Loading...
City Council Packet - 01/09/1996 Revised 114/96 . CITY OF TIGARD OREGON TIGARD CITY COUNCIL BUSINESS MEETING - JANUARY 9, 1996'6:30 PM TIGARD CITY HALL 1:3125 SW'HALL BLVD TIGARD, OREGON 972?_3 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Administrator. Times noted are estimated: it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 639-4171, Ext. 309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deat). Upon request, the. City will also endeavor to arrange for the following services: Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting date at the same phone numbers as listed above: 639-4171, Ext. 309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deat). SEE ATTACHED AGENDA COUNCIL AGENDA -JANUARY 9, 1996 -PAGE 1 f: P TIGARD CITY COUNCIL JANUARY 9, 1996 AGENDA STUDY MEETING (6:30 PM) Executive Session: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. As you are aware, all discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. 1. BUSINESS MEETING (7:30 PM) 1.1 Call to Order - City Council & Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications/Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items a. Receive and File: Report from Randy Wooley on Surface Water Quality Treatment Ponds, Castle Hill #2 (To be scheduled as a Council discussion/direction item on a January or early February Council agenda.) 2. VISITOR'S AGENDA (Two Minutes or Less, Piease) 3. STATE OF THE CITY F' • Mayor Nicoli 4. EXECUTIVE SUMMARY • City Administrator Monahan 5. SPECIAL PRESENTATION TO CITY ENGINEER WOOLEY c • Mayor Nicoli 6. GREENSPACE TASK FORCE • Community Development Director Hendryx I 7. ADJOURNMENT RECEPTION TO FOLLOW THE COUNCIL MEETING, PLEASE STAY TO VISIT WITH THE COUNCIL AND ENJOY REFRESHMENTS ram9.96 COUNCIL AGENDA - JANUARY 9, 1996 - PAGE 2 L- L _ ~ A.genda Item N_. Meeting of a113lqu TIGARD CITY COUNCIL MEETING MINUTES - JANUARY 9, 1996 STUDY MEETING Executive Sesssion: - An Executive Session was called to order at 6:30 p.m. by Mayor Jim Nicoli pursuant to ORS 192.660 (1) (d), (e) & (h), to discuss labor relations, real property transactions, and current and pending litigation issues. Mayor Nicoli recessed the Executive Session at 7:20 p.m. Council Position No. 2 Selection Process: The Council discussed the process they would use to rill Council Position Number 2. Mayor Nicoli noted that they have received seven applications and another four phone calls from interested parties. He expressed dissatisfaction with the selection process used a couple of years ago and suggested preparing rive or six questions to ask each applicant rather than I` having an "open interview." He asked if the Council wanted to interview all applicants or narrow down the number of applicants interviewed based on a criteria to be developed. He listed involvement or familiarity with the City currently as a criterion. The Council agreed that they would like a new Councilor chosen by February so he or she could attend the goal setting session. Councilor Hunt commented that he might have different questions for different people based upon their resumes. He suggested having a list of three predetermined questions and allowing each Councilor to ask additional { questions. Pam Beery, Legal Counsel, described an elimination process she had seen used before, in which the Councilors reviewed the candidates' paper` ork I~ discussed them with each other by phone, and then submitted their top four choices. She said that usually narrowed the field down to the top five people who were then interviewed using a combination of predetermined and f spontaneous questions. She explained that a matrix was used for geading the candidates so that everyone was evaluating them on the same qualities. Mayor Nicoli suggested developing a list of general questions to send to each applicant and asking them to return it by Tuesday of next week. The Councilors could then review the information the week of the 16th and select their top five. Councilor Hunt suggested ranking all the applicants for comparison. f - CITY COUNCIL MEETING MINUTES - JANUARY 9, 1996 - PAGE 1 . f Mayor Nicoli suggested meeting on the 23rd to select the five finalists. Bill Monahan, City Administrator, suggested that staff work on the form and ' send it out once all applications were in, thus allowing all applicants the same amount of time to work on it. He recommended that the applicants return the form by the end of the week of the 16th; staff would get the information ' to the Council by the weekend before the meeting on the 23rd. The Council decided to hold the interviews on Tuesday, January 30. Library Board Subcommittee: Mr. Monahan presented a request from Kathy Davis, City Librarian, for any Councilors interested in participating on the library committee setting the direction for the library for the next three years. They needed three i government representatives but if no Councilors were interested, they could find three members from the Library Board. 1. BUSINESS 11EETING 1.1 CALL TO ORDER Mayor Nicoli called the business meeting to order at 7:30 p.m. 1.2 ROLL CALL Council Present: Mayor Jim Nicoli; Councilors Paul Hunt, Bob Rohlf, and Ken Schekla. Staff present: Bill Monahan, City Administrator; Pam Beery, Legal Counsel; Liz Newton, Asst to City Administrator; Wayne Lowry, Finance Director; Randy Wooley, City Engineer; Sandy Zodrow, Human Resources Director; and Catherine Wheatley, City Recorder. 1.4 Council Communications/Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items Randy Wooley, City Engineer, presented a report on Surface Water Quality Treatment Ponds, Castle Hill N2. He noted that Ms. Goldsmith, who raised the original concern, might ask for further Council discussion on the matter. He reviewed the individual concerns expressed at the prior Council discussion and staff's responses to those, as discussed in his memo (memo is on file with the meeting packet material). INIT. Wooley said that staff concluded that the only low maintenance landscaping available was grass, and that the City did have the equipment needed to readily mow most of the grassy areas, excluding some small portions surfaced with large rocks. Mr. Wooley recommended using the same signage that USA was planning to use at that location; it was the simplest and clearest of the three options ` J presented. He suggested putting signage up on all the treatment ponds in the - CITY COUNCIL MEETING MINUTES - JANUARY 9, 1996 - PAGE 2 i.. - i City so people would know what they were. Mr. Wooley said that the conditions of approval on this development did not include a "bigger hammer" to get more done by the developer; the only E "hammer" left was through the bond to improve grassy surfaces for safety and easier maintenance. Mr. Wooley said that he would ask for further Council discussion on this issue if Miss Goldsmith wanted further discussion; if she was satisfied with his memo, then the concern would be cancelled. Councilor Hunt asked if they could not cooperate with USA on the signage to reduce their expenses. Mr. Wooley said that he intended to use the USA graphics and sign making company as a way to reduce the expense, if Council chose to go with that sign. Councilor Scheckla asked how many treatment ponds existed in the City. Mr. Wooley said that he thought there were 20 to 30 with another one added for each major subdivision or commercial development. In response to a question from Councilor Scheckla, Mr. Wooley said that f both staff and USA have learned from this situation and were updating standards as they went through the process. 2. VISITOR'S AGENDA • Jack Polans, 16000 SW Queen Victoria Place, King City, stated that the Water Rate Update report from CH,M Hill requested by the Intergovernmental Water Board (IWB) was originally supposed to have been a written report. He said that now it was going to be an oral report = delivered at the IVN'B meeting tomorrow night. He explained that, as a writer in the public interest, he found an oral report format difficult to use in deiciding -hat i:.fal-ria6un he should provide to the public. He asked that the water reports be made available to the public for their information. e Diane M. Jelderks, 10045 SW Garrett, spoke to the labor negotiations of the City of Tigard employees. She said that she and her co-workers provided services on behalf of the City that were of real benefit to the citizens, and that they deserved to be fairly compensated for the level of work they performed. Ms. Jelderks noted that the Council had said they had to reduce employee pay by 6% because that was the intent of the voters when they passed Measure S. She contended that that might not have been the intent of the Tigard voters, man}' of whom had not understood that Measure 8 would affect City employees - they had thought it affected state employees only. She said that, though some of those to whom she had spoken thought the employees should pay 6% towards their own retirement, none thought the City should reduce its contribution from the previously negotiated contract. CITY COUNCIL MEETING MINUTES - JANUARY 9, 1996 - PAGE 3 d Ms. Jelderks asked how many citizens had the Council actually spoken to on this issue or did the Councilors have personal agendas. She asked how the Council could give itself and management employees raises but reduce the classified employee take home pay and retirement benefits each by 6%. She asked if the Council was making these cutbacks because they needed money to balance the budget. She asked that the Council honor their agreement with the City employees. • Mike White, 3612 Crestview, stated that he worked in Maintenance Services and Operations as an inspector for the Water Department. He commended the Council and administration for their response during the recent windstorm. Mr. White said that he already contributed over 6% of his salary into the employee contribution pension plan available to City workers. He stated that, as he understood the language of Measure 8, he was ah early complying with it yet an additional 6% would he taken from his salary. He asked how Council intended to deal with this, as he was not the only employee in this " situation. 