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City Council Packet - 04/08/1997
f 4 rl CITY OF TIGARD OREGON i TIGARD CITY COUNCIL E f MEETING APRIL 8, 1997 COUNCIL MEETING WILL BE TELEVISED x e i 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 ' * *RFVISED 71, I 103 10 CITY OF TIGARD PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. i Times noted are estimated: it is recommended that persons interested in testifying be present by 7A S p.m. to sign in on the testimony sign-in sheet. Busines agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 639-4171, Ext. 309 (voice) or 684-2772 (TDD - 3 Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as noccible. Please norifi, the City Of your need by 5:00 p.m. on the Thursday preceding the meeting date at the same phone numbers as listed above: 639-4171, x309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA W AGENDA TIGARD CITY COUNCIL BUSINESS MEETING APRIL 8, 1997 6:30 p.m. • STUDY SESSION > EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), 8z (h) to discuss labor relations, real property transactions, current and pending litigation issues. As you are aware, all discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information > CODE ENFORCEMENT OFFICER CHANGES 0 Chief Goodpaster > ICMA LOAN PROGRAM • Senior HR Analyst 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council ez Local Contract Review Board r 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications/Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 2. VISITOR'S AGENDA (Two Minutes or Less, Please) COUNCIL AGENDA - APRIL 8, 1997 - PAGE 2 ® 3. CONSENT AGENDA: These items are considered to be routine and may be AMM-ed in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate actioie. Motion to: 3.1 Approve City Council Minutes: February 25 and March 11, 1997 3.2 Receive and File: a. Council Calendar b. Tentative Agenda C. Update on Transportation Growth Management Programs d. Results of 1996 Aggregate Solid Waste Franchise Haulers Reports 3.3 Approve Budget Adjustment for Library Grant and Library Intergovernmental Agreement with Washington County - Resolution No. 97- 3.4 Approve Hearings Officer Contract Renewal - Larry Epstein, PC • Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 4. VOLUNTEER RECOGNITION Staff Report: Assistant to the City Manager • Presentation: Mayor Nicoll 5. TUALATIN VALLEY ECONOMIC DEVELOPMENT CORPORATION UPDATE Mary L. Tobias, TVEDC President 6. NON-AGENDA ITEMS COUNCIL AGENDA - APRIL 8, 1997 - PAGE 3 I ■ EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), at (h) to discuss labor relations, real property transactions, current and pending litigation issues. As you are aware, all discussions within this session are confidential; therefore nothing from this meeting may be disclosed b those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. ADJOURNMENT ® i:%admkathy\cca\97&=p.d= ® I - COUNCIL AGENDA - APRIL 8, 1997 - PAGE 4 i • STUDY SESSION TIGARD CITY COUNCIL MEETING MINUTES - APRIL 8, 1997 Agenda Item No. Meeting of IC') > Meeting was called to order at 6:30 p.m. by Mayor Jim Nicoli > Council Present: Mayor Jim Nicoli, Councilors Paul Hunt, Brian Moore, Bob Rohlf, and Ken Scheckla. Staff Present: City Manager Bill Monahan; Legal Counsel Pam Beery; Senior HR Analysis Sherrie Burbank; Police Chief Ron Goodpaster; Community Development Director Jim Hendryx; Asst. to the City Manager Liz Newton; Public Works Director Ed Wegner; and City Recorder Catherine Wheatley. I > ICMA LOAN PROGRAM Bill Monahan, City Manager, explained that ICMA was a retirement program available to all city staff except for sworn police officers who were in PERS at their request. He outlined an option available within the ICMA program which would allow employees to borrow from their accounts with certain restrictions. The money in the account is the City's contribution and under current provisions must remain in the account until such time as the employee retired or left the City. Sherrie Burbank, Senior HR Analyst, referenced her memo to Mr. Monahan. She pointed out that certain criteria established by ICMA through an approved IRS loan program were not negotiable. She explained that the issue in this program was philosophical: did the City want to protect employees' futures (since the City contributed the money) or did the City want to allow employees to make a choice about their future retirement? She asked for discussion on this question by the Council. She noted that PERS did not have a loan program, and the City did i have a group of employees under PERS. Mr. Monahan explained that the money under discussion came from the 401(A) program only (City contribution); it did not include the 457 (deferred comp program) which was employee contribution. He mentioned national legislation that might allow a loan program using 457 money but that was not under discussion tonight. He reviewed the non-negotiable criteria for the loan program: one loan during the year for a minimum of $1000 or a maximum of $50,000 or half of the amount in the account. The use of the loan money and the City's involvement in the loan program were negotiable. He reiterated that the fundamental issue was did the City want to allow employees to borrow from these funds. In response to questions from Mayor Nicoli, Ms. Burbank explained that the ICMA set a fixed interest rate at the current standard rate. Mr. Monahan commented that from discussions with employees, he understood that they perceived this money as their money. Therefore they would be borrowing from themselves and paying themselves back with interest. He said that about 40 out of 150 people expressed an interest in the program. CITY COUNCIL MEETING MINUTES - APRIL 8, 1997 - PAGE 1 .1 Councilor Scheckla raised concerns about the number of times one individual could take out a j loan in a single year, and how the loan was paid back if the individual retired or left before the loan term was over. Ms. Burbank explained that under the program, an individual could only take out one loan per year but the City could allow them to have five open loans at one time. She reviewed the three repayment options from which the City could choose. Councilor Scheckla asked how much paperwork this loan program would bring to the City. Mr. Monahan said that they could decide to recover such costs through an administrative fee if they so chose. Councilor Scheckla spoke to protecting the City from the costs of the loan. Councilor Hunt asked what this program would do that the credit union did not do. Mr. Monahan said that the benefit was that in the ICMA program, an employee was paying himself back rather than the credit union. He commented that this program could be an incentive for people to stay with the City. Councilor Rohlf asked what the cash flow effect would be on the City if a number of loans were made in a year's time. Ms. Burbank explained that the retirement corporation, not the City, loaned the money out. The City simply processed the paperwork through a payroll deduction. She said that the payroll clerk did not think this program would create much more work since they already did payroll deductions. Mr. Monahan reiterated the philosophic issue of whether or not the City as an employer wanted to make sure that employees had funds set aside for retirement when they retired. He commented that prior to this program, there were problems with employees not doing so. Councilor Hunt expressed his opposition to the program for that reason. The Council discussed the pros and cons of the program. Mr. Monahan said that the City could limit the use of the loans to medical expenses, educational expenses, purchase or downpayment i of primary residence, purchase of real property, and legal fees. He noted that the employees preferred loans without limits but did suggest a $10,000 limit with unrestricted borrowing. He 1 reported he told the employees that he would not advocate the program but he would present the information for Council deliberation. Councilor Rohlf suggested reviewing the loan program at union negotiating time. Councilor Moore reviewed the ICMA program as it worked with his employer, PGE. He noted that employees could borrow only from the funds that they contributed to the account, not from funds contributed by the company. He expressed his concern about the balance of treating employees as adults who were capable of making own decisions and the potential abuse of the program. He said that he would favor implementing a loan program with restrictions on the use of the money. He disagreed with using the money for legal fees because it left employees open to legal judgments. Councilor Scheckla concurred but reiterated his concern that the City recoup administrative fees. He said that he could support either limiting the use of the loans to a fixed list or not limiting the use. CITY COUNCIL MEETING MINUTES - APRIL 8, 1997 - PAGE 2 Councilor Moore spoke for allowing only one loan at a time which had to be paid off before an employee could get a second one, and for making loans payable upon separation. Councilor Hunt said that he was on the fence because he has seen too many cases where people used poor judgment and ended up without any retirement money, and then blamed the employer. Mr. Monahan reiterated that this program involved only the City contribution, not any employee contributions. He commented that the Council discussion appeared to favor waiting for the 457 deferred comp funds to become available in a loan program, as they were employee contributions. Councilor Rohlf commented that they would end up with people at retirement who had no money which was contrary to the reason for set up of the program. Yet, it was the employees' money and they were responsible for their own future. He reiterated his suggestion to discuss the loan program within the context of contract negotiations. He suggested that staff research the liabilities to employees that would be opened up if those funds became accessible. Mr. Monahan reviewed the Brown Bag lunch meetings which allowed discussion between management and employees on various issues of concern. He said that management asked ICMA and Aetna to use these meetings to educate employees regarding their investment options. Anywhere from 10 to 40 people attended these meetings depending on the topic. The Counci! agreed by consensus to revisit this issue once the federal government dealt with the 457 program. They preferred restricting borrowing to employee only funds. While the majority agreed that it would be a useful bargaining chip, they were not willing to wait for the next contract negotiations (July 1, 1998). > CODE ENFORCEMENT OFFICER CHANGES Mr. Monahan reviewed the history of code enforcement in Tigard, noting that it began in the Building Department and then was placed with the Police Department as part of the Community Service Officer program. He said that staff decided to rethink code enforcement as part of the transfer of urban services with Washington County. Tigard used uniformed people to do code enforcement; Washington County did not. Tigard was not being paid to have a police presence in the Washington County area, and therefore this was an issue for discussion. Ron Goodpaster, Chief of Police, reviewed the Community Service Officer program. It began with two positions, one converted from a vacant Records position in the Police Department and one converted from a vacant Planning position. Approximately 50% of the two CSOs' time was spent in code enforcement and 50% in law enforcement (significantly freeing up street officers from a variety of non-patrol duties). Chief Goodpaster presented the proposal that he and Mr. Hendryx, Community Development Director, have agreed upon as the appropriate means to handle code enforcement. Since between the two CSOs there was one full time code-enforcement position, Chief Goodpaster would give Mr. Hendryx one of the four police positions (which Council authorized last month) to be the Code Enforcement Officer working out of Community Development. In exchange he would receive the equivalent of a full time CSO because now his two CSOs would work 100% in law enforcement instead of 50150 between code enforcement and law enforcement. In CITY COUNCIL MEETING MINUTES - APRIL 8, 1997 - PAGE 3 N essence the Police Department was returning the vacant Planning position which they took four years ago to create the CSO program. Chief Goodpaster commented that code enforcement for the Washington County area would come out of Planning if the transfer of urban services went through. Having code enforcement out of both Planning and the Police Department could get very confusing. Mr. Hendryx reviewed the decentralized code enforcement process used in Washington County involving at least four departments for different code sections. Tigard would take over only the land use and transportation code enforcement for the Washington County area. Mr. Monahan expressed his support for the proposal, noting that it provided one person dedicated to code enforcement. He explained that, with regard to the code enforcement in the Washington County area, the proposal included a planner to supplement the Code Enforcement Officer in that area. Dick Bewersdorff would oversee the program. Mr. Monahan asked if Mr. Hendryx and Chief Goodpaster wanted to implement their proposal whether or not the IGA went through. Mr. Hendryx said that they have not discussed that option but that having one person as Code Enforcement Officer was still a benefit. In response to a question from Councilor Scheckla, Mr. Hendryx explained that Washington County has adopted the City's land use standards in the unincorporated area. The City would enforce only the land use standards; the County would take care of the rest of their code. The process would take some coordination and there would be confusion in the beginning but by hiring staff early, Mr. Hendryx hoped to make the transition go smoother. In response to a question from Councilor Hunt regarding compensation by the County, Mr. Hendryx stated that the IGA set out specific compensation for the first year: $15,000 for 75-80 calls with $150 per call beyond that limit. He explained that the Washington County code compliance fee contributed towards code enforcement for Washington County. Councilor Hunt asked if the Code Enforcement Officer in the City would be different from the person enforcing the code in the County. Mr. Hendryx said that there would probably be some cross over. He mentioned that if the volume of calls was higher than anticipated from the County, they would look at a half time planner in addition to the planner helping with code enforcement. However he first wanted to see the level of activity to determine what was justified. The Council decided to wait on this matter until after the IGA was settled. > WATER BUILDING STATUS Mr. Monahan reported that the Water District meeting was canceled and therefore he has not spoken to the District yet about using the water building. He said that he has spoken to the Mayor and City Manager of King City who were interested in hearing a proposal front Tigard regarding purchase of the water building. They also wanted to know the value of the building and what their portion was. Mr. Monahan suggested offering an exchange of services rather than dollars. He said that he has asked Ed Wegner, Public Works Director, to mention this matter to the new City Manager at Durham during their meeting next week CITY COUNCIL MEETING MINUTES - APRIL 8, 1997 - PAGE 4 1 1. BUSINESS MEETING Call to Order - City Council & Local Contract Review Board Mayor Nicoli called the business meeting to order at 7:30 p.m. • Council Communications/Liaison Reports Councilor Rohlf reported that the WCCCA Executive Board and the full Board developed a new budget to reduce the user fees by 10% and still achieve the same service levels. He reported also that the Solid Waste Efficiency Task Force was reviewing hauler efficiency along with the annual review of garbage rates. Councilor Hunt reported that between 40-50 people attended the open house for Cook Park. They agreed on the plan except for two issues. They wanted the City to upgrade the existing j road and bike and walking paths since the City was not going to put in a second road. ' Several people also indicated their desire for a buffer between the activity fields and the wetlands that was wider than the required 25 feet. He reviewed the negotiations, noting the agreement on a fence between the wetlands and the athletic fields. Mayor Nicoli reported that the City of Tualatin has approached him about putting in a footbridge. He reported also that he and City Manager Monahan met with the Mayors of Tualatin and Sherwood last night to discuss field maintenance. They agreed by consensus to schedule another meeting. • Call to Council and Staff for Non-Agenda Items Councilor Rohlf requested discussion of the petition regarding Woodard Park. 2. VISITOR'S AGENDA 1 > Bev Froude, 12200 SW Bull Mountain Road, expressed her concern about a development in the area. Legal Counsel Pam Beery cautioned the Council that this matter might come before them. Mr. Hendryx said that he would see what the status of the application was to determine whether or not Council could hear testimony on it. Mr. Hendryx reported that as the appeal date on this application for the Laurelglen Estates subdivision has passed, Council could hear testimony on it, although they could not call it up for any action. Ms. Froude reviewed the decision at the Planning Commission to allow the developer to put a barrier up at 114` Street instead of opening it up as indicated in the Northeast Bull Mountain Transportation Plan. She expressed her concern that the process was not followed, resulting in a substandard road between the old neighborhood and the new neighborhood not being brought up to standard. She spoke to the City becoming involved in upgrading these roads rather then burdening the residents with the cost. She urged the Council to revisit the process in the plan in order to prevent the erection of unplanned barricades. She said that she put it in the CIP as a request to get the discussion started this year. CITY COUNCIL MEETING MINUTES - APRIL 8, 1997 - PAGE 5 1 Councilor Hunt pointed out that a Council goal was to have the Planning Commission review the City's street plan for update and change as necessary. Mayor Nicoli asked staff to bring the development plans of that subdivision to the work session next week. Councilor Moore stated that he was on the Planning Commission when the Arlington Heights subdivision went in on Ames Orchard. At that time, he was not aware of a Northeast Bull Mountain Transportation Plan. He commented that if the Commission had been aware of that plan at the time, they might have made a different decision. Mr. Hendryx stated that he would prepare background documentation on these issues for the Council work session on April 15. 3. CONSENT AGENDA j Motion by Councilor Hunt, seconded by Councilor Scheckla to adopt the Consent Agenda, i pulling Items 3.2c and 3.4. Motion was approved by unanimous voice vote of Council present. (Mayor Nicoli, Councilors Hunt, Moore, Rohlf and Scheckla voted "yes.") 3.1 Approve City Council Minutes: February 25, 1997 and March 11, 1997 3.2 Receive and File: a. City Council Calendar b. Tentative Agenda c. Update on Transportation Growth Management Programs d. Results of 1996 Aggregate Solid Waste Franchise Haulers' Reports 3.3 Approve Budget Adjustment for Library Grant and Library Intergovernmental Agreement with Washington County - Resolution No. 97- 3.4 Approve Hearings Officer Contract Renewal - Larry Epstein, PC • Consent Agenda - Items Removed for Separate Discussion 3.2c. Update on Transportation Growth Management Programs i Councilor Rohlf expressed concern that the City's hands not be tied regarding the future Washington Square Regional Center planning effort by cooperating with Metro on a joint grant application for funding for Transportation Growth Management. Mr. Hendryx stated that he could not answer that question at this time as the application was still in the I formation process. He emphasized that staff was also concerned about the planning in that area and would make sure that Tigard was involved. Mayor Nicoli asked what the chances were of getting any of the four grants. Mr. Hendryx said that one out of four was a reasonable expectation. With Metro taking the lead on one, the City stood a good chance of getting a grant for 99W. Mr. Monahan asked if the Council wanted to attach conditions to its support of the joint grant with Metro. Councilor Rohlf reiterated his concern that they did not know what issues they would run into in the Washington Square area, pointing out that there were several sensitive issues involved. He spoke for discussing up front whether or not they should apply j j CITY COUNCIL MEETING MINUTES - APRIL 8, 1997 - PAGE 6 for grant money that might have unpalatable conditions attached to it. He suggested proceeding with caution. Mr. Monahan commented that Council appeared to support making the application but wanted to see the end product before agreeing to the final decision. Motion by Counritnr Rnlilf 3°ce.^.