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City Council Packet - 11/23/1987 11 11!11 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an RECULAR MEETING AGENDA agenda item needs to sign on the appropriate BUSINESS AGENDA - CATV sign-up sheet(s). If no sheet is available, NOVEMBER 23, 1987, 6:30 P.M. ask to be recognized by the Chair at the start TIGARr CIVIC CENTER of that agenda item. Visitor's agenda items are 13125 SW HALL BLVD. asked to be to 2 minutes or less. Longer matters TIGARD, OREGON 97223 can be set for a future Agenda by contacting either the Mayor or City Administrator. o STUDY SESSION - Agenda Review 1. BUSINESS MEETING: 1.1 Call To Order and Roll Call 1.2 Pledge of Allegiance 1.3 Call To Staff and Council For Non-Agenda Items 2. VISITOR'S AGENDA (2 Minutes or Less Per Issue, Please) 3. PRESENTATION OF KEYS TO THE CITY o flavor Brian 4. PUBLIC HEARING - COMPREHENSIVE. PLAN AMENDMENT CPA 87-04, 'LONE CHANGE. 87-18, CITY OF TIGARD, NPO b 8 Request to amend the Comprehensive Plan from Commercial Professional to General Commercial and to change the zoning from C-P to C-G. on a 3.25 acre site. Location: on Pacific Hwy. east of SW 71st (WCTM 1S1 36AD lots 4000 and 4001). f; o Public Hearing, Opened r o Declarations Or Challenges a Summation By Comm.ntty Development Cross Examination a Public Testimony: Proponents, Opponents, 0 Recommenda-lon By Community Development Staff o Council Questions Or Comments 0 Public Hearing, Closed o Consideration By Council - Ordinance No. 87-_ 5. PUBLIC NEARING - COMPREHRNSIVE PLAN AMENDMENT CPA 87-05, ZONE CHANGE 87-19, CITY OF TIGARD, NPO # 8 RequPAt to amend the Comprehensive Plan Map from Neighborhood Commercial to General Commercial and change the zoning designation from CN to C-G on a .78 acre site. Location: 8686 SW Hall Blvd. (WCTM 1S1 35AA lots 2600 6 2700). 0 Public Hearing Opened 0 Declarations Or Challenges o Summation By Community Development Staff o Public Testimonv: Proponents, Opponents, Cross Examination 0 Recommendation By Community Development Staff 0 Council Questions Or Comments 0 Public Hearing C109e1 o Consideration By Council - Ordinance No. 87- 6. PUBLIC HEARING - ZONE CHANGE ZC 87-22, CITY OF TIGARD, NPO # 8 Request for a Zone Change from R-12 (Residential 12 units/acre) to R-7 i (Residential 7 units/acre) on a 4.92 acre site. Location: 8395 SW Pfaffle and 8380 SW Spruce (WCTM 1S1 36CB lots 503, 504, 1000, and 4400) o Public Hearing Opened o Declarations Or Challenges o Summation By Community Development Staff o Public Testimony: Proponents, Opponents, Cross Examination o Recommendation By Community Development Staff o Council Questions Or Comments 0 Public Hearing dosed o Consideration By Council - Ordinance No. 87- 7. PUBLIC HEARING - LID A35 - 68TH PARKWAY - SPREADING OF THE ASSESSMENT - PHASE V o Public Hearing Opened o Declarations Or Challenges o Summation By City Engineer o Public Testimony: Proponents, Opponents, Cross Examination o Recommendation By City Engineer o Council Questions Or Comments o Public Hearing Closed 0 Consideration By Council - Ordinance No. 87- COUNCIL AGENDA - NOVEMBER 23, 1987 - PAGE 1 [i 8. PUBLIC HEARING - SUBDIVISION S 8-86, VARIANCE V 9-86, SAMUEL GOTTER, NPO # 6, ALSO KNOWN AS BUTLER TERRACE Request to review Planning Commission's final order 87-12PC to modify conditions 8 and 9 of Final Order 86-15PC to allow the termination of the southern sidewalk on Inez Street on the Tigard School District property and the elimination of a sidewalk/pathway between Inez Street and 97th Avenue. (WCTM 2S1 11AC lot 2700). o Public Hearing Opened o Declarations Or Challenges o Summation By Community Development Staff o Public Testimony: Proponents, Opponents, Cross Examination o Recommendation By Community Development Staff o Council Questions Or Comments o Public Hearing Closed o Consideration By Council - Resolution No. 87-_ 9. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 9.1 Approve Council Minutes - October 12, 1987 9.2 Receive and File Reports a. Departmental Monthly Reports - October, 1987 o Community & Administrative Services o Community Development o Library o Police b. Records Mnnngenent Committee Status Report I 9.3 Receive and File: 1 a. Comprehensive Plan Update Work Program b. Transportation Facilities Plan Work Program 9.4 Approve Neighborhood Planning Organization Changes s. Appointments - Res. No. 87- j b. Reappointments - Res. No. 9.5 Approve Receipt of Unanticipated LCDC Grant Funds - Res. No. 87-_ 1 9.6 Adopt Park Plan - Resolution No. 87- t 9.7 Approve Appropriation of Contingency Resolutions: I a. Business Tax Software. - Resolution No. 87- b. Approve Hire of Pernonnel Assistant - Resolution No. 87- c. Authorize Civic Center Expansion Architectural Evaluation - Resolution No. 87- 9.8 Approve TPOA Contract Amendment - Resolution No. 87- 10. 7_10. NON-AGENDA ITEMS: From Council and Staff j i 11. EXECUTIVE SESSION: The Tignrd City Council will go into Executive ! Session under the provisions of ORS 192.660 (1) (d), & (h) to discuss labor relations, real property transactions, and current and pending litigation issues. 12. ADJOURNME14T lw/1827D COUNCIL AGENDA - NOVEMBER 23, 1987 - PAGE 2 T I G A R D C I T Y C 0 U N C I L. REGULAR MEETING MINUTES - NOVEMBER 23, 1987 - 6:45 PM 1. ROLL CALL: Presenia: Mayor Tom Brian; Councilors: Carolyn Eadon, Jerry Edwards, Valerie Johnson, and John Schwartz; City Staff: Chuck Corrigan, Legal Counsel; Bob Jean, City Administrator-; David Lehr-, Chief of Police; Keith Liden, Senior Planner (left at 11 :20 PM); Bill Monahan, Community Development Director'; Jill Monley, Community Services (arrived at 7:20 PM); Liz Newlon, Senior Planner (arrived at 7:35 PM - left at 8:00 PM); Loreen Wilson, City Recorder-; and Randy Wooley, City Engineer. 2. STUDY SESSION - Agenda discussion and Council miscellaneous a. Staff reviewed the following issues. o Westwood Trees - Community Development Director- advised Council that staff had received two reports from ar•borists and had also visited the site with them. Staff's conclusion was that the City'r. arborist, Mr. Halstead, was capable of saving tho trees. Discussion followed regarding options available Lo Council and the liability issues surrounding the saving of the trees on the site. o City Hall Expansion Architect: - City Administrator recommended Council approve a City Hall architect with an expansion program based on 18 to 24 months . Consensus of Council was that ..,in 18 Lo 24 month development plan would meet the C.iLy' s needs best. COMMUN11Y SERVICES DI:RE:CTOR ARRIVED: 7:20 PM o Butler- Terrace - Councilor Eadon noted she had viowed the site and was concerned regarding safety issues for p(adestr•ians and bike way users. o Consent Agenda - Council Schwartz addressed concern regarding agenda item 9.6, especially the Park Plan' s identification of numerous neighborhood parks. Mayor Brian noted that this item would be removed from consent agenda for a separate vote. Council Schwartz also noted some concerns regarding agenda item 9.7(b). Council consensus was to table to this item to 12/7 to allow staff additional time to supply information in response to Councilor Schwar•tz' s concerns. RECESS: 7:33 PM RECONVENE: 7:35 PM SENIOR PLANNER NEWTON ARRIVED AT 7:35 PM i 3. CALL TO STAFF AND COUNCIL FOR NON-AGENDA ITEMS A a. City Administrator requested Council modify the agenda as follows: Agenda item 7 - add 2 letters of remonstrance; insert agenda item 8(a) - Westwood Site Consideration; table Consent Page 1 - COUNCIL MINUTES - November 23, 1987 Agenda 9.7(b) to 12/7; amend agenda item 9.7(c) to show an 18-24 month expansion plan; add item 9.9 (Approve Temporary Modular Offices) and 9. 10 (Approve Downtown Market Study. ) Consensus of Council was to modify the agenda as recommended by City Administrator. 4. VISITOR'S AGENDA •- No one appeared to speak. 5. PRESENTATION OF KEYS TO THE CITY a. Mayor Brian presented a Key to the City to citizens who had served on a board or committee in recognition of their service. The following people were recognized: David Funk, Budget Committee and Transportation Committee; Jeremy Coursolle and Don Pinkerton, City Center Plan Task Force; Michael Schwartz, Park Board; and Michelle George, Utilities and Franchise Committee. 6. PUBLIC HEARING _.. COMPREHENSIVE PLAN AMENDMFNI CPA 87-04, ZONE CHANGE. 87--18, CITY OF TIGARD, NPO 110 Request to amend the Comprehensive Plan from Commercial Professional to General Commercial and to change the zoning from C -P to C G on a 3 .25 nacre site. Location: On Pzacif'ic IlicThway east of SW 71st Avenue (WC:TM 1S1 36 AD Lots 4000 and 4001) . a. Public hearing opened. b. No declarations or challenges wart? filed. C. Senior Planner Newton, advised Council that the Comprehensive Plan Amendment was filed to amend the land use from C--P, which was the most closely conforming zone to Washington County zone designations, to C-G General Commercial. This was being recommended due to the PAisi:ing use of the land by Burger- King. d. Public Testimony: No one appeared to speak. e. Senior Planner Newton recommended approval. f. Public hearing closed. g. ORDINANCE NO. 87-62 AN ORDINANCE ADOPTING FINDINGS AND CONCLUSIONS TO APPROVE A COMPREHENSIVE PLAN AMENDMENT AND A ZONE CHANGE (CPA 87-04, Z_C 87--18) (PACIFIC HIGHWAY RETAIL/BURGER KING) AND DECLARING AN EFFECTIVE DATE. h. Motion by Councilor Eadon, seconded by Councilor Johnson, to adopt. Approved by unanimous vote of Council. present. 7. PUBLIC HEARING - COMPREHENSIVE PLAN AMENDMENT CPA 87-05, ZONE CHANGE ZC87-19, CITY OF TIGARD, NPO 08 Request to amend the Comprehensive Plan Map from Neighborhood Commercial to General Commercial and change the zoning designation from CN to C-G on a .78 acre site. Location: 8686 SW Hall Boulevard (WCTM 1S1 35AA Lots 2600 and 2700) . Page 2 - COUNCIL MINUTES - November 23, 1987 lop, a. Public hearing opened. CK rk b. No declarations or challenges were filed. C. Senior Planner Newton advised Council that the zoning assigned to this parcel was CN Neighborhood Commercial which most closely conformed to the existing Washington County zone designation at the time of annexation. Upon receiving testimony at a prior- public hearing, the City Council directed staff to research possible non-conforming uses. After further study, staff suggested an ordinance which would change the zone from CN to C---G 1 General Commercial and the plan designation from Neighborhood Commercial to General Commercial based on the current land uses. d. Public. Testimony: No one appeared to speak . e. Senior Planner Newton recommended approval. f. Public hearing closed. i g. ORDINANCE NO. 87-63 AN ORDINANCE ADOPTING FINDINGS AND CONCLUSIONS TO APPROVE-- A COMPREHENSIVE Pl AN AMENDMENT AND A ZONE CHANGE: (CPA 87•-05, ZC: 87-19) (IIALA. BOULFVARD COMMERCIAL ) AND i DECLARING AN EI'FE:CTIVE DATE. i h. Motion by Councilor Edwards, seconded by Councilor Johnson, to adopt-. Approved by unanimous vote of Council. present. I 8. PUBLIC HEARING - ZONE CHANGE, IC 87-22, CITY OF 'TIGARD, NPO N8 I i Request for a Zone Change from R--12 (Residential 12 units/acre) to R--7 S (Residential 7 units/acre) on a 4.92 acre site. Location: 8395 SW Pfaffle and 8380 SW Spruce (WCTM 1^al 3608 Lots 503, 504, 1000, and 4400) a. Public hearing opened. t 4 b. No declarations or challenges were filed. f C. Senior Planner- Newton synopsized the request noting that the zone assigned originally was R---12 which most closely conformed to the exiting Washington County zone designation at the time of ! annexation. She noted that at the hearing, concerns were expressed that the R-12 zone designation was to high to allow for `r protection of the area of special concerns (ASC-15) . After additional research, the staff suggested an ordinance which would change the zoning from R-12 to R-7 to protect the ASC area. d. Public Testimony: Proponents o Mr. Dale Williamson, 8311 SW Spruce, encouraged Council to approve the change in order to keep the density in the area more ( in keeping with the overall neighborhood. l o Merle Shumaker, 8460 SW Spruce, also requested approval to R-7 noting the street conditions in the area as a concern. Page 3 - COUNCIL MINUTES - November 23, 1987 e. Senior Planner- Newton recommended approval. O.,. f. Public hearing closed. g. ORDINANCE NO. 87-64 AN ORDINANCE ADOPTING FINDINGS AND CONCLUSIONS TO APPROVE A ZONE" CHANGE (ZC 87-22) (ASC 15 ZONE CHANGE) AND DECLARING AN EFFECTIVE DATE. h. Motion by Councilor Johnson, seconded Councilor Eadon, to adopt. Approved by unanimous vote of Council present. SENIOR PLANNER NEWTON LEFT 8:00 PM 9. PUBLIC HEARING -- l_ID NO. 35 - 68TH PARKWAY - SPREADING FINAL ASSESSMENT - PHASE V a. Public hearing opened. b. No declarations or challenges were filed. r. City Engineer briefly highlighted the history of the LID noting that it began in 1983 and had c.untinuod with the improvement being made and the final assessment being calculated. d. Mr. Keith Thompson, Project Engineer of Couper Consultants, f\ stated that the LTD was initially proposed by property owners in 1983 with the district being formed in June of that year. He stated that due to the concerns regard.irig the timing of legislation impacting potential LID's during that time that staff and property owners requested a preassessment on the project in June of 1984. He stated that: the project was put on hold until right-of--wcay acquisition could be accomplished and that the project changed to some extent during the State' s construction of the Haines Overpass project. Mr. Thompson advised Council that the actual construction of the improvement was completed during 1986 and that though the construction took much longer then originally anticipated the cost for the construction did not increase due to the delay of time but more to the change of the project. Mr. Thompson stated that approximately $90,000 increase from the preassessment amount was a result of redesign. e. Public Testimony: opponents o George Hensen, attorney for Oregon Education Association, 11515 SW Pacific Highway, noted OEA' s opposition to the proposed final assessment stating that he. felt it was engineering errors that resulted in the need for redesign and not a required change of road location. He stated he felt the City should pay the extra cost. He questioned whether there had been any credit given to property owners in previous LID's for the interest earned on the preassessment monies. City Administrator stated that that issue would need to be researched. He further stated that interim financing, by the sale of bonds, was avoided which would have been an increase in cost to the LID participants since a preassessment was done. Page 4 - COUNCIL MINUTES - November 23, 1987 o Mr. Mike Livingston, Property Department Representative from Portland General E:1.ectric Company, 121 SW Salmon Street, Portland, Oregon, filed PGE' s objection with the assessment amount stating that the property PGE owned did riot front on the street improved. He further noted that PGE retained ownership only to run overhead transmission lines. He contended that the contract buyer benefited since he had all development rights to the proporty. Mr. Livingston also requested a return on the interest earned by the City on the preassessment monies. f. City Engineer recommended Council continue this issue to the 12/7 meeting, to allow staff time to research information regarding the history of interest earning distribution and also the distribution of assessment within the L:[D. Lengthy discussion followed between Council and staff regarding the LIE) process and interest earning distribution. g. Motion by Councilor Johnson, seconded by Councilor Edwards, to table to December 7, 1987. Approved by unanimous vote of Council present. h. Council directed staff I.o advise property owners of the set over to December 7, 1987 at 7:30 PM for further review. This letter was to be sent immediately to property owners. 10. PUBLIC HEARING - SUBDIVIS10N 58--86, VARIANCE. V9-86, SAMUAL. GO-1-1ER - NPO N6, ALSO KNOWN AS BUTLER T(:RRAC(- Request to review Planning Commission's final order- 87-12PC to modify conditions 8 and 9 of Final Order 86-15PC to allow the termination of the southern sidewalk on Inez Street on the Tigard School District property and the elimination of a sidewalk/pathway between Inez Street and 97th Avenue. (WCTM 21,1 11AC Lot 2700) . a. Public hearing opened. b. No declarations or challenges were received. C. Senior Planner Liden synopsized the request noting that the Planning Commission had approved the Developer's request to delete the sidewalk. He stated Council called the matter up for review on November 2, 1987. d. Public Testimony: o Proponents o Phil Pasteris, NPO X16 Chairman, stated that the NPO had discussed the issue at their November 18th meeting and questioned how the school would feel about having the sidewalk deadend on to their property. He suggested perhaps the School Board should be questioned about the increase in liability that this could cause. He further advised Council that the NPO did not see the issue prior to the Planning Commission hearing but would support a reversal of the Planning Commission decision. Page 5 - COUNCIL MINUTES - November 23, 1987 o Bev Straub, 942.5 SW Inez, stated her concerns with bike and pedestrian traffic from the School District's parking lot onto ' Inez Street. She further noted she did not feel it was appropriate to mix the uses of the parking lot versus pathway and encouraged Council to overturn the Planning Commission decision. o Opponents o James Castile, 9563 SW Inez, stated his opposition to the installation of the bike path and noted concern regarding the use of the path by skate boards and safety issuos. o Audrey Castile, 9563 SW Inez, stated she felt the configuration of the path was dangerous and encouraged Council to uphold the current Planning Commission recommendation. o Vicki Gotter•, 9541 SW Ince, stated she was appearing on behalf of her husband who was unable to attend the meeting. She encouraged Council to uphold the recent Planning Commission decision and stated she did riot feel this would change current use patterns of the parking lot or the street. o Rebuttal o Phil Paster-is, NPO N6, stated that he was nut aware of any concerns expressed by the School District but hated to make a decision without input from them. e. Senior Planner Liden further explained the original condition on the development allowed realignment of the path on the south side of Inez if a more beneficial route could be found. Lengthy discussion followed regarding the grade of the sidewalks, fill that would be required for the development and the configuration of the sidewalk/bike.path/pedestrian way. Community Development Director recommended Council overturn the Planning Commission decision and in force the original condition of the applicant. f. Public hearing closed. g. RESOLUTION 87-143 IN THE MATTER OF T14E ADOPTION OF A FINAL ORDER UPON CITY COUNCIL REVIEW OF A PLANNING COMMISSION APPROVAL OF AN AMENDMENT TO A FINAL ORDER FOR BUTLER TERRACE SUBDIVISION (SB-86 AND V9-86, FINAL ORDER 86-15PC AND FINAL ORDER 87-12PC) h. Motion by Councilor Eadon, seconded by Councilor Johnson, to approve the resolution and restate the original condition contained in Final Order 86-15PC. Council members expressed their concern for the proposed elimination of the pedestrian/bike way connection between Inez and 97th Avenue. They further encouraged staff to design the path in such a way as to minimize any safety concerns. Motion approved by unanimous vote of Council present. Page 6 - COUNCIL MINUTES - November 23, 1987 RECESS: 9: 18 PM RECONVENE: 9:28 PM 11. WESTWOOD SITE CONSIDERATION a. Community Development Director stated that at the November 16, 1987 Council meeting, Council gave direction to remove trerNs in Area H1 from the Westwood site due to safety concerns. He synopsized the work staff- had done with the arborists and the Developer through the past the week. Community Development Director recommended that David Halstead' s recommendation for retention of the trees be implemented with Council directing Westwood to follow a course of action to preserve the trees. b. Phil Pasteris, representing himself riot NPO 116, stated that a solution to the problem would be to remove all trees that could present potential safety problems and replant. C. Mr. Gerald Foy, representing Westwood Corporation, and Mr. Steven Goetz, the arborist for. Westwood Corporation, presented their concerns to Council. Mr. GoeLz stated that he had been employed by the City of Portland since 1980 their arborist. Mr. Goetz further presented his report daLed Nuvomber 20, 1987, detailing the potential liability of trees and his conclusions. After presenting his report, Mr. GoeLz stated his conclusion was that all trees in groups one, two, three, four-, and five were more of a liability than An asset. Further, the trees in groups four and five had some positive valine but: would depreciate rapidly arid should big consider.-od for removal. He further stated installation of an irrigation system within the root zone could also have an adverse impact on Lhe trees with trenching severely damaging or de--stablizing the trees . Mr. Goetz further recommended replace— the 3" to 6" caliper size so that merit trees be considered in they would have the very best chance of survival given the normal care required in newly landscaped areas. He stated trees beyond the 6" caliper• size would have special requirements for maintenance, and as a general rule, the larger the tree the less its chance for long term survival. d. Mr. David Halstead, Halstead Arboriculture Consultants, stated he had been retained by the City of Tigard to find a way to protect the trees . He stated he agreed with Mr. Goetz_ that the trees would require addi.ti.onal maintenance, however, he had been retained by the City to find a way to maintain the evergreen trees in a safe manner. Mr. Halstead stated that the trees in groups two and three where a safety hazard but with cabling could become more stable. Mr. Halstead presented a report dated November 21, 1987 outlining a the steps necessary to rehabilitate the trees at the Westwood site. e. After lengthy discussion, a motion was made by Councilor Johnson, and seconded by Councilor Eadon, to direct Westwood Corporation to follow a course of action to preserve the stand trees in areas four and five. Further that long term maintenance be required with no further damage being caused by development of an irrigation system, ground cover installation and the location of Pad "A" . A written long term maintenance description was to be submitted for Council approval. Page 7 — COUNCIL MINUTES — November 23, 1987 Approved by unanimous vote of Council present. f. Lengthy discussion followed between Council, Westwood, and City staff regarding the safety concerns surrounding the trees in groups two and three. Council expressed concern regarding the hazards of loaving the trees and the seemingly blatant disregard to the first site design agreement which required certain trees be left on the property. Council discussed at some length the need for 8" caliper, trees to visually offset the impact of losing 18 large fi;• trees. Mr. David Halstead, City's arborist, stated that with a long term maintenance plan the Council should be able to be assured of the maintenance of the 8" caliper trees. Staff- and Council discussed requirements for, bonding of landscape installation and the timing for- issuance of occupancy permits. g. After further discussion a motion was made by Councilor Johnson, seconded by Councilor Eadon, to remove the stand of trees in areas two and three for safety reasons only. Staff was directed to bring back at the December 7, 1987, Counr..i1 mooting a landscape plan including a written lung term maintonance plan description for Council approval . This material must be submitted for distribution to Council by Friday, December 4, 1987. The plan will be approved prior to issuance of any occupancy permit. Further the following guidelines shall be followed regarding replacement of said trees: 1. A landscape plan be prescntod to staff; 2.. Replacement tree size and density be satisfactory to staff, # assuring replacement trees in the 8" caliper size as a minimum with number of trees sufficient to visually offset: impact or original tree removal; 3 . Replacement trees be installed in a similar location as those , being removed; ± 4. Landscape berm shall be maintained to best ensure preservation of replacement trees; and 5. Location of pad "C" shall riot interfere with plantings in area:, two and three. Motion approved by a 4 to 1 majority vote of Council present. Councilor Schwartz voting nay. 12. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: �. 12.1 Approve Council Minutes — October, 12, 1987 12.2 Receive and File Reports a. Departmental Monthly Reports — October, 1987 o Community & Administrative Services o Community Development o Library o Police b. Records Management Committee Status Report ' 12.3 Receive and File: a. Comprehensive Plan Update Work Program b. Transportation Facilities Plan Work Program Page 8 — COUNCIL MINUTES — November 23, 1987 12.4 Approve Neighborhood Planning Organization Changes a. Appointments -- Res. No. 87-144 b. Reappointments — Res . No. 87-145 12.5 Approve Receipt of Unanticipated LCDC Grant Funds -- Res. #87-146 12.6 Adopt Park Plan — Resolution No. 87- 12.7 Approve Appropriation of Contingency Resolutions: a. Business Tax Software — Resolution No. 87-147 b. Approve Hire of Personnel Assistant — Resolution No. 87— C. Authorize Civic Center Expansion Architectural Evaluation--Res#87--148 12.8 Approve TPOA Contract Amendment -- Resolution No. 87-149 12.9 Approve Temporary Modular Offices -- Resolution No. 87-150 12. 10 Authorize Downtown Market Study a. Motion by Councilor Johnson, seconded by Councilor Edwards, to approve Consent Agenda with item 12.6 being romoved for a separate vote and item 12.7(b) being Labled to 12./7/87. Approved by unanimous vise of Council. present. 13. PARK PLAN ADOPTION LA. Councilor- Schwartz noted concern r•egardiny the noighbor•hood perk element in the Park Plan. Ile stated that he had some concerns regarding the development of neighborhood parks at this time as they were used basically used only by citizens in that immediate area and would riot- serve the overall City recreational needs as well as other parks. b. RE:SOLUTI:ON NO. 87--151 A RESOLUTION OF THE -TLGARD CI:-TY COUNCIL. ADOPTING A PARK PLAN� TO SERVE AS A GUIDE AND PROVIDE RI::COMMEN— DATIONS FOR PROVIDING PARKS AND RECREATIONAL_ FACIL.ITI:ES FOR THE FM NEXT TEN YEARS. WER Im C. Motion by Councilor Schwartz, seconded by Councilor Edwards, to approve the Park Plan with reservation for Council to make changes as necessary in the future. Present concern was with regard to the neighborhood park elements in particular. Approved by unanimous vote of Council present. RECESS: 11:20 PM SENIOR PLANNER LIDEN LEFT: 11:20 PM 14, EXECUTIVE SESSION: The Tigard City Council went into executive session at 11:22 PM under the provisions of ORS 192.660(1)(d)(e) & (h) to discuss labor relations, real property transactions, and current and pending litigation issues. 15. ADJOURNMENT: 11:28 PM Approved by the Tigard City Council on Dec Xber21, ATTEST: Recorder -City of Tigard Mayor — City of Tigard LW/2221D Page 9 — COUNCIL MINUTES — November 23, 1987 PINES PUBLISHING COMPANY Legal �-G►r5�1 P.O.BOX 370 PHONE(503)684-0360 Notre BEAVERTON,OREGON 97075 jq,-U-aj-VFD Legal Notice Advertising 1987 0 ❑ Tearsheet Notice 7 ® oX 3�I . ❑ Duplicate Affidavit C fir) i� v AFFIDAVIT OF PUBLICATION STATE OF OREGON, ) COUNTY OF WASHINGTON. )ss' 1, P'--j being first duly sworn, depose and say that I am the Advertising Director, or his principal clerk, of the 1 T' a newspaper of general circujtion as defined in ORS 193.010 and 193.020; published at—I in the afaresaid county and state; that the a printod copy of which is hereto annexed, was published in the entire issue of said newspaper for d successive and consecutive in the following issues: Subscribed a :to before me this Notary Public for Oregon My Commiasion'Expsns:`)• 2u i 2S z� Ihe'toilo�xtAg selectesi';i 1Rf,S = for your,1n1ormatto4,,. AFFIDAVIT" Further Information ami?nll' r x rhea d rmpn ftw(,-Ity ll der, 13125 SW HallBlvd, .Tigard, Oregon: 97223 or by. 6�. 639-4271: CITY CAUNCIL REGULAR MEETING =NOVENDER 23;196, , TIGARD Cl%qC CENTER.10"ILALL . >' 13125 SAV.HALJ'�DOUL.EV ,1140A OREGON 5:3D 1'.56.studySesrton-Review of Agenft fta= yin 7;34 PJA.1sll Amm MeetiAg Public Hcariw • +Comp•+t�he�te s Jldtt�tt–�t�'A ix7�tl+l; t�3?19, , ••Getx' rtc�al'- CtaJ4.�! � C1��1I�x H2pp��O• s IL.'Cr A44.i1.'y.ot >: �C���� f,_��� • s � t. -'f,aha fr 4 our , QQsW _ � O- �Bl• V N 3 �� �� ~ . T..�yy.y w C4 CD zF � Q_ ..."•�� N� .. ���, �'tl yy> .baa �+�'��,,yy SyS"" � _ p yd�• " 41�+O K. ao 10..IU. 00. AOS W. s.-•M w? v � w a.•��r�bwu a0 nA� ¢�• ,.'°,5. p yid- ��a ��a �z��3`G HugE* � � a�,y'.�t� � s ti C3 inp C0��7Nd gw �Q.� xwQ y�i. ~ +0 �•G,,. 8 Y � �a y� v � r' " 2 > c l ��rsVd � OOFp 1a'� to a$ ,s�s, a�a3. A•v,b�� � 8 a p.wb c�o�� w QAflL7. ..+ Ca O 2 03 `• O —0 126 94 O -_ i - z 2 z Q m a O W d �"' 0 •y O"' l9 m z 0 > m rCISc2. O dt r m f ` 4z G 2 Q ❑ ❑ f (n m w wis OLi- .0 oe. Z w Z 0 CN ► a o < 4 A Q � m U m 0 z c 0 Q O d v r o ` M `° ulco LL cc a M O c•.. ., O O m 1 � �^^ O Y t C m W� N r' 0$ Q C a ,� V _1 C V .0 C 0 x 03 d r O ori r W3 :r, o ac z, c y y � '' t +- > > 8L `o P H d✓ / LLW 1 ON V.. O O 0 i J L-0 o q >CL O Y A m U 0 r 1 �z p�v c w � vi c U LL V �a m cI a 0) o d s e NU _rmpcowtoo ca m 0 I Q t CITY OF TIGARD, OREGON AFFIDAVIT OF POSTING Awl In the Matter of the Proposed Co"c,( (, ork5hc)0 flle&Yie STATE OF OREGON ) County of Washington ) ss City of Tigard ) I, u,,( 42,rf0e— w Ck-+( being first duly sworn, on oath, depose and say: That vst in the following public and conspicuous places a cop`s, of Notice of 41 a�-Nleetingsfor the Council Meeting dated AAV aL�—p11 �`�br7 a copy of said notice being he�^eto attac— ed and by reference made a part hereof on the U day of n�OVOW 198 WE z� zL/Ky Subscribed and sworn to before me this day of f 198 . Notary Public for Oregon (/ My Commission Expires: .f. !!! t1 J A November 18, 1987 NOTICE OF CITY COUNCIL WORKSHOP MEETINGS Notice is hereby given of City Council Workshop Meetings, called by the Mayor with the common consent of the Council, to be held: November 2.0, 1987 -- 6--10 p.m. Shilo Inn 10830 S.W. Greenbur•g Rd Tigard, Oregon November 21, 1987 — 8 a.m.--6:00 p.m. Tigard Civic Canter 13125 S.W. Hall Boulevard Tigard, Oregon The purpose of the Workshop is for discussion and setting of goals of Council for the next calendar year. t { l''2 ICkc v. ...._..... r l human M. f3r•.ian, Mayor i cw/18950 , r E k T 3 i i 1 t F l TIGARD COUNCIL MEETING SYNOPSIS - NOVEMBER 23, 1987 ROLL CALL: Present: Mayor Tom Brian; Councilors: Carolyn Eadon, Jerry Edwards, Valerie Johnson, and John Schwartz; City Staff: Chuck Corrigan, Legal Counsel; Bob Jean, City Administrator; David Lehr, Chief of Police (left at: 7:33 PM); Keith Liden, Senior, Planner (left at 11:20 PM); Bill Monahan, Community Development Director; Jill Monley, Community Services Director (arrived at 7:20 PM); Liz Newton, Senior Planner (arrived at 7:33 PM - left at 8:00 PM); Loreen Wilson, City Recorder-; and Randy Wooley, City Engineer-. -� VISITOR'S AGENDA - No one appeared to speak PRESENTATION OF KEYS TO THE. CITY - Presented by Mayor Brian PUBLIC HEARING - COMPREHENSIVE PLAN AMENDMENT CPA 87--04, ZONE CHANGE 87--18, CITY OF TI:GARD, NPO 11 8 Request to amend the Comprehensive Plan from Commercial Professional to General Commercial and to change the zoning from C-P to C-G. on a 3.25 acre site. Location: on Pacific Hwy. E of SW 71st (WCTM 1S1 36AD lots 4000, 4001) . ORDINANCE NO. 87-62 - - Ea/Jo UA PUBLIC HEARING - COMPREHE:NSI VE:: PLAN AM[N[)MEN[ CPA 87-05, -LONE: CHANGE 87-19, CITY OF TIGARD, NPO # 8 Request to amend the Comprehensive Plan Map from Neighborhood Commercial to General Commercial and change the toning designation from CN to C---G on a .78 acre site. L.ocat:ion: 8686 SW Hall Blvd. (WCTM 151 35AA lots 2600 & 2700) . ORDINANCE NO. 87-63 - - Ed/Jo UA PUBLIC HEARING - ZONE CHAN(:,E ZC 87-22, CITY OF 1IGARD, NPO it 8 Request for a Zone Change from R-12 (Residential 12 units/acre) to R-7 (Residential 7 units/acre) on a 4 .92 acre site. Location: 8395 SW Pfaffle and 8380 SW Spruce (WCTM 1S1 36CB lots 503, 504, 1000, and 4400) ORDINANCE NO. 87-64 - - Jo/Ea UA PUBLIC HEARING - LID #35 - 68TH PARKWAY - SPREADING OF THE ASSESSMENT - PHASE V Tabled to 12/7 for further $ interest info - Jo/Ea UA PUBLIC HEARING - SUBDIVISION S 8-86, VARIANCE V 9--86, SAMUEL GOTTER, NPO 11 6, ALSO KNOWN AS BUTLER TERRACE Request to review Planning Commission' s final order 87-12PC to modify conditions 8 and 9 of Final Order 86-15PC to allow the termination of the southern sidewalk on Inez Street on the Tigard School District property and the elimination of a sidewalk/pathway between Inez Street and 97th Avenue. (WCTM 2S1 11AC lot 2700) . RESOLUTION NO. 87-143 - - Ea/Jo UA WESTWOOD SITE CONSIDERATION - TREES Remove trees in groups 2 & 3 and replant - Jo/Ea - 4-1 with Sch. Nay Leave trees in groups 4 & 5 and maintain - Jo/Ea UA COUNCIL AGENDA - NOVEMBER 23, 1987 - PAGE 1 CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 9.1 Approve Council Minutes - October 12, 1987 ` 9.2 Receive and File Reports a. Departmental Monthly Reports - October, 1987 o Community & Administrative Services o Community Development o Library } o Police t b. Records Management Committee Status Report 9.3 Receive and File: a. Comprehensive Plan Update Work Program b. Transportation Facilities Plan Work Program 9.4 Approve Neighborhood Planning Organization Changes a. Appointments - Res. No. 87--144 b. Reappointments -- Res. No. 87-145 9.5 Approve Receipt of Unanticipated LCDC Grant Funds - Res. No. 87-146 9.6 Adopt Park Plan - Resolution No. 87-151 9.7 Approve Appropriation of Contingency Resolutions : a. Business Tax Software - Resolution No. 87-147 b. Approve Hire of Personnel Assistant - Resolution No. 87-�_ c. Authorize Civic Center• Expansion Architectural Evaluation - Resolution No. 87--148 9.8 Approve TPOA Contract Amendment. - Resolution No. 87-149 9.9 Approve Temporary Modular Offices - Resolution No. 87-150 9. 10 Authorize Downtown Market Study Jo/Ed to approve with 9.6 removed & 9.7b tabled to 12/7 - UA Sch/Ed to approve 9.6 noting Council's concern regarding neighborhood parks element - UA EXECUTIVE SESSION: The Tigard City Council went into Executivo Session under- the provisions of ORS 192.660 (1) (d), (o), & (h) to discuss labor relations, real property transactions, and current and pending litigation issues. ADJOURNMENT: 11:30 PM lw/18?_7D k f 1 i i t S t f f COUNCIL AGENDA - NOVEMBER 23, 1987 - PAGE 2 CITY OF TIGARD, OREGON AFFIDAVIT OF POSTING In the Matter of the Proposed STATE OF OREGON ) County of Washington ) ss City of Tigard } I, ")'-% 7-�'/ ) • �- ��7�f�- being first duly sworn, on oath, depose a d say: That I posted in the following public and conspicuous places, a copy of Ordinance Number(s) • ,_ i �_ S 7 j `' 7 ' which were adopted at the Council Meeting dated 713 / copy(s) of said ordinance(s) being� hereto attached and by reference made a part hereof, on the ."�.� ' day of )I`_C-e />>1-w �_ 1987. 1. Tigard Civic Center, 13125 S.W. Hall Blvd. , Tigard, Oregon. t' 4 2. U.S. National Bank, Corner of Main and Scoffins, Tigard, Oregon 3. Safeway Store, Tigard Plaza, S.W. Hall Blvd. , Tigard, Oregon 197. Subscribed and sworn to before me this a� day of �O�/�(/►'1htA 19 Notary Public for Oregon / My Commission Expires: i CITY OF' TIGARD, OREGON ORDINANCE NO. 87—�n.a AN ORDINANCE ADOPTING FINDINGS AND CONCLUSIONS TO APPROVE A COMPREHENSIVE PLAN AMENDMENT AND A ZONE CHANGE (CPA 87-04, 7_C 87-18) (PACIFIC HIGHWAY RETAIL/BURGER KING) AND DECLARING AN EFFECTIVE DATE. WHEREAS, on January 14, 1987 the City Council held a public hearing to consider the annexation request and stated their intent to consider plan and zone designations for the property at a later date; and WHEREAS, the Portland Metropolitan Area Local Government Boundary Commission approved a modified annexation proposal on February 12, 1987; and WHEREAS, on March 31, 1987 the South Metzger residents approved the annexation by holding an election; and WHEREAS, on May 18, 1987 the City Council held a public hearing to consider zone and plan designations for the newly annexed area; and WHEREAS, the zone and plan designations recommended by the Planning staff were those which most closely conformed to the designations assigned to the properties on the Metzger Progress Community Plan Map adopted by Washington County; and WHEREAS, the City of Tigard Urban Planning Area Agreement (UPAA) with Washington County requires that the City assign the zone and plan designations which most closely conform to the designations assigned by the County unless the City and County Planning Directors agree to a change; and WHEREAS, at the hearing on May 18, 1987 the Council heard testimony from property owners representatives indicating that the proposed zoning if assigned may make their existing land uses nonconforming in certain cases; and WHEREAS, at the May 18, 1987 public hearing Council directed staff to research the nonforming use status for all properties in the annexation area; and WHEREAS, staff has determined the C—G General Commercial zoning would better accommodate the existing land uses on this site; and WHEREAS, staff contacted the Director of the Witshington County Department of Land Use and Transportation to obtain his agreement with the change; and WHEREAS, the Director of the Washington County Department of Land Use and Transportation by letter dated July 29, 1987 concurred with staff's determination. i ORDINANCE NO. 87— Page 1 THE CITY OF TIGARD ORDAINS AS FOLLOWS: Section 1: The recommendation of the Planninq staff- as set forth below is consistent with provisions contained in Section B.4.d of the } Urban Planning Area Agreement between Washington County and the City of Tigard dated September 9, 1986. Current Proposed Current Proposed Tax Map/Tax Lot No. Zoning Zoning Comp Plan Comp Plan 1S1 36AD 4000 CP CG Comm' l Prof. Gen. Comm'l 1S1 36AD 4001 CP CG Comm'l Prof. Gen. Comm'l Section 2: This ordinance shall become effective upon the 31st day after approval by the Council, signing by the Mayor and posting by the City Recorder. PASSED: By vote of all Council members present after being read by number and title only, this �_ day of }�1n,�2w. tr 1987. Loreen 21RWii nCity Recorder APPROVED: This day of 1987. X" Thomas M. Brian, Mayor Approvers as to form: City Attorney Date ORDINANCE NO. 87— a Page 2 1 PINE $ s w 3890ya'e SE•E-MAP Iso 5 90 Is 4 so 105 3- S 1 36AC p 37 00 3600 3500 3400 3300 4 T- 3701 I I 3301 E o t 0 o � r 95 85 103 4 3800 lay 2a5 t � s 4102 afi3030'E _ _ • b 2 = ; 3900 - s O 0.9% —6 I � 16 _ _ _4100_ _ «,, : —n s :es •57Ac.uvu �1 2.03 Ac. 1 4 Y 2 3 w1 cn AW i } s IHMAL PILL A 01 s[ I 4001 65 Ac v ° . 6 • r' D." 00 _ 4 6506 SEE MAP I S136D B �p { 6502 f - I /.49Ac. t E m'lb 1 FOR ASSESSMENT PURPOSES ONLY DO NOT RELY ON FOR ANY OTHER USE SEE MAP IS 136UA C J I&S' FASEMElTT !: i s t CITY OF TIGARD, OREGON ORDINANCE NO. 87- 6-3—22 i AN ORDINANCE ADOPTING FINDINGS AND CONCLUSIONS TO APPROVE A COMPREHENSIVE PLAN ' AMENDMENT AND A ZONE CHANGE (CPA 87-05, ZC 87-19) (HALL BOULEVARD COMMERCIAL) AND DECLARING AN EFFECTIVE DATE. i WHEREAS, on January 14, 1987 the City Council held a public hearing to consider the annexation request and stated their intent to consider plan and zone designations for the property at a later date; and WHEREAS, the Portland Metropolitan Area Local Government Boundary Commission approved a modified annexation proposal on February 12, 1987; and r WHEREAS, on March 31, 1987 the South Metzger residents approved the annexation by holding an election; and WHEREAS, on May 18, 1987 the City Council held a public hearing to consider zone and plan designations for the newly annexed area; and WHEREAS, the zone and plan designations recommended by the Planning staff were those which most closely conformed to the designations assigned to the properties on the Metzger Progress Community Plan Map adopted by Washington County; and WHEREAS, the City of Tigard Urban Planning Area Agreement (UPAA) with Washington County requires that the City assign the zone and plan designations which most closely conform to the designations assigned by the County unless the City and County Planning Directors agree to a change; and WHEREAS, at the hearing on May 18, 1987 the Council heard testimony from property owners representatives indicating that in some cases the proposed zoning if assigned may make their existing land uses nonconforming in certain cases; and WHEREAS, at the May 18, 1987 public hearing Council directed staff to research the nonforming use status for all properties in the annexation area; and WHEREAS, staff has determined the C-G General Commercial zoning would better i accommodate the existing land uses on this site; and 3. WHEREAS, staff contacted the Director of the Washington County Department of Land Use and Transportation to obtain his agreement with the change; and f WHEREAS, the Director of the Washington County Department of Land Use and =. Transportation by letter dated July 29, 1987 concurred with staff's determination. x C r THE CITY OF TIGARD ORDAINS AS FOLLOWS: Section 1: The recommendation of the Planning staff as set forth below is k. consistent with provisions contained in Section B.4.d of the , Urban Planning Area Agreement between Washington County and the cuff City of Tigard dated September 9, 1986. Current Proposed Current Proposed Tax Map/Tax Lot No. Zoning Zoning Comp Plan Comp Plan ; r. 1S1 35AA 2600 CN CG Neigh. Comm. Gen. Comm. 1S1 35AA 2700 CN CG Neigh. Comm. Gen. Comm. Section 2: This ordinance shall become effective upon the 31st day after approval by the Council, signing by the Mayor and posting by the City Recorder. PASSED: By vote of all Council members present after being read by number and title only, this 1r�_ day of NJ o Xv.h 1987. i Loreen R. Wilson, City Recorder APPROVED: This a3�j day of No a*-jrwr 1987. - r:. Thomas M. Brian, Mayor 4 a Approved as to form: i t City"Attorney Date c is/1838D i (odn IJO AL•• • v C.S. tow W 1° 40 / 347.x5' �, 1i pL E L E A F ACAT[D 100 D 194.16' 19o.a—T 000 2100 SEE MAP 1 1 IS 1 35AA 1 SUPPLEMENTAL _ g - �, NO.I , 17 5o' Nf9�Y2 �1s7.r1 X13700 — — iso — — I 38 40 to 2 3705 2500 = 24 O N(C.S.No. 12 893) m 0 . 3703 3701 3704 `` If 12 2 A T?In 130 a a f. 7' i21SONo 1 3702 6 ! lor.lr• `� 5 1so.a' « I � er 1 OAC So CAVI 1 1f4 r 190.3, _137.91• T+sas• T�.asa 34 130' 600 2700 - �. 2$0I • - � �• � - .. .. - ;, - ~ ... a ae• -i 33W PURPOSES ONLY :OR ANY OTHER USE _ 1 .. -s_ _w ~ -• t' OL li ..-r 00 .SEE 'rMA!? is �1 '35AD p w' o PUN E 0 CITY OF TIGARD, OREGON ORDINANCE NO. 87-_f 1-1 AN ORDINANCE ADOPTING FINDINGS AND CONCLUSIONS TO APPROVE A ZONE CHANGE (ZC 87-22) (ASC 15 ZONE CHANGE) AND DECLARING AN EFFECTIVE DATE. WHEREAS, on January 14, 1987 the City Council held a public hearing to consider the annexation request and stated their intent to consider plan and zone designations for the property at a later date; and WHEREAS, the Portland Metropolitan Area Local Government Boundary Commission approved a modified annexation proposal on February 12, 1987; and WHEREAS, on March 31,' 1987 the South Metzger residents approved the annexation by holding an election; and WHEREAS, on Mav 18, 1987 the City Council held a public hearing to consider zone and plan designations for the newly annexed area; and WHEREAS, the zone and plan designations recommended by the Planning staff were those which most closely conformed to the designations assigned to the properties on the Metzger Progress Community Plan Map adopted by Washington County; and WHEREAS, the City of Tigard Urban Planning Area Agreement (UPAA) with Washington County requires that the City assign the zone and plan designations which most closely conform to the designations assigned by the County unless the City and County Planning Directors agree to a change; and WHEREAS, at the hearing on May 18, 1987 the Council heard testimony indicating that the proposed zoning if assigned may be too dense to afford protection for the natural vegetation identified within Area of Special Concern (ASC) 15; and WHEREAS, at the May 18, 1987 public hearing Council directed staff to research the protection of ASC 15; and WHEREAS, staff has determined that the R-7 (Single Family Residential 7 units/acre) zoning would better protect the natural vegetation on this site; and WHEREAS, staff contacted the Director of the Washington County Department of Land Use and Transportation to obtain his agreement with the change; and WHEREAS, the Director of the Washington County Department of Land Use and Transportation by letter dated July 29, 1987 concurred with staff's determination. a b THE CITY OF TIGARD ORDAINS AS FOLLOWS: of the Section 1: The recommendation of the Planning staff as set forth below is All in Section B.4.d consistent with provisi emes c ntontained between Washington County and the Urban Planning Area Agre City of Tigard dated September 9, 1986. Current Proposed Tax Map/Tax Lot No. Zoning Zoning F 1S1 36 CB 503 R-12 R-7 1S1 36 CB 504 R-12 R'7 1S1 36 CB 1000 R-12 R-7 F 1S1 36 CB 4400 R-12 R-7 a t Section 2: This ordinance shall become effective upon o theyor and posting by day approval by the Council, signing by t the City Recorder. PASSED: By �1no.�n�W���-`; vote of all Council members present read by nutitle only, this — day number and } after being 1987. of t F LLoreen R. Wilson, City Recorder { k APPROVED: This �Lr day ofnuc�r�F�- ► 1987. f F P Thomas M. Brian, or Approved as to form: V I C' City Attorney Date 1828D Mee�in 1Nk -�111i1l YEr{r!a(1 I{a!l{lll{far{r Il�lr!°.illlrlt If°�lif?lt�lj( T frp 111 .Il I i I P NOTE: IF THIS MICRDFILMED " -.-_ 2 3 4 _- _ 5 6_ - , 8 - 9 O I DRAWING IS LESS CLEAR THAN ' THIS NOTICE. IT IS DUE TO _. .. THE QUALITY OF THE ORIGINAL DRAWING. OFE 62 92 LZ 92 SZ 4Z 62 ZZ {Z OZ 6t BI LI 91 -S( bl El ZI jl of 6 8 L 9— S b 6 Z I mo' e dillll lllIIIII0111lI IIIIIIBINQOJIII....I ---— p illigh - MARCH 7 � _ r ._ i; v zWASHINGTON COUNTY OREGON '=Q SCALE I°=100' APPROX.290'9 or S W C NW CON LOT N NETZ.AC.TR. J 6a 102 O 96 �- 166.66 790 i SQI 500 502 400 s. 143.9a r x'. Aa r 64 .47Ac,�3 401 301 s r• J L / (.. r. Ir K q o -- 02 J - . lob THOMAS�"$TDfT DLC"'S3 r 1. •MD3'W 147.71 ';,t'•.,•,y+ t 701 RICHOwad eo o /73Ac. I 215 C o u229 19 s 3 20. Q INITIAL PC 214 °� N ro°49' • 14 13 eo ys N •4g I =e 120 14 9t • o 4000 4900 216 t IB Y R 21 'ijp + alai r 15 y .AIN NBS� loos 1�•40 a 5000 21717 3' 9 RR Ld �? Y 2100 fii 22 X I6 Q ,d 211 6 105 = W • 4401 o loo o 9[ SEE MAP �me ` _ 5100 :218 : I . 3 63 a, i as 1 96.x9 m 4� O so R 23 R 17 F IS I 35AD N es•s9 w 16 : , 6,• 4400 1?a !_15 5200100 MN .69 Ae. 5 x 219 OD 8 AGE 6LB L� loo Lal24 B0 R z, o4ti6 R 18 a Nso• .04•W 221 _ 4100 ti 4200 Z N a 14a os w 100 3 13 c 8 14 Z# 5300220 (/j nW I : R.2D Q N m >e 19 TR cQ 20 m 80r l N 89°3 w adxl I " 0°5�21•W 661.29 40 .18 0o so_ c CYB64 TRxad S. Y. R z3C STEVE o - 138.56 -- I 700 IwoN'a7.5'3 8"V N 87.36'10•E CR NO.2 N 99• 2.55 83.99 40.10 39.94 80 73 2.43Ac. 324 Ar 4000 3900 RL 6 wm 5400 8200 8100 SOC e� oe 12 �4 II N 46 $o I 8 2 3 1 co 1 t�7 Na9.48.06 W 3a9•d •Eso ` TN 8 40 06 BL71.79 • Z 55� 1 2 . I Raw 380010 ��� p • 1300 p e4o _� .. ..I .. -..• .t _13321 � � 5600 t L~ 9 K �.. 2 3700 t I� 28 142.0 1� t'� I 9 IM51 e 1400 F- 139.79 i 5700 1/4 ON_ is e.s 6• 3600 M _L N CD Is 29 10 0 1 6 134.9a 142.0 ^ 3500 c7a c 5800 1 LL 1 500 ci 2 30 • w • 7 U 7 L/J } \ 131.72 1 t0 5900 / It z N \� - 3400 Z R 31 ; 1600 z a 6 p . 