whether or not sending this back to the Planning Commission opened up the entire plan. They agreed to direct staff to inform the Planning Commission to stay with the text amendment only. If the Commission wanted to address design standards, that should be a separate issue. Councilor Rohlf commented that the community was willing to accept big box development if the developers were willing to accommodate high quality standards. Mr. Weisman commented that they were looking for an avenue to discuss these issues with the C;iiy. Since staff focused on implementing the standards as written, they thought that their issues required a Council decision. He contended that no one could put in big box development under the current standards. Without a discussion of these design standards, Eagle would probably not build in Tigard. Councilor Rohlf asked if Eagle was putting more energy into resisting the standards than in finding a creative solution. He said that he has heard a solution that would work for Eagle, although Eagle hasn't found it yet. Mr. Weisman said that Eagle was willing to discuss the components driven by the site, the owner, and the market that were flexible in order to find an alternative. However some of their topographical, operational, and market needs were set. The design standards did not currently allow for some of the realities of large retail uses. CITY COUNCIL MEETING MINUTES - JUNE 17, 1997 - PAGE 10 { d ~ ~ s ~ f 1 1 Councilor Rohlf said that they were not necessarily saying that they wanted large retail users. They were saying that they were willing to accept large retail users. He said that he needed to see what items Eagle could not live with but do it through a process that did not circumvent staff with an issue that was actually negotiable as part of the land use application process. Mayor Nicoli asked about the freeway sign issue. Ms. Smith said that she accidentally omitted it. Mayor Nicoli spoke to more flexibility in the design standards or a variance procedure that allowed more flexibility. He said that the existing variance procedure was not workable in the j Triangle. It was too rigid. He stated that they should keep the design standards but add more flexibility to allow a developer to propose an attractive development that met the intent of the design standards, if not the letter. Mr. Weisman noted to suggestions to add more flexibility. One was to change the word "variance" in the standard to "adjustment procedure." The second was to develop alternative clauses to address the option of proposing something that met or exceeded the standards in : some alternative way, given the unique conditions of topography or type of user. He pointed out that of the 30 design standards, they had identified only five as needing some work for greater flexibility. He reiterated that the Council was the appropriate forum for discussion. The Council discussed what direction to take. Councilor Rohlf reiterated his concerns about second guessing the staff. Mr. Monahan said that the Council needed to give clear direction to staff as to what they should come back with. He said that giving this much discretion to staff j was fine as long as there were clear performance dimensions and guidelines for them to follow in exercising that discretion. He said that he was not comfortable based on tonight's discussion with staff moving ahead on negotiating deals or making decisions. 1 - The Council discussed the issue of building flexibility into the plan. Mr. Monahan spoke to ! holding the Council, the Planning Commission, and the Hearings Officer to the same standard 1 as staff. This was necessary to have the clear and objective standards mandated by state law. Mr. Hendryx pointed out that any time the Council deviated from the adopted standards they would impact the original assumptions underlying those standards. ; j Councilor Moore said that he was not willing to change the design standards for a single application. He spoke for finding out if these issues identified by Eagle really were general j and thus a problem or merely specific to this application. The Council agreed with staff s suggestion to ask Lloyd Lindley to explore this issue of how general these problems perceived by Eagle really were. He would touch base with Eagle Hardy=.~a , Mr. Marti", and some other selected people, an d return to Council with a report in 60 days. rv Mayor Nicoli reviewed the Council direction. Staff was to take all five items to the Planning Commission but tell the Commission that Council did not want them to consider any changes other than those requested. If the Commission felt differently, they could send other issues separately to the Council. Staff would report back in a week or two on the program they developed to address the issues raised by Eagle Hardware. i CITY COUNCIL MEETING MINUTES - JUNE 17, 1997 - PAGE 11 { " I j 1 f i t ' C 7. COMMUNITY HOUSING PROGRAM REPORT - DISCUSS WHETHER TO FORM A TASK FORCE TO STUDY AND RECOMMEND A POLICY AND PROGRAM FOR g~ COMMUNITY HOUSING IMPROVEMENT { S Ihy:yl CcB.C, R..IA..... n...er....._.,_1 EASZr1tcd tiie Staff leY-V1 On tile C0r1_L iiuliity I10USing iSSUe. I 6 He said that staff recommended the formation of a task force to discuss the significant policy issues on the implications of funding, impact on property owners and tenants, and the scope of policy questions, and to return with a recommendation on a program for Tigard. The task force would include representatives from various stakeholder groups including the Multi- family Housing Council, Oregon Apartment Association, an advocacy group for affordable housing, other government officials, and concerned citizens. Mayor Nicoli suggested using the Uniform Housing Code to establish minimum standards at the very least. The Task Force could discuss going beyond the minimums. Mr. Scott said that the checklists from Portland and Salem were similar to the Uniform Housing Code. He mentioned that the task force should address the question of how proactive should the City be in enforcing the housing code. He noted finances as a consideration. j Mayor Nicoli reviewed the background for Council directing staff to study the situation. The Council had become aware of two seriously deteriorated apartment complexes that were attracting the wrong element. He said that he had not been suggesting a proactive approach because of the budget problems but he was willing to look at the program. Sheila Greenlaw-Firs':, Community Partners for Affordable Housing, reported that the - repairs of the Ash Creek Apartments should be finished by June 30 with exterior work finished up in July. The repairs on the first 19 units at Villa La Paz should also be finished by June 30. She noted that the tenants were proactive in raising funds to make their complex a better place to live. Ms. Greenlaw-Fink spz)!ce for the community taking a proactive approach. She mentioned a County Housing Plan i,lat discussed strategies for affordable housing on a county wide level, 1 including code enforcement. She mentioned the need for inspections when apartments did not 3 meet basic health codes. She said that while there were challenges in funding, there might be t } some creative approaches also. She mentioned a landlord education program. { i i Mr. Scott concurred that the City had some problems, citing Tiffany Court as a possible upcoming test case. He mentioned that in taking a proactive approach he would remain in close contact with the City Attorney to avoid accusations of selective enforcement or other issues. He said that they could do enforcement now under the dangerous buildings code with respect to structural integrity or places unfit for human habitation. Unfortunately the language in the code was ambiguous. He said that he spoke to Paul about using the Uniform Housing Code as a recognized standard. Paul indicated that he felt comfortable defending that but recommended a housing code if the City was going to undertake this type of program. Councilor Scheckla asked what the City could do to get a new owner to clean up the property. Mr. Scott reviewed the types of documents that could be recorded on titles but pointed out that those documents usually came after repeate( -fforts to gain compliance and as part of a housing program package. t CITY COUNCIL MEETIit~ MINUTES - JUNE 17, 1997 - PAGE 12 L~ i COMMUNITY NEWSPAPERS, INC. Legal TT 8857 P.O. BOX 370 PHONE (503) 684-0360 Notice BEAVERTON, OREGON 97075 Legal Notice Advertising R E C E I V E D .City of Tigard • ❑ Tearsheet Notice JUN 16 1997 17, 13125 S41 Hall Blvd. CITY.OFTIGARD - GTI'gard,vregon 97223 = u uupiicaieAiiiuavii .Accounts Payable • I I AFFIDAVIT OF PUBLICATION + STATE OF OREGON, )ss I COUNTY OF WASHINGTON, 1, Kathy Snyder E being first duly sworn, depose and say that I am the Advertising Director, or his principal clerk, of theTigard-Tua l at- i n mimes a newspaper of general circulation as defined in ORS 193.010 and 193.020; published at Ti gard in the aforesaid county and state; that the Ci y -o ~n -i 1 Workshop Meeti ncr a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for ONE successive and consecutive in the following issues: June 12,1997 i Subscribed and sworn afore me this 1~th day of june , 1997 OFFICIAL SEAL • ROBIN A. BURGESS Not Public for Oregon NOTARY PUBLIC-OREGON COMMISSION NO. 062071 !V!y Commission Expires: MY COMM16SION EXPIRES MAY 16, 201 AFFIDAVIT _ i i The following meeting highlights are published for your information. Full k - - - agendas may be obtained from the arty Recorder, >,o>.t~ a.w. nau Boulevard, Tigard, Oregon 97223, or by calling 639-4171. CITY COUNCIL WORKSHOP MEETING June 17,1997 - 6:30 P.NL TIGA.RD CITY HALL - TOWN HALL 13125 S.W. HALL BOULEVARD, TIGARD, OREGON Workshop Meeting Topics: > Citizen Involvement Teams (CM Communications > Joint Meeting with the Planning Commission > Tigard Triangle - Presentation of Options Regarding Design Standards > Review of Proposal for a Community Housing Code > Status of City Council Goals 6 > Executive Session T M857 - Publish June 12, 1997. f i j y AGENDA ITEM # FOR AGENDA OF June 17, 1997 CITY OF TIGARD, OREGON i COUNCIL AGENDA I IEM SUIMZMARY i ISSUE/AGENDA TIT~L,E~ Study Results - SW North Dakota Street PREPARED BY: A.P. Du nas DEPT HEAD OK CA' ~CITY MGR OK ISSUE BEFORE THE COUNCIL Briefing to Council on the findings of the traffic study performed in February 1997 on SW North Dakota Street. STAFF RECOMMENDATION Based on the most recent traffic study and on previous traffic studies, no other traffic calming devices are necessary in that portion of SW North Dakota. Periodic traffic studies will continue in that and other areas of Tigard to detect future problems that may occur as a