&-all by Councilor Hunt, io adup! Agenda Item 3.2c I receiving the report and giving staff direction on items to monitor and to report to ' Council Motion was approved by unanimous voice vote of Council present. (Mayor Nicoli, Councilors Hunt, Moore, Rohlf and Scheckla voted "yes.") , 3.4 Approve Hearings Officer Contract Renewal - Larry Epstein, PC Councilor Scheckla asked for clarification on the hourly rate for the Hearings Officer, pointing out that Washington County paid at a rate of $85 an hour while this contract was for $90 an hour. Mr. Monahan referenced Mr. Epstein's January 23 letter, explaining that Mr. Epstein was raising his fees to $90 an hour, and Washington County would pay that also. ! Motion by Councilor Rohlf, seconded by Councilor Hunt, to adopt Agenda Item 3.4. Motion was approved by unanimous voice vote of Council present. (Mayor Nicoli, Councilors Hunt, Moore, Rohlf and Scheckla voted "yes.") - 1. VOLUNTEER RECOGNITION Liz Newton, Assistant to the City Manager, spoke to the volunteerism in the City. She mentioned the Volunteer Banquet on Apri1 24. Jeff Munro, Public Works Department, presented a slide presentation documenting the city t projects completed by volunteers. These included restoring a washed out bridge on a bike path near Cook Park, clearing out blackberries in Woodard Park for plantings, building ramps to facilitate bike travel over a footbridge at Summerlake Park, and painting the restrooms at Cook Park. He reviewed projects slated for the immediate future: building a footbridge on a path near Cook Park, cleaning bank debris on the creek at Woodard Park, removing blackberries at Merestone Pond, and cleanup at the riverside at Cook Park. Mr. Munro asked for volunteers and site coordinators for these projects. Mayor Nicoli presented plaques to the following volunteers and thanked them for all their hard work: • Scott Davenport; • Terry Rilley for leading the crew that restored the washed out bridge and cleared out blackberries; • Boy Scout Troop 419 for painting the Cook Park restrooms; Mr. Munro commented that the people mentioned tonight have produced almost 500 hours of volunteer labor. They completed tasks that the City staff did not have time to do. CITY COUNCIL MEETING MINUTES - APRIL 8, 1997 - PAGE 7 Mr. Munro presented a proposal for an Adopted Path Program in the City, similar to the Adopted Highway program of the State. Groups or individuals could adopt an off-street bike or walking path and maintain it (picking up trash, keeping woody vegetation off the path, reporting any hazards or illegal dumping to City staff). He reviewed the paths targeted: Terrace Trail, Pathfinder, Genesis, Fanno Creek, Scheckla, Colony Creek, and 108`h. They would assign paths based on the size of the group and ability to do the work. Each group would make a one year commiticnt to thai pain; they could shift paths at the end of the year if they so wished. A sign recognizing the path adopter would be placed at the beginning and end of each path. Ms. Newton noted that Mr. Munro's work was an example of working toward the Council goal of increasing volunteer opportunities at the City. She said that they wanted to have documentation outlining each opportunity available at the library and on the homepage. Councilor Moore noted his attendance at a seminar on volunteerism at the National League of Cities Conference last year, in which he learned of a town that had so much volunteerism that the City saved enough money to fund a full time Volunteer Coordinator position. Mr. Monahan commented that anyone who wanted to volunteer to be Volunteer Coordinator was welcome. He mentioned the library volunteer program that generated about 1000 hours per month. He noted that having a contact person at each department was a beginning. In response to Council questions, Mr. Monahan said that they would advertise volunteer opportunities through Cityscape and on the homepage. They might create a booklet for distribution also. He mentioned that the intent right now was to focus on issues and problems for which the City did not have the staff or resources to do at this time. 5. TUALATIN VALLEY ECONOMIC DEVELOPMENT CORPORATION UPDATE Mary Tobias, President, introduced Mike Smith, Chairman of the Board of Directors. She reviewed the current involvement of TVEDC in regional issues. The Transportation Committee aggressively supported an increased gas tax (5 cent by 5 cent over two years) and an increased vehicle registration fee ($90-$100 with the distribution formula remaining the same). She commented that the state economy depended on the ability of vehicles to transport goods, services, and people; the road and bridge system have not been maintained and were further deteriorating with the bad weather. If Oregon wanted to stay competitive, it was imperative to bring the roads and bridges up to standard. Ms. Tobias reported that the Housing and Land Use Committee has been active in the urban reserve discussions at Metro. They intended to file an amicas brief before LUBA so they could appear as friendly support. She expressed their concern that they not lose the ability to use farmland in the future. While they did not support extending the urban growth boundary, they did not want their options cut off because no one knew what would be needed in the future. They supported keeping planning at LCDC. Ms. Tobias reviewed the major three year study that the housing Committee was undertaking on affordable housing in conjunction with the Institute of Portland Metropolitan Studies at PSU, Metro, and the Homebuilders Association. She commented that policy decisions on affordable housing could have unintended effects, citing the recent Metro Council decision requiring an affordable housing component in all subdivisions in the urban reserves, and that it be built without public subsidy. This meant that the housing costs of the other components increased. CITY COUNCIL MEETING MINUTES - APRIL 8, 1997 - PAGE 8 n She spoke to understanding what the true costs of housing were and the impacts of public policy. Mr. Schmidt expressed the Board's appreciation for the City's support of TVEDC. Ile said that they tried to look at both the business and government side of all issues in order to reach a viable cumpromisc. They considered themselves unique in that perspective. Ms. Tobias reported that they met with Senator Wyden at his request to discuss transportation funding. They would also meet with Congresswoman Furse on the same topic. She said that Senator Wyden was interested in getting federal dollars to help with the I-5/217 interchange because it was a gateway to downtown Portland, yet he did not want to jeopardize the maximum use of regular federal funds in the region. Senator Smith has also asked TVEDC to provide insight into the business community in the region. Mayor Nicoli asked if TVEDC was involved in the dispute between Nike and the City of Beaverton. Ms. Tobias said no, that they were not asked to become involved. She commented that the major corporations were often so focused on the national and international scene that they were virtually unaware of the local area. She expressed her confidence that they would find a solution to their dispute. i Councilor Scheckla asked if TVEDC would continue to oppose a prison at Wilsonville, since it was on the short list now. Ms. Tobias said that the Board decided to continue its opposition to prisons at Wilsonville and Hillsboro because the economic benefit that a prison could bring to an area was desperately needed in other areas of Oregon. She pointed out the difficulty of locating jobs east of the Cascades, and that there were towns that wanted the prison. She said that while she understood the intellectual philosophy of locating a prison near where the crimes took place, it was not imperative to do so in terms of achieving the purpose of a prison which was to incarcerate criminals. If that were truly the case, then the prison should go in Portland since Multnomah County was the major contributor to the prison population. Ms. Tobias stated that there were still plenty of places on the original list which had an economic need and no barrier to relocation. She spoke for separating out the academic question of locating prisoners in the area from which they came from the pragmatic question of who needed the jobs. 6. NON AGENDA ITEMS Ed Wegner, Public Works Director, stated that staff would assess the six statements made on the petition regarding the playground equipment at Woodard Park, and get pricing information on a new play structure for the Council. He pointed out current interest in the parcel of land adjacent to Woodard Park that might be a more suitable location for playground equipment. He mentioned that Mr. Munro was attending a Playground Safety Inspection Certification program next week, and would be able to better address the citizens' concerns. Mr. Wegner noted the weekly playground equipment inspections performed by staff. He commented that they were trying to build the program back up after a vacancy. They have now built into the budget process repair and replacement funds for park amenities such as grills, picnic tables, and playground equipment. CITY COUNCIL MEETING MINUTES - APRIL 8, 1997 - PAGE 9 Councilor Scheckla commented that many of these problems were created by the flooding. Mr. Munro mentioned that Woodard Park did flood three feet deep every year. He reviewed the issues listed on the petition. He stated that the missing screws had no effect on the stability of the equipment; they were external screws for show only. Current regulations required self standing tire swings; the swinging action of tire swings attached to play structures potentially weakened the entire structure. The slides were only seven to eight years old. The wood chips washed out every year during the flooding but the ground was still too soft this year to get trucks in to replace them. Councilor Moore asked about vandalism at Woodard Park. Mr. Munro said that the vandalism was not to the play structure but rather to the signage and the manhole. Councilor Moore suggested sending a letter to the petitioners explaining staff actions and plans regarding the playground equipment. Mayor Nicoli noted that in this budget cycle, staff would do a new master plan for parks. He asked that the issue of what facilities needed to be in which parks be discussed by the Task Force. John Roy, Public Works, reported that he inspected the playground structure last Friday as soon as he received the information. He confirmed that the missing screws did not affect the stability of the equipment. He stated that the slides received direct sun only at mid day; otherwise they were shaded by the trees on the east and west. He noted that Woodard Park did receive more use during the summer now than it did a few years ago. Staff did try to address the need for new playground equipment in the budget but decided to use the money to address the serious path safety issues in Jack Park instead. They would still try to do some playground improvements at Woodard Park. In response to a question from Mayor Nicoli, Mr. Roy said that the funds for the playground equipment were in the capital improvements budget while the funds for the pathway improvements at Jack Park were in the maintenance budget. 7. EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 9:02 p.m. under the provisions of ORS 192.660 (1) (d), (3), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. 8. ADJOURNMENT: 10:12 p.m. / Cit f Tigard / 3/,11 ;dm\cathy\ccm\97D408.dm Catherine Wheatley, Wheatley, City e~2 corde CITY COUNCIL MEETING MINUTES - APRIL 8, 1997 - PAGE 10 i i i I j i I i i i i COMMUNITY NEWSPAPERS, INC. Legal P.O. BOX 370 PHONE (503) 684-0360 Notice TT 8777 BEAVERTON, OREGON 97075 Legal Notice Advertising R E C E I V E 13 City of Tigard 13125 SW Hall Blvd. Tigard,Oregon 97223 Accounts Payable • ❑ Tearsheet Notice • ❑ Duplicate Affidavit C APR 0 7 1997 AFFIDAVIT OF PUBLICATION STATE OF OREGON, ) COUNTY OF WASHINGTON, )ss. I, Kathy Snyder being first duly sworn, depose and say that I am the Advertising Director, or his principal clerk, of theTigard-m ial a i n mitres a newspaper of general circulation as defined in ORS 193.010 and 193.020; published at Ti card in the aforesaid county and state; that the -i y Co .n i 1 Business Pie i ncr a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for_ ONE successive and consecutive in the following issues: April 3,1997 Subscribed and savor to before me this3rd day of April 19 Notary Public for Oregon My Commission Expires: AFFIDAVIT CITY COUNCIL BUSINESS MEETING TIGARD CITY HALL-TOWN HALL 13125 S.W. HALL BOULEVARD, TIGARD, OREGON APRIL 8,1997 Study Meeting (Red Rock Creek Room) (6:30 P.M.) • Discussion- Code Enforcement Officer Changes • ICMA Loan Program Executive Session Business Meeting (Town Hall) (7:30 P.M.) • Volunteer Recognition • Tualatin Valley Economic Development Corporation Update by President Tobias • Consider Participation in the Willamette River Reauthorizatioii Study Program T178777 - Publish April 3, 1997. AGENDA I T EM NO. 2 - VISITOR'S AGENDA DATE : April 8. 1997 (Limited to 2 minutes or less, please) i Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Administrator prior to the start of the meeting. Thank you. STAFF NAME, ADDRESS R PHONE TOPIC CONTACTED o> i i i i f I L i I Agenda Item No. f o- r~ Meeting of `J OC1 1 1 !'l MEMORANDUM CITY OF TIGARD, OREGON TO: Bill Monahan, City Manager ,h FROM: Sherrie Burbank, Senior Human Resources Analyst N' DATE: March 27, 1997 SUBJECT: ICMA Loan Program 1 Background: • The issue of an ICMA 401(a) loan program was first brought to your attention by employees during a Brown Bag Lunch meeting. Several employees were aware that ICMA offered an IRS-approved loan program and wanted to learn more about the loan program. They requested that representatives of the City investigate the loan program option. Therefore, at your direction, Human Resources started researching the loan program options to determine feasibility. i • After conducting preliminary research through ICMA, Human Resources prepared an informational fact sheet and conducted an internal interest survey. Results of the survey indicated that people wanted an opportunity to discuss the loan program i option further. t • Several small group informational meetings were held in a question and answer format to enhance employees' understanding of the program including those portions mandated by ICMA to assure compliance with the IRS and those portions that are determined by the City; i.e., loan types, length of loans, frequency of loans, etc. During these group meetings, input was gathered regarding the negotiable j portions of the loan program. This input has been considered in the final i recommendation to be presented to Council • An overview of the loan program has been provided for your review. See Attachment 1 -Fact Sheet. Ply • Provides a service to employees by allowing them the option of borrowing from their retirement fund and repay the fund on a payroll period basis through payroll deduction. • Minimal expenses would be incurred by the City since loan repayment would be processed in the same manner that other payroll deductions and retirement contributions are made. s • Loan repayments will be invested in the investment options designated by the participant for ongoing contributions while the loan interest rate will remain fixed during the life of the loan. cons 3 • The employee's retirement account balance will be decreased by the amount of the loan until repayment of the loan. • Although ICMA administers the program, the City will still be responsible for reviewing and approving all loan documents before submittal to ICMA. City staff does not have the expertise and/or responsibility to assist employees in determining the best option for acquiring needed funds; i.e., credit union loan vs. ICMA loan, etc. • City staff does not have the expertise and/or responsibility to analyze required documentation to determine initial loan eligibility; i.e., home mortgages. • Nonspecific loan guidelines could result in staff knowing more about the employee's financial needs and status than is feasible or appropriate. • Since PIERS does not allow loans to participants, one entire segment of the City's I employee population (sworn police officers) will not have the advantage of this j program. Discussion Group Results • The majority of the employees attending the group discussions concurred that they wanted staff to present the loan program option to Council. • These employees were in agreement with the non-negotiable items of the loan program administered by ICMA. _ f n Interested employees provided sufficient input to develop two loan program design options to be presented to Council. Attached are copies of these two options for your review. The primary difference between the two options in the types of loans which they are requesting. It should be stressed, however, that employees are interested in the loan program no matter which of the two options might be selected by Council d b il N d C i e y ounc ons ee Decis • Should the City offer the loan program option to City ICMA 401(a) participants? O If the program is offered, the following criteria needs to be determined: - Types of Loans - All Purposes or Limited Purpose - Number of Active Loans - One to Five - Administrative Cost (if any) for repayment of loans after separation from the City (I • Should the City, at a later date when the IRS determines the rules for using 457 deferred compensation money for loans, offer a loan program option to City 457 participants or should this discussion be deferred until such time that IRS has established the loan guidelines? Recommendation Staff recommends that prior to making a decision on this matter, Council review their j overall philosophy regarding the purpose of the ICMA retirement as it pertains to the future of employees. j • Following Council discussion on this issue, staff will research any questions raised by Council and come back with a proposal for action at a later date. - - sbVebreVecom.401 i z E 1 . Over the last year, questions have risen about whether or not the City would (or could) set up a loan program using funds from 401 retirement accounts. Following is a overview of the program which identifies those areas which are pre-established by IRS/ICMA (Non-negotiable terms) and those areas which the City can set the criteria (Negotiable terms). NON-NEGOTIABLE TERMS: f • Loans are only available to active employees and will not be granted to participants 1 who have any existing loan in default. f Participants can receive one loan per calendar year. • The minimum loan amount is $1,000. j - The maximum loan amount is the lessor of: - $50,000 which will be reduced by any outstanding loan balances; or 9 - Half of the participant's account balance. I Each loan, refinancing, and amortization application requires a $50 non-refundable processing fee. • Monthly loan payments must be repaid in equal installments of principal and interest, over a period that does not exceed 5 years (except possibly for principal residences). • This principal and interest is returned to the employee's account. f All loan repayments must be made through the employer. e If married, a spousal consent is required. • ICMA charges an annual administrative fee of $35 for each outstanding loan. • If loan applications are complete and there are no complications, the loan should be 3 granted and money received within two to three weeks. 1 Monthly loan payments will probably begin with the paycheck following receipt of the i loan. 1 City Council will make the final decision regarding implementation of the loan program and the use of contributions (employee versus employer vested contributions). NEGOTIABLE TERMS: I The City can stipulate the types of loans allowable. Loans can be limited to certain purposes such as medical expenses, educational expenses, down payment for the purchase of a house, etc., or the City can stipulate that there are no exclusions. • The City can determine whether all funds, employee-contributed funds, or employer- contributed funds can be used for loans. • The City can determine the total number of outstanding loans (from one to five) an employee may carry at any one time. R • The City can determine the length of loan for primary residence (up to 30 years). • The City can determine how loans are to be repaid upon an employee's separation from the City; that is, the City can decide to continue to administer the monthly repayment program for separated employees or the City can require that loans be paid in full at separation. ■ 1 1 ICMA LOAN PROGRAM DESIGN Option #1 TERMS COMMENTS Available to active participants only Set by ICMA • Not granted to any participant with an Set by ICMA existing ICMA loan in default • One loan per calendar year Set by ICMA • Only one active loan at any one time Recommendation Pending Discussion • Employer-contributed and employee- Set by the City contributed funds can be used • Spousal consent is required if married Set by ICMA • $50 non-refundable processing fee for Set by ICMA each application (any type of application) $35 annual administrative fee for each Set by ICMA outstanding ICMA loan • Loans will be limited to: Recommendation Pending Discussion - Unreimbursed medical expenses for employee and family - Educational expenses for employee and family - Purchase and/or down payment for the purchase of a primary residence - Purchase of real property(land, second residence - Legal fees • Minimum loan amount of $1,000 Set by ICMA • Maximum loan amount (lessor of): Set by ICMA - $50,000 (reduced by any other outstanding ICMA loan balances); or - One-half of account balance • All loan repayments must be made Set by ICMA through the employer by payroll deduction • Principal and interest returned to the Set by ICMA employee's account • Loan repayments schedule: - Primary residence - 30 years Set by City - All other approved loans - 5 years Set by ICN1A • All loans are due and payable when a Recommendation Pending Discussion participant receives a distribution of part or all of his/her account balance after separation from the City r te= s i 1 i g i TERMS COMMENTS • Available to active participants only Set by ICMA • Not granted to any participant with an Set by ICMA existing ICMA loan in default C One loan per calendar year Set by ICMA • Only one active loan at any one time Recommendation Pending Discussion Employer-contributed and employee- Set by the City contributed funds can be used • Spousal consent is required if married Set by ICMA • $50 non-refundable processing fee for Set by ICMA each application (any type of application) • $35 annual administrative fee for each Set by ICMA outstanding ICMA loan Loans will be limited to: Recommendation Pending Discussion All purposes Minimum loan amount of $1,000 Set by ICMA Maximum loan amount (lessor of): Set by ICMA - $50,000 (reduced by any other outstanding ICMA loan balances); or - One-half of account balance All loan repayments must be made Set by ICMA through the employer by payroll deduction • Principal and interest returned to the Set by ICMA employee's account • Loan repayments schedule: - Primary residence - 30 years Set by City - All other approved loans - 5 years Set by ICMA All loans are due and payable when a Recommendation Pending Discussion participant receives a distribution of part or all of his/her account balance after separation from the City j /EPF If. IMCI R:kcLL "P.-L\LELA 1. 13F.ERY S %I11RK L. HCSC'll D. DANIEL CHANDLER - ` DOMINIC G. COLLETTA" CHARLES E. CORRJGALN' STEPHEN 17. CREW %I.ARTIN C DOLAN PAUL(.'. ELSNF'R - GARY F. FIRESTONE' WILLIAM E. GAAR U. FRANK HA.MNIOND' KENNETH D. HELM - M ALCOLM JOHNSON' MARK 1'. U'DUNNELL JAMES E. OLIVER, JR. - TINIOTHY RA.N11S WILLIAM J. ST:V NAKER O'DONNELL RAIMIS CREW 37~ IN, MAR d 4 T97, CORRIGAN & BACHRACH II'' 1 , U~ ATTORNEYS AT LAW 1727 N.W. Hoyt Sue. Ponland. Oregoa 97209 TELEPHONE: (503) 222-3402 FAX: (503) 233-2933 PLEASE REPLY TO PURTLAND OFFIC E March 3, 1997 t_ ::emu ci-zil :K-Cl1.lS7CCMMY OP(-ICE - 181 N. Grant. Suite 202 C. by. Oregon 97013 TELEPHONE: (503) 266.1149 vA.NCOL•\-ER• WASHINGTON OFFICE Finn Lndap ,!s:L Ph.c 1220 Main Street' Suite 351 N'ancouecr, \Vhin6lon 98660-2964 TELEPHONE: (360) 699-7287 FAX: (360) 699-7221 LAMES Nt. COLENI:W SUSAN J. WIDDER SPECLAL COUNSEL ALSU:AD.SIrrrED TO PRACTICE IN WAS, II.