City Council Packet - 12/03/1996
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j CITY OF TIGARD
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TIGARD CITY COUNCIL r-
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DECEMBER 3, 1996 {
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13125 SW Hall Blvd., Ti1jard, OR 97223 (503) 639-4171 iDD (503) 684-2772
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CITY OF TIGARD
TIGARD CITY COUNCIL
BUSINESS MEETING
DECEMBER, 3, 1996 6:30 PM
TIGARD CITY HALL
13123 SW HALL BLVD ~
TIGARD, OREGON 97223
PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the
appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the
Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to
be two minutes or less. Longer matters can be set for a future Agenda by°
contacting either the Mayor or the City Administrator.
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Times noted are estimated: it is recommended that persons interested in testifying _
be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business`
agenda items can be heard in any order after 7:30 per,
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Assistive Listening Devices are available for persons with impaired hearing and
should be scheduled for Council meetings by noon on the Monday prior to the
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Council meeting. Please call 639-4171, Ext. 309 (voice) or 684-2772 (TDD -
Telecommunications Devices for the Deaf).
Upon request, the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing "
impairments; and
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• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is
important to allow as much lead time as possible. Please notify the City of your
need by 5:00 p.m. on the Thursday preceding the meeting date at the same phone
numbers as listed above: 639-4171, x309 (voice) or 684-2772 (TDD -
Telecommunications Devices for the Deaf).
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SEE ATTACHED AGENDA
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COUNCIL AGENDA - DECEMBER 3, 1996 - PAGE 1
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AGENDA
TIGARD CITY COUNCIL MEETING - DECEMBER 3 1996
6:30 p.m.
STUDY MEETING
> MPAC Vacancy
> Agenda Review
> EXECUTIVE SESSION: The Tigard City Council may go into
Executive Session under the provisions of ORS 192.660 (1) (d),
(e), 8t (h) to discuss labor relations, real property transactions,
current and pending litigation issues. As you are aware, all
discussions within this session are confidential; therefore nothing
from this meeting may be disclosed by those present.
Representatives of the news media are allowed to attend this session,
but must not disclose any information discussed during this session.
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i 7:30 p.m. f
1. BUSINESS MEETING
1.1 Call to Order - City Council ex Local Contract Review Board -
1.2 Roll Call - -
1.3 Pledge of Allegiance
1.4 Council Communications/Liaison Reports
1.5 Call to Council and Staff for Non-Agenda Items
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2. VISITOR'S AGENDA (Two Minutes or Less, Please)
3. CONSENT AGENDA: These items are considered to be routine and may be -
enacted in one motion without separate discussion. Anyone may request '
that an item be removed by motion for discussion and separate action.
Motion to: .
3.1 Approve City Council Meeting Minutes: October 22 and 29, 1996
3.2 Receive and File:
a. Council Calendar
b. Tentative Agenda
3.3 Approve Intergovernmental Agreement with Washington County for i .
Year 7 Waste Reduction Program
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COUNCIL AGENDA - DECEMBER 3, 1996 - PAGE 2
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3.4 Local Contract Review Board
a. Approve the Purchase of a Combination Sewer Cleaner for the
Wastewater and Storm Water Divisions of the Public Works
Department
• Consent Agenda Items Removed for Separate Discussion: Any items
requested to be removed from the Consent Agenda for separate
discussion will be considered immediately after the Council has voted
on those items which do not need discussion.
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4. COUNCIL PREVIEW OF CITY OF TIGARD WEB SITE
• City Recorder u
5. WORKSHOP MEETING: COMPREHENSIVE PLAN AMENDMENT (CPA)
96-0008/ZONE CHANGE (ZON) 96-0008/ZONE ORDINANCE
AMENDMENT (ZOA) 96-0005 TIGARD TRIANGLE
i PROPOSAL: A request for approval of legislative Comprehensive
Plan Map, Rezone and Text Amendments within the area known as the _
j Tigard Triangle. Specifically, the request includes redesignation from Low
Density Residential, High Density Residential, and Commercial
` Professional to a new designation of Mixed Use Employment.
Additionally, specific implementing amendments to the Comprehensive
? Plan and amendments to the Comprehensive Plan Transportation Map
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i (Ordinance No. 91-13) are proposed.
A request further includes a request for approval of a zone change from C-
P (Commercial Professional), R-25 (Residential, 25 units per acre), and
R3.5 (Residential, 3.5 units per acre) to new zoning designation of MUE 4
(Mixed Use Employment). The request also includes amendments to the
y Community Development Code to add a new section entitled "Mixed Use
Employment" to provide a new zoning district.
COMPREHENSIVE PLAN DESIGNATION: Low Density Residential, High
Density Residential, and Commercial Professional ZONING
DESIGNATION: R3.5 (Residential, 3.5 units per acre), R-25
(Residential, 25 units per acre), and CP (Commercial Professional)
LOCATION: Generally, east of Highway 217, west of Interstate 5, and l
south of State Highway 99 West APPLICABLE REVIEW CRITERIA:
Statewide Goals 1, 2, 9, 10, 12 and 13; Oregon Administrative Rule
Continued on Page 4
COUNCIL AGENDA - DECEMBER 3, 1996 - PAGE 3 ti
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q 660-12; Comprehensive Plan Policies 1.1.1, 2.1.1, 6.1.1, 6.6.6,
8.1.1, 8.2.2, 9.1.1, 9.1.3, 12.1.1 and 12.2.1, and Community
Development Code Chapter 18.22 and 18.32.
• Community Development Staff
y 6. NON-AGENDA ITEMS
7. EXECUTIVE SESSION: The Tigard City Council may go into Executive
Session under the provisions of ORS 192.660 (1) (d), (e), ax (h) to
discuss labor relations, real property transactions, current and pending
litigation issues. As you are aware, all discussions within this session are
confidential; therefore nothing from this meeting may be disclosed by those y
present. Representatives of the news media are allowed to attend this
session, but must not disclose any information discussed during this session.
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1 8. ADJOURNMENT
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j COUNCIL AGENDA - DECEMBER 3, 1996 - PAGE 4
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Agenda item No. i
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Meeting of I t o
1 TIGARD CITY COUNCIL
i MEETING MINUTES - DECEMBER 3, 1996
• STUDY SESSION
> Meeting was called to order at 6:32 p.m. by Mayor Jim Nicoli
> Council Present: Mayor Jim Nicoli, Councilors Paul Hunt, Brian Moore, Bob Rohlf, and Ken
Scheckla.
> Staff Present: City Administrator Bill Monahan; Legal Counsel Pam Beery; Community
Development Director Jim Hendryx; Administrative Analyst Loreen Mills;
Senior Planner Nadine Smith; Public Works Director Ed Wegner; and City
r Recorder Catherine Wheatley.
> MPAC Vacancy
Bill Monahan, City Administrator, referenced the memo from Rob Drake, Mayor of
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Beaverton, regarding filling the MPAC vacancies. He said that Mayor Drake needed a
recommendation from Tigard by Friday, December 13. He mentioned that he has heard of only f
two people interested: Lou Ogden, Mayor of Tualatin, and Neil Clough, Cornelius City "
Councilor. He said that Beaverton would send out a ballot based on the nominations submitted.
The individual receiving the highest number of votes would be the MPAC representative with
the runner up as the alternate.
The Council discussed the issue. Mr. Monahan said that he thought other jurisdictions would
nominate others. Councilor Scheckla mentioned that Neil Clough attended all the meetings to
support Jeannine Murrell, the current MPAC representative. Mr. Clough and was well-versed
on the issues. He suggested nominating Lou Ogden as the representative and Neil Clough as the
alternate.
Mayor Nicoli concurred. He mentioned the possibility of altering the position back and forth
between East and West County every two years. Now it was East County's turn.
> Visioning Update
Mr. Monahan reported that Metro reduced the amount proposed from $15,000 to $10,000 to
,j assist Tigard with the Citizen Involvement Kit relating to the Visioning. In addition, Metro
Executive Officer Burton and the Metro Committee for Citizen Involvement were opposing any
a contribution saying such a project should be done by the Metro citizen involvement staff.
l The Council discussed the issue and then agreed by consensus to withdraw the request for
Metro funding.
