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City Council Packet - 02/20/1989 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an REGULAR MEETING AGENDA agenda item needs to sign on the appropriate STUDY AGENDA sign-up sheet(s). If no sheet is available, FEBRUARY 20, 1989, 5:30 P.M. ask to be recognized by the Chair at the start TIGARD C1 ..C CENTER of that agenda item. Visitor's agenda items are 13125 SW HALL BLVD. asked to be to 2 minutes or less. Longer matters TIGARD, OREGON 97223 can be set for a future Agenda by contacting either the Mayor or City Administrator. 5:30 1. AGENDA REVIEW 6:00 2. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, and current and pending litigation issues. 6:30 3. MEETING WITH ECONOMIC DEVELOPMENT COMMISSION o Presentation of Ambassador Program 4. WORKSHOP WITH PLANNING COMMISSION/UTILITY & FRANCHISE COMMITTEE o Surface Water Management o Tualatin Water Quality; Retention; Fill; Flood Plain o Regional Storm Drainage Issues 5. NON-AGENDA ITEMS: From Council and staff 6. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, and current and pending litigation issues. 7. ADJOURNMENT cw/9069D COUNCIL AGENDA - FEBRUARY 20, 1989 - PAGE 1 t T I G A R D C I T Y C O U N C I L REGULAR MEETING MINUTES - FEBRUARY 20, 1989 - 6:30 P.M. 1. ROLL CALL: Present: Mayor Jerry Edwards; Councilors: Carolyn Eadon, and Joe Kasten; City Staff: Pat Reilly, City Administrator; Ed Murphy, Community Development Director; Tim Ramis, Legal Counsel; Catherine Wheatley, Deputy City Recorder; and Randy Wooley, City Engineer. 2. AGENDA REVIEW a. Single owner Local Improvement District (PacTrust) - It was noted that representatives from PacTrust would be present later during the Council meeting to discuss their request for a single-owner local improvement district. b. City Administrator advised that a workshop session with the Planning Commission and the Utility & Franchise Committee would focus upon regional water issues. Also to be determined was which City committee would be appropriate to concentrate on certain issues. It was noted the Utility & Franchise Committee was originally formed to review franchise negotiations and solid waste collection. The Planning Commission has been assigned several major tasks concerning the comprehensive Plan. C. Councilor Eadon advised staff of neighborhood safety concerns with the school crossing at the intersection of S.W. 121st and Katherine Street. City Administrator and City Engineer said they would look into the issue. 2. SINGLE OWNER LOCAL IMPROVEMENT DISTRICT DISCUSSION (LID) - PAC-TRUST a. Representatives from PacTrust present: Ken Grimes, Architect; Dick Buono; Dave Larson (McKenzie-Saito); and Leon Hartvickson. Mr. Hartvickson reviewed the history of the proposed Pacific Corporate Center Development in the area east of 72nd Avenue between Bonita Road and Upper Roones Ferry Road. Mr. Hartvickson advised he was seeking Council support for a single-owner LID public road system through the proposed development site. He advised that the street connection to Bonita Road would require acquisition of right-of-way across property owned by a private individual, Mr. John Smets. Mr. Smets and PacTrust have been unable to satisfactorily negotiate a purchase price. Mr. Hartvickson noted this development, with the new access, could compete favorably with similar properties in the area (i.e., Kruseway). He advised 700,000 to 1,000,000 square feet of space would be constructed which would create many jobs for the Tigard area. Page 1 - COUNCIL MINUTES - FEBRUARY 20, 1989 Mr. Larson distributed a map of the area which outlined the streets bordering the proposed development. He reviewed impacts with and without the road connection to Bonita Road. He advised that without the road connection: o Impact to 72nd and Bonita Road would reach a "Service Level F" within a short period of time ("Service Level F" _ Failure) Additional truck traffic would further impact the intersection. o Additional improvements would be needed for S.W. 72nd Avenue, including widening of the street and upgrading of existing utilities which in turn would require additional grading of the property. There was discussion on utilities, drainage issues, and traffic concerns and whether the public interest would be adversely affected without the road connection as proposed by PacTrust. 3. EXECUTIVE SESSION: The City Council went into Executive Session at 6:35 PM under the provision of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, and current and pending litigation issues. The Executive Session recessed at 6:55 PM; Council Meeting reconvened. 