City Council Packet - 02/06/1996
il$GNL ITY OF TIGARD
PUBLIC NOTICE:
l
Assistive Listening Devices are available for persons with impaired hearing and should be
scheduled for Council meetings by noon on the Monday prior to the Council meeting.
! Please call 639-4171, Ext. 309 (voice) or 684-2772 (TDD -Telecommunications Devices ;
;i for the Deaf).
Upon request, the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments;
I; and
j' • Qualified bilingual interpreters.
Ij -
Since these services must be scheduled with outside service providers, it is important to
allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on
the Thursday preceding the meeting date at the same phone numbers as listed above: 639-
4171, x309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf).
SEE ATTACHED AGENDA
i
I
i
•
71GARD CITY COUNCIL MEETING
GOAL SETTING WORKSHOP
FEBRUARY 6, 1996 - 6:30 PM
AGENDA
• SPECIAL MEETING
1.1 Call to Order and Roll Call
1.2 Call to Council and Staff for Non-Agenda Items
• is
1. AGENDA BUILDING
r 2. EXISTING GOAL REVIEW (City Administrator)
! 3. STAFF PRESENTATIONS ON KEY ISSUES
a. Chief of Police: Youth Issues - Goal Schedule
b. Community Development Director: Community Development Department
Goal Status
C. Finance Director. Five-Year Financial Plan Status
4. PROPOSED GOALS
j: a. Listing of Goals Submitted Before the Workshop
1. Council Member Individual Goals
2. Executive Staff Goals
b. Proposed Goals Suggestions
S. RATING OF GOALS
6. NON AGENDA I'T'EMS
7. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under
the provisions of ORS 192.660 (1) (d), (e), at (h) to discuss labor relations, real
property transactions, current and pending litigation issues. As you are aware, all
discussions within this session are confidential, therefore nothing from this meeting
may be disclosed by those present. Representatives of the news media are allowed
to attend this session, but must not disclose any information discussed during this -
session.
8. ADJOURNMENT
i
FcCAWC/W206.96
1
COUNCIL AGENDA FEBRUARY 6, 1996 PAGE 2
- i>- -
Agenda Item No. I
a 1 G
Meeting of-3I
i TIGM CITY COUNCIL MWMG
GOAL SE' IRG WOWHOP
FEBRUARY 6, 1996 - 6:30 Pfd
MINUTES
i
• SPECIAL MEETING
1.1 Call to Order and Roll Call
Meeting was called to order at 6:31 p.m. by Mayor Nicoli.
Mayor James Nicoli; Councilors Paul Hunt, Brian Moore, Bob Rohlf,
and Ken Scheckla
Staff: Bill Monahan, City Administrator; Liz Newton, Assistant to the
City Administrator, Ed Wegner, Maintenance Services Director,
Catherine Wheatley, City Recorder, Jim Hendryx, Community
Development Director, Ron Goodpaster, Chief of Police.
1.2 Call to Council and Staff for Non-Agenda Items
The following Planning Commissioners were present: Carolyn DeFrang,
Jim Griffith, Ron Holland and Shel Scolar.
Jim Hendryx introduced Senior Planner Nadine Smith to the City
Council and Planning Commissioners.
Councilor Hunt attended the Planning Commission on February 5 to
discuss the proposed Greenspace Task Force. Councilor Hunt said that
the Planning Commission noted objections to this Task Force and asked
that it not be formed. Councilor Hunt said he would present this point
of view to the City Council.
k
Councilor Hunt referred to his understanding of the responsibilities
between the CITs and Planning Commission. He advised that Assistant
to the City Administrator Newton had conducted research. It appeared
that when the Transportation and Park Board were disbanded,
appointments to the Planning Commission were made from the
membership of these former boards for continuity in making decisions
on transportation and park issues. Since that time, however, the CITs -
Tigard City Council Meeting Minutes February 6, 1996 - Page i
-
have been asked to provide input with regard to parks. He said
clarification was needed from Council to the CITs and Planning
Commission to avoid future bad communications. -
He asked Council to reconsider the formation of the Greenspaces Task
Force.
Councilor Rohlf noted concerns that the Council had been presented
new options which had not been before either the Planning Commission
or the CiTs. i
Councilor Hunt responded that others would have an opportunity to
comment on the greenspaces' list when the Council considers project
priorities.
1 Planning Commissioner Holland referred to the Commission's review of
the information from the CITs and explained how the Planning
Commission prioritized the projects.
