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City Council Packet - 08/16/1994 11111 1411:111,13, 1 !111 ~1~111 IR I! Revised 8/10/94 CITY OF TIGARD OREGON PUBLIC NOTICE. Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Administrator. Times noted are estimated: it is recommended that persons interested In testifying be present by 7* 15 p.m. to sign in on the testimony sign-in sheet. Beosiness agenda items can be bard in any order der 7:30 P.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 639-4371, Ext. 309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Dean. Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting date at the same phone numbers as listed above: 639-4171, Ext. 309 (voice) or 684-2772 (7-DD - Telecommunications Devices for the Dead. SEE ATTACHED AGENDA COUNCIL AGENDA - AUGUST 16, 1994 - PAGE 1 F CITY COUNCIL STUDY MEETING AUGUST 16, 1994 AGENDA 1. STUDY METING (6:30 p.m.) 1.1 Call to, Order 1.2 Roll Call 1.3 Council Communications/Liaison Reports 1.4 Call to Council and Staff for Non-Agenda Items 2. DOWNTOWN MERCHANTS ASSOCIATION a. -Review of Project Proposal b. Association Representatives Available to Answer Council Questions C. Council Direction to Staff 3. HOMELESS ISSUE IN TIGARD i Report by Police Chief Goodpaster 4. TAX SASE DISCUSSION - Review of information regarding the possibility of forwarding a tax bass measure to Tigard voters at the November 8, 1994 election. .(Public hearing on this matter scheduled for August 23, 1994.) 5. REPORT ON TEMPORARY SIGNS Update by Community Development Staff 6. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of DRS 192.660 (1) (a), (d), (e), (f) & (h) to discuss labor relations, real property transactions, exempt public records and current and pending litigation issues. 7. NON-AGENDA ITEMS 8. ADJOURNMENT COUNCIL AGENDA - AUGUST 16, 1994 - PAGE 2 Council Agenda Item y TIGARD CITY COUNCIL MEETING MINUTES - AUGUST 16, 1994 ® Meeting was celled to order at 6:35 p.m. by Mayor Schwartz,. 1. ROLL CALL Council Present: Mayor John Schwartz; Councilors Wend! Conover Hawley, Paul Hunt, Bob Rohlf, and Ken Scheckla. Staff Present: Bill Monahan, City Administrator; Dick Bewersdorff, Senior Planner; Jim Coleman, Legal Counsel; Kathy Davis, Library Director; Loreen Edin, Management Analyst; Police Chief Ron Goodpaster; Liz Newton, Community Involvement Coordinator; and. Catherine Wheatley, City Recorder. STUDY SESSION No Council Communications or Liaison Reports. Interim City Administrator Monahan advised of upcoming meetings; the Lake Oswego Joint meeting on September 13, 1994 at 5:30 p.m., and the August 23, 1994 meeting at 6:30 p.m. 2. Downtown Merchants' Association Interim City Administrator Monahan noted that at the conclusion of the work session on July 12, the City Council took no action on the request of the Downtown Merchants' Association. Mike Marr was invited to attend the Council meeting on behalf of the Merchants Association. Councilor blunt advised he had asked for this issue to come back on the agenda, and requested that Council look at the merchant's recommendation and give approval to those items for which there were no further questions or concerns. Council reviewed the items listed in the Merchants' Association's ideas for improvements. (see letter dated May 3, 1994 to Patrick Reilly from the Tigard Downtown Merchants' Association signed by Michael Marr.) Consensus of Council was there was no problem with funding of the benches for $4,500, or the planters for $10,000. There was lengthy discussion on the traffic signal listed at a cost of $5,000, and incorporating efforts with the CIP project list. Michael Marr noted the merchants would be willing to set aside dollars (from the $50,000) toward a contribution to the signalization. CITY COUNCIL MEETING MINUTES - AUGUST 16, 1994 - PAGE 1 P h~ With regard to $2,000 for public parking, it was noted this amount would be set aside in a reserve account to continue to be in the budget to remind the City that there is a need to address the parking situation for the downtown area. 1lVith regard to the railroad tracks, Mr. Marr advised that different railroads companies owned these tracks and did not appear to be anxious to work on consolidation of the tracks. Councilor Scheckla expressed the hope that a set of tracks could be removed to accommodate more parking area. There was discussion on how much public parking would cost. Mayor Schwartz noted the $2,000 would be "a drop in the bucket" with regard to costs for public parking. Councilor Hawley noted that through her experience, estimates for a parking structure would be around $120,000 for land purchase, $150,000 for the first level and each additional level. Mr. Marr advised the Association was not proposing the City of Tigard would be able to make this purchase right away; but that by keeping this money in the budget, it would remind future Councils of the need. Discussion turned to the $1,500 set aside for the downtown theme. It was hoped the City of Tigard could develop some kind of a downtown theme such as that developed for the Sellwood and Multnomah areas in order to make people aware there is a downtown Tigard. 'T'here was discussion on the reader board request for $25,000, and whether this could be used for community notice for events, as well as Tigard business advertising. Mr. Marr advised he thought the costs were accurate for such a board, and they would be looking for an aesthetically-pleasing looking sign. There were some concerns noted by the Council about who would supervise the wording for the reader board. In addition, there was concern about maintenance and operation, as well as taking care of the commercial use. Councilor Hunt and Mayor Schwartz advised they would not support commercial business use. Mr. Marr advised the Association would be willing to look at a different use. Councilor Scheckla suggested the dollars fcr the reader board be used instead for parking. Mr. Marr explained the contingency fund existed to cover costs if a project exceeded estimated amounts. Councilor Schwartz suggested contingency funds could be used for public parking or the traffic signal. CITY COUNCIL MIEE-i'ING MINUTES - AUGUST 16, 1994 - PAGE 2 I; 1! 11g; 4: Consensus of Council was for the Association to proceed with the benches and planters. The remainder of the monvy would be hold and other ideas would be considered for use of the money. Mr. Darr noted the Association was appreciative of the action with regard to helping out the downtown area. 3. Homeless Issue in Tigard Chief Goodpaster and Mm Brown of the Interfaith Outreach Services updated Council on the downtown homeless issue. It was noted the problem was not typical of the homeless, and involved about eight to ten people who have been in the downtown area for the last six to seven months. In order to work on the downtown homeless situation, Labor Ready, Interfaith Outreach and the Bicycle Shop were all contacted. It was noted the Police posted the area, notifying of Tigard Municipal Code violations. The homeless camp was removed from the property located next to the Bicycle Shop owned by Mr. Kady. The Police Department has been working with Mr. Kady and "No Trespassing" signs have been posted on the property. There has been work with this homeless group to determine if they could go to a shelter; this group is not typical of the homeless population. Chief Goodpaster advised the Police Department does not to look to arrest homeless individuals. When the Police Department does come across a homeless individual, efforts are made to provide that person with resources and to get them back into tha "mainstream." The Police Department does get involved when there is continuing criminal behavior. Kim Brown of the Interfaith Outreach Services described her organization's services. Ms. Brown advised that there are 30 to 40 people who camp in the City of Tigard. She described the efforts to work with the group on Main Street. She noted many of those individuals were not willing to deal with their problems, which include alcoholism. They were not receptive to offers of assistance. The Outreach center supported the "sweep" by the Police Department to remove the group from the area. Ms. Brown noted there is a great need for shelter space. She advised that one in ten homeless persons must be turned away. She noted the situation on Main Street perpetuates the stereotype of homeless people. Council discussed the situation in the downtown and the need for review of the homeless situation throughout Tigard. Council consensus was to form a task force a resolution outlining the duties and makeup of the Task Force would be CITY COUNCIL MEETING MINUTES - AUGUST 16, 1994 - PAGE 3 considered by Council at their next meeting. In addition, Council would like to have the task force report back to them within approximately the next thirty days outlining suggestions as to what could be done. With regard to discussion on whether or not the facility at Canterbury could be used for a shelter, it was noted this was part of the water operation. The Intergovernmental Water Board would need to be involved. 