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City Council Packet - 03/14/1988 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an REGULAR MEETING AGENDA agenda item needs to sign on the appropriate BUSINESS AGENDA sign--up sheet(s). If no sheet is available, MARCH 14, 1988, 6:30 P.M. ask to be recognized by the Chair at the start TIGARD CIVIC CENTER of that agenda item. Visitor's agenda items' are 1312.5 SW HALL BLVD. asked to be to 2 minutes or less. Longer, matters ^` TIGARD, OREGON 97223 can be set for a future Agenda by contacting either the Mayor or City Administrator. 6:30 o STUDY SESSION - Prison Siting, Metro, Calendar, & Agenda Review 7:30 1. BUSINESS MEETING: 1.1 Call To Or-der, and Roll Call 1.2 `Pledge of Allegiance 1.3 Call To Staff and Council For Non--Agenda Items 7:40 2. VISITOR'S AGENDA (2 Minutes or Less Per Issue, Please) 7:50 3. FANNO CREEK CONFERENCE REPORT o Conference Committee Members 8:00 4. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 4.1 Approve City Council Minutes - 1/25, 2/8, 2/22 and 3/1/88 4.2 Receive and File: a. Centative Agenda Update b. Council Meeting Calendar Update 4.3 Receive and File Reports a. Community Services Monthly ,Report - January, 1988 b. Annual Performance Report/Service Priorities c. Holt Report: Library Facilities in Wash. Cnty: 1987-2005/WCCLS d. Sign Code Exception Fee Waiver Status ,Report 4.4 Approve Computer Hardware/Software Contingency Approp./Res.# 88-21 == 4.5 Confirm Muni Court Study Implementation Direction - Res.'# 88-.- 4,6 Approve MACC Franchise Agreement - Resolution No. 88- �l-_ 4.7 Call for Public Hearing -- Dartmouth Street LID - Res. No. 68 4.8 Approve Police Department Training Requests: a. Advanced Accident Investigation - $1,555 09 b. Property& Evidence Management - $788 8:15 5• PARKING ORDINANCE - Ordinance No. 88-. o Acting Community Development Director 8:30 6. 93RD AVENUE LOCAL IMPROVEMENT DISTRICT PETITION o Acting Community Development Director 8:50 7. NON-AGENDA ITEMS: From Council and Staff 8:55 8. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions,_and current and pending litigation issues. 9:00 9. ADJOURNMENT lw/3540D COUNCIL AGENDA - MARCH 14, 1988 - PAGE 1 COUNCIL MEETING UPDATE I1`I I b E o STUDY SESSION 1. BUSINESS MEETING: 1.1 Call To Order and Roll Call - All present (Sc arrived_8:45 p.m. during Agenda_Item 6) 1.2 Pledge of Allegiance 1.3 Call To Staff and Council For Non-Agenda Items 2, VISITOR'S AGENDA (2 Minutes or, Less Per Issue, Please) a, Ed Elder, 13280 S.W. Village Glenn; re: Annual Report Concerns b. Nancy Mast, 12348 S.M. Grant St. and Jin Iverson, 12675 S.W. Grant St,; re: Grant/Walnut"Intersection Safety Concerns C. Rob Walsh, 11545 S.W. Cloud Court; re: Waiver of City OLCC License Fee - Jo/Ed UA 3, FANNO CREEK CONFERENCE REPORT o Gary Fox., Conference ratare and m3mie Stimler, Clerk of Conference, summarized Fanno Creek Conference activities. Jo/Ed UA - authorize2nd Annual Fano Creek Conference and set date: February 25, 1989. 4. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion;and separate action. Motion to: 4,1 Approve City Council Minutes - 1/25, 2/8, 2/2.2 and 3/1/88 4.2 Receive and File a, Tentative Agenda Update b.' Council Meeting Calendar Update 4.3 Receive and File Reports a. Community Services Monthly Report - January, 1988 b. "Annual Performance Report/Service Priorities c, Holt Report: Library Facilities in Wash. Cnty: 1987-2005/WCCLS d, Sign Code Exception Fee Waiver Status Report 4.4 Approve Computer Hardware/Software Contingency Approp./Res.# 88-20 4.5 Confirm Muni Court Study Implementation Direction -- Res. # 88--21 4,6 Approve MACC Franchise Agreement - Resolution No. 88-22 4.7 Call for Public Hearing - Dartmouth Street LID - Res. No. 88-23 4.8 Approve Police Department Training Requests: a, Advanced Accident Investigation - $1,555 b. Property & Evidence Management - $788 Jo/Ed UA 5. PARKING ORDINANCE Ordinance No. 88-05 - Ea/Br UA_ o Acting Community Development Director 6. 93RD AVENUE LOCAL IMPROVEMENT DISTRICT PETITION o Council consensus to request petitioners pay for Preliminary Engineer's Report resolution to be prepared for Council review and approval at a later date. 7. NON-AGENDA ITEMS: From Council and Staff - Calendar Update 8 EXECUTIVE SESSION: Cancelled 9. ADJOURNMENT cw/3540D TIGFlRD �CT " YY COUNC>1' L fl REGULAR MEETING MINUTES — March 14, 1988 - 6:30 P.M. " 1, ROLL CALL: Present: Mayor Tom Brian; Councilors: Carolyn Eadon, Jerry Edwards, Valerie Johnson, and John Schwartz, City Staff Present: Bob Jean, City Administrator'; David Lehr-, Chief of Police; Jill Monley, Community Services Director; Tim Ramis, City Attorney; Catherine Wheatley, Aeputy- City Recorder; and Randy Wooley, Acting Community Development;Director'/City Engineer . Z• STUDY SESSION (Called to order, at 6:38 PM by Mayor Brian) . a• Agenda Item 5 — Parking Ordinance — "No Parking" on a Portion of k Gaarde Street: i City Administrator recommended that Council approve the ordinance as submitted on Agenda Item No 5; this ordinance would increase the "No Parking" rea on Gaarde Streec near 110th• City Administrator not that both the City Engineer and the Chief Police were recommending adoption of this ordinance. � 4 b, Ambulance Service Moeting On March 31, 1988, 7:00 PM, in the PGE building at 14655 SW Old Scholls Ferry Road, a public hearing will be held to discuss ambulance service. Testimony will be taken regarding the r' transfer of emergency ambulance services from, private operator to the public sector (fire departments). Washington County Fire District 01, City OfBeavertonFire Department, and the Tualatin t will be presentor•s at this meeting. Rural Fire Protection Distric C. King City Security — Request for Cost of Services. There was discussion on a recent request from Uernor M. Schenck V Of (King City or the Councilor) concerning an analysis the TigardcosPolicePolice provision of police services to King City by g ; Department. (See memorandum from Chief Lehr dated March 8, 1988, along with a copy of a letter from Mr. Schenck dated March 1, s 1988, distributed in the 3/14/88 Council packet.) . Chief of Police reported he had not yet responded to Mr. Schenck's letter in order to allow Council an opportunity review this request. Discussion on this item included the following: o A letter from the Mayor should be forwarded to Councilor Schenck acknowledging King City's request for information. o Prior to directing staff- to do a cost analysis, Council should review its own policy regarding providing contractual services to other jurisdictions. Councilor Edwards reported he had been asked by Councilor Schwartz to relay to Council that he (Councilor Schwartz) had serious concerns about such i. ff contract services. 1Y Page 1 COUNCIL MINUTES March 14, 1988- 1 o If the Tigard Council should make a policy decision to provide contractual police services, the King City Council I must provide Tigard Council, in writing, a more detailed request in order to provide a more concise cost analysis. table considering this request until o Council consensus was to all of Council was present. o Council consensus was that Tigard should continua to respond x to emergency calls in King City as per current contract provisions. `r o Council consensus was that the Chief Of Police could begin gathering preliminary cost estimates to aid further Council f discussion on the policy issue of contractual services being provided by Tigard to surrounding jurisdictions. x JILL MONLEY ARRIVED AT 6:35 PM d• Improvements to the Intersection of Walnut/Grant Petition (Safety 1 z Issue) Petitioners had indicated to the City Administrator that they would come before Council to discuss the above--noted Council discussed potential solutions for a safe—pedestrian crossing at this intersection. _ Recent safety enhancement efforts included police officer patrol, crossing guards for school children, cross-walk painting, and tree/shrubbery trimming. S Long—range planning would be necessary with the help of citizen g, (i.e, petitioners) involvement in conjunction with the Transportation Committee and NPO groups. Council discussed installing a flashing yellow light on a pole at the side of the roadway near the intersection during school crossing hours. Acting Community Development Director advised such poles have been denoted in the State's regulations as "not 4: to be used in Oregon. lie agreed to do some further- checking on this. Council discussed the fact that Walnut Street was a major collector street; therefore, a traffic signal or stop sign would not be viable options. Further, a traffic signal or stop sign would not be helpful with the sight—distance problem. Council noted that a complete solution for the problem would require expenditure of large sums of money, thus necessitating planning for a long—range solution. -Interim safety issues would be considered and, if possible, implemented, There was discussion of other streets near schools (i.e., 123.st and Katherine) for which Council had similar safety concerns. The Walnut/Grant issue was somewhat unique because of the volume ; of traffic and narrowness of Walnut Street. t Page 2 COUNCIL MINUTES — March 14, 1988 l now= E e. City Administrator noted that a representative from St'. Anthony's would be present to request waiver of ,the City's OLCC processing fee.` '_ He noted that this would, not be inconsistent with past Council action. f. Tigard Towne Square. City Administrator commented on the memorandum from the . Acting Community Development Director stating that: all of the proposed trees for the Tigard Towne Square development do riot meet the eight-inch diameter requirement set by Council, lie noted that some of the trees are larger in diameter than eight inches and some are smaller. City Admini:str•ator advised that the City Arborist, Mr. Dave Halstead,; viewed the trees and reported that they are in good condition. City Administrator asked if Council would agree to placing these trees on the site and allowing the Acting Community ' ' Development, Director to liberally construethe intent of the Council's requirement. ' There was Council discussion with no statement of opposition to the implementation of the City Administrator's request. City Administrator also advised that Mr. Halstead had noted that there was a good source of replacement- trees. , (the stock they are getting will be from Beef Bend Road). g. Durham Road Closure Acting ' Community Development Director reported briefly that the State is planning to close a portion of Durham Road during spring vacation week '(March 21 25). vh. Metro Regional Government - Council consensus was that it would be acceptable to hold a public hearing in April on the position of the City of Tigard pertaining to the function, governments, and funding of METRO. 3. CALL TO STAFF AND COUNCIL FOR NON—AGENDA ITEMS a. None were noted; the City Administrator reviewed the Council calendar. 4. VISITOR'S AGENDA a. John S. Blomgren signed in on the visitor's agenda to speak on the 93rd Avenue Local Improvement District. Mayor advised Mr. Blomgren that this topic would be addressed later in the meeting; Mr. Blomgren would be given an opportunity to speak to Council at that time. b. Ed Elder, 13280 SW Village Glenn Drive, advised Council that, he felt the recent annual report mailed and distributed to citizens in Tigard was a "political flyer. He advised that taxpayers should not be paying for a politically oriented document. CITY ATTORNEY ARRIVED AT 7;40 PM Page 3 — COUNCIL MINUTES — March 14, 1980 r Mr. Elder said that he felt this was biased towards the Mayor's State Representative campaign. t 4 Councilor Johnson advised Mr. Elder that all of City Council had equal input to this annual report. Thispublication was the first of its kind for Tigard and was prepared in response to requests from citizens for more communication from Council. There was no intent for this publication to be delivered in order to coincide with the election filing date as Mr. Elder had alleged. Councilor Johnson advised the Annual Report was not as timely as intended by .Council and staff because this was the first time they had ever put together such a publication; inexperience was .the main cause of delay. Councilor John:,on detailed some of the cost considerations and savings' realized by combining the quarterly newsletter and the questionnaire Council wanted to forward to Tigard citizens. F Councilor Johnson noted she had received favorable comments on the annual report >and would be supportive of a similar report next year. 3 Councilor Eadon advised that she, too, thought. the annual report f was valuable in getting ;inf-ormation' to the people of Tigard to let them know what has been happening with their City government. She further advised that the material is from public record and was not intended to be biased in any one ,direction. She said she hashadmany positive comments on this annual report. s Councilor Edwards said that he respected Mr. Elder's concerns. He advised that Council, at a goal-setting' session, had agreed that an annual report would have merit as a means for Council to f report to citizens on accomplishments and activities of their City government. He agreed with Councilor Johnson that this report had been prepared some time ago, but since this was the first ,time of publication, there were logistic problems, and thus, a delay in publication. Mayor Brian advised that he took exception to the view that this was a politically oriented document. He noted that the Council has a responsibility to the community to report the activities of their City government. Mr. Elder said he thought the Council should be "more circumspect in an election year." Mayor Brian thanked Mr. Elder for his comments. C. Nancy West of 12348 SW Grant, Tigard, 97223 and Jim Iverson of 12675 SW Grant, Tigard, 97223, relayed their concerns with regard to the intersection of Grant and Walnut. Ms. West submitted to Council a petition which had been signed by 560 persons in the the area. The petition stated: l4 ` Page 4 - COUNCIL MINUTES March 14, 1988 i k s; p We, the citizens who have signed below, hereby petition the T'igard 'City Council and the Transportation Advisory Committee to take positive action towards improving the intersection of SW Grant and SW Walnut Streets, located in the City of Tigard. We strongly advocate a F ivated signal or some other acceptable pedestrian-act means - of traffic control to promote the safety of t pedestrians and vehicular traffic. This intersection is extremely dangerous to cars/buses, children walking/bicycli.ng, all pedestrians and vehicles using the area to cross safely. With the massive growth being predicted by the City in the Bull Mountain/Walnut area and the overall population increase in general, this intersection as part of the i major arterial SW Walnut Street will be even more heavily used than it :is currently. Ms. West submitted the original petition and requested that she receive a copy for her records. Mayor Brian advised a copy would u be made available for Ms. West. Ms, West said that she had requested information on this intersection from the Acting Community,Development Director. She . further advised that the neighborhood was willing to conduct a fundraiser to contribute for a more safe intersection. Jim Iverson submitted to the Council a newspaper article and letters of support- for, this improvement. Mr. Iverson also advised that St. Anthony's School was in favor- of the improved safety of the intersection. Ms. West acknowledged and thanked the Acting Community Development Director and the Police Department for their efforts in attempting to solve the problem,- These efforts have included increased patrol, trimming of trees and shrubbery and repainting 4 c crosswalks. ' Mayor commented that, for the short-term, all that is possible would be done to improve the sight distance by clearly marking crosswalks and controlling vegetation so that it is not part of- the problem, He said that the Acting Community Development Director will be reviewing state regulations on pole-mounted, flashing yellow lights which may be installed at the side of the roadway near the intersection to warn motorists that school crossing hours are in effect. City Administrator noted that the cost of the pole-mounted lights, if allowable, were not out of line with current budget ` g �. capabilities. The ultimate solution, however, was not within the . means of the City's short-term funding abilities. Walnut Street, as a major collector, must be reviewed for funding along with other long-term improvements to arterials. page 5 - COUNCIL MINUTES - March 1.4, 1988 Tra Committee f City Administrator advised that h t The sucrhypastthisn throu continue to look ghoutwill the at safety `the `citizens remain involved with City, He recommended that art of the Transportation Committee and other efforts on the p ' s organizations such as NPOs. ntinue to elp the City Mayor Brian advised that citizens betweenc`thed co intersection nand nwtoring clear the sight distant property owners in the area traffic by letting the 'City know of pro p y and property owners to clear the overgrown how to 'contact these bushes and trees, He added the City would not enter private t property unless it was a clear safety hazard. Mayor Brian thanked Ms, West and Mr . Iverson for attending the € meeting ;and their comments. d, Rob Walsh of 11545 SW , Cloud Court, Tigard was present � St; Anthony's Parish, Mr, Walsh noted their annual representing ; fundraiser, which is an auction and wine tasting event,City's OLCC held in April. Mr, Walsh requested a_waiver of the City permit processing fees in the total amount toO.00 Tigard WMunicirpal at $25 each). His request was ma p $ Code 3.32,070. Councilor Tohnson, seconded by Councilor Edwards, to Motion by fee as requested, r waive the City OLCC processing r Motion was approved by a unanimous vote of Council present. g, FANNO CREEK CONFERENCE REPORT � a. Gary Fox, Moderator of ,the Fanno Creek ...Conference and Nancie n this event. Stimler, Clerk of the Conference reported o cces Mr. Fox advised that tiCandeYeveryone haduan oppohrtunitysto good _flow of ;informaon express their views, was a at : Nancie Stimler also reported that tile1988 conference fromgJill 4 success. She distributed a March 2'containing statistical data Monley (Community- Services Director) the conference. Ms. Stimler advised it was hoped tldtnext on the co self—sustaining if- he conference would be financially year. She suggested that sponsors may be one way to offset some of the costs along with a small registration fee. year'sof this There was discussion on the content and activitie a es o° people from conference, It was noted that the newly annexed areas who participated, Ms, Stimler advised that 41 people have volunteered to help with the conference next year. Fox Director, ors was mowed ler raptrenendous that Till Monley, community Services 'thank you' for the success of the conference. t { Page 6 COUNCIL MINUTES - March 14, 1988 S INS giggil k Councilor Johnson advised that the Steering Committee proposed February 25, 1989, as the date for the second- Fanno, Creek Conference. Motion by Councilor• Johnson, seconded by ,Councilor Eadon, to authorize the second annual Fanno Creek Conference date of February 25, 1989. The motion was approved by_a unanimous vote of Council present. 6. CONSENT AGENDA, 6.1 Approve City Council Minutes 1/25, 2/8, 2/22 and 3/1/88 6.2 Receive and File; a, Tentative Agenda Update b. 'Council Meeting Calendar Update 6.3; Receive and File Reports a`. Community Services Monthly Report -- January, 1988 b. Annual Performance Report/Service Priorities c." Holt Report: Library Facilities in - Washington County: 1987-2005/WCCLS d. 'Sign Code Exception Fee Waiver Status Report 6.4 Approve Computer Hardware/Software Contingency Appr•op`./Res.# 88-20 6.5 Confirm Muni Court Study Implementation Direction - Res. # 88-21 6.6 Approve MACC Franchise Agreement - Resolution No. 88-22 6.7 Call for Public Hearing Dartmouth Street LID - Res. No. 88-23 6.8 Approve Police Department Training Requests: a. '` Advanced Accident Investigation - $1,555 b. Property & Evidence Management $788 Items 6.5 and 6.8 a. were pulled for discussion. 6.5 Councilor Eadon; asked about the amount of time the Court Study Committee would be spending with further study. Community Services Director notedthat there had been inadequate data to accurately project the municipal courtservicesneeded; this had been a source of frustration to both staff and Council. Community Services Director advised that the committee would meet quarterly to analyze statistics gathered. 6.8 a. - Councilor Edwards asked for clarification on who would be attending the advanced accident investigation training session. Chief of Police responded that Officer Harburg would be attending. Motion by Councilor Johnson, seconded by Edwards, to adopt the Consent Agenda. The motion was approved by unanimous vote of Council present. 7. PARKING ORDINANCE a. Acting Community Development Director• summarized this agenda item. On February 22, the Council considered this proposal and requested a better explanation and map. The map included in the packet provided this information. In addition, the police had made a videotape demonstrating the sight--distance problems and the tape could be shown at the meeting if the Council so wished. Page 7 - COUNCIL MINUTES - March 14, 1988 b•. ORDINANCE 88-05 -- AN ORDINANCE AMENDING TMC 10,28.130(43),' PROHIBITING PARKING ON PORTIONS OF GAARDE STREET AND FIXING AN EFFECTIVE DATE C. There was brief Council discussiononthe, proposed ordinance: The Mayor noted that Council had requested the Police Department and Acting Community Development Director, to take a.'second look at a no-parking restriction on Gaarde Street; hence, the proposed ordinance which was now before Council. - Councilor Johnson advised that she felt the no-parking restriction on this street was overly cautious; however, she would defer to staff concerns and vote favorably on the proposed ordinance. d. Motion by Councilor, Eadon, seconded by Mayor Brian, to .adopt Ordinance No. 88-05. The ordinance was approved by a unanimous vote of Council present. 8. 93RD AVENUE LOCAL IMPROVEMENT DISTRICT PETITION a. Acting Community Development Director summarized. The City received a petition asking for consideration of formation of a Local Improvement District '(LID) for street improvements on SW 93rd Avenue. A preliminary evaluation report was presented to the Council in their meeting packet. b. Community Development staff estimated that preparation of a preliminary engineering report would cost approximately $5,000. Staff recommended that Council authorize staff to ; prepare a resolution which would approve the preparation of a preliminary engineering report for this LID. There was discussion on the petition. The names on the petition represented more than half of the property owners in the potential LID area (13 out of 21 property owners). Acting Community Development Director noted that the School District was in favor of this LID (Trammel Crow had proposed to pay for a portion of the School District's share of the LID costs). John Blomgren, 9460 SW Oak Street, advised that in a recent talks with neighbors around the area, they appeared to be unaware of LID proposal and could see no advantage to them to pursue the LID. COUNCILOR SCHWARTZ ARRIVED AT 8:45 PM Mr. Blomgren advised that his neighbors had expressed concern that Dr. Davis (a proponent of this LID formation) would be requesting religious, tax-exempt status with regard to the LID assessment. There was discussion among Councilandstaff wherein Mr. Blomgren was told that a religious, tax-exempt status would not excuse a property owner from participation in the cost of a LID. Page 8 COUNCIL MINUTES - March 14, 1988 ry The Mayor explained to Mr. Blomgren,` at this time, the Council's responsibility was to determine if there was enough interest to go forward with the LID process. Mr. Blomgren also notedthat nearby construction activity was taking its toll on neighborhood streets. Furthermore, there was a shortage of on–street parking in the area because of construction_ workers' vehicles. :Mayor responded that there should soon be parking spaces available for the workers to park on the construction--project site. As for 'damage done by construction activity to public streets, Mayor advised this should not be allowed and he recommended if any citizen observes such damage they should contact City ,staff. Acting Community 'Development Director advised that all property owners were notified of a February 24, 1968, informalmeeting to discuss the LID proposal'. At that meeting, LID procedures and various options for spreading LID assessments ' were discussed. Following discussion, a majority of the property owners present indicated a desire to proceed to the next _step which was the preparation of a preliminary engineering report. City _ Administrator outlined the the beginning steps of the six-step Tigard LID process. Councilor Johnson explained to Mr. Blomgren that it was now the Council's responsibility to determine if there was sufficient interest (from the majority of those to be affected by the LID) to risk spending $5,000 on a preliminary, engineer's report. Mayor- suggested that the proponents be asked to fund the preliminary engineering report cost- in the approximate amount of $5,000, Councilors Edwards and Schwartz commented that this would be a viable option Councilor Schwartz also recommended that the NPO in the area be notified of the status of this LID. Council consensus--approve the staff recommendation that a resolution be prepared to authorize a preliminary engineering report subject to the LID proponents advancing the funds necessary to pay for said report. Council consensus.—Acting Community Development Director should send a letter to the area's NPO to advise thein of the status of this LID. FM 9. NON–AGENDA ITEMS a. There was review of calendar items. The assessment center- for the Community Development Director position will be April 1 and 2 with dinner for Council on April 1, 5;30 p.m., Embassy Suites Hotel. There will be a Council workshop on April 15 and 16. b. There was brief discussion of the County Master Storm Drainage Plan status. City Administrator advised Council had received some material concerning this topic in their, current Council page 9 - COUNCIL MINUTES - March 14, 1988 mail. Councilor Johnson expressed concern over status'' of the process---what had been 'happening and how much would cities be expected to contribute? City Administrator- advised there were some funds available in the storm drainage utilities budget. This will be scheduled for Council ,update and discussion at a future Council meeting. 10; EXECUTIVE SESSION — Cancelled 11. ADJOURNMENT: _9:26 p.m. Approved by the Tigard City Council on _, 1988. Deputy Recorder City of Tigard ATTEST: Mayor— City of Tigard cw13778D page 10 COUNCIL MINUTES — March 14, 1980 54 0 th w t qHR.`S , v ..p :chu>' WM C7 a p. ro 93 0,0 CA u CD �0� v� F E+ m o L7 o ri; 'to Cl Lm C, C� N E3 ® d ,0 o. t alt Jq r r•H t�� +,M':,:6�� C.OL. lli 0 ^-4 � ffi 'v ;o �\ o Z Q vo v m 0 mca to C6 Z o :01 ^ o Z © iJ 'q L N w m LU V 1- ® m w rF,i Co e► U :1v x N o CD ce (`J�plz � 170 m n �•.� N c o y vp E 0 Lu6 N Q W O ttl, m " y ` `0 ® m N a ® CL m • .v L OCA..®-U W 4 A v 7 eLL Zzr oC �pca 3 0CO �. < "w ANJ. aoe 0 � O •. N ® a ` mo a ID U.0 r.O �p V V ey_. - L ». a m e. CD a S) 69„ DV �r C (D N i At CO �T� G EL :d C ? �x `_ �; mom CITY OF TIGARD, OREGON AFFIDAVIT OF POSTING ; In the Matter of the Proposed COUNCIL ADOPTED ORDINANCES STATE OF OREGON ) County of_Washington) ss City of Tigard ) IIw� n��dy(/ being first duly sworn, on, oath depose and say. That I posted in the following public and conspicuous places, a copy of Ordinance Number(s) 91$- 1< --- which were adopted at the Council Mee ting dated /H� e copy(s) of said ordinances) being hereto attached and b reference made a part hereof, on the o dayof -PO"A, 198L- 1. Tigard Civic Center, 13125 SW Hall Blvd. , Tigard, Oregon 2. U.S. National Bank, Corner, of Main;and Scoffins, Tigard, Oregon 3. Safeway Store, Tigard Plaza, SW Hall Blvd., Tigard, Oregon J SUb�c�^ibedand sworn to before me this day of Notaalry Public for Orion My Commission Expires: sb/A537A AGENDA ITEM N z ` VISITOR'S AGENDA DATE /8fi (Limited to 2 minutes or less, please) Please sign on the appropriate sheetfor listed agenda items. The Council wishes to hear from you on other issuesnot on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Administrator prior to the start of the meeting. Thank you. NAME & ADDRESS TOPIC STAFF CONTACTED -.0- 54)s 111,44As '�(riUct/ 5(✓ W u U 4; CITY OF TIGARD, OREGON ORDINANCE NO. 88-05 AN ORDINANCE AMENDING T.M.C: 10.28.130(43), PROHIBITING PARKING ON PORTIONS OF GAARDE'STREET,; AND 'FIXING AN EFFECTIVE DATE. - E WHEREAS, TMC 10.28.130(43) designates portions of Gaarde Street where parking is prohibited at all; times;' and WHEREAS, the Tigard City -Council has heard a recommendation of the City Engineer that the parking prohibition on Gaarde Street be amended to improve safety; THE CITY OF TIGARD ORDAINS AS FOLLOWS: Section 1: The TMC Section 10.28.130(43) is hereby amended to read as follows: "(43) On southwest Gaarde Street from Pacific Highway to 112th Avenue, except for that portion of the north half of Gaarde Street beginning at a point 80 feet east of the east curb line of 110th Avenue and extending to a point 190 feet east of the east curb line of 110th Avenue, measured along the north curb line of Gaarde Street. Section 2: This ordinance shallbecome effective on or after the 31st day after its passage by the Council.' PASSED: By (_ R r1.i/Y1 oLlS vote of all Council members present after being read by number ` and title only, thish day of1988. Cat Brine Wheatley, Deputy Recorder APPROVED: This J ' day of1988. Thomas M. Brian, Mayor Approved as to form: acv►c� /� l�d'd' -y Attorne Date ht/3573D ORDINANCE NO. 88- b Page 1 I t , `; U1 I V Ut J_L6lli<U, ,UKLUUN - RESOLUTION NO. SO— A RESOLUTION ADVISING THE TASK FORCE ON METROPOLITAN REGIONAL GOVERNMENT OF THE POSITION OF THE CITY OF TIGARD PERTAINING TO THE FUNCTION, GOVERNANCE AND FUNDING OF METRO WHEREAS, the Mayor and City Administrator of the City of Tigard have met with i other government officials in Washington County to discuss and consider the issues of function, governance and funding of Metro; and WHEREAS, it is the ,consensus of these officials_ that now is not the time to expand Metro; and WHEREAS, each City and the County have agreed to consider the 'issue and take a position on it. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that:, Section 1: The City of Tigard supports Metro and its continuation as a ' regional government. Section 2: The City of Tigard believes that a Regional Task Force, which includes local officials (city, county and Metro), should be constituted to examine Metro, its functions and funding and prepare a recommendation on the future of metropolitan government. Said report should be concluded within four years. Section 3: For the next four years, Metro's functions should be limited to those which it currently performs and funding for Metro should continue in its present manner. A legislative sunset review should be conducted in 1992. T Section 4: The City of Tigard recommends that the governance of Metro be examined with consideration of (1) elimination of the position of elected executive and creation of an appointed executive; + (2) possible reduction in the number of Councilors; and, (3) election of the presiding officer as an at—large position. PASSED: This day of 1988. ATTEST: Mayor — City of Tigard — and Deputy Cit Recorder City of Tigard P y y PPR VED AS�TOFOR�M City Recorder Date - - lwf3576D .' RESOLUTION NO, 88— Page 1 gut -SCI-<s�0)-. Task Force rship: Sen. Glenn Otto,.Chair urCommissioner Gretchen Sagoy Sen. Jeannette Hashy 4 T Cor:aissioner Rd Llne]gwlst Rep Ron Cease 4 ` Ned Look Rep. Judie Ramserstad ' Richard Steinfeld Commissioner Bonnie Hays' $ ion Williams k Force Staff: John Houser, Administrator Cheryl Awns, 'Assistant TASK FORCE ON i-WRROPOLITAN' REGIONAL GOVERNKM Roos 440, Metro Center 2000 SW First Avenue Portland, OR 97201 (503) 229=6074 MEEETING NWICE AND AGENDAS Tuesday, March 15, 1988 Council Chamber, Metro Center 2000 SW First Avenue Portland, Oregon The Task Force Subcommittee on Governance will meet to discuss issues relating to the governing structure at Metro and options to provide Metro 'with 'greater flexibility to manage and direct its own administration and functions, such as a home rule charter. The subcommittee will also`offer` the opportunity for additional public testimony concerning the governing `structure `at Metro. SCHEDULED TES;TIKON 2:00 P.M. Donald Carlson, Council Administrator, Progress Report on the formation and workplan of the Metro Council's Planning and Function Committee_ 2:30 P.M. John Houser, Task Force Administrator Progress Report concerning policy issues and questions raised at the February meeting and. further discussion of these issues and questions 3:30 P.M. Public Testimony on Metro Governing Structure Tusk Force Memberships Comissioner Gretchen Rafoury Sea. Glenn 'Otto, Chair a Comissioner Ed Libftuist Sen. Jeannette Hanby' 'i- sod Rep. Hon Cease Richard Steinfeld Rep. Judie Has�rstad '+ Rd elan issioner'Honnie Bays "� Don BilliaiM_ Task Force Staff: John`Houser, Aftinistrator Cheryl osill Assistant TASK pWCE ON gMOPOLVAN RBIGIONAL Go Room 440, 14etro Center 2000 S First Avenue Portland, O 97201 (503) 229-6074 MEETING NOTICE AND AGENDA' tE Friday, March 18► 1988 Council Chamber.o Metro Center 2000 SW First Avenue Portland, Oregon' mmittee on Existing Regional Functions will The Task Force Subco tions �onaerning _ hold a work session to discuss ;issues' and policy op between Tri-Met► the Boundary Commission, and Metro. the relationship Future subcommittee concerning ll task f�brcecmay be discussed. of potential recommendations to the fu The hearing will begin at-3:00-P.M. on Friday, March 18. SCHEDULED TESTIMONY w Administrtor 3:00-P.M. Staff Report, John Houser, y options�concerningathe Summary of issues and policy op -Met, the Boundary Commission, relationship of Tri and Metro identified at earlier subcommittee meetings Task ForceMembership: Sen. Glenn Otto. Chair Commissioner Gretchen Rafoury Sen: Jeannette Hamby Commissioner 6d Lindquist Rep. Ron Cease ..... . Red Look Rep. Judie Hameerstad Richard Steinfeld issioner Bonnie Hays rr Bd Whelan Don Williams Task Force Staff- John Houser, taff:John'Houser, Administrator Cheryl osmams.. Assistant TASR FORCE ON DUMOPOLITAN REGIONAL GOVERNNEW Roos 440, Metro Center 2000 SW First Avenue Portland, OR 97201 (503) 229-6074 MEETING BICE AND AGENDA Wednesday, March 23, 1988 Council Chamber, -Metro Center 2000 SW 'First Avenue Portland, Oregon The Task Force Subcommittee on Potential Regional Functions will hold a public hearing on regional cooperation among metropolitan area . libraries and the;potential and need for a ,regional library system. The subcommittee will discuss issues relating to a regional library system and develop possible recommendations to the full` taskforce. The subcommittee's future agenda will also be discussed. The hearing will begin at 1:00 P.M. `on 'Wednesday, 'March,` 23. SCHEDULED TESTIMONY 1:00 P.M. Public testimony on issues relating to regional cooperation among libraries and the need for a regional library system Work Session on regional library issues Determination of Future Subcommittee Agenda Task Force Hembership: Commissioner Gretchen Kafoury Sen. Glcnn Otto, Chair Comaissioner Rd Lindquist Sen. Jeannette Hamby (D RedLOok Rep. Ron CeaseRichard Steinfeld Rep. Judie Haomerstad nwssioner Bonnie Rays Don i7illiaas TasK Force Staff: John`souser,`Adainistrator Cheryl Oswus, Assistant TASK FORce ON KMOPOLITAN REGIONAL GO Room 440, Metro Center 2000 Ski First Avenue Portland, OR 97201 (503) 229-6074 MEETING NOTICE AND AGENDA Friday April ,l, 1988 Council Chamber, Metro Center` 2000 -SW First Avenue Portland, Oregon The full Task Force will meet- to hear testimony concerning Metro's level; of general government expenditures and its cost allocation system for assessing these costs to its operating' units. Metro's accounting system for allocating local government dues also will be discussed. Testimony will be 'received concerning the City. Club report on regional government. And progress reports on the activities of each subcommittee will be presented. SCHEDULED TESTIMONY 2:00 P.M. Ray Phelps and Jennifer Sims, Metro, Discussion of Metro's general government cost allocation system and the allocation of local government dues 2:30 P.M. Gil Gutjahr and Oliver Norville, Multnomah County Tax Supervising and Conservation Commission concerning Metro's cost allocation systems and the transfer of funds for general government purposes 3:00 P.M. Reports From Subcommittees and Discussion of Future Task Force Work 4:30 P.M. Judge Steven Herrell and Cliff Carlsen, Summary of the City Club Report on Regional.Government MEMORANDUM CITY OF TIGARD, OREGON - t TO: Honorable Mayor, Council and City Administrator March 8, 1988 FROM: Chief Lehr SUBJECT: Request for Cost of Services from King City Mayor Jean Young of King City has appointed an ad hoc committee to;conduct a cost-of-services study for various options for the provision of °police services in King City. The committee has requested by letter an analysis from the City of Tigard for costs for the City of Tigard Police Department to provide;police services to King City for several different options. Unless the Council directs otherwise, I would propose that the Police Department staff respond to King City's request by doing an analysis of costs for the provision of policeservicesby Tigard to King City for the options described by the King City letter. If, based on the analysis, King City wishes to initiate discussions concerning R` a' contract for the City of Tigard to provide police services to King City, „approval from the Tigard Council would be sought before any contract discussions begin. Attachment cs/3630D j i City of Bing City March 1, 1988 r Chief David Lehr i Tigard 'Police Department 13125 S.W. Hall Street Tigard, OR 97223 Dear Chief Lehr: , Last week Mayor Jean Young of this city appointed an ad hoc committee to look at King City security. This committee in- cludes three residents, the President of the City Council and myself: The committee has asked if itmay oobtain ice aepartmroxient mate figuretactedoof what it would cost, if Tigard patrol 'King City. The first question is, would you even consider it ? If you would consider it, what � gdayaora(3)atheoadditionrun oof(the " one shift a day, (2) two shiftsa patrol` territory as a supplement to Summerfield schedules ? I realize this is an imposition on your time and that of your people and I apologize for it. But what the committee is _looking is a basis to compare King City actual costs with "what if" costs. Part of this stems from the Tigard contract with Durham which Mr. Sahlberg (not a committee member) had obtained. I may be reached at 639-1542 at any time of day or night. The committee's next meeting is scheduled for March 10. Sincerel , Vernor M. Schenck Councilman s City of King City, 15300 SW116th Avenue, King City, Oregon 97224® (503) 620-6444 f MMRANDUM CITY OF TIGARD, OREGON TO: City Council , FROM: Couricilor Johnson/Liz Newton, Senior Planner LJ7�d.. h1n SUBJECT: Main Street Conference in San Diego "" On April 26-28-the National Trust for Historic Pgeservation is holding a conference in San.Diego,on_Creating Economic Opportunity on Main Street. Attached is a copy of the conference information. Staff is polling the City Center Task Force to see if any members are interested in attending. Costs to send one individual range 'fran $793-$1,085 depending on air fare and when the registration fee is mailed. Any Council menber interested in attending should contact Liz Newton by Thursday March 17, 1988. /7w 'i ,j ® GteA _ _ -�-- i National Main Street Center National'bust for Historic Preservation P�� r•` U.S.Postaagew 1785 Massachusetts Avenue,N.W. PAID Ip Washington,D.C.20035 Washington,D.C. Pertnrt No.8W3 51322^7 J T'.. 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' 4WA V&c /�i't::'Gfi�%L`'',�i LG.z'{�� y•G'Y6/ !© sG 'J4•.../ a�l/I-,.z� wvm ��G%GGL�'Cu••: / :UC_�Lc �7r��'�=%L=c,'�' C.��+f""'�,-G'�: �i��' �,�/C1C"C'�� ; y JIM SIMMONS - REPLY TO ADDRESS INDICATED: Assistant Republican Leader ❑Senate Chamber WASHINGTON COUNTY Salem,Oregon 97310-1347 r'� "9�--1 ❑ 12160 SW Par 4 Drive DISTRICT 4 Tigard,Oregon 97224.2514 x` Home Phone 620-1118 VI-3 for' c(a-, OREGON STATE SENATE SALEM, OREGON 97310-1347 February 24 1988 Honorable TOM Brian, Mayor City of Tigard 13125 5 W'Hall Blvd Tigard, Oregon 97223 Dear Tom: Several of my constituents have called to my attention the traffic hazard that existsatthe intersection of S W Walnut and S W Grant Streets. I understand that there have been `many accidents there, some ;involving students at nearby Charles F Tigard School ,. The residents in the area feel that a pedestrian activated traffic signal similar to the one on S W Pacific Highway near the school administration building would solve the problem. Another solution might be a four-way stop street to bring all traffic to a stop before entering the intersection,; although this might be too much of a restriction on the through traffic on Walnut. I would appreciate any effort you can make to remedy this dangerous situation. Sincerely, Jim-i ons cc: Mr Jim Iverson 12675 S W Grant Street Tigard, Oregon 97223 low IF m+ ® "' nam it I lNMIr�n�34'„P*tv6 A: ngerous corner eT ,, c .. 41 k Area petitions t , 9 � t®Chane {11hiters"e6 t®®n r'. By TONE HILL Times y. � �• ,i ,fir' TIGARD—Several city rest- a dents hope to put enough pressure `fflin the"City Council to force action .• i to Improve the safety at"a danger. 6usantersection near Charles F. Tigard Elementary School, .The residents are worried r' - %bout the intersection of Grant end Walnut streets,just northwest 't pacific Highway.They hope to �! egin;gatitering%etition signatures a wn t favoring installation,of a r , a;edestrian-activated traffic signal n tiliaintersection. ;..The main problems with thee', µ` Cram/Walnut crossroads seem to -d e;ytslbtltiy sed speeding drivers. eighhors who nave to use the In, : a a-.'� .:,meq'' .d2'�� { •'i i�. taeeUon tell of not being able to eC welt enough before pulling on- 5 a,Walout and of chlldren,sentor idzans and even school crossing 391 L Ards nearly being hit by cars. "' n City.officials said they haveugga ested several minor improve- ants to make the intersection ter;but.a long-term change in- "h ¢u oiving construction will have to n .1 1e weighed against other transpor- °F �talloa.projects as the city updates l'• its tr`aftte pion. f+ Flancy West[s one of the most s *4 vocal residents'Involved In the ef- fort to bring the intersection to the :nty s attenUon�='fest sai.l�sho ha seri aware of,the problem since y oWng to her Gjant'StrecC home - Clockwise from,back left,Jim lversoa Nancy VYest Cindy W1na Sob Tversan and Xnyce iv0soa are eonaetP2d sbaut safety , cvo;Yenrs ago:ler sister,who lives told the intersection earby, inoncy.+tri yjyq;caused problems for more section."[tatfectseveryone:' dentWs�includingaDecril incident:.,fey d.�The`mastarplan Ideal capitalroje kwacieij&)K k r thon a decade,West said. Several residents criticized the in which a Charier F.Turd fifth 'Iles dozens of transportation%rob' � 7 y • city for not reacting to the%rob• grader was hit by a veblGO at the � lamsin the city `•` ': Along with Q`te net�tl �+t`; "The people (driving by) get Iain quickly enough, mInbtttra ots at Chadea F i , u{tg rude,and they don't go fife intersection. O'or'r4(mph posted),,,West said. The committee now wits evalu• Elementary Schbol also hai3*vy, West said she called the city in City Engineer Randy Wooley, ate'Ute.costa;and benefits of th@• wme.invoived in tits.}n Nrdtr i ft 9,tttore like 35 to 40:' September and October and was said that in response to complaints Improyements,needed to solve issue;pHncIPN i3ayle;Collaggplptn ;West and otitaf residents point• told that bright orange vests for about the Intersection last fall the :the problems and decide which: he agfrea°With tit tcstdonfdl out that the crosswalks that the school crossing guards would city trimmed bushes within the PWJC4�tofakeon. ;" the infgfaecaoa is drecafe public right-Of-way to increase v1&• ? that se!lerul cline call'ocs�iut� Walnut`tit.the Intersection be one solution. The guards ibiiity,Next the city will try to•; Wdolay_,sa1d although ii during the drat im�txkgz `trent aro rrsed by many cnti• donned the vests soon after,but persuade the residents who,live.`ttoi lu w.n5at the,chances`l7ere; schools w dram:For the tnosX part children, that did not solve the problem,she b!the ,attt/tyatn6t,intarsatUtia s` (paving Charles f Tigard,which is ;said. However, city officials still next to the Interaec$on to;trim liflve ta'go Wrbugh talk as If the vests are the answer, their vegetation even more,Woo- ,=,bef l i c1'uded in�the'list of prof`i Hitm ltv9 re e�.'matxfcid,,�t a Block away, ley said, acts h Pointed out teat hta city's the city-tttat a a�minittsa3 tri i tha intemection when they leave she said. bud or'capital,Impr0vergeata. poiaked to const VY: school r k The residents are now waiting "The right-of-Way narrow: ahou 350011011.A trafficsil , crvasjng;thb lot s sof like,th one•;befng requWcd by:" but lie bas Qin Beek � $tutftq SatSt.Anthony'sSchool to getfnlormatlortfrom the Tigard there,really;'he:sa14. 'We needill r could:--ceSt about' i3tacttyY; - , and members,.4t SL Anthony's :police Department about the in• to go beyond that to achlav�afi8t Von a jyycir a19p use Ehe tntersectiou they get thataccident Information;h q will we need 305ri10© t nce dget tle sa6dPercent of nipt .e ftdaguehtty,they said include the data in their petition, d+ : fila $oppto. It 5utfcY� ' 'LYs not loaf the kids"said Cin- which they hope to present to the cnmmiUeo 66 added khe in ' qUi tnntitnet eaadre frying /� estR A IIensry9111 dy 1i)3nrti,agttlio Was neali,the Toter• City Council In March, sor5 p� air�f r E TIGARD PUBLIC SCHOOLS,DISTRICT 23J Administration Offlce 13137 S.W.Pacific Highway Tigard,Oregon 97223 Area Code(503)620-1620' February 29, 1988 Honorable Mayor Tom Brian Members of the Tigard City Council 13125`S. W. Hall Blvd. Re: Traffic Signal at Grant and Walnut Tigard, OR 97223 Dear Mayor Brian and Members of the Council: The Board of Directors and Administration of Tigard School District support the neighborhood request for traffic signalization at the above captioned intersection. c Over the years the need for the signalization has been demonstrated in a number of potentially tragic accidents. As heavy traffic continues to increase on Walnut, the need for a signal becomes more important. On behalf of the Board of Directors, I hope the City will give its full consideration to this request. Sincerely, TIGARD SCHOOL DISTRICT 23J es Jom, Superintendent rb PAUL V.PHILLIPS WASHINGTON COUNTY DISTRICT 9 'REPLY TO ADDRESS INDICATED; •• ❑ House of Repreaentaiwea Salem,Oregon 97310.1347 ❑ 15075 w Down Ct. Tigard,Oregon 97223 (7- HOUSE OF REPRESENTATIVES SALEM, OREGON ' 97310-1347 March "11 ,1988 Mayor Tom Brian 13125 SW Hall Tigard, OR 97223 Dear Toms It has come to my attention that a group of concerned parents along with the principal of Charles F. Tigard Elementary School will. be making a request of the city council . I wish to lend my support to this effort. The safety of our childrenis a priority and a responsibility ,of government. Their desire to locate a pedestrian controlled signal at the junction of Grant and Walnut is well worth your serious' consideration. Walnut is a major arterial and increased police control and/or limited use of a crosswalk guard is not sufficient to assure the safety of the children and others who frequent this intersection. Thank you for your consideration. Since y, aul P illips State epresentative cc: Jim Iverson PVP/<l d REPLY TO ADDRESS INDICATED: JIM SIMMONS ❑ Senate Chamber Salem,Oregon 97310.1347 Assistant Republican Leader WASHINGTON COUNTY ❑ Tigar SW Par 4 Drive224 DISTRICT 4 Tigard,Oregon 97224.2574 Home Phone 620.1118 OREGON STATE SrNATE SALEM, OREGON 97310-1347 February 24, 1988 Honorable Tom Brian, Mayor city of Tigard 13125 S W'Hall Blvd Tigard, Oregon 97223 Dear Tom: Several of my constituents have called to my attention the traffic hazard that exists at the intersection of S W Walnut and S W Grant Streets. I understand that there have been many accidents there, some involving students at nearby Charles F Tigard School. The residents in the area feel that a pedestrian activated traffic signal similar to the one on S W Pacific Highway near the school administration building would solve the problem. Another solution might be a four-way stop street to bring all traffic to a`stop before entering the intersection, although this might be too much of a restriction on the through traffic on Walnut. I would appreciate any effort you can make to remedy this dangerous situation. Sincerely, Jim Simmons cc; Mr Jim Iverson 12675 S W Grant Street Tigard, Oregon 97223 Jim & Lyn Iverson 12675 `SW Grant Tigard, OR 97223 December 15, 1987 Randall Wooley City Engineer City of Tigard' PO Box 23397 Tigard, OR 97223 Dear Mr. Wooley; We're writing concerning the dangerous intersection at the corner of SW Grant and Walnut. We live two houses from Walnut on Grant. In the seven and one half years we've lived here we have seen the aftermath of one death, one car colliding with another and just last Friday a child in the fifth grade at Charles F. Tigard School seriously injured. This does not include the near, misses and squealing of brakes we too often hear and other accidents at this intersection which people have told us about. We would like to see stop signs put in on Walnut at Grant Street in both directions. Stop signs or a signal would be the only way to persuade drivers ,on Walnut to slow down and to stop for pedestrians and for drivers who cannot see traffic approaching on - Walnut. This would not only benefit our third grade son who uses the crosswalkduring school hours but the other children who attend Charles F. and St. Anthony's Schools and people out walk- ing, joggers, bicyclists and motorists turning onto Walnut from Grant. The child who was hit Friday afternoon could have been our son - he was to go to a friend's house close to the time of the acci- dent. Try making a few left turns from Grant (facing Charles F. Tigard School) onto Walnut (toward Pacific Hwy.) at a time of heavy traffic and try crossing at the crosswalk. Then please do some- thing to alleviate this dangerous intersection before someone else is seriously_ injured or dies. it could be someone close to you as it could be with us and many others in this area. Sincerely, � I �r Jim & Lyn Iverson cc: Mayor Tom Brian r January 6, 1988 CIIYOFTIFARD OREGON Jim and Lyn Iverson 12675 SW Grant x Tigard, OR 97223 i Dear Mr.' & Mrs. Iverson: Last week I met with the Police Chief to discuss traffic safety issues. At that time we discussed your recent letter regarding the intersection of Walnut and Grant. ...E There are two safety concerns at this intersection. One is the crossing of Walnut _Street by elementary school children. The other is the restricted sight distance for motorists entering Walnut Street from Grant. a We feelthat the ;best protection for school children is the presence of a well-equipped adult crossing guard. The Police Chief has been working with the School District to further' improve the crossing guard protection at all elementary schools. The City will furnish additional equipment to assure that x all crossing guards have adequate signs and safety;vests for good visibility. In,January, the Police will be conducting in-service training for all crossing guards in the City. In addition, the Chief has directed increased Police patrol in the Walnut area during school crossing times. A similar combination of crossing guard and police presence has proved very effective at other school crossing locations. To address the problem of sight distance, we will be continuing to work with property owners to have trees and shrubs trimmed back. Some limited tree removal may be required. Some reconstruction of the intersection would be desirable to provide better sidewalks and to _ better provide for turning of cars and busses at the intersection. Funds for such improvements are quite limited. Funding for the Walnut/Grant intersection will have to compete with other critical street ;l needs city-wide for funding. The Transportation Advisory Committee is beginning a project to identify and prioritize street improvement project needs. I will ask them to include the Walnut/Grant intersection as a project need. We do not feel that a four-way stop is appropriate for the Walnut/Grant intersection. Experience has shown that stop sign installations do not always produce the desired improvement in safety. Four-ray stop installations usually work best where the traffic volumes are similar on both streets. Such is not the case at Walnut and Grant. Walnut has a significantly higher traffic volume during most times of the day. Based on our experience, the Police Chief and I both conclude that improvements to the school crossing guard program and improvements to sight distance will provide the greatest improvements in traffic safety. 13126 SW Mall Blvd.,P.O.Box 23397,Tigard,Oregon 97223 (503)639-4171 , x i t 1 Jim and Lynn Iverson Page 2 January 6, 1988 Your concern for,safety is very much appreciated. Pleasecontinue to help by discussing your concerns with your neighbors. We need the support of you and your neighbors in working with the property owners for removal ,of the restrictions to sight distance. Sincerely; Randall R. Wooley, City Engineer cc: Mayor Brian cc: 'Police Chief br/252GD OREGON March 15, 1988 MIs. Nancy West 12348;S.W. Grant Street Tigard,'OR 97223 Re: Petition— Intersection of`S.W. Grant and S.W. Walnut Dear Ms. West: As you ,requested at last evening's City Council meeting, enclosed is a copy of the petition which,you submitted. I glanced through the copies to`make`sure all the names were readable after copying. You'll note on a few of the pages, I've written in red pen some of the names•which did not copy well enough to be useful. If ever you wish to recheck with the original petition, we'll have it on file and can make it available to you for viewing. # If you need anything further, please do not hesitate to contact me. & • Sincerely, F Ctherineteatley Deputy Recorder ow Enclosures cc: Bob Jean, City Administrator 13125 8W Hall Blvd„RO.Box 23397,Igard,Oregon 97223 (503)639-4171 11ET77-1 ON We, .the c"ct.vzens tOw Have tigrrcd be�-t�ttt�, hoo iebj pe.ti.t"ion ,the _T-i.gand City Council and .the T1La'm. rpon.ta.t.t.cvr Aciv.%son.y ,Cornm"i.t.tee. ,to ,take positive actL„'. -•'''UCUa'LtAS .C}71rJhOV.L;lg .ih< <}l ,(''LSl'C-tio}1 0(i S. W. Ghana t,' S. (V.- (Oat.nu.-t s.t4e)ot.s, e.oca-te.d in the City ori "i':igccnd.` We ztkongQy advocate a ��edeaa:_iccm-ac.t"ivaac.d s;Scnat on .some other acceptable mean.,.s o j tJcab()"ic con.tnot to p.nomo-te. .the as le.ty oii pede.AVLiana and veh,i.cutan >t&aiy6.i-c.. Tiu',s is ite'csec"t•i.on i,% ex.ttceme Y dan;e.,eu to cirns abut s chUd-7e}i a fJed'e5,t'L�C-a;ls and 1'e(1 t'NG .5 i,mn trite rt.7ca- tr c.rr'., . sa;,cty (� r,th, ttre m� stive g Tuco.th be.ilig p'icd�"c"ter bit a' .1 t i f,�r �'-i.t.ri tip the Bul"i ,(IuLtit.ta<.r3/("aUlt.it a,,Lea and -tdre oveAcie !) u.C.Lti.ori L.nasL' jcraCtL a.[ t;rr-.i5 .t.nzeeC.t-iori ah a pa.7 ' cif tIIc 111aJo'r c}t_t( J1.i.r(_ S {V (rafau.t S-t�rcet tt'.iE-C be even moa ,e heav,i.etf a ,rid (lihki ft .iA Na'it-,. and r r (L.•; &/ HAIV0� All tillc Z)/,2 " to dt cL ('-- u Q C 1 �y cc t3�0. S-u ,_0_�E --- r>b_3S_ Mur%kLn -rd - -- alag/�S � G ( i �u.l o2c r�x. 1-rS3 archin ton n1 lc,o S tic _�(� °HI 3�t,✓~$� c`�u ( L7S Sw vlQy.114-w� n c,ti.. 11 _ _ --r C.— 7?G. tio .. tRf 1133 b G i'er.<lm6u PhJNi's B acie 1..13ra SaJ_,Viec,)Mau,>tt .O-t. _ %hand .br 3171 / f / " �Jaiiw md Addh,e.srct hc? - r�,-�2- CL i 61 / � _G — ---- - _- - sa(� Lee f ---f/i�.L�� CUl�'!1//din-•1 � � � �`�_ Sharon• /3�-�r e Tj'" _ r----�. Jl-`--- --T-�:6APf) t , kf uNc 7` . el cc�esma.� iS' L�icc.G�l 7 _ At i �C `* PETITION fil�euAe l 2� two. .the c.it.i7ens cubo have signed beeo(u, livLeby,'pe.t.ition g theT.igand city Counc.it and tfle Tnan- (ponLta•t.ion Adv.isony Committee to tape posi,t,ive. action -tocuands- cmpr�uv.ing .the in ensec.tivn oU S. UJ. Gnant £ S. W. (Oatnu.t S,tn.ee,t,s, 2oca.ted in the city o6 T.igand. We stkogZy advocate a uedes.t&ian-activated signat on some othek acceptabte means (-ji) a,a a�( c con:tno.0 to 1)(imo.te the ea6etl o{ —' pedes,tn.i.an,s and veh.i.cu-a4. tna66ic. This nteh,sec.t.ivlc .is ex.tnemety" dangen.ous to erns/buses , _ chitdken a.CT. pedes.tntians qnd veh-.icl'es using ,t.he aaea tc to s scief.t;. (Litt, t(le 1112 b.LVC po6x th being p,` e&(.cted by the City .ut a.mea. aad Ali+,. J. �. i.i�i. Igo pa" ii+.i.li ii til L:�l'.ii i.r� genenai, this is as apan.t �i;� themaj(r.+c naien.ia( S. l!!. fvaE'Ilut S#;ee,t i.4i.P(' be even mane heak` EeY used ,t:hal'I it ,is Name and Date 341,:i a-' mn,✓f�iL�c��rw�C0--1 3o �(�r: j 1; �'3•-k t! /\(/1^,�`�`-"„z' ------ - 2 A.tid •7Jt1.6�ctt�•� J�c�Y't_cz��./1�SQ s��'-r<�r��. �..--- 3-13 Q./GLL'c vLCe�-..,_��. . l �z�G�' -�u..� �,v£rc. -3--03r_ . 1�'Le�-•._.-_�r�'�.�,_..--�... _.. r �p141fi Date S C,IIa.tun e M e aiid Ad(1,1 c s a — x '0 all, Fe Y/vc 40•,- r ' �/' �✓L'l c✓ �C.t�AIFh J ��_Jl I° 111/:J'�..��— —__._ f , 14Lp __:_._ z-- -_ i—� ---- . vv c4w'o-9 Ak �A PETITIOFJ We, the citizens who have signed below, heneby petition .the Tigand City Coune.it and .the Tnanspan..tation Advisony Committee to ,take pah.it.ive action ,towands impnay.ing the .in.teue'ction 00 S. W. Gnant E S. (r1. (Uatnu-t Stn.eets, taca ed in the City a� T�gand. We stnongZyadvocate',a pedestn:ian-activated s.ignat oh some o.theA accep.ta.bRe means o6 tna66ic contno�' to pnomo e the sa�e.tio( g: pedes.t4ian6 and vehicutan tna� -ic. This .in.tensection ,is extne.mety dangerous to cans/buses-,- chitdreen waik.ing/bicycUng, aLe pede:s.t.gians and vehicZa u4ling , the anea to enoss satiety. Withthe massive gnacoth being predicted be J the City .in the BuZZ Dfoun.ta-i:n/(.;af'nu.t a)Lea and the ove:naU.. popu-a,tion Finenease .in genenat, this lijitetsection as a pant 06 the majoiL ahteh.iat S. W. waEnut S.tneet jo,itt be even mo'ne heavily used than it .is '.U-7'te1'1 (/ Narie. and Address -ane /- Signa n e 3d-'5W Olt, no Name and Adcfne,Se Date SCcita.tune r J �YISI� Lt(4uC�� L�� z�Z ld�'� J ' Oee tJ Y. \` S.W. ��fPP✓ t�s\f �,�> 1 — �' 'y t� ------------ v� - - _ r � i T-1 0r: ��rZ4��(ZL� c�t I� We the citizens (cth r !rave si.cnCd be.f'uu', {rt rte by net,("t,iort the Tigand City Counctif and ,the TnanspofLtat,ioo Adv.i:svhy Commi.t.te.e .to .take po,6it ve action to(ua)c(1-5 the ctt.tc isec-t-tart of S. W. Ghana 9 S. (J. Walnut Stiee.ts , e-oca.te.d .i.n the City -o) Tigand. We ztiongCy 'advocate a pedesVt.i.an-activated s.icna o t aome. other aec.eptabte mean6 06 .t4a5 i-ic cun.tnoC to naoio-tc the. sit;carr r'j -- pcdes.tnaan6 and veh.ccu.e.a,7 .tna�i;�.i.c. Tfi.L5 -infiensection is Cx.tnettr��P.i! dange , u5 (< gins/buses , ch.cedneit it!ae ng/bi.eye2-i.n,g, aCY prtt.s.t,tir<<rs gird using the 7(hea` to C)to,ss (tl.i,t(r -rite mass.i.ve. flnoruah be-Lng p-'ted.cc Cd by hr C c.tcr tri ' the SufC Moun.ta.(.rt/GiaCttu.t arLea and tiro ovc;tcrPq popu ` atco ia( g; rtetcaP., this -i:rt.te•(aection as a (�a.7t ( ,' -t{te (t,aji, l n7..tc- da.e' S. (U. [daCnut St,aee-t (tie b(? even ttrone lt,'l't'.i('.tJ us(.d tha{'r i t -i;,y and Address 1)a.tr_ - sic;, y iyso s, ( a� . . _1 /l I nA IL -71 , + -- Lip- vale vale 1171a Stu, Fr AL «1iu�s�S ry . - _ . - j Vit. ;Z 7- 12-(o 7S S.L/d,G r.�.,,�.7� Z-2-'-if 9C �• r�-t z il(oVS SW C7 lippilial III; 1 rt Ag�3 Name an&44-44S,&.6 � , Date S .g"atil co ` �L A A 2ve eq 1A,111f"5Gy lam 41_ r LVU L4 liq �V1nP QSSCrti1S• TCW . --- i - le a T"t, - _ a f�. � a tu a x��NM Lj;FeA IT) F6Aar`3 / � l�°rte' ('_..3--�, __ _ �a�� ✓ lig lljl@ggp�glljlll is `�e7��'h.�0 rc.� �(/��'i.—/��, �W CVY�TY�rf� �--��6.� �_.. ..-_ —..�/-•(1;4"Zo-IG..��1 P- � z r t� -n rF4 y � tiw r LfAF1 tfa f • • �Y L7. i � 0 u , •� �S y44 wrs it yl f L 3 Y } h Yt{ } v� 4 k i tt a 1 C r Ih f, t�. k #* k r n s TF c i, : ".',sr J}_1L .%-. .y_:. :..>... .+,I. i.,.3 u. t3 ..» ....., ..,. L.._.,_._.. .. ,3. (d _ ,. ...e. .v.. t._.. ._.,.1.'. • i� ' t a PETITICIN rG62,UAi?j 2-6, t I!i$ We, .the citizen, Who have ,signed be (c;w, (tenebq petit.iu4t the T.iga)Ld City Caurte.it and ,the TAanoponta.tion Advesohy Comm, t.tee t to afze o i� ive action towandh il)IOV. t q the �,tt�neect ccY3t�c,( � S: G! Grant S. (U. (tlatinut Streets , �ocrF.d <4t t.lie C�.ty v;� T.crand. We hthangtiy advocate n_�edestr�ian actcvatc.d stignzcC„on so4.�e v.thcn > nccet? abk'ert1canh g.6nRSu.ic�cant�t 'C �tc;° � "r4tt"u.te -t�hcsafety i ,( ° t pede.h�tUati.s and veh,icu.2an iia f•c.c. . This -i4`ttenbect.i.��rt is ext ncrne:i'y rla`4tc�c coos tip citn� /bu c' ', , chitdneit wa.il�a.nc�,/b.i.cycL'.i41g,' aCl' ;_�ede.s.t:7iat�te and ve.h,ic.Ec� _: ir,�� al:e a?tea to C.'r c' s sa cel by the C- ty l.�t (c4-i..th ,th.e ma,,�,-ive �notut h be.itty pncd.icted k =17 �u�t> ?,�i1/IV:tC(da"Il(�.at'.11U.tCCaP•: Cl t9r� �l!P (liloltrlPQ ni, � rhir,+� n r i ri'�{ �;• ti4i ge.iieha� ,: this c n te't sec-t.t.v•t as a ant o;} the iiia j cin act, 'c,cad' S. W. Wablu.t Sttneet be evert moh_e 11eay.iey used that i.t FY s'. N ow t (l.r,d A.d Cez- > _ _ G 7 sec.) 1 — 2$5- Stu/fiti(ay.; // , �- • �4 \� �� ,A LTJ✓,.V.�” _. _ �_ `•-'r/.Vv _.. � - r l vauic., fd <Acfc�ne"33 �� .w * ...: Date e 5e/ CKUT ljqfiM--'— I Si �P,��' Ncl�1�G�� lr�q 5W 101,9.9 Y� -ems UK So M c► =ill C K -- - r NO 560 I�Fdm ct, J -,S7 ? �� v � _ i hza i, �eA 54�v_ l� lAmtec. 1 I � ussa Ale 4 i P�DP,rR� .��E-r-RAa1.��_ ..� 116`x.0_Sw ka•r��r1r�•e 3.� & `��: r� �1� i.c,—�-�(� , f. p Name Date Si.gnntu40 os-15, SUO 163- 0,�0 Q Da V S j- ry n L►rz't'�TL v e) �w Olierot C r �19yo s wl� — iz 0 JZ - — -- - I,, _.CEJ � ' IU6�o 5 W 2;i 5' 1=3`t3 � (P-. �� _ / ._ (.��-c•-�—` l' t - �r-Rcb�- ariery �S Ski —_��, _ ��`�_`_�'� • G�,�c ---- O st/1 Viz, F , Name. and Addkus Date Si.ri2ac — eL ZA �1 • 17 rr 3f fa fi C A 31k sly T_ 'v � � ��` -J�rC�J=�_L+.1C�L!-1..� �. � !L�v1 -L�11" ,✓��i/j �! _.• 4�L3!-/ TZ -40 i •' �• �;�.��-fir G .._I�-v��.�_ ,S_�1��- 4.�� {�:� ��c'�P_�P..�� s t Io7 gt' I�us i s G G s S /,5 d it ' Jiiwc��•ro" C-rir+�Q_ ��51? Sw �t�.��_��.�t��_' .�=in-`b`� Ani � r D 1! p Name awa Adcf>��ed ,�- � .Daae _S t q Iw tun`e - - - t , 1 LI rlrti �f�r � •l•J T�,.,�r• _7 lis s is OL C �•� /i J•-c ✓�(..,y�=? %y i/c..' ...GZ> i .i r C1`��'':-t<' � L�• c r'� ,-•^-__'`.`.... �. Y �r L1G4raJ'e L C/L F rn /SG VAf? �-- ' t: r i 7 I r' !.G•�d� ,l', t� l�yi'_L'��(`f! � r�iL��' Y1,�11 �j�s��l1�.V`�4 �-1.� Y1J'✓'�_— v. �� / � t >?l�f J�., //G'�y.(y. ��J.C-'�'��NG4�Gr�n �'Z �1� r 1��/Cry r -i.