Planning Commissioner Griffith said that the CITs did fantastic job
identifying viable ideas and concepts. Unfortunately there is not
enough funding for all of the projects. He referred to the excellent
participation during the Planning Commission's public hearing.
CITs will be advised of this latest development with regard to
greenspaces; that is, no task force and new information on projects will
go directly to the City Council.
After discussion on the responsibilities of the Planning Commission and
the CITs, Community Development Director Hendryx advised that a
joint Planning Commission/Council meeting was scheduled for March.
He suggested that the responsibilities of the Planning Commission and
CITs be discussed further at that meeting.
2. EXISTING GOAL REVIEW
City Administrator Monahan reviewed the status of existing goals:
II
> Secure long-term water supply. Three potential water suppliers are ~
under consideration continuing goal.
> Long-term financial plan: Finance Director Lowry will update Council
on this goal on either February 13 or 20.
> Improve effectiveness of CITs ongoing goal.
Tigard City Councll Meeting Minutes -February 6, 1996 • Page 2
_1
> Transportation study Community Development Director Hendryx
reviewed transportation issues later in the meeting (see Item No. 3 b.)
> Development Code review has been pushed onto the "back burner";
expectation this will again be on the new Council goal list.
> Goal 5 - most has been completed.
r
i > Promotion of City economic center ...was done
> Promotion of youth - (Chief Goodpaster updated see Agenda Item
No. 3a.).
> Support downtown merchants: Noted the acquisition of the Burlington
Norther property. There have been no additional requests to expend
funds other than to replace banners and bases damaged during wind
storm. Funding is still available to the group.
Council also received information on departmental goals during 1995/96. j
City Administrator Monahan noted the task was to pull forward the goals
Council wanted to have completed and to add new ones. In addition,
timeframes should be assigned to facilitate budgeting resources. Discussion
would also be needed on implementation measures needed to accomplish the
goals.
3. STAFF PRESENTATIONS ON KEY ISSUES
a. Chief of Police: Youth Issues
Chief Goodpaster advised the youth service officer is Mike Hintz.
Officer Hintz attended training for the Peer Court Program. The Chief
described some of the implementation elements of Peer Court. More i
recruitment and planning for Peer Court will be conducted in March. f
Gang Resistance Education and Training will occur in dune. The initial
program will start at Fowler Middle School, then Twality.
The third piece of the youth program will be the Explorer Program.
Chief Goodpaster explained that turnover experienced in the program
has delayed starting the Peer Court, but it appears that the timing will
work out for implementation later this year. He said he did not
anticipate any further delays.
Chief Goodpaster explained the structure of the Peer Court in response
to a question from Councilor Scheckla. The Peer Court will be offered
Tigard City Council Meeting Minutes - February 6, 1996 - Page 3
•
to a question from Councilor Scheckla. The Peer Court will be offered
i year round.
In response to a question from Councilor Scheckla, Chief Goodpaster
explained that the two School Resource Officers will have overlap
training and serve as back-up to Officer Hintz (in case of absence).
Councilor Scheckla noted that the Sherwood Elks organization was
involved in assisting the DARE program in that City. He wondered if
other organizations might do something similar in Tigard. Chief
Goodpaster said that it may be possible to tap into other resources.
Chief Goodpaster said that the programs should be going strong in
March; he will report back in about a year.
b. Community Development Goals. Community Development Director
Hendryx updated as follows:
Transportation Study: In July the City Council was presented with a
Triangle Transportation Study. He also referred to the completed 1-
5/217 Subarea Analysis Study and resulting tool box issues. Mr.
Hendryx advised that the Oregon Department of Transportation
adopted the 1-5/217 Subarea Analysis recommendations.
He advised the 99W Task Force met in early January; a work program
needs to be put together. Work for implementation will be after July
and a public input process will need to be completed.
With regard to a transportation system plan for citywide transportation
needs, the consultant is waiting for Metro population/employment
numbers. This study will illustrate the City's transportation needs to
2015. Mr. Hendryx reviewed the timeline and advised that a work
program will need to be developed to implement elements of the study.
With the three studies (1-5/217, 99W, and Transportation System
Plan), the first focus will be on the 1-5/217.