`:lWN ALSO AUMIT11 )TO PRACTIC'L IN CALIFORNIA ALSU ADSIrrrEE) TO PRA.CDCE N WASNN'GIDN AND MONTANA Ms. Sherrie Burbank Tigard City Hall 13125 SW Hall Blvd. Tigard, OR. 97223 RE: ICMA Declaration of Trust Dear Sherrie: I have reviewed the terms of the above document which was sent to me on February 19, 1997. Although the proposed alterations to the Trust document are done to reflect recent changes allowed under the terms of the Internal Revenue Code, there should be at least one other document which you did not provide which constitutes the actual Plan Document for the City's Deferred Compensation Plan. Without looking at that document I cannot offer an opinion as to whether it will meet the new requirements imposed by the recent changes to the federal tax laws. The City's present plan is probably fine for right now', but the Citv will have to make a number of decisions concerning adopting a revised Deferred Compensation Plan not later than January 1, 1999, so as to be in line with changes in the federal tax code. In short, the City will have to adopt a new Plan by then. When it does so, it has the option of adding a feature to the "revised" Deferred Compensation Plan that presently does not exist. That option is the creation of a "loan program" allowing City employees to use the assets contained in their deferred compensation accounts for loan purposes. At present, the City's deferred compensation plan cannot allow for such a program because the ' Although I have not seen the actual document, I am assuming it is no different than ones I have seen for other jurisdictions reflecting the ICMA Deferred Compensation Plan. assets do not belong to the employee they are deemed to be assets of the City and subject to f claims of the City's general creditors. With the changes in the federal statutes, the monies in the plan (or, more correctly, the revised plan as of the date of the adoption of the new Plan by the City) actually become the property of the trust, held for the exclusive benefit of the employees through the Plan. The City is not required to have this loan program as part of their Plan in order to maintain the tax benefits for its employees (pre-tax income deferral). In order to make this decision, you may want to poll other jurisdictions which also have such plans to determine if they will create such a loan program in their revised deferred compensation plans. There will, necessarily, be added administrative costs/headaches for the City as a result of the inclusion of this option, but the decision to allow for this use of the money is the City's to make. Whether or not the City opts for this option, we should probably talk further so that the ' Plan document accurately reflects the City's decision on this issue. There are two other changes that will be allowed and which may affect a limited number of participants. Those changes are: I. Employees will have a one-time chance to alter the way in which they want the distribution of the funds in the Plan to occur; and I 2. There will be a provision for distributions from accounts that have $3,500 or less in them j and which have had no activity in them for two years. In essence, an employee who meets those criteria has an account that has less than $3,500 in it which has had no activity in it for two years can get one distribution without jeopardizing their on-going i participation in the Plan at some future point in time. i Once I get copies of the revised "457 Deferred Compensation and Trust Document", I will review it for the City. i ' Additionally, it is my understanding that the City's Retirement Plan, for its non-police employees, i is also maintained by ICMA. The Declaration of Trust document provided reflects that assets i held by the ICMA Trust for the Retirement Plan are held for the exclusive benefit of the employees as well. = O'DO\NELL R:V\11S CREEP CORRIGAN & BACIIRACI I n Ms. Sherrie Burbank March 3, 1997 Page 3 I look forward to talking with you more on this issue. Call me with any questions you or others in Human Resources may have. ! Sincerely yours, Paul C. Elsner Council Agenda Item Zn6L For Agenda of <I /fs /C?9 MEMORANDUM CITY OF TIGARD, OREGON Honorable iviayor and City Council Bill Monahan, City Administrator March 28, 1997 COUNCIL CALENDAR, April through June 1997 Regularly scheduled Council meetings are marked with an asterisk If generally OK, we can proceed and make specific adjustments in the Monthly Council Calendars. i ~ ®RLl1 1 Tues Budget Committee Meeting - (6:30 p.m.) * 8 Tues Council Meeting - (6:30 p.m.) Study Session Business Meeting *15 Tues Council Workshop Meeting - (6:30 p.m.) *22 Toes Council Meeting - (6:30 p.m.) Study Session Business Meeting 24 Thurs Volunteer Dinner - (6 p.m.) Tigard High School Commons Area MU * 13 Tues Council Meeting - (6:30 p.m.) Study Session Business Meeting *20 Tues Council Workshop Meeting - (6:30 p.m.) 26 Mon Memorial Day Holiday - City Offices Closed *27 Tues Council Meeting - (6:30 p.m.) Study Session Business Meeting June * 10 Tues Council Meeting - (6:30 p.m.) Study Session Business Meeting *17 Tues Council Workshop Meeting - (6:30 p.m.) X24 Tues Council Meeting - (6:30 p.m.) Study Session Business Meeting w s i TENTATIVE AGENDA Tigard City Council Meeting April 22, 1997 TYPE: Business Meeting (TV) 6:30 p.m. CTlInv MEETING- Agenda Review Solid Waste Efficiencies Task Force and Results of Haulers' Financial Reports PROCLAMATIONS AND PRESENTATIONS CONSENT AGENDA Approve Council Minutes i 7:30 p.m. BUSINESS MEETING • 99W Corridor Plan (Representatives from ODOT, Laurie N.) • Consider Urban Services Agreement with Washington County • Consider Budget Adjustment for Urban Services Program • Consider Amendment to 1996-97 Salary Schedule (Mgmt/Prof) - Inspection Supervisor ex Building Official • Consider Abandoned Vehicles Ordinance • Consider Code Enforcement Officer Position (Community Development) 1 Consider Finalization of Purchase of Lamb/Gray Property - Cook Park (also hold place on S/13 agenda) • Consider Agreements - Youth Ball Leagues for Cook Park (also hold place on S/13 agenda) ` TENTATIVE AGENDA Tigard City Council Meeting 3 May 13, 1997 TYPE: Business Meeting (TV) 6:30 p.m. CTIinV wir riurt" Agenda Review PROCLAMATIONS AND PRESENTATIONS CONSENT AGENDA Approve Council Minutes 7:30 p.m. BUSINESS MEETING • Public Hearing - SW 135th Slope Easement at Detour Easement • Public Hearing - Solid Waste Rate and Service Adjustments • Consider Finalization of Purchase of Lamb/Gray Property - Cook Park • Consider Agreements - Youth Ball Leagues for Cook Park L AGENDA ITEM # ~.a FOR AGENDA OF CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY I I j ISSUE/AGENDA TITLE pUpdate on Transportation Growth Manaoement Grant- I PREPARED BY: Laurie N. ;T LL DEPT HEAD OK . J_J~f!! / L CITY ADMIN OK C. ISSUE BEFORE THE COUNCIL The attached memo provides City Council an update on the grants for which the staff has applied. Receive and file l memorandum on Transportation Growth Management pre-applications. 1 !~f STAFF RECOMMENDATION 1 No action necessary. Approve on consent. INFORMATION SUMMARY ` Three pre-applications were made solely by City of Tigard. One application was made jointly with Washington County and Metro. The three pre-applications include: Highway 99W Access Management Implementation, Safe Routes to School, and Street planning for vacant parcels in Tigard. The joint pre-application with Metro and Washington County is for planning for the Washington Square Regional Center. OTHER ALTERNATIVES CONSIDERED MEMORANDUM CITY OF TIGARD, OREGON 3 TO: Jim Hendryx, Community Development { . FROM: Laurie Nicholson, Planning Division ± DATE: March 23, 1997 SUBJECT: Update on pre-applications for Transportation Growth Management grants ! I wanted to make City Council aware of Transportation Growth Management grants for which Community Development has filed pre-applications. Three grants address City Council goals identified for 1997. There have been four pre-applications submitted for Transportation Growth Management (TGM) grants. One grant was a joint pre-application with Washington County, City of Beaverton, and Metro to receive grant money for planning of the Washington Square Regional Center. The three grants for which the City submitted a pre-application are as follows: Safe Routes to Schools, Street Planning for Urban Reserves, and Highway 99W Access Management Implementation. The TGM grant for Washington Square will undertake the long-range planning for this Regional Center and address one of City Council's goals. Metro will take the lead in obtaining the grant t money. I_ Safe Routes to Schools would provide a plan for pedestrian and bicycle needs for grade school through high school students in Tigard. Metro's Functional Plan requires street plans for vacant parcels, five acres and over. This TGM grant will address the requirement for Tigard's urban reserves and address a portion of public ! facilities planning goal established by City Council. f The Highway 99W Implementation Grant will take Highway 99W study and implement it. A City Council goal calls for completion of the Highway 99W access management and system plan. City Council's support for these grants plays a key role in which grant requests will be approved. I anticipate that funding for the Washington Square Regional Center planning grant will be awarded to Metro. Highway 99W is another project that the state would support if there is a commitment to implementation. W I l AGENDA ITEM # ad For Agenda of April 8. 1997 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ® ISSUE/AGENDA TITLE Results of 1996 aggregate solid waste franchise ha I r reports PREPARED BY: Wayne CEPT HEAD OK CITY ADMIN OK A,&- -ISSUE BEFORE THE COUNCIL Consideration of franchised haulers annual aggregate financial reports. STAFF RECOMMENDATION i We recommend no adjustment be made in the rates at this time because the rate of return is within the council approved range. We also recommend that no rate adjustment be made to reflect the reduction in the dump fee at Metro facilities. Because the rate of return is so close to the bottom of the acceptable range and because it does not appear that the recycling markets will improve in the near future, I believe a rate reduction at this time will only increase the need for a rate increase next year. INFORMATIONSUMMARY I ,-)Ie have received the financial reports for 1996 from the three franchised garbage haulers. We have aggregated the reports and determined that the aggregate gross profit percentage was 8.04% for 1996. This falls within the 8% to 12% profit range for the haulers in the Council approved profit percentage policy. No rate adjustment appears to be needed for the upcoming year. Metro will be lowering the dump fee charged at the transfer stations from $75 per ton to $71 per ton j effective 7/1/97. On a residential per 32 gallon can basis, the reduction would be an estimated $.30 per month. Without any changes in the rates and assuming everything else is held constant, the haulers savings due to the reduction in the dump fees for the last half of 1997 would be an estimated $64,000. This would increase the aggregate rate of return for 1997 to 8.9%. The 1996 aggregate report reflects a reduction in recycling revenue in the amount of $322,628. Had this revenue been at the same level as 1995, the 1996 aggregate rate of return would have been 12.4%. The reduction in the dump fee for the last six months of 1997 only offsets about 20% of the loss in recycling revenues. OTHER ALTERNATIVES CONSIDERED Reduce residential rates to reflect dump fee decrease effective July 1, 1997. FISCAL NOTES Recommendation has no impact on garbage rates. 1 ~ ~ MEMORANDUM CITY OF TIGARD, OREGON Rill Monahan, City Manager FROM: Wayne Lowry. Director of Finance G" / r DATE: March 20, 1997 SUBJECT: Solid Waste Rate Review for 1996 We have received the financial reports for 1996 from the three franchised garbage haulers. We have aggregated the reports and determined that the aggregate gross profit o for 1996. This falls within the 8" to 12% profit range for the haulers in the Council v approved profit percentage policy. No rate adjustment appears to be needed for the upcoming year. As you may remember, Metro will be lowering the dump fee charged at the transfer stations from 4 $75 per ton to $71 per ton effective 7/1/97. Without any changes in the rates and assuming 1 everything else is held constant, the haulers savings due to the reduction in the dump fees for the last half of next year would be $64,000. This would increase the aggregate rate of return to 8.9%. The 1996 aggregate report reflects a reduction in recycling revenue in the amount of $322,628. Had this revenue been at the same level as 1995, the 1996 aggregate rate of return would have been 12.4%. The reduction in the dump fee for the Iast six months of 1997 only offsets about 20% of the loss in recycling revenues. I would recommend that no adjustment be made in the rates at this time because the rate of return is within the council approved nmge. I would also recommend that no rate adjustment be made to reflect the reduction in the dump lee at Metro facilities. Because the rate of retum is so close to bottom of the acceptable range and because it does not appear that the recycling markets will improve in the near future, I believe a rate reduction at this time will only increase the need for it rate increase next year. Ifyou have any questions, please let me know. AGENDA ITEM For Agenda of - Apr; l --a-; 1997 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Budget Adjustment for Library "rani and Library IC with Washington County PREPARED BY: Wayne DEPT HEAD OK J~ CITY ADMIN OK T4ATTF BEFORE THE COUNCIL Shall the City Council approve an adjustment to the 1996/97 budget for the i expenditure of funds from a grant and from Washington County in the Library? 1 r, j STAFF RECOMMENDATION Staff recommends approval of the budget adjustment. i INFORMATION SUMMARY The Library received a grant in the amount of $2,100 from the Meyer Memorial J Trust for the purchase of a microfilm reader so that customers can access historical and genealogical materials. in addition, the City has entered into an agreement with Washington County wherein the City will purchase a collection of foreign language materials and will be reimbursed from the County for the estimated of $3,400. i Local budget law allows the Council to approve a resolution establishing the authority to spend the funds. OTHER ALTERNATIVES CONSIDERED Do not accept the funds. FISCAL NOTES This adjustment will recognize $5,500 in additional revenue in the general fund and appropriations in the Library in the amount of $5,500. A MEMORANDUM TIGARD PUBLIC LIBRARY Wayne Lowry, Finance Director ~l Kathy Davis, Director of Library Service&&March 18, 1997 SUBJECT: Meyer Memorial Trust Grant/WCCLS Language I.G.A. I Monahan ry has received a $2,100 grant from the Meyer Memorial Trust for the purchase ofilm Reader. This piece of equipment will enable library customers to have a variety of historical documents and genealogical materials. n, we will be purchasing a collection of foreign language materials under an Ih Washington County. Total cost for this collection will not exceed $3,400. will provide relevant resources for our non-English speaking library users and one of the objectives of our current strategic plan. est that $5,500 be added to the current library budget for expenditure prior to 37. $2,100 10-1411-704000 $3,400 10-1420-650000 IN'IERGOVERNMENIAL AGREEIVIEN f This agreement entered into by and between Washington County, Oregon hereinafter "County," and the City of Tigard, hereinafter "City" and will become effective on execution and will remain in full force and effect through December 31, 1997 unless either party provides thirty (30) days written notice requesting termination upon the other party. County enters this agreement through its Cooperative Library Services. WHEREAS ORS 190.010 authorizes County to enter into an agreement with City for the performance of any or all functions and activities that a party to the agreement has authority to perform, and WHEREAS, County and City find it desirous to enter into this agreement in order to provide improved library service to non-English speaking residents of Washington County, Now, therefore, the parties agree as follows: A. County shall pay to City, in a lump sum payment, within 30 days after execution of this agreement, the amount identified in Attachment A, which j by this reference is incorporated herein. B. City shall provide those services and materials identified in Attachment A to improve service to non-English speaking residents of the County. C. Subject to the limitations of liability for public bodies set forth in the Oregon Tort Claims Act, ORS 30.260 to 30.300, and the Oregon Constitution, the County shall hold harmless, defend, and indemnify City, its officers, agents, and employees, against all claims, demands, actions and suits (including all attorney fees and costs) arising from the County's performance of this Agreement where the loss or claim is attributable to the negligent acts or omissions of the County. D. Subject to the limitations of liability for public bodies set forth in the Oregon Tort Claims Act, ORS 30.260 to 30.300, City shall hold harmless, defend and indemnify the County, its Commissioners, employees and agents against all claims, demands, actions and suits (including all attorney fees and costs) arising from City's performance of this Agreement where the loss or claim is attributable to the negligent acts or omissions of City. REQUEST FOR FUNDING OF PUBLIC LIBRARY SERVICES TO THE NON-ENGLISH SPEAKING RESIDENT OF WASHINGTON COUNTY i February, 1997 NAME OF LIBRARY. Tigard Public Library CONTACT NAME: Gary Lark PHONE NUMBER 684-5886 x280 TARGET POPULATION TO BE SERVED: Spanish, Vietnamese and Chinese language speaking residents or English speaking residents who want to find books, tapes, videos, magazines in these languages at the Tigard Public Library. PROJECT GOALS: To be a more responsive public library to the multi ethnic population in Tigard, Oregon by developing a small collection of popular reading materials for each of the three target groups. I PROJECT DESCRIPTION Identify location in library for foreign language materials. Purchase materials for three collections, selecting Spanish, Vietnamese and Chinese materials as these groups are the largest populations of non-English speaking residents in Tigard. Utilize community and staff expertise in making popular reading selections. Advertise availability of collection through sources likely to be used by these populations. PROJECTED EXPENDITURES: Staff: 0 Materials: $3,400 Equipment: 0 Other: 0 TOTAL: $3,400 LIBRARY DIRECTOR: '~;4 v DATE: G• ~ v v1-77 Sign.l- U 1 h ~f1 j 1'~1 J:tl IA ~ !'A 1 RL J ll 1515 SW 5th, Suite 500, Portland, OR 97201 i Grant No. 97010607 GRANTEE: Tigard Public Library City of Tigard 13125 S.W. Hall Boulevard Tigard, OR 97223 i PURPOSE OF GRANT: For a microfilm reader AMOUNT OF GRANT: $2,100 PERIOD OF GRANT: 12 months, from April 1, 1997, to March 31, 1998 1 GRANT REQUIREMENTS 1. This grant is made with the understanding that the entire amount will be expended for the purposes stated above and in the manner described in the materials you have provided to the Trust. 2. Trust approval must be obtained for any modification of the objectives of the project for which grant funds have been awarded. 3. The Trust should be promptly notified about any of the following during the grant period: a. Change in key personnel of the project or organization b. Change in address or phone number !I C. Change in name of organization d. Any development that significantly affects the operation of the project or the organization 1 4. The grantee will provide the Trust with the program and financial reports described below. 5. The grantee will abide by all provisions of this agreement and will keep adequate supporting records to document the expenditure of funds and the activities supported by these funds. i GRANTPAYMENT ® The Trust will forward the grant check to the grantee during the second or third week - of April 1997 if a signed copy of this agreement is received by the Trust by the end of March. Otherwise, the check will be forwarded within three to six weeks of the --~ceipt of the signed agreement. UNEXPENDED FUNDS j If the funds have not been completely expended at the end of the grant period, the grantee agrees to provide a statement of the balance and a plan for using the remaining funds. The grantee should not return funds without consultation with I the Trust. j I PROJECT/FINANCIAL REPORT Enclosed with this agreement is a form for the grantee's use in reporting on this project. If more space is needed, grantee may attach additional pages. Grantee shall ! complete this form and submit it to the Trust as soon as the project is complete, but no later than February 1, 1998. i . Grantee must include in this report a full financial accounting of the expenditure of grant funds. This financial report should be consistent with the budget submitted at the time the grant was awarded. Occasionally, a representative of the Trust may contact the grantee to review grant activities and expenditures, and a grantee must be willing to make available to the Trust, at reasonable times, the financial records r related to the activities supported by this grant. f IRS STATUS It is the understanding of the Trust that the grantee organization is a tax-exempt governmental agency. If there is any change in the grantee's status or classification, the grantee must promptly notify the Trust. In the event of loss of tax-exempt status under Federal i laws, any unspent funds must be returned to the Trust. I Page 2 - Grant Agreement ■ GRANT RESTRICTIONS It is understood that none of this grant will be used in such a manner that it constitutes a taxable expenditure as detailed in Section 4^45 of the Inte117d1 Revenue Code, that is: • To carry on propaganda or otherwise attempt to influence legislation; • To influence the outcome of any specific public election or to carry on, directly or indirectly, any voter registration drive; • For any grant to an individual which does not comply with the requirements of Section 4945(d)(3) or (4); or • For any purpose other than one specified in Section 170(c)(2)(B) of the Code, i.e., a religious, charitable, scientific, literary, or educational purpose. PUBLICIZING THE GRANT If the grantee wishes to publicize the grant, the Trust encourages the grantee to do so. The Trust appreciates receiving copies of any coverage this grant receives in newspapers, newsletters, or other publications. Please note that the Meyer Memorial Trust was created by the personal philanthropy of Fred G. Meyer and is in no way connected with Fred Meyer, Inc. AGREEMENT If this document correctly sets forth your understanding of the terms of this grant, please countersign this agreement and return one copy to the Trust. By: Meyer Memorial T s//'r' By. ty of Tiga ~ Executive Director May r Date: March 11. 