> Executive Session: The Tigard City Council went into Executive Session at 6:43 p.m. under the
provisions of ORS 192.660 (1) (d), (3), & (h) to discuss labor relations, real property
transactions, current and pending litigation issues.
> Executive Session recessed at 7:32 p.m. 4
Tigard City Council Minutes - December 3. 1996 - Page 1
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1. BUSINESS MEETING
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• Cal! to Order - City Council & Local Contract Review Board: Mayor Nicoli called the
business meeting to order at 7:40 p.m.
• Council Communications/Liaison Reports: None
• Call to Council and Staff for Non-Agenda Items:
Councilor Scheckla requested an update on the 130`h bridge. Mr. Monahan said that it -
should be opening within a month. He and Mr. Wegner checked with the construction crew
about a week ago. He reported that Loreen Mills advised him today that they had a potential
claim from this project. A citizen reported that the vibration from the rollers caused cracks
to appear in her house. The project, which should have been completed by mid-November, t.
was delayed when Washington County officials rechecked the intersection plan.
Councilor Hunt asked about the wood footbridge. Mr. Monahan reported that the footbridge
was discussed during the facilitated negotiations with the neighborhood and at that time the
request was to leave the footbridge in place. Mr. Monahan recommended leaving the bridge
where it was unless the neighborhood requests removal.
Councilor Hunt expressed concern on the amount of money spent to build a high bridge I
because of high water, yet they left a footbridge 15 feet below the autobridge. Mr. Monahan
said that the lower bridge was raised 28 inches by the contractor during the storm two weeks
ago. He stated that it was not engineered as a permanent structure; the neighborhood may
j not have understood that it had been built as a temporary bridge.
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Ed Wegner, Public Works Director, reported on his response to the two letters received
last week. He said that he addressed his reply to the anonymous letter to the City Manager
complaining about the type of radio communications during the latest storm. He explained
the procedure used by Public Works to manage calls during a storm event. He said that they ;
responded to each of the 91 phone calls received in the seven hours that they worked the
storm.
A second letter from Mrs. Moyer was answered by Mr. Wegner. He said he thanked Mrs.
Moyer for advising of her concerns about her friends near Hall Boulevard and Bonita Road.
He sent Mrs. Moyer his business card and asked for a call back from the affected residents.
There have been problems in that area with high water and the City has responded to all calls
received.
Mr. Wegner reported that the County Emergency Management Office advised the City of
their intent to activate the County Emergency Management System in response to the
weather prediction of one to three inches of rain between 12 noon Wednesday and 12 noon
Thursday.
Councilor Scheckla asked that people be informed about raking their leaves to prevent the
leaves from clogging City drains.
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Tigard City Council Minutes - December 3. 1996 - Page 2 1
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2. VISITOR'S AGENDA: None
I 3. CONSENT AGENDA
Motion by Councilor Hunt, seconded by Councilor Rohlf, to approve the Consent Agenda.
Motion was approved by unanimous voice vote of Council present. (Mayor Nicoli, Councilors
Hunt, Moore, Rohlf and Scheckla voted "yes.")
3.1 Approve City Council Minutes: October 22 and 19, 1996
3.2 Receive and File:
a. City Council Calendar
b. Tentative Agenda
3.3 Approve Intergovernmental Agreement with Washington County for Year 7 Waste
Reduction Program k..
3.4 Local COLLiact Review Board
a. Approve the Purchase of a Combination Sewer Cleaner for the Wastewater and
Storm Water Divisions of the Public Works Department
4. COUNCIL PREVIEW OF CITY OF TIGARD WEB SITE
Cathy Wheatley, City Recorder, presented a preview of the Web Site for the City of Tigard. j
She mentioned that the Library already had their Web site operational and now other City
departments were ready to be activated. She reviewed the menu options and various
departmental pages. She explained that the Web Committee reviewed the departmental pages _
1 for formatting consistency and would continue to meet to consider new options. She said that,
while each department was responsible for its own information, one staff person would check
information for spelling and formatting.
Councilor Scheckla suggested including information on parks, such as their location.
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Ms. Wheatley acknowledged the work of the library and information systems staff people who
did a great deal of the work to get the site ready. E4
5. WORKSHOP MEETING: COMPREHENSIVE PLAN AMENDMENT (CPA) 96-
0008/ZONE CHANGE (ZON) 96-0008/ZONE ORDINANCE AMENDMENT (ZOA) 96-
0005 TIGARD TRIANGLE
PROPOSAL: A request for approval of legislative Comprehensive Plan Map, Rezone and
Text Amendments within the area known as the Tigard Triangle. Specifically, the request
includes redesignation from Low Density Residential, High Density Residential, and
Commercial Professional to a new designation of Mixed Use Employment. Additional
specific implementing amendments to the Comprehensive Plan and amendments to the
Comprehensive Plan Transportation Map (Ord No. 91-13) are proposed.
A request further includes a request for approval of a zone change from C-P (Commercial
Professional), R-25 (Residential, 25 units per acre), and R-3.5 (Residential, 3.5 units per
acre) to new zoning designation of MUE (Mixed Use Employment). The request also
includes amendments to the Community Development Code to add a new section entitled
"Mixed Use Employment" to provide a new zoning district.
COMPREHENSIVE PLAN DESIGNATION: Low Density Residential, High Density t
Residential, and Commercial Professional. C
Tigard City Council Minutes - December 3. 1996 - Page 3 t
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ZONING DESIGNATION: R3.5 (Residential, 3.5 units per acre), R-25 (Residential, 25
units per acre), and CP (Commercial Professional)
LOCATION: Generally, cast of Highway 217, west of Interstate 5, and south of State
Highway 99 West
APPLICABLE REVIEW CRITERIA: Statewide Goals 1, 2, 9, 10, 12, and 13; Oregon
Administrative Rule 660-12; Comprehensive Plan Policies 1.1.1, 2.1.1, 6.1.1, 6.6.6, 8.1.1,
8.2.2, 9.1.1, 9.1.3, 12.1.1 and 12.2.1, & Community Development Code Chapter 18.22 &
18.32.
Jim Hendryx, Community Development Director, noted the history of the Tigard Triangle
Plan, and referred to the opposition to earlier proposals. He reported that intensive community
involvement from a diverse group of property owners they have now developed a plan that was
widely supported. This matters is scheduled for a public hearing on December 17.
Nadine Smith, Senior Planner, distributed a map showing the areas which would remain as
General Commercial and those which would change to Mixed Use Employment. The Mixed
Use Employment zone should provide property owners within the Triangle the flexibility to
either develop their properties or retain their residences.
! Ms. Smith mentioned that staff decided to leave some areas as General Commercial in response
j to discussions with Metro. Metro indicated that the General Commercial zone would be exempt
ay from any new requirements that were part of the Functional Plan. In addition some property
,,JJ owners had expressed concern about retaining the ability to develop their properties for retail j
use of over 60,000 square feet.
Ms. Smith mentioned the recommendation to make existing single family homes an allowed use I
in the Commercial Professional zone. Currently this use was a non-conforming use which i
adversely affected people's ability to refinance, remodel or sell their homes.
Ms. Smith noted the proposal to adopt the toolbox. She distributed a map illustrating the ODOT
toolbox. She said staff made findings that found that the traffic generated by the Triangle could I
be handled if the toolbox improvements were in place. She said that this was intended to satisfy
both ODOT's and Metro's concerns. She commented that developing the Triangle under its
current zoning would generate as much traffic as the new zoning would.
Ms. Smith mentioned that Metro was concerned about the provision in the Mixed Use
Employment area to exempt hotels from the floor area ratio. She said that staff felt it was
important in this employment zone to have adequate hotels to service the developing businesses
that Metro intended to occur in the area. She explained that under the floor area ratio proposed
for the Mixed Use Employment zone, only two-story motels would be allowed.
Ms. Smith noted ODOT's concern about any access proposed to 217. She said that the staff
recommendation was that this be studied as part of the study ODOT was proposing to conduct
next year. Tigard staff thinks that there is a need for access to 217 (northbound), particularly in
the Triangle.