� ��-•-�'_-'--.. 4: Jo , 6d, r r 1 ! J f f ��tC!' ^ 1�l�fi'S •,�u� /!''-t ret ,� , �1/� �. Y2~Y5 //'Srr�-- . . r1yS.�....F— -C c• 1��.,M,r_c�P G850 sw r-�e�c irl� + kj (Af 60 rj U1) _____�._—..�.[�z�.�,_�/•_..ice.��.��,�.�'�.,v�y� � _�. _._._ _��. --�-� e6 )LZ 94? G�• -.,`'U _%f/ �� ' /l; GNU . , + + r i z 175 s Gu Do vCrC.A$ i ` i4(rCd ,1'c Fy- �eTr_AivD �j?22 r 3_q U FU 1231,5 su,;, C,,rr1(US t✓j 44 41 �f ' NaPic' n 'n�� x .w Date 4t une. Ra v � W hf 3 &R, for o 4.. n No j �� -f�j .S Cl1c X41" 1C�.3�.5-u'fi'/cG{/i. .� % :�lY �� `�`1i��' �G � AWy�•,� ;:._. j �sp-ULEt�E�l { 'ic f 701 ScJ EI mcy_ y X`� ul«G � r I" 1! 9 - , " A i ti t r 2 � r 1 t Ell= Baffi-KE PETITION We, the citizens who have s:igned`beZow, heneby petition the T.igand City Council and the Thansp'antat.ion Advtisotcy Committee to takepositive action towands :impndv,ing ;the intensection_ o4 S. W. Gnant 9 S. (Y. Walnut Stneets, toeated .in .the City o� T.igvLd. We zttongty advocate a pedeztn:ian-activated 4-igna2 on some other. aeceptabte means o5 tna44ic eontxot to phomote the sa4ety ob nedeht,tians and vehicutan tna44ie. This intersection .is extn.emet y dang en.ous to eau/bus ea , ch.itdhen watking/b.ieycZing, att pedestn.ianz and veh.ictes u6.ing the area to cu.6,s satiety. With the mazzive growth being predicted by the City in the Butt Mountain/Walnut atea and the ovekatt poputa.t.ion .iner.eaze in genenat, this .intenseet.ion a5 a paha oU .the major. ar.teti.at S. W. Walnut StAeet atiitt be even mon.e heav:ity used than it tis curAhentfy. Date S� nature Name and Addreess g nit 10,5-,50 5-(.1 f,!- a/1Z- 10) `1 ('t_TITIO"d We, the. c-it"ize.u,s have sighed below, heneby petit.ioll�- the T•igand C.it'cf Courlc.0 and the T.nan,6ponta.tion Adv<i,6my Committee to take f�as,i.t.t.vc, ac.t.ioo tecia4.ds .('mpnov'inc the c'nteaAectzou -of S. (V. Gjiaot 9 S. (I. Wa1'nut S"t_il.e( .ts, eocated in the City of T.iga�td. We S tungt y advocate a pedc6,t}c.t.an--ac-tiva;ted s icnat oh home o tlre't accep.tabte mead"s oo tna)() ie con.tno .. to promote the 'Sa"e,ty of pedestn.i.cros and p,cfi:icu"Cah thah�ic. Th_r",s tn,tc -7seet'c n is (.XfIz k)wCy dangcAou6 ,to ca s!becse.h chitd�terl 'aa('k.i.rltl 't>-ic.rc t'.irty a('i pcd(,5,t.-7.('_ccr'1s and ve1liccx6 u'si.ng the 'zt'lcc; au is s. (t!ith the i>lu s cv ,.'rc; "tL bP"i llci' ):)!Ie.d.icted bit .(rrc Ci it 111 ,the SuU ii�.c ( (l:c. !AUC a"Cca alld aflQ t7r".)uLat ,,oll cnC-'i Clic' i th-('6 a" a- pa,:-t o'/3 tllc majoh S. W. (Vablut St :��e:-t �� +('.{' h„ 'evela. more Ileavtil/ u�e.d—tlravr "it ix i I M1 r Name cold Ac'd I cs s l7 /)Lcu-trtn -k.Fc (ire - - ((. --- -j.t a,t-_ - ll r 7 I , \0.. 'l n n I i l L� S�a_ll y Vit_(�Ct'1 c�� u��I.r r�(.. l. ��7��' __ �_tc�t -It _.lam-x--� ! kmQiO 2 DIANE IN ltd'-E Dian 2. �2.5JG c -_ I)1 iu 5vJ il, 4 rA � JV 71 r, }{C a -.3. l . Fle- . .•.L.- SCI o� �� r i ,r l,r _�.L _,} ^_....J r--f Lf *�.i,j�.j.r -.,T �f'-:. '/ _ _�/ i� (v } --_— roti l"I,.<t,-•-�-'--�. ; Jrr1C7 f(i" J I I ',f `1 �L'69– N1A YU 4"Ged`�G(1 n � 100 PET I TI ON $` > We, -tile citizens who have signed beeorc, lioLeby pe•t.i..t.iorl the T.igatd City Couv cit and _tile TnanspoF tati.on Advi,6oh.y Committee- t, onrmit.teet• the positive action towand;s .improv-i_ng .tile, t'nten5ec.ti0YI 06 S. W. G,LantE S. W. 'Uatnut S.tneeaa, caeate.d in .tile City o6 Tigan.d. We 5tAongZy advocate a pedest,xi:an-ac,t.i.va.ted .5.ignat ,olL some o>tflen accep.tabte means aU tAa66ic aonttot .to pAoma.te .the 5a6e.ty o{ pede5.tn:ian6 and veh.i.cu.ean tna66 ic. Tfi.i..s .tn.te,,Lsection -is e:x.tnemety dcmgel ottu to caAS/bfi,sc�, , chtitdf Len a'a.C,ki.ng/bicyct.ing, ,att 'pedestELi lns ((it veli c-N's fL iici the aucea ,to C toss ,sa6cj'y. (t1tl the -mass.i.ve g"tow,th being pAuf.ic.tuA by .tl City .("Al (%atltU.t 'vLea,(uld the ove.":a.l'.e V( �)(:�1.1�t•CL'Vi i 2C�Lt'iLti' gcllefLaC, this 6,ltmsec.tioll as a ))(1 o1j -t.fre m a jo.7 v tea.iaC W. (taeriu.t S#n.eca i'ti.Ct. be eveii move fieay.i F:ri rrSe.d -tflalt .i.t r s l pat o Scollal„ sll 77 ��- 1i '. Z11S Z57 mor-2 .,d- NlriZ�w'.5s�o/-�U 3ca SGU�rfl✓ nil�..07'��_-��. `%IGS-G�Cc::�- .. _ .✓ • _ T�'go a M Name; and AddAms Date Sticina.tUtC Zo!y s — CJ- 2'AIF a�XYZ • 1bbco<,w � t ,]c3t 1�T— Ti 41 RiZ.() orCl ��Titi �w�e�s ,9 L l�-4z -2ie q 7LZ f Onok6f �. tit�;64 11�3 �i rl l 7L v'! /� Y ..9. �nr'y'.•-e�-"�-T ;//,�4�/r.!j'�'' �f/�!J L f l rf- liC/ )Dl 70 lU ((C�� S'G �i GY ' /o2Z � R/ V�hh� �T .�� €moo �` U% �_�: .�_ 9�zZ3, �' � _ -�� • � -�-3 V t C'o T �_l1 S,.__�S=t61__.�(1-2•�1✓17►'l (Z.L?`. �G.�'�_`,7_�: _-.3 " fo-�=� ;:,- - -•t-�--�r C- - ,.2/�'L1 � �r/ W�4-��Jc�r- Ti•G/�/t'd� _.�•-(c -d= .r � ` al SYea"A-f Far ir+ �y TJua { �. �t+,•y� aen S S.W G rrPras��raL c., 0'-Z 02-:�1�_`t_� Su., %.�e ry /.364 SW�alt� 77.G'/8!Zo at2_9ZZ13- /33--5 ��u-r�'/ aC. �i.ti 1 PETITION We, .the citizens who have -signed b(�eow, hereby petition the T.iga)Ld C.itif Counc:it and the Tnan6po4.ta-t:i.on Advisony Committee to .take pos�:,t.ivc action' ,tocuands .imp ov.6'tg .the he o6 S. W. Grant 9 S. W. Watnu.t Streets, Coca.ted 'n .the City oh T.igand. We sttongty ,advoca;te a pedes.tn,i.an-ac.t�va,ted signal. on Borne other acceptabte means of tnaS j-ic con.t�Lot to promote the sa(lety'oU pedes.t'l..ans and veh icuCan •t lr,y;.ic. ~' This .ul-te-tsec"tioI� is ex,tIcerneCy 4angvLou6 "o ccvis/buses , ch.itdn.en wa,eking/bic_1cUmg , aTe pedeslt.::t.ans and vehicC:es ustin,g the area to lel;th the r..,o.. t'. y-ct,.>%h ne-t ng_ p-zedic.ted by .the City .cn .the Butt lldoun,tain/G;aCnut a.,ea and the ove,LaTt laoi-'ut'_atli.vn .tnuLease n, q e.nenat, this ';It e..a:s ect.i ort as a pant o;; .the ma j on aic.tentiae S. W. Watnut Street wiU be even mon.e' hea.v.ity used than it ;is cit",cL, Name aad` Add.7ess �tt.te _ S-ignat Ure loc6`�_Switt :�vwue�L-_S� '��_� `� MSC` ----- Alk_k6ou_ _ . ,c . c.��e �.» rte► _#_�DY� . Cra�c�� `��5-5-w.-1�.�s�• �� i `71b•5_ 5 L 7 —Cy�urr / / 2 lr L stno �t�l��`.��lU7v�,1'1_��r�� i�.!' �/�v_f1 jf!✓1 ' _�� ?.__iS�4 ! �� 1�V ��7 ±=1... �---- -- U c: r iC, nd Addn.e.,S:s Date S.igna-tune / F /0(2"76) S eu LeVff,Nle 05 TLF Z4—,6z2 i C L•E� C �� 2,25 Al -- (f 3 l tZ 33 ------- ----- ------ ------ i i i - --- .. I i PETITION �'c8e"94 2t., l ($$ We, ,the citizens v,,ho have s-igned bctoac, he.,'Leby peti.t_ion .the Tigakd City; Counci_t and .tice Tnan5i)o4-ta..tion Advl.son.y Commi..tte.e. � .to .take posi..tave action ,tomiands imf,novcnti the' antc•-Leectuon 06 S. W. 'Gaant & S. W. (0ae..nu•t S.tnec.ts, eoeaae.d (*_ir' the City o T.igand. We s-t) ong.ty advocate a pede6t4zan-ac.t1cvatc.d s.icncu' n some o.then necep-tab.te means o; .t•La ,1)•ic cofc, LOC.. to )viomote the 'S lety oil pcdesa:n.ian and veh.icu!'ee•e t'a(}(ic. This to eYt!ce.tr,,qy <icn , �;�< <,' tc ccui.s/buses , ch-ied.7eii uca0z,ing/b .cyct.i.,1g, ct-cz pec-' 1tica c:e)ed ',-ch ics•ii.g thc cvicea .to noss sai}ety. s With the massive g!cocu.tfi being by C•i.if( iii alce Luft l•iotiutai.a/('iaCrcu.t aceta aced .tlrc> uvc a L'P p (Ii,at curl <ncncase ge.-ienat_ this in.tensec.t.iciu a,s a pcz2ct u;' .ific moj(l+ natc7iaC s. w. .(Ua.tnut S•tn_eet wafe be couji moi I.c heav('6( n.-Sod din", it <b �s �4(zvw ai1ti Add' (elsti<c, 13330 5u! G�N�5�5 Loan /U /4, -- - 7-19,410 y� 100q5, SW10. Gr�Ci,4 fi'fyye��e/oe yoY� s � ;2� 1�� 64 OYL R7V-3 gas sw Pte. i- J4 ne 9�a�a OWN Nance`-(md 'AddAn s vatc S i.c rin tu�c e �y - -Mir r ' bio dull U�: �-- - - . .ti 27 D - 9 2m //3 v .tom - -- -e si'A /Irkv7o �!�% —� .`fin 7 s• ,�s G-A-Inti _ _ , � ,r i r >� OG5/• ca/ •� 'I n, /. / /2.7-01 Cys- 13425 Sw 1 v7frr- W 6, /o �''� (i 5'FS�'"'. 1• b r)n.,'.z.--� ,..ems _ � �// r � ►` 100 .S'f'J G✓vo/f7''� r �- 3 A-1 ejCIL A, 11.35 _/G?k S��!✓/37 P?az2zr O,OA� 3 /3 ?I'l 124 _ F ' PETITION r We, .the citizens (s,ho have signed betow, hen.eby petition the T.igand City Councit and the TAanspohta.t.ion Advzso4y Committee to '.take positive action .towards .impn.ov:ing ,the .inteuec•t.ion o6 S. W. Gn.ant 9 S. 11. Watnu-t S.taee.ts, toca.ted an the City o6 'Tacan.d. We ';s.t&ongty advocate a pedes.tn.ian-activated signal o)L' some o.then acceptable means o,6 .tn.a66.ic con.tnot to pnonlote. ,the safety 06 pedeAtAi.anh and veh.icutan .tna66.ic. This •intensec•t:ion is e.x.tnemety daligen.ou.s .to 'cans/buses , ch:i.ednen watking/bicycting aU pedea,tn:ians and veh,ictes us,inq .the area ,to cn.os.s satiety• J � ,t�. i'rlCl$sAl L UWti it ue.•C ily pv(.ed c C l ea by the l -tLtJ in the Butl_Alountain/("'a&iva a,7ea and the ove,tatt poputa:t-ion inc, ell ,in ge.nenat, this i>itcn.dect.ion as a pa,Lt, o6 the major an.ten.ia.t S. W. Watnut .Stneet w "U be eve;l mote heay.ity used than it is Name and Addne s pate S•iclia,t(ut(' -" - - _ net,-- 735- o,T Uil^4 I 'ea35s,o,TUil^4 Al — 41t, #'�� Na_ , _ �r-� -1��C!?.C4.�.�135 /i,.✓ )►��m.��l--��--�-_`^�-�-1-- -- > �----. -- �cs.- _ -- - ----✓ora-� Illiggilgill - r 7�. rpps K� 3 ft / X334 s�, I ;y A MILO MINE Fill t a'`,, r• Bei t+ Ps r,a' ry, Y t4:r '. S3 antit; 4 i 4 Y;r � u � Sws ssr 5 . 4 vc ry,r o 3 fi� a li r yrs Yy �4 r 1 PETITION E&�et�Pc� 26, 19 We, the C.i.t,CZens 'uho have signed be_&!w, h( %tC bll petition i the Tigo:hd City Counc.i.e and .the Tkan,6po)Ltation Advismy Committee to take positive action towands '('.mi:)nov.irio the ina:ensec.t-i.oyl o f S. W. G)Lant E S. Pl. (Vatnut Stneeta, tocate.d in the City of Tigand. We szrongty; advocate a. pedestttaii-ac:ti.vated .5-igjoaf un some others accep.tabte means of .tna((tic' cont.,cct to 1,)4omotc the 5a(ety of pedest7rt-ars- and ve.h,icuCan This .intensect:i.on 1'5 ext.lemety dcmnneus to cans/buse.,s, ch tdnen wa king/bicyct.irtg , atl: pe:desvLtan.s and vehictes using the anea .to noss m(je.ty. With the massive gnocuth p?,cci(:cfied by .the City in L. Su.C.t ;.{oulita n/iiatrcu.i area c.nd . 7 , e7rct'.t'. poputat-i.oN tincneccse ,i:vt genehaC, this intmsect.i.on as c: pa�t.t of the majors a,'-ten-tiaT S. N. (Vatnut Stn.eet wilt be even mme heact.il q used than iti5 cY. Name, and Address S-i.c{ icl#u.te --- 1253 G�,r -- A US31 Sup (:57VW� D� la 6-305W' n -` ' •(, �n-��..� G _ ------ mca IO 5iu6ewez Name and AdclmA-3 Date Sig Ila.tuAcl, /7�u w W' z lSsw SSS S--) bo 9 ` 975 5,Co 4-- 1241] - -- -� o em A19 - -- _ - I l We, .thee c.it,Ezens v,lio havC s.cgi,f�d b(eNj{r, lien-eby pet.i_,t(.on he T:4yand Gi.ty Counc�,k and ,tile Tiianhpotita.t,iuii Advi,san.y Cor"Ilit ee -to take po6it•(.ve ac.t,i.alt t�LuStnec.t�sl r Eocatc'.d�zuu,jjjgt%nt�t.hc�C�ty`oiz 7iya.7d. j 5, W. Gnan.t 9 S. W. Wa-cil.! We z•tnongty advocate a pedcatn,tccii ac..tcvrc.ted 3tiglla� a c har,e t�.tl,e,h. aeeeptab.te mea ne { .t><a,i i,(:c ean.t cu . .t r, f��:clmutc the saoety vit n _pede,s-tni.an,s alid v c hJ{ c{t f a i. .tn rc i ii a f 'buaea ` ThiA .i.b1VUec-t"Olt i,'s ('-x.tneirlC. y dni� .��{c's c! :'n•7s, i chi.�d><en mnZh.iilylb•icycC.ii'{g , ace- pcde.s>tn.�a,is ru,.� � rIr.icP.es 'us,�.ng the a.nea J , l 1I l l•� 1.I t-{i 9 {(i.i,�' f��! a,a, i�!� J i C�i it ii�•L ii, ) -.�:it t t_i,i.U l ij � the BuCL `iiiunt,,tirt/(�:a�,2ut axca and the ok �uad i _�upuz2t,�on i.nctccr�s: Ln gellen.a�c, ,thtis as',cote.-�eectti,�i{ a patt•t a� the u,a�un S, {U: (Uaenut S•tnee.t �r•t.C� be even u�Oh:e_ 1701v-"Y i16ecL than f , «7 /s — — A --- — - /��._. . ' ✓`E 0 IV Mc E✓�L(,� /rF-�1/1i 3 7-d'� C .tt �/✓ /�C��sZ c ry k `111�ez) -- - 71 =r Gam: T� a 3-7-7-- VIA- 1174' _ ?_-117 -�.- YO 4JI �ER{C' 1/7.30 S,(—) hct��e� Wo,cc.ck, 0.6N file r M�iti - __1.18.0 SCJ '�— 7_ �� '.O1,a.t.� lie III WIN IRSf r Name. aild AddhFeh Date Signcr.tcche Do 0 Nt SA J e cm ► I G 0 Sr, it ea c cI 7 I i I f PETITION We, the citizens t,Jho have signed b'etoiu, hereby pe.t.i..tioa the T.igand City Counc.it and .the Tnansponta.tion Advisc.ay,Conm.i.t-tee to take po.6 tive action towards impnov.i_ng .the •in,tensec,t:ion o S. W.-Ghant £ S. (1. Watnu,t'Stheets, eoca.ted :in the City o{ Tzgand. We StAongt y advocate a pedestnian-ac,t.iva.ted e.ignat on 'some o,then accep.tabte means o5 tnaj,4ic-cont,' ok .to pnomo.te the Sa;'e.tt o;' pede6t4aan6 and vehi,cu-tan .tAa({.i.c. Thti6 •in:tensec-t.io�i is dapigehou-s to cans/buses; ch.itdnen ivatking/b cyct ng , a.eC pedes.tnians and vehic&,,,s using .the axea to c.,:as.s With :the massive. ghowth being Im.ed.ic:ted by the City .in the Butt Mountain/ClaNu-t vita avid '.Llie. :oveha.C.2 nopuCation -incn.ease .in genenat, this .intensec .iom a.s a pavc.t o6 ,t.he'majon wt.teI..iat S. W. 'Walnut Stnee;t i"iU be even move heavity cised .than .it .ia Attached .is a %5 ta,temem t o� ydc.ts concerning .the tinea obtained (nom pubpac po icy c�cokds . Name and Add,xes s � , •, ; Vote, S.ici,,a.tu2c -- G >CJ 7 �� OZ)O5.,A 12 t b a Sc� UTA HTP) PET ITION. We, .the cit.i.zeiia who have signed be.tow, hereby petition .the. T.igand City Coune.i.f and the Tnanspohtat-ion Adv.ismy Committee .to take positive action towar�d:5 -i.mpnov.i.vcc .the ,i.nte!reee.tien o{ S. W. 6naln:t & S. W. (Vatn.u.t`S.theets, P.ocated tin the City oA T.i:gand. We 5t4ongf y advocate a pedes t Liam-ac.t-ivate.d .�i:gnaZ on 'some o:then accep.tabte means u,11 :tna)[',ic coli.ttLo.0 to pnomo•te the sa{e.ty oo pednvL au.5 and vch:ic(tN4,q This ,in.te,'ihec.tiou i.s exVLcme y dangenom, .to ccuts/buses , cfi, ednell "o,,aVzinq/bticycUag, aU pedes.tn:ians aird ve.h.-icf.e.,s cl.Ci.11 tete c"tea .to c 're'ss s ' el'.y (tc.tll the c;.yoiu.th be.i. ig wi.ed.ic•ted bi/ the City in ,t.11c: 6ulC A1c ,rlltii.<.I,;C;ailuc.t a�e.a and the. vt;e,�-ax- .)opu.e.at"i.cl'( -inc,ze_Rse .ii? genenat_ it:i.s i.li.tc.Sec.-tior; as a pai t o_6l :the major vi.tc.7.iaP S. (U. Wair'mt S-t'lect be e.ve.n mc,A,e heay.ity used" .tharl -(".t is fie cis ivallc and Acid i( is OR t0 lli(`(1' loql 3 - t— 90—IJA AR i (\ r Cbc_a..,(�ACa��a I I 1 u'13s: 5 w Po4+��r asG .��•.� �.'1 ,`�'.�- - ;� G4-�- �� `��-�-=/-'�-- ��t )676 .� Nave aul Addnee6 Daae Sc `ria.tII L/7 i le, t 5 n / s l l 0 -- �d-/ ` /"•Z/o��b �� IL ��G� v S_. 06 3 /z In?( S Siu 61 Ie- f7riAIvy , mosill Mage Q�cc /�dd�ess s1` �r '� March 14, 198 To: Tigard city Council St.Anthonys School,located t 12645 S.W.Pacific Highway requests a waiver o ee for OI.,.C.C.liccennsess pursuan igard Municipal Cock 3.32.070. u, ob Walsh e MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor and City Council March 4, 1988 FROM: Jill Monley, CS Dir•ector'00 SUBJECT: Fanno Creek Conference Report On March 14, 1988, members of the Fanno Creek Conference Steering Committee will present a summary report on the Conference. lw/4822A man ; r AIR 1 v�-vd MEMORANDUM` (3)1440 CITY OF TIGARD, OREGON TO: Fanno Creek Conference Committee March 2, 1988 FROM: Jill Monley, Community Services Director SUBJECT: 'Information for the Fanno Creek Post Mortem Meeting (Updated March 4, 1988) PRO CON< ABSTENTIONS - Votes on Issues: Recreation 49 12 - Gas Tax 50 9 - E-911 22 23 8 Downtown 47 2 - PAID W/PAY AT DOOR Registration: Let us know in advance: 45 22 Registered cold at door: 8 No shows 3 4 Actually attended: 71 Feedback Forms See Attached Costs: Staff prep. hours: Donna 30 hours : - Jill 64 hours W.P. 3 hours F. C. Letterhead & env. $150.00 F. C. Flyers (Printing) $237.00 F. C. Flyers (Postage) $ 88.00 Registration kits (folders, copies, badges, ribbons, etc.) $170.45 Decorations $ 71.24 T.H.S. Custodian $ 66.00 S. Tot: $782.69 Food Chg. not in - Revenue $323.00 Other Information: dc:3496A FANNO CREEK CONFERENCE Good Satisfactory Poor Location . . . . 42 5 -0- Food . . . . 35 12 -0- Issue Topics 43 6 --0- Speakers 41 9 -0.- COMMENTS- Location: 0-COMMENTS:Location: Chairs OK, could be better. like spacious light area. Please move to Civic Center. Food: Could have been lighter, sandwich and piece of fruit would be nice. blow about a salad bar? Great cinnamon rolls. Tasted great, but fattening and I ate 3 cinnamon roils too! (and loved every bite!) Great for seminar. Issue Topics: Let's not use the word "pursue" next time. Let's have more statistical info on issues next time. (e.g. 911 issue) Issue statements should be defined with greater detail so as to avoid questions such as those during the discussion on recreation. . .i.e. , make statements less ambiguous! ! It would be helpful to have fact sheets on the topics. (For example: The 911 issue.) { ke/3489D N Issue Topics: (continued) ` We need more factual background on the various issues. Many times in our tablediscussion, we could not resolve a particular issue due to some of the facts or lack thereof Stimulated good discussion. There was some confusion over how the questions were phrased - and some votes were swayed because of personal interpretations or ambiguities of the questions themselves. The issues were good - very thought provoking - but more 'explicit wording of the questions would be helpful. Topics were excellent, but there was some confusion about whether _Tigard should do some of these :things alone or with another city, county, or district (Ex. 911 and recreation). Please don't use word "pursue" in future questions. Titles of topics could be stated _a little more clearly. ' Abstentions would then disappear. Questions regarding issues need to be more definitive. Speakers: Some were not prepared as others but really quite good. Some speakers may have needed more preparation and research time. Please put all the speakers names on the agenda: Have the timekeeper advise the speaker when they have 1 minute left so they can effectively wrap up their presentation. Perhaps more clear that they have 5 minutes only - and perhaps encourage them to be more forceful. Mildred Schwab was great! Individuals who gave pro and con information should certainly be thanked for their efforts. Miscellaneous: I would be willing to participate on the next Fanno Creek Conference. This is great - fun and INFORMATIVE. Short speakers - involved participants! GOOD ke13489D Miscellaneous: (continued) Job well done! Can we do it more than once a year? Like how about fall. Thank you for a GREAT DAY and for SHARING. Many thanks for an outstanding day. I enjoyed this event from start to finish'. Great idea/Good job. Please, at next conference add a short unbiased presentation of the issue, either as a .3-5 minute speech or as a fact sheet. You assumed people ware familiar with the issues_- as a new resident, I wasn't. ' It was`a pleasure to be here! Good conference! ! 20 minutes is plenty for "table talk". More people at a table — 10 would be better, Rules seem to be clear. Little jazzier opening. More careful wording of questions. ke/3409D YN oil%I a FANNO CREEK CONFERENCE FOLIAW-UP pie following is a list of people who indicated they would be willing to assist with the .ext Fanno Creek Conference: Vlasta N. Barber Laurel A. Edwards Carole Moats" 11120 SW Summer Lake Dr 10390 SW Meadow 10085 SW Serena Way Tigard, OR 97223 ; Tigard, OR Tigard, OR 97224 641-6550 639-7192 620-2994 Diane Brandt-Schwartz Pat Furrer Jill Monley 15900 SW 76th P.O. Box 23414 Tigard, OR Tigard, OR 97223 620-5963 620-4540 Tom Brian Milton F. Fyre Richard Morley 7630 SW Fir Street 12725 SW 121st 6630 SW Ventura Dr Tigard, OR 97223 Tigard, OR Tigard, OR 97223 639-1182 639-5128 244-7476 Betsey Brinkley Vicke Hammes Terry Morrison 10170 SW 72nd Ave 10740 SW Fairhaven Way 12195 SW 116th Tigard, OR Tigard, OR Tigard, Or 245-2106 684-2828/275-6144 620-6900 A. Castile Al Hieb Harry Peterson 563 SW Inez 14935 SW 141st 9685 SW Sattler pard, OR Tigard, OR 97224 Tigard, Or 20-7512 639-9757 684-4878 Robin Peterson Jim Castile Paul Hoefling 9685 SW Sattler St 9563 SW Inez 11205 SW 83rd Tigard, OR Tigard, OR 684-4878 620-7512 620-9710/685-2491 Stuart K. Cohen Craig Hopkins Patricia Repp 14275 SW 125th 7430 SW Varns 14865 SW 89th Ct Tigard, OR 97224 Tigard, OR 97223 Tigard, OR 639-4795/223-6113 639-5823/659-8111 620-6657 Ormond H. Doty Brian Lewis Ronald Repp 14465 SW 80th PI 12902 SW Walnut 14865 SW 89th CT Tigard, OR Tigard, OR 97223 Tigard, OR 620-0910 684-1347 620-6657 Carolyn Eadon Mike Marr Chuck Samuel 11825 SW Wildwood Ct 9830 SW McKenzie Tigard, OR 97224 Tigard, OR 639-8844 Gerald Edwards Lisa McBain Donna Samuel 10390 SW Meadow 11624 SW Lomita Ave., #B-3 11740 SW N. Dakota lard OR Tigard, OR 97223 Tigard, OR 97223 7192 620-6198 639-9163/639-8844(wk) Angela Edwards Teresa McKenzie LInda C. Schmitz 10390 SW Meadows 9287 SW Martha 9325 SW Edgecaood Tigard, OR Tigard, OR 97224 Tigard, OR 639-7192 684-8013 684-9766 FANNO CREEK CONFERENCE FOLOW-UP Willing to assist list - page 2 John Schwartz 15900 SW 76th Tigard, OR 620-5963' Joe .Schweitz 11020 SW Cottonwood In Tigard, OR 639-9226/238-4881 Curtis Spaan 12720 SW'Edgewood Tigard, OR 644-0816/639-4171 Nancie Stimler 11525 SW Terrace Trails Tigard, OR 639-9148 Peggy Weston-Byrd Tigard Chamber 639-1656 e Robert;Wheeler 4831 SW Vesta Portland, OR 639-6168 Randy Wooley Tigard City Hall 639-4171 Barbara Zanzig 11205 Sw 83rd Ave Tigard, OR 620-9710/685-2134 �1 11 lo Ig Iv -(Y TENTATIVE AGENDAS••CITY COUNCIL Budget Conraittee Hearings: 3/8, 3/15, 3/29 +* ODOT dearing In Beaverton 3/7 #a Council Workshop 4/15-16 (?) Board 4 Committee Workshops-Planning Commission 5/16; Utility 4 Fran, 10/17; Economic Dev, 11/21; Library 12/12 RM REM_j Mn SM RM I FR-R-10 RM FRIM 1 ITEM WHO?. 3/14 _3/28 4/11>4/15-16 4/18 4/25 5/9 5/16 5/23 JUNE JULY LATER NOTES 1. Minutes. _. Loreen C C c C C C C C -C 2 Visitor's Agenda /// X X X — _ 5 x _ x T P a 3 Consent Agenda /// - C C C _ _ C C 4 Monthly Departmental Reports .Staff JNrES Feb — Mar _ Apr May June C 5 Board G Committee Appointments Staff _ C C? C? C AsNeeded Staff 5 �Y 5 5 5 5 5 5 'S X b Executive Session — 7. Keys To City Donna — X T' X a 6 Council Meeting Calendar Update Marcha C CC C — _ C C C 1st Mtq/Me. 9 Board GDept 'Workshops Bob J _ CCTF __ PC _ CCPTF TRANS XX 2-hours each 10. Intergovernmental Meetings Bob J ? BEAV. _ KC? TWD? P X __ c3 11 X ciP X �� X 7/18/88 Trans/Streets Public Facility Plan Rand tJ �, _ _ � -- 12. Downtown-City Center Plan V XX Aug Workshop.._ LIZ -- — 13. Park Board Park Bond G Plan 'Liz ? X Sit Workshop 14 Metro Hearing (Form of Goverrmrentj '_`BobJ _S PH? 15 No Parking Ordinance Gaarde Street Rand W X' ------ 16 Fanno Creek Conference Report Jill a - - 17. 93rd Avenue LID Petition RandyW a - 18 Computer Hardware/Software Cont. Res. Bruce C — 19 Annual Performance Rpt/Service Priorities Bob J C _ — 20. Municipal Court Study Report. 'Jill C. V C? 5 .Sept G Feb 21 MACC Franchise Agreement Bob J C _ — 22. Dartmouth Street LID Rand W C C C 4/11 LCRB Bd 51 23 Holt Report Bob J c -_ — 24 Training Requests (Harburg G Carrick) David C -- — 25 1988-89 Budget WayneL —K a _ — __ _ _ _ PH 6/13 CC Hearin 26 Oath of Office-Sheila Jackson (PD) Mayor _ x _ _ — — — — — 27 Sign Code Revisions ZOA 87- Keith PH? _ _ _ — _ _ — — — 28 Bull Mtn/Walnut Study Report Bob J C — _ -- — 29 Triangle Study Report Rand W._ C — — . 30. USA-Durham Plant Grounds Maintenance Cont. Rand _ C — 31. Areas of Interest Resolution Bob J _ C — -- --- -- �- 32 911 Report Update David _ c _ x X'Ongoing 33 Finance Monthly Report WayneL— C _ _ C C _ C —.7/88 in CAS 34 Community Involvement Work Plan Jill C --- — `. 35. Senior Center/Civic Center.CIP Memo Bob C - --_ X.3/28 block grant 36 Parke Consultant Authorization Liz c?T. — _ — CTa,'? Phases I G II 37 Streetlighting Policy Report Rand — C? — _ u a 38. Park Plan Land Purchase Liz Ex? >QN CIP'- -W/CurtisS 39.'Trans Consultant/Murray-Walnut-Gaarde RandyW_ ? ^ a 40 NEMetzger ZCA Liz. ,_._...LG:1 41 Kids Know Week-Anti-Drug Proclamation Marcha X _ -- — 42. Noise Ordinance Revision ChuckC— X — — — -- 43. Crime Prevention Neighborhood Watch Ord._ David _� X __._ __ -___ -.•-- — 44 Post/tow Hearing Ordinance _David ,— a —. -- — -- 45 Community Survey Results Jill X — 46 Personnel Rules Updates Janice __ X? — _- — X? x•? X Ongoing 47 Mailbox Parking Ord Status Report David __ C -- — 48 CA Performance Review Bob J C — _ —X-- — — 49 Parking Lot Bid 6 Rea For Approp. (LCRB) Rand W _ C — _ — — 50 Downtown Trans. Consultant Rand W— P 5 51 Council Workshops Bob J — — -- - X April-Tentative 52 Municipal Services Policy Bob J — _ — 5 — x- — 53 Annexation Policy Bob _ _ a — a — — 54 Public Imp As Conditions Of Development Rand C— .— r. — a 55 Building Use Policy (Civic Center Only) Irene T _ X IE/DL/LW/KL/MH 56 Commissioner Rogers Marcha_ SS X Quarterly 57. Diamond Area Plan Discussion Rand W — ), _ -- — 58. Business Tax Code Revisions Liz X — PH — _- — 4/18 Req Direct: 59, CCPTF Financial Consultant Liz X — — x — -- 60 Triangle Area Plan Discussion Rand W — x? — — — 61Fair Housing Proclamation Marcha — P — — 62. WCCLS Contract Irene — — Ct C? -- — 63 Vacation-70th Avenue (Gonzaga/North) Rand C — PH May 9, 1908 64 Salary Plan/Benefits Update/88-89 Pay Plan Jan _ice— — �_- C C — — 65 Civic Center Remodel/Expansion Bob J Com' A, X 66 County/Tigard UPAA Update-Active Plan Liz x June/88 67 Fees 6 Charges Revision- ord. changes 68 Purchasing Rules Discussion/Revisions WayneL— — -- 5 X 7/18 G 8/22 69. 5-Year$ Plan/Staffing Plan Bob J — — — % Fall 70. Sheriff Patrol Discussion David — -� — a 71 Security Code David — — x — 72. Exotic Animal Ordinance avid — -- -- X 73, ZCA 87- - 132nd Avenue Liz — — PN X Petition Circ. 74. Vacation-Merestone Easement Ra uk, 75 Vacation-70th Rverue a (Hampton/Gonza a Rand C — ___ — 76 Variation-9YW Frontage/R.A, Grav P.and E — __ 5 71r 190th Avsnus R-O-W Condemnation Rand C � __ -- --- -kH� Sch, hid aleardl 78 Coak Park"Irrigation Bida-LCRB 6 CIP Rand ',� _ ---- — --- --- -- X I. Minutes' Larsen C : C _' - C C C C C - --- 2 Visitor's Agenda,- /// X x X - 'X C - X X; X X 3 Consent Agenda //! C C C _ C C C C C C 4 Monthly Departmental Reports Staff JWES Feb .Mar _ _ Hpr May June. C 5 Board 6 Committee Appointments Staff - --,,ry C _ - _ C? C? C As Needed 6 Executive Session Staff 5 -_ice_ 5 5 5 5 5 5 5 ,X 7 Keys To City Donna - X ' P X 8 Council'Meeting Calendar Update Marcha C 'CC C C C C 1st Mt /g_Mo. ' 9 Board G Dept Workshops Bob .-T CCTF PC CCPTF TRANS T, 2-hours each 10."Intergovernmental Meetings`. Bob J ? _ BEAV? - KC? - MDI x P 11 s Trans/StreetPublic Facility Plan RandyW gcrp xc3 � X 7/16/88 - 12 Downtown-CityCenterPlan 'Lizug Works X 'AhoI- 13. Park.Board-Park Bond &Plan Liz. l? - - X Sept Workshop 14 Metro Hearing (Form of Govermient) ' Bob J SS 15.No Parking Ordinance-Gaarde Street RandyW X T - 16Fanno Creek Conference Report Jill C - 17. 93rd Avenue LID Petition RandyWS - 18 Computer Hardware/Software Cont..Res. Bruce C. 19 Annual Performance Rpt/Service Priorities 'Bob J C _ _ - 20. Municipal Court Study Report Ji11 C L, c? _T X Sept G Feb 21.`MACC Franchise Agreement Bob_J C _�?� 22. Dartmouth'Street LID Rand W C �1../ -C C 4/11 LCRB Bd 51 23 Holt Report Bob J C - - 24. Training Requests (Harburg G Carrick) David C _ - -- 25 1988 89 Budget WayneL _X X-- PH __ 6/13 CC Hearing 26 Oath of Office-Sheila Jackson (PD) Mayor _ C - 27 Sign Code Revisions ZOA 87- Keith PH? __ - 28 Bull Mtn/Walnut.Study Report 'BobJJ. _ C29.'Triangle Study Report RandyW _ C _-- -. - 30. USA-Durham Plant Grounds Maintenance Cont.:RandyW._ C _, ____ ._ 31. Areas of Interest Resolution Bob_J _ C -._ -=-- 32 911 Report Update David - C -_ _ _ X X 'Ongoing r33 finance Monthly.Report 'WV22L - C C C C _ 7/BB in CAS Rpt. 34 'Comsunity Involvement Work Plan Jill C _ - 35. Senior Center/Civic Center CIP Memo- Bob JC -_ �_ x -3/20 block grant 36, Parke Consultant Authorization E- C-= _ _ _ _ _ C?�X'? Phases I G II 37 Streetlighting Policy Report Rand• _- C? __ _ - - X '38: Park Plan Land Purchase Liz Ex?.: _� Xx CIP?-W/CurtiaS .39. Trans. Consultant/Mur-ray-Walnut-Gaarde Rand ? = 40 NE Metzger ZCA Liz _- - .' 41Kids•Know Week-Anti-Drug`Proclamation Marcha X - 42. Noise Ordinance Revision ChuckC- X _ - `.43. Crime-Prevention Neighborhood Watch Ord.__..David X,- - --- -- ---- -- 44 Post/Tow Hearing Ordinance David _ -X .- 45 Community Survey Results Jill X -- - - 46, Personnel Rules Updates Janice - X? X? X? x Ongoing 47 Mailbox Parking Ord, Status Report ' David J _ C 48, CA Performance Review Bob J C __x 49 Parking Lot Bid &Res For Approp. (LCRB) RandyW _ C - - - SO. Downtown Trans. Consultant Randy's! ' _. X.. 51 Council Workshops : Bob J - X: _ X A rio_ 1-Tentative 52 Municipal Services Policy Bob J X X - -- 53.Annexation Policy BobBob-J X X - --. - 54 Public Imp As Conditions Of Development Magyyg _ - - X 55 Building Use Policy (Civic Center Only) - Irene X P IE/DL/LW/KL/MH 56 Commissioner Rogers Marcha SS _ _ _ _ _ X Quarterly _ 57. Diamond Area Plan Discussion Rand _ - _ X _ - - 58. Business Tax Code Revisions Liz _ x PH __ 4/18 Req Direct. 59, CCPTF Financial Consultant -Liz _ _ X - a - 60 Triangle Area Plan Discussion RandyW_ - - - a"' - - - _ - 61 Fair Housing Proclamation Marcha - - - - X -_ - 62. WCCLS Contract Irene _ - - - C.' C? _ 63 Vacation-70th Avenue (Gonzaga/North) RandyC - - - - - PH - May_91 1988 64 Salary Plan/Benefits Update/88-89 Pay Plan Janice_ - X - C - 65 Civic Center Remodel/Expansion Bob J - - - - a? _ X' - X -- 66 County/Tigard UPAA Update-Active Plan Liz _ - ,_ - - - - X - - June/80 67 Fees G Charges Revision -ord, changes Wa neL - - - - - - X? - - 60 Purchasing Rules Discussion/Revisions WayneL_ - - - - S X 7/18 G 8/22 69 5-Year$Plan/Staffing Plan Bob J - X Fall 70. Sheriff Patrol DiscusnionDavid - a- -- 71 Security Code David - X 72, Exotic Animal Ordinance David - X 73, ZCA 87- - 132nd Avenue Liz - - - PH 74, Vacation-Merestone Easement 9;ii_- - - _ - X_ Petition Circ, 75 Vacation-70th Avenue (Hampten/Genlaga) aan - - _ _ - - - _ - X 76 Vacation-99W Frontage/R.A. Gray !ADM__ - - - - - _ - _- - X 77, 130th Avenue R-O-W Condemnation R22M_ - - - _ PH 78 Cook Park Irrigation Bids-LCRB G CIP Rand _ - - - X Sch. bid award? 79 Tualatin River Water Quality Report Rand _ - - ____ X 80, Solid Waste Rates Fees Increase Wa neL__ - - X .G Metro PassThru 81. 82. __ - $3, -- - 84 - - - - - 85. -- - - - ITEM WHO? 3/14 3/28 4/11 4/15-16 4/18 4/25 5/9 5/16 5/23 JUNE JULY LATER-NOTES DUE TO WP/SS FOR TYPING 2/26 3/11 3/25 4/1 4/8 4/22 4/29 5/6 DUE TO LOREEN AT 5 PM READY FOR PACKETS 3/3 3/17 3/31 4/7 4/14 4/28 5/5 5/12 lW/4796A/24A []=Cable cast business meetings - Updated 3/7/88 CITY OF TIGARD, OREGON MEMORANDUM TO: Honorable Mayor and City Council March 4, 1988 FROM: Bob Jean; City Administrator SUBJECT: COUNCIL CALENDAR, FY 1987-8II Attached is an updated tentative calendar- for this fiscal year. Official Council meetings are marked with an asterisk (-X). I've put question marks (7) along side those still needing Council OK. If generally OK, we can proceed and make specific adjustments in the Monthly Council Calendars, March '88 7, Mon NO COUNCIL MEETING Prison site Meeting — 7:00 PM —'Portland Building ODOT Transportation Meeting 7:00 p.m. Whitford Jr. High Cafeteria Beaverton *8, Tues Budget Cummnittee (Comm. Services Program) (7:00 pm) *14, Mon Council Study Agenda (6:30) *15, Tues Budget Committee (Comm. Development Program) (7:OO pm) MACC Meeting (1:30) — Beaverton Library 17, Thurs Community Development 'Block 'Grant Planning Advisory Board (7:30) - Location TBA 25-26,>Fri-Sat Community Development Director Assessment Center & Interview *28, Mon Council Business Agenda (6:80/7:30) Dartmouth LID & Sign Code Hearings *29, Tues Budget Committee (Recommendation) April '88 Tentative date for Beaverton joint meeting????? *11, Mon Council Business Agenda (6:30/7:30) X12, Tues Council Executive Session (6:00?) --10 *15-16, Fri-Sat Council Workshop *18, Mon Council Study Agenda (6:30) (Meet with Park Board) 20, Wed MACC Meeting (1:30) — Beaverton Library 21, Thurs Community Development Block Grant Planning Advisory Board (7:30) — Location TBA *25, Mon Council Business Agenda (6:30/7:30)(Meet with City Center Plan Task Force) *26, Tues? Volunteer Awards & Recognition (Dinner?) may 18Q *9, Mon Council Business Agenda (6:30/7:30) *16, Mon Council Study Agenda (6:30) (Meet with Planning Comm.) R 18, Wed MACC Meeting (1:30) Beaverton Libiary 19, Thurs Community Development Block Grant Planning Advisory Board (7:30) -- Location TBA *23, Mon Council Business Agenda (6:30/7:30) Council Calendar —Page 1 June '88 June? Council Workshop (w/Staff?) *13, Mon Council Business Agenda (6;30/7:30)-Budget Hearing 15, Wed MACC Meeting (1:30) Beaverton Library 16, Thurs Community Development Block Grant Planning Advisory Board (7:30) -'Location TBA, *20, Mon Council Study Agenda (6:30)-City Center Plan Task Force? x•27, Mon Council Business Agenda (6:30/7:30) July 'BB 4, Mon Fireworks *11, Mon Council Business Agenda (6:30/7:30) *18, Mon Council Study Agenda (6:30) - Transportation Committee? 20, Wed MACC Meeting (1:30)---Beaverton Library *25, Mang Council Business Agenda (6:30/7:30) 29-31, Fri-Sun Oregon;MayorsAssociation Meeting August '88 #8, Mon Council Business Agenda (6:30/7:30) *15, Mon Council Study Agenda (6:30) -City Center Task Force? *22, Mon Council Business Agenda (6:30/7:30) September '88 X-Sept Neighborhood Town Halls *12, Mon Council Business Agenda (6:30/7:30) *19, Mon Council Study Agenda (6:30) - Park Board? 21, Wed MACC Meeting (1:30) - Beaverton Library *26, Mon Council Business Agenda (6:30/7:30) October '88 *Oct Neighborhood Town Halls *10, Mon Council Business Agenda (6:30/7:30) *17, Mon Council Study Agenda (6:30) - Utility & Franchise Comm.? 19, Wed MACC Meeting (1:30) - Beaverton Library X24, Mon Council Business Agenda (6;30/7:30) November '88 12-15, Sat--Tues League of Oregon Cities Conf. in Portland *14, Mon Council Business Agenda (6:30/7:30) 16, Wed MACC Meeting (1:30) - Beaverton Library *21, Mon Council Business Agenda (6:30/7:30) - Economic Dev•? December '88 ?Dec Council Goals Workshop? -*5, Mon Council Business Agenda (6:30/7:30) 412, Mon Council Study Agenda (6:30)_ - Library Board? *19, Mon Council Business Agenda (6:30/7:30) 21, Wed MACC Meeting (1:30) - Beaverton Library 26, Mon Christmas Holiday mh0028a Council Calendar - Page 2 CITY OF TIGARD; OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: March 14 1988DATE SUBMITTED: March 4 1968 ISSUE/AGENDA TITLE: Monthly Report PREVIOUS ACTION: Community Services Dept. January, 1988 PREPARED BY: Donna Corbet DEPT HEAD 01 CITY ADMIN OKW REQUESTED BY: Mayor and Council OLICY ISSUE- Community Services Department Monthly Report for January, 1988 INFORMATION SUMMARY Attached, please` find the Community Services Department Monthly Report for January, 1988 ALTERNATIVES CONSIDERED FISCAL IMPACT SUGGESTED ACTION Review and File do:1446p/0015p s 12 MEMORANDUM CITY Or TIGARD, OREGON TO: Honorable Mayor, and City Council March 4, 1988 FROM: Jill Monley, Community Services Director SUBJECT: Monthly Departmental Report. for January, 1988 COMMUNITY SERVICES ADMINISTRA_fION All managers in the department prepared their 1988/89 "requested" budgets and reviewed these with the Department Director. Court Study information was again revised due to the increased minor traffic work load, The Study is now ready for,discussion with Council in February. Board and Committee Chairs met to discuss the Action Plan, This generated interest among other NPO members for more information on the Action Plan. The Appointments 'Advisory Committee met mid--month and interviewed 13 citizens for 9 openings Fanno Creek Conference planning and support built up steam this month with the conference framework being set by the end of the month. Since our working arrangement with Don Scott has been discontinued and TPOA negotiations are to begin in March, we polled other organizations to see who they were using as a negotiator. Our goal was to find someone who specialized in the public sector, had sarong experience with police and, pension issues, was a strong communicator yet could represent difficult issues when needed. in an effort to build practical understanding of AIDS in our workplace as it related to accidents on the job or in our facilities, we offered 2 training sessions for employees, Recruitment of the Personnel Assistant took place and produced 60 applications. We hope to interview and select in February with a desired start date as soon as possible. An unusual disciplinary issue surfaced in January which required immediate investigation and action. 48 unplanned for hours were spent by C. S. administrative staff on this issue this month. FINANCE/ACCOUNTING The month of January was dedicated almost entirely to budget related responsibilities in preparation for the 1988-89 budget cycle. A budget training workshop was presented on January 5, for all, budget committee members and board and committee members were also encouraged to attend. The meeting included not only discussions of the City's budget document and process, but also discussions of capital financing options and council goals, etc. C.S. Dept, Monthly Report Page 2 A supplemental budget for 1987-88 was presented to the Budget Committee on January 12, The Supplemental -included budget adjustments for Beginning Fund Balances, 1986-87 Carryover Expenditures, Revenues, and additional 1987-88 appropriations. Adjustments to the proposed supplemental were made by the committee resulting in a revised recommendation to city council to be heard in February. The Finance Division was available to assist departments and sections in the preparation of their requested budgets for 1988-89. We also projected Revenues and Expenditures through the end of the fiscal year to arrive at estimates for beginning fund balances to be used in the preparation of the 1988-89 proposed budget. CITY RECORDER The City Recorder's office was involved in preparation of twice as many packets for each counil meeting in; January. There was one supplemental packet for each meeting! The follow-up for each meeting was completed in a timely manner. The City Recorder and Deputy Recorder attended the Oregon Association of .Municipal Recorders meeting on January 25. It appears the agenda streamliningprocess is working! The number of agenda items is down from 644 in 1986-87 to an estimated 552 for 1987-88. This is a great payoff for Council and staff time savings! OFFICE SERVICES In Word Processing there was a 10%increase in the number of work orders submitted and their turn around time decreased significantly - 22.3 ,lours. We attribute this decrease to the fact that Hazel Taylor came to us with 10 years of W.P. experience on the standard editor and was able to start producing immediately. Cindy in W. P. is currently rewriting and fine-tuning a statistical program to be utilized for future monthly reports. Thanks go to Hazel and her former employer, Oregon Worker's Compensation Department, for providing the basic glossaries to revise the IN program for-our use. A significant increase in the number of special projects was submitted to the Office Support Section (38), This increase accounted for a higher turn around time which more than doubled from last month. Our newest part-time temporary employee is Laura Charron and was hired the first week of this month. Now that we have completed our second month at the switchboard with two consoles, we have noticed a significant amount of calls processed. In fact, we processed approximately 690 CALLS PER DAY in January with the bulk of the calls during the first half of the month. i C.S. Dept. Monthly Report Page B , COURT January was the busiest month in Court yet, with 800 traffic cases filed , and 23 misdemeanors. The increased caseload has added to the time needed to complete daily data entry. Because of the over-all increase in workload, we will be arranging for additional part time help to keep the caseload current. This will be covered within the existing budget. The increased caseload has meant an increase in accounts receivable. Fine amounts for, more serious ,infractions, driving 'while suspended for example, are requiring payment schedules longer than our, usual thirty days. We are looking into a couple of options which include charging interest and/or requiring; a posting of the driver's license until the fine is paid. Revenues continue to be high and as of the end of December it appears we will be meeting our revenue proJections. ` RECORDS Irene Allen began working full time in Records and has made real progress in organizing the filing that has built up in the absence, of a records clerk. The new Office Assistant I position will be filled in mid-February too, which will allow some real progress in that whole area. The State Archivist's office continues to send representatives to our Records Committee meetings. dc:1446p/0015p !r; COMMUNIPY SERVICES DEPARTMENT WORK MEASURES JANUARY, 1988 ACCOUNTS PAYABLE. 1/87 1/88 SEWER: 1/88 1/89 Accounts Payable`Checks: 351 421 Sewer bills sent out 5422 6192 Vendors 589 928 Sewer payments 5271 4863 Check requests 324 209 Phone calls 414 382 Payroll checks 311 285 Treasurer 's Receipts 682 812 Purchase Orders Processed 27 87 New Customer &-Add. 60 306 chg. and Adjustments RECORDER'S OFFICE Year-to-Date 1/87 1/8II Resolutions processed 14 11 Ordinances processed 6 2 OFFICE SERVICES 1/87 1/88 Number of W.P. Work Orders 454 668 Number of Pages processed in W.P. 20,665 27,517 Average Turn—Around Time Per Work Order 3.5 4.8 hrs PERSONNEL. 1/87 1/88 Recruitments 5 6 Hires 3 4 Terminations 2 2 Unemployment Claims 0 0 Claims Filed: Worker's Compensation 2 2 Other Liability 1 3 1446p/0015p 02/01/88 CITY OF TIGARD ,. CLAIM STATUS REPORT LOSS DATE CLAIMANT DESCRIPTION STATUS 2/04/85 Fredric Nickel Criminal counter cplt. open (Off-icer Hal Merrill) 01/11/85 Harry Field Alleges False Arrest pending (Office Merrill) 07/20/85 Steven Bacon False Arrest (Officer Harburg) claim reopened 03/16/85 "Julie B. Winkelman Wrongful Death pending 07/25/86 R.A. Cutshall Bike hit cable in park path pending 07/10/86 Thomas Arnholtz Hit manhole cover, open 10/01/86 Hue Thi Phan Intersection accident reopened $1404.68 pd. Police vehicle & claimants other claims pending vehicle — personal injuries 01/09/87 Tuality Comm. Hosp. Allege City pay for treatment open of minor child after officers called to home by mother because father was causing child abuse to infant. Officer Boothby 12/05/86 William R. Briot Alleges officers assulted & CLOSED WITHOUT battered him while being arrested PAYMENT causing injury. (Mayos Brian, Chief- Lehr, Sgt. Martin, Officer Nerski, Officer Harburg, & Officer Warren.) 10/17/87 Teresa Marie Sanchez Tort Claim alleges excessive -open use of force during arrest. Officer Killion 11/11/87 Marianne Lyles Claimant vehicle made 90 turn open in front of city vehicle causing collision. 11/22/87 Russell Snyder Sewer system backup into home. CLOSED PD Extensive damage. $3,984.75 11/25/87 Rusty's Resale Sewer system backup into business open on main street. 12/07/87 Andrea Carson Claimant ran red light and hit open insureds 1979 Chevrolet — City bldg. insp, 12/28/87 City of Tigard Vehicle driven by Chief Lehr hit open black ice, damage to 1986 Chrysler LeBaron, 1/12/88 James Cohrs Hit monument cover in street open causing damage to 1985 Chev PU. 1/16/88 City of Tigard Wind blew branch of tree onto open City's 1987 Chevette. 1446p/0015p NON-STAFF RESOURCES/VOLUNTEER REPORT JANUARY, 1988 YTD EST. Category 1985-86 1986-87 January '88 1987-88 1987-88 % Chang Boards & ?.,601.75 237.00 1283.00 23.99.00 -16% Committees 3,108.75 Volunteer 599.0 3,910.25 6,703.25 -8 Staffing 5,171.25 7,272. 90 TCYSN/A N/A -0- 1,190. 2,380. +100% Community Service 562. 2,387.25 147.50 1,354.00 2,321. -3% Other 283. 264.5 -15% Total, 10,739.5 12,688.5 983.50 7,737.25 1,263.75 +4% r`i MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor and City Council March 7, 1988 FROM: Loreen !Milson, City Recorder SUBJECT: Annual Performance Report - Receive and File A copy of the Annual PerformanceReport has :been previously distributed to each of you so you will not find' another copy in your packets. 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L -j •4 0 0 W 3N a c7a L =.� � v H •� u+ y al� .0 U ca � -W o N u a Z L CL� ail � E o `er 3 i W w 0 c U c '•+ o •'+ 0 m U. C n. 3 c •� U 'p U rd ••+ D 4. e- tX h L 2 c. RS LL. rOj L a •.i U a a .� id •^1 u a O a x Ol H U o r.3 x O W O 7d y CL L -W L E .:) O. L •:1 .-+ tn U 3 U L a rd •0 0 C C L 1� 3 0 W C L U '0 C r •U. ¢ c 4 ,� a Q •T a 0'1— N rn U a LL L a i •^+ U -W ^ 0 ,..Z 0 •(7 / � Q T00 .'Srdy JU �J.+1 .O..Ci. zLr•+ > +> > flirn0 U. NU.�.L. g4. a +Uo.•� Oi3 (4 .,•+ a L C td 0 0� 3 C U ^�+ a' :� •+r 3.1 £ �.y .-e 0l 0 w rd y = a 3 r8 I 0- 0 a W E 3 "� L rd 0.L L W C.C •� Ck N {(` '-7a •"� C •ti 3 > : L 'II c1.1 r 0 01L 0 a C 2 c w � " N H O ,..0 rd 0 4 H a U n �b a O a L L '3l it a s 01 -4 1� .Ot N L .g. Ul 01 h vt N a -+ O U� N a O U a cc a I N E n E •ter L N a 3 a X LL. > a 4U c H a N ¢ a c U CL•+ 0 L L a c -P -+ c to a a G •^1 ^ !d -W -0 N LO L (T_i . LL w. H I 'N rS •� .0 41 -C O c 0 L W 4J a Z C !d o M c N L L 3 .0 a 0 C m 3 U I Om hi- '~ L J a }- U c h ^1 3 rd 7CL CL (nO mH 02U'h `d UU £ U H .-10¢ a r+ ti- t- o� rg 10 a O 4- o W U 0 6 v O o 01 01 C C L L 4 L X :J :J +r 2 rE a LL 0 a CL "0 L 0 4J � q � � m w �Fl. H to H � H � 41 aH ro O H `•3 H � H U W G U � H - 0 W U �ij €z P MEMORANDUM CITY OF TIGARD, OREGON T0: City Administrator December 30, 1987 FROM: Chief of Police SUBJECT: FY 87/88 Service Level Priorities Service Level Functions Positions F.T.E. IV (Full Service) Provides for, all police service Sworn (1:600) 42 priorities and complete range of Civilian (1:2000) , 13 crime prevention and community Totals (1:450) 55 education programs. Total ;gaffing Requirements: 1:450` III (Basic) Provides for all police service Sworn (1;700) 36 priorities and a limited range Civilian (1:22.00) ll of crime prevention and community Totals (1.525) 47 education programs. Total Staffing Requirements: 1:525 II (Limited) Provides for- all police service - Sworn (1:800) 31 priorities, except priority II.I. Civilian (1:2.500) 10` traffic and discretionary Totals (1:600) 41 services and limited staff support to the Crime Watch and community education programs. Total Staffing Requirements: 1:600 I (Core) Provides for all police service Sworn (1:900) 28 priorities, except priority :CII Civilian (1:2800) 9 traffic and discretionary Totals (1:675) 37 services. Requires strict management of high priority calls and stacking low priority calls. Limited staff support to the Crime Watch program. Total Staffing Requirements: 1:675 .rNOTE: See attached police service priorities as per City Resolution 82-74 adopting a police mission and goal statements and priorities. 1 POLICE DATA BASE STUDY { RE: Staffing Needs Ratios for the Following Levels � Sworn Personnel Level FTE Ratio IV (Full Service) 42 1:600 III (Basic) 36 1:700 II (Limited) 31 1:800 q - I (Core) 28 1:900 Civilian Personnel: IV (Full Service) 13 1:2000 III (Basic) 11 1:2200' II (Limited) 10 1:2500 I (Core)` 9_ 1:2800 Total Police Department Staffing Requirements: IV (Full Service) 56 1:450 :III (Basic) 48 1:525 II (Limited) 42 1:600 I (Core) 37 "1:675 Population Used: 25',000 FY 87/88 a mom POLICE EXHIBIT "A" CALLS FOR SERVICE MANAGEMENT i RESPONSE PRIORITIES CRIMINAL PRIORITY TRAFFIC PRIORITY DISCRETIONARY PRIORITY Priority (#1) Priority #1 Priority (#I All Violent Crimes Life Threatening Potential for violence or injury in Progress o Accident:Injur•y/ o Alarms (Fire"or Police) o Homicide Fatal o Disturbances o Robbery o Hit & Run:Injury o Family Fights o Rape o D.U.I.I. o Prowlers o Assault o 'Reckless o Suicides or attempts o Burglary o Extreme Hazard u Fires (occupied bldg) o Elude o Warrants Felony o Arson o Unwanted Persons o Wire down (Power) o Assist Agency (Criminal) o Hazards (injury threatening) Priority 02) Priorit #21 Priories#2 a Non-violent Crimes Hazards to Public Non-violent: in progress Safety o Assist Agency (non-criminal) o Burglary o Non--injury o Dog Bites (unoccupied bldg) accidents on a o Civil Matters o Theft public street o Check Buildings o Forgery o Directed Traffic o Hazards -o Fraud Enforcement o Narcotics information o Vice/Narcotics o Random Traffic o Hazards (no immediate threat) o Directed Crime Enforcement o Subpoena/Summons Service Patrol o Persons: Drunk/sick/confused o Juvenile Problems o Check Occupant Priority (#3) Priority (#3) Priority (0) o,Reported crimes of General Traffic General all index crimes o Traffic Nuisance o Traffic Problem which are cold o Parking o Wire Down (non-power) o Abandoned Vehicles o Found Property o Non-injury accidents o Lost Property with damage under o'Prowl Checks $400,00 value o Animal Problem LI o Assist Citizens ? o Deliver, Messages o Noise Abatement o Private request for- towing t' auto o Vacation Checks o Unlisted Situations o Non•-•Injury accidents on private property (civil matter) i fir. SERVICE LEVEL PRIORITIES/cu'r BACK OPTIONS FY 1987-88 SECTION: Personnel r SERVICE LEVELS FUNCTIONS POSITION FTE I BENEFITS ADMINISTRATIONPersonnel Manager 1 ' CORE o Handoutsfor training & education; Executive Secretary- 5 No benefits orientation o Referral to carriers to answer questions to investigate & resolve problems o Routine renewal of plans - as needed review of options COMPENSATION MANAGEMENT a Salary survey every ,5 years o No assistance to other'employees and jurisdictions o Maintain City's salary schedule LABOR RELATIONS o Contract labor, negotiations & grievance administration with outside consultant o Supervisory assistance as 'needed ~' POLICY DEVELOPMENT &ADMINISTRATION o Compliance with stage & federal laws o Required policy review implementation EMPLOYEE TRAINING & DEVELOPMENT o No organized training & development RECRUITMENT &SELECTION o As needed recruit for open positions o General job posting ` o State required recruitment only SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS_ FY 1987•-88 SECTION; - Personnel SERVICE , LEVELS FUNCTIONS POSITION FTE II BENEFITS ADMINISTRATION Personnel Manager• 1 il LIMITED o Limited training, education, Executive Secretary 5 benefits orientation o Referral to carriers to answer questions & investigate problems o Limited exploration of benefit a alternatives o Limited review, renewal of plans COMPENSATION MANAGEMENT o Limited salary 'surveys o Limited assistance to other employees &,jurisdictions •`Maintain City's salary schedule LABOR RELATIONS o Contract labor negotiations with outside consultant o Minimal research & analysis for negotiations o Limited contract: grievance administration o'Some investigation & internal resolution for grievances o Supervisory assistance as needed POLICY'DEVELOPMENT & ADMINISTRATION o" Delayed compliance with state & federal ,laws; required policy review only; delayed implementation of policy_'changes ' EMPLOYEE TRAINING & DEVELOPMENT o Limited training , RECRUITMENT & SELECTION o As heeded - recruit for open positions o General job posting o Limited recruitment Name SERVICE LEVEL. PRIORITIES/CUT BACK OPTIONS FY 19Q7-88 • SECTION: Personnel SERVICE LEVELS ` FUNCTIONS POSITION FTE , III: BENEFITS ADMINISTRATION Personnel Manager, 1 BASIC o Group training, education, & Executive Secretary5 benefits orientation; assistance answering questions o Personal representation and contact with carriers to investigate & resolve problems` o General exploration of:benefit alternatives o Annual review & renewalof plans COMPENSATION-MANAGEMENT o Salary surveys as needed o Provide`assistance to other employees & jurisdictions o Maintain City's salary schedule LABOR RELATIONS o General analysis & research preparation for negotiations o Negotiate labor- contracts; coordinate implementation of contractual changes o Grievance investigation & review o Some supervisory training POLICY DEVELOPMENT & ADMINISTRATION o Compliance"with state & federal laws u As needed policy review o .As needed implementation of policy changes o Limited employee & supervisory training EMPLOYEE TRAINING & DEVELOPMENT < o As needed training in contract administration; annual training in one or two major topic areas RECRUITMENT & SELECTION o As needed — recruitment for open positions; analysis of work needs & customized job posting o Arrange for & administer selection process o General recruitment o Limited use of assessment centers & outside consultants �w e mom SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS -- FY 1987-88 sECTI:ON: Personnel SERVICE _LEVELS FUNCTIONS POSITION FTE.— IV TE-_IV BENEFITS ADMINISTRATION Personnel Manager 1 AVERAGE o_One-on-one and group training, Personnel Assistant 1 ; F education, & benefits orientation o'Immediate assistance answering questions o Personal representation & contact with carriers to investigate & resolve problems i o 'In-depth exploration of benefit alternatives d o Annual review & renewal of plans COMPENSATION MANAGEMENT o Annual salary-surveys; in-depth compensation studies with recommended changes o Provide assistance to other employees & jurisdictions . o' Maintain City's salary schedule o Distribute information to other jurisdictions LABOR RELATIONS o'In-depth analysis & research preparation for negotiations o Negotiate labor contracts o Coordinate implementation of contractual changes o Ongoing contract maintenance o Grievance investigation & resolution ; o In-depth supervisory training POLICY DEVELOPMENT & ADMINISTRATION o Timely Compliance with state& federal laws o In-depth policy review with recommended ' changes o Implementation of changes o In-depth employee& supervisory training EMPLOYEE TRAINING & DEVELOPMENT o Semi-annual training in contract administration & implementation o Quarterly training in sick leave administration, performance reviews, discipline & other training areas ' o Research in employee training & development trends RECRUITMENT & SELECTION o As needed - re.crui.t For open positions ; ' V o In--depth analysis of work needs and customized job Posting o Arrange for & administer selection process o In—depth recruitment o Use of Assessment Centers & outside consultants r { _SERVICE' LEVEL PRIORITIES/CUT BACK OPTIONS I FY 1987-88 SECTION: Finance P SERVICE � LEVELS FUNCTIONS POSITION FIE: o I PAYROLL/PAYROLL'& BENEFITS CORE o Semimonthly 6 o Basic Requirements ACCOUNTS PAYABLE/FIXED ASSETS o'Monthly i o'Annual Analysis GENERAL LEDGER o Updated monthly JOURNAL ENTRIES/FINANCIAL REPORTS/ UTILITY BILLING/UTILITY COLLECTION EFFORT o Monthly o Monthly i o Quarterly o None BANCROFT ASSESSMENTS/INVESTMENTS AND CASH MANAGEMENT I o'semiannual •- manual o'LGIP basic return € CUSTOMER SERVICE/BANKING AND RECONCILIATION/AUDIT PREPARATION o By appointment o Semiannual o None BOND SALES/INTERIM FINANCING OF PROJECTS/ PROJECT COST ACCOUNTING o As needed with consultant i o As needed with consultant i o None BANCROFT FORECLOSURES/BUDGET o Biannually o State required REVENUE MANAGEMENT o None 5 YEAR PLAN MAINTENANCE/UTILITY AND FRANCHISE COMMITTEE/COMPUTER MASTER PLAN MAINTENANCE o None o None !! o None 4 PURCHASING G o Decentralized E i I i" g SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS E — --- FY 1987-88 SECTION: Finance ' SERVICE F LEVELS FUNCTIONS POSITION FTE > II PAYROLL/PAYROLL & BENEFITS LIMITED o Semimonthly o Basic Requirements ACCOUNTS PAYABLE/FIXED ASSETS fr' o Semimonthly '' o Semiannual analysis GENERAL LEDGER o Updated monthly with limited l analysis JOURNAL ENTRIES/FINANCIAL REPORTS/ UTILITY BILLING/UTILITY COLLECTION EFFORT o Monthly o Monthly u Monthly limited analysis o Limited ; BANCROFT ASSESSMENTS/INVESTMENTS AND CASH MANAGEMENT o Semiannual -- manual � o Standard Inv Moderate return CUSTOMER SERVICE/BANKING AND RECONCILIATION%AUDIT PREPARATION o Call Fuck - same day 1 o"Quarterly o Some audit schedules BOND SALES/INTERIM FINANCING OF PROJECTS/ F– PROJECT COST ACCOUNTING - l o As needed with consultant X o As needed with consultant o Some audit schedules �. BANCROFT FORECLOSURES/BUDGET o Annually o State required ` REVENUE MANAGEMENT o Prepared revenue manual 5 YEAR PLAN MAINTENANCE/UTILITY AND FRANCHISE COMMITTEE/COMPUTER MASTER PLAN MAINTENANCE o Annually o Basic support -- Response Mode , o Annual review PURCHASING o Centralized basic purchasing order and requisitions i SERVICE: LEVEL, PRIORITIES/CUT BACK OPTIONS FY 1987.