1997 Date✓ Dire for of Library Services ' J Date: J/9~ AGENDA ITEM # ? LI For Agenda of L ys q,) CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/ AGENDA TITLE uoa,;nnc Officer Contract_.Renewal PREPARED BY: Dick B. DEPT HEAD OK CITY ADMIN OK T$S Tr B .FOR . TY-E O TN T i Should the City Council adjust its agreement for professional Hearings i Officer services with Larry Epstein, PC? i STAFF RECOMMENDATION It is recommended that the attached contract for professional services be approved. INFORMATTON SUMMARY -The City of Tigard entered into a professional service contract with Larry Epstein, PC to serve as Tigard Hearings Officer in June, 1990. That i contract renews automatically for additional one year terms unless canceled j by either party. The Hearings Officer reviews subdivisions, sensitive land i reviews, sign code exceptions and conditional use permits. In 1992, Mr. Epstein's rate of remuneration was increased to $65 per hour. In May, 1994, Mr. Epstein informed the City that he was going to have to eliminate jurisdictions where the hourly rate and volume of cases was not f providing an adequate return. His rate for Washington County was $85 per hour. While reviewing the experience of other hearings officers, Mr. Epstein was contacted to see if he could continue working for Tigard if we increased the rate of remuneration. He indicated that he could if he were compensated for services at the rate he charges Washington County. The City Council approved a contract with Mr. Epstein at $85 per hour on June 28, 1994. Mr. Epstein has requested that the City adjust his existing contract effective July 1, 1997. Mr. Epstein has requested that his hourly rate be increased to $90 per hour, the rate for mileage be increased from ,__$0.275/mile to $0.31/mile and $0.50 per page be allowed for facsimiles. Mr. E -.2pstein's request is attached. f (~)It is staff's recommendation that because of Mr. Epstein's expertise and "'experience as well as his knowledge of Tigard's land development code and process, he would provide the best service and that he should be retained with the adjustments requested. The adjustments are small and reflect the increase of costs. Staff has found Mr. Epstein's work to be outstanding. He flexible, fair and straightforward. With his assistance, the hearings process is much more professional as well as timely. Continuing with the hearings officer also provides needed relief for the Planning Commission so they have time to work on long range planning issues. With the addition of the Washington County Urban Services Area, we are likely to have more hearing at the hearings officer level. Because Mr. Epstein is a Washington County Hearings Officer, his familiarity with the area will be of benefit. ! OTHER LT MATT S -ONSTD .R .D 1. Negotiate with other hearings officers. 2. Have the Planning Commission hold all the hearings. i I - I FISCAL NOTES The Community Development Department budget includes allocation to make the 3 adjustments Mr. Epstein requested. At an average of five hours per case the `increased costs per hearing will be slightly more than $25 per case. Our fees can be adjusted at a later date, if necessary, to result in full cost recovery. IL i I i i Larry Epstein. member, Oregon State Bar and American Institute of Certified Planners January 3, 1997 Jerree Gaynor City of Tigard 13125 SW Hall Boulevard Tigard, OR SUBJECT: Professional services contract Dear Jerree: As you requested, I enclose a copy of the professional services contract between my firm and the City of Tigard. I have placed my original signature on the copy. I want to take this opportunity to request that the City agree to make certain adjustments in the contract, effective at the next contract renewal date - July 1, 1997. Those adjustments are listed below: Subject Ezistin amount Proposed amount Hourly rate for hearings officer $ 85.00 $ 90.00 Rate for mileage $ 0.275/mile $ 0.31/mile Fascimiles Not provided for $ 0.50/page LARRY EPS TEIN, PC ATTORNEYS AT LAW 722 SW Second Avenue. Suite 400 Portland, Oregon 97204 (503) 223-4855 FAX (503) 28-7365 i RECb JAN 06 1997 Joe Turner. member. Oregon State Bar and Washington State Bar I believe the adjustment in my hourly rate is wan-anted by inflation in the three years since the original contract was signed. Based on Multnomah County Library data, the consumer price index (CPI) in the Portland metropolitan area has risen 8.5 percent from 1M'4 through 1996.1 propose that the hourly rate be increased 6 percent to $90 per hour. This is the same amount Washington County will be paying under a pending contract with its hearings officers. The adjustment in the rate for mileage is consistent with current City allowances. The rate for facsimiles is consistent with what I charge other clients. Please forward this request to the appropriate City staff (Dick Bewersdorff?) or advise me who to contact to pursue this matter further. Sincerely, L YEP PC Larry p te' AICP Tigar ea gs Officer j CONTRACT FOR PROFESSIONAL SERVICES THIS AGREEMENT is entered into by the CITY OF TIGARD, Oregon (the "City"), 13125 SW Hall Boulevard, Tigard, Oregon 97223, and LARRY EPSTEIN, PC ("the PC"), and Oregon Profcss,onal Corporation, professional services descrlDed below to be Tendered by LARRY EPSTEIN (the "Hearings Officer"), as an employee of the PC. WHEREAS, City law provides for appointment by the City Council of a Hearings Officer to consider certain land use applications and related actions consistent with Section 18.32.090(b) of the Community Development Code; and WHEREAS, the City has determined that Larry Epstein is qualified to act as, and is r hereby appointed by the City Council to be, a Hearings Officer; 1 I NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: y 1. Hearings Officer Duties. a. The Hearings Officer agrees to receive from and examine available information, conduct public hearings, prepare written findings and -1 conclusions in accord with adopted City plans and ordinances, and render decisions that are clear, complete, internally consistent, factually accurate and legally sufficient. The Hearings Officer agrees to deliver one original or camera-ready copy of each decision to the City. b. The Hearings Officer agrees to comply with all requirements, including time j limits, of the laws of the City. C. The Hearings Officer agrees that he will accept all cases scheduled by the City for hearing, or notify the City as soon as practical prior to the hearing j date of his inability to preside over the hearing. j d. The Hearings Officer agrees to disqualify himself regarding any application if he has a conflict of interest with parties to that application, and to notify j the City in writing as soon as practical prior to the hearing date of such disqualification. e. The Hearings Officer agrees that neither he nor other members of the PC shall offer or provide professional services relating to land use activities in the City. HEARINGS OFFICER CONTRACT - PAGE 1 I i 7 i I i i 1 i i f 2. f. The Hearings Officer agrees to adopt a set of rules and procedures for the conduct of hearings, subject to the review and approval of the Community Development Director. g. During the course of a hearing, the Hearings Officer agrees to be responsible for any and all exhibits accepted into the record and to mark each exhibit with the date, case number, and his signature. All such exhibits will be entrusted to the City after the Hearings Officer has rendered his final decision in the matter. h. The Hearings Officer agrees to set all recessed or continued hearings to a date certain whenever possible. All such rescheduling shall be coordinated with the City to ensure that adequate meeting facilities will be available, and to assure that the provisions of ORS 227-178 are met. i. The Hearings Officer agrees to submit to the City monthly itemized bills broken down by case number and by activity. All billings shall be submitted to: Director of Community Development City of Tigard 13125 SW Hail Blvd. Tigard, OR 97223 j. The PC shall comply with all applicable federal, state and local laws, rules and regulations on nondiscrimination in employment because of race, color, ancestry, national origin, religion, sex, marital status, age, medical condition or handicap. k. The Hearings Officer and the PC release to the City any and all rights to v^lork prods Icts under the Contract. 1. The Hearings Officer agrees to recommend an available replacement Hearings Officer subject to approval of the City Administrator and the provisions of this contract whenever conflict of interest, conflicts of schedule, sickness, or other good cause occur. City Duties. a. The City agrees to pay $90 per hour for the Hearings Officer's labor, including time spent preparing for a hearing, visiting the sites for which applications are made, conducting the hearing and writing the decision. 1 HEARINGS OFFICER CONTRACT - PAGE 2 s f b. The City agrees to pay the PC the following amounts for the following direct expenses to the extent committed in the course of fulfilling the hearings Officer's duties under the Contract. (1) Mileage at the rate of thirty-one cents (31¢) per mile. (2) Photocopying at the rate of ten cents (10¢) per page for in-house copies, and actual charges for out-of-house copies as billed. (3) Long distance telephone charges in the actual amount billed by the phone service. (4) Clerical services at a rate of twenty-five dollars ($25) per hour. (5) Facsimiles at a rate of fifty cents (50¢) per page. C. The City agrees to pay the PC for labor and direct expenses within 30 days after receipt of the PC's itemized statement, except such amounts as the f City disputes may be withheld pending settlement, or else be subject to 1 interest of 1.5% per month (18% APR). The City certifies that sufficient funds are available and authorized for expenditure to finance costs of this Contract. J d. The City agrees to provide the Hearings Officer with copies of all City documents relevant to the work called for and will make available and help coordinate meetings by the Hearings Officer with City and other officials whose knowledge and experience is relevant to his duties. I e. The City agrees to designate the Director of Community Development as the City's liaison staff for the Hearings Officer, and that person will be the primary official responsible for coordinating the Hearings Officer's duties with the City. f. The City agrees to schedule all hearings in consultation with the Hearings Officer and to provide the facilities for the conduct of hearings, including a room, appropriate furniture and, if appropriate, recording equipment. g. The City agrees to provide all notices required by law for the hearings at which the Hearings Officer will act and for the decisions he makes, and to provide general administrative support. s all be an independent contractor for all purposes and shall be entitled to no compensation other than the compensation provided for under paragraph 2 of this Contract. b. In the event the PC is to perform the services described in this Contract without the assistance of others, the PC agrees to file a joint declaration with the City to the effect that its services are those of an independent contractor, as provided under Chapter 864, Oregon laws 1979. C. The PC acknowledges that, for all purposes related to this Contract, it is and shall be deemed to be an independent contractor and not an employee of the City, and shall not be entitled to benefits of any kind to which an employee of the City is entitled, and shall be solely responsible for all payments and taxes required by law. In the event that the PC is found by a court of law or any administrative agency to be an employee of the City for any purpose, the City shall be entitled to offset compensation due and to demand repayment of any amounts paid to the PC under the terms of this Contract, to the full extent of any benefits or other remuneration the PC receives (from the city of a third party) as a result of said finding and to the full extent of any payments that the City is required to make (to the PC or to a third party) as a result of said finding. d. Not withstanding the PC's status as an independent contractor, the City shall provide liability insurance covering the PC while it is acting within the scope of Hearings Officer duties for the City, as provided in Section 1 herein. a. The PC represents that no employee of the City of Tigard or any partnership or corporation in which a City employee has an interest or will receive any remuneration of any description from the PC, either directly or indirectly, in connection with the letting or performance of this Contract, except as specifically declared in writing. f. The PC is not an active member of the Oregon Public Employees Retirement System and is not employed for a total of 600 hours or more in the calendar year by any public employer participant participating in the Retirement system. HEARINGS OFFICER CONTRACT - PAGE 4 3. Status of PC as Independent Contra for a. Services of the PC shall be provided under the general supervision of the Director of Community Development or his or her designee, but the PC h i -1 i. r I 4. Term and Renewal. This Contract shall be effective July 1, 1997, a term and, thereafter, shall be automatically exter unless the City provides the Hearings Officer wi at !sa t thirty (30) days before the end of any giv( i i 5. Cancellation. This Contract may be canceled by either party u to the other party, provided the City agrees t( expenses incurred by the Hearings Officer it pursuant to this Contract before the expiration c the Contract. 6. Applicable Law. This Contract will be governed by the laws of the 7. Complete Agreement. This Contract and any referenced attachments c j between the City and the PC and supersedes all 1 agreements. i ENTERED INTO THIS DAY OF )j - 1 FOR THE CITY OF TIGARD F l i Nicoli, Mayor L ity of Tigard F i F i Approved as to form: By:tccc<, ?z ~c~ Tim Rami , City A orney I HEARINGS OFFICER CONTRACT - PAGE 5 j i I I d shall have an initial one-year ed for additional one-year terms a written notice of non-renewal ! contract year, on forty (40) days' written notice pay for services rendered and the performance of his duties the 40 days and termination of tate of Oregon. istitute the complete agreement rior written or oral discussions or , 1997. )R LARRY EPSTEIN, PC O 41 Vc3 7 ~c .,da t~ r,-,`~ S 1996 IN REVIEW A Few of Our Successes When we began to review our accomplishments it became clear that our successes only happened and happen they did because our members were actively involved in TVEDC. I-Jere are just a few of our 1996 accomplishments: • Metro Council adopted TVEDC's position that although it is important to encourage transit ridership and bike/ped trips, the motorized vehicle will continue to be the primary mode of transportation in the region over the life of the region's 2040 plan. This language was incorporated in the Regional Transportation Policy which will guide transportation system improvement decisions into the foreseeable future. (Transportation Committee) • Metro, local governments and the Oregon Department of Transportation have made the rebuild of the I-x/217 Kruse Way interchange a priority and have indicated a preference to construct the complete rebuild as one project, rather than in two phases. This has been a TVEDC goal since the project redesign was accepted by the region and the state. (Transportation Committee) • Metro and ODOT have initiated a study that will attempt to quantitate the impacts of "commerce traffic" on the region's transportation system. TVEDC has been the primary proponent for the urgency of understanding how the business community moves people, goods and services after the employee gets to work and before he or she leaves at the end of day. We believe that much of the traffic volume increase the region is experiencing is not the commuter, but commerce traffic which makes its own demands on the system. The October 22, 1996 Transportation Summit elevated this subject to a regional dialogue. (Transportation Committee) • TVEDC worked closely with Metro Councilors McLain, Morissette and Kvistad on the 2040 project. We promoted an open dialog on the issues of parking, density and urban form which are integral to the success of the 3040 plan. As a result of our on-going dialog, these Metro councilors now regularly ask for our evaluation of policies underuoina council review. (Housing and Land Use Committee) • As this is being written, Metro Council has announced a major shift in policy awav from a restricted number of acres designated as Urban Reserves to inclusion of the full 23,000 acres for future urbanization. TVEDC's testimony to Metro stressed the point that in fact the urban reserve designation was made for the full 23,000 acres more than a year ago and that now the issue is the selection of particular parcels to bring into the urban growth boundary and when. (Housing and Land Use Committee) 1 • We responded to more than 200 requests from businesses for TVEDC's economic information services during 1996. The requests came from as far away as an Arlington, Virginia consultant looking for population and employment data and the Bank of Tokyo in New York with a request for business relocation information. (Board of Directors and Staff) • We published the third edition of Dohrg Business in Iashington Cou,i{v, the 1996 issue of "Tualatin 1%alley Xfaga=ine and more than 20 demographics fact sheets in response to economic information requests. (Board of Directors and Staff) • 17 new companies joined TVEDC's ranks last year and over half of the new members immediately accepted seats on one or more of our committees. (Membership Committee) • We produced a new slide show that tells the TVEDC story through the words of the membership. We have used the presentation at membership meetings and with local civic groups to explain how T V>:DC - through the public/private partnership model - makes a difference to people doing business in the region. (Membership Committee) • In 1996 TVEDC adopted an ambitious business plan with clearly defined goals and strategies that we use to guide decisions on our programs and projects. The business plan is designed to help us meet the objectives of the membership and carry out the mission of the organization. In addition, we use these goals to prioritize the way we invest our human and fiscal resources. (Board of Directors) A Few Statistics 4 1 t i 3 7 i i In any association like ours, it is the members that make a difference between success and failure Certainly, this is true for TVEDC. We don't know for sure how we compare with other organizations like ours, but we are pretty proud of our record. Here are just a few s'atistics to demonstrate how much impact our membership has on our programs: • We have had a remarkable level of participation with 300,'o of our members attending one or more of our Breakfast Forums or special events. • 61°,o of our member companies are actively involved on one or more committees or serve on the Board of Directors. • 75% of our government members participate in a committee or on the Board of Directors. • In addition to the 11 Breakfast Forum programs, we held a Washington County Transportation Summit, a general membership meeting to explain the PGE- Enron merger and 3 Policy Roundtables. • The Membership Committee held 2 membership recruitment events which introduced more than 20 companies to TVEDC and our programs. • 17 new companies became members of TVEDC in 1996. t~ 1 A Few Things Left to Do As always, when you are comparing the year's goals to the year's accomplishments, there are 1 things left to be done. For the Board of Directors, the highest priority is to increase j communication with the membership. Therefore, beginning in January, we will resume publication of the "I'VEDC newsletter on a regular basis. This is our most effective tool for keeping you up to date on the activities and policies of the organization. We had planned to have the Education Committee up and running before the end of the year. Under Board direction, we will begin to organize this committee in early January and develop a workplan by early next spring. In addition, we anticipate holding an Education Summit in the summer of 1997 to get broader input into the issues facing education and workforce training throughout the Tualatin Valley. Although local government participation in TVEDC's committees is high, the Board is committed to involving more of our public sector partners in TVEDC. There is no other organization in the region that invites the public and private sectors to debate the issues as equal partners. TVEDC promotes solutions based on a common understanding of the opportunities and challenges policy decisions impose on the region's business climate and local governments. The interactive exchange of ideas between the government members and the business community members has been invaluable to all. Looking Ahead to 1997 Not only will we be launching the Education Committee and the newsletter, there are some major events on the drawing board for 1997. 1 I • TVEDC will be the lead sponsor of a on implementing Measure 47 and on Regional Cost-of-Housing Summit funding for transportation infrastructure. scheduled for sometime in April 1997. • We will be working directly with Senator PSU's Institute for Portland Ron Wyden to create a concept paper Metropolitan Studies, the Portland that describes Oregon's economic Metropolitan Home Builders Association strengths and how the state can be and Metro will be working with us to positioned for competitive advantage in make this major housing event happen. the 21st Century. • The Board of Directors and our committees will work directly with the Tualatin Valley's legislative delegation 1996 has been a banner year for TVEDC. Again, we want to say thank you for making it all possible. 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Gl o o 0 7 0 cU op cU o0 U ~ 2 0 W _ OZ CO GG O XO OOC Q O ~ r_O a F y F - gyn. a o `o cn _ ~ c U v n m u C. ~ ~ ~ = (A O M % ~ rj C O .G •O C _ N O ~ r i.L O~ r -a 7 o ~ u o ~ o 0 n ~ b o 83 0 F O Z C7 h Q c c it 0 s 0 0 0 H 'u - "o y' 0 ~ o~ oc ~ c v E c-~ o 0 L C i o` r 1 With Special Thanks to t4")6EDC Hoard of Directors Mike Schmid/W&H Pacific, Chairman-Roger Millar/Otak Incorporated, Vice Chair-Marlene Roberts/Wells Fargo, Secretary-Jack Reardon/Washington Square, TrcasurerDavid Bennett/ Copeland Landyc Bennett & Wolf. Immediate Past Chair-Pamcla Bakcr/Fomm Properties -Kristi Kvistad Valley Water District- T}. Wyman/Bogle & Gates-The Honorable Wes Yucn/City of Beaverton TVEDC Transportation Committee William Bucklcy/Bucklcy LeChevallier. Chairman- Xavier Falconi/Falconi Consulting Services-Manish Babla/Dayid Evans & Associates* George BriccBricc Investment Tie Pellew4d 2rm., Members and PF1fZ& Provided Bdd uji Help IZF1 g Im Breakfast Forum Sponsors: Copeland Landyc Bennett & Wolf, David Evans & Associates, Genstar Land Company NW, GTE Nort mcst, hey Corp., Oregon Business Magazine, Otak Incorporated, W&H Pacific, Wells Fargo Meeting Facilities: The Greenwood Inn, Nike Incorporated, Ron Paul Charceuterie, The Sweetbrier Inn, The Stockpot Restaurant/Progress Downs, Valley Conference Center Slide Shore - Production & Sponsorship: AT&T Wireless, D-Marcations Equipment: In Focus, The Sweetbrier Inn, Valley Conference Center Publications, Printing & Pictures: Riddle Press, Oregon Business Magazine, Portland General Electric Office Space and Equipment: Forum Properties, Tualatin Valley Housing Partners Special Programs and Projects Congresswoman Elizabeth Furse, City of Beaverton Senator Ron Wvden Realty-Gary Cluistensen [Miller Nash Wiener Hager & Carlsen-Steve Clark/ Community Newspapers -Pat Crmvell/Norris Beggs & Simpson-Clint Davis/ Westlake Consultants- David Dunw Ward Cook, Inc.-Nancy Fargo/Fujitani Hilts & Associates, Inc.- Scott Frank] in/Consulti ng Engineering Services-Jim Hendryx/City of Tigard- Mike Hoglund/Metro-Scott Mills/GeoEnginecrs- Lou Ogden/Resourcc Strategies Planning Group-Jerry Parmcntcr/ Washington County- Dennis Rozario/ American States Insurance-Dick Sadler /Copeland Landyc Bennett & Wolf-Gregg Scholr/R & W Engineering-The Honorable Cathy Stanton/City of Beaverton-Donna Tolke/Nikc Incorporated-John Turina/ Nike Incorporated- Dick Waker/Waker Associates-Don Wccge/ IDN, Inc. -Mark Whitlow/Bogle & Gates- Ty Wynian/Bogle & Gates TVEDC Membership Committee Jim Locnnig/Norris & Stevens, Co-Chairman-Steve o crt cycr obcrt E. Meyer Consultants-Jem Offer/Otak Incorporated-Tiny Groth/Mcrrlll Lynch, Co- Chairman-Deniel Banks/DW Banks Company Inc.