City Council Packet - 01/09/1989
AGENDA UPDATE
CITY COUNCIL MEETING - JANUARY 9, 1989
o STUDY SESSION
1. BUSINESS MEETING:
1.1 Call to Order by Mayor Brian All Present
2. ADMINISTER OATHS OF OFFICE:
2.1 Honorable Judge Pelay administered Oath of Office to Mayor--Elect
Jerry Edwards
2.2 Honorable Mayor Edwards administered Oaths of Office to
Councilors-Elect Valerie Johnson and Joe Kasten
3. ELECTION OF COUNCIL PRESIDENT - Ka/Sc UA - Councilor Johnson was
elected to serve through December 31, 1990.
4. STATE OF THE CITY ADDRESS - Mayor
5. EXECUTIVE SUMMARY - City Administrator
6. VISITOR'S AGENDA No one spoke
7. EMPLOYEE SERVICE AWARDS 15 years - Don Myers
10 years - Brad Roast
5 years - Brian S. Cummins
8. EMPLOYEE OF THE YEAR AWARD Debbie Adamski
9. CONSENT AGENDA:
9.1 Approve City Council Minutes of Nov. 21, and Dec. 5 and 12, 1988.
9.2 Department- Reports - Community Services (October)
9.3 Council Meeting Calendar Update
9.4 Reaffirmation - Council Ground Rules - Resolution No. 89-01
9.5 Initiation of Public Access Easement Vacation - Dorburn Place -
Call for Public Hearing - Resolution No. 89-02
9.6 Initiation of Public Access Easement Vacation - S.W. 81st Ave. -
Call for Public Hearing Resolution No. 89-03
Jo/Sc UA
10. PUBLIC HEARING - EXTENSION OF TEMPORARY USE PERMIT - CITY HALL ANNEX -
FINAL ORDER
o Public Hearing Opened
o Public Hearing Closed
o Consideration By Council: Resolution No. 89-04
11. NON-AGENDA ITEMS: None
12. EXECUTIVE SESSION: Cancelled
13. ADJOURNMENT: 8:09 p.m.
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COUNCIL AGENDA - JANUARY 9, 1989 - PAGE 1
.
TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an
REGULAR MEETING AGENDA agenda item needs to sign on the appropriate
BUSINESS AGENDA CATV sign--up sheet(s). If no sheet is available,
JANUARY 9, 1989 6:30 P.M. ask to be recognized by the Chair at the start
TIGARD CIVIC CENTER of that agenda item. Visitor's agenda items are
13125 SW HALL BLVD. asked to be to 2 minutes or less. Longer matters
TIGARD, OREGON 97223 can be set for a future Agenda by contacting
either the Mayor or City Administrator.
6:30 o STUDY SESSION
7:30 1. BUSINESS MEETING:
1.1 Call to Order by Mayor Brian
1.2 Pledge of Allegiance
2. ADMINISTER OATHS OF OFFICE:
2.1 Honorable Judge Pelay to administer Oath of Office to Mayor-Elect
Jerry Edwards
2.2 Honorable Mayor Edwards to administer Oaths of Office to
Councilors-Elect Valerie Johnson and Joe Kasten
3. ELECTION OF COUNCIL. PRESIDENT Mayor
4. STATE OF THE CITY ADDRESS - Mayor
5. EXECUTIVE SUMMARY - City Administrator
6. VISITOR'S AGENDA (2 Minutes or Less Per Issue, Please)
7. EMPLOYEE SERVICE AWARDS
8. EMPLOYEE OF THE YEAR AWARD
9. CONSENT AGENDA: These items are considered to be routine and may be
enacted in one motion without separate discussion. Anyone may request
that an item be removed by motion for discussion and separate action.
Motion to:
9.1 Approve City Council Minutes of Nov. 21, and Dec. 5 and 12, 1988.
9.2 Department Reports - Community Services (October)
9.3 Council Meeting Calendar Update
9.4 Reaffirmation - Council Ground Rules - Resolution No. 89- bl
9.5 Initiation of Public Access Easement Vacation - Dorburn Place -
Call for Public Hearing Resolution No. 89-02
9.6 Initiation Of Public Access Easement Vacation - S.W. 81st Ave. -
Call for Public Hearing - Resolution No. 89-03
10. PUBLIC HEARING - EXTENSION OF TEMPORARY USE PERMIT - CITY HALL ANNEX -
FINAL ORDER
o Public Hearing Opened
o Declarations Or Challenges
o Summation By Community Development Staff
u Public Testimony: Proponents, Opponents, Cross Examination
o Recommendation By Community.Development Staff
o Council Questions Or Comments j
o Public Hearing Closed i
o Consideration By Council: Resolution No. 89-~
COUNCIL AGENDA - JANUARY 9, 1989 - PAGE 1
.i
11. NON-AGENDA ITEMS: From Council and Staff RP5' 6-.1_ 0,5-
12. EXECUTIVE SESSION: The Tigard City Council will go into Executive
Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to
discuss labor relations, real property transactions, and current and
pending litigation issues.
13. ADJOURNMENT
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COUNCIL AGENDA - JANUARY 9, 1989 - PAGE 2
T I G A R D C I T Y C O U N C I L
REGULAR MEETING MINUTES - JANUARY 9, 1989 - 6:30 P.M.
1. ROLL CALL: Present: Mayor Jerry Edwards; Councilors: Carolyn
Eadon, Valerie Johnson, Joe Kasten, and John Schwartz; City Staff: Pat
Reilly, City Administrator; Jill Monley, Community Services Director;
Ed Murphy, Community Development Director (present for portion of Study
Session only); Tim Ramis, Legal Counsel; Catherine Wheatley, Deputy
City Recorder.
2. STUDY SESSION:
a. Calendar items were reviewed including the Council Workshop
scheduled for January 27 and 28 as well as a Budget Committee
meeting now scheduled for January 24.
b. City Administrator noted a Non-Agenda Item: A resolution
honoring Jean Young, Mayor for King City, has been prepared for
Council consideration.
C. Ms. Dorothy Gage was present and asked Council about the two
vacation resolutions scheduled on the Consent Agenda. She was
concerned that some action may be taken on the property in
question. Mayor advised that the action before Council was to
call for a public hearing on February 13, 1989. Opportunity for
testimony would be available at that time.
d. It was announced that former Mayor Brian no longer would be
serving on JPACT and had recommended that Councilor Kasten
replace him.
Council recessed at 7:05 p.m. for a reception for City of Tigard Employees of
the Month during 1988.
Council reconvened into Study Session at 7:25 p.m. to discuss election of a
Council President.
(Former Mayor Tom Brian arrived: 7:30 p.m.)
e. There was discussion on Agenda Item No. 3, Election of Council
President. Councilor Schwartz advised he would support Councilor
Johnson. A preliminary vote of Council demonstrated unanimous
support for Councilor Valerie Johnson as Council President.
3. OATHS OF OFFICE:
a. Honorable Judge Anthony Pelay administered the oath of office to
Mayor-elect Gerald Edwards.
b. Mayor Edwards administered the Oaths of Office to
Councilors-Elect Valerie Johnson and Joe Kasten.
Page 1 - COUNCIL MINUTES - JANUARY 9, 1989
C. A rose and Tigard City Logo pin was presented to Mrs. Edwards and
Mrs. Kasten as a token of appreciation on behalf of the City for
their continuing supportive role to their spouses as elected
officials.
4. ELECTION OF COUNCIL PRESIDENT
a. Motion by Councilor Kasten, seconded by Councilor Schwartz, to
nominate Councilor Johnson to serve as Council President for a
two-year term ending December 31, 1990.
There being no further nominations, Mayor called for a vote on
the motion.
The motion was passed by a unanimous vote of Council present.
5. STATE OF THE CITY ADDRESS
a. Mayor reported on the State of the City. A copy of the text of
his remarks has been attached.
6. EXECUTIVE SUMMARY
a. City Administrator outlined highlights of 1988 and challenges for
the coming year in his Executive Summary. A copy of the text of
his remarks has been attached.
7. VISITOR'S AGENDA - No one spoke.
8. EMPLOYEE SERVICE AWARDS
a. Don Myers, Police Department, received a gold key plaque and
small gold key for 15 years of service.
b. Brad Roast, Community Development Department, received a gold key
plaque for 10 years of service.
C. Brian S. Cummins, Police Department, received a Key to the City
for 5 years of service.