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Ms. Smith stated that the Planning Commission recommended approval. Staff had letters from
ODOT and Metro saying that they would not object to the plan with some recommendations for
conditions. She said that the surveys taken of the public during their two workshops indicated
overwhelming support of the plan.
Councilor Scheckla noted the line on the street plan showing a connection between Hunziker
and McDonald. He asked how that was possible. Ms. Smith explained that the line indicated a
future connection. Mr. Hendryx explained that the transportation analysis indicated a need for a
connection in that direction and recommended further evaluation.
Councilor Rohlf mentioned a prior discussion regarding the location of the movie theater and
the Future Shop possibly precluding the installation of Atlanta Street. Ms. Smith said that this
was a 20 year plan. She noted on the map an alternative route proposed on the other side of Red
Rock Creek as a back door to the properties along 99W. Mr. Hendryx said that was consistent
with the 99W Access Management Plan's attempt to provide alternative access off 99W. r:
Councilor Rohlf asked if Atlanta would be critical to movement in that area. Mr. Hendryx said
that there needed to be an east-west lane through the area..
Councilor Rohlf asked if those who wanted to remain in their residences comprised a large
j identifiable neighborhood group or were they scattered throughout the Triangle. Ms. Smith said
that there were a few residents who have expressed that they wanted the ability to stay in their
homes. In response to a question from Councilor Rohlf, Ms. Smith advised that those who
t wanted to stay in their homes have indicated approval of this proposal. _
Mayor Nicoli noted that the City received a letter in opposition to the plan from the Department
of Land Conservation and Development (DLCD). He said that the Council would not discuss
the letter tonight because of the public hearing in two weeks but if any citizen wished to see the
letter, he or she should contact staff-, it was in the public record.
Councilor Rohlf expressed his concern regarding this area developing as "acres of concrete and I
asphalt" and the City not being able to maintain some of the beauty of the area. He asked if the {
Plan gave the Council the power to make sure that the development would be high quality, f
attractive and built for the long term.
Ms. Smith explained that the next step was to develop detailed design standards. She said that
the Mixed Use Employment zone referenced the design standards existing in the Code. The
I City had the same abilities to impact the design of properties developing in that zone as it did for
other properties today.
Councilor Rohlf reiterated his concern, stating that he did not think the Code gave the City a lot
of tools to require high quality construction. A developer could build something very quickly
under the current Code, and the City would end up with concrete and asphalt.
Mr. Hendryx said that staff understood and has discussed how to address this concern. He
explained that staff decided to concentrate on the land use and transportation elements because
of the time constraints. 4
~J Councilor Rohlf commented that he thought this area would turn over fast once the Plan was i
adopted, that the City would have no control. He said that unless they addressed the design i
Tigard City Council Minutes - December 3. 1996 - Page 5
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issue quickly, the City would be stuck with development that they would not want. He said that
1 in that situation, he would vote against the Plan.
Mayor Nicoli asked how soon the staff could meet with the Task Force and address those issues,
assuming the Plan was approved. He mentioned a six month time frame. He asked if it could be
done without the consultants, commenting that their job was completed once the Plan was
adopted.
Ms. Smith said that she had anticipated keeping the Task Force in place to work on these issues.
She said that the consultant did quite a bit of design work on streetscape, etc. She wanted to
examine that work with the Task Force; she did not think the consultants would be needed for
this review. Mr. Hendryx commented that the Task Force was interested in design; however,
the Task Force had concentrated on land use and transportation components.
Councilor Rohlf reiterated his concern about maintaining control of the development of this s
area.
Councilor Hunt asked if they could freeze granting applications until this issue was resolved,
Pam Beery, Legal Counsel, said that they could not do so unless the Council declared a
moratorium. She suggested moving forward with the staff work as quickly as possible and
taking advantage of the work that has aheady been done.
Councilor Rohlf mentioned that it has been two years since this Plan was supposed to have been
{ done, and they still did not have the design standards they needed to maintain the quality of the
development in the Triangle. He said that a time frame of six months made him nervous, citing
the three to four developments that occurred there in the last year.
Mr. Hendryx advised the Council that the size of retail development in the General Commercial
zone would not change. Councilor Rohlf said that he was not concerned with size but with
design features (architectural and landscaping) and how the building would age over 20-30
years. He asked if they could place an overlay on the area to address the appearance of the
buildings.
Mr. Monahan asked if there was anything staff could do in the short run to address the design
features, noting that they would have to provide LCDC 45-days' advance notice.
Mayor Nicoli asked if staff could provide Council with a time frame for a quick overlay at the
time of the hearing, and then come back and do a more detailed overlay within six months
giving the City more review authority.
Mr. Hendryx said that staff would return on the 17`h with an analysis of the situation.
Councilor Rohlf assured staff that he thought they have done a great job of pulling people
together but that they needed a vision of what the area should look like. Councilor Rohlf
reiterated his concerns about a land development rush and the City's inability to delay
applications. He said that he would vote against it to buy the City time.
Councilor Hunt asked Ms. Beery for an explanation of "moratorium." Ms. Beery said that a
moratorium was the practice of delaying or denying land use applications. It was a State-
regulated process handled by DLDC. It required a jurisdiction to have a shortage of critical
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public facilities. She stated that it would be difficult to build the record which would support a
moratorium.. She concurred with staff's comments that a lot of design work has been completed
and staff may be able to move fairly quickly to get standards in place.
Mr. Hendryx noted that the General Commercial area was in the planned overlay area. He
confirmed Mayor Nicoli's comment that the City had more discretion there than in other
General Commercial areas in the City.
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i Mayor Nicoli asked what it would take to extend the overlay in the General Commercial to the
f entire area as an immediate follow-up, and then do a more detailed project over six months. Ms.
Beery said that the City Council would have authority to put this overlay in place. The staff
would need to determine whether the standards were adaptable to this area.
Mr. Hendryx asked if Council, through its own motion, could add a text amendment or did this
action require notice. Ms. Beery said that there was a process to notify LCDC of changes made
during a legislative hearing process.
Mayor Nicoli said that he understood that staff would come back with options for Council to
consider on the same night as the hearing. Councilor Rohlf reiterated that if he did not think
they could protect the resources, he would vote against the plan.
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Councilor Hunt complimented staffs achievements with this Plan and their work with the
property owners and residents.
> Mayor Nicoli recessed the meeting to Executive Session at 8:28 p.m.
6. NON-AGENDA ITEMS: None
7. EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 8:32 p.m.
under the provisions of ORS 192.660 (1) (d), (3), & (h) to discuss labor relations, real property
transactions, current and pending litigation issues.
> Mayor Nicoli convened a study session at 8:55 p.m.
Mr. Monahan presented the staff list of the 30-35 interest groups identified for the Visioning
I Task Force. He asked Council to consider whether they had suggestions for anyone else to be
i included.
Mr. Monahan reviewed the analysis of computer equipment requested by Council last week. He
1 noted the staff suggestion to postpone the purchase of $41,700 worth of computer equipment as
part of the strategy of reducing expenditures this year. He mentioned that the Library already
saved $14,000 in their purchase of the self-check out system. He said that Police Chief
Goodpaster recommended not expending $9700 for computers if they were not going to be
hiring additional police officers. The $10,000 for administration was primarily the Council
computers which could be postponed. The suggested purchase of network services to expand
the system could also be postponed.
Mayor Nicoli commented that last year as many as 50% of the City computers were 386s or
older. He spoke for upgrading the system as long as they had the money. Councilor Rohlf
U pointed out that the need to purchase new equipment was driven by the software. If someone
Tigard City Council Minutes - December 3. 1996 - Page 7
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was happy with older software, he or she did not need a new machine. He said that he did not
propose getting rid of older equipment if that was how the machines were used.
Mayor Nicoli pointed out that the new software would not interface with the 386s. He noted the
new system coming online at the City, and said that many of Mr. deBruyn's problems probably
came from trying to get the older machines to interface with the newer equipment. He spoke for
i taking the older equipment out of the system.
Councilor Rohlf expressed concern that if the City postponed keeping its technology current,
then they would end up with a huge upgrade expenditure in two to three years. He said that he
did not want the City to trade off maintaining the integrity of its computer system to purchase
equipment like CD-ROMs for the Library which were a nice addition, but not strictly necessary.