4. Tax Base Discussion Interim City Administrator Monahan introduced this agenda item (see memorandum dated August 5, 1994 to William A. Monahan from Loreen Edin regarding tax base proposal - Study Session discussion.) Finance Director Lowry reviewed the documentation of the financial assumptions and referred to financial data contained in the packet. He noted that the farther out in time the estimates are made, the less accurate they will be. Mr. Lowry advised of his concerns about State revenue-sharing. Staff's tax base proposal assumes that in 1995-1996, those revenues will be gone, which represents $3 million over a six-year period. The tax base request includes an estimated increase to offset this loss. Councilor Scheckla asked, if the state shared revenues were not lost, what would occur? Mr. Lowry advised there are other options that could be utilized or taken into account; i.e., the five-year plan could be extended for perhaps seven years. In response to a question by Councilor Scheckla, Finance Director Lowry advised the water operation was supported through an enterprise fund; that is, it is operated through water rates paid by users. Water service would not be part be part of the tax base request. Mr. Lowry reviewed the expenditures and the incremental addition of FTE's. There was Council discussion on the calculations and assumptions presented in the staffs tax base proposal. Measure 5, which was approved by voters in 1990, and its impact was also discussed. Chief Goodpaster reviewed the Police Department staff report as presented to Bill Monahan in his memorandum dated August 5, 1994 (see Council packet material for a copy of this memo.) The memo outlined the City's need of additional personnel to prevent erosion of services the department provides to citizens of Tigard. Attached to the memo were two charts. One reflects the request for Police services comparing Tigard to Hillsboro and Lake Oswego, and the other chart reflected the growing impact of Washington Square and traffic-related CITY COUNCIL MEETING MINUTES - AUGUST 16, 1994 - PAGE 4 a' , problems and accidents. Council asked questions, including the number of sworn officers currently available and the amount requested. In response to a question from Councilor Scheckla, Chief Goodpaster advised if the tax base did not pass, then priorities would have to be revievied and Police program services eliminated as slowly as possible. He advised the Police Department would be coming back for direction as to the level of service in the different areas. There was discussion on the impacts of Washington Square. Chief Goodpaster explained the private security on Washington Square is there to protect property and not necessarily to deal with the crime situation. There has been some assistance from the Square Security to handle items such as handicapped parking tickets and alarm response. There is reluctance by Square management to take on a greater role. It was noted that one-third of the Police calls come from Washington Square; the Square represents one-tenth of the total business in the City of Tigard. There are plans for a food pavilion area in the Square, which has historically been known to be a policing problem. In response to a question regarding limiting permits for such use, Legal Counsel Coleman advised that approval standards can be developed to deal with these kinds of issues. The Code presenity only regulates general land use decisions (design-type issues) Councilor Hunt asked whether a business tax could be structured to help defray expenses if a business creates a nuisance. Interim City Administrator Monahan noted T igard's business licensing was not a regulatory tax. He advised staff' could look into another way to structure a tax; however, it would probably be quite complex. There was discussion of the possibility of developing an ordinance similar to the alarm permit process. For example, after a specified number of responses to a business, then fees could be charged. There was discussion on concerns with 1-5 and Highway 217 because of the loss of the State Police patrol, as well as the impacts to the City of Tigard Police Department. The State indicated they would like to help, but have no resources. In response to Mayor Schwartz, Chief Goodpaster noted if Tigard did not respond, then the fall-back response would need to come from the Washington County Sheriff. Lengthy discussion followed on the 1-5/217 patrol and impacts to the City of Tigard. Councilor Hunt noted this issue should be looked at in more detail, and he suggested a letter be sent from the City Council to the Governor, Senators and Representatives. CITY COUNCIL MEETING MINUTES - AUGUST 16, 1994 - PAGE 5 t There was Council discussion on questions and clarification with regard to staffing, additional police cars, maintenance of these car, and space needs. Of the asked- for eighteen people In police, one person would be administrative. Library Director Kathy Davis reviewed information (see memo to Bill Monahan from Kathy Davis dated August 3, 1994) regarding Library staffing. City Council discussed the Information presented, noting concerns with the addition of staff and with space available in the Library. It was noted the volunteers are utilized wherever possible. It was also noted that spacing issues may be dealt with in other ways, such as different shifts; i.e., shelving at night, or utilizing some other types of work stations. The Library request did not include an increase of Library hours. There was discussion on what could be obtained for an 33-cents-per-$1,000 increase. It was noted that 32 cents of the proposed increase represented the replacement of the loss of state-shared revenues. Council recessed at 9:02 p.m. Council reconvened at 9:14 p.m. Mayor Schwartz noted the areas of service at the Police Department, such as Neighborhood Watch, the D.A.R.E. program, and the SRO officers. He advised he felt there was an increase of work demand on the officers. Councilor Hunt noted dollars were spent on consultants which skewed the perception that the rE cap was held. During discussion, it was noted consulting work was utilized (rather than in-house) either because of time constraints or because of the need for additional expertise. Councilor Hunt expressed concern with discussions for a satellite library at Washington Square. Interim City Administrator Monahan advised the proposal does not include the satellite. Councilor Hunt expressed concern that space would be needed for the Library if additional employees were hired. He also said he did not think the four additional employees (other than those in Police and the Libarary) were discussed thoroughly at the Budget Committee. (The four additional employees were for 1 FPE in City Administration; 2 FfE in Maintenance Services; and 1 IF E as a Customer Support person.) Councilor Hunt advised he was not against the tax base, but noted he 'thinks there is too much fat." In addition, he expressed concerns that the tax base proposal should not be promised to the voters in such a way that future Councils would be restricted and not be able to respond if circumstances should change if needs were discovered elsewhere in the City. CITY COUNCIL MEETING MINUTES - AUGUST 16, 1994 - PAGE 6 !'