City Council Packet - 10/08/1996
CITY OF TIGARD
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OREGON
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TIGARD CITY COUNCIL ~
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MEETING
OCTOBER 83 1996
COUNCIL MEETING WILL BE
TELEVISED
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13125 SW Hall Btvd., Tigard, OR 97223 (503} 639-4171 TDD (503) 684-2772
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TIGARD CITY COUNCIL CITY OF TIGARD
BUSINESS MEETING PUBLIC NOTICE:
OCTOBER 8, 1996 6.30 PM
TIGARD CITY HALL Anyone wishing to speak on an agenda
i 13 t 2S SW iHALLLV1C! item should sign on the appropriate sign-
TIGARb, OREGON 97223 up sheet(s). If no sheet is available, ask
i to be recognized by the Mayor at the i
beginning of that agenda item. Visitor's
Agenda items are asked to be two ,
minutes or less. Longer matters can be set for a future Agenda by contacting
either the Mayor or the City Administrator.
Times noted are estimated: it is recommended that persons interested in testifying
be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business
j agenda items can be heard in any order after 7:30 p~
Assistive Listening Devices are available for persons with impaired hearing and
should be scheduled for Council meetings by noon on the Monday prior to the
Council meeting. Please call 639-4171, Ext. 309 (voice) or 684-2772 (TDD -
Telecommunications Devices for the Deaf).
Upon request, the City will also endeavor to arrange for the following services: f "
• Qualified sign language interpreters for persons with speech or hearing
impairments; and
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• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is
important to allow as much lead time as possible. Please notify the City of your i
need by 5:00 p.m. on the Thursday preceding the meeting date at the same phone
numbers as listed above: 639-4171, x309 (voice) or 684-2772 (TDD - i
Telecommunications Devices for the Deaf).
SEE ATTACHED AGENDA
COUNCIL AGENDA - OCTOBER 8, 1996 - PAGE 1
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} AGENDA
Tigard City Council Meeting - October 8, 1996
6:30 p.m.
• STUDY MEETING
> EXECUTIVE SESSION: The Tigard City Council may go into
Executive Session under the provisions of ORS 192.660 (1) (d),
(e), ex (h) to discuss labor relations, real property transactions,
current and pending litigation issues. As you are aware, all discussions
within this session are confidential; therefore nothing from this
meeting may be disclosed by those present. Representatives of the
news media are allowed to attend this session, but must not disclose
any information discussed during this session.
> Agenda Review
> Determine National League of Cities Voting Delegate ex Alternate
7:30 p.m.
1. BUSINESS MEETING
1.1 Call to Order - City Council ex Local Contract Review Board
1.2 Roll Call
1.3 Pledge of Allegiance
1.4 Council Communications/Liaison Reports
1.5 Call to Council and Staff for Non-Agenda Items
7:35 p.m.
2. VISITOR'S AGENDA (Two Minutes or Less, Please)
7:45 p.m.
3. CONSENT AGENDA: These items are considered to be routine and may be
enacted in one motion without separate discussion. Anyone may request
that an item be removed by motion for discussion and separate action.
Motion to:
3.1 Approve City Council Minutes - August 27 and September 10, 1996
3.2 Receive and File: a. Council Calendar
j b. Tentative Agenda
3.3 Approve Appointment to the Library Board - Resolution No. 96,
3.4 Approve Modification to Solid Waste Task Force-Res. No. 96--a4 co
• Consent Agenda - Items Removed for Separate Discussion: Any items
requested to be removed from the Consent Agenda for separate
discussion will be considered immediately after the Council has voted
on those items which do not need discussion.
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COUNCIL AGENDA - OCTOBER 8, 1996 - PAGE 2
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4. p mSTATUS REPORT - WASHINGTON COUNTY/TIGARD TRANSFER OF l
URBAN SERVICES
• Staff Report: Community Development Department d
8:15 P.M.
5. DISCUSSION: GREENSPACES PROGRAM
• Staff Report: Community Development Department
8:30 D.m.
6. STATUS REPORT: VISIONING PROGRAM
• Staff Report:
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9:15 p.m.
7. NON-AGENDA ITEMS
9:30 p.m.
8. EXECUTIVE SESSION: The Tigard City Council may go into Executive
Session under the provisions of ORS 192.660 (1) (d), (e), ex (h) to
discuss labor relations, real property transactions, current and pending
litigation issues. As you are aware, all discussions within this session are
con idential; therefore nothing from this meeting may be disclosed by those
i present. Representatives of the news media are allowed to attend this
1 . J session, but must not disclose any information discussed during this session.
9:45 p.m.
9. ADJOURNMENT
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COUNCIL AGENDA - OCTOBER 8, 1996 - PAGE 3
Agenda Item No.
TIGARD CITY COUNCIL
Meeting of 11 la N(o
MEETING MINUTES - OCTOBER 8, 1996 i
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• STUDY SESSION
> Meeting was called to order at 6:30 p.m. by Mayor Jim Nicoli
> Council Present: Mayor Jim Nicoli, Councilors Paul Hunt, Brian Moore, Bob Rohlf,
and Ken Scheckla.
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> Staff Present: Asst. to the City Administrator Liz Newton; Engineering Consultant
Gary Alfson; Gus Duenas; Community Development Director Jim Hendryx; and
City Recorder Catherine Wheatley.
> Agenda Review
Liz Newton, Assistant to the City Administrator, referenced the memo from Gus '
Duenas inviting the Council to attend a meeting on the Greenburg/Mapleleaf
improvements.
Ms. Newton noted the changes to Item 3.4 on the Consent Agenda, the Solid Waste
Task Force. She explained that Ms. Mills has not found more people to serve on the
Task Force at this point, and that Councilor Rohlf suggested amending the resolution
to include the groups that would be represented with notification to Council once the
appointments were made.