Mayor Nicoli concurred.
Mr. Monahan suggested that instead of postponing all purchases, that staff reserve $25,000 to be
distributed between the network, administration and public. Councilor Rohlf asked that the E
money be spent only on concrete assets, not training.
8. ADJOURNMENT: 9:25 p.m.
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C( t'/~~. zC,, CCU L>LC~~
Attest: Catherine Wheatley, City Recorder
ayor, City of Tigard
Date: ~3a~~u 1
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Tigard City Council Minutes - December 3. 1996 - Page 8
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■ •e+~ w Pry 1
COMMIU■tvtwI t NE USPf+rPERS, 1NC. Legal
P.O. BOX 370 PHONE (503) 684.0360 Notice TT 8690
" j BEAVERTON, OREGON 97075
Legal Notice Advertising
*City of Tigard` • ❑ Tearsheet Notice
13125 SW Hall Blvd.
•Tigard,Oregon 97223 • ❑ Duplicate Affidavit
•Accounts Payable •
AFFIDAVIT OF PUBLICATION
9 STATE OF OREGON, )
I COUNTY OF WASHINGTON, )ss'
1, Kathy Snyder y.._.
being first duly sworn, depose and say that I am the Advertising.
a Director, or his principal clerk, of theTiaard-Tualatin Times
a newspaper of general circulation as defined in ORS 193.010
and 193.020; published at Tigard in the
aforesaid county and state; that the
City Council rleetin~
a printed copy of which is hereto annexed, was published in the
entire issue of said newspaper for One successive and
consecutive in the following issues:
;l
November 28.1996
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Subscribed and sworn t fore me this2Rth clay of Nnvamb 6 OFFICIAL SEAL
ROBIN A. BURGESS
7 NOTAR': -'i9LIC -OREGON
Nota ublic for Oregon COMM' 04 NO. 024552
My COIP-i'SSION EXPIRES MAY 16,199
My Commission Expires:
AFFIDAVIT
Y
The following meeting highlights are published for your information. Full
agendas may be obtained from the City Recorder, 13125 S.W. Hall
Boulevard, Tigard, Oregon 97223, or by calling 639-4171.
CITY COUNCIL MEETING
December 3,1996
13125 S.W. HALL BOULEVARD, TIGARD, OREGON
8 Study Meeting (Red Rock Creek Room) (6:30 P.M.) i
Executive Session & Agenda Review
Business Meeting (Town Hall) (7:30 P.M.)
• Tigard Triangle Workshop Meeting - Comprehensive Plan
Amendment & Zone Ordinance Amendment
TIS690 -Publish November 28, 1996.
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TPO Dec 3.96 1145 No.007 P.02
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METRO
i To: Metro Council `Irv
From: Mike Burton, Executive Officer
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Re: Ordinance No: 96-657 j
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Date: December 2, 1996
would like to share my concern and opposition to Ordinance No: 96-657 which is I
before the Finance Committee on December 4, 1996 and before the full Metro Council
on December 5, 1996. I _
~J My concern on the transfer of $10,000 from General fund Contingency to Council's
Materials and Services are two fold.
First, my understanding is that Ordinance No: 96-657 will give the City of Tigard
$10,000 from the Council's Materials and Services budget (from General Fund
Contingency) to "develop a model citizen involvement kit'. Metro has a full time Public
and Citizen Involvement staff and the resources to develop local government public
involvement and outreach programs already exist within Metro. Its important to
maintain the maximum amount of dollars in the beginning balance for the 97-98 budget.
If the issue is how citizen involvement could/should be done differently/better, then that
issue needs to be put on the table for discussion by both the Council and local
industries. I am open to that discussion at anytime. j
i I .
• Secondly, in light of Ballot Measure 47, Metro should not be embarking on any new
e programs that are not absolutely essential. The model process described by Liz
Newton in the memo to Presiding Officer Kvistad should be discussed with the Council
and Metro's existing Citizen Involvement staff. This can be achieved without expending
i an additional $10,000 in these very tight budget times. I
! cc: MCCI
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METRO Dec 3 .96 11 : 45 No.007 P.03
M1,,TRO (.~ON111MITTEE. FOR CITIZEN INVOLVEINUN'I'
1 I'.nlauJ.Orcgo"97_?. ~1'0(i0[)707.1;pmilnc(301) 197•1799
1"(.•11111[ MCC;v...C1,., J.tm a<i wd, PnCe .,.,.r.u"4Uwmah hh ar u.: w11m, I
j December 3, 1996
AWN-01„ N Presiding Officer Jon KvisUtd
vleeev..lu Metro Council
EOWAWIGRONCI, 600 NF Grand Avenue '
Portland, OR 97232
n:rutNC CbMIM ny
Gl:orr nnns r
rou. MINOCANI Dear Presiding Officer Kvistad:
MATAWLAVRIWY
The MCCI membership recently became aware of a Council agenda item, Ordinance No. 96-657,
which would transfer S 10,000 to contract with the City of Tigard for development of a model
citizen involvement kit for Region 2040 (W wth Management. It concerns us that MCCI, as time
cltAluf Mctro Charter mandated citizen involvement committee, was not offered the opportunity to . .
nyvoRY Co"IMm Pr% comment on the proposal. Not tying recognized frustrates the committee's purpose and the
erxwrun'x membership.
N)TWORK _
PATTY MA141A County and city CCls have done a great deal of work to develop procedures and strategics to
Nom-iAmu provide cfl`ectivc citizen involvement. I am sure that the staff and the conuniltec members from
UON MAc0u1jvXAY those organim'ations, as well as MCCI members, would be glad to work with the City of Tigard, -
11.10"e, PK0CPJ)t1KLC or any jurisdiction, to assist with development of a model kit specifically targeting
Bu a Mxualwr implementation of Region 2040 Growth Managcnmcnt. It seems sensible that the knowledge and
TWJCtw0LVVXxrrr materials that Metro and other jurisdictions have already developed be considered in the design of j
PKOcW a model kit for citizen involvement.
KAY DURTXUI
1Iuu.Y t]AAK
In developing a model kit, it is important to involve a local jurisdiction faced with the difficulties
of implementing 2040. To develop a kit that will be accepted by the diverse local governments
and groups within Metro, however, it is necessary to create a more participatory process for the
j involvement of those jurisdictions. MCCI, through the Office of Citizen Involvement, would be
glad to assist in gathering information and comments from local jurisdictions' citizen involvement
groups.
This coming year MCC[ will be working to increase their recognition as a regional resource for
1 citizen involvement groups within Metro's jurisdiction. To achieve this goal, it is critical for the
Metro Council to recognize the committee as Metro's prinmary resource on citizen involvement.
{ As chair of MCCI,1 would ask that the Council consider waiting to make a decision on this
I Ordinance until both MCCI and MPAC have a chines to comment on it.
Sincerely,
i Ole, 04 Qpl
Angel 013on, Chair
w: Cc nclls McCaig, C-mcilw McFula d, Councils McLain, 61. XIM.me, Councilor Afonr-, CounciLr WuhinEuw,, 1
►tikc nurlon I!
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NOU-15-1996 15:03 FROM TO 96847297 P.01i02
0 oAE
CITY of BEAVERTON
Z
C 4755 S.W. 01%Mth Drive. P.O. Ho: 4755. Bc vcr m OR 9707e TEL (503) 54a•24a 1 V/TDD FAX: (50.71 S4a-2571
NreAgenda Item No. =f 1~5 ~1
Meeting of
ROB DRAKE
MAYOR
I
TO: Washington County M yore d City Managers
FROM: Rob Drake, Mayor
DATE: November 15, 1998
SUBJECT: Filling MPAC Vacancies
Jeannine Murrell and Lou Ogden's terms as representative and altemate to the Metro f
i Policy Advisory Committee (MPAC) for Washington County Small Cities expire in
December. The Mayor of the largest populated City In Washington County, in
accordance with the MPAC bylaws, is responsible for coordinating these appointments.
Therefore, I am soliciting nominations for a new representative and an alternate for the
Washington County Cities position.
