City Council Packet - 11/29/1994
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CITY OF TIGARD
OREGON
121:11: 1:1111u; 1111111 :1 111i 1:11
PUBLIC NOTICE. Anyone wishing to speak on an agenda item should sign on the
appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor
at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes
, or less. Longer matters can beset for a future Agenda by contacting either the Mayor or
the City Administrator.
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can be heard in any order after 7:30 La_m_
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Upon request, the City will also endeavor to arrange for the following services.
_ Qualified sign language interpreters for persons with speech or hearing
z,.
x` impairments; and
• Qualified bilingual interpreters.
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SEE A77ACIHED AGENDA
COUNCIL AGENDA - NOVEMBER 29, 1994 - PAGE 1
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TIGARD CITY COUNCIL, MEETING
NOVEMBER 29g 1994
AG E 6A
• STUDY MEETING (6:30 P.M.)
• Update on Annexation Process
a Agenda Review
• Administrative Update (Topics may include Upcoming Events, Scheduling,
Current Events of Interest to the City)
1. BUSINESS MEETING (7:30 P.M.)
1.1 Call to Order - City Council & Local Contract Review Board
1.2 Roll Call
1.3 Pledge of Allegiance
1.4 Council Communications/Liaison Reports
1.5 Cali to Council and Staff for Non-Agenda Items
2. VISITOR'S AGENDA (Two Minutes or Less, Please)
3. CONSENT AGENDA: These items are considered to be routine and may be
enacted in one motion without separate discussion. Anyone may request that an
item be removed by motion for discussion and separate action. Lotion to:
3.1 Amend Investment Policies Set Forth by Resolution No. 69-59 - Resolution
No. 94
3.2 Approve Aetna Investment Services, Inc. as Additional Deferred
Compensation Plan Provider - Resolution No. 94-5.
Approve City Administrator Employment Agreement
3.4 Approve Amendment to Employee Education and Training Section of the
Personnel Procedures Manual -
3.5 Local Contract Review Board - Approve a Contract for Professional
Engineering Services with Svedrdup Engineering to Design the Bonita Road
Bridge Widening Over Fanno Creek and Authorize the City Administrator to
Sign the Contract
3.6 Approve Appointment of Craig Dirksen to the Budget Committee -
Resolution No. 94-
4. COUNCIL DISCUSSION/CONSIDERATION: CRIME BILL FEDERAL GRANT
REQUEST
• Staff Report: Chief Ron Goodpaster
5. NON-AGENDA ITEMS
6. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session
under the provisions of ORS 192.6610 (1) (d), (e), & (h) to discuss labor relations,
real property transactions, current and pending litigation issues.
7. ADJOURNMENT
=1129.94
COUNCIL AGENDA - NOVEMBER 29, 1994 - PAGE 2
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Council Agenda Item
IGARD CITY COUNCIL
MEETING MINUTES - NOVEMBER 29, 1994
• Meeting was called to order at 6:46 p.m. by Mayor Schwartz.
1. BOLL CALL
Council Present: Mayor John Schwartz; Councilors Wendi Conover Hawley, Paul
Hunt, and Ken Scheckla. Staff Present: Bill Monahan, City Administrator; John
Acker, Property Manager; Carol Landsman, Senior Planner; Liz Newton,
Community Involvement Coordinator; Jim Coleman, Legal Counsel; Ray Valone,
Associate Planner; Catherine Wheatley, City Recorder; and Randy Wooley, City
Engineer.
STUI?Y SESSION
Agenda Review
Council reviewed Agenda Item No. 4 which was the Council discussion on the
Crime Bill Federal Grant request. Councilor Hunt noted he would like a better
explanation of the $75,000 mentioned in the staff report, and asked for clarification
on the proposal in general. Councilor Scheckla noted questions about what would
occur at the end of the three years with regard to the amount of "pick-up" of costs
the City would be expected to pay. City Administrator Monahan explained the City
would be under no obligation to pick-up funding at the end of the three years.
Discussion followed.
This agenda item will not be discussed as scheduled for the agenda this evening.
Council requested the Police Chief Goodpaster be advised of their concerns.
Item 3.2 was removed from the Consent Agenda - the proposed Consent Agenda
item requested approval of an additional deferred compensation plan provider for
employees and offering another investment option. City Administrator Monahan
advised Councilor Rohlf requested, earlier today, that this item be pulled and to
note for the record that this agenda item is not related in any way to issues
concerning Measure 8.
Item 3.3, Approval of the City Administrator Employment Agreement, would be
pulled from the Consent Agenda. City Administrator Monahan noted there was an
error in the agreement insofar as vacation time, which should have been 18 days,
rather than 15 days.
City Administrator Monahan noted that Legal Counsel Pam Beery recommended
that Council meet in Execufive Session regarding annexation of islands; at which
time the City Attorneys will advise Council as to their interpretation of annexation
statutes and applications.
01°I`4`' COUNCIL MEN INC=A MINUTES - NOVEMBER 29, 1994 - PAGE 1
City Administrator Monahan referred to a request from attorney Ed Sullivan that the
City sign a waiver of conflict with regard to Mr. Sullivan's representation of the
Marcotts. The Marcotts are in opposition to a proposal before the City Council
regarding Albertson's development. After discussion, Council consensus was that
they would not sign the waiver. Mayor Schwartz advised that such a waiver would
not mean anything to the City, and could possibly complicate issues with the City
in the future.
City Administrator Monahan updated Council on the Human Resources Director
and Community Development Director recruitments. City Administrator Monahan
advised he would prefer to assess the Community Development Director's salary
in the marketplace, knowing the position has had a decrease of duties over the last
few years. He noted that at one time the Community Development Director was
the Department Head for Engineering, Maintenance Services, Building, and
Planning functions. At this time the Community Development Director would be
the Department Head for Building and Planning. City Administrator Monahan
noted it was the intent to have the Community Development Director recruitment
follow closely after the Human Resources Director hiring.
EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 7:15 p.m.
under the provisions of ORS 152.660 (1) (d), (e), & (h) to discuss labor relations, real
property transactions, current and pending litigation issues.
Executive Session recessed at 7:50 p.m.
Council meeting reconvened at 7:59 p.m.
BUSINESS MEETING
Council Liaison Reports - Councilor Hunt reported on the Homeless Task Force
which met last night with people living in the immediate area of the Senior Center.
He noted there was surprisingly little objection to the Senior Center being used as
an emergency inclement weather shelter. One woman did express concern with
damage which might occur to the quilts which are stored at the Senior Center.
There would be steps taken to avoid this. The Senior Center would not be used
until the end of January or February, 1995. Therefore, they are checking out the
possible use of the Water Department building. Mayor Peggy Manning of the City
of Durham will be checking with all members of the Intergovernmental Water
Agency to determine whether there would be objection to using the Water
Department building. There would be some shifting of scheduled meetings that
would be necessary. There was discussion on how to reschedule and find other
places for groups who were using the Water Building.
Discussion turned to the possible use of the Unified Sewerage Agency building;
if not for an emergency inclement weather shelter for the homeless, then perhaps
CITE` COUNCIL MEETING MINUTES - NOVEMBER 29, 1994 - PAGE 2
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for a teen center as had been discussed previously. City Administrator Monahan y
noted that staff would check with the Unified. Sewerage Agency to see what the
plans are for this building.
Non-Agenda Items (See No. 5 below for discussion):
• Sale of building on Main Street.
• Authorization to sign waiver of conflict from Attorney Ed Sullivan (these
items were discussed under Agenda Item No. 5 - Non-Agenda).
2. VISITOR'S AGENDA - None
3. CONSENT AGENDA:
The following Consent Agenda items were pulled for separate discussion: 3.2, 3.3,
and 3.6.
Item 3.2 - City Administrator Monahan reviewed the staff report and clarified
questions from City Council. He also advised that it was a voluntary choice on the
part of the employee as to whether or not they participate by choosing this
deferred compensation provider. This would allow the employee another
investment option. Councilor Hunt noted he had no objection to this item, and
would move for adoption. This item was placed back on the Consent Agenda.
Item 3.3 - It was noted that Page 6, Item 5(c), second sentence of the City
Administrator Employment Agreement should read as follows: "EMPLOYEE" shall
therefore accrue vacation at eighteen (16) days per year to be used as he deems
appropriate, and shall henceforth accrue vacation at said rate equivalent and be
subject to the same accrual limits as other management employees. The wording
had indicated the accrual shall be fifteen days; however, it was the intent of City
Council to recognize that the employee had education and experience equivalent
to ten years employee with the City.
Item 3.6 - The staff report requested approval of appointment of Craig Dirksen and
Floyd Bergmann to the Budget Committee. Mr. Dirksen is a new appointment; Mr.
Bergmann would be a reappointment. Councilor Hunt advised he objected to the
reappointment of Floyd Bergmann, and also suggested that Mr. Westover be
asked to resign due to attendance problems during the Budget Committee
sessions held last year. (A compilation of Budget Committee attendance for the
last two years was prepared for Council information, and is on file with the Council
packet meeting material.)