Jim Hendryx, Community Development Director, reviewed the background of the
person hired as the Building Plans Examiner.
Ms. Newton reminded the Council of the Elected Officials caucus on Thursday night
in Hillsboro to discuss Measure 47. She noted Mr. Lowry's article in the Tigard
Times explaining Measure 47.
Ms. Newton reviewed the situation at the National Guard Armory that occurred over
the weekend: shots were fired and one person assaulted during an event at the
facility. She said that neighbors in the vicinity would be here tonight to express their
concerns and to request help to limit that type of activity. She stated that she and 1
Chief Goodpaster met with the neighbors to work toward resolving issues.
Ms. Newton noted that the gentleman responsible for renting out the Armory
has
agreed not to rent it out for those activities any more. She said that the City has
changed the permitting process, and that the party last weekend did not have a
permit. She explained that noise permits were required for events with amplified
music.
Councilor Scheckla asked if alcoholic beverages were served at the event, expressing
concern for underage people. Ms. Newton -aid that she did not know; however,
alcohol could be served with an OLCC permit. Pam Beery, Legal Counsel,
I commented that serving alcohol to underage people was a criminal offense over
which the police had enforcement authority.
CITY COUNCIL MEETING MINUTES - OCTOBER 8, 1996 - PAGE I
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Ms. Newton stated that the City was now receiving a calendar of events scheduled
j for the Armory.
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> Determine National League of Cities Voting Delegate & Alternate
The Council agreed by consensus to appoint Councilor Rohlf as the National League
of Cities voting delegate. Ms. Newton noted that the deadline to determine the i
voting delegate and alternate for the Oregon League of Cities conference was
October 25.
> Executive Session: The Tigard City Council went into Executive Session at 6:44
j p.m. under the provisions of ORS 192.660 (1) (d), (3), & (h) to discuss labor
i relations, real property transactions, current and pending litigation issues.
1. BUSINESS MEETING
• Call to Order - City Council & Local Contract Review Board`
Mayor Nicoli called the business meeting to order at 7:40 p.m.
• Council Communications/Liaison Reports: None
• Call to Council and Staff for Non-Agenda Items: None
2. VISITOR'S AGENDA
Steve Van Bibber, 6807 SW Oak Street, stated that he resided in the neighborhood
adjacent to the National Guard Armory on Oak Street. He reviewed the problems at the
Armory. He said that the neighbors have sent a letter to the Adjutant General for the Oregon
National Guard, Major General Reese, and asked for the Council's support in their effort to
deal with this situation.
Mr. Van Bibber reviewed the process for renting the facilities directly from the Armory staff {
and obtaining a noise permit from the City. He said that the last two major events held at the
Armory, including the one held Saturday, did not have approved City noise permits and
asked why the parties were not shut down. He stated that when called out the police had
refused to shut down the parties; the Police Chief told them that he would investigate the
matter.
Mr. Van Bibber requested the Council's help in talking with Major General Reese to put a
stop to this situation. He noted the Police Chiefs report on police calls at the Armory over
%
the last three years, pointing out that the number has more than doubled since 1994. He
commented that the Hillsboro Armory used to house private parties but that use was
discontinued due to increased problems.
4 In response to a question from Councilor Scheckla, Mr. Van Bibber said that the incidents
occurred primarily over the weekend (Friday through Sunday). He said that the Armory
contract required the facility users to provide security and control the liquor but that there i
appeared to be a significant breakdown in security at the facility. He stated that they were
addressing the general directly because they were not getting support from the Armory staff.
Mr. Van Bibber said that the facility was wide open during the day, even when it wasn't 1
rented out. He noted the conferences held there and stated that the neighborhood understood I
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I CITY COUNCIL MEETING MINUTES - OCTOBER 8, 1996 - PAGE 2 EE
the purpose of the Armory and had no objection to it as a whole, but that other events were a
problem.
n Mayor Nicoli asked if the neighbors wanted the Armory shut down to private parties
completely or only to have the problems taken care of. Mr. Van Bibber said that the
neighbors would like it shut down because they did not feel safe. He noted that the Portland
residents on the other side of the Armory felt the same way, and that the neighbors would
approach the Portland City Council as well.
Mayor Nicoli commented on the insufficient meeting space in Tigard for non profit groups,
and expressed concern at shutting this facility down to even those who did not create a
burden on the neighborhood.
Mr. Van Bibber said that the neighbors would like to see a requirement in the permit process
of notifying the neighbors in the adjacent area when an event was happening. He said that
the Armory had said they would require neighborhood notification by the renters but that it
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had happened only a few times. k
Ms. Newton commented that the new noise permit process required the applicant to notify
the neighbors. She said that she thought that there was miscommunication in this instance.
Mr. Van Bibber said that the neighbors have noted a significant increase in traffic in the area
and asked for stop signs to help reduce the traffic problem. He reiterated that the neighbors
would like to know why an event was permitted to continue if it didn't have a permit.
i Mayor Nicoli commented that the City regulated amplified music. He said that the City
could bring the problems to the attention of the state, and expressed his hope that once it
came to the attention of someone higher up, the situation would be dealt with.
Mr. Van Bibber concurred. He commented that Sgt Godfrey, the weekend manager, has not
been cooperative; this was why the neighbors sent a letter to his superiors to inform them of
the situation.
Mayor Nicoli noted that the Council was briefed by staff on the situation and would receive
a report from Chief Goodpaster on his investigation into the matter. He said that the Council
would assist the neighbors in resolving this problem.