9. EMPLOYEE OF THE YEAR AWARD
a. The City of Tigard recognizes its employees with special awards
for outstanding performance in the areas of job knowledge,
teamwork, and customer service. The following employees were
awarded the title of Employee of the Month during 1988:
January - Sgt. Chuck Martin & Cpl. Paul Johnson, Police Dept.
February - Valerie Yunker, Library
March - Debbie Adamski, Community Services
April - Cathy Wheatley, Community Services
May - John Roy, Community Development
June - Carol Hausauer, Library
July - Irene Allen, Community Services
August - John Hagman, Community Development
Page 2 - COUNCIL MINUTES - JANUARY 9, 1989
September - Jody Westerman, Library
October - Joe Grisham, Police Department
November - Colleen Asp, Community Services
December - Renae Simmons, Community Development
b. The Mayor announced the Employee of the Year was Debbie Adamski,
Community Services. Ms. Adamski was selected for this honor by
the City Administrator and City Department Heads.
"Ms. Adamski was chosen for her commendable
work on the City's switchboard. The first
impression is the most important for any
business and that holds true more than ever
for the City. Our citizens are our customers;
she makes sure they feel important!"
10. CONSENT AGENDA Motion by Councilor Johnson, seconded by Councilor
Schwartz, to:
10.1 Approve City Council Minutes of Nov. 21, and Dec. 5 and 12, 1988.
10.2 Department Reports - Community Services (October)
10.3 Council Meeting Calendar Update
10.4 Reaffirmation - Council Ground Rules - Resolution No. 89-01
10.5 Initiation of Public Access Easement Vacation - Dorburn Place -
Call for Public Hearing - Resolution No. 89-02
10.6 Initiation of Public Access Easement Vacation - S.W. 81st Ave. -
Call for Public Hearing - Resolution No. 89-03
The motion was approved by a unanimous vote of council present.
11. PUBLIC HEARING - EXTENSION OF TEMPORARY USE PERMIT - CITY HALL ANNEX -
FINAL ORDER
a. Public hearing was opened.
b. There were no declarations or challenges.
C. Summation by City Administrator. This was a request by the City
of Tigard for a one-year renewal of a prior Temporary Use
approval for a mobile office located west of the Civic Center
building. The mobile office has been used temporarily while the
City prepares to construct additional, permanent office space.
d. Public Testimony - There was none.
e. Staff recommended approval of the proposed resolution submitted
to Council.
f. Public hearing was closed.
g. RESOLUTION NO. 88-04 - A FINAL ORDER IN THE MATTER FOR TEMPORARY
USE APPROVAL RENEWAL REQUESTED BY THE CITY OF TIGARD FILE NO. TU
87-12R, APPROVING THE APPLICATION SUBJECT TO CERTAIN CONDITIONS,
ENTERING FINDINGS AND CONCLUSIONS.
Page 3 - COUNCIL MINUTES - JANUARY 9, 1989
h. Motion by Councilor Schwartz, seconded by Councilor Johnson, to
approve Resolution No. 88-04.
Councilor Schwartz commented that an extension of this type is
scrutinized whenever presented to Council. He noted he hoped the
space needs of the City would be solved, so there would not be a
need for a request for further extensions.
Mayor called for a vote on the motion. The motion passed by a
unanimous vote of Council present.
12. NON AGENDA ITEMS
a. Council had before them a proposed resolution honoring Jean Young
for her years of service as Mayor of King City and for service to
the citizens in Washington County. Mayor read the text of the
resolution.
b. RESOLUTION NO. 89-05 - RESOLUTION COMMENDING JEAN YOUNG FOR HER
YEARS OF SERVICE TO THE CITIZENS OF WASHINGTON COUNTY.
C. Motion by Councilor Johnson, seconded by Councilor Schwartz, to
adopt Resolution No. 89-05.
The motion was approved by a unanimous vote of Council present.
13. EXECUTIVE SESSION: Cancelled.
14. ADJOURNMENT: 8:09 p.m.
1
Approved by the Tigard City Council on January 23, 1989.
Deputy Recorder - City of T' and
ATTEST: -
l~
ayor - City of Tigard
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Page 4 - COUNCIL MINUTES - JANUARY 9, 1989
STATE OF THE CITY ADDRESS - 1989
!
Presented by Mayor Jerry Edwards
on January 9, 1989 !
!
Good evening ladies and gentlemen. On behalf of the City Council and Staff, I
would like to welcome you to the first Council meeting of 1989. Tonight will
not be a full Council meeting. We would like to take this opportunity to give
a brief statement of what took place in 1988 and some insight for 1989.
The City of Tigard has been experiencing rapid growth for the past ten years.
There are 241 cities in Oregon; Tigard is the 11th largest city in size. Our
assessed value is in the top five in the State. In 1988, our population was
listed at 26,372. Our assessed value is $1,326,114,362.
In 1988, Tigard issued 297 single family building permits and 30 multi--family
permits (which resulted in 229 units). This added $35,517,056 to our current
assessed value.
Tigard provides service through its 155 employees, who work throughout the
City in Police, Library, Public Works, Parks, Planning, Engineering, Finance,
and Administration. These employees are aided by the finest network of
citizen volunteers anywhere in the State. Last year our Library circulated
209,000 books this could not have been accomplished without the thousands
of hours donated by volunteers to the Library. Our Police Reserves donated
over 1,400 hours to special events and ride-alongs to our Police Department
which gave our community a great deal of added safety and security. The
resources of all our boards and committees made the City of Tigard one of the
most community-involved cities in Oregon.
!
In late 1988, Patrick Reilly was hired as the new City Administrator for
Tigard. Pat has over 15 years of experience in Public Administration. We
feel, as a Council, he brings a new dimension to our city government. In 1988
Councilor Valerie Johnson was reelected to the Council and Joe Kasten was
elected to Council Position No. 1. The City is very fortunate to have a City
Council dedicated to work for the common goal of our staff and the community. f
We are all committed to achieve goals which will manage growth and establish a
high level of service to our citizens.
I
o In 1939 we will continue to work on goals set by this Council. We
will update current goals and update our thinking on a current basis. I~
o We will expand the investment levels of the City in order to make our i
financial picture even stronger than it is now.
o We will expand the Council/Staff communications. Our work will
increase as we strive to know in greater detail the functions and
work product of each department within the City.
o You will witness some changes at City Hall in the management style,
in staff services, and in finance. These changes will only be made
when we can show better productivity and efficiency.
-1-
o Logical annexation will continue. Our Council will not change Its
present philosophy on annexation. My basic view on annexation is:
Will it be fair and beneficial to all concerned?
o There will be an expansion of our working relations with other
governmental agencies. This Council will continue to expand dialogue
with the Consolidated Fire District, the Tigard Water District, and
with all governmental agencies which have an effect on your
livability.
R
I welcome the opportunity to serve you as the Mayor of Tigard. I am looking '
forward to a productive term in office. I and the Council members welcome
input from citizens in our community and from business leaders who have the,
City's interest at heart. Thank you for electing me to this office and be
assured I am here to serve you.
k
Thank You t
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CITY OF TIGARD, OREGON
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MEMORANDUM
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O: Honorable Mayor and City Council
FROM: Patrick J. Reilly, City Administrator/
DAME: January 9, 1989
i
SUBJECT*: EXECU"FIVE SUMMARY
I
January is viewed as a time of transition; a time of looking back, reflecting, i
as well as a time of considering the future resolving. I appreciate this
opportunity to provide you with a few comments appropriate for the season.
For the City of Tigard, 1988 will certainly be remembered fondly in many
different ways. The success story of a growing, dynamic community continued E
and an amazing number of special accomplishments highlighted the year.
Memories of this year will certainly include (a) passage, by in excess of 60%,
the Transportation Bond issue,
(b) the Tigard High School Girls Basketball iS
Team State Championship, (c) the Tigard High School Boys Baseball State L
Championship, (d) the Tigard Senior Girls Little League World Championship,
(e) the Tigard High School Girls Softball Team second place finish in the <
State, (f) the budget award to the City for the first time ever by the r
Government Finance Officers Association, (g) the First Annual Fanno Creek:
Conference, (h) the community coordinated and supported stopping of the
prison site in Tigard, and (i) First Annual Community Design Awards in concert
with the Chamber of Commerce.