Council discussion followed. Community Involvement Coordinator Newton advised
that Mr. Bergmann indicated he was interested in reappointment. Councilor
Hawley and Mayor Schwartz argued in favor of reappointment for Mr. Bergmann,
CITY COUNCIL MEETING MINUTES - NOVEMBER 29, 1994 - PAGE 3
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because of his longevity on the Budget Committee and the historic perspective he
would provide. Councilors Hunt and Scheckla noted objections to the
appointment. Councilor Scheckla advised he would be interested in term limits on
committee appointments. Councilor Scheckla also noted concerns with
attendance.
Discussion followed. Mayor Schwartz suggested there be a one year term limit for
Mr. Bergmann, which would allow Council time to review rules for appointment of
Board and Committee members. Councilor Hunt said he would prefer action be
taken tonight. Council agreed to discuss this issue at a later point in the agenda
while staff checked statutes to determine whether a one-year appointment could
be done.
5. Mon-Agenda Hems - Councilor Hunt noted he had asked that the proceeds from
the sale of the Main Street building be put into a reserve account to be spent at
the Council's discretion. He noted he would like seed money available for projects
that Council wished to fund. Mayor Schwartz agreed that the City does not have
a building fund, and noted they needed to set up such a fund. For example, he
said the Public Works building will need to be replaced, or perhaps a community
center would need to be funded. He also noted the library has space needs as
well, and advised there was a temporary trailer which is being utilized by the City
for office space.
After further discussion, there was a motion by Councilor Hunt, seconded by
Councilor Hawley, to place money from the sale of the Main Street property into
a separate account to be used at City Council's discretion.
Discussion followed on the motion. Legal Counsel Coleman clarified under what
circumstances the City Council could set aside dollars to be used for such
purposes.
It was noted that it was expected about $90,000 would be available when the sale
of the Main Street building was closed.
Motion was approved by unanimous vote of Council present. (Mayor Schwartz
and Councilors Hawley, Hunt, and Scheckla voted 'yes.")
Consideration of Consent Agenda:
3.1 Amend Investment Policies Set Forth by Resolution No. 59-59 - Resolution
No. 94-53
3.2 Approve Aetna Investment Services, Inc. as Additional Deferred
Compensation Plan Provider - Resolution No. 94-54.
3.3 Approve City Administrator Employment Agreement.
CITY COUNCIL MEETING MINUTES - NOVEMBER 29, 1994 -'PACE 4
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3.4 Approve Amendment to Employee Training Section of the Personnel
Procedures. Manual
3.5 Local Contract Review Board - Approve a Contract for Professional
Engineering Services with Svedrdup Engineering to Design the Bonita Road
Bridge Widening Over Fanno Creek and Authorize the City Administrator to
Sign the Contract
3.6 Approve Appointment of Craig Dirksen to the Budget Committee -
Resolution No. 94-55 (considered separately).
Consent Agenda Items 3.1 through 3.5 - motion for approval as modified in
previous discussion. Motion by Councilor Hunt, seconded by Councilor Hawley,
to approve.
Consent Agenda was adopted as noted above by unanimous vote of Council
present. (Mayor Schwartz and Councilors Hawley, Hunt, and Scheckla voted
`yes.'°)
Item 3.6 (continued discussion):
• Staff advised that ORS 294.336(5) specified that Budget Committee
appointment terms would be for a period of three years.
• Motion by Councilor Hawley, seconded by Mayor Schwartz, to approve the
proposed resolution with Craig Dirksen and Floyd Bergmann appointed to
serve on the Budget Committee.
The motion did not pass tie vote. (Mayor Schwartz and Councilor Hawley
voted "yes,"; Councilors Hunt and Scheckla voted "no.")
• There was continued discussion on the concerns with reappointment of Mr.
Bergmann. Concerns included. lack of attendance and amount of
participation by Mr. Bergmann. Statements of support for Mr. Bergmann
included his historical perspective and conservative budget philosophy.
• Motion by Councilor Hunt, seconded by Councilor Scheckla, to approve
Resolution No. 94-55, appointing Craig Dirksen to the Budget Committee.
Motion was approved by unanimous vote of Council present. (Mayor
Schwartz and Councilors Hawley, Hunt, and Scheckla voted "yes.")
• There was continued discussion on committee appointments and
reappointments. Staff will contact Mr. Westover to determine whether he
wishes to continue to serve on the Budget Committee in light of apparent
attendance problems last year. Potential openings for the Budget
Committee will be advertised. Council may want to discuss minimum
CITY COUNCIL MEETING MINUTES - NOVEMBER 29, 1994 - PAGE 5
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attendance requirements. Such issues should be discussed when there is
a full Council and will be placed on a later agenda.
Agenda Item No. 4 - Council Discussion/Consideration: Crime Sill Federal Grant
Request was set over to December 13, 1994.
City Administrator Monahan reviewed the letter from Attorney Sullivan (also see discussion
which occurred during Study Session). Councilor Hawley noted that Council policy is to
discourage the signing of a formal request at this time, and outlined why she did not
believe the document was of value. Mayor Schwartz noted that such a waiver did not
appear to have value to the City or to Mr. Sullivan. Councilor Hunt and Councilor
Scheckla both advised they would abstain or felt neutral on this issue. City Administrator
Monahan advised it was his understanding he was not authorized to sign the waiver and
will contact Mr. Sullivan.
EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 9:54 p.m.
under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real
property transactions, current and pending litigation issues.
ADJOURNMENT: 10:25 p.m.
Attest: Catherine Wheatley, City Recorder
May bfty of Tigard
Date:
xm,12®.94
CITY COUNCIL MEETING MINUTES - NOVEMBER 29, 1994 - PAGE 6
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AFFIDAVIT `
AGENDA ITEM # ,ate 5~-5- i 0`r~
FOR AGENDA OF
CITY OF TIGARD
MEMORANDUM.
DATE: November 22, 1994
TO: Bill Monahan
FROM: John Acker
RE: Walnut Island Annexation
Should the City continue the process to initiate annexation of the
Walnut Island? In order to answer this question it is important to
be aware of the political ramifications as well as understand the
issues involved in such an action. This report outlines
circumstances relating to the Walnut Island. The island has been
the subject of much discussion over the past several years. There
have been arguments presented proposing annexation of the area and
there have been strong arguments opposing annexation. Pertinent
information is presented here to help clarify the island annexation
issues. At the present time, staff is proceeding in accordance
with Resolution 94-20 which calls for annexation of all islands
within Tigard°s planning area.
BACKGROUND
The Walnut Island area is approximately 345 acres of unincorporated
Washington County completely surrounded by the City of Tigard. The
Island was created in 1988 when the City annexed, at property
owners° request, the 132nd Street area. During the annexation
process for the 132nd area, the City Council promised that the City
would never use the island method to seek annexation of this area.
In 1993, the City Council declared the City°s intent to seek
annexation of the Walnut Island by double majority method. Double
majority annexation requires consent to annex from over half of the
registered voters and owners of over half of the property area
within the island area. City representatives went door-to-door
through the island to gather signatures on petitions consenting to
annex. The canvassing resulted in 42 signatures consenting to
annex and 233 refusing to sign the petition.
This past April, the City Council addressed the issue of irregular
boundaries, and more efficient service delivery for City residents
as well as adjacent unincorporated areas. Resolution $#94--20 was
adopted which: stated the City°s intent to annex all islands of
unincorporated Washington County within Tigard°s planning area.
The resolution points out that according to the City°s adopted
Comprehensive Plan a goal is to eliminate pockets and islands of
unincorporated land within Tigard.
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ANNEXATION
An "island" in this context is an area of unincorporated county
that is completely surrounded by a city. An island has meaning
with regard to annexation statutes. According to state law, an
island can be annexed by a City without possibility of remonstrance
by island residents or property owners. What this means is that in
areas completely surrounded by a City, annexation can be
accomplished by City initiation and Boundary commission approval
without voter or property owner consent.
The 13 member Portland Metropolitan Area Local Governmental
Boundary Commission (Boundary Commission) is the approval authority
for annexations in the Portland area, including those in Tigard.
The Boundary Commission can approve or deny any boundary change
within the metropolitan area.
According to Boundary Commission staff, the Boundary Commission has
three stated policies: 1) generally cities are seen as the primary
providers of urban services, 2) where growth of cities cause
financial problems for districts the Commission will help to find
solutions and, 3) the commission may approve illogical boundaries
in the short term if these lead to logical service arrangements in
the long term. These policies should form the framework for
Boundary Commission decisions.
Recent experience, however, suggests that even though island
annexations are statutorily allowed, the Boundary commission, in
general, finds the practice unacceptable where there is property
owner opposition. It is important to understand that in spite of
the Walnut area being an island, there is no assurance that the
Boundary Commission will vote to approve an annexation. Strong
support from City Councilors as well as a base of citizen support
is needed in order to increase the likelihood of Boundary
commission approval. Even with strong support, there is no
certainty that the Boundary Commission will approve annexation of
the Walnut Island.