Mr. Van Bibber thanked Chief Goodpaster and Ms. Newton for meeting with the neighbors.
Ms. Newton commented that Chief Goodpaster spoke with John Kilby, the civilian leasing
agent for the Armory, who has agreed to no longer rent the facility to the type of activity that
occurred this weekend. Mr. Van Bibber commented that anything that could be done to
improve the lines of communication between the City and the facility would probably
improve the situation.
! Kimbra Countryman, 6804 SW Oak Street, also spoke about the Armory problems. She
related that a person ran through her yard Saturday night the night shots were fired; this
was a terrifying experience. She expressed concern about the lack of accountability for
actions of both the Armory staff and the people using the facility. She commented that
while she did not mind Tigard residents renting the facility, she did mind non-Tigard
residents using the facility; the person who rented the facility last Saturday was from Aloha. t
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CITY COUNCIL MEETING MINUTES - OCTOBER 8, 1996 - PAGE 3 a
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Ms. Countryman expressed concern at the lack of security at the Armory, stating that the
building should be secured when there was no activity scheduled. She expressed concern
that the neighbors could not depend on the Armory to help protect them since it sanctioned
these type of functions.
Ms. Countryman stated that she has never been notified of any event at the Armory in the
three years she has lived in her house. She commented that people parked in front of her
` house and blocked her driveway. She asked the Council's help to solve the problem.
i 3. CONSENT AGENDA
Mayor Nicoli noted corrected Item 3.4 and Ms. Newton noted corrected item 3.3.
Motion by Councilor Rohlf, seconded by Councilor Scheckla, to approve the Consent
Agenda.
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Motion was approved by unanimous voice vote of Council present. (Mayor Nicoli,
Councilors Hunt, Moore, Rohlf and Scheckla voted "yes.")
3.1 Approve City Council Minutes: August 27 and September 10, 1996
3.2 Receive and File:
a. City Council Calendar
b. Tentative Agenda
3.3 Approve Appointment to the Library Board - Resolution No. 96-64
3.4 Approve Modification to Solid Waste Task Force - Resolution No. 96-65
4. STATUS REPORT - WASHINGTON COUNTY/TIGARD TRANSFER OF URBAN
U SERVICES
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Jim Hendryx, Community Development Director, explained that the County 2000 Plan of
Washington County identified a need for the County to begin transitioning out of providing
urban services to areas in the County, especially urbanized areas like Walnut Island and the
Bull Mountain Area. He said that the Tigard Comprehensive Plan identified those two areas
as areas of interest to the City. He referred to the discussions the County has been having
with Tigard and other cities in the County about turning over the provision of urban services
to the various cities.
j Mr. Hendryx reviewed the current discussions between Tigard and the County about the
I County contracting with the City to provide urban services for a specified area. He reviewed
the area on the map, stating that it did not include anything south of Beef Bend Road at this
time.
Services to be provided by Tigard would include current planning services, building permits,
building permit inspection activity, engineering services for construction, road maintenance,
and code enforcement services. He said that police service was not being discussed.
Mr. Hendryx stated that the draft IGA was currently under review by both City and County
staff to work out the specific language.
Mr. Hendryx reviewed the public involvement process, noting that the City has received
only 12-14 phone calls and the County less than a dozen phone calls in response to the 6000
CITY COUNCIL MEETING MINUTES - OCTOBER 8, 1996 - PAGE 4
flyers sent out. The issues raised were general questions on location, annexation timing, and
costs. He noted staff presentations to the Central West CIT and separate meetings with `
community leaders by the County and City staffs.
{I ,J Mr. Hendryx noted a citizen suggestion that Tigard have a welcoming process for the
f County residents when the IGA went into effect. He said the Cityscape was a potential
l) avenue for that process.
Mr. Hendryx explained that through Ordinance 487 the County would adopt Tigard's zoning -
regulations (with a few exceptions) for the denoted area to address the issue of City staff
having to know two large and unwieldy Codes. He mentioned the County home occupation
regulations and the Goal 5 process as two of the exceptions, commenting that they did not
wish to create nonconforming situations in that area.
Mr. Hendryx said that the County Planning Commission hearing on Ordinance 487 was held
last week, with the Board of County Commissioners hearing scheduled for October 22, the
same night as a Council meeting. He noted the importance of the City's involvement in that
process, and recommended discussion on working out who would attend the County
meeting.
Mr. Hendryx explained that legislative amendments to the Comprehensive Plan were not
under discussion since the County could not delegate those kinds of policy issues to the City
per the County charter. This meant that the City could not initiate a zone change or plan
j amendment for the area.
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Mr. Hendryx said that the City and County would continue to work cooperatively to resolve
the Goal 5 issues but would not address them in this IGA. He commented that the City had
an interest in the long range planning of that area but that it would remain a County
j responsibility, though the City might have a lead responsibility in it.
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Mr. Hendryx said that the benefit to the City of this arrangement was the opportunity to
demonstrate to the residents in the County the superior service that they could receive from
the City and the benefits of receiving City services. He said that he thought it would
increase interest in annexation.
Mr. Hendryx commented that there were a lot of details still to be worked out in the IGA and S
a lot of unknowns. He noted the good working relationship that City staff had with the
County and expressed his confidence that they could work through issues such as how the
City would be compensated for the additional staff positions required. He said that the land
I use provisions in Ordinance 418 would go into effect on May 1, 1997, to give ample time to
hire staff and work out the details in the IGA.
Councilor Scheckla asked if there were differences between the County and the City on code
i enforcement. Mr. Hendryx said that the code enforcement issues were still to be determined,
although he thought that the City would enforce the applicable County provisions in the area
which meant that City staff would have to be versed in County regulations. He noted that
the County was to adopt the City standards for the area, and that this issue (and the
abatement process) would have to be clearly spelled out in the IGA.