135 i' g • - [ L� SEE MAP 131.70 W 6000 � • • Q .1 12 3300 LL� - R 32 IS I 35DA 5 ns 1700 I31.6a / 6100 o 1 I 3200 33 • f LLl 4 _ 131.E d 6200 1800 3100 )) _R" • Mc%j I a e.56 3 Bare • i 9.xs 890 900 6300 14 .36Ac. 0.36Ae. .3000 a� 35 1900 �. N 99.48'OrW 2 ¢ "-as I_La a a5 70 • • n. 6400 ,1199^ 06 W 15 2900 Ig 50 $6 36 I i 37 1 .79.26 11TIAL Pf '� :n 7 0 o 9627 m - Ts SwNM•4V w Il ..C.R..975 - JPFAFFLE F -� SEE MAP S 11 36 t i J 11 1 0 1 1 1 1 1 1 1 1 1 1 1 r 1 1 1 1 1 1 111 1 1 1 1 T f I f I I T i 1 1 - �(� O d a (0 ••I•• �>P(m� i l'I � ( I�i►� 1 L.1_� 1 I 1 � I'1�1�11rI►!T(111I11r,1111111�11�1.1�1�1111111I111111',IILII111�1111111�1111111I1111F1 .. „�_ . _ •• ., NOTE: IF THIS MICROFILMED 2 3 4 5 6 7 B 9 0 i! 12 DRAWING IS LESS CLEAR THAN THIS NOTICE, IT IS DUE 70 THE QUALITY OF THE ORIGINAL DRAWING. OFFC 62 9Z L2 92 SZ 42 6Z 22 IZ OZ 61 81--LI 81 SI 41 EI 21 11 OILa 1�*+•- 1MI11111111111�1111lIIII�IIIIlIIII�IIIIIII,,Ntilllj}Il�pll) 1IIH�WiARCH _ .. { ' 1 ' 7 ! 1990 g 1 CITY OF TIGARD., .OREGON COUNCILAGENDAITEM SUMMARY AGENDA OF: November 23, 1987 DATE SUBMITTED: November 12, 1987 ISSUE/AGENDA TITLE: PREVIOUS ACTION: Keys to the City PREPARED BY: Donna Corbet DEPT HEAD OK CITY ADMIN OK REQLJE.STED BY: Mayor and Council POLICY ISSUE "Keys to the City" are presented to citizens who have served on a Board or Committee in recognition of their service. INFORMATION SUMMARY The following people are being recognized for• their service on a Board or• Committee: David Funk Budget Committet, Transportation GoMillittet? Jeremy Coursolle City Center Plan Task Force Donald Pinkerton City Canter Plan Task Force Michael Schwartz P.�r•ks Board Michelle. George Utilities and Franchises Committee AL-FERNATIVES CONSIDERED FISCAL IMPACT SUGGESTED ACTION Presentation of "Keys" by Mayor dc:1903D 4 F irr DATE 11/23/87 I wish to testify before the Tigard City Council on the following item: (Please print the information) Item Description: A enda Item No. 4 , ive Flan Amendment Public Hearing - Comprehensive CPA 87-04+ Zone Change 87-18 City of Ti and NPO 8 inst*Issue) Opponent (Aga Proponent (For Issue) *Name,*Address*and*Affiilixation**,�******* F Name, Address and Affiliation J, MINE MiMIMIN P •4 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: November 23, 1987 DATE SUBMITTED: November 12, 1967 _ PREVIOUS ACTION: Zoning assigned on ISSUE/AGENDA TITLE: 87-04, CPA R 2c 87-••18 Pacific Highway Retail/ May 18, 1987 annexed on January 14, 1987 PREPARED BY: Elizabeth Newton Burger King DEPT HEAD OK_4�/\ CITY ADMIN OK REQUESTED BY: —Elizabeth Newton POLICY ISSUE: Should the C ty Council amend the Comprehensive Plan and change the zoning y designation on the subject property to bring the current land uses into conformance with city zoning standards? INFORMATION SUMMARY On May 18, 1987 the City Council assigned zoning designations to the Burger King and Pacific Highway retail site. The zoning assigned was CP (Commercial Professional) which most closely conformed to the existing Washington County zoning designation as required in the UPAA. At tho hearing, representatives undcar, thea City' of Burger, King expressed concern that s CP zoning, their use h would be nonconforming. City Council directed stuff to research the issue. Staff contacted the Director of Washington County Dep,+r tment of Land Use and 'Transportation requesting agreement to consider- a zone change to CG (Genor•al Commercial) . The Director- agreed to the request. Attached is an ordinance which if adopted will change the zoning from CP to CG. ALTERNATLVCS CONSIDERED 1 . Retain the existing zoning. 2. Adopt the attached ordinance changing the Comprehensive Plan designation from Commercial Professional to General Commercial and the zoning fror„ CP to CG. FISCAL IMPACT None anticipated. SUGGESTED ACTION Adopt the attached ordinance changing the Comprehensive Plan designation from Commercial Professional to General Commercial and the zoning from CP to CG. sb/1814D RESTAURANT 13UR"R MANAGEMENT NORTHWEST INC. A FRANCHISE OF BURGER-KING CORPORATION May 18, 1987 Tigard City Council Tigard Civic Center Town Hall 13125 S. W. Hall Blvd. Tigard, OR 97223 RE: File No. ZCA 20-86 South Metzger Zone Change Public Hearing, Monday, May 18 Dear Council Members: This is to request in writing that the property indicated on the enclosed map remain as General Commercial and not be rezoned ` to Professional Commercial. I have a business located at 11539 S. W. Pacific Highway with a 30-year lease. My business and the other businesses located on this site are strictly retail in nature. Therefore, it would be a tremendous economic hardship to rezone this property from its present General Commercial use to a zone which would not allow for the normal requirements of updating and remodeling, etc. , that would occur over the remaining life of the lease. I urge you to consider the established use of retail businesses and zone accordingly. Thank you for your consideration in this matter. Sincerely, Joseph W. Angel President JWA:ps cc: City of Tigard Planning Department Mr. George Hansen, Property Manager, Pacific Terrace Enclosure 1410 S.W.JEFFERSON STREET • PORTLAND,OREGON 97201 • 50312414900 s I � CITYOFTIGrARD OREGON November 9, 1987 9 ca/1736D 1 Dear Property/Business Owner: 1987, the City Council of the City of Tigard will On November 239 on which hold a public hearing to change the zoning on the property t your business is located May of Commercial fuses Professional onCPthose Commercial General. (CG). t properties are not e t tthe CG ed in tzone would he CP •belmore appropriate to the planning staff accommodate the existing businesses. City gard and Attached are thepermit se minute fouses r both t e lists f to i ensure that Ctake G zones. Please your businesses would be allowed as a permitted use in the CG zone. I would be happy to answer any questions you may have regarding this matter. Please direct your calla to me at 639-4171 ext. 317. Sincerely, Zak 0. 4w ?v) Elizabeth A. Newton Senior Planner is/1743D 13125 M Hail Blvd.,P.O.Box 23397,Tigard,Oregon 97223 (503)639-4171 MIUMBOMEMOSIM Page 6 B. Area of Interest 1. Definition Area of Interest or Primary Area of Interest means unincorporated lands contiguous to t e Active P anning Area in which the CITY does not conduct comprehensive planning but in which the CITY does maintain an interest in comprehensive planning and development actions by the COUNTY because of potential impacts on the CITY Active Planning Area. The CITY Area of Interest within the Urban Planning Area is designated as Area B on Exhibit "A". 2. The COUNTY shall be responsible for comprehensive planning and development actions within the Area of Interest. 3. The COUNTY is responsible for the preparation, adoption and amend- ment of the public facility plan required by OAR 660-11 within the Area of Interest. 4. The CITY may consider requests for annexations in the Area of Interest subject to the following: a. -The CITY shall not require annexation of lands -in the Area of Interest as a condition to the provision of urban services for development. b. Annexations by the CITY within the Area of Interest shall not create islands unless the CITY declares its intent to complete the island annexation. c. The CITY agrees in principle to a plebiscite or other repre- sentative means for annexation in the Metzger/Progress Community Planning Area, which includes Washington Square, within the CITY Area of Interest. Not contrary to the fore- going, the CITY reserves all of its rights to annex and acknowledges the -rights of individual property owners to annex to the CITY pursuant to Oregon Revised Statutes. d. Upon annexation of land within the Area of Interest to the CITY, the CITY' agrees to convert COUNTY plan designations to CITY plan designations which most closely approximate the density, use provisions and standards of COUNTY designations. Furthermore, the CITY agrees to maintain this designation for one year after the effective date of annexation unless both the CITY and COUNTY Planning Directors agree at the time of annexation that the COUNTY designation is outdated and an ammendment may be initiated before the one year period is over. T, � 1_J :� L `I.� 'may'.•. I� V:'..i--- ST MEET /�• S+ 1_ NE uIOCK �,STw(Cr_� I I _ ♦ ,-�_ w e /� Mk'SGER Li PAR, Y vENi tlwi v- lTRE[T SKI IPKCM �L DMIVE 25 30 f 26 25 Sw LANDAU I STK[T j 36 3 I rFt 35 36 t- ccs > �. !T. S rAPLEL[AT Ml !X I •___� ■ I`1'(LL-��'''L''�'''I'''' I'{�'''IT�''I-J�I1fI I 1�.-L0� � �1- 4 - - S. T-- i TT w l i... W .,. � L-u 1-� _l..tl[ .� ?- � i fl r I I Ll 7-N i 77 S-'PIT� r � T'-.11 T 1 i t1 1t��'J�' � A l_.. JE 3 36 99 PAMet - ---- I `— Loj41 lRA NK IIM }T W 7S■. [[KlK■0 KD. FW 1■ .OM[A ST. .� PHIL LEWIS�r Ari ELEMENTARY y[' ■ � tT SCHOOL !1K Na EM ST WASHINGTO14 COUNTY, Pr ``k` -{{�"' OREGON ?411G July 29, 1987 William Monahan, Director Community Development City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 RE: SOUTH METZGER ZONE DESIGNATIONS The Department of Land Use and Transportation has reviewed your request for concurrence to proceed with plan amendments in the Metzger/Progress area prior to expiration of the one year maintenance period required by Section III.B.4 (d) of the Urban Planning Area Agreement. We agree that it is appropriate to proceed with plan amendments at this time in order to preserve the intent of Washington County's Metzger/Progress Community Plan and to avoid creating unnecessary nonconforming uses. Specifically, we understand the plan amendments will affect the following properties. 1. Area of Special Concern (A.S.C.) #15: Tax lot 700, 1S1 - 36CB (Gatehouse Apartments), proposed Change from R-9 to R-12; tax lots 503, 504, 701, 1000, 4400, 1S1 - 36CB, proposed change from R-12 to R-7. 2. Burger King: Tax lot 4001 , 1S1 - 36AD, proposed change from Commercial Professional to General Commercial (CP to C-G). 3. Commercial Area on 99W between SW 69th and 71st Avenue: Tax lots 4000, 4100, 1S1 - 36AD, proposed change from Commercial Professional to General JVF Commercial (CP to C-G). 4. Service Station/Wall Covering Outlet on Hall Blvd. : Tax lots 2600, 2700, 1S1 - 35AA, proposed change from Neighborhood Commercial to General Commercial (CN to C-G).. If you have any questions regarding this matter or if vie can be of further assistance please contact me. Bruce Warner Director BW:KM:mb Department of Land Use And Transportation,Planning Division 150 North First Avenue Hillsboro.Oregon 97124 Phone:503/648-8761 The Historic Overlay ment Director summarized• Development Code { Community Develop o Tigarcl's Community City C. section District (HD) Land 4 protection for historical structures within the provides p when the City was involved with the ment identified earlier ment Commission's (LCDC) acknowledgment identified as historically Conservation and Development properties g was process. Included LCDC prior to final acknowledgment, wired by opposition from significant, req laced on properties the Tigard Farmhouse and Windmill. Despite the planning property owners, the HD designation was P identified historic structures. However, containing Council agreed that such a the property Commission recommended and the City Farmhouse and designation could be liimO�ownert o the gTigard f owner. Forrest COW`S ir. If Council approves uesced such a removal of the designation from Windmill, had req is disrepair. erty. The property the County Museum so his propstaff will notify this designation removal, aI history if they choose. they can initiate a p d. Public Testimony Proms t Road, Hillsboro, Forrest Cin iav 113 h S.W.moRiver ° He noted the testified in favor of the removal of property District designation as trustee windmill is in disrepair. OR 97223 North Dakota, Tigard, Richard Boberg, 10660 S.W. owner on the ° he is an abutting property osed to having the } testified is not opposed northwest corner. Mr. Bober -concerned g ro sal t0 designation removed but or noted there is noap proposangaal in density designation. Y change the density at this time. Development Director recommended Council approval of e Community removal of the Historic Overlay District the Zone Change allowing this decision. and adoption of an ordinance ratifying f. Public Hearing Closed FOR REMOVAL ORDINANCE 87-21 AN ORDINANCE AY RZONEG ANOZUECLARINGCHANGE AN EFFECTIVE g OF AN HISTORIC DISTRICT OVERL DATE (ZCHD 87-03 Forrest COwgill) . Councilor Schwartz, to Eadon, seconded by COU h• Motion by adopt Ordinance No. 87-21. Adopted by a unanimous vote of Council present. METZGER ZONE CHAINGE the 6, Pi36lSC HEARI�SG - ZeA20-86 theashinnggt n County zone designations tide of o Request to change zone designations. Located onSthe Qeatre5 and appropriate Tigard99W and pfaffle ( Highway 217, and South of H ll a 1 and, northsof Highway west of the Multnomah County Street. ye 3 - COUNCIL MINUTES - MAY 18, 1987 Tigard R-4.5: WCTM 1S1 from �tatshi�4 County R•5 to WCTM ISI 35AB 1004, 3100, 3200, 3301, 3302; 3201. 3202, Zone 1002, 1003, 702, 3200, 26DC lots 1001, 204, 500, 501, 600, 700, 701, 3600; WCTM lots 202, 203, 3304, 3403; WCTM 1S1 35AC lots 3500, 800. 802, 3302, 3303, WCTM 1S1 35AA lots 401, 600, 3203, 3205, 00, 3801, 3900; 1000, 1001, 1.002, 1S1 36AC lots 38806, 900, 901, 902, 903, 904, 905, 805, 3705, 3800, 3900, 803, 804, 3700, 3701, 3702, 3703, 3704, 400; WCTM 1100, 1101, 1102, 1301, WCTM 1S1 36CC lots 300, 1103, 4000, 4100, 4101, 4200% 1101, 1102, 3901, 3902• 2201; WCTM ISI 35AD lots 1102000, 2001; WCTM 1S1 1S1 36AA lots 2200, 1706, 1800, 1801, 1900, 2207, 2208, 2209, 1701, 1702, 1703, 1705, 2204, 2205, 2206, 36CA lots 100, 2201. 2202' 2203, 3050, 3200, 3300, 3301, 3500, 2900, 3000, 4300, 4400, 4500, 4600, 4700; 2300, 2400, 2500, 2700, 4000, 4100, 4201, 3700, 3800, 3900, 20r , 205, 206, 207, 208, 209, 210, 211, 3600. 222, 223, 224, 225, WCTM 1S1 36CB lots 202 2217, 218, 219, 220, 221' 1800, 1900, 2000, 212, 213, 214, 215, 1500, 1600, 1700, 3200, 228, 229, 1300, 1400, 2900, 3000, 3100, 22.6, 227, 2400, 2500, 2600, 2700, 2800, 2900, 4200, 4300, 4401, 2100, 2200. 2300, 4000, 5600, 4900, 5000, 5100, 5200, 5300, 5400, 5500, 3300, 3400, 3500, 3600, 3700, 3800, 390 , 4500, 4600, 4700, 4800, 6600, 6700, 6800, 5700. 7400, 7500, 7600, 7700, 7800, 7900, 8000, 5800, 5900, 6000, 6100, 6200, 6300, 6400, 65 , 6900, 7000, 7100, 7200, 7300, 8700, 9000, 9100, 920 , 500, 9600; WCTM 151 36DB lots 1100, 1200, 1300, 1400, 1500 8100, 8200, 9304, 8400, 8500, 8600, 8700' 8800,2 00; WCTM 1S1 36AD lots 100, 9300, 9400, 900. 1000, 4400, 1600, 1700, 1800, 1900, 2000, 2100, 2200, 200, 300, 400. 500, 501, 600, 601, 602, 603, 705500, 5600, 5700• 4900, 5200, 5300, 5400, WCTM 1S1 35AA 4500, 4600, 4700, 4800, �� t° Tigard R-12: Zone d 3c from Uaahivgton County 90002, 90003, 90004, 90005, 90006, lots 90000, 90001, 3600, 3700, 3701, (supplemental) 90010; WCTM 1S1 26DC lots 3500, 590, 1200, 3600; 90007, 90008, 90009, 5101: WCTM 1S1 35AA lots 500, 4100, 4200, 4801, 51 o 901, 1000, 2100, 2101, 2200; WCTM 1S1 36CB lots WCTM ISI 35AD lots 900, 4400 R-12: WCTM is 700, 890, 900, 1000, 503, 504, County R-15 to Tigard Zona c1r8� f rom WashirwI 801, 900, 901%2405, 26DC lots 1000, 1005, 1006; WCTM 1S1 35A62401s 240?, 2403, 2404, 2301, 2302, 2303' 3100, 3200; WCTM 1S1 36CA 1S1 35AD lots 002503, 2504, 2505, 3�0• WCTM 1S1 3608 2500, 2501, 1700 - northern 519 ft. . t ' 400, 500, 600, lots 1600 - northern 388 ft. , 200, 300, lots 800, 900, 1000; WCTM 1S1 35DA lots 100, 2200, 2202, 2300, 2400, 2401.R 24 to Tieprd R-25: WCTM 1S1 700, 800, 9�• County 5900, 6000, from � igl 36"OonCA lots 5600, 5700, 58�• Zona 902; WCTM 26DC lots 900, 7100. WCTM 151 26DO 6100, 6900, 7000, ton County O-C to Tigard Cr-f': 4500, 4600, Zone change from Washing WCTM ISI 26DC lots 3300, lot 1300; WCTM iSi 35BD lot 100; 5000; WCTM 1S1 35AB ' lots 1000, 4601, 4602, 4700, 4701, 4800• 4900, WCTM 1S1 35AC lots 1002, 1003, 1004, 1005, 3400, 3404, 3500, 3600; 2500, 3100, 3200. 3300• 3400; WCTM 1S1 35AA lots 2000, 2900. 3000' 4001. 4100' WCTM 1S1 35AA 2600, 2700, WCTM 1S1 36AD lots A000, t�--C to Tigard C-m" Zone change from Washington County . lots 1400, 1900' 1901' G-C to Tigard C-G: WCTM 1S1 36DB Zone change from Washington County 1600 - except for the northern lots 600, 700; WCTM 1S1 36CA lots 1800, access strip only - not northern rd Cf-G-- 6jCTM iSi 26BC 388 ft. , Ile - ton County COD to Tigard - 300, 400, 401, Zone charge from Washing 1401 - WCTM 1S1 26C lots 100, 200, 1500, 1503, 1504; 1300, 1301, 1302, 1303, lots 1000, 1107, 1108, 1109, 1200, parcel, 1403, 1700; 402, 500, 1100, southern parcel and souther19B 25 ft. of northern P Page 4 - COUNCIL MINUTES - MAY 18, 101, 101., 1802, WCTM 1S1 36CA lot 1601; WCTM 2000, 2100. WCTM ISI 35BA lots 100. ST M IS] 35DA lots 1700, to Tigard R-4.5: 1S1 36AD lots 5000, 5100% County �tatwt'"*a1 29p1, 3401. L fromhie * 400, 2800, 12: Zane d' WCTM 1S1 35AB lots 100, to Tigard R_ WCTM 1S1 26C lot 1900; ton County Institutional Zone change from Washing WCTM IS' WCTM iSi 26Cfrom 9Washing Washington County R-25+ to Tigard R-40: Shown on Zone change _ northern parcel except for southern 625 ft 26C lot 1400 es: iSi 268C) • ton County Comprehensive Plan Chang Pending Washing a either from Washington County WCTM iSl 26DC lot 4400 will change County O-C to Tigard C-P. ° and R-12 or from Washing will change eitht_r from R_9 to Tigard 35AB lots 3301 and 3402 Lon County ° WCTM 1S1 R to Tigard R-4.5 or from Washing Washington COunty C P. Street O-�C to Tigard the portion west of Lincoln WCTM 1S1 35AB lot 3300 ( ton County ° will change from either Washington to Tigard C-P. extension) to Tigard R-4.5 or from Washington Coun y a. Public Nearing opened b. There were no declarations or challenges. m.item. On January 14, Council this adopted Resolution No. 87-10 C. Senior Planner Newton summarized this a9 the Portland 1987, the Tigard City 1986 request to reaffirming a December 29, Boundary 1987, Commission to annex the residents of the Metropolitan Area Local Government Staff is the South Metzger" area. On March 31, rove the annexations the zoning South Metzger area voted to aFP designations to the to recommending adoption of an ordinaanceCounty will Chang designations from the Washing on equivalent City of Tigard designations. Senior Planner noted receipt of three letters: Tax Service, 10125 S.W. Hall Boulevard, Portland, 1, Metzger Stardig who asked that Oregon 97223, signed by Rebecca L ro erty Senior Planner of property she owns on the northwest �h�^c�NeZOningall and Locust e arca being reconsidered for a C-G rat she advised if the is not within the annexation noted this property ishearing. However, this letter discussed at this public City should do any further annexations in Metzger, will be retained on file. Inc. ,• 1410 S•W- 2) Burger King Restaurant Management Northwest, was written Jefferson Street, Portland, Oregon 97201• Letter Angel, President expressing concern because City by Joseph W. erty Commercial Professional C-P). is proposing to zone the prop arable zone to is the closest Comparable Senior Flange za advised afdP In Washington County, are the County with drive-through facilities, such as the Burger King allowed in an Office-Commercial zone but not allowed in the City of Tigard comparable zone \ Page 5 - COUNCIL MINUTES - MAY 18, 1987 r the County code Lxprossed enior Planner advised City staff is comparing where the City code to determine situations gainst Senior Planner advised on-conforming uses will be created. staff would like to zone Burger King to the closest comparable which is C-P), and then, within the next zone at this time ( bringing month or two, submit to Council an ordinance non-conforming uses into appropriate City zones. concerns over the 3) Ken Rassmussen, (no address given) e appropriateness of annexations in the Tigard area: whether or not properties on Lincoln Street L cust should dOak and 87t be c_G or should whether b? the area bounded by Lincoln, R-12 with R-2!, adjacent to CR Za and whether 12her each side of Na Boulevard should be C-N, C-P, therefore Senior Planner issue of the nearest zone changes zone; r no speak to the i City of Tigard feels these suggestions are this is another letter staff should take under advisement o determine if the Y appropriate. There was discussion on the advisability of rezoning these til all properties pan be zoned in one properties now or waiting un action at a later time. to have Community Development Director advised staff lications which r now come properties rezoned at this time. Any PP Zone Changes, in for Nome occupations, Site De lied. community Development 'PO etc. , County zoning must be aPP Director noted there are subtle nCeerrePes resentshstaff'st attempt to regulations. The propose bring the closest possible zoning into line now so that Staff is administering one Plan and not two. After discussion, consensus of Council was for staff to provide a list in early to mid-lune for the Consent Agenda whirming uses esch odue identify properties in this area which are and zoning plans. to the differences between the County rtunity to Property owners would be noticed and given an oPPo address Council and subsequent ordinances could betted scfi to COuini7uly� consideration at a Public Nearing which22ponents o Mr. William Dunn, property manager for the Burger King Restaurant and the Pacific Terrace Shopping Center, testified he is against the zoning designations. In addition to the Burger King, there is another store asont re tathe shopping center which had been previously the Mayor this zoning now for rent. Mr. Dunn was advised by uses presently in change would not be intended to preclude any existence. nc n in o Mr. Steven Royce, 10905 S.W• 83rd Avenue, expressed �te those the differences in the Tigard Plan as opposed designated in the Metzger/Progress Community Plan. Page 6 - COUNCIL MINUTES - MAY 18, 1987 r special Concern It and said the Mr. Royce lives near Area of Sp zoning change of R-9 to R-12 is too high. After discussion or SeniPlanner ld with Council and Staff, County todeteNminen adf V1R sed 7 would she woube meet with Washington acceptable. 10905 S.W. 83rd, expressed concern in o Edie Martinelli, property maintaining the transition zone between the single p P dwellings and the more dense area. d, Community Development Director advised s as presented.recAmmlist adoption lltibe of the Zone Change Amendh8tmiddle of June to set a public of forthcoming approximately for certain adjustments where people have been "caught" in hearing tuation. Also use sistaff will report to the non-conforming to be held with the County Council on the results of a meeting R-7 in Area of concerning the former zone designation of R-9 being Special Concern 15. property owners in the e. Councilor Schwartz expressed concern d over p rowing their City zone area being rezoned into the City be sent to designation. He recommended a letter of understanding nation. . advising them of their zone desig each property owner Director added that a breakdown of what uses Community Developmentfor each zone designation could be are allowed in the City attached to this letter. f, Public Hearing Closed. AND g, ORDINANCE 87-22 AN ORDINANCE AND PADOPTING AMENDMENTFINDINGS (ZCA CONCLUSIONS0 86) (SOUTH APPROVE A ZONE CHA MEfZGER) AND DECLARING AN EFFECTIVE DATE. h, Motion by Councilor Johnson, seconded by Councilor Eadon, to adopt Ordinance No. 87-22• Adopted by a unanimous vote of Council present. 7, DURHAM ROAD WEIGHT LIMIT his Council a. City Engineer summarized this item as Mayoutlined, 198h1 7. Currently Agenda Item Summary and memorandum of May through trucks over 20,000 pounds are prohibited from using Durham Road between Hall Boulevard and Pacific Highway between the hours of 3 p.m. and 9 a.m. On several occasions, Summerfield residents have requested that the has cindicatedt thatbe woulded to all bers of the day. Council to City considered after a l 05fe0urofmd road jurisdiction on transferred completed jurisdiction. The April 14, 1987. ommended that continuation of the existing 3 p.m. City Engineer rec - 9 a.m. truck restriction andnto cDurham or ontinueto pursuefunding for Hall and Pacific Highway safety improvements on Durham Road. Page 7 - COUNCIL MINUTES - MAY 18, 1987 NNE ENENNE ME IG■ ■i111`1 ■ 11■■11�■■ won �� ■ �1111� 11tH 11111 ■11111 H111� , C® lu0��.. , �•. . J:, Yf INS "` ■11HIII� 1111■11111 = ►= ��a : 4 �`�1 :1111: �11Gt 11■1111 � ■1���. - �•w� ' :::.' : 11111 �'1�� :1111: :1 ": �1��'� ■... ,;,■TU1�; - (/ �■ ■■■yam; �� : �!