C. Review Development Code: Mr. Hendryx identified areas of review
needed for the Development Code. He advised that revisions will be
identified in a work program for the upcoming year, he anticipates the
Code will be revised during this calendar year.
d. Complete Inventory on Goal 5 Resources: Mr. Hendryx report that the
tree protection ordinance was completed last year. In addition the
forest inventory on Bull Mountain and the wetlands inventory was
Tigard City Council Meeting Minutes February 6, 1996 - Page 4
I
- sr
completed. A consultant is on contract to develop wetlands protection
standards which should be done by the end of July.
e. Metro 2040 Activity: Economic Activity Center has been recognized
in the 2040 program. Mr. Hendryx advised he would continue to
update the Council has 2040 issues development. A subcommittee
from the Planning Commission will be meeting with staff. Plan is to
build a mechanism for the Planning Commission to make comments and
submit those to the City Council and then Council can determine how
to forward comments to Metro. The purpose of the subcommittee to
help with a quicker turnaround time.
f. Tigard Triangle: Mr. Hendryx noted his plan to present Council with
the 1-5/217 tool box proposals on February 20. He also referred to
mixed use zoning in the Triangle (address residential issue) and
development design standards. Mr. Hendryx spoke to a consultant
about a scope of work needed for the Triangle project. Consultant, if " .
they began in March, would have information to Planning Commission
in September/October with Council review scheduled for
October/November.
Council discussion followed with regard to the timeline and the need to
move as quickly as possible was there a way to speed things up.
There was discussion on other players (Metro, ODOT) and the fact that
there have been some "moving targets" (1-5/217 - Western Bypass).
Council noted concern with some piecemeal applications that would be
coming in for the Triangle.
At conclusion of discussion, it was determined that Community
=
Development Director Hendryx would put together a presentation for i
the February 13, 1996 meeting outlining what would be needed for the
studies and work needed in the Triangle area. The plan must reflect
future needs for 217, the Triangle, 99W and 72nd Avenue.
4. PROPOSED GOALS
Council then reviewed their individual goals and the goals submitted by the
Executive Staff. The draft list of goals is as follows:
I. Resolve the Issue of the authority of both the Planning Commission and
CITs.
Tigard City Council Meeting Minutes - February 6, 1996 - Page 5
i
i
I
2. Complete triangle rezoning and transportation elements in 1996.
(Includes Toolbox, design, transportation system, multi
(mixed) used use zoning, etc.)
® 3. Complete 99W analysis, adopt findings and design standards.
-
4. Rewrite the Development Code.
` S. Complete long-term water supply; secure long-term water source.
6. Create a Sewer Extension program.
7. Develop long-range and short-term space plans and evaluate funding
alternatives.
8. Develop a plan to address the problems of Tiigard's homeless. `
9. Finalize long-range plans for Cook Park.
l
10. Develop IGA with Washington County for areas in our UGB.
11. Develop Annexation policy especially for island areas.
12. Update Planning Fees.
13. Promote use of Metro Greenspaces funds for the Tualatin River and
Fanno Creek.
14. Evaluate use of traffic calming devices for S.W. North Dakota
15. Consider issues of Affordable Housing.
16. Participate in the Youth Center Study (of private interest groups),
consider consider the results, and determine the City's position on
developing a youth center.
17. Support passenger rail service planning through Tigard.
18. Reevaluate the City's street light policy.
19. Define and develop Tigard's approach to working/dealing with Metro.
20. Improve media relations.
21. Conduct Visioning process.
Tigard City Council Meeting Minutes - February 6, 1996 - Page 6
i
i _
"IF
22. Develop City's direction for the Downtown Area.
23. Develop measurements for our goal compliance. (Quarterly update of
goal compliance).
24. Integrate Council into City Computer system (e-mail, packet
information, Internet). Training for Council.
25. Develop a neighborhood traffic management program.
26. Develop long-range plan for development, maintenance of city streets.
27. Develop long-term computer system (hardware, software).
Public access to information.
i 28. Conduct Charter review for November 196 election.
29. Investigate feasibility of contracting for water meter read'ing (as model "
for comparing internal cost and contracting out.
30. Explore the development of an Employee Wellness Program.
1
5. RATING OF GOALS
Executive Staff members will review the goals, estimate timelines and
resources needed for completion and submit this information to the City
Council. Council will then, at a future meeting date, review this information
and assign priorities and determine which goals will remain on the list for
accomplishment this next fiscal year.