result of increased traffic volumes or vehicle speeds. INFORMATION SUMMARY j Dckground: Traffic islands were installed in June 1989 on SW North Dakota Street between 121st i Avenue and Springwood Drive. These islands were installed as traffic calming devices to reduce the speed of I vehicles passing through the area. Traffic studies have been performed in that area before and after the islands i were installed. Although numerous traffic studies have been performed, there was a concern from residents of M the area that the islands were not effective in reducing speeds through that area. There was also a concern that I speed studies in the past may have focused at the island locations and not between the islands where speeds are more likely to be higher. One of the City Council goals was to Evaluale the use of traffic calming devices for SIV North Dakota. Engineering staff was requested to perform another traffic study over the past winter to 1 obtain additional information on speeds and volumes on that portion of street and to report to Council the j findings of that study. I Action taken: An additional traffic study was performed in February 1997. This study was compared with previous studies before and after the traffic islands were installed. Findings: A traffic study performed in June 1989 prior to construction of the islands indicated an 85th percentile speed of approximately 35 mph with traffic volume of 3,726 ADT (Average Daily Traffic). A traffic study performed in February 1993 while school was in session produced an 85th percentile speed of 28.8 mph with traffic volume of 4,120 ADT. There was a concern that speeds would increase when school was out. Therefore, another study was performed in August 1993, which produced an 85th percentile speed of 29.1 mph with traffic volume of 4,169 ADT. The studies in 1993 were taken west of 123rd in an area between the islands. The traffic study performed in February 1997 again in the area west of 123rd indicated an 85th percentile speed i, i E, "I 1 i of 29.2 mph with traffic volume of 3,534 ADT. While the traffic volume had decreased, the 85th percentile '1_)eed remained almost constant, in comparison with previous studies. The posted speed limit is 25 mph. Conclusions: The following are the engineering staffs conclusions resulting from an evaluation of the most recent traffic study in comparison with previous studies performed on SW North Dakota Street: • The traffic islands installed on SW North Dakota are effective at reducing traffic speeds. The initial speed of 35 mph in 1989 was reduced to 29 mph after installation of the islands. This is a reduction in speed of 6 mph, which is typically achieved by speed humps. Our experience with traffic calming devices is that traffic volumes are not significantly impacted by these devices, but that vehicle speeds are normally reduced by 4 to 7 mph. • The reduced speeds through the area have remained constant over the past few years despite the drop in traffic volume. Vehicles are slowing down as they pass through that street. In addition, the 85th percentile speed is less than 5 mph above the posted speed limit. One criteria in evaluating the need for traffic calming devices is that the 85th percentile speed has to be at least 5 mph or greater over the posted speed limit. Attached for information is the extensive criteria we now follow for rating the streets that need speed humps. This criteria has evolved over the past few years as the demand for speed humps has drastically increased. With residents of over 50 streets in Tigard expressing strong interest in the program, there is now terrific competition among the neighborhoods for inclusion in the City-funded portion of the program. I, Based on the results of the traffic studies, there is no need to supplement the existing islands, or to remove the traffic islands and install other devices. Other traffic calming devices, such as speed humps, typically achieve the same, or possibly even less satisfactory results. • Unless existing conditions drastically change in that area, there does not appear to be any further need to regularly monitor the area. Periodic traffic studies will continue in that and other areas of Tigard to detect future problems that may occur as a result of increased traffic volumes or vehicle speeds. OTHER ALTERNATIVES CONSIDERED • Supplement the existing traffic islands with other traffic calming devices • Remove the islands and replace with other traffic calming devices FISCAL NOTES Funding for the Speed Hump Program was budgeted at $45,000, with $30,000 in City-funded speed humps and $15,000 on a 50% cost sharing basis. This program is again proposed for next fiscal year, and is expected to be a continuing program for as long as there is a need for traffic calming measures in local residential streets. \r ITYWIDEZUM1SWNDSTDY. DOC i F i Speed Hump Program Criteria for Eligibility - °T° b . ,j _ h or Icss f r the street Ry Vl t tgatd SueU, ,duS, ,„e pdDleu Speed Wait un Lilly C' 4 to be considered for the Speed Hump Program. The following are the established criteria (based on a point system) in the evaluation of those City of Tigard streets that meet the 25 mph requirement to establish a priority list for installation of speed humps: 1. Speed: The difference between the 85th percentile speed and the posted speed should be at least 5 mph or more up to 10 mph. Each mph over the 5 mph up to 10 counts as one point. 2. Volume: The average two-way, weekday daily volume divided by 1,000 will be ranked from 0 to 6. 3. Accidents: The number of accidents in the past years will be rated from 0 to 5. 4. Sidewalks: One point is added if there are no pedestrian facilities and none if there are existing walkways. 5. Cut Through Traffic: This is determined by the type of intersecting street on either end of the subject street ranging from 0 to 5 as follows: Arterial to Arterial 5 Arterial and Major Collector 4 Major Collector to Major Collector 3 I Major Collector to Minor Collector 2 I` Minor Collector to Minor collector I ! 6. Other Factors: This includes efforts by the neighborhood to help itself by participating in the Neighborhood speed Watch Radar Program, the SMART Trailer, whether it has a Strictly Enforced area, or other similar methods in cooperation with the Police Department to reduce speeds. This is used to further narrow the list of eligible streets by providing information on the interest the neighborhood has demonstrated in - _ - ; _ rettneing sneeltg other than just requesting speed humps, Streets will be ranked in order of priority based on the total number of points accumulated,the higher the total number the better. I Note: Speed humps will be installed only on streets or on segments of streets that have grades less than 8%. In addition, humps will not be installed on sharp curves. Humps on steeper grades or on sharp curves create safety hazards that outweigh any benefits derived from the humps. ! J t } IUTYWIDE\SUM\,SPHMCRIT. DOG I - ,1 i _ F-7. ~e 7 s-r'V, -t& 12455 S.W. North Dakota Street Tigard, Oregon 97223 June 17, 1997 Tigard City Council 13125 SW Hall Boulevard Tigard, Oregon 97223 SUBJECT: Study Results - SW North Dakota Street The Councilmen of the City of Tigard Oregon: I read the report on the above subject prepared by Agustin P. Duenas, PE, City Engineer. The report states that the traffic islands have reduced the 85th percentile speed from 35 mph in 1989 to 29.2 mph last February. I find it interesting and disappointing that the report considers speeds 20o in excess of the legal speed limit acceptable. I want to point out that a significant number of the 3500-4000 vehicles on North Dakota exceeds 29.2 mph. I am especially concerned about west-bound traffic i exceeding the speed limit as motorists negotiate the curve near our house. It is an accident waiting to happen. There are several houses exposed to this hazard. As we 1 pull out of our driveway, we cannot see traffic I entering the curve. Many times motorists have to slow down or make a sudden stop because a neighborhood car restricted their lane of traffic. Motorists traveling at the speed limit can safely accomplish that, although - it is probably irritating to them. I am very concerned about the cowboys travelling 30, 40, or 50 mph; this is a matter of life and death. one of these days they will hit one of the neighborhood cars, or through evasive action, run over the curb and cause property damage, or worse yet, hit a pedestrian. Hundreds of pedestrians walk our sidewalks, especially with the immensely popular Summerlake Park across the street. t L- f l L PAGE 2 My concern is not a selfish motive. I am also concerned about my neighbors, our visitors, and the many ..cats".,~°'~.a~ ans - ...~..1 r~,....~ who eii~oy wai)clug our street. S would like you to consider traffic remediation that would force or encourage westbound motorists to conform to the speed limit when they enter the curve I am not necessarily recommending expensive speedbumps, although f I could easily install one for about $20 of asphalt. I would be happy to work with the City Engineer in improving our neighborhood safety. Thank you for your t consideration. Sincerely j Roger J. Breaux, PE RJB:cot0697.wpd f HOME (503) 590-3651 i! OFFICE(503) 464-8036 FAX (503) 464-2233 j t ( 1 Y I I , 3 I , - C`UL.P"iGirU: f-oi2~( (C-1.y ~LrtI') Points to bring up: Engineering report problems: Conclusions very strange: - Suggcau uiat ii i9 a ~i6Yiidic iv aCa,a.Yt SYt uii~g i;~ w ?v:u ovci Ulu w5icu limits in neighborhoods. Akin to Randy Wooley's suggestion that the best fix to the speeding problem on N Dakota was to raise the speed limit to match prevailing speeds. • Suggests that volumes roughly double the planned amount is appropriate in neighborhoods • Neighborhood was not consulted prior to traffic study to have "problem areas" pointed out to engineers. • In concluding that speeds are reduced, gave no credit to the interplay between cars parked by the circles and the circles themselves. Citizens have devised this s method as a "self-help" to slow down traffic. However parking on the street violates our covenants and detracts from the appearance of the neighborhood. • Gives no indication of the time periods when thousands of cars go through the neighborhood; I daresay it is during peak rush hours. In the morning this means added and unnecessary risk for people having to cross the street to get ' newspapers and for kids crossing the street to get on the school bus • Provides no information with respect to where cars coming or going. This is a minor collector, meant to serve neighborhood access to arterials. However many if not most people using the road are "cut-throughs" using our neighborhood to avoid the traffic lights on Scholl's and Pacific Hiway. e Does not take into account that many inappropriate trips are made by large trucks and commercial vehicles for the same reasons others use it - to save time. • Completely ignores the quality of life issues. j , This is not an engineering problem. The road could handle maybe 10,000 cars per day. The question is, should a neighborhood have to absorb this volume of out of area traffic E, and excessive speeding? This is a community values problem and a quality of life issue. 