� � li!�: ; iii►�;►u, �/ ! 3 ,r SE WON 5 ` . 1■ ___ 1111■ ■ .� ." • F A 1 ! M NNE NINE ! i► -- ,M gig W MINEME >•�i � Lei ■ ,�� • '• jt t y i i .t DATE 11/23/87 a r Council on I wish to testify before the Tigard City the following item: (Please print the information) Item Description: Agenda Item No. 5 - Comprehensive Plan Amendment Public Hearing NPO #8 CPA 87-05+ Zone Change 87-19, City of Tigard, ***************** Opponent (Against Issue) Proponent (For Issue) ********************************* ****e***Address*and*Affiliation********** **** Nam , - , Name, Address and Affiliation s i- i t f i t c h { S ky i{ K is R f w I CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: November 23, 1987 DATE SUBmii R.D: November l2, 1987 ISSUE/AGENDA TITLE: CPA 87-05, PREVIOUS ACTION: Zoning Assigned on May 2C 87—t9 18 1987. Annexed on Januar 14, 1987NL . PREPARED BY: Elizabeth Newton DEPT NEFlD OK tiCITY ADMIN U REQUESTED BY: Elizabeth Newton -- _ -- POLICY ISSUE Should the City Council amend the Comprehensive Plan and change the zoning designation on the subject property to bring the current land uses into conformance with City zoning standards? INFORMATION SUMMARY On May 16, 1987, the City Council assigned a zoning designation to the property located at 8686 SW Hall Boulevard. The zoning assigned was CN (Neighborhood Commercial) which most closely conformed to the existing Washington County zoning designation as required in the UPAA. As a result of testimony given related to other property in the area, City Council directed staff- to research possible nonconforming uses as a result of the zoning. Staff contacted the D.ircrtor• of 010 Washington County Doparunent of Land Use and Transportation roquesting agreement to considor a zone change to GG (General Commercial) . the Director agreed to the request. Attached is an ordinance which if adopted will change the zoning from CN to CG and the plan designation from Neighborhood Commercial to General. Commercial . ALTERNATIVES CONSIDERED 1. Retain the existing zoning. 2. Adopt: the attached ordinance changing the Comprehensive. Plan designation from Neighborhood Commercial to General Commercial and the zoning from CN to CG. FISCAL IMPACT None anticipated �— SUGGESTED ACTION Adopt the attached ordinance changing the Comprehensive Plan designation from Neighborhood Commercial to General Commercial and the zoning from CN to CG. is/1836D r GOLF I 3 / cT COURSE t� Sr NGYE ST EAO Lao �L1LL_ F , 3 Kfw31MOT0 D LE]l, ST. 8RIGN11IE LO Ot' v,L LAGE I It 1 M CONOOMINIUw rw I , / fAIRYIEr RLACE CONOOYINIUY j'�/ j?�' 4 11 11 I = � t a S. _ uRCN 1 I vIC IBCN STi. , � Rti t.V�4041 - I ' / I I Vl -I I r r I y i WASHINGTON - �� c i o I 1 I I� V 1 �_ ��� I • r-_ � 1I - � -------L---/ I �• _--- ' I`.� .M_-. �e� oEn� sr.Ecr ��\ Pqr �� 1-- II SQUARE II (/ TI�I -I I CRESCENT GROVE /-�Sr I I � I �� R t"_"_�"_"1�J MALL I -CEMETARY: r—� '7- i v 0 • �`-� Il s• _. 1 ._. � J L -.� r is RE[r � ---'� Ir � •l_ I 1 I ,JJ i 11 r 1_ J T , 1 G, 'I I T �26 25_._—._..15 L Lu T�(t 35 36 T \ I � �__1 .1 � i' i• �I�0341 ,J L_.JLJ� � � '4- F ii 9 _ f.L.4fv Slr o� - T•-... = - 3 II f I I i RI I I � -,-, qty i �T� •J_.- I i t i T< :-!.� -- slil SIT rte' � S. J i�J I I � L n 41. R01[TN p/KOTA ; STRttT a -- f = u MEMOIR w i w WASHINGTON t'H. COUNTY, z Q OREGON , • GG July 29, 1987 6' 49j William Monahan, Director Community Development City of Tigard 13125 SW=HaII. Blvd. Tigard, OR 97223 RE: SOUTH METZGER ZONE DESIGNATIONS The Department of Land Use and Transportation has reviewed your request for concurrence to proceed with plan amendments in the Metzger/Progress area prior to expiration of the one year maintenance period required by Section III.B.4 (d) of the Urban Planning Area Agreement. We agree that it is appropriate to proceed with plan amendments at this time in order to preserve the intent of Washington County's Metzger/Progress Community Plan and to avoid creating unnecessary nonconforming uses. Specifically, we understand the plan amendments will affect the following properties: 1. Area of-Special Concern A.S.C. #15• Tax lot 700, 1S1 36CB (Gatehouse artments), proposed change from -9 to R-12; tax lots 503, 504, 701, 1000, 4400, 1S1 - 36CB, proposed change from R-12 to R-7. 2. Burger King: Tax lot 4001 , 1S1 - 36AD, proposed change from Commercial Professional to General Commercial (CP to C-G). 3. Commercial Area on 99W between SW 69th and 71st Avenue: Tax lots 4000, 4100, 1S1 - 36AD, proposed change from Commercial ro essional to General Commercial (CP to C-G): 4. Service Station Wall Covering Outlet on Hall Blvd.: Tax lots 2600, "1700, 1S1 - 35AA, proposed change from Neighborhood Commercial to General Commercial (CN to C-G).. If you have any questions regarding this matter or if we can be of further assistance please contact me. Bruce Warner Director BW:KM:mb f j Department of Land Use And Transportation,Planning Division d0 Nosh►First Avenue ill on 97124 Phono:f3C e48.8761 MIMI Page 6 B. Area of Interest 1. Definition Area of Interest or Primary Area of Interest means unincorporated lands contiguous to the Active Planning Area in which the CITY does not conduct comprehensive planning but in which the CITY does maintain an interest in comprehensive planning and development actions by the COUNTY because of potential impacts on the CITY Active Planning Area. The CITY Area of Interest within the Urban Planning Area is designated as Area B on Exhibit "A" . 2. The COUNTY shall be responsible for comprehensive planning and development actions within the Area of Interest. 3. The COUNTY is responsible for the preparation, adoption and amend- ment of the public facility plan required by OAR 660-11 within the Area of Interest. 4. The CITY may consider requests for annexations in the Area of Interest subject to the following: a. • The CITY shall not require annexation of lands -in the Area of Interest as a condition to the provision of urban services for development. b. Annexations by the CITY within the Area of Interest shall not create islands unless the CITY declares its intent to complete the island annexation. c. The CITY agrees in principle to a plebiscite or other repre- sentative means for annexation in the Metzger/Progress Community Planning Area, which includes Washington Square, within the CITY Area of Interest. Not contrary to the fore- going, the CITY reserves all of its rights to annex and acknowledges the .rights of individual property owners to annex to the CITY pursuant to Oregon Revised Statutes. d. U pon annexation of land within the Area of Interest to the CITY, the CITY- agrees to convert COUNTY plan designations to CITY plan designations which most closely approximate the density, use provisions and standards of COUNTY designations. Furthermore, the CITY agrees to maintain this designation for one year after the effective date of annexation unless both the CITY and COUNTY Planning Directors agree at the time of annexation that the COUNTY designation is outdated and an amendment may be initiated before the one year period is over. C aim i Awl- c. Community Development Dire-,tor summarized. The Historic Overlay District (HD) section of Tigard's Community Development Code provides protection for historical structures within the City identified earlier when the City was involved with the Land Conservation and Development Commission's (LCDC) acknowledgment process. Included in properties identified as historically significant, required by LCDC prior to final acknowledgment, was the Tigard Farmhouse and Windmill. Despite opposition from property owners, the HD designation was placed on properties containing identified historic structures. However, the Planning Commission recommended and the City Council agreed that such a designation could be removed at the request of the property owner. Forrest Coa03ill, owner of the Tigard Farmhouse and Windmill, had requested such a removal of the designation from his property. The property is disrepair. If Council approves this designation removal, staff will notify the County Museum so they can initiate a pictorial history if they choose. d. Public Testimony Proponent o Forrest Cowgill, 11335 S.W. River Road, Hillsboro, testified in favor of the removal of the Historic District designation as trustee to this property. He noted the windmill is in disrepair. o Richard Boberg, 10660 S.W. North Dakota, Tigard, OR 97223 testified he is an abutting property owner on the northwest corner. Mr. Boberg is not opposed to having the designation removed but is concerned about a change in { density designation. Mayor noted there is no proposal to F change the density at this time. i e. Community Development Director recommended Council approval of the Zone Change allowing removal of the Historic Overlay District and adoption of an ordinance ratifying this decision. f. Public Hearing Closed g. ORDINANCE 87-21 AN ORDINANCE APPROVING A ZONE CHANGE FOR REMOVAL ' OF AN HISTORIC DISTRICT OVERLAY ZONE AND DECLARING AN EFFECTIVE DATE (ZCHD 87-03 Forrest Cowgill). ` h. Motion by Councilor Eadon, seconded by Councilor Schwartz, to adopt Ordinance No. 87-21. Adopted by a unanimous vote of Council present. 6. PUBLIC HEARINGG - ZCA 20-86 - SOUTH METZGER ZONE CHANGE Request to change the Washington County zone designations to the appropriate Tigard zone designations. Located on the east side of C Highway 217, and South of Hall Blvd. , Locust and Spruce Streets, and west of the Multnomah County line, and north of Highway 99W and Pfaffle ti Street. i Page 3 - COUNCIL MINUTES - MAY 18, 1987 Zone change from Washington County R-5 to Tigard R-4.5: WCTM 1S1 26DC lots 1001, 1002, 1003, 1004, 3100, 3200, 3301, 3302; WCTM 1S1 35AB lots 202, 203, 204, 500, 501, 600, 700, 701, 702, 3200, 3201, 3202, 3203, 3205, 3302, 3303, 3304, 3403; WCTM 1S1 35AC lots 3500, 3600; WCTM iSl 36AC lots 3800, 3801, 3900; WCTM 1S1 35AA lots 401, 600, 800, 802, 803, 804, 805, 806, 900, 901, 902, 903, 904, 905, 1000, 1001, 1002, 1100, 1101, 1102, 1301, 3700, 3701, 3702, 3703, 3704, 3705, 3800, 3900, 3901, 3902, 4000, 4100, 4101, 4200; WC7rM 1S1 36CC lots 300, 400; WCTM 1S1 36AA lots 2200, 2201; WCTM 1S1 35AD lots 1100, 1101, 1102, 1103, 1701, 1702, 1703, 1705, 1706, 1800, 1801, 1900, 2000, 2001; WCTM 1S1 36CA lots 100, 2201, 2202, 2203, 2204, 2205, 2206, 2207, 2208, 2209, 2300, 2400, 2500, 2700, 2800, 2900, 3000, 3100, 3200, 3300, 3301, 3500, 3600, 3700, 3800, 3900, 4000, 4100, 4201, 4300, 4400, 4500, 4600, 4700; WCTM 1S1 36C6 lots 202, 203, 204, 205, 206, 207, 208, 209, 210, 211, 212, 213, 214, 215, 216, 217, 218, 219, 220, 221, 222, 223, 224, 225, 226, 227, 228, 229, 1300, 1400, 1500, 1600, 1700, 1800, 1900, 2000, 2100, 2200, 2300, 2400, 2500, 2600, 2700, 2800, 2900, 3000, 3100, 3200, 3300, 3400, 3500, 3600, 3700, 3800, 3900, 4000, 4100, 4200, 4300, 4401, 4500, 4600, 4700, 4800, 4900, 5000, 5100, 5200, 5300, 5400, 5500, 5600, 5700, 5800, 5900, 6000, 6100, 6200, 6300, 6400, 6500, 6600, 6700, 6800, 6900, 7000, 7100, 7200, 7300, 7400, 7500, 7600, 7700, 7800, 7900, 8000, 8100, 8200, 8300, 8400, 8500, 8600, 8700, 8800, 8900, 9000, 9100, 9200, 9300, 9400, 9500, 9600; WCTM 1S1 36DB lots 1100, 1200, 1300, 1400, 1500 1600, 1700, 1800, 1900, 2000, 2100, 2200, 2300; WCTM 1S1 36AD lots 100, 200, 300, 400, 500, 501, 600, 601, 602, 603, 700, 800, 900, 1000, 4400, 4500, 4600, 4700, 4800, 4900, 5200, 5300, 5400, 5500, 5600, 5700. Zone chmvie from Uashington County RJ9 to Tigard R-12: WCTM 1S1 35AA (supplemental) lots 90000, 90001, 90002, 90003, 90004, 90005, 90006, 90007, 90008, 90009, 90010; WCTM 1S1 260C lots 3500, 3600, 3700, 3701, 4100, 4200, 4801, 5100, 5101; WCTM 1S1 35AA lots 500, 590, 1200, 3600; WCTM 1S1 35AD lots 900, 901, 1000, 2100, 2101, 2200; WCTM 1S1 36CB lots 503, 504, 700, 890, 900, 1000, 4400. Zone change from Yashingbon County R-15 to Tigard R-12: WCTM iSl 26DC lots 1000, 1005, 1006; WCTM 1S1 35AB lots 800, 801, 900, 901; WCTM 1S1 35AD lots 2300, 2301, 2302, 2303, 2401, 2402., 2403, 2404, 2405, 2500, 2501, 2502, 2503, 2504, 2505, 3000, 3100, 3200; WCTM 1S1 36CA lots 1600 - northern 388 ft. , 1700 - northern 519 ft. ; WCTM 1S1 36DB lots 800, 900, 1000; WCTM 1S1 35DA lots 100, 200, 300, 400, 500, 600, 700, 800, 900, 2200, 2202, 2300, 2400, 2401. f Zone chi from Washington County R-24 to Tfganrd R-25: WCTM 1S1 f 26DC lots 900, 902; WCTM 1S1 36CA lots 5600, 5700, 5800, 5900, 6000, 6100, 6900, 7000, 7100. ' Zone change from Washington County O� to Tigard C-P: WCTM 1S1 26D8 r lot 1300; WCTM 1S1 35BD lot 100; WCTM 1S1 26DC lots 3300, 4500, 4600, 4601, 4602, 4700, 4701, 4800, 4900, 5000; WCTM 1S1 35AB lots 1000, 1002, 1003, 1004, 1005, 3400, 3404, 3500, 3600; WCTM 1S1 35AC lots } 2900, 3000, 3100, 3200, 3300, 3400; WCTM 1S1 35AA lots 2000, 2500, t 2600, 2700; WCTM 1S1 36AD lots 4000, 4001, 4100. Zone change from Washington County N-C to Tigard C-R: WCTM 1S1 35AA lots 1400, 1900, 1901. Zone change from Washington County G-C to Tigard C-G: WCTM 1S1 36DB lots 600, 700; WCTM 1S1 36CA lots 1800, 1600 - except for the northern 388 ft., 1700 - access strip only - not northern 519 ft. l Zone change from Washington County CBD to Tigard C-G: WCTM 1S1 268C lots 1000, 1500, 1503, 1504; WCTM iSl 26C lots 100, 200, 300, 400, 401, ; 402, 500, 1100, 1107, 1108, 1109, 1200, 1300, 1301, 1302, 1303, 1401 - } southern parcel and southern 625 ft. of northern parcel, 1403, 1700; Page 4 - COUNCIL MINUTES - MAY 18, 1987 C WCTM 1S1 35BA lots 100, 101, 102, 1802; WCTM 1S1 36C:A lot 1601; WCTM 1S1 36AD lots 5000, 5100; WCTM 1S1 35DA lots 1700, 2000, 2100. Zone chi from Washin9tcn County Lnstitwitional to Tigard R-4.5: WCTM 1S1 26C lot 1900; WCTM 1S1 35AB lots 100, 400, 2800, 2901, 3401. Zone change from Washington County Institutional to Tigard R-12: WCTM 1S1 26DC •lot 901. Zone change from Washington County R-25+ to Tigard R-40: WCfM 1S1 26C lot 1400 - northern parcel except for southern 625 ft. (shown on 1S1 26BC). Pending Washington County Comprehensive Plan Changes: o WCTM 1S1 26DC lot 4400 will change either from Washington County R-9 to Tigard R-12 or from Washington County O_C to Tigard C-P. o WCTM IS1 35AB lots 3301 and 3402 will change either from Washington County R-5 to Tigard R-•4.5 or from Washington County O-C to Tigard C-P. o WCTM 1S1 35AB lot 3300 (the portion west of Lincoln Street extension) will change from either Washington County Institutional to Tigard R-4.5 or from Washington County O-C to Tigard C-P. a. Public Hearing Opened b. There were no declarations or challenges. C. Senior Planner Newton summarized this agenda item. On January 14, 1987, the Tigard City Council adopted Resolution No. 87-10 reaffirming a December 29, 1986 request to the Portland Metropolitan Area Local Government Boundary Commission to annex the "South Metzger" area. On March 31, 1987, the residents of the . South Metzger area voted to approve the annexation. Staff is recommending adoption of an Ordinance which will change the zoning designations from the Washington County designations to the equivalent City of Tigard designations. Senior Planner noted receipt of three letters: 1. Metzger Tax Service, 10125 S.W. Hall Boulevard, Portland, Oregon 97223, signed by Rebecca L. Stardig who asked that- property she owns on the northwest corner of Ball and Locust be reconsidered for a C-G rather than C-N zoning. Senior Planner noted this property is not within the annexation area being discussed at this public hearing. However, she advised if the City should do any further annexations in Metzger, this letter will be retained on file. 2) Burger King Restaurant Management Northwest, Inc. , 1410 S.W. Jefferson Street, Portland, Oregon 97201. Letter was written by Joseph 41. Angel, President expressing concern becaue:e City is proposing to zone the property Commercial Professional (C-P). Senior Planner advised C-P is the closest comparable zone to the County's zone of O-C. In Washington County, restaurants ; with drive-through facilities, are such as the Burger King s allowed in an Office-Commercial zone but not allowed in the � City of Tigard comparable zone. Page 5 - COUNCIL MINUTES - MAY 18, 1987 i Senior Planner advised City staff is comparing the County code against the City code to determine situations where non-conforming uses will be created. Senior Planner advised staff would like to zone Burger King to the closest comparable zone at this time (which is C-P), and then, within the next month or two, submit to Council an ordinance to bringing non-conforming uses into appropriate City zones. 3) Ken Rassmussen, (no address given) expressed concerns over the appropriateness of annexations in the Tigard area: whether or not properties on Lincoln Street should be C-G or C-P; whether the area bounded by Lincoln, Locust, Oak and 87th should be R-12 with R-25 adjacent to C-P and whether each side of Hall Boulevard should be C-N, C-P, R-25 or R-12. j Senior Planner advised these are zone changes which do not speak to the issue of the nearest comparable zone; therefore this is another letter staff should take under advisement to determine if the City of Tigard feels these suggestions are appropriate. There was discussion on the advisability of rezoning these properties now or waiting until all properties can be zoned in one action at a later time. t Community Development Director advised staff would prefer to have j properties rezoned at this time. Any applications which now come in for Home Occupations, Site Development Reviews, Zone Changes, etc. , County zoning must be applied. Community Development Director noted there are subtle differences within the two sets of regulations. The proposed Ordinance represents staff's attempt to bring the closest possible zoning into line now so that Staff is k administering one plan and not two. After discussion, consensus of Council was for staff to provide a list in early to mid-June for the Consent Agenda which would identify properties in this area which are non-conforming uses due to the differences between the County and City zoning plans. t Property owners would be noticed and given an opportunity to address Council and subsequent Ordinances submitted to Council for consideration at a Public Hearing which could be scheduled in July. i Opponents ti o Mr. William Dunn, property manager for the Burger King } Restaurant and the Pacific Terrace Shopping Center, testified he is against the zoning designations. In addition to the Burger King, there is another store front in the shopping F center which had been previously used as a restaurant and is now for rent. Mr. Dunn was advised by the Mayor this zoning change would not be intended to preclude any uses presently in existence. o Mr. Steven Royce, 10905 S.W. 83rd Avenue, expressed concern in � the differences in the Tigard Plan as opposed to those designated in the Metzger/Progress Community Plan. Page 6 - COUNCIL MINUTES - MAY 18, 1987 i Mr. Royce lives near Area of Special Concern 1`_ and said the zoning change of R-9 to R-12 is too high. After discussion with Council and Staff, Senior Planner Newton advised she would meet with Washington County to determine if R-7 would be acceptable. o Edie Martinelli, 10905 S.W. 83rd, expressed concern in maintaining the transition zone between the single property dwellings and the more dense area. d. Community Development Director advised staff recommends adoption of the Zone Change Amendments as presented. A list will be forthcoming approximately the middle of June to set a public of hearing for certain adjustments where people hive been "caught" in the non-conforming use situation. Also staff will report to Council on the results of a meeting to be held with the County concerning the former zone designation of R-9 being R-7 in Area of Special Concern 15. e. Councilor Schwartz expressed concern over property owners in the area being rezoned into the City and not knowing their City gone designation. He recommended a letter of understanding be sent to each property owner advising them of their zone designation. Community Development Director added that a breakdown of what uses are allowed in the City for each zone designation could be attached to this letter. f. Public Hearing Closed. g. ORDINANCE 87-22 AN ORDINANCE ADOPTING FINDINGS AND CONCLUSIONS TO APPROVE A ZONE CHANGE AND PLAN AMENDMENT (ZCA 20-86) (SOUTH METZGER) AND DECLARING AN EFFECTIVE DATE. h. Motion by Councilor Johnson, seconded by Councilor Eadon, to adopt Ordinance No. 87-22. Adopted by a unanimous vote of Council present. 7. DURHAM ROAD WEIGHT LIMIT a. City Engineer summarized this item as outlined in his Council Agenda Item Summary and memorandum of May 8, 1987. Currently through trucks over 20,000 pounds are prohibited from using Durham Road between Hall Boulevard and Pacific Highway between the hours of 3 p.m. and 9 a.m. On several occasions, Summerfield residents have requested that the truck prohibition be extended to all hours of the day. Council has indicated that the request would be considered after all of Durham Road was transferred to City jurisdiction. The transfer of road jurisdiction was completed April 14, 1987. City Engineer recommended that continuation of the existing 3 p.m. - 9 a.m. truck restrictions until Durham Road is improved between Hall and pacific Highway and to continue to pursue funding for safety improvements on Durham Road. Page 7 - COUNCIL MINUTES - MAY 18, 1987 CITYOFTWAPD OREGON November 13, 1987 1' Tommy & Cindy Jones 8686 SW Oak Street Tigard, Or 97223 Dear Property/Business Owner: On November 23, 1987, the City Council of the City of Tigard will hold a public hearing to change the zoning on the property on which your business is located from Neighborhood Commercial (GN) to Commercial General (CG). The uses conducted on those properties are not permitted in the CN Zone. It is the opinion of the planning staff that the CG zone would be more appropriate to accommodate the existing businesses. Attached are the permitted uses for both the City of Tigard CN and CG zones. Please take a minute to review the lists to ensure that your businesses would be allowed as a permitted use in the CG zone. I would be happy to answer any questions you may have regarding this matter. Please direct your calls to me at 639-4171 ext. 317. Sincerely, tie a,G+* 61• Y4tA4 fly", Elizabeth A. Newton Senior Planner is/1743D i i 1 � . 13125 SW Mail Blvd.,P.O.Bax 23397,Tigard,Oman 97 223 (503)639-4171 f I I ✓R� Y � M1 i :1 V ' i ■■■ 1♦.�■a� u. on rl I IN Ab id ME oil i Elm y�Y O b , ,�■ � 1,f,1 Y�m T k Y � ■ � � .� � ■ LII�� JIB �I�L.■ Y rte_ �� /' ,� �■■ .�L ■■iG��1■ /�■ :11� ��; .Y , jw /� ■1 K 4�,µ ' _1 11j �'� / ; I 1111.1 ��� : � �� � �1■ L� �jY CRESCENT MOVE is l � '_ � - ',,a,•-r. ■�i■ ■■■■■■� tom■ 11 0 Elio MEN illi G: Mill`1 M ■ ��,►`� X11 '■' IN ��� �1■11 � 11■ ::� ■ i w . r' "�� ����►' �r�• 11.E ;■.i ■■ ■ ■■ ■■ =' r .J �_i _��I. ��_ _iii■ � �4� r Yf : 1: 111 ■■1�_ ::::�: : y {° � ►. 1 � ■1111" rm IM r11 , -• .� ■ tv Elm IN 41 05 t 5 ...��• ,_ .. 1� r isle -11 '1..�, •�� � �.,�:■� � :;rte i� �l 4'C �`�, .�_��'f�-.moi. -M1--� ������ .. yr ct� rS [ �c.f•C�' r a 'kS L: t L :)il5 Y'Fi'f 1. 4 ♦C. •3 A r. YJ "'fes S j h '� f t DATE 11/23/87 I wish to testify before the Tigard City Council on the following item: (Please print the information) Item Description: Agenda Item No. 6 Public Hearing - Zone Change ZC 87-22, City of Tigard, NPO #8 Proponent (For Issue) Opponent (Against Issue) Name, Address and Affiliation Name, Address and Affiliation CITY OF TIGARD OREGON COUNCIL AGENDA ITEM SUMMARY 1987 AGENDA OF: November�k�er 23, 1987 DATE SUE3MITTED: November 12_ ISSUE/AGENDA TITLE: 7_C 87-22 ASC __ PREVIOUS ACTION: Zoning assigne�n 15 Zone Change 5/18/87•_.