-88 SECTION: Finance SERVICE LEVELS FUNCTIONS POSITION A FTE III PAYROLL/PAYROLL & BENEFITS BASIC o Biweekly o Basic Requirements with limited analysis ACCOUNTS PAYABLE/FIXED ASSETS o Weekly with limited analysis o Monthly,analysis GENERAL LEDGER o Updated weekly with consist _f analysis [ JOURNAL ENTRIES/FINANCIAL REPORTS/ UTILITY BILLING/UTILITY COLLECTION EFFORT o Weekly o Weekly o Monthly constant analysis o Delinquent categories with regular;contact BANCROFT ASSESSMENTS/INVESTMENTS AND CASH MANAGEMENT o Semiannual '- automated o Adherence to investment policy, good return fl > CUSTOMER SERVICE/BANKING AND RECONCILIATION/AUDIT PREPARATION o On demand -• immediate o Monthly i o-Basic schedules and adjusting journalentries BOND SALES/INTERIM FINANCING OF PROJECTS/ PROJECT COST ACCOUNTING o As needed o As needed o Semiautomated system BANCROFT FORECLOSURES/BUDGET o Semiannual review o Semiautomated with some analysis REVENUE MANAGEMENT o COLA analysis of fees on selected .' fees and charges 5 YEAR PLAN MAINTENANCE/UTILITY AND FRANCHISE COMMITTEE/COMPUTER MASTER PLAN MAINTENANCE o Quarterly o Active support o Semiannual review PURCHASING o Centralized - active Purchase assistance I , SERVICE Ll---VE�2RIORI:TI:ES/CUI�BACK OPl"1:ON; 1=Y'1987-88 y, GECf'ON; Finance t SERVICEII:ON S FTE LEVELS FUNCTIONS PO.I. _____ IV PAYROLL/PAYROLL & BENEFITS AVERAGE o Biweekly o`Basic requirements with consistent analysis F ACCOUNTS PAYABLE/FIXED ASSETS o Weekly with consistent analysis o Monthly analysis .including controlled equipment and tools GENERAL LEDGER c. o'updated daily with full analysis JOURNAL ENTRIES/FINANCIAL REPORTS/ UTILITY BILLING/UTILITY COLLECTION EFFORT �. o Daily , o_Weekly o Monthly full analysis o Aggressive collection BANCROFT ASSESSMENTS/INVESTMENTS AND CASH MANAGEMENT o Quarterly fully automated o Active inve=stment strategy maximized return CUSTOMER SERVICE/BANKING AND RECONCILIATION/AUDIT PREPARATION o On demand -- invite inquiry o Monthly o Close books - preparation of CAFR a BOND SALES/INTERIM FINANCING OF PROJECTS/ PROJECT COST ACCOUNTING o Anticipate/plan o Anticipate/plan o Automated system - month reporting BANCROFT FORECLOSURES/BUDGET o Quarterly review o Automated with full analysis REVENUE MANAGEMENT o Aggressive cost recovery through constant update of fees and charges 5 YEAR PLAN MAINTENANCE/UTILITY AND FRANCHISE COP'�MITTEE/COMPUTER MASTER PLAN MAINTENANCE o Currently o Active plan/anticipate o Quarterly review/evaluation modification PURCHASING o Purchasing Agent SERVICE LEVEL PRIORITIES/CUTBACK OPTIONS FY•1987/88 - City Recorder's office SERVICE LEVELS FUNCTIONS POSITION FTE I CORE CITY COUNCIL SUPPORT City Recorder 1 SERVICE Council Meeting Preparation Deputy Recorder- 1 o Legal notices,prepared as prescribed by state & local law. o Agendas: Tentative agendas - updated monthly Individual ineeting agendas 1Friday before . "packet Monday" (1 week prior to meetinry.). o Packets -- Distributed on "packet Monday," Council Meeting Follow-Up o Meeting` synopsis - distributed Noon following day o Action nut:ification/followup -- within 10 days of- meeting, o Minute Preparation -- created within three weeks of meeting; no indexing of record. RECORDS o Out-of-house codification; basic Ordinance review o _ Contracts, agreements, easements, etc. filed within three weeks of receipt. o Record documents monthly o Research -- requests filed within 1 week o ' Archives to be kept in accordance with Statt2 archivist's guidelines; annual transfer of files to archives'. ELECTIONS o Keep current with State Election Laws and County Policies o Assist candidates and citizens with filing and reporting requirements - check only upon complaint o Supervise all areas of City elections as required by law o Review and/or create ballot measures as required ANNEXATIONS o Annexation Coordination in-house and J Out-oP-house - respond to inquiries as requested o Annexation Follow-Up - process immediately when Final Order is received from BRC, paperwork completed four weeks after, receipt of census information, o Coordination of implementation -• educate staff and citizens as to timing and services provided t4 .' , s sfit l`.i DIVISION MANAGEMENT' o City Recorder responsible for coordination and managoment of following Sections: Word Processirig/0ffi.ce Services, Records, Municipal Court, & City Recorder/Deputy Recorder COMMUNITY INVOLVEMENT o Community Information Customer service response to 'citizon inquiry in 48 hours o Boar•dsmanship Workshops — 2 x/year updat=e manual 1 x/yoar OTHER ASSIGNMENTS o Street & utility vacations — 2 x/year• ' o Civic Center Keys — maintenance of keys & issuance of same o Special Reports as time allows o Meeting Calendars City meetings/room usage available by first day of each month o Business hours:- 9-5; Mon. - Fri. (Recorder's office closed 12--1 PM) o Process 01_cc applications within 1 week o Monitor Ethics Committee filings as .required o Process land use appeals as filed -o Local and state law interpretation/research as requested o Custodian of the City Charter - "updates as c required f SERVICE LEVEL PRIORIII ES/CUTBACK OPTIONS FY 1987/88 -City Recorder's Office (1.2.3) SERVICE LEVELS FUNCTIONS POSITION FTE .11 City Recorder 1 LIMITED CITY COUNCIL SUPPORT Deputy Recorder 1 SERVICE Council Meeting Preparation - Office Aide 1 o Legal notices prepared as prescribed by state & local law o Agendas: Tentative agendas updated monthly Individual meeting agendas Friday before "packet Monday" (1 week prior- to meeting) o Packets -- Distributed on "packet Monday" Council Meeting Follow-Up o 'Meeting synopsis - distributed 10 AM next day u -Action notification/followup -- within 8 days of meeting. o Minute Preparation - created within two weoks of meeting; limited indexing of record. , RECORDS o Out--of house codification; basica Ordinance review for intent and with existing code o Contracts, agreements, easements, etc filed within two weeks of receipt o Record documents weekly u Research - requests filed within 3 days o_ Archives to be kept in accordancewith ;tate archivist's guidelines; semi-annual transfer of files to archives ELECTIONS o Keep current with State Election Laws and County policies o Assist candidates and citizens with filing and reporting requirements - check periodically o Supervise all areas of City elections as required by law o Review and/or create ballot measures as required with fleshe test ANNEXATIONS ` o Annexation Coordination - in-house and Out-of-house - respond to inquiries and limited solicitation o Annexation Follow-Up - process immediately when Final Order' is received from BRC (request & fo.11owup to receive Final Order within 1 week of action by BRC), paperwork completed two weeks after receipt of census information o Coordination of implementation - educate staff and citizens as to timing and services provided �v �,i 3 i DIVISION MANAGEMENT " o City Recorder- responsible for- coor-dination and W management of following Sections: Word Processing/Office Services, Records; Municipal Court,,& City Recorder/Deputy Rec.order- C"UNITYINVOLVEMENT o Community Information — Customer ser-vice response to citizen inquiry in 24 hours o Boar•dsmanship Workshops - 2 x/year•; update manual 1 x/year. OTHER ASSIGNMENTS o 'Street & utility vacations - 4 x/year• o Civic Center Keys — maintenance of keys & issuance of'same o Special Reports — as time allows o "Meeting Calendars - City meetings/room usage available by first day of each month o Business 'hours: 9-5, Mon. — Fr-i. (Recorder's office closed 12-1 PM) u Process OL-CC applications within 1 week o Monitor- Ethics Committee filings as r•equir•ed -• o Process land use appeals as filed o Local and state law interpretation/research as requested — limited research on changes as they occur at state level o_ Custodian of` the City Charter — updates as a required µ SEEM f , i;Y SERVICE, LEVEL. PRIORITIES/CUTBACK OPTIONS FY 1987/88 -- City Recorder's Office (1.2.3) SERVICE LEVELS FUNCTIONS POSITION FTE III City Recorder' 1 BASIC CITY COUNCIL SUPPORT Deputy Recorder- 1 SERVICE Council Meeting Pr•epar•ation - Office (asst. I 1 o Legal notices prepared as prgscr•ibeci i by state & local law o Agendas Tentative agendas - updated semi-monthly Individual" meet irig agendas - Friday before "picket Monday" (1 week prior,to meeting) o Packets -'Distr,ibuted on "packet Monday" f Council Meeting Follow-Up o Meeting synopsis distributed 9 AM next day o Action notification/followup -- within 5 days of [ meeting. o Minute Preparation - created within one week of meeting; limited indexing of r-ecor•d -- detailed indexing of 'minutes RECORDS o Out--of-house codification; basic Ordinance € review for- intent, with existing coda, & state law o Cont:r<acts,, agreements, easements, vLc:. fiJ.ed within five days of receipt o Record documents weekly o Research - r•pquests filed within 2 days_ ,> o Archives to be kept in accordance wi.Lh State t archivist's guidelines; semi-annual transfer of files to archives ELECTIONS o Keep current with State Election Laws and County policies o Assist candidates and citizens with filing and reporting requirements - check regularly through election process o Supervise all areas of City elections as required by law o Review and/or- create ballot measures as required with fleshe test ANNEXATIONS o Annexation Coordination in--house and out--of-house - respond to inquiries and additional solicitation o Annexation Follow-Up •- process immediately when Final Order is received from BRC (request & followup to receive Final order- clay after action 4 by ESRC), paperwork completed 10 days after- receipt fterreceipt of census information. o Coordination of implementation -- educate staff and citizens as to timing and services provided E I DIVISION MANAGEMENT •. o City Recorder' responsible for, coordination and management of following Sections. Word Processing/Office :services, Records, Municipal Court, & City Recor-dor/Deputy Recorder COMMUNITY INVOLVEMENT ;! o 'Community Information - Customer service response to citizen inquiry`in 24 hours' o Board smanshin Workshops 2 x/year update manual 2 x/year• OTHER ASSIGNMENTS o Street & utility vacations - 6 x/year• o Civic Center, Keys - maintenance of keys ` & issuance of same o Special Reports - as time allows o Meeting Calendars - City meet irigs/mom usage available by first day of each,month f o Business hours: 9-5, Mon. - Fri. (Recorder's office open during lunch) o ' Process OLCC applications within 2 days , oMonitor Ethics Committee filings as required o 'Process land use appeals as filed o Local and state law. interpretation/resear•c..h as requested - limited research on 'changes as they 'occur- at 'state level { o Custodian of the City ',har•ter• •- updates as 1 v` r•equir•ed - recommend needed modification i NO � r f t { f SERVICE I [_VEL PRIORITIES/CUTBACK OPTIONS FY 1987/88 - City Recorder's Office (1.2.3) SERVICE LEVELS FUNCTIONS POSITION FTE_ IV City Recorder 1 AVERAGE CITY COUNCIL SUPPORT Deputy Recorder 1 j SERVICE Council meeting Preparation — Office Asst. I 1 o Legal not.ic.es prepared as Office Aide .5 prescribed by state & local law o Agenda Tentative agendas — updated weekly Individual meetirig agendas -- Friday, before "packet Monday" (l week prior to meeting) o Packets — Distributed on "packet Monday" Council Meeting Follow--Up o Meeting synopsis — distributed 9 AM next (Jay o Action notification/followup within 2 days of meeting: o Minute Preparation — created within two days of meeting, complete indexing of record RECORDS o In—house codification; total Ordinance review o Contracts, agreements, easements, etc. filed within two days of receipt o Rocord documents weekly o Research requests filed within A 8 hours o Archives to be kept in accordance with State archivi�;t's guidelines; semi-annual: transfer of files to archives ELECTIONS o Keep current with State Election Laws and County policies o Assist candidates and citizens with filing and reporting requirements — check regularly through election process o Supervise all areas of City elections as required by law o Review and/or- create ballot measures as required with fleshe test o Work with Sec. of State office to develop clearer election laws/procedures ANNEXATIONS o Annexation Coordination — in—house and A out--of—house — respond to inquiries and additional. solicitation o Annexation Follow—Up - process immediately when Final Order is received from ESRC (request & - followup to receive Final Order day after action by ESRC), paperwork completed 5 days after receipt of census information, o Coordination of implementation educate staff and citizens as to timing and services provided DIVISION MANAGEMENT o City Recorder responsible for coordination and management of following Sections: Word Processing/Office Services, Records, Municipal Court, & City Recorder/Deputy Recorder COMMUNITY INVOLVEMENT o Community Information - Customer service response to ;citizen inquiry same`day o Boardsmanship Workshops - 2 x/year• generally; i x/year with each Board individually; update manual _2 x/year OTHER ASSIGNMENTS oStreet: & utility vacations - 6 x/year o ' Civic Center Keys - maintenance of keys & issuance of Sante o special Reports - as time allows o Meeting Calendars - City meetings/room usage available by first day Of each month o Business hours: 4-5, Mon. - Fri. (Recorder's office open during lunch) o Process OL.CC applications within 2 days o 'Monitor Ethics Committee filings on-going o Process land use appeals as filed o Local' and 'static law interpretat ion/re search as requested -' detailed research/reports ' on state legislative changes o Custodian of the City Charter, -- updates as required - recommend needed modification xt 1 21 SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1987-88 C,kCFION: Office Services' SERVICE LEVELS FUNC'FIONS POSITION F-FE I OFFICE SERVICES CORE o Sort Mail - 1.x per* day Office Srv, Mgr. 1 u Post Mail - 1xper day OA III/WP Lead Op. 1 o In-house Mail Distribution OA II/WP .5 y Place in departmental mail slots OA I/Switchboar•-d 1 o Office Supply-Inventory/Order•irig - OA I/Me:.,nage Center 1 Ix per munch Office Aides 1.5 o Office Supply Distribution -- None o Council Packet Copying - l day turnaround; no Lime to check for errors in copying a Office Aide Special. Projects -- lx per clay for•,errands;' copy projects o Court Bailiff -• Not available p o Provide Clerical Relief Support to departments to compensate during staff absences and backlog - Not available !. COMMUNITY INVOLVEMENT o Office Hours o .switchboard 9-12 & 1-5 ss o phones Answered Promptly o Message Center/13ack-up-Switchboard Peak hours o Room Reservation Forward to CR o Room Calendar• •- Post on conference room doors; 3 months posted at a time WRD PROCESSING o System Reinit.ialization - As time permits o Archiving - When system reaches on-line storage capacity ` o Proofreading - Spelling verification [[ o Transcription of Lengthy Tapes - A-5 day turnaround o Document Preparation - 3 day turnaround o Centralized Dictation- Not available; clerical staff transcribes within their sections o Desktop Publishing - Not available SECTION MANAGEMENT o Section Management o Council Monthly Reports o DOI - Update 1x per- year; create new DOI's as time allows o Section Standards -- None u Performance Indicators - Minimal t` t, o Familiarization of all job tasks Through job descriptions only o Special Reports - As time allows for turnaround o Training: Phones Basic Citywide WP Operations - Out-of-house for opc-raturs and other• clerical - staff Dictation - Not available Copy Machine .- Basic Citywide o Equipment Management;/Maintenance-- As needed o Process Printing Requests - For CS department only o Research new office equipment Limited o Associated Wang Users Participation - As time allows M-. SERVICE LEVEL PRIORITIES/CUT' BACK OPTIONS FY 1987-88 SECTION: Office Services SERVICE LEVELSFUNCTIONS POSITION FTE II OFFICE SERVICES LIMITED o Sort Mail — 1x per day Office 'Srv. Mgr•. 1 o Post Mail - lx per day OA III/WP Lead Op. 1 o In—house Mail Distribution - OA II:I/WP Proofreader 1 lx per day to clerical staff- OA II/WP 1 o Office Supply Inventory/Orderirig — OA T/Switchboard 1 2x per month OA I/Mossage Center 1 ,. o Office Supply Distribution — None Office Aides 2 o Council Packet Copying 1 day turnaround; minimal scanning for errors in copying 0 Office Aide Special Projects — lx per day fur• errands; copy projects and other, projects as time allows o Court Bailiff -- When workload allows o Provide Clerical Relief Support to departments to compensate during staff absences and backlog — Not available COMMUNITY INVOLVEMENT o Office Hours - 8_5 .t._ o Switchboard 9_5 o Phones Answered Promptly o Message Center/Back-•up ,Switchboard — 8-5 with Call Forwarding a o Room Reservation - Assist CR o Room Calendar - Post on conference room doors by the 15th of each month WORD PROCESSING o System Reinitializati.on — As needed o Archiving — At least lx per month; when time permits ' o Proofreading -- Spelling verification and scanning for format errors o Transcription of Lengthy Tapes — 3 day turnaround o Document Preparation — 2 day turnaround o Centralized Dictation — Not available; clerical staff transcribes within their sections o Desktop Publishing — Not available SECTION MANAGEMENT o Section Management L o Council Monthly Reports o DOI — Update 2x per• year o Section Standards — Not available o Performance Indicators — Minimal F, o Familiarization of all job tasks - Through job descriptions only u Special Reports - Per request with lead time; limited u Training: Phones -- Basic Citywide WP Operations - Basic in-house for operators and other clerical staff; more in--depth training for operators through Wang Dictation - Not available Copy Machine •- Basic Citywide o Equipment Management/Maintenance - As reported by staff o Process PrintingRequests - as Requested by staff o Research now office equipment _ Limited o Associated Wany Users Participation - Limited t SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS_ � FY 1987-88 SECTION: Office Services f SERVICE LEVELS FUNCTIONS POSITION _ FIE III: OFFICE SERVICES BASIC o Sort Mail - 2x per, day Office Srv. Myr. 1 SERVICE ,o Post Mail lx Per day OA III/WP Lead Op. 1 o In-house Mail Distribution OA III/WP Proof reader 1 lx per day to clerical staff- OA II/WP 1 {. o office Supply Inventory/Ordering' - OA I/Switchboard 1 r N 2x per month with specific OA I/Message Center 1 t tracking of supplies used OA I/Supplies/Mail. 1- o Office Supply Distribution - lx Office Aides 2 per day o Council Packet Copying - 1 day turnaround; limited examination for errors in copying I o Office Aide Special Projects - Errands and projects per staff request � o Court Bailiff`- As time allows o Provide Clerical Relief Support to departments to compensate during � staff absences and backlog -- as time allows t= COMMUNITY INVOLVEMENT o Office Hours -- 8-5 o Switchboard -- 9 5 o-Phones Answered - 4th ring , o Message Center•/Back-up Switchboard - p 8-5,with Call Forwarding o Room Reservation - Assist CR o Room Calendar- -- Post on conference room doors by the 15th of each month; process daytime requests prior to 15th WORD PROCESSING o System Reinitialization - ix every 2 months o Archiving - Weekly o Proofreading - All aspects; content/ punctuation o Transcription of Lengthy Tapes - k 2 day turnaround o Document Preparation - 1 day turnaround o Centralized Dictation - Dictation processed primarily in WP with back-up from other clerical staff 3 o Desktop Publishing -- Norio SECTION MANAGEMENT o Section Management o Council Monthly Reports o DOI - Update 3x per- year- o Section Standards - Devise and implement o Performance Indicators e o Familiarization of all job tasks o special Reports -- Per request o Training: _ Phones — Active Citywide WP Operations - Advanced for WP operators; basic for other clerical support Dictation .-• Limited Citywide Copy Machine -`t.imited Citywide o Equipment Manage mont/Maintenance Ongoing; regularly Scheduled o Process Printing Requests for all departments — As requested by staff o Research new offico equipment — Per staff requost o Associated Wang Users Participation — Active 4 SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS -� FY 1987-88 SECTION: office Services SERVICE LEVELS FUNCTIONS POSITION FTE IV OFFICE SERVICES AVERAGE o Sort Mail - 2x per day Office Sr•v. Mgr-, 1 o Post Mail Ix per day OA III/WP Lead OP. 1 u In-house Mail Distribution - OA III/WP Proofreader 1 2x per day to clerical staff- OA .CI/WP 1 o_office Supply Inventory/Ordering OA I/SWi.tchboard 1 2x per month with specific OA I/Message Center 1 tracking of supplies used OA i/Mail 1 o Office Supply Distribution - 2x Office Aides 3 per-'day o Council Packet Copying - 1 day M turnaround; examine for- errors in copying o Office Aide Special Projects - 4 Errands and projects per- staff request o Court Bailiff .- As requested o Provide Clerical Relief Support to departments to compensate during „. staff_absences and backlog as requested COMMUNITY INVOLVEMENT o office hours -- 8-5 o Switchboard - 8-5 o `Phones Answered- 3rd ring o Message Center/8ack-•up Switchboard Q-5 o Room Reservation = Assist CR o Room Calendar - Post on conference room doors by the 15th of each month; process daytime requests prior to 15th WORD PROCESSING o System Reinitialization - ix every 2 months o Archiving - Weekly o Proofreading - All aspects; content/ punctuation o Transcription of Lengthy Tapes - 2 day turnaround o Document Preparation - 1 day turnaround o Centralized Dictation - Performed by WP staff o Desktop Publishing SECTION MANAGEMENT o Section Management o Council Monthly Reports o DOI - Update hx per year, o Section Standards -• Monitor- and revise on a regular basis o Performance Indicators i j o Familiarization of all job tasks in order to;fill-in,during absences o Special Reports - Per request 0 Training: Phones - Active Citywide WP Operations - Active Citywide Dictation Active Citywide Copy Machine Active Citywide o EquipmentManagement/Maintenance - Ongoing; regularly scheduled o Research and Process Printing Requests for all departments`- As requested by staff o Research New Office Equipment - Ongoing o Associated Wang Users Participation Active SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1987-88 SECTION: Court SERVICE LEVELS FUNCTIONS POSITION FTE I CASELOAD MANAGEMENT Manager, .5 CORE o Cites & Dispositions Computerized OA :II 1 Ix per week` OA I 1 o Collections -'Limited, as workload allows' o Suspensions for: Failing to Appear - As time allows Failing to Pay Fine - As time allows o Bail Refunds - Every 6 to 8 weeks o Computerized Docket Preparation o' Trials Scheduled within 90 days o Work Schedules - Norio o Performance Indicators - None o Accounts Payable Tracking -- Minimal o Night Court -- Norio SECTION MANAGEMENT o Section Meetings - Monthly o Reports Section and State - Monthly Special - None - o Budget Preparation '--Limited - o Employee Reviews . As Required o Annual Performance" Reports - Updated Yearly COMMUNITY INVOLVEMENT o 'Counter Service o Phones;Answered - As Workload Allows o Phone Calls Returned - within 48 hrs. o Office Hours 9-12, 1-5 OTNER o Cashier- Court only c o Bailiff - Office Aide borrowed from Office Services as Needed o Senior Judge o Pro-tem Judges - Used only when Senior Judge` unavailable o Administrative Rules As time allows o DOI Updated- As time allows o State Organizations - No involvement Service Levels based on caseload of: 150 Misdemeanors 4,800 Minor Traffic 400 Parking SERVICE: LEVEL PRIORITIES/CUT BACK OPTIONS FY 1087-88 SECTION: Court SERVICE LEVELS FUNCTIONS POSITION FIE II CASELOAD MANAGEMENT Manager .5 LIMITED o Cites & Dispositions Computerized - OA II 1 2x per week OA I 1 o Collections - Semi-monthly Office 'Aide 5 o Suspensions for: Failing to Appear- -- Failing to Pay Fine - Monthly o"Bail Refunds Monthly o Computerized DocketPreparation o Trials Scheduled within 50 days o Work Schedules - Limited o Performance Indicators - Limited o Accounts Payable Tracking - Limited o-Night- Court - 2x per month SECTION MANAGEMENT o Section Meetings - Monthly o Reports _ Section and State;- Monthly _Special - Upon Request o Budget Preparation-- Limited o Employee Reviews - As Required' o Annual Performance Reports - Updated Yearly COMMUNITY INVOLVEMENT o Counter• Service I o Phones Answered - Promptly o Phone Calls Returned - Within 24 Hours 8 ' o Office Hours - 9-5 & 2 evenings 1 per• month OTHER o Cashier - Court & Citywide mail o Bailiff Office Aide o Senior Judge o Pru-tem Judges - As needed o Section Management o Special Reports upon request o Administrative Rules - Limited development o DOI Updated - 2x per year o State Organizations - Limited involvement- Service Levels based on caseload of: 150 Misdemeanor's 4,800 Minor Traffic 400 Parking L.' SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS r FY 1987-88 SECTION: Court SERVICE LEVELS FUNCTIONSPOSITION F'rE III CASELOAD MANAGEMENT Manager• 5 BASIC o Cites & Dispositions Computerized - OA II 1 SERVICE Daily OA I 1.5 o Collections Semi•-monthly o Suspensions for`. Failing to Appear - Weekly Failing to Pay Fine Weekly o Bail Refunds - 2x per month o-Computerized Docket Preparation - o Trials Scheduled within 45 days o Work Schedules -- Updated Yearly o Performance Indicators - Updated Yearly o Accounts Payable Tracking --Active o Night Court - lx per week SECTION MANAGEMENT o Section Meetings - Weekly o Reports Section and State Special - Tracking Caseload By Officers o Budget Preparation - Average o Employee Reviews - As Required k -r o Annual Performance Reports - Updated Yearly COMMUNITY INVOLVEMENT o Counter• Service o Phones Answered'•- Promptly o Phone Calls Returned - Daily o Office Hours - 9-5 & 4 evenings per month OTHER o Cashier- Court & Citywide mail t. o Bailiff o Senior Judge o Pro-tem Judges-- Used for Jury Trials o Administrative Rules - Paced development o DOI Updated - 3x per year ` f.. o State Organizations - Support f: Service Levels based on caseload of: 150 Misdemeanors 4,800 Minor Traffic 400 Parking rMIM SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1987-88 SECTION: Court SERVICE LEVELS FUNCTIONS POSITION FTE IV CASELOAD MANAGEMENT Manager .5 AVERAGE o Cites & Dispositions Computerized - OA 1I 1 Daily _ OA I 2 o Collections Semi-monthly u Suspensions for: Failing to Appear, - Weekly Failing to Pay; Fine -- Semi-monthly o Bail Refunds - 2x per month o Computerized Docket. Preparation o Trials Scheduled within 45 days o Work Schedules -"Current o Performance Indicators - Current o Accounts Payable Tracking - Aggressive o Night Court - lx per week SECTION MANAGEMENT o Section Meetings Weekly o Reports - Section and State Special Tracking Caseload By Officers Charge Location o Budget Prepar•atiun - Intense r„ o Employee Reviews -• As Required o Annual Performance Reports - Updated Yearly COMaUNITY INVOLVEMENT o`Counter Service o Phones Answered Promptly m. o Phone Calls Returned Promptly o Office Hours - 8-5 & 4 evenings per month OTHER o Cashier - Court & Citywide mail o Bailiff ( o Senior Judge i_ o Pro-tem Judges Used for jury trials o Administrative Rules o DOI Updated - 4x per year = � o State Organizations Active participation Service Levels based on caseload of: 150 Misdemeanors 4,800 Minor Traffic (' 400 Parking t .i 4 { i .� SERVICES LEVEL PRIORITIES/CUT BACK OPTIONS - FY 1987•-88 -- " SECTION: Records SERVICE LEVELS FUNCTIONS POSITIONManaer FTE•5� I RECORDS MANAGEMENT g CORE o File Maintenance - 2x per week OA II o File Reorganization - Limited o File Conversion to End Tab Folders - Limited oRetention' Schedule Development Limited u State Archivist Approval of RetentionSchedulein ??? years o Records Destructions - lx per year• o Records System "Introduction" Manual - Norio o Policy and Procedure Manual ' Development - None o Micrographics Implementation Timing unknown o Records Management Committee - Limited'involvement SECTION MANAGEMENT o Section Meetings - lx per month - o Internal' Reports - Monthly o Statistics Keeping Minimal - o Budget Preparation Yearly o Performance Indicator Development - Minimal o Department Operating Instructions for Each Position - None o Employee Reviews - As required OTHER o Records Request Response 24-48 hours o Training Records Staff -- Minimal Citywide - Minimal o ARMA Participation - None P SERVICE LEVEL. PRIORITIES/cur BACK OPTIONS FY'1987-88 SECTION: Records SERVICE LEVELS FUNCTIONSPOSITION- F'11 II RECORDS MANAGEMENT Manager .5 LIMITED' o File Maintenance —Daily OA II 1 o File Reorganization Paced OA I 1 o File Conversion to Ind Tab` Folders -• Paced o Retention Schedule? Development - Paced o State Archivist Approval of Retention Schedule in 4-1/2 years o Records Destructions lx per year o Records System "Introduction" Manual -- On Limited Subjects o Policy and Procedure Manual Development - As needed o Micrographics Implementation - Within 5 gears` o Records Managemont Coamittop - Active involvement SECTION MANAGEMENT • o Section Meetings - 2.x per, month o Internal Reports - MonthlyNIL` - o Statistics Keeping - Limited o Budget Preparation - Yearly o Performance Indicator Development = Limited o Department Operating Instructions for Each Position Updated yearly &, o Employee Reviews - As required OTHER o Records Request Response - 24 hours o Training Records Staff Average Citywide - Limited o ARMA Participation - Meetings 4x per, year SERVICE t_EVEL PRIORITIES/CUTBACK CK OPT=ONS FY' 1937--88 SECTION: Records SERVICE POSITION FTE LEVELS FUNCTIONS _ Manager' S III RECORDS MANAGEMENT OA II 1 BASIC o File Maintenance - Daily OA I 1.5 SERVICE o file Reorganization - Active o File Conversion to End Tab Folders Active o Retention Schedule Development Paced ' o State Archivist Approval of Retention Schedule in 2-1/2 year's o Records Destructions - 2x per, year o Records System ".Introduction" Manual - Complete o Policy, and Procedure Manual Development Paced o Micrographics implementation - Within 3 years o RecordsManagementCommittee Active involvement SECTION MANAGEMENT 0 Section Meetings - Weekly o Internal Reports - Monthly o Statistics Keeping- Monthly o Budget Preparation Yearly o PerformanceIndicator Development - Updated yearly o Department Operating Instructions for Each Position - Updated 2x,- per year o Employee Reviews - Current OTHER o Records Request Response - Same day o Training Records Staff - Active Citywide - Limited o ARMA Participation - Meetings bi-monthly k ilaim� SERVICE LEVEL_PRIORITIES/GUT BACK OPTIONS FY 1987-88 SECTION: ' Records SERVICE LEVELS FUNCTIONS POSITION FTE IV RECORDS MANAGEMENT Manager •5 AVERAGE o File Maintenance - Daily OA II 1 o File Reorganization - Aggressive OA I 2 o File Conversion to End Tab Folders - Aggressive o Retention Schedule Development - Active { o State Archivist Approval of Retention Schedule in 1-1/2 years o Records Destructions - 2x per year o Records System ":Introduction Manual - Updated yearly o Policy and Procedure Manual Development - Active o Micrographics 'Implementation Within 2 years o RecordsManagement Committee Active involvement: SECTION MANAGEMENT o Section Meetings - Weekly o Internal Reports - Monthly o Statistics Keeping - Weekly o Budget Preparation - Yearly with mid--year review o Performance Indicator Development Updated 2x per year o Department Operating Instructions for Each Position - Updated 3x per year o Employee Reviews - As required OTHER o Records Request Response Immediate/same clay o Training Records Staff - Active Citywide - Active u ARMA Participation - Meetings monthly �s Service Level Comparisons - for 1987--88 Level I II III. IV Personnel - 8 11 15 18 Personnel per capita 1:4125 1:2727 1:2000 1:1666 Personnel per circ. 1:20750 1:15090 1: 11066 1:97.22 Open,hours 20-25 38--40 48 50 50-.58 "Book budget;% of operating budget 15% 7.0% 2.5% 2.5% $ per capita $8.00 $10.60 $14.60 $17.50 Books per capita 1 1.5 2.5 3 The Tigard Public _ibr•ar falls between Levels II and III, in that in some ih� Ti3ard c J, y_ - areas, especially children's 'services, we are a strong" 1IE. In staffing, book budget and therefore, books per capita we ar•e a''struggling :II. In some areas such as open hours and personnel per• circulation, we couldn't manage without our strong volunteer support. Numbers don't always give an accurate picture, but should be used with care and common sense. i ! SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1987--88 DEPAR;MEN1': Library SERVICE LEVELS FUNCTIONS POSITION FTE I CIRCULATION 8 Core o ;Open 20-25 hours per week 1:4125 o Limit circulation to 5 items per parson o ,No reserves on any materials o No renewals REFERENCE o Irregular full reference service (due to staffing). No telephone reference o One interlibrary loan per person per visit ACQUISITIONS AND PROCESSINGS , o Library materials = 15% budget o Purchase books to maintain basic reference and periodicals; remainder for adult fiction and children's fiction o No weeding PROGRAMMING/COMMUNITY SERVICE o One pre—school story time o No toddler time o Maximum two school age programs per• year - (Rely on Volunteersonly)' o No summer reading program o LP book deposits at 2 sites ADMINISTRATION o No travel; no training 44 s:..`.. t 'id SERVICE: LEVEL PRIORITIES/cuT BACK OPTIONS FY 1987-88 — – DEPARTMENT: Library TIONS POSITION' FTE SCRVICE LEVELS FUNCTIONS ._. II CIRCULATION 11 Limited . o Open 38-40 hours per week 1:2727 o Unlimi.t-circulation per person o Reserve only new 2-week books - limit: 2 per person REFERENCE o Irregular full reference service (due to staffing). Only ready reference over telephone, o Two interlibrary loans per person per visit ACQUISITIONS AND PROCESSING o Library Materials = 20% budget ' o "Purchases to include only books and periodicals', i.e.; no cassettes, records, videos o Limited weeding in non–fiction PROGRAM_MING/('.OMMUNI'l"Y SERVICE o Two pre–school story times per week o , Two toddler times per week o Maximum of four school-age special programs per year o Limited registration for summer reading (Use of Volunteers also) o Maximum 3 summer reading activities (Use of Volunteers also), ADMINISTRATION o Travel for one manager to OLA and selected area workshops for staff members SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 19037-88 DEPARTMENT: Library SERVICE LEVELS FUNCTIONS POSITION FTE III CIRCULATION 15 Basic o Open 48-50 hours per week 1:2000 County Average o Unlimited circulation per person o Reserve all materials o Renew all materials No renewals by phone REFERENCE o Full reference service during all open hours, including telephone o Three interlibrary loans per person per visit ACQUISITIONS AND PROCESSING o 'Library Materials = 25% budget o Purchases to include 'books, periodicals, cassettes, records, videos o Weeding of entire collection ir•rogular PROGRAMMING/CONM1UNI7i Y SERVICE € o, Three pre...-school story times per week . o Three toddler- times per week o Maximum of six school-age special programs per year o Unlimited,registration_for summer reading , ' � o Maximum 6 summer reading activities o Senior- Outreach/LP book deposits (Use of Volunteers primarily) o School Liaison and joint activities- ADMINISTRATION o Travel for managerial staff to OLA conference and selected out--of—town workshops only o Training opportunities for staff as available in area r; V11211 MI ko { s SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1987-88 �. DEPARTMENT: Library This level reflects a desired adequate service level based on 0rc?yun Standards for Public Library Service - April 1980 SERVICE LEVELS FUNCTIONS POSITION FTE IV CIRCULATION 18 OLA Standard o Open 50-58 hours per week 1:1666 o Unlimited circulation per person o -Reserve all materials - no limit - o Renew all materials REFERENCE o Full refer-once service during all open hours, including telephone o Five interlibrary loans per person per visit ACQUISITIONS AND PROCESSING o Library materials `= 25% budget o Full spectrum of purchasing based on analysis of collection o A; r•egular, continuous weeding and collectiondevelopmentprogram r o A scheduled program for mending and rebinding o Reduction of backlog PROGRAMMING/COMMUNITY SERVICES o Three pre-school story times per week o Three toddler times per week o Maximum of nine school-age special programs per- year o Unlimited registration for summer reading o Maximum 12 summer reading activities (Use Volunteers for community involvement) o Senior Outreach/LP book deposits - .25 staff person assigned plus volunteers o School liaison and joint activities ADMINISTRATION o OLA conference for all managerial staff o Travel for at least one workshop (out-of-town) per, managerial and supervisory staff o Training opportunities for all F managerial staff and supervisory staff as available in area DEVELOPMENT SERVICES Planning Service levels in planning are directly affected by the amount of development actively underway .in the City. During the strung growth periods, such as we began to experience last year, the amount Of time devoted to public assistance' and development applicationreviews increases greatly. As a . result, the time available for- special projects decreases. The analysis of service levels is based on today's activity level, which is strong, but not at peak, If peak development activity began, staffing projected at Level :LII would be needed to provide Level II service. This distinction should be. kept in mind throughout the review of each entity of 1 development services. Similarly, should the amount of development decrease to the low level which was present in Tigard in 1981 and 1982, Level II staffing can perform Level III work. t� �r7 PLANNING ' LEVEL T LEVEL. II FUNCTION LEVEL IT.I: FTE' FTE 11=TE Lona Range Planning/ .3 Special Projects 1.7 4'•.5 Dept./Non-Dept. Support 2 .55 1.1 Application Review 2 2.1 2.1 Public Assistance 5 65 1.3 FTE 3.0 5.0 9.0 NOTES: 1. - Leve I assumes 'low,dIvelopment activity minimal i.nvo.lvement in special review. projects and public assistance only as necessary related to application 2. Level, TI assumes moderate development: activity, , adds staff to participate in spacial projects and increases 'public assistance to respond to`walk in traffic. 3. Level II.I assumes high development activity, splits division into Land Development with staff and Planning, Projects with staff and increases public assistance to include Community Education. w I BUILDING Overall, if the level of building activity increases while staff level remains constant, the following occurs: - Plan checks take longer to be completed. Field inspections are only those that are required. - Less technical assistance is given in the field and in the office. - Codes enforcement is limited to emergency situations. -Building Division input to development reviews at the early stages is limited - Assistance to other departments is less available. ' Level -III service ' assumes the same level of development activity as existed last summer. Since that time, activity has, greatly increased, particularlyin terms of large scale residential, commercial, and commercial alterations. Due to this, if a third inspector were available, the amount of time committed to plans checks and field reviews would increase. t4; t.s MUM MEMORANDUM CITY OF TIGARD, OREGON TO: William A. Monahan, Director;' CommunityDevelopment January 14, 1987 FROM: Brad Roast, Building Official( SUBJECT: Service Level Priorities Per your request, below are the proposed service level priorities for 1987/88: ` Service Level I 3 FTE (Building Official`, Inspector III, OAII) �. PERCENTAGE/MAN HOURS AVAILABLE: Building Official Inspector III Total/Hours Administration 15%/312 0 312 Plan Check 45%/936 30%/624 1,560 t Field Inspections 35%/728 60%/1248 1,976 Codes Enforcement 5%/104 10%/208 312 At present building activity level: 9 Less time allowable for department administration. O Turn around time for plan review wouldbe greatly increased, backlog would be created. O Code enforcement would be minimal. O Time allowed for field .inspection reduced. o Quality of work in order to keep up with demands of public suffers dangerously. Service Level II 6 A FTE (Building Official, (2) Inspector III, ,OAII) � PERCENTAGE/MAN HOURS AVAILABLE: Building Official (2) Inspector III Total/Hours Administration 25%/520 0 520 Plan Check 50%/1040 30%/12.48 2,288 Field Inspections 20%/416 60%/2496 2912 Codes Enforcement 5%/104 10%/416 520 Present building activity: 0 Turn aroundtimefor plan reviews improves, but backlog evident. 0: Additional time allowed .for field inspection. q Code enforcement suffers. Quality of work suffers, Service Level III i 5 FTE (Building Official, (2) Inspector III, Code Enforcement Assistant, i OAII) i PERCENTAGE/MAN HOURS AVAILABLE: (2 Inspector Codes Enforcement Building OfficialIII Assistant Total Hours _ i. Administration 30%/624 0 0 624 Plan Check 60%/1248 40%/1664 0 2,912 Field Inspections 10%/208 60%/2496 0 2,704 Codes Enforcement 0 0 2,080 2,080 At current staffing and building activity: e G Plan check turn around keeps within desirable limits. 0 Field inspection has better time allotment. o Code enforcement is increased dramatically. 0 Clerical support suffers with additional load created by Codes Enforcement needs. (Part—time clerical support needed). At ServiceLevelIII, employee's time is at maximum. Any increase in building activity and/or responsibilities would cause reductions in service quality. /2892P -t Igo 11 i ENGINEERING SERVICES Level 1 Level I:I: Level III Primary function FTE FTE FTE ' 1. Land-Use Application Review Assistance 0 .1 2 2. Public Improvement Permits and Inspection 1.4 1.5 2.0 3. Mapping and Records 1.5 1.7 2.0 `I 4. Surveying 1.4 1.5 2.0 5, Capital Improvement Program and LID Assistance 1.0 2.0 2.5 6. Assistance with Traffic Related Studies 5 .7 .7 7, Public Facility Planning Assistance 2 .5 `6 6.0 8.0 10.0- NOTES; 1, Level I assumes low development activity and vLnr I minimal participation with_CIP/LID and Traffic/Streetlight activity. 2. Level II assumes a moderate increase in development activity and .increased participation in CIP/t_:ID projects. 3. Level III assumes more participation with CIP/LID projects and a greater, number of development projects which affects most tusk areas described above. More emphasis is also placed on Public facility planning in which Engineering Services supports the projects engineers within Community Development Administration, PROBABL..E PERSONNEL. WITH LEVEL III SERVICE 1. Engineering Services Manager 2. Tech III (Construction Supervisor) 3, Tech II (Construction :Inspector) 4. Tech II (Construction Inspector) 5. Tech III (Land Surveyor) 6. 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TI 64 Lt-} ).. 1.t4�L Y 34M ':F� bh..•.�' rt.W �.�. 3 Y �. >L 1f 33 aar.,S. f�, a 51��i.5 SK{jt . ,.,'t... i. ron„,.t.. .a,?-.. ,..�.)..a2.i.. ...;.�.� __.. •�, �Z ?.r;;.?r .a.k ,_. ,,..�.r�� 3m.,,+�:�i.�''3,h.::.:,.SY ry.}�'�,.�},. .�- tt .4�a.....�.��' ,.tt..:,�r. .�`�? _t, Ya.4:+ �?'3x...,.?e.N. +r m9 is i W i Y-$ x rr r ��y , • � a`rs'i St f n � .. ..�' — p xt r-.. �� 'J i'.R•.. �4rt 1.i�,r s{ M{q*T9 �..�i. x -..ay.:� "*Ti`G .rs-. HE t , r• 7 Ct y i t�Y fl { t t.• 2 =e�a� a v r N- ' y 11 r Y i�+ � { F�m�is t tri r�:{t r t r1.#�.�iiT�`s:�1 h,��r u 3 Asti�t s�';•+y t"£yi 4k �Et .,.�.._tn...,�. ..,... .,. ._...-.�.. ...-G .,..i:.q>fS...,:.,:mei..a :'ifc..,;'E,...,rcx:•_.�':....,.,:.,.,f's'..;s'..,r. ....xx-.:. �,µ.:.�rd. ..s.::.:2 ... ., ail- ,v�,.:, 's,. '�G.>..t....ti�i..,`^...., rk�.,�X. r.: ,. .... �, y r V` 70 F o Z 3 Cj CR -i n nr �- O 7° ti P 8 8 8 8 o $ F3 PO 8 o 100 _ ►1 loo �1 19°O taowiNb q L151 E<Z G �ti�FOL n, 2/00 rn m GIP t s� TMl1 F � M41n.n'FN40r Z6o I E 1)zoo I� l200 'd I Iw) i Zeo h I12RIbAT1(��J 4do SL�LUAV �1 3so n1a�NrENanY� FI : _L_. PR.oJr=e*� Soo 050 � C�11200 i I-i 15o i H 40o �- EQJd iPMQNT a ago RS M i , 800 IMA,P6nEtJUe Soo rylA►�,,a►ti mm H I H :!m MEcT1NGS� b l00 BALI-FIELD; C{ 300 rRAiNINCs� Ib1R!lvtttNAeY - � i_ r b0 H o d 160 41LD/06- APn1W. sco �AiNTFo.Yti.Y y� I20� g5o K! itioo 8 0 H 200 ¢rATIDw,1A _ — ti � 0 - �1FInlien,A E NJ � �.1 t� S � S J (y D O ► N w H soU LAW H —J I Zbo IhAm.)TELPALM J, H 150 r— ISO L, 2 /1!'IAla17E-AAC , 13 7 ' CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: 3/14/88 '� DATE SUBMITTED: 3/3/88 ISSUE/AGENDA'TITLE: WCCLS — PREVIOUS ACTION: None Holt Report: Library Facilities in _ Washington County: 1987-2005 PREPARED BY Bob Jean DEPT HEAD OK CITY ADMIN OK REQUESTED BY POLICY ISSUE What are the County—wide library needs long•-term, and how do they impact Tigard? INFORMATION SUMMARY The report 'is an assessment of library facilities needs in Washington County; a plan for facilities and collections to serve the County until the year 2005. The report has been reviewed by the Tigard Library Board and a memorandum with their assessment is attached to the report. See attached Holt Report. ALTERNATIVES CONSIDERED 1. ' Receive and File 2, Approve 3. Reject FISCAL IMPACT SUGGESTED ACTION 1. Receive and File - (let minutes show that receive and file does not mean approval, endurcement or acceptance, just receipt.) a, lw/3525D r Attachment M MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor and City Council February 19, 1988 FROM: Tigard Library Board SUBJECT: Transmittal of Holt Report The 'report titled "Library Facilities in Washington County: 1987-2005," by Raymond Holt, is the 'result of: a request by the Capital Needs Committee of the Washington County ,Cooperative Library ` Service (WCCLS) Citizens' Advisory Board. Mr. -Holt was commissioned to assess library facilities- needs in Washington County and develop a plan for buildings and collections to serve the county until the year 2005. The report begins by projecting growth for Washington County and applying some criteria for adequate library service. Holtnotesthat the population of the county is almost expected to double by, the year 2005. The majority of residents will be in the eastern third of the county. This is where he proposes the bulk of library development. To adequately serve the county, Holt proposes a multi-level facilities plan (p. '19ff). There would be: 1) community_libraries for service areas of less than 25,000; 2) area libraries for larger service 'areas 3) a central resource library, an enlarged area library with more collection depth; 4) a business and technology library, which would serve those needs for the entire county; 5) shopping center libraries, for casual browsing and reading; and 6) transit mall libraries. He sees an expanded (but not necessarily relocated) Beaverton Library as the central resource facility. Tigard, Tualatin, Cedar Hills, and Hillsboro (among others) would be area libraries. Community libraries would serve locations between area libraries and smaller towns in west county. Washington Square and Beaverton Mall would host mall libraries. A map in the back of the report indicates the location and service level of present and future facilities under the Holt plan. Holt suggested that area libraries, such as Tigard, have at least three volumes per capita and 300 to 400 periodical titles. An area library should be open 65 to 75 hours per week. He maintains that site selection for an area or community library be based on the same criteria a business would use in choosing a good location: accessibility (i.e., located on a main arterial), visibility, sufficient land for parking and expansion, and "compatible neighbors (he believes that "walk-in" businesses are the best neighbors for a library, see p. 33ff). There are direct implications for Tigard in this plan. The library should be expanded to 32,000 square feet and the collection should be increased to about 131,000 volumes by the year 2005. He strongly suggests relocation to a site closer to the population center of Tigard and in the Pacific Highway corridor. In the short term, he urges Tigard to remedy the acoustical and ,j lighting problems in what he terms an otherwise fine building. Honorable Mayor and City Council Page 2 February 19, ;1988 Holt urges that libraries of the county cooperate with each other and work toward an efficient resources and facilities strategy. He makes no specific recommendations on county library structure or governance beyond that. The issue of finances is raised in' his report, as well, but only to make the point that operational; costs far exceed initial facilities capital outlays. He gives no 'other suggestions on financing his plan. Because its scope is no narrow, the report has only limitedusefulness. Other than the general facilities structure proposed, Holt offers nothing that departs from what has been proposed in the''past. The task of suggesting" library locations and collection sizes is almost trivial when compared to the larger and more pressing financial, structure and governance issues. Therefore, the Tigard Library Board, after having read and duly noted the Holt Report, forwards the same for your information. We believe the report to be largely irrelevant to our goals and purposes. Thus we offer no recommendation for its acceptance. ' ht/3223D �f Washington Libmry Services January, 1988 TO: Washington County Board of Commissioners The Library Community of Washington County In October 1986, pursuant to a request by the, Ad Hoo Structure and Governance Committee, , the WCCLS Citizens' Advisory Board' appointed a Capital Needs Committee to oversee a ' project of assessing public library capital needs throughout Washington County. ` Funding for the project, `$20,0000, was included in" the 1986/87 budget. The Committee, appointed by CAB Chair Jim Johnson was composed of: Larry Cole, Mayor of Beaverton Colleen Winters, Library Director, Forest Grove City Library John Switzer, Librarian, Cedar Mill Community Library Doug Olson; Facilities Manager, Washington'County Donna Selle, WCCLS Coordinator "Nik Parrish, WCCLS CAB The Capital Needs Committee developed a Request for Proposals to hire a consultant to perform the study. 1,3 responses were 'received and three finalists ' were chosen' for interviews. Mr. Raymond Holt of Del Mar, California was selected to perform the study. His selection was approved by the County Board of Commissioners. This study was commissioned to assess the facility needs regardless of Political boundaries within the county while taking into account the needs of individual libraries. This plan presents a coordinated plan for buildings and collections that should help avoid unnecessary duplication of services and facilities within the county. This report is ambitious. It clearly demonstrates the library facility needs of our fast growing county -both in the incorporated area and unincorporated areas of the county. The report does not recognize the tremendous effort and strides many of the libraries have made to date in acquiring the facilities they now have. Much of this report cannot be implemented until the governance of WCCLS is decided. However, the needs will remain and will be incorporated into any new library governance planning process. We hope this study will provide valuable information and be a guide for all library planning in the future. Sin eely, Sk Parris ; Chairman, ]CCLS Capital Needs Committee WCCLS Citizen's Advisory Board Donna Selle,Coordinator Mailing Address:R.O.Box 5129 Aloha,Oregon 97006 Location:17880 S.W.Blanton Street Aloha,Oregon `telephone:(503)642.1544 w MEMORANDUM ;< CITY OF TIGARD, OREGON ` a TO: Honorable Mayor and City Council February 19, 1988 FROM: Tigard Library Board SUBJECT: Transmittal of Holt Report The report titled "Library Facilities in Washington County: 1987-2005," by Raymond Holt, is the result of a request by the Capital Needs Committee of the Washington County Cooperative Library Service` (WCCLS) Citizens Advisory Board. Mr. Holt was commissioned to assess library facilities needs in Washington County and develop''a plan for buildings and collections to serve the county until the ,year 2005. The report begins by projecting growth for Washington County and applying some k criteria for adequate library service. Holt notes that the population of the a county is -almost expected to double by the year 2005. The majority of residents will be in the eastern third of the county. This is where he proposes the bulk of library development. t ~ To adequately _serve the county, Holt proposes a multi-level facilities plan G (p. 19ff). There would be: 1) community libraries for service areas of less sk than 25,000; 2) area libraries for larger service areas; 3) a 'central resource <' library, an enlarged area library with more collection depth; 4);a business k and technology library, which would serve those needs for the entire county; x. 5) shopping center libraries, for casual browsing and reading; and 6) transit mall libraries. He sees an expanded (but not necessarily relocated) Beaverton s Library as the central resource facility. Tigard, Tualatin, Cedar Hills, and Hillsboro (among others) would be area libraries. Community libraries would serve locations between area libraries and smaller towns in west county. Washington Square and Beaverton Mall would host mall libraries. A map in the • back of the report indicates the location and service level of present and ' future facilities under the Holt plan. Holt suggested that area libraries, such as Tigard, have at least three volumes per capita and 300 to 400 periodical titles. An area library should be open 65 to 75 hours per week. He maintains that site selection for an area or community library be based on the same criteria a business would use in fr choosing a good location: accessibility (i.e. , located on a main arterial), visibility, sufficient land for parking and expansion, and "compatible neighbors (he believes that "walk-in" businesses are the best neighbors for a library, see p. 33ff). There are direct implications for Tigard in this plan. The library should be expanded to 32,000 square feet and the collection should be increased to about 131,000 volumes by the year 2005. He strongly suggests relocation to a site , closer to the population center of Tigard and in the pacific Highway ` corridor. In the short term, he urges Tigard to remedy the acoustical and (' lighting problems in what he terms an otherwise fine building. x t : Honorable Mayor and City Council Page 2 February 19, 1988 t Holt urges that libraries of the county cooperate with each other and work toward an efficient resources and facilities strategy. He makes no specific recommendations on county library structure or governance beyond that. The issue of finances is raised in his report, as'well,' but only to make the point that operational costs far _exceed initial facilities capital outlays. He gives no other suggestions on financing his plan. Because its scope is no harrow, the report has only limited,usefulness:: other than the general, facilities structure proposed, Holt offers nothing that departs from what has been proposed in the past. The task of suggesting library locations and collection sizes is almost trivial when compared to the larger and more pressing financial,' structure, and governance issues. Therefore, the Tigard Library Board, after having read and duly noted the Holt Report, forwards the same for• your information. We believe the report to be largely irrelevant to our goals and purposes. -Thus we offer no recommendation for its acceptance. ht/3223D t, Washington County Cooperative r January, 1988 TO: Washington County Board of Commissioners The Library Community of Washington County In October 1986, pursuant to a request by the Ad Hoc Structure and Governance Committee, the WCCLS Citizens' Advisory Board appointed a Capital Needs Committee to oversee a project of assessing public librarycapital 'needs , throughout Washington County. Funding for the project, $20,0000, was included in the 1986/87 budget. The Committee, appointed by CAB Chair Jim Johnson was composed of: Larry Cole, Mayor of Beaverton Colleen Winters, Library Director, Forest Grove City Library John Switzer, Librarian, Cedar Mill Community Library Doug Olson, Facilities Manager, Washington County Donna Selle, WCCLS Coordinator Nik Parrish, WCCLS CAB The Capital Needs Committee developed a Request for Proposals to hire a consultant to perform the study. 13 responses were received and three finalists were chosen for interviews.' Mr. Raymond Holt of Del Mar, California was selected to perform the study . His selection was approved by the County Board of Commissioners. This study was commissioned to assess the facility needs regardless of political boundaries within the county while taking into account the needs of individual libraries. This plan presents a coordinated plan for buildings and collections that should help avoid unnecessary duplication of services and facilities within the county. This report is ambitious. It clearly demonstrates the library facility needs of our fast growing county -both in the incorporated area and unincorporated areas of the county. The report does not recognize the tremendous effort and strides many of the libraries have made to date in acquiring the facilities they now have. Much of this report cannot be implemented until the governance of WCCLS is decided. However, the needs will remain and will be incorporated into any new -library governance planning process. We hope this study will provide valuable information and be a guide for all library planning in the future. SinrCe ely, Parris i; Chairman, ]CCLS Capital Needs Committee WCCLS Citizen' s Advisory Board Donna Selle,Coordinator Mailing Address:P.O.Box 5129 Aloha,Oregon 97006 location:17880 S.W.Blanton Street Aloha,Oregon Telephone:(503)642.1544 x d 1 PIM F lot ii F at F t t M f r c�3 4 j t Fy �J iS 1 F � F M-0 ' %a quI, ✓ L 4. -sit z '— r't elrr n r qec114 1� AMI "; map N 6 Sam gag y�t�+ s, r � 6 N n ��: f c.. _{1 � _ ��+'�.S'Y•+�� :�'v..,r-,}�!}r-��a a 41r��,�... r. � ✓C� "x+.�`F s� ��'k 0 0 � k z ` '!•`a� G.{ 's uS a '" *.. t '��,},�. a -�`�[rc pr.�,f ��'�•3� Y`�' xs f .: �r � :+'t`! 5 ✓�z �6. ' i;��L.x��. t { dva n+ i f zrJ 1! 7 ` r 4wTti / aata syr-x4 taz c rG As y ty2 . Xyr'�. 4 `fi'r# �i`H`�-, MAI �- + + call+;r�,;,z�r } a r' e u}yy a `:"'+Ft� /•�x u � ��3"'r+�It n M1 '�,��t' Eno - � �-.3t %},Nr#��' f '�T ��:_�r !,t 1r" .'�y + -._c & 7 �x�{ yP tt` .,:.��. r rr, 7�srt "3 ., ':{ 'ti.,'°' t + • h i�:a iy�rt `�� 3 4 J� kyr ti.f 3.1;,7 t...�k at t+�S7. T y' + � s# ✓� 7 t s,., { s. t rt ,,�+t as; � s �• � °r a Fsm 7 S,t:� is !(7g .'... ix .k ^t a x - x x S' 7 i? d n z=t Cdr ri ,k ti to X ,t�y1 1 gy,f�^T } �; th fl; 1 s � f' 1 ItT A4 E; V I c 3 t4+saj.a afr Sn}�.t taY a AkrxkpyE k � ; ge "i-• µdr kit k"1V�!^P R` t t s a k ` ri arj41 t: !F E li 1., i S. v� til r ?, 1 tl S� _-r r *" ri t3 £-�� lt�a•T+}�f3> t} --k��t y � ..�� r_. 1� y itE r Y1 `r u' �4 r. 1 TABLE OF CONTENTS Page CHAPTER 1 :" EXECUTIVESUMMARY 1 2 t Methodology Basic Findings 2 Demographics and Population Distribution` 2 Employment 3 Libraries 3 Resources 3 Facilities 4 Library Facility Plan 4 Suggested Roles 4 Numbers, Location and Size of Facilities 5 Proposed 6 Phase Concept 7 Chapter Summary CHAPTER 2: FINDINGS, CONCEPTS AND ASSUMPTIONS 8 County Growth and Population $ Existing Library Services 9 l 10 Library Standards Population and Socio/Economic Findings 11 Developing a Pattern of Library Facilities to Meet Washington County Needs 12 14 Chapter Summary 1- ii { j i ,n CHAPTER 3 : AREAS OF RESPONSIBILITY FOR LIBRARY FACILITIES 15 Library Facility Roles 15 Basic Assumptions 15 Configuration of Library Service Areas and Facilities 16 Description of Future Washington County Libraries By Role 17 The Community Library 18 The Area Library 19 The Resource Library 20 :. Shopping Center Library 21 Business and Technology Library 22 Transit Center Libraries 25 Chapter Summary 25 CHAPTER 4: FACTORS THAT AFFECT LIBRARY FACILITY SIZE AND LOCATION 26 Proximity to Library Users 26 Traffic 27 Public Transit 28 Zoning 29 Commercial Zones 29 Topography 30 Population Distribution 30 City Boundaries 31 Annexations and Incorporation of New Cities 31 iii 31 Jurisdiction and Governance 32 Financial Implications 32 Site Selection Criteria 33 .' Convenience of Access 33 High Visibility 34 Safe Ingress, Egress 34 sufficient t Land Area 34 Compatibility with Surrounding Land Uses 35 Parking 35 Site Orientation 35 Soil Conditions 36 Site Evaluation Methodology 37 Chapter Summary UNCTIONS WHICH CHAPTER 5: LIBRARY F CH RELATE TO FACILITY 38 SIZE 38 Major Factors ` 39 Collections 42 Library Users 43 Staff 44 Ancillary Facilities 44 Chapter Summary CHAPTER 6 : THE PLAN FOR DEVELOPING LIBRARY FACILITIES 45 45 Basic Assumptions The Distribution of Library Facilities 46 Major Considerations in Distributing Library 47 Facilities iv Community Libraries 48 Area 'Libraries 48 Resource Library 49 Shopping Center Libraries 50 Business `and' Technology-Library 50 Transit Center Library 52 Other Satellite Libraries 52 WCCLS Headquarters Library 52 Existing Library Facilities and Their Needs 53 Sherwood 54 Tualatin 55 Tigard 57 Beaverton 59 Hillsboro 62 Cornelius 64' Forest Grove 66 Banks 68 Town Center 69 - Cedar Mill 71 West Slope 73 WCCLS Headquarters 75 'Phased Facility Improvement 76 Phase 1: Preparation 76 Phase 2: Remedy ExistingFacility Deficiencies and Complete First Phase of New Construction 78 Phase _3: Major Expansion and New Construction 80 Facility Size 81 Space Summary 82 Chapter Summary 83 APPENDIX 84 Basis for Space Estimates 84 Space Estimation Formula 86 BIBLIOGRAPHY 20 V LIST OF 'CABLES Table Number Page 2-1 Summary of Essential Information on Present 9 Library Service and Facility Needs 4-1 Suggested -Table "of Weights and Valuesto be Applied to Each Site Selection Criteria 36 4-2 Matrix for Comparing Several Library Sites 37 5-1 Projected Collections' for 2005 42 5-2 Seating Guidelines 43 6-1 Capacities for the Beaverton Public Library 60 6-2 Preliminary Estimate of Space Requirements for Future Library Facilities to Meet 2005 Program Needs 82 A-1 Basic Estimate of Collections, Seating and Staff Used to Determine Approximate Gross Square Footage Requirements 87 A-2 What Libraries Have and What They Need In Terms of Collections, Staff, Seating and Space 89 v i. LIST OF FIGURES Figure Number Page Figure 2-1 Population Distribution in 2005 7 A Figure 4-1 Population Projections for 2005 30 A Figure 6-1 Library Service Areas 46 A vii lampPage 1 f , A PLAN FOR DEVELOPING LIBRARY FACILITIES IN WASHINGTON COUNTY, OREGON, 19872005 By Raymond M. _Holt, Library Consultant CHAPTER 1 EXECUTIVE SUMMARY The purpose of this study is to determine the number, size and approximate location of publiclibraryfacilities that might be ,required to meet the needs of Washington County's population as projected for 2005. The result is a phased Library Facilities Plan focused on the future with application in some cases to the present. Without the tremendous strides many of the Libraries have made in the past few yearsto secure new facilities, the effort required to reach the goals established by the Plan would need to be significantly greater. A debt of gratitude is owed those who have worked so hard on new library building projects in the various cities and communities. However, in spite of the progress that has already been made, future growth in population and in the need for improved levels of library collections and services dictate the need for further development of library facilities in Washington County during the next twenty years. To this end a Plan has been devised covering the major aspects of library facility development. Considerable ground has been covered in exploring the potential library facility needs and in preparing the Plan. This Executive Summary provides only the essential highlights of the process, findings and Plan. Page 2 I. METHODOLOGY After reading background materials supplied by the various Libraries of Washington County and the Washington County Cooperative Library. Services the Consultants conducted an extended -field trip to visit all of the libraries and to interview librarians, library and city officials, planning department staff, etc. Formal meetings were held with the project Capital Needs Committee as well. After compiling and analyzing the accummulated data, the Consultants returned on a second field trip to conduct further discussions, review tentative findings and possible conclusions with the Librarians, and the Capital Needs Committee. Discussions were based on a preliminary draft of the future study report. Certain portions of the County were re—visited to provide a 'closer -examination of particular areas and conditions. II. BASIC FINDINGS While the findings of this study are far more extensivethan can be reported here, the following are considered basic. A. DEMOGRAPHICS AND POPULATION DISTRIBUTION Valid planning for library services and facilities must be derived from an understanding of demographics and population distribution. These are dynamic forces in Washington County and will require constant monitoring and evaluation. Some of the major findings include: a 1. Population in Washington County is expected to grow from 274,000 to 409,000 by the year 2005; 2. No °build—out10 population estimates have been made but recent METRO figures assume a continuation in population growth beyond 2010 without significant hesitation; 3. The population is growing botholderand younger as senior residents move to near—by apartments, f 111 1101111 1, Page 3 condominiums or retirement 'homes after selling` their single family homes to couples establishing homes for their very young children; 4. In general, demographic indicators point to a population that is above average in educational achievement and personal income - corollaries to greater use of public libraries; 5. The Urban Growth Boundaries are impacting the _ distribution of the population causing it to be concentrated in the extreme eastern portion of the County B. EMPLOYMENT Occupations have much to do with library usage; management personnel, professionals, technicians and the highly skilled have a -greater" requirement for information and are more motivated toward use of public libraries for information. 1. The "Hi-Tech" nature of the 'County's expanding business and industrial community is 'extremely important to public library planning; 2. The availability of large areas of land for business and industry and the favorable location of Washington County will continue to attract industrial and business parks as well as firms concerned with transportation and warehousing; 3. The local economy should remain strong given this healthy base; III. LIBRARIES The residents of Washington County are presently served by 11 libraries and the Washington County Cooperative Library Services which provides a books-by-mail service, among other activities, to meet the needs of rural residents. A. RESOURCES 1. The Libraries of Washington County offer varying collection resources to their residents. With one Page 4 or two exceptions, these fall significantly below the level of materials needed. 2. The combined collection resources offered the people of Washington County amount to , 408,000 volumes or less than one-half of the 822,000 i volumes that residents might expect to have available at this time; 3. Collection development is hamperedby lack of funds and staff; B. FACILITIES 1. Themunicipallibraries are housed, in structures that are either new or built within the past few years; 2. The Community Library , facilities are all significantly overcrowded and need immediate attention; 3. While adequate for the present level of services, the existing facilities lack sufficient space for housing collections, users and staff needed to meet a desirable _ level of service for even the present population; 4. Future adequacy will require remodeling/expansion and/or replacement of most or all of the existing Library buildings. IV. LIBRARY FACILITY PLAN A Library Facilities Plan is offered to coordinate efforts in providing public library buildings commensurate with the perceived needs of the population projected for 2005. The plan is based on the concept that each Library facility needs to offer adequate space to respond to users living within a defined library service or market area. In essence, each Library is asked to play a particular role in the overall cast of library facilities. A. SUGGESTED ROLES 1. Community Libraries serving populations of less than 25,000 people with collections of currently f gi Page 5 usefuland ' popular materials and providing a basic .level of reference and information; 2. Area Libraries serving the larger municipalities and areas of population with more extensive collections including some areas of subject specialization ofinterest to local users ; 3. One Resource Library is needed to provide in—depth collections which are broad in subject scope and include some retrospective materials; these general collections to be augmented by ' a a strong reference collection to provide bank-up service to other libraries in the County as well as extended resources for walk-in users; 4. A Business' -& Technology 'Library located in the Sunset Corridorwiththe express commitment to serve the information needs of business and industry throughout the County with particular emphasis on small and medium size _ enterprises which do not have access to other special library sources; 5. Shopping Center Libraries to be located in the Beaverton Mall and the Washington Square Shopping Center for the pupose of meeting the leisure reading needs of that clientele; collection resources should emphasize recreational literature, consumer education, occupational guidance, homes and gardens, and seasonal subjelcts; 6. Transit Center Libraries which may be located in kiosks within proposed Transit Centers for use of the commuter; subjects of current interest and popular reading will be emphasized in the paperback collections. B. NUMBER, LOCATION AND SIZE OF FACILITIES PROPOSED The Plan provides for developing Library facilities commensurate with the expected growth and distribution of the population projected for 2005. 1. The total number of public library facilities will be increased by the addition of 5 Community s Page 6 g� E Libraries, 1 : Area Library, the expansion of g another Area Library to ' create a Resource Library, 2 Shopping Center Libraries, the f Business and Technology Library and, possibly, a Transit Center Library; 2. Library" facilities are to be located 'where. they will bestserve the expanding population with t emphasis on new buildings and those which must be relocated in order to expand sufficiently; I 3. " Spade requirements have been projected on the basis of room needed for collections, users, staff and, ancillary ;space; 4. By 2005 the Plan estimates that library facilities should grow from a total of less than E 90,000 squarefeet at present, to more than 390,000 square feet; 4 C. PHASE CONCEPT I Developing Library facilities for the next twenty years or more can not be done overnight. Therefore, the Plan is divided into Phases with some expected' overlapping. 