1 Our goal of "doing something about the N Dakota problem" has somehow been modified l to "evaluating the appropriateness of traffic calming devices." Accordingly staff has provided us with a recommendation and attached the criteria for speed humps. I suggest . that awii wiauiiuctawi)u the assignment or niissed the target. Given the -turnover axid changes in Engineering over the last year, this is understandable. I suggest that we reassign the issue to a city facilitator like Liz Newton, who would coordinate between the neighborhood and City resource staff. i I When my kids make a mess I tell them they have to clean it up. In this case the city created a mess. This is not a situation where a neighborhood is asking for special treatment. It is a situation where citizens are responding to actions taken by the city. They expect the city to elea~ mess- What is the mess? A high volume of regional r~ ty,S I 1 i traffic using neighborhood streets at excessive speeds as a cut-through to avoid lights at n i Scholls and on Pacific Highway. a i City created this problem by acting in arbitrary manner. • Original comp plan shows N Dakota ending below Springwood. 1 Springwood was to extend to 121st to carry traffic • Rumors are that developer did not want road to run through his apartment ? complex and had the resources to get city to make the change. There are also i rumors that the developer had political ties with the Council of the time. • Change was made without residents of N Dakota having notice and the ability to provide testimony in the decision-making process Y When the citizens tried to address the issues with the City, staff presented many "hoops" for us to jump through. The neighborhood did all that was asked of it to i document the problem and to develop a compromise solution. In the end, we were vigorously rebuffed by the City Engineer and the Mayor of the time. In the final hearing, 1 in which the neighborhood attempted to lay out the compromise solution developed by a _ neutral consultant hired by the City, the Mayor told us he was "tired of hearing about our problem." and that we were "taking up too much of the City's time." In light of this E valuable civics lesson, the City destroyed its credibility and lost both trust and respect of ! the citizens along N Dakota. • At least twice in the my experience on the Council we have had problems with lack of notice on issues which would have a major impact on this neighborhood. The Hollywood Video which was proposed for siting in the commercial zone at the end of N Dakota would have added about 400 cars per peak hour. Yet none of the homes which p would bear the brunt of the traffic were noticed either time the issue came before us. i Notice for this evening's meeting was sent only to those previously involved and not to the many new homeowners on Anton Drive. Wording of this notice was very watered down, to the point that most citizens I talked to had no understanding that the city was about to sweep this issue under the rug once again. Impact has resulted in high turnover of residents along N Dakota j • Many rentals now; houses not kept up as well, further diminshing quality i • The situation depresses property values. In one case, owner told by RE agent that he'd have to list property at 520,000 less than similar properties elsewhere because it fronted N Dakota. The residents of N Dakota are having to bear undue 3 burden to facilitate city's transportation system. I • Quality of life is low: Kids cannot play in front yards So noisy that you can't carry on a conversation in front yard Dangerous to get mail and newspapers Dangerous for kids to get to school bus j People honk and make rude gestures as we try to turn into driveways; they speed up to cut us off when we try to get out of the driveways. 1 . i 6 Z L~ 1. _ { i The traffic circles don't help. They were meant to be experimental and of limited duration. They were meant to be easily removed if experiment failed. • They are eyesore with excessive signage • Many are weed infested to some cases they interfere with driveway access • Warning Signs often bent or knocked over • Provide "handy place" for advertisements • Create difficulties for garbage, fire, and bus vehicles, particularly when self help in use • Advertise to all that this is an arterial rather than a neighborhood street From a quality of life and problem resolution point of view, the circles have failed. City could address problems for low cost: r • Traffic lights on Scholis's t change timing to better facilitate flow on Scholl's C change timing to restrict access into N Dakota restrict right turns from Scholl's to N Dakota on red light • Traffic diverters at Springwood to restrict access in one direction on N Dakota • Add stop signs along N Dakota - • I'm sure that a motivated engineer could come up with other low cost solutions f We recognize that there is no longer an option to close the road. We accept the f fact that our neighborhood will serve as a collector for our surrounding neighbors to get onto arterials. We do ask that the city help us eliminate the regional cut through traffic 1 and keep the speed appropriate to a neighborhood with kids and seniors. There is precedence to city involvement in neighborhood traffic • 130th required thousands of dollars to mitigate traffic impacts on neighborhoods. At least that road was on comp plan map. In fact, in that case, the lone dissenting member on the Planning Commission - Milt Fire - voted against putting in the bridge and road because he "didn't want to be responsible for creating another North Dakota" • City just spent $50,000 to put in a traffic light on Duram Rd to ensure the safety of kids there. In spite of ODOT engineering recommendations that a signal was not justified at the location. At the time we decided to support this neighborhood action, this section of road did not even belong to the city. We took the exceptional step of obtaining the road from the state to give us jurisdiction, so that we could put in the light. The community has a value of protecting neighborhoods. Visioning Task Force concluded that neighborhoods should be protected from undue impacts of regional traffic. This Council must set the tone for how the City deals with neighborhoods as future road 1 connections are made. Do we let the citizens fend for themselves when we make needed I connections, or do we establish a record of good faith with our citizens? I think this will be the fodder of many new lawsuits if the City fails to take responsibility for its actions. We, the Council, and the current City staff have struggled to build a reputation for heina j "user friendly" and to encourage citizen involvement. What message do we send when S we deal with citizens in other areas as we have on N Dakota? - 1 We, the Council need to establish a policy for dealing with neighborhoods impacted by 1 traffic as a result of our decisions. We will have to make several decisions with respect to connectivity in the near future. People now living on quiet residential streets will face the same problems as those on N Dakota Do we, the Council take the position that we will try to mitigate impacts and keep the traffic appropriate for a neighborhood, or do we turn a cold shoulder and say, "Tough luck. If you don't like it, move." _ k I recommend that we redirect staff to give this Council goal the serious attention it deserves. Further, I suggest that, in addressing the N Dakota issues the staff create a 1 template for mitigating impacts that we know will occur in other neighborhoods in the future. ~ E E.. j ~ 1 777 rn AGENDA ITEM # FOR AGENDA OF 6/17/97 C'TTV C)F TTC;ARn) ORPGON COUNCIL AGENDA ITEM SUMMARY I ISSUE/AGENDA TITLE Adjustment for CG zone in the Tigard Trianrle PREPARED BY: Nadine Smith DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL j Should the City Council instruct staff to process a text amendment to provide a process for adjustments to the street connectivity standards within the Tigard Triangle? r l STAFF RECOMMENDATION i Staff requests direction from Council as to whether to proceed with processing a text amendment to provide for adjustments within the Tigard Triangle. i INFORMATION SUMMARY .•-council directed staff to explore some alternative language that would allow more flexibility within the ,.ommercial General zone in meeting the design standard requirements for street and pedestrian connectivity _ (the "660 standard"). If Council agrees that the provision should be added to the development code, staff will process a text amendment to incorporate the provision into the existing variance section in the development code. OTHER ALTERNATIVES CONSIDERED Make no alteration to the adopted design standards. FISCAL. NOTES i:4atyaide-.Ad i j - I Special Adjustment for CG Zone within the Tigard Triangle The purpose of this section is to provide flexibility in meeting the need for vehicular connectivity on sites in the Tigard Triangle that are zoned Commercial General. This provision is not intended to ONIINIIGItl uIe neeu ioI veiliwiar and pedestrian connectivity, out to avow nexibiiiry in location and _ - = design. This will allow the provision of a private street with reduced right of way widths from that of a local street under certain circumstances as defined below. The Planning Director shall approve, approve with conditions or deny an application to provide a private street to meet the requirements found in Section of the Design Standards for the j Tigard Triangle. The requirement for vehicular and pedestrian connectivity may be met in the ( following way: i 1. A private street may be built to public structural standards at a minimum width of 48 feet of t right of way with 24' of improvement, curb to curb, and six foot sidewalks separated by six u . j feet of landscaping. j 2. The applicant shall demonstrate that adequate on site parking exists to allow the elimination of on street parking on the proposed street and to allow the reduced right of way width. I~ 3. The applicant shall demonstrate that the proposed private street provides vehicular circulation through the site and opportunities for connectivity to surrounding areas. 