AREA DESCRIPTION
The Walnut Island includes approximately 453 parcels with a
population of about 840. The area is partly developed but includes
some large vacant parcels in its western half. There are many
large lot single family residences that could potentially be
partitioned. With the exception of 9 houses on Tippitt Place,
residences within the island are on septic systems. The area is
within the service areas of the Unified Sewerage Agency, the Tigard
Water District, the Tualatin Valley Fire and Rescue District and
the Tigard Tualatin School District.
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There are three roads that are functionally classified as major
collectors in or adjacent to the island. These are Walnut Street,
Fonner Street and 121st Street., Each of these streets are now under
county jurisdiction. The remaining' transportation system is
composed of local streets. There are some streets that are not up
to City standards, particularly Errol which is gravel along its
entire 1400 foot length. Many other streets lack curbs, gutters,
or sidewalks. There is presently no bicycle or.pedestrian network
in the area.
There are no parks within the Walnut Island area. Tigard's Jack
Park, Woodard Park and Summerlake Park are in the vicinity.
PLANNING
By agreement between Washington County and the City of Tigard
through the Urban Planning Area Agreement (UPAA) the Island is
wholly within Tigard~s Active Planning Area. Within this area the
City is responsible for comprehensive land use planning and public
facilities planning. Washington County retains the responsibility
for zoning. In other words, the island area has a Tigard land use
designation and a Washington County zone.
The entire island carries the land use designation of Tigard low
density residential. The area is zoned Washington County R-6,
residential, 6 units per acre. When annexed, the land use
designation will not change but the zone will be changed to Tigard
R-4.5, residential, 4.5 units per acre. This change in zone is
actually just a matter of timing for new construction because
presently any new development requires sanitary sewer and
connection to sewer requires annexation. So in undeveloped areas
the only difference with annexation is that the zoning applied to
development will be evident prior to actual development.
GROWTH
Growth and development are occurring in the Walnut Island and
surrounding area. With a substantial amount of developable land in
the area, growth will continue. There are approximately 137 acres
of vacant developable land within the island plus the opportunity
for redevelopment of existing large single family lots.
New development is required to connect to sanitary sewer. Since
the entire area is within Tigard°s Active Planning Area, the City
can and does require annexation prior to allowing sewer connection.
As a consequence, the developable area will be annexed into the
City over time as development occurs regardless of the island
annexation.
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Another possibility regarding timing annexation for development is
delayed annexation. Delayed annexation occurs when a contract is
executed prior to development that allows the development to occur
with annexation required at a later date. The benefit in doing
this is that the City annexes developed property which carries a
greater assessed value and allows a greater increase in the tax
base.
Whether annexation occurs with development or is delayed, the
unincorporated island will become smaller and the boundaries will
likely become more irregular. Those remaining in the County will
not have direct influence on governance of the neighboring
development through local voting and board membership that a City
resident has.
SERVICES
Police
The Walnut Island area is presently served by the Washington
County Sheriff . The area now pays for enhanced sheriff patrol
in the area at a cost of $ .65 per $1,000 of assessed value.
The enhanced patrol area provides additional service to the
normal county sheriff patrols.
Road Maintenance
Road maintenance is now done by the Operations Division of the
Washington County Land Use and Transportation Department.
Upon annexation, streets that need improving would be added to
the city-wide list and be prioritized in the Capital
Improvements Program process. The addition of a project in
the island could, if a high enough priority, replace an
improvement project at a location currently within the City,
Water
This area is presently entirely within the Tigard Water
District (TWD). Operation of the water system is now provided
by the City of Tigard under contract with the Tigard Water
District. Although functionally there would be no difference
in service delivery, after annexation the City would withdraw
this area from TWD governance.
Sewer
The island, with few exceptions, has no sanitary sewers. This
area is within the Unified Sewerage Agency service area. By
agreement between the USA and Tigard, the USA will not connect
any property to sanitary sewer within this area without
permission from the City of Tigard. Policies regarding sewer
connections will remain the same after annexation.
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Development
Planning review, engineering review and inspection., and
building inspection services are presently available through
Washington county. County development services are not
generally applied in this area because as previously
mentioned, development typically occurs only after annexation.
EXPENDITURES
Services to be provided by the City of Tigard after annexation
would require annual expenditures. Police costs are those
associated with the addition of one officer which would maintain
Tigardls ratio of officer per residents is about 1:700. Other
expenditures are estimated based on a field survey of facilities in
the island area.
General Fund
1 Police Officer 57,800
911 cost 2,200
$60,000
Street Funds
Street Maintenance 26,500
Major Repairs 23,000
Street Lighting 1,200
$50,700
Other Funds
Storm Maintenance 47,000
Street Sweeping 2,200
Billing Costs 1,200
$50,400
Total Expenditures $161,100
There are also non-quantified overhead expenses that can be
attributed to an incremental population increase. Overhead type
services do not result in direct expenses but rather the same
services are stretched over a larger service area and population.
This category includes services such as administration, code
enforcement, telephone inquiries and counter responses.
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REVENUE
There would be an estimated net increase of $1.87 in property tax
per $1,000 of assessed value for walnut Island residents if annexed
to Tigard. (Current City tax rate of $2.76 minus enhanced
Sheriff's Patrol $0.65 equals a difference of $2.11).
Estimated operating revenues that would be distributed to the City
of Tigard after annexation of the walnut island:
Property Taxes $80,730
(increase in tax base)
Franchise Fees 21,600
Cigarette Tax 1,300
Liquor Tax 3,000
Revenue sharing 2,400
911 Tax 2,200
State Gas Tax 37,200
County Gas Tax 3,800
Storm Sewer Funds 11,000
Estimated Revenue $163,230
Note:
The financial plan anticipates the loss of cigarette tax,
liquor tax, and state revenue sharing beginning in 1995/96,
therefore such revenues may not be gained through annexation.
Although total estimated revenues approximate total estimated
expenditures, it should be noted that storm and street funds
are restricted and can only be spent for those activities.
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CONCLUSION
The City has adopted a. Resolution stating its intent to annex all
islands within Tigard°s planning area. Annexation of the Walnut
Island began by talking with residents of the area and gathering
information on the consequences of annexation. There are benefits
in annexing the island as well as risks in proceeding with the
initiation of the annexation. Financially, revenues generated by
the island area are about equal to the cost of providing services
to that area.
There is no certainty that the Boundary commission will approve an
island annexation of the Walnut area against vociferous opposition.
There are choices to be made concerning the next step.
1. The City can continue on the present course and initiate an
island annexation in January.
2. The City can decide to not annex the Walnut area as an island
but take the area gradually as development occurs.
3. The City can develop a large scale campaign, possibly with
incentives, to convince island residents and the Boundary
Commission, that annexation is beneficial. This could be
attempted quickly or the process could be undertaken over an
extended period of months or years.
4. The City can develop a delayed annexation strategy.
7
a -x.;
v
ST 4-
1 ~
kj~" L
A-14 L-Wo
S T u~
A
t•
t R o
e•,
AORE
1 1
s
I
- ,yh
A DR
GMRDE ST
T15TaCS E: $'3,3g2
gTA gU1LDI VAUL $1,580
MEAN VALUE: $4450
tN~ UE.
{ D111N•gBUl DiNG vAL 412
s, M T # OF pp f kce - UE. $40, 713,fi30
ESSE SGAtE; t' ~ eoo'
T^COTAL ASS VALUE $93,331.23,333 S® ~ UN®E~ELOPED
MEAN TOTAL OPED LOT Sl-- LAND
MEAN pFVEL i~GTpN COU~-~
H
I®
TtG~+RU p,
O~
SGU E ~ ~ 0, A994
S~P~
1 15
CITY OF TIGARD, OREGON
RESOLUTION NO. 94-
A RESOLUTION OF INTEriT TO ANNEX BY ISLAND METHOD AREAS OF UNINCORPORATED
WASHINGTON COUNTY. THAT ARE COMPLETELY SURROUNDED BY THE CITY OF TIGARD
WHEREAS, Tigard Comprehensive Plan Policy 10.1.2 (a) states that
approval of annexations of land by the City Council shall be based on
findings that the annexation eliminates an existing "pocket" or °island°
of unincorporated territory.
WHEREAS, Tigard Comprehensive Plan Urbanization implementation strategy
No. 7 states that the City shall actively seek to include all
®unincorporated island° areas into the city.
WHEREAS, irregular jurisdictional boundaries may cause confusion and
inhibit efficient service delivery; and
WHEREAS, 'the Tigard City Council has stated its desire to annex all
existing unincorporated islands; and
WHEREAS, ORS 199.490(5)(a) and 222.750 allow a city to initiate
annexation of an island; and
WHEFMZ,-it is in the best interest of the citizens of Tigard to begin
the annexation process for unincorporated islands within the City; and
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that:
Section 1: The City of Tigard intends to annex all unincorporated
areas that are completely surrounded by the City using
the island method.