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CITY COUNCIL MEETING MINUTES - OCTOBER 8, 1996 - PAGE 5
7.
In response to a question Councilor Hunt asked, Mr. Hendryx reviewed which regulations
would be to City standards and which would be to County standards. City standards would
govern planning, zoning and land use regulations (except for home occupations), and
engineering. He said that Washington County and Tigard had the same building standards
and similar road maintenance standards. He noted the confusion on code enforcement,
i commenting that one question was whether or not the County wanted to pay for the higher
level of service the City provided with its higher standards.
Mr. Hendryx confirmed for Councilor Hunt that the road maintenance in the agreement
would be done on a contract basis, with the County paying the City for the work.
In response to Council questions, Mr. Hendryx reviewed the area under consideration for the
IGA. He noted that the map showed a great deal of information that confused the issue,
including the Metro UGB.
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Councilor Rohlf asked if the contract addressed the issue of prioritizing service provision in
i the case of limited resources. Mr. Hendryx said that they have not discussed that but they
could include it since it was of concern to Council. He explained that the IGA was +
financially neutral and that it would not cost the City to provide services to the area, noting 1
that costs would be recovered either from the Washington County contract or through fees.
Mayor Nicoli suggested crafting a backup mechanism whereby the City informed the
County that they had a problem with providing services in the event of unavoidable
circumstances.
Mayor Nicoli asked about public hearings at the Planning Commission and Council levels.
Ms. Beery said that they had not considered a public hearing but that they understood from
the County hearing that the County hoped they would have a public involvement process.
She said that they needed to design such a process. Mayor Nicoli requested that this item be
put on the agenda for future discussion.
Ms. Newton introduced Tammy Gustin, the new Library Board member.
5. DISCUSSION: GREENSPACES PROGRAM
Duane Roberts, Associate Planner, presented an update on the status of the Greenspaces
Program projects. He reported that Metro has tentatively agreed to partner with Tigard on
j acquisition of land for trail rights of way in the greenway sections from Hall to Durham and
1 Main Street to Cedar. Metro would handle all negotiations with owners through their real
estate office, and contribute $2 to the City's $1 towards the acquisition price.
Mr. Roberts reported that staff has hired McKeever Morris to conduct a greenway study and
develop a trail system in those greenway sections; participants at their October 23 open
house would include the City, Metro, USA, Friends of Fanno Creek, and affected property
owners.
Mr. Roberts reported that the County Park Board has included the 12-acre site on Bull
Mountain Road in its recommended list of greenspace acquisitions; the Board noted a 50150
partnering arrangement with Tigard on the cost of acquisition. The City and the County
have met with the owners who are interested in selling but want any park developed there to '
be named in memory of their parents, the Strayers.
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CITY COUNCIL MEETING MINUTES - OCTOBER 8, 1996 - PAGE 6
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Mr. Roberts reported that the Wetlands Conservancy was fairly close to raising the $32,000 i
which was the local residents' contribution to the purchase price of the Bond Street property;
they were committed to raising the full amount.
In response to a question from Councilor Hunt, Mr. Roberts said that it was too early in the
process to know whether or not the City had enough money to purchase all the lands in the
Greenspaces projects. He noted the difficulties in working with 50 landowners to acquire C
the rights of way.
Mayor Nicoli commented that the City of Durham did not want a pathway extended along
I Fanno Creek from Durham Road because the terrain made it impractical to do so. He
1 suggested planning a path from where Tigard showed the trail terminating on Durham down
along Durham and into Cook Park. He noted that the City of Durham has agreed to hooking
up the path to Fanno Creek at the other end.
In response to a question from Councilor Roh1f, Mr. Roberts said that Metro has agreed to
let Tigard's City Attorney's office develop the first draft of the IGA in order to get the .
process started.
6. STATUS REPORT: VISIONING PROGRAM
Ms. Newton presented an overview of the presentation "Thinking Beyond Tomorrow" that
staff took out to the community groups to explain the visioning program. She introduced
( John Wiliiams, the PSU intern who was helping staff with this project. t
Ms. Newton said that staff has tentatively selected one of the entries in the high school
competition to design a logo for the visioning process; participants in the visioning process
would receive a pin with the logo on it.
Ms. Newton said that in the presentation staff emphasized that the visioning process was a
road map to the future, not simply a land use process, and was intended to address
community concerns about the future. She noted their work with the school district who was
conducting its own visioning process. Staff included some school issues into their i
presentations to help the school district reach audiences to which they normally did not have
access (i.e., Senior Center Board).
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Ms. Newton stated that staff also emphasized that this process would have results that would
be expressed in issues, goals and objectives, and specific action measures to help community
decision makers evaluate their decisions and set priorities in light of the Tigard Vision.
Ms. Newton reviewed the timeline of the process. The Community Presentation Phase
would be completed by mid-October; the Community Survey Phase ran from mid-October
to Thanksgiving and included working with elementary, junior high and high school
i students. During the holidays, the staff would evaluate the survey data and prepare a report
to take back to the community groups and to an open house in January.
Ms. Newton said that the next phase was appointing a Steering Committee of 30-35 people i
representing as many interest groups in Tigard as possible, including students. The Steering i
Committee's work should be completed by late summer/early fall. Then staff would go back
j out to the community with a report on the vision that was developed. She said that there
would be annual reports to the community on implementation of the vision and biannual
assessments of the community to verify that the vision was still on track.
CITY COUNCIL MEETING MINUTES - OCTOBER 8, 1996 - PAGE 7 F,
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Ms. Newton reviewed the survey process, including a phone survey and a written survey to f
be published in the Cityscape and Tigard Times. She noted that a goal in working with the
students was to develop citizens who wanted to stay in the community.