!I IN 0 There was discussion on this point. Councilor Hawley advised the City Council would review the budget requests and current needs of the City at the Budget Committee each year to determine the needs of the City. Mayor Schwartz noted a need to live up to what is being proposed at the time a tax base is requested from the voters; otherwise, it would be difficult to "sell" a new tax base the next time. Interim City Administrator Monahan advised the levels of service could be emphasized rather than the number of IFTE's. There was also concern expressed by. Mayor Schwartz of postponing a new tax base request. In response to a question by Councilor Hawley of the other Councilors, each responded they were in favor of going out for a tax base, with the notation by Councilor Scheckla that he still had concerns about the Walnut Island and island areas on Bull Mountain. He noted he believes these people should be able to have a say in the amount of tax they may be expected to pay if annexed. There was discussion on the annexation issue. It was noted this question would occur, regardless of the timing of a vote on a new tax base. There would be no way for island residents to vote on a Tigard tax base prior to their annexation. Councilor Rohlf advised he was convinced with the figures and the needs presented for personnel by the Police Department. He noted the Library was not a critical service, but a privilege in the City. He referred to his experiences when visiting the Library; he has always received quick and good service. He said he was less comfortable with the Library staffing requests. He advised he would like further information on the Library figures. There was discussion on WCCLS funding for the Library. It was noted the Walnut Island and other island area residents were contributing to the WCCLS levy. Councilor Hawley noted she was concerned about continuation of good service from the Police Department, including prevention activities. She advised she was in favor of the Police proposal as presented. She noted the good service provided to the citizens of Tigard by the Library. She said she had no objections to the information presented by the Library, and would support that as well. Mayor Schwartz noted that in the past when considering cities of similar size, he has always like the idea that Tigard had one of the lowest tax rates. In looking at the figures, he advised he was hoping for less than the 83 cents proposed. CITY COUNCIL MEETING MINUTES - AUGUST 16, 1894 - PAGE 7 101 I'll IIII111i''!:1,161 Council discussion followed. There was discussion on the affects of annexation, and the service levels proposed. Interim City Administrator Monahan suggested that in order to address some of the concerns perhaps the service level program should be re-instituted. Councilor Hunt reiterated he would like to have more flexibility in readjusting and meeting the needs of the City. There was further discussion on readjustments that could possibly be made. Mayor Schwartz asked if it would be possible for staff to review the figures and attempt to get the tax base proposal down to around 75 cents par $1,000. After a brief discussion with the Finance Director, motion was made by Councilor IRohlf and seconded by Councilor Hawley, to have staff develop information for a new tax base proposal of an increase of 75-cents-per-$1,000, rather than 83 cents. Motion passed by a majority vote of Council present. (Mayor Schwartz, and Councilors Hawley and Rohlf voted "yes,"; Councilors Hunt and Scheckla abstained.) 5. Report on Temporary Signs Senior Planner 8ewersdor1f advised that temporary signs were allowable for all businesses. Three, thirty-day permit periods per year were allowed. There have been a limited number of complaints from the business community. Enforcement is done on an as-needed or complaint basis. It was noted code enforcement responsibilities will be transferred to the Police Department as of September 15, 1994. Generally if there is a problem that is noticed in the community with temporary signs, rather than citing at first, field personnel talk to people about their signs in an attempt to gain their voluntary compliance. Councilor Scheckla asked questions about how the ninety-day time period is monitored. This is done through the permit process and application for renewal. Councilor Scheckla noted his concerns for consistency in enforcement. 6. Non-Agenda items It was noted the Lake Oswego joint meet would be held on September 13 at 5:30 p.m. to discuss the 1-5/217 interchange. The Murray Smith water report with regard to long-term water source was available and would be distributed to Council next week. CITY COUNCIL, MEETING MINUTES - AUGUST 16, 1994 - PAGE 8 „ a. 1. i 7. Adjournment: 10::0 p.m. Attest: Catherine Wheatley, City ecorder M , City of Tigard Date: aq - c=0816.94 A CITY COUNCIL MEE71NG MINUTES - AUGUST 16, 1994 - PAGE 9 COMMUNITY NEWSPAPERS, INC. Legal P.O. BOX 370 PHONE (503) 684.0360 Notice TT 7973 BEAVERTON, OREGON 97075 Legal Notice Advertising ® City of Tigard ® ❑ Tearsheet Notice 13125 SW Ball Blvd. ® Tigard,Oregon 97223 a ❑ Duplicate Affidavit ® ® The following meeting highlights are publLshed for yiD, infoimatzon dull agendas,may be obtained from the Cite°Recarde#,13125 5 9d~ Yell Boulevard;-Tigards 43regoir97223; ar by calluig ti394i71 rry tdukitit y)iiEETING , AFFIDAVIT OF PUBLICATION "'AUC3UST 16 1994 6:301' TTAI~I? CITY HA1., '109JN HA1.I. SPATE OF OREGON, ) X12 AV HALT` B EVARI~`=TIGARD OREGON COUNTY OF WASHINGTON, )ss. • 'Tax Base discussion Rev> ;,,of Informataon regard! the 1 Kathy Snyder pgssibility of fofrwarduig a;tax base ineaaure eo'figard voteru at being first duly sworn, depose and say that I am the Advertising tie Novenber:8,1994 election ,(Pdi 4.6 tieanng on this ri;iditer` - Director, or his principal clerk, of theYlgard-Tualatin Times hed sculedforAdgust23,1994) - a newspaper of general circulation as defined in ORS 193.010 and 193.020; published at Tigard in the • Update from Staff on the followfng'issue " aforesaid county and state; that the TemporarySigns City COUncil Study Mtg,_ a printed copy of which is hereto annexed, was published in the • E;t0utive,;Sess,on::The Tigard City-Council will ga-i it6Execu Yive Session under the provisions of OR ,192 660 (1);(a), (d),(e), entire issue of said newspaper for ONE successive and p y (f) & (h).fo discuss lobar=relations; Teal ro ti sactionsI ex consecutive in the following issues: emptpublic records and current and pend:hgliiigatioi issues' August 11,19 9 4 • 1oca1 Contract Re¢iew Board a - = TT79i3 Publis►► August 11,,1994 ~ - I Vr, OFFICIAL SEAL Subscribed and sworn t afore me this > > th day of Aigust ROBIN A. BURGESS ~~Ac) Asa C., rnn NOTARY PUBLIC - OREGON COI&AISSiON NO. 024552 .otary blic f r Oregon 1Y 0%113' 10N EXPIRES MAY 16,1997 My Commission Expires: AFFIDAVIT _ !!1 151 ji~l 111! MEMORANDUM CITY OF TIGARD, OREGON TO: Bill Monahan FROM: Ed Wegner DATE: August 16, 1994 SUBJECT: Draft Water Supply Plan - Murray Smith & Associates For ease of reading and highlighting, the following is an outline for quick review and reference the areas of importance and concern: Pages E 1 - E 4 Executive Summary Pages 2 - 5 Water Demand Conclusion Pages 3- 6 - 3-10 City of Lake Oswego Supply Pages 3-10 - 3-14 City of Portland Supply Pages 3-16 - 3-22 Williamette River Supply Pages 5- 1 - 5- 2 Conclusions & Recommendations Also included is the Evaluation of Water Service with and without Tigard, prepared for the City of Lake Oswego. In the Lake Oswego Plan, Scenario 2, Lake Oswego plus Tigard, makes all the references to our (Tigard's) water demands and related costs. Pages S- 1 - S- 3 Summary Report TM-1 Page S- 5 Water Demand Projections Page S- 6 Summary Report TM-2 Page S-10 Revised Capital Cost - Scenario 1 Page S-12 Revised Capital Cost - Scenario 2 Page S-13 Estimated Annual O&M Costs - Scenario 1 Page S-16 - S-23 Cost Comparison Page S-20 Final Recommendation c: Intergovernmental Water Board kathy\ca-rise. rgt Hilo ? 110, 211 AGENDA ITEM a? FOR AGENDA OF 1 L MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor and City Council FROM: Bill Monahan, Interim City Administrator DATE: August 8, 1994 SUBJECT: Downtown Merchants Association At the conclusion of the work session on July 12, the City Council took no action on the request of the Downtown Merchants Association. We will be bringing this back to the Study Session on August 16 so the City Council can give its direction on the various elements of the proposal. We have invited Mike Marr and representatives to attend should the Council have questions to clarify the proposals. WAM:cw wamc0808.94 p1ii Pi, FAW -1 111, 1111 11111 111, 11111 -515~1!11 lD S-hs ; bu.fe ll~ TIGARD DOWNTOWN MERCHANTS ASSOCIATION, INC. A Non-Profit Corporation 12420 S. W. Main Street Tigard, Oregon 97223 May 3, 1994 Rat Reilly City of Tigard 13125 S. W. Hall Blvd. Tigard, Oregon 97223 Subject: Budgeted improvements to Downtown Main Street area After lengthy discussions and review, and with recognition of the limitations, the Tigard Downtown Merchants Association has compiled the following ideas for use of the billed ~ 50,000 of City funds: CnfCSenches: Appropriately placed, 15 benches @ $ 300 each S 4,500 Varying is length from 81 to 201 Cast is mostly materials; most labor is vo1ttrtteer ~JC Planters: Appropriately placed, 20 plus planters @ $ 500 each 10,000 Aggregate cement 37 diameter bawls with vertical designer framing for colorful vinyl inserts Traffic Signal: Ca Main / Burnham Intersection 5,000 Portion of cast for 4 way flashing signal with emergency centrals K `Public Parking: Earnest money for to be identified purchase ~I , i~ S `,000 property designated as public parking for 41:pv? %b central Main Street -6 _1C Downtown Theme: Decorative promotion, of downtown s 1,500 Reader Board: Placed in park @ South end of Main Street S 25,000 Community event / mixed use Contingency: Reserve funds s 2, 000 We present these ideas by consensus for discussion with the City. Certainly this list does not contain all of the possibilities to which the funds could be used; the funds are not sufficient to accomplish everything which would accomplish our goals. These are a start and it is hoped that in subsequent times other projects could considered. 