Section 2: _ The City Council directs-staff to begin the annexation
process as outlined in the attached Exhibit A.
PASSED: This 9 day of _ Aou- 1994.
May - City of Tigard
ATTEST:
City Recorder - City of Ti and
RESOLUTION NN0.
Page 1
EXHIBIT A
Island Annexation Process
1. Background Analysis (September 194)
• Assessed Value
• Population
• Infrastructure Assessment
• Service Impact Assessment
• Financial Assessment
II. Public information (November-December 194)
• City intent - what, why, when, where
• Impact to the City
• Impact to island residents and property owners
III. Annexation Initiation (December 194 / January 195)
• Notification
• City Council Public Hearing
• Resolution to initiate annexation
® ordinance to change land use/zone
IV. Boundary Commission (February / March 195)
• Legal description
• Certified Resolution
• Public Hearing
p,
Budget Committee Attendance
For last two years
Judv C. George Debra E° qyd Phil
4/5/93 yes yes yes yes no
4/15/93 yes yes yes yes no
5/10/93 yes yes yes- yes yes
5/17/93 yes yes yes no no
5/24/93 yes yes no no no
10/4/93 yes yes yes no yes
2/28/94 yes yes yes no no
4/4/94 yes yes no yes yes
Aft 5/23/94 yes yes yes no no
5/26/94 yes yes yes yes no
5/31/94 yes yes no yes yes
Tot Attended 11 11 8 6 4
11,10,115!1E 1,
AGENDA ITEM
For Agenda of I R 7q
CITY OF TIGARD, OREGON
COUNCIL-AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Amend Investment Policies set forth by Res 89-59.
PREPARED BY: Wayne DEPT HEAD OK CITY ADMIN OK t•~~'~~
-
ISSUE BEFORE THE COUNCIL
Shall the Council amend the City Investment policy set forth in Res 89-59
to provide more flexibility in investments?
STAFF RECOMMENDATION - -
Staff recommends approval of the attached resolution amending the City's
investment policy.
INFORMATION SUMMARY
ORS 294.035 requires written authorization from the governing body before
investing surplus funds. To meet this requirement, the City council approved
resolution 89-59 in July of 1989 which adopted the current Investment Policy.
Since that time, the City portfolio has grown and the City has become more
sophisticated in its financial structure. In addition, the City added the
water function and is now accounting for and investing water funds.
In order to more efficiently invest City funds, we are proposing to amend
several sections of the Investment Policy.
* The scope section is amended to include water funds and those funds
managed for Durham, King City, and Tigard Water District. This language will
clarify our authority to.invest funds of the other jurisdictions.
* The maturity diversification is amended to require 30% of the portfolio
to mature in less than 90 days rather than the "majority of the portfolio".
This amendment will allow more opportunity to invest in slightly longer term
instruments to achieve higher yields without substantially increasing risk.
* The instrument diversification is amended to allow investment in
Treasury/Agency securities to a maximum of 75% rather than the current 500.
This will allow investment in a larger amount of U.S. government securities
which in certain circumstances provide a significantly greater yield than the
State Pool.
These amendments are designed to provide greater flexibility for the
investment officer in the investment of surplus funds without creating more
risk. The investment policy with these changes continues to be conservative
in nature and has as its primary objective the preservation of City assets.
A copy of the proposed investment policy was sent to Durham, King City and
Tigard Water District for comment. No comments were received.
Y :1
OTHER ALTERNATIVES CONSIDERED
Leave policy as adopted in 1939.
FISCAL NOTES
Potential of slightly higher interest revenues.
i
a
1:1 RMID
IARI 1, 1, 1, 111' 01 6111 I, III!,,
AGENDA ITEM
For Agenda of November 29. 1994
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Additional provider for deferred compensation plan for.
City employees.
PREPARED BY: Lorry Christian DEPT HEAD OK CITY ADMIN OK
ISSUE BEFORE THE COUNCIL
Should the Council approve Aetna Investment Services, Inc. as additional
provider for deferred compensation plan for City employees.
STAFF RECOMMENDATION
Adopt the attached resolution to approve Aetna Investment Services, Inc. as
an additional deferred compensation plan provider.
INFORMATION SUMMARY
City employees currently have two deferred compensation plans: International
City Managers Association (ICMA), dating back to 1978; and former water
employees have funds with Ameritas Financial Services in a plan established
in 1980. The Ameritas funds continue to earn interest although employees have
made no contributions since January 1994. Because of Oregon State
regulations, ICMA isn°t able to offer variable funds as investment options.
An additional deferred compensation plan provider was sought to give City
employees the potential for higher returns with limited potential for loss
through mutual funds, and increased flexibility through a wider range of
investment options.
In October 1994, a deferred compensation plan employee committee was formed.
A request for proposal was prepared and sent to 11 companies. Eight
proposals were received. The committee reviewed and analyzed the eight
proposals against the selection criteria. By a majority vote, three
companies were selected to make presentations to the committee. After the
presentations and reference checks, Aetna Investment Services, Inc. was
selected. Janice Deardorff, Human Resources Director, approved the decision.
The new plan will be implemented so as to allow employees to make deductions
beginning with the first of payroll in January 1995.
OTHER ALTERNATIVES CONSIDERED
1. Take no action.
FISCAL NOTES
There are no additional costs to administer this plan. The current payroll
procedure includes voluntary deductions for deferred compensation plans.
Ys
AGENDA ITEM #
For Agenda of November 1993
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Approve City Administrator Employment Agreement
PREPARED BY: DEPT HEAD OK CITY ADMIN OR
ISSUE BEFORE THE COUNCIL
Consideration of draft Employment Agreement for. William A. Monahan, City
Administrator.
STAFF RECOMMENDATION
Approve the resolution and agreement as proposed.
INFORMATION STROMRY
The attached agreement was drafted to reflect discussions between the Council
and the City Administrator.
OTHER ALTERNATIVES CONSIDERED
FISCAL NOTES
P
1!1! MERSIN
AGENDA ITEM 34
For Agenda of
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Cily Council Policies Personnel Administration Number 1.10 Education and
Trainin
PREPARED BY: S. Burbana T HEAD OK CITY ADMIN OK
ISSUE BEFORE THE COUNCIL
Revision of the above noted Council policy relating to staff training and education.
STAFF RECOMMENDATION
Approve the changes as recommended by staff.
s------ -
INFORMATION SUMMARY
City Council Policy #1.10 was adopted in October 1987 by Resolution No. 87-128. The policy has not
been updated since the initial adoption.
Staff recommends updating the policy to identify the general guidelines for approving staff training and
education.
The attached policy, if adopted, would clarify that training not requested and approved through the
budget process will require the approval of the Human Resource Director and the City Administrator.
OTHER ALTERNATIVES CONSIDERED
Preserving the existing policy as it was adopted.
-----N-~--------------------- FISCAL NOTES
None
x-
`IT1P COUNCIL PO..ICIE
Personnel Administration
Number 1,10
EDUCATION /TRAINING
The City encourages and promotes continued education and training for employees in
order to maintain a well informed and highly qualified work force.
Education/Training can come from many sources: college classes, consultants brought
in-house, professional conferences, seminars, and other opportunities provided through
public and private associations and vendors. The following guidelines are provided in
order to prioritize City expenditures:
1st priority: Training required to maintain specific technical and organizational
skills; i.e., computer programs, legal updates, customer service,
conflict resolution, etc.
2nd priority: Training which provides an opportunity to acquire new skills
necessary to meet future City needs and assist employees in
developing their career. '
The budget provides official approval and recognition of the City's commitment to keep
up with technological and organizational changes necessary to be a responsive and
effective service provider. As a rule, each department will plan up to 1.5 percent of their
Personal Services budget for training.
The specific training plan for each department is detailed and approved in the Annual
Budget. Training not previously budgeted must be reviewed by the Human Resources
Director who will forward the request to the City Administrator for final approval. The
following is the guideline for approval:
G If the total training cost is over $300 or 300 miles, City Administrator approval is
required.
Y If the total training cost is under $300 or 300 miles, Department Head approval is
required.
lea
11 1 .i ..~A
d
CI'T'Y C_ UN~I~NNr P®LNCNf;S -
Personnel Administration
Number 1.10
TRAINING
raining can co ee from many sources: college classes, consultants brought
in-douse, professional conferences, seminars, and other opportunities provided
through public and private associations and vendors., The following general guideline is
provided in order to prioritize City expenditures:
1st priority:
aintain s ecfic
1- INA:—
2nd priority:
IDPA -A-44,N.-
~<i>f{~kjtJ:nK::\' ~:'k,'iYnjFi:.jv~ivk k}~lv}vn~k'':Zm ?k.L'fay"~'.C tt}\} .,,ft T~~ { ~ ~ y~~ .'4:C, .
tsF ??A[A[V1'.!!Pa~T11oi £~'k".:}aa .~'t Sr .