4. MEETING WITH ECONOMIC DEVELOPMENT COMMITTEE a. Economic Development Committee (EDC) members present: Bill Monahan, Peggy Weston Byrd, and Amo DeBernardis. Also present was city of Tigard Associate Planner, John Acker. Economic Development Committee Chairman, Bill Monahan, reviewed the history of the Ambassador Program development; the following items were discussed: o Submitted in `.he Council packet was an outline for the structure of the Ambassador Program which was developed by the EDC. o Information would be updated on a regular basis and made available to ambassadors. o The program would be low in cost and ambassadors, for the most part, would handle questions on a reactionary basis. o The goal of the program was to create a helpful environment for business development within the City of Tigard. o Ambassadors would provide an additional access point for business people seeking assistance when considering locating or expanding a business in Tigard. F t Page 2 - COUNCIL MINUTES - FEBRUARY 20, 1989 f o Ambassadors will be local business persons who can offer a unique perspective of the business atmosphere or development processes in Tigard. o Ambassadors will provide a link to resource people. The focus of the program would be to facilitate the flow of information between business persons, developers, land owners, regulatory agencies, and business development organizations. o The Tigard Economic Development Committee in conjunction with the City of Tigard and the Tigard Area Chamber of Commerce would initiate the program. o Ambassadors would serve at ceremonial functions; i.e., ribbon cutting ceremonies and grand openings. After discussion, Council consensus was to formalize the direction to implement the Ambassador Program as outlined and directed staff to prepare a formal resolution for the next City Council meeting. 5. WORKSHOP WITH PLANNING COMMISSION/UTILITY AND FRANCHISE COMMITTEE a. Planning Commission members present: Jim Castile, Vlasta N. Barber. Utility and Franchise members present: Don Jacobs, Rebeckah Barrett, Tom Miller, Gerry McReynolds (Chairman), Daniel Walsh. Additional City staff present: Cliff Scott, Operations Manager; Greg Berry, Utilities Engineer. City Engineer reviewed the agenda topics concerning surface water management and introduced Greg Berry, Utilities Engineer for the City of Tigard. Mr. Berry advised that the Federal Emergency Management Agency (FEMA) administers a flood insurance program which permits residents to buy subsidized insurance in the flood plain. He noted flood plain construction was limited and eligibility requirements were placed on the program. The Federal Clean Water Act regulates wet lands and permits for development must come from both state and federal agencies. The penait is a single permit issued by the Corps of Engineers. He noted the federal government maintains jurisdiction over any waterway which flows more than five cubic feet per second. The City of Tigard's drainage system master plan was adopted by Council in 1982. (Ash Creek has a drainage plan which was done for the County before coming under the City's jurisdiction.) The different phases of the master plan were reviewed and the Utilities Engineer described in detail the 100-year flood plain and what this means to the City of Tigard. The Utilities Engineer advised there were conflicts with regard to several goals outlined in different plans. For example, recreational desires may be in conflict goals outlining protection of natural habitat. Page 3 - COUNCIL MINUTES - FEBRUARY 20, 1989 Tigard's policy on drainage issues was discussed. The City of Tigard is located at the bottom of the drainage basin; therefore, any runoff should be moved through as quickly as possible. it was noted that nearly all the drainage basins in Tigard have their beginning in other jurisdictions. The City Engineer advised: o The Tualatin River (with regard to the Clean Water Act) was the test site for the State of Oregon. Storm drainage was being viewed as a potential contributor to the river's pollution problem. o A number of policy issues will need to be addressed (i.e., natural versus controlled habitat protection versus dredging.) o The City Engineer advised that water quality goals and flood control goals were conflicting. o The City would continue to work with DEQ to work out problems while also looking at long-range solutions. o A regional agency for water quality control would help to gain consistency and coordination of efforts to resolve water quality problems. The City Engineer advised that Washington County and eight cities have been meeting to determine how to best coordinate efforts. Councilor Schwartz has been serving on a Steering Committee which is reviewing regional issues. Presently, it looks as if the Unified Sewerage Agency may be recommended to serve as the Storm Drainage Agency. Such a recommendation would have to go before the Boundary Commission and, if petitioned, it was possible this issue may go before the voters. A regional authority would be required to look at maintenance, set uniform standards, and prepare a plan for sedimentation stations or whatever was necessary to meet water quality standards. The region was facing a 1990 deadline for submittal of a plan for these drainage issues. The City Council would be asked to consider the recommendations of the Steering Committee next month. o Funding sources could include: Utility fees (Tigard has a fee for storm drainage; most cities in the area do not.) Systems development charges Property taxes Local improvement districts Road funds Grants Conditions of development Page 4 - COUNCIL MINUTES - FEBRUARY 20, 1989 City Engineer noted work the City of Tigard needed to accomplish included: o Establishment of policies for competing concerns such as flood control versus water quality, wetlands /habitat preservation, land development, and recreational /park use. (Review of City goals and priorities must take place before determining Tigard's role in the region.) o Continue to develop an inventory noting where drainage pipes and natural drainage were located. o After the regional authority was created, the facility plan must be completed, the Development Code revised, and utility & systems development charges (SDC) reviewed. 