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City Council Packet - 07/16/1990 CITY OF TIGARD OREGON TIGARD CITY COUNCIL G E N ® A °;BUSINESS MEETIN(a! JULY 16,' 1990 ' 6:30 'Pf<H PUBLIC NOTICE: Anyone wishing to speak on an agenda Item TIGARD CIVIC CENTER should sign on the appropriate sign-up sheet(s). If no sheet Is 13125 SW HALE BLVD available, ask to be recognized by the Mayor at the beginning of tLGARD, ;OREGON 97223 that agenda Item. Visitor's Agenda Items are asked to be two minutes or less. Longer matters can be set for a future Agenda is by contacting either the Mayor or the City Administrator. s { ti F • STUDY SESSION (6:30 p.m.); • Discussion with Arts Commission of Tigard, Tualatin and Sherwood 1. BUSINESS MEETING 7:30 ( p.m.) 1.1 Call to Order - City Council & Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Call to Council and Staff for Non-Agenda Items 2. VISITOR'S AGENDA (Two Minutes or Less, Please) r 3. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Approve City Council Minutes: 6/18/90 i. 3.2 Receive & File: Council Calendar 3.3 Local Contract Review Board: t a. Authorize Contract Engineering Services for Bonita Road Project r b. Authorize City Engineer to Advertise for Bids-1990-91 Streets CIP f: 3.4 Approve Washington County Cooperative Library Services (WCCLS) Non-Fee Access Contract for FY 90-92 Through 92-93 3.5 Approve Washington County Inter-Library Information (WILI) Agreement a 4. NON-AGENDA ITEMS: From Council and Staff` 5. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real properly transactions, current and pending litigation issues. 6. ADJOURNMENT e i COUNCIL AGENDA -JULY 16, 1990 -PAGE 1 r COUNCIL AGENDA ITEM NO.~ T I G A R D C I T Y C O U N C I L MEETING MINUTES - JULY 16, 1990 1. ROLL CALL: Present: Mayor Jerry Edwards; Councilors Carolyn Eadon, Valerie Johnson, and Joe Kasten. Staff Present: Patrick Reilly, City Administrator; Ron Bunch, Senior Planner; Ron Goodpaster, Chief of Police; Ed Murphy, Community Development Director; Tim Ramis, City Attorney; and Catherine Wheatley, City Recorder. 2. STUDY SESSION: 2.1 Discussion with Arts Commission of Tigard, Tualatin, and Sherwood - Audrey Castile, member of an Ad Hoc Committee to form a local Arts Commission read from a prepared report which outlined the framework of their proposal. (This report has been filed with the Council meeting material.) The Committee has determined to extend the invitation to form an Arts Commission to the cities of Tigard, Tualatin and Sherwood. Discussion followed with the following points brought out: ; • The successful Beaverton Arts Commission was used to model the initial idea. • The Commission would work closely with the School Districts. • Financial assistance and requirements are yet to be determined; formation of a Board of Directors must occur first. • This will not be a City program; rather, the Committee would solicit sponsorship from the City. • The Commission would be a non-profit organization. Each Council member expressed interest in an arts program noting its value to the community. Council consensus was that if the program was to be successful, public and school district support was essential. It was suggested that a s [ CITY COUNCIL MEETING MINUTES - JULY 16, 1990 - PAGE 1 x i- r~ ' community-wide questionnaire would be helpful to determine the amount community and financial support available. City resources, other than monetary, were discussed. For example meeting rooms could be made available and newsletter articles could help promote activities. 2.2 Agenda Review • Senior Planner Ron Bunch reviewed a Non-Agenda item for the Local Contract Review Board (LCRB) concerning first year park levy improvements for Cook Park Playground equipment. (See Non-Agenda Item 5.1 Staff report is filed with Council meeting material.) Senior Planner reviewed the type of playground equipment noting selection criteria included conditions for durability, expandability, wide range of age groups using the equipment, safety and attractiveness. The Council reviewed a brochure on the equipment. (See Council meeting material.) The site work for the area will be submitted for LCRB review at the next meeting. 3. VISITOR'S AGENDA: a. Dave Foglio of Tigard Promotions reviewed the sixth annual Cruisin' Tigard celebration. The event was scheduled for July 27 and included a parade, food and art booths at Cook Park, and a dance at Cook Park in the evening. Patrol and safety for the events were discussed. Access for emergency vehicles to the event area has been planned. Liability insurance will provided through a rider on the City of Tigard's policy; the fee will be paid by Tigard Promotions, Inc. Noise from the dance has been of concern. Mr. Foglio advised that the band will be situated so that most of the noise will be directed toward the river and away i. from residential areas. 4. CONSENT AGENDA: Motion by Councilor Eadon, seconded by Councilor Kasten to approve the following Consent Agenda items: 4.1 Approve City Council Minutes: 6/18/90 4.2 Receive & File: Council Calendar CITY COUNCIL MEETING MINUTES - JULY 16, 1990 - PAGE 2 3 F 4.3 Local Contract Review Board: a. Authorize Contract Engineering Services for Bonita Road Project b. Authorize City Engineer to Advertise for Bids-1990-91 Streets CIP 4.4 Approve Washington County Cooperative Library Services (WCCLS) Non-Fee Access Contract - FY 90-92 Through 92-93 4.5 Approve Washington County Inter-Library Information (WILI) Agreement The motion passed by a unanimous vote of Council present. 5. NON-AGENDA ITEMS: 5.1 Local Contract Review Board - First Year Park Levy Improvements Cook Park Playground Equipment a. Community Development Staff recommended the award of the base bid for the Cook Park playground equipment and installation to Northwest Recreation. b. Motion by Council Eadon, seconded by Councilor Kasten, to award the bid to Northwest Recreation in the amount of $48,038.95. The motion passed by a unanimous vote of Council Present. 5.2 School Resource Officer - Tigard/Tualatin School District a. City Administrator updated Council on the School District's participation in the SRO program. The school district has advised they would fund 50% of one officer as opposed to 50% of two officers. b. Chief Goodpaster outlined the DARE program which is a drug and alcohol program which directed towards elementary school children. This program has been very successful in other communities. c. There was discussion on the positive results of the SRO program and how the officers have been utilized in the schools. Council consensus was for staff to continue their discussion with the School District with regard to sustaining the SRO program, implementing the DARE program, or a combination of the two programs. CITY COUNCIL MEETING MINUTES - JULY 16, 1990 - PAGE 3 5.3 Police Department Operations a. Chief Goodpaster updated Council on operational and procedural changes. The City participated in a program which included the services of a loaned executive from the Medford Police Department. As a result, there has been a change in the department's method of follow-up work for detective investigations and prioritizing which work is to be followed up by uniformed officers or detectives. Chief Goodpaster advised the changes have become necessary because of the evolvement of the community. Utilization of patrol and detective personnel must change to meet new demands. b. Additional organizational review and changes are expected including records/clerical and the School Resource Officer program. c. Mayor Edwards requested a copy of the report outlining the recommended changes and findings. 5.4 Noise ordinance enforcement - a. Chief Goodpaster advised he met with Senior Planner Liden and Code Enforcement Officer Humphrey concerning problems with infractions of the noise ordinance. He noted it was not feasible to place sound measuring devices in each patrol car. He recommended review of the following: • Procedure whereby a citizen signs civil infraction complaint. • Staff work on amending language to the noise ordinance which would clear up instructions with regard to who is responsible for the property or who can be cited because of the noise problem. • Review definition of "noise" so that it does not necessarily relate to decibels. b. Council consensus was for staff to work with City Attorney on the issue for a workable solution to the enforcement problems. 6. EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 8:17 p.m. under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. ` CITY COUNCIL MEETING MINUTES - JULY 16, 1990 - PAGE 4 6. ADJOURNMENT: 9:15 p.m. C W ~l~ Catherine Wheatley, City Rec der ATTE T: Gtr d R. Edwar , Mayor ct[~c'o ~'Lw ~ ) C C U Date CITY COUNCIL MEETING MINUTES - JULY 16, 1990 PAGE 5 lF e C01Ap ANI "Otlce P! HONE (503168''0360 Te~'P.O.60% 370 sj TON. OREGON 97075 dverti Sexy Legar Notice psin~ C] Tearsheet Notice s d Finance © Duplicate Affidavit . City ligan . Boy, PO 2 Or9 91223 . and e T19 4 f U!, uCt " t g folloau►g ate fu11 aB ,Oce pTrON Fug n_ W iv1e wow l iC 405 fFIDpVIT of ~VB` y~1179rY } p Msg. }`S~ 4~ Y ~1,At 44 ~Sr STAtN OF WAS f NGTON , ;epos he pd g i co Oudi thKoehl e e and say at ardor1lnes 193.010 1 S' 1, l sworn. clerk, of th1e as defined ~n O~m the z rsr rte' t ' 7 first du Y rincipal ulati0 a t fr . y t } a rei x being his p actor, or eneral C Dir n ewspaper • 4 Drsc an. ogTrgar3 a 0 f 9 that the =c uSSi i , s~ n ublishad F 4` p~sCol Boa ` ; ai , tt~ sit ~ an 193.020; P% and state, was published in th e t 4M afOrBSat; GQ hereto annexed gUGcessive and e2~ C01~ k~ il• sy3 ~d~* lG~.i ` ~ 1cg N x~fr of which is ~e_---- TuU 5 pf0y Y7cta a Printed copy id newspaper for q ~r~±r~ ~aCUSS,boe zr~uyggU~ (~3~ . s s sue of sa ing issues: (6 entire is in the follow consecutive t`< rssues.~ r t; $ air} 12 1990 Jul j635 pas 3uIY 12* 1990 da Jul i 990 12 orn o before me this r ribed and sw ublic for Oregon Subsc . Nota~Y P jgj93 xpires MY Oomm►ss ~,~Frp~,vrc AO HOC COMMITTEE ON ART REPORT TO CITY COUNCIL We are representing the Ad Hoc Committee to form a local Arts Commission. The desire and exhibition of art has been displayed in several variations over the course of Tigard history. It is the desire of this committee to create a climate in which the Arts may flourish. Our Ad Hoc Committee was directed by the Public Affairs Committee which is a function of the Tigard Chamber of Commerce. The Public Affairs Committee's fob is to be a common liaison to the Chamber. My committee is working in the following direction. We have determined as our mission to enhance the quality of community life through the ARTS the basis of our culture. We have defined, as well, that the Commission will promote the value and advocate the advancement of art as represented in its mayor forms performing arts, visual arts, music and literature through featured events and programs that combine whenever possible, accomplished and aspiring talent of the highest quality. We have determined to extend an invitation of an Arts Commission to both Tualatin and Sherwood. Anne Avery has chaired a 12 month study on an Arts council for Tualatin. Recently the Tualatin City Council has accepted this study. We are meeting with Anne on Wednesday which will give us more information and an insight . toward the Tualatin participation. On July 25th we will be presenting this concept to the Sherwood City Council as well. We have determined our official name to be the ARTS COMMISSION OF TIGARD, TUALATION and SHERWOOD (ACTTS). The acronym will be ACT or a form thereof depending on the final participation of the communities. Through the establishment of an Arts Commission, we suggest the opportunity to be a conduit that would: 1)act as a service and information commission; 2)be a grant maker; 3)be program producers; 4)be a facilities administrator 5)be an advocate group. Our vision is to do this while working with: i)existing cultural organizations to build strength: 2)artists to improve working conditions and markets for these artists; 3)schools to assist in the improvement of arts in educational programs; 4)citizens directly to encourage the development of cultural events, festivals locally produced and imported thereby providing a wide range of cultural experiences; 5)local government to achieve goals through new uses of cultural resources. My last statements encompass our Mission Statement, our Executive Summary and some historical data. We have two more goals to accomplish as we move toward an official Board of Directors, those being our list of Goals and our Business Plan. This brings us to the purpose of our presentation to you tonight. As a business community, we want to enhance the interfacing of our City Council with our local economy. The intentions tonight are to: 1)apprise you of our position and direction; 2)solicit your verbal commendation 3)contemplate a monetary contribution which will give the commission credence; 4)ask for consideration on the 1991-92 budget as well as to be incorporated into the 5-year plan. Our business plan will include funding from the solicitation of membership, public foundations, private contributions and local support. Many Cities are using the recent State legislation of 1% of construction on new building as a model and are executing ordinances that parallel this legislation. Finally, this Ad Hoc Committee will assure the establishment of a Board of Directors. We foresee a management committee responsible to implement a sound and workable plan for the Arts Commission. In conclusion, the members of the Ad Hoc Committee on Art want to thank the Tigard City Council for giving us the opportunity to review these issues. We respectfully submit our information and requests in hopes that it will help you to make long range plans inclusive of a class ACT. 'Sincerely, Wayne Bartnik Audrey Castile Kathy Dobson Russell Joki S.Carolyn Long Mary Rush Christie Smith CITY OF TIGARD, OREGON T0: Honorable Mayor and City Council July 6, 1990 FROM: Patrick J. Reilly, City Administrator SUSTECI': COUNCIL CaTMMAR, July - September 190 Official Council meetings are marked with an asterisk If generally OK, we can proceed and make specific adjustments in the Monthly Council Calendars. July '90 4 Wed Independence Day (City Offices Closed) * 9 Mon Joint Beaverton Tigard City Council Meeting (6:30) *16 Mon Council Business Agenda (6:30/7:30) 21 Sat City Employee Picnic 18 Wed Legislative Breakfast (Eggs & Issues, Elmer's, 7:15 a.m.) *23 Mon Council Business Agenda (6:30/7:30) August '90 *13 Mon Council Business Agenda (6:30/7:30) 15 Wed Legislative Breakfast (Eggs & Issues, Elmer's, 7:15 a.m.) *20 Mon Council Study Agenda (6:30) *27 Mon Council Business Agenda (6:30/7:30) fiber '90 3 Mon Labor Day (City Offices Closed) *10 Mon Council Business Agenda (6:30/7:30) *17 Mon Council Study Agenda (6:30) 19 Wed Legislative Breakfast (Eggs & Issues, E]mer's, 7:15 a.m.) *24 Mon Council Business Agenda (6:30/7:30) cw/cccal Council Calendar - Page 1 7?p CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY (LOCAL CONTRACT REVIEW BOARD) AGENDA OF: July 16, 1990 DATE SUBMITTED: ISSUE/AGENDA TITLE: Authorize PREVIOUS ACTION: contract for engineering services for Bonita Ro d Project PREPARED BY: Randall R. Woolev DEPT HEAD O CITY ADMIN OK / REQUESTED BY: P LICY ISSUE Authorization of a contract for engineering services for the Bonita Road project. INFORMATION SUMMARY Phase I of the Bonita Road bond project was the improvements near Hall Boulevard completed last fall. Phase II will extend the improvements to Fanno Creek and is scheduled for next summer. A contract has been negotiated with Kampe Associates Inc. to perform engineering design, surveying, and construction inspection on the Phase II project. Kampe was selected from the list of consultants who responded to our previous request for proposals on the bond projects. Kampe has experience in similar projects and good professional staff capabilities. Compensation will be based on actual time and materials required to complete the work, not to exceed $81,950. The contract schedule includes time for public coordination and provides for completion of design work by December, in time to advertise for construction bids early next year. The standard City consultant agreement form will be used. ALTERNATIVES CONSIDERED 1. Authorize a contract with Kampe Associates Inc. as outlined above. 2. Negotiate a contract with an alternate consultant. 3. Have engineering services provided by City staff as time allows. FISCAL IMPACT Contract will be funded by the street bond. SUGGESTED ACTION That the Local Contract Review Board, by motion, authorize the City Administrator to sign a contract with Kampe Associates Inc. as outlined above. dj/ss-ka-c.RW .