4£ 'aiv,. k' }.~'v .9':.. ~~'ua .:7r2~.ur». ecco- ai.:w}d'sa'
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' ~
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Ins 0 ku tL40. LCY' }}:4}Yn'~4:A~{4:ak..
J'Ai echnological
L.v
and or anizational chap es
TM M As a rule of thumb, each department will plan up to * X percent of the Personal Services
budget for training. ems:
The specific training plan for each department etailed . . ;n the Annual
A
Sudget
~I~(pp{f/~ M1 ra:` ::A,04... +!f,••1MiN va:{,Y.attL, ¢?.tf `
e,
Y, Mme:'}F.,. } ..v .,~;j.~at : MINIM.
:it<}i N}i\"vi:i~hJQYJviri4. ritvY.•
. t . `t •'t. .:w' }}}:`w:rao'aava}};i~•.~
e following is the guideline for Oiese,
. approvals:
~&iPe
Budget;
• • # mover $300 or 3017 mil® ao-res,-C'tdy Administrator
approva6
R. We
ender $300 or 300 miles; it-Feiree-Department Mead
approva~~k
sb\cxP0lfel
AGENDA ITEM # 3.5
For Agenda of
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE _ Bonita Road Bridge Engineering Contract
PREPARED BY: G Alfson DEPT HEAD OK CITY ADMIN OK b4'
ISSUE BEFORE THE COUNCIL
Approve a contract for professional engineering services and authorize the
City Administrator to sign the contract.
STAFF RECOMMENDATION
Approve the contract with Sverdrup Engineering to design the Bonita Road
Bridge widening over Fanno Creek..
INFORMATION SUMMARY
The Bonita Road bridge is included as part of the Bonita Road improvement
project in the 1994/1995 Capital Improvement Program. The existing bridge is
to be widened from two to three lanes with sidewalks on both sides. The
engineer consultant is a Portland area firm with experience in bridge design
and construction. They have submitted a proposal to provide the necessary
design services, hydraulic analysis of the creek, permit applications and
construction management for a not to exceed cost of $56,987. This cost is
appropriate for this type of project.
OTHER-ALTERNATIVES CONSIDERED _ y
FISCAL NOTES
The Bonita Road project is funded in the 1994/1995 Capital Improvement
Program budget.
bon-brdg.ss
T
K
r.
MIN Ili
AGENDA ITEM #
For Agenda of
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Appointments to the Budget Committee
PREPARED BY: l 4 DEPT HEAD OK CITY ADMIN OK
-
ISSUE BEFORE THE COUNCIL
Appointments to fill vacancies on the Budget Committee.
STAFF RECOMMENDATION
Adopt the attached resolution reappointing Floyd Bergmann and appointing
Craig Dirksen to the Budget committee.
INFORMATION SUMMARY
Floyd Bergmann and Judy Christensen's terms have expired on the Budget
Committee. Floyd Bergmann is interested in reappointment. Judy Christensen
chose not to be considered for another term.
On November 14 the Mayor's Appointment Advisory Committee met and interviewed
Craig Dirksen for appointment to the Budget Committee. The attached
resolution, if adopted, would approve the Mayor's Appointment Advisory
recommendation to reappoint Floyd Bergmann and appoint Craig Dirksen to the
Budget Committee.
-
OTHER ALTERNATIVES CONSIDERED
FISCAL NOTES
Y
I'M li I!, I IBM
.6 ? _
CITY OF TIGARD, OREGON
RESOLUTION NO. 94-
A RESOLUTION OF THE TIGARD CITY COUNCIL MAKING APPOINTMENTS TO THE
BUDGET COMMITTEE
WHEREAS, Floyd Bergmann is interested in reappointment to the Budget
Committee, and
WHEREAS, the position held by Judy Christensen on the Budget Committee
is vacant; and
WHEREAS, Craig Dirksen has expressed interest in serving on the Budget
Committee; and
WHEREAS, the Mayor's Appointment Advisory Committee met with Craig
Dirksen on November 14, 1994; and
WHEREAS, the Mayor's Appointment Advisory Committee recommends that
Craig Dirksen be appointed to the Budget Committee.
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that:
Section 1: Craig Dirksen be appointed to a three year term on the
Budget Committee that expires on June 30, 1997.
Section 2: Floyd Bergmann be reappointed to a three year term on the
Budget Committee that expires on June 30, 1997.
PASSED: This day of , 1994.
Mayor - City of Tigard
ATTEST:
City Recorder - City of Tigard
RESOLUTION NO. 94-
Page 1
low,
AGENDA ITEM # u
FOR AGENDA OF -
M E M O R A N D U M
TIGARD POLICE DEPARTMENT
TO: Bill Monahan
City Administrator
PRO14: Ronald D. Goodpaster 1"~
Chief of Police
DATE: November 23, 1994
SUBJECT: Federal Grant Request
Attached is a copy of a Federal grant application for four
additional police officers under the Federal Crime Bill.
The Federal grant will pay up to 75 percent or $75,000, whichever
is the least, of an officer's cost, including salary and benefits
for a 3-year period. Refer to attached financial projections based
on hiring an officer at Step 1 or Step 2. The projections identify
the Federal/City split under both scenarios.
ThG 7 cent ap plical" on requests four officers that would be used in
a storefront/community policing project and would work at
Washington Square. I have already had discussions with Mr.
Reardon, the administrator at Washington Square, who will provide
work space for the program.
The purpose of the four officers would be to have at least one
officer assigned inside the square during their open hours to
handle calls and complaints and to assist the square security
staff. These officers would also provide information, answer
questions, and assist the general public with issues, concerns or
questions regarding police services in Tigard. They would also be
able to answer and assist the general citizenry with questions
regarding the City of Tigard.
If approved, these officers would take significant impact off
patrol, since Washington Square accounts for approximately 21
percent of all of our Part I and Part II reports. This would also
allow us to better utilize our patrol personnel and address. issues
throughout the rest of the City of Tigard. The initial one-page
application attached needs to be filed with the COPS Program in
Washington by December 31, 1994. Also attached is additional
general information regarding the Federal grant program and the
conditions and application process. The COPS Program would notify
us by February 1, 1995, if we were successful or not in obtaining
a grant.
If you have any questions regarding this issue, please feel free to
contact me at your convenience.
t]eA Amy Ma. ICU= (ft, MY)
COPS FAST Application
This FAST Application is for jurisdictions serving populations of under
i 50,000. This grant pays only for salaries and benefits of new or rehired
police officers. Complete the information below, read the assurances on
the back and the, enclosed Certifications, and sign below. By sigh this
U.s. Dgmrbsew of Jaseke application you also acknowledge that COPS FAST hiring grants provide
Office of Community Oriented Policing services a maXinium federal contribution of 75% of the salary and benefits of
633 h theta A Varied, NW, 3rd F1= (202) 514-2053 each officer over three years, up to a cap of $75,000 per officer, with the
Washington. DC 20531 FAX (202) 514-92r federal sham decreasing fitom year to year.
Applicant Organization's Legal Name City of Tigard Po i rp DPpartmenf Oregon
Lays Enforcoment Executive's Name Ronald D. Goodnaster. Chief of Police
Address 13125 SFI Hall Blvd.
City Tigard State Oregon Zip Code 97223
Telephone (503) 639-6168 FAx (503) 684-5654
Government Executive's Name Bill Monahan, City Administrator
Address 13125 SW Hall Blvd.
City Tigard State Oregon Zip Code 97223
Telephone (503) 639-4171 FAX __(503) 684-7297
Number of OFlicera Requested Through FAST Actual Number of Sworn OPficera Performing Law
Enforcement Functions as of 1011194
- 4 46
Area of Jurisdiction (square miles) Entry Level Annual Salary Per Officer
•6 I $37,044
Number of 1993 UCR Part I Crimes Entry Level Annual Fringe Benefits Cost Per Officer
2315 $15,600
Current Population Served (per most recent U.S. Is the applicant organization delinquent on any federal
census data) debt? (If answer Is yea, please attach an explanation.)
32,145 1 Yes -1 No %
I certify that the information provided on this form is true and accurate to the best of nay knowledge. 1 understand that the applicant
must comply with the assurances on the reverse side ifthe assistance is awarded. On behalfofthe applicant. I certify compliance
with the applicable requirements of the Certifications Regarding Lobbying; Debarment. Suspension and Other Responsibility
Matters, Drug-Free Worl place Requirements; ore-Supplanting
Late Enfor+eement Executive's Signature
Gove€ want Executive's Signature
Rolla this form postmarked by December 31, 1994 to: COPS Office, F.O. Box 14440, Washington, DC 20044. Overnight trail:
633. Indiana Avenue, NW, Third Floor, Washington, DC 20531. FAX: (202) 514-9272.
Public reporting bidden for this collection of information is estimated at 55 minutes per response, including the time for reviewing instructions. searching exirting data
somme, gathering cod maintaining the dare needed and completing smd reviewing the collection of infmmi ion. Send comments reputing this bwden estimate or any other
aspaxs of th s solution of iuftmuion, including suggestions for reducing this burden to the Of5ce of Ca munity Oriented Policing services, U.S. Department oflusux.