Ms. Newton reviewed the Steering Committee process, explaining how teams would be used
to identify issues and develop goals, objectives and action measures. She explained the
exercise used in which participants were asked to describe Tigard in a word or phrase for
someone thinking of moving here from out of the region today and in 20 years.
Ms. Newton said that she was still working with Metro on getting funding for the additional
process; she would confirm tomorrow whether or not Councilor Kvistad has reviewed the
IGA.
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7. NON AGENDA ITEMS
8. EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 8:55
p.m. under the provisions of ORS 192.660 (1) (d), (3), & (h) to discuss labor relations, real h
property transactions, current and pending litigation issues.
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9. ADJOURNMENT: 9:30 p.m.
Attes . 4ath Wheatley, ity Record
yor, City o Tigard
Date:
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CITY COUNCIL MEETING MINUTES - OCTOBER 8, 1996 - PAGE 8
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COMMUNITY NEWSIPAPERS, INC. Legal
P.O. BOX 370 PHONE (503) 684-0360 Notice TT 8 64 3
BEAVERTON. OREGON 97075
Legal Notice Advertising
'City of Tigard • ❑ Tearsheet Notice r-Jyy rjf )(Cfti r;
13125 S11 Hall Blvd.
•Tigard,Oregon 97223 • 13 Duplicate Affidavit
'Accounts Payable •
AFFIDAVIT OF PUBLICATION
STATE OF OREGON, )
COUNTY OF WASHINGTON, )ss.
I, Kathy Snyder !f
being first duly sworn, depose and say that I am the Advertising y"
Director, or his principal clerk, of the Tigard-Tualatin i Tmes
a newspaper of general circulation as defined in ORS 193.010
and 193.020; published at Tigard in the
aforiesaid county and state; that the
C iness MeetincT
ty Council Bus
a printed copy of which is hereto annexed, was published in the
entire issue of said newspaper for ONR successive and
consecutive in the following issues:
October 3,1996
Subscribed and sworn t 't re me this rd day of October,1996
T
% V~ CFF:CIAL SEAL
t ; h ROE".-! A. BURGESS
Notary blic for Oregon i NOTA5 'L"-' - OREGON
i.C M + 024552
My Commission Expires: _ {(7 cS A1AYt6,199'
AFFIDAVIT
The following meeting highlights are published for your information. Fun
agendas may be obtained from the City Recorder, 13125 S.W. Hall
I Boulevard, Tigard, Oregon 97223, or by calling 639-4171.
' CITY COUNCIL BUSINESS MEETING
October 8,1996
TIGARD CITY HALL =TOWN HALL
13125 S.W. HALL BOULEVARD, TIGARD, OREGON
Study Meeting (Red Rock Creek Room) (6:30 P.M.)
• Executive Session: The Tigard City Council may go into Execu-
tive Session under the provisions of ORS 192.660 (1) (d), (e), &
(h) to'discuss labor relations, real property transactions, current
and litigation issues.
• Agenpending a Rvie
Business Meeting (Town Hall) (7:30 P.M.) ;
Award Contract for Water Line Project
Visioning Project Review
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T178643 - Publish October 3,1996.
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AGENDA ITEM NO. 2 -VISITOR'S AGENDA DATE : October 8.1996
(Limited to 2 minutes or less, please)
Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear f
iP from you on other issues not on the agenda, but asks that you first try to resolve your i
concerns through staff. Please contact the City Administrator prior to the start of the
meeting. Thank you.
NAME, ADDRESS & PHONE STAFF
TOPIC CONTACTED
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Council Agenda Item -D• d. ~t
For Agenda of I D ~q (o /
MEMORANDUM
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CITY OF TIGARD, OREGON
I TO: Honorable Mayor and City Council
FROM: Bill Monahan, City Administrator
DATE: September 30, 1996
SUBJECT: COUNCIL CALENDAR, October through December, 1996
Regularly scheduled Council meetings are marked with an asterisk If generally OK, we can
proceed and make specific adjustments in the Monthly Council Calendars. y
October f
*8 Tues Council Meeting - (6:30 p.m.)
Study Session
Business Meeting
*15 Tues Council Workshop Meeting - (6:30 p.m.) }
*22 Tues Council Meeting - (6:30 p.m.)
Study Session
Business Meeting
November
9 Sat Tour of Downtown
1 11 Mon Veteran's Day Holiday (City Offices Closed)
*12 Tues Council Meeting - (6:30 p.m.)
Study Session
Business Meeting
15-17 Fri-Sun League of Oregon Cities Conference - Jantzen Beach, Portland
*19 Toes Council Workshop Meeting - (6:30 p.m.)
*26 Toes Council Meeting - (6:30 p.m.)
Study Session
Business Meeting
28-29 Thrs-Fri Thanksgiving Holidays (City Offices Closed)
D ccmbe
3 Tues Council Meeting - (6:30 p.m.)
Study Session
Business Meeting
7-10 Sat-Tues NLC Conference (December 10 Council Meeting Cancelled)
*17 Tues Council Workshop Meeting - (6:30 p.m.)
"y *24 Tues Council Meeting Cancelled (Christmas Eve)
~.J 25 Weds Christmas Holiday - (City Offices Closed)
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Agenda Item No. 3,a b
Meeting of ID I UQ(p
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Updated 10/01/96 by
C. Wheatley
TENTATIVE COUNCIL AGENDAS
(Note: Items underlined are associated with the Council's Goals or are scheduled to follow-
up a Council matter or request.)