6. EXECUTIVE SESSION: The City Council went into Executive Session at 9:00 PM under the provision of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, and current and pending litigation issues. 7. ADJOURNMENT - 10:00 PM Approved by the Tigard City Council on 1989. Cct.~~c~rt~ whe Deputy Recorder - City of igard AT T: r Mayor - Ci y o£ Tigard cw/9209 Page 5 - COUNCIL MINUTES - FEBRUARY 20, 1989 i TIDIES PUBLISHING COMPANY Legal P.O. BOX 370 PHONE (503) 684.0360 Notice 7-6833 BEAVERTON, OREGON 97075 ; RECEIVED Legal Notice Advertising 196 PO CITY OF TIGARD FEB 2 BOX 23397 • El Tearsheet Notice I TIGARD, OR 97223 CITI Of TIM • e ❑ Duplicate Affidavit i • e G i AFFIDAVIT OF PUBLICATION STATE OF OREGON, ) COUNTY OF WASHINGTON, )ss' I ELAINE PETROGEORGE l, being first duly sworn, depose and say that I am the Advertising Director, or his principal clerk, of the TICA n TIMES a newspaper of general circulsAn defined in ORS 193.010 and 193.020; published at in the aforesaid county and state; that the CITY CATJDZCIL MEETING NOTICE a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for ONE successive and consecutive in the following issues: FEB. 16, 1989 • v Subs and swo o,liefore me this FEB 17, 1989 - ery Public for Oregon My Commlcsian 'Fxoires: `9/20/92 AFFIDAVIT 'tr 5 sspi}~~;^t,': t i~~• r .r l Orat ~j Rt~ 1 L}s. 1GJS i M SYi J~►Wa..l1 Pi l c !Ll r e i nt,Com 7RV, 0- 'W"MT ITI~I K.$' h "__4 NORM N • y u nilti ,if" ~G di4 M~ ltt d Aloli CITY OF TIGARD, OREGON MEMORANDUM TO: Honorable Mayor and City Council FROM: Patrick J. Reilly, City Administrator DATE: February 16, 1989 SUBJECT: PACTRUST CORPORATE CENTER Attached please find a memo from Randy Wooley, and a summary of the analysis completed by MacKenzie Saito. An overview of the traffic study will be presented to the City Council by representatives of PacTrust Monday night. The information supports the need to extend the road to Bonl2ta. and also identifies what will need to be done should such an extension: be impossible. A status report reference the negotiations to acquire the necessary land for the road extension will also be given. Staff has reviewed the traffic study and will be prepared to comment. The full study is available at.City offices. Randy had identified the two key policy questions. Final decisions with respect to the exact composition of the project need to be made prior to proceeding further with the LID. Tim Ramis will be present for the discussion. i MEMORANDUM CITY OF TIGARD, OREGON A F G TO; Ed Murphy, Director, Community Development ebruary 16, 1989 t FROM; Randy Wooley, City Engin r "s r SUBJECT: Proposed PacTrust LID i i Background PacTrust proposes a major development in the area east of 72nd Avenue between Bonita Road and Upper Boones Ferry Road. They wish to create a public road system through the site. The attached letter from Mackenzie Engineering explains why it is desirable to have the street connect directly to Bonita Road. The street connection to Bonita Road would require acquisition of right-of-way F across the Smetco property. PacTrust 'has been unsuccessful in reaching an agreement to purchase the right-of-way from Smetco. C If the Bonita Road connection cannot be provided, it will be necessary to make additional improvements to 72nd Avenue, including widening of the street and upgrading of existing utilities. The improvements to 72nd Avenue would require additional right-of-way from property not owned by PacTrust. It appears that PacTrust will not be able to proceed with the proposed development unless additional right-of-way can be acquired from Smetco or from the properties along 72nd Avenue. PacTrust has requested that a LID be formed to construct needed street improvements. P f Policy Questions Policy questions requiring Council direction include the following: t r 1. Should the City assist PacTrust in acquiring the needed right-of-way, by exercising the powers of eminent domain (condemnation)? 