~.3 b CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY (LOCAL CONTRACT REVIEW BOARD) AGENDA OF: July 16, 1990 DATE SUBMITTED: ISSUE/AGENDA TITLE: Authorization PREVIOUS ACTION: to advertise for bids PREPARED BY: Randall R. Woolev DEPT HEAD O CITY ADMIN OK REQUESTED BY: POLICY ISSUE Authorization to advertise for bids. INFORMATION SUMMARY In June, the Council approved the project list for the 1990-91 Streets CIP. The projects list is attached. Staff proposes to advertise for construction bids as soon as construction drawings are completed. The City's purchasing rules require Local Contract Review Board (LCRB) approval prior to advertising for bids. After bids are received, the LCRB review will again be required prior to award d of a contract. ALTERNATIVES CONSIDERED 1. Authorize the City Engineer to advertise for bids. 2. Withhold authorization. FISCAL IMPACT Projects are funded in the 1990-91 Streets CIP budget. i f SUGGESTED ACTION i Authorize the City Engineer to advertise for construction bids for the projects listed in the 1990-91 Streets Capital Improvement Program. dj/as-atafb.RW 4 e. s: 2jay 24, 1990 TRANSPORTATION ADVISORY COMMITTEE RECOMMENDATION FOR 1990--91 STREETS C.I.P. NEW PROJECTS: Pacific Highway/72nd Avenue Intersection, Phase 1 $ 75,000 (construction drawings and right of way) Bonita/72nd traffic signal 110,000 Durham/92nd traffic signal 110,000 f f Upper Boones Ferry Rd. railroad crossing improvement ...10,000 i 305,000 4 't 4 MAJOR PAVEMENT MAINTENANCE: J r 128th Avenue Overlay (Walnut to Katherine) 35,000 81st Avenue Overlay (Bonita to Ross) 15,000 Sattler Street reconstruction (91st to 96th) 65,000 j Major repairs & thin overlays 206,000 (per priority ratings from Pavement Management system) $ 321,000 rw/TAC-CIP2 t Yet. i t f CITY OF TIGARD, ORFXJSM COUNCIL AGENDA ITEM SUMMARY AGENDA OF: July 16, 1990 DATE SUBMIRTID: June 25, 1990 ISSUE/AGENDA TIME: WCCLS Non-Fee PREVIOUS ACI'ICN: None Access Contract for FY 90-91 FY 92-93 ' PREPAPM BY: Irene Ertell DEPT BEAD OK CITY ADMEN OK l RDQUESTED BY: Pat Reilly t Ll ISSUE t k None. t INFORMATION SUMMARY f i This contract is for non-fee access (county-wide) and countywide library services, FY 90-91 through FY 92-93. All changes fran the previous contract have been reviewed and the contract does not affect Tigard adversely. F ALTERNATIVES CONSIDEJM r E. E Y f. Approve the contract as written. FISCAL IMPACT Tigard Public Library will receive levy money collected by the County for operation of the library, based on circulation, from FY 90-91 through FY 92-93. SUGGES M ACTION Approve the contract as written. rmyieecontr WASHINGTON COUNTY COOPERATIVE LIBRARY SERVICES ( NON-FEE ACCESS and LIBRARY SERVICES AGREEMENT This Agreement is made by and between Washington County, a home rule subdivision of the State of Oregon, on behalf of Washington County Cooperative Library Services, hereinafter referred to as "WCCLS", and , being one of _the Cities of Beaverton, Cornelius, Forest Grove, Hillsboro, Sherwood, Tigard and Tualatin, or Cedar Mill Community Library Association, hereinafter referred"to as "Contractor(s)". W;iEREAS, the voters of Washington County have approved a serial levy which will provide approximately $5,400,000 annually for fiscal years 1990-1993 for county-wide library services including non-fee access by County residents to libraries operated. by Contractors; and WHEREAS, the parties to this Agreement are either units of local government empowered by ORS 190.010 to enter into an r intergovernmental agreement or are private non-profit agencies operating public libraries; and WHEREAS, WCCLS is desirous of contracting with Contractors to provide non-fee access and library services and the Contractor is capable of providing such access and services. NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree as follows: 1) TERM OF AGREEMENT This Agreement shall be in effect from July 1, 1990, to June 30, 1993, except as otherwise provided in Section 11 of this Agreement. It is the intent of the parties that this Agreement become effective on July 1, 1990. 2) COMPENSATION As compensation to Contractor for the services to be provided pursuant to this Agreement, WCCLS agrees to make payments to Contractor according to the funding formula set forth in Section 3 below and according to the payment schedule set forth in section 5 of this Agreement. 3) FUNDING FORMULA A. Method. The amount of total payments to be made to Contractor during the term of this Agreement shall be determined by the method set forth in this Section. The initial estimated amount of annual total payment shall be based on the figures set forth in EXHIBIT A "Calendar Year Circulation and Non-Fee Access Reimbursement". B. Total Non-Fee Access Payment. The initial estimated amount available for payments to Contractors under this Agreement (and for appropriation to Banks and West Slope Community Libraries) shall be as follows: FY90-91 $3,147,157 FY91-92 $3,716,792 FY92-93 $4,389,531 Any additional funds would have to be appropriated by the Washington County Board of Commissioners from the Special Library Fund described in Section 6. C. Reimbursement Rate. Circulation of library materials to all Washington County residents and residents of counties with which WCCLS maintains reciprocal borrowing agree- ments (Multnomah, Clackamas, Clark, Klickitat, Skamania) will be reimbursed at the rate of $1.13 per circulation. Libraries with a total annual circulation of less than 100,000 (Banks, Cornelius, Sherwood, West Slope) will receive an additional $.45 for each of the first 30,000 circulations. D. "Make Whole" Adjustment. After Contractors have been reimbursed at the rate outlined in Subsection C, funds remaining in the Total Non-Fee Access Payment are avail- able for distribution to cities from which more WCCLS levy funds-have been collected than they are reimbursed in county-wide services and Non-Fee Access payments to bring those cities to the break-even point. "Make Whole" adjustments will be computed each year in December based on the current assessed valuation. WCCLS levy funds collected in the city will be reduced by that city's Non- Fee Access payment and share of county-wide program costs. A city's percentage of the total County assessed value determines their share of county-wide program costs. If, after these reductions a deficit remains, a separate "Make Whole" payment will be made on or before April 15 so that the total payments and services are equal to the WCCLS funds collected in that city. The City of Wilsonville will not be eligible for "Make Whole" funds. If funds are not available to "Make Whole" all cities, adjustments will be made as outlined in Section C y 2 E. Circulation Estimates. The circulation used in Sub C+ section C above, shall be based on EXHIBIT A "Calendar Year Circulation and Non-Fee Access Reimbursement", from information made available by WCCLS through the Washington County Interlibrary Information System (WILI) for the previous calendar year (including West Slope and Banks Community Libraries). Circulation will include only materials loaned to Washington County residents and other borrowers as described in Subsection C above and ! will be adjusted for net- lending or borrowing of in- county interlibrary loans before the reimbursement rates are applied. EXHIBIT A "Calendar Year Circulation and F` Non-Fee Access Reimbursement" will be updated annually. t 4) ADJUSTMENTS IN PAYMENTS A; Payments may be adjusted by WCCLS as provided in this Section. B. The parties recognize that the Funding Formula set forth ' in Section 3 of this Agreement may result in a deficit amount in the funds annually available for Non-Fee Access Reimbursements. F C. Upon finding that an adjustment in payments is necessary, WCCLS shall prepare a proposal for allocating the deficit in an equitable manner among the Contractors. Unless there are special circumstances which clearly indicate that not all Contractors are affected, it is the intent of the parties to share any deficit among all libraries (specifically all Contractors, West Slope, Banks, and the City of Wilsonville) in an amount proportional to each library's percentage of the total amount available for payment. • D. WCCLS shall notify the Contractors in writing of any adjustments under this Section on or before July 1. 5) PAYMENT SCHEDULE A. WCCLS agrees to make Non-Fee Access Reimbursement pay- ments to those Contractors which are cities as follows: 1. Two-thirds of the total annual payment shall be made on or before December 31st; and 2. one-third of the total annual payment shall be made on or before April 15th. B. WCCLS agrees to make payments to Contractors which are community libraries (specifically Cedar Mill Community Library Association) on a monthly basis. O 3 k. 6) SPECIAL LIBRARY FUND The County on behalf of WCCLS shall maintain a Special Library Fund which shall include: A. Any remaining funds from a previous year which shall be carried over to the next year; B. All property tax collections made under the current or previous serial levy; , C. All interest earnings on the Special Library Fund, in accordance with ORS 294.080(1); and D. Other revenues for library services. 7) SERVICES TO BE PROVIDED BY WCCLS WCCLS agrees to provide the County-wide services to contractors, including but not limited to: A. Regional non-fee access; B. General coordination of County-wide services among Contractors and with regional and state library service providers; C. Reference and interlibrary loan services; D. Outreach services to the elderly, physically handicapped and institutionalized; E. Books by Mail to rural residents and any other Washington County resident on request; • F. Children services including Summer Reading Program; G. Courier services; H. Planning for long-term growth and development of County- wide library services; and 1. Operation and maintenance of the Washington County Inter-Library Information (WILI) System. 