-Don Ramis/O'Donnell Ramis Crew Corrigan & Bachrach-John Dickinson/Dickinson Marketing Communications-Tim Rosenbcrgcr[Washingion County -Greg Satchell/Portland Estes/Grcemvood Inn-Jini Gutc/Catalyst Marketing-Donna ieneral Electric-Tim Schauermann/Schauermann Marx/Sweetbrier Inn-Ted Nicholson]CB Commercial-Tim .nsurancc-Bill ScalBarbara Sue Scat Properties-Jeff O'Brien/Oregon Business Magazine-Richard Rumble/ Talman/US Bank-Mark TurpeUMetro-Tom Van ThicVi'VT Western Family Foods-Allyn Schroeder/Riddle Press Die Casting & Manufacturing-Mike Walker/Tualatin Blundun/Mcrix Corporation -Steve Brown/Baugh Con- struction-Gary Conkling /Conkling Fiskum & McCormick-Mike Cook Mentor Graphics-Sonny Durdel/Fomm Properties -Drina Jones/The CAPITAL Center-David Lawrence /City of Hillsboro-Gregg Leonctti/GTE North- %%est-The Honorable Linda Pctcrs/Washington County -Janet Young/City of Tualatin TVEDC Housing & Land Use Committee - Doug Draper/Genstar Land Company NW, ~ hairman-Mike Bishop/ Mattson Technology-Drake Butsch/First American Title Insurance-Kevin Capuzzi/ Pacific Land Management- Chris Cocker/David Evans & Associatcs-Ron Dcsrosiers/ Tuality Community Hospital-Mike Duncan /Pahlisch Duncan Homes -Greg Hathaway/Davis R b - I/R Wright Trcmainc-Cindy Hirst/Main Resource Ser iecs-Fred HoW Westlake Consultants-Art Lewis/Hillier Associates -Mike Lilly/Attomcy at Law-Millie Little Denton /Fidelity National Title Company-Dcnnis Lively/ Unified Sewerage Agency - i TUALATIN VALLEY ECONOMIC DEVELOPMENT CORPORATION Local and Regional Economic Development Activities July 1996 - February 1997 i I i I I NAME LOCATION REQUEST Advanta Portland, OR Major Employer List AGRA Earth Environmental Portland, OR Business and Public Policv Air Filter Sales Portland, OR Industrial Space Information Air Filters Northwest, Inc. Shenvood, OR Business and Public Policy American Pacific Bank Portland, OR Census Information - 4 Counties American Red Cross Portland. OR Washington County Demo ra hics Applied Rubber Products Tualatin, OR Employee Incentive programs, Jobs Plus information ASCG. Inc. Beaverton, OR Business and Public Policy Associated Oregon Industries Salem, OR Business and Development Information Beaverton Chamber Beaverton, OR Tualatin vallevd-ln azines Beaverton Chamber, Huotari K. Beaverton, OR Small Business Information Beaverton Chamber, Spalding E. Beaverton, OR Cooperative Eco. Devel. programs and materials Bottle Bill Campaign Portland, OR Business and Public Policy Bowden Enterprises Tigard, OR Business Relocation Assistance CB Commercial Portland, OR Small Business information, demand numbers CH2M Hill Corvallis, OR Washington County Development Pattern information Chambers Group Seattle, WA Maier Em lovers List Chou, H. Portland, OR Washington Count Asian Demographics Citv of Beaverton Beaverton, OR Beaverton Office Space information Citv of Beaverton Beaverton, OR Population and Employment Information Ca land Landve Bennett & Wolf Portland, OR Multi-media ro'cct/roducts information 03/04/97 1 i Corp. of Engineers Portland, OR Major Employer Information Dalton Company Tigard, OR Population, Wag c and Employment information Dellett & Walters Portland, OR Business and Public Policy Di itech Solutions Lake Oswego. OR Business and Public Policv Elgin S ferd Public Relation Seattle, WA Small Business Start U Information Elgin. Svferd Public Relation Seattle, WA Washington County Demographics Environctics Portland, OR Business and Public Policy Fugena/S^ri❑^ficld irictru Panncrshi Eugene. OR Demographic Information Farnsworth, B. Vancouver, WA Small Business Assistance Fidelitv National Insurance Lake Oswe o, OR Urban Growth Bounds Information Fischer & Com anv Dallas, TX Demographic and site location information Forum Properties Beaverton, OR Population and Employment information Gallowav, A. Tualatin, OR Washington County Demographics George Fox College Newberg, OR Woman Owned Business Information Gcvurtz Mcnashe Larson Yates & Howe Aloha, OR Business relocation/Business and Public Policy Hillsboro Ar s Hillsboro, OR Washington County Demographics Hochstatter, J. Beaverton, OR Washington County Demographics, restaurant start u Holliday Fenoglio Portland, OR Demographics for retail center refinancing Hollidav Fenoglio Portland, OR Business and Public Policy Integrated Facility Senices Barrington, IL Demographic Information Jinneman, Kennedv & Associates Seattle, WA Demographic Information - Hotel Relocation Joan Biggs Public Relations Portland, OR Major Em lovers in Washington County John DeCosta Realtors Lake Oswego, OR Business and Public Policv John H. Bach, Incorporated Beaverton, OR New Business Start U Information John H. Bach, Incorporated Beaverton, OR Small Business Start U Information Kcnickman, Ken Portland, OR Sherwood Communitv Profile Key Capital Markets Seattle, WA Population and Wage information 03/04/97 i a y a s 'i W Landauer Associates Chicago, IL Demographics, LRT route Information Lassar, T. Portland, OR Business and Public Policy Lincoln Countv Eco. Devel. Alliance De a Bay, OR Wage and Em to ment Information Mat,-ix %Ia'Kctin^, lnc Salt Lake Citv, IJT Dnmnnranhic information for customer base Moffatt Nichol & Bonnev Portland. OR Business and Public Policv Morris. E. Portland, OR Washington Coun Bvtn. Demographic information Norris Beggs & Simpson Portland, OR Community Profiles - Complete Set Norris Beggs & Simpson Portland, OR Development information along Westside light rail Northwest Baptist Convention Aloha, OR Sherwood demographic information OEDD Salem, OR Tualatin Vallev Business Assistance Programs Info. Oregon Business Magazine Portland, OR Organizational Meetin : Tualatin Vallev b/a azine Oregon Business Magazine Portland, OR Demographics for 1997 Tualatin Vallev Magazine Pacific Coast Publishing Tigard, OR Demographic information Pacific Continental Bank Eugene, OR Washing' ton County Demographics Pacific Continental Bank Beaverton, OR Business and Public Policy Pacific One Bank Beaverton, OR Demo ra hic information Pacific Rim Resources Portland, OR Redevelopment & Economic Potential Information PBS Environmental Portland, OR Business and Public Policy Peters, C. - PSU Student Portland, OR Demographic information Pietro's Pizza Aloha, OR Washington Countv Demographics Portland Communitv College - SBDC Portland, OR "Doing Business in Washington County' Portland Development Commission Portland, OR Washington County Profiles and 7T'Ma azines Proficx Software Diamond Bar, CA Business Development for loan software systems Rea, J. Eugene. OR Washin on Count Demographic Information Rutz, E. Salem, OR Employment trends information Sherwood Chamber of Commerce Sherwood, OR Communitv Profiles Shenwcod Chamber of Commerce Sherwood, OR Community Profiles, Tualatin Vallev:tla azine 3 Tilbury , Ferguson & N i i Westinghouse {i i 03/04/97 eubur Portland, OR Washington County Demographics Portland, OR Business/Residential Ratio in Washington Coun Snodgrass, N. Tigard, OR Busi. opportunities promoting environmental products SPRINT Business Center Tualatin, OR Small Business Center Opening Stanawa , A. Newberg, OR Population demographic information Sterrcit Re uw t Mana gemeut Portland, OR Major Employers in Washington Countv Stubbelfield Properties, Inc. Portland, OR Demographic information Summerfield Suites Hotel Lake Oswego, OR Market Research information Summerfield Suites Hotel San Bruno, CA Due Diligence for new hotel property Ted Foster & Associates Salem, OR Employment and demographic information/Shenvood Ted Foster & Associates Salem, OR Unemployment & workforce b industry information Timberline Software Beaverton, OR Light Rail Route Information Tom Bru ere Cam ai n Portland, OR Washington County Demo ra hits Tualatin Chamber Tualatin, OR Tualatin Communitv Profiles Tualatin River Water Shed Council Hillsboro. OR Business and Public Poli Tualatin Valley Water District Beaverton, OR Major Employers List Unknown Resident Portland, OR Economic Development Information Video Lab Beaverton, OR Small Business Development Financing Information Westland Industries Lake Os%ve o, OR Hillsboro demographic information Winn, R. Salem. OR Major Em to yer Information Zakharchouk, B. - PSU Student Portland, OR Demographic information } TUALATIN VALLEY ECONOMIC DEVELOPMENT CORPORATION DELIVERED BY FACSIV IILE 1 DATE: December 4, 1996 TO: The Honorable Ron Wyden United States Senate FROM: Mary L. Tobias I- RE: General thoughts about Oregon and the 21st Century j Senator Wyden, these are some of my thoughts about our state and its future. They are in line j with the issues I raised during the OGI Roundtable discussion. I have to tell you that I am not very satisfied with them. This issue seems to me to be so critical that I am having trouble focusing on the highest priorities and putting them into coherent phrases. I am terribly afraid that you are not going to find any of this particularly useful. i j 1 Oregon's Identity Crisis 1 t In my opinion, our state is in the midst of a serious identity crisis. From earliest times, we have been the beneficiaries of a strong natural resource based economy. From timber to agriculture I! and fisheries, jobs in Oregon depended heavily on these industries directly, and their suppliers and consumers indirectly. j The problem for Oregon is that the world is changing. Yes, there is a continued need for the products produced from our natural resources, but with the rapid shift from the industrial/manufacturing age to the emerging information age, wealth for states and nations will come increasingly from products and services that capitalize on emerging technologies. I think that most Oregonians are reluctant to accept this change. Intellectually, they know the information age is here; they recognize that the global marketplace demands immediate access to i information about product and capital, and they know there is no going back. However, I also believe that the corpus of the citizenry at its very sole finds the shift away from the traditional to the nouveau very difficult to accept. This leads to the identity crisis with which j we are now wrestling. It may be at the very root of the urban/rural schism. 1 ' A contributing factor is that change, by its very nature, causes unease in individuals and in the population as a whole. Change of the magnitude the world is currently experiencing is ~j particularly upsetting. National borders are increasingly irrelevant, national and regional customs are harder to hold onto and preserve. The known is becoming lost in the unknown, and change r 10200 S.W. Nimbus Avcnue Suitc C,-3 Tigard, Oregon 97223 (501)620-1142 FA-X(503)62-i-06-ii 1 i ~ ~J l due to new and emerging technology occurs so rapidly that the average person is truly overwhelmed. The natural reaction to this kind of a socio-economic environment is to take refuge in the known and resist or ignore those ttungs with which you are unfamiliar. Thus, the reluctance to make policy choices that further the future and instead make decisions to build a sort of cocoon around the ideas that protect the past. Our 21st Century Opportunities In my opinion, we should be looking at the emerging information age as a rare opportunity to create world class public and private institutions that position Oregon as a leader in new technologies and their related services. We have all of the necessary ingredients: motivated people, a history of entrepreneurship, an educated workforce and talented leaders in all aspects of our public and private economy. We have highly successful businesses like Intel, ESI, Sequent, Mentor Graphics and Tektronics in close proximity to equally successful research and educational institutions like OGI, OHSU, the ` ? Primate Center, Portland State University, etc. In addition, we have a well-trained workforce and a solid small-business support base to supply goods and services to our larger employers. Using the nucleus of the Oregon atom located in our Silicon Forest, we should encourage the emerging information age technologies to grow quickly into strong leadership positions in today's markets and those that will be tomorrow's. ! j To make these things happen, our leaders have to make Oregonians believe in the changing I Oregon. They must articulate a future that describes the opportunities that abound for our state. They must create a sense of excitement about the future and how a commitment to international excellence brings benefit for all. Every time our leaders meet with our citizens, they must build this word picture of Oregon as the nation's empire builder. The Oregon Trail Parallel The parallels between those early days of Oregon and today are striking. Those thousands of men and women who took the Oregon Trail faced unparalleled change in their lives without any guarantees of success beyond a belief in their ability to make things happen. They left the comfort of the known, fought incredible hardships and established a new life on the western edge of this great nation, and in so doing became a symbol of America's indomitable spirit. For this reason, they have been called "empire builders." f To move forward into a world where change occurs overnight and where massive amounts of information move from one part of the globe to another in seconds requires this same indomitable i i spirit. To move fo .yard into that world and ewerge as a wader requires a commitment to creating and sustaining our state's new empire builders. Just as those pioneer Oregonians needed the tools to create our flourishing natural resource economy, these new pioneers need the tools to put them on the cutting edge of science and technology in the changing global marketplace. Some Ideas for Moving Forward We need to create a strong, action-oriented vision for our state with images that capture the imaginations of Oregonians from Bandon to Ontario, Lakeview to Portland. This vision should speak to the ways in which Oregon can use the strengths of its natural resource economy to provide a foundation for its emerging information age economy. We need strong words that reflect our tradition of seizing opportunities and creating empires. These words should bind our state together using the common goals that created this special place in which we live. We should create an "action-type" commitment to world class educational and research facilities that spin-off new technologies. If we are going to build empires that have meaning and longevity, we must give up lip service to the future and act. The time for prolonged debate about our future is gone; the time to act is quickly passing us by. We have a very narrow window of opportunity and we must grab it. We need to support our established industries and nurture those that are emerging. Our public policies at the state, local and federal level must provide opportunity for success and failure, create the needed infrastructure and build commitment among all Oregonians for creating communities where they can thrive. We need policies that support capital creation and avoid putting choke holds on new entrepreneurial endeavors. The Negative Consequences of Inaction Again, in my opinion, there are serious problems ahead for our state, if we refuse to move forward with enthusiasm toward the information age. If we continue to let our fear of the future and of change freeze us into inaction, we face the very real possibility that the Intels and LSI Logics of this new world will lose patience with us and take their jobs to a more accepting and supportive environment in other states or countries. General Thoughts about the New Oregon Trail Concept I do believe that there are incredible parallels between the motivations of the pioneers on the Oregon Trail and the opportunities before us today. If the imagery that carries this concept forward can incorporate the sense of excitement and urgency I believe to be essential, then I think it is an analogy that can be useful. However, in my opinion, what we want to stress are the characteristics of those Oregon pio racer s opportunistic, adventurous, courageous, etc., not the trail itself. There is a danger that by using the Oregon Trail as a main image, people will think of slow, ponderous oxen and equally slow covered wagons. It is an image that has been left behind by the newer images of Star Trek, Nintendo and the Internet. These are fast moving and interactive; they pull you in and absorb you. They speak to the future with images of action, adventure, opportunity. i I i I don't know what that means precisely, but I do know it has been bothering me. I think the mixed messages may be one of the problems you described to me in talking about the campaign the New Oregon Trail theme and trying to translate that to the future of communications (e.g., fiber optics). Concluding Thoughts for Your Consideration These waning years of the 20th century are being heralded as the beginning of the `Information Age' by those who chronicle the world's history. New technologies are changing the way in which people work and play. Our homes, offices, factories and farms are becoming more and more dependent on technology every day. New communications tools and high speed transportation methods have shrunk the planet so that your business associates are as likely to be across the Pacific as they are to be across town. What is particularly notable for Oregon in these times is not the march of technology that is leading the world into this Information Age. Rather it is once again the `opportunity' to embrace the unknown, build new institutions and move into the 21st Century as a modern `empire builder.' I don't know how helpful any of this will really be to you. Please keep me advised of where you want to go with it. Getting this start has helped to clear some of my thinking, but as you can see, there is a long way to go. I just know that I am desperately worried about the future of our state. Our lack of action to j create the next Palo Alto or Research Triangle or Boston in Oregon seems to suggest we are perfectly willing to sacrifice our economic future. Oregonians don't deserve that. j TUAL.ATIN VALLEY ECONOMIC DEVELOPMENT CORPORATION TRANSPORTATION CON MITTEE February, 6, 1997 ivleeting Summary Bill Buckley opened the meeting with self-introductions. The January meeting minutes were approved unanimously. Mary Tobias gave the Committee Reengineering report and explained the agency update schedule. Ty Wyman who is following Metro, reported that the final Urban Reserves hearing will be February 13 and the final reserve area adjustments should be approved at the February 20 Council meeting with the final adoption set for February 27. Discussion followed as to where is the line for the UGB when it falls on a roadway. Currently it is the center line. However, the committee indicated that it should be set on the far side of the right-of-way to help ease the confusion about who should provide improvements for the roadway itself. Ty will mention this point to the council. He will also convey our support for data that shows the level of trips in cars is 85% and that number should be used in work discussing transportation information. Jack Reardon is following ODOT and reported that he sent a letter regarding the STIP to be read into the record at the last meeting. Jerry Parmenter mentioned when mailing letters to be sure to send copies to all commissioners, councilors and legislators. Todd Chase is also following ODOT and the OTC. He reported on the STIP newsletter and handed out copies. Discussion followed about the Governor's proposal for gas tax and where the dollars would go. We need to continue to tell our story and will send a letter about our position on the STIPMTIP to Metro. Several projects need to be kept on the list for funding: I-5/217, Farmington Road, Hwy 217 widening, Hwy 26 and Hwy 47. Sonic projects have been on hold for four years. We need to identify the projects that have been removed in the past and stress their importance. The 1994 roll back hit specific Tualatin Valley projects. This is a high growth era. We need these projects to make the light rail work and make the bypass alternatives work within Washington County. The economy depends on infrastructure that supports moving people, goods and services. These projects are part of the solution to make 2040 work. Jack, Jerry and Mary will work on a letter to be sent to Metro. The OTC met in Beaverton/ Washington County last month. Mary was a part of the tour. OTC and ODOT will be starting their growth management study soon. The March OTC meeting will be in Newberg. ` Dick Sadler mentioned that if we are going to do something at this legislature, we need to get moving now. HB2213 started this week and things move quickly down there with not much notice. \Ve need to identify a system to work quickly when issues arise. f- There are rumors that a 3x3 gas tax and an increase in the vehicle registration bill is in the works with a 50/30/20 split with half of the 50% to the state going to specific projects. The committee would like to hear updates regarding these issues from legislators. The most recent Transit Choices update report was sent out last month. Phase I asked for S2 million for demonstration project and Phase II should start in early :-larch and will on regional centers and town centers. Bill Buckley and Jack Reardon will stay on the committee through Phase II. Scott Franklin gave an update on the Beef Bend/Elsner Road project. The county has met with property owners and will make the final decision regarding speed on the south end of the project. It will probably be 45 mph. The county is proceeding to put together the land use permit application. The land use hearing will be either late March or early .April. The county currently has the funding to get through the permit process and is hoping the legislature will help with Measure 47 as it affects the MSTIP projects. The county is waiting to see if they will have the funding to finish the project. It is possible that because of Measure 47 the whole project will be put on hold. The Congestion Pricin; - Traffic Relief Options latest meeting summary was mailed in committee packets. The advisory committee is reviewing criteria for choosing a demonstration project. The list of criteria is included in today's packet of material. The advisory committee will meet February 13 at Metro to discuss these issues. Some kind of written comments about the criteria should be sent to Metro. The Federal Government is looking at funding a trial project in the Portland/Metro area. The committee discussed what kind of testimony to send to the meeting next week regarding looking at the criteria to see if it would work. Traffic Relief Options seem to be trying to reduce vehicle miles traveled, but does not address commerce traffic. Discussion followed. The committee talked about two philosophies about traffic relief options 1) used to take vehicles off the road, 2) reduce vehicle miles traveled. What piece of the puzzle are we trying to fix and what would be the best solution? There was no committee consensus except that this is not a great idea. Time permitting, Mary will draft a letter and fax it to the committee for comments. If there is consensus, our remarks will be forwarded to Metro. The meeting was adjourned. The next regular committee meeting is scheduled for Thursday, Ylarch 6, 1997, noon at the TVEDC office. Attending: Scott Franklin (Consulting Engineering Services), Todd Chase (otak), Pat Crowell (Norris Beggs R Simpson), Garv Christensen (Miller Nash), Jack Reardon (Washington Square), Bill Buckley (Buckley LeChevallier), Randy Olszewski (Westlake Consultants), Shane LaBelle (Westlake Consultants), Dick Waker (Waker Consultants), Ty Wyman (Bogle R Gates), Jerry Parmenter (Washington County) and Dick Sadler (Copeland Landye Bennett & Wolf). Also attending were Marv "Tobias and Colleen Loonstyn (TVEDC). 