2. If the right-of-way is not obtained for a connection to Bonita Road, is there still adequate public benefit to justify formation of a local improvement district for construction of new streets? I /br j l / JC Lu MACKENZIE ENGINEERING INCORPORATED 0690 S. W. BANCROFT ST. - P.O. BOX 69039 PORTLAND. OREGON 97201-0039 - (503) 224.9570 - FAX (503) 228.1285 February 6, 1989 City of Tigard Attention: Mr. Randy Wooley, City Lngineer 13125 S.W. Hall Blvd. P. 0. Box 23397 Tigard, Oregon 97223 Re: Pacific Corporate Center Local Improvement District Project Number 188778.003 Dear Mr. Wooley: As requested in our meeting of January 6, 1989, our office has prepared a supplemental traffic analysis to evaluate the impacts of deleting the main road connection to Bonita Road via the Smetz property. Following the new traffic information, I have listed several utility issues which are also impacted by Smetz access. 1. Traffic Study Supplement: For the purpose of this analysis, we have utilized the mid-range trip generation (scenario II) from the original traffic report. In fact, onlyminimal differential impacts were noted between the three development intensities studied. Traffic distribution for the project assumed that approximately 11% of the total incoming traffic would originate from Bonita Road east of I-5. Without an entrance from Bonita via Smetz, incoming traffic will be partially shifted toward the Carinan I-5 interchange and onto S.W. Upper Bocnes Ferry Road. This is expected to reduce the Bonita Road east trip attraction by approximately one-third. The attached figures describe the redistribution of traffic to S.W. 72nd Avenue and Upper Boones Ferry Roads. In summary, the following changes result from deleting the Smetz route to Bonita Road: S.W. 72nd Avenue and Bonita Intersection (Signalized): 1989, AM Peak Hour, Full Buildout, with Smetz connection: L.O.S. "D" 26 sec. average delay without Smetz connection: L.O.S. "D" 28.6 sec. average delay 1989, PM Peak Hour, Full Buildout, with Smetz connection: L.O.S. "D" 24.3 sec. average delay without Smetz connection: L.O.S. "D" 25.5 sec. average delay Mr. Randy Wooley Project Number: 188778.003 February 6, 1989 Page Number 2 1995, AM Peak Hour, Full Buildout, with Smetz connection: L.O.S. "D" 38.7 sec. average delay without Smetz connection: L.O.S. "F" 64.6 sec. average delay 1995, PM Peak Hour, Full Buildout, with Smetz connection: L.O.S. "D" 31.1 sec. average delay without Smetz connection: L.O.S. "D" 32.3 sec. average delay While the need for a signal at S.W. 72nd Avenue and Bonita is not immediate, the lack of connection directly to Bonita via Smetz will cause warrants to be met considerably sooner than the 2.1 year estimate reported in the original traffic report. Once signalized, the impact of the diverted traffic, originating in the Bonita and Bangy Road area, will lead to a level of service "F" in the AM Peak Hour in 1995. In contrast, if these inbound left turns were accommodated at the proposed road intersection at Bonita, an acceptable level of service "D" can be maintained. Roadway Volumes - Structural Sections Ar' 7k The Smetz connection to Bonita will provide more direct connection to Bangy Road and Highway 217/Kruse Way corridor. This will serve to divert approximately 1600 vehicles per day from S.W. 72nd Avenue south of Bonita, and approximately 1200 v.p.d. from Upper Boones Ferry Road, between the project access and I-5. While total volumes will be reduced, truck traffic, the main element in pavement design, will be reduced in these two corridors (80 trucks per day .on S.W. 72nd Avenue, south of Bonita - 50 trucks per day on S.W. Upper Boones Ferry Road)., During a research effort for a previous project, MEI reviewed the City's files for design data on the S.W. 72nd Avenue Local Improvement District. No information was available relative to the assumed number of trucks per day, which led to the pavement design on S.W. 72nd Avenue. At the time of L.I.D. design, the potential for redevelopment of the Ford and Southern Pacific Properties may not have been anticipated. A significant impact on S.W. 72nd Avenue can be avoided, both to the pavement structure and to existing businesses, by providing an alternate route through Smetz and adequate structural design for the anticipated truck traffic. 2. Utilities Availability In addition to the previous section on transportation, the following utility issues should be considered in the justification for access through Smetz. Mr. Randy Wooley Project Number: 188778.003 February 6, 1989 Page Number 3 Telephone: General Telephone Company (contact: Bob Olsen 620-0373), has indicated that the project will be served from the 6 conduit bank located along the north side of Bonita Road. This routing should be via the Smetz property within a public right-of-way to allow for adequate access for maintenance vehicles to the telephone system. Alternative routing the to site would be along S.W. 72nd Avenue, originating at Bonita Road and would involve either street or sidewalk removal and disruption to businesses fronting on S.W. 72nd Avenue. The cost to extend an adequate conduit/vault system along S.W. 72nd Avenue is estimated at $40,000 - $50,000. Sanitary Sewer: The existing sanitary sewer in S.W. 72nd Avenue was not originally designed to serve all of the Ford site. Therefore, its depth is not adequate to serve the northwest corner of the site. Based on a sewer extension starting at S.W. 72nd Avenue heading east, along the north side of the Ford site, and