633 Emdiaaa Ave., NW. Third Flax. Washington, DC 20531. and to the Public Use Reports Project. 1105-0061. Office of Information and Regulatory Affairs, Office of
Management and Budget. Washington. DC 20503.
COPS QDt101
V Vii
MAE=
Assurances
Severel provisions of federal law and policy apply to all grant programs. We (the Office of
Community Oriented Policing Services) need to sec*.rm your assurance that you (the
applicant) will comply with these provisions. If you would like further information shout
any of the matters on which we seek your assurance, please contact us.
By your authorized representative's si , you. assure us and certify to us that, if the
,grant is awarded, you will comply with all legal and administrative requirements that
govern the acceptance and use of federal grant funds. In particular, you assure us that:
1. You have been legally and officially authorizes by the national origin, gender, disability or age, unlawfully
appropriate gmaeming body (for example, mayor or city exclude any pamon from participation in, deny the
council) to apply for this grant and that the persons signing benefrfs or employment to any person, or subject any
the application and these assurances on your behalf are person to discrimination In connection with any programs
authorized to do so and to act on your behalf with respect to or activities funded in whole or in part with federal funds.
any Issues that may arise during processing of this +applica- Them civil rights requirements are found in the nondis-
Ion. crim!nstlon provisions of the Omnibus Crime Control and
Safe Streets Act of 1968, as amended (42 U.S.C.
2. You will comply with the provisions of federal law which § 3789(d)); True Vi of the Civil Rights Act of 1964, as
limit certain political activities of your employees whose amended (42 U.S.C. § 20004); the Indian- Civil
principal employment is in connection with an activity Rights Act (25 U.S.C. 1301-1303); Section 504 of in :
Tb
" r~~~v the Rehabilitation Act of 1973, as amended (29 at a n•
flans ars set forth in 5 U.S.C. § 1501. U.S.C. § 794); Trtie 11, Subtitle A of the Americans
3. You will comply with the minimum wage and maximum ' with Disabilities Act (ADA) (42 U.S.C. § 12101, jill
hours provisions of the f=ederal Fair Labor Standards Act, ti the Age Discrimination Act of 1975 (42 U.S.C.
Non-
they apply to you. § 6101.!W sea.); and Department of Justice ®iscrimination Regulations contained in Title 28, Parts 35
4. You will establish safeguards, if you have not done so and 42 (subparts C, D, E and G) of the Code of Federal
already, to prohibit employees from using their positions for Regulations.
a purpose that Is. or gives the appearance of being. moti- A. In the event that eny court or administrative
vated by a desire for private gain for themselves or others, agency makes a finding of discrimination on grounds of
particularly those with whom they have family. business, or race, color, religion, national origin or sex against you
other ties. after a due process hearing, you agree to forward a copy
5. You will give us or the Comptroller General access to of the finding to the Office of General Counsel, COPS,
and the right to examine records and documents related to P.O. Box 14440, Washington, CAC 20044.
the grant. B. If you are applying for a grant of $500,000 or
6. You will comply with all requirements imposed by us as a more and Department regulations (28 CFR 42.301 el
condition or administrative requirement of the rant, with the ff=•) require you to submit an Equal Opportunity Employ-
requirements of OMB Circulars A-87 (governing cost ment Plan, you will do so at the time of this application, if
calculations) and A-128 (governing audits), with the appii- you have not done so in the past.
a
cable provisions of the Omnibus Crime Control and Safe 9. You will insure that the facilities under your ownership,
Streets Act of 1963, as amended, with 28 CFR Part f+6 lease or supervision which shall be utilized in the
(Uniform Administrative Requirements), with the provisions accomplishment of the project are not listed on the
of the current edition of the Office of Justice Programs Emmental Protection Agency's (EPA) list of Violating
Financial and Adminise"We Guide for Grants, and with all Facilities and that you will notify us if you are advised by
other applicable laves, orders, regulations, or circulars. the EPA indicating that a facility to be used in this grant is
7. You will, to the extent practicable, seek, recruit, and hire under consideration for listing by EPA.
members of racial and ethnic minority groups and women in 10. If your state has established a review and comment
order increase their ranks within the swam positions in procedure under Executive Order 12372 and has
your agency. selected this program for review. you have made this
8. You will not, on the ground of race, color, religion, appliciation available for review by the State Single Point
of Contact.
r'
COPS 001101 (0ard1)
ORION
Ila
x
11/15/94 City Of Tigard
Officer Step 1
Wages & Federal General
Benefits Grant Funds
July 95 4,387 4,387
Aug 95 4,387 4,387
Sept 95 4,387 4,387
Oct 95 4,387 4,387
Nov 95 4,387 4,387
Dec 95 4,387 4,387
Jan 96 4,387 4,387
Feb 96 4,387 4,387
March 96 4,387 4,387
April 96 4,387 4,387
May 96 4,387 4,387
June 96 4,387 4,387
July 96 4,519 4,518
Aug 96 4,519 4,519
Sept 96 4,519 4,519
Oct 96 4,519 4,519
Nov 96 4,519 4,282 237
Dec 96 4,519 4,519
Jan 97 4,519 4,519
Feb 97 4,519 4,519
March 97 4,519 4,519
April 97 4,519 4,519
May 97 4,519 4,519
June 97 4,519 4,519
97/98 55,850 55,850
98/99 57,526 57,526
99/00 59,251 59,251
2-
00/01 61,029 61,029
n ` Total 6 yr costs 340,523 75,000 265,523
A Percentage Funded 22.02% 77.98%
r
i r
11/15/94
City Of 'Tigard
Officer Step 2
Wages & Federal General
Benefits Grant Funds
July 95 4,606 4,606
Aug 95 4,606 4,606
Seat 95 4,606 4,606
Oct 95 4,606 4,606
Nov 95 4,606 4,606 '
Dec 95 4,606 4,606
Jan 96 4,606 4,606
Feb 96 4,606 4,606
March 96 4,606 4,606
April 96 4,606 4,606
May 96 4,606 4,606
June 96 4,606 4,606
July 96 4,744 4,744
Aug 96 4,744 4,744
Sept 96 4,744 4,744
Oct 96 4,744 4,744
Nov 96 4,744 751 3,993
iaec 96 4,744 4,744
Jan 97 4,744 4,744
Feb 97 4,744 4,744,
March 97 4,744 4,744
April 97 4,744 4,744
May 97 4,744 4,744
June 97 4,744 4,744
97/98 58,638 58,638
98/99 60,397 60,397
99/00 62,209 62,209
00/01 64,075 64,075
Total 6 y, costs 357,522 75,000 282,522
Percentage Funded 20.98% 79.02%
wY..
U.S. EDepartmemt of Justice
U. S. Department of justice
sv~~
1A Fm~f t
Community Oriented Policing Services
Funding Accelerated or Smaller Towns
(COPS FAST) for Populations under 50,000
Program Information
❑ Up to $165 million in grants will be made under
The COPS FAST Application is one of several !I COPS FAST to state, local and other public law enforce-
s" r.,a. hcs dav~l., 2d b" we t'~ic dluucut of ~uStiC2 urldcr
rp r y r went agencies which serve populations under 50,000. If
the Violent Crime Control and Law Enforcement Act of requests exceed the funds available, the amount or start-
1994 to speed the deployment of new officers devoted to ing date of grants may be adjusted to accommodate de-
community policing on the streets and rural routes in this mand.
nation. As directed by Congress, the FAST Application
dramatically simplifies the task of applying for a federal ❑ Funding will begin once the FAST Application has
grant. The FAST Application may be used by jurisdic- been approved and the new officers have been sworn.
tions with populations under 50,000, while the COPS Grants will be made for up to 75 percent of the total sal-
AHEAD approach will expedite the hiring by agencies ary and benefits of each officer over three years, up to a
serving larger populations. maximum of $75,000 per officer.
Funding Provisions ❑ COPS grant funds must not be used to replace funds
that eligible agencies otherwise would have devoted to
❑ The FAST Application - a fill-in-the-blank, one page future officer. hiring. In other words, any hiring under the
form - will be available by November 1, 1994. The COPS program must be in addition to, and not in lieu of,
application will request basic identifying information previous hiring plans.
about the agency, the number of police officers currently
on the force and the number of new officers requested, ❑ In hiring new officers, agencies may not reduce the
basic financial information, and an agreement to abide by scope of their customary screening and training proce-
standard legal requirements. dures, and must include community policing principles in
their training curricula. In addition, to the extent practi-
❑ Completed applications will be due to the COPS Of- cable, COPS grant funds should be used to increase the
fice by December 31, 1994. The COPS Office will in- representation of women and racial and ethnic minorities
form the agency of an authorized hiring level by February within the ranks of sworn officers.