8) SERVICES TO BE PROVIDED BY CONTRACTORS A. Each Contractor agrees to expend all funds received under this Agreement in providing library services according to Contractor's established policies, and ensuring that 4 Contractor's library facilities are open for public use by Washington County residents. B. Each Contractor further agrees that, while it is within the sole discretion of the Contractor whether or not to charge reasonable fees, Contractor shall apply all circu- lation policies, including fees, uniformly to all general borrowers within Washington County and residents of counties which have reciprocal borrowing agreements with Washington County. Such policies may apply to all normally circulating library materials, and such fees may include special service and overdue fees. Nothing in this Agreement is intended to restrict Contractor's policies or fees as applied to borrowers who are not Washington County residents or not residents or borrowers who live in counties which have reciprocal borrowing agreements with Washington County. C. Each Contractor agrees that it will designate a staff member with whom WCCLS deals in administration of this Agreement on behalf. of Contractor and who shall be authorized to receive and give any notices which may be required under this Agreement. 9) RELATION TO AGREEMENT FOR AUTOMATED LIBRARY SYSTEM The parties acknowledge that the County and Contractors have C_ entered into a separate agreement for an automated library system as referred to in Section 7.1 of this Agreement, and intend that these Agreements complement each other. 10) RECORD KEEPING A. WCCLS agrees to provide each Contractor with a copy of the County's annual audit, upon request by Contractor. B. Each Contractor agrees to provide WCCLS with a copy of Contractor's annual audit. For purposes of this Section, the following requirements shall apply: - 1. For Contractors which are cities, the audit shall be that of the city, and shall be supplied upon request of WCCLS. 2. For Contractors which are community libraries (specifically Cedar Mill Community Library Associ- ation), the audit shall be the result of an annual review of the Contractor's financial statements made by an independent certified public accountant in accordance with standards of the American Institute of Certified Public Accountants, and shall be supplied by December 31st of each year to WCCLS. 5 C. Each Contractor agrees to provide WCCLS with a copy of ( the annual report required to be made to the Oregon State Library in accordance with ORS 357.520. 11) TERMINATION A. The County shall have the right to terminate this Agreement upon sixty (60) days written notice, if it determines, in good faith; that: 1. The public interest would be served by such termination; or 2. Adequate funds are not available. B. Each Contractor shall have the right to terminate this Agreement upon (60) days written notice, if the Contractor determines, in good faith, that: 1. The public interest in its jurisdiction or area of service would be served by such termination; or i 2. Appropriated funds for Contractor are less than the amount reasonably anticipated. C. The County and each Contractor shall have the right to terminate participation in this Agreement separately, and CC Agreements between remaining parties and the County shall remain in effect. i i D. In the event of the termination by the County or a Contractor, compensation to the affected Contractor shall be limited as follows: If-the County or the Contractor is the party initiating termination, the County shall provide the Contractor monetary consideration stated in this Agreement prorated to the date of termination. 12) COMPLIANCE WITH APPLICABLE LAWS Contractor agrees that it shall comply with all applicable laws and regulations, including but not limited to those referenced in this Section. A. Equal Opportunity. County Personnel Rules provide that County shall enter into contractual agreements only with Equal Opportunity Employers. Therefore, Contractor here- by agrees that its employees (and applicants for employ- ment) shall not be discriminated against because of race, C"t 6 ~ a color, national origin, religion, physical or mental i` handicap, sex or age, except in the case of bona fide occupational qualifications as defined and provided by applicable federal or state law. B. Compliance with Applicable Provisions of ORS Chapter 279. Contractors which are community libraries further agree that they shall comply fully with all applicable provi- sions of ORS 279.310 through 279.430. These include: ORS 279.310, ORS 279.312 relating to payment of labor, mater- ialmen, the Industrial Accident Fund and the Department of Revenue and prohibiting any lien or claim to be filed against County on account of labor or material furnished; ORS 279.314 authorizing county to pay said claims on be- half of Contractor; ORS 279.316 relating to overtime and 279.320 relating to medical care.' Said provisions are hereby incorporated by reference and the applicable terms'. contained therein shall be binding upon Contractors which are community libraries in the same manner as if they were fully set forth herein. 13) HOLD HARMLESS A. Each party agrees to indemnify and hold harmless each of the other parties, its officers, employees, agents and representatives from and against all claims, demands, ( penalties, and causes of action of any kind or character, including the cost of defense attorney's fees arising in favor of any person on account of personal injury, death or damage to property arising out of services performed, the omission of services or in any way resulting from the acts -or omissions of the party so indemnifying or its agents, employees, sub-contractors or representatives. Indemnification agreed to herein is subject to, and shall • not exceed, the limits of liability of the Oregon Tort Claims Act (ORS 30.260 through 30.300) and the Oregon Constitution. B. Contractors agree that the following requirements will be met: 1. For contractors which are cities or other forms of municipal incorporation or public bodies (specifically the Cities of Beaverton, Cornelius, Forest Grove, Hillsboro, Sherwood, Tigard or Tualatin) contractors are subject to the Oregon Tort Claims Act (ORS 30.260 through 30.300). 2. For contractors which are community libraries and are non-profit corporations (specifically cedar Mill Community Library Association), contractor shall ti_.. :m....___.~._.__..... ._._._._._.._.w _ _.y...._.....wu.____..~.__.__. provide to the County proof of insurance not less than the limits of liability of the Oregon Tort Claims Act (ORS 30.260 through 30.300). 14) CAPTIONS 6 Captions and headings used in this Agreement are for convenience only and shall not be construed or interpreted so as to enlarge or diminish the rights or obligations of the parties hereto. 15) SEVERABILITY If any section subsection, sentence clause Phrase or portion of f: this Agreement is, for any reason, held invalid or unconstitutional by a court of competent jurisdiction, such portion shall be deemed- a separate, distinct and independent provision, and such holding shall not affect the validity of the remaining portions of this Agreement. T' Contractor Washington County Title Title ` Date Date APPROVED AS TO FORM Asst. County Counsel t s i 1 EXHIBIT A CALENDAR YEAR CIRCULATION for 1989 and NON FEE ACCESS REIMBURSEMENT FOR FY90-91 Total % of total Gross Net Inter- ILL Total Circulation circ that is Reimbursement Library.~%.Adjustments Reimbursement 1989 reimbursed for FY 90-91 Loans @ $1.13 for FY 90-91 Banks 16,787 99.41% $ 26,368 858 $ 970 $27,337 Beaverton 890,499 99.98% $1,006,080 2,808 $3,173 $1,009,253 Cedar Mill 290,997 99.80% $328,171 1,118 $1,263 $329,435 Cornelius 35,842 99.78% $54,001 468 $529 $54,530 Forest Grove 174,397 97.84% $192,808 (1,872) ($2,115) $3.90,692 Hillsboro 289,552 99.47% $325,459 (442) ($499) $324,960 F Sherwood 6,207 98.75% $9,684 $9,684 Tigard 268,014 99.67% $301,868 (1,274) ($1,440) $300,428 Town Center 210,442 99.73% $237,152 728 $823 $237,974 Tualatin 202,357 88.48% $202,324 (1,378) ($1,557) $200,767 West Slope 75,491 99.86% $98,805 (1,014.) ($1,146) $97,659 Wilsonville NA NA $20,000 NA NA $20,000 ' Totals 2,460,585 98.43% $2,802,720 $2,802,720 These figures do not include the "make whole" adjustment described in Section 3.D. FILE: C:\WP\NONFEESH.WP r 1 CITY OF TIGARD, ORESON COUNCIL WEND I'TENI SLM MARY AGENDA OF: July 16, 1990 . DATE SUBMIT ED: June 25, 1990 ISSUE/AGENDA TITLE: WILL Contract fbr PREVIOUS ACTION: None FY 90-91 throe FY 92-93 / PREPARED BY: Irene Ertell DEPT HEAD OK CITY AffimiN oW 4111 R Dr_xm = BY: LI ISSUE None. INFORMATION SID999 Y The contract for WILL (computer) services for the next three years is due for renewal. There are no major changes from the previous contract that affect Tigard adversely. ALTERNATIVES CONSIDERED Approve contract as written. FISCAL IMPACT None. SUGGESTED ACTION Approve contract as written. nm\ieecontr C " WASHINGTON COUNTY COOPERATIVE LIBRARY SERVICES WASHINGTON COUNTY INTER-LIBRARY INFORMATION (WILI) AGREEMENT This agreement is made by and between Washington County, a home rule subdivision of the State of Oregon, on behalf of Washington County Cooperative Library Services, hereinafter referred to as "WCCLS" and the Cities of Beaverton, Cornelius, Forest Grove, Hillsboro, Sherwood, Tigard and Tualatin, Cedar Mill Community Library Association, Tuality Management Systems and Oregon School of Arts and Crafts, hereinafter referred to as WILI Users. WHEREAS, the parties hereto are presently participating in the WCCLS Library Serial Levy and/or are currently participants in the WCCLS Network; WHEREAS, the parties are either units of local government empowered by ORS 190.010 to enter into an intergovernmental agreement; or are private non-profit agencies operating libraries, and C_ WHEREAS, WCCLS has purchased and installed an automated integrated library system and is desirous of making this system available for use by libraries in Washington County; NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows: . A. Definitions. The following definitions shall be used in constructing the following phrases, terms and abbreviations in this agreement: 1. WCCLS - Washington County Cooperative Library Services, an administrative agency for countywide library services in Washington County. 