then north to the northwest portion of the site, abutting Smetz, an area approximately 2-3 acres in size is not servable by gravity sewer. Either a pump station or substantial earth fill will be required to serve this area. in contrast, the route to Bonita Road, via Smetz, will allow more than adequate fall for gravity sewer, without earth fill, pump station, or extension of sewer along back lot lines, as described above. .Storm Drainage: As discussed in the sanitary sewer section above, the extreme north end of the Ford site is lower than S.W. 72nd Avenue. Unlike the sanitary sewer; however, no facilities of remotely adequate size are available in S.W. 72nd Avenue. The storm drainage system, provided in the S.W. 72nd Avenue L.i.O., allowed for runoff from the Ford site to be collected along Bonita Road, at approximately 200' east of S.W. 72nd Avenue. This issue was presented to City Council in the fall of 1988, in the form of a request from the Koll Company to access a drainage pipe under the Rogers Machinery building. The council continued the issue, which allowed Koll and Rogers to come to an agreement. Rogers agreed to grant an easement along Bonita, behind the south sidewalk, thus allowing the Ford site to access the 21" pipe. As can be seen on the attached topography map, approximately 65% of the Ford site has traditionally drained to Bonita Road. Mr. Randy Wooley Project Number: 188778.003 February 6, 1989 Page Number 4 The alternative to drainage to Bonita Road has been investigated and would involve approximately 1150 lineal feet of 30" storm drain. This pipe would emanate front the 96" storm crossing or, S.W. 72nd Avenue near Bonita Road and woul d enter the Ford si to at i is north 1 i ne intersecti on w-1 th S. W. 72nd Avenue. The cost of this extension, which in places will be up to 15' deep, is estimated to be approximately $88,000. In contrast, the Smetz-Rogers storm drain is estimated at approximately $28,000. Water Service The Tigard Water District maintains 24" and 16" watermains on Bonita Road. According to Mr. Bob Santee, Water District Manager, connection to one of these mains is imperative to provide adequate fire flows to the project. Access to this major distribution pipe with Water District equipment is required. Power Systems PGE has indicated that adequate facilities exist along S.W. 72nd Avenue and Boones Ferry Road to serve the project. Without access to Bonita, however, the north half of the project would not have a second or "back up" source of power. PGE (Jim Ryan 643-5454), indicates that most industrial users require dual feed or backup power availability. In summary, the following costs and impacts are associated with access for roadway and utilities not being available through Smetz: A. Traffi„ improvements accelerated in time due to no access via Smetz Signal at S.W. 72nd Avenue and Bonita Road $90,000 Lane improvements to abate L.O.S. "F" at S.W. 72nd Avenue and Bonita Road $50,000 Future maintenance costs on S.W. 72nd Avenue Unknown B. Utility Improvements 1. Telephone S.W. 72nd Avenue conduit system $50,000 2. Sanitary Sewer Pump station $20,000 Back line sewer extension $40,000 3. Storm Drainage S.W. 72nd Avenue extension (differential) $60,000 Mr. Randy Wooley Project Number: 188778.003 February 6, 1989 Page Number 5 4. Water Upsize main on-site $55,000 5. Power -0- Total Estimated $365,000 It is clear that the main project roadway connection to Bonita via the Smetz property is the most efficient routing for traffic and utilities. This route will keep first cost low for the L.I.D., avoid duplication in city maintained services, and reduce roadway maintenance on S.W. 72nd Avenue. If you have any questions, please do not hesitate to call. Sincerely, David G. Larson, P.E. shy Project Manager DGL/j cr 0I0505 Enclosure: Traffic Calculations/Figures Area Topography and Utility Map v cc: Dick Buono Leon Nartvickson I<OtJ ITP, 40 ~A~PROX.~ KOL_L T -Z H i j. i 1 PAS-TRUST KA15LE (PA;ST3 . fir.: . K4 LE LAN S' G QQE `J t~ 51TE PLAN: ACCTS E3 zPO KQI L E!,=K1-J5T JOINT TRAFFIC By ~ 1 1 i t TLJ DY asTE At I MACKENZIE ENGINEERING INCORPORATED JoBNO. 0690 S.W. BANCROFT STREET PORTLANO. OREGON 97201 (503) 224.9560 SHT. OF P.O. BOX 69039 PORTLANO. OREGON 97201 FAX {503) 228-1285 ®MACxENDE ENGINEERING tNCORPOa►rEC 19ft ALL RIGHTS RESERV£O p~t~1ITP~ 15 ALE 1" =Co00' y CA P FMOX.) Q H N ' i pAc-rp,uST i KA15LE ' (FAC V Sl) j KA LE CANE / NAP 5GURE: -1 SITE PLAN : ACCESS A KOLL-F-ACTEUST JOINT TRAFFIC sY 1[O J TL) PY DATE Al I e-;LJ MACKENZIE ENGINEERING INCORPORATED ros No. 0690 S.W. BANCROFT STREET PORTLAND, OREGON 97201(503) 224.9580 SHT. OF P.O. BOX 69039 PORTLAND, OREGON 97201 FAX (503) 22M1285 MACKENZtE ENG:NEEathG tNCOR.aJp47£J 1988. ALL 41GhTS ?£S:RVEO E:;or-I ITA, SCALE I" =!o~~' (APPf20X.) r ~ N r KA6LE (PAG VSl) KA LE (ENE / Q (JQ SITE FLAN: ACCESS C i GKQLL-PACTRUST JOINT TRAFFIC BY t2Po ✓ TU DY DATE Z4~89 MACKENZIE ENGINEERING INCORPORATED joe NCI. lS 0690 S.W. BANCROFT STREET PORTLAND. OREGON 97201(5031224.9560 SHT. fl _ OF ' P.O. BOX 69039 PORTLAND, OREGON 97201 FAX (5031223.1285 4ACKEN ZIE EI~GiNEEo~NG IMCCRVCaA'E~ 1IL-c- ALL RIGHTS RESNUF13 eu~ ~tJ ITP~ WALE I"-GOO' (-A P PRO X.