11-. r ~ TU ALATIN VALLEI' ECONOMIC DEVELOPMENT CORPORA"PION n "TRANSPORTATION COMMITTEE Januarv 9, 1997 Meeting Summary \avier Falconi opened the meeting with self-introductions. Pat Crowell referenced his comments in the minutes from the November meeting. He was referring to "planners try to get employees to live close to their employment, but he doesn't see that being marketed anywhere". The minutes were unanimously approved, as amended by Pat Crowell. Agency reports will officially begin next month. Todd Chase did have an update on ODOT. He has met with Grace Crunican, Director of ODOT. The main issues for 1997 will be funding, speeding= up the implementation process and growth management. Todd will give another update in February. Xavier reported on JPACT. They are working on the study for congestion pricing. The results of the study should be known by June or July. There will be a series of public meeting on tile STIP[MTIP. Marv reported on the I5/217 interchange background and the design. We orchestrated a meeting of the land owners in the area of the interchange and helped change the design into one that benefited all land owners. All the local jurisdictions have approved the new design, but the price tag is larger than anticipated. The region is ready to fund half of the project. We have worked with Congresswoman Furse and have brought her up to speed regarding the interchange. She is willing to talk with the state and the federal government to help with funding the project as one phase. Now ODOT and OTC are saying this project is critical. There will be trade offs to building this project in one phase. TVEDC members need to be at the public meeting later in January and have our voices be heard. Discussion followed. Letters re-=ardin_ the interchange should be sent to Wvden, Furse, Smith, Metro and ODOT. Kristi Kvistad Blundon reported that the E-CO rules deadline for ODOT Region One is coming near. Employers' surveys need to be completed and submitted. Because this is the first time for the sur eys there will be no fee to process them. Jack Reardon reported on the Transit Choices for Livability meeting he attended. The final recommendations include more suggestions than just Tri-Met provided services. The report suggests looking at the possibility of other service providers etc. Todd Chase asked if this was a policy document or strategy report for Tri-Met. Pat Crowell commented that he would like to know the definition of" livability". Discussion followed regarding the draft of the Transit Choices. Mary mentioned that this may be a good place to raise TVEDC's issue of commerce traffic. f- TVEDC - Transportation Committee January 9, 1997 Pw-,e 2 Scott Franklin reported on the Beef Bend/Elsner Road project. 'I he advisory committee has recommended two alignments. Both are the same on the north and middle alignments and slightly different on the south end. The county is meeting with the property owners to determine the best alignment before the public meeting January 23rd. The meeting will be at the Sherwood Senior Center on January 23rd, 6:30 - 9:00 p.m. Discussion followed. The process of the committee went well, if there is funding the project should be approved. It is being affected by Measure 47's impact on MSTIP, although the first year's funding has been established. The project is approximately S 14 million. The meeting was adjourned. The next regular committee meeting is scheduled for Thursday, February 6, 1997, noon at the TVEDC office. Attending: Scott Franklin (Consulting Engineering Services), Todd Chase (otak), Pat Crowell (Norris Beggs & Simpson), Kristi Kvistad Blundon (Merix Corporation), Manish Babla (David Evans & Associates), David Dunn (Ward Cook, Inc.) and Xavier Falconi (Falconi Consulting Services). Also attending were Mary Tobias and Colleen Loonstyn (TVEDC). TUALA'i'IN VALLEY ECONONIiC DEVI?LOI'NIEN'1' CORPOIZA7'ION 'i'RANSPORTATION CONiNHYFEE January 9, 1997 Meeiing SunlmarN' .Xavier Palconi opened the meeting with self-introductions. Pat Crowell referenced his comments in the minutes from the November meeting. He was referring to "planners try to get emplo}ces to live close to their employment, but he doesn't see that being marketed anywhere". "i'he minutes were unanimously approved, as amended by Pat Crowell. Agency reports will officially begin nest month. Todd Chase did have an update on ODOT. He has met with Grace Crunican, Director of ODOT. The main issues for 1997 will be funding, speeding up the implementation process and growth management. Todd will give another update in February. Xavier reported on JPACT. They are working on the study for congestion pricing. The results of the study should be known by June or Julv. There will be a series of public meeting on the STIP/NITIP. Mary reported on the I5/217 interchange background and the design. We orchestrated a meeting of the land owners in the area of the interchange and helped change the design into one that benefited all land owners. All the local jurisdictions have approved the new design, but the price tag is larger than anticipated. Tile region is ready to fund half of tite project. We have worked with Congresswoman Furse and have brought her up to speed regardine the interchange. She is willing to talk with the state and the federal government to help with funding the project as one phase. Now ODOT and OTC are sayine this project is critical. There will be trade offs to building this project in one phase. TVEDC members need to be at the public meeting later in January and have our voices be heard. Discussion followed. Letters regarding the interchange should be sent to Wvden, Furse, Smith, Metro and ODOT. Kristi Kvistad Blundon reported that the ECO rules deadline for ODOT Resion One is coming near. Employers' surreys need to be completed and submitted. Because this is the first time for the surveys there will be no fee to process them. Jack Reardon reported on the Transit Choices for Livability meeting he attended. The final recommendations include more suggestions than just Tri-filet provided services. The report suggests looking at the possibility of other service providers etc. Todd Chase asked if this was a policy document or strategy report for Tri-Met. Pat Crowell commented that he would like to know the definition of" livability'". Discussion followed regarding the draft of the Transit Choices. Marv mentioned that this may be a sood place to raise TVEDC's issue of commerce traffic. I TVEDC - Transportation Committee January 9, 1997 Page 2 Scott Franklin iePutted on the Beef Bend/Elsner Road project. The advisory committee has recommended two alignments. Both are the same on the north and ng with the middle alignments and slightly different on the south end. The county is meeti property owners to determine the best alignment before the public mceting January 23rd. The meeting will be at the Sherwood Senior Center on January 23rd, 6:30 - 9:00 p.m. Discussion followed. The process of the committee went well, if there is finding the project should be approved. It is being affected by Measure 47's impact on MSTIP, although the first year's funding has been established. The project is approximately S14 million. ` The meeting was adjourned. The next regular committee meeting is scheduled for Thursday, February 6, 1997, noon at the TVEDC office. Attending: Scott Franklin (Consulting Engineering Services), Todd Chase (otak), Pat Crowell (Norris Bees R Simpson), Kristi Kvistad Blundon (Merix Corporation), Manish Babla (David Evans K Associates), David Dunn (Ward Cook, Inc.) and Xavier Falconi (Falconi Consulting Services). Also attending were Mary Tobias and Colleen Loonstyn (TVEDC). 'RIALATIN N"ALLEY ECONOMIC DEVEL0I'i11ENl' CORPORATION TRANSPORTATION COMMITTEE November 7, 1996 Meeting Summary Jack Reardon opened the meeting with self-introductions. Dick Waker moved to approve last month's meeting minutes. Grcgg Scholz seconded. All approved. NJary Tobias reported on the Committee's Re-Engineering flow chart and describe the process for members following governmental agencies. .Marv reviewed the TVEDC Transportation Forum. We had 85 people in attendance. Mary circulated the conference packet that was prepared for the forum. The forum was very well received and all the comments we have heard are very positive. The way the transportation system is used for commerce was the main topic. Elected officials do not understand the importance of the system to mid-day business travel. There is a difference between commute traffic and mid-day traffic. Discussion followed about the survey in the forum packet; there was consensus that we should circulate it wider to get more information on this subject. ` Jack Reardon reported on Tri-Met's Transit Choices project. His biggest concern with the project is that the tool box only included other transit options and not anv creative choices. Discussion followed about how transit choices can be measured. Tri-Met is trying to do the best with the dollars that they have. Tri-Met wants to ease their way into land use planning. The committee discussed their opinions about Tri-Met getting into the land use business. There is concern that if the agency becomes a player in land use decisions, then Tri-Met should have more accountability at the policy level. There ,,vas consensus that the Tri-Met board should be an elected board, not one appointed by the Governor. Pat Crowell mentioned that in the real estate business they try to get their employees to live closer to their employment. I-le doesn't see any marketing of this concept being done by Tri-Met or anyone. Jack Reardon mentioned that we need to make our concerns known to ;Metro. We need to let Metro know how we feel about livabilitv. Mary asked if anyone was applying for a committee position on one of the Metro advisory committees. Todd Chase is applying for a Clackamas County group he is involved with. Mary will talk to David Dunn of Ward Cook to see if he would be interested, since he is the one following Metro Council. Jack mentioned contacting other committee members to see if there is anyone else who may be more interested. The January agenda will have reports from our agency liaisons. Jack Reardon reported that he wrote a letter, along xvith TVEDC, to keep the priority of the I-51217 interchange and the funding available. Now is a good time to press with Congresswoman Purse that this intersection is an intern-, tiona::nterstate issue and it is critical that the project be funded. We should stress the importance that it be done as one project, not in two phases. Scott Franklin reviewed the last Beef Bend/Elsner project committee meeting. There may be a workshop sometime in December, although STOP is trying to delay the process as long as possible. Discussion followed about the process and how the committee will come to a consensus that would be best for the area. Mary repotted that TVEDC will be sending out an Alert about the STIP/.MTIP issues with dates for action by the members. We will know soon which projects will be included. Tri-Met said they will be looking for local money to fund projects (e.g., South/North light rail) without involving the state. The committee needs to decide if we are in favor of a higher gas tax and at what level, higher vehicle registration fees or something else. At the next committee meeting we will look at what we want to take to the legislature. Mary will try to get Henry Hewitt to meet with the committee to be able to hear his vision for the state. Dick Waker mentioned a web site for Mel Zucker about transportation issues. He will fax over the address for staff to get to the committee members who are interested. Bruce Warner is no longer at ODOT. He is working for Metro. Don Wagner is the interim director. Mary will try to get a meeting with the Washington County Legislative Delegation and the Transportation Committee. ` The meeting was adjourned. The next regular committee meeting is scheduled for Thursday, December 5, noon at the TVEDC office. Attending: Jack Reardon (Washington Square), Scott Franklin (Consulting Engineering Services), Gregg Scholz (R & W Engineering), Todd Chase (otak), Dick Water (Waker Associates), Pat Crowell (Norris Beggs & Simpson) and Drake Butsch (First American Title). Also attending were Mary Tobias and Colleen Loonstvn (TVEDC). TUALATIN V ALLEY ECONOMIC DEN'ELOPMEN'I' CORPORATION TRANSPORTATION COu1IMITTEE November 7, 1996 Meeting Summarv Jack Reardon opened the meeting with self-introductions. Dick Waker moved to approve last month's meeting minutes. Gres.. Scholz seconded. All approved. nary I obias reported on the Committee's Re-Engineering flow chart and describe the process for members following governmental agencies. Mary reviewed the TVEDC Transportation Fonim. We had 85 people in attendance. Mary circulated the conference packet that was prepared for the forum. The forum was very well received and all the comments we have heard are very positive. The way the transportation system is used for commerce was the main topic. Elected officials do not understand the importance of the system to mid-day business travel. There is a difference between commute traffic and mid-day traffic. Discussion followed about the survey in the forum packet; there was consensus that we should circulate it wider to get more information on this subject. Jack Reardon reported on Tri-Met's Transit Choices project. His biggest concern with the project is that the tool box only included other transit options and not any creative choices. Discussion followed about how transit choices can be measured. Tri-Met is trying to do the best with the dollars that they have. Tri-Met wants to ease their way into land use planning. The committee discussed their opinions about Tri-Met getting into the land use business. There is concern that if the agency becomes a player in land use decisions, then Tri-Met should have more accountability at the policy level. There was consensus that the Tri-Met board should be an elected board, not one appointed by the Governor. Pat Crowell mentioned that in the real estate business they try to get their employees to live closer to their employment. He doesn't see any marketing of this concept being done by Tri-Met or anyone. Jack Reardon mentioned that we need to make our concerns known to Metro. We need to let Metro know how we feel about livabilit•. Mary asked if anyone was applying for a committee position on one of the Metro advisory committees. Todd Chase is applying for a Clackamas County group he is involved with. Mary will talk to David Dunn of Ward Cook to see if he could be interested, since he is the one following Metro Council. Jack mentioned contacting other committee members to see if there is anyone else who maN be more interested. The January agenda will have reports from our agency liaisons. Jack Reardon reported that he wrote a letter, along with TVEDC, to keep the priority of the 1-5/317 interchange and the funding available. Now is a good time to press \vith Con_resswoman Furse that this intersection is an international/interstate issue and it is critical that the project be fimdcd. We should stress the importance that it be done as one project, not in two phases. Scott Franklin reviewed the last Beef Bend/Elsner project committee meeting. There may be a workshop sometime in December, although STOP is trying to delay the process as long as possible. Discussion followed about the process and how tite committee will come to a consensus that would be best for the area. Mary reported that TVEDC will be sending out an Alert about the STIP/,MTIP issues with dates for action by the members. We will know soon which projects will be included. Tri-Met said they will be looking for local money to fund projects (e.g., South/hlorth light rail) without involving the state. The committee needs to decide if we are in favor of a higher -as tax and at what level, higher vehicle registration fees or something else. At the next committee meeting we will look at wfiat we want to take to the legislature. Mary will try to get Henry Hewitt to meet with the committee to be able to hear his vision for the state. Dick Waker mentioned a web site for Mel Zucker about transportation issues. He will fax over the address for staff to get to the committee members who are interested. Bruce Warner is no longer at ODOT. He is working for Metro. Don Wagner is the interim director. ` Mary will try to get a meeting with the Washington County Legislative Delegation and the Transportation Committee. The meeting was adjourned. The next regular committee meeting is scheduled for Thursday, December 5, noon at the TVEDC office. Attending: Jack Reardon (Washington Square), Scott Franklin (Consulting Engineering Services), Gregg Scholz (R & W Engineering), Todd Chase (otak), Dick Water (Waker Associates), Pat Crowell (Norris Beggs R Simpson) and Drake Butsch (First American Title). Also attending were Marv Tobias and Colleen Loonstvn (TVEDC). 1 I TVEDC'S TRANSPORTATION COMMITTEE Traci: Record TRANSPORTATION POLICY 'Connnerce Tralrc " Forum ♦ Raised awareness among state and local policy makers and transportation planners of the increased demand placed upon the transportation system by people engaged in commerce in the hours between the a.m. and p.m. commutes. Metro's Regional Transportation Platt (RT P): Chapter One, Policy ♦ Worked in partnership with Metro Councilors and local elected officials to insert official notice into the RTP that motorized vehicles are, and will continue to be, the primary form of transportation in the foreseeable future. State Transportation Funding Support at the I_egislana-e ♦ Support increased funding for the state's transportation system through educational materials and business information at the Oregon legislature. Unsuccessful in 1995, but participated in funding successes in prior three sessions. Public. Private Partnerships for Transponation ♦ Facilitate discussions of transportation needs, opportunities and solutions through a public/private partnership that encourages local government participation with business at the TVEDC Board and Committee level. V TRANSPORTATION PROJECTS Interstate ; Higlnrmy 317. Arise II''cty Interchange ♦ Identified the economic hardship of limiting freeway to freeway access proposed in the original project redesign; brought business to the table with ODOT and local government to work toward a redesign that would maintain this major "commerce traffic" corridor; work with state and federal leaders to assess the impacts current congestion levels make on interstate travel through the area, and work to support a regional decision to rebuild the interchange during the next State Transportation Improvement Program funding cycle. i i hiterstate ? SlufforcllioctcllZrbuilcl s Recognized the economic impacts of delaying improvements to the interchan_,e during the region's funding cutbacks (1994), organized a series of,,orksessions with businesses in the area and Wilsonville city officials to produce data on the amount of "commerce traiTic" through the interchange, convinced ODOT that even though the commuter tragic %yould grow relatively slo,,vly, "commerce traffic" %vas crowing rapidly, and resulted in the project going to construction this yrtr. if'est.side light Rail (JVLR7) Prnjcct ♦ Supported the WLRT from the initial planning through the funding measures and onto completion. Members of 7'VEDC's Board of Directors and Transportation Committee represented business interests on advisory committees during the planning period. .South North Light Rail Proym ♦ Support construction of this project as one part of the total transportation system; recognize that the region will have to address public transit issues and find new ways to provide ongoing operations and maintenance dollars for both for rail and buses. Board of Directors is on record supporting approval of the funding package on the November 1996 ballot. Beef Bend Elsner'Scltolls-Sherwood Road Studv ♦ Support improvements to the corridor to improve safety, to reduce out of direction travel and vehicle miles traveled per capita in the county, to increase north/south connectivity, and to enhance and protect the National Wildlife Refuge. Member of TVEDC's Transportation Committee represents business interests on the Policy Advisory Committee. Akyor Street Transportation lntproventent Program (AISTIP) ♦ Support Washington County's %4STIP program; provide information to the county on the importance of various projects to the economic health of the region, and activeh, promote passage of bond measures for construction of projects. TRANSPORTATION STUDIES Traffic Relief Options (Congestion Pricing) Studt ♦ Support the region's decision to took; at congestion pricing as a demand management tool, but encourage the region to investigate the costs to business through impacts on "commerce traffic." Member of TVEDC's Board of Directors represents business interests on the Citizens Advisory Committee. 1 01-c-on l rwisJ)urtcrtinu 1111trcrtirr (077) Assess the impacts of the OTI on the reeion's transportation fundir,_ decisions; anticipate support for the OTI at the local and state levels, encourage particular emphasis on importance of infrastrucntrc for moving, goods and services throughout the state. Members of "I'VEDC"s Board of Directmr rind Transpnrtatint, Cot„nrtrees took ro!c the rc,6mml Advi nr committee. 01)()7 1'olhtur cruel Public frigate pnrmership luitintirrs o Monitor the state's efforts to assess the feasibility ofbuilding toliways from I-5 to 99\V and the \cwberJDundee Bypass; support exploration of this funding source as an adjunct to traditional funding mechanisms; participated in a focus group to explore ideas and provide dir cction in the decision makir,e process; have worked with members of local government and ,he legislature to understand the implications of this funding method for business. 