4. Private streets shall be allowed by the creation of an agreement in a form acceptable to the City Attorney, that the City may take jurisdiction of the street if required in the determination - of the City Engineer to meet area circulation needs. i I kLMNWADINEURIANGLEIAW DOC : j `J ® : - r..,' AGENDA ITEM r7 # FOR AGENDA OF June 17, 1997 C !TY OF Ti(:ARn OREGON COUNCIL. AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Community Housing Program Report PREPARED BY: David Scott uP6 DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Should the Council establish a task force to study and recommend a policy and program for community housing improvement? I STAFF RECOMMENDATION Establish a Community Housing Task Force to study and recommend a policy and program for community housing improvement. INFORMATION SUMMARY Last year the Council directed staff to review and report on the issue of housing in Tigard. Concern for the _ condition of some housing in Tigard was heightened by the involvement of the Community Partners for Affordable Housing, who are currently improving rental property in Tigard and are receiving some assistance from the City. After reviewing the issue staff has compiled a list of important policy questions which need to be i decided before any housing code and program can be implemented. These policy questions are: • How comprehensive should a housing program be in Tigard? Should all rental units (single and multi-family) be included, only multi-family, or only specific units based upon some threshold of age and size? Should hotels, motels and other similar uses be included? • How often should targeted units be inspected? • Should inspections cover a fully comprehensive list of habitability issues, or should only certain limited issues be covered? • Should the program be fully proactive, only reactive or some combination thereof? • How should a housing program be funded? Should landlords be assessed a license fee, should general fund appropriations be used, block grants (if they are viable for Tigard's situation), or some combination thereof? ~J i L~ a OTHER ALTERNATIVES CONSIDERED _ I Staff could independently draft a policy and program proposal for Council consideration based upon some j general Council direction regarding the anticipated scope of program desired. Because of the significant policy issues involved, staff recommends the task force approach. FISCAL NOTES i Limited costs associated with support for the work of the Task Force. Attachment: K _ Staff report i f 1 ` C _ i ® rOaF TIGAt®► OREGON TO: Honorable City Council FROM: Jim Hendryx, Community Development Director David Scott, Building Official i s SUBJECT: Community Housing Program Policy Options and Recommendation DATE: June 17, 1997 PROBLEM - As Tigard's housing stock ages, the occurrence of housing blight and f deterioration is increasing. While this is most evident in older multi-family rental properties, similar problems occur in single-family properties. Tigard currently has no housing program designed to address this problem. Tigard's "Dangerous Buildings" code, which focuses primarily on structural or damage issues, does contain a provision dealing with housing standards (see Exhibit 1). However, the language of this ' provision is ambiguous because it does not contain standards from which to determine f inadequacy for human habitation, etc. Further, the "Dangerous Buildings" code is not intended for this purpose and is therefore not administratively crafted to provide for a housing program. Staff recalls only one instance where this provision was invoked to seek improvements to a dwelling unit (sewer pipe was disconnected). OBJECTIVE OF A COMMUNITY HOUSING PROGRAM - Currently in Tigard, there are roughly 6,000 rental units in multi- and single-family dwellings The general objective of a Community Housing Program is to reverse the debilitating effects which housing blight and deterioration cause to a community. At the enter of such a program is the housing code, which establishes minimum standards essential to make dwellings safe, sanitary and fit for human habitation by governing the condition and maintenance, the supplied utilities and facilities and the occupancy. Items inspected under a fully comprehensive program cover all facets of habitability. (See Exhibit 2 - City of Salem checklist). This objective is distinct from that of the building code, which is intended to require buildings to be constructed in such a way to sustain safely, the loads expected and to be reasonably safe for occupancy against fire and similar hazards. 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 L~ TYPES OF COMMUNITY HOUSING PROGRAMS - Once a good housing code is adopted, there are several ways to implement the program: Complaint and Referral Inspection - Housing inspections are performed only after a complaint or referral is received. This approach satisfies the person making the complaint or referral and helps improve some of the community's sub-standard housing. However, this unsystematic approach does little to bring about general improvements and is an inefficient way of using inspections staff. Also, staffing levels are difficult to predict. Proactive Inspection - Housing inspections of dwelling units are routinely performed at a specific interval. Any sub-standard items discovered are required to be corrected. Inspections are also performed when a complaint or referral is received. A proactive inspection program can be very comprehensive, including all multi- and single-family units or can be limited to rental units only, multi-family rental units only or certain target neighborhoods or properties. FUNDING OPTIONS - Comprehensive, proactive programs require a steady funding source. Options include license fees for landlords, general fund and fines for failure to timely comply with deficiencies noted upon inspection. Programs which target specific neighborhoods or projects may qualify for HUD grants. Sometimes various permits = may be required for corrective work. Fees for these permits would cover the costs associated with issuing and inspection and would not subsidize the proactive inspections. Complaint and referral programs are difficult to fund directly because workload and activity are difficult to project. General fund designation is the most practical funding source. Fines for untimely compliance can provide some additional revenue. Ths Building Fund cannot be used to subsidize a housing program without a major policy shift on the appropriate use of fees paid by developers, builders, contractors and homeowners. Currently, fees are used solely to support plan review, permitting, inspection and related services, which the fees are intended to support. Shifting some of this revenue to other uses would impact our service to this constituency. Any move in this direction should be made in close consultation with this fee paying constituency. Staff anticipates significant resistance to 'this concept. FUither, State rule requires that fee increases only be permitted if they are dedicated to the directly related services mentioned above. Electrical fees are already statutorily dedicated to electrical inspection services to the fee payers. STAFFING - Housing inspection programs are staffed by Housing Inspectors and support staff. Housing Inspectors are different from Building Inspectors, but Building Inspectors are likely to be qualified to perform housing inspections. The housing inspection and support staff required to do housing inspections is in addition to the .,J existing building inspection staff. Staff levels required in Tigard would depend upon 2 i how comprehensive a potential housing program is. A very rough estimate for a fully comprehensive housing inspection program that visits every rental unit in Tigard once every three years (approximately 4,000-5,000 inspections/year) is two or three housing inspectors and a support person. The rough cost of this is up to $245,000 for the first year and up to yLUS,VUUiyeBf iii8i ei3ier. atc3n levels and avo•s w for a !ess comprehensive program would depend upon the specifics of the program. Also, some amount of legal expenses will be included. MODELS FROM OTHER JURISDICTIONS - Currently, no municipality in Washington County has an adopted housing code or a housing inspection program. Staff is only aware of two such programs active in Oregon (Portland and Salem): Portland - Portland compiled existing housing provisions into one title of its municipal code in 1970. These housing provisions were replaced in 1993 with new provisions based upon the work and report of the Citizens Advisory Committee on Quality Rental Housing. Portland's program consists of a combination of proactive and reactive inspections. Proactive inspections are performed in three target neighborhoods and for all multi-family rental housing (three stories or higher and older than 20 years) considered at risk. All other inspections are complaint and referral based. Funding for the target neighborhoods is 100% from HUD grants. Funding for the other proactive multi- ` family inspections is 50% HUD grants and 50% general fund and fines. Funding for the reactive inspections is general fund and fines. Portland performs " approximately 16,500 inspections/year and has a staff of 18 inspectors, 2 inspection supervisors and 7 support staff (including 1 supervisor). r j Salem - Salem began its program in 1972. Salem's program is fully comprehensive and proactive. All multi- and single-family rental units are inspected every 3-5 years. Hotels, motels, homeless shelters and room and board facilities are also included. Inspections are also performed pursuant to complaints and referrals. Owner occupied single-family units are covered by the I code, but are inspected only on a complaint/referral basis. Funding for the program is by an annual license fee of $7.50 plus $7 per unit. Salem performs approximately 4,500 inspections/year and has a staff of 2 inspectors. Salem staff indicates that they are behind in their proactive inspections at this staff level. IMPLICATIONS OF COMMUNITY HOUSING PROGRAM - The question of whether to j start a Community Housing Program in Tigard represents a significant policy decision. Options of program comprehensiveness and funding are varied. A program will impact multi- and single-family rental property owners, as well as, potentially all owners of single-family and condominium units. The social and economic benefits of reversing housing blight and deterioration and attempting to ensure that housing in Tigard meets minimum standards of habitability must be weighed against the specific cost to rental property owners and the general cost to Tigard's taxpayers. Several stakeholders will 3 i a Y 3 be interested in any decision regarding a Community Housing Program. These stakeholders include the Board of Realtors, the Multi-Family Housing Council, the Oregon Apartment Association, advocacy groups for affordable and habitable housing, i such as the Community Partners for Affordable Housing, fire and police officials and j concerned citizens. j Robert O'Bannon, in his book, "Building Department Administration," lists six factors necessary for a successful community housing program: I 1. Adoption by municipal officials of a housing ordinance with realistic code provisions which will help maintain the quality of "good" housing and substantially improve the quality of "poor" housing conditions. 