~ Ar1 I Kos N H • r I PAc7RUST ~ KA5L.E Aar ~PAG VST~ !Cf< LE LANE R C . TA CJ4 . EIGUREl: t SIT E PLAN : ACCESS A KOLL-t?AGTRUST JOINT TRAEFIC BY APO STUDY DATE ~t.~l-,~ c, r . r~s3a3!n ME MACKENZIE ENGINEERING INCORPORATED ►os No. { 0550 S.W. BANCROFf STREET PORTLAND. OREGON 97201 (503) 224.9560 SHT.. OF } P.O. BOX 69039 PORTLAND. OREGON 97201 FAX (--c43) 228-1285 . ~ MACKENIlE ENG:!vEeAihG WCORPOAaM I~ 1984 ALL 4IGHTS PESEAVE0 tou F5o&14TP, (q~PSZOx.) KOL - T Z H i t . I pP.~TRU sT KASLE ~PAG~ US-f~ YA LE LAN / GPQ~'¢ (JQ ELGUF ~\'E.: 5 - ~ITE PLAN= ACCESS 13 K0LL--EAClK JST JOINT Tr EPIC BY 12EQ l ~5TU PY DATE AI I ~QQt f ;zrE~ ;I 1 MACKENZIE ENGINEERING INCORPORATED J08 N0. 4 0590 S.W. BANCROFT STREET PORTLAND. OREGON 97201 (303) 224.9560 SHT OF P.Q. BOX 69039 PORTLAND. OREGON 97201 FAX (503) 228.1285 ©MACNEN2IE ENGINEERING INWRPORATEC i2ft ALL RIGHTS RESERVCD 6or~1 ITP~ ~ SCALE I"=~~~' (APPROK.) r ~ ~z ( ' H N ' r , , KABL E sl) KA LE LANE 0 Gr*Q~~ (JQ FJGUfz\E: SITE PLAN: ACCESS G KOLL--PACTEUST JOINT TRAFFIC BY 5 TU VY DATE I~Z4~8`I + MACKENZIE ENGINEERING INCORPORATED Joe NC. Gq1 0690 S.W. BANCROFT STREET PORTLAND. OREGON 97201 (5031224.9560 SHT. _ OF P.O. BOX 69039 PORTLAND, OREGON 97201 FAX (5031228.1285 CC, NECK°_N2iE EM1GiMEEaING 1NC0APCA•:'E~ 1636. ALL RIGHTS RESERVED ul 1 u of l 1 r •I IN T[N•t TAT[ b F k ~I J - - - = -i= T~ l~~q~11 P~FAC I F I ® I 1 I 1~ TIOARD.ORE60N NORTH SCALE • ON[ ACHE 1 Am~ CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: February 20, 1989 J DA E SUBMITTED: February 7, 1989 VIOUS ACTION: None ISSUE/AGENDA TITLE: Ambassador P r Program / PARED BY: John Acker DEPT. BEAD O CITY ADMIN O ; REQUESTED BY; Economic Development Com. C ISSUE Should the Economic Development Commit ee begin implementation of an ambassador program. INFCRMATION SUMMARY During the November workshop with the EDC, the City Council expressed overall approval for the concept of an ambassador program but also voiced some concerns. City Council asked the EDC to come back when the concerns could be addressed. The Economic Development Committee Chairman and the attached program outline should answer any questions. ALTERNATIVES CONSIDERED 1. Give the EDC direction to implement the ambassador program as outlined. 2. Give the EDC direction to implement a modified program. 3. Give the EDC direction to not implement the program. i FISCAL IMPACT i. i Commitment of a small amount of staff time and resources to implement the program. SUGGESTED ACTION j Give the Economic Development Committee direction to implement the ambassador program as outlined. MEMORANDUM CITY OF TIGARD, OREGON TO: City Council members S FROM: Economic Development Committee members 4J6'-- DATE: February 8, 1989 i• r SUBJECT: Ambassador Program i is c In November, the Economic Development Committee and the City Council had a joint workshop. That session focused on the EDC's idea of instituting an l` Ambassador program for Tigard. The goal of the ambassador program is to create f a more helpful environment for business development within the City of Tigard. The program is aimed at encouraging both new business development and expansion r of existing businesses by providing an additional source of pertinent information for business people. The ambassador would be a contact to relate personal experience, track down information, or set up a meeting with proper. persons. i During the November workshop, City Council members expressed general approval: of the program but voiced some specific concerns. Based on discussions during the workshop, the Economic Development Committee has developed an outline of the Ambassador Program structure. This program narrative is attached for your information. r The Committee is now requesting City Council direction for immediate' implementation of the ambassador program. The committee is interested in starting orientation sessions as soon as possible so that ambassadors can begin functioning immediately. E. f.: e Is r e s l' c 4 k (i A AMBASSADOR PROGRAM STRUCTURE The Tigard Economic Development Committee, in conjunction with the City of Tigard and the Tigard Area Chamber of Commerce is initiating an Ambassador Program to assist business development in Tigard. The focus of the program is to facilitate the flow of information among business persons, developers, land owners, regulatory agencies, and business development organizations. Ambassadors will also serve ceremonial functions such as attendance at ribbon cuttings and grand openings. GOAL The goal of the ambassador program is to create a more helpful environment for business development within the City of Tigard. The program is aimed at encouraging both new business development and expansion of existing businesses. Ambassadors will provide an additional access point for business people seeking assistance who are considering locating or expanding a business in Tigard. Since ambassadors will be local business persons, they may offer a unique perspective of the business