Please complete the attaches] form and return it to my office, by mail or fax, no later
than Friday, December 13, 1996. On Monday, December 16, 1 will mail the election
I ballots to each city. The candidate with the highest number of votes will be the
representative and the second highest number of votes will serve as the alternate.
j Terms will start January 1, 1997 and expire January 1, 1999. All candidates must be
I elected officials. i
f,
j Thank you for your assistance. Please let me know if you have any questions.
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' NOV-15-19% 15:04 FROM TO 9G847297 P. 02/02
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WASHINGTON COUNTY SMALL CITIES
REPRESENTATIVE ON MPAC
NOMINATIONS FOR 1997
The City of nominates
(City) (Name of elected official)
w =
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for the Washington Counties Small Cities eapre...., °ttc"'ltiv~, on ~
„
Metro Policy Advisory Committee (MPAC).
{
if there are any questions regarding the candidate, please contact at
j (City contact person) (Phone
Please mail or fax this form by December 13, 1996 to: Rob Drake, Mayor
City of Beaverton
P.O. Box 4755
Beaverton, OR 97076
-or-
(503) 526-2571 (FAX]
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NOV-15-1996 15:04 FROM TO %-B47297 P.02/02
'al
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WASHINGTON COUNTY SMALL CITIES
REPRESENTATIVE ON MPAC {
{ NOMINATIONS FOR 4997 j
1 V
TheCityof -7i~;- RGP nominates l..oK ~y~Pn ~s ~pR~JMa+
E
(Name of eleucd official)
(City)
Ne i I ~ ~ouyt, rrr f}~fr~cuefy
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k
j for the Washington Counties Small Cities Representative on
Metro Policy Advisory Committee (MPAC).
I~
1 if there are arry questions regarding the candidate, please contact 931 /now * L at k 9- N l7 l . i
i (City contact person) (Phone 0)
1 `
Please mail or fax this form by December 13. 1996 to: Rob Drake, Mayor
City of Beaverton
P.O. Box 4755
Beaverton, OR 97076
-or-
(503) 526-2571 (FAXj ;
k.,
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' 12/04/96 13:26 $503 684 7297 CITY OF TIGARD 0001
I,;~ sssssssssssssssssssssssssss:sssssssssssss
sss ACTIVITY MANAGEMENT REPORT TI sss
i ssssssssssssssssss:ssssssssssssssssssssss
ACTY# MODE CONNECTION TEL CONNECTION ID START TIME USAGE T. PAGES RESULT
:2223 TI G3 5036840337 12/03 15:42 00'43 1 OK
s2229 TI G3 5032578716 12/03 16:18 01'58 3 OK
s2228 T% G3 5032421964 12/03 16:23 01'12 2 OK
s2233 TS G3 503 620 2086 NICOLI ENG..Inc. 12/03 16:32 00'32 1 OK
:2236 TX G3 5032421964 12/03 16:39 01'55 4 OK
s2238 TX G3 503 623 2086 NICOLI ENG..Inc. 12/03 16:43 01'06 2 OK
s2240 TI G3 1 213 889 5333 LAW CRANDALL INC 12/03 16:55 05'18 7 OK
s2248 TX G3 503 620 2086 NICOLI ENG..Inc. 12/04 07:56 01'45 4 OK
s2248 TI G3 5032313372 12/04 08:16 04'05 7 OK
s2251 TZ G3 503 684 8971 12/04 09:07 00'42 1 OK
'j x2254 TZ G3 503 643 7261 12/04 09:20 01'08 2 OK
s2257 TX G3 206 694 0188 12/04 09:58 02'29 4 OK c
s2260 TI G3 612 8544909 12/04 10:27 01'32 3 OK
s2262 TI G3 2561456 12/04 10:30 01'22 2 OK
s2266 TI G3 503 643 7261 12/04 11:05 01'33 3 OK
s2269 TX G3 503 526 0775 12/04 11:35 00'39 1 OK
i s2270 TI G3 503 598 8900 12/04 11:52 00'52 1 OK
s2271 TI G3 5036561601 12/04 12:03 00'42 1 OK
s2276 TI G3 503 797 1793 12/04 13:03 00'37 1 OK
s2277 TZ G3 503 797 1793 12/04 13:07 00'37 1 OK
r7 2280 TZ G3 503 246 0983 CUSTOM SIGN CO. 12/04 13:17 0255 5 OK
2281 TZ - G3 5262571 12/04 13:25 00'45 1 OK I _
I
sssssssssssssssssssssssssssssssssssssssss
sss ACTIVITY MANAGEMENT REPORT RI sss
i ssssss:sssssssssssssss:ssssssssssssssssss ~
ACTY# MODE CONNECTION TEL CONNECTION ID START TIME USAGE T. PAGES RESULT
s2224 AUTO RZ G3 12/03 15:47 01'28 1 OK
s2225 AUTO RZ G3 12/03 15:51 01'46 2 OK
s2226 AUTO RZ G3 12/03 16:05 00'54 1 OR
s2227 AUTO RZ G3 503 639 4673 12/03 16:11 00'44 1 OK
s2231 AUTO RZ G3 12/03 16:25 02'23 3 OK
s2232 AUTO RZ G3 5032432944 12/03 16:28 01'28 3 OK
f s2235 AUTO RZ G3 5036840337 12/03 16:35 02'58 4 OK
s2241 AUTO RI G3 12/03 20:22 01'02 1 OK
s2242 AUTO RZ G3 12/03 20:35 01'02 1 OK
s2243 AUTO RI G3 503 797 1793 12/03 21:58 03'09 4 OK
s2253 AUTO RZ G3 541 757 6780 12/04 09:13 00'44 1 OK
s2256 AUTO RZ G3 503 221 8627 SPIEKER PROP.LP 12/04 09:36 05'02 4 OK
s2258 MEMORY RI G3 503 968 3398 12/04 09:47 03'34 6 OK
s2264 AUTO RZ G3 S032406:1 612/04 10:34 01'07 2 OK
s2285 AUTO RI G3 503228125 12/04 11:01 01'46 4 OK
s2272 AUTO RI G3 503 797 1794 12/04 11:59 00'38 1 OK
s2273 AUTO RI G3 12/04 12:26 02'26 3 OK
?274 AUTO RZ G3 206 728 1179 12/04 12:53 03'42 6 OK
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NOV-15-1996 10:06 CITY OF CORNELIUS P.01i01
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City of Cornelius
j 1355 N. Barlow Street
i C a R N E L I U S P.O. Box 607 Phone; 503/357-9112
°ripe"' Cornelius, Oregon 97113 FAX: 5031357-7775
j November 14, 1996
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Weatem Washington County Mayors, City
Managers and City Recorders
Dear Sirs,
As you are aware, your MPAC Representative, Jeannine Murrell had decided not to seek re-election to
the Cornelius City Council and will vaczte her MPAC This means we will need to fill the vacancy
her leaving has created at MPAC. Presently, both her vacated seat and that of the alternate are up for
re-dection. f
I have worked with Jeannine in my terms as a City Councilor and I assure you she will be missed. In an
effort to provide a continuity of representation I have over the last four months been attending every
MPAC meeting, studying updated documentation, and testifying at listening posts. I have also been
developing relationships with MPAC Members, Metro Councilors, and Metro Staff. I have also had
the opportunity to work with some of the cities in planning ways to handle the UGB and Urban
Reserves question.
j
j The reason for this investment of time and energy is I want you to be confident in my abilities to
continue to represent your interest without delay. By selecting me as your MPAC Representative at
this crucial time means we can maintain forward progress on the complicated issues that face us.
Please feel free to call me at my office 640-6229 or E-mail me at NRClough @ AOL.Com
i
Thank You,
Neil R. Clough
Councilor, City of Cornelius
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DATE: December 3, 1996
r~"1T0: Bill Monahan
i FROM: Paul de Bruyn
SUBJECT: ANALYSIS OF COMPUTER EQUIPMENT EXPENDITURES FOR 1996/97
Bill, Here is the recap you requested.
This table shows the computer expenditures for 1996/97, first in a citywide table followed by department detail. Starting
with the amount budgeted, subtracting the amount already spent, we have an interim balance of unspent budgeted funds.