1, 1995. Before funding may begin, jurisdictions desig-
nated for funding will be required to submit necessary ❑ An award under COPS FAST will not affect the con.
budget information and a brief, satisfactory description of sideration of an agency's application for a grant under any
community policing plans. Technical assistance with the other COPS program. An agency that received funding
development of policing plans will be provided to jutis- under COPS Phase I is eligible to receive additional fund-
dictions in need of such assistance. ing under COPS FAST.
Octobw 16,19M
m.
U.S. Department of Justice
Office of Community Oriented Policing Services
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT SUSPENSION AND
OTHER RESPONSIBILITY MATTERS; DRUG-FREE WORKPLACE
REQUIREMENTS; AND NON-SUPPLANTING
Although the Department of Justice has made every effort to simplify the application process, other provisions of federal law
require us to seek your certification regarding certain matters. Applicants should road the regulations cited below and the instruo•
dons for certification included in the regulations to understand the requirements. The signature of the applicant's representative an
the application provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and
28 CFR Part 67, "Government-wide Debarment and Suspension (Nonprocurearent) and Government-wide Requirements for Drug-
Free Workplace (Grants)," and the non-supplanting requirements of the Violent Crime Control and Law Enforcement Act of 1994.
The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of
Justice determines to award the covered grant.
1. LOBBYING (i) Are not presently debarred, suspended, proposed for
debarment, declared ineligible, sentenced to a denial of
As required by Section 1352, Title 31 of the U.S. Code, Federal benefits by a State or Federal court, or voluntarily
and implemented at 28 CFR Part 69, for persons entering excluded from covered transactions by any Federal
into a grant or cooperative agreement over $100,000, as department or agency;
defined at 28 CFR Part 69, the applicant certifies that:
Have not within a three-year period preceding th€s
(a) No Federal appropriated funds have been paid or will application been convicted of or had a civil judgment
be paid, by or on behalf of the undersigned, to any person rendered against them for commission of fraud or a
for in uannina or attempting to intlet nc4 a officer or Criminal offense in connection with obtaining, attempting to
employee of any agency, a Member of Congress, an obtain, or performing public (Federal, State, or local)
officer or employee of Congress, or an employee of a transaction or contract under a public transaction; viola-
Member of Congress in connection with the making of any tion of Federal or State antitrust statutes or commission of
Federal grant, the entering into of any cooperative embezzlement, theft, forgery, bribery, falsification or
agreement, and the extension, continuation, renewal, destruction of records, making false statements, or
amendment, or modification of any Federal grant or receiving stolen property;
cooperative agreement;
(i€€) Are not presently indicted for or otherwise criminally or
(b) If any funds other than Federal appropriated funds civilly charged by a governmental entity (Federal, State, or
have been paid or will be paid to any person for infuenc- local) with commission of any of the offenses enumerated
ing or attempting to influence an officer or employee of in paragraph (A)(ii) of this certification; and
any agency, a Member of Congress, an officer or em-
ployee of Congress, or an employee of a Member of (iv) Have not within a three-year period preceding this
Congress in connection with this Federal grant or coop- application had one or more public transactions (Federal,
erative agreement, the undersigned shall complete and State, or local) terminated for cause or default; and
submit Standard Form - LLL, "Disclosure of Lobbying
Activities," in amordance with Its instructions. (Blank B. Where the applicant Is unable to certify to any of the
copies of Standard Form - LLL can be obtained from the statements in this certification, he or she shall attach an
Department of Justice Response Center at: (800) 421- explanation to this application.
6770);
3. DRUG-FREE WORKPLACE (GRANTEES OTHER
(c) The undersigned' shall require that the language of THAN INDIVIDUALS)
this certification be included in the award documents for "
all subawards at all tiers (including subgrants, contracts As required by the Drug-Free Workplace Art of 1988, and
under grants and cooperative agreements, and subcon- implemented at 28 CFR Part 67, Subpart F. for grantees,
tracts) and that all sub-recipients shall certify and disclose as defined at 28 CFR Part 67 Sections 67.615 and
accordingly. 67.620-
2. DEBARMENT, SUSPENSION, AND OTHER RE- A. The applicant certifies that it will or will continue to
SPONSIBILITY MATTERS (DIRECT RECIPIENT) pnwide a drug-free workplace by:
As required by Executive Order 12549, Debarment and (i) Publishing a statement notifying employees that the
Suspension, and implemented at 28 CFR Part 67, for unlawful manufacture, distribution, dispensing, posses-
prospective participants in primary covered transactions, sion, or use of a controlled substance is prohibited in the
as defined at 28 CFR Part 67, Section 67.510 - grantees workplace and specifying the actions that evill be
taken against employees for violation of such prohibition;
A. The applicant certifies that it and its prirclpals:
''nee signa m on the Vplication constitutes ceeification as to thess pxoviaions. COPS 00M
(ii) Establishing an on-going drug-free awareness program to such purposes by a Federal, State, or local health, law
inform employees about - enforcement or other appropriate agency;
(a) The dangers of drug abuse in the workplace; (vil) Making a good faith effort to continue to maintain a
(b) The grantee's policy of maintaining a drug-free work- drug-free workplace through implementation of para-
graphs (i), (ii), (iii), (iv), (v), and (vi).
plaee;
(c) Any available drug counseling, rehabilitation, and B. The grantee may insert in the space provided below
employee assistance programs; and the site(s) for the performance of work done in connection
with the specific grant:
(d) The penalties that may be imposed upon employees for Place of Performance (Street address, city, county, state,
drug abuse violations occurring in the workplace; zip code)
(ii) Making it a requirement that each employee to be
engaged in the performance of the grant be given a copy of
the statement required by paragraph (1);
(iv) Notifying the employee in the statement required by
paragraph (i) that, as a condition of employment under the Check 0 if there are workplaces on file that are not
grant, the employee will - identified here.
(a) Abide by the terms of the statement; and Section 67.630 of the regulations provides that a grantee
No*-wthe er^^,°''"^"°r in e:.^;tin^ ^ or his -_r her ; ; ^:Eua^ -r a that is a State may elect to make one certification in each
`b) O Federal fiscal year, a copy of which should be included
violation of a criminal drug statute occurring in the workplace with each application far Department of Justice funding.
no later than five calendar days after such conviction; States and State agencies may elect to use OJP Form
(v) Notifying the agency, in writing, within 10 calendar days 4061/7.
after receiving notice under subparagraph (iv)(b) from an Check 0 if the State has elected to complete OJP
employee or otherwise receiving actual notice of such Form 4061/7.
conviction. Employers of convicted employees must provide
notice, including position title, to: COPS Pro"gg.m...., P.O. Box 4. NON-SUPPLANTING
14440, Washington, D.C. 20044. Notice shall include the
identification number(s) of each affected grant; The applicant hereby certifies that Federal funds will not
(vi) Taking one of the following actions, within 30 calendar be used to replace or supplant State or local funds, or
days of receiving notice under subparagraph Qv)(b), with funds supplied the Bureau of Indian Affairs, that would,
respect to any employed who is so convicted - • • in the absence o of f federal aid, be made available for the
employment of law enforcement officers.
(a) Taking appropriate personnel action against such an The applicant further certifies that funds required to pay
employee, up to and including termination, consistent with the the non-federal or "cash match" portion of the grant
requirements of the Rehabilitation Act of 1973, as amended; program shall be in addition to funds that would otherwise
or be made available for the employment of law enforce-
(b) Requiring such employee to participate satisfactorily in a went officers.
drug abuse assistance or rehabilitation program approved for
r3
I COPS OMMI (Bads)
giml
F.
,
" U.S. Department of Justice
Office of Community Oriented Policing Services
INTERGOVERNMENTAL REVIEW PROCESS
Executive Order 12372 requires applicants from State and local units of government or other organizations providing
service within a State to submit a copy of the application to the State Single Point of Contact (SPOC), if one exists,
and if this program has been selected for review by the State. You muse contact your State SPOC to find out if this
program has been selected for review by your State.
The Catalog of Federal Domestic Assistance references for this program are number 16.726, "Public Safety and
Community Policing Grants."