__Annexed on 1/1 /87 PREPARED 8Y: Elizabeth Newton DEPT HEAD OI: �"-,CI:TY ADMIN OK REQUESIED BY: Elirabetih Newton L.ICY ISSUE Should the City Council change the zoning on property located at 8395 SW Pfaffle and 8380 SW SPruce to protect t:he natural vegetation identified in Area of Special Concern (ASC) Jt15. INFORMATION SUMMARY assigned zoning designations Lo the propf�r' y On May 18, 1987 the City Council pruce• The zoning assigned was located at 8395 SW Pfaffle and 8380 SW Sto (Multi Family Residential 12. units/acre whicion as" "lost cl dein the fU,PAA� At the existing Washington County zoning dosign hearing, concerns were expressed that thy' R-].2 zoning designat`ion wa to() to allow for protection of Arua of SpecAal Concern (ASC) #1'• Y directed staff to research the issue. Staff contwctecJ Lh%, Director of 010 ing Washington County Department of , Land Use and r,le f ami11yu7Lun itn/acre ),'3L[i�E agreement to consider' a zone change. to R 7 (.' g ` Director agreed to Lhe request. Attached is an ordinance which if adopted will change the zoning from R-12 to R--7. ALfERNATIVE� CON 'IDF RFU 1 , Retain the existing zoning. J 2, Adopt the attached ordinance changing tht, zoning from R-12 (Multi. Farm y Residential 12_ units/acre) to R--7 (Single Family Residential 7 t units/acre) . e FISCAL IMPACT g; None anticipated. k SUGGESTED ACTION r� Adopt the attached ordinance changing the zoning from R-12 (Multi Family r Family Residential 7 units/acre). G Residential 12 units/acre) to R-7 (Single � a s cs/1848D c r t i i 'A. �� a � � ®�X1111 �■■■f min ' •` ;n � ■■■G��li ■ J ray.r MIN �:��� r' on IM i 1 M, iron MEN INE CRESCENT GROVE 4==CEMETARY---=.! �,dye�4 � � / � � bF"' Jim NMI mom loss 1111MEN 11i wpm I in ■ maim= �i■ 111111111 moll .r� �, ` � �/1� .1111_ ■_ 11 SEMI MINE �■„■: � onion Noll � r� 11111111111.IBM, 94 41 MIN MWE All WASHINGTON COUNTY OREGON 4 h t v�!�V July 29, 1987 �'r � !98> William Monahan, Director Community Development City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 RE: SOUTH METZGER ZONE DESIGNATIONS The Department of Land Use and Transportation has reviewed your request for concurrence to proceed with plan amendments in the Metzger/Progress area prior to expiration of the one year maintenance period required by Section III.B.4 (d) of the Urban Planning Area Agreement. We agree that it is appropriate to proceed with plan amendments at this time in order to preserve the intent of Washington County's Metzger/Progress Community Plan and to avoid creating unnecessary nonconforming uses. Specifically, we understand the plan amendments will affect the following properties: 1 . Area of Special Concern (A.S.C. ) #15: Tax lot 700, 1S1 - 36CB (Gatehouse Apartments),, proposed change from R-9 to R-12; tax lots 503, 504, 701 , 1000, 4400, 1S1 - 36CB, proposed change from R-12 to R-7. 2. Burger King: Tax lot 4001 , 1S1 - 36AD, proposed change from Commercial Professional to General Commercial (CP to C-G). 3. Commercial Area on 99W between SW 69th and 71st Avenue: Tax lots 4000, 4100, 1S1 - 36AD, proposed change from Commercial Professional to General Commercial (CP to C-G). 4. Service Station/Wall Covering Outlet on Hall Blvd. : Tax lots 2600, 2700, 1S1 - 35AA, proposed change from Neighborhood Commercial to General Commercial (CN to C-G). If you have any questions regarding this matter or if we can be of further assistance please contact me. Bruce Warner Director BW:KM:mb Department of Land Use And Transportation,Planning Division 150 North First Avenue Hillsboro,Oregon 97124 Phone:503/648.8761 Page 6 B. Area of Interest 1. Def i ni ti on Area of Interest or Primare Area of Interest means unincorporated lands contiguous to t e Active P anning Area in which the CITY does not conduct comprehensive planning but in which the CITY does maintain an interest in comprehensive planning and development actions by the COUNTY because of potential impacts on the CITY Active Planning Area. The CITY Area of Interest within the Urban Planning Area is designated as Area B on Exhibit "A". 2. The COUNTY shall be responsible for comprehensive planning and development actions within the Area of Interest. 3. The COUNTY is responsible for the preparation, adoption and amend- ment of the public facility plan required by OAR 660-11 within the t Area of Interest. 4. The CITY may consider requests for annexations in the Area of Interest subject to the following: a. - The CITY shall not require annexation of lands -in the Area of Interest as a condition to the provision of urban services for development. b. Annexations by the CITY within the Area of Interest shall not create islands unless the CITY declares its intent to complete the island annexation. ! C. The CITY agrees in principle to a plebiscite or other repre- sentative means for annexation in the Metzger/Progress Community Planning Area, which includes Washington Square, within the CITY Area of Interest. Not contrary to the fore- going, the CITY reserves all of its rights to annex and acknowledges the .rights of individual property owners to annex to the CITY pursuant to Oregon Revised Statutes. d. Upon annexation of land within the Area of Interest to the € CITY, the CITY- . to convert COUNTY plan designations to CITY plan designations which most closely approximate the } density, use provisions and standards of COUNTY designations. Furthermore, the CITY agrees to maintain this designation for one year after the effective date of annexation unless both the CITY and COUNTY Planning Directors agree at the time of annexation that the COUNTY designation is outdated and an ammendment may be initiated before the one year period is k over. i r � ME Im ._ MM MW c. Community Development Dire:t,:)r summarized. The Historic Overlay District (HD) section of Tigard's Community Development Code provides protection for historical structures within the City identified earlier when the City was involved with the Land Conservation and Development Commission's (LCDC) acknowledgment process. Included in properties identified as historically significant, required by LCDC prior to final acknowledgment, was the Tigard Farmhouse and Windmill. Despite opposition from property owners, the HD designation was placed on properties containing identified historic structures. However, the Planning Commission recommended and the City Council agreed that such a designation could be removed at the request of the property owner. Forrest Cowjill, owner of the Tigard Farmhouse and Windmill, had requested such a removal of the designation from his- property. The property is disrepair. If Council approves this designation removal, staff will notify the County Museum so they can initiate a pictorial history if they choose. d. Public Testimony Proponent o Forrest Cowgill, 11335 S.W. River Road, Hillsboro, testified in favor of the removal of the Historic District designation as trustee to this property. He noted the windmill is in disrepair. o Richard Boberg, 10660 S.W. North Dakota, Tigard, OR 97223 testified he is an abutting property owner on the northwest corner. Mr. Boberg is not opposed to having the designation removed but is concerned about a change in density designation. Mayor noted there is no proposal to change the density at this time. e. Community Development Director recommended Council approval of the Zone Change allowing removal of the Historic Overlay District and adoption of an ordinance ratifying this decision. f. Public Hearing Closed g. ORDINANCE 87-21 AN ORDINANCE APPROVING A ZONE CHANGE FOR REMOVAL OF AN HISTORIC DISTRICT OVERLAY ZONE AND DECLARING AN EFFECTIVE DATE (ZCHD 87-03 Forrest Cowgill). h. Motion by Councilor Eadon, seconded by Councilor Schwartz, to adopt Ordinance No. 87-21. Adopted by a unanimous vote of Council present. 6• PUBLIC HEARING - ZCA 20-86 - SOUTH METZGER ZONE CHANGE Request to change the Washington County zone designations to the appropriate Tigard zone designations. Located on the east side of Highway 217, and South of Hall Blvd. , Locust and Spruce Streets, and west of the Multnomah County line, and north of Highway 99W and Pfaffle Street. C Page 3 - COUNCIL MINUTES - MAY 18, 1987 ,,r.. Zone clsarse from washiivjb= County R-5 to Tigard R-4.5: WCTM 1S1 4w 26DC lots 1001, 1002, 1003, 1004, 3100, 3200, 3301, 3302; WCTM 1S1 35AB lots 202, 203, 204, 500, 501, 600, 700, 701, 702, 3200, 3201, 3202, 3203, 3205, 3302, 3303, 3304, 3403; WCTM 1S1 35AC lots 3500, 3600; WCTM 1S1 36AC lots 3800, 3801, 3900; WCTM 1S1 35AA lots 401, 600, 800, 802, 803, 804, 805, 806, 900, 901, 902, 903, 904, 905, 1000, 1001, 1002, 1100, 1101, 1102, 1301, 3700, 3701, 3702, 3703, 3704, 3705, 3800, 3900, 3901, 3902, 4000, 4100, 4101, 4200; WCTM 1S1 36CC lots 300, 400; WCTM 1S1 36AA lets 2200, 2201; WCTM 1S1 35AD lots 1100, 1101, 1102, 1103, 1701, 1702, 1703, 1705, 1706, 1800, 1801, 1900, 2000, 2001; WCTM 1S1 36CA lots 100, 2201, 2202, 2203, 2204, 2205, 2206, 2207, 2208, 2209, 2300, 2400, 2500, 2700, 2800, 2900, 3000, 3100, 3200, 3300, 3301, 3500, 3600, 3700, 3800, 3900, 4000, 4100, 4201, 4300, 4400, 4500, 4600, 4700; WCTM 1S1 36CB lots 202, 203, 204, 205, 206, 207, 208, 209, 210, 211, 212, 213, 214, 215, 216, 217, 218, 219, 220, 221, 222, 223, 224, 225, 226, 2270 228, 229, 1300, 1400, 1500, 1600, 1700, 1800, 1900, 2000, 2100, 2200, 2300, 2400, 2500, 2600, 2700, 2800, 2900, 3000, 3100, 3200, 3300, 3400, 3500, 3600, 3700, 3800, 3900, 4000, 4100, 4200, 4300, 4401, 4500, 4600, 4700, 4800, 4900, 5000, 5100, 5200, 5300, 5400, 5500, 5600, 5700, 5800, 5900, 6000, 6100, 6200, 6300, 6400, 6500, 6600, 6700, 6800, 6900, 7000, 7100, 7200, 7300, 7400, 7500, 7600, 7700, 7800, 7900, 8000, 8100, 8200, 8300, 8400, 8500, 8600, 8700, 8800, 8900, 9000, 9100, 9200, 9300, 9400, 9500, 9600; WCTM 1S1 36DB lots 1100, 1200, 1300, 1400, 1500 1600, 1700, 1800, 1900, 2000, 2100, 2200, 2300; WCTM 1S1 36AD lots 100, 200, 300, 400, 500, 501, 600, 601, 602, 603, 700, 800, 900, 1000, 44000 4500, 4600, 4700, 4800, 4900, 5200, 5300, 5400, 5500, 5600, 5700. a" Zone doge from Washingbon County R-9 to Tigard R-12: WCTM 1S1 35AA (supplemental) lots 90000, 90001, 90002, 90003, 900040 90005, 90006, 90007, 90008, 90009, 90010; WCTM 1S1 26DC lots 3500, 3600, 3700, 3701, 4100, 4200, 4801, 5100, 5101; WCTM 1S1 35AA lots 500, 590, 12000 3600; WCTM 1S1 35AD lots 900, 901, 1000, 2100, 2101, 2200; WCTM 1S1 36CB lots 503, 504, 700, 890, 900, 1000, 4400. Zone dsaerge from Washingbw County IR-15 to Tigard R-12: WCTM 1S1 26DC lots 1000, 1005, 1006; WCTM 1S1 35AB lots 800, 801, 900, 901; WCTM 1S1 35AD lots 2300, 2301, 2302, 2303, 2401, 2402, 2403, 2404, 2405, 2500, 2501, 2502,2503, 2504, 2505, 3000, 3100, 3200; WCTM 1S1 36CA lots 1600 - northern 388 ft. , 1700 - northern 519 ft. ; WCTM 1S1 360B lots 800, 900, 1000; WCTM 1S1 35DA lots 100, 200, 300, 400, 500, 600, 700, 800, 900, 2200, 2202, 2300, 2400, 2401. Zone dela from Ilashingtan County R-24 to Tigard R-25: WCTM 1S1 26DC lots 900, 902; WCTM 1S1 36CA lots 5600, 5700, 5800, 5900, 6000, 6100, 6900, 7000, 7100. Zone change from Washington County O-C to Tigard C--i WCTM •1S1 26DB lot 1300; WCTM 1S1 35BD lot 100; WCTM 1S1 26DC lots 3300, 4500, 4600, 4601, 4602, 4700, 4701, 4800, 4900, 5000; WCTM 1S1 35AB lots 1000, 1002, 1003, 1004, 1005, 3400, 3404, 3500, 3600; WCTM 1S1 35AC lots 2900, 3000, 3100, 3200, 3300, 3400; WCTM 1S1 35AA lots 2000, 2500, 2600, 2700; WCTM 1S1 36AD lots 4000, 4001, 4100. Zone change from Washington County N-C to Tigard Cdl WCTM 1S1 35AA lots 1400, 1900, 1901. Zone change from Washington County G-C to Tigard C-G: WCTM 1S1 360113 lots 600, 700; WCTM 1S1 36CA lots 1800, 1600 - except for the northern 388 ft., 1700 - access strip only - not northern 519 ft. Zone change from Washington County CBD to Tigard C-i WCTM 1S1 268C lots 1000, 1500, 1503, 1504; WCTM 1S1 26C lots 100, 200, 300, 400, 401, 402, 500, 1100, 1107, 1108, 1109, 1200, 1300, 1301, 1302, 1303, 1401 - southern parcel and southern 625 ft. of northern parcel, 1403, 1700; Page 4 - COUNCIL MINUTES - MAY 18, 1987 4' i , 101, 102, 1802; WCTM 1S1 36CA lot 1601; WCTM WCTM 1S1 358A lots 100, WCTM 1S1 35DA lots 1100, 2000, 2100. 1S1 36AD lots 5000, County jMtitwrtiamati to Tigard R-4.5, 1. Zone a .9a from I�shin 400, WCTM 1S1 26C lot 1900; WCTM 1S1 35A8 lots tutiona180to 2Tigard 901, 40R-12: Zone change from Washington County WCTM 1S1 26DC lot 901- to Tigard R-40: WCTM 1S1 Zone change fWashington County R-25+ 26C lot 1400 - northern parcel except for southern 625 ft. (shown on from 1S1 26BC). Pendia btiashington County Comprehensive Plan Changes: 1S1 26DC lot 4400 will change either from Washington County 0 wCTM O--C to Tigard C-7-from R-9 to Tigard R-12 or from Washington County change o WCTM 1S1 35A6 lots 3301 nd and R-4.5 orlfrom Washington rCounty Washington County R-5 to Tig O-C to Tigard C-P. t of Lincoln Street o WCTM 1S1 35AD lot 3300 (the portion west County Institutional extension) will change from either n County O-C to Tigard C-P. to Tigard R-4.5 or from Washing a. Public Hearing Opened b. There were no declarations or challenges. 14, C. Senior Planner Newton summarizedolthadoptedda item. On Resolution January 87-10 1987, the Tigard City 1986 request to the Portland reaffirming a December 29, Metropolitan Area Local Government Boundary Commission to annex the "South Metzger" area. On `rcrove, the 7annexation.residents Staff the South Metzger area voted to app recommending adoption of an Ordinance which will chat��ionshetoon�ng designations from the Washington County ;+ equivalent City of Tigard designations. Senior Planner noted receipt of three letters: 1. Metzger Tax Service, 10125 S.W. Hall Boulevard, Portland, Oregon 97223, signed by Rebecca L. Stardig who asked that corner of H property she owns on the northwest . SeniorLocust Planner reconsidered for a C-G rather than C-N zoning. noted this property is not within the annexation area being discussed at this public hearing. However, she advised if the 1 City should do any further annexations in Metzger, this letter will be retained on file. 2) Burger King Restaurant Management Northwest, Inc. , 1410 written e. Jefferson Street, Portland, Oregon 97201• Letter wa concern because City by Joseph W. Angel, President expressing is proposing to zone the property Commercial Professional (C-P). Senior Planner advised C-P ItWashington County,closest comparable auto the County's zone of O-C.' n ing with drive-through facilities, are such as the Burger K � ommercial zone but not allowed in the allowed in an Office-C City of Tigard comparable zone. E t Page 5 - COUNCIL MINUTES - MAY 18, 1987 Senior Planner advised City staff is comparing the County code ' against the City code to determine situations where non-conforming uses will be created. Senior Planner advised staff would like to zone Burger King to the closest comparable zone at this time (which is C-P), and then, within the next month or two, submit to Council an ordinance to bringing non-conforming uses into appropriate City zones. 3) Ken Rassmussen, (no address given) expressed concerns over the appropriateness of annexations in the Tigard area: whether or not properties on Lincoln Street should be C-G or C-P; whether the area bounded by Lincoln, Locust, Oak and 87th should be R-12 with R-25 adjacent to C-P and whether each side of Hall Boulevard should be C-N, C-P, R-25 or R-12. Senior Planner advised these are zone changes which do not speak to the issue of the nearest comparable zone; therefore this is another letter staff should take under advisement to determine if the City of Tigard feels these suggestions are appropriate. There was discussion on the advisability of rezoning these properties now or waiting until all properties can be zoned in one action at a later time. Community Development Director advised staff would prefer to have properties rezoned at this time. Any applications which now come in for Home Occupations, Site Development Reviews, Zone Changes, etc. , County zoning must be applied. Community Development Director noted there are subtle differences within the two sets of regulations. The proposed Ordinance represents staff's attempt to bring the closest possible zoning into line now so that Staff is administering one plan and not two. After discussion, consensus of Council was for staff to provide a list in early to mid-June for the Consent Agenda which would identify properties in this area which are non-conforming uses due to the differences between the County and City zoning plans. Property owners would be noticed and given an opportunity to address Council and subsequent Ordinances submitted to Council for consideration at a Public Hearing which could be scheduled in July. Opponents o Mr. William Dunn, property manager for the Burger King Restaurant and the Pacific Terrace Shopping Center, testified he is against the zoning designations. In addition to the But-ger King, there is another store front in the shopping center which had been previously used as a restaurant and is now for rent. Mr. Dunn was advised by the Mayor this zoning change would not be intended to preclude any uses presently in existence. o Mr. Steven Royce, 10905 S.W. 83rd Avenue, expressed concern in the differences in the Tigard Plan as opposed to those designated in the Metzger/Progress Community Plan. Page 6 - COUNCIL MINUTES - MAY 18, 1987 Mr. Royce lives near Area of Special Concern nand said the { zoning change of R-9 to R-12 is too high. After discussion with Council and Staff, Senior Planner Newton advised she would to determine if R-7 would be meet with Washington County acceptable. o Edie Martinelli, 10905 S.W. 83rd, expressed concern in maintaining the transition zone between the single property dwellings and the more dense area. d. Community Development Director advised staff recommends adoption of the Zone Change Amendments as presented. A list will be forthcoming approximately the middle of Jude to set a public of hearing for certain adjustments where people have been "caught" in the non-conforming use situation. Also staff will report to Council on the results of a meeting to be held with the County concerning the former zone designation of R-9 being R-7 in Area of Special Concern 15. e. Councilor Schwartz expressed concern over property owners in the area being rezoned into the City and not knowing their City zone designation. He recommended a letter of understanding be sent to each property owner advising them of their zone designation. Community Development Director added that a breakdown of what uss are allowed in the City for each zone designation could attached to this letter. f. Public Hearing Closed. g. ORDINANCE 87-22 AN ORDINANCE ADOPTING FINDINGS AND CONCLUSIONS TO APPROVE A ZONE CHANGE AND PLAN AMENDMENT (ZCA 20-86) (SOUTH METZGER) AND DECLARING AN EFFECTIVE DATE. h. Motion by Councilor Johnson, seconded by Councilor Eadon, to adopt Ordinance No. 87-22. + Adopted by a unanimous vote of Council present. 7. DURHAM ROAD WEIGHT LIMIT a. City Engineer summarized this item as outlined in his Council Agenda Item Summary and memorandum of May 8, 1987. Currently through trucks over 20,000 pounds are prohibited from using Durham Road between Hall Boulevard and Pacific Highway between the hours of 3 p.m. and 9 a.m. On several occasions, Summerfield residents have requested that the truck prohibition be extended to all hours of the day. Council has indicated that the request would be considered after all of Durham Road was transferred to City jurisdiction. The transfer of road jurisdiction was completed April 14, 1987. City Engineer recommended that continuation of the existing 3 p.m. - 9 a.m. truck restrictions until Durham Road is improved between Hall and Pacific Highway and to continue to pursue funding for safety improvements on Durham Road. i Page 7 - COUNCIL MINUTES - MAY 18, 1987 4.0 V'R ar MIN Elm I m IM MI'ME .—V C"ESCENT MOVE in AIR (M1 in 4=.CEMEIARY-.---* MINIM Ir No sells mmm MI r MOM pow.. Iwo 11:11 �11 ar AMML-� W on MINIM ONM "Elio MMIIIIMM I ■ ���� : _ a■ . .� _ ; X11 ■L j■■11 ���■��'�i.�. • �11� �`� minim 11 �' • ; J � � � �.�' � 11: ti .111 �� ,'.: pr -t F :; !'�' _.° _.. _'`fir►' " � 1® /� ■1►�`- r11� i . MINSIVIRSOMMIN MI il�LOS JMM ram &U, 0V., ' ���■ it�.:�� © � ■, ` rid sSIR 1010 ME MINIMS A* 17. MM lam DATE 11/23/87 I wish to testify before the Tigard City Council on the following item: (Please print the information) Item Description: A enda Item No. 7 N Public Hearing LID #35 — 68th Parkway — Spreading of the Assessment — Phase V Proponent (For Issue) Opponent (Against Issue) Mame, Address and Affiliation Name, Address and Affiliation n �/ 0 Fit ! 50 l Lt z V011-1 I l r CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: November• 23, 1987 DATE SUBMITTED: _November 12, 1987 AMR ISSUE/AGENDA FITLE: Public Hearing on PREVIOUS ACTION: Hearing date set by Final Assessments, SW 68th Parkway City Council LID No. 35 Phase 5 PREPARED BY: _Randall R. Woole U� DEPT HEAD OK �; , CITY ADMIN OK REQUESTED BY: s POLICY ISSUE Public hearing on final assessments for SW 68th Parkway (Street) Local Improvement District No. 35. INFORMATION SUMMARY November• 23rd is the date set: for the Council to consider any objections received to the final assessment roll for SW 68th Parkway Street- I...ID. The 1.ID Ordinance requires that objections must be filed in writing, Attached is a copy of the notice which was mailed to property owners . i ALTERNATIVES CONSIDERED 1 . Approve the attached ordinance adopting the final. assessment: roll as proposed. 2. Modify the final assessment roll and adopt an amended ordinance. FISCAL IMPACT s The City's share of project costs is $67,565.48 funded in the Streets CIP Budget. The City share has been deducted prior to preparing the final assessment roll. i i SUGGESTED ACTION 9 Staff recommends that the Council consider any objections received, decide i whether the final assessment roll should be amended, and adopt a final t assessment- ordinance. 4 br/1567D V IjVr NOTICE OF HEARING ON FINAL ASSESSMENTS FOR ����� TINA SW 68TH PARKWAY L.I.D. NO. 35 RD OREGON Dear Property Owner: The Tigard City Council will hold a public hearing on Monday, November 23, 1987, at Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oreg< at 7:30 P.M. to consider written objections to the individual proposed final assessments on properties within the SW 68th Parkway (Street) Local Improvement District No. 35. The assessments on the attached proposed assessment sheet, or as it may be modified by the Council, will be levied by the Council after the hearing and the assessment will be charged against the property. It will be immediately payable in full except where the property is eligible for installment payments. If your final assessment is more than previously assessed, you will have an opportunity to pay in installments. If your final assessment is less than previously assessed and your pre-assessment has been paid in full, you will receive a check from the City. The total cost to be assessed against the properties within the District is 1491,229.62. The name of the owner, the description of the property assessed and amount of the assessment against the described property is shown on the attached assessment sheet. Only written objections will be considered. All written objections must be filed with the City Recorder by 5:00 P.M. on November 23, 1987, at Tigard City Hall, located at 13125 S.W. Hall Boulevard, P.O. Box 23397, Tigard, Oregon 97223. All written objections must state specifically the grounds for the # objection. Enclosed for your information is a copy of the final engineer's report which explains more fully the final costs and final assessments. a Any questions regarding the filing of objections or the basis for the assessment should be directed to Randy Wooley, City Engineer, at 639-4171. Sincerely, William A. Monahan, Director, Community Development Encls. cc: City Recorder br11568D 13125 SW Hall Blvd.,P.O.Box 23397,Tigard,Oregon 97223 (503)639-4171 E Z W _ Com!] E to M lfl v r M N co CJ] H M .--I 01 C •-i OD O1 � W lfl to C r-I N 111 V' to .-a v ko M �r �C U o Ln v co v M V �O N H OD v C O M r H a M -4 N co >4 H O O W W 1 � U O E-4 I OD O o 0 o O ui 0 0 0 O o O o ul M z^ o C; c .