2. The code administration (compliance) program must be well planned and conducted in a systematic fashion. 3. The program must have sufficient financial support for an adequate number of personnel and other administrative needs. 4. Legal counsel and direct legal aid must be readily available to the program staff when needed. i 5. Housing inspectors must be adequately trained and supervised so that they can conduct their work competently. 6. The general acceptance, support and participation of the public in the housing improvement efforts of the program must be secured. O'Bannon elaborates that the last item will largely determine the success or failure of j i the program. RECOMMENDATION - In light of the many options available for a Community Housing Program (including not establishing one) and the varied stakeholder interest, if the i Council has continued interest in potentially creating a Community Housing Program, staff recommends that a task force be appointed to address the issue and forward a detailed recommendation to Council. This task force should include representatives from all stakeholder groups, the Council and staff. The task force will need to address the following policy questions/issues: i _ • How comprehensive should a housing program be in Tigard? Should all rental units (single and multi-family) be included, only multi-family, or only specific units based upon some threshold of age and size? Should hotels, motels and other similar uses be included? J How often should targeted units be inspected? i 4 • Should inspections cover a fully comprehensive list of issues (See Exhibit 2), or should only certain limited issues be covered? Choi fld the program he f illy nroantivA, only reactive or some combination thereof? • How should a housing program be funded? Should landlords be assessed a license fee, should general fund appropriations be used, block grants (if they are viable for Tigard's situation), or some combination thereof? The City of Portland undertook an extensive study of their situation beginning in 1991. Their Citizens Advisory Committee on Quality Rental Housing produced a final report in November 1992. The report contains information that will be very useful to Tigard's task force and could be used as a resource/model for any study Tigard undertakes. t.' I - - ~ k I:\bldg\commnity.doc k E I ~ ~ 1. 5 TIGARD MUNICIPAL CODE Q- (N) Whenever a building or (I) Whenever the exterior structure, used or intended to be used for walls or other vertical structural members list, dwelling purposes, because of inaLdequatte lean or buckle to such an extent that a plumb line maintenance, dilapidated condition, passing through the center of gravity does not fall damage, faulty construction or arraninside the middle one-third of the base; inadequate light, air or sanitation faciltherwise, is determined by the building o(n Whenever the building or be unsanitary, unfit for human habitatistructure, exclusive of the foundation, shows such a condition that is likely to cause sicthirty-three percent or more damage or dise se~ deterioration of its supporting member or j members, or fifty percent damage or deterioration (O) Whenever any building of its nonsupporting members, enclosing or or structure, because of obsolescence, dilapidated e outside walls or coverings; condition, deterioration, damage, inadequate exits, lack of sufficient fire-resistive construction, (K) Whenever the building or faulty electric wiring; gas connections or heating structure has been so damaged by fire, wind, apparatus, or other cause, is determined by the earthquake or flood, or has become so dilapidated fire marshal to be a fire hazard; E or deteriorated as to become (i) an attractive nuisance to children; (ii) a harbor for vagrants, (P) Whenever any portion of criminals or immoral persons; or as to (iii) enable a building or structure remains on a site after the persons to resort thereto for the purpose of demolition or destruction of the building or committing unlawful or immoral acts; structure or whenever any building or structure is ; - abandoned for a period in excess of six months so (L) Whenever any building as to constitute such building or portion thereof ' or structure has been constructed, exists or is an attractive nuisance or hazard to the public; maintained in violation of any specific f requirement or prohibition applicable to such (Q) A building or structure building or structure provided by the building that, for the want of proper repairs, or by reason regulations of this city, as specified in the building of age and dilapidated condition, by reason of code ordinance (Chapter 14.04 of this code), or of poorly installed electrical wiring or equipment, any law or ordinance of this state or city relating defective chimney, defective gas connection, to the condition, location, or structure of defective heating apparatus, or for any other i buildings; cause or reason, is especially liable to cause a fire; (M) 'whenever any building (R) A building or structure or structure which, whether or not erected in containing combustible or explosive material, accordance with all applicable laws and rubbish, rags, waste, oils, gasoline or flammable ordinances, has in any nonsupporting part, substance of any kind, especially liable to cause a member or portion, less than fifty percent, or in fire or danger to the safety of the building, any supporting part, member or portion less than premises, or to human life. sixty-six percent of the (i) strength, (ii) fine- resisting qualities or characteristics, or (iii) (3) Fire Marshal. "Fire marshal" weather-resisting qualities or characteristics means the chief of the fire district designated to required by law in the case of a newly constructed administer the Uniform Fire Code in the area building of like area, height and occupancy in the where the dangerous building is located. same location; 14-16-2 Reformatted 1994 MULTI HOUSING HECK LIST STRUC'I TR Ai. dryrot-kitchen, bath, stairs, decks, walls around tub, water closet -floor seal around bathtub, shower, water closet ceilings for water strains, peeling, cracks (sign of roof leaks or in danger of collapse) chimney for loose bricks, flashing, mortar joints fireplace hearth for loose or missing bricks door casing skins for holes -doors for proper fit, stability, dryrot and locks window glass" for breaks, cracks floor coverings for wear/tear or in need of stretching kitchen countertops for damage/bums/tears walls for dipped, peeling paint foundation vents for screen and access door for covers attic access cover-living unit and garage - -gutters and downspouts handrails on stairs locks on egress doors carpets.wom/tom or in need of stretching -fireplace screen MECHANICAI. 1 -wood stoves for installation to code -dampers on fireplaces . venting for clothes dryer combustion air on gas furnaces and gas :rater heaters kitchen hood fan -bathroom ceiling exhaust fan window air,conditioners (not to exceed 7S amps) -spark arrestor on chimneys PLUMBING .pressure release valve on hot water heater { -blow-off pipe on hot water heater ! -water shut off valve on hot water heater f _ground clamps for tightness on hot water heater -leaking/dripping faucets kitchen sink "P" traps _drain caps for unused washer hook-ups -cable connection on disposal and water heater f i ~ ' ELECTRICAL electric heater digtannr_- frnm mmhwzM iec garbage disposal connection breaker panel/fuse box for over current size breaker panel/fuse box for directory breaker panel/fuse box for empty slots _polarity on kitchen and bath receptacles* , electrical cords around sink and basin j electrical cords used for pdrmanent wiring E - outlet/switchplate covers (cracked/broken/missing) dishwasher door gasket k insulating links. on pull chains outside panels and services for weather protection x service drops for grade clearance wall switclie's; inside bath/shower facilities. FIRE SAFETY distance from floor to window in basement second egress smoke detector in working condition ! _fire extinguisher-(inspection/service date) public lighting on stairs and halls _egress lighting automatic door closure range top burners for distance from combustible materials *SMOKE DETECTOR Check for location on ceiling or wall and number needed in comparison to- number of sleeping rooms and structure height. i Hearing impaired must have Illuminated smoke detector alarm. Ua~,aaui./llAtn cccCnriMCLrs i ' Look for year receptacle installed. In most cases the owner/manager are very agreeable to changing to polarized grounded or G.F.C.I. if you explain the potential safety hazard. E . GENERAL Gutters and downspouts must be in good repair if they are part of the structure. They are not a requirement if owner chooses to remove them. 1 l F AGENDA ITEM # v FOR AGENDA OF CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE 1997 Council Goals PREPARED BY: B. Monahan/C. Wheatlgy-DEPT HEAD OK -4&,-0--~CITY MGR OK ISSUE BEFORE THE COUNCIL Revised Council Goals are before the City Council for review and comment. The draft goals include those ! goals that continue from the previous fiscal year as well as those which are beginning July 1, 1997. STAFF RECOMMENDATION Staff recommends that Council revise or comment on the Council goals. Effort has been made to identify key target dates for each goal in 1997. If Council disagrees with the staff schedule, we should discuss and modify the goal. INFORMATION SUMMARY Several Council goals continue into the next fiscal year. Some are open ended while others are nearing _ :r 71 completion. In addition, Council has adopted several new goals which will be incorporated into department work programs. The draft goal listing and target dates should be reviewed for accuracy and priority. OTHER ALTERNATIVES CONSIDERED t . 