A Current list of State SPOC is set forth below.*
ARIZONA DELAWARE GEORGIA
Janice Dunn Francine Booth Charles H. Badger
Arizona State Clearinghouse State Single Point of Contact Administrator
3800 N. Central Avenue Executive Department Georgia State Clearinghouse
Fourteenth Floor Thomas Collins Building 254 Washington Street, S.W. -
Phoenix, Arizona 85012 Dover, Delaware 19903 Room 401J
Atianfa Ge mia 30.334
Telephone: (602) 280-1315 Telephone: (302) 739-3326
FAX: (602) 280-1305 FAX: (302) 739-5661 Telephone: (404) 656-3855 or
(404) 656-3829
ARKANSAS DISTRICT OF COLUMBIA FAX: (404) 656-7938
Mr. Tracy L. Copeland Charles Nichols ILLINOIS
Manager, State Clearinghouse State Single Point of Contact
Office of Intergovernmental Services Office of Grants Mgmt. R Dev. Steve Kiokkenga
Department of Finance and Adminis- 71714th Street, N.W. - Suite 500 State Single Point of Contact
tration Washington, DC 20005 Office of the Governor
1515 W. 7th St., Room 412 107 Stratton Building
Little Rock, Arkansas 72203 Telephone: (202) 727-6551 Springfield, Illinois 62706
FAX: (202) 727-1617
Telephone: (501) 682-1074 Telephone: (217) 782-1671
FAX: (501) 682-5206 FLORIDA FAX: (217) 782-6620
CALIFORNIA Suzanne Traub-Metley INDIANA
Florida State Clearinghouse
Grants Coordinator Intergovernmental Affairs Policy Unit Frances E. Williams
Office of Planning & Research Executive Office of the Governor State Budget Agency
1400 Tenth Street, Room 121 The Capitol (Room 1603) 212 State House
Sacramento, California 95814 Tallahassee, Florida 32399-0001 Indianapolis, Indiana 46204
Telephone: (916) 323-7480 Telephone: (904) 488-8114 Telephone: (317) 232-2372
FAX: (916) 323-3018 FAX: (904) 488-9005 FAX: (317) 233-3323
in accordance with Executive Order #12372, "Intergovernmental Review of Federal Programs," this listing represents the designated State Single
Points of Contact The Office of Management and Budget point of contact for updating this listing is: Donna Rivelli (202) 395-5090. The'States not
y listed no longer participate in the process. These include: Alrbama; Alaska; Colorado; Connecticut; Kansas; Hawaii; Idaho; Louisiana; Minnesota;
Montanta; Nebraska; Oklahoma; Oregon; Pennsylvania; South Dakota; Virginia; and Washington. This list is based on the most current infbm ation
provided by the States. Information on any changes or apparent errors should be provided to the Office of Management and Budget and the State in
question. Changes to the list will only be made upon formal notification by the State. Also, ttis listing is published biannually in the Catalogue of
Federal Assistance.
Will
Emma
k
lam
IOWA MICHIGAN NEW JERSEY ,
Steven R. McCann Richard S. Pastula, Director Gregory W. Adkins, Director
Division for Community Assistance Office of Federal Grants Division of Community Resources
Iowa Department of Economic Devel- Michigan Department of Commerce New Jersey Dapartment of Community
opment P.O. Box 30225 Affairs
200 East Grant Avenue Lansing, Michigan 48909
Des Moines, Iowa 50309 Please direct all correspondence and
Telephone: (517) 373-7356 questions about intergovernmental
Telephone: (515) 242-44719 FAX: (517) 373-66133 review to:
FAX: (515) 242-4859 Andrew J. Jaskolka
MISSISSIPPI State Review Process
KENTUCKY Division of Community Resources
Cathy Malette CN 814, Room 609
Ronald W. Cook Clearinghouse Officer Trenton, New Jersey 08625-0814
Office of the Governor Office of Federal Grant Management
Department of Local Government and Reporting Telephone: (609) 292-9025
1024 Capitol Center Drive Department of Finance and Administra- FAX: (609) 9840386
Frankfort, Kentucky 40601-8204 tion
301 West Pearl Street NEW MEXICO
Telephone: (502) 573-2382 Jackson, Mississippi 390203
FAX: (502) 583-2512 George Elliott
Telephone: (601) 949-2174 Deputy Director
MAINE FAX: (601) 949-2125 State Budget Division
Room 190 Bataan Memorial Building
Joyce Benson MISSOURI Santa Fe, New Mexico 87503
State Planning Office
State House Station 038 Lois Pohl Telephone: (505) 827-3640
Augusta, Maine 04333 Federal Assi!gsaan- Clearinahouse
Office of Administration NEW YORK
Telephone: (207) 287-3261 P.O. Box 908
FAX: (207) 287-6489 Room 760, Truman Building New York State Clearinghouse 40
Jefferson City, Missouri 65102 Division of the Budget
MARYLAND State Capitol
Telephone: (314) 751-4834 Albany, New York 12224
Roland E. English III FAX: (314) 751-7819
Chief, State Clearinghouse for Inter- Telephone: (518) 474-1605
governmental Assistance NEVADA
Maryland Office of Planning NORTH CAROLINA
301 W. Preston Street - Room 1104 Department of Administration
Baltimore, Maryland 21201-2365 State Clearinghouse Chrys Baggett, Director
Capitol Complex N.C. State Clearinghouse
Telephone: (410) 225-4490 Carson City, Nevada 89710 Office of the Secretary of Admin.
FAX: (410) 225-4480 116 West Jones Street
Telephone: (702) 687-4065 Raleigh, North Carolina 27603-8003
MASSACHUSETTS FAX: (702) 687-3983
Telephone: (919) 733-7232
Karen Arone NEW HAMPSHIRE FAX: (919) 733-9571
State Clearinghouse
Executive Office of Communities and Jeffrey H. Taylor NORTH (DAKOTA
Development Director, New Hampshire Office of State
100 Cambridge Street, Room 1803 Planning North Dakota Single Point of Contact
Boston, Massachusetts 02202 Attn: Intergovernmental Review Office of Intergovernmental Assistance
Process 600 East Boulevard Avenue
Telephone: (617) 727-7001 ext. James E. Bieber Bismarck, North Dakota 58505-0170
443 2112 Be= Street
FAX: (617) 727-4259 Concord, New Hampshire 03301 Telephone: (701) 2242094
FAX: (701) 224-2308
Telephone: (603) 271-2155
FAX: (603) 271-1728
t
OHIO TEXAS United States Territories
Larry Weaver Tom Adams GUAM
State Singlo Point of Contact Director, Intergovernmental Coordination
State Clearinghouse P.O. Box 13005 Mr. Giovanni T. Sgambelluri
Offica of Budget and Management Austin, Texas 78711 Director
30 East Broad Street, 34th Floor Bureau of Budget and Management
Columbus, Ohio 43266-0411 Telephone: (512) 463-1771 Research
FAX: (512) 463-1984 Office of the Governor
Please direct correspondence and P.O. Box 2950
questions about intergovernmental UTAH Agana, Guam 96910
review to:
Linda Wise Carolyn Wright Telephone: 011-671-472-2205 j
r Telephone: (614) 466-0698 Utah State Clearinghouse FAX: 011-671-472-2825
FAX: (614) 466-5400 Office of Planning and Budget
Room 116 State Capitol PUERTO RICO
RHODE ISLAND Salt Lake City, Utah 84114
Norma Burgos/Jose E. Caro
Daniel W. Varin Telephone: (801) 538-1535 Chairwoman/Director
Associate Director FAX: (801) 538-1547 Puerto Rico Planning Board
Department of Administration Federal Proposals Review Office
Division of Planning VERMONT Minilias Government Center
One Capitol Hill, 4th Floor P.O. Box 41119
Providence, Rhode Island 02908- Nancy McAvoy San Juan, Puerto Rico 00940-1119
5970 State Single Point of Contact
Pavilion Office Building Telephone: (809) 727-4444
Telephone: (401) 277-2656 109 State Street (809) 723-6190
FAX: (401) 277-2083 Montpelier, Vermont 05609 FAX: (809) 724-3270
ea_no) 7?da1n~
Please direct correspondence and Telephone: (802) 828-3326
questions to: FAX: (802) 828-3339 NORTH MARIANA ISLANDS
Review Coordinator
Office of Strategic Planning WEST VIRGINIA State Single Point of Contact
Planning and Budget Office
SOUTH CAROLINA Fred Cutlip, Director Office of the Governor
Community Development Division Saipan, CM
Omeagia Burgess W. Virginia Development Office Northern Mariana Islands 96950
State Single Point of Contact Building #6, Room 553
Grant Services Charleston, West Virginia 25305 VIRGIN ISLANDS
Office of the Governor
1205 Pendleton Street - Room 477 Telephone: (304) 558-4010 Jose George
Columbia, South Carolina 29201 FAX: (304) 558-3248 Director, Office of Management and
Budget
Telephone: (803) 734-0494 WISCONSIN #41 Norregade Emancipation Gardena
FAX: (803) 734-0385 Station
Martha Kemer Second Floor
TENNESSEE Section Chief, State/Federal Relations Saint Thomas, Virgin Islands 00802
Wisconsin Department of Administration
Charles Brown 101 East Wilson Street - 6th Floor Please direct all questions and
State Single Point of Contact P.O. Box 7868 correspondence about intergovern-
State Planning Office Madison, Wisconsin 53707 mental review to:
_ 500 Charlotte Avenue Linda Clarke
John Sevier Building - Suite 309 Telephone: (608) 266-2125 Telephone: (809) 774-0750
Nashville, Tennessee 37243-0001 FAX: (608) 267-6931 FAX: (809) 776-0069
Telephone: (615) 741-1676 WYOMING
Sheryl Jeffries
State Single Point of Contact
Herschler' Building
4th Floor, East Wing
Cheyenne, Wyoming 82002
N.
Telephone: (307) 777-7574
FAX: (307) 638-8967
q 1:1! 11