� 00 to Ln CD O v v cP r- $4 4 -rn Om LnC4 •n OD C) a W O '^ N V1 OD o 94 v H N Q fn w a z° a w �o H z i° co rz0 3 h O cn O a y M m m v ;Cn 44D a o .7 d v D v N rn rl Ln v a a n] UO M N r O r+ E, H z L1 m CD lD M w -4 V' 4 [a C1 a w cno Q w a 41 41 w z >a to to 43 �++ O U y �+ N O O rs O W U U -4 $4 Sir H M 11 40 0) Qf d a u � aCi aci aci ,a A w m �o ♦1 O O r3 O t0 0 w a S a 3 �... ..a 0 •-+ N 0 4 O 0 w M 00 0 Ln o v V N -4 .4 -4 ko N N a a 0 0 0 %n 0 0 M M M M M M .-1 .--1 .-1 .4 -4 cn cn E t "t 3 Sam t COOPER CONSULTANTS, INC:. } ENGINEERING/PLANNING/CONSTRUCTION SERVICES 11675 S.W.66th AVENUE • PORTLAND, OREGON 97223• (503)639-4914 `t 76100/55 March 4, 1987 i Mr. Randy Wooley, P.E. City Engineer City of Tigard P.O. Box 23397 Tigard, Oregon 97223 Re: S.W. 68th Parkway, LID No. 35 Dear Randy: Enclosed is a cost summary and an assessment roll showing the amount each property owner owes for the improvement of S.W. 68th Parkway. The assessments are determined from the cost incurred by the City and were 4 spread as follows: Street 50% Area and 50% Frontage + ri Sanitary Sewer 100% Area Utility 100% Area Right-of-way 100% Area + y The methodology is the same as that adopted by the City Council in July, 1984. The area is computed for each lot based on a distance of 270 feet from the right-of-way line of S.W. 68th Parkway. The frontage is the distance along the right-of-way. The area and frontage values for some of the properties have changed from those shown in the preassessment as a ; result of the alignment changes requested by the property owners and the a Oregon Department of Transportation. i i The final cost of the LID is $807,885.10. This is approximately 15 percent greater than the $704,915.00 estimated in July of 1984 for the preassess- ment and 41 percent greater than the original engineer's estimate of e history is as follows: $571,295.00 in April of 1983. The cost estimat s c C . WPM 76100/55 68th Parkway March 3, 1987 Page 2 Preliminary Report Preassessment Bid Estimate Final Item April , 1.983 July, 1984 December, 1985 February, 1987 Construction $363,495.00 $360,523.00 $438,000.00 $450,436.55 Legal , Engi- neering and Administrative 52,000.00 97,340.00 97,340.00 109,909.55 Right-of-Way 155,800.00 247,052.00 247,052.00 247,539.00 Total $571,295.00 $704,915.00 $782,392.00 $807,885.10 Estimates The estimate for the Preliminary Engineer's Report was made prior to the preparation of plans and specifications. A preliminary design was used for the preparation of the estimate for the preassessment hearing in July, 1985. The estimates for the Preliminary Engineer's Report and Preassess- ment did not include a contingency at the request of the City. If a contingency of 15 percent was included in the first two estimates, the estimated construction cost for the preassessment would have been within $5,000.00 of the bid. The preliminary design was changed twice after the preassessment hearing. The first change was at the request of the Oregon Department of Transportation. They requested that the intersection at Haines Road be moved east to avoid the construction of a retaining wall . The second change was at the request of OEA. They wanted the right-of-way in the northeast corner of their property moved to the northeast to avoid conflicts with a future building planned for their site. The changes in alignment caused the project to be delayed. It was necessary to revise the plans and right-of-way descriptions and obtain right-of-way. As a result of the delays, the cost of the project increased. The construction was started in early spring, a wet period, rather than the summer before, which increased the bid cost and contributed to the need for extra work, the removal of organic material and placement of geotextile fabric. The delay also increased the project cost by shifting intersection work from the state project on Haines Road to this project. t i i e 4 ' f a 76100/55 68th Parkway March 3, 1987 Page 3 Construction In April , 1983, the Preliminary Engineer's Report indicated an estimated ' construction cost of $363,495.00 The preassessment estimate in July of 1984 was $360,323.00. These two estimates, as noted above, were prepared prior to the completion of final plans and specifications. The estimated construction cost for the final design and bid opening was $438,000.00 ($435,000 for contractor contractor in De ofa19853wa00$419,125,75.for PGE . ThThbsdwas cnotea fixedthe price contract, but a contract based on unit prices. The final construction cost for work performed by the contractor and PGE was $450,436.55. K We have reviewed the Preliminary Engineer's Report, preassessment estimate, bid estimate and final cost to determine where the increases occurred on the project. The following list includes the major items which created the 1 increase in construction cost from the preassessment to the final cost. 1. Retaining wall added along Newport Bay Restaurant $ 25,500 24,300 2. Alignment changed for ODOT and OEA 3. Removal of organic material and placement of 23,500 geotextile fabric 5,000 4. Revision of driveways at Newport Bay Restaurant 4,500 5. Retaining wall along OEA's parking lot 2,000 6. Landscaping and tree relocation 700 7. PGE construction 4 400 8. Other miscellaneous revisions and quantity changes $ 89,900 s TOTAL r i Legal , Administrative and Engineering The legal , administrative and engineering costs in the Preliminary Engi- neer's Report were estimated to be 15 percent of the construction cost, $52,000. The 15 percent estimate was determined by the City from other LID projects. It was unrealistic for this project and corrected for the pre- assessment. The preassessment estimate of $97,340.00 was determined by an itemized listing of the various components, the cost of which had been established after the Preliminary Engineer's Report. The final cost for the legal , administrative and engineering was $109,909.55. We have reviewed the costs incurred in this section and listed those items which were not itemized for the preassessment. i f I i I COOPER C®I�ISIJ4.'T�N4'8,INC. 76100/55 68th Parkway March 3, 1987 Page 4 1. Preassessment $ 5,350.00 2. ODOT alignment and intersection revisions 5,580.00 3. OEA revisions 2,590.00 4. Extra plans and specifications for bidding 280.00 5. Extra inspection and surveying 4,260.00 6. Warren Pacific Corporation credits 2,000.00 7. Mortgage survey 1,200.00 9. Items estimated, but not expended (8,690.00) Total $ 12,570.00 Right-of-Way The Preliminary Engineer's Report estimated the right-of-way cost to be $155,800.00, which was 125 percent of the county assessed value. The county assessed values were used under the assumption that the relative values between the properties was correct. The 25 percent was added to the county assessed value because of the appraisal dates. The final right- of-way cost was $247,539.00 and was based on an appraisal made by an independent appraiser. The right-of-way was paid as a credit on the gross assessment. Property Owners The City should expect objections from the property owners on the final assessments, as a result of the increases in their assessments. We do not believe that we can change the assessment method at this time since it can only be done by the City Council . The final net assessments range from a credit of $1,227,82 to an additional amount owed of $38,874.86, an increase of 42 percent. 28760 Feichtmier and Warren Tax Lot 101 Decrease of $38;.92 0.43% Tax Lot 102 Decrease of 6.95% to Z27 G3 The decreases on the Feichtmier and Warren property are a direct result of the credits for the right-of-way. The relocation of the street to the east increased the land taken from them, providing a larger credit for right-of-way. 38,876-35 Oregon Education Assoc. Tax Lot 2300 Increase of $g8;8;4v94- 42.44% Conversely, OEA did not have as much land taken and therefore did not receive as much credit on the net assessment as expected in the preassessment. COOPER CCiNSULTAK"M,INC. 76100/55 68th Parkway March 3, 1987 Page 5 Way Lee General Contractor Tax Lot 6502 Increase of 35.8% Tax Lot 2400 Increase of $Q3.ya6v% 26.69% 13,335.83 Way Lee General Contractor, Inc. received a small triangle of land on tax lot 2400 and had less land taken than proposed in the preassessment. As a result, his assessment is greater than the overall average. 101"t./17 Pollock Tax Lot 200 Increase of $ 18.53% The Pollock property had more land taken than proposed in the preassessment and received a larger credit. The increase is therefore not as great as some of the others. e.,4034 Portland General Electric Tax Lot 2300 Increase of $6,44 ,23. 11.53% PGE's property has no frontage on the project, therefore only the area portion of the assessments applied and their increase was not as great as some of the others. We have enjoyed working with the City of this project and were very pleased by the recognition given the City by the Asphalt Pavement Association. If you have any questions, please call . We are planning to attend the council meeting for the public hearing on the final assessment to answer any questions. Please advise us of when you establish the time and place. Sincerely, COOPER CONSULTANTS INC. ✓Keith C. Thompson, P.E. Principal Engineer KCT/lc Enclosure: Cost Summary Assessment Roll cc: file (1.1) D. Kliewer COOPER CONSULTANTS,INC. i E i 4 COST SUMMARY S.W. 68TH PARKWAY LID NO. 35 E i E $ 450,436.55 Construction 247,539.00 ' Right-of-Way 99,301.22 Engineering and Inspection Warren Pacific Credit 2,000.00 l Legal and Miscellaneous Cost 4,589.00 City Administrative 4,019.33 , $ 807,885.10 s City Share (15% of Construction) 67,565.48 4 Gross Assessment $ 740,319.62 j E, Right-of-Way Credits 247,090.00 Other Credits 2,000.00 E E Net Assessment $ 491,229.62 , The above figures are based on the city of Tigard's records. Costs not shown in the City's initial report but included in this report are $740.56 to PGE, $4,500.00 extra to contractor not yet paid, and $1,500.00 for appraisal report. PGE costs have been transferred from miscelleneous to construction cost per the Preliminary Engineer's Report. {E COOPER CONSULTANTS,INC. E t i 4 i E r 1 11 R 1(1 11 N i ; Q m W 1P T R Y P P 11 P Z 1 R 119 IA T O -0 II N W O 1 N 2 W 1 R 1n 1 Vl 1 N N N N N 11 T 1 11 11 1 1 II 1 O O O O O 11 O 1 O Iff 1f7 If) 11"J 11 O O li O m N -0 LO M 11 P 1 11') -0 P R JI91C o O 11 P W 1& N 1 1t N it 1 T H -0 O R R /f1 11 N !� 1 .� H P O -0 m M 11 -0 [D Z 1 W 1 1f7 O T T R P 11 a /n tZ O Z 4-7 -0 R Y7 f� T P .P.. /1 o / T N T L/'] T m 11 M W O N i = OC W 1 R O N �-. .-0.I m M 11 O Z tp N 6 ; N N N N N N 11 N = y 1 1/ Y1 W J m 11 py[ LAi J 11 Q O CA 1 T 11 T = R N 2 1 O' It P IS.. 11 1CW 6 P 11 ON` O Oen 1 11 N d. 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I .Oi N P W R N 4 /1 P -0jy L1 1 / Q 1 N ¢ Y Y C S / 11 6Is 6 ►- 1 J 11 .Pp .p .`p P o z x z 1 i� LLA It M m N n r 1n T R 9 J J V 4 Q 11 mr L_t 11 Lam% CO.R 1 � ._. a Y a o _ m W t W _W _ 4 r11 it, !-0.. N !.L y ►+ m N W _ / 11 N ! O O O W Q 1 W S W S S tY 11 6 O y .H.I _ 11 1!7 x 1 goO LO /OW_ W t1 N N ~ N Ngo T / 1-8 W V W V Z LLS 1 Z 1 W ¢WLLN Q !-- H U t/ r J S J a S S O 11 ►- W V L.-�. J ¢ i1 ? :>.Q 1 ¢ O Q O LO W W O W 11 WS S 1 a L1 a V O. La. Lo, d. O II W 1 1 11 O a 1 N O O -� N W W 1- 1 O O .On O .O.I O O /t Y O 1 K7 T N H 11 .. N W J1' 4 N 11 fn Q Y C yL 1 11 W K Y 11 1L' 4 J 11 O Lat H / of = WCM daC .J.. Ln / n a z a CL- J ¢ 00 0 O O G 11 on L¢ CIC 1 -0 -0 -0 .Q -0 -0 -0 11 H 1 N It -Re,&a ved !lla 3/67 C' W Patland General tic ConVarry C rr_ MWU C November 20, 1987 Tigard City Council Tigard City Hall 13125 SW Hall Blvd PO Box 23397 Tigard OR 97223 Dear Sirs: Portland General Electric Company (PGF.) has received notice of the t final assessment for the SW 68th Parkway LID No. 35. PGE's property, which is included in this local improvement district, is unique in that it is encumbered by a parking, landscape, and roadway easement in favor of an adjacent property. Because of this easement, PGE's development opportunities are extremely limited. PGE maintains fee ownership of this property because it has future plans to install additional overhead transmission facilities in this area. As a result of the lack of benefit to PGE from the new roadway, it is felt that PGE - and inlirectly its customers - should not be assessed the additional $6,444.96 proposed in the final assessment notice. Yours truly, / w^ 1 J^ 1- t Mike Livingston Property Department 226-8286 ML/tb 5-1047b 121 S.W.Salmon Street,Portland,Oregon 97204 GEOEGE I. HANSEN,P. C. _ ATTORNEY AT LAW 11515 S.W.PACIFIC HIGHWAY P.O.BOX 230716 PORTLAND,OREOON 07223 TELEPHONE 503 245-9936 November 23, 1987 Mr. William A. Monahan Director Community Development Ok City of Tigard 13125 S. W. Hall Blvd. /98j Tigard, OR 97223 Re: Objection to Assessments for S. W. 68th Parkway LID No. 35 Dear Mr. Monahan: On behalf of my client, the Oregon Education Association, I wish to express their objection to the increased assessment on the above-referenced project. At the same time, we request an accounting on the arbitrage interest earned on the bonds. The March 4, 1987 letter from Cooper Consultants, which was included in your November Notice of Hearing, states that some of the increased cost was due to changes in design and inclement weather. In review, we note from the file that the OEA has consistently specified where the road was to be located and that engineering errors resulted in the redesign of the road, NOT an after-the-fact change in location. I also refer you to Cooper Engineering's letter of March 29, 1985, wherein they expected to start construction on June 1, 1985 and complete construction within 60 days. All of which construc- tion was to be in the best building weather. ` In conclusion, any increase in cost was due to the errors of the engineers and the City of Tigard. It is our belief that the City should look to its contract with the engineers, consider the interest earned on the bonds, and make a complete accounting to the property owners prior to ruling on an increased assessment. Very truly yours, GEORG P.C. G O;re Hansen GIH:ed cc: Tigard City Council Oregon Education Assn. Feichtmeir/Warren i i i CITY OF TIGARD, OREGON ORDINANCE N0. 87,s TS AN ORDINANCE DETERMINING THE FINAL. COST 315 1 FAPPORTIONINGNTI E ICOST{EAMONG6THE PARKWAY (STREET) IMPROVEMENT DISTRICT NO. PARKWAY PROPERTIE::S, SPREADING TME ASSESSMENT,DIRECTINGTHEEENTRYNOFA ASSESSMENTS ASSESSMENT .LNMIHE BENOR CREDIT FOR EACH PROPERTY, AND D:LRkG LIEN DOCKET AND SETTING THE: INTEREST RATE. The Council Finds: 1, The SW 68th Parkway (Street) I:mpr•ovon,c,nt District No. 35 was formed and the improvements directedNo to be made by Ordinance . 83-31. -cco The report contains a proposed 2. The improvements have been mad c: in accordance with the final engineering report adopted by Resolut ion No. 87 assessment roll. Ordinance No. 84-44, each property within the District was 3 . By project costs . pre-assessed based on estimaLc_d p,�,cost was the, sum of $403,785.O0. The 4. The total estinw4ted pre a.,.,c.�.>mc.r total ficial colst st is the :sum of $491,2 Lh6in th,,and asscrr�l imertroll aridents the the individual propv.rLios are 4 Council finds that each property is specifically bonefitod :in the sL-aha amount. The difference between the estimated cost ar�d i.ho final. c;osL has resulted in a def icit as•;essment ,�r• credit for Hach property. 5. Notice of the proposed final assessinoriLs was d.i.r•octed to be given by Resolution No. 87-133 . 6, Ind ividurrl mr,ile<1 Holier. of the proposoci assessment for each property was mailed to oach proper-Ly owner• on Nov ember• 7., 1987. The notice advised Of the property owner Of e OP wri�Owould be considered a writec r-tuten objectii Lyons in a Fl proposed assessment aril public: hearing. -rhe public. hearing was hold on November 73, 1987. _ property owners filed wr•itLen objections . The Council 7 considered 1 h4>se objections . THE CITY OF TIGARD ORDAINS AS FOl_l_OWS ainst Section 1 : The f inal total cost of $491,229.62 apportioned all be inc assessed atctacF,ed the individually benefited properties as app Street assessment roll entitled Final 3Asse 5 and dssiTated Octoberent Roll r26,W1987F1 Parkway (Street) Local Improvement District Section 2: The Finance Director shall mail an Assessment Notice to each In owner and the notice shall state the amount of the assessment. he property the case of deficit assessments, the notice shall nsc the amount bemade to make assessment which is due immediatl'icati nsly and Lhat pshallbe reviewed by the Finance installment payments; such app Director for eligibility. In the case of a credit, a rebate shall be given o ssessment in full. all property owners who paid the pre-a ORDINANCE NO. 87- Page 1 x Section 3: The Finance Director is directed to enter each benefited property and the amount of the assessment against the property as shown on the Final Assessment Roll for SW 68th Parkway (Str'eet) Local Improvement District No. 35 dated October 26, 1987, in the lien docket of the City separate from other prior or subsequent assessments and the same shall constitute a lien e net against each respective"fp the rbondara bher t nie Ofthe nthe c st a bund suh sale a two effective interest rate percent charge until paid. r PASSED: Byvote of all Council members present after- be i rig fter•beirig read by number and title only, this _ day s of 1987. x Lureen R. Wilson, City Recorder APPROVED: This _ day of 1987. i t Q Thomas M. Brian Mayor_..__.— t i Approved as to form: i 6� City Attorney L- 23- Date t br/1567D i E a 1 f 9 ORDINANCE NO. 87— Page 2 z sm w r CIq m U) H Ln rn V Mm (n H M 1 W � to d' r-1 (L. M - En N r tf1 d' O G' M d' N a U ri n 00 O N O la H W r i 41 H O 0 Czt W U q O v H 'd' NCID C) 0 C) p O O O O r 94 `n Ln z m 14 CD p VM ' _ 4WW b 7 %D r O r M E+ a O a% O N N N O W p, E+ w >4 tn a M o w Olt z a c ro co 1O En U) a w H cn % E. vi 0 % z a w Ln rn v .r-� oMo w .-+ ON On d O 0 z Ln M N rCV � N a E Z U m c `r' k o ON � V w U a w V) a 0 0 a .moi a $ ro ro H4 U L� N U Aj 41 W 0 y O U ,y W U C 4 0 H ro ro O $4 H $4 41 0)3 C N N � V � o x -° a c o a c -rl $4 9+H •-4 H sem. a) O ro a 3 O W a 3 ta N O t O .-a N O O O O wo O tC N 0 0 0 N N a' q q q �p tD tD Ol tD �D M M M a rl .-/ N 4 r-1 O Anpr)de[ SL� Plan 1111 Fll llllllllllli llllilllll 111 11T 1 , 1711111 - - ��---- 1� I l t l l l 111 I I rll I t 11 y ' N)TE: IF THIS MICROFILMED !'.__- -.__ . . .I Z 3 4 -- _ 5 6 7 8 9 I I 12 DRAWING IS LESS CLEAR THAN 1IM AW thk AM THIS NOTICE, IT IS DUE TO THE QUALITY OF THE ORIGINAL .. DRAWING. -- _ OE 62 82 LZ 8Z SZ- 42 EZ ZZ IZ OZ 61 81 LI 91 5� b� E1. -ZI 1� Cid --i- 6 .9 S b £ Z J�111111111e d11r,IN,1111�I111,1111�11IIII,M�IIII,I�It 1 W WlillllH MARCH 1 TIJ990 SITE PLAN LL 5 � ✓ TL 6502 cn 1 = 60 WAY LEE GENERAL CONTRACTOR, INC. 1.445AC $37,279.344 L.I.D. BOUNDARY TL 200 POLLOC�I /` a 2.150AC1 TL 100 � TL 2400 Q PGE $66,909.17 2.104AC WAY LEE GENERAL a / $62,454.96 CONTRACTOR, INC. 4.160AC co $110,754.83 m TL 101 cin FEICHTMIER & WARREN 3.721AC / $66,917.50 / TL 2300 TL 102 OEA 4.036AC FEICHTMIER & $130,469.35 WARREN 3 0.296AC $16,444.37 L i ODOT IMPROVEMENTS I SW ATLANTA AVE — —— — — SW HAINES RD i 44, LU w / a ¢ ! �// l F SCO _ `0° co I IF.i�� Flr FIS Fli LIQ FII Flr SII IIF F11 III III IT'T I ►1"L11111 -- I� J 1T11T mjm 1 R II1 IjF III iir I r i � - I I T I -P_ � � �. Lj I ) I tR� I �IIiIFI'IFIFI'I'�'!'I-'�'I'I11'"�'''I'Iiwt NOTE: IF THIS MICROFILMED -... I 2 3 4 _. _ 56 7 8 9 10DRAWING IS LESS CLEAR THANTHIS NOTICE, IT IS DUE TOTME QUALITY OF TFE ORIGINALDRAWING. es ez Lz sz sz ez ez zziz- oz -srei_ i I MARCH 7 ( , 199® DATE 11/23/87 I wish to testify before the Tigard City Council on the following item: (Please print the information) Item Description: Agenda Item No. 8 Public Hearing - Subdivision S 8-86, Variance V 9-86, Samuel Gotter, NPO #6, also known as Butler Terrace ************************************* ***************************************** Proponent (For Issue) Opponent (Against Issue) Name, Address and Affiliation Name, Address and Affiliation 092" SSU -T-IUe-z- w CITY OF TIGARD, OREGON COUNCIL AGENDA Il`EM SUMMARY AGENDA OF: 11/23/87 DATE SUBMIT`fED: November, 13 1987 ISSUE/AGENDA TITLE: Butler PRFVIOUS ACTION: Planning Commission Terrace (S 8-86) si ewalk Decision to delete a portion of the — - sidewalk 1A _ _ PREPARED BY: Keith t_iden DEPT MEAD OKE? CITY ADMIN OKy REQUESTED BY: City Council POLICY ISSUE INFORMATION SUMMARY On May 29, 1987, the preliminary plat for the above subidivison was approved by the Planning Commission with the requirement- that a sidewalk be constructed on the south side of Inez Street with a sidewalk extension between the cul-de--sac and 97th Avenue. On October 6, 1987, the Commission approvod the developer's request to delete the sidewalk proposed for the southern perimeter of the cul-de-sac and the c.onnecLion of 97th Avenue. As approved by the Commission, the sidewalk will terminate in the school parking lot. The City Council called the matter up for review on November 2, 1987. Attached is a copy of a proposed r-Osolution, the applicant' s statement, sLaff• memo to the Commission, minutes from the 10/6/87 hearing, Commission final order-, Resolution for- vacating a portion of SW Inez, and a vicinity map. ..... AL.TERNATI:VES CONSIDERED 1. Uphold the Planning Commission decision 2. Reverse the Planning Commission decision and require completion of the sidewalk as or•ginally required. FISCAL IMPACT SUGGESTED ACTION 1 t 1, Reverse the Commission decision and -adopt the attached resolution. dj/1846D i I Planning Commission Clt • C. TiOEI'd 1 :5125 SW' Hall r I .'d, . ' i Tioard. OF 97223 Re. b) !'e Cat�i ar,d sldcw_=11:s ir. F{utler Terrace i L'ECir Sirs . After meetincq with the c•wners of lots 1 - b F:utler Terrace, the original -Inez homes. Mr Dln three c•f the owners of bat tTL ILf01 ) and E+ud Hil Ilman of the school district , a con�e� sue c•f !,pinion has been reached reaarding the bil.:e path ani S1dEWPI l S . tJc•n of the peoplF we spot e with, want the bitte path instal led and cite the followlna concerns: 1 . The bit:e path as proposed would• intersect with Sid 97th at the crest of the hill mat;ind�it very difficult for approaching traffic •tc• see a bike i-o time to stop safely. r c. Traffic on SW 97th is very fast and the entrance tv the bike path is difficult to see which would only comoc•Ur,d the problem of stopping in time to avoid an accident . ?. Tr,e arade comznca down the bike path will mate it vary hard tocontrol speed and avoid traffic coming LIP the path,. At the bottom the bike would have #c• male a sharp turn onto the sidewalt!: or shoot unto SW Inez . The parents are conderned that barricades or speed slowing obstacles would be dangerous for out of control buses. q. There is also doubt that the bike path would be used when there already e>:ists a path between SW Inez and the parking lot of the school . 5. Last May a child coming out of the school driveway was hit by a car . This happened at a point farther down the hill and more visible than where the bile path would be located . 