10:1 1 Jill May s 1994 City of Tigard Page 2 We look forward to working with the City irs these considerations. TIGARD DOWNTOWN MERCHANTS ASSOCIATION, INC. Council Agenda Item TIGARD CITY COUNCIL MEETING MINUTES - JULY 12, 1994 • Meeting was called to order at 5:30 p.m. by Mayor John Schwartz. 1. ROLL CALL Council Present: Mayor John Schwartz; Councilors Wend! Conover Hawley, Paul Hunt, Bob Rohlf, and Ken Scheckla. Staff Present: Patrick Reilly, City Administrator; John Acker, Associate Planner; Dick Sewersdorff, Senior Planner; Carol Landsman, Senior Planner; Liz Newton, Community Involvement Coordinator/Deputy City Recorder; Jim Coleman and Ty Wyman, Legal Counsel; and Randy Wooley, City Engineer. EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 5.35 p.m. under the provisions of ORS 192.660 (1) (a), (d), (e), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. Ask STUDY SESSION Study Session convened at 6:53 p.m. City Administrator Reilly reported representatives from the Tigard Downtown Merchants Association would report on the use of the $50,000 Council appropriated for use in the downtown and Main Street area two years ago. Mike Marr, Chairperson of the Tigard Downtown Merchants Association, along with members Don Myers, Chuck Woodard, and Mark Wright were present. Mr. Marr reported the Association had submitted a list of items for use of the $50,000. A few of the items were a traffic signal at Burnham and Main Street, public parking, benches and planters, and a contingency reserve fund for other items that might come up. He noted the Association knew the $50,000 would only go so far, and hoped the benches and planters could be done on a volunteer basis. He noted the $5,000 for the traffic signal is a small amount, but the Association feels the immediate problem at the intersection could be addressed for a lesser amount of money that is required. Councilor Hunt asked if he was referring to a three-way red light stcp, or a yellow flashing light. Mr. Marr stated it could possibly be a four-way light which would include a light at the car wash driveway. The light could stop traffic in all directions in a stop and go manner just like a four-way stop sign in a neighborhood. Mayor Schwartz asked if the CITY COUNCIL MEETING MINUTES - JULY 12, 1994 - PAGE 1 r $5,000 was the complete cost. Mr. Marr said it was not, but the Association felt the stop sign was important enough that they would give up some benches or planters and use $5,000 to go towards the cost of the signal. He reported Mr. Woodard had done some research and discovered there is a signal available on a barter or exchange arrangement with the City of Lake Oswego. He noted there may be concern by City Engineer Woolery that it did not meet requirements for propriety. Mr. Woodward reported a three-signal light would cost approximately $380, and the City of Lake Oswego would barter an extension arm; the State of Oregon might put up a trial light if there was an arm available. He stated $15,000 to $20,000 would be an arm complete with a three-way stop with a controller for the fire department; the fire department indicated they might meet the rest of the requirements; perhaps they would be willing to put in the rest of the $10,000 to $12,0("0 that might be needed. Mr. Woodard reported that is not going to be the final solution; the final solution is the tavern gone, a right turn lane put in, etc. What is needed now is to get the traffic at a programmable rate and get them off of Burnham Street; and get rid of the left-lane turn off of Main Street onto Burnham. At the present time the fire department cannot make a right hand turn off Burnham onto Main if someone is sitting in the left turn lane. Mr. Myers reported he felt it was essential Council know the Association's approach is to blend with long-term thoughts and desires as far as the City is concerned, such as the tavern change, etc. The Association would like to implement something quickly now in order to change that intersection now. Mayor Schwartz asked if the Association wanted to coordinate with the City a short-term fix to a long-term solution. Mr. Myers responded that as long as the short-term bandaid works for the City. Mr. Marr reported additional public parking is needed in the downtown Main Street and Burnham. This could possibly require the removal of current buildings. The Association is proposing the $2,000 be put in the City's financial statement as earnest money reserve, when the property is identified, which would serve as a reminder additional parking is needed. He noted the downtown theme amount of $1,500 is an economic development program to cause people to be renewed in thought that there is a downtown area with valuable businesses, and the Association wants to create a pedestrian-friendly atmosphere. Regarding the reader board which would be positioned adjacent to Main Street at South Park, where the new apartments are located, it would announce community items, Council meetings, theater activities, and let people know what is happening in the community. He suggested this could be a revenue-generating activity if a particular business wanted to buy space on it. Mr. Woodard estimated the reader board could cost approximately $25,000, and might possibly be patterned after the - Tanasbourne reader board. Mr. Marr pointed out that the majority of items on the list require no maintenance. He described the proposed planters, and shared photographs with Council. The Association CITY COUNCIL MEETING MINUTES - JULY 12, 1994 - PAGE 2 I'll'lli pill hopes to accomplish all these items at a minimum expense to the City and would put responsibilities on the merchants to do as much as they can themselves for maintenance. Mr. Myers referred to the area as identity. The Association's goal is to create an atmosphere that is similar to other areas, and hopefully Council will understand their interests are for the downtown core to create something that is unique; that is where their major focus is coming from. Councilor Hunt commented he was against planters, because too often they are also used as an ashtray or waste receptacle. Mr. Marr stated the Association would police the businesses that were not maintaining the planters. Councilor Hunt had a concern with regard to safety of the reader board, and suggested the Association spoke with the Chief of Police or State of Oregon to ensure it would not be a problem. Councilor Hunt recommended the $2,000 to be reserved for parking be used elsewhere. It was recommended that possibly the $2,000 could be used for the capital improvements project funding on Main Street, to find, locate, purchase, and prepare for use of some off- street public parking. Councilor Hunt noted that Judy Pessler, as a representative of Council, had worked on this project for a long time and actually started working with the Main Streets to keep the project going. Most of the project has been done with the blessing of City Council. It was noted the Association was appreciative Council has held the money in abeyance for more than the original year it was budgeted. Councilor Hawley applauded the Association and stated she was proud of the work they had done, especially the parking project. Councilor Scheckla asked if the benches would be stationary; he noted Mr. Woodard has placed one near his place of business, in case the Council is interested in looking at it. Mayor Schwartz thanked the Association for their hard work. Council meeting, recessed at 7:25 p.m. Council meeting reconvened at 7:39 p.m. d BUSINES$ MEETING Mayor Schwartz announced he attended the Washington County Transportation Advisory Committee meeting on July 