0 Jean Heitschmidt, 16283 SW 93rd Ave, reviewed her background in public service since 1980. She said that she received none of the pension, medical or other benefits received by private sector employees and that the 6% slated for the retirement fund paid for a vital part of her living expenses. She said that she ~,-as one of 'rigard's "working poor" who didn't qualify for state assis.ance. She commented that even when employees became eligible for health insurance, many procedures were not covered and prescriptions were only slightly discounted. A'ls. Ilcitschmidt pointed out the exemplary and professional level work performed by City employees. She noted that the lower salary range 9 employees provided a superior level of service despite a limited staff, oid - equipment and outdated practices and deserved the Council's consideration and award for a job well done. Ms. Ileitschmidt cited Lake Oswego as an example of a city that continued to pay its staff's contribution to PERS in spite of Measure 8, and which provided a benefit package to its employees. She noted that the private sector provided benefit packages to clerical workers after six months, and that many city employees have left for "greener pastures." She asked that the Council not penalize the employees by taking away the compensation that they have earned. ills. Heitschmidt said that another concern was their Cost of Living Adjustment. She mentioned that in July 1995, her group of employees saw other city employees receive a 3% increase while they were denied such an j adjustment. i CITY COUNCIL MEETING MINUTES - JANUARY 9, 1996 - PAGE 4 f • Ff U • Bonnie Mulhearn, 16114 SW 108th Ave, #31, stated that she already contributed 4%n of her salary towards her retirement in a del'erred compensation program available to her. She said that Measure 8 did not • ` outline how employees were to contribute to their retirement or to what program. She said that Measure 8 also did not mandate employers to reduce { the employer contribution towards employee retirement. • Michael Mills, 20776 SW Martinazzi, Tualatin, stated that he was a member of Union I'D Local 199 and an employee of the City of Tigard. He contended that the City only had to comply with the letter of the law with regards to j Measure S. He react the revised 1995 language of the Constitution from the { Oregon Blue Book, and stated that the union agreed with the need to comply ~ %vith the law until it was declared unconstitutional. Mr. Mills said that setting the money aside in a separate interest bearing account would be prudent, considering the challenges to Measure 8. He stated that reducing the employees' retirement benefits without negotiation was a violation of file collective bargaining agrecment. He said that he thought voters were not saying cut public employees' salaries but rather they were saying that public employees should contribute to their retirement since the private sector did. Mr. Mills said that Measure 8 could be implemented without Tigard employees taking a double hit. He urged the Council to leave the collective ® bargaining agreement alone or extend it without revisions or changes until a new agreement could be reached. He asked that the Council implement the minimum of I leasure 8, not the maximum, and show the Tigard employees their appreciation of the fine job they did. He said that if employees felt undercompensated and unappreciated, they would leave; this would lead to higher turnover, increased training and recruitment costs and lower quality services. lie said that Tigard employees were proud of their jobs and the rnntrilmfion they mode to the community. Mayor Nicoli stated that the Council has had a difficult time dealing with Nleasurc 8 and its related issues. He said that no one on the Council had hidden agendas or was headed in a direction that was detrimental to the City- employee relationship. He said that the City has treated all of its employees the same in union negotiations. He said that Council has signed a letter of agreement with the union with whom they were negotiating now, though it was apparent that the union wasn't comfortable in signing that letter. He said that negotiations would continue and that he felt confident that the professional negotiators representing the union and the people representing the City could work any issues out at the table. 3. STATE OF THIS cin, ' Mayor Nicoli presented the annual State of the City address. (See attached.) f_ { CITY COUNCIL hIEET: 'S 6IIITU':ES JANUARY 9, 1996 - PAGE 5 w. - ~ 4. EXECU'CIYF SU\1MARY City Administrator Monahan presented the annual Executive Summary. (See attached.) i 5. SPECIAL, PR(?S1?NTA'1'I0N '1.O CITY ENGINEER WOOLEY Mayor Nicoli presented a gift and certificate of appreciation on behalf of the City to Randy Wooley. Mr. Wooley served from March 1986 to January 1996 as Tigard' 1 City Engineer. 6. GREENSPACE TASK FORCE. Councilor Hunt reviewved the process used by the City to get recommendations from the Citizen Involvement 't'eams (CITs) regarding how to spend the 314 of a million dollars Metro awarded Tigard through Metro Greenspaces. He explained that the Council received tour recommendations from the CITs and a fifth from the Planning Commission based on the CIT recommendations. Councilor Hunt said that he had felt that the Planning Commission recommendation could not have fulh, considered the CIT recommendations because of the way the original recommendations had come in. He stated that he suggested to Council that they form a task force with representatives from all the CITs and the Planning Commission to consolidate the five reconunendations into one. The 't'ask Force would divide the Metro nwucy between greenspaces and trails, and then prioritize the recommendations. I Councilor Hunt reviewed the suggested process of meeting with the CITs at their j February meetings to explain the Task Force. At their March meeting, the CITs would instruct their representative on their preferences, and then the Task Force would develop a joint recommendation. i. Liz Newton, Assistant to the City Administrator, reported that in discussions of this idea with two of the CITs, she had gotten the impression that the CITs were confused about why they were starting over on this but that they were not adverse to a Task Force. She said that at the Central CIT meeting which she facilitated, they discussed the matter at length and suggested calling a joint meeting of all the CITs to work out a priority list rather than appointing a Task Force. She said that 4 the CITs were primarily concerned about a delay in the process. 1 Dan Gott, facilitator for the South CIT, concurred that there was confusion on part of the people regarding this suggestion. He explained that the South CIT had thoroughly discussed what would wort: within the budget prior to making their original recommendation, and that they had considered the city as a whole rather than merely focusing on their area. lie said that he supported a joint CIT meeting to resolve the issue. He stated that the City did need to explain to the CITs what was happening with this process. CITY COUNCIL MEETING MINUTES - JANUARY 9, 1996 - PAGE 6 - ' t` _.Y_...._...~,..o...cos.rt....r_a...~.........__~~...,~.._..._-.. _ - ,w .......r ..._...__..y - ,,r Mayor Nicoli noted Tigard has three years to spend the money allocated to them, so 6 there was plenty of time left. lie explained that the Council had received five recommendations; they could have taken those five recommendations and made f their own final position. Instead they chose to allow the citizens to make the final choices through CIT representatives serving on a task force. Councilor Hunt commented that by allowing the CITs to make the final choice, the Council hoped that the CH's «ould realize that Council was listening to them. The Council agreed by consensus that Councilor Hunt proceed with the Task Force. 