2. WCCLS Network - Organization of libraries in Washington County which is a multi-type library cooperative. 3. WILI - Washington County Inter-Library Information, an integrated, automated library system offering online circulation, public access catalog, acquisitions and cataloging software, hardware and associated peripherals. 4. WILI USER GROUP - A committee of the WCCLS Network which will advise WCCLS on the operation of the automated library system, the Committee to be composed of one representative from each WILI User. r d 2 5. LIBRARY SERVICES AGREEMENT - Contract between Washington County and library service providers to provide services to all county residents, which contains the formula under which WCCLS makes payments to public libraries. 6. COOPERATIVE LIBRARY ADVISORY BOARD - appointed by the Washington County Board of Commissioners to develop, review and recommend library service policies, representing Library Services Agreement contractors and the county-at-large. k• 7. DYNIX, INC. - Vendor of automated library system } located in Provo, Utah. 8. ILL - Interlibrary Loan, the borrowing and lending of ' library materials between libraries. 9. MARC - Machine Readable Cataloging. e B. Term of Agreement This agreement shall be in effect from execution by both parties to June 30, 1993, except as otherwise provided in "Section D. Ownership and Management of WILI". E C. Responsibility for Cost Allocation 1. WILI Users recognize that substantial capital f investment has been made by WCCLS in acquiring the necessary system hardware, software, and peripherals and these acquisitions were necessary for each WILI User to participate effectively as an integral part of WILI. WILI Users further recognize these acquisitions have been made in the contemplation that all WILI Users remain participating and integral units of WILI for the entire term of this agreement. In contemplation of the hardship which will be incurred by WCCLS if a WILI User terminates or breaches this agreement, except as a WILI User may opt out under the non- appropriation clause under section P herein, it is agreed by the parties that the WILI User shall remain responsible for payment of the cost allocation as specified under "Section Q. Cost Allocation Formula." 2. WILI User's collection database, borrower and circulation records shall be considered the property of that User. On the dissolution, for whatever reason of this contract between WCCLS and User these files shall be provided to the WILI User by WCCLS in machine-readable form. i 4.j 3 D. Ownership and Management of WILI It is understood that WCCLS shall have full ownership to all system hardware, software, and peripherals subject to the terms of WCCLS contract agreements with the vendor and shall make the services of such a system available to the WILI User according to EXHIBIT B "Initial Equipment Schedule" of this agreement. All central site system upgrades will remain the property of WCCLS. Connection of any additional peripheral equipment must be approved by the WILI User Group. The Washington County Board of commissioners, as governing body of WCCLS, retains final authority for decision-making related to WILI and its operation. E. Service Availability WILI will be available for use by WILI Users for circulation and other transactions 24 hours a day except 6 pm to midnight on Fridays and when maintenance or software upgrades /changes make the system unavailable. WCCLS staff will be available to service WILI and support member libraries 8:00 am - 9:00 pm, Monday - Thursday, 8:00 am - 6 pm Friday and Saturday. WCCLS, through its contracts for hardware and software maintenance, shall maintain the equipment to provide for minimal downtime excluding communications lines. No liability shall be assumed by WCCLS, however, if WILI experiences downtime. The parties recognize that C, on occasion it may be necessary to temporarily suspend WILI availability because of operational or maintenance requirements. WCCLS agrees to provide WILI Users with prior notice of WILI unavailability except for unavoidable downtime with WILI failure, if it will affect library operations and/or business hours, and further agrees to make every effort to schedule maintenance when libraries are not open. Such temporary suspension of WILI availability shall not be deemed an unreasonable prevention or postponement of System use by WILI Users. F. Standards for Bibliographic Records WCCLS will be responsible for maintaining MARC bibliographic records and for author and subject authority control in the WILI data base. WILI Users will be responsible for inputting the necessary information, as defined by the WILI User Group and WCCLS cataloging staff, in their Bibliographic Short Entries. WCCLS will utilize several bibliographic services to obtain MARC records. Bibliographic services will be monitored and evaluated by WCCLS in order to maintain the most appropriate and highest quality bibliographic database. WILI Users shall have full responsibility for linking item information (barcode number, library location, volume number, call number, copy number, type of material, publishing information, etc.) for their holdings to title information C contained in the bibliographic database. 4 G. WILI User Group A standing committee of the WCCLS Network shall continue for the purpose of advising WCCLS on matters relating to the operation of WILT including standardization and changes in operating proce- dures, equipment needs and system upgrades, system maintenance, service enhancements, annual fees, security, bibliographic control, training, management reports. Each WILI User shall designate a representative and an alternate who shall have one vote to sit on the committee. The committee shall meet at least ten (10) times a year and shall be known as WILI User Group. H. Admission of Other WILI Users WCCLS shall have the option of admitting other libraries to WILI provided that any necessary system modification shall be under- taken to insure the response times specified in the contract between WCCLS and the vendor are maintained. Any new User so admitted shall pay to WCCLS the full costs for any modification to the central system which may be required, and for necessary communications equipment, branch sign-on charges from Dynix, training, barcode labels, patron cards, terminals, lightpens, laser readers or printers and their installation and a system entry fee according to EXHIBIT D "New User Price Policy". They shall also pay to WCCLS their share of operating costs according to the formula used in EXHIBIT A "Cost Allocation Formula". Admission of New Users shall require unanimous approval of present WILI Users. I. Duties and Responsibilities of WCCLS Pursuant to the Agreement between WCCLS and Dynix, Inc., and with the advice of the WILI Users, WCCLS shall: 1. Manage WILI pursuant to the terms and conditions of this Agreement and all agreements concerning system operation. 2. Regularly review the operations of the System, evaluate System performance, and develop plans for modifications, upgrades and new services. 3. Purchase all central system equipment, house such equipment in a suitable environment and maintain said equipment in good operating condition. 4. Administer contracts with all service vendors relating to WILI, including contacts with such vendors. 5. Purchase and maintain all communications equipment (multi-plexers and modems) in good operating condition. 6. Provide reports to WILI Users on the status and performance of WILI. 5 7. Enforce rules and regulations adopted by the WILI User Group necessary to coordinate orderly use of the system by WILI Users. 8. Coordinate future purchases of WILI User peripheral equipment, including terminals, modems, lightpens, laser readers, communications equipment and other devices as may be necessary. 9. Purchase supplies, utilities, forms, reserve notices, paper, tapes, cards, postage, except for screen printer paper and ribbons, which may be required to provide WILI services for WILI Users. 10. Maintain sound relationships with other libraries, networks, utilities and vendors, where necessary, to provide WILI services. 