Date: October 15, 1996
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Type: Workshop (No TV)
Start Time: 6:30 p.m.
l Workshop Meeting Topics:
> CIT Communications (Liz) I-
> Status: Metro 2040 (Jim)
> Emergency Management Program Update (Ed)
> Review Long-Range Regional Supply
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(Note: Items underlined are associated with the Council's Goals or are scheduled to follow-
up a Council matter or request.)
Date: October 17, 1996
Type: SPECIAL MEETING WITH TIGARD-TUALATIN SCHOOL
BOARD (No TV)
Start Time: 7 p.m.
Meeting Topics:
> Measure 47
> Visioning Process
> 79th/Durham Traffic Signal - Status Report
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ote: Item the (N s underlined
are associated with the Councils Goals or are scheduled to follow-
up a Council matter or request.)
Date: October 22, 1996
Type: Business (TV)
Start Time: 6:30 p.m. Study Meeting
7:30 p.m. Business Meeting
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Study Session:
> Agenda Review
Consent Agenda:
> Approve Council Minutes
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Business Meeting:
> Public Hearing - Hillshire Hollow Subdivision (Council Call-
Up) (Dick)
> Public Hearing - CPA 96-0006, ZON 96-0001 - Dr. Davis
(Nadine) t
> Public Hearing - Right-of-Way Vacation - SW Torland Court
(Will)
> Metro Solid Waste Rate Study Presentation (20-30 min;
Loreen) (t(
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i ' (Note: Items underlined are associated with the Council's Goals or are scheduled to follow-
up a Council matter or request.)
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Date: November 12, 1996
Type: Business (TV)
Start Time: 6:30 p.m. Study Meeting i.
i 7:30 p.m. Business Meeting
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Study Session:
> Agenda Review
> Update: Mediation Program (Wendi Conover Hawley)
Consent Agenda:
> Approve Council Minutes
Business Meeting:
> Visioning Project Review
> Review Findings: Neighborhood Traffic Management Plan
I (Engineering, Police Department, Bev Froude)
> Discussion: Fanno Creek Watershed Update, Summerlake
Water Quality Improvement Options (Ed, Greg) j
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(Note: items underlined are associated with the Council's Goals or are scheduled to follow-
up a Council matter or request.)
Date: November 19, 1996
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Type: Workshop (No TV)
n
Start Time: 6:30 p.m.
Workshop Meeting Topics: k
> CIT Communications (Liz)
> Update: Metro 2040 (Jim)
> Report: Employee Wellness Program (Sandy)
> Consider Long-Range Plan for Development and
Maintenance of City Streets (Ed, Engineering)
> Report: Update Engineering Fees: Schedule hate for Council
i Ratification (Engineering)
> Joint Meeting with the Library Board
including discussion, of WCCLS Capital Levy
> City's WEB Page: Discussion of Council Page Information
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(Note: Items underlined are associated with the Council's Goals or scheduled to follow-
up a Council matter or request.)
Date: November 26, 1996
Type: Business (TV)
Start Time: 6:30 p.m. Study Meeting
7:30 p.m. Business Meeting
Study Session:
> Agenda Review
Consent Agenda:
j > Approve Council Minutes
Business Meeting:
> Visioning Project Update _
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(Note: Items underlined are associated with the Council's Goals or are scheduled to follow-
up a Council matter or request.)
Date: December 3, 1996 (December 10 Meeting Cancelled - NLC
Conference)
Type: Business (No TV)
Start Time: 6:30 p.m. Study Meeting
7:30 p.m. Business Meeting
Study Session:
> Agenda Review
Consent Agenda:
> Approve Council Minutes
Business Meeting: f
> Visioning Project Review f
> Public Hearing - Triangle Comprehensive Plan Amendment -
CPA 940002/ZON 94-0002 (Nadine)
> Public Hearing - Walnut Island Annexation
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(Note: Items underlined are associated with the Council's Goals or are scheduled to follow-
up a Council matter or request.)
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Date: December 17, 1996
Type: Workshop (No TV)
Start Time: 6:30 p.m.
Workshop Meeting Topics:
> CIT Communications (Liz)
= > Update: Metro 2040 (Jim)
> Status: Council Goals (Bill)
> Report Feasibility of Contracting for Water Meter Reading
(Ed)
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(Note: Items underlined are associated with the Council's Goals or are scheduled to follow- fi(
4:1 up a Council matter or request.)
Date: December 24, 1996 t
Type: Business (TV)
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CANCEL MEETING: CHRISTMAS EVE....
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ITEMS PENDING - DATES TO BE SCHEDULED I "
• Public Hearing: Complete 99W Analysis, Ado Findings an Design
Standards (Jim)
I Finalize Long Range Plan - Cook Park (Bill, Jim)
• Transportation Comprehensive Plan Changes (Jim)
• Surface Water Ouali Treatment Facilities - Staff Report on Information
Requested by Council on September 1995 (Engineering Dept.)
• TPOA Contract Negotiations - approval of new contract (Sandy) -
(November)
• Dartmouth LID Financing Hearing (Gary, Wayne)
• Items to be scheduled after City Vision Statement process is completed by
Council: t.
> > • Half Street Improvement Policy (Engineering) f
January 1997:
• Integrate Council into Computer System (Paul DeBruyn)
• Develop Long-Term Water Resources (Ed, Bill) k
• Review City's Street-Light Policy (Engineering)
• Schedule Council Goal Setting Session
June 1997: t
• Rewrite Tigard Development Cod - Buffering (Jim)
• Engineering Fees (Engineering Dept.)
