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City Council Packet - 07/26/19941' ~I A il CITY OF TIGARD OREGON PUBLIC NOTICE: Anyone wishing to speak can an agenda item should sign or, the appropriate sign-up sheet(s1. if no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for s future Agenda by contacting either the Mayor or the City Administrator. Times noted are 9_qtimatc!d: it is recommended that persons interested in testifying be present by 7.15 p.m. to sign in on the testimony sign-in sheet. Business a".0 cfa 1 m ran heard in order a r T..' 1 D.M. Assiselve L: ten ig Devices are available for persons vWth impaired hearing and should Loa scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 639-4171, 0"t., 309 (voice) or 6844-2772 (TOD - Telecommunications Devices for the Dean. Upon request, the City will also endeavor to arrange for the following services: Qualified sign language interpreters for persons with speech or hearing impairments; and Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting date at the same phone numbers as listed above: 6364171, Ext. 309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - JULY 26, 1994 - PAGE 1 ST'UDS' SESSION • Update on Matra Activities, Including Region 2040 Project - Metro Councilor .lean Kvistad :agenda Review 7:30 p.m. 1. BUSINESS MEETING 1.1 Cali to Order - City Council & Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications/Ijaison Reports 1.5 Call to Council and Staff for Non-agenda Items 2. VISITOR'S AGENDA (Two Minutes or Less, Please) 3. CONSENT .AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an fter:t be removed by motion for discussion and separate action. Motion to: 3.1 Approve Council Minutes: June 21, 22, and 28, 1994 3.2 Receive and File: a. July 7, 1994, %iemorandum from Patrick J. Reilly to the Honorable Mayor and City Council Regarding "Unfinished Business" b. July 5, 1994, Memorandum from Ty K. Wyman to Pat Reilly Regarding `Prohibition on Septic Tanks° C. July 13, 1994, Letter from Nell Jeremiah and Beverly Swink to K%ror John Schwarts? Regarding Request for Choice of, Size of Garbage Can for 'yard Deb,,is 3.3 Approve Pro Tom Municipal Court Judge's Contract with Bruce Uebowitz - Resolution No. 94-33 3.4 Approve Amendment of Intergovernmental Agreement to Provide for Erosion Control Inspection by Unified Sewerage Agency - Resolution No. 94--( 3.5 Approve Coopers & Lybrand Audit Proposal for 1993/94 3.6 Approve a Contract with David Evans and Associates to Conduct a Transportation Systems and Access Management Study of 99W 3.7 Approve Resolution Establishing City Council Groundrules Concerning Council Communications - Resolution No. 94a 3.8 Affirm Council Statement of Priorities 45 COUNCIL AGENDA - JULY 26, 1994 - PAGE 2 4. COUNCIL CONSIDERATION OF PROPOSED PARKING RESTRICTION ORDINANCE - SW 7M AVENUE DEAR BONITA ROAD A request for parking restrictions on S.W. 78th Avenue near Bonita. If approved, the proposed ordinance will establish a 12-hour limit, except on weekends and holiday's, • Staft Repm!: Engineering DepartmeNt Council Consideration: Ordinance No. 94- i 5. COUNCIL CONSIDERAT*N OF PROPOSED ORDINANCE REPEALING TiGARD INIO vICIPAL CODE (TI C) 10.28.1'10 Proposed Ordinance would repeal TMC 1 0,28.110 which provides for one parking spece on filain Street to be rr'arked as a 15-rninute loading zone in front of the old city hall. The city hall reiucated in 10,81 and the loading zone has not been signau for many years. Repeal.of TMCf 10.25.118 will update the Municipal Code to agree with current conditions. • Staff Report: Engineering Department • Council Consideration: Ordinance No. 94-14 8. COUNCIIL. CONSIDERATION OF PROPOSED CURFEW ORDINANCE Proposed nam ordinance which would make it a violation for unemancipated minors to be in a public place during specified hours of curfew unless such minor is accompanied by a parent, guardian, or othar person 21 years of age or older and authorized by the parent or lawful guardian, or is engaged in a lawful pursuit: or activity which requires such minor to be present in such a public place during the time specified. • Staff Report: Police Department • Council Consideration: Ordinance No. 94-0 7. SPECIAL PUBLIC HEARING The City of Tigard is considering seeking voter approval for an increased tax base. The proposed tax base election will be held at the regular general election on November 8, 1994. Pursuant to ORS 310.188, the Tigard City Council will hold a s aeeial public hearing on July 28, 1994, at 7:30 p.m. W, the Tigard City Hall, Town Hall Room, 13125 S.W. Hall Boulevard, Tigard, Oregon. The purpose of the public hearing is to allow citizens and representatives of other units of local government to communicate the effect of the proposed increase in current tax levy authority on other units of local governr rent. a. Open Public Hearing b. Staid Repot C. Public Testimony: Proponents & Opponents d. Staff Recommendation e. Council Questions f. Close Public Hearing g. Council Deliberation COUNCIL AGENDA - JULY 28, 1994 - PAGE 3 •m S. NON-AGENDA ITEMS 9. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session under the provisions of ORS 192.660 (1) (a), (d), (e), (0 & (h) to discuss labor relations, real property transactions, exempt public records, and current and pending litigation issues. iii. ADJOURNMENT cc&0726.&4 `s`G~' COUNCIL AGENDA - JULY 26, 1994 - RAGE 4 Council Agenda Item ]L Q. C I T C O L N C L _L MEETING DIIMJTES - JULY 26, 1994 ® Meeting was called to order at 6.33 p.m. by Mayor Schwartz. 1. RgJAL- CALL Council Present: Mayor John Schwartz; Councilors Wendi Conover Hawley, Paul Hun's:, Bob Rohlf, and Ken Scheckla. Staff Present: William Monahan, Interim City Administrator; Ron Goodpaster, Chief of Police; Carol Landsman, Senior Planner; Wayne Lowry, Finance Director; Liz Newton, Community Involvement Coordinator; Tim Ramis, Legal Counsel; Paula Walker, Library Supervisor; Catherine Wheatley, City Recorder; and Randy Wool.ey, City Engineer. STUDY SESSI-Q- I-5/Highway 217 Interchange - City Engineer Wooley distributed to Council a July 25, 1994 Memorandum from Frank Angelo of TAT&H Pacific to Bruce Warner (Oregon Department of Transportation). The subject of this memorandum was the 111-5/Highway 217 Interchange Subarea Transportation Plan Cost ]Estimate. Mayor Schwartz updated Council on this issue. After brief discussion, Council consensus was to agree to a meeting with the City of Lake Oswego Council to talk about this issue. Western Faaaily Foods offered to host a Barbecue prior to the meeting at their headquarter:. Tentative meeting date was scheduled for September 13, 1994, at 5:30 p.m. for the barbecue with the discussion on I-5/217 to begin at 7 p.m. Metro Councilor Jon Kvistad - Councilor Kvistad reviewed the fallowing: Results of the Metro 2040 Involvement questionnaire. (see 7/26/94 Council packet for a one page summary sheet distributed by Mr. Kvistad. ) - Responses to the survey were representative of people in the community, advised Councilor Kvistad. Councilor Kvistad reviewed a draft preferred alternative map. The map depicted green belts and urban reserve areas. - At present, the majority opinion of Metro is for no expansion of the urban growth boundary. In fact, some would like to move the urban growth boundary inward. 40 CI'T'Y COUNCIL MEETING MINUTES - JULY 26, 1994 - PAGE 1 After September 1, the political decisions will be made with regard to the 2040 issue. The staff material should be complete by that time Staff data may show whether the Wastern HITass is needed. Councilor Kvistad reviewed the process for the 2040 - Transportation draft available by the end of the month. - By September 1 the draft would go back to the Planning Committee. - The X PAC mould review data to give advice on ghat they may feel had been left oaf or should be added. He advised this Policy Advisory Committee has been a good sounding board to let Metro know what the local government concerns are. - By the end of September, a newsletter will be mailed to 60,000 people to give an overview of where the 2040 process is. - A series of public 00listeningsBO on the 2040 will be held throughout the region. A draft final 2040 plan will be brought back to MPAC. Mayor Schwartz advised he was concerned over major changes in the Metro Council. He questioned whether the 2040 process was being sped up to have the current Council make the decisions as their "legacy" before several would be leaving office. Councilor Xvistad advised that thirteen people now on the M(:tro Council represent one and one half to two years of experience in the process. He noted if the Council waited until after the election, it would take additional time to get the new Councilors up to spared. Mayor Schwartz advised he was concerned that more people did not return the ;questionnaire. Councilor Kvistad advised he thought the 3% return resulted in a good cross section. In addition, he noted there were many telephone calls with people advising of their t,pinion. Councilor Kvistad said the results of the survey nave a good basis for a starting point. In addition, the Natro offices will be talking with local officials as well. There was discussion on the Metropolitan Policy Advisory Committee (MPAC) and the composition of this committee. Councilor Kvistad noted in the 2040 process, work sessions will be needed. In addition, he noted the importance of consensus building among jurisdictions. He advised "the growth is coming." 0 CITY COUNCIL'MEETING MINUTES - JULY 26, 1994 - PAGE 2 Councilor Xvistad recited the areas over which Metro had responsibilities, which included areas of land use planning, tranagortation planning, and eater. G Administrative :Memo & Agenda Review: co2uvunity snvolvement Coordinator Newton distributed a July 2G, 1994 memorandum from Janice Deardorff to the Mayo: and City Council concerning the City Administrator recruitment process. Community Involvement Coordinator Newton advised the council meeting would be held at the Senior Center an August 2, 1994. City Council received a supplemental memo to Item 3.2b for inclusion in their packet (septic tanks). - Agenda Review - Council discussed Item 3.2c with regard to a question from the S merfield Civic Association. Council will gull Item 3.2c from the Consent Agenda and consider this item under the lion-Agenda, in order to hold some discussion on the issue. - Councilor Hunt noted he wished to also discuss 3.2b on septic tanks. Councilor Hunt noted he would also request that Item 3.5 be pulled for separate discussion. IiLISINESS MEETIPIG Council Communisations • In response to a concern by Councilor Hunt with regard to the Central Tigard CIT meeting for August, staff explained the discussion regarding Walnut Island was not on the annexation. Rather, staff would be talking about the. Comprehensive Plan in that area; i.e., transportation improvements, sewer, and what does zoning mean. 41 Mayor Schwartz announced Council had tentatively scheduled a joint meeting with bake Oswego on September 13 to hear a presentation by the Oregon Department of Transportation and consultants with regard to the interchange study. The meeting will be held at the Western Family Foods headquarters. 4) CITY COUNCIL MEETING MINUTES - JULY 26, 1994 - PAGE 3 VISIT-021 VS S AGEIv' DA Gene McAdams, 13420 SW Brittany Drivo, Tigard, Oregon, 97223, distributed material to City Council. Fr. McAdams requested that Council consider this as written information for the August 9,, 1994 meeting. Mr. XcAdmms read the cover letter, outlining the contents of the material he submitted (see kc quat 9, 1994 Council packet material for a copy of this in ormat ion . ) 3. CONSENT AGENDA: Motion by Councilor Hawley, seconded by Councilor Hunt to approve the Consent Agenda, with Items 3 2b, 3.2be, and 3.5 pulled for discussion under Non-Agenda. 