Subtracting those items that can be postponed until next fiscal year, we have a net amount of budgeted & committed
funds.
CITYWIDE TOTALS
Total dollars budgeted citywide for computer equipment $167,200
i Less amount spent as of 11/31/96 -107,900
Leaving a balance of unspent budgeted funds 59,300'
Less expenditures that can be postponed -41,700
Committed but unspent dollars 17,600•'
1 ~
1 _ DEPARTMENTAL TOTALS
Department Amount Amount Unspent Postponed Amount
Budgeted Spent Balance Items Committed
Police 15,000 5,300 9,700 9,700
Library 58,000 38,000 20,000 14,000 6,000
Public Works 16,000 15,700 300 300
Comm Dev 15,600 11,200 4,400 4,400
Engineering 8,700 6,600 2,100 2,100
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Human Resources 3,000 2,400 600 600
' Administration 10,000 10,000 10,000
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Finance 17,000 15,700 1,300 1,300
Network Services 23,900 13,000 10,900 8,000 2,900
TOTAL 167,200 107,900 59,300 41,700 17,600
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i-. Web Page...
Introductory to City Council... Web Committee put together this product; has been
reviewed by Executive Staff
Distribute 2 pages....
Mission Statement
Links listed...
Show some of the product...
This is just a starting point...
we will build from here
more information
interactive when it seems to be useful for customers/staff
I~I keeping a check on benefit:staff availability to keep current
1 ~
j we will be installing "counters" so we know how much usage
Internet Users...
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a variety of reasons...
public - for information !
other jurisdictions
research... t
who to contact....
Each department is responsible for the information
Information Processing Person will check for format/spelling/accuracy
Web Committee will continue to meet about once a month to support
changes/format/upgrades...
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1:1CITYWIDE\WEBSITE\cityhall\..\adm\. `,cityha... - Microsoft Internet Explorer Page 1 of i
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Mission Statement for the City of Tigard Home Page
Welcome to the City of Tigard Home Page, a service of the City of Tigard, Oregon. ! =
! Our mission is to present useful, enlightening, and entertaining information to help you get the most out of
your community and to access local government.
You are encouraged to participate in the growth of this page by sending your comments to: emRil• or by
calling the City Administration Office at 6394171. i
I Administmtion I Bonrds •tnd Committees I Budget! Building 'vision ! Capital Improvement Program I
r~ ! City Administmtipn! City Council l City Council Agendal City Council Minutes! City Hall I
! Com unity Development I Communky Involvement I Community Involvement Teams
! Community and Local Agencies I S'o`rt 1 Current Planning Division I D.A.R.E,1
11?emo~rsohics I pe~Ptooment Cervices D•svision I Etlpineering I Finance I Frequently CiIII&Number s
'
Human Resources ! f-ibarv I L one Range Planning Dt•vtsion
I Memos I LMavoes Corned Neighborhood Mediation I New to Tigard I
! Outside Services ! Police Department ! Poli Reserves I Public Works I Purchasing I
! I hiNty Billing I Water Meter Information I Youth Peer Court !
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Monday, December 02, 1996 11:2 AM I;
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City of Tigard. Oregon - 0icrosoft Intemet Explorer Page I of l
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♦ i i n Involvement Team - r•~1
♦Sity Admini~t ati n •y,~ t + .
♦ itv Council
• Aoenda
• Minutes
♦ Boards and Committees
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♦ J„lvor't orner
♦City of Tigard Llediation Program
MAYOR'S CORNER - December 1996
On behalf of the Tigard City Council, I invite you to the 10th Annual Tree Lighting
Celebration! Join me at City Hall on December 6 at 6 p.m, as we count down to throw
the switch to light the tree and signal Santa to make his appearance to visit with the
children.
As the holidays arrive and the weather becomes colder, it brings to mind thoughts of
last winter - the wind, the snow and the rain. A number of our residents endured wind
and water damage and power outages. Thanks to all who helped out those in need!
Tigard staff also responded well to the rough winter of `95!`96. At that time, staff had
just begun a major update of the City Emergency Management Plan. That Plan is now j
complete and represents a coordinated effort with the State, Washington County,
Tualatin Valley Fire & Rescue and City departments. City staff is trained throughout
the organization to implement the Plan to respond to and recover from major
emergencies or disasters. We are glad to be prepared but we hope we can keep the Plan
on the shelf this winter!
Have a safe and happy Holiday Season!
James Nicoli, Mavor
TOP OF PAGE
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Monday, December 02, 1996 11:37 Aivi
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Council Agenda Item 3• a
For Agenda of 1(0
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MEMORANDUM
CITY OF TIGARD, OREGON
TO: Honorable Mayor and City Council
i FROM: Bill Monahan, City Administrator
DATE: November 26, 1996
SUBJECT: COUNCIL CALENDAR, December 1996 through February 1997
1 Regularly scheduled Council meetings are marked with an asterisk If generally OK, we can E
proceed and make specific adjustments in the Monthly Council Calendars.
December
I 3 Tues Council Meeting - (6:30 p.m.)
Study Session
Business Meeting
7-10 Sat-Tues NLC Conference (December 10 Council Meeting Cancelled) _
*17 Tues Council Workshop Meeting - (6:30 p.m.)
*24 Tues Council Meeting Cancelled (Christmas Eve)
• 25 Weds Christmas Holiday - (City Offices Closed)
January
1 Weds New Year's Day Holiday (City Offices Closed)
7 Tues Special Council Business Meeting (if necessary)
*14 Tues Council Meeting - (6:30 p.m.)
> Oaths of Office
> State of the City
> Executive Summary
> Elect Council President - 2 year term
> Reception
20 Mon Martin Luther King Jr. Holiday (City Offices Closed)
*21 Tues Council Workshop Meeting - (6:30 p.m.) i
*28 Tues Council Meeting - (6:30 p.m.)
Study Session
Business Meeting
February
*11 Tues Council Meeting - (6:30 p.m.)
Study Session
Business Meeting
a 17 Mon President's Day (City Offices Closed)
*18 Tues Council Workshop Meeting - (6:30 p.m.)
` - *25 Tues Council Meeting - (6:30 p.m.)
Study Session
Business Meeting
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Agenda Item No. EJ
Meeting of I Z I(o
Updated 11/26/96 by
C. Wheatley M
TENTATIVE COUNCII. AGENDAS
Date: December 17, 1996
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Business (TV) e
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Start Time: 6:30 p.m. Study Meeting
7:30 p.m. Business Meeting
Study Session: _
> Agenda Review
Business Meeting:
> CIT Communications (Liz)
> Visioning (Mary Alice Russell)
> Update: Metro 2040 (Jim)
> Status: Council Goals (Bill)
> Lamb/Gray Property Purchase (or 1/28) (Bill)
> TVF&R - Ambulance Service
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> Public Hearing - Triangle Comprehensive Plan Amendment -
CPA 96-0008/ZON 96-0008/ZCA 96-0006 (Nadine S.)
> CIP Amendment & Update (after Triangle Hearing) (Gus)
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Date: December 24, 1996
Type: Business (TV)
CANCEL MEETING: CHRISTMAS EVE....
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Date: January 7, 1997
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Type: Business (Special Meeting Date Reserved - No TV)
Start Time: 6:30 p.m.
Workshop Meeting Topics:
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Date: January 14, 1997
Type: Business (TV)
j Start Time: 6:30 p.m. Study Meeting
7:30 p.m. Business Meeting 1 :
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Study Session:
> Agenda Review
Business Meeting:
> Oaths of Office
> State of the City
> Executive Summary
> Elect Council President - 2 year term
> Reception
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Date: January 21, 1997
Type: Workshop (No TV)
Start Time: 6:30 p.m.
Norkshop Meeting Topics:
i > CIT Communications (Liz)
> Update: Metro 2040 (Jim)
> Community Development Standards
> Update: Neighborhood Traffic Management Plan (Citizens
Committee, Police Department, Engineering Department,
Community Development Department) u
> McCall Oil - Access Issue (Brian R.)