• Finalize Visioning Process - Imnl m n (Liz, Loreen)
• Evaluate Use of Traffic Calming Devices - S.W. North Dakota (Engineering)
• Finalize Sewer Extension Program (Engineering)
Ongoing (as needed)
• Consider Issues of Affordabl Ho using
• Support Passenger Rail Service Planning through Tigard
• Define/Develop Tigard's Approach to Work ing D ling with Metro
• Secure Long-Term Water Supply
Note:
CIT facilitators and resource teams meet with Council for 1 hour at the work session
meetings in January, April and September.
All Workshop Meetings - schedule a time for CIT updates and Metro 2040 Updates.
First Meeting of Each Month: Visioning Project Review
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AGENDA ITEM # 3.3
FOR AGENDA OF October 8. 1996
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUFJAGENDA TITLE Appointments to the Library Board
PREPARED BY: Liz Newton DEPT 14EAD OK CITY ADMIN OK tVP
ISSUE BEFORE THE COUNCIL
~ i
yi An appointment to fill a vacancy on the Library Board.
STAFF RECOMMENDATION
Adopt the attached resolution appointing Tammy Gustin to the Library Board.
t INFORMATION SUMMARY
On September 16, 1996 the Mayor's Appointment Advisory Committee interviewed candidates for vacancies on -
the Library Board. Attached is a resolution which, if adopted, would approve the appointment recommended by
he Mayor's Appointment Advisory Committee.
OTHER ALTERNATIVES CONSIDERED
Delay action on the appointment.
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FISCAL NOTES E
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CITY OF TIGARD
3
CITIZEN COMMITTEE INTEREST APPLICATION OREGON
3
k Name: I L l l' `a 1 ti Date
Address (Res.): ~'U~ Res. Phone: F7-%--) Address (Bus.): Bus. Phone f.
4 f
Length of Residence in Tigard: Suggested by:
Where did you live previously: C-
Educational Background: `etc e a 16~c ( G~ iL
Occupational Status and Background:
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3 How-teng4we-you-been-ernployedN*hlht-Yrm: J 1'6 u cfi~cE 'irclt Crf hCv~e_
Previous Community Activity: Y1 No-
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1 Organizations and Offices: >d '4tk VAX C i_ r, (Z 5. E4.
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1 Other Information (General Remarks):
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LUG C 11 a, Cr-KC-I 1Cti1.C t TU V,
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Boards or Committee erested in:`
Any other pertinent information you want to share? ~l IS[-«
F;e return this form to Liz Newton, City of Tigard, 13125 SW Hall Blvd., Tigard, OR 97223 E.
adm1 n~citcomin.doc l',
13125 SW Hall Blvd., Tigard, OR 97223 (503) 639 4171 TDD (503) 684-277
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CITY OF TIGARD
September 24,1996 OREGON
Tammy Gustin
10670 SW Derry Dell Court
Tigard, OR 97223
Dear Tammy,
,j
The Mayor's Appointments Advisory Committee will recommend to the full City Council that'
your appointment to the Library Board be approved. The resolution to approve the appointment
will be considered at the October 8, 1996, City Council meeting under the consent agenda. I `
encourage you to attend, but your presence is not required for Council action. The consent
agenda is scheduled shortly after 7:30 p.m. in the Town Hall. A copy of the Council action will be mailed to your after October 8.
On behalf of the Council, I want to thank you for your interest in serving on the Library Board.
The next meeting is scheduled for Thursday, October 10, 1996, at 7:00 p.m. at the Library. An
agenda will be mailed to you prior to the meeting. Kathy Davis, Library Director, will contact
you shortly to schedule an orientation session at that time she will go over the role of the Library
Board.
Sincerely,
V Z Elizabeth 6XXL
Assistant To The City Administrator
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cc: Kathy Davis
EAN jad
Enclosures
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13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772
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AGENDA ITEM #
For Agenda of, October 8, 1996
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY 4
ISSUE/AGENDA TITLE CONSENT ENDA: Revise Solid Waste Efficiencies Task Force Mission &
Membership
PREPARED BY: EPT HEAD OK V✓b4'~'~` CITY ADMIN OK INbd~
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ISSUE BEFORE THE COUNCIL
Confirm Council action of 9/24/96 to broaden the scope of review for the Solid Waste Efficiencies Task Force and F
add two more members to the task force; one representing commercial customers and one representing residential
customers.
STAFF RECOMMENDATION
Staff recommends that Council pass the attached resolution which expands the task force mission, and appoints
two more members. p
INFORMATION SUMMARY
4n November, 1995, the City Council gave staff direction to create a Solid Waste Efficiencies Task Force to review
fficiency suggestions submitted by the haulers. The task force was created by Council action on 8/27/96.
Following up on that action, Councilor Rohlf suggested an expansion to the assignment for the task force to
include more review of other efficiency measures (i.e., service standards, service measurement review, etc.) and a
review of regional issues (i.e., role of Tigard in regional issues, Metro's tip fee, and flow control issues. This
suggestion was approved by Council on 9/24/96 along with an expansion of the membership to include two more
representatives of the solid waste customers, namely a commercial and a residential customer.
It is anticipated that the Task Force will begin to meet in October. There will be periodic progress reports filed
with Council, with a final report on the haulers' suggested efficiencies due by February 28, 1997. The timing of
this review is scheduled to coincide with the receipt of the Haulers' 1996 financial report filing deadline of March
i 1, 1996. The Task Force's report will be used to review the annual financial reports as well as be presented for
Council consideration at that time.
Names of new members will be forwarded to Council in Council mail prior to the meeting.
OTHER ALTERNATIVES CONSIDERED
1. Take no action.
2. Create Task Force and make membership appointments.
FISCAL. NOTES
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AGENDA ITEM # 5
FOR AGENDA OF 10/8/96
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Metro Greenspaces Update
PREPARED BY: Duane Roberts DEPT HEAD OK CITY ADMIN OK- .