3.1 Approve Council Minutes: Juns 21, 22, and 28, 1994 3.2 Receive and File a. July 7, 1994, Memorandum from Patrick J. Reilly to the Honorable Mayor and City Council Regarding "UnfJ.nl.shed Business" 3.3 Approve Pro Tam Municipal Court Judge's Contract with Brace Liebowitz -Resolution No. 94-33 3.4 Approve Amendment of IntergoverDmental Agreement to Provide for Erosion Control Inspection by Unified Sewerage Agency - Resolution No. 94-34 3.6 Approve a Contract with David Evans and Associates to Conduct a Transportation Systems and Access Management Study of 99W 3.7 Approve Resolution Establishing City Council Groundlrules Concerning Council Communications - Resolution No. 94-35 3.8 Affirm Council Statement of Priorities Items 3.1, 3.2a, 3.3, 3.4, 3.6, 3.7, and 3.8 were approved by unanimous vote of Council present. (Mayor Schwartz, Councilors Fawley, Hunt, Rohlf, and Scheckla voted "yes.") 4. COUNCIL CONSIDERATION OF PROPOSED PARXING RESTRICTION ORDINANCE - SW 76TH AVENUE NEAR BONITO. ROAD - A request for parking restrictions on S.W. 76th Avenue near Bonita. If approved, the proposed ordinance will establish a 12-hour limit, except on weekends and holidays. City Engineer Wooley reviewed the staff report. After answering questions of concern by Council with regard to notification of the residents in the no parking area, how the ordinance would be enforced, and the problems that existed in the area, Council deliberated on the ordinance. Police Chief Goodpaster was present and answered several questions of concern with regard to procedures in citing and towing the vehicles illegally parked. CITY COUNCIL MEETING MINUTES - JULY 26, 1994 - PAGE 4 ORDINANCE NO. 94-15 AN ORDINANCE AMENDING CHAPTER 10.28 OF THE T'IGARD MUNICIPAL CODE BY ESTABLISHING A TWELVE HOUR PAP-XING LIMIT ON A PORTION OF SW 76TH AVENUE. Notion by Council= Hawley, aer,,ondsd by Councilor Rolf, to adopt: ordinance No. 9415. Notion was approved by unanimous.vote of Council present. 5. COUNCIL CONSIDERATION OF PROPOSED ORDINANCE REPEALING TIGARD VRNI IC°IP L CODE ( TNC ) 10.28.110 - Proposed Ordinance would ropea.l. TINC 10.26.1:10 which provides for one parking space on Main Street to be marked as a 15-minute loading zone in front of the old city hall. The city hall relocated in 1981 and the loading zone has not been signed for many years. Repeal of TngC 10.28.110 will update the Municipal Code to agree with current conditions. City Engineer Wooley suarized the staff report. The ordinance is of a "housekeeping" nature. ORDINANCE NO. 94-16 - AN ORDINANCE REPEALING PARKING RESTRICTIONS IN TMC 10.28.110 AND PORTIONS OF ORDINANCE NO. 700-41. Notion by Cov.icilor Hunt, seconded by Councilor Hawley, to adopt Ordinance No. 94-16. Motion was approved by unanimous vote of Council present. 6. COUNCIL, °YONSII3ERAT:~ON OF PROPOSED CURFEW ORDINANCE - Proposed new ordinance which would make it a violation for unemancipated minors to be in a public place during specified hours of curfew unless such minor is accompanied by a parent, guardian, or other person 21 years of age or older and authorized by they parent or lawful guardian: or is engaged in a lawful pursuit or activity which requires such minor to be present in such a public place during the time specified. Chief Goodpaster summarized the staff report.. council questions followed with regard 'to the intention of the ordinance which would al'cw the Police Department to effectively deal with those minors who are out during the specified curfew hours and are not engaged in lawful pursuit or activity which requires such minor to be present in a public place. This ordinance is not intended to interfere with legal and lawful activity. In addition, there are exceptions with regard to employment and other activity which would further protect persons engaged in a legal activity. 0 CITY COUNCIL, MEETING MINUTES - JULY 26, 1994 - PAGE 5 ORDINANCE NO. 94°17 AN ORDINANCE AMENDING CHAPTER 7.444 OF THE TIGARD ~E 1'1VICIPALo CODE BY FURTHER RESTRICTING CURFEW HOURS FOR MINOP.9, BY A14EN DING SECTIONS 7.44.020 AND 7.44.030, IWD DECLARING AN EMERGENCY. Notion by Councilor Scheckla, seconded by Councilor Havrlay, to adopt Ordinance Roy 94-17. Motion was approved by unanimous vote of Council present. 7. SPECIAL PUBLIC HEARING The City of Tigard is considering seeking voter approval for an increased tax base. The proposed tax base election will be held at -the regular. general election on November 8, 19941. Pursuant to ORS 310.186, the Tigard City Council will hold a special public hearing on July 26, 1934:, at 7:30 p.m. at the Tigard City %?-E-All, Town Hall Room, 13125 S.W. Hall Boulevard, Tigard, Oregon. The purpose of the public hearing is to allow citizens and representatives of other units of local government. to communicate the effect of the proposed increase in current tax levy authority on other units of local government. a. Public Hearing was opened. b. Management Analyst Loreen Edin summarized the staff report. Staff is prepariiag a Tax Base proposal for an increase of 92 cents per thousand, assessed value to be effective July 1, 1996. A public hearing regarding the details of the Tax Base proposal will be scheduled for August 23, 1994. The filing deadline for the November 8 election is September 8: therefore, Council must wake a decsision by September 7 whether or not to forward a ballot title to the Washington County Elections Division. C. Public Testimony: D. E. Paul, 14137 SW Far-no Creek Court, Tigard, Oregon, 97224, testified that he had studied the history of England, Canada., and America with regard to the :natter of taxes for the last 200 years. After a review of the history of taxation, he noted there is a built in prejudice against taxes and asked that in the conning months the City emphasize the benefits that would be brought about by the tax levy. Mayor Schwartz advised he wanted to emphasize that the tax base, if approved, would not go into effect until 1996, and noted the proposal is being considered now because the tax base cannot be considered during odd n-unbered years. 0 CITY COUNCIL MEETING MINUTES - JULY 26, 1994 PAGE 6 d. Public Dearing was cloyed. e. Notion. was Councilor Hawley, seconded b Councilor Hunt, to direct staff to come bask with a proposal on a tax base for consideration by the voters for review by Council, no later than August 23, 1994. f. Motion was approved by unanimous vote of Council present. Mayor Schwartz asked Council that if there were any comments regarding the issues concerning the tax base, to get these comments to City staff by August 2. 8. ITON-AGEI DA Consent Agenda Items 3.2b - Regarding prohibition on septic tanks. Councilor Hunt noted he had requested this item be pulled because he was concerned, that septic tanks were still being allowed within the City of Tigard. He noted many of the problems experienced by property owners were on older septic tanks which were failing. Legal Counsel Coleman advised as outlined in the July 21 memo, Council cannot ban septic tanks but can be more restrictive than USA. There was discussion over whether or not to have staff prepare an ordinance to limit installation of septic tanks, when a sewer connection is accessible. Council majority consensus was as follows: - For new development within 500 feet of a hook-up, a septic -tank can be built as long as the property owners signs a non-remonstrance agreement for a sewer LTD hook-up in the future. If less than 500 feet, a sewer hook-up would be required; outside 500 feet, the property owner would be required to sign a non-remonstrance agreement. City Engineer Woolay will prepare a proposed ordinance for Council consideration. Councilor Rohlf requested the scope of the problem be researched and reported, and asked for information on what impacts a proposed ordinance would have as well. Consent Agenda Item 3.2c was requested to be pulled up by Councilor Hurst - July 13, 1994 letter from Neil Jeremiah and Beverly Swink to Mayor John Schwartz regarding request for choice of size garbage cans for yard debris. (a copy of this letter is included in the Council packet material.) *Note: This section of these minutes was discussed on August 23, 1994 during the Council study session. See those minutes for additional comment and clarification. CITY COUNCIL MEETING MINUTES - JULY 26, 1994 - PAGE 7 This letter requested that Summerfi.eld residents be given a choice of a 32 gallon can or 60 gallon size, because of difficulties experienced witth the current program. Council discussed the contents of the recently-adopted yard debris program at length. The program has been implemented in parts of the City; however, some parts of the City have yet to participate. Management Analyst Edin reviewed some of the requirements mandated by LEQ, as well as some of the investments made by the haulers in order to implement the current yard debris program. Mayor Schwartz noted the program had only been in eLfect (partially) for 26 days and that h,~ thought it would be better to wait for about six months and then review the issue. In addition, he noted there was treed 'to get information from the haulers, as well as Council spending time determining how the program is working in the neighborhoods. There was question as to why a smaller container could not be used. Management Analyst Edi.n noted t-he haulers have purchased the larger 50 gallon cans. There may be problems of inventorying two different size containers. Council propozed that it may 1)e possible to special order the 32 gallon size cans. Councilor Hawley requested information about the option of providing a smaller can. Management Analyst Edin noted the experience with the program would be developed by the and of the year to determine if thers should be a rate change. it was suggested that also some of the problems experienced by Tigard may be negotiated with bEQ, and perhaps it would be possible to talk to State officials. Motion by Councilor Murat, seconded by Councilor Scheckla, to leave the policy as is for a nine month period from this date. Notion was approved by a majority vote (Mayor Schwartz and Councilors Lunt and Scheckla voted "yes"; Councilors Hawley and Rohlf voted "no.") City Council consensus was that staff would prepare information on offering a 32 gallon can, as well as a review of what the requirements are in this regard from the State. Mayor Schwartz advised he would like this information so that if he talked to people, he would be better informed. After some discussion, council consensus was to have staff supply this information to Council as soon as possible. 40 CI`I'k COUNCIL MEETING MINUTES - JULY 26, 1994 - PAGE 8 • Consent Agenda Item 3.6 - Approve Coopers and Lybrand Audit Proposal. for 1993/94. Councilor Hunt questioned Whether this had gone out for a competitive request-for- proposal process. Finance Director 1,oTzry advised this had not gone out for proposals. Primarily, this reason for choosing Coopers and Lybrand again this year to conduct the audit was because they also had experience Ws.th the Tigard Water District. Because of the merger, it appGarad to be a. good choice to choose this accounting firm this year. After brief discussion., there was a motion by Councilor Rohlf, seconded by Councilor Hawley, -to approve Agonda Item 3.5. Notion passed. by a majority vote of Council present. (Mayor Schwartz and Councilors Hawley, 3Rohlf and Scheckl.a voted "Yes"; Councilor Himt voted Items of Concern - Councilor Scheckla noted appreciation for staff following up on a traffic problem near Cucina, Cucina Restaurant, as well as the mowing of grass at McDonald and Pacific Highway. one issue of concern brought to him recently was the combined water and sewer billing which was being shown. as "past duet on customer's statements. Finance Director Lowry advised the problem was due partially to the way the computer program is showing the aging of the billings going out. The Finance Department will review the issue and report back as to 40 the extent of the number of bills that went out showing this past due notice, as well as how the staff is handling the situation. Councilor Scheckla also noted he had requested some information regarding temporary signs. Staff will be responding to Councilor Scheckla's concerns in the near future. 10. A,fiDJOY RNMENT s 8:43 p.m. 0, - _0 1,4 p D , Catherine Wheatley, ity iiec;o -r .attests ty of Tigard Dates V/03/gc_/ =0726.44 0 CITY COUkCIL MEETING MITES - JULY 26, 1994 - PAGE 9 ;r M U1 C P% 1 H 0 in a LL6 0 - fJ.J u LU tae co cph v) L7 CL =Z 0 U) C9 LLS Q LL ELi Ca] O O Yry ' Y lwA 44 q ~ k!1' Sti +1 '1sn , ~ ~ ,rti EM i ~ w Ca VU e A ;t m { a~ SIC r a o ~1rd.... f~" s ~r r`" L" 9 f4~ ~"°l rS:~C.3~ '3 =~i Td`,:~ +.sR: : f , ` G ,9y ea rs' c . ~ z € h U ra C 6 t ' ~ C~ 1 Ji v:•-. Y LU, {J.. - ; y sT - y~7 a r m J C9 > U co O z W, y U 0 4) 0 u ® 0 0 ® 6 . to To C11t C'.3 g~a/~ W m p ra r. .r., W W H:r. Q 0 Ln 1i 4-) r-1 tP •.i M •rl P lop 0 N tm_ o W c .C rU a F 0- - ca c6 G > ( I 0 I CA w v 't cc CD ° 0 M z C U. ® , .E7 I 0 cc Al y E.H '0O K >.H aJ rc 4- CD M ® C U •.L. 