7. ADJOURNMEINT r ` Ce4-he z<27 t0l a66-1- Attest Catherine Wheatley. City Recor er t. j or, City of Tigard ate: /3 /6 r f vlz -.j 7 I 1 1 7~ r CITY COUNCIL MEETING MINUTES - JANUARY 9, 1996 - PAGE 7 IF Il: EXECUTIVE SUMMARY - City Administrator Monahan JANUARY 9,1996 Tigard has continued to experience steady growth during the past year- In fact, population has grown to 35,000, a fitting total as the city approaches its 35th birthday. While our population and demands for services constantly change, a challenge facing the city in the coming year is the need to answer the question, "what is Tigard going to be like in the future?" To answer that question, the citizens of Tigard will be called upon to assist the council and staff to define a vision of what Tigard f` should evolve into in the coming years. Once a vision is defined and factored into the council goals and city plans, we will be in a position to move in a direction consistent with the plan and to review our actions and accomplishments against a blueprint of the future. Without such a vision, we run the risk that individual actions will not always be consistent with the long range direction that we as citizens of Tigard want and expect. As the city matures, popuiatio:~ sr:.:;s, :ess :and 9s aail?hle for development and citizen requests for service change. Tigard must better define and provide those services which are desired by the citizens. Requests for services which have not been provided in the past by the city will likely increase. We are already experiencing this as more demands are being made for library services, recreation programs, greenspaces, community events, social services, and upgrades and expansion of existing facilities. Our task will be to find ways to fund the future demands of the citizens while continuing to deliver and improve day to day services. Much has been accomplished in 1995 as the city made significant strides to modernize facilities and equipment while responding to changing laws, turnover of personnel in some key positions, and other factors. 1 will give brie. - a;ti of some of the significant changes and accomplishments of the past year. i . COMMUNITY DEVELOPMEN[ Jim Hendryx assumed control of the department in May. He was immediately handed many works in progress as the department was involved in several projects addressing Council Goals. Several of these projects should be completed in 1996. As a whole, 1995 development in the city was very similar in volume to 1994. Building activity decreased only slightly from 1994 as total new valuation dropped from over $102 million to $91 million during the initial eleven months of the year. Permits for residential units decreases slightly from 424 to 414, while total valuation of new residential grew by $10 million over 1994, reflecting the higher valuation of new home starts in 1995. New commercial development compared favorably to 1994 a ~ also. The number of commercial alterations and additions increased from 1994, however, the value of these alterations was substantially less. The division assumed responsibility for new programs in 1995 which were previously performed by other agencies. Full electrical inspection program responsibilities were taken on by city staff in July. In addition, fire suppression and alarm system plan review and inspection services were assumed from Tualatin Valley Fire and Rescue last January. Tigard now has a full service Building Inspection program. - f Planning activity was consistent with 1994 levels. New office and retail i . centers were approved which are now under construction. Seven new office buildings and 12 new warehouses or industrial buildings were approved. Site development approvals were granted for two medical clinics, three restaurants, a 130 unit hotel and three apartment complexes totaling 146 units. In addition, detailed plan review for the 348 unit Triad complex was completed. Six new subdivisions were approved and six annexations adding approximately 25 acres to the city were approved. In 1995, Community Development implemented the development services ram. This program was developed to improve customer technician p. rog service to those seeking information regarding development procedures. ! Once all staff involved complete training, this new system win result in a more efficient system of information sharing, permit issuance, and permit status tracing. The director is already evaluating this program and fine tuning it so that service standards are met ENGINEERING As in the community development department engineering development activity continues at a very strong pace. In fact, permit activity for the past five months, based upon the value of construction approved, is 40% -eater than was experienced in the prior fiscal year. i Several capital improvement, N:c;ests were completed during the year f including: • Main Street resurfacing - this long awaited improvement has been well received by the downtown merchants and the public • Burnham/Main intersection widening - this has improved traffic flow in the downtown area • Bonita Road widening • Grant Avenue sidewalk - this new sidewalk serves two elementary schools • Extension of shoulders on Bull Mountain Road • The department also completed a pavement overlay program on several streets during the year. A new program introduced during the year was the speed hump program. Following a nomination process at the city's CIT's, three ID streets were selected to receive the city's first speed bumps as traffic calming devices. These were installed in the fall. PUBLIC WQRKS V The utility and property divisions were very busy in 1995 carrying out our usual programs of park maintenance, crack sealing, sewer and storm line maintenance, and water system delivery. Improvements in planning and monitoring service delivery in these programs have resulted in the department successfully reducing major replacement of infrastructure. Through better computer tracing of maintenance activities, regular planned maintenance has helped reduce the likelihood of emergency situations. The department has moved ahead with planned improvements to our water system so that we may respond to increased demands brought on by growth. A tie-in was completed with Tualatin Valley Water District which provides us with the opportunity to receive 2.4 million gallons of water per day from the district. This helps us to deliver uninterrupted flow of water when Lake Oswego is unable to meet our needs during peak demand periods. Two wells were rebuilt and reconditioned to improve their availability. A new reservoir site at the Mentor site is now being discussed. Although the city has not completed its plan to buy into a water system, all options have been considered and are being pursued. Knowledge gained by being involved in the regional water study has been very valuable as we have pursued our options. Improvements were made at Cook Park including the construction of a i new picnic shelter as well as a new dock and ramp. We are now working with USA to bring recycled water to Cook Park for irrigation. rmauy, runic Works has made improvements in the street markings placed throughout the city. This and the introduction of larger street signage along Pacific Highway were completed in 1995 to improve driver convenience and safety. FINANCE The department received the award for excellence in Financial Reporting for the 1993/94 city financial report and the Distinguished Budget Presentation Award for the 1995/96 budget. It has become a tradition in Tigard that we receive these prestigious awards and we are very proud of the quality of work performed by our Finance Department. The best evidence of the quality of their efforts is found in the budget process which was carried out well in the past year. The department has also undertaken several changes to procedures which has resulted in improvements to record retention and recovery, court processing, accounting and purchasing. The Finance department provides us with data which helps us compare how we stand financially as the city continues to grow. During the past year, Tigard's total assessed value increased by 11.25, to over $2.735 billion. At the same time that this occurred, the city property tax rate , was the lowest that it has been since fiscal year 1988/89. This is due to both the increased valuation caused by development and property value increases but also to the expiration of the city park levy. Tigard's tax rate for 1995/96 is $2.24/$1000 including $1.65 for the tax base and $.S9 for debt service. Our consolidated tax rate reached its lowest point in five years due again to the steady growth and rise in assessed value and the full implementation of Measure 5, the property tax limitation of 1990. The majority of Tigard has a consolidated tax rate of $13.70. L BRARY Our library circulated more items during the past year than ever before. I Over one half million items were circulated. At the same time, the library III continued to develop and offer new programs and services aimed at the f user population. The youth services section was recognized by Parents f . , Magazine for having the best storytime program in the