ISSUE BEFORE THE COUNCIL
This is an "information only" update on the status of the city Greenspaces program. t
STAFF RECOMMENDATION
No action is required on this report. A status report on negotiations with the owner of the parcel north of Cook
Park is scheduled for executive session.
INFORMATION SUMMARY
. kn early 1996, Council formally adopted a list of natural area acquisitions for use of the city's share of
ireenspace bond measure revenues. The list included five projects. Listed below is summary information on
the implementation of each of these projects.
Fern Street Property Q Ac): This parcel has been purchased by the city.
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Fanno Creek Trail Corridor: The city will coordinate acquisition activities with Metro, which has identified this
same project as a regional trail corridor target area. Metro has agreed in principal to contribute two dollars for
every one dollar contributed by the city toward the acquisition of greenway land. The city's adopted CIP plan
identifies a combined total of $576,000 in greenspaces and future park SDC matching funds. A city/Metro
inter-governmental agreement will be submitted for Council approval in the near future. A related development
is that the city has hired a consultant, McKeever/Morris, to conduct a Fanno Creek trail alignment and cost
study. A consultant-facilitated open house for all the owners of land within the greenway to explain the
greenway trail program and its relation to the current study will be scheduled for late-October. One of the
purposes of the meeting is to cultivate willing sellers. In addition to Metro, staff also is exploring the possibility
i of coordinating with USA, which is in the late stages of developing a Fanno Creek watershed flood control and
water quality improvement plan. The recently released draft version of the plan identifies a number of possible
Flood Storage and/or Constructed Wetlands and Significant Streamside Enhancement projects. Some of these
are located within the city/Metro target areas. USA has expressed an interest in partnering on acquisition
projects that match up with the city/Metro greenway program.
Parcel North of Cook Park (8 Ac): Negotiations with the owner are on hold, pending Council direction on how
proceed. A separate, confidential memo provides details on these negotiations.
arcel near 129th and Bull Mt Road (1 Ac.): Council identified this project as a possible partnership
opportunity with Washington County. In April the mayor sent a letter to the county expressing the city's
interest in a cooperative effort to acquire this site. After going through an extensive process, including several
public comment opportunities, the county Park and Recreation Board has forwarded a recommended list of
greenspace project priorities to the county commissioners. This list includes four sites, one of which is the city
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identified Bull Mountain parcel. The commission is scheduled to consider the list in mid-October. It appears
highly likely that the list will be adopted as submitted. The two sisters who own the property have been
contacted and are willing to sell. They have not specified an asking price as yet, but if a deal were to be
worked out, they have expressed an interest in having any future natural area park named in memory of their
parents, the Strayers.
j Bond Street Parcel (4 Ac jl A recent appraisal obtained by the city places the market value of this multi-family
zoned property at $490,000. The owners have agreed to sell to the city for greenspaces purposes for $150,000.
Under the terms set by Council, $118,000 in greenspaces funds were set aside for the acquisition, with $32,000
required to come from fund raising contributions. Efforts have been underway to fulfill the private contribution
component, with approximately two-thirds of the money raised so far.
OTHER ALTERNATIVES CONSIDERED
N/A
FISCAL NOTE
The city is eligible to receive $758,000 in Metro Greenspace bond measure Local Share Funds. No local
contribution is required to receive these funds. In addition to this entitlement, up to $1,680,000 in leverage
funds have been identified for natural area acquisition. These leverage sources include regional greenspace
funds, Washington County local share funds, donations, and local fund raising contributions. USA surface
water management funds are another possible leverage source.
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PROJECT SUMMARY
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® - • The Fanno Creek Trail Study is a project currently underway in
the City of Tigard to map the route of a recreational trail along
Fanno Creek. The specific trail segments to be mapped are
Gale)Veed your shown in the map on the reverse side of this sheet. The combined
( length of the segments is about 2 1/2 miles. t
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The study will consider environmental factors such as i'.
topography, soils, and vegetation when siting the trail. We will
WH also use the comments and suggestions received at the open
Wednesday house to guide the trail alignment. Come and help us identify
October 23, 1996 potential routes for the trail, as well as any hazard areas you
9.9 p,M, might be aware of Help us identify important neighborhood
connections that would make the trail system more accessible and _
WHEN useful for you.
I 'Uyard City full
''Gown HaH Moore A few months ago, the City contacted the owners of flood land
located along Fanno Creek and collected information on those
13125 SW HaU rjoulevard who do and do not wish their land to be considered for potential
2tgard greenway trail acquisition. It is the established policy of the
greenway trail program to acquire land from willing sellers. The
i City is placing great emphasis on the willing seller policy.
i eome help us kick off dhe project Anvone who owns land along Fanno Creek in Tigard is especially
I and give us your input encouraged to come and learn more about the project. Your
your suggestions will help us opinion counts.
se!e the nest aossible trail route
along ;anno Creek. Fanno Creek is one of the City's most important natural
i resources, inasmuch as it flows right through the heart of the I
f City. Land acquired for greenway will protect the floodplain and
i associated wetlands of Fanno Creek. This, in turn, will help
} preserve water quality, riparian areas, and fish and wildlife
habitat. The trail system will provide recreation opportunities
and important pedestrian linkages in our community.
FUTURE OPPORTUNITIES
1 The information we receive at this open house will be used to
explore potential trail alignments along Fanno Creek. After
producing a preliminary design. we will hold another public open
house in December. At the second open house, you will be able I1
to review the proposed layout. raise concerns, ask questions, and
express your support for or opposition to all or any part of the
preliminary design.
Fanno Creek Greenway Trail Project
Study Area Map
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