6. NON-AGENDA ITEMS: None
7. EXECUTIVE SESSION: Cancelled.
8. ADJOURNMENT- 10:20 p.m.
i
e
e u .-L-e- cJv F
Catherine Wheatley, City Recorder
4
Att t:
or, City of Tigard
ate: 3~/ a ~lf G
cm0206.96
Tigard City Council Meeting Minutes February 6, 1996 - Page 7
f
- l
i
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Honorable Mayor and City Council
FROM: Bill Monahan, City Administrator
DATE: February 2, 1996
SUBJECT: Goal Setting Workshop
Attached for Council consideration prior to the workshop are the following:
' 1. 1995/96 City Goals/Objectives (Page 110 of Budget)
2. 1995/96 Department Goals - From 1995-96 Budget
3. Proposed Goals Submitted by Council Members
a. Mayor Nicoll
b. Councilor Hunt
4. Department/Divislon Goals
~j a. Finance (Telecommunications, Office Services, Central Records,
i Court, Finance)
b. Finance (Accounting) }
C. Community Development
d. Engineering
e. Human Resources
f. LRbrary
g. Administration
it
h. List of goals generated during an Executive Staff retreat. These
j goals, attached, represent goals suggested at the retreat as well
I! as some Included In the department/division memo listed above.
II ,
i
h ' - 1
1995196 Adopted Budget City Of Tigard
Policy and Administration
3110 Mayor & City Council
Pnogr-tlrn Summary
i
® • The Mayor and City Council members are elected from the City at large.
• The Mayor and City Council exercise all discretionary powers of the City. both legislative and executive,
and exercise control over the City Administration, through the City AdrtOr.
The COMA with advice • from Msponsiollitles as the Local Co Review Board. fflich shall be spent for what
~ g re C
C
1995196 GoatsffiWecllves
• Secure a brWenn water supply to the citizens of the tMergovemmental Water Agency.
• Develop a long-tern financial plan. with a greater emphasis on irtrastruclure needs through the
implementation of a long-tern capital improvement program.
' Improve the effectiveness of the Citizen Involvement Teams (Ctrs).
I Complete a transportation study with a focus on Implem ettation,
• Participate In the 131Higfnway 217 Subarea Plan and 99W analysts. lopnen
Review
Code •
rioodsswwh ich will ab tt now Increase gdsvebpnser n of existing and tabus resider of rl
neighbor comrnmw
V
• Complete inventory of Goal 5 resources and review options for greater pmteftm
• Actively promote the City of tigmd as a Planned f_conotrdc Activity Center wittdn the 2040 Plan.
• Council will continue to bolt for ways to address needs of TiQands youth.
t
• Continue to support the downtown revita&atbn eAorts of the Downtown Maicharts• Group,
Perfornanee Measures
Dnoipift 1992193 1993194 1994195 1995196
i
Average number hoursACourxe nee" 3.5
' 3.5 3.7 3S ~
IY miber of Council meetings 36 36 40 40
i Number of ordharaes
40 40 29 40
Number of resolutions 60 75
60 75
Population served 30,635 32145 . .
. 33.430 33.473
Number, of Citywide newsleftrWyear 9 9 12 12
Board & COrmndltee Training 2 2
i Number of customer aenvico surveys 2
2 1 1
Citizen inquires and responses 2,000 2,000 2.oao 2,000
!
110
`I
DEPARTMENT GOALS FROM 1995-96 BUDGET
Some of the more significant department 1995/96 goals/objectives which do not directly
relate to the Council goals are:
• Full Implementation of Community Policing Police
• Add diversity to the Police Department Police
• Build a strong management group with the Police
with the reorganization of Captains and
Lieutenants within the Operations Division
• Coordinate computer training for employees All Depts.
• Compile information needed to determine Library
long-term Library needs of Tigard
i
• keep sanitary sewer surcharges below six Public Works
per year.
• Cross-train employees with Water Dept. to Public Works
create a more versatile work group
• Improve usage of the Hansen Software to Public Works
enhance maintenance program methods =
• Improve the quality of customer service, Commun. Dev. r
including initial counter contact, tele-
phone contact
• Complete all budgeted projects in the up- Engineering
i dated capital improvement program I.
(
I • Conduct classification for supervisory and Human Resources
and union personnel
• Coordinate labor negotiations with City Human Resources
unions
• Develop and implement a five-year computer Administration
j systems plan
• Review franchise haulers' issues and make Admin./Risk
recommendations to Council
i
i
1 -
" ~a'PQ~ a d,F a i .