1 1. Phase 1 will be devoted to detailed planning and the remedying of the most serious facility p _ deficits; 2. Phase 2 will concentrate on correcting existing facility deficiencies, some expansion projects and construction of several new buildings where service needs are most crucial; detailed planning for Phase 3 will also be accomplished; 3. Phase 3 will encompass major expansion and new construction programs to complete all projects undertaken as part of this Plan; at the conclusion of Phase 3, the results of the Facility Plan will be evaluated, additional Library building needs determined and a new Plan prepared to cover the succeeding twenty year period. k f s t Page 7 V. CHAPTER SUMMARY An attempt has been made to capsulate some of the most € important findings and a very brief description of the Library Facilities Plan into an Executive Summary. Execution of the Plan will -provide Library buildings capable of housing a level of library resources and services commensurate with the 'projected needs and interests of the growing population. Important facts and many details are provided in the chapters which follow. it �'i v Page 8 CHAPTER 2 r FINDINGS, CONCEPTS AND ASSUMPTIONS ; This second chapter is devoted to the basic assumptions around which this study evolved and the findings which resulted from a review of data accumulated for the project. The library facility plan presented in this report is conditioned by the validity of these findings and assumptions. I. COUNTY GROWTH & POPULATION Washington County is in the midst of a period of growth which is projected to increase population from 274,000 to more than 409,000 ,by 2005. At the same time, economic development equals or exceeds the pace of new residents. This growthn population and economic development is expected to continue well after the year 2005 which is used as a benchmark on` a long road to a new future rather than marking the end of an era. In fact, recent figures from the County Department of Land Use and Transportation estimate that the projected population for Washington County will increase from 409,276 int 2005 to 442,495 by 2009 - hardly a slow-down in the growth rate! According to these projections, Washington County's growth in rate and actual numbers of people will be substantially greater than that for either Multnomah or Clackamas Counties. However, given the existence of the Urban Growth Boundaries, population is not expected to shift to any extent: in 2005, about 50% of the County's population will live between 155th Avenue and the eastern border of the County while 75% of the residents will ; live east of the 216/219th Avenue corridor. (Figure 2-1). This represents little change from today's population distribution and has the inevitable consequence of a significant increase in density. 1. Unpublished Report from METRO provided ,by Mark E. Brown, Department_,of Land Use and Transportation, Washington County Planning Department, September, 1987. t Page 8 A FIGURE 2-1 ; POPULATION DISTRIBUTION IN 2005 L to m ! 1 •.�: '.N .,.. � fir`—• T7 _ .. M W � • �• t N f — v) T o g 4J w s� o 4-) n BI111 0®i1oY�• ® 1 enn:U 41011110111 _ .n. 1 �p•( •r.lvl r. .J S ! y p plc• i–. .� .� � ..J IMI 3 �•rl � 1 – O 4-•1 4F4 (e� In J U vl p K Ln S 1. d td Oto ..7, IIr....•. ff K W oo,ri 1 I Iv— 4-1 Q)-1 nr�• /Vt Cd ��z �� a c r-4 I 4 0C –4 N O O r V) �I a 1111 M,n 1 ?_ 4-4 to N '\ -4 Ln 0 1cp t NMI, 1 `. � �w � / � ��• 1„ill' Mli�,� •6�)1.._J j�R . O pb 1. p / I Page '9 These facts have important implications for the libraries of Washington County and, more specifically, for the , facilities which house them. Such implications will be discussed in the chapters which follow. II. EXISTING LIBRARY SERVICE The residents of Washington County are presently served by seven municipal libraries and fourcommunitylibraries. A spate of construction over the past decade has enabled the municpal libraries to move intonewbuildings. On the other hand, the Community Libraries are ;in desperate need of adequate facilities to meet their immediate requirements. When compared with accepted guidelines for public libraries, 2 all of the libraries fall short of the levels of collections and staffing needed to provide a level of library servicecommensurate with the potential 'library-related needs of the population. Some of the essential' details are summarized in Table 2-1. TABLE 2-1 SUMMARY, OF ESSENTIAL' INFORMATION ON PRESENT LIBRARY 'SERVICE AND FACILITY NEEDS Population No. Volumes No. Staff Facility Size (Full Time Equivalent) In Should Have Should No. Sq. Ft. Collect. Have Now Have Have Need 274, 903 425,386 773,731 82.1 145. 8 83,265 194, 975 A quick analysis of the data presented in Table 2-1 shows some of the reasons why the people of Washington County are underserved by their libraries and why those responsible for providing library service are so handicapped. The total library collections represented by the combined holdings of the Libraries in Washington County provide about 55% of the amount of material users might expect to have available. Similarly, the number of _ staff available to acquire and prepare materials and provide assistance to the users amounts to only 56% of the number of library personnel a population of this size normally requires. 2. See Bibliography for titles containing Standards. i t Page 10 r:zr, Although Washington County contains several library r buildings that are relatively new and still not filled to ' overflowing, when taken ` as a whole, the available - space ; represents only 40% of the square footage which Library facilities should contain to meet 1987 needs. As this study substantiates in later pages, the need for adequate space will M, grow even more critical as libraries strive to meet the needs of Es a-fast-growing ' population. This situation, obviously, will not . cure itself. A well orchestrated"plan,' such as the one presented in this report, is needed. III. LIBRARY STANDARDS Those unfamiliarwith library facility planning ' might ' reasonably expect a set` of nationally accepted standards or at . least 'guidelines which would supply a formula for assessing r facility needs and for projecting future space requirements. In the 1920's for instance, when libraries contained only printed materials and were used largely for leisure and recreational purposes, it was assumed that a library building containing about 1/2 square foot per capita was adequate. Not so in today's world when public libraries must contain much more substantial collections including non print media to support their vital roles as information centers. Print collections- must be much larger because of the increasing diversity of interests. For : instance, in 1947 - only 40 years ago - publishers in the United States published just over 7,200 new titles; in 1987, this number will exceed 50,000 new titles ! Obviously, annual acquisition rates and total collection size must increase under such circumstances if public libraries in Washington County, as elsewhere, are to provide their readers with a representative collection of current publications. Such factors as the explosion in knowledge which is evidenced in the rate of annual publications, the revolution in communications technology and non print media, the impact of automation and the changing patterns of increasingly intense public use has made all previous guidelines obsolete. t Unfortunately, no new reliable guidelines have yet been formulated to take their place. Instead, it is the reponsibility of library officials in each community to make certain that their particular library is large enough to contain the collections, seating, staff and other elements required to meet the needs of the population in the library's service area. While the number of people served is always a factor, it is less important than the demographics which relate to library use: age, educational Page 11 achievement, occupation, and personal income being : among those characteristics. A library used by a ,population with very diverse interests will obviously have need for larger collections, more space for readers and a higher ratio of; staff than its counterpart serving amore homogeneous and, perhaps less motivated public. This will necessarily affect both the size of the _Library building and the amount of space allocated to various uses including collections, seating, staff, etc. For this reason, universal standards can not be 'applied. However, there are portions of standards and guidelines recently adopted in several states which provide valuable assistance in determining some of the major space-related components such as collections, seating and staff. The best of these so far have been produced in the states of Illinois, Wisconsin and Ohio. - They are included in the bibliography at the conclusion of this study. Where applicable, the Consultant has considered both the individual" recommendations of such work , as well as their rationale. IP. POPULATION AND SOCIO/ECONOMIC FINDINGS SUMMARY Throughout this study mention will be made of various facets of the Washington County's current and future population. At this point, 'a brief summary , is presented to - provide a common background. Washington County is growing swiftly from its present base of more than 270,000. METRO population projections show the population passing 409,000 in 2005 and 440,000 four years later. No one appears to have attempted to estimate the eventual "build-out" population - whenever that might occur. The formalized Urban Growth Boundaries are having a pronounced effect on the way growth is being concentrated in the eastern portion of the County. As already shown in the previous Figure 2-1, the bulk of the population is expected to be confined to the eastern-most portion of the County with the remainder of the 727 square miles retaining a suburban and rural character. Along . with the growth in numbers, important changes are occurring in the population mix. Librarians, for instance, report an upturn in the number of preschool and primary children visiting their libraries. This is evidence that younger families are replacing older residents in some parts of the County. However, the senior population seems to grow also as older peopleexchange their single family residences for apartments, i Page 12 condominimums or retirement homes within the County and as older people move in from outside the County to enjoy its benefits. The population appears mobile, even in communities where the total; numbers appear to change very little. If housing trends emphasize rental units in the future, this mobility may continue to rise. In. part, this mobility is also a characteristic of the work force being attacted to Washington County because of the nature of the new commercial and industrial enterprises establishing themselves here. Much of this labor force consists of professional, technical and highly skilled individuals with above average educations, ' higher personal incomes, and greater motivation to use information resources. All of these characteristics are important to libraries' because they awe indicators of ' a strong potential for heavier than average use of libraries. Washington County is also experiencing a` dramatic expansion of retail' facilities including but not limited to the Beaverton Mall and the Washington Square shopping centers serving both local and ,regional customers. The existence of the major stores in these and other shopping 'c'enters make it unnecessary for the residents of Washington County to leave the County for the bulk of ' their shopping needs. These enterprises also contribute to the employment base making Washington County even more attractive to those seeking work. Economic development, as measured by new industries, businesses and retail shops is expected to continue for the forseeable future. Large, attractive industrial parks, for instance, compete for the attention of both new and established hi-tech industries. Warehousing and related businesses find Washington County to be an excellent location for their activities. Large tracts of land within short driving distance of the labor force remain to be developed as industrial parks and other types of businesses. V. DEVELOPING A PATTERN OF LIBRARY FACILITIES TO MEET WASHINGTON COUNTY NEEDS As noted earlier, the residents of Washington County are served by a combination of municipal and community libraries coordinated by the Washington County Cooperative Library Services. As a step toward developing a plan for meeting future library facility needs, it has been necessary to determine whether this pattern requires some modification and, if so, in what ways. At present, each library is closely focused on Page 13 i• E meeting the presumed needs of those living within the jurisdictional boundaries of the cities or the less well defined ; borders of the Community Libraries. If this pattern continues, future facility _needs will be left to the determinationof the officials responsible for each of the libraries. This includes deciding whether or not branch libraries should be added to serve ; populations more remote from an existing library facility. Facility developmentundersuch conditions is almost certain to lack coordination with the probability that some areas will be. deprived of convenient library service points. Given the t._ configuration of the City boundaries, the -Urban Growth Boundary V and the exploding population, there is also the possibility that _costly duplication of facilities may occur. A well conceived s; Countywide library facility plan is as important in guaranteeing ; the cost effectiveness of future library service delivery as are similar plans for fire protection. A workable plan for developing Library facilities for the ' people of Washington County requires consideration of many �. factors. looking at the projected population figures and the demographic characteristics which predict above—average ' use of public libraries, it seemed clear that something more than 01minimal" collections, ; services and facilities will be required. Appropriate resource levels have been derived from experience, the guidelines of other states and from the statistics of other libraries in somewhat similar situations. This effort included a brief study of other library systems serving rapidly growing ' populations in places such as the Pikes Peak Library District in Colorado, the Hennepin County Library system near Minneapolis, the King County Library System in Washington, and the Toledo—Lucas County Public Library, Ohio. These resource levels and the pattern of library service areas growing out of them is presented in the following chapter. Out of this study grew the concept of defining the "market area" of each of the present libraries based on the fact that the majority of those who use libraries regularly live within a ' fairly well defined radius of the library facility. Libraries serving smaller populations were assumed to have a service area ' of about two miles in diameter, while larger libraries were expected to draw about 75% of their regular users from a service area of about four miles in diameter. Incidentally, this has been substantiated by the initial analysis of the Pin Map studies undertake by each of the Libraries to identify where people live who use t;eir buildings. Page 14 These market areas were then projected against a map showing how METRO officials predict population will be distributed of Washington County in 2005. While most of the residents of Washington County presently fall within one or another of these library service areas, a growing number do not. It was necessary to evolve a plan which will place library buildings within reasonable range of such individuals. This includes relocation or expansion of existing 'facilities, as well as construction of new ,buildings. VI. CHAPTER SUMMARY This "ahspter provides a quick overview of major findings and the process used to: create a library facilities plan. If dynamic and cost effective library service is to be available to Washington County's fast-growing population, facilities should be developed which locate library resourceswithinconvenient reach of the people who will use them. To do this requires an understanding of the relationship of libraries to their market areas and 'applying this concept to the future population. } Page 15 CHAPTER 3 AREAS OF RESPONSIBILITY FOR LIBRARY FACILITIES The orderly planning of Library facilities for Washington County requires agreement on the areas of responsibility each Library is to assume. Such a delineation of responsibilities enables each library to concentrate its full strength on developing facilities, collections and services to meet the needs of its distinctive market area. The role of each type of library facility needed in Washington County is described below. I. LIBRARY FACILITY ROLES` Successful implementation of the Facility Plan proposed, in this study will require each Library to understand and assume a particular role for providing a given level of service to its constituents. These roles and their associated level of services have been arbitrarily divided into several distinct types of facilities described below in very broad outline. The success of this Facilities Plan will ultimately rest upon the Libraries of the County reaching an accord on a much more detailed allocation of the relationships and responsibilities needed to make such a division of duties work effectively. II. BASIC ASSUMPTIONS Certain assumptions concerning Washington County are basic to the formulation of the allocation of roles : 1. Current projections of population and its distribution for 2005 are reasonably accurate and will be attained by the target year; 2. Present population projections will be contained primarily within the Urban Growth Boundary (UGB) lines now in place; tit I 4. Page "16 it 3. Population characteristics will continue their present trends resulting in generally - higher levels of education and personal income;` k 4. Major annexations and/or the formation of new cities will be restricted to areas within the UGB insofar as residential property is concerned; 5. Present trends in economic development will continue with growth meeting or exceeding that of the population; 6. - Current zoning plans will be followed for residential development; 7. Improvements planned for highways, including the i proposed Southwest Corridor, will allow ;traffic to move at about the samerate and in the same directions to reach destinations within the County and the Portland Metropolitan Area as at present. 8. A portion of the population presumed in this Study to be servedbya particular library may, or may not be within the jurisdictional boundaries of the City for which responsibility has been assumed due to (1) the unpredictable course of annexation and city formation, (2) the historic fact that people generally use the library they find most helpful and accessible in terms of their own needs and experience regardless of boundary lines. III. CONFIGURATION OF LIBRARY SERVICE AREAS AND FACILITIES Present and future Library Service. Areas have been divided into several categories. While recognizing that some overlapping may be inevitable as each library pursues the general objective of meeting the library needs of its particular population, this methodology appears to have provided a `satisfactory basis for planning. Given adequate definition of roles and acceptance of responsibility, this should facilitate the cost—effective delivery of library services throughout the County. Essential to this Study has been the determination of generalized "Library Service Areas" described in Chapter 2. These are aimed at indicating the "market area" from which most of the regular users of a given library will come. These Library Page 17 Service Areas are not assumed to be proscribed by present or future City Boundary lines, but determined rather by distance and travel. Overlapping of theseLibrary Service Areas is inevitable and merely mean that some individuals- will- have a choice of two or more library facilities within a given range of access. However, such overlapping has been limited to that deemed' unavoidable given the distribution' of population and traffic` patterns that determine accessibility. The description of roles for each group of libraries, as supplied here, is very basic and should be "expanded upon to provide further guidelines for over-all library development. Names have been arbitrarily given to differentiate each group of libraries : Community, Area and Resource having been chosen. These descriptors are not expected to be included in-the-actual titles used by the individual Libraries. NOTE;' The use of the term "Community Library" must NOT be confused with, nor assumed to be derived from or in any other way associated with theuseof the same term for some of the existing libraries in Washington County. Population figures for the various Library Service Areas anticipate the number of residents to be served by 2005, in accordance with METRO census tract projections. Since the Library ' Service 'Areas do not conform entirely to census tract boundaries, some overlap and voids are inevitable and population figures can be only approximate. The estimated population in each service area must necessarily be arbitrary at this point; future use studies can aid in creating a more accurate picture of actual market ranges for each Library. In addition to adequate space for collections, users and staff, each facility is expected to have appropriate meeting space for library related programming. Staff off ice and workspace should be sufficient for the number of staff needed to provide the level of service described. All library buildings should be designed for future incremental expansion to meet unexpected space uses and growth. IV. DESCRIPTION OF FUTURE WASHINGTON COUNTY LIBRARIES BY ROLE The Library Facility Plan offered in this study revolves around three sizes of general public library facilities supplemented by two public libraries in shopping centers, and a special Business and Technology Library to serve the information needs of those engaged in business and industry throughout Washington County. Other satellite library facilities not Page 18 included here but `;possible in the future include units in such places as Transit Centers. Inaddition to these facilities, the Washington County Cooperative' Library Services headquarters has.a particular role to play with relevant , space requirements. As used in this study, libraries sharing similar roles have been arbitrarily assigned a distinguishing designation. While it is entirely possible for a given Library to move from one role category' to another during the course of its: development, ` such a change should be in clear response to the observed' library-:related needs of the population in the service area. Adhering to agreed-to roles will "enable Libraries to focus their funding .resources on facilities, collections, services, ,staff,' etc. that best fit their particular user groups. Unnecessary duplication, especially in collections and specialized services, should be avoidable: A. The Community Library The title' of Community Library is used in this Plan to designate the facilities needed in the smaller Library Service Areas. Most Community Libraries are expected to serve the general and more popular library needs of a relatively ' small' population of 25,000- or less in 2005. The book collection needs to grow to about five currently useful volumes per capita by 2005. Reference works should be limited to those required for answering the most frequently asked questions and those needed to support children's interests through high school age. This should amount to supplying accurate, prompt and full response to 50-60% of the questions asked. More complex or difficult reference queries will be channeled to the Resource Library for rapid response using facsimile and other technology to speed answers. Requests for titles not held in the Community Library should likewise be swiftly filled from other library sources within the County as well as from outside sources when necessary. Full advantage should be made of the automated collection data base in ascertaining and requesting such interlibrary loan materials. Besides best sellers and other popular books, the collections should contain basic texts in major subject fields. - These should be supplemented by a reasonable amount of popular non print materials including audio and video cassettes (or their future counterparts) and 100 or so magazines and newspapers. Each Community Page 19 Library should shape its collections, hours and services to the interests and needs of its constituents. About 75% of the users served by the Community Library will usually live within a radius of about one mile of the Library. l Staffing should be sufficient for the Library to remain open at least 6 days per week for a total of 60 or more hours.::- B. Area Library The Area Library is expected to serve a population ranging from ' 25,000-75,000' people by 2005. The minimal book collection should reach about 3 volumes per capita by that year. In addition, the collection should contain a limited number of specialized and retrospectivetitlesto give some 'depth for subjects of particular interest to the population in the service area. Magazinesubscriptions are likely to range from 300-400 titles with a backfile'of more frequently used titles retained- in hardcover for a period ,of time. Some magazines will be retained' indefinitely on microform. Non print materials will include both populaz' items and others of more lasting usefulness again with subject matter shaped to the community's interests. Reference collections and staff should be sufficient to answer accurately and expediently from 70-80% of the questions asked by the public. Because of an Area Library's larger collections and other resources, it is expected to be used by residents in a larger service area. This is similar, in effect, to the market area of a supermarket as compared to the corner grocery or convenience store. Therefore, about 75% of each Area Library's regular users are expected to live within a radius of approximately two miles. Area libraries will also provide a certain amount of service to residents of Community Library Service Areas who need greater resources, find the Area Library more accessible or prefer it for other reasons. Enough staff should be provided to give full service to the public seven days a week with a total of 65-75 hours of opening. I. This follows the results of recent Pin Map studies locating users of Washington County Libraries. Page 20 C. Resource Library One Resource Library facility appears essential if the libraries of Washington County are to provide an adequate level of service to the 409,000+ expected: to reside in the County by 2005. Because of its larger collections, specialized staff and other strengths, it will require additional - ,space. Presumably, the Resource Library would be the result of expanding one of the majorArea Libraries. It will serve as the "Support" Library for all the Libraries of Washington County as well as provide direct service to a` sizable population for which it would be the primary library. The Resource Library should develop its collections in greater, depth and scope than those of the other Libraries. ; No limit has been set on the eventual size -of the - circulating collection, although the initial goal for 2005 should at least reach the minimum ratio for Area Libraries of 3 volumes per capita for the population in the Library Service area plus 300 volumes per thousand residents of the County: living outside the Resource Library's' primary Library Service Area. Tn addition, the reference collection should contain at least 30,000-35,000 volumes by that time. This means that the total number of volumes would approach 300,000 by 2005. A newspaper and magazine collection should contain 500 or more titles representing all areas of special subject interests for the people of the region. Non RE print collections should contain both currently popular titles and retrospective titles in all useful formats. A strong reference collection, referred to above, is necessary to achieve the goal of meeting 90-95% of the requests made di ectly or referred from other Libraries in the County. The reference collection will be supplemented by magazine and government publication backfiles in hard cover, microform and/or on CD/ROM. A variety of special collections should be provided to supplement those of the Area Libraries and to increase resources for individuals throughout the County who 2. Derived from Standards for Public Library Service in Ohio, p. 8, and Avenues to Excellence. p. 254. Page 21 , have particular interests such as local history, genealogy, art and music, etc. [Public access to the special Business and Technology Library described later in this chapter, should 'satisfy the need for in-depth information in those 1. subjects]. Whilethe Resource Library will 'attract people from all parts of the County, it is expected that up to ,75% of its regular users will live within a three mile radius. Staffing must be at a level sufficient to provide full service to the public seven days aweek with the Resource Library open a total of 70-80 hours per week. D. Shopping Center Library Shopping Center Libraries, are expected to be devoted primarily to meeting the recreational and leisure-time information interests of Shopping Center customers. They are expected to attract many people who would not otherwise use 'a public library. The Shopping Center Libraries should be high volume outlets designed to maximize circulation including bookstore type displays and browsing. A collection of 20,000-30,000 volumes will be needed to serve this clientele with rapid turnover in material expected. This collection will center on paperback publications. How-to, consumer information, and other practical subjects will be featured along with current and recently popular G fiction and nonfi.ction titles. Some non print media may be included. It is recognized that despite the emphasis on currently popular materials, some near-by residents C and Shopping Center employees may use this Library for most of their reading as well as their point of access to library resources elsewhere. Reference materials should be limited to a small collection to meet the most frequently asked types of questions with some emphasis on consumer interests. Staff should depend upon immediate referral to Area Libraries and/or the Resource Library for responses to questions requiring significant time or materials beyond that located in the Shopping Center Library; C whenever possible replies should be made via facsimile while the questioner is still in the Shopping Center Library. . Page 22 Library clientele for the Shopping Center Libraries will come" from a wide ;area; therefore, no attempt has been _made to ' define the geography of the Library Service Area forthistype of outlet. Staffing must be sufficient to permit the Library to be, open on the same schedule as the Shopping Center including nights and weekends. Under the ;guidance of professional supervision, the Shopping Center Library staff should be - composed of paraprofessional and clerical personnel chosen for their potential rapport with the anticipated users. At this point, Shopping Center Libraries are needed in the Beaverton Mall and Washington Square ; others may, be addedif regional , shopping centers elsewhere in Washington County reach the size and marketing characteristics of the ;Beaverton Mall and ,Washington Square. E. Business & Technology Library It is proposed that a special library be established and operated to serve 'business and industry in, Washington County. 3 This should be a key element in expressing commitment' to the continuation of advanced economic development in the County. Patterned after special libraries operated by larger concerns in the fields of business, industry and government, the Washington County Business and Technology Library is to be a Hi Tech agency geared to providing a superior level of service to those who are employed in Washington County's economic community including business, industry, tourism, agriculture, forestry and recreation. Emphasis is expected to be on serving smaller companies that can not afford to develop their own information resources in any great depth or scope. Every effort should be made to cooperate with rather than compete with established technical libraries including the sharing of data bases, etc. While the individual public libraries in the County will maintain Business collections to meet the needs 3.' In addition to other sources on libraries of this type, note the description in Focusing Library Service on the E,gongmic Community by Raymond M. Holt (See Bibliography). Page 23 i those interested in personal finance and in the more frequent business questions relating to personnel, management issues, advertising, taxes, etc. , they should refer to the Business and _Technology- Library the highlyspecialized questions. Answering such questions requires a much greater scope and depth of technical literature resources and research skills than it is practical for individual libraries to maintain. It should be noted that the Business and Technology Library 'might well be 'further expanded to proVde similar resources and services to local government. In any case, this library must coordinate its resources and `services with other agencies such as city, county and regional planning offices, chambers of commerce, research centers and other special libraries serving elements of the same clientele. This should` enhance the total resources available to the public while avoiding unnecessary duplication. This service should be supplied directly to individuals andcompaniesas well as through Community, Area and the Resource Libraries. Business and _ Technology Librarians should make regular visits to businesses and industries to determine current and forthcoming information "needs. Collections should be modified as appropriate. Response time to questions, literature search requests, documentation needs, etc. , should be handled expeditiously using facsimile, electronic mail and interactive delivery systems. These services, so vital to the information needs of Hi Tech business and industry, are beyond those that can be justified by individual libraries which can not afford such a concentration of effort on a single segment of I the public. It is expected that this effort to serve the particular needs of Business and Industry will have many benefits beyond increasing the public's exposure to and 4. To avoid duplicating collection resources and staff, it is recommended that the same Hi Tech Library serve both the _private and governmental sectors. However, an alternative strategy would be to create a special library for local governmental needs in Hillsboro -- possibly in conjunction with the Hillsboro Public Library. WIM Page 24 appreciation for public libraries in Washington County. 4' Partial subsidization of costs through foundation grants and similar means is not an unrealistic expectation, for instance. Since these resources will also be available to all of the libraries of the County, some savings should accrue , to individuallibraries from sharing the , specialized resources and staff expertise represented by the Business and Technology Library. . The , size of the collection` is problematical, but may grow to 25,,000-30,000 ' volumes of specialized and technical literature supplemented by quantities of other print and non print materials related directly to : the interests of local business and industry. Magazines should include titles covering the major : fields of interest addressed by Washington County's , economic community. Emphasis should be placed on in-depth reference service, resource sharing- with other specialized ' sources of" information, -and rapid delivery of responses and documents. The Library staff should routinely use the latest on-line data bases covering technical ? literature. Other types of delivery should be supplemented by facsimile transmission of queries and responses. Staffing must be sufficient for intensive development p of collections, on-going reference service and document ' delivery. In addition, the staff can be expected to be involved in a continuing program of personal contact and public information to make potential users aware of the Business and Technology Library. The Business and Technology Library needs to be housed apart from -other library facilities in the County so that its services and collections can be configured totally to its particular clientele and usage maximized. Obviously, the Business and Technology Library should be located where it will be convenient to the types of business and industry having the most urgent needs for information service. One such Location would be along Cornell Road where industrial - parks are proliferating. Leased space, providing it is "easily accessible and highly visible to potential F E.; Page 25 users, might be used to begin ;with. (Note : The Sunset Corridor is preferred to other locations in the County because the information use characteristics of the businesses and industries located in this area are characteristically greater and more sophisticated than those of other types of enterprises located elsewhere in the County. ) A facility of ` not less than 5,000 square feet may be required at the outset; it can be expected to grow to 10,000-12,000 square feet within a 'decade or 'less. F. Transit Center Libraries Any master plan for library facilities in Washington County should include Transit Center Libraries. These may be established in Transit Centers as they develop in -'conjunction with public transportation. Such libraries should have small, popular collections devoted to recreational reading 'interests of transit riders. The Transit Library needs to be; located within the Transit Center where it is immediately accessible .i ' to 'those entering,,,waiting or leaving the Center. While the Transit, Center Library may take many forms, it has enjoyed - special - attention when -housed in a' highly-visible pre-fabricated, structure. V. CHAPTER SUMMARY This chapter has provided a description of the major types of library facilities that form the basic elements of the. Library Facilities Plan. Each has its own goals devised for serving its major body of users. Each library is also part of a larger system which will provide access to additional resources when they are needed. The concept of specialized public library service has been introduced in the form of Shopping Center Libraries, the Business and Technology Library and Transit Center Libraries. Taken together, these form a logical and coordinated approach to meeting library needs of an expanding population in a cost effective manner. ,r Iggiff Page 26 CHAPTER 4 FACTORS THAT AFFECT LIBRARY FACILITY SIZE AND LOCATION Library facility planning must necessarily involve many factors. Some of these may be either 'so apparent that they are taken for granted, or not understood as being of importance. For this reason, they are described in this chapter. Taken as a group, these factors loom large as important determinants in library ,usage. Each has been considered in preparing the Library Facility Plan for Washington County. I. PROXIMITY TO LIBRARYUSERS - One of the most significant factors in library utilization is the proximity of the library facility to the potential user. Studies indicate that travel distance- and,,' in urban areas, travel gime play a major role in 'determining whether people will use a particular library, and if so, how often. In a recent planning study of neighboring Clackamas County this point was made "There is a relationship between the use of the library and the distance separating the user from it. In every case, the closer people live to a public library, the more they use it. " As with most other services, travel distance is heavily influenced by travel time -- how long it takes to reach a given point, such as a public library, may be just as much an incentive, or deterent, to the user as the distance. Recent studies by the Libraries of Washington County have been conducted to determine how far users come- to reach each of the libraries. While analysis of the study is incomplete, initial data indicates that the majority of users come from areas fairly close to the Library and are influenced if barriers exist such as major 1. The Libraries of Clackamas County: Dreams to Reality.. HBW: Library Planners and Consultants, July, 1987. p. 7.3. Page 27 freeways. Based on this fact, public library facilitiesneedto be within reasonable distance of as many people as possible. This aspect will be described further as the discussion proceeds. II. TRAFFIC Most library users come to the library of their choice by automobile. Therefore, ease of access by highway is essential if the library facility is to have maximum use. When new locations are chosen they must be easily and safely accessible, to the potential users of the library. Like most other fast-growing areas of the country, commercial and residential' growth is progressing at a much more rapid rate than highway and transit expansion. Several recent studies, however, provide valuable background and insight into possible` long-term solutions. For instance, there seems to be general agreement among such authorities ' that _traffic congestion within Washington County and between Washington County and such employment centers as Portland is almost certain to become substantially worse before remedies can be found and implemented. Transportation Futures• Transportation Plan Update 1986-1987 a r publication provided by the Washington County- Department of Land Use and Transportation's Planning Division contains some provocative information on this subject: "On the average workday in the year 2005 , an estimated 1 ,580,000 total person trips will be made on Washington County' s transportation system. This represents a$out a 70% increase in the number of countywide trips from 1985. " Depending upon the nature of highway improvements that are made between now and 2005, one possible result of this additional traffic will be a general slow-down - especially during peak rush hours. If highway construction goes no further than the improvement projects already committed to, the same Transportation Study warns: "The average peak hour speed for countywide travel would decrease from 36 miles per hour in 1985 to 26 miles per hour in the year 2005. . .This means that Washington County' s residents 2. Transportation Futures: Transportation Plan Update Phase Two Technical Memorandum: - Analysis of Transportation Alternalives. Washington County Department of Land Use and Transportation, Planning Division, Hillsboro, Oregon, 1987. R Page 28 30 percent more time commuting to and would spend an average of P from work. For example, the eak ravel tie from hfromtabout 32mminutesHto144oro to downtown Portland will ncrease ^ minutes, while peak hour travel times from Bp3averton to Tualatin will increase from 14 minutes to 20 minutes. , , and time are so critical to library Because driving distance " usage, facility planning must continue. to 'consider ,the on-going development of Washington County's transportation and highway systems. Library officials need to keep abreast of the various or alternatives presently under consideration, perhaps s improving themost transportation within the County. Among these, p P important new study is METRO'S The `Southwest Corridor 1981) Study h (Metropolitan Service District , Council, May, addresses the concept ;of -creating a major new highway connectsn g the Sunset Corridor with Interstate 5 in Tualatin. This may affect future population distribution and densities as well as the movement of traffic along the defined corridor. �. If traffic conditions deteriorate appreciably over the next For instance, Libraries will be affected. " � several . years, t workers faced with longer commute times can be expected to seek jobs closer to home. This will result in their expecting to find . other desired services and facilities to besatisfiedlocally. Justas the resistance to travel will increase among workers, so is it apt to be for those who now travel outside Washington County to shop, use a library, or attend a cultural event. Therefore, the public will have a greater desire and higher expectations for eting thir distance of heirohomes andds and workplaces�rests ' within a comfortable III. PUBLIC TRANSIT to transportation studies, public transit is According quoted study deficientinWashington County. In the previously Division of the Washington County provided by the Planning Department of Land Use and Transportation: " Transit use in Washington County continues to lag behind regional levels with only 3 ercent of daily trips and 5 percent of work trips on transit. . . " 3. p. V-5. 4. Lb—id p. II-1e Page 29 Although some improvements under consideration might enhance ridership, there is little to support any expectation that substantial portions of the population will. reach the libraries of the County by means other than private automobile for the forseeable future. - ' Like the current bus system, " light rail transit, when it becomes available, is more likely to serve those commuting to and from home and job than to other r destinations However, if public transit ridership increases substantially, the public libraries of Washington County may find a special opportunity in Transit Centers to reach additional users. Other libraries, DeKalb County Library System, Georgia, for instance, have found that placing mini-libraries in these facilities that operate primarily at peak times and are stocked . with paperbacks has reached an otherwise under-served or unserved part of the population. However, such outlets have not been included in this study because of other priorities. IV. ZONING Zoning proposed_ to govern future land usage is always an ' important consideration in planning_ for the number and location of library facilities. For this reason, the zoning plans for each municipality and those established by the Community Plans have been studied. Zoning for economic development has been noted as well as that for residential construction. While exceptions will no doubt occur as development progresses, it can be assumed that these zoning plans establish the broad outlines of future land use which are apt to be followed in most cases. Up-dated zoning plans must be consulted by all Libraries when confronted with the necessity for choosing a new site. Zoning for future uses often presents a different picture of land utilization and population distribution than is otherwise perceived. V. COMMERCIAL ZONES Because public library usage is affected by many of the same forces that apply to the successful retailer, it is important to know where commercial centers are planned or likely to be expanded. Libraries situated in or adjacent to such centers usually have heavier usage thereby increasing their cost effectiveness. For the Community and Area Libraries, preference is given to those areas zoned now for either "Neighborhood Commercial" or "Community Business District" or some similar term 4 Page 30 used on the various Community Plans issued by the Washington County Department of Land Use and Transportation. These are defined in such terms as "Neighborhood Commercial: Permits smaller scale commercial facilities which are generally oriented towards serving the surrounding neighborhood arra. "Community Business District: permits a mix of retail, office, service and usiness uses of a size 'intended to serve the larger community. " When site -selection for a particular library facility actually occurs, zoning of parcels under consideration and those in the immediate vicinity must be taken into account. Public libraries do not achieve their full potential when forced into a relationship with essentially incompatible land uses. VI. TOPOGRAPHY The general topographic conditions have been ,reviewed. However, they are not considered as major factors in determining the number and location , of library facilities in Washington County. While local topographic features may influence the choice of a site for a particular library, 'there appear to beno major barriers of general significance such as large 'rivers, steep canyons, rugged mountain terrain, etc. In fact, major traffic arterials such as Highway 217 and the Tualatin Valley Highway and the large expanses devoted to industrial parks are more significant obstacles in some parts of the County than are topographic barriers. . VII. POPULATION DISTRIBUTION The 1985 and 2005 population projections by census tract prepared by the County Planning Department using data supplied by METRO in 1986 has been basic to this study. While data is shown by census tract, it has been assumed that the bulk of the predicted population will live within the Urban Growth Boundary which presents a somewhat denser picture. The METRO figures for the population anticipated for the year 2005 have been used to approximate the number of people that might live in each of the proposed Library Service Areas. (See Figure IV-1 for portion of 5. Cedar Hills-Cedar Mull Community Plan, Washington County Department of Land Use and Transportation. Hillsboro, Oregon. (19,84). I n. :L n ay p I"x �= I 1, n �Ti�xu 'v ( � 1 r• y 11 c o jrltl 1• 1 ` 1i� i + �\00; � +Ir' y 'F� �: 4 l � ' rtL�I I I /I i .�S`•. °_• ��(� r - t �_ � •`r' •�� '14 _ � �t;�" f� 44--..? 't � '>� I-1' � 1 l ' (!I\,.. f _` ,I/"yi.. •lf'/ -F� \ �� ._� F i, 1. f ,1.!. :( � I s_' -.�ZT �.L " /.. rli-r .• i' ,--1a I -rtrt�- FI-" II I r �. I�- �r. Vii' � i � Y r4• cl _ \. ,I'F.r I �.j, I, �' N t 1, � �.. .. / -,.o.•^ ,� �¢ � 1 p n mjL r , yl l 4� � •s� � 1I� :r. � �I /`. ��../ � .,•a 'v.: r. ��IF:-t .�{,�.;4 J4 � '� +\ ^' ,r f�T 1 Y Off` �. LIQ 1 mom 1 '•1 � •_� � h4^'9?n4.1� r).q , si•,�,rN..! 1r,�� q'1 � *--7' `' --ncM-�. ,� �` i•'t•'�"57v s�.d 1 lHh v1 �a� Q�l � �i r`d I i 1 I 9 141771 `.: ♦ I � + 1'7•�'-� ,�(�•`�' ,� �� ,, I tt /��`"�,1 1 " t'.n \ n -de's', �{y'� •-��a ��.. I -I I (-� � (•�;(• r• �_ ./��{ 1� i� Mrr \ d�• d R.1 ro/1rr 11 +i�l � :.r-„" I Page 31 County Census Tract`_Map showing 2005 population projections. ) In addition, zoning maps - and the Community Plan maps have been reviewed to ascertain where major areas of future residential- growth are likely to occur. The impact of zoning for multiple family residences and other zoning classifications which increase population densities have been, reviewed as well. VIII. CITY BOUNDARIES While City Boundaries have been `noted in the establishment of proposed Library Service Areas, they are viewed as being in flux with the final _boundaries for most of the County's Cities only generally determined. These boundaries will be affected by future annexations and the possibility of one or more new cities' being created rather ;than being incorporated into an adjacent municipality. For those cities which now, or may in the future share a common boundary with a city in a neighboring 'county, it has been assumed that such proximity will have ' little_ effect on ; the location of : libraries. If further study shows this to be an untenable premise, then those Cities will need to jointly determine the nature and jurisdiction of future library" facilities. IX. ANNEXATIONS AND INCORPORATION OF NEW CITIES Because the course of future annexations and the possible incorporation of one or more new cities can not be predicted, it was determined that these eventualities could not be considered. Therefore, to the degree that such events become a reality and affect library facility planning, it will be necessary for Washington County Libraries to give these consideration when circumstances require. X. JURISDICTION AND GOVERNANCE While understanding that governance and jurisdictional control over future library facilities is a possible determinant, it was deemed less a consideration for ascertaining the number and location of library facilities than for future implementation of the accepted Plana Needless to say, full implementation of this Plan will require the cooperation and concerted effort of all of the Libraries in Washington County. Page 32 XI. FINANCIAL IMPLICATIONS No attempt has yet been made to assess the financial implications of this study, 'even though the dollars required, for implementation are substantial. A County-wide plan ,for library facility development must almost certainly tap a ,strong and certain 'financial base if the facilities described .in this study are to become "a reality. ' A ' piecemeal approach in which each jurisdiction remains wholly , responsible for the expansion and/or construction of its own facility is likely to result in a greater disparity in buildings which, in turn, will be reflected in undesirable space and program limitations with higher operating costs and lower levels of user satisfaction. Operating costs, especially staffing costs, are far more a concern inthe development of library ; facilities than the original capital outlay for site and structure. A coordinated plan which places library distribution points at optimum locations and avoid I unnecessary duplication can be expected to be much more cost effective than the random construction of library facilities responding only to local circumstances. This sobering ;fact should be a major consideration in planning future library facilities. XII. SITE SELECTION CRITERIA ffm Some of the major factors involving the location of public library facilities have been discussedinthe preceding pages. The purpose of this section is to pin point the specific location criteria needed in choosing the site for a particular Library facility. The importance of selecting the best possible site can not be overemphasized. Just as the retail merchant must be well-located in order to prosper, so must the public library facility. The importance of site selection was emphasized in a recent article in the periodical Public Libraries. "Of all the decisions that a library board and a city council or county board of commissioners make during the course of a library building project, more often than not j the single most important decision is the selection of the site upon which the new library will be constructed. . .A basic requirement in selecting the best possible site, which is common to all literature on the subject, is that a public library should be as accessible as possible to the greatest number of users. Potential locations can be evaluatedinmuch the same way that a business person would study desirable retail sites. In fact, the one criterion that virtually all public library administrators agree on Page 33 in terms of library site selection is that libraries are best located the 'same way a commercialretail establishment would be located. They do not belong in a park or in a 'cultural center set apart from the daily activities of most citizens. This axiom also holds true for civic centers, which are usuallsy located off the beaten retail or commercial path. " Briefly described below, are the basic site selection criteria; generally recognized as valid by those who have studied the impact of location on public library services. A. Convenience of Access If all the criteria had to be reduced to - a single statement, it would probably be phrased something like this: "The successful` public library site must provide maximum ease of access to the; greatest number of potential users in the defined service area. " This has sometimes been paraphrased as J1placing the library building at the crossroads where- people naturally congregate as part of their normal routines and activities. itis likened also, to the requirement of the successful merchant who depends upon the location of his or her store to attract customers. As the merchant illustration implies, "ease of access" means achieving maximum return on the taxpayer's investment in the library building, collections, services and personnel. The cost of operating a poorly located library will be similar to that of the well-located facility. Yet the cost per item housed, circulated, user served, etc., will be much lower in a building that attracts the maximum number of users. B. High Visibility Along with being accessible, library buildings must have high visibility if they are to attract users. Even though potentially accessible, if the Library building is not sufficiently visible and easily identified, use will be substantially reduced. The Library building should serve 5, Robert H. Rohlf and David S. Smith. "Public Library Site Selection, " Public Libraries, (vol, 24, No. 2) Summer, 1955. p. 47. t Page 34 as its own best advertisement - a constant visualreminder of a pleasant and valuableexperience awaiting the visitor. Placing the Library even a block or so from such a location or on the bank side' of a shopping mall for instance, will seriously affect 'usage and operational costs. Making the library building visible has numerous implications for bothsiteselection and architectural design. C. Safe Ingress, Egress In most urban "situations, it is imperative that the public library be perceived by the user as being easily accessed from adjacent streets or highways. This includes safety of ingress and ' egress to parking as; well as tothe building's entrance. Resistence to the use of any facility increases when thisrequirementis not met. D. Sufficient Land Area It would seem; that having .sufficient land area on which to build would be so obvious that it would be ;redundant to include it as part of the criteria for a good library location. Unfortunately, this is not the 'case. All too many public library buildings are located on sites which are too constricted forcing design compromises and reductions in parking and aesthetics which should not be necessary. The site must provide sufficient land for the building, parking, landscaping and required set-backs from the property lines. Usually a one acre site is considered minimal for even a small Community Library. Area libraries are apt to need from 2-3 acres. E. Compatibility with Surrounding Land Uses Library buildings must be located where adjacent land uses are compatible with library purposes. While zoning plans will show the intended use of other properties in a given area, they can not be relied upon entirely because exceptions are some times made which permits- a non-conforming use that may be harmful to the library. In an established situation, adjacent land uses must be evaluated from the paint of view of possible environmental and safety hazards as well as the need to have neighboring land uses compatible with library usage. Retail establishments such as food markets, department stores, clothing stores, etc. which attract frequent public use can y, x Page 35 a f. �r Financial institutions form be considered compatible. x another category of "friendly" land users. F. Parking Sufficent space for parking is a mandatory site consideration in almost every, instance. Most library users come to the library by automobile; relatively feware pedestrians, or ride bicycles. Besides there being enough parking, entering and departing must be perceived as safe. The ,parking must be convenient to the Library's entrance which should be clearly visible and easily accessed without crossing barriers including major drives. Unless parking requirements are established by local re ordinance, the ratio of parking to building size can be established in several ways. The most prevalent guideline, perhaps, is the provision of one parking stall for every two seats in the Library. Another rule of thumb indicates that _there should be one parking space for every 250-400 , square ' feet of building. As is usually the case, parking requirements are .expected to meet the needs 90-95% of the time. Sometimes the parking requirement will be satisfied in part' or altogether , by sharing parking with a' neighboring building or group of buildings. Libraries in shopping a centers usually "satisify their parking requirement by sharing the space provided other tenents. i G. Site Orientation Given the emphasis on energy conservation and the desirability of using natural light in public libraries, site orientation can be an important factor. Preferably the site should be such that the building can be oriented to receive natural light in public reading areas from the north. Energy conservation and the use of natural light will also be adversely affected if the building is in the - 1' shadow of a larger structure each day. 11. Soil Conditions Before a final choice of site is made, information should be gathered on sub-surface soil conditions. If a high water table is encountered, or unstable ground conditions, foundations and footings for the Library will be more r expensive. Finding that the site contains undesirable or uire additional improperly compacted fill materials way req Page 36 costs for removal and replacement. A high water table, natural 'drainage, seepage points, and sub'-surface stream beds are warning signals that unless taken care of, the library building may be subject to excessivedampness, - mildew' and possible flooding. I. Site Evaluation Methodology Comparing the merits of several sites can be done systematically by constructing 'a matrix which allows a "weight" to be arbitrarily assigned to each criteria. This is a simple two-step process in which the first step' is to assign a weight to various values. An-example 'is shown in Table 4-1 ffA TABLE 4-1 SUGGESTED TABLE OF WEIGHTS AND VALUES TO BE APPLIED TO EACH SELECTION CRITERION Value Weight Range to be Assigned Inadequate 0-3 Average ,or Adequate 4-6 Excellent or Outstanding 7-9 Using this table of weights, each criterion is evaluated and a weight attached. A sample of such a matrix follows in Table IV-2. If several people are involved in selecting a library site, each can fill out such a table and then compare their reactions. Following a discussion of their reactions, a consensus is . usually reached much more quickly than if the decision making process is less structured. 