11, 1954. He noted Tri-Met has been looking at a $600 million bond issue to go out for a north-south light rail system and some public transportation. The members were notified yesterday that it has been reduced to $475 CITY COUNCIL MEETING MINUTES - JULY 12, 1994 - PAGE 3 21111111 111 1, 144!1,911 111 1'1111 IIIN M V I R' AGENDA ITEM # FOR AGENDA OF MEMORANDUM CITY OF TIGARD, OREGON TO: William A. Monahan, Acting City AdministFn FROM: Loreen Edin, Management Analyst DATE: August 5, 1994 SUBJECT: Tax Base Proposal - Study Session Discuss COUNCIL ACTION ANTICIPATED ON 8/16194 8/16/94 is a Council Study Session. The purpose of this meeting is to provide an opportunity for Council to discuss with staff the assumptions used in the proposed tax base measure. After Council review and comment, staff will prepare the official packet for the August 23rd Public Dearing. This packet will be delivered to Council no later than Friday, 8/19. BACKGROUND Since 1980, the City has developed and operated on a series of 5-year financial plans. At the beginning of each 5-year cycle, since 1980, voters have approved a tax base for the 5- year period. June 30, 1996 is the end of the current five year period. The City is developing the next 5-year plan that will be implemented July 1, 1996. Tax base measures can only be presented to the voters at the Primary and General elections of even numbered years according to state law. The Tigard Budget Committee took action on Monday, July 18th to request the City Council place a tax base proposal on the 11/94 ballot rather than wait until May of 1996. If the tax base were to be approved in November this year, it would be effective on July 1. 1996, the beginning of the next 5-year cycle. TAX RASE PROPOSAL DETAILS The design of the Council's Financial Plan in the past has called for a tax base increase every five years. The reason this five year adjustment to revenues becomes necessary is due to the fact that revenues normally do not grow as fast as expenditures. Staff supports this stable financial management plan and is recommending Council continue the long standing policy of a five year commitment to the voters with the next tax base proposal. The approval of the tax base proposal by voters would authorize the higher tax rate in fiscal year 1996-97. The approval of each budget during the five year financial plan period would continue to go through the normal process. Staffing positions would still require Budget Committee and City Council approval before hiring could occur. FINANCIAL ASSUMPTIONS All rate estimates included in previous Council materials assumed an average increase in assessed value of 5%. Recent information received from the Washington County Assessor predicts increasing values over the next several years at an average rate of 9%. PAGE 2 OF 6 STUDY SESSION TAX BASE MEMO AUGUST 5, 1994 Given Tigard's recent history of assessed value increase, it is believed that a 9% average increase each fiscal year during the next five year plan period is too optimistic. Because the rate resulting from any tax base increase is a critical issue to taxpayers and the Council, we have changed the assessed value assumptions to an average increase of 7% per year. It is believed that an average assessed value increase of 7% per year more accurately reflects the growth in value Tigard is likely to experience. Therefore, all rate estimates included in this packet are based on a 7% per year increase. Following is a more detailed explanation of the financial assumptions used by staff to prepare the various elements of the proposed tax base request which is shown on the attached blue financial report. ® AUNOMM TAX BASE REQUEST $.32/$1,000 AV EXPENDITURES - Expenditures in FY 92/93 and 93/94 increased 4.5% and 7.3% even when no new staff were added. The adopted budget for 1994/95 represents a 9.5% increase over the previous year because some new staff positions and equipment were added. Expenditures are projected to increase over the next five year financial plan period at an average rate of 4.9%. This assumes no additional staff and a 5% AS&L increase in wages and benefits each year. Materials and services are assumed to increase 4% per year. REVENUES - Several important factors are included in the projection of revenues for this next five year financial plan period. 1. The most important factor is the assumption that state revenues will cease to be distributed to cities beginning in FY 1995/96. This represents nearly a 6% dearease in general hand revenues. There was a bill before the State legislature last session that would have eliminated such revenues. In talking with legislators and the League of Oregon Cities, the feeling is that such revenues will not be shared with cities but directed to state programs. This occurrence seems even more likely since no new state handing source has been approved for schools. While the status of state-shared revenues will not be known until the end of the next legislative session (6/95), Tigard's financial plan takes a financially conservative approach and assumes they will not be available beginning in FY 1995/96 based on legislators and League of Oregon Cities recommendations. The loss of state-shared revenues is estimated at an average of $600,000 per year over the next six years. : 2=0301 PAGE 3 OF 6 STUDY SESSION TAX EASE MEMO AUGUST W9, 1994 2. The next important factor in revenue projections is the assumption that development revenues will fall over the next six years. The assumption is that rising interest rates, the explosive development experienced over the last several years and the growing scarcity of vacant property in the City will contribute to the cooling off of development activity in the City. As a result, development revenues are assumed to decline an average of 7% per year beginning in FY 1996/97. The attached chart (Attachment ##1) shows revenues as the solid line and expenditures as the dashed line for the next six years (the last year of the current five year financial plan and the full five years of the next proposed five year plan). FY 1994/95 is used as the base year. The gap between revenues and expenditures begins with the loss of state revenues and then widens each year as revenues grow at a rate less than expenditures. TAX SASE MINIlWUM ADJUSTMENT REfQ1UIRED_ - The tax base adjustment needed to fund the minimum, no staff increase, alternative is $885,000 in 1996/97 or $.32/$1,000 of assessed value. This minimum request is depicted in Attachment #1 as the dotted line. The minimum request funds normal increases in the existing operating budget and ends the fifth year with just over $1,000,000 in fund balance in the General Fund. Staff would recommend this be considered as the minimum tax base required. Any other staff increases requested should be added on to this amount. ® POLICE INCREASE ONLY $.37/$1,000 A.~7 The Police have a need to add three positions each year over the next six years (i.e., three positions the last year of the current five year financial plan and three positions each of the five years in the new financial plan). The tax base needed to support this staffing increase is $1,030,0000 or $.37/$1,000 of assessed value in addition to the minimum request mentioned above. Attached you will find more information on exactly what this increased funding will buy in the law enforcement area (.Attachment #2). ® LIBRARY INCREASE ONLY $ .09/$1,000 AV The Library has requested the addition of 8 positions staggered over the next six years. The tax base needed to support this staffing increase if $240,000 or $.09/$1,000 of assessed value in addition to the minimum request mentioned l~ PAGE 4 OF 6 STUDY SESSION TAX BASE MEMO AUGUST 5, 1994 above. Attachment #3 is information submitted by the City Librarian regarding this request. This request as well as the minimum request above assumes renewal of the County-wide WCCLS Levy. This figure does not include a satellite branch of the Library nor the estimated 4.5 FTE that would be needed to run such an operation. If Council authorizes this concept in the future, it is anticipated that it would have adequate funding through WCCLS funds resulting from the increased circulation over a five year period. As you can see, it is estimated that the increase in the tax rate would be $.32 to just maintain current level of staff. If only increases in Police and Library were made to that base rate, the total tax rate would be increased to $.78/$1,000 of assessed value. However, that would not meet the other service demands anticipated in other departments funded by