• Review and improve utility billing process Finance
and customer service
• Develop disaster recovery plan for citywide Finance
records
E
f
f ~
n I
}
I
I~ x
a!
i
. o
m
r, p
~pg7 p~ Q N
CQ H rd ~~~11 ~ ~ , ~ ~ o
O
_
y A
O
A ~ -
O
1 F
I
TAN-25-19% 1250 PRIL NLIT 620 2969 P.02
3b
To: Bill Monahan
From: Paul Hunt
Subject: 1996 Goals 8 Priorities
Dates 1/25/96 I
Following is a list of goals and priorities I would like to
have co sidered for 1996. f
1. R write the Community Development Code. Since Jim
Hendryx indicated this would be done by as outside
consultant funding should be included in the budget.
olG
2. Budget time and money to continue the long term water
supply and push to a conclusion-
3. Follow up on Randy Wally's memo on extending sever
lines. We have funds set aside for this and was planned for
1995. I would like for this to be a priority program.
Start a study of the long range office and library needs
I would like to project the apace needed in twenty to forty
years. We should consider the projected capital money from
the county for the library expansion. We should incorporate
the thinking of the use of the water building- I would like
to make a comprehensive study, including cost, with the
thought of going to the voters for a bond to build in 1997.
Include money in the 1996-97 budget for study and
architectural plans.
Define what we want to do about severe weather-homeless
ll shelter. We have several options - continue as is, drop the
project completely, or find a new space either in an
existing building or build a building. f
j
V__6 - Finalize long range plans for cook Park and start
expansion- Determine the coat and how it will be financed.
Work on the resolution of the traffic and zoning in the
Triangle that will meet the requirements of Metro and ODT-
I believe we should force a resolution now rather than
' letting this drag on.
Better define the goals, authority, and relationship
between the Planning Commission and the CITs- I would suggest
the planning commission handle land use recommendations and f
decisions that require knowledge and interpretations of state r
law and Tigard development codes. I vould suggest CITS make S
recommendations on matters pertaining to activities that
would benefit from citizen input but that would not require
an extensive knowledge of the law or code. I would suggest
that the planning commission have no jurisdiction in these
i i
.E f
V*4-25-1996 1250 PAUL HLNT 620 2969 P.03
. 2
~i decisions and that the CITs recommendations go directly to f
I the city council. Examples of CIT areas of consideration 4
1 would be parks and capital improvement projects.
9. Arrive at a once a year employee recognitiou day that is
more meaningful than the current recognition of years of
service. I would like to see an annual recognition banquet
for the employees and spouses. I would like to see this
made a first class event geared strictly to honoring the
employees.
I
4
i
l
z e Co r„C-tvi Ci(Or' SG CC-Qn'- f
Ye9 tJ7-H 19 DTI Y/Ty FaR
SvPPry
yo 4,,'I L-6 PEo PLE
~L• r/;.~)rvs/~o~TA T/ors/ ARE/9. C,-44 BE RENTFvR
99 Vr/- G R 6E /Va 6 ,20 v R i°oSE o F eJsE ro SE
N 7' Wo vL p B E
/K.s'EC Ti oN //y0 h9/3/ill ST h'o VY VYEL 1--
f
c~.SED~> CcoMM vi2//Ty CENTER) f
f3 c / F / C-& WY,
GrNtR /~L
wr v. ~-I CHT
LL 6i.vfl .9T PAcc H
T/ G.~.Q
'7 .V D AYE . / Al 7 ff r`/N C L oiv 2 /'.Y 6E )
i D L 49/Z-RoraO w/G<,-,yZE 0
f /,9 4 65-
7-
F -FeBEE< i BHT/iY6
kOi99Z,E MOLL- 11(9 Wovt-.d yEC.P pv(z/c sgsETy j
o9/VD SN~LTE/1 yoc%S/yG /'Y s°NIER/;EAS of Ty~c/Ty
~ ~ PAf.f{/ivG I~IR~L~~-EM5
~ T c~~ PARk_ F~ ~
S C/ tiZ M E 2 E V, 7- -
i s
1 f
1
,
I _ -
i
1 ~
1 Memorandum
City of Tigard
To: Bill Monahan, City Administrator
From: Wayne Lowry, Finance Director
Date: January 30, 1996
Subject: Goals
We have prepared goals for the Finance Departrment for the coming year. Sandy will
be submitting goals for accounting in a separate memo.
Telecommunications -
• Continued voice mail and phone system education for staff.
• Continued research to identify and implement cost savings measures for all aspects. _
of telecommunications (phones, pagers, and cell phones).
• Review and revise telecommunication policies including phones and cell phones.
• Review and revise telephone system documentation; i.e., port assignments, phone +
system configuration, security, etc.)
• Develop internal disaster recovery plan for the City's telephone system (periodic
system back-up, availability of parts, etc.).