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C N ' > ® O ~ O 6 > N ~ O i 0 1 Isa r L ~ O ® N s cc 0 Zr~~ J L!J CC `~'j J m U CL C J Z 2 0 l}?C7 IL ~ orOa= ZOO O U c 0 O a A .i O 0 A tlJ C fl co CD x e 0 0 ~i E Q. ~0 N A ~ 4 Y CITY OF TIGARB, OREGON 40 AFFIDAVIT OF POSTING In the Matter of the Proposed STATE OF OREGON ) Coun4i of Washington ) ss. City of Tigard ) Begin first duly sworn, on oath, depose say: That I posted in the following pudic and conspicuous places, a copy of Ordinance which were adopted at the Council Meeiing dated copy(s) of said ordinance(s) bring herst attached and by reference made a part hereof, on the day 1. 'Tigard Civic Center, 15125 SW Nall Blvd., Tigard, Oregon 2. West One Bank, 12260. SW Main Street, Tigard, Oregon 3. Safeway Store, Tigard Plaza, SW Hall Bkd,Tigard, Oregon 4. Albertson's Story.), Corner of Pacific Hwy. (State Hwy. 99) and SW Durham Road, Tigard, Oregon Subscn'bed and sworn to before me thin I '74, day of OFFICIAL SEAL M. JOANN HAYES Owl. NOTARY PUSLIC•OkEGON COMMISSION NO. 006513 MY COMMI€ SION EXPIRES MAY 5, 1995 ICJ Notary P iic for Oregon My Ccwnna issaon Expires: f C OF TIRE, OREGON AFFIDAVIT-OF POSTING f 1 In the Matter of the Proposed 4 w ° - I r + STATE OF OREGON ) 'County of Washington ) Ss. City of Tigard R I, a LAM a'2' 9::u begin first duly sworn, on oath, depose an say: That I posted in the foilowing public and conspicuous places, a copy of Ordinance Plumber (S) qq is 4.0 g I mlei 4 q q-i4 which were adopted at the Council Meeting dated sue' 7, 1 W `t *W cepy(s) of said ordinance(s) being her to attached and by reference made a part hereof, on the day of . 1 93H 1. Tigard Civic Center, 15125 Ste' Hall Blvd., Tigard, Oregon 2. West One Batik, 12260 SW Main Street, Tigard, Oregon S. Safeway Store, Tigard Plaza, SW !-fall Blvd., Tigard, Oregon 4. Albertson"s Store, Comer of Pack Hwy. (State Hvvy. 99) and SW Durham, Road, Tigard, Oregon L ~ SM Subscribed and swam to before me this:-./ day of (IF! IQ ~L SFA# DIANE M. ?EXEC 40TARY PUE1'LIC-OREG0&* COMi49KWON NO. Co8977 E:S~N"Im{o?d Xfl'f n $9 7, 191:151 Notary Public for fo$tn\io\atfpogt My Commis ion Expires: 7_ ~".:;:v;~~w rr rw ~-p.,~,yyy/qpw~ljJ~i AGM TUU fl ~-4 [Ty Fyn" 7 ? rTP~O Y M . s+ DAI-I iJ ~Y .'mow ~ / (Umited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agends iterns„ The Council wishes to !hear torn you € n other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Plesee contact the Pity Administrator prior to the start of the meeting. Thank you. STAFF NAME & ADDRESS TOPIC f CONTACTED ~c?1775 ~I^i tt - ,9 sC/ e far ~ R I aQ 5\15 M. t Depending on the number of person wishing to testify, the Chair of than Coundl may limit that amount of time each person has to speak. We ask you to limit your oral comments to 3 - 5 minutes. `rhe Chair may further limit time if necessary. Written comments are always appreciated by the Council to supplement oral testimony, 7 w Y ~ ~ l Mrf ~ p" ~P DA' S. 77 COUNCEL CONSIDERATION OF PROPOSED PARKING RESTRPC` ION CRDI NCE - SW 76TH AVENUE NEAR SOMTTA ROAD E"M PLEASE SIGN IN T?4 TESTIFY ON THE ATTACHED SHEET S 14 D;epending on the number of person Wishing to testKy, the Chair of the Council may 11mit the amount t time each person has to speak. vVe ask you to iimit your oral comments to S - 5 minutes. Ilia Chair may further limit time If necessary. Wrinen comments are always appreciated by the Councie to supplement oral testimony. NMAUMNAM 13-10-4 Effect of Proposed Talc. Ease On Cher Units of Government - Public Hearing Receive comments from citizens and governmental entities about the possible effect a Tigard tax base increase could have on other units of local government. 40 PLEASE SIGN IN TO TESTIFY ON THE ATTACHED SHEETS H L as ~,i bCtk"r-;, cc MEMORANDUM Stu CITY OF TIGAIRD, OREGON TO: Mayor and City Council FROM: Janice Deardorff, Human Resources Director DATE: July 25, 1994 SUBJECT: City Administrator Recruitment Process attached please find a copy of the recruitment announcement and supplemental questions that Noel and I drafted following his interviews with everyone. We have mailed SC packets out to interested applicants and are still getting calls for our recruitment material. The second ICMA Newsletter ad came out on Monday which should generate new interest. The applicants are calling from all over the country. V11 be back in touch after August 15, 1994 when the applications have been received. C IN OF TIGARD 03'fY ADMINISTRATOR OREGON CITY F ARD9 OREGON Thy l : ca~iit~ rat Announcement provides- information on the City of m gard an outlines she quair boans &iid ekpenence rei wired for the it~f ~d~tinlstrator pasifion. This i an buy oament prepared following irite, flews %ith citizens, community leaders, the ciw +Coupcil ah staff. bf specldt,note, this Recrultment Annowice went will be used as a. poide. in th®' redrultrnent procciis, providing spe tif€b cntecia by which applications screened and individuals selected for'Vinal intervilew and appointment consideration. COMMUNITY BACKGROUND TI-gar is a city of 33,000 located in the southwest portion of the Portland, Oregon m ~p iita area in rapidly growing Washington Cpunbj The City is situate In the Tuaftfist Val!sy, 80 miles bad of the Pacific Ocean and 70 milas weal of the Cascades and W. Hwod. The climate of this region is generally mild throughout the year with warn d€'i summers and mild, wet winters. °The average high temperature in July is 76 degrees while the Jaruary average is 44. degrees. The Cfty of Tigard`s population has more than doubted singe 1560. This tremendous grcvith has coincided with the development of Washington County a high technology center and an racttive place to live., The county, and city labor force is highly educated with a sau~stantiat percentago of p ofes'slonal and technical workers. Tigard's labor force is continuing to2groW as;employrnent apportunities' increase and diversity. Tigard is a fast growl community with gngoing future development anticipated. The tty's Oomprehensive plan,' adopted in November, 1383, encourages commercial and i€ dustt0al growth While maintaining the character of existing residential neighborhoods. A land use plan and zoning ordinance are in place and, under Oregon's land use lads, mrili be subject to community review Within the net two years. Tigard has a wide variety of both horsing styles and prices. The average selling price of a single, family home is approximately $155,000. The Tigard-'Tualatin School District and the Beaverton School District bath serve the City offenng high duality edu Ional programs for: students in grades t indergai en through high school, Where are also several private schools in the vicinity that provide an a 21016i ative to tho public 6ducaation system. Higher education is available 'from both public and private educational institutions. There are eight, four=year colleges and unive itlos plus two corrmun ty colleges within 16 miles of Tiggk . 13125 M Roll 8lvd, 'fl9rJrd, OR 97223 (503) 6397-4171 TDD (503) 684.2772 4 TIGARD CITY GOVER,, HMEN T The City of Tigard is governed by an elected mayor and four council members- who comprise the O y until. (Theire will be are election on Novembar 6, 1994 for the position of Mayor and WO COU11CliOrs.) The City®s Charter establishes the Council/Mayor form of govemment. Each, member of the sty Council is eIE3c?f)d tea`ssrve a four-year terra. The Mayor presides at Council meetings.: Councils r€t;,mbors and the Mayor perform this community sa~Vj without mpensaticn. The Mayor and Council provide community leadership, 'dee~elop. pcl@cies to guide one Ckf in dalivedrip servi es any achievin communfty goals, and encourage citizen awareness and iavdvement The City Council ` appoints the ; City A4rnlnlsfr raw as administrative head of city government. The City Adminiatra►Or ~s responsible for ensuring Counci° {0l1cias are implemented using resources approp6sted by the Council to achieve desired service results in the community. The Git f curre6tly has 187 employees and provides the following services: Polite Ubrary - Road and strest.meintenance and construction Sewer and storm sewer mainsenance and construction ° Darla facititiesand ~aintensncs Community development activities, including the following: Planning Building inspection Engineering Water provider, maintenanm, and construction (acquired. January, 1994) City-wide administt'ative services » Community Involvement . Finance Human resources . Risk Managdment The City receives the following services through intergovernmental agreement: Fire service (TLalatin Valley Fire and Rescue Service District) Sewerage collection and treatment, and surface water management (Unified Sew rage Agency) The City is financially stable, has an operating budget of $15.1 million, debt service fund of $10.7 million, capital improvement budget of $10.3 million, and $1.2. million in contingencies. o' E rowth CITE` ADMINISTRATOR CANDIDATE QUALIFICAMON CRITERIA The current and predictable issues, reeds and od allenges call for particular experience, aldlls, sttyie, vaiuies, and professional commitment on the p-,l of the City of Tigard's next City Administrator. :Special attention to these is-BUGS will be required of the new City Administrator. Some of the key Issues and challenges are; ~d Is an attractive suburban community, within a metropolitan area that expects an tl ti~~; ct 5Ct%G00 people over the next twenty years. The debate over growth versus ! quality of iife 'is expected to intensify in Tigard and throughout the region. Nlaw approaching maturity, there are relatively few large acrs tracts available for dsv€ iopment in 111garda Infill activity will represent a signifi ni challenge in the City's role bikartc6ng'oitixen desire Eor low growth with providing additional facilities for more people to Hve and work in. Tigard. Transportation Transportation is a„rnajor local arld regional issue. Tigard residents would like the City to pot only. mitigate the impacts of local auto traffic but also persuade other government ager:.,ges to address issues' associated with the movement of a significant amount of . regional traffic that passes through Tigard en route to downtown Portland and to other locations in Washington. County. Financ*s The City is currently in solid financial sphape. The City has a hietory of maintaining a low property tax rates (currently $2.72 per thousand, among the loweat for cities in the Portland metropolitan area). Along with other Oregon communities, Tigari's financial stability is threatened by state-vAde actions taken either at the ballot boa on initiatives to limit local gbvernmeni.financing powers, or by the State Legislat"re. To fund essential capital improvements in the future, the City will have to ,:maintain an effective partnership with its residents, waters, and statewide organizations such as the League of Oregon Cities. There is correhtry no general sales tax in Oregon. Customer Service Tigard has been a leader in the region in customer service orientation. The City has encouraged aafive citizen involvement and there is a strong interest in maintaining this focus. The City recently completed a communRy survey and the results confirmed an coverall feeling of satisfaction with city, government. F3o~i andrs~rnt~~ide ~oc~rs `fi€gard°s location, relative size, and community issues call for the City to be a significant planer in,lo€°.al, county-wide, and regional politics. Tigard is within the boundaries of MEETRO, the nation's only d°=redtly elected regional government. Forging effeclive rtnershi s and Inter ovemmentai relationshipsr whila maintaining a strong sense of a local identity, will be vital it the City is to maintain credibility and operate as art effectiva snit of government. MOMMON AND EXPERIENCE The ideal dandidate will possess the specific educational requirements and work expedence, A Bacheior of Arts degree in public administration, management, finance or related j fields with a minimum of 10 years experiencb in local government administration. A-Master's degree is preferred. Preference will be given -to candidates holding a city adrnlnistratorimanager position with experience dealing with the kinds of issues facing Tigard today. Demonstrated ability to coordinate resources and help manage change within the City; organization, the community, and the region. Demonstrated political astuteness with the skills to mash financial realities with