Portland area. Our library is now tied into Internet and will be developing public Internet access in 1996. Training of library patron users will be possible as a result of a grant received by the Library in 1995. Working with Washington County, library volunteers will be trained to do home visits so I that elderly citizens can be provided with library services. Our library is constantly changing to respond to community needs. During the coming months a strategic plan for the next three years wiii be developed with citizen input. The programs and success of the library are possible because of the efforts of our professional staff and the tremendous efforts of a large group of volunteers, as well as coordination with the Washington County cooperative Library System. POLICE The police department has also ventured into some new territory responding to the changing needs of the community. Among the significant changes made during the past year are the following: ® r Creation of the citizen's academy. Two eight week programs were held introducing a total of 40 citizens to the world of police work. The participants gained insider views of what our police department does. A third series of presentations is scheduled for the spring. Creation of the Youth Services Officer position. Mike Blintz has been appointed to this new position funded by council to set up a PEER Court system, to instruct middle school students on Gang Resistance Education and Training and other related programs. The officer will be available to help us focus resources toward improving the services provided to our youth by Tigard and other providers in the community. Conducted an anti-accident program on Hwy 217/72nd using a mannequin in a marked car. Roadside Rhonda played a significant role in reducing traffic accidents in this area. Applied for and received a grant from the Federal government which allowed us to hire and place an officer inside the Washington square shopping center. The program allowed us to establish community policing in the square- We are awaitino tha racnlrc of tha pr_g M -.0. the are that quo major shopping season is over. ADMINISTRATION Several changes were made in the various sections of the administration department that have resulted in improvements to our service delivery. They include: Our citywide computer network was substantially upgraded during the past year increasing efficiency and making our computer system more reliable. A significant investment was made to hardware and software following a program developed by our Network Manager, Paul del3rinm j Human resources experiences major changes in personnel and functions. Sandy Zodrow was hired as director last spring. Under her guidance, the city has completed a citywide job Classification system, made improvements to the day to day processing of information, and prepared for labor negotiations. Risk management functions and the coordination of our solid waste franchising efforts were major efforts of the past year. Council conducted a thorough review of solid waste issues setting a new direction in several areas. Citizen involvement continues to be a challenge. We have a strong core of participants in our Citizen Involvement Team program but we need more. E L- D M, I We need more involvement on a regular basis from a greater cross section of our community. It is our hope that the visioning process that we hope ® to undertake in 1996 will be the catalyst for an ever increasing citizen involvement program. CONCLUSION 1 am pleased that the direction in which the city is going is very positive. We have an outstanding council, staff and citizens. We have many tasks t to undertake in the coming year but 1 believe that we have made many significant investments in staff, equipment and facilities so that we are better able than ever to accomplish the community's goals. In the coming ' months we will be asking citizens to step forward and help in the visioning process and to get involved on a regular basis in our CIT process. 1 encourage all of our citizens to consider what you would like Tigard to become for you and your children then give us your help by sharing those ideas so that in the future Tigard is truly the community that you want it E.. to be. F ~ V f L~ fSTATE OF THE CITY ADDRESS - Mayor Jim Nicoli i . January 9, 1996 It is my pleasure to present to you "The State of the City Address" for our beautiful and busy city, Tigard. 1995 was an eventful year, satisfying in that much was accomplished, and motivating, in that there remains much to do and to improve. In 1995, growth remained the driving force in Tigard's city activities. { Growth will also motivate many of our plans for 1996. Annexations to 1 the city are strong. Tigard's population grew to 35,000. One hundred million dollars was put into new construction in Tigard in 1995. Yet, the good news is that our tax rate is the lowest it has been in seven years, $2.24 per $1,000 of assessed valuation. We are "on track" in the second year of a five-year plan approved by the voting citizens. The City will not need to request additional dollars of the taxpayers to stay operative, we will continue within the expectations held by the voters at the time the tax base was approved. 1 believe that positive communication was a key element for the City in 1995, communication with the city staff, communication with you - the people of Tigard, and communication with our neighboring communities. That's the key to success. A little over a year ago, the City Council hired Bill Monahan as Tigard's City Administrator. Through his practical communication skills, Mr. Monahan won the respect of the Council and the City Staff. Under his leadership, two vacant department head positions were filled with outstanding, individuals. We have worked together as a unit for one year and it has been a genuine pleasure. The council and staff have attempted to work more closely with our citizen involvement teams, our CITs as they have come to be known. It is our desire to keep a good line of communication with our citizens and one of the ways we do this is through the CITs. We appreciate the efforts of y our volunteer facilitators and of the citizens who participate in these monthly meetings. The Tigard Council is committed to preserving what has worked in the past and to making the necessary chances to keep these groups informed, active and involved in the future. 1995 afforded me the opportunity to work with the Mayors and Staffs of the surrounding cities (except Portland); with the Washington County Commissioners; the Metro Commissioners; Mike Burton and the Metro ! Staff; the Unified Sewerage Agency staff; the Tualatin Valley Fire and n j Rescue Board and staff; with Senator Paul Phillips; Representative Tom Brian; and the staff of the Oregon Department of Transportation. 1 have found that the harder we work with these agencies and individuals, the more independent Tigard has the potential to become. I sincerely appreciate the assistance extended to the Tigard City Council and to me in 1995 by these people and organizations. 1 look forward to a new year that will build on these relationships. At the beginning of last year, the Council decided to shelve a re-zoning plan for the Tigard Triangle. Shortly thereafter, we were notified by the Oregon Department of Transportation and Metro that we needed to address the impact of additional traffic which resulted from up-zoning portions of the Tigard Triangle currently zoned for residential use. Our 9 engineering, and planning staff have been meeting with these agencies to find a solution suitable for all involved. We should begin to see constructive progress in 1996 with the past and present efforts. The Staff has also worked to resolve the 12-year old Dartmouth Local improvement District. This project spent more time in litigation in the courts than it took to construct the street itself. The resolution of the current litigation and agreement of the assessments against the individual properties is essential to future L.I.D. projects in the triangle. It now appears that working, with property owners involved with the L.I.D. during the past year has produced some strong relationships that will benefit all the property owners in the triangle. The City has learned some lessons as a result of the Dartmouth L.I.D. In the future, we will take the necessary steps to address the issues and produce constructive results. In 1995, the Council adopted a plan to address Tigard's long-te.:.. wafer j needs. Tigard woes not have a sufficient source of water and has been obliged to rely on surplus water from other districts. Lake Oswego appeared to have sufficient water rights on the Clackamas River to allow a joint venture with the City of Tigard to construct a facility that would provide for the needs of both cities. Late last year, Metro decided to study Lake Oswego's current urban growth boundary to determine if an additional 1,800 acres should be added. Until this issue is resolved, it would be premature for Lake Oswego to enter into any agreement with the City of Tigard. At