General Fund dollars. It is proposed that an additional $110,000, or $.05/$1,000 of assessed value is needed to fund staff requested to provide some support services resulting from growth and the addition of personnel resulting from the tax base approval. ® OTHER SUGGESTED CHANGES $.05/$1,000 AV A. CITE' ADMINISTRATION DEPARTMENT - The increase in FTE in Police and Library will create an impact on both Human Resources (.5 FTE) and Risk Management (.5 FTE). Currently one clerical/technical position supports these two Divisions. Existing workloads in both Human Resources and Risk Management require one clerical/technical position in each area. However, to date, FTE have not been added except on a temporary basis. Additional personnel and the increasing anticipated and known state and federal regulations on both Human Resources and Risk Management will increase the service demands for these two Divisions. MAINTENANCE SERVICES DEPARTMENT - The increase in FTE in the Police Department would add more police vehicles for maintenance. Along with the increasing number of pieces of equipment and the aging of the fleet, this would require ' more staff in the Fleet Operations Section (1 FTE) by 1999/2000. B. MAINTENANCE SERVICES DEPARTMENT - Properties Division will need more staff to maintain parks, buildings, streets, and other public property by 1998/99 (1 FTE). This assumes no additional new parks. As TigarWs infrastructure ages and population grows, more emphasis will be needed to care for and maintain our resources. PAGE 5 OF 6 STUDY SESSION TAX RASE MEMO AUGUST 5, 1994 CUSTOMER SERVICE gI P®RT - With the City's population expected to increase over 25% by the end of the next five year financial plan, there will be an increase in public contacts (phone calls, letters, etc.). These services require clerical support to continue providing prompt response to the public. Also as development activities become more complex (i.e., infill occurs, more sites are difficult to develop, and federal, state, and regional regulations become more complex) additional help will be needed to maintain the current level of service. This requires 1 FTE for clerical support by FY 1996/97. In total, the Tax Rase proposal before the City Council provides funding for the continuation of existing staffing and the addition of staffing in the areas mentioned above during the next five year financial plan period. The total proposed in is $2,265,000 which will result in an increase in the estimated tax rate of $.831$1,000 of assessed value. The prior estimate of $2,300,000 has been reduced based on further detailed analysis. COMPARISON OF SURROUNDING JURISDICTION TAX BATES The following tax rates are estimates from the budgets adopted by the various cities for FY 1994195. In order to properly compare all cities, the rate for Tualatin Valley Fire and Rescue must be considered for those cities within TVF&R's area of service. Also shown is a projection of each City's 1996/97 rate including the TVF&R's rate where appropriate. The 1996197 rates are projected for each jurisdiction using the assumption of a 7% increase per year in assessed value. Cities of 94/95 Fire Total 96/97 Fire Total similar size Rate Rate Rate Rate Rate Rate Beaverton 4.08 4.08 4.36 4.36 Hillsboro 4.30 4.30 4.21 4.21 Lake Oswego 4.03 4.03 3.87 3.87 Sherwood 3.86 1.80 5.66 4.00 1.65 5.65 Tigard 1.78 1.80 3.+58 2.58 1.65 4.23 Tualatin 2.19 1.80 3.99 3.29 1.65 4.94 Average 4.27 4.54 Cities of 94/95 Fire Total 96/97 Fire Total smaller size Rate Rate Rate Rate Rate Rate Durham .67 1.80 2.47 .66 1.65 2.31 Ding City 1.69 1.80 3.49 1.55 1.65 3.20 s PAGE 6 OF 6 STUDY SESSION TAX EASE MEMO AUGUST 5, 1994 As can be seen, Tigard's tax rate for 1994/95 is the lowest among the larger of the neighboring communities. With the proposed tax base increase resulting in a $.83/$1,000 AV increase in the rate in FY 1996/97, Tigard becomes nearer the average of the larger cities which is $4.54 A1,000 AV. CONSIDERATION PROCESS FOR. PROPOSED TAY EASE FOR, 11/94 ELECTION Staff has prepared a tax base proposal for an increase of $.83 per $1,000 of assessed value to be effective on July 1, 1996. Following is a calendar showing the proposal consideration process for the November election. DATE ACTION 7/26 Council public hearing - received NO comments on governmental entity effect of Tigard's proposed tax base increase 8/2 Council requests due to staff for information desired in tax base discussion packet - none were received 8/9 Study session vacket delivered to Council with more information about the tax base increase proposal 8/16 Council study session to review/discuss tax base proposal details 8/23 Council public hearing to receive citizen comments on the proposed tax base - Council consideration - 9/7 is the last date for Council action to approve or deny filing tax base measure for 11/8/94 election 9/8 Deadline for filing ballot measure with Washington County for 11/8 election Attachments #1 - Projections of Revenue & Expenditures in General Fund #2 - Memo Regarding Police Personnel Needs #3 - Memo Regarding Library Personnel Needs N 110, MI I &Sam 0,2191MRSEM NMI 01 ' City Of 'rd 08/05/94 Tax Ease Proposal for November 1994 ' Yr 4 Yr 5 Yr 1 Yr 2 Yr 3 Yr 4 Yr 5 1994/95 1995/96 1996/97 1997/98 1998199 1999/00 '2000/01 No FTE Increases I+TE 187.50 187.50 187.60 186.50 185.50 185.50 185.50 Tax Ease Proposed 885,000 Estimated Rate 0.32 Police Increase Only New FTE (3 per Year) 3.00 6.00 9.00 12.00 15.00 . 18.00 Tax Ease Proposed , 1,030,000 Estimated Rate 0.37 Library Increase Only New FI°E 1.00 2.50 4.50 5.25 7.25 8.00 Tax Ease Proposed 240,000 Estimated Rate 0.09 Other New FTE Group A Shops 1.00 1.00 City Administration 1.00 1.00 1.00 1.00 1.00 1.00 Total A 1.00 1.00 1.00 1.00 2.00 2.00 ' New FTE Group E Customer Services Support 1.00 1.00 1.00 1.00 1.00 Parks Maintenance 1.00 1.00 1.00 Total E 1.00 1.00 2.00 2.00 2.00 Total Other 1 1.00 2.00 2.00 3.00 4.00 4.00 Tax Ease Proposed 110,000 Estimated Rate 0.05 Total FTE!s Proposed 187.50 19150 198.00 202.00 205.75 211.75 215.50 Total Tax Increase Proposed 2,265,000 Total Estimated Rate 0.83 - it T&itures, y n~ EX,pe, of g,eveyiue a iro~ectiolls eyjeral Revenues r ! Expenditures 12,500,404 Rev T/B 12,000,000 ~ i 11,500,000 ~ . i 11,000,400 10,500,000 r 1 o,ooo,ooo 99/00 00/Q1 r) 8,500,000 97 97 /98 8,000,000 95/96 96/ Year 94/95 FtSCa~ s stuff No FTE Increases of existing only continuation ,4 YcLc~ E a M E M O R A N D U M TIGARD POLICE DEPARTMENT TO: Bill Monahan City Administrator FRONT: Ronald D. Goodpaster Chief of Police DATE: August 5, 1994 SECT: Additional Personnel Needed The Tigard Police Department is in serious need of additional personnel to prevent further erosion of services the Department provides to the citizens of Tigard. The growth of Tigard and the immediate surrounding area, in addition to the ever increasing demands of policing Washington Square and the significant influx of homeless and the growing gang presence and violence, have stretched the Department beyond its capabilities. Attached are two charts. One reflects the request for police services, comparing Tigard to Hillsboro and Lake Oswego, our closest comparable cities. The other chart reflects the growing impact of Washington Square and traffic related problems and accidents. They clearly point out that the demand for police services and our activity levels are far greater than they would normally be for a city of 32,000. Tigard's population is about 32,000. However, with the average daily population of 49,240 of Washington Square alone (not to mention our other regional office/commercial areas) the Department actually provides services to a population far in excess of 32,000. The average number of sworn police officers per 1000 population in Oregon is 1.5. Presently Tigard has a ratio of 1.45 officers per thousand based on the nighttime population of 32,000. Based on a conservative average daily population of 45,000, Tigard has approximately 1.0 officers per thousand. We cannot keep up with the demands for our services. Over the past couple of years, we have had to re-evaluate our services because we are now unable to keep up with the demand. We have stopped investigating most misdemeanors and some felonies unless there is a high solvability factor. In addition to those cases, we currently have three homicide cases open and a probable fourth that we are having great difficulty investigating because of manpower limitations. Two of our shifts rarely have time anymore to provide preventive patrol in the neighborhoods. We continue to struggle with the