the political `process and the ability to conveyrnterpret a sense of politics to Council, s ff, and others. Demonstrated commitment to the practice of public involvement and experience ire %vorldng effectively wrth citizens and community groups. Exp dance developing coapsrative relationships and successful interaction with other cities, counties, and governmental agencies. Proven fina,ncial_ management abilities and skills involving budgeting and administration of budgeted funds. Demonstrated oral and written communication skills and the ability and willingness to communlcate openly and in a straightforward manner vilth staff, Council, ahd the community. Ea.pa nee in evaluating organizational structure, staffing, and operations. Demonstrated ability to maintain a highly responsive, productive, motivated work force that keeps up to date and abreast of modem, innovative methods. A track record of management and productivity impfovements. e . i PERSONAL TRAITS AND MANAGEMENT STYLE Be a person of complete Integrity and honesty. Bea go l sooner, persohabis, patient and approachable. Have a sense of humor. Be willing to pen Bonally respond to public; and citizen inquiries, questions, and concerns as appropriate.. Provide the initiative, vision and leadership to assist staff and slected ofgicialy to address public policy questions critical to amamplishing currenVlang range goals. Keep the City Council inforn, &J of major operational activities which have policy, neighborhood, or cornimunity-wide implications; adhering to the doctrine of no surpnsee." Project a strong "prWknG anal presence" in appearrarbr % adtions, and personal demeanor. Be a person who inspires confidence and credibility in the nduct of municipal government matters. Believe in and practice "team management", activa!y encouraging participation by staff In the Identification and resolution of departmental concerns. Be a mentor to staff,'providing decisions ana counsel in a timely manner and giving a clear sense o direction on priorities and timetables. ® Be an active and enthusiastic participant in community affairs. TENTA'IVE ELECTION PROCESS 8/15/94 Closing date for resumes, w.,pplementai questionnaires and cover letter 8/16/94 -8/30194 Review and screening of resumes; seal-flmallsts selected I 8/3W94 -9/2194 Nctifi tion of semi-finalists for interviews 916!94 -,9/16/94 Semi-finalist Video-taped interview 9/19/94 Council "Mviews semi-finalists and selects finalists 9/26/94 Finalists notified 10/10/94 ° 10/114/94 Assessment Center and selection of final candidate(s) 10117/94 11/10/94 Reference checks and final interview 11/6€x/94 f~ia cr/council and government finance elections After 11114/94 Job offer and negotiation of start date. APPLICAMN PROCESS Please submit a resume, cover letter, and response to the supplemental questions to: Janice Deardorff Human Resources Director City of Tigard 13125 S.W. Hail Blvd. Tigard, Oregon 97223 (503) 639-4171 FAX (503) 639-9795 ~Il inquiries and applications for this position will be held in the strictest confidence. Information releases on candidate names will not be made to the public or the press. , A press release will be !Wade only after a final job offer and acceptance of employment have beeh completed, - The City of Tigard is an equal employment opportunity employer. CITY OF 71GARD SUPPLEMENTAL QUESTIONS CITY ADMINISTRATOR POW= Please respond to the following questions, Please ' submit an crgarilzatcr~at ha snowing your most responsible: full-service city ` mane arnent experience includin : number of staff, function; superylsed, Pvisory boards, ccnmmisslons, committees and any other information you believe relevant to explaining your scope of asp®nsibilitlacountability. 2. Describe your experience involving, rapid, complex growth challenges in a metropokamsetrting, such as. accom.modating growth and development while rnptntaining/enhancing quality of life • annexations • transpbrtation/traffic/public works Infrastructure challenges capital improvements • downtown revitaftation roaches innovative financing ap6~ financing • •~pPschcta °.t i re~ i icns hi s ~ p 3. Describe your financial management experience including: • budget development, recommendation, and management long-range capital improvement program planning and financing a taking financial issues to the voters for approval long-range financial forecasting evaluation/planning 4. Describe your leadership styla or philosophy including an example of a team that you created.,'ead and why they are/wers succassful. 5. What role do you believe the City Administrator of Tigard should play in regional and inter-gcverrimenitaii relations. 'Include experience you've had dealing with: • Improving relations with neighboring cities, counties, school districts, special service districts, etc. • bang-terra water supply strategy long-range transportation planning natural resource preservation' 6. Describe your philosophy regarding citizen involvement, citing examples of at least two community participation programs you have initiated or had the opportunity to work with. - 070 r h t •6 1k J`k R b t' Yd4 r7 C a v 1. x t" '7ry C e i4V ..e r i y, .i3r •l'v a is ..>.~r ~ R.'yY`i;,'^. o R i ve& 16,771i, 3 t zeftxi rate) (mot' 6 an 10 people wrow comments) (Reco.-Aved over 150 le") Hot"t C,: 368 Commeat.Calls . 21LRequest Calls 7 T `Q1i s Tabloid: T~ 22- a Wif capyper old cmcludes all cods lac Involvement Tagil cost 52 its per. household (inncludes a costs for mew vbifid6 FoEd, lder interviews, video, AGENDA ITE14 .5', Q A FOR AGENDA OF ~ 7 a to (q IMEMO.RMDUM CITY OF TIGARD, OREGON TO: Honorable Mayer and City Council FROM: Patrick J. Reilly, City Administrator DATE: July 7, 1994e SUBJECT: Unfinished Business - RESE'UNRCH COUNCIL MINUTES FOR PAST THREE FEARS AND DOCUMENT POLICIES.... UNDERWAY - RESPOND TO LARRY WESTERVIAN"S RECO', JM NDED NOTIFICATION PROCEDURES...A JULY STUDY SESSION IS BEING PLANNED, - ISLE NT TRIANGLE PLAN... PLANNING COMMISSION IS RXVIEWING LAND USE PROPOSALS. - REVIEW METZGER PARK OPTIONS. - REVIEW BILLBOARD °4CAP AND REPLACE" OPTION. - PROCEED/NOT TO PROCEED WITH 130TH WINTERLAKE CONNECTION... COUNCIL AGENDA ITEM IN JULY. - ARTS POLICY COMMITTEE FORMED TO DEVELOP POLICY. - REQUEST OF TIGARD DOWNTOWN MERCHANTS ASSOCIATION FOR EXPENDITURE OF $50,000. - COML(NITY FOUNDATION? (6/2E/94) - EXPEDITE T-RA14SPORTATION/NATUR.AL RESOURCES TASK: FORCE REPORTS (6/21/94). - REVIEW NEED FOR TERM LIMITS FOR ALL BOARD AND CO&1ITTEE MEMBERS (7/5/94). PJR/j h h: %Lo0inN jo\s J x0707.94 ODONNELL RAMIJ E7 AL 503-2471-2944 Jul 5 A O'DONNSLL CIS CREW CORRIG 1 & I CHRAC i AT ORMUS AT 1XW 1927 MN. Hoyt Stmt TEL°.P ICURt (503) 022.4402 PAX: (569) 249.2944 UATE TO I FROM: REs Council Agenda No,. .Zuly 5, 1594 'pet Reilly, City Administrator Ty K. Wyman, city httorney' a Office 71"4 Prohibition can Septic Parmits 3 You moked its to look into than i%vue of prohibiting septic tanks in new development. It is the policy of the State to discourage installation, of aseptic systems. ORB 454.775 states that: "it is the public policy of they 8tat. of Oregon to encourage development and application of alternatives to the septio tame and drainfield eyatem for onsito disposal oP oewa5e consistent with protection of public health and safety and watef& of the state." However, ORB 454.685 gives the Department of Environmental. Quality (DEQ) exclusivo author,ty to prohibit septic in new development. Where mewelr is available OHQ will not iseue permits for either the construction or repair of septic systems. The unified sewerage Agency (USA) follows the same line of thinking. It requires connection to sewer as part of any now development which goes through the lard use apyroval prvcoss. This usans that the only now development not required by USA to connect to sewer is that on a single-family lot of rocord. As to this ?utter situation, USA's rules, whia3h the City has adopted by rafvvaanve, requiro any new development within 300 feat of an existing sewer line to connect. The City oannot increase this distance requirement. Thu%, leach dQvelopment io free to install septic svs Tong raa that' can get the proper state and couiaty permits. 1 see no restrictions, beyond those already in place, which the City .may put on installation of aeptic. please lot pa knew if you have any further questions regarding this matter. dmAach\9Q024iacwaqst.mc,5 ODONNELL RRMIS ET RL 503-243-2944 • 6 Jul 22,94 15:22 No.007 P.01 O'DOIINELL RAMIS CREW C ORRIGAN & I ACA C H ATTC?F.,MUS AT YAW 1-27 YN. H05M StrM pordend, Ort;6nn MA09 THI.RPIJON@; (695) 22-24A02 yAX: (03) 2044 EM Z&Qmxbz am, DATE: July 22, 1994 CLIENT NO-2 90024-07 TO,. Cathy Wheatley City Recorder FAX 0: 684-•7297 Phone : 639-4171 FROK I App a flaekworth FAX # (503) 343®2944 DESCRIPTION OF DOCUMENT TRANSMITTED: A eupnlemental memta to the memo Ty Wyman wrote (consent agenda for S/c6 meeting.) please di&tributa to Pat and the Council membaro. Also, I vas wondering if you have an examyle a9fidavi - of mailing that tho City uses for public hearings notices. if so, could you fax aye a copy? Thanks. COMMENTS, 2 PACES TO FOLLOW, EXCLUDING COVER SHEET. IF YOU DO NOT RECEIVE ALL OF TX3 FACES, PLEASE CALL THE UNDERSIGNED AT (503) 222-4402 It EDIATEL . TKAXX YOU. SIGNED: Anjas Hackworth AN ORIGINAL 16 BEINO I$MLED; AN ORIGINAL IS AVARABIE FRON REQUF.fIT: Q GDONNE'LL RAN! I' E7 AL 503°243-:1944 Jul 22 , 94 15 : 22 Naa. 007 P.02 O'DONNULL R kTS C24 FP/ 17V KXV. )f b"t att Yo7dum, omson Mss YMPHONE, 050) ;PAX- (05) 343-3044 DATE: aBSly 21, 1394 TO i pat Reilly, City Administrator FROM: pamela a. beery, City Attorney ° s offic R9: Prohibition of Septic Tanks in Now Developments . fupplemanta l Information and Options since we prepared our July S, 1994 :trams regarding prohibiting septic tanks, we have done some additional research in order to provide you with come options which are legally available to the City in its regulation of septic tanks and sewer hookups, with yarticular attention to regulations adopted by the Unified Sawsrage Agency (USA) USA ordinance No. 27, Section 9.B. (which the city has adopted by reference in Title 12 of than municipal code) provides that oelocai requirezents existing or adopted subeaquent thereto# which are more stringent than applicable federal, state or local requirements shall prevail and shall be the stmnlard for compliance by the users of and connectors to the Agency's system.?, It aaddititn, in terms of construction standards the City .may aa190 adopt stricter standards than those adopt*d by USA. USA "Aesoluticn and Order No. 41-4 f (also adopted by reference in Title 12 of the municipal made) provi,dea that, "A City Within the Agency may adopt more restrictive standards within the scope of this Rasolut.ion and order but may not adopt lees restrictive standards." Although the City may not limit septic tank installation completely, it may adopt stricter regulations than those provided by USA. This follows the exercise of general principle of municipal law allowing local authority which is stricter than, but consistent with the spirit of a broader County or State regulation, ODONNELL 2RMIS ET AL 503-243-2944 -Jul 22,94 15:23 No.007 P.03 ism- / a O'DONN&LL RAMIS CRR'V CORRIGAN & BACHRACH mer,o rea prohibition of Septic Tanke in Now DeveloPmantm duly 21, 1994 Page 2 The City has three optione Within the USA regulatory fra reworks First, the city may adopt An ordinance that require& that all buildia~Sa located within a certain distance (i.e. 500 fact) hookup to the city sewer eye axe. If the City chooses this option, any resident csutRide the distance linit would be required to apply for a naptia tan% permit from Washiagton County or DEQ. These aganoiss reauld then ditermine whether the applicant may install a M*ptin tank or ii; requi vd, to hookup to the o wor ayst&-d under their rulea. The most frequent form of regulation i~apcaed by other cities within the USA is the first option above. This office would be a7:ora than happy to assist th6 City{ in dreaftlAq language to ivyiement one of the above options,, if you have any questions, please calf.. cct Mandy wooley, City Engineer pJ1a~cS~i~7t►~4i\acp~B~pa.ttso~ a X AGENDA ITEM ~ c-• FOR AGENDA OF d CIVIC ASSOCIATION 10650 S.W. Summerfieid Drive ' x Tigard. Oregon 97224 s: 620-0131 July 13, 1994 Jahn Schwartz, :Mayor City of Tigard Tigard-City Hall Tigard, Oregon 97224 Dear Mayor Schwartz. aid City Coiincilors: Can June 13, 1994, Lareen Edin and P.r. Schmidt met with Summerfield residents to discuss the implementation of garbage cans for ;hard debris. Many of the residents asked about the possibility of having a choice of the size of garbage can for yard debris - a 32-gallon can or a 60- gallon can - for the same price. These requests were based on the following facts: (1) The approximate median age of Summerf field residents is 70+ years. As Summerfield has aged so have the residents and more and more are left as widows alone in a house. Many of the older women, and in some cases older men, are going to have a difficult time manoeuvring the 60-gallon cans. Safety is a major problem as we are concerned about injury to older ladies and men who attempt to move 60- gallon can. (2) The houses are built in close pro.eimity with extremely small yards, making it impossible to fill a 60-gallon can. (3) In massy eases, with the houses built so close together it is impossible to wheel the carts to the back yard for sturege. (4) Many houses do not have a back yard as they are on the golf course. Because of the above stated problems, we are asking what route we may take to bring consideration of allowing Summerfield residents a choice of a 32-gallon can or a 60-gallon can for yard debris to the City Council. We realize time is running short and we will move quickly to proceed with whatever route for presentation of this request to the City Council which you suggest. , Sincerely, Neil 7ereia , President Beverly Sw*hk, Past President Summerfield Civic Association AGENDA, ITEM 9 3. 