17 Page 37 ti tj f; TABLE 4-2 MATRIX FOR COMPARING SEVERAL LIBRARY SITES SLECTION CRITERIA WEIGHTED SCORE FOR: . Site A Site B Site C (etc. ) r•: Convenience ,of Access High risibility Safety of Ingress/Egress Sufficient Land ' Compatibility of Neighbors : Proximity to ,Traffic Generators` Availability of Parking Site Orientation Etc. , XIII. CHAPTER SUMMARY Locating_ a public library facility properly requires an understanding of many criteria and their relationship to the dynamics of library service. This has been the concern of this chapter. - Once the general location of a public library has been determined, more specific criteria must be applied to evaluate possible sites. Such criteria has been presented and a means for comparing -various sites by weighting certain values has been described. The goal is to select the location which will encourage the greatest use of the the library facility. Page, 38 CHAPTER 5 LIBRARY FUNCTIONS WHICH RELATE TO FACILITY SIZE The amount of space required by a given Library facility ,to serve its users properly is determined by a number of factors. These are 'described in this chapter. Old formulas which were "expressed in terms of square feet per capita are inadequate and only partially - relevent. As noted earlier in this study, the size of any library should relate directly to the library-needs of its particular population. Where demographic characteristics indicate a potentially, high level of use, ,the size of a library facility will be somewhat greater, per capita, than in a community with demographic characteristics which are less library oriented. More specific information on the , process of calculating space" requirements' by this method is contained in the Appendix to this study• I. THE MAJOR FACTORS The major factors that are space related include: 1. Collections 2. Users (seating, etc. ) 3. Staff 4. Ancillary functions (meeting rooms, library materials storage, etc. ) To arrive at a general space estimate, projections must be made for each of these criteria based on such factors as population. The total space required for these four factors, however, do not include all the functions that have space requirements. Therefore, until defined in an actual building program, it is necessary to provide an allowance for such nonassignable spaces to estimate the gross square footage (GSF). { M Page 39 s , b Y h II. COLLECTIONS Library collections occupy a' susbstantial portion of the space provided in every public library. Moreover, it is the attempt to provide space for collections in over-crowded z 0.< facilities which reduces space available for users, staff and discussion of other elements of library services. Therefore, 'a r library collections and how their size might be projected is pertinent to this study. To begin with, it has been necessary to make certain assumptions about the future of the collections to be housed in each Library. These are based on the achievement of standards recognized by, the library profession and applied to the particular circumstancesevidenced in Washington County. The following paragraphs expand on the concepts described at the beginning of this study. Collection development - and the size of the eventual collections_ for each of the Libraries in Washington County - has been a major consideration in determining the number, as well as the size, of future library facilities. This has resulted in the evolution of certain concepts regarding collections. Since s these concepts have many overtones for library management and . future budgets as well as for the planning of library facilities, they are described here in greater detail. Because of the importance of collections to the libraries of Washington County and the magnitude of their needs, it is imperative that consideration be given to retaining a qualified . Librarian to coordinate collection development. While some of the Area Librares may choose to have such individuals on their own staffs, there is a crucial need for a Collection Coordination Librarian to maintain an overview of collection growth throughout the County- While individual libraries would continue to be responsible for selecting titles for their own collections, the Collection Coordinator would assist in evaluating the strengths : and weaknesses of collections in terms of subject coverage, age of materials and other factors. Through such coordination, collection budgets could be stretched further by avoiding unnecessary duplication, especially of expensive and less .' frequently used materials and the development of subject strengths, especially at the Area Library level. a depth of a lib scope and Therary�s collection is a significant determinant in library usage, as well as in space f utilization. Because of the impact of collections on space, it Page 40 has been necessary to estimate the size of future collections as compared with current collection numbers. Calculations have been restricted to printed materials because they require the most space. The estimate of space for other types of materials and formats, such as audio visual materials, is included in the general formula used to determine the total for each Library. Collection space needs, of course, need much greater attention as part of the process of preparing a building program prior to the design of expanded or new facilities. Given the strong library-related demographic characteristics of the growing population, thepresent level of library collections throughout the County is inadequate by any recognized measure. Per capita collections range from slightly over one volume per capita to more than 4 volumes per capita. However, the average for the entire County is only 1.7 volumes per capita j significantly lower thfn the recognized level of adequacy of 1 3.0 'volumes per capita. Therefore, the guidelines used for determining space requirements for this study will resultin larger collections than have yet been achieved by most of the Libraries in Washington County. The long term _goal is to provide the 409,000+ residents anticipated for Washington County in 2005 with library collections averaging 3.0" volumes per capita - or better. This should increase the cost effectiveness of library service ,by meeting a higher percentage of the library needs for a greater portion of the population. In so doing, some libraries will achieve higher goals permitting superior service to their users. As a by-product, the enlarged collections will reduce the dependency of Washington County residents and libraries on the hard-pressed resources of libraries elsewhere for everyday requirements. The goals described below represent only adult and children's circulating and reference collections of printed books; NOT included are newspapers, magazines, non-print (AV) materials, microform, or material in other formats such as. CD/ROM i discs. Also excluded are backfiles of newspapers and magazines that may be retained for reference purposes. Collections have been projected for both existing library facilities and others proposed by this Planus being available before 2005. I 1. Avenugss to Excellence, Illinois Library Association, k 1982. p. 260. i 021 Milli � A Page 41 3 b Per capita collection goals vary with the size of the Library: smaller libraries require more volumes per capita than larger Libraries if they are to provide necessary diversity of subject matter. While individual librariescmust -remain free' to determine the specific contents of their collections in; terms of local subject interests, general minimum goals are suggested as follows : The goal for Community Libraries has been set at 5 volumes per capita; ( Area Libraries may be expected to provide at least 3 volumes per capita; The Resource Library should make available 3 volumes ,per capitafor each person living within its primary service area, augmented by 300 volumes for every- 1,000 people living elsewhere in the County. Such a quantity of materials is necessary to provide :the scope and depth of collections 'required to meet anticipated user needs. The Shopping Center _ Libraries shall have collections ,of at least 20,000-30,000 volumes or 1 volume for every three circulated during the preceding year, which ever is greater. These will be ' primarily paperbacks' ,and hard cover copies of currently popular titles.' The Business and Technology Library should have a collection adequate for its clientele. While it may begin with only 5,000 or so volumes, future demand may require a collection that numbers in the range of 25,000-30,000 or more volumes by 2005. However, the actual size of the collection will be determined through demand and experience and no artifical K constraints should be applied. The scope and size of the economic and governmental communities served will be one of the determinants; the greater the range of interests, the larger must be the collection. If the preceding collection development goals are followed, b and all of the library facilities proposed in this Plan are operating at full strength by 2005 the public libraries of Washington County should provide total collections, as shown in Table V-1, to meet the heeds of the projected 409,000+ residents. (Note: the collection goals for individual libraries are shown in table A-1 of the Appendix to this study. ) � Page 42; } a TABLE 5-1 PROJECTED COLLECTIONS FOR 2005 Community Libraries------- ------------- 268,187 volumes �- Area Libraries--------------------------- ---- -_ _ -------------- 809,380 volumes' - _ _- _------------- "298,600 volumes Resource Library-------_---- < Shopping Centex Libraries---------------- 50,000 volumes Library Business and Technology Y-'-__----- 30,000 volumes Total------------- - ------ 1 ,456, 167 volumes Using the -generally accepted population projection of , 409,000 residents for the year -2005, the total collection resources (books only) of the combined libraries of Washington Countywillamount to approximately 3. 5 volumes per capita. This can be comparedwith the present figure of 1.7 volumes per capita. When these collection goals are close to being reached, and certainly, before ` the year 2005, the libraries of Washington County should establish new goals to expand their- collections beyond this level normally considered to be of minimal adequacy. III. LIBRARY USERS Those who use the public library requirepace re requirement seating This and for movement within the building. q addressed in the space calculations in several ways. Most directly, user space is a factor of the number of seats to be provided. Depending upon the number of people living within each service area, calculations are used to estimate the approximate number of seats that will be needed. For the puposes of this study, the guidelines advanced by Wheeler and Goldhor (Practical Adminis ration of Public Libraries Harper & Row, Publishers, Inc. , 1962, p. 554) have been used with some modification as explained in the Appendix of this report. The results are shown in Table 5-2. Page 43 TABLE 5-2 SEATING GUIDELINES* Community Libraries 4 seats per thousand pop. Area Libraries 3 seats per thousand _pop. Resource Libraries 3 seats per thousand pop. within service area + 1 seat per 10,000 for Washington County res- idents Shopping Center and Business '& Technology Libraries To be determined *Note: Not included as seating in the above table are seats at index tables, microform readers, computers, etc. Using this table, the number of seats calculated for each facility are shown in the Appendix in Table A-1. However, it is expected that these' estimates will be reconsidered as, part of the preparation of future building programs: Once the number of people to be seated has been estimated, the actual square ` footage is the product of multiplying the number of seats by a square foot allowance for each chair. In this case, 30 square feet has been allotted for each seat. In addition to space required by users for seats, other space is needed for traffic or circulation such as aisles, queues at public desks, etc. This has been included as part of the calculations for collection shelving, staff desks, etc. and is not estimated as a separate item. IV. STAFF Staff require two kinds of space: (1) public desk space, and (2) office/workroom space. The number of staff required by each Library will depend upon hours of opening, scope of services and programming, and other factors too uncertain to be considered at this point. Therefore, for the purposes of this study, a rule of thumb was used of one full time staff member (FTE) per 2,000 s Page 44 sued people living in the serval e eople forrmanagementes purposes while to require three addition P the Resource, Library was arbitrarily given this number plus 12s stem-wide 'reference, for Resource 'Library operations including system-wide collections.reference, collection development, interlibrary loan, special etc. To cover their 'schedules which match those of neighboring retail stores, Shopping Center Libraries :are expected s have a Bus minimum full time equivalent of 6 staff. The iness Technology Library was assumed to need five FTE `staff. Table A-11 in the Appendix shows how this works for each of the proposed Library facilities. V. ANCILLARY FACILITIES In' addition to space for collections, users and staff, libraries must have room for other things such, as meeting;rooms, storage rooms, lobbies, public. desks, etc. Again, these can not throe be accurately `assessed excepth the building program g process for the individual libraries. However, the Consultant has analyzed numbers of library usersoor andplans staff arriving at a represent abouto75% calculation that collect. of the usable space in Community Libraries and approx matel 65% of the space in Area and Regional Libraries. This sis on. which the space calculations `offered in the Appendix were derived. VI. CHAPTER SUMMARY It has been the purpose of this chapter to bescribe the library various elements that determine the size of a pu building. These include collections, users, staff and ancillarryd items. Until a comprehensive building program has been p P ar for each facility, the space estimates given here are educated assessments, at best. However, experience indicates that they lead to a more accurate estimate formulas have benneds givenain other methodologies. Therefore, chapter and the results have been compiled as Table A-1 in the Appendix. Page 45 I ri s CHAPTER 6 THE PLAN FOR DEVELOPING LIBRARY FACILITIES This study recognizes that great effort has already_ been exerted in anumber of Washington County Cities to provide new library facilities. Unfortunately, the growth potential in Washington County is such that they may not remain adequate if the population projections of METRO are realized. In anticipation of these possible future library facility needs, a long range plan is essential. To this end a Plan is presented in this chapter to provide direction in .the development of future library facilities. It is divided into three major sections : (1) the distribution of library facilities, (2) plans for existing library facilities, and (3) a phased ,approach for library facility development. At' this point " it should be noted that Library facility development, if it follows this Plan, will soon require a great deal of time and effort on the part of Administrative staff, especially at WCCLS. Therefore, it is recommended that consideration be given to adding a Library Facilities Coordinator to the WCCLS staff to provide additional expertise and a point of focus for this major endeavor. Such a person would need to have experience in library facility programming and construction that could be shared with the member Libraries in the WCCLS. I. Basic Assumptions Certain * assumptions concerning Washington County are basic to the formulation of this plan: 1. Current projections of population and its distribution for 2005 are reasonably accurate and will be attained by the target year; 2. Present population projections will be contained primarily within the Urban Growth Boundary (UGB) lines now in place; Page 46 r firr? 3. Population characteristics will continue their 'present trends resulting in generally higher levels of education and personal income; 4. Major annexations and/or the formation of new cities will be restricted to areas within the UGB insofar as residential property is concerned; 5. Present trends in economic development will continue k with growth meeting or exceeding that of the population; 6. Current zoning plans will be followed for residential develoment; 7 Improvements planned for highways, including the proposed Southwest Corridor, will allow traffic to move at about the same rate and in the same directions to reach destinations within the County and the Portland Metropolitan Area as at present. 8. A portion of the population presumed in this Study to be served by a particular library may, or may not be within, the jurisdictional boundaries of the City for which responsibility has been assumed due to (1) the unpredictable course of annexation and city formation, (2) the historic fact that people generally use the library they find most helpful and accessible in terms of their own needs and experience regardless of boundary lines. II. THE DISTRIBUTION OF LIBRARY FACILITIES After considering all of she applicable information, a plan has been worked out for the distribution of library facilities in Washington County to meet the library—related needs of the - population projected for 2005. An overview is provided on the accompanying map which indicates the primary Library Service Areas for each Community and Area Library, Figure 6-1. While planning should begin now, the actual design and construction of each facility must be preceded by preparation of a building program and coordinated with the growth of population in the defined Library Service area. Many alternatives were evaluated during this process which was controlled by certain overriding considerations: Page 47 A. Major Considerations in Distributing Library Facilities 1. The ease of access for users arriving by automobile is a major- consideration to be satisfied by the selection of a- site located on or near a major arterial for local traffic; _the 'site ' should` have the potential for .high visibility and easy identification; 2. Whereverpossible, new library buildings should be located in or adjacent to Neighborhood Commercial or Community Business Districts or area otherwise designated for retail stores in the individual zoning maps for the various City and Community Plans; 3. So , far as can be determined, library facilities should be located where adjacent land uses will be compatible; ; land uses which create noise, odors, visual pollution, potential personal security threats or other deterents to public acceptance should be avoided; 4. At least 75% of the population should live within reasonable proximity to a public library facility as defined by the Library Service Areas described in this Plan; - 5. The number of people living within the defined Library Services Area for each Library will determine whether the particular Library should meet the guidelines of a Community or Area Library 6. One Resource Library, as defined in this Plan, will be needed to support library service in Washington County; 7. Most of the existing municipal library facilities can probably be expanded to meet the -needs of 2005; those which cannot will need to be re-located and a new building constructed; 8. All new library buildings must be designed for incremental expansion as the most cost effective means of meeting future growth in collections, user accommodations, and other space requirements; 9. Sites for new library buildings should be chosen in accordance with accepted site selection criteria for public libraries; t gog Page 48 i 10. Library 'Service for residents of the rural areas should continue to be provided library service through such programs as the current books-by-mail program. 11. For the purposes of ` this Plan, governance and financial feasibility are not to be considered as criteria for either _ the number or location of library facilities. 12. Representatives of contiguous Counties should be involved when the 'locations areselected for Library Facilities which have Library Service Areas that extend outside of Washington County. B. Community Libraries Of the nine Community Libraries in the Plan, nearly half already exist: Sherwood, West Slope, Cornelius and Banks. j Five new libraries of this size, are projected. This i includes planning already begun for establishing a Community Library to serve the needs of the residents of Gaston. Another Community Library will eventually be t needed in the 'zoned` Neighborhood Commercial area designated for the intersection of Kaiser and Laidlaw to serve the future population ° in that extreme sector of the County.;. Still another Community Library should be established to supply service to the residents in and around North Plains. Already in the conceptual stages, the Beaverton Public Library should proceed with the project to place a Community Library sized branch in the shopping center which will serve the Murray Hill development. Finally, a Community Library is merited in the Garden Home area. This unit, which might be located in the Neighborhood Shopping area near the intersection of Garden Home Blvd. and Oleson Road, requires the joint consideration of the Washington County and Multnomah County Library Systems since the County boundary passes through the middle of the projected Library Service Area. C. Area Libraries The following existing Public Libraries are recognized in this Plan as meeting the population criteria for Area Libraries either now or in the future: Tualatin, Tigard, Cedar Mill, Town Center, Hillsboro and Forest Grove. In addition, one new Area Library will be needed to serve the Page 49 population living south of Tualatin Valley Highway between Beaverton and Hillsboro. It is; suggested that this Library should be -located in the Neighborhood Shopping area on Farmington Road at 185th Avenue. , D. Resource Library The proposed Resource Library will play a crucial 'role in P P t the delivery of cost effective library service_ to the people of Washington County. Because of the nature of the collections and services which will be the responsibility of the Resource Library, it is imperative that it be well located in conjunction_ with one of the major Area Libraries. Not the least of the considerations is proximity to the major centers _ of population and easy access for the maximum number of users. It should be clearly understood that the Resource Library should assume extra responsibility-for service and leadership. It is a long term' commitment that deserves serious consideration before agreed' to by any jurisdiction. Because of its proximity and ease of access" to the more heavily populated _ portions of Washington County, Beaverton's Main Library has been arbitrarily named in this Plan to serve as the Resource Library for Washington County. By the year 2005, its collections' would- reach about 300,000 volumes supplemented by extensive collections of magazines, bibliographic tools, backfiles in hard copy and microform, non print media, etc. Staff specialists would provide reference service directly and through the other Area and Community Libraries. A variety of services and collections not available at other Libraries in the County, would be furnished here. Automation would be relied on heavily in Reference for data base searching, document delivery and other facets of Library Service. Obviously, the size and configuration of the host Library Facility would need to reflect these supplementary collections, services and staff. Together, these elements might amount to as much as 20,000-25,000 additional square feet for the Resource Library over and above that necessary to meet the needs of the people living within the 'Library's primary Library Service Area. This is one measure of the commitment the Resource Library must assume; it is also one of the reasons why a firm decision must be made before any of the Library facilities that might serve as host are designed and constructed. e E Page 50 ,. (It is presumed that the financing of the Resource Library, including the space it requires, and the operating costs for _providing the collections, services and the special staff will be a County-wide responsibility. ) if, for whatever reasons, the Beaverton Public Library -elects not to accept the role of the Resource Library, it will be necessary to locate it elsewhere. Possible "host Libraries" include Hillsboro and the proposed Farmington , Area Libraries though neither are as readily accessible to the majority of potential users. E. Shopping Center Libraries < New facilities of approximately 5,000 square feet each and meeting the other criteria for this type' of outlet will be heeded in at least two locations: the Beaverton Mall and the Washington Square. If other regional shopping centers become ' a "reality and reach the size and complexity of; the Beaverton Mall , and Washington' Square, serious consideration ; should be given locating Shopping Center Libraries in them, also. It is assumed that these Libraries will occupy "storefront" facilities sharing retail space along with other- Shopping Center tenents. If such space is not available, or is too costly, then a separate Library building might be x, considered. At the very least, it must be immediately adjacent to, or within the Shopping Center area. Locations which shoppers may consider difficult, unsafe, or too out of the way to reach easily, must be avoided. F. Business and Technology Library Because of its unique nature and clientele, the Business and Technology Library should have a facility separate , from that of other Libraries. While it is possible to incorporate a special service of this kind into a public library, such a procedure incurs a number of risks. For instance, it is less likely to be perceived by the business community as a service dedicated to their specific needs. Full. time staffing by specialists is sometimes compromised because of other personnel requirements faced by the library. When situated within a public library building, collections and services may be given less prominence and can more easily be affected by budget and other operating I_ INNS G Page 51 s factors. Moreover, the approach of special librarians to their tasks is somewhat different than that of public librarians and can result in procedure and operation �I conflicts as well as affect , staff morale. Hours of f service must coincide with those of business and industry, posing _another problem when the two services are housed together. In locating the Business & Technology Library, the highest priority must be given to easy access by potential users from the economic community. Such proximity is also important because of the emphasis that will be placed on the rapid delivery of documents to individuals and firms. t. The book collection has been projected at 25,000-30,000 volumes supplemented by at least 500 magazine and journal titles including serials and other periodicals published by local, regional, state, national and foreign governments. : Other materials related to businessand technology e associated with the economic community of Washington County , will also be collected. However, the size and mix of the collections will also be affected by the amount of public access permitted by special_ libraries serving individual firms. The initial goal should be the insertion of special _ library holdings into the WCCLS automated data base. Agreements for -sharing access' with the public would be another obvious step' toward improving access to this resource. This facility, which may eventually require as much as 12,000 or more gross square feet when fully active, may be best located in the Sunset Corridor, perhaps adjacent to Cornell Road. At the outset, the Business & Technology Library might be located in leased space - a minimum of 5,000 square feet would seem advisable. Space may be found in one of the major industrial parks or office buildings in this area if a stand-alone facility is not deemed necessary at the beginning. High visibility of the Library's entrance and adequate off-street parking are absolute essentials for success. 1. Raymond M. Holt,Focusina Library Service on the Economic Community° Del Mar, California, 1971. p. 253. Page 52 G. Transit Center Libraries Library outlets in Transit Centers can meet a real need. The projected ,Transit Center in ,Cedar Mill may provide the first opportunity for testing this concept. The facility will probably' require a- pre-fab structure _and be stocked ` almostentirely with paperback books. The hours will correspond to peak traffic periods. As planning proceeds 1 for, light rail and other types of public transit modes, it will be incumbent upon ,library planners to seek ways to reach usersof public transportation. Small kiosk libraries in transit centers can become a new symbol of public library interest in serving the working force. Sites can often bF: negotiated with Transit Centers and favorable locations provided if planning and contacts begin early enough. H. Other' Satellite Libraries While not called for at this time, it is possible that future growth will result in small enclaves of population so "isolated or remote from other, library facilities ;that they merit 'special consideration. In such a cane, a Satellite Library in the form of, a pre-fab building ' or a storefront building using a .small space in a neighborhood shopping -area -or - in someothercommunity meeting place; may prove desirable. (Incidentally, school buildings should be avoided: experience indicates that the concept of establishing public libraries in school buildings does not work well, even in small communities. ) The emphasis in such a small library would be on a collection of the most frequently called-for titles with a very small, ready-reference type of source materials for answering simple questions. In spite of their immediate limitations, however, they would still form an essential function by serving as the gateway to the vast resources represented by the other Libraries of the County. Such libraries would be open a limited number of hours and staffed primarily by volunteers under the supervision of professional staff from one of the Area Libraries or the Headquarters of the WCCLS. I. The WCCLS Headquarters Library The present location _ of the WCCLS Headquarters i.s relatively convenient to most of the Libraries within the County. The completion of the proposed Southwest Corridor and improvements anticipated for the Sunset Highway and T. Page 53 Tualatin Valley highway will improve accessibility. Because its functions are nonpublic in 'nature (though used by a few local residents in spite of this) the somewhat obscure 'nature of the site is not considered crucial at this time. Also, with the 'possibility of adjacent land becoming available for ,expansion, it would seem, that this location should be maintained for the time being, at least. III. 'EXISTING LIBRARY FACILITIES AND THEIR NEEDS A review of existing library facilities in Washington County indicates that nearly all of the municipalities have provided new buildings for their public libraries in relatively recent years. It is recognized that these buildings represent a "major investment of - money and effort. Each is appreciated as a substantial improvement over its predecessor and a valuable asset to its community. Given the growth predicted by METRO, it is fortunate that most of these structures have been designed for expansion. A Master Plan for Library Facilities should include improvements and/or "expansion as follows for these libraries. NOTE: This study is not intended to include detailed plans for individual Libraries. The suggestions which follow, have resulted from a cursory visittoeach building and from informal discussionswith Library'representatives. t a, tl s ?� C x r i={ v"a tr fir W k i Kl 3 F 3: 4- � .r may. y! y ' ti 1 u'x.Vk rat "'F #wi ,.��" ` �s��`-T 6",z- -3 " .� �+ '"' s a7 V, �" �4r' �€,y��,*' e,� + ss*r�'•-a�i`sC�°"-r s:--��,` r�`t�s } f�""+,rr �t� x�w" a+'�a. .T..s�,lt �:-° €t '�.i-a -�c�[``F, 1�� ,n� �a , ��#`,'mac � x', r a �i � c r �`` ��x >;ita�i � i•as wee: n.1� � '�,i;a�,� u � ]4 J r t t c k w t `� �.:3 .. l !. * s 'war x er u: (tii 3.:F t ��r ar spa ti Yrs' r xiP t w J vzf -j-"s R.", 2} "d5�i > + r I S as 1 t x�' --+ ,fW •l i xV, -r f QN Nit i+Yd U,v : �. Fr- .r i i,• a k .,1< >_ s � :r- .f� - t ,a -> s y t G r t h " t �y,^t- h r` }.� - 3> yr .+' Y t R'+" 'xs r� C4 z ? s.� t r tii R ttr `t.s eVna.,�,� {� � $��zaw ,<c .-S' t>• t '. .� s t'SF;•,. c Fh•f t'` fi=r' i; x�. N •a- s i_ 's `,w.l t '",. tur.S ¢ ?. " {''�';` F��Y t v` ti ^� •,� h k# l�,r"€r•3 e� :T Ss Y'r� tE _. i� 7� 5 va�?+-7 �`4d z. 1 i a,may' S =.�. ttr. $$ c r Lv {uz� - � >w'�` !9` � v a§�*.d rcC s^�<� ^-r.• 4xL M:++�+�" t t 'a��, �1,�'°�'� r �� 'PE t`>r.'F s . ij i ti P'-�a, x-: � <S t k r Yy 5 f 'Y P• �ap�r.43 -p x i�,Cr:�..E Z,ir- +.,ar I.a"+ :Iia}^ ry„ '�.�ir t,N {i zx��. ��£'',.... .�s#t-�€ tt t z>k�•�1^'"`t�',,'gyp .� ..rs 4..F"'`r # "•�"'S'ta•�..".*'tu•w a i��"`�+ :�`r�. 'sY�3iIi RE i ... `v'•.•''r' t��.l. �'a�' i� d.0 -sat ry'�w ter',,. Ti�G EA�,st..a�,�, tt`' ti} may, r� • t��; r , f'k t +e(I.e .i•r t ' t '` aS y ,y M1 t S`.$ ,s°,,.yg,r+�5 t la"•v t t ,. + ti;'x '" tw'.l-7 r �'"+r ..a: , ,.; � ..,�r ,,.? '': a r r' tft• t r? 7 '47l^l,t....N ., k; 1.+5.:'. t !7i c 1 ,t k 1 f n .;a r. fi vs rf•_ t S4 x' �} s � t�.: t K �'A' x �- �sY }t r � 1 - •, 4 y t � �,,i�s'fi�� r �� r s� ��'a r � r A F t.: �T LA3 1 .. (. �•1 5.4, f T 5 �, r, z 'jt. 4.r rt. .� ,z. AiAs N v s � ��sx. t-c ur j.e.-.. '_ �.� y � '"1 Y a,} r d✓t i i 4 r �' �' �'t _� If � Sr,� y �. �n'3}±h"• a�T'"-" i,,TtZ `'` s� t4=` r.~4� =,t.n t �4`'ca _ 't `�' 3.w ihtk Y aSS+C Y.G r 3 7�` t rhe 3 J}xd i. � h 3 �3• ,. 61 i' •cJ y 4'.�"{<4 r^zc _ R ' :.a'{'14 '``tai ,�y` c ; k a } Y t4;NeS,s r `' a��,s}:3 s t > ht l i �' j''I.h '' s:�N *� �r $aa, ; t h'T x 1ryl"'TVW-'��e''.� {' k, ^r' P 'te`: J ✓t rr :. is +Y 'Arai �"[v..+M ,r `�c { Y Viz. � '�`x�.�Y}y�t '..x rs�a"'�%c'; i'� 't wrw.��b ,�:�lp, aYrrs.•`r"`""}xw�'`[y'� 'x!m 'i '40 NAM.�S,SiLt�.'i.��i tEX�r�:^. '�.1::�'+G._,,rt,}}} r t tt{��xxk`�,}•,a�'?''a,yk�r�,._wt.�L.�`�� T +SG} .`ac.g5'��.>t ti�as It } j - V }'�C }; '^per ,rl" i r�xts+�, �'_+} �c''��, Y .�� a ,#.tfr} ;<�;�#-s �� 'Yr - �Y, t` n �. � n$•.. r ��t _ Ft �'' �Yt u" Y 4i.+ `d ! •� � s!s S ^�� s '- - � '.G/ �'' �� r se: nd dt ��.,r� ��b !r} l"a?r°s+ � i} �4 ,FS'•x � i S i tK� �,# ,� �A 7'Lf �, r � s, �k 't�mY?rf�r ,..�j Y' `� ��sk" �'Y.- t �� t,�;�ure,k ...i. }.C4. ea;n �; t °F:. z> •1��,.� 3 �5''4'?�X'�`"�."` a's��i �i F . Sr � Y - t 1 / : 1 1 1 1 • f �py r t Y • 1 'If• 1 � 1 fl f ��'1� J. i ht 5. 1 f ``.sk K 1.._ r,71� iw 0rr i}.1' r}.Sr2'xit° }f ;} t a�e ht a9 i n :.n v.tf a ±z. }✓f..� i v Page 56 selected that provides easy access, high visibility and ample space for str-ucture and parking. This might be in or adjacent to the Village Square Development. If the Library remains in its present location for any length of time, steps should be taken to greatly increase the ease of K. identification. This should begin with adequate exterior and interior signing but may 'require some changes in the ; entrance, as well. The 24,550 square, feet recommended for Tualatin will accommodate: 95, 880 volumes 96 seats 18 FTE staff SNOW Page 57 t TIGARD PUBLIC LIBRARY ur cT A zs`r ax a Y� C. Tigard Population projections for Tigard indicates that the Tigard Public Library should be prepared to assume the role of an Area Library. This will require a substantial increase in space — from the present 11,700 gross square feet to an estimated 32, 840. Alternatives may include conversion of the space presently used for the City Hall as well as expansion of the building. If such alternatives are not feasible, a new site will be necessary. The . existing Library wing might then be used to meet the expansion needs of the City Hall. If relocating the Library becomes necessary, the site selection criterion discussed in the preceding chapter Page 58 should be 'followed. Attention should .be given to placing; it on the primary ,route_ for present and future Library users. This includes residents of King City as-well' as those who may live in future residential developments in the Bull Mountain area. Given Tigard's population and geographic area, it will prove much more cost effective to develop a single strong main 'library facility than to attempt to establish and ,operate one or more satellite libraries. In the interim, the Tigard Public Library should continue its efforts in remedying existinginadequacies which mar. ,an otherwise fine' building. These include lighting, acoustics, ,space for a storyhour room and additional space for staff. Correction of the acoustics and lighting inadequacies would 'profit from the attention of qualified design ,professionals familiar with library buildings and the .needs of 'library users. Design professionals might also be used to convert a portion of the ,existing apace in the Children's area into a storyhour corner that will serve for both children's programs and library instruction during class visits. Adjusting available space for staff and storage so that present staff members can function more ef'filiently may require the assistance of a design professional, also. Later, as staff needs grow, this may require conversion of space now in the public area. However, the loss of space will be minimal compared to the gains made possible in staff performance. When the Tigard Public Library reaches its full 32, 840 square feet, there will be space for : 131,210 volumes 134 seats 22 FTE Staff 'r"'.r`:,..:r '__ 'f.: ,.�'rz; •.�':, *,' :,. 3 m -,t S, w s r ...x i ss # T� ,rfe+. pj Ir f ar } ig i�:�R L��• r4 t i ^} 1'p35' E' 1 • • p • ' s k N qrs x i i +t1r' � act t e"�„ t1-.4�n: Xi £.� �� ^ � 5 c k -„,:''ate✓,W-ss��.,,�.' �t>;'�� kf ��'�a ��S�t.r+f� Y �` r•d j� ;x^4"1:- �� r�5`�� sks{ri r,r��e'„*�aar z �L+ �`S 1�7u fi 4."*`' uxf ,. Irl zr}I.to n s ,y, it list s 'S i. WNr ys d'Ail -,f .>.�' f � h 4 ,� � t.z+.5 i4 �, � '°�x •`� � C Yf,�.�rdr� �r�-' '�J. I�... ��t�t_.,r�3`-'a� isy, r 1�r2.?��w� '��Ct�•�2 a;r �d,RxS"t�{ F'�� i ��r'��. �`r�> h � �ttu'��,: <� y. � `'T -Ei i c S ��k$- Ty ju'�. t{w. F>r� L #°e � P �a55'�r. r•Y, h f" l r�G r�.r t w �`ss. ::.xm^w�" x`1'M�'•�`'� 4 i g to i Y ,; �F'y¢" Ft/ F''r'�k *��,� r � � x,wa�, `'-r y •�.;�,;5.'v' �' - FF r }La v��.yi,�1 t" • G� «� � I Ty.4 § I k �'`w' -k a "}4R e } iJ 1 z { `bra'"�: •11 II ES '4t w� �L3.4 • • � JatR< Sr�t fs Ir I 1 • ^� � J yr `tet r ;<fiT i Y t .a��r� s f �: jta dks to a 3 sf §;��,}t 'C}�I h.•,.� �xr A J' ,..... r.k 1 f.....:. i,�i•Y 1. a., r. _.a ,r�.t, r.-$E,..i S:... .....i�.c.-.,e Fwi .�...,�.a,i r�....h'�,. :..:r..YiA., f.,; .. w.. r...S '�{.1. 5�...}T.tir/a. 4.cJs ...<i �...Y.rx...,.5,. .: ... ..�� cr,n...,....n .. Page 60 Assuming that the City of Beaverton is willing to accept the challenges and responsibilities associated with the incorporation of the Resource Library with the traditional functions of the Main Library, space needs will become critical. Fulfilling the role of Resource Center Library will require extra space, over and beyond that necessary for an Area Library - perhaps as much as 20,000-22,000 additional square feet may be required. This ,will have a profound influence on the design of the new facility. Until a new Main 'Library is a reality, it will be necessary to maximize the space presently available. Design help may be 'necessary to determine the feasibility of expanding the building as a temporary solution ' to housing the formation and early years of the Resource Center. In terms of location, the existing site has some advantages providing 'there is sufficient space for a new building of the desired sizewithadequate parking. This might better be accomplished by acquiring the property at the corner now occupied by a service station. Moving the Main Library building to another site will alter traffic patterns for residents within the' Library Service Area and may create pockets of population who will find the new location less accessible. This should be studied as one of the criteria for determining where the Library building should ultimately be located. Space estimates and capacities for the Beaverton City Library are shown in Table 6-1 both as an Area Library and for that portion that would be related to the Resource Library functions: TABLE 6-1 CAPACITIES FOR THE BEAVERTON CITY LIBRARY Collections Seats FTE Staff Total GSF Area Library 258; 810 .258 46 65, 415 Resource Library 97,500 32 12 18,380 Totals 356,310 290 58 83,795 Page 61 Whether or not the Beaverton City Library may have to add more branchesinthe future depends upon (1) the extent and direction of annexations, and (2) whether or not this Library Facilities Plan is implemented. Annexation to the west into the Aloha area would precipitate the need for one or more branches to take the place of the Farmington Area Library proposed in this Plan. Annexations to the north would have similar consequences so far as the existing and proposed Libraries are concerned' in that part of the County. Whether an additional Community Library will be needed eventually to provide service in the Bull Mountain area depends upon the scope of housing developed there and the success of adjacent libraries, including the proposed Murray <Hill Branch in reaching such residents. i MEN=, 4t 1 k. � c s ae4t b r' rSl .r x: rl i '1 1111 g 'l aw g.RE4.-.£-s. ? yz'+ i i,i; ti r'tar t .z s3 i L `' +•r7' r r..x � # ,� pc'� x sr.6# � d.a sP1 'S:w2:jlvt § t"ftf.'>3'4�'�q. 4iri. 'm5. x�fr{x-sL `` t" �X'ad�r4} �1 s�: Y ;i R ��li 3. �Ki� Ci 'S�tsJ 4# 1fr'a}� xF •,y �t �c�.r}� ,k ..✓'�� k tt�`"`+1',,��1..� S"�. :�x1��"% 1 w`^�'� i � F 14 y r yr 1 � � ��-� } ��.;a � s+r �r*��,�� y �.i t qxi iT 4 Y CL � i x�!• a,7��rL�t>, p�'� tx f �k dx,�1 - �. e 1-''.,� A d �T .t i ��"�+Da• !S a� n'4�,.,x,� 2�& �Y �' r��` a.. ;Y�'L) S-- +, ' Y. '✓£ ;'�xa rT Y' s,.-�, rii�.��` �+`�� x,f�'�rwe a -c}t�.:� g rn ' �".� :�` P � a...{ :: � '�n I - a"� �iy atE r i s '�r�! }�� Y Ja K A a 'r r i t : ::f S� 'T�++ 4 a -"X }3 '� t d;�¢>•?t�... '#°/ a r " ii `[f�� t,,• rte. -t n � t�k t k�#�,a��w��} � 'c�>+� Y t r `a tui'rrr g € .=Y t S 4�+•� t Y a g ii 1 j1 `v 7 ' l{iii 1 1 • 1 >'L .�-��.i A MO 51Y� • / II ,1 1 : '/ 1 ' � SYS Y'3i' A 1 11 1 1 �11 • 1 1 � 'p 3 yL i.. t' Ai } y '�k' 1 1 1.� 11 111 . • •1 •1 1 {tl pr4Y S _ 4� � ( 3 r 4.4t"'.`� 'eF'.-i � r'3.::. rt b54'�S""#"7 �y -' t y al' S k t. C y`• •�S y y. !'.:_r��t� y t'.y .y�� 'M/j s rr 1�;t�( Y,'�y.f 1'# LT �K 5 Page 63 location would severely ;reduce access for the majority of those wishing to use the Library. If the Hillsboro Public Library building is to 'meet the recommendations o£ _this;study it will contain about 51,745 grass square feet ,and supply space -for 203,330 volumes 204 seats 37 'FTE Until the necessary expansion occurs, or until a new library building is constructed, an effort should be made to ' improve the usefulness of the existing space by overcoming the 'HVAC and acoustical 'pro'blems especially apparent in the meeting- room area. Planned expansion of 3,000 square feet along the back wall should be constructed and used as a temporary measure to provide much needed space for staff and collections. When the Library; moves to its new quarters, other building can be `easily converted to other uses such as recreation or a community center, etc. Unless conditions change from those projected, it is assumed that Hillsboro will not be required to have branch libraries, assuming the new building is well located and of sufficient size. Three possible exceptions that must be watched for are these: (1 ) substantial residential growth north of the present UGB, especially if it is not accompanied by the development of a major arterial leading into downtown Hillsboro, (2) the accessibility of library service to residents north of Cornell Road, between Shute Road and Cornelius Pass Road, and (3) the possibility of future annexations to the City of Hillsboro that might include a sizable number of residents living more than three miles or so from the Library. If any of these situations become a reality, consideration may need to be given adding a Community Library of appropriate size to provide additional services at a convenient location(s). ,r'i* :„v ,.:,-�;;: ' 1 a� �� .• t <<r -txa F;”" J .x x r r.�H c a Y1f a+ t o h e T Z :tai l y ki �i 'n t 3 I C ` f k �a AA 1 ' Y r yy x itu w �k y�r r C X x, l i w 1-0KX1 s }F9"�') i�✓y 7 Y ys°�� ts'3�,t°�m'»�'F+�'a'"'". -��J ��"N'� '��" ��#'+ '�# � �K -��a r '1 I< � a 7777 2,w7 to ati ;a xs ,rs i az� � i y dy s k t �X �- 3,„3a`�{r•'5kt'(i- t� 1 i 'z�}4r'k.e t} +tl 1,vs '� 4 k a"'' `� LI� a' ?tz;� "^ca li j�*t y��Y rl`k> t x x ; h 5 t X�x "5• i.� 4�Ttz 4,� ffi, lc n f Mg r a~ r ?'I,- d f fi n tY*'yt'- x. f � rltds } '`j't�1 ''r'',}irn fclteJ71 aT y S' t:Y av y '�¢ 3 ! o t s •E(r? _r4 v y. r .r' n b t 1 r`!�� t� > >:wx .` Y ..x,,-,« `` ��[ =•f d tw.r«.t t 'n� '� 4 h L.o `L. r 'F" f <E ,k x t r� -r a,J iy ,� r 1..,"A.�`;. '�+ •A SYS{}�cr;. 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Lf:. w,_.,.. .,1, ,a,.. _..>. . �,tt. ;cv.,. „z r,»R,•.,N.�.�t¢[��..,.r,.... Page 65 meeting room, separate from that used for City Council meetings and other municipal functions is also needed- for library programming. An adequate building for Cornelius in the year 2005 may square feet compared require about 6,215 gross to the { present 3,000 square feet. It would provide 'space for i 40,675 volumes 32 seats 4 FTE Staff l 1 i a —•�-+a-`"„">t- ,i t s � .,; .'- r". "` ;i' �m j1a ' t .-r a ' 1 i y v t ' i at i 3 � yye y r". s r. t 2h y f_ lv r�bxft?r F_,. - x 7 L` { �!9 a a is L__ir t }771 a, � 0 rs 4 } J n LYhlX s A& rte ' x fi aeh'�y� 8E t`mrY 71 a 2 x ,.z^t 4f'.L.< F 1t 6 r'i"•-r < d�� r MZ'^'•s^ t ,Ft,� k -a..a °; `�sast ,y� ti ,x+ , rt ,.rv.i �� 3: �t•t� J _ r't"Fr r'-�t't�. t'�+ ?' .tt•L.'t''7,1`Y �'7.N'�,�-, t�}y y�,.`� }st��i+a5s-'�iS*� �� 1� ,� ick+ �,' �}#WT '' dys',�; , " r 4'� fi'�F'r rr+s tiE M.ra cs'+ r Y sst xKAL 't "` c,iXt�lS� Lr ,r,X -�Y y� oiig M, -d lx� st -•j X•tr n t },tit.,r s�z f+�J`r5' t'"Ji _r 4�4t. x'k''l "`�T'o s i<yPt wFH'at r xS `� �, gk.'�'r : ,x 5 'k tR-C v,��- q t �,' } c x .T�^ u• �� a � , i£Jr U f� tr� ti r '' 3 r f.a£' t Y � ! v>•x.`t � t 2 k� r a y 4 e r�rt, 3 r'� s7�F�-�S .r n i t •s t r � /' :t 2' Lir �' � r^ � �t A�, tia' o- � ,s- ,-4 x Y � � J Ty.-F k. F t .• h s 1�� r- ,� k„. �.4 ��a 1 +��7 �$ n u,; m �? .�y {r t %'E t '. 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S F ,•✓t-r K �;'. i } .x ,dee -ON 5 x *�"s ar al N NS fr _,y i r T i,a Y5• ,t o a ",X.p.hi, a L «r+ xr t r a •� o r'" r r t }��• K �-s+e 1 ... y,}1 r� f pz 1 j�,,'s' l" r +i-E'>,y, r k•.y' t ,R. r x s '' >+r -.'4 fi',t -t n rf sr 2 '. ax%.rs�` pa.0 x •:1R .F}fes >• lr ?"cil 4si X rkt it, ,p t, "" ...�, � 5' 7 i�4 �` .zT}_y;t�,, F' S �v ` F3 _- 5f �h .ik zt`+,f`ss `rn r.; y5 )"• ,,,."xa '} b 1 7;i fas�'h:�S+px aPs�a f�}' } 1 1 S�<kr �iN= a.F s'4r <t !�, < Yk F 5 to 4�yvrt JLrd'4.I•t ,Y >Y • �j 3rr'rs ti: fit • • • •v�-tyc F 13. � • � • • � 1 , � • II �k l� 4 4' y • • �. • � � �rsry a�` �, rx 1F < � � • • tai 1' �'R r ► • • 11 • t � • - �1frf+ � / 1 • • L j Ig 1. t� R 5 7 t' t � h F r41, sY t ;4.r�2'1 s yy,sftw' �lY ct3: „Y t'tkx 3 w J r 4n ar §, S ak. i j"y rr� TS f 17- S`t ,t 1 ') F S a r 'ti{ a a S t 3 r �� t4X' # 5i{ '{v .1 3x:.� f :..iX L.y. }g' Yy 1. hi.ay4 tr ,» � Ja ? tAY f; p<y X try .. 1 d n< d..,( 'N, .,. ..� .if t r.. t..r., :.,ri' ....r..b �1 `iY.^,.� � �i� F•....,t„3 i)L .. I. -:.�f�.�,{�+�."-S �.t.r x....rt. ..ve7�i:..t.�t 7,ra,i 5�.. .r.. .. ,....��,,i t.�'.I' ii,1�i .._....5� , Page 67 In addition to its own population, the Forest Grove City Library , is assumed by ;this Facilities Plan to be the logical facility to serve most of the residents in the western part of the County beyond the; City's boundaries. This should result_ in greater use and make the future addition all the more welcome. In the interim, efforts should be ,made to improve the lighting and maximize space utilization to meet projectedcollectiongrowth goals. The existing Forest Grove Public Library contains about 10,500 gross square feet. To meet the goals of this Plan, itneedsto be expanded eventually to about 25,260 gross 'square feet so that it can accommodate: 100,000 volumes 100 seats 18 FTE Staff i 4 t 4R1- ,kr A _ } y 3 ;a s 3yt t 4 � k 1ty l} kl 3l ra`a ! 3r 2> .�L h ; �, ks. s rsi a.�:zsY'°� �: •s�i 1 e� q S t� r-i..�z�f t �x"^,t t mow„" K�t I sj t 'r''at S k xy,� 7•` ,rrs E w4- V. tT.? a C ''i o �'� � i ,•ry., t r �, L t p r K t 4 7K K R z t # +4,•f t !y }.r s rr cx� v fiat 1� o- i t } h� } trz si ,in tr a a,tu)i Yr: t 'x r 1 ri,.l .` S'" '` M�lfaY.�71f'r •r'.�+ „�r c. .f4ta' t`-r }„ sr _'g,3^r�'4 bC '..t Ya x, i d w ✓ - srd tpY,r �t "�rrP,€•� r , r � n � yr,; 1K4 +, �-a. x Y- * �.£ t f 7r r4 5 �”{iSF�j } ♦ 4 Y M k' 1 '�( i i � 7 f;' l Y1k� rj�1','a�:T�1 � >•�»i ria��Sr "'2i-�J� � s {S t"{^�' -:r F� .e` -i t r-.—r ��`r ».i� � SrT i ' t, t Y4 k :,x 6 rs x fir• tA, s btr j ` }., ti F �:x' k ."-�f(7 k�xt� Pr J �ix.rs' .,rrAv r xy'4ti rr � -!`<. � r ✓� a ^"`Yi-5 �,4 G..LF t.fit � �3 : �•F�+4.�: �c., wS 5 t � `-. 5��.'�><r d4 v �74y�`-.a '. a7.r�E `"yis ra *<at -.-ti s �>s t,�c FY y wit-��• � � 'fC 'S` ya1�4y'h>> }I z v 1v h Y h n is r ! �T� ' �f ti g ;as a 4 rte' a r 5 ; r �- .. #x�':.e.r�!_'-.,. �IKrn�+1Ix-'"ak.s'N�y`ce'�i�'q�t.^y�L�''1�r'ij-�vzF1trs r51,jsts3.'3��'+''k,4�€i-">.S�xfY-r3,.N�sYd@�!r eeWtFKrmt.y5-��d*.At�Y.,Srt'ts'"(b.,q�1S-,is..��7.z,�?r:�•'-s,'i`.r'v ax k�YYr�.r_stt.'`ix>.:RtY$w5e>iif-th-t-•�£}(-z�44�'t�:,-V..c.t to tn��a s#r7iq��t,'�';",f+6�'i.:Y2��r,'Lr�t�Ar.r"K"+irr�sr}.3 u�s�f!-�,.rrfq r�4K:".2t::'-"s�;i"`y5�irrt`�"r„,M`ii t-,�,�s.4i�Fa-s{�1 i'�et�-!d,*y s rs','ya z'F r a vd'3tS r'_:5c-v r'tr'r,.,z',�c;ftu,Sk-�.°r'�CF��"�.�jh�+��-,KrF`�.HK=..."r+s��q.rx��i 1�dt�.otrJ..t��rris,��y✓urr.4�1�,7`nZF�i,pu�aYka a 'n,^fF a,xKc"v•y�`.`,U,€wx N hs � , iY. 74 fit` r 'arg it .K.•'r ?�i{ °�" `+'ky�z7.3 .xrx ti s c; a S�- "5' 5 n ;r�'` r 'e ,� } s r. a,.' `.'+;. ek It Er t �tv r n i I n u • • ♦ t t 'i i t�z .•? �s-s . : - i • • • • u u ,�art k i�=� i ! • i ' 1 / r � - n - • • n- n _ ��ei.psi s` ,saaF 7 i ,, i415�Ft'•. c i 1 5•..��i•„?crt- _ - _ •e��___ _ _ _- ti�...'a"n r t: _ _ _ _�.-�-__,-_. :.::a_—z=Ki-':--vex F-Fi: y t y x �} ;r t F ez r a�cr �� • �IS rl l r: ±N y 6� Y` Ery 1 � � r't Is rt d ak t';w ��F �ff"�� y�a s.f�` � i� 4 t�.,t�'l� ¢ .,,, s'�`.5: t r ,,.c{y[•asr,t .v 'v;y 6 4 I• 1 l I4' 1* 4[ }: 1 l '=5lw�A e, etk'�Y"tic t,.{ .'`r, 'u}€.2r3•r"F'�v°t A ri ha lwi2 r€. s',• is - mz4 s1 S" ri "x -1 r F.+ 1 hgr-' t § A e e 3 ar Is 4 e FYI 4 ss3'r �;' ec �y ° �,rffi s� is e- s+•'�- r��. 5 r 0 �YS it AR, y, ��y € s•- �E r% r aiS^,^.ly �rL.._ 7 v: 'tyc si 1 40 '��4k'k-¢at}�•..�.-, y�r r�.'�'r t w;��r is�'�R''�11;,+o.�,abw• gra`' ! r +�\ ,�ct�x�r'� � &. �-�"'�"`'3� k'r ''�� ;ca�vr� �i+•t�t.�� +-�- :. ,�'ty.W�~�i$i,£S�:� �i"�� ;Y' r.rr��€`�,�,�'�' ��,4�nR$-�,."�L �,�� ii r�' �iy4��s1� �r i 'r 4 3 4• i h .+ � EyJ IkM1 Fy 3# k" ,i: `n 3� C i^- g .�� ti`#.! �^fid 1 Ey t k,' 1.%-+ takay '�,?,r �s x t 14' i f f,��"F�yr� rx:- 5��y,c�, a•�i'` S5;j� `t#��''ht [e .5"t ;'� -. f gNqq'7"t t 4 kK. I "{ N4�\FL A- Y_ 1'A t t1,Rr 43` 'r'f''Y,yf'rt1 A.� Ti l(p Oil S tSt 4 x i ix x r Y' '.'f a 's•, "y 7,� 3«� ;fin�a Py�'"{-�7 I' T.0 st+ }: P aIV p,t,r�i*'� �-sG''� z M"44N 3 ';`t,� i i,.. .n i. 1 },T'•'�p '�' n s;7e"i^tEi M'}'SYI '� 2. r"-a ,< n• i yc i•� ,rte G r[� t �7 tx; X `3,k: �xr �,� "'rf.'iyt. '� ( trE 4�4:t /. W-�" �� -2�� • s '` � ki}4 it+iS• s 'o Aa S' ,�� ..�'S` •�,� y 3�-.�d �h'vs�z.-. t Y }r ' '�.• c+,t1 f'��rr di.r� L '- e 1 >�u-yq} r.y[��.kz- j+H s � €i t57�^ }.dfi,i��l�cs•., st�G�%�f� €;T'�✓a't rte'. KK, -4 r {�fa-zTti ��I �x e 3 t i 16`i�rM1.sr'd� :l y �� rs�'`r f"'2. ,-n• $4r'� �� i j i�y�`r '�j' ri'7r' f� ��vr -3`- -, x` .Y eF,. m'ii s *-+�'" 1 r 3. �^« +s .tom-'�a'$' �••,n' std"��'�" \ r � :'� „A"s r sf ,: aVy ,}y y r[ A€i. ��'` gn a e 1 � 1 • • r i�''��xr r a a� 1 9 " � � t � • 1 yip{4`p Sri__ • i •� � • t K Ct� S �tj4;; , • 1 1 Sk"� 1�� 4 Y 2 41 Jy� lir✓:.': i` v�., >ti k�, hry� kr ry F't.�R- iry a a;'�C'+• � je,.,t \ k f S�Y� x q a.' r 4'. b t -.,,x i 1f ['f 1 +- �3�. .p � .r y;i ..t• 5' �r y fa 4A-.J'is J s x y ::i#f• t a".a r l r - t uy 4 t-.�r 8 P }�y[y ^i f fPr. _.� �' .Y. y...l.p x t x,i§a�+��£P€:'��•{�.c[�5.rp i.+.f�ia-�.'r,."t .i'r..�;, :I...L:,C. '[� V _ I a; t t-1 's.(ki�.aE�x '�Y .r_.t -4 a .nYf �rs'*,� C'_:kk_.} r 3�t 1,�.��,�t 6 lk- J 6.iK 1:��t.!t s.-. i MEMORANDUM CITY OF TIGARD, OREGON TO: City Council March 7, °1988 FROM: Randy Wooley, Community Development tpfto-�' Keith Liden SUBJECT: Sign Code Exception Fee (SCE) Waiver The majority of signs that are being required to be removed or modified, as part of the City sign amortization program, were legally erected. For• those that: could meet the SCE criteria, the staff will recommend applying for an exception. An approval by the Planning Commission will "legalize the non--conforming sign. The letters sent by the City, indicated that property 'owners and/or business operators should contact the staff by March 20, 1988. We are sure that most people will be unhappy about the need to 'obtain a new approval for a non-conforming sign and the $230 SCE application fee will add insult to injury. Section 18.32.080 of the Code has been used occasionally by the Director to waive or modify fees under, special circumstances. In an effort to minimize public ; resentment toward this difficult undertaking, we intend to waive SCE `fees for those individuals who contact us promptly (ie. before 3/20/88) to resolve their non—conforming status No fee waivers have been granted presently. Unless there is some objection to this approval SCE fees will be waived for these individuals. di/3587Q MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor and City Council March 3, 1988 FROM: Wayne Lowry, Finance Director SUBJECT: 1987-88 Computer Equipment Request The attached resolution and computer equipment request was pulled from the consent 'agenda at the February 22, 1988, council meeting for further review and,discussion by the Budget Committee. The Budget Committee met on March 1, 1988, to discuss the computer• equipment request with Bruce Olson, the Computer Systems Manager._ After significant deliberation, a' moti.on to approve the request as submitted was unanimously approved by those 'members of the Budget Committee present. The Budget Committee then recommended; that City Council authorize the appropriation of contingency as set forth in the attached resolution. ke/3533D CITY OF TIGARD,"OREGON ; . aPCI1 I COUNCIL AGENDA ITEM SUMMARY ` AGENDA OF: _ ebruar=y ••2.2•, 1988 DATE SUBMITTED: Februar�l0, 1988 _ ISSUE/AGENDA TITLE: - Computer- PREVIOUS ACTION: Budget Committee Equipment Request _January 12 1.988 PREPARED BY: Wayne' Lowry, Fin. Dir,! DEPT HEAD OK CITY ADMIN OK REQUESTED BY:" Bob Jean/Bruce Olson POLICY ISSUE Shull City Council authorize the appropriation of contingency for additional s computer equipment? INFORMATION SUMMARY See attached memo. ALTERNATIVES CONSIDERED 1. Approve resolution for the appropriation of contingency. h 2. Revise rgL[est and alter the appropriation accordingly. 3. Do nothing. _._�..._._._._..-•.FISCAL IMPACT 1. Reduces contingency in the following funds: Current Appropriation Balance General $192,335 $12,077 $180,258 Sewer 243,993 3,723 7.40,270 Storm Drainage 3,228 1,635 1,593 State Gas Tax 56,487 1,891 54,596 County Gas Tax 48,298 374 47,924 Total $19,700 ._ ......_.._..___..�._„�._.__ SUGGESTED ACTIUN 1. Staff recommends approval of recommendation. ht/3154D CII`Y OF TIGARD, OREGON MEMORANDUM TO: Honorable Mayor and City Council February 8, 1988 FROM: Bob .Jean, City Administrator' SUBTEC"T': COMPUTER SYSTEM NEEDS At the Supplemental Budget: review the Budget Committee put the $25,000 Co",puter_ Systems re<7uest into Contigency for Council consideration after further review by the new Commuter Systems Manager. Bruce Olson, t:10 Comr)uter Systems Manager, has reviewed the Computer Users Committee's request and has revised :it considerably, What Bruce found is that: our current Burroughs "smart terminals" (the B-20 and B-25 personal computers) can be reassigned where only those terminals will work, but that less expensive `IBM-PC type clones can be purchased to meet our :immediate needs ;.in Community Services and Community Development. Bruce's approach increases current and future systems applications at an even lower, cost than:the narrower and more expensive orifi-i.nal request. Police needs have been mulled out of this request for further study and will be addressed in the 1988-89 Budget workshops. Department and Description Committee Request Revised Request Police: Software $ 5,000` ? General Government:Software Licensing 0 $ 3,500 (allows PC emulation for 25 XT or AT units) Community Services: o Bancroft assessment billings and col.lections software $ 2,000 $ 2,000 o Accounting Manager, workstation 2,800 (B25) 2,000 (AT) o Court/Records workstation and software 0 3,400 o Court records software 1,500 0 (IPM) o Personnel records workstation 2,800 1,400 (XT) o Hardware and services 000 t 000 $ 9,900 $ 9,Boo Community Development: o PW Operations Modems $ 1,500 (B) $ 500 o Development Services workstation 2,800 (B25) 1,400 (X'T') o Engineering CIP design software 5,000 5,000 o Hardware and services 800 _500 $10,100 $ 7,400 o Pavement Management System $11,000 $10,000 (Approved by Budget Committee) � Page two Honorable Mayor and City Council February 0, 1988 Setting aside Police needs for, further review, the Computer, Users Committee's request and the Computer' Systems Manager's revised request is as follows: Department 0rici.na1 Request RevisedRec�ues General Government 0 $ 3,500 Community Services $ 9,900 9,800 Community Development; 11,100 7,400 10,000 Pavement Mana�ment S stem 11,000 ' $31,000 $30,700 TOTAL Recommendation: Staff supports the Computer Systems Manager"s revised recommendation , ($30,700needed, .less $11,000 already authorized = $19,700 requested appropriation). Council motion to approve $19,700 Contingency appropriation for` the recommended computer <hardware and software purchases. Approve attached Resolution. B3:mh3114D i t CITY OF TIGARD OREGON COUNCIL AGENDA ITEM SUMMARY 4 AGENDA OF: March 14, 1988 DATE SUBMITTED: March 3, 1988 ISSUE/AGENDA TITLE: Municipal PREVIOUS ACTION: Court Study updates Court Study Implementation Direction to Council from 10 87 through 2 88 PREPARED BY: Loreen'Wi1son DEPT HEAD CITY ADMIN OK REQUESTED BY: Court Study Committee E C----_ _ ---CITY ------ ---- ---- -- E ------ - ------- -------- - ICICI----__= ---------- _ F OLICY ISSUE ! { What caseload option should be maintained in Tigard MunicipalCourt to 'both maximize service delivery to users and enhance revenue? ---- -- - ------- --------------- - ----------- - = ___---_-_ICICI ---- --- INFORMATION SUMMARY In June 1987, the Court Study Committee began reviewing possible options, for court service delivery at Council's direction. That Committee presented l information and options to Council from October, '1987 to February 1, 1988. The Council compared level of service and revenue/expenditure projections while studying the caseload options set out ,in the'attached resolution. On 2/1/88, the Court Study Committee recommended Council authorize the staff to implement Option 4+ based on 'optimum service delivery to Court users. While Council wished to treat all Court service users fairly and equitably, concern was expressed regarding the lack of substantiated data on the Washington Square caseload and the amount of overtime/downtime Tigard officers experience through District Court. x During this same period of time, the minor traffic caseload increased from 3,600 cases to 9,600 cases a year. This is an indication of a citing trend, however,-this"caseload may continue to increase. The workload impact on the 2 case management 'function had been such that an increase : in misdemeanant caseload would have been difficult to administer. Based on these facts, Council directed the Committee to implement Option 2+ to . be effective no later than 7/1/88. Council requested additional information be collected so that further review could be done regarding this policy issue over the next year. The attached resolution summarizes what the Committee ¢ understood Council's direction to be at the 2/1/88 meeting. The formal 1988 f Court Study Report will be filed with Council upon completion of the misdemeanant caseload phase-back determinations. ALTERNATIVES CONSIDERED 1, Approve attached resolution. 2. Modify attached resolution. FISCAL IMPACT 1. As set forth in the 2/1/88 packet information. I R 2. Unknown. r SUGGESTED ACTION i Alternative 411: Motion to approve resolution. lw/3495D f CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: 3/14/86 DATE SUBMITTED: 3/4/88 _ TSSUE/AGENDA�T:CTLE, CABLE TV FRANCHISE PREVIOUS ACTION: N/A TRANSFER SALE & FRANCHISE AMENDMENTS PREPARED BY: Bob Jean DEPT HEAD OK CITY ADMIN OK REQUESTED BY MACC POLICY ISSUE ShalltheCity continue to administer cable TV franchises through MACC? If- so, shall the City consent to the franchise transfer sale from Tidel to Columbia, and shall the City consent to the negotiated franchise agreement amendments? INFORMATION SUMMARY See attached 3/1/88 memo from Bruce Crest and MACC Executive Summary, NOTE: Tim Ramis is MACC legal counsel and participated in negotiations for MACC. Three major changes are involved: 1. Tidel is a heavily leveraged company (5% owners equity and 95% borrowed capital) and may not be able to perform much longer. Columbia is coining with 55% owners "equity and 45%- borrowed. Columbia should be a much stronger company. 2. Columbia will pay MACC to run community access, vs. the constant enforcement problems of getting the company to perform as required. 3. MACC reduces its franchise fee shares for administration, members slightly reduce their- fee shares, and these funds are added to the company's access payments to fund community access programming. _ —• .�___.__._..._.__..�... FISCAL IMPACT Increased base rates and subscribers mean that member revenues are above estimates, even under the lower percent share. Additionally, our fees for government access programming are reduced. The net impact is about $5,000 positive. ALTERNATIVES CONSIDERED 1. Consent to MACC negotiated transfer and amendments. 2. Withdraw from MACC and negotiate a separate franchise. ��._ __�.�___.._........ SUGGESTED ACTION Pass attached resolution authorizing transfer sale to Columbia and franchise agreement amendments. ht/3549D M4METROPOLrrAN AREA COMMUNI �.� CA TIONS COMMISSION 1815 N.W.169th Place ® Suite 6020® Beaverton,OR 970654886 a 629-$534 March 1, 1988 CITY OF TIGARD Mayor Brian and Members of the Tigard. City Council: RE: Cable Television Franchise - Request for 'Consent The Board of the Metropolitan Area Communications Commission (MACC) is recommending thatthemember_jurisdictions give their consentto the Transfer of the Cable Television Franchise and Change of Control of Willamette Cable TV, Inc. (Tidel Communications) , to Columbia Cable of Oregon. This recommendation is made following extensive review by the Board and MACC staff. of, Columbia's legal, technical and financial capability to operate the system according to the terms and conditions of the Franchise Agreement (originally granted in 1982) . This packet of information' -contains a report on the Transfer,; other information pertinent to that process, and MACCResolution #88-02. That Resolution is the Commission's formal recommendation on the f consent to the Transfer to the member jurisdictions. The packet also contains a draft "consent resolution" for your review and action. 