the same time, our staff has been in discussions with other neighboring, water districts who have sufficient water to meet our needs. In 1996, we are determined to resolve our water source needs and those of the next several years. i j Transportation continues to be the most significant issue in Tigard,as well as the most expensive. The increase in traffic on our highways exceeds our growth rate. And in spite of the funds agreed to by the taxpayers' c. through the Major Street and Transportation Improvement Projects, the MSTIP program, and the Traffic Impact Fee imposed on new development, Tigard continues to lose ground every year in keeping up with maintenance and new-road projects. In addition, the Oregon Department of Transportation has several freeways and highways which pass along or through our city, and they are at or near capacity. Both the State of Oregon and the Federal Government are cutting back funds for major road improvements. Metro is currently considering, a major funding program for several main road and bridge projects. If Metro fails to proceed with this project„ 1 Washington County may choose to move forward and request the voters support. Several of the projects to be funded are in Tigard and around its borders. We hope you will support this project. Some excellent improvements to our local streets were made in 1995, Most of [whin Street received a new and long-awaited base and wearing surface. 1996 will see the completion of the remaining portions of Main and Commercial Streets. j Also to be completed in 1996 is the southern portion of Durham Road between Hall Blvd. and Boones Ferry Road; a new bridge will be included in this construction. The City Council and staff has been working with the neighborhood and Tigard-Tualatin School District to fund a traffic light adjacent to the Durham School site. Hopefully this year we will see the project fully-funded. In addition to the bridge replacement on Durham Road, there are plans to 1 replace r%vo braids'._~~ _ (yes, (the Grant and Tiedeman Street bridges), as well as to build a new bridge at the end of Summerlake Park. l This past year the City Council became directly involved in resolving 1 significant issues in the community. Councilor Hawley served with a group of citizens on the Tree Task Force resulting in a new tree ordinance for the City of Tigard. Later in the year, Councilor Rolfe worked with residents surrounding Summerlake Park; measures were put into place which helped reduce the impact of the proposed bridge. Councilor Hunt is currently preparing to work with residents to prioritize property purchases for the Metro Greenspaces project. These efforts have resulted in excellent outcomes in 1995 and will prove to be important in the future. 1 strongly encourage the Council members to continue to become j directly involved in the future. Although the end results might not always be as successful as they were in 1995, the City as a whole will benefit. l~ _ IF Speaking on behalf of the entire council, 1 want to express our sincere gratitude to all the volunteers who donate their time, which represents hundreds of hours, to the City. The council recognizes their contributions 1 annually at a dinner in their honor. Tonight', we would like to publicly thank these individuals for their dedication to the city. We are also extremely grateful to Tigard's full-time city staff. Their dedication was particularly obvious during the December wind storm; they worked through the storm, away from their families, to help keep Tigard safe for its citizens. We are very fortunate to have individuals of superior caliber I working for the City of Tigard. We look forward to working with them in 1996. Finally I want to express my sincere appreciation for the positive relationships developed among, the Council members this past year. As we begin 1996. we will be selecting a new councilor to fill the vacancy left by Wendi Hawley. With the Councilors, 1 look forward to building on last year's successes and to facing, the challenges we will encounter in _ 1006_ Thank you all. k 1 5 ~ I F r i i - i COMMUNITY NEWSPAPERS, INC. Legal j Notice TT 8373 P.O. BOX 370 PHONE (503) 684-0360 BEAVERTON. OREGON 97075 CEfVFC Legal Notice Advertising JAN *City of Tigard • ❑ Tearsheet Notice II 13125 SW Hall Blvd. '-ITy OF TIGARD •Tiga-rd,Oregon 97223-8199 • ❑ Duplicate Affidavit .Accounts Payable-Terry • f t _ C, II 'J' i f 1 AFFIDAVIT OF PUBLICATION STATE OF OREGON, ) COUNTY OF WASHINGTON, )ss. f, Kathy Snyder being first duly sworn, depose and say that I am the Advertising Director, or his principal clerk, of them, gard-meal ati n mimes ' a newspaper of general circulation as defined in ORS 193.010 and 193.020; published at Tigard in the aforesaid county and state;thatthe City Council Business Meeting f a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for nNR successive and consecutive in the following issues: January 4,1996 k i Subscribed and sworn to ore me this4th day of Jannary,1996., w-L iff y Y . ~i: P,Gc'~S I ! L q NOTE ; <~IC_0;,--GN 1 I Notary u lic for Oregon NO. 0: ,u„ 2 { JY CGS Up " N E;<'IRES AIAf 13, 1997 My Commission Expires: AFFIDAVIT _ Li 77 % - - rte.. i ' The following meeting highlights are published for your information. Full ` 1 agendas may be obtained from the City Recorder, 13125 S.W. Hall Boulevard, Tigard, Oregon 97223, or by calling 639-4171. CITY COUNCII,13USTNFSc MEETIING JANUARY 9,1996 TIGARD CITY HALL -TOWN HALL 13125 S.W. HALL BOULEVARD, TIGARD, OREGON f. Study Meeting (Town Hall Conference Room) (6:30 p.m.) Business Meeting (Town Hall) (7:30 p.m.) • State of the City - Mayor Nicoii • Executive Summary - City Administrator Monahan l • Greenspace Task Force Executive Session: I+ ~ • The Tigard City Council may go into Executive Session under i the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor m re lations, real property transactions, current and pending litiga- tion issues. .:..g M373 -Publish January 4, 1996. f r 1 AGENDA ITEM NO. 2 - VISITORS AGENDA DATE: January 9, 1996 (Limited to 2 minutes or less, please) .,lease sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Administrator prior to the start of the meeting. Thank you. STAFF NAME, ADDRESS ex PHONE TOPIC CONTACTED (UUYSStc~ Rtc~~ 7L~Wr L~r j•~ c4 x1 l ~k7 - Cl/~~ 36 r z e~2GS, ur ~ws ~AFw-rL ~ ~ ec,LT~An,..~ Yr11 642,d` ,io tl/,Yll . ~~rL~ t 62D A76 tiEG~ria~ cL(,tl' 7L `tc(~r ~l~r(tr~,01z-q 7z2.r( °a'7 2077 f s GU ~/117b/eAemac 7u O-Li t /v1 f~ii~('(~/ i I r I17~ ~llk/f {+'Gl'• / OlilGfl-e 0 10 t, v A C ~l o n o v tons t i a a • Agenda Item No. J MEMORANDUM Meeting of I / O IG 6P J CITY OF TIGARD, OREGON TO: Bill Monahan, City Administrator FROM: Randy Wooley, City Engineer, i DATE: December 22, 1995 SUBJECT: Surface Water Quality Treatment Ponds , . Castle Hill #2 At the September 19th meeting, the Council heard concerns from Bonnie Goldsmith about the 1 existing water quality treatment ponds in the Castle Hill subdivision. After considerable discussion between Council, staff and Mr. and Mrs. Goldsmith, the Cc neil directed staff to look into three items and report back to Council. The three items to be reviewed were: 1. Look at the options for installation of low-maintenance landscaping at the pond sites at the v intersection of 135th and Walnut. The area to be considered for landscaping was the area adjacent to the sidewalks, not the ponds themselves. 2. Look at options for signing to explain to the public the purpose of the ponds. 3. Check the conditions of approval of the development and the opportunities for enforcement. t In consultation with Maintenance Services Department, we have reviewed the three issues. Our ! response is as follows: Landscaping We believe that the only landscaping that would truly be low-maintenance would be grass. Installation of trees or shrubs or hedges would substantially increase maintenance by requiring additional watering, pruning, and general care. The presence of trees or shrubs or hedges also makes mowing more difficult. . . The approved plan was for the entire area to be planted in grass. Whether the developer has met this condition is questionable. The area was not prepared and seeded properly. Requests to the developer to regrade and reseed have been ignored. The area has now started to fill in with grass and clover. However, some additional work is still needed. In the spring the area should be re- seeded to assure that a thick mat of grass covers the site. Deep holes and depressions should be filled to facilitate mowing and eliminate potential tripping hazards next to the sidewalk. j There was also some concern at the September 19th meeting about whether the pond areas as designed could be mowed with existing City equipment. City crews have reviewed the Castle s Page t 1 Memo of December 22, 1995 Hill ponds and anticipate no difficulty in mowing any of the ponds in Castle Hill with existing % r City equipment, except for some small areas where large rocks have been placed for slope 1 protection. The rocked areas are not a problem now, but may require some additional lli maintenance