5 For Agenda of ~JuIv 28. 1994 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY WUF-/AGF-NDA. TITLE PREPARED BY: N. Robinson DEPT HEAD OK ISSUE BEFORE THE COUNCIL Policy was wet by Resolution 88-21 to a )point judicial staff after negotiating a personal services contract. STAFF RECOMMENDATION Lotion to approve resolution. INFORMATION SUMMARY Since 1988, the City has entered into a personal services contract for the municipa! judge function. Bruce Liebowitz has served as pro-tern Municipal Court Judge since 1989. If the contact is approved, Judge Liebowitz will be paid at $50.00 per hour. In the Court review done earlier this year, it was determined $50.00 per hour is consistent with what other jurisdictions are paying their pro-tem judges. The 94-95 contract requires Judge Liebowitz serve a minimum of 12 days during th® fiscal year. OTHER ALTERNATIVES CONSIDERED 1. Give further direction to staff. FISCAL NOTES Sufficient funds have been allocated in the 1994-95 budget for judicial staff. b a AGENDA ITEM # For Agenda of July 26, 1994 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUAAAR.Y ISSUE/AGENDA TITLE PREPARED BY: R. Woolev DEPT HEAD OK CITY ADMIN OK rSSUS BEFORE THE COUNCIL Amendment to existing agreerzen.t with Unified Sewerage Agency (USA) . STAFF RECOMMENDATION Adoption of the attached resolution approving the amendment. INFORMATION SUMMARY Since May 9, 1994, USA has provided inspection and enforcement of erasion control regulations within the City boundaries. This program assures that construction within the City complies with USA and State regulations. By having USA perform this work, City inspectors can give greater attention to compliance with City requirements. The program is funded through erosion control inspection fees adopted by USA. The e fees also provide additional inspection revenue to the City to cover the costs of issuing erosion control permits. The fees are the same as those charged by USA elsewhere in the County. In order to make this new arrangement permanent, it is necessary to amend the City's intergovernmental agreement with USA. The attached resolution will approve the amendment. OTHER ALTERNATIVES CONSIDERED FISCAL NOTES Increased permit revenue to the City will be approximately $15,000 per year. 0 rw/eros-rep AGENDA ITEM # 3, For Agenda of Jury 26 1994 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY. ISSUE/AGENDA TITLE roval of Comers & Lybrand Audit Pro oral for 1 93 94 PREPARED BY: Wavne d DEPT READ 0K _ ~nr CITY UMIN OK - ISSUE BEFORE. THE COUNCIL Shall the City Counc .l approve the proposal of Coopers Lybrand fbr the audit of the City for the 1993/94 fiscal year for $28,000. STAFF RECOMMENDATION Staff recommends the approval of the proposal INFORMATION SUMMARY Coopers & Lybrand has been the independent audit fi--m for the City for many years. They have been recognized as the leader in the area of Municipal Audits in the Portiand area. Although the City has not sought competitive proposals for audit services, Coopers & Lybrand has been chosen to perform this years audit due to their experience with both the City and the Water 4 District. The z:udit of 1993/94 will be particulalry complex because of the merging of the District and the City and the joining of the various financial functions. Last years audit -.)f the City cost $22,220 and the audit of the District cost $30,000. By combining the two organizations, the audit fees have been reduced by more than $4,000. OTHER T:.L'TERNATIVES CONSIDERED Seek other proposals - Due to the merger and Coopers experience with both organizations, this was not considered prudent. FISCAL NOTES Audit costs of $28,000 are included in the 3994/95 Adopted budget. . fv wrtllled publle accountants 2700 Plmt Interstate Tourer telephone (603) 227-SSW Portland, ofnpn 9-Ml honorable Mayor and Council Members City of Tigard, Oregon P.O. Box 23397 Tigard; Oregon 97223 This letter of arrangement between the City of Tigard and Coopers & Lybrand sets forth the nature and scope of the services we will provide, the City's required involvement and assistance in support of our services, the related fee arrangements and other tNrms and conditions designed to ensure that our professional services are performed to achieve the mutually agreed upon objectives of the City. S OF SERVICES NVe will audit the general purpose financial statements of the City as of and for the period ending June 30, 1994, in accordance with generally accepted auditing standards and the N inimuri Standards for Audits for Oregon Municipal Corporations. The ob*-.ctive of an audit is the expression of otr opinion concerning whether the financial stateraavnts present fairly, in all material respects the financial position, results of operations, and cash flows of the proprietary and Sinilar Trust Funds of the City in conformity with generally accepted accounting principles. We expect to deliver our report on or about November 30, 1994. If you intend to publish or otherwise reproduce the aforementioned financial statements and make reference to our Firm name, you agree to provide us with printer's proofs or masters for our review before printing. You also agree to provide us with a copy of the final reproduction material and to obtain our written consent before it is distributed. We also will read the other information included in the Comprehensive Annual Financial Report (CAFR) in which the financial statements are presented and consider whether such information, including the manner of its presentation, is materially consistent with information appearing in the financial statements. However, we will not provide an opinion on the Introductory or Statistical section of the CAFR. The engagement will be led by: Brent Macey, partner, who will be responsible for assuring the overall quality, value, and timeliness of our services to you Coopers & Lybrand Is a member firm of Coopers & Lybrand (International) , City of Tigtvd, Oregon July 6, 1994 Page 2 • Mice Basart, manager, who will be responsible for managing the delivery of our services to you . dick Gray will serve as the concurring partner and will be available in the absence of the engagement partner. This team wJl have across to a full range of specialists to wsist as necessary. LMMA IONS OF THE AUDrd G PRO MMS Our audit will include procedures designed to provide reasonable assurance of detecting errors and- irregularities that are -naterW to the financial statc.mcnts. M you are aware, however, there are inherent limitations in the auditing process. For example, audits are based on the concept of selective testing of the data being examined and are, therefore, subject to the limitation that errors and irregularities, if they midst, may not be detected. Also, because of the characteristics of irregulea ties, including attempts at concealment through collusion and forgery, a properly designed and executed audit may not detect a material irregularity. Si arly, in performing our audit we wit!. be aware of the possibility that illegal acts may have occurred. However, it should be recognized that our audit provides no assurance that illegal acts generally gill be detected, and only reasonable assurance that illegal acts having a direct and material effect on the determination of financial statement amounts will be detected. We will inform you with respect to material errors and irregularities, or illegal acts that come to our attention during the course of our audit. CODMLTAliCE WrM LMAIS AND 9" ULATIONS Compliance with laws, regulations, contracts, and grants app'icable to time City is the responsibility of the City's rnanagement. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, wu will perform tests of the City's compliance with certain.: provisions of laws, regulations, contracts, and grants. However, our objective is not to provide an opinion on overall complia°mce with such provisions. RESPO SIBIL,I S AS TO MT, RNAL CONTROLS As a part of our audit, we will consider the City's internal control structure, as required by generally accepted auditing standards. These standards require us to obtain an underatanding of the control structure and assess risk as a basis for deternmining the nature, tinning, and extent of auditing procedures necessary for expressing our opinion on the financial statements. You recognize that the financial statements and the establishment and maintenance of an internal control structure are the responsibility of rna-mageirment. Appropriate supervisory review procedures are necessary to provide reasonable assurance that adopted policies and prescribed City of Tigard, Oregon July 6, 1994 Page 3 procedures are Aecessary to provide reasonable assurance that adopted policies and prescribed procedures are adhered to and to identify errors and irregularities or illegal acts. As part- of our co sideration of the Citttr's intem.4 control tviacture, we will inform you of matters that come to o ° aatten6on that represent signrant deficiencies in the design or operation of the intern-A control structure. '%Ve are prepatr-d at your request to perform a more in-depth assessment of the City's internal control structure, and report. our findings and recommendations. If you prefer, we stand ready to conduct an examination engagement to provide assurance on the effectiveness of your internal coontrol structure. In that circumstance, we would assist management in making an initial assessment of internal control effectiveness, and then conduct an evaluation of that assessment for the purpose of issuing an attestation report. We would use effectiveness criteria sit forth in Internal Control-Int2graated Frarogworle authored by Coopers & Lybrand and issued by the Committee of Sponsoring Organizations of the Treadway Commission, or other acceptable criteria that may be available. We would be pleased to discuss fees for these services, which depend on their scope. REPRESENTATION FROM MANAGEMENT At the conclusion of the engagement, the City's manage -tent will provide to us a representation letter that, among other things, will confirm mamagernenfs responsibility for the preparation of the financial statements in conformity with generally accepted accounting principles, the availability of financial records and related data, the completeness and availability of all minutes of the City Council and committee meetings, management's responsibility for the entity's compliance Frith laws and regulations, the identification and disclosure to the auditor of all lawns and regulations that have a direct and material effect on the determination of financial statement amounts and, to the best of their knowledge and belief, the absence of irref uiari-des involving management or those employees.who have significant roles it the control structure. Additionally, representations will be requested as to the financial reporting entity`s financial statements to be