11. Employ all personnel needed to maintain and operate the central site utility. 12. Maintain equipment listed in EXHIBIT B "Initial Equipment Schedule" and EXHIBIT C "Secondary Equipment Schedule". _ 13. Provide specifications for installation of peripheral equipment. 14. Maintain User Manuals. J. Duties and Responsibilities of WILI Users 1. Participate in the use and operations of WI'L.I under the terms and conditions of this contract and the rules and regulations which may be adopted by WCCLS and WILI Users Group. 2. Regularly review WILI operations and advise WCCLS in writing when modifications or improvements appear necessary. 3. WILI, as installed, will provide sufficient capacity for the terminals and required communications equipment by WILI Users. However, the addition of terminals over and above the numbers specified in EXHIBIT B "Original Equipment Schedule" must be authorized in writing by WCCLS at least ninety (90) days prior to the anticipated date of installation of said equipment. WILI Users shall provide written authorization for WCCLS to purchase peripheral equipment on their behalf as specified in EXHIBIT C "Secondary Equipment Schedule". Such authorization shall be C made by June 1 of any given year for equipment to be 6 installed during the following fiscal year. Purchase and installation of said additional equipment, specified in EXHIBIT C "Secondary Equipment Schedule" and any replacement equipment shall be paid for and owned by WILI Users. 4. Input and delete all data into WILI according to they rules and regulations of the WILT Users Group. 5. Regularly participate in the meetings and deliberations of the WILI Users Group. 6. Keep records and statistics which may be required by WCCLS to document the maintenance and performance . 7. Lend library materials subject to ILL procedures and policies developed by the WCCLS Network. 8. Take reasonable measures necessary for protecting equipment in Users Library from abuse, theft or misuse. 9. Maintain patron records according to standards established by the WILI User Group. 10. Pay extraordinary costs incurred by WCCLS for non- standard reports as defined by the WILI User Group. C~ 11. Provide AC wiring access and space (to be specified by WCCLS), for WILI communications equipment. 12. Provide site preparation for all on site equipment, including furniture, data cabling from WILI communications equipment to terminals and AC wiring.. 13. Receive training from WCCLS for one staff person in each library for the functions of catalog maintenance, patron registration, Patron Access Catalog, Circulation, and Acquisitions. Responsibility for training of subsequent staff belongs to the WILI User. 14. Each WILI User will designate a staff member whom WCCLS may contact concerning installation, conversion and training matters. 15. Reimburse WCCLS for the cost of printing and mailing patron notices on a quarterly basis. K. Corrective and Remedial Measures Whenever any party believes that another party has committed a remediable breach of any material obligation set forth in this Agreement, it may give written notice of the alleged breach to the other party, setting forth with reasonable specificity the s 7 nature of the alleged breach. The party receiving such notice shall use its best efforts to promptly remedy the breach and 1) shall inform the party giving written notice of the nature of the remedial actions planned and taken, or 2) shall respond to any such notice, with an explanation that sets forth reasonable cause of the breach. When a breach does exist that will not be remedied within thirty (30) days after the party received written notice of it, the party giving the notice shall be entitled to seek appropriate relief under this Agreement or otherwise under the law, which includes, without limitation, termination of the terms of the Agreement without liability for that termination. WCCLS reserves the right to "lock out," until such time as the issue is resolved, specific operators or terminals when substantial system damage is occurring, or the security and/or- confidentiality of the database is breached. L. Liability WCCLS shall not be held responsible for any incidental or conse- quential damages of whatever nature resulting from the WILI User's use or operation of said remote site equipment or force majeure, including but not limited to, acts of God, war, labor problems including strikes and work slowdowns or stoppage, civil strife, fire, water damage, smoke damage, power fluctuations, or air pollution. WILI User agrees to defend, hold harmless and C._ indemnify WCCLS and every other WILI User and their agents, em- ployees or representatives for all claims and.demands of-every kind and nature arising from any loss, damage and injury that may be sustained due to the negligent acts of WILI User agents, em- ployees, or representatives as participants in WILI. WILI Users shall not be held responsible for any incidental or consequential damages of whatever nature resulting from action of WCCLS. M. Confidentiality of Data The patron and circulation records involved in WILI shall be deemed to be exempt from public disclosure pursuant to ORS 192.502 (2) and ORS 192.502 (3). The parties recognize that information contained in these records is submitted to WCCLS and the WILI User in confidence; is not otherwise required by law to be submitted; that such information should be considered confidential; and that the public interest would suffer by any disclosure of such records. The parties recognize that in receiving such information they have obliged themselves not to disclose any such information. Designated employees shall have access to such records in the course of operating the system. However, employees of both parties shall be instructed that all such records are exempt from public disclosure and that dis- closure of said records is prohibited except as required pursuant to ORS 192.460. Employees shall be instructed that if requests C for disclosure are received either in writing or orally, WCCLS Coordinator and/or legal counsel shall be contacted immediately. 8 N. Maintenance 1. HARDWARE. WCCLS will provide or contract for the provision of hardware maintenance service on behalf of the WILT User for all remote site equipment purchased by or through WCCLS including terminals, printers, light pens, telxon units, laser readers, modems, multi-plexers and other necessary equipment as well as central site equipment. WCCLS will maintain a monthly maintenance contract on all central site hardware. 2. SOFTWARE. WCCLS shall maintain a software maintenance contract at all times. 3. COMMUNICATIONS NETWORKS. The WILI Users recognize that WCCLS does not control, therefore cannot warrant, the communication networks used to communicate data from a remote site to the central computer. 4. INTERRUPTIONS OF SERVICE OR LASS OF DATA. WCCLS will regularly duplicate, at least weekly, all data maintained in i WILI database and store such duplicate tapes in a location physically apart from the site of the central system. Furthermore, WCCLS will maintain a daily tape log in the ' event that a disk malfunction occurs, so that the day's circulation transactions can be reconstructed. There is the chance, however remote, that some or all of the data may be lost or destroyed. WCCLS does not warrant that such a data loss will not occur and the WILI User agrees to hold WCCLS and its employees and agents harmless for loss which is not the result of their willful, negligent, intentional, or malicious effort. 0. Insurance Each WILI User shall maintain property damage insurance or to self-insure against loss in the amount of replacement value, all system equipment housed within the confines of their facilities. WCCLS will maintain replacement value insurance on all central site equipment. P. Non-Appropriation Clause WILI Users may opt out of this Agreement before July 1, 1993 on the basis of non-appropriation of revenues without incurring any liability under Section C, Responsibility for Cost Allocation. Within (30) days of receipt of notice from County, all remaining WILI Users agree to meet at such reasonable time and place established in the notice in order to amend this agreement due to any WILI User opting under this section. ev, f C w 9 Q. Cost Allocation Formula 1. If funding for the operation of WILI is not appropriated, WILI Users shall share proportionally in annual System costs, not to exceed those specified in EXHIBIT A "Cost Allocation Formula", based on maintenance contracts, system personnel, insurance, utilities, postage, notices, and communications costs. Screen printer paper and ribbons will be responsibility of WILI Users. The cost to each WILI User, as specified in EXHIBIT A "Cost Allocation Formula" will be determined by the composite percentage, among all WILI Users, of that WILI User's number of ports, annual circulation, number of patrons, number of items, number of titles, and number of annual acquisitions from--the previous calendar year. 2. Libraries which