6. Pikes will soon be able to use SW View Terrace tc' cross from the 93rd area to 97th as plans for development .are being worked on now. In view of the above concerns we would litre to matte the following proposale Delete the bike path. The contractor will put 5 foot concrete sidewalt- from the Inez sidewalk to the parking jf / S I V/I Ic F Q. - f lc•t of thc- school with a rami to the street where thr It ne-w street meets the old. Tt,e school district and the contractor would li � E• tc• de-lete the sidewalk fron, the south cornEr of Lot 1 E+c-tler Terrace to the propc•sed .crossover . The grade- fall iron. the street to tt-.c- sct-.00l property line is shown in the attached drawing . A- the fill nece�� ;tt far the si dewc.l t wou 1 d e::terid well urntu the schc•o 1 property. Bud Hillman i�._ cc•r.L-erned about erasic•n Arid ric the safety/liability issvE with a steep grade Pill ,t'c• a public sidewall. . The school district would mrintain this small strip of land juat as tl.ey f.a• e leer. }� doing in the past. The contractor will supply any dirt needed at his expense. It seems that this is one of those rare times -that everyone is in agreement. As the developer and a resident ( I am - buying Lot 2) I thing that this is a well thought out . safe t. We would appreciate your appra.'al . and practical solution, Sincerely. r Sam Gatter . Sam Gatter Construction it �•5 V TtGARD PUBLIC SCHOOLS DISTRICT 23J an Administration Offke 13137 S.W.PacifiC Highway 4 Tigard,Oregon 97223 Area Code(503)620-1620 August 6, 1987 Mr. Randy Clarno City of Tigard 13125 S.W. Hall Blvd. P.O. Box 23397 Tigard, Oregon 97223 Dear Randy: Please consider this letter as an official rogtmst from the Tigard School District to have the City of jTigard cancel its plans to have a bike path constructed between S.W. 97th Avenue and Inez Street. This frroperty borders the Twality f Junior High School site, we see ao need for the path, and also have safety and liability concerns if such a path were to be installed. We appreciate your consideration of this request. If you have questions or need further information, please call either Bud Hillman or me at 620-1620. E Sincerely, Larry C. Hibbard Assistant Superintendent • Z Vj R / A �0 14 �J w o Nt 4 i NO I LL- 411) m O IT/ N C ITt F- fry �'✓. 93 rd I 1 AGENuA ITEM 5.3 PLANNING COMMISSION OCTOBER 6, 1987 MEMORANDUM CITY OF TIGARD, OREGON TO: Planning Commission / Octt-):)Pr 1, 1987 FROM: Keith S. Liden, Senior Planner fill SUBJECT: Sidewalk for Butler Terrace S 8-86/V 9-86 The developer of Butler Terrace subdivision is proposing to eliminate a portion of the sidewalk which was required as a condition of approval. The proposed deletions and rational submitted by developer are attached. The staff recommends the retention of the sidewalks as approved for the following reasons: 1. The grade of the sidewalk will be well within City standards. It will be no steeper than sections of 97th Avenue. 2. The proposed alternative link with the school parking lot presents a different hazard by encouraging children to walk and ride on the driveway and amongst maneuvering vehicles. Also, during the hearing for the subdivision, neighbors were concerned about- vehicles crossing over the school property onto Inez Street . This will increase tho potential for this problem. 3 . Pedestrian/bicyclist access between Inez and 97th should not have to rely upon school property to make the connection. 4. Eventually, a sidewalk and bike lane will by located on the east lido of 97th Avenue. is/1148D comments. Be felt because of the amount of single family development in the area t there is a need for a 15 acre Commercial Center and that this would not-take away from the downtown plan; that the site is buffered by R-12 zoning tb-,the south, and noted that there are other shopping centers that have res'14ential property abutting more than two sides, i.e. Howards on Scholls and CanUrbury Square. He stated that he is asking for help for tomorrow by reserving,,this area as C-G. PUBLIC HEARING CLOSED o The consensus of the Commission was that th criteria had not been met to warrant making the change. Commissioners Newto Leverett, and Moen where not opposed to just moving the C-N to the opposi side of the proposed Murrary Blvd. extension. * Commissioner Peterson moved and Commissioner Leverett seconded forward CPA 87-06 and ZC 87-20 to City Council With a recommendation fo enial based on the finding that policy 5.1.4 had not been met. Motion ca ed by majority of Commissioner present, Commissioner Moen voting no. 5.3 AD NT TO PRELIMINARY PLAT APPROVAL FOR S 8-86 BUTLER TERRACE SUBDIVISION NPO #6 Request to modify a condition of approval requiring a sidewalk between the end of SW Inez and SW 97th Avenue. Located: Fast of SW 97th Aveneue and west of SW Inez St. (WCTM 2S1 11AC lot 2700). Senior Planner Liden reviewed the applicant's request to eliminate the pedestrian pathway and made the staff recommendation for retention of the pathway/sidewalk. APPLICANT'S PRESENTATION o Sam Gotter, 9541 SW Inez, Developer/Owner, stated the main reason for his request is for the safety issue and the difficulty of the grade. He E explained that they would construct a walkway which would connect the r sidewalk to the Tuality Junior High parking lot and that the school had agreed to maintain that portion. Discussion followed regarding the extension into the school parking lot and portions of the path/sidewalk the applicant is requesting to eliminate. I PUBLIC TESTIMONY t o Darwin Webb, 9529 SW Inez, has resided at this address since May and felt the area would only be used by John Q. Public. He supported the y° applicant's request as he was concerned for injuries which would occur from the path being used by skateboarders. o Jim Castile, 9563 SW Inez, supported the applicant's request based on the safety issue and because of the problems that would be attracted. o Audrey Castile, 9563 SW Inez, supported the applicant's request. She was concerned with the safety issue and that the sidewalk would be used by the t public and would create problems such a trash thrown in her yard or defacing of the fence. i PLANNING COMMISSION MINUTES - October 6, 1987 - Page 5 PUBLIC HEARING CLOSED o Consensus of the Commission is that the property owners in the area are more familar with the problems and the need for the pathway. Commissioner Peterson moved and Commissioner Moen seconded to amend final order 86-15PC deleting the requirement for a bike path and a portion of the sidewalk and installing the crossover into the school parking lot as the applicant requested. Motion carried by majority of Commissioners present. Commissioner Newton abstained. Commissioner Leverett and Senior Planner Li,len left 11:05. 5.4 COMPREHENSIVE PLAN AMENDMENT CPA 87-03, ZONE ORDINANCE AMENDMENT ZOA 87-04 ZONE CHANGE . ZC 87-16 NPO 1 i remand by the City Council for amendment to the Findings, Policies, and I ementation Strategies Document to add Action Area goals and policies { as a additional. area of Special Concern; to assign the Action Area overlay the CBD district; to amend the Tigard Municipal Code to add a chapter reg ting development in Action Areas; and, to review Chapter 18.66 CBD zonin istrict requirements. o Senior Planner Newton review the purpose and intent of the proposed amendments. Discussion llowed regarding the purpose, intent, and process. o Consensus of the Commission is at the prohibited uses should be conditional uses. Discussion follow regarding the use of Drive In window services. Comnissioner Moen moved and Commissioner Peterson econded to forward CPA 87-03, ZOA 87-04, and ZC 87-16 to City Council reco ending the following changes: 1. That this be an interim plan. 2. Strike drive-through restaurant windows. 3. Modify "Prohibited Uses" to "Conditional Use" or limit the a prohibitied uses to new developments. Also, that existing property owners be made aware of these p , posed changes. Motion carried by majority of Commissioners pre t, Commissioner Newton voting no. 6. OTHER BUSINESS 3 o There was no other business. 7. ADJOURNMENT - 11:45 PM Diane M. Jelderks ATTEST: Bonnie Owens, Vice President i 1336D/cs PLANNING CO144ISSION MINUTES - October 6, 1987 - Page 6 CITY OF TIGARD PLANNING COMMISSION FINAL ORDER NO. 87 — 12 PC W A FINAL ORDER INCLUDING FINDINGS AND CONCL.USTONS WHICH APPROVI ;> AN APPt_1CAI.ION i FOR AN AMENDML:NT TO CONDITIONS OF APPROVA,_ FOR BVl-I-ER TERRACE SURDIVINION LG. 8-86/V 9-86/FINAL. ORDER NO. 86-15__?C REQUESTED 8Y SAMUEL. Got-TER. The Tigard Planning Commission reviewed the above applicat-i,,n AL a public hearing on October 6, 1987. The Commission based its decision on the facts, findings and conclusions noted below: A. FACTS 1 . General Information CASE: Subdivision S 8--86 & Variance V 9--86 REQUEST: To modify conditions 8 and 9 of Final Order 86- 11.> PC to allow the termination of the southern sidew ilk on Trig/ Str•eot on the 1igard School District property and Lho elimination of- a sidewalk between Inez Street and 97th Avenue. COMPREHENSIVE PLAN DESIGNATION: Low Density Residential ZONING DESIGNATION: R-4.5 (Residential 4.5 units/acre) APPLICANT: Samuel A. Gotter III OWNER: Same 9541 SW Inez Street Tigard, OR 97224 LOCATION: Between the western end of Inez Street. and 97th Avenue (WCTM 2S1 11AC, T.L. 2700) 2. Racktlr•ound A six lot subdivision was approved by the Planning Commission on May 29, 1986, subject to conditions including the following which are the subject of this request. 08 . An 8 foot wide bicycle/pedestrian path, and accompanying 70 foot wide public right—of—way or easement, shall be in::tallod betwoorl the end of Lhe Cul—de—sac and 97th Avenue which moot ., L.itv standards as determined by the Engineering Division. H9. A sidewalk shall be installed along the :oul.h silo of Int'. Street which meets City standards. In lion of this condition an alternate method of terminating the exi :,t.iriq south,•rn ' sidewalk, which is acceptable to the t i,4.Ar,i bo appruvod by the Planninq Dir•«,ct,vr EEt t i� (F ( !t O E FINAL ORDER NO. 87 — 12 PC — PAGE I 3 . Vicinity Infor-mation The area on the East side of' 97th Avenue is zoned R- 4 .5 and include:: similar small ac •eage parcels to the north, :single family residences on 8,000 to 12,000 square foot lots to the east. and Twality Junior- High School to the south. The land on the west side of 97th Avenue is zoned R-.3 .5 (Residential, 3.5 units/acre) and it consists of a combination of small acreage tracts and single family residences . 4 . Site Infor•mat.ion and Proposal Description The subdivision has been developed and the sidewalks are among the last remaining items to be completed. The applicant proposes the deletion of the sidewalk in condition 118 above, deletion of the sidewalk o1i the souther•ri side of the Inez Street cul—de—sac, and ending the southern sidewalk on Inez_ Street the school parking lot (see Exhibit "A") . 5. Agency and NPO Comments The Tigard School District submitted a )et.tor recommending doletion of the sidowalk between 97th and Inez. The Community Development Department staff recommended retaining the sidewalk for the following reasons: 1 . The grade of the sidewalk will be well within City standards. It will be no steeper than sections of 97th Avenue. i;,,� 2 . The propo:;ed -alternative link with the school parking Jut presents a different hazard by encouraging children to walk and ride on the driveway and amongst maneuvering vehicles. Also, during the hearing for the subdivision, neighbors were concerned about vehicles crossing over the school property onto Inez Street. This will incr-oaso the potential for- this problem. 3 . Pedestrian/bicyclist acco;s bet.woon lnoz and 97th should not have to rely upon school pr•oper•ty to mako this connection. 4. Eventually, a sidewalk and bike lane will bo located on the east side of 97th Avenue. Several individuals testified in favor of deloting the sidewalk . B. ANALYSIS AND CONCLUS3ION Policy 8.4.4 calls for safe and conveniont bicycle .and prdestr•ian access: throughout the City . Bosod upon tosti.mony from the neighborhood, the sidr_w.alk connec t.i on diwn riot Aopow +. , b0 .4d V i ::able . FINAL ORDER NO. 87 — 12 PC — PAGE 2 l C. DECISION Based upon the findings and conclusions above, the Planning Commission approves Lite amendment to Conditions 8 and 9 of Final Order 86-15 PC subject ell to the following conditions: 1. The sidewalk shall not be installed along the south side of the Inez Street cul-de-sac or between 97th Avenue and Inoz Street (Exhibit "A"). 2. The southern sidewalk shall terminate at the school parking lot. Tigard School District permission shall be obtained prior to f construction. 3. All other conditions of Final Order 86-15 PC shall remain in effect. It is further ordered that the applicant be notified of the entry of this order. PASSED: This _ �")3 day of October, 1987, by the Planning Commission of the City of Tigard. Bonni+- 'Owens, Vice President Tigard Planning Commission is/1465D e FINAL ORDER NO. 87 - 12 PC - PAGE 3 ' 1 T �11 i I Iv F.. fJ X IN r t CWZ n •N04f/m 41 � 6= J ti O 7,20• R M.Of" 0t 8 � w S 4r•rc1� $ ��� N � + I vo= � C 0 In nif I� zc r41 N 1 N cc 16101 •h l I M v a r N N oci P _ M + 1]°� r' (n I" O �CO.1►'�M 66K � �' Q to 80 1 ��rae41 7•t{:Q,11.OM) L Yi I � V Q 0� N M ` �04•IOf q 04- IZ•cuRV[ }} 1=• � 3 1. 96f + :) T 1 'M'S4. 041` 2L'fi41 I •�' I of I f • 1 � 1 o • `� N o � � Not y Z p • 1 r r 01 �- 1 azo Ie 1 „ r u v � + MAIN FANR Q t♦ •^tit•• v`-P"�o�;�' � 4. F: L ,,, �♦ 1 ARD > avic CENTER • laYNO' PANA Y� - I _ •: � TER „o •Y copy Lr �/ k (� - a� - mut ✓ y, O i i v1 �♦ � • '� si•ui 06 - - - i ITI LT T_ I T_ 3 • • w"WALDTa 3 " � tr �/ � Y�-. � _— - J 1��—T � •' AMltrawul -.r •/ TUAl1T f' ?!' i R - ' � r . i_1r�_,-�-� 1_ .1L_ _ J r.-.!_r��__� scr+ooL r , J •--t--*TT1 ?EMPLETON i, �. �i ��-� �F • o.. ELEMENTARY 'I SCHOOL �'{•'� �- i= // •1 1 __--� F;..,til_'J f r _1:.-! �--- _•--. .fir—. 1 3 'I IF ryTl Jif f It_'1 p ,t 51 v —tib-J L� 87015236 CITY OF TIGARD. OREGON ORDINANCE NO. 87--e AN ORDINANCE VACATING APORTION OF SW INEZ STREET (NEAR SW 97TH AVENUE) AND DECLARING AN EFFECTIVE WHEREAS, the Tigard City Council initiated this vacation request pursuant to Section 15.08.040 of the Tigard Municipal Code; and or this vacation is o return a WHEREAS, the reason anile purpose ership facilitating the developmerptortof nButler Inez Street to private Terrace Subdivision; and WHEREAS, the vacation is recommended by, the Planning Commission and the Department of Community Development; and WHEREAS, in accordance with ORS 271.100, and TMC Sectio15.08-110,hRecorder Council fixed a time and place for the public hearing and published notice and posted notice in the area to be vacated; and WHEREAS, notice has been mailed to all property owners abutting said vacation area and all owners in the affected area, as described in ORS 271.080; and WHEREAS, the Council, having held a hearing on February 23, 1987, finds the public interest will not be prej130; and ed by the vacation as provided by ORS 271 .120 and TMC Section WHEREAS, the Council option that tt SW Inez Street public is in the interest right-of-way because the public request to vacate a p interest will not be prejudiced; and WHEREAS, the Council finds that the following conditions are necessary to vacate said land: pede5 , 1. That a permanent ef anent catedtarea, said aportion easement described in the- portion he-portion o B. The terms attached Exhibit rms and conditions of said the eCe� and conditions adopted by y being those standard terms for use with pedestrian/bikeway easements and reading as follows: A bicycle way and pedestrian way, which may be used by pedestrians and non-motorized mechanical means of transportation, such as bicycles and for no other purposes, and for said purposes to place, construct, operate, replace, reconstruct and install necessary maintain, inspect, ht to enter upon such premises for improvements, and the rig said purposes. ORDINANCE NO. 87- oS Page 1 �" �I The City shall have the right at any time to enter upon the above described real propertyfor the purposes hereinabove t� mentioned, and in connection therewith may remove any trees, shrubs or brush necessary or convenient to accomplish said i purposes. The underlying title owners, their heirs, successors, assigns i or representatives shall not construct or maintain any building or other structures upon the above described real property. The underlying title owners will reserve the right to utilize the said area for all private lawful purposes which do not unreasonably interfere with or are not inconsistent with the uses thereof by the grantee and the public for the purposes herein stated. I It is expressly understood that this easement does not convey any right, title or interest except those expressly stated in 111 this easement, nor otherwise prevent Grantors from the full use and dominion hereover; provided, however, that such use shall not interfere with the uses and purposes of the intent of the easement. In consideration of the premises, the City agrees that if said City, its successors or assigns should cause said easement to be vacated, the right of the City in the II above-described easement will be forfeited and shall immediately revert to the underlying title owners, their successors and assigns in the case of such event. 2. The vacation shall not be effective until the effective date of this ordinance, and a certified copy of this ordinance has been recorded with the Washington County Clerk, Assessor, and Surveyor. THE CITY OF TIGARD ORDAINS AS FOLLOWS: _ Section 1: The Tigard City Council hereby orders the vacation of a portion of SW Inez Street (near 97th Avenue) as described on the attached Exhibit "A," and by this reference made parts hereof. Section 2: The Tigard City Council further orders that the vacation be subject to the following conditions: 1. That a permanent pedestrian/bikeway easement be retained over a portion of the vacated area, said portion being described in the attached Exhibit B. The terms and conditions of said easement being those standard terms and conditions adopted by the City for use with pedestrian/bikeway easements and reading as follows: ORDINANCE NO. 87—OP Par 2 A bicycle way and pedestrian way, which may be used by pedestrians and non-motorized mechanical means of transportation, such as bicycles and for no other purpose:, and for said purposes to place, construct, operate, replace, maintain, inspect, reconstruct and install necessary improvements, and the right to enter upon such premises for said purposes. The City shall have the right at any time to enter upon the above described real property for the purposes hereinabove mentioned, and in connection therewith may remove any trees, shrubs or brush necessary or convenient to accomplish said purposes. The underlying title owners, their heirs, nuccezzor5, assigns or representatives shall not construct or maintain any building or other structures upon the above described real property. i The underlying title owners will reserve the right to utilize the said area for all private lawful purposes which do not unreasonably interfere with or are not inconsistent with the uses thereof by the grantee and the public for the purposes herein stated. It is expressly understood that this easement does not convey any right, title or interest except those expressly stated in this easement, nor otherwise prevent Grantors from the full use and dominion hereover; provided, however, that such use shall not interfere with the uses and purposes of the intent of the easement. In consideration of the premises, the City agrees that if said City, its successors or assigns should cause said easement to be vacated, the right of the City in the above-described easement will be forfeited and shall immediately revert to the underlying title owners, their _ successors and assigns in the case of such event. 2. j-he vacation shall not be effective until the effective date of this ordinance, and a certified copy of this ordinance has been recorded with the Washington County Clerk, Assessor, and Surveyor. �I ORDINANCE FJO. 87-06 Page 3 Section 3: In no situatioi. shall this ordinance be effective until the 31st day after its enactment by the City Council and approval by the Mayor. ASSED: By unanimous vote of all Council members present after being read by number and title only, this 23rd day of February 1987. Lor Catherine Wheatley, Deputy Recorder APPROVED: This 23rd day of February 1987. 3 Thomas Brian, Mayor I I STATE OF OREGON ) I County of Washington ) City of Tigard ) [ CL6REEN R. WILSON, HEREBY CERTIFY THAT I am the duly appointed, qualified ad 'acting Recorder of the City of Tigard, Oregon. I I further certify that I have compared the herewith copy of ORDINANCE NO. EV-08 of the City of Tigard with the original in my possession as custodian of the official records of the City of Tigard, and that the herewith copy is a r •,correct transcript of the whole of ORDINANCE NO. 87-08 . I IN WII .S WHEREOF I have hereunto set my hand and seal of the City of Tigard this th day of March 19 87 City Recorder ORDINANCE N0. 87—(!X_ i Page 4 I lwl4487A Goss ••f a ` 1 • O r �� TT(n V y �Yr �:t• ".: rnlo- a- .--(A _ YY1• V 1••• _. t 1001 o gilts I SIG A 'Z I•vIN� �. . 'IN I � , N ,v ftCi O y �� 1 v; • •s ao Wa'i't 17th. AVENUE : C ; •10 I!!� �,1/ 1ara�,1+ "T'L S.W.s.�. T? :, •I-C• y. Go of i» 1 e,tu•r' :It,'. . ® i Q ^ y �•.�� I H SAA. � 1 O w + / • v a_l i • Y CD IN10,411,33 t 161.36, so A Wo Ell a kd CD .ON. I I y Y � ",•, I® 4101 CO, • 1 4A � I Iw •oafl f>.n. 1 I I g I ffi ffi: t�y 41 �1 ffi I .a a • 11 r z•� '< <� i•" v 9 €th CT 6 V x • 46 slit so rn ® 41 '� . tN• ` arm��. , �'• ' 'two ��� •• -•..N � —� fc 1!—_r :I _ • I� 0- 0 `/ 0 C) o Y 1 r. .• O 10 01 cn V Y 1 g rn �- o u0 0rn I rye y = Y IN •0 .Ir t• •N tt � i 1 . 'IN N • n�W• l u I J1 O : -� C Y! 1 1 •Y ,t • I,'o y I7th. -� C ° NO 1!tQVCNUE >; o.t, t.■...tl 'T'L w. T 1-ca 461, It• '. art . + IZ alp _ IZ I0 ^ — - O > A I H d. Io _ I I I i ,� � ••• � I w I � . N 'f N ( I � I mb, 1�, �= - - - N" C4 f q I 'i rn i r- ,y I ZZ � F e ntst' r 4-7 Y 3 � Jg •— ♦ �T 0 1 I ' I 1 8 � I� a � *'v fC .� s' • I O � ; . err,• - .oo• „'Y ,$$ �t , •q E j I I o I ; w I s"_• I3`� SA 94th ' fiTAT!CW oascon } � CT. •�r� w w ss all .t rr• e T M air I Donald W.Mason.Dhecdr of Assss omera �I E I i S= • /w .•• and Taxation trod Ex-OMdo PAcordw of Con- eO 6 �a t i P ft w mb of wrf cb V was r�eesM°d '� •1 • •°o a and rseoraea in book of,*cora,of Bald oclxRy. Donald W. Mc on, D4ector of , J •E E ' I :R •+ t �I• —� Aseessnsrnt tad Taxo6om Ex- . omclo cor "awl, �° m - t W. 1 . • K �".f--jl f9a7MAR30 AN 0:30art —.. �� di •); s • "'T CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: October 26, 1987 DATE SUBMITTED: —November 12, 1987 ISSUE/AGENDA TITLE: Monthly Report PREVIOUS ACTION: Community Services Dept. A37 October, 1987 1 PREPARED BY: Donna Corbet DEPT HEAD OK � CITY ADMIN OK REQUEST17D BY: Mayor and Council POLICY ISSUE Community Services Department Monthly Report for- October, 1987 ::=q;:........ INFORMATION SUMMARY Attached, please find the Community Services Department Monthly Report for, October, 1987. ALTERNATIVES CONSIDERED FISCAL IMPACT SUGGESTED ACTION Review and File dc:1446p/0015p MEMORANDUM CITY OF TIGARD, OREGON Al TO: Honorable Mayor and City Council November 12, 1987 FROM: Jill Monley, Community Services Director- SUBJECT: Monthly Departmental Report for October, 1987 COMMUNITY SERVICES ADMINISTRATION October was a very busy month: — Prrsonnel Rules were adopted, distributed and employee training in their content and application has begun. — The records room shelving arrived at the same time as our new records clerk, Ann Bourget. In this way she was able to personally place each file in its new location and of course memorized them all in the process. In fact, the shelves look and function great. - The draft court study came together and was presented to City Council . — Significant work was completed on Lhe Community Involvomil plan. A marathon Appointments Advisory Committee* was hold which resultod in filling all but one commitLu o vacancy. In addition, because many committee appointments expire 12/31/87, we've contacted eacl•i expiring term momber to ask if they desire re— appointment in preparation for interviews scheduled for early December. The 'over the desk' shelves were finally delivered and installed making each } employees work space more functional and also allowing the clean up of some floor space. 