audited; the inclusion of ail component units, and the disclosure of all joint ventures and other related organizations; the proper classification of funds and -account groups; the proper approval of reserves or designations of fund equities; compliance with laavs and regulations, including budget laws or ordinances; compliance with any tax or debt limits, including any related debt covenants; representations relative to GASB-required supplementary information; and identification of all federal assistance programs, if applicable, and compliance with all related grant requirements. COMMITMCATIONS As part of this engagement we will ensure that certain additional matters are conununicated to the appropriate members of management and the City Council. Such matters include (1) the initial selection of and changes hi significant accounting policies and their application; (2) the process City of Tigard, Oregon July o, 1994 Page used by ;management in formulating particularly sensitive accounting estimates and the basis for our conclusions regarding the reasosnablereus of those estimates; (3) audit adjustments that could, in our judgment, either individually or in the aggregate, have a significant, effect on your financial reporting process; (4) any disagreements with x sanagement, whether or not satisfactorily resolved, about matters that individually or in the aggregeie could be significant to the financial statements or our report; (5) our views about :natters that were the subject of management's consultation Rdah other accountants about auditing and accounting matters; (6) major issues that were discussed with management in connection with the retention of our services, including, among other, matters, any discussions regarding the application of accounting principles and auditing standards; and. (7) serious difficulties that we encountered in dealing with management related to the verformance of the audit. As part of our ongoing process of assessing the quality of our services, you may receive questionnaires from us and/or visits from senior partners not directly involved in providing services to you. We appreciate the attention that you give to these and value your commentary. Additionally, if you have questions or concerns about our services, you may contact Stan Johnson, the Business Assurance Partner-in-Charge responsible for the engagement team serving you. 0 TERMS AND CONDITIONS SUPP®118'tT''G FEE As a result of our planning process, the City and Coopers & Lybrand have agreed to an approach aimed at achieving the City's objectives for an agreed upon fee, subject to the following conditions. To facilitate meeting our mutual objectives, the City will provide in a timely manner audit schedules and supporting information, including timely communication of all significant accountin and financial reporting nriatters, as well as worldng space and clerical assistance as mutually agreed upon and as is normal and reasonable in the circumstances. When and if for any reason the City is unable to provide such schedules, information and assistance, Coopers & Lybrand and the City will mutually revise the fee to reflect additional services, if any, required of us to achieve these objectives. Such revisions will be set forth in the form of the attached "Antendment to Letter of Arrangement." In providing our services, we will consult with the City with respect to matters of accounting, financial reporting or other significant business issues. Accordingly, time necessary to effect a reasonable amount of such consultation is reflected in our fee. However; should a matter require researcb, consultation or audit work beyond that amount, Coopers & Lybrand and the City will agree to an appropriate revision in services and fee. Such revisions will also be set forth in the form of the attached "Amendment to Letter of Arrangement." City of Tigard, Oregon July C, 1994 Page 5 Except, for any changes in fees which may result Prow thin circumstwices described above, our fees will be liaa~ited to tlyose set fbrth below. FEE Our fees for the services described above will be $28,000, including out-of-pocket expenses, subject to the terms and conditions above. Such expenses will include all travel, !edging, subsistence and an allocation of office charges in support of our services including computer usage, telephone, facsimile transmission, postage, photoreproduction and similar :xpenses. Invoices rendered are due and payable upon receipt. ACCESS TO WORKING PAPERS )except as discussed below, any requests for access to our working papers will be discussed with you prior to making them available to requesting parties. Our Firm, as well as all other major accounting firms, participates in a "°pedr review" prog ram, covering our audit and accounting practices. This progr-m requires that once every three years we subject our quality assura-ice practices to an examination by another accounting firm. As part of the process, the other firm will review a sample of our work. It is possible that the wrrk we perform for you may be selected by the other firm for their review. If it is, they are bound by professional standards to keep all information confidential. If you object to having the work we do for you reviewed by our peer reviewer, please notify us in writing. The working paper; for this engagement are the properVj of Coopers & Lybrand and constitute confidential infonnation. However, as required by appi&cable provisions of laws and regulations, we are required to make certain working papers available to certain regulators upon request for their regulatory oversight purposes. Access to the requested working papers will be provided to federal and state regulatory agencies under the supervision of Coopers & Lybrand audit personnel and at a location designated by our firm. In addition, the workpapers shall be maintained fbr a period of time to satisfy legal and administrative requirements. SUBM fED BY: Brent Macey U ACCEPTED BY TTl.E DATE City of Tigard, Creg on Ady 6, 1994 Page 7 (T3,aWj AMENDhM d r # TO LF IIR OF ARRANGEMENT Honorable Mayor and Council 1Vlenfeers City of Ti&wd, Gregory P.O. Box 23397 Tigard, Oregon 97223 Tht letter of arrangement dated. _ the following: between CoopcI-S & Lybrand and [CLTENTJ is hereby amended to reflect Estimated Description ofCaases for Amendment Fees Impact Total this amendment Pretfious fee estimate Rcvised fee estimate Please sign the copy of thus letter in the space provided and return it to us. Hlyou should have any questions, please call Brent Macey at (503)796-2303. Very truly yours, ems: Ingagement Letter ces] rr'A12TNEWS SIGNATTIRE] SUBMITTED BY ACCEPTED BY TTi'LE DA'TE AGENDA ITEM # 3. For Agenda of iQ1 CITY OF TIGARD, OREGON! COUNCIL AGENDA ITEM SUMMARY 1SSUE/AGENDA TITLE ~99W Trans sartatian S #enls rsd A~aess ~/lanac~er~,ent Stua~ - PREPARED BY: Carol A. Landsman DEPT HEAD OK CTTY ADMIN Old WUE BEFORE'TI-IE COUNCIL Should the City Council authorize the Mayor to sign a contract with David Evans And Associates to conduct a Transportation Systems And Access Management Study of 99W? STAFF _RECOMMENDATION City Council should authorize Mayor to sign contract. The original contract is located in the City Recorders packet for review. INFORiVoAfION SUMMARY Last March the City entered into an intergovernmental agreement with ODOT to jointly conduct a Transportai-ion Systems And Access Management Study of 99W in Tigard. The study will be managed by a tearn consisting of representatives from the city staff, ODOT staff, -the 99W Task. Force and Metro; city staff will administer the project. The 99W Task Force will direct the public involvement component of the project. This study Wil examine ways to improve the operation of the existing roadway. It will look at techniques such as signal coordination, lane reconfiguration, access management and intersection improvements. OTHER ALTERNATIVES CONSIDERED FISCAL (VOTES The City will contribute 20,000 of the total cost of 40,000. ODOT will contribute the oflher 20,000. City's contribution is in the capital improvements budget. 49 ATTACHMENT A SWECIFFM SERVICES Tae followiscg items describe the Specified Services wh r h .DEA shall performs for CLM- ` T under this agreement: A. DEVELOP 9 Y 1!E'IHOIDOLOG` RDENTU T TROUBLE SMUTS A.A Info>wa&a Gdher ft DEA will meet with key staff from the City of Tigard and the Oregon Department of Transportation (OD01), to review the needs for the project, clzrify the expectations, and responsibilities of each participant in the steady. DEA will provide a written summary to ensure the common understanding and agreement by all parties. A.2. Prethnin ary lden ka on of Tro cable Spot, DEA will make a preliminary identification of trouble spots to enure our efforts are focused on the areas of highest priority. `Tire preliminary identification will be based upon information provided in interviews with selected Tigard and ODOT staff and ODOT accident records. B. REVIEW EXaSMG PLANS AN-D POLIC1ES/1t AltE DATABASES, O ICS & ?*I"PEgG B.I. Review Data DEA will review relevant City and State plans and policies provided by those agencies. Applicable City documents could include land use plans, refinement plans, transportation plans, scions of the City code or administrative guidelines governing access. Relevant State plans and policies include the Highway Plan, Access Management Manual, corridor studies, and the Six- Year Highway Ymprovement Program. DEA will also review street improvement proposals and previous studies for the Highway 99W corridor. .2.2. ewes and mapping DEA will prepare databa`es, graphics and mapping appropriate for this planning project as part of this task. C. !NVE l'1"OR-Y I YMST15 O FACxI,YnM C.I. Meld Recommissance DEA will review relevant neaps and information provided by the City and ODOT and conduct field reconnaissance of the corridor to obtain relevant data for the purposes of evaluating traffic operations and access. Key inventory items will consist of lane configurations and widths; driveway width and spacing; and attributes of signal systems. C.2, Traffic Counis DEA will review traffic count information provided by the City and ODOT and identify additional traffic counts needs, if any. DEA will review ODOT accident statistics and assemble the necessary data and compile it for use in intersection safety conflict analyses. Attachment A - Specified Services 7/7194 Page t D. ANALYZE TROUBLE A EA89 A.k DIE CIENCIES A1. Sing f Syrdenes Using software based on the 1955 Highway Capacity Manual, DF.A wi-Q analyze existing operations and calculate tht% level of serAce for existing signalized intersections: To detei° :a the ability of the signal system to move ti-af le along the corridor, DEA will cadibmte and, use TRANS YT-IF to simulate traffic operations for peals hour conditions during am and pm periods. For unsignalized intersections, DEA will review their characteristics to determine if they imeat traffic signal warrants. DEA will make on-site observations of traffic operations at key intersections to validate computer-based estimates. D.2. Access Pam DEA will review existing access points including the geometries of existing intersections and driveway locations and identify those areas where existing access provisions significantly impact the traffic operations and flow along the corridor. DA Ac nblSrilfetylCeometraa DEA will review accident history and statistics to help id:c?`.iiy' locations where geometries or other physical aspects are contributing factors. DA T5 1e Control Devices and Signing DEA will review existing signing, signals, and other traffic control devices. DEA will review guide signing, regulatory sighing, and street address identification to determine whether they meet appropriate standards and contribute to efficient use of the streei system and driven expectation. 