become full participants in WILI and which are not signatories to the Library Services Agreement, shall be notified of their share of WILI operating costs by May 1 as determined by the cost allocation formula used in EXHIBIT A "Cost Allocation Formula" and shall receive an invoice from WCCLS on November 1 and March 1, each for half of the annual cost. one year after becoming a full partici- pant, WILI Users described in this section may petition the Cooperative Library Advisory Board by December 31 to have all or part of their annual cost allocation fee waived for up to three years. R. Equipment Additions WILI Users will, by June 1, provide WCCLS a list of additional peripheral equipment (i.e. printers, terminals, laser readers, . lightpens) they anticipate purchasing the following fiscal year. WCCLS staff will coordinate purchase of said equipment and bill WILI Users for purchase and shipping when items are received and no later than June 1 of the year in which the equipment was purchased. WCCLS staff will install. said peripheral equipment at no cost to WILI User but installation of data cabling between WILI multi-plexers and terminals shall be the responsibility of WILI User. EXHIBIT A - Cost Allocation Formula EXHIBIT B - Initial Equipment Schedule EXHIBIT C - Secondary Equipment Schedule EXHIBIT D - New Users Price Policy r... to Contractor Washington County Title Title Date Date APPROVED AS TO FORM: Asst. County Counsel S COST ALLOCATION FORMULA EXHIBIT A Shared Operating Cost: $433,304 composite TOTAL ANNUAL percentage COST SHARE Aloha BBM/Outreach 3.20 $13,883 Banks 1.26 $5,445 Beaverton 26.38 $114,289 Cedar Mill 10.06 $43,582 Cornelius 2.12 $9,168 Forest Grove 9.44 $40,920 Hillsboro 14.50 $62,845 Ore.Sch.ofArts&Crafts 0.47 $2,019 Sherwood 1.90 $8,221 Tigard 11.77 $50,979 Town Center 6.93 $30,013 Tualatin 8.23 $35,678 Tuality Community Hosp. 0.75 $3,233 West Slope 3.01 $13,024 Total 100.00 $433,304 NOTES: Ports: as installed 5/21/90 Patrons, Items and Titles: count of WILI database 5/21/90 _ Acquisitions: Based on growth in holdings, 1/1/90 - 5/18/90 Operating cost: Total WCCLS Automation Program budget as requested 2/90 MINUS grants and other cost-recovery services. Circulation: actual WILI circulation, as adjusted, for calendar 1989. File: C:\WILI\ALLOC90.WK1 21-May-90 number of percent circulation percent number of percent number of percent ports of total 1989 of total titles of total acquisitns of total Aloha BBM/Out 5 3.50 81,394 3.20 8,260 1.80 2,318 6.55 Banks 2 1.40 16,787 0.66 7,742 1.69 530 1.50 Beaverton 32 22.38 890,499 34.99 104,319 22.72 7,667 21.67 Cedar Mill 14• 9.79 290,997 11.43 46,579 10.15 3,656 10.33 Cornelius 3 2.10 35,842 1.41 14,661 3.19 573 1.62 Forest Grove 11 7.69 174,397 6.85 54,638 11.90 3,600 10.18 Hillsboro 29 20.28 289,552 11.38 65,122 14.18 4,054 11.46 Ore.Sch.ofArt 1 0.70 2,216 0.09 2,896 0.63 230 0.65 Sherwood 2 1.40 6,207 0.24 15,685 3.42 741 2.09 Tigard 18 12.59 268,014 10.53 54,031 11.77 4,598 13.00 Town Center 9 6.29 210,442 8.27 29,972 6.53 2,868 8.11 Tualatin 12 8.39 202,357 7.95 35,634 7.76 2,830 8.00 Tuality Commu 1 0.70 723 0.03 3,166 0.69 589 1.66 West Slope 4 2.80 75,491 2.97 16,408 3.57 1,126 3.18 Total 143 100.00 2,544,918 100.00 459,113 100.00 35,380 100.00 number of percent number of percent holdings of total patrons of total Aloha BBM/Out 14,125 2.32 2,834 1.86 Banks 9,077 1.49 1,229 0.81 Beaverton 146,118 24.00 49,552 32.49 Cedar Mill 59,068 9.70 13,636 8.94 1 Cornelius 16,615 2.73 2,511 1.65 Forest Grove 72,784 11.96 12,330 8.09 Hillsboro 84,218 13.83 24,229 15.89 Ore.Sch.ofArt 3,216 0.53 305 0.20 Sherwood 17,570 2.89 2,049 1.34 x k Tigard 68,892 11.32 17,371 11.39 V r• Town Center 38,266 6.29 9,277 6.08 a Tualatin 50,522 8.30 13,726 9.00 Tuality Commu 8,086 1.33 102 0.07 b West Slope 20,207 3.32 3,347 2.19 ro Total 608,764 100.00 152,498 100.00 21-May-90 M N File: C:\WILI\ALLOC90.WK1 E~I81T $ t S'e et its P Wyse 50 s°15 PAS 1 2 c, 1 3 1 0 10 2 0 1 15 3 1 1 13 4 1 2 2 gates 5 1 5 3 O Bev 14-5111 1 4 5 1 1 oeda'C 5 6 1 1 0 pgoorn' Give 7 0 4 1 1 rest 2 4 2 2 0 lsbo e~ 2 3 1 1 8 T~Ce,~ter 5 0 18 TC%An - atin 2 377 TLIal W sly 48 40 t } 5/19/89 s (k 't x 1. t t' r • i c•\~x'~'~~xP File. Secondary Equipment Schedule Equipment purchased in FY 1987-88 through FY 1989-90 Wyse 50 Dynix PAC Wyse 30 light- ThinkJet Telxon Laser Label termnls termnls termnls pens printers units readers Ports Printers Banks 1 Beaverton 4 6 3 Cedar Mill 1 2 2 3 2 Cornelius 1 1 Forest Grove 1 1 Hillsboro 2 9 4 3 6 1 OSAC 1 1 1 Sherwood Tigard 3 3 1 2 1 2 Town Center 1 3 3 2 1 Tualatin 1 3 4 2 1 Tuality Mgmt 1 1 1 West Slope 1 1 1 1 Totals 14 20 13 15 18 8 5 2 1 Equipment to be purchased during FY 1990-91* Wyse 50 Dynix PAC Wyse 30 light- ThinkJet C.ITOH Telxon Laser Ports termnls termnls termnls pens printers printers units readers Banks Beaverton 7 6 Cedar Mill 4 3 1 1 2 Cornelius Forest Grove 1 1 1 1 Hillsboro 4 5 OSAC Sherwood 1 Tigard 2 2 4 Town Center 3 3 3 3 1 Tualatin 1 1 1 1 to Tuality Mgmt. x West Slope 1 1 b' Totals 8 21 12 6 7 0 5 2 cCt A a * These are budget requests and are not yet adopted by local juri3dictions. 18-May-90 File: C:\WILI\EXHIB-90.WKI ( EXHIBIT D New Users Price Policy The following administrative rules were adopted by the WILI User Group at the October 1, 1987 meeting. PRICING Costs to new users can be divided between one-time start-up costs and ongoing operating costs. One-time start-up costs are: 1. Peripheral equipment. terminals, printers, lightpens, laser readers and t-rieir installation. 2. Communications equipment. Modems, multiplexers and their installation. 3. Supplies and services. Training, Dynix branch sign-on fees and supplemental programming, barcodes, patron cards. 4. System entry fee. SYSTEM ENTRY FEE The purpose of this fee is (1) to cover WILI costs incurred for purchasing, legal fees, administration and clerical support for conversion- processes and, (2) to cover immediate and anticipated system upgrade costs necessary.to maintain response times. The System Entry Fee is $5,000 per port. This is in addition to the other one-time start-up costs listed above. The system entry fee shall apply to all ports added by a new user during their first two years with the system. The extended period for this fee would serve to protect system integrity and response time from too rapid growth by a single or small group of new users. After the two year initiation period, new users would participate, as other users now do, in sharing the costs associated with the addition of new terminals to the system, i.e., buying terminals, lightpens and other peripheral equipment. EXHIBIT D, PAGE 2 ONGOING OPERATING COSTS New users will be assessed a share of WILI operating costs based on Exhibit A "Cost Allocation Formula." This share takes into account any maintenance or other costs incurred by addition of the new users and will be pro-rated if the new user participated in the system less than the full fiscal year. SYSTEM REPLACEMENT New users are cautioned that major portions of the system (e.g., CPU, applications software) might need to be replaced in the future and they would be expected to carry their share of the expense on a per port basis. -r- File: C:\WILI\NEWUSECO.WP i E 4 NO N- A Jan CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: June 16, 1990 DATE SUBMITTED: June 7, 1990 ISSUE/AGENDA TITLE: Consent Calendar: PREVIOUS ACTION: The City Council First Year Park Levy improvements previously approved advertising for bids Cook Park Playground Equipment for first year park levy improvements. PREPARED BY: Ron Bunch, Senior Planner and Jan Gonsalves, Purchasing Specialist DEPT HEAD OKCITY ADMIN O REQUESTED BY: Ed Murphy, Community Development Director POLICY ISSUE There are no policy issues associated with this action. s i i INFORMATION SUMMARY i t This agenda item requests that the Local Contract Review Board (LCRB) award the bid for Cook Park Playground Equipment and installation to Northwest Recreation, 8101 S.W. Nyberg #208, Tualitan, OR 97062. Northwest Recreation presented a low base bid of $48,038.95. The Landscape Architect's base bid estimate was $47,000. It is also requested that LCRB approve purchasing and C installing new toddler swings, which were bid as an alternate for an additional f $771.50. There were two bids submitted. The other base bid of $51,600.00 was from Leonard Bernhardt landscaping. ALTERNATIVES CONSIDERED There are no alternatives associated with this project. Tigard's public contracts and purchasing ordinance (Ord 85-05) requires acceptance of the lowest qualified bid. FISCAL IMPACT The base bid in addition to the recommended alternate will cost approximately $48,810.45. The total budget for this project had been estimated at $80,000. Site work necessary to install the equipment remains to be done. The Engineer's base estimate for site work (without alternates) is $30,000. SUGGESTED ACTION It is recommended that the Local Contract Review Board award the base bid for the Cook Park playground equipment and installation to Northwest