7ratuit Cho ices for Lirctbilitr s Participate in regional study to increase transit service throughout the Tualatin Valley .yith emphasis on new service delivery concepts and public private partnerships. Members of TVEDC's Board of Directors and Transportation Committee represent business interests on the Policy Advisory Committee. SubmAin Irunsit Sluda Worked with Tri-Jlet to conduct a thorough analysis of transit service options for the suburban communities surrounding Portland (1959); defined the need for transit service and identified options for service delivery; suugestcd interconnected smaller systems that could provide city to city transit within the Tualatin Valley, and suggested the region study transit on demand options for sonic areas in the suburbs. The Mass Transit Subconunittee of 'I'VP_DC's Transportation Committee served in an advisory capacity to Tri-Met and the cc,i:..:1t~ant team throughout the study. Ii i'.ctcrrr BtPcrss Strtdt• ♦ Worked tyith local ,overnments and business leaders to study proposal; for north, south access from Wilsonville to Hillsboro and West Beaverton; advocated for the Western Bti pass as a needed facility to move urban and rural commerce and to provide critical linkages from the central Willamette Valley to the northern corner of the state: reco,nized and supported the transportation solutions recommended in the Bypass Alternative, but also supported the minority report calling for the Western Bypass as a necessary part of the final I cconttmndation. IWALERT A SPFCIAI. Pi BI ICATION OF THE TUAL.ATIN VALLEY ECONOMIC DEVELOPMENT CORPORATION STATEWIDE TRANSPORTATION IMPROVEMENT PROGRAM Public Workshops January 28, 1997 5:30 p.m. Metro Council Chambers January 30, 1997 5:30 p.m. Beaverton High School ODOT, Metro and local governments are in the process of updating the State Transportation Improvement Program (STIP/MTIP). The STIP will determine which highway, transit, bicycle and pedestrian projects kill receive state and federal funding during the four-year period from October 1997 through September 2001. The Metropolitan TIP (MTIP) serves as the Metro area element of the FY `98 STIP and will be updated jointly by ODOT, Metro and the region's local govcmmcnts. There are two important opportunities to provide input on the STIP/MTIP update scheduled for this week. Once again, it is important for people who conduct business by moving goods, services and/or employees on the surface transportation system to voice their needs to the region's decision makers. y INFORMATIONAL PUBLIC MEETINGS: LOCATION DATE/PLACE TIMES Portland January 28, 1997 5:30 - 7:30 p.m. METRO Regional Center Council Chambers 600 N.E. Grand Avenue Beaverton January 30, 1997 5:30 - 7:30 p.m Aloha High School Cafeteria 18550 SW Kinnaman Road In addition to the workshops, written comments will be accepted from now until 5:00 p.m. on March 4th. %iatro and ODOT Nvill use both written and oral comments to gauge public reaction to the projects proposed in the. STIP/MTIP. If you are unable to attend a workshop, you should send your comments. WRITTEN COJIMENI' PERIOD: Opens Closes Addressed To: Electronic Arlrlresses January 22 March 4 Metro Transportation Department FAX: 797-1794 600 NE Grand Avenue e-mail: trans,, Lmetro.or.us.dst Portland, OR 97232 i - over - r r Due to upcoming state and federal actions, the actual amount of funding available for transportation system n improvement during the coming four-year period will not be known until well into the 1997 calendar -'car. Howcycr, preliminary estimates indicate annual revenue during n' 1999-2001 mac be as much as 30 percent below current finding levels. The current STIP establishes funding commitments for a number of highway projects important to TVE•DC. Honoring these commitments would require a si *n[rea;;t po ;ion of ti c FY 1998-2001 revenues. The state has indicated that o~, exalt. the Oregon STIP is overcommitted by as nmch as S NO million. In addition, ODO"f estimates we have approximately S I.7 billion in unfunded transportation system improvement needs statewide. With pressure like these, man}, of the commitments in the current STIP might not be met because of shortfalls. Or, if future revenue is as limited as it appears likely to be. there may be a need to defer sonic projects well beyond 2001. 7•VEJ)C it partictrlarlr concerted that the following projects rentain fitneled in the current STIPIV77P project selection process: I-5/IIin hwaT 2 UC'ATION ard IiMPROVEMENTS rch SS'ay I nteerchan Rebuild interch ange to improve freeway to (S"I'IP Projects G freeway movement and maintain access to Highway 47 B rest Gr nd surroundin, commercial/ind. u strial areas (.S TIP Project 10) ove Improvements that reroute the highway east of Farmington Ro verto / o s to 209th * n ha Viden to fourr lane with a continuous left turn lane (STIP Project 37) . Greenberg Roa STIP Project 7d) ard Widen the overpass and add northbound turn Tualatin Road/I 99}}' Inte i latin lane. Shift the location of the existin i rsect o GSTIP Proiect S.JI g ntersection and combine access. In addition. TVEDC supports the region's efforts to the fi nd and constrict the Ilighss.ly projects that support Westside light rail. These include widening Highway 217 from the Sunset Flighway to Cam on Road. widening the Sunset Highway from Murray to S-' Ivan, and rebuilding the Svtvan and Camelot interchanges. There is an urgent and on-going need to keep rcnhinding those agencies. committees and appropriate ` go%ernment representatives of the high priorit' status we perceive for all of these projects. TVEDC is particularly supportive of efforts to fully fund the I-5/217/Kruse Way Interchange project. The possibility of rc-prioritizing projects and finding is ven• real as we move through the STIR'NITIP process. This is especially true if the legislature does not come up with legislation to provide additional revenue. Therefore, we cannot assume the priority status of the I-5/217-Kruse Way project will hold. It will take the combined efforts of TVEDC's members to assure that these high priority projects get built. We urge coil to follow this process and stay involved by providing input along the way. This is critical until we seey construction actually in progress. For further information on transportation issues in the region, a cope of the Region One section of the draft STIP, or the date of the next TVEDC Transportation Committee meeting. please contact us at (Phone) 6_10- 1142. (e-mail) TVEDC a class.orccinct.org., or (FAX) 624-0641. I t f~ TUALATIN VALLEY Economic Development Corporation 10200 SW Nimbus, Suite G-3 /-,T4gard, Oregon 97223 !0-1142 (Ph.) • 624-0641 (Fax) 1~9~Tra1t~89~ct?c1AS~>~umtulttSe William Buckley, Chaimaa Buck(ry LeChvallier Marsh Babh September 26, 1996 David Evans & A.sanates George Brice Bnce I-alri ntRealy GayCtsisten,en DELIVERED BY FACSIMILE Ahll-Nash W--Ilago & Carhrn S,,c Clark CammumyNrws,~aprrs GaryConkling The Honorable Rod Monroe, Coding Fisk-um&McCo-ck Chair, TPACT Pat cr°"`n ' c/o Pamela Peck or.ss Beggs & Simpson h Ch i Metro Transportation Department ntDav s rrealakeconrultants 600 NE Grand Avenue c David ti Portland OR 97232 1nG , Xavier Falconi• Vice Chah Falcon, Cosulnng S-- RE: 1998-2001 STIP/MTIP Nancy Fargo F.ptani11,1a&Associates. In,. Dear Councilor Monroe and JPACT Members: Scott Franklin Consulting Engineenng Se-ces sn xcndryz Thank you for this opportunity to comment on the proposed criteria for ciy Irigard making funding and project selection decisions during the 1998-2001 limL°en t STIP/hTTIP process. s rvenr N- & Sr Susan Mey- a•itsonn,lleTc- Center You have asked for public input in three specific areas: balancing funds, Ragcr\lillar program focus and prioritization criteria. In analyzing the issues attendant to OTAX Incorporated each of these areas, TVEDC sets the highest priority on protecting the Seonaius G-Eagm-s economic health of the region. While we support the region's goal of Lou Ogden managing growth through a more compact urban form, we believe that Resource St-,gins Planning Group transportation system improvement decisions must be based on moving levy Pumrnter ff'-h~ngl-Coanty workers to jobs and goods to markets. This is particularly important at a lack Reudon time when funding for transportation system improvements is severely Irarhmg:on Square limited. D- Rozvi° American Sta:es Inranance D,ekSadler Program Focus Copeland L-tve Bennett& R'oJ 0,e1 Schal: The selection of projects during the current cycle should focus on R& n'Erpnrenng Ca1hyS•-,r:en improvements that increase the efficiency of the existing system wherever Cin ojBe.r-n practicable. Particular emphasis should go to the state's highways and the Ichn T_:ina regional arterials and collectors. These are the system elements that connect D - major job centers to one another and to the region's housing. This is ,ck W Dm Wake: s'ako Asoaarrs ` important since most people will travel to and from work in a motorized Con Weeg- !D?', Inc. Mask V%t!- Brglr & Gars Ty Ll'lm- Bngtr .t Garrs i TVEDC COMMENTS TO JPACT STIP/MTIP 10/2/96 Page 2 vehicle (i.e., car, truck or bus) and the majority of goods and services transported within the reeion depend nn the hiahway/road system. Most people when asked what affects their quality of life on a day to day basis will respond with `traffic congestion'. Congestion issues become greatest in areas that are served by an inadequate roadway system or where the existing system forces significant numbers of people to travel out of direction for access to major jobs centers. We are relying heavily on transit to prolong the efficiency of our transportation system. However, buses cannot go where there are no roads or where the roads are not maintained at a design level to handle the demand. Witnuut a well designed road/street/highway system, transit cannot serve the area efficiently and the region's ability to offer mode choices is restricted Balancing Funds In times of extreme fiscal constraint, the region must set strict priorities and, to use an old expression, get the most bang for its buck. Funding should go to those projects that best meet the STIP/MTIP program focus and best support the economic well-being of the region. In the short term, it is likely that the region should create one pot of money and allocate dollars to the projects that keep goods, services and employees moving within the region. We support funding the state modernization commitments first and other projects as money becomes available. Although the region's overall goal is to support a more compact urban form, the 1998-2001 STIP/MTIP funding cycle only builds projects scheduled for construction in the next four years. Over time, we will start to match projects with desired 2040 land uses, but this early in the 2040 implementation, we have to keep our eye on the here and now. If we do not address today's projects today, we will have to address them tomorrow and the tomorrow beyond that. Prioritization Criteria TVEDC urges JPACT and Metro to add a criteria that addresses the importance of protecting the region's economic well-being. Improvements to the transportation system that provide access to jobs and facilitate the movement of goods and services should be given the highest priority. l In today's world, commerce moves 24 hours a day on trains, by auto, by minivan or pickup, in I S-wheelers or delivery vans and by bus or train. An area stays competitive, in part, on the efficiency with which this system functions. In many ways, it is analogous to a well choreographed dance ensemble. If there is a miscue by any member of the troupe, all the other dancers are affected. The difference here is that when one part of the transportation system breaks down, the costs of goods, services and people are driven up, the region's competitive position in tite marketplace shifts and the economy is adversely impacted. TVEDC COMMENTS TO JPACT STIP/MTIP 9/26/96 Page 3 Again, achieving the region's 2040 goals is very important. It is our belief that we will not get there unless the highway/road/street system continues to function efficiently. If we don't maintain and enhance that system, again to use an old, old expression, we had better take our eggs out of the transit basket. TVEDC recognizes that the decisions-before you are difficult. We are offering these comments and observations in the interests of furthering the regional dialog on both transportation system planning and growth management. We look forward to working with the members of JPACT and Metro Council as the region moves forward with its decision making. Sincerely, Ma . Tobias President F BUSINESS INPUT NEEDED ON MAJOR ROAD REALIGNMENT PROJECT Thursda}. Jarman. 23. 1997 Washington County's Department of Land Use and Transportation (DLUT) will hold a public workshop on a new alignment for Scholls-Slierrnood/ElsnerBecf Bend Roads between Flighwa% 99W and Scholls Fern Road. There will be a general session from 6:30 to 7:00 p.m. where DLUT representatives will be available to explain the proposed alignment. This session will be followed by presentations explaining the recommended alignment (7:00 to 9:30 p.m.). The workshop will include small group discussions to evaluate and comment on the proposed improvements and the design considerations. There is a critical need for improved north/south access from the Tualatin-Shemood area of Washington County to Hillsboro and Beaverton. The proposed improvements will straighten the existing alignment. shorten travel times and increase safety on this important route. The project was recommended as part of the preferred alternative to building the Western B}pass and was approved bw the voters with passage of the Major Streets Transportation Improvement Program (MSTIP 3). There are a number of issues that make this road improvement critical to Sherwood businesses: • Improved city to city connections from northern Washington County to the south is critical for maintaining livability in the region and for the area's continued economic health. • Business requires a transportation system that moves people, goods and sen ices as smoothly, safely and efficiently as possible. Delays and longer transportation routes are a direct business expense that drive up the costs of products and sen•ices. • Commercial, industrial and retail centers throughout Washington County depend upon easy, convenient access from all parts of the region to support the businesses located there. Intra-county movement is critical to the economy. The current alignment of these roads creates an economic barrier. • When the region decided against building the Western Bypass, these road improvements were considered an essential part of the Preferred Alternative in order to minimize congestion in the Shenyood section of Highway 99W Corridor. Transportation systeni improvement decisions are influenced by the level of support from people in the affected area. At this time, there is wide-spread support for this project among the impacted property owners. However, there are also people who actively oppose the improvements. The DLUT needs input from the people who live and work in Washington County. We urge you to attend for all or part of the workshop and voice your opinion on this important proicct. You will make a difference PUBLIC WORKSHOP ON RECOMMENDED ALIGNMENT Thursday, January 23, 1997 - 6:30 to 9:30 p.m. Shen ood Senior Center 355 N. Sherwood BINA. - Shenyood 1 If you arc unable to attend, please send your written comments to John Rosenberger, Dcpt. of Land Use and Transportation, Washington County, 155 N. First Ave.. Hillsboro. OR 97121, or fax them to Mr. Rosenberger at (503)693-4412. ~ ` TUALATIN VALLEY ECONOMIC 1>1iV'110PA11:A r CORPOR.-MON October S, 1996 Board of Directors .i.e s. -id, C The Honorable Linda Peters, Chairman Washington County Board of Commissioners P--cla BAcr 155 N. First c--'-' Hillsboro, OR 97124 I Laid 5.nn.t% fast Chair C.~cicn~ Lcr,r.r3enrsrrG 1;'of Chairman Peters and Members of the Commission: }-i Kv:mad BIB❑don ste,_,©-,„ •r On behalf of the TVEDC Board of Directors, I want to thank you for this BaUgh conJ n opportunity to comment on the Goal Exception for the Beef Bend Gar, Conlaing Road/Extension Project. We appreciate the work done by the county to address the issues of efficiency of traffic movement, safety, and connectivity between Michael cook southern Washington County, central county and the county seat. We believe that a decision in support of the goal exception is a positive step toward reducing Du,dcl m Procerr:e: out of direction traffic between Wilsonville, Tualatin, Sherwood and DO-Jones Hillsboro/West Beaverton. C.LPJreL cm,, Da,;d La T-t There are a number of very good reasons to approve the exception as resented c'.~,-c j''r's°r° p in the staff report before you today: increased connectivity, increased efficiency Grecg t-conclli ' Cl i in moving goods and services, improved safety reduction in VMT per capita ~ orl nl CSr R , , improved road conditions for future transit service, protecting the national ogs Millar, Vice Chair or.;.r: Jncor;--red wildlife refuge, and improved conditions for moving agricultural products, V The Honorable Linda Peters equipment and employees. It"csr.L:gror. Cc::nro Corr.rr.;r.,on Jack Reardon, Tr-ur.r Historically, Washington County's road system developed as a feeder system for the City of Portland. The county's major roads and highways move people in a Marlene Roberti. Sesetan' roo generally east/west direction. M,k, salsgi- In:crCo;corcr:en In the past decade, however, Washington County's economy has shifted from Janet Young that of a supplier of agricultural products for the city to that of an international a ' of ` r: r, manufacturine/high technology supplier of goods and services. These new, Mary L. Tebia:. Prsid-t growing firms are located throughout the county from Wilsonville to Tualatin, Beaverton, Hillsboro and Forest Grove. The emergence of these new interrelated and economically dependent businesses has put an enormous strain on our existing transportation system. The demand is growing exponentially for safe, efficient connections between our cities, with the highest demand emerging for north/south connections. 10 200';V* Nimbus ANcnuc • Suitc G-i • 'Ii4ard. ()I c ,,i: 9-2'i 62() .11 12 P.+\ (;Ui) 62-1 0( i 1 F r A route that is gaining popularity as a north/south access for commuters and commerce is the Beef Bend/Elsner/Scholls Sherwood Roads connector. It is away to avoid out of direction traffic from Newberg, west Tualatin. west Tigard, King City and Sherwood to mid-county and Hillsboro. It is also a route that provides less congestion than Highway 99W and Highway 217 for people wanting to go to Beaverton. As a result, the growing traffic volumes on Beef Bend/Elsner/Scholls Sherwood Roads, combined with the safety problems on Elsner Road caused by sharp curves and restricted lines of sight, are creating conflicts between urban and rural traffic. The state's Transportation Planning Rule calls for a reduction in vehicle miles traveled per capita (VMT) over the next 30 years. To accomplish this goal, the region will be required to use a combination of transportation system improvements for increased efficiency. This project provides an opportunity to take a positive step toward achieving that goal. The most obvious reduction is the shorter route from Beef Bend to Elsner at the Schamberg Bridge. The less obvious method is the improved routing and roadway for encouraging future transit between Beaverton, Hillsboro and Sherwood. TVEDC believes that improvements like this one that improve driving conditions and shorten drive times, even though the difference is measured in minutes not quarters or halves of hours, is critical to influencing future transit service decisions in western Washington County. There is little question that any inter-city transit improvements in this area will be provided by motorized carrier. This could be buses, microbuses, vans, etc. All of these vehicles will require a safe, efficient road system to make the runs time and money efficient. The condition of Elsner Road today does not lend itself to encouraging transit service. It seems to us that as the region begins to look seriously at intersuburban transit, it is in the county's best interest to build the infrastructure that will make those decisions possible. Finally, it seems to us that there is an unexpected benefit to the National Wildlife Refuge from building the Beef Bend Road Extension. Because it is a shorter, straight stretch of road, there should be less impact from people disturbing habitat, from litter and from vandalism. The existing Elsner Road provides greater access to the Refuge areas with less ability to monitor activities that could cause damage to both river and %vetland habitats. It is also more difficult to distinguish Refuge lands from private lands which has the potential to set up conflicts between the farming community and Refuge visitors. The Extension could be designed to minimize many of these problems by providing an easily recognizable boundary. TVEDC appreciates the time you have given us to comment. We urge the Commission to vote in favor of this much needed improvement. It will provide improved access between our southern cities and the county seat, increase efficiency for the movement of goods and services between our major manufacturing centers, increase safety for both urban and rural road users and control negative impacts on the National Wildlife Refuge. Finally, we see it as a major advantage to the continued economic vitality of Washington County. V Sincereh, Mar} L. Tobias President TUALATIN VALLEY ECONOMIC DEVELOPMENT CORPORATION HOUSING & LAND USE COMMITTEE Februarv 19, 1997 Meeting Summarv Doug Draper opened the meeting with self-introductions The January Committee mecting minutes were approved Committee notebooks were distributed to each committee member. This fulfills part of the 1996/97 work plan for the committee. It is time to reevaluate the committee's progress in 1996/97 and revise the workplan for 1997/98. Doug suggested that the committee read over the 1996/97 work plan and be prepared to discuss revisions at the Alarch meeting. Affordable Housing should be an item hitihlighted in the new work plan. Mark Turpel of Metro gave a background and update of the Urban Reserve Study Areas (URSAs). Public testimony on the URSAs is now closed. However, the Metro Council may wait until after NIPAC has made its final comments at its February 26 meeting, before a final Council vote on the code chanties. The Council's February 27 meeting will include a public hearing on changes to the Metro code only, not on the Urban Reserve Areas. Some of the sites that may be excluded are 50, 56, 59 and 62. Some sites that may be brought in are 46 and 53. Oregon City has included several hundred acres they would like included in the URSAs; these are acres that have not been studied through the current process. TVL-DC has taken a hard line regarding process during the Urban Reserve Study. Doug Draper brought the committee up to speed as to what the committee has done to date, and called attention to Mary's last letter regarding the code changes. Wendie Kellington mentioned that she is working on testimony asking Metro to standardize the standards for URSAs and any additional lands brought into the UGB. Her work includes language that would prevent local governments from denying annexation to Urban Reserve Lands that are ready to urbanize. Discussion followed regarding the URSAs and what changes, code changes and requirements should be. The committee was concerned that there is no codified definition of "developable". Mary Tobias and Doug Draper will work on testimony for public hearings on the code changes set for the February 27 meeting at Metro. Mark will let Mary know when the meeting is. Mark Turpel mentioned the pending issues are general governance, annexation, incorporating new cities and inclusionary zoning requirements. Discussion followed about how to get services to these areas and what has to happen to get from "reserves" to "urban". It is not cleat at all what will happen when the first priority lands can not comply with the requirements. No where has it been mentioned as to who will be required to do the master planning for the parcels. The Framework Plan is scheduled to be adopted in December 1997 by the Metro Council. The document will try to combine all the work that has been done to date, with RTP