21 E. DRIP DWR®VENTI S rRATEGIIE s E .I. Intersecdons For intersections calculated to operate at a poor LOS, DEA will analyze al*emative lane configurations, phasing, and tUnIng to improve operations. DEA will also analyze alternative lane configurations or turn restrictions as appropriate. DEA wiil identify unsignalized intersections which meet signal warrants. E.2. Tye Flows Using the calibrated TRANSY T-Ike model described above, .Dl~A will analyze alternative signal timing and phasing plans to determine whether traffic flows can be improved.. DEA will evaluate individual intersections and the corridor as a whole to determine whether signal interconnection and coordination can be improved. DEA will look at both morning and night-time-peak periods. DEA will review weekend peak. traffic data to determine whether signal optimization needs to be analyzed for additional times. DEA will summarize the impact of alternative corridor signal timing and phasing plans, DEA will also evaluate the option of improving traffic flow through turn restrictions (e.g. right-in, right-cut only), median control (e.g. barrier inedians), and channelization improvements. B.3. Access Management DEA's analysis of access management strategies will focus on identifying driveways that can be eliminated through provision of access from adjacent streets or frontage roads and consolidation 40 AEtachment. A - specified services 7n194 Page 2 of driveways for adjacent properties DEA will assess management techniques such as consolidating driveways, closing non-essentiad driveways and streets,. adding frontage roads and modians; review proposals for altermative. access onto ramps and frontage roads; and identification of massing links in xocal street systems to avoid reliance on the state highway for direct access to abutting lasted Eists. DEA will recommend a<ssigaing in access management category and designing regulatory mechanisms fbr iniplementatioa the city in coordination with ODOT road approach permit system. long-term. E.4. Geometry DEA will propose geometric improvements such as lane striping patterns, minor widening, curb radii changes, or channelization that could contribute to more efficient use of the street system, DEA summarize our recommendations and provide schematic illustrations of proposals. E-5. Mvfc Control DeWces and Signing DEA will summarize the need for changes to existing signing, signals, and other traffic control devices to assure they meet appropriate standards and contribute to ef~iciwnt use of the street system. DEA will make recomnendadous for changes in regulatory and guide signing and street address number displays which could contribute to system efficiency. F. DETERRME 1C ACTS OF UdPROVEAIM M F:-'. - Assess nt and S'ata ntcary DEA will assess the impacts of Improvements including the benefits and casts; where possible impacts will be quantified. Improvements will be evaluated for their compatibility with other measures and with long-term improvements. To facilitate comparisons and make the improvements easier to understand, DEA will provide a summary table listing the characteristics of all improves ments. . F.2. Caty/f).t OT Consultation The analysis of improveninnts will be done in consultation with staff from the City and ODOT and the management team. G. PUBLIC/AGENCY PARTICIPATION DEA will attend and make presentations at S to 5 public meetings, open houses, or hearings arranged by City staff. H. DEVELOP A PACKAGE OF RECOAMEI'dDED TMPROVEMENT'S In consultation with the management team, DEA will develop a package of improvements and identify implementation techniques. 1. PREPARE DRAITMINAL REPORT DEA will prepare a dram report summarizing the methodology, results, and recommendations. The report will be finalized after review by the management team. Tlie twe key elements of the final report are an access management plan and a list of improvements with evaluations. The report will be suitably 0 AMach-went A - specified services 7/7194 Page 3 H'lustraied and will include technical appendices, 3s appropriate. PROJECT SCIMU ELBA. will p1arform the work in a diligent manner. DEA will wmpleto inventory of existing facilities and the analysis of defrciencles within three (3) montiov, and produce the draft report Within seven (7) months of the notice to proceed. DEA ariil produce the final report within one month of receipt of final comments on, they draft report. Y 1 Attachment A - Specified Services 7/7/34 Page 4 0 ATTACHMENT 9 FEE: FOR SERVICES CLIENT agrees to pay DEA an amount for the time of all personnel engaged directly under this Agreement based on DEA's Rates for Personnel plus an amount for incurred expenses based on DEA's Elates for Expenses to a maximum of forty thousand dollars 040,000.001. The Elates for Personnel used as a basis for payment are as set forth below: Principal . $105.00 per hour Project Manager $95.00 per hour Senior Project Engineer $95.00 per hour Project Engineer $75.00 per hour Designer/Drafter $55.00 per hour Computer Operator $55.00 per hour Clerical $40.00 per ?sour The Rates for Expenses used as a basis for payment are as set forth below: A. OUTSIDE EXPENSES: Outside expenses incurred udder this agreement for which IDEA must pay shall be charged -3t actual cost plus 10 percent. These expenses may include, but shall not be limited to, costs for transportations and subsistence incidental thereto; mapping, photographic or reproduction services; surveying and drafting supplies; equipment rental; fees for permits, filings, applications, bonds and special insurance coverages; long distance telephone charges; services provided by professional firms, outside consultants, and testing firms; post4ge and freight; etc. B. IN-!-HOUSE EQUIPMENT EXPENSES: Cars $x3.25 per mile Trucks $ 0.45 per mile CA€3D Stations $20.00 per hour 0 Rev. 1-1 Fee Schedule cAt.vork\tig\ettb July 7, 1994 Proposed Schedule for Tigard Highway 99W Accew Menagcarr ent atidy 'PROJECT BUDGET _ Our anticipated level of effort and approximate cost for each of the work tasks is identified below. The number of 'hours includes tinte forecast for the five lkey personnel, including techniciar6, graphics, and support staff. A. Develop Study Methodology/Identify Trouble Spots 70 $1,700 B. Review Existing Plans & Policies/Prepare Databases, ~ $3,000 r~ 4H~...x B A ~J].u~.s av.p l~ga~.IkJYL6b l~ C. Inventory Exbsting Fadlitles 78 $5:000 D. Analyze Trouble Areas and Deficiencies 84 $6,300 E. Develop Improvement Strategiies 64 $5,000 F. Determine Impacts of Improvements 40 $3,100 C. Public/Agency Participation 24 $2,100 H. Develop a Package of Recommended Improvements 46 $3,7G0 1. Prepare Draft/Final Report 98 $7,400 Administxation 26 $1,900 Total Personnel Expenses 528 $39,900 Direct Expenses $100 TO'TAL PROJECT COST $40,000 40 a AGENDA ITEM 4 3 ,v7 For Agenda of 994 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE PREPARED BY: '.J ER.122V DEPT HEAD OK ISSN BEFORE THE COUNCIL CITY ADMIN OK STAFF R.Et: p~'~_X11-0-HE Approve the Statement of Priorities as listed on the attached, INFORMATION SU1#RM s The attached represents a summary of the July 5, 2994, Council discussion with regard to the Statement of Priorities, ~OTHER -ALTERNATIVES CONSIDERED FISCAL NOTES n/a 0 Affirm the Council statement of Priorities. 851 E Council Statement of Priorities 1994-19-05 Continue to pursue one water purveyor for the City of Tigard. Active work. on the withdrawal from the Tualatin Malley Water District should proceed, once integration of the Tigard Water ®istrict operation has been completed and a long-term w ter supply has been assured. Develop a long-term financial plan, with a greater emphasis on infrastructure needs through the development of a long-term capital improvement programs. The long-term capital program shall include sender extensions, pedestrian/bikeway needs, street irnprovemerrL-P, and long-terra water supply. Annex all islands by March, 1995, through the island annexation method. Fully implement Citizen Involvement Teams. (9 Conduct a Transportation Study, with a focus on local system needs. Promote a "sub-regional anaiysis"' to identify solutions to the growing transportation needs of this area and corrinue to utilize the 99% w ask f=orce to revilew 99W needs and options. Review the Developrnerrt Cove to increase protection of existing and future neighborhoods which abut or All abut new core mercW devalopment. Complete inventory of Goal 5 resources and review options for greater protection. Actvely promote the Cit of Tigard as a Planned Economic Amity Center amain the 40 Plan. h:\Wn\io\pjrOWS.2 AGENDA ITEM # ~ ~-,,~f For Agenda of J. 26. 1994 CITY OF TIGARD, OF-EGON COUNCIL AGENDA ITEM SUW4ARY IS UE/FGENDA TITLE PREPARED BY'. Fa. Reilly DEPT HEAD OK CITE' A.OMIN STAFF RECOMMENDATION Approve the attached resolution. INFOR .TION S'U? IA-RY The attached resolution reflects Council discussion at their Jul; a, 1994 workshop. The resolution updates Council's comuunication groundrules between Council members, the general public, and City staff. OTHER ALTERNATIVES CONSIDERED 1. Approve the resolution as submitted. 2. Amend resolution. ]E'ISCAL NOTES n/a I ,;r+P T ~C SUE FORE THE COUNCIL ~ Updating Council Groundrules adopted February 9, 1993 by Resolution No. 93-05. d, 0 ISSUE/AGENDA TITLE AGENDA ITEM # For Agenda of ?ui~ 26e__t394 CITY OF TIGARD, OREGON COUNCIL AGENDA I'T'EM SUMMARY PREPARED BY: R. W oleDEPT HEAD OK CITY ADMIN 03;~ ISSUE BEFORE THE L_______________ -yam - A request for parking restrictions on SW 76th Avenue near Bonita Road. STAFF RECOMMENDATION Passage of the attached ordinance establishing a 12-hour parking limit on SW 76th south of Bonita Road. INFORMATION SUV RY The owners of property along STni 76th south of Bonita Road are concerned about parking along 76th. Attached are letters expressing their concerns. The area of concern is bordered on both sides by apartment complexes. Initially, the owner of Tiffany Court Apartments requested that parking he prohibited along one side of the street. The. managers of M,arciene II apartments, while agreeing that some type of restrictions are needed, 0 objected to the proposed parking prohibition. Marciene II was concerned that the prohibition would not eliminate the undesirable activities in the street but would cause problems for those tenants of both complexes that have a legitimate need for overnight parking. On June 28th a meeting was held with the managers of both apartment complexes. After much discussion of law enforcment problems in the area, it was agreed that a 12--hour parking limit would. be requested. The 12-hour limit is expected to reduce the frequency of vehicles being repaired on the street. It also appears that the limit will allow the police to more promptly remove vehicles that are abandoned or left. in disrepair. By removing the vehicles more promptly, it is hoped that the number of vehicles on the street will be reduced along with the other problems associated with the vehicles. Reducing the number of parked vehicles will address the other issues of restricted sight distance and restricted room for vehicles to maneuver. The 12-hour limit was thought to be the shortest time period that still allows overnight parking for tenants of the apartment complexes. The attached ordinance, if approved by Council, will establish a 12-hour limit, except on weekends and holidays. OTHER ALTERNATIVES CONSIDERED FISCAL 'NOTES Cost of approximately $300 for signing, would be paid from the street Waintenance budget. 3 CITY OF TIGARD OREGON Nlay 19y 1994 l To owners of P'roperty on StAl 76th Avenue south of Bonita Read: !"V 'have o vei°Jed a request to post ",rya parking" signs along the east side of 7GUh Avenue slang the entire frontacae of the Tiffany Court Apartm nts. City Council approval ie required before the signs can be placed. Before tb,saer Ischeda:led for consideration by the Council,an ®ppartdnty is being provided tor, prdpe y owners to comment. If you wish to con. went in favor of the "no parking" zone gar `In opposition to the "pro parking" zone, please provide your c©mmehts to me by 5:00 p.m. on May 24, 1994. Any comments received will be shared with the City Council. If you hav s any quesflons, please contact me at 539-417? ' Sincerely, ` i Randall R Woo ey City Engineer ~arrstr~ 9312u SVV Hall Blvd., ~~ord, OR 9/223 (503) c5.s9~4ii~ 11DD X5,03) 68,4-27'/2 a RECEIVED 4) May 18: 1994 Mr. Randy Wooley City of Tigard 13125 SW Tull Blvd. Tigard, OR. 9 223 Hear Tandy, We are writing this letter concerning the parking situation on SW 76th Ave. between the Mariciene Apartments and the Rw&e ,&1a i;jq4ngO Apartments. We would like to thank you for the help you and the City provided a couple of years ago in this same area. Situations along that strip have developed again and are as follows: MAY 2 01.994 OMV-Mly DEVELOPMENT 1) Tenants using that section of street treat it like a garage to wokk on cars. Many times there is doubler parking and open car doors, so that you cannot get down the street. 