later to control weeds. It may be appropriate to plant some type of ground cover j { (ivy or something similar) in the rocked areas to minimize future maintenance. I We have looked at signs being used by other agencies. Attachment #1 is the sign format being f t used by Tualatin. We find this sign to be too detailed and unattractive for locations in residential areas. Attachment #2 is a potential simplified version of the Tualatin sign format. Either #1 or #2 could be made in City shops. Attachment #3 is a sign format that USA has developed and is ` preparing to install at USA-maintained sites. The City could potentially purchase these signs through USA. I prefer 93 as it is simplest and most attractive. It succinctly explains the purpose of the facility. The signs would be modified to show the City of Tigard as the contact fcr information. Conditions of Approval I have reviewed the entire development file, including the conditions of development adopted by the Planning Commission. The conditions imposed by the Planning Commission in April 1993 I ~i require only that water quality treatment facilities be constructed in accordance with USA ( requirements. The three potential sites were mentioned in the conditions; however, the design of the facilities was not specified and there was no requirement for landscaping the sites. When the Engineering Department staff approved the specific design, approval was with the condition that the developer would provide maintenance of the facilities for the first three years. During that time, the developer is responsible for any modifications that are needed to provide for adequate maintenance. The three-year maintenance period will end on March 30, 1998. i . Under the USA requirements, the developer is required to submit a maintenance plan for k approval by the City. To date, this plan has not been submitted. The developer has provided a bond to assure compliance with the maintenance requirements. In theory, the City can use the bond to perform the maintenance if the developer fails to comply. In practicality, calling on the bonds is typically a long and difficult process. The biggest lever available to the City in this case is probably the fact that this developer is still in business and active in Tigard. Eventually, they will want to see the bond released. They need the City's i approval to have the bonds released. ~ f 1 ewe s Memo of December 22, 1995 RECOMMENDATIONS I recommend the following course of action: ' 1. Engineering Department staff should continue to exert pressure on the developer to maintain the pond sites and to provide a smooth surface and a dense grass cover on the areas between { the ponds and the sidewalks. 2. Engineering Department staff should continue to exert pressure on the developer to produce the required maintenance plan. 3. Identification signs should be installed at all City-owned water quality treatment sites accessible to the public. The USA sign format should be used. 4. Staff should continue to work with USA to fmd ways to eliminate the need for small 1 treatment facilities and/or to improve the design. Opportunities for review are available as - part of the master plan update for the Fanno Creek basin that USA is just beginning and in the ongoing work that USA is doing with the Oregon Department of Environmental Quality to explore the actual benefits of the water quality ponds. i r rw/svq-memo.doc i I _ r. i - r: i U Attachment #1 Tualatin sign i i ©F 4UQ ATOM =am ro j SVOOR[ a HAN FINEMI o` ~~I~LI~U ll YNs 9acmy is mama by fe of luia. b pope rmm ad mis and _ from s UAW More is fO { if ears ~o ~Ual~i - { Rr o iian or to Way pow p { call 692°2M. ' ~J~CJYNtl ~Y•L~ Y1~~7.7 YY L7® ~7oM tl V4c~~ OY~CJ~ •••i ~ ~ . { I ; tvy~-raBf+~Kra~°"^'D wrnc B~<< l~rrc.~-5; . ' { n L~ Attachment #2 n Tualatin sign revised ' f 1 l • JJ ST®RMWATER ' i ' MANAGEMENT FACILITY THIS FACILITY IS MAINTAINED BY THE CITY OF TIGARD. ITS PURPOSE IS TO REMOVE NUTRIENTS AND SEDIMENTS FROM STORM WATER BEFORE IT ji~ ENTERS THE TUALATIN RIVER AND ITS TRIBUTARIES. FOR MORE INFORMATION OR TO REPORT PROBLEMS CALL 639-4171 DUMPING PROHIBITED PER TMC 7.40.120 I White background with black letters, 30" x 30" t 1. 1.: Attachment #3 U.S.A. sign f PROTECTING YOUR NEIGHBORHOOD STREAM This water quality facility filters stormwater runoff from adjacent development to f i protect your neighborhood stream. For more information, call the Unified Sewerage Agency at 648-8621. I 18" x 24" (2-color) i 1 . t. STATE OF THE CITY ADDRESS January 9, 1996 ' James R. Nicoli Tigard, Oregon f f I Good evening, ladies and gentlemen. It is my pleasure to present to you J "The State of the City Address" for our beautiful and busy city, Tigard. 1995 was an eventful year; satisfying in that much was accomplished, and motivating in that there remains much to do and to improve. L In 1995, growth remained the driving force in Tigard's city activities. Growth will also motivate many of our plans for 1996. Annexations to the city are strong. Tigard's population grew to 35,000. One hundred million dollars was put into new construction in Tigard in 1995. Yet, the good news is that our tax rate is the lowest it has been in seven years, $2.24 per $1,000 of assessed valuation. We are "on track" in the second year of a five-year plan approved by the voting citizens. The City will not need to request additional dollars of the taxpayers to stay operative; we will continue within the expectations held by the voters at the time the tax base was approved. I believe that positive communication was a key element for the City in 1995, communication with the city staff, communication with you - the STATE OF THE CITY ADDRESS January 9, 1996 Page people of Tigard, and communication with our neighboring communities. That's the key to success. A little over a year ago, the City Council hired Bill Monahan as Tigard's f, City Administrator. Through his practical communication skills, Mr. Monahan won the respect of the Council and the City Staff. Under his leadership, two vacant department head positions were filled with i outstanding individuals. We have worked together as a unit for one year and it has been a genuine pleasure. The council and staff have attempted to work more closely with our citizen involvement teams, our C.I.T.s as they have come to be known. It is our desire to keep a good line of communication with our citizens and one of the ways we do this is through the C.I.T.s. We appreciate the efforts of our volunteer facilitators and of the citizens who participate in these monthly meetings. The Tigard Council is committed to preserving what has worked in the past and to making the necessary changes to keep these groups informed, active and involved in the future. 199 afforded me the opportunity to work with the Mayors and Staffs of 1 the surrounding cities (except Portland), with the Washington County Commissioners, the Metro Commissioners, with Ylike Burton and the Metro Staff, with the Unified Sewage Agency staff, the Tualatin Valley • Fire and Rescue Board and staff, with Senator Paul Phillips, - } 1 STATE OF THE C[TY ADDRESS January 9, 1996 Page 3 0 , Representative Tom Brian and the staff of the Oregon Department of I Transportation. I have found that the harder we work with these agencies j and individuals, the more independent Tigard has the potential to k become. I sincerely appreciate the assistance extended to the Tigard City ~ Council and to me in 1995 by these people and organizations. I look r forward to a new year that will build on these relationships. At the beginning of last year, the Council decided to shelve a re-zoning plan for the Tigard Triangle. Shortly thereafter, we were notified by the Oregon Department of Transportation and Metro that we needed to address the impact of additional traffic which resulted from up-zoning portions of the Tigard Triangle currently zoned for residential use. Our engineering and planning staff have been meeting with these agencies to find a solution suitable for all involved. We should begin to see gr constructive proess in 1996 with the past and present efforts. The Staff has also worked to resolve the 12-year old Dartmouth Local . Improvement District. This project spent more time in litigation in the f courts than it took to construct the street itself. The resolution of the current litigation and agreement of the assessments against the individual - properties is essential to future L.I.D. projects in the triangle. It now -7 1 r STATE OF THE CITY ADDRESS January 9, 1996 Page 4 appears that working with property owners involved with the L.I.D. k I during the past year has produced some strong relationships that will benefit all the property owners in the triangle. The City has learned some lessons as a result of the Dartmouth L.I.D. In the future, we will take the L necessary steps to address the issues and produce constructive results. In 1995, the Council adopted a plan to address Tigard's long-term water needs. Tigard does not have a sufficient source of water and has been obliged to rely on surplus water from other districts. Lake