Observers of Tigard in 1988 witnessed continuance of many activities and
events which are representative of the quality of life here, such as (a) the a
Old Fashioned 4th of July, (b) the Fourth Annual Cruisin` Tigard, (c) the
Certificate of Achievement in Financial Reporting, (d) Tigard Leadership
Series, (e) strong public service orientation, (f-) extensive citizen
involvement in 17 Boards, Commissions, and Task Forces as well as day-today
municipal operations, (g) partnership with the business community, such as the
Chamber of Commerce, neighboring cities, such as Beaverton, with the
coordinated effort to combat drugs and other public institutions, s•Ich as the
school, fire and water districts. These are traditions upon white to base
future efforts. y
Cities operate under the concept of fiscal years, and this one is now 50%
completed. The City's Council set forth for the current year 8 substantive
goals encompassing 61 specific elements. I will not provide a detailed status
report at this time, but I want to assure you that you will be pleased by the
nature of our progress. Such a report will be made to you by the end of this
month.
f:
_ It might be noted that I am deliberately avoiding use of statistics and
details' in this summary. Certainly statistics are available, and the Mayor in
his address cited many as indicators of our community's health. I am trying
to complement- the Mayor's comments by describing some of the transitions we
are now experiencing in the administration of the City.
A review of the records suggests clearly the ultimate goal of our organization
is service to the citizens of Tigard. Our tusk at hand is enhancement- of the
quality of life here, achievable by being responsive to the needs of the
community and by being considerate of the community's dreams.
With a newcomer's eye I can see but cannot easily quantify the quality of
citizen involvement, the pride of well-maintained neighborhoods, the success
of our local school districts, the sense of community we share, the challenges
we face as individuals and collectively as neighborhoods, or as a
neighborhood. As the administrator I pledge to you that I will utilize our
rock solid base as the foundation to pursue excellence. The staff- will be
better defining our style in the months to come but the essence will spring
from these principles.
1. Everything we do we will do well.
2. We will be responsive.
3. We will provide the highest quality services possible, efficiently and
effectively.
4. We will conduct a municipal organization in a business like manner.
5. We will remember at all times that we are serving the community.
A municipal organization is labor intensive. Later tonight we will introduce
the Employees of the Month for 1988 and the Employee of the year for 1988.
These contributors are justifiably honored, and I want to assure you that
there are many others who commit themselves daily to the job that needs to be
accomplished.
Doubtless the organization will change in the years ahead, always adapting to
new circumstances, conditions and directions. We will emphasize openness and
accessibility, and we will enhance our existing partnerships and establish new
ones, always considering the ultimate aim of our mission. Using the
foundation already in place, we will confront change and view all problems in
a positive fashion. Staff has heard the message of the Mayor; we understand
his direction. We look forward to working with the City Council, who as an
extension of the past will continue to display leadership and sound decision
making. The City Council, it must be remembered, is a new body, with a
different dynamic, a freshness of vision, striving I am confident to seek
contemporary solutions to contemporary problems.
On behalf of staff, I want to thank you for allowing us to serve this
community and to thank this community for its support.
mh8679D
TIMES PUBLISHING COMPANY(
Legal
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b1 BEAVERTON, OREGON 97075
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• City of Tigard • ❑ Tearsheet Notice
PO Box 23397
Tigard, OR 97223 13 Duplicate Affidavit
AFFIDAVIT OF PUBLICATION
STATE OF OREGON,
COUNTY OF WASHINGTON, )ss'
i, Elaine Petrogeorge
being first duly sworn, depose and say tl~#i g aam~, Sh~dme rising
Director, or his principal clerk, of the
a newspaper of general circulation as defined in ORS 193.016
and 193.020; published at Tigard in the
aforesaid county and state; that the
P„b'-I c Hearing Notice
a printed copy of which is hereto annexed, was published in the
entire issue of said newspaper for 1 successive and
consecutive in the following issues:
December 29, 1988
Subscrit anci sworn afore me this D c emb e r 3 Q, 19 88
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BEAVERTON, OREGON 97075{
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CITY OF TIGARD
• PO BOX 23397 • ❑ Duplicate Affidavit
TIGARD OR 97223
AFFIDAVIT OF PUBLICATION
STATE OF OREGON, )ss
COUNTY OF WASHINGTON, )
I, ELAINE PETROGEORGE
being first duly sworn, depose and saf ftbaaP Ai kdvertising
Director, or his principal clerk, of the ;
a newspaper of general circulation as defined in ORS 193.010 4
and 193.020; published at TLGARD in the
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a printed copy of which is hereto annexed, was published in the
entire issue of said newspaper for ON successive and
consecutive in the following issues:
JAN. 5, 1989
Sub~- and sworn to fore me this JAN. 6, 1989
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OATH OF OFFICE
State of Oregon )
City of Tigard )
I, Jerry Edwards, do solemnly swear that I will uphold and support the
Constitution and laws of the United States of America and the State of Oregon
and the Charter and ordinances of the City of Tigard. I will faithfully,
honestly, and impartially discharge the duties of office of Mayor during my
continuance therein to the best of my ability, so help me God.
I further affirm that I am not now, nor have I ever been at any time, a member
of any organization advocating the overthrow of the United States Government.
~Yx~Y4c~Y~Y~Yx k~ex~4~taYaYx~'c~c~YxaY~Y~Y~tie4cxx :c~: x x~Y~Y•~ ~k4cic9cxzYae~Y~k~Yx•Ic~Y~Y~Ya~~Y~Y~Y kx k~~kxxx~~Y~Y~Y k~rx~Yxx9c~sY~Y~Y~Yic
OATH OF OFFICE
State of Oregon )
City of Tigard )
I, Valerie Johnson, do solemnly swear that I will uphold and support the
Constitution and laws of the United States of America and the State of Oregon
and the Charter and ordinances of the City of Tigard. I will faithfully,
honestly, and impartially discharge the duties of office of Councilor
(Position #2), during my continuance therein to the best of my ability, so
help me God.
I further affirm that I am not now, nor have I ever been at any time, a member
of any organization advocating the overthrow of the United States Government.
x~ x~Y~xsYxxx:Cxxx4c ~ 4e kt. x k•:r~~~Y•~ :::tixscac kx k~Y~ka ~cx 'x~Y~ie~Yxx4csY~Y4cx~e~c~: xx~aY+Y~'c9cx~r~Y~Yita~~Y:caY-k'>Y4exat~ ,Yxx~Y
OATH OF OFFICE
State of Oregon )
City of Tigard )
I, Joe Kasten, do solemnly swear that I will uphold and support the
Constitution and laws of the United States of America and the State of Oregon
and the Charter and ordinances of the City of Tigard. I will faithfully,
honestly, and impartially discharge the duties of office of Councilor
(Position #1), during my continuance therein to the best of my ability, so
help me God.
I further affirm that I am not now, nor have I ever been at any time, a member
of any organization advocating the overthrow of the United States Government.
cw/8624D
CITY OF TIGARD OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: January 9, 1989 DATE SUBMITTED: January 4, 1989
ISSUE/AGENDA TITLE: Election of PREVIOUS ACTION:
Council President Through Decembers
1990 PREPARED BY: C. Wheatley
DEPT HEAD OK CITY ADMIN OK.' REQUESTED BY:
PO CY ISSUE
Election of Council President pursuant to City Charter, Chapter IV, Section 18.
INFORMATION SUMMARY
City Charter states that:
Chapter IV, Section 18. PRESIDENT OF THE COUNCIL. At its first
meeting of each odd-numbered year, the council by ballot shall
choose a president from its membership. In the mayor's absence
from a council meeting, the president shall perform the duties
of the office of mayor and preside over it. Whenver the mayor
is physically or mentally unable to perform the functions of
office, the president shall act as the mayor pro tem. (Measure
54, May 18, 1982 election.)
Ballot materials will be provided at the meeting.
FISCAL IMPACT
N/A
SUGGESTED ACTION
Nominate (by motion and second) one or more members of City Council to serve
as Council President until December 31, 1990.
cw/8607D
STATE OF THE CITY ADDRESS - 1989
Presented by Mayor Jerry Edwards
Good evening ladies and gentlemen. On behalf of the City Council and Staff, I
would like to welcome you to the first Council meeting of 1989. Tonight will
not be a full Council meeting. We would like to take this opportunity to give
a brief statement of what took place in 1988 and some insight for 1989.
The City of Tigard has been experiencing rapid growth for the past ten years.