4 Contained within the Resolution is a series of exhibits, one of which is a "Memorandum of Understanding" detailing numerous franchise issues resolved through negotiations with Tidel/Columbia. Also included are several, Franchise Amendments for your consideration along with explanations of each Amendment. - ! An additional report has also been included titled "Report on the Proposed Reorganization of Community Access Television and Local , Origination Programming" which details the proposed structure for the j reorganized Access/Local Origination Program reached through negotia- tions with Columbia Cable and recommended by the MACC Board. This reorganized Access/Local Origination program requires amendments to the Intervovernmental Cooperation Agreement between MACC and the member jurisdictions. Those amendments to the Agreement are included as an exhibit to the Resolution and will also need to be considered by your Council. Upon action by your City Council (prior to April 14, 1988) , please execute and return two certified copies of the resolution to the MACC Administration office. Bob Jean and Carolyn Eadon serve on our Commission as representatives of the City of Tigard, have been involved with this process, and are knowledgeable of the contents of this report. If additional information is required or you have any questions, please feel free to contact me. i Thank you for your consideration of these important issues. nc e1y r ce Crest z Administrator k E X E C U T I V E S U M M A Y OF THE REPORT ON THE TRANSFER OF THE CABLE TELEVISION FRANCHISE AND CHANGE OF CONTROL OF WILLAMETTE CABLE TV, INC. TO COLUMBIA CABLE OF OREGON BACKGROUND Transfer RequestInvestigated Tidel Communications, Inc. formally 'requested_the Transfer of the `q Cable Television Franchise Agreement and Change of Control of Willamette Cable TV, Inca to Columbia Cable of Oregon, in November 1987. The Commission and its member jurisdictions'must approve any transfer and change of control requests. Following Tidel's request, the Commission began an extensive' investigation into Columbia's legal, technical and financial qualifications to own and operate the system. That investigation involved an extensive questionnaire process, a professional financial analysis and numerous background checks. That process was concluded at the February 17, 1988 Commission meeting with a review of the Financial Analyst's report and the questioning of the prospective purchaser by the Commission, its staff and consultants. On February 24, 1988, a public hearing was held on the issue and a resolution was passed indicating that Columbia met the legal, technical and financial requirements to operate the system. . The resolution also recommended the jurisdictions consent to the Transfer and Change of Control. Following that meeting, the Commission began these series of meetings with jurisdictions seeking their approval to the Transfer of 'Ownership and Change of Control. i y { ;METROPOLITAN AREA COMMUNICATIONS COMMISSION t� Report on Transfer of Ownership - Executive Summary MARCH 1988 4 F Franchise Negotiations At the time of Tidel's request for Transfer of Ownership in November, the Commission had begun negotiations with Tidel on the reorganization of community access television under the operation € of the MACC Administrative Office. That reorganization was recommended by the Commission's Access Task Force who had studied for over one year the problems with the "cable operator run" programa These negotiations were expanded during the sale process to cover;discussions related to a number of unresolved franchise issues with both Tidel and Columbia. When concluded, those negotiations wereincorporated into either a Franchise ; Amendment format or a Memorandum of Understanding. The ; highlights of those negotiations appear- in this summary with detailed explanation in the attached reports. HIGHLIGHTS OF FRANCHISE NEGOTIATIONS The following represents some of the major highlights of the Tidel/Columbia negotiations: ® Operation of community Access Television and Local Origination Programming by the Commission The operation of the Community Access Television and Local . Origination Programming currently run by the Cable Operator, would fall under the responsibility of the Commission's Administrative office. However, Columbia would be required to provide the majority of the financial and other support for the reorganized program along with supplemental funding from MACC and member jurisdictions. The attached "Report on the Proposed Reorganization of Community Access Television and Local Origination Programming" details the amended changes to this program. e Changes in the "Right to Purchase" Section of the Franchise Columbia Cable requested that changes be made in Section 10.1 of the Franchise Agreement titled "Right to Purchase the System." This section allows 14ACC or member jurisdic- tions to purchase the cable system under certain specific circumstances. Columbia requested that the language be changed so that such a purchase at the end of the franchise term would have to be made for the "fair market value" of the system. Columbia's concern was that without this change they would have a difficult time obtaining the necessary financing for the $90 million sale price. ii 1:; OEMMETROPOLITAN AREA COMMUNICATIONS COMMISSION Report on Transfer of Ownership - Executive Summary 14ARCH 1988 The Commission and Columbia .agreed on compromise language submitted by Tim Ramis, MACC Legal Counsel. That language only allows such a "fair market .value" purchase at the end of the fifteen year franchise term (1997) The enforcement of the existing provision was also considered to be questionable in light of the changes in cable law from the Cable Communications Policy Act of 1984. This new language does not affect the franchise language should the Franchise be revoked or forfeited. HIGHLIGHTS OF THE "MEMORANDUM OF UNDERSTANDING" The results of the negotiations with Columbia Cable on numerous other franchise issues were also approved by the Commission and are incorporated into the transfer documents in the form of a "Memorandum of Understanding." The three primary issues' negotiated included: The resolution of numerous cable construction issues and 4. definitions. - Continued support and operation of the Public Communications Network (PCN) through mid-1990 - The reorganization of community access and local origination. Many of the issues in the "Memorandum" actually represent clarifications of existing Franchise provisions that the Commission wanted Columbia to recognize and pledge to support. CHANGES TO THE MACC INTERGOVERNMENTAL AGREEMENT The Intergovernmental Agreement was originally drawn in 1983. This Agreement establishes the relationship that MACC has with its member jurisdictions. The Agreement was completely rewritten at this time incorporating all past Commission amendments. Major current changes recommended include: 1. Provide MACC the authority to operate Access/Local Origination; iii ffi 1 :11 10 .il METROPOLITAN AREA COMMUNICATIONS COMMISSION Report on Transfer of Ownership - Executive Summary MARCH '1988 2. Alter the formula for distribution of franchise fees to MACC and the jurisdictions. The current distribution of the 5% franchise fee amount is as follows: 60% - Member Jurisdictions 40% MACC Administrative Office The new formula for the distribution of the 5% franchise fee wouldbe: 52-1/2% Member Jurisdictions 30% - MACC Administrative Office 17-1/2% - Support the Reorganized Community Access and Local Origination Program The rationale for and detailed effects of this change are contained in the attached "Report on the Proposed Reorganization of Community Access Television and Local Origination Programming.1° 3. A change to cover the costs and-enable"the distribution of any funds that result from revenue examinations of the cable company. CONCLUSION• The Commission thoroughly investigated Columbia Cable's request to purchase Willamette Cable Tv (Tadel Communications, Inc.) and reached the following conclusions: That Columbia Cable of Oregon possesses the legal, technical and financial qualifications to operate Willamette Cable TV under the terms and conditions of the Franchise Agreement; and That Columbia Cable of Oregon is fully aware of the terms and conditions of the Franchise Agreement, , as amended, and the "Memorandum of Understanding" and that they agree to operate Willamette in compliance with those terms and conditions. iv TRopourAN EA 4 COMI\/IUNICATIONS COMMISSION `1815 N.W.169th Place ® Suite 6020 ® Beaverton,®1R 97006-4886 ®629-8534 March 1, 1988 Mr'. Bob Jean City Administrator City of Tigard P.O. Box 23397 Tigard, Oregon 97223 Dear Mr. Jean: RE: COMMUNITY ACCESS TELEVISION While major changes are being considered for the community access television operation in the cable franchise area serving the member jurisdictions of the Metropolitan Area Communications Commission, we want to keep you, your organization and council informed as to current and upcoming activities in the program. We have sent you a dozen copies of the current issue of "TV Access1° (MACC's access newsletter) and hope you can distribute them to your City Council, City Attorney and any other staff people whom you feel might benefit from knowing what is happening with ,the access program. If you or any of your colleagues have any questions on community television you may direct them to Bruce Crest or myself at the MACC office. Also, please let us know who in your organization you feel should be included on our permanent mailing list for future community access television newsletters, announcements, and special mailings. Thank you for helping us distribute this information. Sif berel , Andy echer Operations Manager ACB/jn I Enclosures i i s I i FEBRUARY r 1988 TUALATIN VALLEY CABLE ACCESS NEWSLETTER VOL. 1,NO.3 - Cornnents from the o t -Y Chair ,,,;,�,��,��,�,, .,,,:,.�N:. Access in Rod Hevland,MACC Access Committee Chair rl" ffion This is a new column in TV ACCESS, Committee sessions with single item a s our newsletter to you--the access user agendas outside of our regular meet in the MACC franchise area. It is my ings. hope that it will help to inform you by Andy Beecher about what's happening in our area We would like to invite you to write with community programming(ac- us,in care of the MACC office, 1815 As you are probably aware by now, cess). As most of you are aware,we NW 169th place,Suite 6020,Beaver the access program is about to un- are in the state of transition for access ton,Oregon 97006-4886. We'll dergo some major changes during the in the Washington County area. The publish your concerns and comments next several months. These changes Committee members continue to in the next issues of TV ACCESS as are intended to provide you with a advise the MACC commission on space allows. We would especially more comprehensive,dynamic com- what we feel are the desires of you, like to hear about what you would like munity center approach to local the users of the system. If you would to see in the newsletter. television in the Tualatin Valley area. like to share anything with the Com- Therefore,you will expect soon to see mittee,feel free to contact any one of A Negotiation Committee of MACC a new look to the program,to the the Committee members(see listing of and the representatives for the cable studios,and to the channels them- member names and phone numbers on companies(Willamette and Columbia) selves. back page),or call the MACC office have been meeting to discuss the sale at 629-8534. of the cable system to Columbia. The After hearing comments from the transition of access to a MACC MACC Access Committee,the The Access Committee met in a operation is also on the table at this Commission conducted a performance workshop session in early November time. audit in 1986-87 of Willamette's to set goals for the following six to access operation. The MACC staff eight months. After several hours of Be sure to read Community Access study indicated some discrepancies discussion,the Committee agreed to in Transition' which will bring you up between the program originally pursue four goals during the next to date on this fast-lnoving issue. p proposed by Storer.Cable and the one several months: 1. Public Relations, Also,dont miss Margaret Marcusen s that had been operated by both Storer, 2, Monitor the access program during article,which spotlights access and its successor,Willamette Cable. the tiransition,3. Continue the public producer JimMcCreight. orkshops,and 4. Continue to have continued on page 2... 1 Community Access in Transition Cable Bulletin Boards continued from page I... To list your non-profit For most of 198A dtask force of representatives of the MACC Commission, Access Committee,staff,and Willamette Cable studied the problem and con- community events: structed what it felt would be a workable new program for community access. .TCI-Liberty Cable Community The Task Force presented its final report to the Commission in September Calendar 1987."Soon thereafter,it was announced that there was a proposal to sell the P.O.Box 8677 cable system to Columbia Cable,a multiple system operator which also owns a Portland,Oregon 97207 franchise in Vancouver,Washington.` So,as the Commission was considering ATTN: Rhonda Silver the recommendations of the Task Force to reorganize access,they had to take -PCA Community Calendar into account myriad issues associated with a new cable operator coming into the 2766 Northeast Union Avenue picture. Portland,Oregon 97212 Therefore,access has been an integral part of the negotiations that have tran- ATTN: Chuck Spruck spired between MACC's Negotiation Committee and both the prospective buyer .Community Calendar of Willamette Cable(Columbia),and the seller(Tidel Communications). Work- Willamette Cable TV,Inc. ing from the framework of the Task Force Report,the negotiations during14200 SW Brigadoon Court December 1987 and January 1988 have laid the groundwork for what promises Beaverton,Oregon 97005 to be an excellent new access program. ATM: Clare Manning Although final negotiations are still being conducted at the time of this writing, and"a process in which all of MACC's 15 jurisdictions would have to approve the final sale provisions which would come out of the Commission's negotiaAIR - tions,here are some of the key factors in what we might expect of our new program: t The new community access program would be operated by MACC during the first few years,with the probability that a non-profit organization would be A workshop about publicity formed to run it thereafter.It would feature two well-equipped access centers, FREE ADNIISSION with studios,edit suites,training and conference rooms,equipment sign-out,and work areas. Both centers would be designed so that multiple activities could Presented by MACC Access happen simultaneously.- In addition,portable"ENG"equipment and mobile"EFP"multi-camera Committee with funding provided by systems will continue to be available. Willamette Cable TV There would be considerably more staff to work with the community to 7:00-8:30 PM develop skills in new producers,to assist them with their productions,to operate February 24, 1988 the centers,and to produce programming. They would be providing the com- Elsie Stuhr Center bined roles of producers,facilitators,trainers,and community organizers-much between 12th and 9th on like Willamette does now,but with a more comprehensive program with many SW Hall Boulevard more resources than the company is now able to provide. It is envisioned that 5550 SE Hall Bouleavid outreach and training will be followed up with more outreach,training,referral, Beaverton,Oregon and assistance in conceptualizing programs,and in teaming up people with ideas with people who like to be on both sides of the camera. In addition,the centers A panel consisting of Jim Miller would initiate and produce programs,such as coverage of parades,public meet- (KGW Radio),Jerry Boone(The ings,cultural and other community events,and a variety of other offerings. Oregonian), and Dick Clark(Times Funding will be shared by Willamette Cable,MACC and its member jurisdic- Publications)will present information tions through franchise fees,and by organizational fundraising. on how best to promote your programs, We expect that,with approval by the Commission and jurisdictions,the pro- with special emphasis on publicity for gram would begin on July 1, 1988. As access users,you will be asked for your community television productions. comments on the proposal at the next meeting of the Commission at the Beaver For further information contact the ton City Library, 1:30 PM,on February 24. In the next issue of TV ACCESS,we will have a lot more to tell you about the MACC office at 629-8534. new program. Stay tuned! - TINI Cable Access StudiosNovember Workshop After-hours phone: 644-4065 (after 5:30 PM) Richard Paige presents Beaverton Studio •Forest Grove Studio "Audio for Video" 14200 Brigadoon Court (Basement of Camegie Hall at On the evening of November 18, Beaverton Pacific University) 1987,Richard Paige presented a work- 644-3188,EXT.289 2043 College Way shop on Audio for Video.The entire Forest Grove •.Tigard Studio 357-0978 workshop was videotaped by a TVTV 3 16295 SW 85th Avenue crew and was shown on cable Cham Tigard -Hillsboro Editing Facility 12 during December of 1987. 1f you 644-3188,EXT.401 128 W.Main Street Extension missed the workshop and the cable- Hillsboro casts,contact the MACC office at 629- 644-3188,EXT.421 8534 about possible replay dates. Video Onthe Air: Production CormunityAcc ss Television Intnship Program starts at PCC NFLCP Northwest re-visited by Jerry Nutt by Mike Brinkman an Portland Cable Access hosted the Northwest Regional National Federation of Local Industrial Video Production,intensive internship program,made de Cable Programmers(NFLCP)conference on the weekend of November 6 and 7, 1987. The conference was one of the best in the Pacific Northwest in recent years. its debut during the fall term of 1986 at Portland Community College. It was a gala affair with everything from workshops to banquets,even a salsa band for dancing. This is an excellent program for i g people who have experience with The workshops,which ran concurrently on both days offered a wide variety of access. topics for both the new access user and the old-hand at video equipment. The most Me no-frills,streamlined course popular of the sessions were"Editing Techniques,>with Ellen Hansen from KOAP, will tum out entry-level video "New Equipment on the Horizon—Super VHS,"and"Low Cost Set Design." production specialists who have completed three college quarters of On Friday evening,all of the conference participants were invited ct participate in instruction and practical applica tions. The students will be involved the live kick-off of theCommunity Access Network an intercothronected channel fortions. the course with live community access programming that reaches 153,000 cabled homes in the Portland television production over three metropolitan area. Programming for the opening program originated live from four different access organizations in the metro area. The inauguration of the CAN cable channels and ITFS microwavestem. (Cable Access Network...CAN is on Channel 21 on the Willamette Cable system. System)or the CAN Opener as it was appropriatelyThis internship replaces a two-year.nicknamed,was a festive degree program in television roduc- affair. The dinner party immediately after the cablecast was hosted by Portland g p p Cable'Access Staff,and consisted of a catered Mexican buffet and Palante!,a salsa tion which was recently dropped from the PCC curriculum. band. OLE! The new program has been de- The conference was well attended and some of the Washington County faces seen signed to promote maximum devel- n the crowd included access producers Joe Baney,Carol Franklin,and Pam opment of production skills in the Sleeter,MACC Access Committee members and producers Jerry L.Nutt and Jim shortest possible time. It requires Long;MACC Board members Carl Berger and Kathy Stomvig;and MACC Staff the completion of 27 credit hours(or 25 working hours each week)of members BruceCrest,Andy Beecher,and Dan Kallem. video production and six hours of ON THE AIR was a smashing success,thanks to the hard work of the Portland general education...a combination Cable Access Staff,all of the conference delegates and the NFLCP Northwest of speech,performing arts,writing Officers. Be sure to watch for the announcement of the next conference which will and English classes. be this spring in Olympia. The organization hopes to arrange inexpensive chartThe"real life"nature of the pro er ram will be one of its chief benefits bus transportation and accommodations for the event: PLAN TO ATTEND! participants. They will work in production teams providing instruc- tional support for live telecourses,as WE HAVE MONEY! well as on video projects for other The MACC Public Access Grants Program is now underway!! Apply college departments. now for a grant of up to$200 to assist in: Although the program will be based at Sylvania Campus, 12000 •Purchasing or renting materials for sets or props,etc. SW 49th Avenue,Portland,teams •Providing honorariums for performers,narrators,or other professional service. will be working at other PCC •Publicizing your program. locations and off-campus uiremen assign ments. Foto students will be chosen The above grants are available to anyone who meets the eligibility req!Nr for entry into each fall,winter and •Only those persons living or working m the MACC franchise area. spring terms. The application period •Only those persons certified by Willamette Cable TV through its t:z�_ for those positions closes six weeks free workshop program. � prior to each term. To apply for a Public Access Grant,call or write MACC J I Maximum enrollment for the for an application. Grants will be made upon the program is 12 students... four in recommendations of the MACC Access Committee, each level...which will ensure a `according to its established selection criteria. low student-to-instructor ratio. Ad- mission of students to the program continued on page S... 3 Spotlighting a Producer an interview with Jim McCreight by Margaret Marcusen Jim McCreight attended his first discussing how commercials are You learn,after you watch your- studio workshop in December of made and how people get into them self,something new each time anc 1986. Since then he's been an would be interesting and she do it a little differently the next active producer in the Tigard certainly agreed." When in Austin, time. I feel like I'm making ping- studio. His productions include Texas,Balsz appeared on a similar ress on it,but I have along way to Parents Without Partners, Making program on Austin public television go-Johnny Carson doesn't have Money and TV Advertising. He has anything to worry about!'' " produced and hosted each of his McCreight feels strongly about productions. ��I wish More people the need for more community pro- As producer and moderator, would try producing . . . grammin g "I came here with the McCreight's first production, The volunteers that I used intention of producing programs. When Irealized all the equipment Parents without Partners,was a seemed ver interested in half-hour program in panel style Y and staff was available,it was kind with five people. The program was participating and even of foolish not to take advantage of designed as an orientation for lad that Someone finally it. I wish more people would try people who had heard of the or- g producing. I think one thing that ganization,but didn't know about called them. happens is that they find out it's the services of the group. "Parents probably more work than they Without Partners,"saysanticipated and they lose interest. McCreiglit."is an organization for McCreight's background is in Other people take'the classes then communications. At Portland fall b the wayside. Maybe it's single parents. The activities are y y y designed to be educational,social State,he majored in Speech. In because they wanted to start out at and focused on the family. The high school,he was involved in the a simple level,just manning a purpose of our program was to local radio station,KBPS, camera,the sound controls or discuss these three focus areas and McCreight offers some helpful whatever,but nobody called them. let people know where the various advice about interviewing: The volunteers that I used seemed, chapters are located." Before taping he meets with his very interested in participating anf:. His second show,Making Money, guests to discuss the general areas even glad that someone finally was an informational program that need to be covered in the called them. I think alot of people discussing three different ways to program. He has an outline of who have taken the classes have make money. McCreight discussed questions,but normally doesn't tell been under-used." his area of expertise—real estate. his guests what he will ask. "I "The biggest disappointment is don't want them to know the that there haven't been more people A broker from Merrill-Lynch p p discussed stocks and bonds and a particular questions I will ask willing to produce. Taking the because I want the answers to be time to createprogramming,that's commodity broker discussed speculating commodity futures. spontaneous." On the other hand, what it's all about. We need more McCreight felt it was a successful he's found it helpful to ask the programs about the community, show because,"Very few people guest if there's anything they about different organizations in the aren't interested in earning more would like to be asked. "You can community,about activities in the y always throw in a question that's a communityand certainly Willam- money."says McCreight. In his third program TV Advertis- set up—where they know what ette Cable is making a good effort ing,McCreight interviewed Bar- they're going to say. Most people in that area with the coverage of the who know their subject and are en coup fair,and other activities that bara Balsz,a casting director,who thusiastic about it show it." In an county moved to Portland from Holly- have occurred in the county,such i i intervew,interaction is important, as with locals s and hi h school wood. McCreight says, Every. Port g body sees commercials all the time, "You must respond to what the football games—the kind of things but people don't know a lot about interviewee is saying and try to which are of interest to a lot of connect the conversation from le. I think that's the kind of how they are put together." After question to question...You must Pip he read an article about Balsz,he q q, programming that community called her about doing an interview. have the ability to listen and at the access should be about." "I told her I was doing a commu- same time be thinking about where Jim McCreight has received a nity access program and that I the conversation is headed." $200 MACC access grant and thought an interview with her When asked if he considers his intends,to apply it to future �.. productions successful,McCreight productions for Parents Without answers,"Each one of them got Partners. ®I better. ..certainly my skill as 4 moderator improved with each one. B Intern Program . . . continued from page 3... ilechalecim ' Reps will be staggered to ensure continuity of work assignments and progression , om technical assistant to production sistant and,finally,`to producer. Creating a lighting`plan, by Kart Snider Students must meet the minimum skill criteria for each level before progress Light is an essential element of any video production—without enough light ing to the next. the camera cannot generate a useful image. This is the basic requirement of any Students at the first level of intem- lighting plan. Aside from this purely technical consideration,light can be a very ship will work as technical assistants useful artistic tool An environment lit in an unfamiliar way may appear excit- or grips. They will set up and operate ingly mysterious,or boringly dull and characterless.So,lighting not only enables portable cameras,video recorders, the camera to see,but is a major contributory factor to your audiences'responses. lighting,and sound equipment, A lighting plan begins with your vision of the images you want to impart to the operate a character generator,do viewer. Do you want a bright look,such as for an active talk show,or a wanner routine a character and maintenance and look for a conversational interview? Are you trying to imitate a dark alley,or a editing ride on a bus? In addition,there are practical questions to answer. Are you perform various other jobs related to taping indoors,or outdoors,or in a studio? What lighting equipment is available video production. for your use?Do you have to tape all in one day,or will you be going back to the Second-level students will work as location several times? Every production has its own character andthere will be production assistants. They will other questions to answer and problems to solve. So,sit back and close your supervise the mechanical operations of eyes. Use your mind to explore how the set or location should look,and what it productions,help in`storyboarding and will take to get that image. scriptwriting,be responsible for detail After you have established your"look,"the next step is to make a lighting plot and continuity in the various produc- ; for the lighting instruments. The plot is a simple drawing. Place the lighting tion segments,direct sub-scenes,do instruments in the correct locations,over the action area. You should also note off-line editing and perform postpro- the,circuits which the lamps use,and other details. If you are taping out of the duction chores as required by the studio,make sure that you do a location scout. Note outlets,windows,the producer. circuits available,time of day you will shoot,the nature of your on-camera Third-level students,working as subjects,and other information you will need. producers,will receive production Taping outside is the most difficult,because of the lack of control over avail ideas,interview clients and establish able light. If you are taping during the day,the dominant light will be sunlight. target audiences and production Consider where the sunwill be,and which way the subjects will be facing. If it tth is a clear day,the light will be bright and harsh. Thus,you may need additional rposes. They will develop time- Lines,scout locations and supervise light to control the strong shadows created: When using the EFP lamps that pre-productions,production and post- Willamette provides,you will need color correcting gels(tuff blue)to make the damps cast more blue light. A sunlight reflector is an alternative to lamps. A production activities. The producer intem'will also present the finished reflector can be made by using a piece of foam-core(3 ft.X Oft.or larger),or video to the client and evaluate its ef- cardboard painted with a dull white finish. " fectiveness. Should you have too much sunlight,don't worry. The Pacific Northwest has an abundance of cloudy weather. This creates light which can vary from a hazy Because producers must also be overcast producing some shadows,to conditions so dark,that you cannot get scriptwriters,candidates for the IVP enough light for proper video levels. Also,lighting conditions can change while internship program must have writing shooting. Variations in light levels can occur because of cloud movement,or skills at the level of PCC courses in changes in weather. Light color can vary over the course of a day—sunlight is English Composition. They must also bluer in the middle of the day. If you are taping over the length of a day,you have prior organized video production may have to re-white balance the camera several times. experience. The end result of the Shooting indoors on location can give you more control and certainty over the program will be the emergence of lighting. Be aware that if you depend on light coming in through windows,some potential employees who are highly of the same problems encountered outside can intrude indoors as well. This is Skilled and highly motivated. especially true of light color differences. If you use a window as a background, The instructor of the program is there will be problems with bright backlight. William D.Line,a 15-year veteran of The most lighting control is obtained in a studio. The light there comes exlu- the previous video production pro- sively from the luminaires designed for studio use. Spot,broad,and flood lamps grams at PCC. Video technician and have unique characteristics. Each lamp type has particular use. Scrims,flags, grams t PC member is Ronald a and bamdoors can be used to solve problems of shadow control and uneven lighting. Color gels,or pattern cutouts can create special effects. Selection of the Meaney,who has spent more than a right instrument for your application is important. Willamette's studio personnel decade as a PCC television production can help you learn more about the correct use of our lighting instruments. technician. Try to keep your lighting plan simple. The more lights you have,the more Those who are interested in learning shadows you create. On an EFP shoot,the number of lamps you use may be re about the internship program,or limited by the number of outlets or circuits available. Before you shoot,go over t)ut the application process for your plot with one of Willamette's Studio Managers. Make a list of the lights vinter and spring term admission,are and other related items you will need. Armed with your lighting plan,you can be asked to call Michael P.Brinkman, confid nj that your taping will go easier,and your program will look the way You 214-6111,extension 4405. want. 5 s I1�ACC Acc7777 ess Description of Channels ACC Producer` Cc�m�mtttee l� ernbelrS Channel 6,the hearing impaired Dan Kalem Pub1tC Access channel,is programmed in coopera- tion with trained deaf access users. William Bu„dark. 646-6382 Moves On Gayle Dan 357 6151 Channel 10,local people using free hmLon 647-9021 equipment to produce programs of On January 22,Dan Kallem,MACC g local interest,individual projects, staff producer for two and a half years, GoVerntnetat Access religious series,debates,issues, left MACC's employ to join the staff Linda Jo Eriger 643 9434 cultural activities and more. of Clark/Vancouver Television,in Rick Watbel 642 1511 Vancouver,Washington.;He will Channel 12,government access, coordinate government programming Etlt[cattonuf Access programmed by the Metropolitan Area services there for Clark County and Mtice Brmkiaan 244 �i111 Communication Commission. Meet the City of Vancouver. ings,issues programs,local events, Dan has been a great asset to MACC RodNevland S91 4660 and a variety of programs to make in its development of TVTV-12,the Jerzy Nutt 591 4200 local government accessible andgovernment access channel: His understandable. creativeness and committment to d6�ellavnette.Cable` quality have given the jurisdictions, Progratntning DtreCtor Channel 27,local origination,offers and those involved in local public Ken:Snzder 644 3188 programming produced by company affairs,a means to reach the public staff. with outstanding,meaningful televi- 1l�h1sC CoanmtsstoneaEra== sion programming. Ric2iard Devlin 629;8534 Among Dan's greatest achievements MACC Channels while at MACC were his production IviACC Staff 2 Local Hometown of public service messages,his Andrew Beecher 629'8534 perfection of the art of public meeting 6 Hearin Impaired coverage,and his receipt of an award (ex;officio g P for outstanding service from the The MACC Access Committee meets 10 Public Access Washington County Public Affairs the first Thursday of each month at Forum. 8:00 a.m.at the MACC Office. 12 TVTV-Local Government The MACC Access Committee a Everyone is welcome. Call MACC - staff wish Dan the best in his new for agenda,further information: 629 21 ” ' endeavor,and hope that we can see CAN interconnectw/ .some of his new programming on the 8534. MCA,TCI "CAN"interconnect in the`coming ��Cj 29 PCC Telecourses months.l lydito�aa[S,ttb Cota�stttttee' Educational Access Andy Beecher Itod I�evland 50 Access Channel Guide Leah Nortxs 59 Public Access (same as channel 10) MACC, Bulk Rate 1815 NW 169th Place U.S.Postage Suite 6020 PAID Permit#390 Beaverton,Oregon 97006 Beaverton,Oregon Serving: Banks Beaverton Comehus Durham Forest Grove Hillsboro King City Lake Oswego North Plains Rivergrove Sherwood Tigard Tualatin Washington County Wilsonville } jf �- c. Y )': ;j h FAQ P Z t t5 t t G ft»i , .� . — z""o,4 : +a r 1 6r `s c? wP f t 1. f 4> � • s {tex zt 2�fi 4Y t jq ^ yr }10, a AyZY.; f� k�fi 'K )�fiE', I Y , k-i7x fi 74 3F.ff Y':: F k? � x 4. a fir,? }��xE.•�:;,' ...-n4t..: ,....,'S°.,,r:-1•-,2 .,^.....,: .^s .r?:�s .dy..��F*,i! ,� y _..,f,.. ..,w.:.te .t..:r,.• ,..t..3,�ie{..fY•r,t>:,..'..7.,..s,.�:..SS,�:,.'KR...:+.'{�t �..v;.r.s ,i 't;4 _.t...i..:--.e�,.,h�{..:ti..�..�4t�f x._..aw'�?y:. 1 METROPOLYFAN l A COMMUNICATIONS C SSION 1815 N.W.169th Place® Suite 6020 0 Beaverton,OR 97006-4886 ®629-8534 March 1, 1988 CITY OF TIGARD i Mayor Brian and Members of the Tigard City Council: RE: Cable Television Franchise - Request for Consent- The Board of the Metropolitan Area communications Commission (MACC) is recommending that the member jurisdictions give their consent to the Transfer of the Cable Television Franchise and Change ofControl of Willamette Cable TU, Inc. (Tidel Communications) to Columbia Cable of Oregon. This recommendation is made following extensive review by the Board and MACC staff of Columbia's legal, technical and financial capability to operate ,the_system according to the terms and conditions of the Franchise Agreement (originally granted in 1982) . This packet of information contains a report on the Transfer, other information pertinent to that process, and ,MACC Resolution #88-02. That Resolution is the Commission's formal recommendation on the consent to the Transfer to the member jurisdictions. The packet also contains a draft "consent resolution" for your review and action. Contained within the Resolution is a series of exhibits, one of which isa "Memorandum of Understanding" detailing numerous franchise issues resolved through negotiations with Tadel/Columbia. Also included are several Franchise Amendments for your consideration along 'with.explanations of each Amendment. x L. An additional report has also been included titled "Report on the Proposed Reorganization of Community Access Television and Local Origination Programming"which details the proposed structure for the reorganized Access/Local Origination Program reached through negotia- tions with Columbia Cable and recommended by the MACC Board. This reorganized Access/Local Origination program requires amendments to the Intergovernmental Cooperation Agreement between MACC and the member jurisdictions. Those amendments to the Agreement are included as an exhibit to the Resolution and will also need to be considered by your Council. I Upon action by your City Council (prior to April 14, 1988) , please execute and return two certified copies of the resolution to the MACC Administration office. Bob Jean and Carolyn Eadon serve on our Commission as representatives of the City of Tigard, have been involved with this process, and are knowledgeable of the contents of this report. If additional information is required or you have any questions, please feel free to contact me. i. Thank you for your consideration of these important issues. S1 c rely e Cres Administrator ! 1111 P 11111, 111plill 4 k ;a ITEMS CONTAINED IN THE REPORT OF I THE TRANSFER OF THE CABLE TELEVISION t v' FRANCHISE AND CHANGE OF CONTROL OF I WILLAMETTE CABLE TV, INC. n MARCH 1988 �n DRAFT RESOLUTION FOR JURISDICTION 'ACTION "CONSENTING TO THE TRANSFER OF THE CABLE TELEVISION FRANCHISE" AND OTHER ISSUES MACC RESOLUTION #88-02 — RECOMMENDATION BY THE COMMISSION TO MEMBER JURISDICTIONS AGREEMENT TO AMEND THE CABLE COMMUNICATIONS SYSTEM FRANCHISE AGREEMENT MEMORANDUM OF UNDERSTANDING REVISED "INTERGOVERNMENTAL COOPERATION AGREEMENT" OF MACC "REPORTON THE TRANSFER OF THE CABLE TELEVISION FRANCHISE AND CHANGE OF CONTROL OF WILLAMETTE CABLE TVA INC. TO COLUMBIA CABLE OF OREGON" (EXECUTIVE SUMMARY INCLUDED) — "REPORT ON THE REORGANIZATION OF COMMUNITY ACCESS TELEVISION AND LOCAL ORIGINATION PROGRAMMING" (EXHIBITS INCLUDED) CITY OF (WASHINGTON COUNTY) , OREGON RESOLUTION NO. 88- A RESOLUTION (1 ) CONSENTING, TO THE TRANSFER OF THE CABLE TELEVISION FRANCHISE HELD BY TIDEL COMMUNICATIONS, INC., TO WILLAMETTE CABLE TV, INC. ; (2) CONSENTING TO A CHANGE IN CONTROL ' OF WILLAMETTE CABLE TV, INC. ;` (3) AUTHORIZING AMENDMENT OF THE CABLE COMMUNICATIONS SYSTEM FRANCHISE AGREEMENT; (4) AUTHORIZING THE METROPOLITAN AREA COMMUNICATIONS COMMISSION TO ENTER A MEMORANDUM OF UNDERSTANDING WITH WILLAMETTE CABLE, TV, INC. ; AND, (5) AUTHORIZING- THE 'AMENDMENT,OF THE INTERGOVERMENTAL COOPERATION N AGREEMENT BETWEEN THE METROPOLITAN AREA COMMUNICATIONS COMMISSION i . AND ITS MEMBER'JURISDICTIONS. { WHEREAS, the City of (Washington County) is a member of the Metropolitan Area Communications Commission (MACC); k and WHEREAS, the members of MACC entered into a Cable Communications System Franchise Agreement (Franchise Agreement) with Storer Metro Communications, Inca (Storer) ; and WHEREAS, the members of MACC approved the transfer of the cable E television franchise from Storer to Tidel Communications, Inc. • ,: (Tidel) , and authorized Tidel's assignment of the franchise opera- tion to Willamette Cable TV, Inc. (Willamette); and WHEREAS, ,pursuant to Section 3.5 and Section 3.6 of the Franchise Agreement, Tidel- has requested that the cable television franchise be transferred to Willamette and that there be a change in the controlof Willamette, Willamette to become a corporation wholly owned by Columbia Cable of Oregon (Columbia) ; and WHEREAS, MACC considered the request, determined Columbia has the legal, technical and financial qualifications to operate the cable system according to the terms and conditions of the Franchise Agreement, and by adoption of MACC Resolution No. 88-02 (MACC Resolution), attached and incorporated herein, recommended to its member jurisdictions that they consent to the transfer of the franchise and to the change in ownership of Willamette and that, in conjunction therewith, the member jurisdictions authorize amendments to the Franchise Agreement, authorize MACC to enter a Memorandum of Understanding with Willamette and authorize the amendment of the Intergovernmental Cooperation Agreement esta- blishing MACC; and WHEREAS, the City Council (Board of County Commissioners) deems it to be in the furtherance of the public interest and welfare of its Lill RESOLUTION NO. 88- (' Page 1 E� citizens to consent to the transfer of the franchise, 'to consent to the change in ownership of Willamette, to authorize` the ef- recommended amendments to the Franchise Agreement, to authorizei MACC 'to enter the Memorandum of Understanding with Willamette, and n to authorize the recommended amendment of the Intergovernmental €r Cooperation Agreement establishing MACC,, NOW, THEREFORE, BE IT RESOLVED by the City Council (Board of County Commissioners) as follows: A. The City Council (Board of County Commissioners) hereby consents to the transfer of the _cable television franchise now held- by Tidel to Willamette, and the change in control of Willamette whereby Willamette would become a corporation wholly owned by Columbia. B. This consent is contingent upon the unanimous consent of the ,MACC jurisdictions to the transfer. ` C. This consent is contingent upon Columbia's filing of the following documents with MACC as set forth in paragraph F of the MACC Resolution: 1 . Formal acceptance of the Franchise Agreement, indicating Columbia's agreement that Willamette will be bound I by all the terms and conditions thereof. 2. Formal acceptance of the proposed amendments to the Franchise Agreement, indicating Columbia's` agreement; that i. Willamette will be bound by all the terms and conditions thereof as with all -other terms and conditions of the Franchise Agreement. gip= 3. Formal acceptance' of the Memorandum of Under- standing between MACC and Willamette indicating Columbia's Ft agreement that Willamette will be bound by all the terms and conditions thereof. F, 4. A certificate of insurance pursuant to Section 9.5 of the Franchise Agreement. 5. Evidence that a security fund of $100,000 has been , deposited in a bank account maintained by MACC, pursuant to Section 9.2 of the Franchise Agreement, as amended by the c amendments to the Franchise Agreement. ,° 6. Proof of the posting of a $250,000 faithful perfor- mance bond, pursuant to Section 9.3 of the Franchise x. Agreement, as amended by the amendments to the Franchise Agreement. RESOLUTION NO. 88- Page 2 d 7. Evidence that Columbia's financing for the purchase of the cable system and franchise is essentially the same as that presented to MACC, its staff, consultants and legal counsel, and evidence that such financingis secure and complete'. 8. Payment by Columbia to - MACC of $22,500 as ;. Columbia's contribution to the costs of the franchise transfer. D. This consent is also contingent upon MACC's determina= tion that all issues with Tidel have been resolved satisfactorily. E. The City Council (Board of County Commissioners) hereby consents to and authorizes the amendments to the Franchise Agree- ment, Exhibit 2 to the MACC Resolution., F. The City Council (Board of County Commissioners) hereby consents to and authorizes MACC to enter the Memorandum of Under- standing with Willamette, Exhibit 3 to the MACC Resolution. G. TheCityCouncil (Board of County Commissioners) hereby consents to and authorizes the amendment of the Intergovernmental Cooperation Agreement establishing MACC as set forth in Exhibit= 4 to the MACC Resolutions H. The Mayor (Chairman) is authorized to file an executed true and correct copy of this resolution with MACC. t f Introduced and adopted this day of r 1988. MAYOR (CHAIRMAN) CITY OF (WASHINGTON COUNTY) ATTESTED BY: r RESOLUTION NO. 88- Page 3 .4 KI IN p 7 METROPOLITAN AREA COMMUNICATIONS COMMISSION. 4 RESOLUTION NO. 88-02 A RESOLUTION RECOMMENDING TO THE MEMBER JURISDICTIONS OF THE METROPOLITAN AREA COMMUNICATIONS COMMISSION THAT THEY (1 ) CONSENT TO THE TRANSFER OF THE CABLE ,TELEVISION FRANCHISE HELD BY TIDEL COMMUNICATIONS, INC. TO WILLAMETTE CABLE ,TV, INC. ; (2) CONSENT TO THE CHANGE IN CONTROL OF WILLAMETTE CABLE TV, INC.; (3) AUTHORIZE AMENDMENTOF THE CABLE COMMUNICATIONS SYSTEM FRANCHISE AGREEMENT; (4) AUTHORIZE THE ,METROPOLITAN AREA COMMUNICATIONS COMMISSION TO ENTER A MEMORANDUM OF UNDERSTANDING WITH WILLAMETTE E CABLE TV, INC. ; AND, (5) THAT THEY AUTHORIZE THE AMENDMENT OF THE INTERGOVERNMENTAL COOPERATION AGREEMENT ESTABLISHING THE t METROPOLITAN AREA COMMUNICATIONS COMMISSION. WHEREAS, the member jurisdictions of the Metropolitan Area s, Communications Commission (MACC) entered into a Cable Communica- tions System ommunica-tionsSystem Franchise Agreement (Franchise Agreement) with Storer Metro Communications, Inc. , (Storer); and [' WHEREAS, the members of MACC approved the transfer of the cable television franchise` from Storer to Tidel Communications,, Inc., (Tidel), and authorized Tidel's assignment of the franchise operation to Willamette Cable TV, Inc. (Willamette) , a corporation wholly owned by Tidel; and WHEREAS, pursuant to Section 3.5 and Section 3.6 of the Franchise , Agreement, Tidel has requested the member jurisdictions'. consent to the transfer of the television cable franchise to Willamette and to a change in control of Willamette whereby Willamette would become wholly owned by Columbia Cable of Oregon, a Delaware general partnership (Columbia); and WHEREAS, MACC agreed to consider the request and determined that, because Willamette would be wholly owned by Columbia, MACC would need to ascertain if Columbia has the legal, technical and financial ability to operate the franchise under the terms and conditions of the Cable Communications System Franchise Agreement, as amended, (Franchise Agreement) between MACC's member I jurisdictions and Tidel; and WHEREAS, MACC requested certain information of Columbia to assess , Columbia's legal, technical and financial qualifications and Columbia's response is attached to the original of this resolution as Exhibit 1 , and includes Columbia's certification that all the s information provided by Columbia is current and valid; and WHEREAS, MACC reviewed the information presented by Columbia, and heard the testimony of Calvin D. Brussard and Scott N. Ledbetter, MACC RESOLUTION NO. 88-02 Page 1 's MEMO=,I i _OEM officials of Columbia, regarding Columbia's legal, technical and financial qualifications, and received and reviewed the report of Michael Katz of RFA Services, MACC's financial consultant, in support of Columbia's fiancial qualifications; and WHEREAS, MACC held a publichearing on the 24th day of February, 1988, ,and at that meeting approved a report to to the member jurisdictions outlining- the 'key issues of the proposed transfer; . and WHEREAS, pursuant ,to negotiations, MACC and Columbia have agreed that MACC will present to its member jurisdictions proposed Franchise Agreement amendments, attached as Exhibit 3, and a Memorandum of Understanding, attached as Exhibit 3, requesting the member jurisdictions' approval and authorization for MACC to enter the same in conjunction with the transfer of the franchise and the change in control of Willamette; and WHEREAS, MACC has determined that certain amendments of the member i jurisdictions' Intergovernmental Cooperation Agreement are timely and integral to the proposed transfer of the franchise and should a be presented to the member jurisdictions for their' approval; and WHEREAS, Columbia requested and MACC agreed that MACC resolve all outstanding issues with Tide]. prior to the _transfer` of the franchise to Willamette and the change in control of 'Willamette; NOW, THEREFORE, BE IT RESOLVED by MACC as follows: A. MACC, based upon the evidence presented and its own research, is of the opinion that Willamette, were it to become a z corporation wholly owned by Columbia, would_ possess the legal, technical andfinancial qualifications to operate ;the cable television system under the terms and conditions of the Franchise Agreement. ' B. MACC, based upon the testimony of Calvin D. Brussard, Scott N. Ledbetter and Michael Katz, and the information provided , by Columbia, is of the opinion that Columbia is fully aware of the terms and conditions of the Franchise Agreement and has agreed that Willamette will operate the system in compliance with thoses terms and conditions. C. MACC is of the opinion that Columbia is fully aware of , the terms and conditions of the proposed amendments to the Franchise Agreement and the Memorandum of Understanding that Willamette is required to enter in conjunction with the transfer of the franchise, and that Columbia is willing and able to meet the terms and conditions of those amendments and the Memorandum of Understanding. i MACC RESOLUTION NO. 88-02 Page 2 D. MACC recommends to thememberjurisdictions that they concur with its findings and consent to the transfer of the franchise held by Tidel to Willamette and to the change in control of Willamette from Tidel to Columbia, such recommendation contingent upon Columbia's acceptance and satisfactory performance of the conditions set out in paragraph F, below.` MACC s recommen- dation is also. contingent upon satisfactory resolution of outstanding issues with Tidel, including the condition and maintenance of access and local originationequipment, payment of franchise fees and provision of local access pursuant to the f Franchise Agreement. E. MACC recommends to the member jurisdictions that they accept and authorize MACC to 'enter the amendments to the Franchise Agreement and - the Memorandum of Understanding „attached to ,this Resolution as Exhibit 2 and Exhibit 3, respectively, such accep- tance and authorization contingent upon Columbia's acceptance and satisfactory performance of the conditions set out in paragraph F, below. ' F. As conditions precedent to the transfer of the franchise and change in control of Willamette, Columbia will file with MACC the following documents, in form .and substance satisfactory to MACC. 1 Formal _ acceptance of the Franchise Agreement, indicating Columbia's agreement that Willamette will be bound ' by all the terms and conditions thereof. 2. Formal acceptance of the proposed amendments to the 4_ Franchise Agreement, Exhibit 2, indicating Columbia's agreement thatWillamettewill be bound by all the terms and conditions thereof as with allotherterms and conditions of the Franchise Agreement. 3. Formal acceptance of the Memorandum of Understanding between MACC and Willamette, Exhibit 3, indicating Columbia's agreement that Willamette will be bound by all the terms and conditions thereof. 4. A certificate of insurance pursuant to Section 9.5 of the Franchise Agreement. 5. Evidence that a security fund of $100,000 has been deposited in a bank account maintained by MACC, pursuant to Section 9.2 of the Franchise Agreement, as amended by the amendments to the Franchise Agreement, Exhibit 2. 6. Proof of the posting of a $250,000 faithful perfor- mance bond, pursuant to Section 9.3 of the Franchise Agreement, as amended by the amendments to the Franchise Agreement, Exhibit 2. MACC RESOLUTION NO. 88-02 Page 3 1 i €} 1 _ I 4 7. Evidence that Columbia's financing for the purchase .. of the cable system and franchise is essentially the same as that presented to MACC, its 'staff, consultants and legal counsel, and evidence that such financing, is secureand complete. 8. Payment by Columbia to MACC of $22,500 as Columbia's ' contribution to the costs of the franchise - transfer. G. Columbia shall file the documents specified in 'F(1 ) through F(8), above, in final form, prior to the transfer of the franchise from Tidel to Willamette and prior to, the change in control of Willamette. Columbia's failure to file all specified documents by this - deadline shall render the consent of the jurisdictions null, void and of no effect. E; H. The member jurisdictions' consent to the .transfer of the franchise and to the change in control of Willamette shall become -_ r effective _upon MACC's formal determination (1 ) that all member jurisdictions have so consented and have authorized 1ACC to g' execute the amendments to the Franchise Agreement and the Memorandum of Understanding, and (2) that Columbia has submitted all required documents in form and substance satisfactory to MACC. I. 14ACC recommends to the member jurisdictionsthatthey i approve and authorize the amendments to the Intergovernmental > > Cooperation Agreement, attached as Exhibit 4e Adopted by the Board of Commissioners of the Metropolitan hn Area Communications Commission this 24th day of February , 1988. RICHARD DEVLIN ; MACC Chair i f F i t 1 MACC RESOLUTION NO. 88-02 Page 4 6 AGREEMENT TO AMEND THE CABLE COMMUNICATIONS SYSTEM FRANCHISE AGREEMENT This Franchise Amendment Agreement is entered into this day of 1988. >, WHEREAS, the Oregon cities of Banks, Beaverton, Cornelius, Durham,_ Forest Grove, Hillsboro, King City,_ Lake Oswego, North Plains, ,. Rivergrove, Sherwood, Tigard, Tualatin and Wilsonville, t� together with Washington County, Oregon (member jurisdictions) , entered into a -Cable Communications System Franchise Agreement -, (Franchise Agreement) with Storer Metro Communications, Inc. (Storer), granting Storer a nonexclusive, revocable, 15-year franchise to construct, operate and maintain a cable communications system within the collective jurisdictional boundaries of the member jurisdictions; and WHEREAS, the Franchise Agreement was amended by Storer and the member jurisdictions; and WHEREAS, on November 19, 1986, the Metropolitan Area Communications Commission (MACC), with the consent of each of its member jurisdictions, approved the transferof the cable television franchise and the Franchise Agreement from Storer to Tidel Communications, Inc. (Tidel), and authorized Tidel's-assign- ment of the , franchise operation to Willamette Cable TV, Inc. (Willamette) , a corporation wholly owned by Tidel; and ' 11 WHEREAS, the member jurisdictions have 'consented to the transfer of the cable television Willamette and the Franchise Agreement to Willamette and have consented to a change in control - of Willamette, Willamette becoming a corporation wholly owned by Columbia Cable of Oregon (Columbia) ; and WHEREAS, the member jurisdictions' consent to and MACC's approval of the transfer of the franchise and to the change in control of Willamette were conditioned upon, among other things, Columbia's agreement that, once Columbia was in control of Willamette, Willamette would approve and execute certain amendments to the Franchise Agreement; and } WHEREAS, the member jurisdictions and Willamette have agreed upon the amendments to be made to the Franchise Agreement; NOW, THEREFORE, MACC (the Commission), with the consent of its member jurisdictions (Grantors) agree with Willamette (Grantee) that the Cable Communications System Franchise Agreement shall be amended as follows (deleted language in brackets; new language underlined): PAGE 1 FRANCHISE AMENDMENT AGREEMENT EXHIBIT 2, PAGE 1 OF 11 i i ISO i� SECTION I. ACCESS AND LOCALORIGINATIONSUPPORT AND REORGANIZATION. Section 8.3(b) of the Franchise Agreement is deleted in its entirety and a new Section 8.3(b) is added as follows: 8.3(b) Commission Operation and Grantee Support of Access and ; Local Origination Programming. The Grantee has requested that the Commission provide certain services to the Grantee, i.e., the operation of all 'access and local origination programming. The Commission has agreed to operate such programming, either directly or by contract, commencing July 1 , 1988, in reliance upon the Grantee's' promise of support, as follows: (1 ) Grantee will provide funding for access and local'origi- nation programming for the life of this Franchise Agreement. The amount and timing of such payments shall be as follows: (i) From July 1 , 1988, to June 30, 1992, $340,000 per year, payment to be made in equal installments on the first of each calendar quarter beginning July 1 , 1988. (ii) In July of 1991 , an evaluation committee shall be formed to determine whethertheGrantee's contribution for access and local origination programming should increase or t.a decrease as of July 1 , 1992, provided that, unless the parties agree otherwise, the funding level shall not increase or decrease more than $50,000 in any one year. The evalua- tion committee shall also consider the level of the Grantee's support under subsections 8.3(b) (4) and 8`.3(b) (7) and shall retain or adjust that level of support in accordance with the evaluation criteria established pursuant to subsection 8.3(b) (1 ) (iii) The evaluation committee is to be composed of three members chosen by the Commission, three members chosen by the Grantee, and a seventh member chosen by the other six members. In the event that the other six members cannot agree on the selection of a seventh member, the : Commission and the Grantee shall each present the names of ; two nominees to the Presiding Judge of the Washington County Circuit Court. The Presiding Judge shall select the seventh member of the evaluation committee from among the four nominees. The Presiding Judge's selection shall be based on his or her determination as to the nominee most likely to be knowledgeable and objective in performing the evaluation committee duties. (iii) The evaluation criteria to be used by the evalua- tion committee shall be the criteria as established and I: agreed to by the Commission and the Grantee's parent company, Columbia Cable of Oregon, prior to the adoption of these _ amendments. ; PAGE 2 - FRANCHISE AMENDMENT AGREEMENT (.. EXHIBIT 2, PAGE 2 OF 11 (iv) The decision of the evaluation committee regarding the Grantee's fundingsupport for access and local origina- tion programming from July 1 , 1993, for the duration of this Franchise Agreement shall be binding on all parties and there shall be no challenge or appeal -- administrative, judicial, by arbitration, or otherwise. (2) The Grantee or its parent company, Columbia Cable of Oregon, shall pay to the Commission $49,000 at the time of the change in control of Willamette Cable TV, Inc. , whereby Willamette will become a corporation wholly owned by Columbia Cable of ~` Oregon.' The $49,000 payment will represent ,the difference between the Grantee's cost of operation of the access and local origination programming`for' the period April, 1988 through June, } 1958 ($36,000) , and the funding level that has been negotiated by the parties for that same period ($85,000) . (3) The Grantee will loan $100,000 to the Commission at the time of the change in control of Willamette Cable TV, Inc. , whereby . Willamette will become a corporation wholly owned by J Columbia Cable of ;Oregon. This loan will be without interest and shall be repaid over a period of five years,' as follows: Payment DueEach Calendar Quarter, Commencing Payment Year Amount Due October 1 , 1988 Wba. Year #1 $10,000.00 $ 2,500.00 Year #2 20,000.00 5,000.00 i Year 03 20,000.00 5,000.00 Year #4 25,000.00 6,250.00 Year #5 25,000.00 6,250.00 The Commission shall make the above-described loan repayments Commissionts the Grantee within five business dayso ®wing stout in Section receipt of the Grantee's quarterly payor as 8.3(b) (1 ). (4) Facilities. (i) Tigard studio facilities. Grantee shall provide the Tigard studio facilities to the Commission rent free for four years, possession commencing July 1 , n c The premises will be turned over to the Commission in clean and good operating condition. The Commission shall pay all utilities, building maintenance, and shall provide liability insurance for the premises and property insurance for equipment and contents. The Commission shall be responsible for the main- tenance of the facility, including landscaping and grounds. a PAGE 3 - FRANCHISE AMENDMENT AGREEMENT EXHIBIT 2, PAGE 3 OF 11 �u In the event that the facilities become unavailable for any reason, the Grantee shall provide to the Commission equiva- lent quiva dent facilities at the Grantee's cost. . (ii) Local Origination/Master Center. The ,Commission shall be entitled to use of the local origination/master center studio and officesfor four years, possession commencing June 1 , 1988. Grantee shall turn over the ^ premises to the Commission in clean and good operating condition. The Commission will provide liability insurance and property insurance on the equipment and contents in the local origination portion of the building. The Commission shall pay its appropriate share of the utilities, andshall share equally the cost of the maintenance of the conditioning'system and the cost of the maintenance of"land- scaping and grounds. (iii) The Commission may remodel either of the �« facilities as needed, at the Commission's cost. Fixtures will remain with the buildings and shall become the property of the Grantee. The Commission will remain the owner of and shall be entitled to remove equipment that does not become affixed to the property. (5) Television Production and Studio Equipment. _Grantee 'm shall transfer to the Commission all of its title and interest in 1, all television production and access and local origination studio equipment and production equipment (mini-mobile) , excepting only F- that equipment to be designated by the parties prior to the execution of these amendments _to the Franchise Agreement. The commission ' will ` take possession` and will receive title to such equipment between June 1 , 1988 and July 1 , 1988. The equipment, k: with spares, will be provided by. the Grantee to the Commission in good repair and with all operation and service manuals. The ,_l. Commission shall assume maintenance responsibility for all equipment. (6) Production Vans. The Grantee shall transfer to the Commission all right and title to both of the Willamette )= production vans. The vans and related equipment will have been recently serviced, in good repair, and will be provided with all maintenance and service manuals. The transfer shall be noW later than the 15th day of June, 1988. The Commission shall become responsible for maintenance and operation of the vans upon r the transfer of title. ) (7) Promotional Services. The Grantee shall provide, at no cost to the Commission, ten 30-second advertising availabilities _ per month for a period of four years. Some of these availabillties shall be prime time. PAGE 4 - FRANCHISE AMENDMENT AGREEMENTT EXHIBIT 2, PAGE 4 OF 11 x ) ;i The Grantee shall allow the Commission to include one bill stuffer of the Commission's choice per year. The Commission cost of printing its bill stuffers. shall be responsible for the A new Section 8.3(c) of the Franchise Agreement is added as follows: 8.3(c) Grantee's Assurance to Su ort and Defend the Commis Access and Local Origination Programming. sion's Operation of v (1 ) The Grantee understands that the Commissionwould not have agreed to the Grantee's request that the Commission assume the responsibility for the operation of access and local origina tion programming without the Grantees assurance that the Franchise Agreement provision regarding_ the Grantee's support therefor, subsection 8.3(b) is enforceable under federal and state law and will not be construed to constitute a franchise fee or tax payment for any purpose. (2) , The Grantee will not assert that the payments set out in subsection 8.3(b) are not enforceable under federal� or tostate law or that they constitute;arfranchise fee or a tax pay (3) The Grantee agrees to defend and hold harmless the Commission and the Grantors against any challenge to the legality of the payments set forth in subsection 8.3(b) or any effort to characterize those payments as a franchise fee or as a tax. (4) If any provision of subsection 8.3(b) is deemed unen- forceable under federal or state law or is deemed to be a franchise fee or tax payment, these Franchise Agreement amendments, to the extent that they transfer responsibility for nd access and ''local origination programming �o be eof ommisno force aor establish Grantee's support therefor, effect and the Franchise Agreement provisions that they replace will automatically take effect and will control. In such an event, the Commission shall retransfer to the Grantee the premises and property set forth in subsection 8.3.