influx of gangs and gang problems in Tigard and do not have personnel to assign full-time to gangs without taking officers from other high priority assignments. Most recently we have stopped responding to certain theft calls and now refer victims to civil small claims court. The Department is also trying to deal with an influx of homeless that are causing numerous calls for service, ie. doorway sleepers, panhandlers, public drunkenness, using public areas as bathrooms, etc. The Department cannot keep up with the demand for services without adding additional personnel. The Department needs to add a minimum of three positions per year for the next 6 years, 3 positions the last year of our current tax base and 3 positions per year for each of the 5 years in the new financial plan. This would put us at the state average of 1.5 officers per thousand population. Additional personnel would allow us to assign an officer full time to gangs; bolster our patrol strength so we could do neighborhood patrol; give us the needed manpower on the street so we could adequately respond to multiple serious incidents; allow us to investigate a wider variety of felonies and misdemeanors; and provide additional clerical staff so our records could be brought up to date and be more accurate. ASIA 1993 Taa3,.at!A Osvego 76r640 421280 31,885 32 r 000 23 51 P®p'JLP'TION 40 43 867 4 gWOO y x548 TOTP 988 20315 786 I ~~ORTS 2117 2 TOTPL 9- 11377 3.x653 20058 OTAL 'P-11 R~,gO~TS ~ 2,359 31720 T 4 0373 3.07 - II 374 TOTNL 5,14 10447 3.71319 4203.32 OgOTA1+ A'CCIAOTS 201847 7f 720 CABS 47 r drug taws: f~ily offenses, Dull, tigor TOT~Z t. ag9ra`~ated assault, rage' taws, supplied larY, theft, ootbarY. auto forgrrYfraud, Statistics $ P-1 its are" order, burg ing, simple c ass t cur`.er',~ cri~.~so is are: laws# disordertY aR P-YI Tigard 1991/92 1993/94 Population 30,395 31,300 +4% Pl & PIB 39395 4,373 +120/6 Accidents 535 1,047 +64% Total Cases 40,905 47,720 +16% ADT Hwy 217 929972 99,300 +80/0 ADD Hwy 99tH 449540 47,330 +6% AEY Wash Sq Pop 49,329 499240 +1% 1993 Washington Square - 31% of 1,923 arrests Washington Square 21% of 4,373 reports 7/13/94 r Ii IS, d 10, 1,11, RED 01 1111 i, MEMORANDUM , CITY OF TIGARD, OREGON TO: Sill Monahan, Interim City Administrator FROM: Kathy Davis, Library Director DATE: /August 3, 1994 SUBJECT: Library Staffing Information for Tax Base Proposal To assist Council in their review of the Tax Base proposal, I have detailed the process used to determine Library staffing needs through FY 2000/01. To be sure that staff requests are realistic and objective, we have timed many standard transactions and translated that information into FTE requirements. This process allows me to determine how many staff hours it takes to transact library business at current service levels. What follows are examples of basic tasks assigned to each library division. The Table A lists the task, the average time the task requires and the FTE needed to perform the task based on current statistics. amble B shows the impact of 5% per year growth on the same tasks. The information assumes: • No increase in service levels or new services. All public service desks will be staffed during all open hours. The library will continue to be a full-service library providing access to information, materials, and programs appropriate for all citizens and maintaining a strong presence in the community. Rom- las CIRCULATION Table A (current statistics) DakFu coon Ave" Tme uar~tity -~E* Check-out 1.5 min. 470,000 a 11,750 hrs/yr 5.75 Check-in 1.0 min. 470,000 7,833 hrs/yr 4.0 Shelving 1.0 min. 470,000 7,833 hrs/yr 4.0 Manager 1.0 14.75 Circulation has only F'TE at this time. The manager also works in a front-line capacity. The balance of this task time is provided by volunteers. * (Rounded to the nearest 1/4) Table B (projected FY 2000/01) Task,IFunction Aye. Time uan ' -rimetYear FTE Check-out 1.5 min. 630,000 15,750 hrs/yr 7.75 Check-in 1.0 min. 630,000 10,504 hrs/yr 5.00 Shelving 1.0 min. 630,000 10,504 hrs/yr 5.00 Manager NO CHANGE - 1.00 18.75(+4) AC®UISITI®NS Table A (current statistics) Task/Function Ave. Time DOW* Time ear "FfE Ordering/purchasing 15 min. 8,000 2,250 hrs/yr. _ 1 Cataloging 10 min. 12,000 2,000 hrs/yr 1 Processing 10 min. 12,000 2,000 hrs/yr 1 3 Table 8 (projected FY 2000/01) Task f,~Banction Ave. Time -uantity Sire[ -FTE Ordering/purchasing 15 min. 12,000 3,000 hrs/yr 1.50 Cataloging 10 min. 16,000 2,600 hrs/yr 1.25 Processing 10 min. 16,000 2,600 hrs/yr 1.25 4.00,(+1) FADERS SERVICES Table A (current statistics) Task Function Ave. M e Oua ear SAC Reference Desk 65 hrs/wk N/A 3,,%0/hrs 1.75 Double staff 10 hrs/wk N/A 520/hrs .25 Collection Development 15 min. 9,000 2,250/hrs 1.25 Programs 3 hrs 300 900/hrs .50 Interlibrary Loan: WILL 2 min. 44,000 1,466/hrs .75 Non-\ IIJ 25 min. 1,200 500/hrs .25 Networking, [resource Sharing 20 hrs/wk N/A 1,040/hrs .5 Manager 1.0 6.25 Table S (projected FY 2000/01) Task Function Ave. Tame Qua ear em /Year H9 Reference Desk 65 hrs/wk N/A 3,330/hrs 1.75 Double staff 65 hrs/wk N/A 3,390/hrs 1.75 Collection Development 15 min. 11,500 2,300/hrs 1.50 Programs 3 hrs 300 900/hrs .50 Interlibrary Loan: WILL 2 min. 56,000 1,540/hrs 1.00 Non-WILT 25 rain. 1,260 525/hrs .25 Networking, Resource Sharing 20 hrs/wk N/A 1,040/hrs .50 Manager NO CHANGE - im 8.25(+2) ADMINISTRATIgN Table A (current statistics) Task ftn0 zn Ave. Time -Qua _/Year ThImAty-M 11F. Management N/A lots too much 1 Secretarial Support N/A lots too much 1 Tech./Comp. Specialist N/A lots too much 1 Volunteer Coordinator 3 hrs 160 480 .25 3.25 Table f3 (projected FY 2000/01) Task/Function Ave. Time Qua /Year TJ Management - NO CHANGE -a 1 Secretarial Support - NO CHANGE 1 Tech./Comp. Specialist 65 hrs/wk N/A 3,390/hrs 1.75 Volunteer Coordinator 3 hrs 225 675/hrs .0 4.25(+1) Total additional FTE by 2000/01 = 8.0 Other methods of dealing with growth will be continuously explored such as streamlining a process or using technology to reduce the time involved. I am vory satisfied with the efforts library staff makes in this regard, and I am confident that we will be able to bring the I° rE projection AQ%m as new ideas and possibilities sur ace. It is also an option to decide to reduce services, or in some cases, to reduce the number of hours a service is provided. The library has also been a leader in the Oity's use of volunteer time. • If the growth in our customer base continues at 5 percent per year, the library will need 80.50 1=TE by 2001, an increase of 8.0 over current staffing levels. 0 Some positions, especially management, will remain static. • New positions would be phased in over the next six years. • Other positive solutions will be actively sought such as streamlining, automation, contracting, and use of volunteers where possible. ® Other negative solutions may need to be considered such as reduction of services or hours of operation. it le ; wo Lt 21 ~lec~l~cL( COMMON Q*UESTIONS AND MISCONCEPTIONS (BUT HOMELESSNESS 1) Mere dirt the homeless people come from? Homelessness has existed in Tigard, as in every city, since the city was founded. Interfaith Outreach Services opened an emergency shelter in 1989 in response to the growing numbers ofhomeless people in our city and county. Since that time homelessness has increased by over 350% with over 6,000 people becoming homeless in our county each year. Services to homeless people have not increased proportionately, forcing homeless people to live in cars, parks, makeshift "camps" and the streets. 2) What causes someone to become homeless? The number one cause of homelessness is poverty. The fastest growing homeless population in our county is typically called "the working poor." People who work minimum wage jobs ($4.75 an hour) and can't afford rent (average 2 bedroom is $550 a month). Low-income people in our city often must make choices between eating and paying rent. There is no affordable housing in this city and the waiting list for subsidized housing can be up to 3 years long. 3) Mo are the homeless and how many are there? There are approximately 1,700 single people in our county who are homeless each year, 3,420 families and 1,080 childless couples. 38% of homeless families are headed by women. 21% are employed at the time they become homeless, 48% are experiencing their first episode of homelessness, 39% have past or present alcohol/ drug abuse issues. Domestic violence, childhood physical/sexual abuse, mental illness, emotional trauma and lack of a support network are sometimes contri- buting factors as well. 57%0 of all homeless people in our county are families with children. 