There are 241 cities in Oregon; Tigard is the 11th largest city in size. Our
assessed value is in the top five in the State. In 1988, our population was
listed at 26,372. Our assessed value is $1,326,114,362.
In 1988, Tigard issued 297 single family building permits and 30 multi-family
permits (which resulted in 229 units). This added $35,517,056 to our current
assessed value.
Tigard provides service through its 155 employees, who work throughout the
City in Police, Library, Public Works, Parks, Planning, Engineering, Finance,
and Administration. These employees are aided by the finest network of
citizen volunteers anywhere in the State. Last year our Library circulated
209,000 books this could not have been accomplished without the thousands
of hours donated by volunteers to the Library. Our Police Reserves donated
over 1,400 hours to special events and ride-alongs to our Police Department
which gave our community a great deal of added safety and security. The
resources of all our boards and committees made the City of Tigard one of the
most community-involved cities in Oregon.
In late 1988, Patrick Reilly was hired as the new City Administrator for
Tigard. Pat has over 15 years of experience in Public Administration. We
feel, as a council, he brings a new dimension to our City government. In 1988
Councilor Valerie Johnson was reelected to the Council and Joe Kasten was
elected to Council Position No. 1. The City is very fortunate to have a City
Council dedicated to work for the common goal of our staff and the community.
We are all committed to achieve goals which will manage growth and establish a
high level of service to our citizens.
o In 1989 we will continue to work on goals set by this Council. We
will update current goals and update our thinking on a current basis.
o We will expand the investment levels of the City in order to make our
financial picture even stronger than it is now.
o We will expand the Council/Staff communications. Our work will
increase as we strive to know in greater detail the functions and
work product of each department within the City.
o You will witness some changes at City Hall in the management style,
in staff services, and in finance. These changes will only be made
when we can show better productivity and efficiency.
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o Logical annexation will continue. Our Council will not change its
present philosophy on annexation. My basic view on annexation is:
Will it be fair and beneficial to all concerned?
o There will be an expansion of our working relations with other
governmental agencies. This council will continue to expand dialogue
with the Consolidated Fire District, the Tigard Water District, and
with all governmental agencies which have an effect on your
livability.
I welcome the opportunity to serve you as the Mayor of Tigard. I am looking
forward to a productive term in office. I and the Council members welcome
input from citizens in our community and from business leaders who have the
City's interest at heart. Thank you for electing me to this office and be
assured I am here to serve you.
Thank You
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CITY OF TIGARD, OREGON
MEMORANDUM /
TO: Honorable Mayor and City Council
FROM: Patrick J. Reilly, City Administrator /
DATE: January 9, 1989
SUBJECT: EXECUTIVE SUMMARY
January is viewed as a time of transition; a time of looking back, reflecting,
as well as a time of considering the future resolving. I appreciate this
opportunity to provide you with a few comments appropriate for the season.
For the City of Tigard, 1988 will certainly be remembered fondly in many
different ways. The success story of a growing, dynamic community continued
and an amazing number of special accomplishments highlighted the year.
Memories of this year will certainly include (a) passage, by in excess of 60%,
the Transportation Bond issue, (b) the Tigard High School Girls Basketball
Team State Championship, (c) the Tigard High School Boys Baseball State
Championship, (d) the Tigard Senior Girls Little League World Championship,
(e) the Tigard High School Girls Softball "ream second place finish in the
State, (f-) the budget award to the City for the first time ever by the
Government Finance Officers Association, (g) the First Annual Fanno Creek
Conference, (h) the community coordinated and supported stopping of the
prison site in Tigard, and (i) First Annual Community Design Awards in concert
with the Chamber of Commerce.
Observers of Tigard in 1988 witnessed continuance of many activities and
events which are representative of the quality of life here, such as (a) the
Old Fashioned 4th of July, (b) the Fourth Annual Cr•uisin' Tigard, (c) the
Certificate of Achievement in Financial Reporting, (d) Tigard Leadership
Series, (e) strong public service orientation, (f) extensive citizen
involvement in 17 Boards, Commissions, and Task Forces as well as day-to-day
municipal operations, (g) partnership with the business community, such as the
Chamber of Commerce, neighboring cities, such as Beaverton, with the
coordinated effort to combat drugs and other public institutions, such as the
school, fire and water districts. These are traditions upon which to base
future efforts.
Cities operate under the concept of fiscal years, and this one is now 50%
completed. The City's Council set- forth for the current year 8 substantive
goals encompassing 61 specific elements. I will not provide a detailed status
report at this time, but I want to assure you that you will be pleased by the
nature of our progress. Such a report will be made to you by the end of this
month.
It might be noted that I am deliberately avoiding use of statistics and
details in this summary. Certainly statistics are available, and the Mayor in
his address cited many as indicators of our community's health. I am trying
to complement the Mayor's comments by describing some of the transitions we
are now experiencing in the administration of the City.
A review of the records suggests clearly the ultimate goal of our organization
is service to the citizens of Tigard. Our task at hand is enhancement of the
quality of life here, achievable by being responsive to the needs of the
community and by being considerate of the community's dreams.
With a newcomer's eye I can see but cannot easily quantify the quality of
citizen involvement, the pride of well-maintained neighborhoods, the success
of our local school districts, the sense of community we share, the challenges
we face as individuals and collectively as neighborhoods, or as a
neighborhood. As the administrator I pledge to you that I will utilize our
rock solid base as the foundation to pursue excellence. The staff will be
better defining our style in the months to come but the essence will spring
from these principles.
1. Everything we do we will do well.
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2. We will be responsive.
3. We will provide the highest quality services possible, efficiently and
effectively. E
4. We will conduct a municipal organization in a business like manner.
5. We will remember at all times that we are serving the community.
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A municipal organization is labor intensive. Later tonight we will introduce
the Employees of the Month for 1988 and the Employee of the year for 1988.
These contributors are justifiably honored, and I want to assure you that
there are many others who commit themselves daily to the job that needs to be
accomplished.
Doubtless the organization will change in the years ahead, always adapting to t'
new circumstances, conditions and directions. We will emphasize openness and
accessibility, and we will enhance our existing partnerships and establish new
ones, always considering the ultimate aim of our mission. Using the
foundation already in place, we will confront change and view all problems in s.
a positive fashion. Staff has heard the message of the Mayor; we understand
his direction. We look forward to working with the City Council, who as an
extension of the past will continue to display leadership and sound decision
making. The City Council, it must be remembered, is a new body, with a s
different dynamic, a freshness of vision, striving I am confident to seek
contemporary solutions to contemporary problems.
On behalf of staff, I want to thank you for allowing us to serve this
community and to thank this community for its support.
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CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY E'
AGENDA OF: January 9, 1989 DATE SUBMITTED: December 23, 1988
ISSUE/AGENDA TITLE: Keys to City PREVIOUS ACTION: None
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REPARED BY: Marcha K. Hunt
DEPT HEAD OK CITY ADMIN OIS~'% REQUESTED BY:
PO ~CY ISSUE
The City of Tigard recognizes its employees annually with awards for length of
service to the City..
INFORMATION SUMMARY
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The following is receiving gold key plaque and small gold key for 15 years of
service: Don Myers. The following is receiving gold key plaque for 10 years f
of service: Brad Roast. The following is receiving a key to the city for 5
years of service: Brian S. Cummins.
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ALTERNATIVES CONSIDERED
None.
FISCAL -IMPACT
None.
SUGGESTED ACTION
Distribute service awards as indicated.
mh8536D
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The City of Tigard recognizes its employees annually with special awards for
outstanding performance in the arras of job knowledge, teamwork and customer
service. The following employees were awarded the title of Employee of the
Month during 1988.
January Sgt. Chuck Martin & Cpl.. Paul Johnson where chosen for their
innovative team building "Pig of the Week" award for officers and
dispatchers. Both were cited for community involvement and the
ability to work the street and regularly match the productivity
of officers who do not share their supervisory responsibilities.
February Valerie Yunker of the Library was chosen for her enthusiasm for
learning and acquiring new skills. She was particularly valuable
during the Library's conversion to WILI (the Library's computer
system). Valerie is always willing to pull an evening shift at
the circulation desk and deals well with the public.
March Debbie Adamski of Community Services was chosen for her
commendable work on the City's switchboard. The first impression
is the most important for any business and that holds true more
than ever for the City. Our citizens are our customers; she
makes sure they feel important!
April Cathy Wheatley of Community Services was chosen for her ability
to provide technical information, not only for- staff but for
Council. She's always willing to help with special projects and
is always courteous to citizens.