> Street Light Discussion (Greg & Gus)
• Council Goal ,
• Replacement
• Prioritization
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Date: January 28, 1997
Type: Business (No TV)
Start Time: 6:30 p.m.
Workshop Meeting Topics:
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1 ITEMS PENDING - DATES TO BE SCHEDULED
• Public Hearing: Complete 99W Analysis. Adopt Findings and Design
Standards (Jim)
• Finalize Lone Range Plan - Cook Park (Bill, Jim)
• Transportation Comprehensive Plan Changes (Jim)
• Surface Water Quality Treatment Facilities - Staff Report on Information
Requested by Council on September 1995 (Engineering Dept.)
• TPOA Contract Negotiations - approval of new contract (Sandy) I -
Dartmouth LID Financing Hearing (Gary, Wayne)
Items to be scheduled after City Vision Statement process is completed by
' • Council:
>>9 Half Street Improvement Policy (Engineering)
January 1997:
• Integrate Council into Computer System (Paul deBruyn)
• Develop Long-Term Water Resources (Ed, Bill)
• Review City's Street-Light Policy (Engineering)
• Schedule Council Goal Setting Session
i June 1997:
• Rewrite Tigard Development Code - Buffering (Jim)
• Engineering Fees (Engineering Dept.)
• Finalize Visioning Process - Im 1 m n (Liz, Loreen)
• Evaluate Use of Traffic Calming Devices - S.W. North Dakota (Engineering)
• Finalize Sewer Extension Program (Engineering)
Ongoing (as needed)
• Consider Issues of Affordable Housing
• support Passenger Rail Service Planning through Tigard
0 Define/Develop Tigard's Approach to Working/Dealing with Metro
• Secure Long-Term Water S poly
Note:
CIT facilitators and resource teams meet with Council for 1 hour at the work session I
meetings in January, May and September.
i •
All Workshop Meetings - schedule a time for CIT updates and Metro 2040 Updates.
First Meeting of Each Month: Visioning Project Review
iAadmlcathy\council\mntagen.doc kk
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AGENDA ITEM #
For Agenda of 12/03/96
' CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE 1996-97 WASTE REDUCTION YEAR 7 AN INTERGOVERNMENTAL
AGREEMENT WITH WASHINGT9N COUNTY
PREPARED BY: Loreen Mil1s~~1EPT HEAP OK Vt~fi~ CITY ADMIN OK
IS TR BEFORE THE COUNCIL
Should the City participate in the Washington County Wasteshed Plan to meet
Metro waste reduction goals for Year 7?
STAFF RECOMMENDATION
Participate in Year 7 of the Waste Reduction Plan in conjunction with all
cities within Washington County by approving an intergovernmental agreement j
i with the County. k•
INFORMATION SUMMARY
Metro has established a Regional Solid Waste Management Plan which includes
a Waste Reduction Chapter. This plan provides that Metro must establish a
five-year work plan for solid waste reduction and identifies specific
= programs for local governments to implement. The cities and County in
Washington County determined in 1990 that it would be most cost effective to
i participate together and adopt an annual work program as the Washington
County Wasteshed. This was done for Years 1 through 5 of the first 5 year -
.lan. It is now time to adopt the Year 7 work plan in the second 5 year
plan (1995-2000). '
I ~
In the attached, is a summary of the Year 7 tasks and revenue allocations as
i well as the intergovernmental agreement with Washington County. This year
the major emphasis is composting, organics pilot programs, more commercial
recycling, and developing zoning & siting standards that do not prohibit
yard debris & organic waste processing facilities.
In the past, under the plan each City will pay to Washington County, as
Program Administrator, the amount identified as that City's share for
administrative cost as allocated under the annual plan from Metro. Tigard's I
share of the program costs is $16,201 for this fiscal year. 1
t
A resolution adopting the intergovernmental agreement with other Washington
County cities and the County is attached.
OTHER ALTERNATIVES ONSTD R n
• Do not participate in the County-wide program and adopt a plan for the
City of Tigard pursuant to the requirements in ORS Chapters 268 and 459.
FTSCAL NOTE
• Funding for the 96-97 work plan is provided by Metro grant monies which
Tigard will pay to Washington County to administer the program.
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aAGENDA ITEM # J. ~1
FOR AGENDA OF 3 c to
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CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUEIAGENDA TITLE Purchase a Combination Sewer Cleaner for the Wastewater and Storm Water Divisions
! of the Public Works Department.
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PREPARED BY: Hung Nguyen DEPT HEAD OK ~ CITY Amw OK ✓
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ISSUE BEFORE THE COUNCIL j
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I Shall the LCRB approve the purchase of a combination sewer cleaner for $157,248 per the existing City of
McMinnville contract. This equipment to be purchased from Enviro-Clean.
STAFF RECOMMENDATION
Staff recommends the purchase of a Vac-Con Sewer Cleaner from Enviro-Clean of Estacada, Oregon.
i
r1 INFORMATION SUMMARY
J ~
This request is for the replacement of the 1986 Aquatech with a new combination sewer cleaner. This piece of
equipment pumps water at a high psi through a hose coiled on the truck into the line being cleaned and is also
} equipped with a vacuum pump to suck out catch basin debris from manholes. Staff has demonstrated various j
types of equipment and have found this unit to meet the needs of the City. Using the City of McMinnville
contract is permitted and will save time rebidding the combination sewer cleaner.
OTHER ALTERNATIVES CONSIDERED
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• Approve the purchase;
• Continue to use the older equipment that is not as efficient and will require approximately $25,000 in repairs
j during the next fiscal year; or
• Give further direction to staff.
FISCAL NOTES
The purchase price of $163,748 is within the budget dollar amount of $175,000, divided equally between the
Wastewater and Storm Water funds.; With the trade-in allowance of $6,500, the adjusted contract price will be
x$157,248. kadrAvamp dw
S,
7
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PURCHASE FORM
CITY OF TIGARD
13125 SW Hall 31vd. Date: November 22, 1996
Tigard, Oregon 97223 From: K Kaatz
1 (503) 639-4171 Fax (503) 639-6795 Dept: Public Works
TO: Enviro Clean PO#. PO Date:
38550 SE Comer Rd PO Auth.. by: Conf. Poo
Estacada, OR 97023 PO NUMBER REQUIRED ON ALL PACKAGES
j 503-630-6249
DELIVER TO:
❑ 13125 SW HALL BLVD ❑ 8720 SW BURNHAM STREET \ 0lGl
❑ 12800 SW ASH STREET ® 8777 SW BURNHAM STREET
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Vendor Item oepuAccount Unit F~dendad _
Oty No. Desedoon No. Price Prke
1 Vac-Con Model V350THA/850 10-2120-706000 $78,624.
with 5 cu yard Cor-Ten steel debris tank 10-2125-706000 78,624.
Total purchase price is $183,748 less trade
in of existing Aquatech (81$8,500
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TOTAL 157,248.
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APPROPRIATION BALANCE: AS OF: PURCHASING AGENT:
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APPROVALS:
(IF UNDER $50) SECTION MANAGERIPROFESSIONAL STAFF:
(IF UNDER $2500) DIVISION MANAGER:
(IF UNDER $7500) DEPARTMENT MANAGER: }
(IF UNDER $25000) CITY ADMINISTRATOR:
(IF ' 'ER $25000) LOCAL CONTRACT REVIEW BOARD:
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IMPORTANT NOTICE: Please note important additional terms and conditions of this order on the reverse side. AU of these terms and conditions area part of
i this order and are contractually binding.`
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Phone: 503 630-6249
Fax: 503 630-6269
WrAic-
Toll Free: 800 200-8480
EQUIPMENT & SUPPLIES FOR INDUSTRY & PUBLIC WORKS
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November 25, 1996
Mr. Hung Nguven
City of Tigard
13125 SW. Hall Blvd.
Tigard, OR 97223
j
j RE: Purchase of Vac-Con Sewer Cleaner. per the McMinnnr/le Contra
Dear Hung: I
f
We agree to honor and extend the terms of our contract with the City of McMinnville, for I
one (1) Combination Sewer Cleaner, to the City of Tigard. The Oregon Revised Statute, 279.015
subsection (g) (A), allows for exceptions and exemptions from the competitive bidding process,
whereby a public agency may use an existing contract of another public agency. The acceptable
reasons for using this method of procurement are to save the agency money or to respond to
emergency conditions. The cost of writing your own specifications, legal review of the bid _
documents, advertisement of the bid opening, analyses of the bid responses and awarding of the
contract, can all be saved if another agency's contract is used. In addition, if the same machine
was to be bid today, the price would be higher due to a 3/o increase, ($4,500.00) in the cost of
the machine.