Oswego appeared to have sufficient water rights on the Clackamas River to allow a joint venture with the City of Tigard to construct a facility that would provide for the needs of both cities. Late last year, Metro decided to study Lake Oswego's current urban growth boundary to determine if an additional 1,800 acres should be added. Until this issue is resolved, it would be premature for Lake Oswego to enter into any agreement with the City of Tigard. At the same time, our staff has been in discussions with other neighboring water districts who have sufficient water to meet our needs. In 1996, we are determined to resolve our water source needs 1 and those of the next several years. Transportation continues to be the most significant issue in Tigard, as - I _ STATE OF THE CITY ADDRESS January 9, 1996 Page 5 well as the most expensive. The increase in traffic on our highways exceeds our growth rate. And in spite of the funds agreed to by the taxpayers through the Major Street and Transportation Improvement f Projects, the MSTIP program, and the Traffic Impact Fee imposed on J new development, Tigard continues to loose ground every year in ~ keeping up with maintenance and new-road projects. In addition, the Oregon Department of Transportation has several freeways and highways which pass along or through our city, and they are at or near capacity. Both the State of Oregon and the Federal Government are cutting back funds for major road improvements. Metro is currently considering a major funding program for several main road and bridge projects. If Metro fails to proceed with this project, Washington County may choose to move forward and request the voters support. Several of the projects to be funded are in Tigard and around its borders. We hope you will support this project. E Some excellent improvements to our local streets were made in 1995. Most of Main Street received a new and ions awaited base and wearing ; surface. 1996 will see the completion of the remaining portions of Main and Commercial Streets. Also to be completed in 1996 is the southern portion of Durham Road between Hall Blvd. and T Ferry Road; a new bridge will be T L~ _ y STATE OF THE CITY ADDRESS January 9, 1996 Page 6 included in this construction. The City Council and staff has been I working with the neighborhood and Tigard-Tualatin School District to fund a traffic light adjacent to the Durham School site. Hopefully this ! year we will see the project fully-funded. ; In addition to the bridge replacement on Durham Road, there are plans to replace two bridges, (the Grant and Tiedeman Street bridges), as well as to build a new bridge at the end of Summerlake Park. This past year the City Council became directly involved in resolving significant issues in the community. Councilor Hawley served with a group of citizens on the Tree Task Force resulting in a new tree ordinance for the City of Tigard. Later in the year, Councilor Rolfe worked with residents surrounding Summerlake Park; measures were put into place which helped reduce the impact of the proposed bridge. Councilor Hunt is currently preparing to work with residents to prioritize property purchases for the Metro Greenspaces project. These efforts have resulted in excellent outcomes in 1995 and will prove to be important in i the future. I strongly encourage the Council members to continue to become directly involved in the future. Although the end results might not always be as successful as they were in 1995, the City as a whole will ` r benefit. STATE OF THE CITY ADDRESS January 9, 1996 Page 7 f ® Speaking on behalf of the entire council, I want to express our sincere gratitude to all the volunteers who donate their time, which represents hundreds of hours, to the City. The council recognizes their contributions annually at a dinner in their honor. Tonight, we would like r to publicly thank these individuals for their dedication to the city. We are also extremely grateful to Tigard's full-time city staff. Their dedication was particularly obvious during the December wind storm; they worked through the storm, away from their families, to help keep Tigard safe for its citizens. We are very fortunate to have individuals of superior caliber working for the City of Tigard. We look forward to working with them in 1996. Finally I want to express my sincere appreciation for the posi±ive relationships developed among the Council members this past year. As we begin 1996, we will be selecting a new councilor to fill the vacancy left by Wendi Hawley. With the Councilors, I look forward to building on last year's successes and to facing the challenges we will encounter in 1996. Thank you all. r ' EXECUTIVE SUMMARY • JANUARY 9,1996 Tigard has continued to experience steady growth during the past yaer. In fact, population has grown to 35,000, a fitting total as the city approaches it's 35th birthday. While our population and demands for services constantly change, a challenge facing the city in the coming year is the need to answer the question, "what is Tigard going to be like in the future? " To answer that question, and staff to define a vision of what the citizens of Tigard will be called upon to assist the council Tigard should evolve into in the coming years. Once a vision is defined and factored into the council goals and city plans, we will be in a position to move in a direction consistent with the plan 60 and to review our actions and accomplishments against a blueprint of the future. Without such a vision, we run the risk that individual actions will not always be consistent with the long range direction that we as citizens of Tigard want and expect. As the city matures, population grows, less land is available for development and citizen requests for service change. Tigard must better define and provide those services which are desired by the citizens. Requests for services which have not been provided in the past by the city will likely increase. We are already experiencing this as more demands are being made for library services, recreation programs, greenspaces, community events, social services, and upgrades and expansion of existing facilities. Our task will be to find ways to fund the future demands of the citizens while continuing to deliver and improve day to day services. - i. Much has been accomplished in 1995 as the city made significant strides to modernize facilities and equipment while responding to changing laws, turnover of personnel in some key positions, and other factors. I will give a brief summary of some of the significant changes and accomplishments of the past year. r ~ rnnRMlnViTY DEVELOPIVlENT Jim Hendryx assumed control of the department in May. He was immediately handled many works in progress as the department was involved in several projects adresing Council Goals. Several of these projects should be completed in 1996. As a whole, 1995 development in the city was very similar in volume to 1994. Building activity decreased only slightly from 1994 as total new valuation dropped from over $102 million to $91 million during the initial eleven months of the year. Permits for residential units decreases slightly from 424 to 414, while total valuation of new residential grew by $10 million over 1994, reflecting the higher valuation of new home starts in 1995. New commercial development compared favorably to 1994 also. The number of commercial alterations and additions increased from 19094 however, the value of these alterations was substantially less. The division assumed repsonsibility for new programs in 1995 which were previously performend by other agencies. Full electrical inspection program responsibilities were taken on by city staff in July. In addition, fire suppression and alarm system plan review and inspection services were assumed from Tualatin valley fire and Rescue last January. Tigard now has a foil service Building Inspection program. r E: Planning activity was consistent with 1994 levels. new office and retail centers were approved which are now under construction. seven new office buildings and 12 new warehouses or industrial buildings were approved Site development approvals were granted for two medical clinics, three restaurants, a 130 unit hotel and trhee apartment complexes totalling 146 units. In _...