May John Roy of Community Development was chosen for his work in
improving maintenance for the sanitary and storm drainage
systems. John's job is one of those that doesn't receive much
attention... until something goes wrong. John is interested in
doing his best and it shows in the performance of his duties.
June Carol Hausauer of the Library was chosen for her ability to learn
new procedures, organize myriad tasks and deal with a busy,
varied work environment. She has made a significant difference
in the operation of her section and has helped create a positive
public image for the Library.
July Irene Allen of Community Services was chosen for her tremendous
organizational ability. Since her transfer to the records
section, she has been instrumental in reorganizing and
cataloguing all of the City's records.
August John Hagman of Community Development was chosen for his
invaluable resource to the City as a historian and for his
willingness to share that information with fellow employees and
others within the City. He is courteous and caring always when
dealing with citizens.
September Jody Westerman of the Library was chosen for her reorganization
of the toddler time kits. Jody came to the City with a vast
knowledge of children's programs and has used that knowledge to
improve the Library's programs.
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October Joe Grisham of the Police Department was chosen for his excellent
rapport with citizens; the Department often receives letters from
citizens praising him for his help. Joe has a vast store of
information about the criminal element in the City and is willing
to assist his fellow officers in their investigative efforts.
November Colleen Asp of Community Services was chosen for her work in the
court- section. Colleen deals with our citizens at a unique
level-she's the one who gets to collect their fines! But she
does it with a smile---always.
December Renae Simmons of Community Development was chosen for her work in
keeping the City supplied with maps and other graphics. She
provided the maps necessary for the City's recent transportation
bond displays.
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CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: January 9_, 1989 - DATE SUBMITTED: December 19, 1988
ISSUE/AGENDA "T"ITLE: Monthly Re rt iPREVIOUS ACTION:
Community Services Department for _
October 1988 r~.ill PREPARED BY: Jill Monle,y
DEPT' READ OK CITY ADMIN OK ! REQUESTED BY
POLICY ISSUE
Community Services Department- Monthly Report for October, 1988
INFORMATION SUMMARY y
Attached is the Community Services Department Monthly Report for October, 1988.
ALTERNATIVES CONSIDERED
FISCAL IMPACT
SUGGESTED ACTION
Review and File
dc:0009s
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Pat Reilly, City Administrator Respond By_
FROM: Jill Monley, Community Services Director+~ For Your Information
DATE: December 15, 1988 J ___,_•Sign and Return
SUBJECT: October, 1988 Report
With your arrival October 3, I returned my focus to Community Services as
Department Head. Several projects and issues had been set aside during the
interim, and I am eager to resume work on them and other departmental issues.
i•
Community Involvement:
We hosted four general Town Hall meetings this month; 288 citizens attended
these meetings, however, most of the attendance was at the Summerfield
meeting. Lack of attendance at the first three meetings did not reflect
apathy toward the Transportation Bond as we initially feared; however, was
probably a result of late receipt of the "All About Town" and a general
IF 4
feeling of comfort with City activity and priorities as reported in ongoing r:
issues of the newletter. }
Many Board and Committee terms will expire at year end. In addition, most
NPO's have room for additional members. We identified the expirations and
notified those individuals and respective staff- liaisons in an effort to
evaluate interest in continuing. In addition, we have placed recruitment
articles in the Chamber Hotline and in our newsletter in hopes of attracting
new citizens into the process.
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Personnel:
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Personnel staff processed five open recruitments, six exit interviews due to
resignations, and oriented nine new employees this month. In addition, we had
five Worker's Compensation claims filed: one of these is quite serious and
will require the employee to be off work for six to eight weeks. `
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Finance/Accounting:
The comprehensive annual Financial Report for 1987-88 is nearing completion.
The final draft was submitted to Coopers and Lybrand for their final review.
Copies of the final report will be distributed to City Council and the Budget
Committee in December with a presentation to the Budget Committee by Coopers
and Lybrand tentatively scheduled in January, 1989.
We experienced some staffing changes in October. Phyllis Harris was hired to '
fill a vacancy in Accounting. In addition, our Utility Billing Clerk
resigned. We will be moving toward filling this position in the next month.
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Attached you will find the "Financial Reports" for the period ending
October 31, 1988. included are a revenue and expenditure report and a
combined balance sheet. Note that fund balances have been separated from !
revenue to allow for more direct comparison of budget to actual. Also note
that the Actual Expenditure column includes outstanding purchase orders that
have not been paid.
aupport Services:
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We received a $0 penalty citation from APD (Accident Prevention Division of
the State Dept. of Insurance and Finance used to be called OSHA) for
failing to have a fully developed and/or written Hazardous Communications E.
Program. This program will be completed in November, 1988.
We experienced several staff changes this month. Two of our WP technicians
left the organization to take positions elsewhere; two other employees, one {
from Records and one from Office Services, took positions in Community `
Development; and a fifth employee resigned. We will be using temporary
services and shifting staff until most of these vacancies can be filled. i
In Court, revenues are up slightly this month, however, we are still behind
our revenue projections. The caseload has dropped further so that at this r
time we are not anticipating a change in the revenue trend. At this rate, we
will be $36,000 short by year end. If the caseload continues to drop, this
revenue reduction will increase. Along with revenue adjustments, we are
seeing an increasing proportion of "failure to appears." This rate has gone
from 12 percent of our total caseload last January to about 14-1/2 percent t'
currently. This could be a seasonal effect, and we will be monitoring that.
AM- closely through the fall.
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Attached you will find the Department Work Measures, the Monthly Claims Status f:
Report, the Volunteer Report, and the Monthly Financial Reports. Please
contact me if you have any questions about this information.
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Tigard History Capsule:•
Now that our City is 27 years old, it seems appropriate to look back to the
month of our incorporation and see what growth there has been.
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Upon Percent As of ~
Incorporation Growth 9/30/88
Tigard Population 1,084 2,372% 25,700
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Area in Square Miles 1.41 709% 10.b
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COMMUNITY SERVICES DEPARTMENT WORK MEASURES
OCTOBER, 1988
ACCOUNTS PAYABLE: 10/87 10/88 SEWER: 10/87 10/88
Accounts Payable Checks: 470 482 Sewer bills sent out 6118 6948
Vendors 841 1210 Sewer payments 4875 5245
Check requests 181 200 Phone calls 481 488
Payroll checks 278 319 Treasurer's Receipts 855 735
Purchase Orders Processed 74 82 New Customer & Add. 313 143
chg. and Adjustments
OFFICE SERVICES X* 10/88
Number of W.P. work orders 467
Number of pages processed in W.P. 2302
Average turn around time per WP Work Order 8.7hr
Number of Office Support Work Orders 199
Number of pages processed in Office Support 21,581
Average turn around time/Office Support Work Order S.Ohr
Number of Special/Ongoing Office Support Projects 398
x-* The manner in which we are keeping track of office Services statistics is
changing. We are separating the Word Processing statistics from Office Support.
Therefore, last year's totals would be misleading.
PERSONNEL 10/87 10/88
Recruitments 1 5
Hires 3 9
Terminations 0 6
Unemployment Claims 0 1
Claims Filed: Worker's Compensation 3 5
RECORDER'S OFFICE Year-to-Date
10/87 10/88
Resolutions processed 133 102
Ordinances processed 57 32
Comparisons of same mo. 1 year ago:
No. of Council Meetings 7 4
No. of Hours for Meetings 19.5 15
Agenda Items received, reviewed
and followed up on (if necessary) 44 35
Copy Volume for October CC Meetings 7,196 7,133
00098
11/01/88
CITY OF TIGARD
CLAIM STATUS REPORT" FOR OCTOBER, 1988
LOSS DATE CLAIMANT DESCRIPTION STATUS
2/04/85 Fredric Nickel Criminal counter cplt. open r
(Officer Hal Merrill)
03/16/65 Julie B. Winkelman Wrongful Death open
Officer Killion
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12/11/87 Jack Norman III by father Jack Norman Sr. - open
Alleges City liable in traffic
mishap when son struck by Marie j
Bernadette Winkler in crosswalk
5/9/88 Jahn 0. Umude Alleges unlawful employment open t
practices
7/5/88 City of Tigard H. Fleming hit city owned traffic open
light & knocked out signals (72nd St.) f
7/7/68 Gordon R & Gordon Summons & Complaint. Several open
Martin challenges...