1. Modify the Council goal list. f ' I FISCAL NOTES Some new goals will require that additional resources are allocated to department budgets to complete tasks. f _ Actual costs will be determined after Council gives direction on prioritization of goals. i , iA\admkuLhy\co i1\go1s m97.doe 7 . ~ II f ® 1 t Council Goals -1997 Status Report -June 1997 Change Council Goal Settin_q Cycle to Fall Staff proposes the next Council goal setting date be September 30, 1997. This will coordinate the goal setting process with budget preparation. F t!t f ~ F Council Policy Areas Public Transit Improvements z Update (June 1997): Monitor and participate in work being done a by Tri-Met. Staff to advocate improvements to create better fV transit choices within Tigard. 4 Participate in Youth Center Study (of private interest groups), consider the results, and determine City position on developing a youth center. Update (June 1997): Police Chief Goodpaster is on the Youth Task force. The new Chair, Stan Baumhofer has had a discussion with Sports Nation in Tualatin regarding providing after school programs. this issue is being actively discussed at this time and the School district is also involved to determine what types of transportation could be available to assist transporting the children to this location after school. A "goals" paper is being prepared by the group to send to Sports Nation for a formal response. f ii City Council Goals 1996/97 - Page 1 3 I t~ ~ l 1 ~I Improve media relations. In~~+o 11 no 10071• Imnrnvp Media Relations - This is a goal v~.......... i• r•-'- - that is also a carryover from last year's Council goal list. City staff has met with members of the media to discuss ways to improve coordination so that positive news stories can be stressed. I b ,I Develop long-range and short-range space plans and evaluate funding alternatives. Update (June 1997): As of the writing of this update, staff prepared a memorandum for Council consideration concerning the options to explore for future City facilities. Staff will proceed as directed by Council at the June 10, 1997 Council meeting. Staff will incorporate appropriate elements of the previous study and take into account the addition of the modular building acquired for urban services. Information will be prepared for _ review by King City, Durham and the Water District. Long-Term Financing Options: Measure 47 created uncertainty concerning the capacity of cities to bond. It also created uncertainty for Library funding through both general fund resources and the WCCLS levy. Library facilities are at l capacity. Workplan: Staff will review and reevaluate our financing options for City operations including the Library. We will review the five-year plan strategy. This is something we should be doing over the several years so that by the time we get to the end of our current plan, we have a strategy in place to address the next period. € { City Council Goals 1996/97 - Page 2 5 1 y 1 } j ~ i I J Parks Master Plan: Review and update the city parks master plan to meet the changing recreational needs of the community and the planning requirements of Oregon state law affecting system development charges. Update (June 1977): Workplan: j • Finalize project approach and form advisory committee • Analyze planning characteristics; identify potential park sites • Analyze existing park areas and facilities • Analyze community park needs • Develop recommendations for park site/ facility development • Develop capital improvement and implementation plan j The Finance Department will participate in this goal by 1 identifying the funding available for park expansion and supply information to those working on the expansion planning of the maintenance costs for expanded facilities. The current SDC charges are based on fee calculations that include the estimated $40,000 cost of developing a parks master plan. c • i V City Council Goals 1996/97 - Page 3 I - I ` 1 ~I Develop a plan to address the problems of Tigard°s homeless. I / l...... enn7 1 • This iS n nnni that is nkn n rnminwmr from last year's Council goal list. IOS is in the midst of constructing and fund raising for the RITE Center to be located at Greenburg/Tiedeman in Tigard. At the Council meeting of August 27, 1996, City Administrator Monahan reviewed the status report recommendations of the 1994 Task Force: t 1. Severe Weather Policy: Interfaith Outreach Services (IOS) operated K a shelter the last two years. It is possible the IOS will not continue this service because of funding priorities the IOS Board needs to determined. The City Administrator has met with the IOS Director; they are reviewing the various options and sites. 2. Educate public about the problems of the homeless: City has 1 worked with IOS, disseminated information at CIT meetings and placed articles in the Cityscape. These efforts will continue. s G.. 3. Establish and Eastern Washington County Task Force: This effort 9 was superseded by the formation of a Steering Committee to build f the RITE Center, a 30-bed facility to be located in Tigard. 4. Institute Other Programs: Staff suggests that the Community Development Needs Assessment under CDBG include homelessness as a "need" that should be addressed. ' ~l Finalize long-range plans for Cook Park. Update (June 1997): As of the writing of this update, the Master Plan is scheduled to be reviewed by the City Council on June iO. Council will also hear an update from the Task Force and consider public comment. r !!i' City Council Goals 1996/97 - Page 4 i i i J Employee Recognition. Update (June 9997): Council wants to make the public more aware of the good work by staff and the positive side of City employment. One option is to recognize employees in the Cityscape. We will explore options to get the word out to the public. 4 I ~I Conduct Visioning Process. Update (June 9997): The Visioning process, titled "Tigard . j Beyond Tomorrow," is a community-wide effort to establish a long-term direction for the future of Tigard. The process is a J partnership with the Tigard-Tualatin Schools and involves citizens in a variety of ways throughout the process. The end product will be a set of target areas, goals for each target area and strategies to implement the goals. L Timing: Council will be apprised of progress on this goal at the last meeting of every month while the Vision Task Force meets and during the time the Action Planning Committees are I meeting. - { Transportation/Planning/Development ~l Revise Engineering Fees to recover staff time spent in development review process. Upd2te (June 79997): This is a goal that is also a liar,yover, frv~i~ - last year's Council goal list. This goal was delayed until the effects of Measure 47/50 were known. This is now on the Engineering Department's work program for review this year. City Council Goals 1996/97 - Page 5 I 4 _ 8 v f 1'9nvnle+n A Neighborhood Traffic. 11A-g-en+ 9 V~i~VtVF/I"~ t~Vt~ttNVtttVVM ttGtttV t~tGttGyVtt■Vttt. - - Program: Update (June 9997): In 1996, the Traffic Calming Committee i formed to evaluate traffic calming techniques and recommended a series of actions to Council. The recommendations require evaluation and refinement by City staff before a set of action f items are carried out. The Engineering Department will take the lead in evaluating the recommendations and preparing proposals for carrying out the recommendations in a timely manner. Other i i departments will be involved during this process, and the Engineering Department will be responsible for coordinating their participation. If additional funding is required to implement the recommendations, the affected departments will prepare budget adjustments to carry out the programs. _ 1 t Workplan: i Evaluate and refine the recommendations - 1 month • Prepare proposals for carrying out the recommendations in a timely manner. • Budget Adjustments - Each budget cycle for the next few i years • CIP Projects - As available funding allows, incorporate in each CIP Budget Year to implement recommendations. j f City Council Goals 1996/97 - Page 6 y I f Planning Studies - Washington Square/Scholls/ Walnut Island: Update (June 9997): Three areas of the community were identified for planning future needs (land use, public fadimes) and the roie the City will play. Each area is unique & experiencing development pressures. Distinct studies are needed; not ail can be completed at the same time due to staff and financial limitations. ' Workplan: Request grant funding for Washington Square Work in cooperation with Beaverton on Scholls Ferry Area Continue to assist in the resolution of Walnut Island Issues Request grant funding for Washington Square Currently: Cooperatively requesting $150,000 TGM grant (Metro, I ODOT, Washington Co. and Beaverton) for Washington Square work. Beaverton requested a TGM grant for work on Scholls Ferry No additional funding has been requested for Walnut Island Timeline: i • Complete Washington Square grant applications - July 1997 • Receive grant money for Washington Square, August 1997 • Provide analysis of required comprehensive plan amendments for downtown area - June 1998 • Hire consultants for Washington Square - September 1997 • Analysis and public involvement for Washington Square - November 1997 - June 1998 • Public hearings on Comprehensive Plan and Development Code revisions for Washington Square - June-October 1998 City Council Goals 1996/97 - Page 7 j ,I 99W Improvements: Promote completion of the planning process and support funding of improvement identified along 99W such as the Hall/99W Project. Update (June 1997): The proposed workplan is as follows: j • Apply for TGM funds (requesting a $40,000 grant) to complete public involvement process (Complete in July 1997; receive money in August 1997) • Acquire consultant services to design public involvement process (September 1997) • Complete public involvement process (November 1997 - February 1998) Package implementation program I . Take implementation program through public process. recommendations for park site and facility development - (March - June 1998) • Develop capital improvement and implementation plan J Develop Annexation policy; especially for island j areas. Update (June 1997): Staff presented a proposal for annexation policy to the City Council in May 1997 (after the approval of Measure 50, which repealed Measure 47 and the questions concerning annexation process.) Council direction was to proceed with the policy as presented. This includes requiring i~ non-remonstrance agreements required for property owners who hook up to sewer but are not within the City. Staff will process these annexations once every year. in addition, staff V.ill - process all outstanding non-remonstrance agreements and propose annexation of these properties within the next year. City Council Goals 1996/97 - Page 8 f i I r L~ i c i Evaluate use of traffic calming devices for SW North Dakota