-_........T a c } addition, detailed plan review forthe 348 unit Triad complex was completed. Six new subdivisions were approved and six annexations adding approximately 25 acres to the city were approved. In 1995, Community development implemented the development services technician program. This I program was developed to Improve customer service to those seeking information regarding development procedures. Once all staff involved complete training, this new system will result in a more efficient system of Information sharing, permit Issuance, and permit status trading. The director is already evaluating this program and fine tuning it so that service standards are met. ENGINEERING a - As in the community development department, engineering development activity continues at a very strong pace. In fact, permit activity for the past five months, based upon the value of y' construction approved, is 40% greater than was experienced in the prior fiscal year. Several capital improvement projects were completed during the year including- Main Street resurfacing - this long awaited improvemnt has been well received by the downtown merchants and the public BumhamlMain intersection widing - this has improved traffic flow In the downtown area Bonita Road widening Grant Ave sidewalk - this new sidewalk serves two elementary schools Extention of shoulders on Bull Mountain Road The department also cpmpleted a pavement overlay program on several streets during the year. ~ i - F A new program introduced during the year was the speed hump program. Following a nomination process at the city's CIT's, three streets were selected to receive the city's first speed bumps as traffic calming devices. These were installed in the fall. PUBLIC WORKS { f ~ The utility and property divisions were very busy in 1995 carrying out our usual programs of park maintenance, crack sealing, sewer and stcrm line maintenance, and water system delivery. Improvements in planning and monitoring service delivery in these programs have resulted in the department successfully reducing major replacement of infrastructure. r. Through better computer tracking of maintenance activities, regular planned maintenance has helped reduce the likelihood of emergency situations. The department has moved ahead with planned Improvements to our water system so that we may I! respond to Increased demands brought on by growth. A tie in was completed with Tualatin Valley Water District which provides us with the opportunity to receive 2.4 million gallons of water per day from the district. This helps us to deliver uninterrupted flow of water when Lake Oswego is unable to meet our needs during peak demand periods. Two wells were rebuilt and reconditioned .J to improve their availability. A new reservoir site at the Menlor site is now being discussed. Although the city has not completed its plan to buy into a water system, all options have been f considered and are being pursued. Knowledge gained by being involved in the regional water t` study has been very valuable as we have pursued our options. Improvements were made at Cook Park including the construction of a new picnic shelter as well C as a new dock and ramp. We are now working with USA to bring recycled water to Cook Park for irrigation. l Finally, Public Works has made improvemnets in the street markings placed throughout the city. Thses and the introduction of larger street signage along Pacific Highway were completed in 1995 to improve driver convenience and safety. f FINANCE The department received the award for excellence in Financial Reporting for the 1993194 city i financial report and the Distinguished Budget Presentation Award for the 1995196 budget. It has become a tradition in Tigard that we receive these prestigious awards and we are very proud of the quality of work performed by our Finance Department. The best evidence of the quality of f their efforts Is found in the budget process which was carried out well in the past year. I The department has also undertaken several changes to procedures which has resulted in ~ I improvements to record retention and recovery, court processing, accounting and purchasing. f The Finance department provides us with data which helps us compare how we stand financially as the city continues to grow. During the past year, Tigard's total assessed value increased by 11.25, to over $2.735 billion. At the same time that this occurred, the city property tax rate was the lowest that it has been since fiscal year 1988189. This is due to both the increased valuation caused by development and property value increases but also to the expiration of the city park levy. Tigard's tax rate for 1995196 is $2.291$1000 including $1.65 for the tax base and $.59 for debt service. Our consolidated taz rate reached its lowest point in five years due again to the staedy growth and rise in assessed value and the full implementation of Measure 5, the property tax limitation of 1990. The majority of Tigard has a consolidated tax rate of $13.70.r LIIf~3A8y Our library circulated more items during the past year than ever before. Over one half million items were circulated. At the same time, the library continued to develop and offer new programs and services aimed at the user population. The youth services section was recognized by Parents Magazine for having the best storytime program in the Portland area. FF Our library is now tied into Internet and will be developing public Internet access in 1996. Training ® of library patron users will be possible as a result of a grant recieved by the Library in 1995. Working with washington county, library volunteers will be trained to do home visits so that elderly citizens can be provided with library services. r f Our library is costantly changing to respond to community needs. During the coming months a E strategic plan for the nest three years will be deleoped with citizen input. f - - E The programs and success of the library are possible because of the efforts of our professional I _ staff and the tremendous efforts of a large group of volunteers, as well as coordination with the Washington County cooperative Library System. POLICE r } The police department has also ventured into some new territory responding to the changing needs of the community. Among the significant changes made during the past year are the following: - E 1. creation of the citizen's academy. Two eight week programs were held introducing a ; . total of 40 citizens to the world of police work. The participants gained insider views of what our police department does. A t hird series of presentations is scheduled for the spring. 2. creation of the Youth Services Officer position. Mike hintz has been appointed to this new position f unded by council to set up a PEER Court system, to instruct middle school students on Gang Resistance Education and Training and other related programs. The officer will be available to help us focus r esources toward improving the services provided to our youth by tv Tigard and other providers in the community. i 3. conducted an anti-accident program on Hwy 217172nd using a mannaquin In a marked car. Roadside Rhonda played a significant role in reducing traffic accidents in this area. 4 applied for and received a grant from the Federal government which allowed us to hire and place an officer inside the Washington square shopping center. The program allowed us to establish community policing in the square. We are awfating the results of the program now that the major shopping season is over. ADMINISTRATION Several changes were made in the various sections of the sdministratfondepartment that have resulted in Improvements to our service delivery. They include: 1. our citywide computer network was substantially upgraded during the past year increasing efficiency and making our computer system more reliable. A significant investment was made to hardware and oftware followuing a program developed by our Network Manager, PauldeBryn 2. human resources experiences major changes in personnel and functions. Sandy Zodrow was hired as director last spring. Under her guidance, the city has completed a citywide Job Classification system, made improvements to the day to day processing of information, and prepared for labor negotiations. 3. Risk management functions and the coordination of our solid waste franchising efforts were major efforts of the past year. Council conducted a thorough review of solid waste issues setting a new direction in several areas. 4. Citizen involvement continues to be a challenge. We have astrong core of participants in our Citizen Involvemnet Team program but we need more. We need more involvement on ff aregular basis from a greater cross section of our community. It is our hope that the visioning ti proces that we hope to undertake in 1996 will be the catalyst for an ever increasing citizen involvement program. i_ . _ ; . r - - ~ j. s CONCLUSIONS ~ - 4. k. k y. a :tip. `i K y~ ' r ~ ;:K ti f ~ :3 r ~1 tr ~.1. f t t l I • ,j i Z':: ~ y: f l 1 V _ 1 - . _ _ r.; y - ~ ~ ~ ~ ~ . . i. f~ F ~ ~ ~ „ ~A. ~ ~ u ~S_ ~ I am pleasedthat the direction in which the city is going is very positive. We have an outstanding council, staff and t 1 3 ~n C L?j t•'.:t iy C f,- z r.. ` t 4 7 citizens. We have many tasks to undertake In the coming year but I believe that we have made i many significant investments in staff , equipment and facilities so that we are better able than ever to accomplish the community's goals. In the coming months we will be asking citizens to step forward and help in the visioning process and to get involved on a regular basis In our CIT process. I encourage all of our citizens to consider what yopu would like Tigard to become for you and your children then give us your help by sharing those Ideas so that in the future Tgard Is truly the community that you want it to be. - t F r f _ r 2