8/5/68 Deborah Stuart Employee of city alleges sign open
improperly placed in parking ~lot. Damaged car on it.
8/12/88 Adrian Ramburg Collision with our police car during open
response to emergency with wig-
wags on. Extensive damage to both
cars. Ofc. Warren 't
4/17/88 Laura Jones Alleges city improperly maintains open
signals & shrubs, etc, at inter-
section of Hwy 99 & McDonald & Gaarde
resulting in accident.
5/28/88 Teresa Lynn Blocker Alleges she was struck by Cpl. Johnson. open
8/19/88 City of Tigard Vandalism at Cook Park restrooms. open
7/88 Burl Morford Alleges roadwork on 132nd elevated open
driveway grade to 15 degrees r
9/13/88 Scott Hummel Alleges his car was damaged on open
manhole cover at corner of
Colony Creek & Hall Blvd.
9/29/88 Debra Fuller Alleges damage to car when Officer open
Knutson rear-ended her while
trying to give her a citation.
She had stopped abruptly. +
4/15/86 Harry P. Henderson Alleges violation of consititutional open
rights.
10/11/88 Linda Hughes Alleges damage to car after driving open
over manhole at Colony Creek and
Hall Blvd.
2/6/88 Roger Hahn Alleges stereo taken from his vehicle open
while in city impound lot.
10/26/88 Tony Cookston Alleges damage to car after driving open tF
over catch basin grate on Burnham.
10/28/88 Steven L. Thorpe Alleges false arrest, open
NOTE: The last 5 claims were filed during October, 1988. No claims were closed.
dc:0009s
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NON--STAFF RESOURCES/VOLUNTEER REPORT
OCTOBER, 1988
PROJECTED
YTD FY TOTAL
CATEGORY 1986-87 1987-88 October, 1988 1988-89 1988-89 % Change
Boards &
Committees 2601.75 2804.25 298.75 1001.5 3004.5 +7%
Volunteer
Staffing 7272 7142.25 542. 2148.5 6445.5 -10% p
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TCYS N/A 1190 -0- 1027.0 1027. Ox* -15%
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Community
Service 2387.25 2501.50 227. 890.0 2670.0 +7%
Other 264.5 81.0 576. 618. 1854.
TOTAL: 12,525.5 13,719.0 1,643.75 5,685.0 15,001.0 +9%
Y
NOTE: Numbers represent volunteer hours
no more activity until summer '89.
do/0009s/0001s
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CITY OF TIGARD
C COMBINED BALANCE SHEET
FOR PERIOD ENDING OCT 31,1988
General Special Asset 60 Debt Bancroft Sewer Store General General Total
Fund Revenue CIP Service Debt Serv Fund Drain F/A L/T Debt
ASSETS
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Cash and Investments $410,715 $1,406,806 $689,927 $101,848 $662,371 $849,344 $388,698 $4,509,709
Receivables 281,091 24,052 1,255,476 132,129 39,973 1,732,721
Inventory 5,749 5,749
Fixed Assets 4,023,661 3,260,624 6,201,424 13,485,709
Amount to be Provided 6,342,596 6,342,596
Total Assets $697,555 $1,406,806 $689,927 $125,900 $1,917,847 55,005,134 $3,689,295 $6,201,424 $6,342,596 $26,076,484
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LIABILITIES & EQUITY
Liabilities
Accounts Payable $4,744 $4,602 $223,564 $4,386 $237,296
Deposits 78,059 78,059
Deferred Revenues 273,869 24,052 1,245,596 1,543,517
610 Bonds Payable 2,580,000 2,580,000
Bancroft Bonds Payable 2,171,000 2,171,000
Rand Anticipation Notes 1,200,000 1,200,000
:r Liabilities 38,227 391,596 429,823
Total Liabilities 394,899 0 0 24,052 1,250,198 223,564 4,386 0 6,342,596 8,239,695
Equity
Contributed Capital 3,804,683 3,778,307 7,582,990
Retained Earniings 805,419 (143,245) 662,174
Fund Balances 1,337,303 1,164,069 734,493 17,871 832,423 4,086,159
Excess of Rev/Exp (1,034,647) 242,737 (44,566) 83,977 (164,774) 171,468 49,847 (695,958)
Invest in F/A 6,201,424 6,201,424
Total Equity 302,656 1,406,806 689,927 101,848 667,649 4,781,570 3,684,909 6,201,424 0 17,836,789
Total Liab & Eq $697,555 $1,406,806 $689,927 $125,900 $1,917,847 $5,005,134 $3,689,295 16,201,424 $6,342,596 $26,076,484
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City Of Tigard
11/21/8B Financial Report-YTD October 1988
1988-89 OCTOBER VARIANCE %
RESOURCES ADOPTED YTD WITH UNCOLLECTED/ COLLECTED
REVEUNUES BUDGET ENCUMB UNCOMMITED COMMITED
GENERAL FUND ---------c
TAXES $2,212,833 $30,778 $2,182,055 0.01
OTHER AGENCIES $932,543 $189,09 $742,734 0.20
FEES AND CHARGES $707,000 $232,638 $474,362 0.33
COURT FINES $284,000 $81,989 $202,011 0.29
FRANCHISE FEES $800,077 $133,367 $666,710 0.17
USE OF MONEY/PROP $179,000 $51,621 $127,379 0.29
OTHER REVENUE $161,900 $61,147 $100,753 0.38
TOTAL GEN FUND REVENUE $5,277,353 $781,349 $4,496,004 0.15
STATE GAS TAX $767,000 $267,202 $499,798 0.35
COUNTY GAS TAX $107,000 $39,978 $67,022 0.37
COUNTY ROAD LEVY $2,500 $2,208 $292 0.88
STREETS SDC $280,000 $197,695 $82,305 0.71
PARKS SDC $124,000 $46,093 $77,907 0.37
SEWER FUND $731,000 $386,079 $344,921 0.53
STORM DRAINAGE FUND $525,000 $170,350 $354,650 0.32
SPEC ASSMT CIP $20,000 $19,995 $5 1.00
BANCROFT BOND DEBT $3,785,955 $169,107 $3,616,848 0.04
GENERAL BOND DEBT $253,592 $83,977 $169,615 0.33
FORFEIT-CRIM ACTIVITY $0 $0 $O 0.00
TOTAL REVENUE-ALL FUNDS $11,873,400 $2,164,033 $9,709,367 0.18
ALL FUNDS-FUND BALANCE $5,230,690 $5,047,035 $183,655 0.96
TOTAL RESOURCES $17,104,090 $7,211,068 $9,893,022 0.42
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EXPENDITURES
PROGRAMS/DEPARTMENTS
COMMUNITY SERVICES
POLICE $2,266,298 $688,391 $1,577,907 0.30
COMMUNITY SERVICES $848,338 $275,175 $573,163 0.32
MUNICIPAL COURT $97,328 $41,743 $55,585 0.43
LIBRARY $456,923 $178,052 $278 871 0.39
SOCIAL SERVICES $42,500 $30,499 ----$12,001 0.72
TOTAL COMMUNITY SERVICE $3,711,387 $1,213,860 $2,497,527 0.33
COMMUNITY DEVELOPMENT
CD ADMIN $319,779 $100,028 $219,751 0.31
DS BUILDING $313,499 $83,738 $229,761 0.27
DS PLANNING $330,445 $88,793 $241,652 0.27
DS ENGINEERING $307,874 $96,716 $211,158 0.31
PW SHOPS & SERVICES $260,624 $69,056 $191,568 0.26
PW WASTEWATER $424,176 $232,723 $191,453 0.55
PW STREETS & LIGHTS $672,066 $315,959 $356,107 0.47
PW PARKS & GROUNDS $229,900 $106,974 $122,926 0.47
TOTAL COMM DEV $2,858,363 $1,093,987 $1,764,376 0.38
POLICY AND ADMINISTRATION $179,652 $53,853 $125,799 0.30
CITY WIDE SUPPORT
NON DEPARTMENTAL $741,515 $369,998 $371,517 0.50
CITY ATTORNEY $100,000 $22,452 $77.548 0.22
TOTAL CITY WIDE $841,515 $392,450 $449,065 0.47
OPERATING BUDGET $7,590,917 $2,754,150 $4,836,767 0.36
DEBT SERVICE $4,042,992 $333,791 $3,709,201 0.08
ALL OTHER
CIP-GENERAL $556,893 $27,124 $529,769 0.05
CIP-OTHER $3,718,336 $1,601,632 $2,116,704 0.43
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TOTAL CIP $4,275,229 $1,628,756 $2,646,473 0.38
CONTINGENCY RESERVES
GENERAL OPERATING $73,543 $73,543 $0 0.00
GENERAL RESERVE $840,497 $840,497 $0 0.00
OTHER FUNDS $280,912 $280,912 $0 0.00
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TOTAL CONTINGENCY $1,194,952 $1,194,952 $0 0.00
TOTAL EXPENDITURES $17,104,090 $5,911,649 $11,192,441 0.35
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CITY OF TIGARD, OREGON
MEMORANDUM
TO: Honorable Mayor and City Council December 23, 1988
FROM: Pat Reilly, City Administrator
SUBJECT: COUNCIL CALENDAR, Jan.-Dec. 1989 `
Official Council meetings are marked with an asterisk If generally OK, we
can proceed and make specific adjustments in the Monthly Council Calendars.