Two conditions must be met in order for an existing contract to be used. First, the
i existing contract must allow for usage by other agencies. Second, approval to use the contract
must be obtained from the original agency. All of these requirements can be met with the
McMinnville contract. Other agencies have already purchased Vac-Con machines off this
contract.
Per your request, following is an itemized list of features contained in the McMinnville
contract, (left column). An itemized list of features as proposed for the City of Tigard is
contained in the right column. The center column makes adjustments to the price in accordance
with the proposed options for the City of Tigard. Generally it is acceptable to vary the options of
a contract purchase up to 10% of the value of the bid. In this case the addition of the Proposed
options amount to S 13718.00, and falls well within 10% of the bid.
MC1-IINNVILLE CONTRACT S 150,000.00 CITY OF TIGARD
Vac-Con, Model y350THA/850 Vac-Con, Model V350THA/850
5 cu/vd Cor-Ten steel debris tank 5 cu/vd Cor-Ten steel debris tank r
38550 SE Corner Road. Estaccdc. Oregon 97023
k
Add $370.00 8" diameter debris body inspection
hatch
Full opening rear door Full opening rear door
Add $100.00 Extended rear door safety prop
60 degree hydraulic body hoist, power 60 degree hydraulic body hoist,
up and down power up and down
Hydraulic locking rear door Hydraulic locking rear door
Add $4368.00 375 gpm Pump-off System
j Debris body flush-out system Debris body flush-out system
Vacuum breaker over-till protection Vacuum breaker over-fill protection
system system
6" diameter gate valve on rear drain Add $ 60.00 6" diameter gate valve on rear drain i c.
with 10' x 6" lay flat hose for extra hose with 20' x 6" lay flat hose
Debris and water tank interconnect Debris and water tank interconnect
system (fresh water in debris tank for system (fresh water in debris tank for
extended jetting). extended jetting).
850 gallon capacity polyethylene water 850 gallon capacity polyethylene
tanks water tanks
Standard 5 year water tank warranty No Extra Optional 10 year water tank warranty
charge
^ (2) 2 1/2 " fill hoses Add $ 120.00 (2) 2 1/2" fill hoses with cam lock
fittings
j 50 GPM at 3,000 PSI variable flow jet 50 GPM at 3,000 PSI variable flow
i system jet system
j (3) Three light water level indicator (3) Three light water level indicator
with low water alarm with low water alarm
Front mounted articulating hose reel Front mounted articulating hose reel
with level wind with level wind
Hose reel foot control pedals No Charge Hose reel hand control lever i
800' x 3/4", 3,000 PSI sewer hose 800' x 3/4", 3,000 PSI sewer hose
Hose footage counter Hose footage counter
2-1/2" water tank drain valve 2-1/2" water tank drain valve
Air purge winterization system Air purge winterization system
John Deere Auxiliary diesel engine John Deere Auxiliary diesel engine
(drives water pump). (drives water pump).
Add S 141.00 Remote auxiliary engine oil drain
30 degree radial nozzle, 30 GPM at 30 degree radial nozzle, 30 GPM at
3,000 PSI 3,000 PSI I
15 degree penetrator nozzle, 30 GPM at 15 degree penetrator nozzle, 30 GPM
3,000 PSI at 3,000 PSI
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30 degree radial nozzle, 50 GPM at 30 degree radial nozzle, 50 GPM at
3,000 PSI 3,000 PSI
15 degree penetrator nozzle, 50. GPM at 15 degree penetrator nozzle, 50 GPM
3,000 PSI at 3,000 PSI
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6" culvert nozzle (Little Bruce) 6" culvert nozzle (Little Bruce)
Add $94.00 (2) Sanitary nozzle skids
Add $104.00 (2) Storm nozzle skids
Nozzle rack Nozzle rack
Tyger tail hose guide Tyger tail hose guide
Handgun wash down system with 50' x Handgun wash down system with 50'
1/2" hose on retractable reel x 1/2" hose on retractable reel
3-stage vacuum blower system 3-stage vacuum blower system
Hydrostatic vacuum blower drive Hydrostatic vacuum blower drive
5' telescoping boom with 6-way Add 10' telescoping boom with 6-way
control, 180 degree rotation, joystick. $5,647.00 control, 180 degree rotation, joy
and pendant control. stick, and pendant control s
Vacuum breaker control in pendant Vacuum breaker control in pendant
30' of 8" aluminum vacuum tubing, 30' of 8" aluminum vacuum tubing,
with quick clamps with quick clamps
8" to 6" tube reducer 8" to 6" tube reducer
6" x 6' catch basin tube 6" x 6' catch basin tube
6" x 6' extension tube 6" x 6' extension tube
8" adjustable air gap (for removing 8" adjustable air gap (for removing
submerged solids) submerged solids) _
Fold down tube storage rack Fold down tube storage rack
(2) strobe lights with guards (2) strobe lights with guards
Add $917.00 (1) Arrowstick warning light, front of
f truck
(1) Arrowstick warning light, rear (1) Arrowstick waming light, rear
j mounted mounted
Hand-held spot light, with 50' Hand-held spot light, with 50'
retractable cord reel retractable cord reel
Boom mounted flood lights Boom mounted flood lights
Rear work lights Rear work lights
All necessary controls and gauges All necessary controls and gauges
Lighting to meet D.O.T. specifications Lighting to meet D.O.T.
specifications
(2) 16" x 13" x 72" side mounted tool (2) 16" x 13" x 72" side mounted
boxes toolboxes
Behind cab tool storage box, 16.5" x No charge for Behind cab tool storage box, 16.5" x
42" x 72" larger tool box 42" x 96"
Add $ 500.00 Sliding tray for behind cab tool box
Back-up alarm Back-up alarm
Rear tow hooks Rear tow hooks
Ford LN 8000 truck chassis, 250 hp, Ford LN 8000 trdck chassis, 250 hp, f•
automatic, AC, AM/FM automatic, AC, AM/FM p
Add S 350.00 Air suspension passenger seat to
match driver seat s
E.
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Add $ 290.00 Air Horn
Add $ 576.00 (2) 6" inspection ports in truck
chassis hood I
Add $111.00 3/4" Imperial Eastman Die & Pusher
set
(1) Set truck manuals (1) Set truck manuals
Mounting on chassis and delivery to Mounting on chassis and delivery to
McMinnville Tigard
1 $163,748.00 Total price FOB Tigard
-6,500.00 Trade in value for Cities 1986
Aquatech SJ 1500
$ 157,248.00 Total after trade
r
In regard to your other questions, the factory has agreed to a ten year water tank warranty
at no additional charge. The debris and water tank interconnect system includes separate fill
noses for .Ie debris tank and water tank, a price for quick connecting Camlock fittings has been
mcluaed above for both hoses. To operate the interconnect system two bung plugs must be
remo-ed from the debris tank prior to filling it with water. One of these plugs allows water to
enter the debris tank at its fill hose. The other plug allows water to flow through a gate valve and
a "y" type strainer to the lower water tanks. The hose reel articulation is hydraulic powered,
when the outrigger leg is down the reel is locked in position by the hydraulics and the leg.
Currently, Vac-Con does have a truck chassis in stock to meet the requirements of this
proposal. This offer will remain in effect as long as the truck chassis is available from Vac-Con. I
The addition of the proposed changes will not effect the delivery schedule. We expect delivery
to be approximately 45 to 60 days after receipt of the order.
If you have any questions or need further information, please don't hesitate to call our
toll-free number, 1-800-200-8480. Thank you for your interest in the Vac-Con. We look
forward to hearing from you soon!
j ely
Si,
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- Brad Lowe
BL/mjl Owner
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