Recreation. P C lcrbcook.prk rt COOK PARK PLAYGROUND EQUIPMENT AND INSTALLATION BIDS July 6, 1990 Architect's Northwest Bernhardt Landscaping Ratimate Recreation (Wildwood Playgrounds) Base Bid $47,000.00 $48,038.95 $51,600.00 Alt. #1 771.50 948.00 (Toddler Swing) Total Bid $48,810.45 $52,548.00 RB 7/9/90 ,r rk p a ti i t i i - is t4 t T F J° y I - ~L .i t f, . s 2 3 ..4 Columbia Cascade Timber Company makers of ` TimberForm` the first name in wood for play." presents Pipeline` "the toughest metal play system " Pipeline is everything you have come to expect from the experienced and respected producers of j+ V ` TimberForm Unexcelled quality, thoughtful design, superior play value, and creative innovations with modifications made easy. result in - - E a new-look play system without peer No ® shortcuts or compromises have been allowed to dilute the structural integrity or purpose of these very durable play structures We start with thick-walled tough steel pipe No thin-walled metal tubing here. only time-proven "Schedule 40" support pipes are Used Independent studies have shown that the thick- wall pipe withstands impact resistance far better than thin tubing Carefully and precisely designed small aluminum alloy PipeLine collars, free of knobs and bumps. F3 vF o 3T Affl. create a safer and more child-friendly play r r r r environment Pipe rungs and connecting bolts are deliberately recessed within the collars Structural integrity is assured by pinning the collars to the strong supporting vertical pipes Unpinned. bulbous collars used with thin metal tubing 1 systems are no match for PipeLine toughness Cast Aluminum domed tops are double-riveted in place to smoothly cap each exposed pipe end Compare this to pressure-fitted molded plastic plugs which are often and easily removed by curious players Ordinary paint is never used on PipeLine metal components All pipes and parts are thickly-coated with CASPAX-7" , a polymeric urethane that is applied by the electrostatic method and then oven cured to render the metal highly resistant to r e.x ? abrasion, impact, weathering and rusting PipeLine r pipe is supplied in a choice of two colors. Coffee Tan or Regal Blue Collars and iccessor es are coated in Regal Blue Custom color combinations can be produced on rnulbple play area orders or when lead times are sufficient to allow for th s i service PipeLine platforms and walls ire. iv,til,ible in „y wood or a number of steel options including special new designs created to address .andal prone metro installations When .vood is used u only proven Tmiber-Form free of-heart-center' DoUglas fir planks pressure preser:atively treated with child-sate" NIEDOX- 10' ..ire used Plastics often tried by others but not meetinq our long term use-goals. hrtye bean consciously avoided on PipeLine in Al but the most ob,, ous uses (clear poly carbonate. viewing buhblr'sl y K ; ~s 2 _ Two mounting MOthods are ,tvad<:ble on most ro Pi peLine play structures The direct bur;al method is used Where pipe Columns ;tie to be embedded heneath ground in concrete footings The surface mount method allows the structure to be built above Bride on an existing permanent Surface Essential modern playground practice requires the t tddition o'. resilient safety giirfacinq n!atenal around ind beneath all play e (11,M) OtIl irncluding P;t)oLine - _ - Cre.ttr"~~~ desielners will :ppreaate th.~ design cpbonS ava0able only from Pipt•Lno Dt, oratr.e !fChe'S bertht?~en .t,r1jcJ support costs reap ~ a litsa visu,!liy supetrior play btrUe-tUno -,nen .it-sthe'tic b h.r 1 !re Client criterion Steel mash walls .tllo.". :,ec' through viewinq by roncer!ie~d neighihorS or 1 I.tw trntorcement agericies Spir,tl st,tir::,!•.s Ind tn,tmgtilar pl,ry decks !IIOR the d,"signer to fit .tmbitiou ..^L{. sir ui titres vtiithm rnntitnc •,ct or irr.,,lul.u ~~L!y ,trea rtes . i t.vaaosnr 7J ` - , s ' III ~1iJ ilk ~~i p III 4 II i 1 $ ~'i°"n i' ~.n~.4~it's ~~••.~.a.-' 'Y~~ t " t vi . 5"•::.:k, i Y m 1. b... _.__Y}.. 6 ~ ~ `r i• WWI 1 .t iF I I r ' V 't, yr l I 1 t 1 MF4 5 q r WE f$ -Va -y x I j> Y~' y : t f ~ ~ - - ~ qty ~.,..'~N~~.. 1 i l 'A ((VV..TT - y` !+:C.M Jet . S. S 3ltir'9'~ •:.e3iaXJ. tl~~"~ ~tr3 Y.. I ~y I - ~ +1 h r C•~ r "~e4 ~1`l y.r~. . e` ~ r kw: 7S7 ' ~t THIS BROCHURE These eight pages present but a brief overview of the extensive Pipeline play system Because of the almost infinite mix of structures. accessories and options, a catalog no matter how large. t proved limiting in scope i ADDITIONAL INFORMATION AND i DESIGN ASSISTANCE I We are eager to provide you with the optimurn Pipeline play area proposal to meet your specific needs. No longer need you choose from a limited and limiting selection of only a few catalog models. We ask that you contact your regional rf Pipeline representative for a presentation from the Pipeline Design Manual This manual represents hundreds of possible play area configurations plus additional options and accessory choices. You'll be asked for input on the site size and configuration, activities and I accessories preferred, projected number of Will, players and their ages. use and abuse factors. i plus budget considerations and the date desired for project completion If none of the pre-designed areas in the Design Manual exactly fits your requirements. professional design assistance will be provided at no cost. t- SPECIFICATIONS AND DRAWINGS _ Pipeline specifications are the most rigid and demanding in the entire playground industry All : manufacturing requirements are specifically spelled out in detail to assure compliance by suppliers and contractors in the important areas of materials, finish and safe installation Because of the great variety of options and accessories available with Pipeline- a specific set of specifications will be generated to complement our proposal to you Generic specifications are - - available from your Pipeline regional representative or directly from our Portland design J ~1,t headquarters Plan view drawings of the play areas shown in this catalog, plus many others along with plan and I s,de-elevatior) drawings of all Pipeline accessories ' can be obtained from the same sources !NSTALLATION j Pipeline provides detailed erection drawings and guidelines for the correct and efficient ' installation of your complete play structure Although the company does not perform installation contracting itself, we or our representatives can often provide the names of qualified local contractors experienced in this type of construction PIPELINE REPRESENTATIVES We maintain a worldwide network of factory representatives who are familiar with our complete product offering Their expert assistance in the i t® early planninc stages of your play area will prove most beneficial Representatives will provide or II- .L obtain planning and pricing information to, your specific project Most Pipeline representatives also represent our TimberForm play and site a + ' products, as well as the InterPlay` line of affordable timber play structures For the name of the Pipeline representative in your geographic area telephone us toll free at .a -1910 From Oregon. Alaska or foreign locations call 503/223-1157 -~A r I T h r4~.c asI ~.,g 1 , . c3~ s 77. ~+,1~ .Y•. ~{~L'1r~`~~:~i'~ •~F"1.~C'.~.~''A~' ~L'v - k. 'fie. `S. • Lam- S A ?4 ? MENE . t I~ ~:1 tea ~ it • ~~~w .W49a •x 1 X et. ~:V^.. f 1 a 1 v.J +r J _ h r .t~s 3 n rs ( i ~ 9 Wit` t. ft [ K r- k[ iCr. Y - r ~ MR 15 f.+'"-~.L7~4i.e~~'•`wu+::.U"iYcYa~Wlr,Ae..,K.,..-.. a.. ..-.re~...,_ _ .r,. ::x a N; ;k... y~ `t'3•~~1..3§' ..7~`..' - r_. rfi:> D~ (lo °ID A enda ~ p . fl III III I I I I t I i I I 1 I I I I I I t I I 1 I i 1 i f 1' I I I I~ I T'1 1 I I' I If III _ ~-,~R+r~'~• ~ _ _ " I•.tl I I I, III I"I I, -LI,I I.I I I_ I T S-~ I I I T I I I I I ~I III IIfTI l l l l l l l l l l l l 111 III II f I II I I I I I I I I I IFn I. I I l l l l l t l I I I I t I I I I I I 1 I I I I ~ 1 I -x~.. I I t I iz~_'r ~-r-t r- t L. n I_.,I. t~ i I_ i _L I I I ~ NOTE; IF THIS MICROFILMED ~ ' 2 3 4 _ 5 ~ 6 7 B 9 10 I I 12 • _ . 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AR~ _ ,~}1~'~~L~~-' II i ,'r I ,'per' SUE .'~=5 I O » ~ „I, , ~y I I .~C;„,~i.. a p.< ~ z Cook Park Pla ro • n ud e ~ Yg City of Tigard ~ ~ PLAYGROUND EQUIPMENT PLAN ~`~ml~ =i:~,~ Dele ro north 7!„ Iqo . tAlmx !J n n PaoIkIP,E, T I ,Ixxlx 'r ~ Dtewlnp No. II, . ~.nlm~ x .I _ ~L(li1 , , IWYpi `IC. ettet - I,: ww PE-1 'rfllillllVIIIIIIIIIIIIIII.PII lllllll lllllll IIIljl 111 IIIIIIII°IIIIIIIII III III 11,1111 VIIIII III III VIII IIII III III IIIIIII IIIIII III II III III 11111111 III ..i. r^~'~~ ___~m+nx~r•n'." 1 I I I I I III I I I I I I I 1 IJJ I I I VIVI IIU. ISSr, . _ I 2 a 4 6 8 7 9 0 TO II 12' ~ I mm col%ulii atop ~ nt ~mrar nt onlalxu ] I otw - ' ~tt ea' eZ L2 0E sz 12 ~ ~n la oa e1 el LI GI ''''``t~~''l I1I_ tl all II of e t i t sL~~rw~ It~ x !I_~~• ' minn4ullwlnnlwlllnLnJmIlnlanunlulll IlilluilLldlllllYUhIYI III IYuWmI~Inhudmlhnlw141nNlygiu IuI[xln{IVpllaulllWnllllulYlYldlm6u~IIJuI14YILn14lldmllwl®INU911UWIItluuulllllYlYllln Iil . FEBRUARY; 19~~ 1991 - -