atmosphere or development processes in Tigard that neither the City nor the Chamber can provide. Ambassadors will also distribute information and provide a link to those resource people who can answer questions. RESOURCES Ambassadors will be regularly provided with current information from the City and the Chamber of Commerce and an orientation session will be conducted to explain materials and processes and to answer questions. Ambassadors will also have a list of contact persons that will be ready to assist. Contact people will be City staff, Chamber staff, other ambassadors, and volunteer members of the business community who are willing to assist the program as ad hoc ambassadors. In general, the City and the Chamber of Commerce can be viewed as the main resources for the ambassador. New ambassadors will be provided with all available materials and be oriented to the use and meaning of the information. City staff, Chamber staff and current ambassadors will conduct periodic ambassador meetings where ideas and experiences can be exchanged. The periodic meetings can be a forum for issue resolution and provide a vehicle for program modification and improvement. ORGANIZATION The lead for this program in terms of providing appropriate and up-to-date information, maintaining records, and coordinating activities will be the City through its liaison to Tigard's Economic Development Committee. The main sources of information will be the City and the Chamber of Commerce. Each will maintain information that is appropriate for the respective organization and make that information available to others in the ambassador program. Together the two organizations have a well stocked library of information concerning 1 S f i f A volunteer sub-group of the Economic Development Committee will be the initial group of ambassadors. These ambassadors will involve the City or the Chamber of Commerce as appropriate for resources or referrals. K Upon contact, an ambassador will provide what information he or she can through personal knowledge or using the information provided by the City or u the Chamber. If clarification or further information is needed an ambassador j` can contact another ambassador, the City, or the Chamber. The main benefit for r. a business person who contacts an ambassador or accesses the program through' the City or Chamber is that correct information can be obtained from the proper i.' source in a short time without being passed from one individual to another. The ambassador will do the work of identifying and collecting the information or resources needed rather than sending a contact off to follow up a lead. CONFIDENTIALITY t: Any contacts or requests for information will be held in strict confidence. There will be a record of all contacts maintained by the City. Records will contain numbers and types of information requested or problems resolved through this process, but names will be neither recorded nor publicized. A free flow of 1 information is essential to the success of the program, thus confidentiality is a necessity. C; SUMMARY ° f This program is based on the exchange of information of those involved in economic activities in Tigard. In order to accommodate the free exchange of information, the method of contact se.P quence of referrals, and other specific processes will not be tightly structured. The recording of circumstances, and outcomes will be highly structured in order to track program usage, assure quality control (make sure correct information is being distributed), obtain feedback from program participants, and monitor types or requests that are made. i Information will be regularly updated by staff and presented to the ambassadors for their use. Current and user oriented information has value for many different potential uses. The spinoff effects of the program to the public at large in terms of a better understanding of the positive improvements which 4 c result from the growth of the community can be very beneficial. Thus, this program could play a positive role in public awareness about Tigard. is The ambassador program is expected to evolve in accordance to the needs and desires of the business community. The idea is to start small and remain flexible and responsive in our dynamic economic climate. In this way, and with the help of a cross-section of the growing Tigard business community, the program can fill a need now and continue to do so in the future. r f c 1 tt E FLOW CHART OF TYPICAL CONTACT Initial Interest Civic Center, Chamber of Commerce, Ambassador literature, etc. Ambassador Contact The Ambassador: -Contacts the individual -Determines information to share -Determines additional information needed -Identifies other resource needs -Reports to City staff support (J. Acker) If Second Contact is Needed The Ambassador: -Contacts the individual with additional information -Contacts other resource(s) for follow up contact Recording The Ambassador: Completes a standard report The City Staff Support: -Checks the report for completeness and accuracy in terms of City procedures or standards -Indexes and files all reports -Prepares a contact summary for Ambassador and LDC meetings o Monthly updates at EDC meeting o Quarterly ambassador training /meeting with new ad hoc ambassadors or open discussion with members of City Council, key City staff, area business which is in the news, new businesses, etc. IE AGENDA Surface Water Management Discussion February 20, 1989 1. Introduction 2. Definitions 3. State and Federal Regulations 4. Existing Master Plans S. Maintenance Concerns 6. Typical conditions of Development 7. Proposed Regional Authority 8. Funding Sources 9. Options 10. Staff Recommendations 11. Discussion /br /br - I p c f--,s~ - ± ~ ! - - - - _ - r. t _~r_.