additions and local additions for greenspaces by local jurisdictions. The next draft should be available in mid-April. The Urban Growth Report is being worked on now. There should be a decision on a 20 year growth forecast by this summer and it looks to be approximately 44,000 more housing units within the UGB. The housing needs analysis is currently being revised. A new draft is scheduled for next week. Mary mentioned to the committee that the March meeting of the Oregon Transportation Commission will be in Newberg with a workshop on land use issues. She will keep the committee posted and encouraged all who can attend to do so. The meeting was adjourned, the next regular meeting of the committee will be March 19, 1997, noon at the TVEDC office. The committee will be working on strategies for the balance of the year to track issues they are following. Attending: Doug Draper (Genstar Land Company), Mike Schmid (W & H Pacific), Mike Lilly (Attorney at Law), Dietra Stivahtis (Fidelity National Title), Drake Butsch (First American Title), Fred Holz (Westlake Consultants), Shane LaBelle (Westlake Consultants), Tom Van Thiel (TVT Die Casting), Mark Turpel (Metro), Greg Hathaway (Davis Wright Tremaine), Jerry Offer (Otak), Wendie Kellington (Lane Powell Spears), Mary Tobias and Colleen Loonstyn (TVEDC). I TUALATIN VALLEY ECONOMIC DEVELOPMENT CORPORATION ROUSING & LAND USE COMMITTEE January 15, 1997 Meeting Summary Doug Draper opened the meeting with self-introductions. The November Committee meeting minutes were approved. Mary Tobias announced the Breakfast Forum January 16th, which is sponsored by Westlake Consultants. Mary also explained the sponsorship program and how we are encouraging the sponsors to provide speakers for the programs. Mary reviewed the Housing Summit project that TVEDC is spearheading. The goal of the summit is to benchmark the cost of housing from 1970 to 1995, including the obvious and hidden costs. No one in the country has done this research. This project is timely and probably will end up as a national model. The summit is turning into a larger project than we first anticipated and probably will be held sometime in 1998. Mary asked the committee to send research questions to be considered for the study to TVEDC's office by Friday. The next organizing committee meeting for the summit is January 30. Discussion followed. The committee asked about funding for the project. There may be a possibility for HUD funding and other grants and sponsorships. Home Builders, PSU and Metro may help fund the project. The organizing committee is also trying to get the Oregonian involved to be in on the background work. Mike Schmid asked who would manage the overall grant effort. It will be TVEDC's project, but Portland State University has the expertise for the research and Home Builders also have access to much of the information needed. The geographic area for the study will be the metro region and the committee will pick 7 to 10 areas with different socio/economic levels around the region. Urban Reserve Study Areas: At this time, Metro is looking at 18,000 acres as urban reserves. The next work session to determine the actual number of acres will be February 6 and a public meeting is scheduled for February 13. Mark Turpel's read is that the whole 18,000 acres may be approved at the February 13th meeting. The local jurisdictions are concerned about certain areas designated as reserves. The Stafford Basin is one area with concerns. Discussion followed regarding the reserve areas being broken into two priority groups. The sites in the first priority group are: 4,5,1 I, 14,15, part of 33, 34, 39, 41, 43, 44,45 and part of 55. The estimates of acres is 4400 total acres, including not buildable lands. The first priority parcels were chosen because of the jurisdictions ability to provide them with urban infrastructure easily. The final decisions won't be made until February 13. Metro staff will be releasing a proposal about how to square up the lines of the parcels to make more real world sense. The two priorities were chosen because it seemed that the jurisdictions and the metro council were going in opposite directions regarding the reserve lands and with this list, some questions have been eliminated. In October of 1996 the Metro council did determine that there was not sufficient land within the Urban Growth Boundary for housing units through 2017. There is a need for room for 41,000 more housing units by 2017. There also was a distinction made between exception lands and exclusive farm lands. _1 TVEDC Housing & Land Use Committee Page Z Mark Turpel reported that the growth report would be in final draft by May 1997. The committee commented that Metro should be looking at what is hest for the region about housing and expansion, despite their own biases. Doug asked Mark if the February 13 meeting would be open for discussion on each parcel or on the findings in general. Mark suspects that it will be open for parcel by parcel discussion. Doug mentioned that the committee should get something on the record to lend our support, consistently with our previous testimony. Urban Growth Report: The committee asked if Metro was on track for the May adoption schedule. There is still substantial work needed, but it is still possible for the May date. Framework Plan: The Framework plan is moving along. Mark reported that John Fregonese is proposing that the Framework plan, 2040 plan , etc. be put together into one plan under the umbrella of the Functional Plan, as part of fulfilling the charter, with possible exceptions of Transportation and Greenspaces. Tim Ramis asked about needing approval of an RTP amendment before continuing. Discussion followed. Tom Van Thiel asked Mark Turpel about the garbage rates issue and why Portland is paying more to dump in the Oregon landfill than Seattle is. Mark did not know, but offered to have someone come and address that issue a the next meeting. Greg Hathaway asked if this issue is one that the committee should address, or not. Doug will call Mary and see what the committee should do. Drake Butsch asked whether or not a parcel brought in that is zoned something other than residential, is used toward the housing inventory addition that the UGB expansion is working toward. There are some areas that need more industrial or commercial and Mark is not sure if that is counted toward the housing inventory or not. The meeting was adjourned, the next regular meeting of the committee will be February 19, 1997 noon at the TVEDC office. The committee will be work on strategies for the balance of the year to track issues they are following. Attending: Doug Draper (Genstar Land Development), Mike Schmid (W & H Pacific), Mike Walker (Tualatin Valley Water District), Mike Lilly (Attorney at Law), Millie Little Denton (Fidelity National Title), Dietra Stivahtis (Fidelity National Title), Drake Butsch (First American Title), Fred Holz (Westlake Consultants), Shane LaBelle (Westlake Consultants), Pam Baker (Forum Properties), Tom Van Thiel (TVT Die Casting), Tim Ramis (O'Donnell Ramis), Janet Young (City of Tualatin), Bonnie Gee Yosick (David Evans & Associates), Mark Turpel (Metro), Greg Hathaway (Davis Wright Tremaine), Mary Tobias and Colleen Loonstyn (TVEDC). l i i TUALATIN VALLEY ECONOMIC DEVELOPMENT CORPORATION HOUSING & LAND USE COMMITTEE November 20, 1996 Meeting Summary Mary Tobias opened the meeting with self-introductions and explained the Committee Chair, Doug Draner, got caught by the ice storm in Spokane. Mary Tobias reported to the committee about the board's position on the purposed prison siting in Wilsonville. She handed out the testimony that we sent to the siting commission. The timing on this was such that the board had to make the decision about what TVEDC should do about testimony; normally it would have come to this committee for review and then gone to the board. Discussion followed. TVEDC opposed siting a prison in Wilsonville because of water, transportation and housing issues. Mark Turpel updated the committee on the Functional Plan. The plan has gone through many changes since the last version we received. Mark handed out the final version of the plan. It will take effect 30 days after this week's approval by the Metro Council. Titles 1, 2 and 4 had some changes that we should pay particular attention to: parking maximums, big box retail and accessory units in residential areas. Local jurisdictions will have two years to implement the plan. Mark also updated the committee on the Urban Reserves. Jon Kvistad is proposing Metro start with the whole 23,000 acres and then ask jurisdictions to prove why a site should be excluded. He is - supporting our position that all parcels were approved for urbanization when they were given an URSA designation originally. Discussion followed about the numbers and how we influenced the decision. The last public hearing is tomorrow, 5:30 p.m. at Metro. The Council has a work session scheduled for December 5. December 12 is the meeting where a final decision is scheduled to be made. Mary will present TVEDC's testimony at the meeting tomorrow. Mary will try to get at least two councilors for a special meeting with the Housing & Land Use Committee around December 3. Mary will also try to get Mike Burton to meet with the committee at the regularly scheduled committee meeting in December to discuss our issues. Mark Turpel will mail the resolution about the Urban Growth Report to TVEDC for circulation to the rest of the committee. The report says that there is probably not a sufficient supply of land inside the current boundary for the next 40 years. Metro Council wanted additional information by May 1997; they will then come to a final decision on the urban growth expansion. The meeting was adjourned, the next regular meeting of the committee will be December 18, 1996, noon at the TVEDC office. Attending: Mike Lilly, Attorney Tom VanThiel, TVT Die Casting Fred Holz, Westlake Consultants Jerry Offer, Otak, Incorporated Mark Turpel, Metro Drake Butsch, First American Title v Chris Cocker, David Evans & Associates Greg Hathaway, Davis Wright Tremaine Mary Tobias, TVEDC Colleen Loonstyn, TVEDC l METRO AREA HOUSING SUMMIT r0111 Spring 1997 Concept - Working Draft CONCEPT: • A conference of regional significance identifying the various elements that make up the purchase price of a home in the Portland metro area. • The program would be divided into two distinct sessions: Session 1: FACT-FINDING Develop a conunon understanding of the elements that make up the cost of housing and how, as a percent of the total cost, they have changed over time. Relate those costs to the buying power of an average consumer. Use constant dollars to gauge impacts. Session 2: ACTION PLANNING Develop regional consensus on the primary and secondary elements driving the cost of housing in the Portland metro area today. Detennine what steps, if any, should be taken to maintain a housing market priced at a competitive advantage in the West Coast market. PURPOSE: • The conference findings would be used to guide regional land use decisions during the implementation of the Region 2040 Growth Concept. • The findings would provide direction to local governments during periodic review of their comprehensive plans. • The housing industry would use the findings to promote public policies that assure a wide range of housing choices are built in the area and that public policy supports an active, profitable market. • Housing advocates would have empirical data to use in their work with local, state and regional governments and private sector developers to provide affordable housing. RESEARCH QUESTIONS: • What are the obvious and the hidden components of the cost of a house in 1970, 1980, 1990 and 1995 in various locations throughout the Portland Metro market? (Use constant dollars for comparisons) • How do the components as a percent of the whole vary around the region (7 to 10 specific areas and housing types)? • What is the buying power of the average resident in the specific areas under analysis - today and in 1970, 1980, 1990? (Use constant dollars for comparisons) 1.3 97 METRO AREA HOUSING CONFERENCE Concept - Working Draft Page 2 AUDIENCE: • Local and regional government officials: Elected officials, Planners, Planning Commissions • Housing providers - Builders, Developers, Financial Institutions • Housing advocates • General public • Media CO-SPONSOR COMMITMENTS: • Institute for Portland Metropolitan Studies/PSU • Portland Metro Homebuilders POTENTIAL STEERING COMMITTEE MEMBERS: Nawzad Othman Otak, Incorporated Ethan Seltzer Institute for Portland Metropolitan Studies/PSU Jim Irvine Portland Metro Homebuilders Mike Burton Metro Roger Millar Otak, Incorporated Roger Neu NuPark Development, LLC Ralph Austin Innovative Housing, Inc. David Bell GSL Properties Mike Schmid W&H Pacific/TVEDC Chair John Tachouet or Kurt Dalby The Equity Group Jim Atkinison Key Bank Mike Hilliard Tualatin Valley Builders Supply (or Parr Lumber Rep.) Rob Drake Local Government/Washington County Bill Wyatt Governor's Office Robert Ridgeley Northwest Natural Gas (Utilities) Charlie Hales Local Government/Portland-Multnomah County Judy Hammerstad Local Government/Clackamas County Foster Church??? Consumer Pat Ritz Oregon Title Company Greg Hathaway Davis Wright Tremaine Becky Carter Intel Doug Draper Genstar Tasha Harmon Coalition for Affordable Housing Debbie McCabe McCabe & Associates Mary Tobias TVEDC 1 7:97 z /'1*1 u J ■ W LC( )\MlK DL\F:1.011 Il:\'( (.cila' Board of Directors ).t . ike Schmid Chaimimi f.' is I'ac:lic December 11, 1996 DELIVERED BY FACSIMILE i'amcla Baker The Honorable John Kitzhaber :-son Creek Park Governor J. David Bcnnctt, Past Chav Copeland Landt c Benrratr & Wcf State of Oregon Kvisiad Blundon 254 State Capitol Building -;,Cop-von Salem, OR 97310 ,uvc Brown 3cagk Co-tri,coon Dear Governor Kitzhaber: Gar)' Conkling Con%:Lng .4skum &.1fcCorm¢k As you move toward a final decision on siting Oregon's prisons I would lik t Michael Cook .1ferror Graphics , e o call your attention to TVEDC's concerns with the Wilsonville site. As we stated - Durdel in our letter to Mr. Carey and the Correctional Facilities Siting Council (a co . "in Properties py of which is included with this letter), we are not opposed to locating a facilit DAnaJones y within the Portland metropolitan area. However we feel that the Wilsonville CAPITAL Center , sites have enough attendant problems that they do not meet the criteria for Da%id Lawrence C:n• ofHtl!sboro placing a prison on either of the properties. Gregg Leonetti GTEA'o,th.ert Our objections are based on two issues: the cost of upgrading the infrastructure Roger Millar, Vice Chair would be prohibitive and using either of the Wilsonville sites would seriously 07AK Incorporated undermine the regional growth management effort undertaken by Metro and the The Honorable Linda Petcm local governments in this area Washington Canty Cc,r;-s-,r . Jack Reardon, Trei urer Washington Square We appreciate the fact that the decisions before you this week are difficult. Marlene Roberts, secretary However, we do feel that there are compelling reasons for rejecting the Iret!s Fargo Wilsonville sites. We ask you to review our November 18, 1996 letter to Mr. Mike salsgiver Carey as you consider your decision Inset Corporation . Janet Young Thank you for your consideration f City Of T-bun o our concerns. Mary L Tobias. President Sincerely, Maly L.. Tobias President 10200 SXV Nimbus Avenue • Suitc 6-3 • Tigard, Oregon 9-223 • (i03) 620-11 12 • FAX (i0;) 624-06-i I L. TUALATIN VALLEY ECONOMIC DEVELOPMENT CORPORATION Board of Directors November 18, 1996 Mike Schmid, Chairman DELIVERED BY FACSIMILE W e- H Pacrf c Pamela Baker De-j- Creek Park I David Bennett, Past Chatr Ccpclmtd Lcndye Brrren 3 Ifblf F,risti Kvistad Blundon .1fer:x Cor,-.t, n Stcve Brown Baugh Conar-non Gary conk1L g Conklmg Fisk- & XfcCormt ck Michael Cook Mentor Graphics snna Durdel Fo- Properncs Detna Jones C,t'ITAL. Centrr Davd Lawrence Gry• of1:'i11eboro Gregg Leonetti GTE Northwest Roger Millar, Vice Chair 07.•1K 1neo,orared The Honorable Linda Pct- 6-hrngron Counry Commission Jack Reardon, Treasurer f4"ashmgtcn Sauare Marlene Roberts, Secretary 8'e!!s Fargo Mike Salsgivcr lntrl Corpcrat:on Janet Yourg C:0, of Taalas:n \:a.•y L Tcbias, Presidsnt Mr. William Carey, Chairman Correctional Facilities Siting Council Oregon Department of Corrections 470 Lancaster Drive Salem, OR 97301 Dear Mr. Carey: The Tualatin Valley Economic Development Corporation's Board of Directors has passed a resolution opposing the siting of Department of Corrections facilities on either of the two proposed sites currently under consideration in Wilsonville. After evaluating the state's sites in light of the Portland area's goals for managed urban development, we find that serious harm would be done to the region's planning for compact urban form and promoting ajobs/housing balance. Further, we are very concerned that neither the state, nor the City of Wilsonville, has the ability to make the infrastructure improvements that would be required for these two sites. The data suggests that a combination of retrofitting, upgrading and new construction would be required for water sewer, storm water runoff and transportation facilities. In our opinion, any advantage that would accrue to the state from using these sites would be lost in making the massive improvements required to serve a prison. Our review of the state's report on prison siting, the city's point/ counterpoint analysis of your site recommendations, as well as direct discussions with the city have led us to conclude that these sites are not, and could not, reasonably be served in the near term. We find the issues of infrastructure upgrades - particularly water and sewer facilities - to be especially troubling. Our initial concerns about cost and capacity have been further heightened by the passage of Ballot Measure 47, which makes funding existing services much more difficult than in times past. 10200 S%%' NimhuS AvCnuC • Suit C G i • Ti Lard Oregon 9-22 i • ( 5t1;) 6 20 l l 12 ( 503 6 2 i-Lliri l I Putting the correctional facilities on these sites will only exacerbate these problems. Using these properties for government facilities means that taxpayers will pay the full cost of any and all upgrades to the city's infrastructure. However, if these properties are built out in the manner anticipated in the city's land use plans, the private sector will be paving a good share of those capital improvement billb. In a vciy constrained tax climate, piivalc scctur suppurt fur building infrastructure cannot be ignored by anyone. These points become especially important in the context of discussing reasonable and prudent planning for compact urban growth. The Portland metro area has spent more than ten years and millions of dollars developing consensus on policies and procedures to accommodate expected population growth and to protect livability in the region. Many of the current statewide policies dealing with transportation planning (e.g., the Transportation Planning Rule), land use planning, air and water duality are all based on the need for a well managed approach to accommodating the urban population while protecting natural resource lands. It is careful management of the Portland area's expansion that has positioned Oregon as a national leader in urban planning practices. One of the most important tenets of managed growth is that housing and jobs should be located in close proximity to one another. This principle becomes especially important when government considers transitioning large tracts of land from future urban use to land consumptive public facilities. Granted, the proposed facilities provide jobs. However, providing jobs is not what the Wilsonville area needs. This is not the part of Wilsonville's growth management strategy that requires attention and action. Rather, Wilsonville critically needs additional housing stock to accommodate its existing workforce. This city, rather than being a bedroom community, is dominated by a workforce that comes into the city during the day and leaves for some other city at the end of the day. The Wilsonville area has taken several positive steps to correct this jobs/housing imbalance recently. Working with the West Linn School District, they have built a Wilsonville High School. Schools provide a strong sense of community and are a prime motivator for people who are making choices about where to live. In addition, Wilsonville's aggressive approach to implementing the 2040 Growth Concept by planning for new urban development patterns on these specific tracts shoves a high degree of commitment to the state's long term goals for maintaining livability in the region. ` TVEDC wants to endorse the technical analysis provided to the DOC in the City of Wilsonville's Resolutions 1327 and 1335, as well as in the point/counterpoint analysis addressed to Lisa Strader. We find that the data supplied by the City clearly lays out the way in which these two sites fail to meet the state's criteria for siting prison facilities. They have also clearly articulated the importance of continuing long-term planning for the highest and best use of these lands within the 2040 framework. As future urban sites for residential and mixed use developments, these sites meet the state's expectations for managed, compact urban growth. By transitioning the land to urban in a thoughtful and planned manner, the city will be able to provide urban services to the area over time and with the full support of the citizenry. We want to be clear that we are not opposing siting prison facilities in or around the Portland Metro area. Rather, we oppose these specific sites based on the technical analysis referenced above. We appreciate this opportunity to comment. If we can be of further assistance in this matter, please feel free to call on us. Sincerely, c~ Mary-L.. Tobias President cc: State Representative Ron Adams State Representative-Elect Richard Devlin State Representative Tom Brian State Senator-Elect Eileen Qutub State Senator Randy Miller Mayor Jerry Krummel/City of Wilsonville Mayor Walt Hitchcock/City of Sherwood Mayor Jim Nicolai/City of Tigard Mayor Lou Ogden/City of Tualatin Jon Kvistad/Metro Mike Burton/Metro Arlene Loble/City of Wilsonville Jeff Grant/Wilsonville Chamber of Commerce Dr. Bill Hill/Sherwood Chamber of Commerce S. Carolyn Long/Tigard Area Chamber of Commerce Marianne Pratt/Tualatin Area Chamber of Commerce } March 31, 1997 a \ Lauri Portwood O This is a petition written and signed by Tigard residents. As community ` members we are requesting that the play structure be r„ s replaced at Woodard park. The park is located on S. W. Johnson St. The current play structure is cat dated and unsafe, the problems include: #1 The metal slides are in the direct sun so the b d y ecome angerously hot. #2 Some screws are missing on the monkey bars. #3 The structure is not age appropriate for preschool children because it is to difficult for them to climb up on to it. #4 The tire swing is missing, leaving the structure with little play value. 45 The wood is starting to splinter and split. #6 The wood chips underneath are diminishing. `vcv Signature Date Written Name Phone \G~ ~ ! 3. kA, 4 5. .3 3t c e' 2!Ye,3 6 7. 8. 9. 10. P I- 11. 12. { 13. 14. 15. 16. 17. 18. 19. 20.