4) Why don't they just pull themselves up by their boot straps and get a job. There are 3 major factors at work here: a. Lack of shelter/no stabilization - if a homeless person cannot access shelter they have no shower, no stable food source, no clean clothes, no phone and no address - they obviously cannot get a job under these conditions and continue to live in a crisis state, unable to stabilize. b. After a period of time being homeless, people begin to disbelieve that change is possible. To survive on the streets, people have to learn new ways of looking at live. (For example, it becomes "normal" to smell and be dirty). These changes are survival skills that keep people alive and give themselves a sense of dignity where all dignity is lost. People have to totally unlearn lifeskills that people in homes have and learn new ones. The psychology'of change is the biggest barrier to escaping homelessness. c. Many homeless people have serious issues to deal with: A&D, Domestic Violence, emotional trauma, adjustment disorders, mental illness, etc. 'T'hese issues must be dealt with before any realistic job search can happen and people can keep their jobs. There are related issues that just be faced as well: giving wage" jobs and the lack of affordable housing. 5) Homeless people on the streets like it there and choose to be there. Homeless people are people like anyone else. They have feelings, dreams and emotions just like you do. Ask yourself if you would make a conscious decision to live in those deplorable conditions. If you hear that from a homeless person it really reflects a pragmatic understanding of what is happening to them. They have to find some measure of acceptance or they would go totally insane. The more ingrained this thinking becomes the more difficult it is to see that change is possYi 6) There is a shelter available to any homeless person who wants it. There are only 2 homeless shelters in Washington County with a total capacity of 38 on any given night and one Domestic Violence Shelter. In the summer the total capacity is only 24 (and not available to single men). Over 5,400 people are turned away each year because of lack of shelter space. In Tigard we shelter, one person for every 10 people who are turned away. Shelter beds in Multnomah County are often fiill as well. People in Washington County are often reluctant to leave their "home" and scared to go into Portland for services. 7) If we provide services to homeless people in Tigard ..more will come. Every community in America is experiencing growing numbers of homeless people Currently there is a gross lack of services in Tigard and homelessless is growing. Clearly by ignoring this problem it will not go away but continue to get worse. We have homeless people in camps today because 10 people weren't given the resources they needed yesterday and the day before that and the day before that..... lim v g) Labor Ready is responsible for the growing numbers of homeless people in Tigard. Homelessness has been growing rapidly for the last six years. Labor Ready has existed in Tigard for less than two years. Because of the lack of services in Tigard homelessness has essentially been invisible to those outside the social service, volunteer and law enforcement fields. The presence of Labor Ready has made homelessness visible while people congregate, waiting for work in the morning, even though only 6% of their labor force is homeless. Labor Ready has strong policies against employing people with violent criminal behavior and current alcohol and drug use. Labor Ready often increases the opportunities of homeless people by providing income to those who might otherwise be unemployable, which in turn increases their options to find permanent housing and the potential of finding permanent employment 9) But what about the people who have harassed and scared business owners and customers? Clearly, harassment h; inappropriate, whoever is doing it. We need to make a clear distinction between behaviors and the condition of economic class. All homeless people are not alike, just as all who own homes are not alike or all Caucasians are not alike. Inappropriate behavior is simply that, inappropriate. It is not a characteristic of homeless people or any other class or race of people. If you have any questions concerns, please call Interfaith Outreach Services at 598-0359. s 1 MEMEMEM; 7. 7 c 7; /3 & '30ff, ~~j' 3 -;L 3 3 f- Yr 4 Yr 5 Yr 1 Yr 2 Yr 3 Yr 4 Yr 5 `t. 08/16194 1994/95 1995196 1996197 1997198 1996/99 1999/00 2000/01 ~ - ~ a J Q F O Tax Base Increase Revenue 1,263,400 1,360,404 1,492,499 1,562,049 1,676,972 Attributed to Police, Library & Other Increases OV4 C Police ~E 3.00 3.00 _ 3.00 3.00 3.00 3.00 Fiscal Yr Increase 316,671 161,365 249,811 288,132 361,396 332,781 Cummulative Dollars 316,671 478,036 727,847 1,015,979 1,377,377 1,710,158 Library FTE 1.00 1.50 2.00 0.75 2.00 0.75 Fiscal Yr Increase g 38,1815 63,073 90,682 43,327 106,154 54,256 Cummulative Dollars 38,815 101,888 192,570 235,897 342,051 396,307 Other FTE 1.00 1.00 1.00 1.00 Fiscal Yr Increase 37,532 81,634 (29,842) 120,875 18,965 71,354 Cummulative Dollars 37,532 119,166 89,324 210,199 229,164 300,518 Tax Base Increase Carryover (393,018) 584,310 350,663 30,424 (366,543) (730,011) Cummulative (393,018) 191,292 541,955 572,379 205,836 (524,175) IN= i L( City Of Tigard Projection of Tax Dates Fate per 1,000 3.5 []Park Levi 3 Debt Service Tax Base 2.5 A>~.,.. <r: g.t `s r J i I l:U N 2 up 1.5 i - n N~ $ +xa - 0.5 , ~ rt $ITT1, n a^I 0A. 1 M' f 1 S, v~li' . g1199- g21 g3 g~ 1 g ~ l 95 q6 I g6 g6 1 g1 911 c3z g6 gg 100 p0101 Fiscal Year j,i MEMO 1?k~ oil 1 iNE11=1 oily Of Tigard Comprehensive Long Term Financial Plan General Fund DESCRIPTION ACTUAL ACTUAL ACTUAL ADOPTED EST EST EST EST EST EST y 1991/92 1992/93 1993/94 1994/95 1995196 1996197 1997098 1998/99 1999/00 2000/01 (Plan Year) 1 2 3 4 5 1 2 3 4 5 Beginning Fund Balance 1,865,330 2,210,835 2,745,000 3,000,000 3,042,117 2,074,684 2,772,189 2,918,060 2,768,348 2,080,842 Revenues Property Taxes 3,446,323 3,761,694 3,917,369 4,161,900 4,359,298 6,712,497 7,106,247 7,631,698 8,089,600 8,574,976 Agencies 1,587,769 1,537,538 1,541,249 1,714,000 1,241,300 1,284,375 1,337,004 1,390,928 1,447,273 1,506,155 Fees & Charges 898,253 1,083,356 1,500,133 1,391,200 1,584,500 1,510,685 1,327,944 1,216,633 1,131,258 1,075,620 Fines 322,617 316,947 314,367 327,700 337,451 347,575 357,999 368,804 379,786 391,164 Franchise Fees 1,287,792 1,320,686 1,447,668 1,506,000 1,557,000 1,596,050 1,636,114 1,677,189 1,719,309 1,762,504 Interest 156,001 118,499 124,953 112,800 110,000 120,000 130,000 140,000 150,000 160,000 Other 128,271 97,990 28,520 27,000 27,200 22,266 22,334 22,404 22,476 22,550. Total Revenue 7,827,026 8,236,710 8,874,259 9,240,600 9,216,749 11,593,458 11,917,642 12,447,656 12,939,702 13,492,970 5.23% 7.74% 4.13% -0.26% 25.79% 2.80% 4.45% 3.95®/0 428% Total Resources 9,692,356 10,447,545 11 619,259 12,240,600 12,258,8fifi 13,668142 14,689,832 15 365,716 15,708,051 15,573812 Expenditures Police 3,327,430 3,559,861 3,568,158 4,327,237 4,857,365 5,298,208 5,736,954 6,260,317 6,842,316 7,466,495 Library 784,081 819,929 967,780 1,116,731 1,236,315 1,324,482 1,472,897 1,576,726 1,777,283 1,866,984 Social Services 50,000 50,000 51,000 54,000 56,160 58,406 60,743 63,172 65,699 68,327 Parks Maintenance 356,971 325,260 427,127 415,729 444,23_8_ 437,032 473,354 553,470 616,126 605,198 Total Community Serv 4,518,482 4,755,050 5,014,065 5,913,697 6,594,078 7,118,128 7,743,947 8,453,685 9,301,424 10,007,005 5.24% 5.45% 17.94% 11.51% 7.95% 8.79% 9.17% 10.03% 7.59% Maintenance Services 69,046 74,765 87,821 233,236 254,491 273,334 281,059 290,154 298,811 314,851 Community Development 1,362,704 1,475,561 1,507,271 1,729,626 1,814,990 2,006,254 2,044,465 2,099,994 2,210,087 2,331,432 Policy and Administration 1,072,616 1,134,955 1,222,045 1,226,768 1,278,973 1,336,133 1,397,691 1,454,981 1,528,123 1,592,805 General Government 227,869 171,107 243,803 239,895 249,491 259,470 269,849 280,643 291,869 303,544 General Capital Projects 231,820 104,825 282,263 42,966 200,000 125,000 275,000 275,000 275,000 275,000 Total General Fund Exp 7,482,537 7,716,263 8,357,268 9 386,207 10,392.022 11 118 319 12,012,012 12,654,457 13,905,314 14,824 636 3.12% 8.31% 12.31% 10.72% 6.99% 8.04% 7.01% 8.18% 6.61% Total @ 98% 9,198,483 10,184,182 10,895,952 11,771,771 12,597,368 13,627,208 14,528,143 Ending Fund Balance 2,209,819 2,731,282 3,261,991 3,042,117 2,074,684 2,772,189. 2,918,060 2,768,348 2,080,842 1,045669 MERE=;