Office Services -
• Continue to offer internal general support services and Information
processing services to meet organizational workload demands. Goal will be
completed with the current level of staffing. Increased costs related to this goal are
for training ($2,160.00) and upgrading the IP Tech's computer ($300.00).
• Provide highest quality customer service through switchboard contacts. Goal
will be completed with the current level of staffing. Increased cost is for training in
Spanish for switchboard operator ($510.00). Customer service being improved
through better back-up for the operator and serving the Spanish speaking
community better.
1
• Provide desk top publishing services to enhance quality of materials
distributed by the City. Goal will be completed with the current level of staffing.
Anticipated cost would be for training, which is reflected in the first goal.
Central Records -
• Document re aration and maintenance microfilming of council, building
jackets and commercial plans, personnel, and land use files.
• Continue development of a disaster recovery plan for citywide records.
3 • Complete Implementation of the computer aided retrieval system for
microfilm.
We have request a.5 increase in staffing to help complete these goals. With the
present level of staffing we would accomplish filming with more assistance from a
service bureau, have limited time to work on the disaster recovery plan, and probably
would not complete all the data entry for the computer aided retrieval system.
Personnel costs associated with the position are approximately $13,000. We are also
requesting an upgrade of the computers to process records searches and CAR
searches more quickly.
Court -
• Continued processing of traffic, parking, misdemeanor, and civil Infraction
caseloads. Goal will be completed with the current level of staffing. No unusual
costs are associated with the goal.
• Assess the value of using a collection agency to improve the collection rate. I
will be reviewing the collection agencies success in collecting the outstanding debt
on suspended cases. We need to determine if the cost of collections (estimated
30% of revenue) justifies the effort.
• Review and recommend a computer system for the Court. I'll be doing the E
review and recommendation for the court program. We are budgeting $10,000.00.
Our system has to be re-indexed on a daily basis and data integrity is in question.
Paul has recommended changing systems - preferably to one that is Windows
based.
Finance
fir' • Line up final ling term financing for the Dartmouth LID including determining final
cost, holding the final hearing, and arranging financing for those wishing to pay in
installments.
• Develop policies and procedures for all significant Finance processes to insure
adherence to adopted policies and the presence of adequate internal controls.
• Complete the water study and develop plan with the IWB and the Council to
implement a long term plan for water rates and for financing of needed capacity
improvements.
• Implement the first year of the five year plan and incorporate into the budget
process.
I hope this information is helpful. See you next week.
i..
~yb
City of Tigard
Inter-Office Memorandum
Date: January 30, 1996
To: Bill , Monahan, City Administrator
From: Sandra K Cincotta, Financial Operations Manager
Subject: Goals
We have prepared our goals for the Accounting Department for the next fiscal year.
• Prepare the Comprehensive Annual Financial Report and issue by November 15, 1996. The
CAFR was completed and issued on December 1, 1995.
• Analyze computer systems to identify system capabilities/deficiencies and develop future plan
• Develop various analytiml/mformational reports utilizing current and other software
applications increasing departmentail productivity and providing better service to management
staff.
• Implement the acceptance of debit and credit cards as a form of payment for various City fees
and charges.
1
1 i
1
I
skc00019.doc
- - -
~t I _ :
Community Development Goals for 1996/97
F Update the Community Development Code to accommodate changing community
needs while providing for a document that is easier to use.
The Community Development Code is difficult for the public as well as the professional planning
staff to understand. It currently includes procedures and standards that do not serve there
intended purposes. There is a need to update the Community Development Code to streamline
procedures and to address code deficiencies.
Update the Transportation Section of the Comprehensive Plan to reflect the
changing transportation needs of the community.
The city is required to update the Transportation Section of the Comprehensive Plan to reflect
population and employment forecasts for the year 2015. The 1-5/217 subarea transportation plan
for the 1-5/217 interchange was recently adopted by the state. Improvements (tool box) listed in
that plan address area wide deficiencies. The state has recently initiated studies on HWY 99W
that include both short and long term improvements. The city needs to update the Comprehensive
Plan to reflect existing and projected transportation needs.
The City should provide urban services to its area of interest.
The city has been having discussions with Washington County about Tigard providing urban
services to our area of interest. Discussions with Washington County on the city providing urban
service to its area of interest should continue until the matter is concluded.
The City should adopt Metro 2040 interim measures.
Metro is scheduled to adopt early implementation measures for Metro 2040. The City needs
evaluated the measures and involve the citizens as to how they want to implement 2040.
•
I
t ,
I
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Bill Monahan
FROM: Gary Alfson
DATE: January 31, 1996
SUBJECT: Council Goals 1996
I believe that the following three goals will be important to the City in the upcoming year.