Please note Budget Committee meetings will be added in the near future.
January '89
2, Mon No Council Meeting
2, Mon New Year's Day
*9, Mon Council Business Agenda (6:30/7:30)
*16, Mon Council Study Session (6:30/7:30)
16, Mon Martin Luther King, Jr. Holiday (City Hall Closed)
19, Thurs Legislative Breakfast (Eggs & Issues, Elmers, 7:15 am)
*23, Mon Council Business Agenda (6:30/7:30)
28, Sat Council Goal Setting Session (THCR, 8:00 am)
Ask, February '89
*13, Mon Council Business Agenda (6:30/7:30)
14, Tues Valentine's Day
16, Thurs Legislative Breakfast (Eggs & Issues, Elmers, 7:15 am)
*20, Mon Council Study Session (6:30/7:30)
*27, Mon Council Business Agenda (6:30/7:30)
20, Mon President's Day (City Hall Closed)
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March '89
16, Thurs Legislative Breakfast (Eggs & Issues, Elmer's, 7:15 am)
17, Fri St. Patrick's Day
24, Fri Good Friday
26, Sun Easter ,
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April '89
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20, Thurs Legislative Breakfast (Eggs & Issues, Elmer's, 7:15 am)'
May '89
14, Sun Mother's Day t
18, Thurs Legislative Breakfast (Eggs & Issues, Elmer's, 7:15 am)
29, Mon Memorial Day
Council Calendar - Page 1
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June '89
14, Wed Flag Day
15, Thurs Legislative Breakfast (Eggs & Issues, Elmer's, 7:15 am)
July '89
4, Tues Independence Day (City Hall Closed)
20, Thurs Legislative Breakfast (Eggs & Issues, Elmer's, 7:15 am)
22, Sat Cruisin' Tigard
August '89
17, Thurs Legislative Breakfast (Eggs & Issues, Elmer's, 7:15 am)
September '89
4, Mon Labor Day (City Hall Closed)
21, Thurs Legislative Breakfast (Eggs & Issues, Elmer's, 7:15 am)
October '89
19, Thurs Legislative Breakfast (Eggs & Issues, Elmer's, 7:15 am)
31, Tues Halloween
November '89
16, Thurs Legislative Breakfast (Eggs & Issues, Elmer's, 7:15 am)
23-24, Thurs-Fri Thanksgiving Holiday
December '89
21, Thurs Legislative Breakfast (Eggs & Issues, Elmer's, 7:15 am)
25, Mon Christmas Holiday
cw0028a
Council Calendar - Page 2
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: January 9. 1989 DATE SUBMITTED: December 30, 1988
AW. ISSUE/AGENDA TITLE: Adoption of/ PREVIOUS ACTION: Groundrules were
Council Groundrules Reaffirmati n developed in July, 1984
PREPARED BY: C. Wheatley, Deputy Rec.
DEPT HEAD OK CITY ADMIN 0 REQUESTED BY: Council
PO ICY ISSUE
Reaffirmation of Council Groundrules.
INFORMATION SUMMARY
Attached is a proposed resolution which would formally adopt a written policy
concerning communication groundrules for City Council.
ALTERNATIVES CONSIDERED
1. Adopt the attached resolution.
2. Adopt the attached resolutioi, with amendments to the proposed groundrules.
FISCAL IMPACT
N/A
SUGGESTED ACTION
Alternative No. 1.
cw/8558D
AW-
J
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Pat Reilly, City Administrator DATE: December 29, 1988
FROM: Ed Murphy, Community Development Directo
SUBJECT: Initiation of Public Access Easement Vacat on -
Known as SW Dorburn Place
1. OVERVIEW
A. Summary. The City has received a request from Titan Properties,
Inc. to initiate vacation proceedings for a 25 foot wide unimproved
public easement known as SW Dorburn Place (see attached vicinity
map).
B. Policy Implications. Street vacations can be initiated by petition
or by Council. Council has adopted Resolution 85-30 as the City's
policy concerning City Council initiated vacations, which generally
states that Council will initiate vacations if petition requirements
would present the vacation applicant with undue hardship or delay
and/or if the vacation appears to be in the public interest. Staff
feels that both criteria above would apply in this particular
proposal.
C. Financial Implication. Consistent with City policy, Titan
Properties will be paying all staff time and advertising/materials
cost associated with the processing of this vacation. Other
potential financial implications will be discussed in the staff
report for the public hearing.
D. Recommendation. It is recommended that Council adopt the attached
resolution which initiates vacation proceedings for that public
easement known as SW Dorburn Place and calls for a public hearing on
February 13, 1988.
II. ANALYSIS
A. Background. This vacation request is by Titan Properties who
recently received preliminary approval to develop a 45 lot
subdivision (Langtree) on the property in which the Dorburn Place
easement is located. At the time, staff reviewed the Langtree
proposal, it was assumed the Dorburn Place easement was private
based on a decision the County had made in 1982. Therefore
41
Pat Reilly
December 28, 1988
Page 2
elimination of the easement appeared to be a private concern and did
not involve a public vacation. However, recent questions raised by
certain title insurance companies and the developer caused the
County and the City to study the matter further. After further
research, it appears the public probably has interest in this
easement. The City Attorney has recommended that we go through the
vacation process to remove any public interest that may exist.
B. Alternatives Considered. Prior to learning that the public probably
has interest in this easement, staff was working with the developer
to have various private property owners' interest in the easement
released. It was through these efforts that questions were raised
about jurisdiction of the easement.
The only other alternative considered was to have the developer try
and utilize the public easement in their plat design. This
alternative would force significant hardship on the developer and
may create a lot configuration not compatible with the surrounding
area.
III. CONCLUSION
At this point, it would appear to be in the public's interest for the
Council to initiate vacation proceedings. As required by ORS, a more
detailed review by all affected agencies will be performed between now
and the public hearing.
br/8565D
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S.W. AshFORD STREET i i i i -n
1400
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.81-Ac- 1.344c /.02 Ac 34 At
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S.W. DURHAM ROAD Y• = 2OW
MEMORANDUM
CITY OF TIGARD, OREGON
i
TO: Pat Reilly, City Administrator DATE: December 29, 1988
s
i
FROM: Ed Murphy, Community Development Directo•
SUBJECT: Initiation of Public Access Easement Vacatio -
t,
Known as SW 81st Avenue
1. OVERVIEW
A. Summary. The City has received a request from Waverly Construction, ,
Inc. to initiate vacation proceedings for a 40 foot wide unimproved
public easement known as SW 81st Avenue (see attached vicinity map).'
G
4
B. Policy Implications. Street vacations can be initiated by petition
or by Council. Council has adopted Resolution 85-30 as the City's
policy concerning City Council initiated vacations, which generally
states that Council will initiate vacations if petition requirements
would present the vacation applicant with undue hardship or delay
and/or if the vacation appears to be in the public interest. Staff
feels that both criteria above would apply in this particular
proposal.
C. Financial Implication. Consistent with City policy, Waverly
Construction will be paying all staff time and advertising/materials
cost associated with the processing of this vacation. Other
potential financial implications will be discussed in the staff
report for the public hearing.
f.
D. Recommendation. It is recommended that Council adopt the attached
resolution which initiates vacation proceedings for that public;
easement known as SW 81st Avenue and calls for a public hearing on
February 13, 1988.