(b) and the Grantee shall accept responsibility foin shall resume operation access local original programming as though theseFranchise Agreement amendments had not been executed. SECTION II. INTERACTIVE RESIDENTIAL SERVICES. Section 5.4 of the Franchise Agreement is amended as follows: 5,4 Ca acct and Ca abilit for Interactive Residential Services. Grantee agrees ,to and shall provide, in the initial system configuration, the capacity and capability for interactive residential services including, but not 'limited to, security alarm 2s PAGE 5 FRANCHISE AMENDMENT AGREEMENT EXHIBIT 2, PAGE 5 OF 11 (including intrusion and fire alarm) monitoring, home shopping, energy management, home,banking, teletext, information access and retrieval, subscriber polling, video- games and one-way or interactive education. All customer equipment necessary for such t , services, such as addressable interactive coverters, home q` terminals and home detectors, shall be provided to subscribers by Grantee in accordance with established and uniform rate schedules. Return modules will be placed, installed, tested and x made operational in all residential network amplifiers and trunk extenders [by September 1 , 19871 at such time as the threshold established by Section 6 4(a) of the Franchise_ 'Agreement is reached SECTION III. =FRANCHISE FEE REDISTRIBUTION 6- A. Section 8.2(h) of the Franchise Agreement is amended to read as follows: 8.2 Commission Regulation. The Commission, acting on behalf of the Grantors, shall have responsibility for regulation in the following' areas: t; (h) Disbursing and utilizing franchise revenuespaid to a the Grantors through the Commission [in accordance with Commission Resolution 81-41 , ... . T s B. Section 9.1 (a) of the Franchise Agreement is amended to read as follows: e 9.1 Compensation (a) Franchise Fee. As compensation for the franchise r7 to be granted, and in consideration of permission to use the streets and public ways of the Grantors for the construction, operation and maintenance of a Cable Communications System within r7 the franchise area and to - defray the costs of franchise regulation, the Grantee shall pay to Grantors through the Commission an amount equal to five percent (5%) of the Grantee's gross annual revenues. [Two percent (2%) or, put another way, forty percent (408) of the total franchise fee, will be retained by the Commission for its purposes, including support of community programming and development of the system. The remaining three percent (3%) gross annual revenues (sixty percent (60%) of the total franchise fee) will be distributed by the Commission to the individual Grantors as per the terms section 6.0 of the , Intergovernmental Cooperation Agreement and Resolution 81-4, effective February 11 , 1981 , a copy of which is attached hereto as Exhibit C. The Grantee agrees to and shall cooperate with the PAGE 6 - FRANCHISE AMENDMENT AGREEMENT ',. EXHIBIT 2, PAGE 6 OF 11 Commission and Grantors in filing a waiver request, if required, with the FCC, which would give FCC approval of such payment of N.Vfive percent (5%) of gross annual revenues by the Grantee. ] In the event any law or valid rule or regulation, limits franchise fees below the five percent (5%) of gross annual revenues required the Grantee agrees to and shall pay ' the maximum herein, ch law or valid rule or regulation is permissible amount and, if su later repealed or amended to allow a higher per amount, then Grantee or pay the higher amount up to a maximum of five s percent (5%) of Grantee's gross annual. revenues. SECTION IV. RELIEF OF GRANTEE'S OBLIGATIONS. Anew Section 9.1 (e) is added as follows: 9.1 (e) The Grantee agrees that it will not request or demand modificationor reduction of any of its , obligations, (financial or otherwise, under this Franchise Agreement, when such request would be based upon the inability of the Grantee or its principals or agents to otherwise meet debt service obligations or other financial commitments, including any inability to make a return to equity holders on their investment. ;] SECTION V. SECURITY FUND AND PERFORMANCE BOND Section 9.2 is amended to read as follows: ' 9.2 SeCuritY Fund. (a) Within thirty (30) days after the effective date of '� - this franchise transfer, <the Grantee shall deposit into a bank account, established by the Commission and maintained through ;the term of this franchise, the sum of One Hundred Thousand Dollars ($100,000), as security for the faithful performance by it of all the provisions of and its obligations arising under this franchise, and compliance with all orders, permits and directions of any agency of a Grantor having jurisdiction over its acts and defaults under this contract, and for the payment of any claims, liens and taxes due the Commission or a Grantors or penalties imposed by the Commissions Which arise by reason of the construc- } tion, operation or maintenance of the system or pursuant to the 1 entitled to with- terms of this agreement. The Grantee shall be draw for its own uses the interest earned on this deposit. (b) Within [thirty (30) ] ten 101 days after notice to it that any amount has been withdrawn by the Commission from the security fund pursuant to [subdivision] subsection (a) of this section, the Grantee shall deposit a sum of money sufficient to restore such security fund to the original amount in the account at the time of withdrawal. PAGE 7 - FRANCHISE AMENDMENT AGREEMENT EXHIBIT 2, PAGE 7 OF 11 k. �r x: (2) Within ten (10) days after notice to it that anv RV amount has been withdrawn by the Commission or any third party .rte from any security fund, including principal and interest, posted k. Pursuant to 'subsection (a) of this section by any prior grantee, the Grantee shall deposit a sum of money sufficient to restore such security fund to the amount- in the account at the time of withdrawal. Provided that,_ -if ` there is a withdrawal from a security fund posted by a Prior- grantee and such withdrawal is the `result of a third art s claim and such-claim is unrelated to the Grantee and its performance under this Franchise Agreement1 the Grantee's obligation to re lenish the fund shall be limited to T1_6 0,0 0 0. (c) If the Grantee fails, after ten (10) days notice to pay a Grantor any fees, taxes or other amounts due and unpaid; or, fails to pay to a Grantor or the Commission, within such ten (10) days, any damages, costs or expenses which a 'Grantor or the f' Commission shall be compelled to pay by reason of any act or default of the Grantee in connection with this franchise; or fails, after thirty (30) daysnoticeof such failure by a Grantor to comply with any provision of the franchise or meet any other f obligation sbecified in subsection (a)' of this section which the Commission reasonably,determines can be remedied by an expenditure of the security, Commissionmay 'immediately withdraw the amount 3- thereof, with interest and any penalties, from the security fund t for payment to a Grantor[.] , to the Commission or to any third Rarty as deemed appropriate by the Commission. Upon such. with- drawal, the Commission shall notify the Grantee of the amount and date thereof. (d) [The]All security fundsdeposited pursuant to this section shall become the property of the Commission in the event . that the franchise is cancelled by reason of the. default of ,the Grantee or revoked for cause. Default shall occur u othe Grantee's failure to perform pursuant to the FranchiseAgreement, and shall include, but not be limited to, a breach or anticipator breach of the Agreement by the Grantee i solvency of the Grantee , bankru tcY (voluntary or involuntary) of the Grantee, any assign- , ment for the benefit of the creditors of the Grantee or the appointment of a receiverfor the Grantee. The Grantee, however, shall be entitled to the return of such security fund, as posted by the Grantee, or portion thereof, as remains on deposit at the expiration of the term of the franchise, or upon termination of the franchise at an earlier date, provided that there is then no outstanding default on the part of the Grantee. (e) The rights reserved to Grantors and the Commission with respect to the security fund are in addition to all other rights of the Grantors and the Commission whetherreserved by this contract or authorized by law, and no action, proceeding or i exercise of a right with respect to such security u ll affect any other right Grantors or the Commission may have. . PAGE 8 - FRANCHISE AMENDMENT AGREEMENT , EXHIBIT 2, PAGE 8 OF 11 (f) The Grantee agrees that it will_not' use and that it ; waives any "rights it may have to attempt provisional remedies, ` - inclu( ited to, restraining orders and -Preliminary injunctions, to challenge or stay the- Commissions removal of funds from any securit deposit oursuant tothisSection 9.2. In the event that the Grantee challenges the Commissions removal of securit funds b other than rovisional remedies or resists the Commission's efforts to require the Grantee to replenish the fund ursuant to subsection Q-'211-) (1 ) or 9.2(b) (2) , the Grantee shall have the burdenof proving by clear and convincing evidence that the Commission, in removing the funds- or in demanding their k. replenishment, has acted in an arbitrary an capricious manner and in bad faith. =J Section 9.3 isoamended to read as follows: 9.3 Faithful Performance Bond. Upon the [effective date] altransfer of the franchise, the Grantee shall furnish proof of the l posting of a faithful performance bond running to the Commission, acting on behalf of Grantors, in the penal sum of [Five Hundred Thousand_ Dollars ($500,000) ] Two Hundred Fifty Thousand Dollars ($250,000), conditioned that the Grantee shall well and: truly observe, fulfill, and perform . each term and condition of the 9 franchise. Such bond shall be maintained by the Grantee through- j out the term of this franchise[, 1_. [provided' that upon completion ' of all construction provided for in Section 4.2 of this agreement, the amount of the original bond may be reduced subject to approval { by the Commission, to One Hundred Thousand Dollars ($100,000). ] ` Written evidence ofpayment of required premiums shall be filed and 'maintained with the Commission. SECTION VI. RIGHT TO PURCHASE THE SYSTEM. Section 10.1 (a) of the Franchise Agreement is amended to read as follows: 10.1 Right to Purchase the System. (a) In the event Grantors or any of them have declared a forfeiture or otherwise revoked this franchise agreement as l provided in Sections 12.1 or 12.2 herein, or in the event of expiration of the initial term of this franchise agreement without the franchise being renewed or extended as provided in Section 12,3, the Grantee shall continue its operations under the terms and conditions of this franchise agreement and as required by Section 12.4 herein, following the date of forfeiture or recoca tion or expiration of the initial term, if such continuation of operations is ordered by the Commission or Grantors pending the purchase of the whole or part of the system by Grantors or any of them. The-Commission or Grantor(s) may subsequently order in t PAGE 9 - FRANCHISE AMENDMENT AGREEMENT � EXHIBIT 2, PAGE 9 OF 11 writing termination by Grantee of its operations at . 'a specific time Within 30 days' of the order by Commission' or Grantors to s continue operations, Granteeshall tender to the Commission an L inventory of its system used in its operations under this franchise agreement- showing ; the original book costs thereof, the : amount of depreciation accruals previously attributed thereto in ratemaking proceedings, and the undepreciated net book value FI thereof. After receiving the inventory, Grantors or any of them s. may notify the Grantee that they desire to acquire by purchase all or a portion of the system used by the Grantee in its operation for its fair value. Such notice shall be by resolution or other appropriate writing of the Grantors desiring to purchase and ;shall state a date upon which Grantee shall create its operations and receive payment as described below." s The valuation for purpose of this subsection 10.1 (x) shall be determined by mutual agreement between Grantor(s) and the Grantee. _. If such mutual agreement- is not reached, then Grantor(s) may demand that such valuation be determined by an arbitration committee, as provided in Section 10.1 (c) , below. For [all] purposes of revocation or forfeiture under this subsection (10.1 .(a) ), fair valuation of all or part of the system shall be based upon the fair value of the plant and equipment, c including real property, reduced by the amount of any lien, encumbrance, or obligation of the Grantee which Grantor(s) may assume, but "shall not be determined . by 'partners investment or expectation of profits or going concern value and shall not include any sum for the value of the unexpired portion of this franchise agreement or for records. For any other pur ose under this section, fair market valuation of all or part of this 'system fi- shall be determined as described in subsection 10.1 (b). During any period of continued operation under this section, - the Grantee shall not sell, assign, transfer, or lease to any f other persons, firm or corporation, any portion of the system used by it in its operations including parts of the system rented, . leased or lease-purchased from others by the Grantee, without the prior written consent of the Grantor(s). The Grantee shall provide, in all existing and future rental, lease, and lease-purchase arrangements of all or parts of the system from any subsidiary, parent or other affiliate of the Grantee, for the Grantor(s) acquisition of all or parts of the system on the same terms and conditions as are provided in this section. The Grantee shall provide in all other rental, lease and lease-purchase arrangements of all or parts of the system for the Grantor(s) succession to, taking over of, and continuation of such rental, lease and lease-purchase arrangements on the same terms and conditions as are applicable to the Grantee under the rental, lease and lease-purchase arrangements. PAGE 10 - FRANCHISE AMENDMENT AGREEMENT EXHIBIT 2, PAGE 10 OF 11 SECTION VII: SEVERABILITY Section 14:2 of the Franchise Agreement is amended to read as follows: 14.2 Severability. Subject to the provisions of Section 14.6 below, if any section, subsection, sentence, clause, phrase or word of the franchise agreement is held to be invalid or unconstitutional by any court of competent jurisdiction or pre- empted by federal or state regulations or law, such section, subsection,` sentence, clause, phrase or word shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining'provisions hereof. In the event that suit or action is brought by a party not a LLT_-Franchise greement- _ nhallenging the validity or party Lq L111D �-Lmaaa. .ry 9 km constitutionality of any word, Phrase, clause, sentence sub section, section or other provision of this Franchise Agreement, as amended,' the Grantee agrees to assume the cost and obligation of defending said suit or action on behalf of itself, the Commission, and the Member Jurisdictions,- to the extent any are .-) named or im licated as respondents or defendants in such suit or action. The Grantee will indemnify and hold harmless the 4 Commission and the Member Jurisdictions against any adverse decree or Judgment rendered in such suit or action. SECTION VIII. ARBITRATION. A new Section 14.1.3 is added to the Franchise Agreement to read as follows: 14.13 Any controversy or claim arising out of or relating to this Franchise Agreement, or to the breach- thereof,- shall ,be settled by arbitration in accordance with the Rule of the American Arbitration Association, and judgment upon the award may be entered in any court having jurisdiction thereof. All arbitration hearings shall take place in Washington County, Oregon. The arbi- tration decision shall be final and binding on the parties. IN WITNESS WHEREOF, the parties have executed this Franchise Amendment Agreement the day and year first above written. METROPOLITAN AREA COMMUNICATIONS, WILLAMETTE CABLE TV, INC. =j COMMISSION By. By. (Print Name) (Print Name) ;s Title: Title: PAGE 11 FRANCHISE AMENDMENT AGREEMENT EXHIBIT 2, PAGE 11 OF 11 i MEMORANDUM OF UNDERSTANDING This , Memorandum of Understanding is entered into. by the Metropolitan' Area Communications Commission (MACC) _on behalf of its member jurisdictions, and Willamette Cable TV,8Inc. (Willamette) on this day of WIT_ NE SS _ETH:, WHEREAS MACC recommended to its member jurisdictions that they consents to the transfer of the cable television franchise held by Tidel Communications, Inc. (Tidel) to Willamette and to a change in control of Willamette, Willamette becoming a corporation wholly owned by Columbia Cable of Oregon (Columbia); and WHEREAS, MACC's recommendation of and the membership jurisdic- tions' control were consent to that transfer and change in conditioned upon Columbia's agreement that Willamette would enter a Memorandum of Understanding requiring Willamette to accept certain obligations and meet certain requirements; and WHEREAS, Willamette agrees that the following specification of requirements and obligations is not an expressor: implied waiver of any term or condition of the Cable Communications System Franchise Agreement, as amended, (Franchise Agreeent) ; NOW, THEREFORE, in consideration of the mutual promises contained in this Memorandum of Understanding- and the accompanying cable television franchise transfer and change in control of Willamette, j MCC and Willamette agree as follows: 1 . New Subdivision Construction Deadlines (Open Trench. Despite and notwithstanding any prior waivers or extensions granted to Tidel or Willamette, Willamette agrees to abide by ;` Franchise Agreement Section 4.5(2) (A) requiring the cable operator to build, - activate, proof and sell cable in new subdivisions within 60 days of the date when 50 percent of the subdivision's potential dwelling units have been issued building " permits, or 25 percen t of the suivisn's or cable television sere ice ential dwelling units have contracts The MACC staff will develop criteria defining extraordinary situations in which Willamette may request an extension of the 60- day timeline. 2. Interactive Services. (a) Willamette agrees to provide to MACC a warehouse inventory of return amplifiers by April 1 , 1988. 1 - MEMORANDUM OF UNDERSTANDING EXHIBIT 3, PAGE 1 OF 4 i IN (b) Willamette agrees to warehouse return modules for any new cable plant that is built and for any replacement amplifiers that are installed. (c) Willamette agrees to provide to MACC by; July 31 of : each year, including 1988, the following: (i) A report on the current warehouse inventory of return amplifiers. (ii) A report, as 'required by Franchise Agreement Section 64(b), on Willamette's efforts to develop inter- active services and their financial viability. k 3. Interconnect. Willamette, agrees to make two additional . interconnect -channels available within 120 days, after receipt of a formal written request from MACC, bringing the total number of interconnet channels to four. Once available, ' these t channels may be used by MACC for any purpose. 4. Access Channel Realignment/Co-Channel Interference. Currently all the access channels in the VHF band experience co- channel interference. MACC is interested in having one or more of these channels moved to differentlocations in the VHF band or in having the co-channeling problem corrected. In addition, MACC desires to place` the Interconnect channel on Channel 11 as with all othersystems in the area (CAN). Willamette agrees to study this problem in an attempt to correct co-channeling ' interference. Willamette also agrees to r study alignment to determine if Willamette can realign channels in } the lower tier. Willamette will attempt to move Channel 21 (CAN) ° to Channel 11 Willamette will present its plan forresolutionof these matters to MACC no later than June 30, 1988, e 5. Emergency Alert Capability. MACC°s staff agrees to specify the location of the telephone(s) and to develop a plan for the use of emergency alert capability with the assistance of local `' emergency management agencies. Willamette agrees to provide a plan outlining telephone use and operation, including a date by r° ON which the system will be operational. MACC staff and WillametteFM � , agree to have their draft plans to MACC no later than June 1 , 1988. 6. RePo_rtinj of Revenue. Willamette agrees to work with ,. MACC staff to develop revenue reporting methods adequate (a) for MACC to properly disburse franchise payments to member jurisdictions and (b) for audits of PCN and other revenues. Willamette agrees to adopt the improved reporting procedures as of the date of the execution of this Memorandum of Understanding. 2 - MEMORANDUM OF UNDERSTANDING EXHIBIT 3, PAGE 2 OF 4_ 7, WOR Pr iramminict Services., Willamette agrees to provide `report to MACC on the copyright costs of adding WOR and a written # other new "distance signal" June ,11988 The report will be x f .. presented to MACC no later than June 1 , 3 Housin Definti.ons and Standards. Willamette ,agrees to 8. o e work with the MACC staff to Franck se Agreementuc- ��draft of Admin changes (; for presentation to the Committee no later than June 1 , 1988. Issues to be addressed includes (a) Mobile Home Parks. Categorization of mobile home parks; of The development (b) Zero Lot Line Housing• t definitions and standards relating to zero lot line housing (townhomes;) e ( ' (c) MDU/Bulk Rates Clarification regarding cost share methods and service options; (d) Densis Issues - Construction. Clarification of the language defining -density standards. . Notwith- 9. Public Communication Network Obligations• Willamette standing Section 6.9(3) of the Franchise Agreement, of the and will pconsidermcontinuedn Network agrees to continue operation operation until MACC review in 1990,�. after 1990 in the event such operation appears to be profitable. Pursuant to Section 1".5 of the Franchise Agreement, MACC er 30, 1988 agrees to hold a hearing franchislatee tensionthan �pforbWillamette in f . (1 ) regarding a one Y o£ the Public Communica- consideration for Willamette's support tions Network. 10. PCN Dro s to Public institutions. d ntifi d but ste agrees to not completed complete all PCN drops in Lake prior to the change in control of Willamette. ,> Willamette agrees to remain aware 11 . Company Philosoohy. of and concerned withits a ty image and the overall attitude that it conveys to the comm 12. General Maintenance and Physical Appearance. Willamette h sical upkeep of its agrees to perform general maintenance and top ensure satisfactory plant and equipment as necessary pedestals, unburied cable, appearance, e.g• r repair of damaged p (SACC or etc., as discovered by Willamette or upon notification by the public. 3 a MEMORANDUM OF UNDERSTANDING c EXHIBIT 3, PAGE 3 OF 4 i 13, PCN video Rates and PCN Data Rates. Willamette agrees to abide by any ,new PCN video rates or new PCN data rates agreed to. by Willamette. or Tidel prior to the change in control of Willamette. 14. Universal Service Marketing_. Willamette .agreesto take all reasonable measures necessary to fully market the Universal Service 15. Business Communications Network. Willamette agrees to explore new possibilities'_ for the marketing and use of the Business Communications Network. 16. Mix of _Programming Services. Willamette agrees to make its best effort to maintain thecurrentmix of services as set out in the Franchise Agreement. 17. Customer Service Standards. Willamette agrees to meet all customer service standards, including service complaint response thresholds, as set out in the Franchise Agreement. IN WITNESS WHEREOF, the parties have executed this Memorandum of Understanding the day and year first above written. METROPOLITAN AREA COP"iMUNICATIONS WILLAMETTE CABLE Tv, ?NC. C014MI SS ION B �. By: By: (PrintName) (Print Name) Title: , Title: 4 - MEMORANDUM OF UNDERSTANDING EXHIBIT 3, PAGE 4 OF 4 st °t e AMENDMENTS TO THE "INTERGOVERNMENTAL COOPERATION AGREEMENT METROPOLITAN AREA COMMUNICATIONS" AUTHORIZING ,:MACC TO OPERATE ACCESS AND LOCAL ORIGINATION PROGRAMMING, ALLOCATING A PERCENTAGE OF THE FRANCHISE FEES TO SUCH OPERATION, AND AUTHORIZING_ REIM- BURSEMENT TO MACC OF CERTAIN EXPENSES. 4 WHEREAS, pursuant to an "Intergovernmental C000peration Agreement Metropolitan Area :Communications Commission" (Agreement), the cities of Banks, Beaverton, Cornelius, Durham', Forest Grove, Hillsboro, King City, " LakeOswego, ` North Plains, Rivergrove, Sherwood, Tigard, Tualatin and Wilsonville, all municipal corpora- tions of the State of Oregon, and Washington County, a county formed under the laws of the State of Oregon, created a joint r commission, known as the Metropolitan Area Communications Commis- sion (MACC) to carry out the specific purposes .set forth in the Agreement; and WHEREAS,,' Section 9.E. of the Agreement requires that ,its terms shall° not be amended without the written' authorization of the governing bodies of all the member jurisdictions; and WHEREAS, the 'governing bodies of the member jurisdictions have +' unanimously authorized amendment of the Agreement (1 ) to include within MACC's responsibilities the operation of access and local origination programming, (2) to reallocate the distribution of franchise fees to_provide funding for the operation of access and local origination programming, and to (3) authorize reimbursement to MACC of certain expenses, NOW, THEREFORE, the Intergovernmental Cooperation Agreement Metropolitan Area Communications Commission is amended as follows: SECTION 1 . Operation of Access and Local Origination Proaramming. 0 t Section 3 of the Agreement is amended to add a second paragraph reading as follows: In addition to the powers set forth above, and in accordance with terms and conditions of the Cable Communications Franchise Agreement, as amended, the Commission shall be responsible for the operation of access and local origination programming. The Commission may contract with service providers as it deems necessary to meet this responsibility. w SECTION 2. Distribution of Franchise Fees. Section 6.C. of the Agreement is deleted in its entirety and replaced as follows: ,a 1 AMENDMENTS TO INTERGOVERNMENTAL COOPERATION AGREEMENT EXHIBIT .4, PAGE 1 OF 3 p NM W= I G is i C. Distribution of Franchise Fees. Subject -to the lirnita tions set" forth` in Section 4 of this 'Agreement, the method for allocating expenses and revenues among the member; jurisdictions shall be as follows: 1 ) Total franchise 'fee revenues payable to the Commis- sion shall be five percent (5%) of the gross revenues, as defined by the Franchise Agreement, of any person or entity granted a franchise by the member jurisdictions which comprise the Commis- sion. 2) Thirty percent (30%) of the Franchise Fee' shall be retained by the Commission to ,offset the expenses of regulation, administration and operation of the Commission, including promotion, development, support and encouragement of community E access channels and other aspects of the cable communications system. Any surplus funds above those required , for normal n > operating expenses and to maintain a prudent' contingency_'fund ; shall be distributed to the member units of local government of the Commission, based upon the population of each unit of local government. Annual population shall be determined, if necessary, by the methods set forth in ORS 190.520-190.540, or as hereafter provided by state law. 3) Fifty-two and one-half percent (52.5%) of the franchise fee shall. be distributed by the Commission to its member units of local government in the following manner:` (a) that portion representing revenues generated from the residential subscriber network (entertainment uses) shall _., be distributed- on the basis of a determination of the amount of i the revenues generated within the jurisdictional boundaries of t each member unit of local government; and (b) that portion representing revenues generated from the institutional subscriber network (non-entertainment commercial uses), or from any and all other sources, shall be r i distributed on the same population basis as set forth in subsection B, , of this section, which pertains to distribution of I revenues in excess of annual expenses of the Commission. 4) Seventeen and one-half percent (17,5 ) of the franchise fee shall be allocated to the Commission for the operation of access and local origination programming. r 5) For purposes of any distributions to Washington County pursuant to subsections 1 ), 2), and 3) above, it is under- ; stood that the distributions will be based upon the population or the boundaries of the unincorporated area of the County as they presently or hereafter exist. 4- - 2 - AMENDMENTS TO INTERGOVERNMENTAL COOPERATION AGREEMENT E EXHIBIT 4, PAGE 2 OF 3 6) For the purposes of allocation of the expenses of the Commission, individual expenses of the member jurisdictions " which may not be attributed directly to Commission expenditures, but which are determined by the Commission to be related to ,Commission activities, shall be paid from revenues retained by the Commission in accordance with subsection 2), above. he Commis- sion shall establish a ' method for processing and reviewing such expenditures. SECTION 3. A new Section 6.D. is added to the Agreement as z follows: D. The Commission is authorized- to entercontracts as it deems appropriate for the review of the Grantee's revenue reports, on an annual' basis or otherwise. In the event that such a` review results in increased franchise fee payments, the first deduction from such payments shall be for the reimbursement of the Commis- sion for the expenses incurred in contracting for the review. The remainder of_ any such increase in the franchise fee payment shall be distributed pursuant to the formulaadoptedby Section 6.C. of y� the Intergovernmental Agreement. ADOPTED by the Board of Commissions of the Metropolitan Areaunications Commission this day of , 1988• RICHARD DEVLIN MACC`Chair 3 l 3 AMENDMENTS TO INTERGOVERNMENTAL COOPERATION AGREEMENT EXHIBIT 4, PAGE 3 OF 3 y, REPORT �.3 TRANSFER OF THE CABLE TELEVISION FRANCHISE and CHANGE OF CONTROL i of WILLAMETTE CABLE TV, INC. (TIDEL COMMUNICATIONS, INC.) to COLUMBIA CABLE OF OREGON, INCORPORATED By a METROPOLITAN AREA COMMUNICATIONS COMMISSION i MARCH 1988 .t TABLE OF CONTENTS EXECUTIVE SUMMARY PAGE i iv I. RECOMMENDATION PAGE . .1 IL. AUTHORITY PAGE . . . . . .2 III. BACKGROUND INFORMATION AND PAGE 3 - 8 INVESTIGATION- A. Legal Issues PAGE . . . . 4 B. Technical Issues PAGE . . . . . .4 C. Financial Issues PAGE 4 8 IV. OTHER ISSUES PAGE 9 - 13 A. Amendments to the Franchise PAGE 9 - 10 B. memorandum of Understanding PAGE . , . . .11 C. Changes to the MACC PAGE 12 - 13 } Intergovernmental Agreement V. CONCLUSION PAGE . . . .14 Q E �{ ECUTI` VE SUMMARY' ["d OF THE REPORT ON THE TRANSFER OF THE CABLE TELEVISION FRANCHISE AND CHANGE OF CONTROL OF WILLAMETTE CABLE TV, INC. TO COLUMBIA CABLE OF OREGON _BACKGROUND Transfer Request Investigated Tidel Communications, Inc. formally requested the Transfer of the � > Cable Television Franchise Agreement and Change of Control of y Willamette Cable TV, Inc. to Columbia Cable of Oregon, in November 1987. The Commission and its member jurisdictions must approve any transfer and change of control requests. Following Tidel'srequest, the Commission began an extensive investigation into Columbia's legal, technical and financial cpalifications to own and operate the system. That investigation involved an extensive questionnaire process, a professional financial analysis and numerous background checks. That process was concluded at the February 17, 1988 Commission meeting with a review of the Financial Analyst's report and the questioning of the prospective. purchaser by the Commission, its staff and consultants. H On February 24, 1988, a public hearing was held on the issue and a resolution was passed indicating that Columbia met the legal, technical and financial requirements to operate the system. The #_ resolution also recommended the jurisdictions consent to the Transfer and Change of Control. Following that meeting, the Commission began these series of meetings with jurisdictions seeking their approval to the Transfer of ownership and Change of Control. I NMI Rim INS III 4 METROPOLITAN AREA COMMUNICATIONS COMMISSION Report on Transfer of Ownership - Executive Summary MARCH-1988 r: Franchise Negotiations ` At,the time of Tidel's request for Transfer of Ownership in November, the Commission had begun negotiations with Tidel_ on the reorganization of, community access television under the operation $ of the MACC Administrative Office. That reorganization was recommended by the Commission's Access Task Force who had studied for over one year the problems with the "cable operator" run" program. These negotiations were expanded'- during the sale process to cover discussions related to a number of unresolved franchise issues with both Tidel and Columbia. When concluded, those negotiations were incorporated into either a Franchise Amendment format or a Memorandum, of Understanding. The highlights of those negotiations appear in this summary with detailed explanation in the attached' reports. HIGHLIGHTS OF FRANCHISE NEGOTIATIONS The following represents some of the major highlights of the Tidel/Columbia negotiations: operation of community Access Television and LocalfF Origination Programmingy e Commission The operation of the Community Access Television and Local £ Origination Programming currently run by the Cable Operator, r would fall" under the responsibility of the Commission's € Administrative office. However, Columbia would be required to provide the majority of the financial and other support for the reorganized roggram along with supplemental funding from MACC and member jurisdictions. The attached "Report on the Proposed Reorgan zation of Community Access Television and Local Origination Programming" details the amended changes to this program. k: Chancres in the "RicLht to Purchase" Section of the Franchise Columbia Cable requested that changes be made in Section ` 10.1 of the Franchise Agreement titled "Right to Purchase the System." This section allows MACC or member jurisdic- tions to purchase the cable system under certain specific circumstances. Columbia requested that the language be changed so that such a purchase at the end of the franchise term would have to be made for the "fair market value00 of the system. Columbia's concern was that without this change they would have a difficult time obtaining the necessary financing for the $90 million sale price. ii J;1111g INSURER s METROPOLITAN AREA COMMUNICATIONS COMMISSION' Report on Transfer of Ownership Executive Summary MARCH 1988 The Commission and Columbia agreed on compromise language submitted by Tim Ramis, MACC Legal Counsel. That language only allows such a "fair market value" purchase at the end �= of the fifteen year franchise term (1997) . The enforcement of the existing .provision was also considered to be questionable in light of the changes in cable law from the ,F. Cable Communications Policy Act of 1984. This new language } does not affect the franchise language should the Franchise be revoked or forfeited. i f HIGHLIGHTS OF THE "MEMORANDUM OF UNDERSTANDING" i The results of the negotiations with Columbia Cable on numerous other franchise issues were also approved by the Commission and are incorporated into the transfer documents in the form of a "Memorandum of Understanding."" The three primary issues negotiated included: - The resolution of numerous cable construction- issues and definitions. - Continued support and operation of the Public Communications Network (PCN) through mid-1990. The reorganization of community access and local origination. E Many of the issues in the "Memorandum" actually represent clarifications of existing Franchise provisions that the Commission wanted Columbia to recognize and pledge to support. CHANGES TO THE MACC INTERGOVERNMENTAL AGREEMENT The Intergovernmental Agreement was originally drawn in 1983. This Agreement establishes the relationship that MACC has with its member jurisdictions. The Agreement was completely rewritten at this time incorporating all past Commission amendments. Major .current changes recommended include: 1. Provide MACC the authority to operate Access/Local origination; iii Eggs 11: i i METROPOLITAN AREA COMMUNICATIONS COMMISSION Report on Transfer of ownership - Executive Summary MARCH 1988 2. Alter the formula for distribution of franchise fees to MACC and -the- jurisdictions. The current distribution of the 5% franchise fee amount is as follows: 60% - Member .jurisdictions � 40% - MACC Administrative office The new formula for the distribution of the 5% franchise fee would be: i 52-1/2% Member Jurisdictions 30% - MACC Administrative office i 17-1/2% Support the Reorganized Community Access and Local Origination Program The rationale for and detailed effects of this change are contained ' in the attached "Report on the Proposed Reorganization of Community Access Television and Local origination Programming." 3. A change to cover the costs and enable the distribution of any funds that result from revenue examinations of the cable company. CONCLUSION: ILI The Commission thoroughly investigated Columbia Cable's request to purchase Willamette Cable .TV (Tidel Communications, Inc.) and reached the following conclusions: That Columbia Cable of Oregon possesses the legal, technical and financial qualifications to operate Willamette Cable TV r under the teras and conditions of .the Franchise Agreement; and That Columbia Cable of Oregon is fully aware of the terms and conditions of the Franchise Agreement, as . amended, and the "Memorandum of Understanding" and that they agree to operate Willamette in compliance with those terms and conditions. iv dal =15,111111 ii METROPOLITAN AREA COMMUNICATIONS COMMISSION Report on Transfer of Ownership - MARCH 1988 s I` I. RECOMMENDATION € After careful consideration and investigation, the Board of the Metropolitan Area Communications Commission recommends the following, actions to its member jurisdictions: transfer of the Cable Television e Consent to the tr } Franchise held by Tidel Communications, Inc. to Willamette Cable TV, Inc. ; f a Consent to the change of control of Willamette Cable Tv, Inc. to 'Columbia Cable of Oregon, Inc. ; ® Authorize Amendment of the Cable Television Franchise Agreement; a Authorize the Metropolitan Area Communications Commission to enter into a Memorandum of Understanding with Willamette Cable TV, Inc; and, e Authorize the Amendment of the Intergovernmental Cooperation Agreement. -1-- METROPOLITAN AREA COMMUNICATIONS COMMISSION Report on Transfer of Ownership - MARCH 1988 II. AUTHORITY Metropolitan The Cable Television Franchise Agreement of the Metra p Area Communications Commission (originally granted in 1982 to Storer-Metro) provides the authority to investigate' the legal, technical and financial qualifications of any purchaser prior to the transfer of the Cable Television Franchise or any chancre of ownership; ; This investigation is made by the Metropolitan Area Communications Commission for its member jurisdictions who must approve any Franchise transfer or change of ownership` by written consent. Specific references to the authority to approve such actions is 'contained in the following Franchise sections: Section 3.5 - Franchise Non-Transferable This franchise shall not be sold, leased, mortgaged, assigned or otherwise transferred, nor shall any of the rights or privileges herein granted or authorized be leased, assigned, mortgaged, sold or transferred, either , in whole or in part, nor shall title hereto, either legal or equitable, or any - right,; interest or property herein, pass to or vest in any person, except the Grantee, either by:act of the Grantee or by operation of law, without the consent _ of the Grantors, expressed in writing. The granting of such consent in one instance shall not render unnecessary any subsequent consent in another instance. . . Section 3.6 Change in Control The Grantee shall promptly notify the Grantors through the Commission of any proposed change in, transfer of, or acquisition by any other party of control of the Grantee. Such change in control shall make this Franchise subject to revocation unless and until the Grantors shall have ggiven written consent thereto. For the purpose of determining whether they will consent to such chance, transfer, or acquisition of control, Grantors may inquire into the qualifications of the prospective controlling party to perform the obligations of the Grantee under this Franchise Areement. The Grantee shall assist Grantors in any such inquiry. The Grantors may condition said transfer upon the terms and conditions as it deems appropriate. _2- METROPOLITAN AREA COMMUNICATIONS COMMISSION Report on Transfer of Ownership - MARCH 1988 III. BACKGROUND INFORMATION AND INVESTIGATION On November 13, 1987, William Bauce, President, Tidel communications, Inc. ,,requested the Commission to consent to the,Transfer of the Cable Television Franchise to Willamette Cable TV, Inc. and to a change of control. of Willamette, r, whereby Willamette would become a wholly owned subsidiary of Columbia Cable of Oregon, Inc. , a Delaware general partner- ship. This request was made pursuant to the requirements of the Franchise Agreement. The MACC Board determined that it was appropriate to invest- igate the, prospective buyer's legal, technical and financial qualifications and to_make a recommendation to the member jurisdictions in the form of a resolution. Tothatend, the Board made the followinginvestigations: .`� ® Used a 01Qualification Questionnaire" to request detailed information of Columbia. Michael Katz, Consultant was then hired by the Commission_ to provide a detailed financial analysis of Columbia's financial qualifications to operate the system. His report, along with the "Qualification Questionnaire" was reviewed by the Board at their work session held on February 17, 1988. e Heard testimony from representatives of Columbia Associates, L.P. (parent company of Columbia Cable of Oregon) , regarding the prospective buyer's legal, technical and financial qualifications and knowledge of and willingness to comply with the terms and conditions of the Franchise Agreement, at their Board meeting on February 17, 1988. e Held a public hearing and heard testimony at their special Board Meeting on February 24, 1988. ® PasBed Resolution X88-02 recommending approval of the transfer/change of control at their special Board Meeting on February 24, 1988. In addition, a special committee of the Board negotiated a proposed resolution to numerous franchise issues with representatives of both Tidel Communications and Columbia Cable of Oregon. The proposed resolution of these issues was approved by the Board at their special meeting of February 24, 1988. Those recommendations, as they effect Columbia, were included in a "Memorandum of Understanding" and Franchise Amendments that were incorporated as exhibits into Transfer Resolution #88-02, (see attached) . -3- 3' METROPOLITAN AREA COMMUNICATIONS COMMISSION Report on Transfer of Ownership - MARCH 1988 � A. Legal_ Issues 1. The Board found that Columbia met the legal qualifica- tions to assume ownership of Willamette Cable TV, Inc. as contained in the Federal Cable CommunicationsPolicy Act l of 1984 and the Franchise Agreement. Columbia stated it agreed to assume all the rights, duties and .responsibilities of Willamette Cable TV, Inc. pursuant to the Franchise Agreement, including the provisions contained in the original Storer-Metro Proposal as incorporated in the Agreement by reference. g It further stated it agreed to perform all legal obliga- tions and responsibilities of the Agreement. The only exceptions Columbia made regarding those obligations were those negotiated with the Board and incorporated into the attached Transfer Resolution in the form of a J°Memorandum ' of UnderstandingQ1 and Franchise Amendments. B. Technical Issues t ' r Columbia Cable of Oregon's parent company is Columbia {. Associates Limited Partnership, which was founded in 1985 n� - to purchase and manage cable television systems. It currently owns cable properties across the United States with approximately 115,000 total subscribers. Columbia r ! Associates' experience in operating cable systems covers i abroad range of sophistication. It currently, operates ` systems of comparable size and complexity to the 4 Willamette system. Its direct experience in operating � such systems should translate easily to this system. Investigation into the operation of other Columbia owned systems shows that they are consistently providing ser- vice equal to or better than that required of the €. Franchise and that those governments who granted fran- chises to Columbia are very satisfied with their efforts. r The existence of Columbia Cable of Vancouver/Clark County only a few miles away should also provide added benefits to both Columbia owned cable systems. C. Financial Issues , Michael Katz, KFA Associates, was hired by -MAACC to per- *_ form a detailed financial analysis of Columbia Cable of Oregon and its parent company. His report was presented ,4 to the Commission on February 17, 1988 at a special work session. The objective of his review was to "assist the - E MACC Commission ` in determining whether Columbia Cable of Oregon (the proposed buyer of the Tidel/Willamette Cable TV system) has sufficient financial capacity to acquire ~ and operate the system." -4- w t t METROPOLITAN AREA COMMUNICATIONS COMMISSION Report on Transfer of Ownership - MARCH 1988 s , " To accomplish this, Mr. Katz held numerous discussions with representatives of MACC, Tideland Columbia. The information provided in the "Qualification Questionnaire09 was : analyzed ' along with numerousfinancial and other documents provided by Columbia. The sale price for the system of $90 million dollars (Tidel purchased the system s for about $43 million dollars from Storer in 1986) and the financing to support that amount were of particular concern in the analysis. The analysis, taken from Mr. Katz's report, showed that t the` financing package was composed of: ` $35 million ofequity funds from the five Columbia partners; r - $15 million of subordinated debt from the five k Columbia partners; and - $50 million of bank credit loans This amounts to $10o million with $10 million held in reserve should it be needed. f After a thorough analysis, Mr. Katz reached the following conclusions: i It appears that Columbia will have sufficient financial resources to complete this purchase transaction: f Conditional commitments have been made by the principal investors and the banks involved; partnerships and loan agreements, however, are not yet completed and signed; and ; MACC should obtain final, signed copies of the Columbia Cable of Oregon partnership agreement, the subordinated notes and subordination agreement, and L the bank loan agreement prior to the purchase closing to verify that the structure and terms of the arrangements are substantially as they have been represented to us. Once the investors' and banks' capital has been used for the purchase of the system, further financial resources may not be readily available should the system get into serious financial difficulty in the 19900s, i.e. , if the Willamette system is not generating enough cash from its own operation to meet all its obligations: -5- MENEM1!2 vg� -I% 1111 ,11 110 NUMEEREM i METROPOLITAN AREA COMMUNICATIONS COMMISSION Report on Transfer of Ownership - MARCH 1988 - The Columbia Cable of Oregon partnership, and stock- thereby the in, partners, are simply stock- holders in the Tidel/Willamette "corporation and i thus,have no obligation to invest additional funds I al in future years. Despite 'the subatantial; fina�ncno strength;of several of the partners, the may foroa °d be -inclined to invest further if prose good return on investment look bleak; and The banks would be nost aware of financial"diffi- culty, which would be evidenced by difficulty in' yF , making timely debt repayments, and are not general- ly inclined to lend more money to companies having � difficulty' repayin their existing debt; it should be noted that the 510 'million reserve credit facil �. ; ity discussed earlier is only available during the first two years of Columbia's tenure and may not be available at a later time. The financial structure of this investment is, Of n�cessit , less leveraged than many cable television acquisitions, ' i.e. , the ratio of bank debt to equityV'' 4 investment is quite conservative: T - The subordinated loans, while technically'still j debt, have equity characteristics in that interest andrincipal repayments are owed to the company's owners rather than unrelated parties; thus they can ^ l be deferred, if need be, until the system can r i afford to make such payments or until the system is refinanced or sold; and, - he s ecific language of the draft subordination T p agreement and subordinated notes does not provide f the company with as much flexibility in scheduling E payments as may be needed or, indeed as is assumed the partners, in the financial projections; simply allow 4 however, could change the language or al a ants when deferral of interest and principal P they come due. Willamette will have some real revenue enhancements and , cost Savings under Columbia's ownership in comparison to past operations: L �u Rates for basic services have increased by more than 50% since December 1956, the full impact of which will appear this year; Columbia does plan to further raise gates for basic, but not pay, services during the 199o's, although at a much more gradual pace; s - r METROPOLITAN AREA COMMUNICATIONS COMMISSION Report on Transfer of Ownership MARCH 1988 Willamette will pay lower prices for program services through Columbia's linkage with TCI; and, - Tidel/Willamette's interest expense, excluding deferred amounts associated with the subordinated debt, will be reduced, if interest rates remain at current levels;, the amount of the bank debt is less than it has been and the credit terms are substantially better. Columbia's financial projections for Willamette appear, 4. nevertheless ,to be optimistic; primarily with respect to growth in subscribers that can be achieved in the next five years The primary financial risk is that of eventual difficulties in repaying the bank debt, which could force a sale of the system, reductions in service levels and/or attempts to retreat from franchise - obligations; however, several cushions exist to absorb s ,. difficulties: - The projections' assume regular payments of management fees to Columbia International; these would not be allowed under the bank, loan terms should the cash be needed to repay the bank debt; The projectiona• assume repayment of the subordinated debt will begin in 1995; this would also not be allowed if the cash were needed to complete repayment of the bank debt; and, - It may be necessary and possible to increase basic or pay service rates more than the projections assume during the mid-1990's, this would be most feasible if financial difficulties arise from higher than expected general cost inflation - less feasible if financial difficulties arise from less than expected success in attracting new subscribers. } At present, it appears reasonable to assume that even if Columbia has some difficulty in meeting or exceeding their financial expectations the cushions described above should provide sufficient leeway to maintain Willamette's economic self-sufficiency and allow the Company to meet its franchise obligations. ala ^h t METROPOLITAN AREA COMMUNICATIONS COMMISSION' „ Report on Transfer of ownership - MARCH 1988 TO provide some measure of extra protection to the communities being served, " .MACC_- should require that Columbia Associates guarantee franchise performance; this would diversify the risk somewhat and provide support to Willamette, if necessary, through the financial capacity represented by Columbia Associates L other systems. f7- MACC should also, assuming the system sale is successfully completed, receive and monitor key operating and financial indicators at least annually, in comparison to Columbia's projections, to see how conditions evolve and whether financial difficulties €r are being encountered; MACC should receive statistical summaries and audited financial statements for both Columbia Associates as a whole and for the - i Tidel/Willamette system. . . Eased on the report and conclusions by Mr. Katz and s se en es nonan o Co are resen a Ives at the Fe run 17 1985 commission meet n :he Commission concluded-tKixt--Columbia s ability to nance a urc ase an o era on of t e system s accew a e. N ONE } l; METROPOLITAN AREA COMMUNICATIONS COMMISSION a Report on Transfer_ of Ownership -MARCH 1988 IV. OTHER ISSUES {� A. Amendments to the Franchise As a result : of the transfer and resulting franchise negotiations withColumbia several amendments to the Franchise are recommended by the Commission for approval by the jurisdictions. They are as follows: f, 1. operation of Community Access Television and Local origination Prooramming v t e Comma.ssion The operation of the Community Access Television and Local Origination Programming currently runby the Cable Operator, would fall under the responsibility of the Commission's Administrative office. However, Columbia would be required to provide the majority of the financial and other support for the reorganized program. The attached "Report on the Proposed Reorganization of Community Access Television and 1 : a METROPOLITAN AREA COMMUNICATIONS COMMISSION Report on Transfer of Ownership - MARCH 1988 member jurisdictions to purchase the cable system under certain specific circumstances. Columbia requested that the langauge be changed so that such a purchase ,at the end of the franchise term would have to be made forthe "fair market" value of the system. Columbia's 'concern was that without this change they would> have a ;difficult time obtaining the necessary financing for the $90 million 'sale price. The enforcement by the Commissionof the existing franchise provision' was also considered to be questionable in light of recent changes to cable law as a result of the CableCommunicationsPolicy Act of 1984. f The Commission and Columbia ' agreed that compromise language submitted by Tim Ramis, MACC Legal Counsel, and included in the attached amendment would be acceptable to both parties. That amendment lang2age does :not effect the franchise ,-language should the ranc i.se be revoked or or ei e 4. Relief of Grantee's Obli ations ' - The grantee (Willamette) pledges not to seek franchise relief should they have trouble meeting ' their debtlit obligations. 5. Severability - Grantee agrees to defend the Commission an Franc-anshould any portion of it be challenged by a third party. 6. Increased Performance Bondinq and Securitv Fund Deposits - The- current per ormance on wou e increased from $100,000 to $250,000. The Security ' Fund, which MACC can charge against for violations of the Agreement, would be increased from $100,000 to $200,000. The language related to using this fund would also be rewritten to allow easier access by MACC. These two fund increases should provide some added "guarantee of performance" by Columbia. 7. Arbitration Provides for the use of an arbitration process To—resolve disputes with the cable operator as ll opposed to litigation. 1 -10- �i a METROPOLITAN AREA COMMUNICATIONS COMMISSION { Report on Transfer of ownership - MARCH; 1988 i i Uj S. Memorandum of Understanding fl The results of the negotiations with Columbia Cable on i numerous other franchise issues were also approved by the Commission and are incorporated into the transfer documents in the form of a "Memorandum of Understanding.01 ; The three:primary issues negotiated included: - The resolution of numerous cable construction issues and definitions. - Continued support and operation of the Public Communications Network ,(PCN) through mid-1990. R' - The reorganization of community access and local origination. Many of the issues in the "Memorandum" actually represent clarifications of existing franchise provisions that the Commission wanted Columbia to recognize and pledge to support. -11- i d; f METROPOLITAN AREA COMMUNICATIONS COMMISSION Report on Transfer of ,Ownership - MARCH 1988 C. Changes to the MACC Intergovernmental Agreement< t- The Commission also recommends the followingchanges to a the Intervovernmental Agreement between MACC and member jurisdictions. The changes are as follows: 1. Authority to Operate Access and Local Origination Programming The Agreement was amended to include the management of the community access television and local origination programming to enable MACC to operate these programs under the terms of the Agreement. 2. Change in the Formula' fore Distribution of the 5$ Franchise Fee rrt As part of the support package for the reorganized Community Access TV and Local Origination Programming operations, it is recommended that the current Franchise fee distribution formula be changed. The current distribution of the 5% franchise fee amount is as follows: 60% Member Jurisdictions 40% MACC Administrative Office f The new formula for the distribution of the 5% I franchise fee would be: 52-1/2% - Member Jurisdictions r 30% - MACC Administrative office 17-1/2% - Support the Reorganized Community Access and Local origination Programs r ` The rationale for and detailed effects of this change k ee ed e Proposed ort on th t . are contained in the attached Rep p Reorganization of Community Access Television and Local Origination Programming." I. -12- .-r i 0 FM x METROPOLITAN AREA COMMUNICATIONS COMMISSION Report on Transfer of Ownership - `MARCH-1988 r E 3. A Chane to Cover the Costs and Enable the E Dis r� ution o An Funs tat Resu From Revenue Examinations of the- Cable ComuanY MACC recently completed its first examination of the ; cable company revenues. It resulted in a projected error in gross revenues of about $138,,000. This should amount to $6,900.00 of additional franchise fee � revenues to MACC and the jurisdictions. The cost for this audit was $1,600.00. The proposed change to the "Agreement" would allow for the distribution of any remaining franchise fee funds to jurisdictions and MACC based on .the new formula (see #2 above) after the costs associated with the audit are paid. MACC plans for these audits on an annual, basis. 4. A Change to allow MACC to Use Certain_ Retained a Revenues The change would allow the use of certain retained P. MACC revenues as carryover funds for Commission budget a support. -13- METROPOLITAN AREA COMMUNICATIONS COMMISSION' a Report on Transfer of Ownership - MARCH 1988 V. CONCLUSION The Commission thoroughly investigated Columbia's request to purchase Willamette Cable TV (Tidel Communications, Inc.) and reached the following conclusions: a MACC, based upon the evidence presented and its own research, is of the opinion that Willamette, as the wholly owned subsidiary of Columbia Cable of Oregon, + possesses the legal, technical and financial qualifications to operate the cable television system under the terms and conditions of the Franchise Agreement; ® MACC, based upon the testimony of and the information r provided by Columbia is of the opinion that Columbia of the is fully aware of the terms and conditions Willamette Franchise Agreement and has agreed that Wil will operate the system in compliance with those terms and conditions; and, ® MACC is of the opinion that Colombia is fameryaware of idments to the terms and conditions of the proposed the Franchise Agreement and the "Memorandum of Understanding" that Willamette is required to enter in con unction with the transfer of the Franchise, and that Columbia is willing and able to meet the to rms and conditions of those amendments and the Memorandum ' of Understandings �.J ®14m i w! :111!