City Council Packet - 04/15/1988 r
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T I G A RD CIl Y COUNCYI L.
WORKSHOP MEETING MINUTES -- APRIL 15 AND 16, 1988 - 6:30 P.M. p
1. ROLL CALL. Present: Mayor Tom Brian; Councilors: Carolyn Eadon,
Jerry Edwards, Valerie Johnson, and John Schwartz; City Staff: Bob
Jean, City Administrator and Jill Monley, Community Services Director.
2. Discussion Topics`,
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April 15, 1988 — (all present)
0 8:00 p m -,Agenda & Action Plan
0 8:30 p.m. - Transportation 'Plan Possible $8 million Bond/10
years at '85first year. Consider bond funds -. matching I...ID x
funds?
a 10:00 p.m. ..... Council Workshop r•ecessed.Recess: 1.0:00 p.m,
April' 16, 1988 (all present except for Mayor, & City Administrator
who arrived at 12:00 noon)
0 8:00 a.m. -'Council Workshop reconvened. Y
Discussion on Community Involvement (Community ,services Director):
It was noted that much has been accomplished in the area of
Community Involvement; however, there still remained some
f
ureas which needed additional emphasis. Discussed was:
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o Exploration of alternatives for, staff support in the
Community Involvement Program.
o Possible redefinition of the NPOs. Concerns on
development of guidelines (i.e., attendance requirements,
officer, terms 0t' office) were noted.
o Possible revision of the internal NPO agenda setting
process.
0 12:00 p.m. - adjourned for lunch.
0 1:00 p.m. — Community Involvement Discussion continued - City
Administrator to present alternatives regarding Budget.
0 2:00 p.m. -- Annexation Policy Discussion -•- City Administrator to
prepare draft.
0 3:00 p.m. — Services contracting discussion:
— Councilor Edwards:
Some contracts are acceptable but do current services well
before extending services.
City should charge for all costs (direc:t, department
overhead, city--wide overhead plus profit-) .
Page 1 -- COUNCIL MINUTES -- APRIL 15 AND 16, 1908
Noted that mutual aid does riot constitute contracting.
All 'contracts should be reviewed by City Council fol- Cost
+ Profit and set by ;resolution.
Advised that
direct cost recovery from the School Resource
Officer pr•ogr•am with Tigard Scicool District was racceptable.
Expressed that he wot,11d riot want the City to participate
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in the Enhanced Sheriff Patrol District (ESPD) at any
pr-ice (did riot want to staff up and then be faced with
layoffs later.).
Noted that a King City Mutual Aid agreement or, backup
service be acc(aptable, but only after King City has
hired a Chief of Police-
Maintain
olio.Maintain a Mutual Aid rule only with King City.
in favor- of Unified Sewerage Agency Grounds
Noted riot =
Maintenance contract.
Councilor Schwartz:
All costs must be r•ecover•ed plus some profit: included.
Noted that contr-acting presents hariships and would riot be
easy on managers.
- Mayor• Brian:
Noted he favors some profit included in contracting uriless i
considerable other- benefits spin off back to the City.
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Summary of Discussion;
Two types of contracts:
1) Cooperative Intergovernmental Agreements. (Department Direct
Costs + Department Overhead Costs = Break Even. . . no City
overhead or profit if contract would be of benefit to City
operationally.)
2) Service Contracts. (Department Direct Cost + Department
Overhead + City Overhead as minimum plus some Profit amount)
All service contracts and intergovernmental agreements should be
reviewed, case by case, by the City Council,
City Administrator shall prepare a summary of the current
contracts as delineated above.
Page 2 COUNCIL MINUTES APRIL 15 AND 16, 1998
3. Adjour•nmont: 4:00 p.m.
Approved by the ligar•d City Council- on July 11, 1988.
Ci y'A unx str at11 - C9 ty of—Tigar•d
ATTEST
Mayor• City of Tigard
cw/5620D
Page 3 - COUNCIL MINUTES - APRIL 15 AND 16, 1988