Update (June 1997):This is a goal that is also a carryover from last year's Council goal list. The Study has been completed; staff will be reporting the findings to City Council at the June 17, k 1997 Workshop Meeting. li ~I Rewrite Tigard Development Code 1 I Update (June 1997): Rewrite Tigard Development Code. This is a goal that is also a carryover from last year's Council goal list. Work is progressing with the Steering Committee and Technical Advisory Group. J Define and develop Tigard's approach to j working/dealing with Metro. i I Update (June 1997): This is a goal that is also a carryover from last year's Council goal list. Ongoing; staff to keep Council apprised of issues as they occur or if direction is needed. Asst. to City Manager recently testified at a meeting where jurisdictions were invited to give their perspective on communication issues with Metro. i i I City Council Goals 1996/97 - Page 9 E I.. I Long-Range City Service Areas I 4 Develop City's direction for the Downtown Area. Update (June 1997):. This is one of the areas identified in the Visioning Project to review for livability goals. In addition continue work with the Downtown Merchant's Association to develop the City's direction for the downtown area as a continuation of the 1996 Council goal. Community Development r staff will work with representatives of the Association and Council to develop a work plan for a concept plan for the area to meet the intent of the Metro town center designation placed on the downtown Workplan: • Identify downtown issues through the Visioning Project and i 2040 work. 1 At this time, no additional funding requested for the downtown area • Propose comprehensive plan and development code amendments for the downtown area, December 1998 - February 1999. i ! Develop a long-range plan for development and r maintenance of city streets. Update (June 1997): This is a goal that is also a carryover from last year's Council goal list. The Capital Improvement Program will be presented for Council consideration on June 24, 1997. v vccure iVigiern-, water supply. Update (June 1997): This is a goal that is also a carryover from last year's Council goal list. Ongoing; staff will keep Council apprised of the consortium's activities. City Council Goals 1996/97 - Page 10 i J - ~l Comprehensive Public Facilities Plans for: • Streets Sewer System • Sidewalks Update (June 1997): • Workplan: The total timeframe for development of the comprehensive plans and report to the City Council is 18 f months. This is a feasible timeframe if the process is i implemented promptly and continued steadily to the planned f completion date for presentation to Council. Impediments to i f meeting that time frame could be diversion of staff to other high priority tasks which impact the overall timeframe for completion. Listed below are the components of scheduling this goal in order to be ready for presentation to Council in 18 months: 2 weeks - Compile information; assemble existing plans 1 month - Evaluate available information and existing plans to include ongoing studies • 1 month - Identify additional studies that are needed to a) ( - serve existing City and b) serve those areas within the urban growth boundary likely to be annexed to the City • 1 month - Develop tasks that would result in preparation of the comprehensive plans 12 months - Develop comprehensive plans 1 month - Identify funding based on developed plans • 2 weeks - Submit findings and proposed funding t mechanisms to City Council. ~I Promote use of Metro Greenspaces funds for the Tualatin River and Fanno Creek. Update (June 1997): This is a goal that is also a carryover from last year's Council goal list. Work continues; staff will apprise Council as properties are identified and negotiations reach the point where Council direction is needed. City Council Goals 1996/97 - Page 11 s - J ~I Support passenger rail service planning through Tigard. Update (June 9997): City representatives will attend meetings and monitor activities and keep the Council informed of passenger rail activities. 1 _ City Operational Goals 1 ~I Implement Workplace Violence Recommendations i Update (June 9997): 1996, an employee committee reviewed the safety of City work sites and made recommendations for improvements to procedures, security systems, and physical settings. Training and materials are proposed in the 97/98 Budget.. i r.. i i - City Council Goals 1996/97 - Page 12 ~l Plant 2000 Trees by the Year 2000 Update (June 9997): This long-term goal will require a plan for annual planting of 500 trees. j Emphasis will be on the following: • Replacing trees on public property lost through storm activity • Replacing tress on private and public property which have f caused damage to sidewalks in a subdivision • Planting within city parks and greenspaces • Propose a street-tree planting effort i The Property Manager and Planning Manager, with input from the Development Review Engineer, will develop a new street tree planting program that will describe desired tree selections, proper planting methods and care and maintenance responsibilities. This plan will be presented to Council for i adoption. The Park Supervisor will initiate a tree planting program for City owned and operated properties. f Partial funding will be from the tree replacement fund which has 1 an appropriation balance (FY 97/98) of $246,200. Private donations will also be utilized. Various volunteer groups will be involved in this project such as the boy Scouts, Girl Scouts, neighborhood groups, churches and Friends of Fanno Creek. (Note: A local citizen is willing to donate over I Vv Douglas Fir Trees.) I i _ City Council Goals 1996/97 - Page 13 i3 - _ I ~J I Ids- 1 Improve Image Through Volunteer Program Update (June 1997): An effort will be made to identify volunteer opportunities and the means to carry out a program to channel the interests and efforts of volunteers toward and improved City appearance. Workplan: Emphasis will be on developing a program by identifying opportunities for volunteer assistance and then utilizing volunteers appropriately. The role of the Administration 1 Department will be to assist departments in identifying and i placing volunteers. In addition, records should be kept to recognize the volunteers for their efforts and to quantify the results of the projects. i I ~ Review Existing City Ordinances and Resolutions Update (June 1997): This is an ongoing process and as i ordinances or resolutions outlining Council policy areas are detected to be inconsistent with practice or community need, I staff will bring these forward for Council consideration for amendment. ~l Apprise Council of Pending Development Locations Update (June 1997): Staff is now providing weekly updates of Inn{inot;- nn+;v*.4 , 40 &,-a n.. ~ I - Lrr .u..~+ kl ILy w u is ~.vVi i:ii. City Council Goals 1996/97 - Page 14 y l ~ 1 Board, Committee & Task Force Updates Update (June 1997): Annual updates will be scheduled on Council agendas. The updates shall be either in a meeting format or written report. Boards and Committees will be assigned a pre-scheduled time, while Task Forces will meet when the Task Force requires Council direction or upon completion of the effort. i ~l Police Funding - Specialty Programs: Program such as 1 Youth Officer, GREAT, DARE, Officer at the Square, etc. must be evaluated. Update (June 1977) . Budget line items restored by the Budget Committee for 1997-98 j fiscal year. City Council Goals 1996/97 - Page 15 Administration Update: July 15 Goal Set.: Sept. 30 Update: Dec. 16 Community Dev. Update: July 15 (Primary) Administration i " Police (Primary) Update: July 15 Community Dev. i Administration Administration Update: July 15 (Primary) - with ! asst. from all depts. i Administration June 10 (Primary) Update: July 15 E " Finance + Asst. from all depts. (Workplan due set dates-> 7/15) General Election - Nov. 3 J Community Dev. Update: July 15 " (Primary) Public Works (Workplan due Finance 7/15) Administration Update: July 15 i Revisit Policy Community Dev. & Direction to be 7% ' Admin. (Primary) given June 10 - Public Works scheduling tba Administration Update: July 15 ; - a~a a edmdr sumtio n - 6,197 to 9/12!07 - 1/98 - Annual ~ . (Primary) with Action Planning Report to Citizens asst. from all depts. Committees. 9/15/97 - 11/97 - Benchmark Development Incorporate in Goal Setting on 9/30 Tigard City Council 1997 Goal Chart - Page 1 ~ I iG Engineering Update: July 15 (Workplan due 7/15) Engineering June 24 - CIP List (Primary) Update: July 15 Public Works (Workplan due 7/15) Finance i Engineering Update: July 15 { (Primary) (Workplan due 7/15) Community Dev. i Public Works d Finance i Community Dev. Update: July 15 (Primary) (Workplan due 7/15) I Engineering Administration Community Dev. Update: July 15 (Workplan due 7/15) Engineering Report: June 17 Council Direction to be given at that time. Community Dev. Update: July 15 (Workplan due 7/15) 9 Community Dev. Update: July 15 (Workplan due 7/15) 1 Community Dev. Update: July 15 (Primary) (Workplan due 7/15) j _ Administration Also, identified in Visioning Prucess i Public Works & June 24 - CIP List Engineering Update: July 15 (Workplan due 7/15) \ Public Works Update: July 15 t' (Primary) (Workplan due 7/15) Administration Tigard City Council 1997 Goal Chart - Page 2 i I I I _ ~J t i i " Engineering Update: July 15 (Primary) (Workplan due j Community Dev. 7/15) Public Works 18-month process Finance outlined in status report - June '97 Community Dev. Update: July 15 (Workplan due 7/15) Commuity Dev. Update: July 15 Engineering Administration Budget: June '97 k , Update: July 15 (Workplan due 7/15) Public Works Update: July 15 (Workplan included in June Goal Status '97 Administration Update: July 15 (Primary) with (Workplan due i asst. from all depts. 7/15) Also, identified in Visioning Process Administration Update: July 15 (Primary) with (Workplan due F N asst. from all depts. 7/15) A Community Dev. Staff providing weekly updates Tigard City Council 1997 Goal Chart - Page 3 i 1:91, 7 Administration (for Staff to schedule scheduling) Boards and Committees. Task Force Reports scheduled for Council direction and final report. Police Department Funding Restored during Budget - Committee Process. Budget Hearing: June aAtablgols.doc 1997 1 rl b. 0" Tigard City Council 1997 Goal Chart - Page 4 r I 1 Y AGENDA ITEM # F d FOR AGENDA OF CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY i ISSUE/AGENDA TITLE Resolution Appointing Liz Newton as Deputy Recorder (June 23-July 3. 