1. Develop a list of street improvement/maintenance needs so that we are in a
proactive/preventative mode. This list is to be used to determine appropriate annual
budget levels for improvement and maintenance, rather than getting what is left over
after the budget process. As the City continues to grow more road are built and area are
annexed, the amount of roads to be maintained increases and the amount of traffic on
our major collector and arterials increase. It will be much cheaper to be in a
proactivelpreventative mode.
2. The City needs to update its Transportation Plan taking into consideration the future
71
expansion and development of Tigard. The needs of vehicles, light rail, trucks,
pedestrians and bicyclists need to be taken into consideration to determine road
improvements needed. We need to add a new traffic engineer/transportation analyst to
the Engineering Department to better manage the present and future transportation
system.
3. Develop a long range plan for office space for the City employees and public services.
-r,
" LIENQGARYANbW-1D.
i
1
i
i
HUMAN RESOURCE DEPARTMENT GOALS
This outlines the major goals for Human Resources during the next two fiscal years,
however other objectives may be identified over this time period.
Remainder of FY 95-96
- Design Supervisors Training Program •
- Evaluate HRIS (Human Resource Information System) needs •
- Provide some spring general training programs
- Update Personnel Rules and Regulations •
- Review and update any compliance issues
- Review and update procedures for Human Resources services
Review and update recordkeeping issues for Human Resources
Evaluate current employee benefit insurance programs and explore
alternatives, evaluate costs •
Complete negotiations with TPOA and OPEU
Implement all elements of Class/Comp Study
Goals for FY 96-97
- Implement new Supervisor Training Program •
- Implement new HRIS
- Evaluate and design new performance evaluation system •
Implement Wellness Program
- Update New Employee Orientation Program
- Present Employee Benefit Fair
- Implement appropriate changes to employee insurance/benefit
programs °
Development City wide Training Calendar •
• These goals/objectives represent major staff and resource commitments
MEMORANDUM
TIGARD PUBLIC LIBRARY
TO: Bill Monahan, City Administrator
Directorty'
FROM: Kathy Davis, Library
DATE: January24, 1996
! SUBJECT: Library Goals
1. TO COMPLETE A STRATEGIC PLANNING PROCESS THAT REFLECTS
STRONG CITIZEN INPUT, GUIDED BY THE PROFESSIONAL EXPERTISE OF
OUR STAFF.
As a public library, we encourage taxpayers to share their ideas on the library's role
in the community. These ideas are incorporated into the professional service our
staff provides. As the City undertakes a similar process, I would like to see citizens
and staff working together to create a vision for Tigard.
2. TO BECOME A CULTURAL FOCAL POINT FOR THE TIGARD COMMUNITY.
A community is much more than infrastructure. If you ask someone why they
choose to live where they do, they are likely to give reasons that reflect the illusive
'qual'ity of life' concept A community needs opportunities to socialize, "mingle' with ;
neighbors, learn, and grow. There are many talented groups of people in Tigard
with much to offer in the cultural subjects of art, literature, music, history, and
theater. The library would like to serve as a point of organization, support, and
publicity for these groups as well as assisting with locating volunteers and providing
assistance in forming non-profit corporations.
3. TO DEVELOP PROGRAMS THAT MAKE LIBRARY RESOURCES AVAILABLE TO
ALL Cff IZENS:
Along with quality, people also look for convenience in accessing public services:
Under this goal, we will be addressing issues including curt-side bookdrops;
outreach to homebound seniors; dial-up access to library databases; off site story
programs for pre-schoolers; and self-check out systems.
V ~
f.
~ 4. TO OFFER COMMUNITY GUIDANCE IN ELECTRONIC INFORMATION ACCESS `
WHILE MAINTAINING EXCELLENT TRADITIONAL REFERENCE SERVICE:
Information, and the library's role in providing it, is at a crossroad. Although
tremendous quantities of information are being made available to the public, the vast
majority of individuals do not have the time, skill, or resources to find the specific
information they may need. Librarians are also becoming `teachers; guiding
individuals through the confusing mass of resources and helping them make
i decisions about acquiring various technologies in their home. For many, perhaps
most, electronic information will always be accessible only in the library. For others
(especially our older citizens), traditional reference service will continue to be the
preferred vehicle for information access.