(1-~---------- . rye- High-Priority Major Drainage Improvements Drainage Basin Construction Cost Annual Maintenance Costs Fanno Creek 1,134,170 25,640 Ash Creek 17,760 2,870 Summer Creek 39.140 6.540 TOTAL $1,191,070 $35,050 Source: Master Drainage Plan, updated to Feb-89 (ENR:4566.96). Costs for engineering design, construction contingencies, financing, and administrative overhead are not included. t E i i i TOTAL COST SUMMARY RECOMMENDED PLAN ; Item Cost h i F t Fanno Creek Natural drainage preservation $ 285,430 Channel and bridge improvements 2,424,770 c Ash Creek ' Natural drainage preservation 54,330 a Summer Creek k Natural drainage preservation 57,140; Channel and bridge improvements 249,560 F, F f; Total Plan F Channel and bridge improvements 2,695,360 Construction contingency @ 15% 404,300 G Subtotal 3,099,660 Engineering design @ 13% 402,960 Subtotal 3,502,620 G' Natural drainage preservation 396,890 Flood-plain studies 34,170 Subtotal 3,933,680 Legal and administrative @ 3% 118,010 Subtotal 4,051,690 Financing @ 9% 364,650 Total Costs 4,416,340 S Source: Master Drainage Plan 4 costs updated to Feb-89 (ENR:4566.96) f I a t i• t i i t E TERMS 100-year flood - A flood of a magnitude that is expected to have a 1% chance of being equalled or exceeded during any year. Floodnlain - The relatively flat or lowland area adjoining a stream or other body of water which is covered by the 100-year flood. Floodwav - The channel of a stream plus any adjacent floodplain areas that must be kept free of encroachment in order that the 100-year flood may be carried without increasing the flood height by more than 1.0 feet. Zero foot rise floodwav - The outer most portion of the floodplain that may be obstructed without increasing the flood-height. Channel - The deeper part of a stream containing its normal flow. Wetlands - Low lying areas covered with shallow or intermittent water and characterized by their soils, vegetation, and year-round high water table. Gravity flow - Flow in a channel, stream, etc., not confined to a filled rigid vessel. Drainage Basin - A tract of land drained by a common stream or body of water. 100 YEAR FLOOD PLAIN FLOODWAY FRINGE FLOODWAY FLOODWAY FRINGE ZERO FOOT RISE STREAM I ZERO FO O_ T RISE FLOOD ELEVATION WHEN CHANNEL CONFINED WITHIN FLOODWAY I ENCRi ACHMENT ENCROACHMENT C D 1 B AREA OF FLOOD PLAIN THAT COULD BE USED FOR DEVELOPMENT BY FLOOD ELEVATION RAISING GROUND BEFORE ENCROACHMENT ON FLOOD PLAIN i LINE A-B IS THE FLOOD ELEVATION BEFORE ENCROACHMENT LINE C-D IS THE FLOOD ELEVATION AFTER ENCROACHMENT FLOODWAY RELATIONSHIPS - ASH CREEK RECOMMENDED PLAN PRIORITIES AND COSTS Annual Construction Maintenance Item Priority Quantity Cost Cost Preserve natural drainage-- mouth to Hwy. 217 1 2,460 if $14,760 $2,460 Preserve natural drainage-- Hwy. 217 to Oak St. 2 3,060 if 18,360 3,060 Preserve natural drainage-- Oak St. to Hemlock St. 3 2,230 if 13,380 2,230 Total Plan Costs $46,500 $7,750 Total Priority 1 Costs $14,760 $2,460 r4L r F F { E t 4 G I t RECOMMENDED FLOOD-PLAIN STUDIES PRIORITIES AND COSTS Reach Study .f Stream Reach Priority Length Cost Red Rock Creek Mouth to Interstate 5 1 1.6 ml $12,000 r f Ball Creek Mouth to Interstate 5 1 0.5 mi 3,750 ' r Unnamed Mouth (1,000 ft downstream 1 0.9 mi 7,750 i tributary of of Tiedeman Ave.) to 115th II Fanno Creek Ave. f f f Unnamed Mouth (800 ft downstream 1 0.9 mi 6.750 tributary of of Main St.) to Hillview St. Fanno Creek Total Plan Costs $29,250 Total Priority 1 Costs $29,250 i i t k l t MEMORANDUM CITY OF TIGARD, OREGON TO: Utility and Franchise Committee Respond By FROM: Wayne Lowry, Finance Director vh'Or P~For Your Information DATE: February 14, 1989 Sign and Return SUBJECT: Storm Drainage - Council Study Session As mentioned at our last meeting, City Council has scheduled a study session Monday evening, February 20, 1989, to discuss the subject of storm drainage. The storm drainage portion of the meeting will begin at 7:00 p.m. and will address the following: o Surface Water Management o Tualatin River Water Quality, Retention, Fill, Flood Plain o Regional Storm Drainage Issues The Planning Commission as well as the Utility and Franchise Committee have been invited to participate in this session. Because of this meeting, we will not be having our regular meeting in February. Our next regular meeting is tentatively scheduled for March 20, 1989, at 7:00 p.m. ke/9064D