1997) a PREPARED BY: C. Wheatley DEPT HEAD OK CITY MGR OK~ a j ISSUE BEFORE THE COUNCIL Should an additional Deputy Recorder be appointed during the time period June 23 - July 3, 1997. STAFF RECOMMENDATION Adopt the attached Resolution. INFORMATION SUMMARY , r. City Recorder Cathy Wheatley will be out of town on vacation for the two-week period, June 23 - July 3, 1997. j taff requests that Liz Newton be deputized during Cathy's absence in order to assure that certain job functions ale adequately staffed while she is away. (These job duties include certification of documents and taking G responsibility for the record at Council meetings.) Jo Hayes also serves as a deputy recorder. OTHER ALTERNATIVES CONSIDERED j j FISCAL NOTES j n/a ! i:\adm\rathylcou it\dprecsum.d c t - - i 1 1 i Agenda Item No. 5 Parking Lot Meet(n 1 , eoi I ~ 1 Le end , I - Walk ~ , ~_i__-- i i I ! I Walk Circular Planters I i I ~ ~ Recta ul i ~ I >:~:~:~:~:;:•:':'I ng ar Planters! . ~ j - i I I;;;;;;;;;;;;;;;';::::;;I ~i il,,;, I I a I..:. - ' ! Gravel Walkw y - - r.• ~ - - - - - - •:I h...,.:.: ,I~"~}'r~i4~~ air, ~'ir. d7py n.Ili.:~"Yi.;.::.~ i; ~i ld41'i ' A , I~ I~~.:, : 1~. '.'.'.'.'.'.'.'.'.'.'.'i r.~ ar~l :a ~t~ I°~ ,i,:; y ~ : ~ e e W ~ti, , ,~,I I Via. ~ wig. ,:;,v,~ iii. alkway j.. ,~~,~I;;i - - - i f., I f': ; I~ i' ~ ~ :~:I Existing Walkways ~ i J.' ..:Fi: . , r , r Y. y I FL~I ~ ~ ~ .'T.; i :I'i.~ i ~ W. t'.6C.. ~ : ~,.IN ~I~ , , , , Deciduous Trees ~ ,n; . i b':: ~ ~ a ~~i.3 ~1~ . I .:F~~, III I •,j I I I~' G,il il,.c e i 1y;, . Deciduous Trees I - - i,;. ~ i Ever reen Trees I I , ~ - i :~a Gr and o c r ova tea. I w M1. 'a~:Ei::.nu ~Nhi~ I . Door Disabled Parkin g i Budding ~ Door . _ _ 0 _ - _ . - i and Senior Center T ~ he Waist He ~ ~ I 1 ____g~1 Garden _ Alternate Route Desl n 1854~Omara St - _ ,I I Tigard, ore 97223 Diagramatic -Scheme 1 Michael J. Delano ~ ~ - Office 635-8673 Fax 636-2109 I 06/17197 _ _ . ~ I . Agenda M 5 1 of 6 , - ~ - r 7 ~ _ i If this notice appanrs clearer than the ~ : : ~dacument, the document is of marginal ,uaiih, { AUG 2 41998 _ ~ MICROFILMED ' _ . INCN. MACE Ct. CN ^x.~~Gi^„ r= - 1 a^.2 3 6. 1 1'1 1 I2 d ti 316- li 7 .':.1 r - . llllllllflli111f1lIIIINfIIIIII~I~111111~Jtllll~l~f1(I( Illll~l[~IIIOllllillllllllf111111(IIIIfIUIiiUIIIIIIIhllllll~lllllfll~IlNllll~IUUII~IUI(IIIIIgIIIIIfl~llpfllu~lltfif- - i Im-- illlTif~iui►ualiu `fl - i._ ~ ~ ' - H ~ H, ~'S ~ i - - i I i k.~'•. ' N i J . .`•,aWjir~ I b~Rp~{p ~ 'y ~ ~ ~I I %i3 ~ ~ a ,r„ .e i '6?'` I» j i• ♦ - i ~ Sectio _ n / Elevation B View West . Scale=l"=8'-0" ~ 1 ~ Mr; t ~ ~ I i~ ~ ,y-., ~ b~ 1 ~ + ' Section / Elevation A -View North Scale = t 8' - 0" J _ - II . _ ~ ~ ~ Ti and Senior Center The 0(Il~is~ HI ti Garden Alternate. Route Design --g---- ~ 1 i 1185,4 Omara St I~ Michael J. Delano ~ i Ti ard; Ore 97223 SeCtIOn I ElevatlonS Office 635-8673 Fax 636-2109 9 - _ ~ ~ ~ ~ - II - ~ li I 06117!97 Agenda # 5 2of6 _ _ If this notice appaars clearer .han the A~~ 2 ~9ga • i document, the document is of marginal ~uaiih' j MICROFILMED 4 . - ~ - , ~ . - -1 INCH. J 'MADE M ' 1 °52~'~ ~-'?4s - - 1 11. 12 ; W 11~ ti 7 It 11: _ _ ~~x._._ ~ ~ . dui~uuhu~iiili~i~imdtiii►ili~tu~iiiu r[ilii~iul~~duii~i~i6iiiiituGiriui~Iiuium(muimhui~nfu«iiu~ui~ituGiuuiulu~ii~i~il>t~i~~i~~CiiG~iiriahnl im ni ~iu~unG iWul~ - • i.. • • - ! ~ !4 ~ _ 6 8 ? 9 10 9 i :.1:..1:. ~1 ~ , ~ .J__...... I Valve Box a ~gH`?, 8H, 08H Q8~ Valve for Spray Heads -t"; • ; ; / ~ ' i~ Electric Remote Control .;0120 p~`' ` r r I Valve. H I ;i ~ _ : ~-_.I 8H 1 ! Valve Box _1 1 ~ ~ - Valve for Drip [Misters) _.1~ ' ~r - ~ Dri Control Valve i ; '1 , 120...,.-_•••` ~ ; 1 0. _,r~+~:~:_ I Ma I in Line 4~~•.~y, ~ l r ~ 1 SCh 40 _ ,••~,08H ~ Existing Main Line ~ j tap in point. ,-'08H. , ~ • /X' i Outdoor Tlme Clock SH ,i ~ - , r , I I . - , , r; : - . ,~IA , Le end :r:ll:dc~ru - •,,.n.l.!~ .,s~.,d.n. 4Vi,ir.~,.a 4titrd~c, r Distance Pattern Quanti Note- All planters are to be irrigated off the drip valve and should be stubbed to using 3/4 inch j 080,', 8 Foot Spray ~ Quarter Circle , 2 Class 200 PVC piping . See details on Sheets 9 and 10. ! _..___.._-~..-._....__.L_._-.__.Y_~-_.._.~_._..__.._...___ rOBH ; 8 Foot Spray i Half Circle 14 Note- All planters are to be irrigated off the drip valve with misters. See details on Sheets 9 and ! 10• 0120 ~ 12 Foot Spray ~ Quarter Circle ! 4 Note- Valve boxes are to sit flush with finish grade. 012H 12 Foot Spray ~ Half Circle 1 ' i le 1 ~ Sheet Note- Install and wireTime Clack in accordance with manufacturer's published instructions. 015Q 15 Foot S ra Quarter C rc - "Class 200 PVC. 015H ; 15 Foot S ra i Ha{f Circle 1 Note All laterals to be 3!4 to 1 OES 8 Foot Spray ! End Strip ~ 1 ~ 6of1 Note- 40 GPM TIGARD SENIOR CENTER EXTERIOR IMPROVEMENTS , SCale Ti and Senior Center _ -Alternate Route Desi n ' (I `.i 111= 8'- 011 8815 Omara St PHASETWO LANDSCAPING IMPROVEMENTS Michael J. Delano ~ e F 6-2 0 r • N,-1 Dat Ti ard, Ore 97223 ~ n~ off!ce 635-8673 ax 63 1 9 4-14-97 9 66117!97 Agenda # 5 3of6 ~ ~r ~,i . - rr this notice appzars clearer than the AUG 2 41998 'document, the document is or marginal yuaiih•. { MICROFILMED z ~ INCN ~MA6E tll d ~c~ne---r ~ _ : + ~ ' t ~:5 ,t _ .t_.. '1 _11-. R _ K .'iS::~r li 1'- td 11".. 1~ u I~ulli~ ilmiilmhli~im6tlallidt~lilul~tllrifiull~ Ill~#[Iilllllulthlllfllft~(flllllltllu111dlulllluhttflllll~ulliflltllnulli,~uult~Uilliu,~tullled,llllll[thi~lf mtt , n la>~iuifiu~uttluuf ; _ . . _ , r Proposed Concrete Planters 42 ~ Maybe decorative planter N0. SF017 from The Concrete Shop INC In Vancouver Washin ton, or a proved ' a ual. g p q Note- Rectangular Planters have 31 been donated and are currently on site. Note - Plantin s, not shown on these tans, 9 p will be su lied and laced at a later date b Note- Circular Planters have not been i PP P y donated and are not on site. others. i 2~. 0~~ - 42" Note- The bid item for Circular Planters includes furnishing the planters, installing both circular and rectangular planters in Circular Planter Elevation Circular Planter Plan accordance with the plans and Detail 1 C Detail 1 B specifications, and all soil and gravel Scale -1 4'- 0" Scale -1 - 4 - 0 material necessary to fill all planters in accordance with the drawings and Bark Mulches details. I 3 ~ x ~ i Bark Mulch ~ ~r----- 0` 6" ~ Clean Amended Soil i 10" Clean fill dirt 0'-10" Clean Amended Soil Y.r.•. „ ~s,~ 2'- 0" - - '~iis~ 0'= 6" Clean fill dirt , ~ „ ~T~~~"3" ...;r:;: - 1- 0 z~~x::. ~ i~` Granular 0 - 6" ~L•ii%a:;,' t~3;'rrYU - Granular •s z - ~ r ;Y«;~ Rectangular Planters should rest ~;~?i upon finished surface grade. ' ec ula Plan er EI v tion Circular Planter Front sheet R tang r t e a Detail 2 Detail 1A Scale -1 4'- 0" Scale -1 4'- 0" 7of TIGARD SENIOR CENTER EXTERIOR IMPROVEMENTS j Scale Tigard Sentor Center _ Alternate Route Desl n None 8815 Omara St - PHASE TWO LANDSCAPING IMPRoVEh+9ENTS Michael J. Delano ~ ~ - ~ Date Tigard, Ore 97223 ~e~ui~ ~'~See~ Office 635-8673 Fax 636-2109 4-14-97 06/17/97 Agenda 4 5 4of6 i i _ ar I rer th• the If this notice Nppe s c ea an + AUG 2 41996 . document, the document is or m:n•ginal gnaiiq. ~ _ 1VIICROFILMED { 3 ' ~ INCN '.l NACE N CN u+ee'~ ~ > i ~ ' t q..r Y . ! ` 1 "11.. u ~ K 71 IP ~ ~ 11 11 . In u ultutlttnlt>llllt¢ - n 'tumlt~ ilumuulult~uillllilmdf~n{iilltriilril~ulllll~iiill(tltdflll~lllllilltll[If{1I11Uti(~tIIIIIIlilttllhlllltlll~(tilllllltlll~ttllllll(~lllltlt~IIIIIIIIIIttltllltt~tllllllOhltt~ I t ~ t - ntTt _ ~l._ ~ . r. . N r w -Equal ~ dote- Hli ~roundcover shall be planted ~ ~ ~ ~ . i a equal tr angular spacing as per specified , on centers acin . ~ ~ -Hose P 9 - - ; : 3 connections , !I. _ Locate groundcover one half the speafled Equal - Equal spacing distance from any hardscape •Y~ • • , / surface, or unless otherwise specified. ' ; . ~ Remove wire basket 1 •'R ii •'S ~ .i ~ ' Groundcover Plantings_ ; ~ Remove burlap from flr ~ to i/3 after lantin . Detail 5 • l r P P 9 Scale -None y,. :~-Provide Armrests for the ~ 1'- 6" T • ease of getting up. ~ : , -Mulch on top ~ ~ ; -High Back ; : Important for support ' ' ~ ~ - Backfill with existing ~ ( Soil. Ili _ "y, I . ~'~,i!.~.~r,:y ~iy ~.'4fipr - .i h ~ LAS Ii n .'i, is ~~R'4Y+' - 6.. r ~ ; ~~,~,ti;.,: - ~ Stake Q ~ Stake all tree's with 3 wood p ~ ; ~ f deadmen stakes. i' ~ '~I r 1-6 ~t, ;4,~.y. ~ ~ Benches should be desi ned to Provide heel space for i f ili to individuals with Ilmited i ease in getting up. ; - 2 x Rootball ac to . • siren th. '3~~'~ 9 ' lantin Sheet Recommended Bench Type Benches snall'be constructed with weather resistant Trees P q , Detail 3 materials and be anchored into the ground or onto a Detail 4 Scale -None solid level surface. Scale -None 8of14 TI RD SENIOR CENTER EXTERIOR IMPROVEMENTS Scale Ti and Senior Center cA Alternate Route Design, None 8815 Omara St PHASE TWO LANDSCAPING IMPROVEMENTS Michael J. Delano ~ ~ ~ i ate Fax 636-2109 ~ ~ 4-14.97 Tigard, Ore 97223 `.~5e ~'~iee>t Office 635-8673 , - osmrs7 • Agenda # 5 5of6 i Ir this notice appaars clelrer than the AUG 2 41998 :document, the document is of marginal quaiih'. ~ MICROFILMED , • .INCH .l MADE NI IX ..xc_ ::.t.- _ ,y . = ~ ^ t ~ s A- a--• ~ t ~ u ~ w -n n T - .u u'-.. - - : _ ao. _ - u ulliuliut111t181u1111111 n ' m o IlttTuilt »iUUa I~tttl~tt lillldlllli111UlIlI~Nlllllldl~lflllfifl111~11(f(tlll 1111111111111(Illllllllillllllfllfll(IfIIIIIIIIiIlflllf1fI1111~11111111111(~1II~IIII~ Uft~flllll I ~t v ~ - - ' 360 Degree Mlcra Spray - - ~ Emission Device. Tubing End Closure. ~ Poly-Flex Riser 8" above Planter Rim. 2~ F i G - 1/4" B rb T inlsl rade ~ a ransfer Fltting. 12"Minimum Set Head Flush _ Galvanized Staple. With Finish Grade. ~ j - 6 Pop-Up Spray Head ~-rr-F - (-i with acl ustible nozzle and filter. ~ ~i---•--- 3/4" Pol Distribution Tube. 1 ii Y _ i i ~ ~ Marlex Street EII Tech-Line Cou ler I p i - , -Barbed EII i - j , Funny Pipe 'E,- 3/4 inch PVC Pi a Stub I Marlex Street EII I ~ . j 4 II i, ixixi/2 SxSxF Tee I 1xix3/4 SxSxS Tee or 3/4x3/4x1/2 SxSxF Tee ~ i I or 3/4x3/4x3/4 SxSxS ~ ~ I Tee Barbed EII j ' I n li =Class 200 PVC Pipe 1 ' ti ~ i Class 200 PVC Pop - Up Spray Heads Detail 6 Scale -None Circular Planter Dri S stem Detail? , Scale -None Sheet 9 9ot1 TIGARD SENIOR CENTER EXTERIOR IMPROVEMENTS ~ ; Scale Turd Senior Center _ Alternate Route Deslgn,?,~ - - - - . _ None 8815 Omara St PHASE TWO LANDSCAPING IMPROVEMENTS Michael J. Delano Ti ~ I` Date gard, Ore 97223 $e~ ~'>Cteet Office 635-8673 Fax 636-2109 ~ ~ _ 4. ~ 4 1 9 06117197 Agenda # 5 6of6 ~ ~ 'r $ -If this notice appaars.clenrer than the i AUG 2 41996 I,d ;~dacument, the document is of marginal quaiih~. { MICROFILMED • 0 INCR { MADE W CR _ .++r=....r , - F 1 . ~t r; ~ . e e , ,r: 1r , u ~ w 7s u t . 1e n >a: ihuuliului~m(ItliluidimluiiNtmm uluC i~uulillillumiCuiuill lull it _ _ ' . - t(il(1 li 11iudlil111ulltmlllhllloliillllltuuuVtuutlt~~llulli~liiuullGliumdllfill~I I ~I , 1 (II~I~I(IDtItUIGUIIfI tuull - - - - y a,