5. TO REMAIN ACTIVE IN IDENTIFYING POSITIVE OPPORTUNITIES FOR
TIGARD'S YOUTH:
Through our contracted Recreation program and our close work with the schools,
T.P.L. will continue to develop a variety of programs, classes, and volunteer
opportunities to create after school options for young people. We have assigned
our Youth Librarian to assist with activities of the Tigard Youth Task Font, and will
incorporate space for middle school and high school teens in the library expansion
® plan.
6. TO DEVELOP A BUILDING UPGRADE AND EXPANSION PLAN THAT
ADDRESSES CUSTOMER SERVICE GOALS AND THE ROLE OF VARIOUS CITY
SERVICES IN MEETING THESE GOALS: (i.e., not just address'space' needs, but
expand based on a comprehensive customer service plan.)
CMTYG =
f
SUGGESTED COUNCIL GOALS
VISIONING
Implement a visioning process that involves across section of the commun ity, affirms the community 's values and
sets priorities. The benefits would include:
h
A blueprint of desired !ong-term results that provide a guide for current decisions.
An opportunity to involve a broad range of the community in setting the course for their future.
An opportunity for the city, school district, service clubs and others to define their roles in providing
services to the citizens.
Direction from the community fro Council and staff in setting priorities.
Identification of an acceptable level of funding for services desired by the Tigard community.
ti
INSTITUTIONALIZE THE CITs
Incorporate the CITs into our decision making processes. Provide adequate time for CIT feedback and input on
issues. The CITs are the city's citizen involvement vehicle. Getting in the habit of involving CITs in decision
making will encourage citizens to get involved at an appropriate point in the process. Planning Commissioners and
Council members should visit CITs occasionally to familiarize themselves with the process.
SPACE
Develop a plan with a timeline and a budget to address our space needs for the next 10 years. The plan should be
coordinated among all departments to ensure the organizations space needs are met. A coordinated plan will enable
the Council and Budget Committee to develop a long term plan to allocate resources to address space needs.
MEDIATION
Develop an implement a mediation program. This program would be designed to involve primarily volunteer
twined mediators to resolve neighborhood disputes. A mediation program would relieve the Code Enforcement
Officers from long term involvement in neighborhood disputes freeing them up to respond to non emergency police
matters.
MEDIA RELATIONS
Develop a proactive media relations program. This includes regular contact with the media, identifying Tigard
success stories to the media, promoting issues the city wants its' citizens to be informed about and involved in, and
a consistent format for media contacts such as press releases.
Y.
~ a
tr,
EXECUTIVE STAFF RETREAT GOALS f
• Conduct Visioning Process include Library strategic planning as well as visions for G
other departments. Determine services the City should provide. Consider at least:
> homeless issues
,a > recreation programs
> youth services
> senior services
• Develop a neighborhood traffic management program - assign a committee involving
Police and Engineering
• Develop capability to utilize Internet to communicate City information with citizens.
Define the City's task and how to implement it
Develop supervisor training to improve job performance citywide
• Improve cost effectiveness of the City's medical and dental insurance program
\O -
• Review and update personnel regulations
• Resolve space issues for a ten-year period. Me in the City organization emphasis on
customer services orientation
? ti Complete labor negotiations
4~ - C)o Develo a wellness program
• Analyze and develop a long-term computer
systems (both hardware and software)
Consider debit and d credit card use for paying City fees
• Strive to make Library resources available to all Tigard citizens, develop outreach
programs - n v 10 v c s, b - vv ec w Q~~
Balance Library delivery between traditional services and resources and electronic
services
Improve audio/visual capabilities in Town Hall Room - S ` d yS S m
VV1tiU ~
• Update the Community Development Code ~yy~
• Update the Transportation Plan element
• Provide urban services in the City's area of interest
' ~i
~PQ-0
• Adopt 2040 interim measures following a full public education process f
• Complete Triangle planning i
k _
• Institutionalize the CIT process into the City decision-malting process
Develop a City mediation program
Improve media relations
Conduct a Charter review (clean up)
• Develop and election schedule for a five-year period targeting bon issues,~tax base
• Review the nomination process for Council positions
• Develop a long-range plan for development and maintenance of City streets
;i
• Develop a long-range plan for storm drainage, water and parks based upon
°f established service levels
V0 Develop a long-term water rate structure considering water line replacement,
conservation, enhancement o the water supply system
ivy ~v a-t~e., s d~ 1-Z.~~J y\
Investigate the feasibility of contracting for meter ruing. Use the process as a
J model for comparing infernal cost to contracting out.
(:Uo;ln\athY\ioaiseG96 ~ D
LAk
~.C
:r
111,x. ~v KvO
z f 0
l