II. ANALYSIS is
A. Background. This vacation request is by Waverly Construction who
recently received preliminary approval to develop a 109 lot
subdivision (Ashland Oaks II) on the property in which the 81st
Avenue easement is located. At the time, staff reviewed the Ashford f
Oaks II proposal, it was assumed the 81st Avenue easement was
private based on a decision the County had made in 1982. Therefore
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7
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Pat Reilly
December 29, 1988
Page 2
4
elimination of the easement appeared to be a private concern and did
not involve a public vacation. However, recent questions raised by
certain title insurance companies and the developer caused the
County and the City to study the matter further. After further
research, it appears the public probably has interest in this
easement. The City Attorney has recommended that we go through the
vacation process to remove any public interest that may exist.
B. Alternatives Considered. Prior to learning that the public probably
has interest in this easement, staff was working with the developer
to have various private property owners' interest in the easement
released. It was through these efforts that questions were raised
about jurisdiction of the easement.
The only other alternative considered was to have the developer try
and utilize the public easement in their plat design. This
alternative would force significant hardship on the developer and
may create a lot configuration not compatible with the surrounding
area.
III. CONCLUSION
At this point, it would appear to be in the public's interest for the
council to initiate vacation proceedings. As required by ORS, a more
detailed review by all affected agencies will be performed between now
and the public hearing.
br/8565D
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IN THE SW 1/4 SECTION 12 T2S, R1W, W.M.
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2.79 Ac 18.98 Ac
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S.W. ASHFORD STREET
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CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: January 9, 1984 DATE SUBMITTED: December 23, 1988
ISSUE/AGENDA TITLE: Public Heari;tk i PREVIOUS ACTION:
Temporary Use TU 87-12R - City of / -
'+F f
LVi and PREPARED BY: Deborah Stuart
DEPT HEAD 0 ITY ADMIN % REQUESTED BY:
POLICY ISSUE
s
INFORMATION SUMMARY
This is a request by the City of Tigard for a one year renewal of a prior
Temporary Use approval for a mobile office building located west of the Civic
Center building. The mobile office building has been used temporarily while
the City prepares to construct additional permanent office space. Attached is
i
a Resolution, Vicinity Map, and Staff Report.
ALTERNATIVES CONSIDERED
1. Approve the recommendation made by the Planning Division for approval
subject to certain conditions.
2. Approve the recommendation for approval but with modifications. f
3. Deny the application.
FISCAL IMPACT
s
f
i
SUGGESTED ACTION
Approve the recommendation by the Planning Division subject to certain
conditions and adopt the attached resolution.
br/8520D
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STAFF REPORT AGENDA ITEM
JANUARY 9, 1989 - 7:30 P.H.
TIGARD CITY COUNCIL
TIGl,ARD CITY HALL - TOWN HALL
13125 SW HALL BLVD.
TIGARD, OREGON 97223
A. FACTS
1. General Information
CASE: Temporary Use TU 87-12R
REQUEST: Request by the City of Tigard for renewal of a one year
temporary use approval for a 1,440 square foot mobile
office building to be located west of the Civic Center
Building and south of the rear parking lot.
COMPREHENSIVE PLAN DESIGNATION: Central Business District
ZONING DESIGNATION: CBD (Central Business District)
APPLICANT: City of Tigard OWNER: Same
13125 SW Hall Blvd.
Tigard, OR 97223
LOCATION: 13125 SW Hall Blvd. (WCTM 2S1 2DA, Lot 401)
49 2. Background Information
Previous Planning Division approvals for the site have included the
Minor Land Partition (MLP 9-84) and Site Development Review (SDR 29-84)
for development of the Tigard Civic Center Building and the original
temporary use permit approved in January 1988.
3. Vicinity Information
All immediately surrounding properties are also zoned CBD (Central
Business District). A GTE service yard is located immediately west of
the proposed mobile office site. GTE's parking lot and office building
are located further north on the same parcel. Fanno Creek City Park is
located to the south. On the opposite side of the Park are several
single family residences and the Tigard Senior Center in an area zoned
R-12 (PD) (Residential, 12 units/acre, Planned Development).
4. Site Information and Proposal Description
The City requests renewal of a one year temporary use approval for a
1,440 square foot mobile office building located on the west side of
the Civic Center building and south of the rear parking lot. An
undisturbed area of trees and brush lie between the office location and
the park.
STAFF REPORT - TU 87-12 - PAGE 1
The building is providing temporary office space for City employees
while a permanent addition to the Civic Center is constructed or other
office space is located. No additional site improvements are proposed
Aso, as part of this application.
The mobile office building has been located approximately twenty-five
feet north of the 100-year floodplain boundary. The 100-year flood
elevation in this area is 145 feet. The mobile office's base is 149
feet with a floor elevation of 152 feet.
5. Agency and NPO Comments
The Consolidated Fire and Water District and the City Building Division
have reviewed the proposal and have no objections to it.
B. FINDINGS AND CONCLUSIONS
The applicable approval criteria for this case are contained in Chapter
18.140 of the Community Development Code. Chapter 18.140.060(c) states
that the following must be satisfied in order to approve temporary use
of a mobile home in a Commercial or Industrial zone for business
purposes:
(A) The need for use is the direct result of a casualty loss, such as
fire, windstorm, flood or other severe damage by the elements to
a preexisting structure or facility previously occupied by the
applicant on the premises for which the permit is sought; or
(B) The applicant has been evicted within sixty days of the date of
the application from a preexisting occupancy of the premises for
which the permit is sought as a result of condemnation
proceedings by a public authority, or eviction by by abatement of
nuisance or is unsafe for continued use; or
(C) There has been a loss of leasehold occupancy rights by the
applicant due to unforeseeable circumstances or other hardship
beyond the foresight and control of the applicant; and
(D) There exists adequate and safe ingress and egress when combined
with the other uses of the property; as required by 181.108
Access and 18.102 Clear vision.
(E) There exists adequate parking for the customers of the temporary
use as required by 18.106 Off-Street Parking;
(F) The use will not result in congestion on adequate streets;
(G) The use will pose no hazard to pedestrians in the area of the use;
(H) The use will not create adverse off-site impacts including noise,
odors, vibrations, glare, or lights which will affect the
adjoining uses in a manner which other uses allowed outright in
the zone ticuld not affect the adjoining uses."
STAFF REPORT - TU 87-12 - PAGE 2
The Planning Division concludes that the applicable criteria of chapter
18.140 are satisfied based upon the findings below:
1. Although the need for the temporary office does not result from a
situation precisely described by chapter 18.140.060(c)(1)(A)-(C),
the Planning Division believes that the unforeseen circumstance
of the rapid growth in the number of City employees which has
caused overcrowding of the City offices is similar in effect to }
the situations described in the Code for which Temporary Use
relief is directed. As in the Code described situations, the
present situation is unforeseen, causes a hardship, and the
relief sought is to be temporary in nature. The Council has ?
granted Temporary Use approvals in similar situations where t
unforeseen increases in office space needs have caused hardships
to the businesses that were relieved by allowing the temporary i
mobile office structures (TU 10-86 [Pacific Western Bank], TU
4-86 [Tigard Electric].
k
2. The addition of the temporary mobile office to the Civic Center r
site will not result in additional traffic to the site and
therefore no net increase in access needs, congestion, parking r
needs, or hazards to pedestrians are foreseen. The Community
Development Code requires that administrative and professional
service uses provide one parking space for every 350 square feet E
of gross floor space. The proposed 1,440 square foot temporary
office would therefore require an additional five parking spaces
beyond what was required for development of the Civic Center. An
excess of parking spaces (115) was provided when the Civic Center
j was first developed compared to the number of spaces required i
(72). With the addition of the new parking lot opened in August
1988, ample parking spaces exist. Therefore, no additional
parking spaces are required as part of the temporary office
development.
3. Since the initial placement of the trailer, no adverse off-site
impacts such as noise, odor, vibrations, glare, or light
resulting from the placement and use of the temporary office have
occurred. Trees within the adjacent park have adequately
screened the temporary office from the view of park users and
from residences further south.
C. RECOMMENDATION
Based upon the above findings and conclusions, the Planning staff
recommends approval of TU 87-12R subject to the following condition:
1. The approval is valid for one year from the date of final
decision and the building shall be removed by January 9, 1990.
_ u
P SPARED BY: Deborah A.-'Stuart PROVED BY: Keith Liden
Assistant Planner Senior Planner
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STAFF REPORT - TU 87-12 - PAGE 3