�pljgmi a REPORT PROPOSED REORGANIZATION of COMMUNITY ACCESS TELEVISION and LOCAL. ORIGINATION PROGRAMMING �R s BY METROPOLITAN AREA COMMUNICATIONS COMMISSION MARCH 1988 1 CONTENTS OF REPORT Part A INTRODUCTION Page . .1 Part B DEFINITIONS OF ACCESS;,AND Page . .. .2 LOCAL ORIGINATION s Part C HISTORICAL BACKGROUND Page 3" - 5 Part D THE PROPOSAL Page 6 - 9 Part E CONCLUSION Page . . .10' Y APPENDICES APPENDIX A Storer Access/Local Origination Franchise Requirements APPENDIX B Access Task Force Recommendation APPENDIX C Access Center Location Map APPENDIX D Projected Franchise Fee Disbursements to Member Jurisdictions APPENDIX E Government Programming Cost Comparison A. INTRODUCTION Last _ year a series of events transpired leading toward the proposed reorganization of ,Community Access Television and Local` Origination Programming as contained in this report. This reorganization began as an examination of the problems inherent in the "Willamette Cable TV operated" program and is a result of hundreds of hours of work and study by private citizens, MACC Commissioners, Cable 'Company representatives and the staff of the Metropolitan Area Communications Commission, In, the last three months, the pending sale of Tidel Communications (parent company of Willamette Cable TV) to Columbia Cable provided an opportunity to address " these deficiencies with the cable operators, and to negotiate a proposed final settlement of these issues along with many;,other unresolved franchise problems. The Commission feels that the settlement reached with the ,operators`.will finally provide area citizens and cable subscribers with the level of community access ` and local origination programming similar to that t envisioned .with the grant of the `Franchise to Storer-Pietro in 1982. Most importantly, it places this service in a` management structure that will foster its growth and eventually allow it to transition into a citizen based nonprofit community organization that will direct local cable programming in future years. This report and its appendices will show the history of Community Access and Local Origination programming within this Franchise and the process undertaken this last year to develop this proposal. Careful study of this information should provide the background needed to understand the proposed reorganization of these programs and the eventual benefit to area citizens and cable subscribers. i �t J i i i =11 131spEgamil log haa� METROPOLITAN AREA COMMUNICATIONS COMMISSION Community Access TV and Local Origination Reorganization MARCH 1988 B. DEFINITIONS OF ACCESS AND LOCAL ORIGINATION We thought it would be helpful to first provide some common definitions of 'Community Access Television and Local Origination Programming as we will use them in this report. i Community Access Television - This is usually defined under the three broad categories of Public Educational and Government (P.E.G. ) Access programming erea ter Access. The Public Access program allows all citizens or groups to receive a evasion production training and "access" to the local television equipment and channels. It provides the opportunity to produce local, not-for-profit programming, on any topic with only a few exceptions. Public Access is "citizen producers" working to produce programs on subjects of interest to them and the community. Educational Access is reserved for people or groups in the ec4ucational community who use television as a resource for- education. Local schools, colleges and other educationa._„ organizations use Educational Access as a teaching, outreach and public relations tool. Government- Access is for the use of local, state or federal r governments as apublic service. Volunteers and ' skilled professionals work with area governments to produce informative and useful information for the public. Through coverage of government meetings the public also has a unique window on local governmental actions and interests. Interview shows, public service announcements and employee training are also benefits to governments and citizens. Current Access programming is currently carried on the following Willamette channels: Ch. 2 (Hubsite P..E.G.) Ci (Educational Access) Ch. 6 (Hearing Impaired) Ch.50 (Access Channel Guide) Ch.10 (Public Access) Ch.55 (Institutional Access) Ch.12 (Government Access) Ch.59 (Public Access) Ch.21 (Interconnect - "CAN") Local Origination (hereafter called L.O.) is programming produced y professional staff persons. It is programmed from a local point in contrast to the number of outside satellite ser- vices on cable. Examples include sporting and community events, and general informational programming. It is different from is access in the fact that is produced by a professional staff ani not by "citizen producers." Some programs can be produced R profit. The current Willamette 18L.0." channel is #27. 02_ _ 1 l METROPOLITAN AREA COMMUNICATIONS COMMISSION Community Access TV and Local origination Reorganization MARCH 1988 F� 9 C. HISTORICAL BAS KGROUND In 1982, Storer Communications was granted a fifteen year franchise to operate a cable television system serving fourteen cities and - parts of unincorporated Washington County. The Metropolitan Area Communications Commission (MACC) was formed to administer that complex Franchise Agreement for the fifteen member jurisdictions. A part of that agreement was an extensive proposal for Public, Educational and Government (P.E.G.) Access and Local Origination (L.O.) programming along with other broadband telecommunications features (see Appendix A - Storer Access/L.O. Franchise Requirements); This was to be a program that grew with the cable system to reach its peak in the tenth year of operation. In years 1982-1984 the original P.E.G. Access and L.O. programs were established by Storer with the purchase of television equipment, hiring of staff, constructionof studios and training of citizens. However, as early as 1983 the operation ofaccess began to change. The Government Access program run by Storer did not operate at a level acceptable to the jurisdictions and MACC. The MACC Administrative office then took over the Governmental Access program from Storer. 'through the use of equipment from Storer and a MACC paid staff, that program has developed today into the. strongest component of the P.E.G. Access program. MACC also developed a strong regulatory/ monitoring program for access which included staffing of a citizen's Access Committee and extensive research and promotion of P.E.G. Access. In 1984, Storer asked the Commission for relief on the Access and L.O. requirements along with some other provisions of the Franchise Agreement. Only limited relief on one capital L.O. item was allowed by the Commission at that time and Storer pledged to increase the combined Access/L.O. staffs to 14.0 Full Time Employees (FTE) , still significantly lower than the 27.0 FTE°s proposed in the Franchise for that year. The Commission felt that Storar could operate at this lower level of service until such time as the demand increased for local programming services. In 1985, MACC notified Storer that they were operating at a lower level (10.8 FTE) than they committed to in 1984. Soon after that, Storer submitted a relief proposal to MACC on numerous Franchise issues. Although relief on Access/L.O. was ®3a f I R s M1. 's METROPOLITANAREA COMMUNICATIONS COMMISSION Community,Access TV and Local origination Reorganization t MARCH' `1988 € �, i ' included in their request, a negotiated solution could not be reached .on these issues and no relief was ;granted in 1985 on P.E.G. Access/L.O. requirements. However, many other Franchise requirements were . reduced significantly during these negotia- tions. The `Storer Access/L.O. 'program was then reorganized by the Company with a 'goal to create a more aggressive, pro-active 1 Access/L.O. team. Some improvements were made and the feedback received by MACC from the public was generally supportive of r Storer's "efforts In June 1986, Storer requested that its 'cable system be sold'to Tidel Communications. During the subsequent review process by i MACC, an Access/L.O. :audit was performed that showed that � Storer's performance was far below that pledged in 1985. The owners.of Tidel` agreed to honor the original Storer Access/L.O. Franchise commitments and the sale was finalized in Octobe�- 1986. 1 In December 1986, an Access Task Force was formed to discuss the future of Access; recommend a viable management structure for the future of Access; and to study the operation of Willamette's current Access Program and to monitor its quality. The Task Force was comprised of two NACC Commissioners, two MACC Access Committee Members; two representatives from Willamette Cable and MACC staff. The Task Force held a considerable number meetings during their study from December 1986 to September 1987. During that time Willamette increased its efforts to r resolve several identified problem areas with Access but never , reached the levels achieved previously by Storer or as required in the Franchise. In September 1987, the Task Force produced their draft report on Access and made the following recommendations for Access reorganization (for a complete list of recommendations see Appendix H) 1. A MACC managed Access Program be established with a provision for it to transition into a nonprofit corporation F .in three to four years; t. 2 Two Access centers be established to serve the franchise area which would be more: complete and efficient facilities . than the three small studios (Beaverton, Tigard and Fore Grove) and one editing facility (Hillsboro) current operated by Willamette; -4- METROPOLITAN AREA COMMUNICATIONS COMMISSION Community Access TV and Local origination- Reorganization MARCH 1988 LL 3. The MACC Administrative office be combined with one of the Access centers; 4. Public, Educational and Government (P.E.G.) Access be combined underone management structure; 5 Staff and operating budget be increased to a level that could accommodate training, outreach, production, publicity and coordinated teams of community volunteers; 6. The new Access Program be evaluated annually; and 7. The Cable Operator should provide the major funding for Access, and that MACC and the jurisdictions should supply supplemental funding to enhance the overall Access Program. + The Commission reviewed the draft Task Force Report in October 1987 and authorized that formal negotiations with Willamette should begin immediately to implement the Task Force recommendations. In November 1987, Tidel announced that they intended to sell their system to Columbia Cable and asked the Commission to approve the transfer. The Commission took that opportunity to negotiate with Tidel/Columbia several unresolved franchise issues, including Access/L.O. support using the Task Force Report as a'basis. Following extensive negotiations in December 1987 and January 1988, a proposal to resolve many longstanding franchise issues and the future support for Access/L.O. was reached and"placed before"the commission and Task Force members. G -5- t METROPOLITAN AREA COMMUNICATIONS COMMISSION s ' Community_ Access TV and Local Origination Reorganization €wl MARCH 1988 r i D. THE PROPOSAL As a result of negotiations with Columbia Cable, and in lightof the original Task Force recommendations, the following proposal to resolve the Access/L.O. issue was presented to the Commission .. and Task Force: 1. MACC would assume management of Access/L.O. as of July 1, 1988. During the third year of operation MACC would study the transition of Access/L.O. to a nonprofit organization. 2. Willamette (Columbia) would provide the following resources for the reorganized MACC-based Access/L.O. program: a. Funding for the life of the Franchise (at least 1997 T for Access/L.O. with year 1-4 levels set a. _ _., $340,000/year. Funding would'begin' July 1, 1988; b. Additional startup funding of $49,000; C. A $100,000 -interest free" loan to 14ACC paid back over 5 years; d. Free rent/use of the Willamette L.O. studio facility (adjacent to the current MACC office) and free rent/use of the Tigard Studio facility (see "Access Center" location mal Appendix C) Note: Dis- cussions continue with Pacific University to determine support for the continuation of the Forest Grove , Studio, which could result in a total of three access ` centers; e. Title to the majority of Willamette's Access/L.O. equipment and their two mobile television vans (original value over $1 million) ; and f. Promotional assistance for Access/L.O. k: 3. The aforementioned funding/support levels would be evaluated during year four of the program (1991-92) by a special committee to determine future funding levels by the operator. A METROPOLITAN AREA COMMUNICATIONS COMMISSION Community Access TV and Local Origination Reorganization MARCH 1988 4. Additional funding from MACC and member jurisdictions should be provided to enhance the proposed Access/L.O. program (this follows the Task Force's original recommendation) . The proposal also calls for the current funding formula related to the distribution of the 5% franchise fee to be changed. Current Distribution Formula: (Percentages given are of the 5% franchise _fee collected from Cable Operator) 60% - 15 Member Jurisdictions E� �w 40% - MACC Administrative office Proposed New Distribution Formula: (Percentages given are of the 5% franchise fee collected z from Cable Operator) _ i 52.5% - Jurisdictions (the Task Force recommended a 50% level) 30% - MACC Franchise Administration ti i 17.5% - Access/L.O. Program (the Task Force called for 20%) The estimated contribution in Fiscal Year 1988/89 to Access/L.O. could be about $129,000; $74,000 from MACC and $55,000 from the Iurisdictions (see details in Appendix D, Projected Franchise Fee- Disbursements to Jurisdictions) . The contribution from the jurisdictions would begin in January 1988 (payable in April 1988) and from MACC in July 1988 (the late payment start for MACCreflects its continued operation of the Government Access program during the first six months of 1988) . [[ -7- _ ... METROPOLITAN AREA COMMUNICATIONS COMMISSION r; Community Access TV and LocalOrigination Reorganization MARCH 1988 Rationale for MACC Contributions to Access/L:O. _. The proposed contribution from MACC in ' Fiscal Year 1988/89 is estimated at $74,000. Since the new Access/L.O. program will assume the Government Access program in July; 1988 (which is currently operated and funded by MACC) the proposed MACC contribution to Access/L'.0. reflects the amount of savings in MACG°s current: operating budget that is spent on Government ; Access programming. MACC would also charge a small ongoing s� administrative fee to the Access/L.O. program for management and support. Rationale for Jurisdictions' Contribution to Access/L.O. F The total proposed contribution tom the 15 jurisdictions in Fiscal Year 1988/89 is estimated at $55,000._ ,Prior to Fiscal Year 1987/88 the distribution to, jurisdictions was at 50% of thF" 5% franchise fees with the other 50% going to support the MACS, office. That percentage went up to 60$ for jurisdictions in > Fiscal Year 1987/88. Under the proposed-Access/L.O. funding g.m plan, that percentage is proposed to go down to 52.5% beginning in January 1988. Because of the extraordinary growth in sub- scribers to the cable system and two $3.00 rate increases in the last year, the jurisdictions and MACC will each receive more in franchise fee revenues in Fiscal Year 87/88 than previously budgeted, even after the formula changes of 60% to 52.5% beginning January 1988. Anticipated continued growth in the . cable system in the next several years will be reflected in the ± future steady growth in franchise fee revenues for the juris- i. dictions and MACC (see projections in Appendix D) . Some of the contribution from the jurisdictions for Access/L.O. will help subsidize the costs currently charged to jurisdictions for government access programming, 1.e. coverage of council meetings, training tapes, etc. The cost reduction for juris- dictions using these services should equal about 20% (see detail in Appendix M) and should allow even more jurisdictions to take advantage of the government access production services. It is also expected that all fifteen jurisdictions would be able to have one or more free video programs produced by the Government _ i Access portion of the program each year. Those jurisdictions using MACC's current Government Access program now will see significant savings in the production cost of such programming. �r i -8- METROPOLITAN AREA COMMUNICATIONS COMMISSION Community Access TV and Local Origination Reorganization MARCH 1988 Direct Benefits of This Proposani The following represent the major benefits of this Access/L.O. <� proposal: 1. An Appropriate Management Structure The Cable Operator is primarily a purveyor of entertainment services. A non-revenue producing program like Access that involves engaging the community in local dialogue, and in expression of community values, culture, history and issues could be a low priority within the cable 'company. This low level of support does not lend itself well to a program requiringenergy and community spirit. 'A nonprofit commun- ity organization would be the best vehicle to operate Access/L.O. Unfortunately, the lack of a' strong access constituency (primarily due to the low level of cable company operator support) , combined with the time necessary to establish such a program, probably dooms its reality at this time. MACC has demonstrated a strong administrative operation and has successfully operated Government Access for several years. MACC would seem the appropriate vehicle to transition Access/L.O. to a future nonprofit body. 2. A Program Based on the Needs of the Community The new _Access/L.O. proposed program would be citizen based. Advisory committees would be established' repre- senting various groups. These committees would help keep the MACC-based program cued to the public needs which could form the basis of a future nonprofit governing body for Access/L.O. 3. More Efficient Community Based Facilities The proposal to reduce the number of access facilities from the current four to two (possibly to three if details can be negotiated with Pacific University) will not weaken the program, only strengthen it. The current facilities are very small and inadequate for good production purposes. The proposed two new Access/L.O. '"Centers" will be greatly expanded versions of the current facilities. They will be "people oriented" centers enabling several activities to happen at the same time. Added space in MACC's Administra- tive Offices will also allow the North Center to serve as a unique "community hub" for the overall program. -9 I METROPOLITAN AREA COMMUNICATIONS COMMISSION Community Access TV and Local Origination Reorganization MARCH '1988 � f � 1 4. Benefits to MACC as Well as Access/L.O. The combining of the MACC Administrative offices with the North Center will help both programs. MACC would have over 1,000 square feet of undeveloped space available in its Administrative Office for Access/L.O. use. That space, combined with the L.O./Master Center site (provided rent .. free to MACC) , along with adjacent empty office space will afford savings to both'programs. MACC's franchise admini- stration functions would also benefit from the nominal charges to Access/L.O for administrative overhead and the expanded staff levels (i.e. bookkeeper, receptionist) that will be-shared by both programs. l 5. Adequate' funding Levelse l The proposed funding levels from Columbia along with th(+ f additional money from MACC and the jurisdictions should provide an adequate level of support - for the proposed I program. The recommended enhancements available to the F program through this funding would allow: t a. The replacement of worn capital equipment items; �- b. The hiring of a well motivated professional staff; ` f C. The remodeling of the various facilities to provide a j quality setting for community programming; : d. A quality outreach, training and volunteer program to _ I benefit all citizens; e. A ' community resource and information service to benefit the entire franchise area; r' f Government access programming to be more available and affordable for all governments and to become a unique � communications tool; and g• A more consistent and quality appearance to Access channels. t -10- k l METROPOLITAN AREA COMMUNICATIONS COMMISSION Community Access TV and Local Origination Reorganization ':MARCH :1988 E. CONCLUSION The proposed Community Access Television and Local Origination Programming reorganization plan described in this report will final].y provide; the quality local programming services promised in the Cable Television Franchise of the Metropolitan Area Communications Commission. This , new management structure, combined with the proposed funding sources,; will allow the program to grow and develop to meet the needs of;area citizens and the cable viewing public. ' Within three years MACC hopes that the new Access/L.O. program would grow to the point where into a stand alone, citizen based it could be transformed nonprofit corporation. Citizens, cable subscribers,' educa- tional institutions and governments will all benefit from the enhanced community services provided by community television. ' t IL l C F 4 Y i APPENDIX A incl Storer Franchise Re re iments 1,982 1. P.E.G. ACCESS FACILITIES Five (5) community access ,studios to be built within the service area: 1. Forest Grove - Pacific University activated in 1983 r 2. Beaverton (in company°s, headquarters) activated in 1983 3. Tigard - activated in 1983 4.* Portland Community College; Rock creek - activated in 198 5. Millsboro - activated in 1984 *PCC-Rock Creek equipment removed in 1986 - loaned to MACC to produce government access programming. Approximately $140,000 was spent to equip each studio. Access Operating budget (1988 proposed) $292,000 _. 2. I .O. Facility $241,000 spent to equip an L.O. studio for staff produced local programming and commercial production. Studio located at Master Center in Aloha to produce 24 1/2 hours of original programming a week L.O. operating budget (1988 proposed) $278,000 3, Mobile Production Eguiaiment Three mobile vans for TV production were proposed: a. 2 standard production vans provided in 1983 and 1985. $130,000 spent on each van. b, 1- studio on wheels" van - (NOTE: PCC Rock Creek -mobile government production studio equipment and mini unit dere substituted for this requirement by the Commission in 4. Fm Rzidio Access Studio u Equipmenturcflsased - currently stored by operator. Is pp equipment inventory. included with Access/L.O. L� .d, 5. Staffing . Access Staff L.0. Staff Year 1 0 9.5 FTE 9.5 12.25 Year 2 -12.25 FTE Year 3 13.5 FTE 13.50 Year 5 -10 -14.0 FTE 14.00 6. Access Channels _ 17 channels dedicated for access use (15 "downstream" and 2 : "upstream" channels) Currently 9 "downstream" and 1 "upstream" channel are used for access The remaining channels are reserved for future access use. r I I-I,I IOWA 111,11 T $E� 1111 k g APPENDIX B ACCESS TASK FORCE RECOMMENDATION The following outlines the Access Task Force recommendations for the reorganization of the community access program. 1. MANAGEMENT STRUCTURE MACC OPERATED WITH OPTION FOR FUTURE NON-PROFIT ORGANIZATION The Task Force considered three primary structures for access management: company-run (status quo) , MACC-run, ,and non-profit organization-run (NPO) . The group recommended that MACC operate the access program, at least:for the first two years after reorganization. Then, after two years of operation as s MACC service, the Commission would conduct a i comprehensive review of the program and a study of the feasibility of ,`establishing a non-profit organization to manage the program thereafter. The Task Force has also recommended that an access' advisory and/or policy board be established to provide additional citizen input into how the Program is operated. 2. FACILITIES: TWO CENTERS - ONE AT PACIFIC UNIVERSITY AND ONE IN SOUEASTERN WASHINGTON COUNTY The original MACC franchise called for fiveaccessstudios, which the original franchisee, Storer Cable, subsequently built throughout the area. Since 1953, franchise modifications and agreementshavechanged the requirements to three studios and one editing center. The Task Force recommended taking an "access center" approach, in which two well-equipped, flexiblecenters wou d be established. The group considered one-center and three- center scenarios in the preparation of its report, but determined that one center would present accessibility problems (with a franchise area spanning. 40 miles) , and three centers would not be affordable, with the necessary enhancements to staffing and other operating and capital costs. The larger of the two centers (proposed to be in the southeast Washington County area) would contain two studios, and both would have editing suites, workshop and conference rooms, and equipment sign out areas. The MACC offices would be incorporated into the east center, as well. The equipment from the existing five facilities and the replacement components required by the Franchise Agreement, would be incorporated into the new centers. r 3. PUBLIC, EDUCATIONAL AND GOVERNMENT ACCESS ("PEG") WOULD BE COMBINED MACC currently maintains a separate production unit to facilitate and produce government programming on behalf of the jurisdictions making up the consortium. The Task Force recommends combining this operation with public and educational access, which are currentlyrun by the cable ' operator. . This could avoid potential redundancy, and save the overall access program a considerableamount of operating and capital costs. 4. STAFFING: TO BE INCREASED The Task Force recommended that the staff of the reorganized access program would be comprised of 10 "full-time � equivalent" employees, increasing to about 13 by the third year of operation. Current cable operator access programming staffing is 6.5 full-time equivalents. 5. FUNDING The Task Force recommended) that Willamette fund the new program at an annual amount comparable to their franchise commitment, with supplemental support from MACC and its . member Cities anc- a County. These latter contributions, �. which would ' total ablaut $150,000 jurisdictions year and would be a portion of the revenues the urisdict.ions> receive in r, franchise fees from Willamette for operating a cable system on public rights-of-way. 6. ANNUAL PROG EVALUATION . The Task Force recommends that, each year, the access program be evaluated according to a set of gquidelines which have been mutually agreed to by the Commissin and the cable operator. These guidelines, possibly related to quantifiable programming and training criteria, could have some impact upon the funding the program receives each year. ' ded that this evaluation not have any It is also recommen ct upon funding of the program until negative potential impa after the second yeaI of operation, and that any evaluation procedure not involve potential substantive changes to the Franchise Agreement's access provisions. SUMMARY The Access Task Force has recommended a major re-structuring of the community, access program which would be intended to improve the quality and level of training, outreach and referral, _ production and' cablecasting on the access channels. The plan would call for a MACC-operated _program'for the first two years, with serious consideration being cjiven to the potential of future operation by a non-profit organization. MACC would establish a citizen advasory/ ollcy committee which would' have input into the E operation of the centers. specifically, the recommendations call for: - Management of the program by the Metropolitan Area Communications Commission; Two 0°Access Centers Public, Educational and Government access all being' ...:managed by the new organization; Staffing to be increased; and Funding to be shared by the cable operator, MACC, the cities and the County. 6 1 E gi 3. ncouver It .7 A4 �K- 6"10 !N!p v"'!4 j All" If a APPENDIX D METROPOLITAN AREA COMMUNICATIONS COMMISSION 101 PROJECTED FRANCHISE FEE DISBURSEMENTS TO MEMBER 'JURISDICTIONS *1* *2* *3* *4* -5* ------- ---- "ACCESS" * BUDGET 52.5% 60% CONTRIBUTION * ESTIMATES % REVENUE FY 88/89 FY 88/89 FY 88/89 * FY-87/88 ----------------------------------------- -------------- ------- ----------------------------------------�-- ----- -- JURISDICTION *; Banks 0.18% 699.99 799.99 100.00 * 589:81 Beaverton 17.13% 66,615.70 76,132.23 9,516.53 * 58,214.88 Cornelius 1.86% 7,233.23 8,266.55 1,033.32 *- 6,073.90 Durham0.46% 1,788.86 2,044.41 255.55 * 1,509.27 Forest Grove 4.61% 17,927.52 20,488.59 2,561.07 * 15,659.73 Hillsboro 12.78% 49,699.28 56,799.18 7,099.90 * 43,482.69 King City 0.96% 3,733.28 4,266.60 533.33 * 3,166.16 Lake Oswego 17.37% 67,549.02 77,198.88 9,649.86 * 58,826.50 North Plains 0.24 933.'32 1 066.65 133.33 * 822.59 rE Rivergrove 0.32% 1,24.4.43 1`,422.20 177.78 * 1;151 49 Sherwood` 1.05% 4,083.27 4,666.60 583.32 * 3,501.99 Tigard 11.47% 44,604.91 50,977.04 6,372.13 * 38,500.40 Tualatin 5.00% 19,444.16 22,221.90 2,777.74 *- 16,601.29 Plash. County< 24.60% 95,665.28 109,331.75 13,666.47 * 84,418..59 Wilsonville ' 1.97% 7 ,661.00 8,755.43 1,094.43 6.640.19 TOTAL 100.00% $388,883.25 $444,438000 $55,554.75 * $339,159.48 *1* Represents Estimated Percentage of Cable Operator Revenue Received Per Jurisdiction Based Upon Subscriber Revenue From Residents of Each Jurisdiction *2* Estimated Revenue Represents Disbursements to Jurisdictions at 52.5% of Total Franchise Fee Revenues, Considering Approval of Community Access Reorganization and Administration by MACC, With Contributions Beginning January 1, 1988 with MACC Administration Receiving 30% of Franchise Fees and Community Access Television Receiving 17.5% *3* Estimated Revenue Represents Disbursements to Jurisdictions at Current Level of 60% of Total Franchise Fee Revenues, with MACC Retaining 40% of Franchise Fee Revenues for MACC Administration *4* Represents Estimated Franchise Fee Revenues by Jurisdiction for Support of the Community Access Program, Considering Approval of the Reorganization of Community Access Television and Jurisdiction Approval of the Changes in Disbursement of Franchise Revenue *5* Indicates the Estimated Amount of Projected Franchise Fee Revenue Disbursements to Member Jurisdictions for Fiscal Year 1987/1988 } µ.+e. APPENDIX, "E"� GOVERNMENT PROGRAMMING COST COMPARISON i f . The followingoutlines the projected cost savings to jurisdictions in obtaining MACC government programming production services to cover Y council', commission, and other public proceedings, under the new 'communit access program under 'consideration by the MACC jurisdictions. INDIVIDUAL'MEETINGS i Length of Current Proposed Savings Savings Meeting MACC MACC to as I (Hours) Charges Charges Jurisd's. Percentage 1 ,00 $200.00 $150.36 $49.64 24.82% g r. 1.50 $200.00 $168.48 $31.12 15.56% 2.50 $264.00 $205.92 $58.08 22.00% 3.00 $296.00 $224.44 $71.56 24.18% _ `. 5.00 $424.00 $298.52 $125.48 29.59% !µ f EXAMPLES OF ANNUAL SAVINGS TO JURISDICTIONS r 1987 E i . Juris Ido. Avg. Current Proposed Savings Savings diction of Length MACC MACC to as Mtngs. Charges Charges Jurisd's. Percentage (Ann. ) (Annual) (Annual) (Annual) (Annual ) Tualatin 27 2.12 $6,650.00 $5,189.44 $1,460.56 21.96% Tigard 23 2.59 $5,921.00 $4,632.10 $1,288.90 21.77% Washington 46 2.95 $12,679.00 $10,259.42 $2,419.58 19.08% County NOTE: Washington County's savings are slightly lower than those for oth jurisdictions because the County's contractual rates for the first halt of calendar year 1987 were lower. CITY OF TIGARD,,OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF; March 14, 1988 DATE SUBMITTED: ISSUE/AGENDA TITLE: SettinLa Hearing PREVIOUS ACTION: Date for Dartmouth Street LID PREPARED BY: Randall R. ldooley �C,.� DEPT HEAD OF�t ITY ADMIN OK -- REQUESTED BY. OLICY ISSUE Shall a hearing be held on the final plans and specifications for Dartmouth Street LID? INFORMATION SUMMARY The final plans and specifications for the Dartmouth Street LID project are now nearly complete. It now appears appropriate to hold a public hearing on the plans and 'specifications and to ' consider• revisions to the engineer's report. The date of March 28, 1988, is suggested for the hearing. Attached is a resolution prepared by the City Attorney's office, setting the pubic hearing date, ALTERNATIVES CONSIDERED 1. Adopt the attached resolution setting the hearing for- March 28th. 2. Amend the resolution. 3. Postpone the hearing. FISCAL IMPACT None. SUGGESTED ACTION Adoption of the attached resolution, br/3551D 1 C� CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: 3/14/88 _ DATE SUBMITTED: 3/2/88 ISSUE/AGENDA TITLE: Training Request- PREVIOUS ACTION: Advanced AccidentInvestigation - Rob Narbur PREPARED BY: lt. Robert Wheeler REQUESTED BY: Chief David C Lehr DEPT HEAD !OK ITY ADMIN OK Q POLICY ISSUE INFORMATION SUMMARY The Institute of Police Technology and Management is holding an 80-hour 1988, on advanced accident training seminar May 2 through May 13, ' investigation. This class is a prerequisite to the accident reconstruction course also offered by_IPTM. The course covers accident investigation topics of photogrammetry (single vanishing point theory), Lire damage evaluation, vehicle 'lamp examination, vehicle damage analysis (thrust, center or mass, overlap, and collapse), vehicle -dynamics, time.-distance-motion equations, conservation of momentum and speed estimates. As you can see by the topics, this is a very comprehensive training course and a career development opportunity forOfc. Harburg. - ALTERNATIVES CONSIDERED IPTM is the only training institute that offers this in-depth comprehensive advanced accident investigation course. With our growing. community the Polio Department has an increased need to develop into more than just report writing and evidence gathering; there is a constant demand for more in-depth accident investigations: This seminar will be of great value to the Department. sufficient funds are in the training budget to pay the costs. 1. Approve the request. 2. Deny the request. - FISCAL IMPACT 1. $1,555.00 2. -0- — — - SUGGESTED ACTION 1. " Staff recommends approval of the request. ht/3508D fILV 11VAIWA EDUCATION/'TRAINING REQUEST Ai This form is to be used for conferences, seminars, college classes and other forms of either training or education. Documentation is required, a copy is to be attached to this form. Attachments for mailing may also be attached. A follow up report is required. A copy will be placed in your personnel file. DATE OF REQUEST: Requested by: Vendor No.: PAYABLE TO:' (,7uALe'f u aNA/ ._ Employee request attend 5l4 S J�rz�N4�•✓ �x� ss tcaJ ( ] Employer required attend ?A?/�sotir��%//� For check run of (JcJ Mail check 'n ile o ¢ ` �- __— (x] Notify dept. when ready ®/eAs-" 66ti1 i y%D c/-t C/i � 4 GV eC. E�� Vendor No.: `/5 Vendor No.: ,`'� / ,✓d c.iri ,4 d PAYABLE TO: 1'„cc - coz ��,s� PAYABLE TO: Exta� Lel tN 0-04" c/si/`f5 X13'to Z6 s T Jel,��,y=e= QrB. c$•, —�--- Title of Program: L� Institution or organization Registration Deadline Training Dates From: _ o: S :/ex Describe the purpose:/,yloeo& ,fr-��Fcc�a�� vie�6��-7��i�� o G•�vm�c.�a� c�vua�s rL��rox�/ Is this related to (> current position ( ] reasonable promotion or transfer? Explain: TRAINING COSTS: rA to be advanced [ ] .to be reimbursed after attendance Account No. Amount Registration or tuition.......................... 10 Books........................................... Travel (mileage, bus, train, airplane, etc.).... (2y1" Ma, Lodging......................................... Per Diem........................................ io -i/ D - rn %<<' •� 3?,C�►°= ! / Other: Total Authorizations: I(employee), understand and agree that if all conditions of education/training policies are not met, I may be required to reimburse the City for any expenditure made o m)&,behalf. Employee Signature: Date ' `1 ,tot•,-5' Appropriatio 1 p: e- %Manage approved ( ] disapproved Dept. Head ( approved ( ylisa pproved (explain): .c n i•r ,Q.v�l1y U.3-� ��.. '!�• .�ylsu �'�swSi.t --� i�,r1ti C•:PC. -- — 1 2 `I / aeA t a! 2)N �Gv4 Finance Director: if _ � ' _� - •�sa� m�c�do>. �,NE6�v=_ � 0N� v cc��c•. �.� -.0(d c nmo`oEcm3 `°`oOoac`s o0 •�`C ON•` Lf)-0 (b Cf N.(A(D (p •p.S_ " m.c-VQ2 -.Mr_ CD >CD O 0 7 CLS Cr ®®m C.E17 a O•`C-�._.pill r 2!(L m.0 N Zs G•c tn v— Co v...O U W y ,tl«. N m 3 Z•-O.N.c•m.,m to a ei S�•p'D �" =O`�U d' l0 u' CO 69 N ay .c ,°C(o y U m m•t�0.� ld O O C N 0 U iti O.;m° O _ae:`:C 0..- _8020 w r caO)�m �i6®_�p30m m y®_�-� �ID m 0 vim« O m O.a`A^ y O am c'H G E y.0° aC.2 t) cp�o0U_5- °jE�m3^ c_mm�Lom mECt�0wo. U®c Soo=0L p�.' :3 a. m >. y....®�.®0 l0:°G5;9: •>. «,-.Z7.C.,7 �..�-7mo®Oi��°m a�. ,`upO /C6 Oyu.: co- oNCRe0 CG yOGW� .. wCd CN�°CCN C®.®.«G��.Ca ® m U O L U M n> L 7®�C,.W G O N m_X (D U C 7 cc m p�-0 C p m 0O 0�C 0 a).r m U. t G) G O ON N N,• O m 6 a y !-1] y eo �'7 7 M lL H U�.y•O U w J►.•O'7�-::_.N�. '7 N Cry L >:-•a� F-,..(�—1--E 3 � G O a, t: E U. os a ° at O 0F p-r REGISTRATION FORM Name:- Position/Title: ame:Position/T'dle: mo4-on OiceTelephone:( 503 ) i zf_— 6��8 Organization: J!164-n d J10aG` MailingAddress: 131,:Z5 S,W, A4%;l 43-10d Cagy: V_"g State: r)(Z6?-0Zip: 9 7-1,2-3 Previous Accident Investigation Training: 3ASr c Acei "�� i„ivas ( rA-v �� ®t?�Goe�ldole�CA t Course Information: Return to: Director Course Title: Advanced Traffic Accident Investigation Institute of Pollee Technology and Management Course Date: ❑ FEBRUARY 8-19, 1988 University of North Florida MAY 2-13, 1988 akoinBluff Forrid3222ts Telephone: (904)646.2722 Course Fe®: $495 Authorizing Official I / Make checks payable to:Institut®of Police Technology and Management Mame: �o&-RT Position/Title: 1_i a §- Send invoice to: 'Purchase Order Number: or ❑ Fee closed ,oC w - c, N ece1Eyc""® E� Q to C V' UQ m •Q �OL0 V � N $ 19EC U cm � WVJ dd v CL pCctU•Ns W jLCc11:3= 7y 0) C Ti Z E F Z SF �- a mr a w E � m ° U .- s Q wa �ts m ®�•- .;.. yN•U O'C EO+- m ginO � H t 0 w v- 'i oidcoyv c ° 0LomEQ0000 °< ° I D :3 ¢a �:1 co- am 0 >;EOaEac�- Gx ® e ZN 0 r- 8 0 a ao10W" mcas oLN co ® � m �- :t a, 0 - wZ �; 0E•nc00O� 0) CO3ad15'M 'sc�q o-C6 W Noti >, o2Y t`w f wE:5'jiZt» d. oG E_ oGoa ° U) Q ? a 0 N Z ® '?:2 " � Gm a &ms9 � >•jc W , pC I � 2Z N � � 10W o f eRt ®w > 0 (D= e > �UpSi > _ 41 ...OL mw V1 C U aaN•m �'i7 LnU t" ° Q 4 wh.0 LL (» P u -0-09 tq �C G ®'V G N W.m- ti Q.d) 0 � � � 0 id� U.I Z 1- �� « i �� GCr �'cL o °► as- ate a C 00 ��- � N 'OCC r CL(� > O ° E= U0 U) � w 2 20 Z Z 02 1.-LL 0 ' $ EGm-•. $ � c ® mG_ _•. m wuro � a � o� o ¢ m 1 GW a.0C a� td w �qG - We C ?.0 t9Q w wW w w 7 ® ? xUOWE $turn wsa pJJaJOWQ � p >iC�e.00 •e4mE 91) N (� C UD U7p«� � w U Um V w z w �@ 0.0� ro 01422 � O9y EmU yC E z =m = 2 0 CL �a V)•- N C'- y..-L •O a'D'D N L a y a = w w> w U N ; 6 EO $-Oto (a ® � .cpU ®•>!ti:Y7UOI a.�'d d H > > ° > f= cY ® o >�sEm F-» v. > 0UyV)L=L <tUU. LU l CITY OF TIGARD, OREGON f COUNCIL AGENDA ITEM S"ARY AGENDA OF: March 14, 1988DATE SUBMITTED _ March 7. 1988 { ISSUE/AGENDA TITLE: Training-Request- PREVIOUS ACTION: N/A Managing the Property&& Ebi ence Function PREPARED BY: SS Manager Alice Carrick DEPT HEAD OK--Wt' CITY ADMIN OK REQUESTED BY: Chief David Lehr POLICY ISSUE f INFORPMATION SUMARY The International Association o i s o o e is holding a 3-day training seminar April 11 through April 13, 1988, on Managing the Property Evidence function. Mrs. Carrick has never received any formal training in this area, as it has not been offered locally. Proper handling of evidence is extremely important to a police department, especially in the area of criminal charges*„as cases can be dismissed if the proper chain of evidence is not maintained. Mrs. Carrick feels it is necessary to streamline the policies and procedures of this function, to include handling classified material, hazardous material and material seized in covert operations.' She will learn new innovations in inventory control, and will be able to prevent the loss of physical evidence due to negligence, poor recordskeeping, lack of knowledge, and absence of training. The policies and procedures manual will include legal guidelines and written directives designed to prevent liability claims and enable effective response to liability suits. ALTERNATIVES CONSIDERED, 1. Approve the request. 2,. Deny the request. FISCAL IMPACT 1. PaY 788 - sufficient funds are in the budget to these costs. $ g x 2. -0- SUGGESTED ACTION 1. Staff recommends approval of the request. CITYOFTIGFARD EDUCATION/TRAININGREQUEST This form is to be used for conferences, seminars, college classes and other i forms of either training or ,education. ' Documentation is ,required, a copy is to be attached to this form. Attachments for mailing may also be attached. A follow up report is 'required. A copy will be placed in your rsonne1 file. DATE OF REQUEST.: 3 Requested by: Vendor No.: B � PAYABLE TO: [fit s /04 (SCJ Employee request attend [ j Employer required attend D O For check run of [)CI Mail check V6A.0,04R 4P0, [,K] Notify dept. when read Vendor No.: Vendor No.: -3. PAYABLE TO: © �. PAYABLE TO: _ 22'Z Y/} Tfff2 dgPC __ �f ttcaa@yaBs�l, o &°00 a aaaamsaaaammaaxammaaaammaaaasamaaamemamaaama aasaasaaaammmmmaasmmmvgamsmmmmmmaammmQsa Title of Program: aaizatio Institution or org Registration Deadline Training Dates From'!.y-/17P? To: /3-750* Describe the purpose: p�cViOS ��esse'a.v. � 7X4.1-,yiu - ,e .e-j; S . ✓ o ®O"CC to—OA71b ® LGa W7- tv 66 c�� ®ctcy r � iG•oCf,,��c.�� j pClaG7Zd 106 Is this related to VJ current position ( ]'reasonable promotion or transfer? EXplain: T, 6�ce 6,vty ®v—T.�a—Msr,s/i ass- A.Aa 77� ° e--1 ®.0 C4-4-,5.S7 A"'e 7' ffiF�tJ a TRAINING COSTS: to be*advanced ( J to be reimbursed after attendance Account No. Aunt Registration or tuition.......................... " � 4.1g o 00 Books.................................... .s... Travel (mileage, bus, trainairplaneetc...).... Lodging oo...so............e .................e "/� Per Diem..*..................................... Other: Total aaaama$aaaaa:xaaa.aa:eases$anaaaaaasaamaaaaaaamaasssasaxmaaaaaaaaaasaaamaamaaaaamma F`-,:.. Authorizations: I(employee), understaaid and agree that if all conditions of education/training policies are not met, I in X be required to reimburse the City for any expenditures ma4a on my be if Employee Signat re: /�`s�+�e.�� Datea 0 �z-5 A 00 6.1 //z3 '= Appropriation(,lf la ce: Manager:_ approved ( J disapproved Dept. Heade PP p •� [ approved ( j disapproved (explain): c Finance Director: t .eogATiOq�. rMANAGING THE PROPERTY a � POLICE EVIDENCE FUNCTION WHO SHOULD PARTICIPATE: Commanders and supervisors responsible for the management of property and evidence. Police agencies,handle in excess of$10 billion worth of evidence and found property annually. The administration of this property represents a major responsibility for individual agencies. AT THE CONCLUSION OF THIS PROGRAK PARTICIPANTS WILL BE ABLE TO t Implement policies and procedures'for property control- Implement procedures for the selection and training of evidence custodians and technicians; 11 Implement procedures for handlingclassified material, hazardous material, and material seized in covert operations; M Evaluate intrusion detection devices for evidence rooms, vaults, and other repositories; Create innovations in inventory control; `Prevent the loss of physical evidence due to negligence,poor recordkeeping,lack of knowledge,absence of training,and insufficient or weak security practices, s; Define legal guidelines and written directives designed to prevent liability claians and enable effective response to liability suits,and 11 Incorporate property management personnel:into the agency's career path. Dates Locations Tuition April 11-13,1988 Denver,CO Member $350 October 24-26,1988 MinnJSt.Paul,MN Nonmember $400 To Register or Inquire CaH 1-500/638-4085 e3^, 3j1 i d i `t Lr< �• ,0 4 � r 6. - 5' ,•;;� N $yid SF �" tw dY� Y Fs j7. rr_ 4 vi 1-,,,,,llr• Y �,� a.• i 1 - G1 r �s, - _ 1 €tcx'e•k. —�+ 4 A �S w �d}., �-t, 'f r � x y 5 f & 3 • •t' k4 Y 1 Y't: Y IIfl C t?.Lp - l9/y S '4SS-?3*"t y Ct y a -r t bt f i-r• .. t'�e�r1hrd, y��t�ry't�'�.rf f�, r 1'r� rti�.�$ ,'��•i� 'f��'"�, �� +�ct��'+�rvi��'£��s�'n �'t� F? \ r 18 t Issues s t .' rhe �' .�. W P 1 di' es i (Charlestop,SO R'4.* .i it z= e -4 .+ � 1I r i r4 v,i Y'k`' LL r L + { k ti�J t F{Ai t.� t9 a4 i�x , ^, 'ite a. gFfF 5 '-v SX .... .,., mom CITY OF TIGARD, OREGON COUNCIL AGENDA`ITEM SUMMARY AGENDA OF: `March 14,' 1988 DATE SUBMITTED: March 7, 1988. ISSUE/AGENDA TITLE: Revised Parking PREVIOUS ACTION: Restrictions on S.W. Gaarde Street _ PREPARED BY: Randall R Wooley _ DEPT HEAD OK CITY ADMIN OK REQUESTED BY _ POLICY ISSUE Shall parking be prohibited on the north side of Gaarde Street for 80 feet east of 110th Avenue? INFORMATION SUMMARY On 'February 22, the Council considered this proposal and requested a better explanationand map. The attached memo provides this information. In addition, the police have made a 'videotape demonstrating the sight distance problems. The tape can be shown at the March ;14th meeting if the Council wishes. ^ALTERNATIVES CONSIDERED 1. Adopt the prepared ordinance which prohibits parking on the north side of Gaarde Street within 80 feet east of 110th Avenue. 2. Prohibit all parking on Gaarde Street. 3. Take no action; i.e., leave the parking prohibitions as they currently exist on Gaarde Street: FISCAL IMPACT Approximately $100 for signing and curb markings if Alternates 1 or, 2 are taken. SUGGESTED ACTION The Police Chief- and the City Engineer recommend adoption of the attached ordinance which amends existing ordinances to prohibit parking for 80 feet east of 110th Avenue. br/3577D MEMORANDUM CITY OF'TIGARD, OREGON TO: Mayor and Council March 7 1988 FROM: Randall R. Wooley, City Engineer SUBJECT: Parking on Gaarde Street Parking is currently prohibited on Gaarde Street except that parking is allowed on the north side of-Gaarde for approximately 190 feet east of 110th Avenue. We have received complaints from citizens that the parked cars on Gaarde make it difficult to see westbound traffic when entering Gaarde Street from 110th Avenue. The -curve east of 110Lh Avenue creates an unusual situation for motorists approaching on 110th Avenue and stopping at the intersection. The motorists can see most of Gaarde Street to the east and thinks he has a good view of westbound traffic. However, when parked cars are present, the westbound vehicles sometimes disappear from view briefly just before reaching 110th Avenue. This'situation apparently confuses some drivers and leads ahem to enter the intersection unaware of a closely approaching westbound vehicle. They think they have pulled far enough forward to have a good view of approaching traffic to the east, when in actuality a short section of the road has been obscured by parked vehicles. The Tigard Police investigated the location and concurred that there was a sight distance problem created by vehicles parked along Gaarde Street close to 110th Avenue. The police recommended that parking be prohibited for at least 80 feet from 110th Avenue in order• to eliminate the sight problem. The police further recommended that• it would be preferable to prohibit all on--street parking on Gaarde Street. They rioted that typically only two or three cars used the parking area on Gaarde Street and that it appears that there is adequate off—street parking for these vehicles. Notice of the proposal to ban all on—street parking on Gaarde Street was sent to owners of adjoining properties. A copy of the notice was also placed on the windshields of two vehicles which were frequently seen parked at this location. Only two responses were received. Attached is a letter from Brad Parrott, opposing further parking restrictions. I also received a phone call from Mike Jaskelka of the First Baptist Church; he favored parking restrictions on Gaarde as long as parking is available on 110th Avenue. Eventually, when more of Gaarde is widened to full standards, we will want to 4 eliminate all parking on Gaarde in order• to mark left turn lanes on this major collector street. Currently, however, the widened sections are too short to accommodate turn lanes. It appears that the sight distance problem can be eliminated by extending the existing no parking zone to 80 feet from 110th Avenue. That would still leave room for parking for four or five vehicles along Gaarde Street. Also, parking is currently available on the west side of 110th Avenue and there is no proposal to change 110th Avenue parking. f Emil i E Parking on Gaarde Street page 2 p March 7, '1988 Mr. Parrott was advised of the revised proposal to eliminate parking for only 80 feet from 110th Avenue,' leaving some on-street parking available on Gaarde Street. He has not: indicated any objection to this revised proposal. It; appears that the proposal to ban parking within 80 feet of 110th Avenue will relieve ' the sight distance problems that initiated this investigation. It;appears that the remaining on—street parking is adequate to accommodate the vehicles which typically use this on—street parking currently. It further appears that allowing the remaining on—street parking to remain at this time does not cause any serious safety concerns. Based on responses received from owners of adjoining properties, , it appears that ,the proposed prohibition of parking within oo feet of 110th Avenue is satisfactory to all property owners. Therefore,. I, recommend adoption of the attached ordinance, revising the parking regulations to prohibit parking within 80 feet east of 110th Avenue on Gaarde Street and allowing the remaining- on—street parking to continue. It should be noted that Gaarde Street is designated as a major collector 1 street. As the southwest Tigard area continues to develop, traffic will continue to increase on Gaarde' Street. We should expect that before ;many years Gaarde Street will be improved to full collector street standards and that all on—street parking will be prohibited so that a center 'turn lane can € be marked to provide the needed traffic safety and traffic capacity. ht/3573D L ME IMUNI p. R:: 1�ki:w .J. Z S` ;i Z -- > F F , h.. w f .y� cif 3 h 'iK X t F - m � �V J S ty Y i Uj— ■ � Y\Y IF Rlxi � c � L4WA A d Y mG / •i �Yy l-�;lh it�Z� z N5 k L { t Mgt-oM e Y x Ni itv.. fy ttl ih x CxS ti:ti;ifF 4} �r ?.i ? "�.rtm+l t51 fI'i xV illi+ tti 2 F, b4: .,� ....?;1'? s2... .._ ia7.'ry s3...fT,>}_..1,9 �..r�:,Fl. .Z ,i x._55,.. .,� 4: t^ n.nS`,n:x ?>R4i.�,. rpt.�..} .wn r.m.. ,?4S �'1 } .e-.f-•'3S,a.. F, -♦ J -5 ,A_:.51�r„xcFs 9 ® TICE 70 pRoPERTY00 M OF TIFARD OREGON 25 Years of Service 1461-1986 pROpOSED.pARRING RESTRICTIONS ON S.W. GAARDE STREET that vehicles parked on S.W We have received complaints , . ht distance for drivers Gaarde Street •.restrict the sig To -improve entering Gaarde Street from 110th Avenue. safety, the Tigard police have 'recommended that all parking on S.W. Gaarde Street be prohibited. t Before taking any action on his recommendation, we are for residents of -the area to providing an ,opportunity Parking restriction. by If comment on the proposed additional nest onsF , please contact me you have comments or Q September 25, 7. Randall R. Wooley, City Engineer br/0841D 13125 SW Hall Blvd.,P.O.Box 23397,Tigard,Oregon 97223 (503)639-4171 F Parrott&Assocktes Certified Public Accountants September 17, 1987jj 8198? Mr. Randall R. Wooley City of Tigard 1312 S.W. Hall Blvd. P.0. Box _23397 Tigard, Oregon 9722 RE: . Proposed Parking Restrictions on S.W. Gaarde Street Dear Mr. Wooley: I am`both the landlord- and an occupant of the four-plea at 11000 and U010 S.W. Gaarde. The apartments have only one parking spot for each of the units. Moot householdshave at least two cars. . A1lof us in the four-plea are parking our second cars next to our units, on Gaarde. This is the only place we can park these care. And the only place guests can park their cars.. _ Saarde Street bends to the south Just one-half block from 110th. Also, there already is no parking on Gaarde within 20 feet of 110th. Because-of these two reaeoris, vehicles parked on Saarde Street directly across from my apartments do not restrict the eight distance for drivers entering Gaarde Street from 110th Avenue. I request or, behalf of myself and my tenants that no additional parking restrictions be imposed on S.W. Gaarde Street east of 120th Avenue. Thank you for your consideration. Sincerely, L Bra M. Parrott r: Suite 216.6700 S:w.105th AveFiue•Beaverton,SDR 97005•(503)626-8564 _ gg p (CITYOFIIOF-ARD 11 OREGON January 26, 1988 Brad:M. Parrott 6700 SST 105th Avenue Ste 216 Beaverton;'OR.97005 RE: Parking on Gaarde Street Back in September you commented on our proposal to prohibit 0.1 parking. along Gaarde Street. After -reviewing all -.Comments received,• I am,now proposing to prohibit. parking in front of . the. Baptist 'Church and: for. a distance ;of i approximately SO feet' east':of.110th;Avenue. 'Pparking.would remain along the north- side:,of `Gaarde Street for :approiaimately ;five vehicles. Alsoy ` the.' existing parking-along the west.side- of 110th Avenue would still be:-available. On February 22, 1988, .1 will be asking the :City • Council to approve an ordinance adopting these revised parking restrictions. The Council will be advised of your earlier comments. Sincerely, Randall R. Wooley, P.E. City Engineer ht/2882D 13126 SW Noll Blvd.,P.O.Box 23397,Tigard,Oregon 97223 (aA3)639-4171 - 1 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ! AGENDA OF: March 14, 1988 DATE SUBMITTED: March 7, 1988 _ ISSUE/AGENDA TITLE: , Proposed b,W`93rd 'PREVIOUS ACTION: Avenue L.I.D. (Phase I) PREPARED BY: Randall R. Wooley DEPT HEAD OK CITY ADMIN OK REQUESTED BY: LILY ISSUE Discussion of a proposed .local improvement district for extension and improvement of SW 33rd Avenue south of Locust Street, INFORMATION SUMMARY SUMMARY A petition has been received asking the City to consider formation of an LID for street improvements on SW 93rd Avenue. Per municipal code, the Community Development Director has prepared a Preliminary Evaluation Report (copy attached)., ALTERNATIVES CONSIDERED yy X TMG 13,04.020(b) provides the following direction: "(b) Resolution to Prepare Preliminary Engineer's Report, (1) The Council shall consider the preliminary evaluation report. A public hearing is not required. (2) Based on the preliminary evaluation report, the Council shall: (A) Direct staff- to terminate work on the proposed district and improvement; or (B) Adopt a resolution directing staff to prepare a preliminary engineer's report. (3) The resolution directing that a preliminary engineer's report be prepared may include alternatives that the Council intends for staff to consider," _ ,____...__..�._.�..__.�.__._..._........_�FTSCAL IMPACT It is estimated that preparation of a preliminary engineering report would cost approximately $5,000. ( SUGGESTED ACTION Staff recommends that the Council direct that a resolution be prepared which would direct staff to prepare a Preliminary Engineer's Report. br/3577D MEMORANDUM CITY OF TIGARD, OREGON r f TO: Mayor and Council March 7, 1986 FROM: Randall R. Wooley, City Engineer SUBJECT: Proposed Southwest 93rd Avenue LID for Street Improvements F A petition has been received requesting that the City investigate the feasibility of forming a focal improvement district for street improvements to r; southwest 93rd Avenue, south of Locust Street. There are 21 parcels which potentially abut: the proposed street improvements The petition was signed by six people who represent the owners of 13 of the 21 parcels, 93rd Avenue, also ,known as Lincoln Street, is the street which runs along the east side of the Lincoln Center development. Currently the street is narrow and serves only a few single--family residences. The street currently ends one block south of Locust Street. However, thie Metzger/Progress Circulation Study', a document adopted by Washington County in 1986 prior to annexation of Metzger area to Tigard, calls for 93rd Avenue to be extended between Locust d and Oak ' Streets. The 'plan is for 93rd"Avenue to serve as a primary access route to the commercially zoned areas south of Locust Street. r The LID,petition asks the City to consider• an LID to provide for construction t' of 93rd AvenuebetweenLocust and Oak Streets. In addition,` it proposes to extend 93rd Avenue 'south of Oak Street and across Ash Creek, ending in a � cul—de—sac near Highway 217. The extension south of Oak Street is consistent with preliminary planning provided by Dr. Gene Davis for• development of his commercially zoned property south of Oak Street. The street extension proposal has been presented in the past in conjunction with a sensitive lands L approval requested by Dr. Davis. The sensitive lands approval was granted by the Hearings Officer, allowing for certain grading to be done on the Davis ; Property. However, to date there has been no formal consideration or approval granted for the proposed street alignment or the proposed site development. On February 24, an informal meeting was held at City Hall to discuss the LID proposal. Invitations were mailed to the owners of all properties abutting the potential street improvement. At that meeting, LID procedures and various options for spreading LID assessments were discussed. Following the discussion a majority of the property owners present indicated a desire to t proceed to the next step, which is the preparation of a preliminary engineering report. The preliminary engineering report would provide cost ' estimates and would discuss potential ways to spread the LID assessment to the benefitted properties. The property owners indicated they felt the t preliminary engineering report was needed before they could decide whether to i support' the actual LID formation. It was noted that the Lincoln Center development has agreed, as a condition of development, not to remonstrate against formation of a LID for improvements to 93rd Avenue, r 111MIN, OPIUM gi 110; 11 1 i r: i t i 93rd Avenue LID Page 2 p 4 March 8, 1988 _ f At the informal meeting there was also discussion of the long-range planning for transportation and street improvements in the Washington Square/Lincoln Center, area of Metzger. There was particular concern about traffic capacity on Greenburg Road and Highway217. Some property owners also felt that a general review of both transportation and zoning was needed in this area. It appears that development is occurring- much more .rapidly and intensely than anticipated by the Metzger Progress Circulation Study. There appears to be support for the City to initiate additional land use and transportation studies to address future development of the area between Hall Boulevard and Highway 217, with special emphasis on the traffic needs in the vicinity of Greenburg Road and Highway 217. I Municipal Code provides that the Council may now either direct staff to stop all work on the LID proposal or- direct staff to prepare a preliminary engineering report. A preliminary engineering report would address project casts, potential LID boundaries, potential assessment distribution methods, and other- pertinent data. I estimate that preparation of the preliminary , engineering report would cost'approximately $5,000. i This proposed LID has many of the same characteristics as the recent 135th LID. It involves properties with a diversity of zoning, ranging from office commercial (C--P) to low density residential (R-4.5). It requires the Q acquisition of right-of--way, including ,at least one existing house. It requires the crossing of Ash Creek and work in the wetlands. It is consistent with adopted long-range transportation planning; however, it will have an impact on established residential neighborhoods. Some property owners strongly support the proposed LID and some are riot sci sure. Like the 135th LID, the preliminary engineering report will need to consider several options for distributing the cost of the proposed project. The report should also consider potential phasing of the street improvements. Several meetings with the property owners will no doubt be required before an LID proposal can be brought forward for final adoption. i Due to the complexity of the issues, it is not feasible for this road improvement to be done during the 1988 construction season under, the LID funding mechanism. Instead, we are looking at potential formation of an LID for street improvements to be constructed in 1989. € The property owners support proceeding to preparation of a preliminary engineers report in order to generate the cost data they need in deciding whether to proceed with the LID. It appears appropriate to do so. If the Council agrees with this recommendation, a Resolution will be prepared, s formalizing this direction. The Municipal Code provides that the Council may require that property owners pay the estimated cost for preparation of the preliminary engineering report. This option is available. However, in recent past LIDs, the City has borne the cost of preliminary engineering work with the understanding that the costs would be charged to the LID if an LID is actually formed. G lim r `r F k 93rd Avenue LTD Page 3 ; E: March 8, 1988 ' i' i, The question " about longer term planning for; transportation needs and associated land use issues for this neighborhood is , an interesting and able to do more intensive planning for important issue. It does appear desir , this developing commercial area, However, currently such planning is not in like to begin an informal our- work program nor- in our budget. we: would discussion with the Council on how and when the City might proceed with , detailed planning for this neighborhood. ht/3573D I i FORM del iPLTI I ION ; TIIE HONORABLE MAYOR AND CITY COUNCIL 1 City, cif Tigard County of Washington "State of Oregon PETITION STATING INTEREST IN THE FORMATION OF LOCAL IMPROVEMENT DISTRICT We thea undersigned request that the City of Tigard investigate the feasibility of forming a Local Improvement District (L.I.D.) to provide _ improvements that may service and benefit; property owned by us. We understand that by signing this petition we are only acknowledging an interest in receiving the ber.�fits of the proposed improvement and ar e not committed to supporting any Local Improvement District that may be proposed as a result- of the City's investigation. Property Description Name Address Telephone _ (Tax Lot & Map No.) 39 00— y z �s r© a -sem �;9f � �-s�� cb. 103clo jaN o0 �9�C, JLC 4/a/c 2 6�siar �� /,,� _ r 4 y j �_.�� \. •I \' ��' JF�.3' .lo1w 4 1 .� � �—._. .' _V+ ?I' -� ~ ' " � ass\� \ �+�wl }';'. �3� i • , � i .)'' �• I i � (t'L�. � 1�y�{ I 'Inv\ of'� J � y f 'L�f.vC>< N•PI �� N E I N! h�(A U 4 — y I t � CD CL .'i t•( �.'•. it f ,� LL c1 , • 1 � �er"o P `3rl ol •.I � II � n ri 1 L !. li W-1 A N: O ob , r osz Co I .