2) Many cars are old wrecks and remain parked in the same place for days and weeks on end. Cars are left up on car ramps for days. old rags, oil containers, etc. are left in the street. It leaves the impression 09 of a very undesirable neighborhood, and we are in a very nice area of Tigard. 3) Children dart out between the cars and cannot be seen, or cars at the far end of the street by pool of -j7% Br4;ok4.1a do not stop when leaving the Brookdale 0/• parking lot. In the past month, I have had 3 near collisions with child or car. 4) Turnina around in our private driveways has increased threefold this past year. People come to the end of our property to turn around so they can park on the wii T3r-e-4~-e side of 76th. This happens at all times day and night. 5) Since our last resolutions,' 76th Ave. has become narrower. Grass has been planted along the fenced area on the Marciene side where cars used to park right next to the fence. 6) It is very difficult at the entrance to 76th to turn in off Bonita, because cars are parked on the Marcience side right up to Bonita. Bonita is.very busy now, and if there is a car exiting 76th the same time you try to enter, there is not enough room. The following are some possible suggestions u rr 1) No parking on BreMn side of the street. 2) No parking on the Marcience side for 2-3 car lengths at intersection of Bonita. 3) Restricted parking times on the Marcience side of 76th. 4) Stop sign at the 8igl~~ parking lot exit by pool. 5) Posting signs for "No auto maintenance" along street. Thank you again for all of the help that you have given our neighborhood in the past, and we hope that we can work together again to help provide a safer and more attractive 76th Ave. Si ely Phil and Cathy Cornutt 14830 SW 76th Ave. Tigard, OR. 97224 SVN:{ 1436 ATOM MAC . A7 ,-*I VII-qu MIZ 4.3Y. Poky Mfo, CA 94902•M9 (415)321.171: June 3, 1994 City of Tigard 13125 S W. Hall Blvd. Tigard, Oregon 97223 RE: S. W. 76th Avenue Tigard, Oregon To Whom It May Concern: SL 17 SW 4ecsv~s~ton• HaiKfoie Hwr. Rflt m-l.Ofd 97225 297-A5 JUN 9 9944 CI'Ty oF. TIGARD We have received your notice concerning the request to post "NO PARKING" signs along the east side of S. W. 76th Avenue. We wish to oppose the "NO PARKING" zone, In this area parking is very limited. Marciene .T_I provides 35 apartments, but was disassigned with only 40 parking spaces. As you know with today's economy many people find it necessary to have more than onP income, therefore, transportation is an issue. often our residents have guests who also need a place to park. All of the property owners are in agreement that there is a problem. The problem however, does not stem from to many vehicles parked on 76th Avenue. People in the area have a problem with vehicles being constantly under repair and unattended, unlicensed, even abandoned. Proposed solution to the problem, removing unwanted vehicles from 76th Avenue. We propose the city to institute a yearly parking permit program, perhaps based on the City of Portland's parking program. Sign the entire length of 76th Avenue east and west side with permit parking only in excess of 3 hours. This process would give the city a right to ticket or tow without a permit. Revenue collected from permits and tickets would assist in paying for the program. Please consider the above suggestion. Contact us at your earliest convenience at 297--4665. Sincerely, Tina Gustafson Property Manager Dalton Management TG/rl ISSUE/AGENDA TITLE AGENDA ITEM 4 5 For Agenda of july_2S.4 CITY OF TIGARD` OREGON COUNCIL AGENDA ITEM SUNii.EARY PREPARED BY: R. WoglevDEPT HEAD OK CITY ADMIN OK' f ISSUE BEFORE THE COUNCIL _ l Shall TMC 10.28.110 be repealed? STAFF REC01-4-MENDATION Passage of the attached ordinance repealing TMC 10.28.110. INFORMATION SUMMARY TMC 10.28.3.10 provided for one parking space on Main Street to be marked as a 15-minute loading zone in front of the old city hall. The city hall was relocated in 1981 and the loading zone has not been signed for many years. Repeal of TMC 10. will update the Municipal Code to agree with current conditions. OTHER ALTERNATIVES CONSIDERED rw/repeal FISCAL NOTES ECOUNCIL AGENDA ITEM ~J Ron GoodnaK Ron Good-p gtgK To approve this new ordinance winich would make it a violation for unemancipated minors to be in a public place during the specified hours of curfew, unless such minor is accompanied by a parent, guardian, or other person 21 years of age or older and authorized by the parent or lawful. guardian; or is engaged in a lawful pursuit or activity which requires such minor to be present in such a public place during the time specified. STAFF RECO',,MNDATION Staff recormends approval. INFORMATION SWQMRY 40 This proposed ordinance would establish curfew hours for minors as follows: A. For minors under the age of fourteen (14) years, the curfew is between 9:15 p.m. and 6:00 a.m. of the following morning, except on any day immediately preceding a day for which no public school is scheduled in the Laity, the curfew is between 10:15 p.m. and 6:00 a.m. of the following morning; and E. For minors fourteen (14) years of age or older, the curfew is between 10:15 p.m. and 6:00 a.m. of the following morning, except on any day immediately preceding a day for which no public school is scheduled in the City, the curfew is between 12 midnight and 6 a.m. of the following morning. This curfew ordinance would bring us in line with the City of Portland's curfew ordinance, and would enable the Police Department to effectively deal with those minors, who are out during the specified curfew hours, and are not engaged in a lawful pursuit or activity which -requires such minor to be present in a public place. PROPOSED ALTERNATIVES Not approve. FISCAL NOTES Minor fiscal impact. CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SPRY AGENDA OF: DATE SUBMITTED: 19-4_ ISSUE/AGENDA TITLE: Curfew Ord' pang PREVIOUS ACTION: a~o~e - AGENDA ITEM #i: 7 For Agenda of JULY 2S. 1994 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA T!TLE EFFECT OF PROPOSED TAX BASE CAN OTHEF PREPARED SY: EDlb~ _ IDEF'1 HEAD CBI<. n-, CITY ADMIN CK ISSUE BEFORE THE COUNCIL Receive comments from citizens and governmental entities about the possible effect a Tigard tax base increase could have on other units-of local government. I STAFF R ECIMP~4ElN~3ATIC~IV Alternative 1 - Receive commments, close pubiic hearing, and direct staff to bring back a tax base proposal for a hearing before Council no later than August 23,1994, INFORMATION SUMMARY The Tigard Budget Committee took action on Monday, July 18th, to request the City Council place a tax base proposal on the November 8, 1994 ballot. Staff is preparing a tax base proposal for an increase of $.92 per $1,000 assessed v~iiua to 0be effective on Juiv 1.1996. A public hearing regarding the details of the tax base proposal will be scheduled for August 23, 1984. This tax coordination hearing is a result of a new requirement in state law as a result of the passage of Measure 5 in 1998. In accordance FMth ORS 310.186, Council must first hold a special hearing to allow the opportunity for representatives of other units of local government and citizens to communicate the effect of a proposed increase in the current tax levy authority on other governmental entities. Public natico of the hearing was placed in the Tigard Times as well as tested to all governmental entities. Since Tigard's total tax rate is well below the $10 cap required by measure 5, staff doe: not anticipate a negative impact on other governmental entities. Attached is a staff report giving a brief overview of the proposed tax base rate and a calendar noting the Council schedule for the tax base consideration. OTHER ALTERNATIVES CONSIDERED .1. Receive comments, close public hearing and direct staff to bring back a tax base proposal for a Council hearing no later than 8/23/94. 2. Receive comments, close public hearing and give further direction to staff. FISCAL DOTES j. T ers is .no financial impact to the City by teeing comments at this hearing. MEMORANDUM CITY OF TIGARD, OREGON TG: Patrick J. Reilly, City Administrator a FROM: Loreen Edin, Management Analys DATE: July 21, 1:94 SUBJECT: Tfinellne & Process for Proposed Tax fte Measure The Tigard Budgot Committal took action on Monday, 7/18/94, to request that the City Council place a basa proposal on the November 8, 1994 ballot. Staff is preparing a tax baso proposal for Council consideration. This proposal is for an increase of :x.92 per $1,000 assessed value. If the tax base were to be approved at the 11 /8/94 election, it would be effective on Jul,1, 1998. TAX BASE HISTORY IN `d'IGARD The Tigard citizens have approved three requests for fax base increases since 1980. Each time an increase was made in the tax base, the City Council made a commitment to the voters not to return for additional taxing authority for operations during a five year period. July 1, 1996 will be the end of the current five year period. During the current five year period, population has increased 30%. Staff supports this stable financial management plan and is recommending Council continue the long standing policy of a five year commitment to the voters with the next tax base proposal. According to state law, tag: base measures can only be presented to the voters at the Primary and General elections of even numbered years. PROPOSED TAX !SASE Staff has been developing financial plans over the last several months in anticipation of a discussion on tax base needs since we are nearing the end of our current five year commitment. Council, Budget Committee members, and staff have also discussed the on-going growth and related service impacts of that to the community. This work has resulted in the following proposal being made by staff for Council consideration. The General Fund tax base would increase $2.3 million to a total of $7.1 million which would increase the tax rate $.92 per $1,000 of assessed value. The FTE changes would focus staff increases over a five year period in the Police Department (+18), in the Library (4.6), in Parks/Grounds Maintenance (+1), and add necessary support staff (Engineering +1, Human Resources +1.5, and Fleet Maintenance +1). These staffing levels should allow the City to continue to provide the current ievel of services to citizens. CONSIDERAMN PROCESS Following is a proposed calendar for tax base issues: DATE VCTION 7/26 Council public hearing to receive comments on governmental ent4r effect of Tigard's proposed tax base increase Council requests due to staff for information desired in tax base discussion packet St'Jdy session packet delivered to d souncil with more information abollt tie tax base increase proposal 8116 Council sY session to review/discuss tax base proposal details 8/23 Council Dubuc hearing to receive comments on the proposed tax base - Council consideration 917 Council action to approve or deny tiling tax base measure for 11/8/94 election 9/8 Deadline for filing ballot measure with Washington Coi?nty for the 11 /6 election. 0 Attn City Recorder Dear Recorder: Please ' pass on to the Council my protest i•r., raising. City taxes. I am a Senior Citizen, and the combined State, County, City taxes are more than they should beecompared to most other states. And,, how much more tax load do you think ue can carry, before it farces us out of our homes. If the libraries need more funding, please let those who. carry library cards provide through library assessed tax...If we need more police, it seems to me that the taxes gathered from all the new property owners can provide addit- ional police. Sincerely,' 4Hr h Pi Tigard, or 97223 Phone 579 3604 Coimcil agenda item No. 7 Council Meeting of July 265, 1994 July 19, 1994: Packet Material for this Agenda Item will be wailed with the Couns cil Newsletter late: this week and will be available for public review at the City Hall. The purpose of the public hearing is to allow citizens and representatives oZ other units of local government to commimicate the effect of the proposed increase in current tax lexry authority on, at,her units of local government. The need for the public hearing is a result of the aftermath of Ballot Measure 5 because of "Cap" implications. City Council has until September 7, 1994, to hold additional hearings and to awake a final decision to place the measure on the ballot. For information, please contact Cathy Wheatley, City Recorder, 639-4171, Extension 309. El