1 — The new Personnel Manager, Janice Deardorff, arrived and was immediately immersed in a number of complex personnel issues. You will be hearing more about some of E these in the next few weeks. — Because of Janice's arrival I've been able to focus my time away from Personnel and x onto the many other projects and issues which have been waiting on a back burner. FINANCE e The Finance Division has been working closely with the Utility and Franchise Committee t in their review and research of franchised utilities including PGE, PNB, GTE and Natural F Gas. We have determined that• all of these franchise agreements can be opened for negotiation at the City Council's direction. In addition to the rates charged by the city, the committee is concerned about payment schedules, audit clauses, and a variety of other sections of the agreements. The Utility and Franchise Committee should be making a recommendation to council to renegotiate portions of each franchise in December or January. f We have continued to actively invest surplus funds to maximize the city's return. We ! currently are investing $1.2 million, (approximately 1/2 of the City's portfolio) at 7 1/2% and 8%, well above the state pool. Early in 1988, the Finance Division will develop an investment policy and an active investment strategy. C We have been formulating a supplemental budget proposal to present to the Budget i Committee in January. The proposal includes the recognition of Beginning Fund balances in excess of the 1987-88 Beginning Fund balance estimates and the reappropriation of expenditure items that were budgeted in 1986-87, but because of generally accepted accounting procedures could not be expensed in 1986-87. t ill�ill�'llillilliill�li�llillpl 1111111, Igi Community Services Monthly Report Page 2. ACCOUNTING We have been in the process of closing out 1936-87 Fiscal Year. This involves the entry ` of Audit Adjustments and the rollover of Balance Sheet Accounts into 1987--88. The rollover has riot gone as smoothly as anticipated due to programming problems which we expect to be overcome early in November. We have continued our efforts in the collection of delinquent sewer and storm drain accourits . In fact, of those accounts that we would have otherwise turned overto the county for collection, we have through our, collection efforts already collected approximately $2.8,000. Additionally, we will be implementing a new cash entry system by the end of the year. This will eliminate duplication of cash receipts that is currently necessary . RECORDER'S OFFICE: The City Recorder' s Office provided minutes for, several special meetings including a 6-City joint Council meeting and a special joint Tigard/Beaverton meeting, worked extensively on the Municipal Court Study presentation for' City Council, completed files for all annexations approved through Oc..tober, updated information for currenL population estimates ancW current square miles of the city, with the Board:amansh.ip Tr,ain.inry. Workshop and updated the Boardsmanship workbook . OFFICE. SERVICES Over 100 more projects were procet;sed in word pr•ocessin�W during October. Again, we experiencod a slight decrease in turn.-around time even though we processed mora work orders. A 6 hour turn around t.imo .is being maintairned, which is commendable considering the impact of rushes on the overall workload. An office aide is assisting in the Building Division in order to allow staff to be trained on tho now computer system. Work is continuing on the Switchboard/Message Center guidelines and standards. The telephone package has been ordered and details regarding installation are progress- ing. Sherrie attended a conference on "Slashing lolephune Costs" during October which provided her with a strong background on telephone terminology, telecommunications, long distance carriers and cost accounting equipment. In fact, the speaker at the seminar encouraged system administrators to consider cost accounting equipment if they do not have some at this time. It is a positive to cut costs. It is good to know that we are an target in this area. With five new employees since July, time was spent, performing goal settings and mid-probation review. COURT If the caseload continues at this same rate over 5000 traffic cases and 200 misdemeanor and violation cases will be processed this fiscal year. Collections are being pursued actively, revenue through the end of September totals $41,442. Over the last quarter, 170 people per month have been directed to Justice Court by counter staff. That is 1 person/hr. each work day. RECORDS i CThe new Spacesaver shelving was installed the week of October 12. All our files are now a back in place with room for more to be added. The Records Management Committee has reviewed the new work plan and thinks it is a realistic goal to work towards. They also decided to develop a policy and procedure manual for the central records area. 08/01/87 CITY OF TIGARD CLAIM STATUS REPORT LOSS DATE CLAIMANT DESCRIPTION STATUS ` 2/04/85 Fredric Nickel Criminal counter cplt. open (Officer Hal Merrill) 01/11/85 Harry Field Alleges False Arrest pending (Office Merrill) 07/20/85 Steven Bacon False Arrest (Officer Harburg) claim reopened 03/16/85 Julie B. Winkelman Wrongful Death pond irig 07/25/86 R.A. Cutshall Bike hit cable in park path pending 07/10/86 Thomas Arnholtz Hit manhole cover open s 08/22/86 Jerri Widner Alleges grievance re O.T.hrs. CLOSED W/PMT BY CITY 6/29/87 of $3,800 10/01/86 Huu- Thi Phan Intersection accident reopened $1404.88 pd. Police vehicle & claimants other claims pending vehicle — personal injuries 11/24/86 Michael Ryan) Damage to homes & contents open Ransom Boyce) due to flooding 01/09/87 7uality Comm. Hosp. Allege City Pay for treatment open 6 of minor child after officers { called to home by mother because father was causing child abuse to infant. Officer Boothby f 1/86 & 8/86 Charles Condon Alleges employee harassment CLOSED W/OUT PMT \ and stress claim 10/30/87 12/05/86 William R. Briot Alleges officers assulted & open battered him while being arrested causing injury. (Mayor Brian, Chief Lehr, Sgt. Martin, Officer• Nerski, Officer Harburg, & { Officer Warren. ) 4 8/29/87 Norman & Pete Officer responding to call CLOSED Pmt To Sepenuk vehicles collided. City for $1174.70 Officer Wulf No pmt to claimant 10/17/87 Teresa Marie Sanchez Tort Claim alleges excessive open s. use of force during arrest. Officer Killion 1: 5' R t dc:1446p/0015p 7i c� COMMUNITY SERVICES DEPARTMENT WORK MEASURES OCTOBER, 1987 10/86 10/87 SEWER: 10/86 10/87 ` ACCOUNTS PAYABLE: Accounts Payable Checks: 463 470 Sewer bills sent out 5286 6118 920 841 Sewer. payments 5805 4875 Vendors 598 195 Phone calls 345 481 Invoices 855Check requests 457_ 181 Treasurer's Receipts 712_ Payroll checks 242 278 New Customer & Add. chg. 833 313 and Adjustments Purchase Order's Processed 270 74 RECORDER'S OFFICE Year--1:0- DaL�� 10/_86 10/87 Resolutions processed 122 133 Ordinances processed 55 57 OFFICE SERVICES 10/87 10/86 — Number of W.P. Work Orders 441 659 7.8,355 Number- of Pages pr•ocessod in W.P. 19,041. 4.5 hrs Average Turn-Around Time Per Work Order 3.3 PERSONNEL 10/86 10/87 5 1 Recruitments 3 3 Hires O O Terminations O Unemployment Claims 1 3 Claims Filed: Worker's Compensation 1 Other Liability 3 1 1446p/0015p NON-STAFF RESOURCES/VOLUNTEER REPORT OCTOBER, 1987 YTD EST. Category 1985-86 1986-87 October '87 1987-88 1987-88 % Change Boards & Committees 3,108.75 2,601.75 196. 637.5 1,912.5 -26X Volunteer Staffing 5,171.25 7,272. 586.75 2,257.75 6,773.25 -7X TCYS N/A N/A 10. 1,177. 3,531. +100% Community Service 562. 2,367.25 222. 897. 2,691. +13X Other 283. 264.5 -0- 80. 240. -9% Total: 10,739.5 12,688.5 1,014.75 5,049.25 15,147.75 +19% sb/1377p/0015p CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: November 23, 1987 DATE SUEtMI- TED: November 16, 1987 ISSUE/AGENDA TITLE: Monthly Report.__ PREVIOUS ACPION: _ October, 1987 — Community Dev Dept PREPARED BY: William A. Monahan _ DEPT HEAD OK ' :` CITY ADMEN OK--_____ REQUESTED BY: pot-ICY ISSUE INFORMATION SUMMARY Attached please find the Monthly Report- for- October 1987 prepared by the Department of Community Development. _ ALTI RNAIIVES CONSTDERED l Accept- and place in file. FISCAL IMPACT SUGGESTED ACTION Accept and place in file. sb/0950P/0022P MEMORANDUM CITY OF TIGARD TO: Members of the City Council November, 16, 1987 a i-ROM: William A. Monahan, Director, Community Development SUBJECT: Monthly Report - October, 1987 The Department of Community Development reports the following October activity: - Building - Permits for work in excess of $7 million were issued. The total valuation represents the highest one month valuation si.nco January, 1985, when the Meadowcreek Apar•Lment permits were issued. The yearly total now stands just under- $44 million. If we. experience activity over November and December similar to that of last year, we should have a yearly total of around $47.5 million. Given the commercial permits which pl.iy yet be issued before the end of the year, over $50 million is act ;evable. The large commercial permits issued in October- were: T.rr•get Store -- $2,783,000 Wast; Apar•tment.s (135t:h) 100,000 (sitar only) Pac Trust -- 4/6,000 Tigard Fast 3119,000 (site only) Westwood Shop - 239,000 Westwood shop - 176,000 Over- $4. 1 million of commercial and industrial construction was initiated. Residential construction was also strong, as 24 new permit's ware issued compared to 23 in October, 1986. We expect to issue at least 375 single family permits in 1987, down from 415 in 1986. Engineering - Engineering fees are trending more Lhan double the 1986, totals. - Parks - The Parks section spent Lhe majority of there time completing the sod and courtyard at the Civic Center,. Some trees and shrubs will be planted in November. Work was initiated at Cook Park for the courtesy dock and ramp 118 hours of Community service work was devoted to each project. Streets - October was pothole month for the crew. They expended 365 hours of manpower and 45 tons of asphalt. Utilization of the new patch unit has eliminated asphalt waste resulting in magnificent gains in efficiency. New "Entering City of Tigard" signs arrived for installation in November. New sign installation requirements were brought up to date. The new street sweeper unit arrived. Staff was trained in the proper operation of the equipment. BUILDING SECTION - OCTOBER COMPARISON Following is a comparison of building activity for October• of 1986 and 1987: October•, 1986 Oct»ber , 1987 Single Family Permits 23 24 Multi--Family Permits (units) 0 0 Commercial Permits (new) 1 7 Building Permit Fees $ 9,530. 12 $ 22,804 .00 Plan Check Fees $ 3,880.74 $ 12, 146.76 Plumbing Permits $ 8, 125.00 $ 4,822 .50 Mechanical Permits $ 2,782.00 $ 1,521 .00 Valuation $41,669,392 .00 $7,074,2.27.00 CALENDAR YEAR Jan. -- Oct. -- 1906 Jan. - Oct. -- 1987 Single Family Permits 382 338 Multi-Family Permits (units) 116 40 Commercial Permits (new) 25 31.) Building Permit Fees $ 184,032 .78 $ 188,953 .02 Plan Check Fees $ 97,770.37 $ 90,476.02 Plumbing Permits $ 64,382 .90 $ bb,809.60 Mechanical Permits $ 13,576.50 $ 15,228.00 Valuation $ 1,913,boo.00 $43,950,554 .00 t FISCAL_ YEAR COMPARTIGON July— Oct. __ 1986 July_,- Oct. -- 1987 1987 Single Family Permits 158 124 Multi-Family Permits (units) 16 0 Commercial Permits (new) 13 19 Building Permit Fees $ 76,739.06 $ 90,882.00 Plan Check Fees $ 41,093 .71 $ 40,068.97 Plumbing Permits $ 32,045.00 $ 16,458. 10 Mechanical Permits $ 7,871.00 $ 5,546.00 Valuation $16,441,488.00 $20,280,317.00 sb/0950P/0022P i • _ e k Wastewater - During the month of Octoberthe crew completed the Durham Road, 135th and Sattler open ditch cleaning and digging project. The project consisted of approximately 13,500 feet of open ditch. This also included resetting to grade some existirig storm culvert, and the installation of new storm culverts amounting to 155 feet of 12" pipe. - _Operations Mechanics - The shops section added two new pieces of machinery to the inventory -• Elgin Sweeper- and a backhoe. Forty-one percent of their time was devoted to rescheduled repairs . br/0950P/0022P l r S i 1 r rJ L CU ti C to C+ O N •••i N C Un %0 h O N m LO E ,.y .-i ,--i N N Nm O V :3 O O O O O O 0 :o kD kD vo kD CO CEJ O O O O O O O 0 O O -4 ^'f N -4 • C C C C Q Q C G d C •+ m N Ln Lo .-•i C 01 N M N Lo Ul Cal h M N h Q h t0 Q OO Cn m q N Q m N �D N CD O) .-+ N •a •••� 0 h .-•r C h .-7 .-•� H N N M M M M C .-1 .� .-i N N N M M .-� O O 0 00 00 O i0 O O 0 0 O 0 Ln O O 00 O O 00 0 O� 0 O 0 M . v O N O in �o a) h C C %0 3 M m m 0 m %0 N N O r\ co •-� m Ln CO N O N G 0i h Q m ID :D co N C N 0 .--i O N C m N + O h h O h Q O %0 Q N a as kD m O h N J t O�•-� N m C to h 01 O M C �t) .r M I.() �0 h O1 N M to ¢ U .-i e-4 1-1 -4 0 a :> O O O O O O O O O O O O O O O O O O O O O 0 H to O (71 C CT C+ C C 0) CT C� C7� tri 0 0 Lo to 0 0 .-i 1.0 Q N O N O h h O to h N h C h N a� 1 �0 Oi J C 0% h h to m m O 0% Ln m N O m U'% O m N in U! 0+ m O •+ Ci N 0) C C M N 0+ N M %D M N �0 to h h m N M 01 CO O E r. 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F'•{ L M t0 N C, n C, C, C O Ln Ln Q1 Ln vo O, n w n M O LO t0 ko M O V7 N .-+ CL` O t7 n O, N M C, n n n Ln t / d LO m g = .-i t0 M d C n M N Ln Q, u"1 C N a O O N O Q O t O O N n O OQ Q O N O O O O O Ln O C, Ln m Ln < r- n � O Ln O O O Lr O Lo O Ln U" O L Lo .-� O O t\ < N .-� O •-� f\ m O, ,O ^" ,0 _;' O n Q' n COn ,o M Ln r� r�. m G o. n ra t0 O LO n M Ln M Ln M n M M O n N ••+ ,O N n M r� Ln O+ Ll:lC'4 .•L N •-L N N m Q O O O O O O O O O Q O O O O O O O O O O O O O O O O Q O O O O O O O O O O O O O O O O n O O C, O O O n O O O O O c r, n o, n -- %0 M f\ 1\ O O C O O ,D N CO CO .-L C �+ M N 2 CL C, t0 %0 M M M N C Ln Ln O O, M Q, Lo O ON N > NLn < t0 C d C M t0 n f\ N n G', C, M .••L C+ L' d r` t0 m n n f\ %0 t\ 0 N N ,0 N C, d < O n M O O N N m M t1') N ,0 %0 to N ""', ^", N M M LO M N Ln C MLO PI NO O L i \ T y L L L O L W V T L T L J.7 E y c L � :�N Ln M L 0 r� M CJ 12 �+ m v ja O, 41cob 7 L U i ry T 7 -LJV n C 1] L L T C -4 al d y C C n .tl i L T C .-, al C £ Qt B d tE 0 E 3 3 7 !y U O G f7 ti Q ►�� ¢ C O � m Is � ¢ F7 ¢ tr 0 0 D MEMORANDUM CITY OF TIGARD, OREGON TIGARD PUBLIC LIBRARY TO: Library Board Honorable Mayor and City Council FROM: Library Director SUBJECT: Monthly Report for October 1987 WCCLS: Anew outreach librarian carefacilitiesbasnwelled. This will as resumption ofarotatingdservice Large nursrs g Print at Tigard's 2 books from WCCLS. OLA: Library Director attended a meeting of the Oregon Library Association (OLA) Public Librarians group at Multnomah County. The group voted to become the Public Library Section of OLA. The purpose is to represent the interest and concerns of LA the public libraries Oregon StateState Librarian.Library. AIssues f concern to p meeting to to discuss upcoming legislative issues followed. Tigard High School: Library Director met with staff from Tigard School District (administration and library) to discuss distribution of library cards to high school students to encourage their use of public libraries in the district. becoming a dial-up user on WILL, so ways Tigard School District is considering to make materials easy to access for students was also a topic of discussion. Public Details need to be worked oistrationtsessionslooksstohbeginTthe rproject. LA meetinglis conduct information and reg scheduled for November. through October 31 the library conducted Output Measures Survey: From October 25 its first series of output measures survey. The measures surveyed were: in- fill library use of materials; title fill rate; subject/author fill rate; rate; reference transactions; and reference completion rate. The survey alsoasked its will be tallied and reported; the entire surveywill for general comments. Resu tatistics have been gathered. be complete June 30 after other annual s Volunteers: Thirty-three volunteers gave 427 hours; daily average 17. One CE2 student worked 8.5 hours. Five Community Service assignees worked 104 hours; daily average 4. Library Board gave 7.5 hours. -Youth Services: The Fall Season of Toddler Time and Story Times began this month. With the return of Story Time to the library, attendance has increased to its pre- viously high levels. Attendance has averaged 20 children and 7 adults per session. Toddler Time continues to be a high-demand program with the Fall session booked to capacity and the Winter session already 3/4 full! Jur Halloween Party took place October 30 in the Town Hall meeting room. Although we received some preliminary negative comments about "kids and noise", the program ran smoothly and was well received by everyone. Over 70 children attended. Four new volunteers began working in the Youth Services area of the library this month. Of these, 3 are "Junior Volunteers." Schools will actively promote the Young Readers Choice Award program this year, sending students back to Tigard Public Library for appropriate books. s t E TIGARD PUBLIC LIBRARY - MONTHLY REPORT - October 1987 - page 2 Work Indicators: October 1987 October 1986 October 198 Adult Material 8847 6743 6086 Juvenile Material 5431 4848 3333 TOTAL 14,"278 11,591 9,419 1 ' i Days of Service 25 25 23 464 410 Average Daily Circulation 571 Hours of Service 227.5 230.5 217.5 3.3 Materials Circ. per hour 63 23% 6% 1 Increase/Decrease Circ 237 237 167 470 343 Reference/Reader's Advisory 429 2136 980 Books in Use in Library 2685 Materials Added/Withdrawn 254/135 735/36 856/0 Borrower's Registered 372 448 308 Story Time (�1 of sessions) 137 (8) 380 (14) 98 (8) 88 (11) 175 (1) 147 (7) Special Children's Programs Personal Computer Users 94 N/A N/A �3 L; t. a Er f, MEMORANDUM CITY OF TIGARD, OREGON November 16, 1987 TO: Honorable Mayor, TTY Co c,il City Administrator FROM: Chief of Police ,1. SUBJECT: Monthly Report October, 1987 October, 1987 was an extremely busy month for the Police Department for several reasons. The Police Community Services Unit participated in the Washington County Emergency Services Faire at Washington Square the first four days of October. Feedback received was that the Tigard Police Department display was one of the best. McGruff the Crime Dog was a big hit with the general public. The Police Community Services Unit also participated in a multiplicity of events related to crime prevention, including several Safe Halloween presentations. Progress was made towards organizing three (3) neighborhood watch groups. The Patrol Division reports that traffic citations were nearly double those for October, 1986. This increase in traffic cites is an effort to control armed robbery rates in Tigard. The Patrol Division also participated in a saturation patrol with the Oregon State Police over Halloween. Numerous ` traffic stops were made resulting in a number of cites and 3 DUII arrests. Officer Laurie Wulf was honored as Employee of the Month for October. 11be Detective Division has identified two adults responsible for 14 commercial burglaries. Prosecution is pending. Two other adults responsible for 6 residential burglaries have been identified. Prosecution is pending. The Division has recovered $15,000 of jewelry taken in several burglaries. Arrests have been made in two cases. Seven adults have been arrosted for 8 armed robberies in the community, and the District Attorney has been presented with the cases. After a two-month investigation, a 15 year old girl missing from Georgia was located by detectives in Tigard being hidden by a local family. Prosecution is pending. , . L) MEMORANDUM CITY OF TIGARD, OREGON i TO: Honorable Mayor and City Council November 16, 1987 FROM: Jill Monley, Community Services Director SUBJECT: Records Update Though we have made headway in some areas in FY 87/88 represented on our 5-year Records Work Program, we have fallen behind in others. The reasons are described in the attached status report prepared by our city-wide Records Committee. At this point in time we are in roughly the same position that we were in last January in terms of catch-up and conversion to the new end-tab system. We have experienced some very unusual set backs over the last four months which we hope will not occur again in the future. However, without additional support we will not be able to both krrp tl; with our daily needs and meet our longer-range goals of: conversion, assistance to other city departments in reorganizing and transferring records and move toward micrographics and better use of our limited space. Based on our current situation and the action plan, a proposal for a new position of Records Clerk I will be presented to you mid-December. Please call me if you have any questions. dc:1863D i F s a r s F F x� 6 i 6([ftF [tr t i 3 MEMORANDUM ' CITY OF TIGARD TO: Jill Monley, Community Service Director November 12, 1987 FROM: Nadine Robinson, Records/Court Manager fl '- and The Records Management Committee Members SUBJECT: Records Update Background In April of this year, a records report was sent to you, with an update on the City's Records Management Program. That report proposed a work plan and requested that one additional FTE be added in the new budget year (87-88). During the Budget Hearing meetings, the funding for the position was denied, and the Budget Committee directed staff to bring an update to Council in the fall if we felt the position was still necessary. Fiscal Year to Date Changes this fiscal year have made it impossible for the Records Section to keep up with its work plan. Our Records Clerk for the past two years resigned in August. The resignation was unexpected and left things in a state of confusion. The problem was compounded by the Records/Court Manager assisting in Court during staff vacations and her time involvement gathering information for the Court Study. During the time we were recruiting for a new Records Clerk very little was accomplished it records. Records requests were processed, but daily filing got further and further behind. Our new Records Clerk, Ann Bourget, began work in mid-October. At the same time, the mobile file system was installed in the records room. In the cours•� of moving the files back into the records room, Ann sustained an injury to her back and was off work for a week. We are working on catching up the daily filing and Ann is continuing to become familiar with our records system. We still have significant work to do before the day to day filing is current. This puts us a number of months behind on the work plan that was adopted in April. For example, attached is the new work plan, which targets reorganization of planning records to begin in December, four months later than the work plan adopted in April. A second records clerk would focus on day to day filing and processing records requests. This would allow us to utilize Ann's skills to their fullest. She formerly worked with the City of Portland's Archive Department and her expertise is in performing more complicated records activities Future Concerns If we are going to catch up and begin to make progress on the City's Records Management Program we need an additional staff person. In.a recent lecture, the Assistant State Archivist indicated that with a normal growing curve the amount of records an organization has will double in a five year period. At the rate the City is growing our records should double in 3z to 4 years. This makes a Records Management Program especially important if we are going to keep up with the paper explosion. The State Archivist has found that on the average an . t I organization without a records management program has records falling into three cateciories. One-third of the records are active (ones needed on a frequent basis), one-third are inactive (of historical value), and the final third consists of inactive records that should be destroyed. Tigard does not have the space to keep unnecessary files. Our new mobile file system maximizes the space availabe for records storage. At our current rate of growth the space should be adequate for 1 to 12 years. If we are going to stay within our space constraints we need to have our Records Management Program in place and functioning smoothly as soon as possible. As the work plan submitted in April , showed, by adding an additional person we should be able to reach our goal two years sooner than without additional help. Unless Council directs otherwise we will return December 14 with a resolution requesting approval of an office Assistant I/Records Clerk position, and authorizing a transfer of funds for the position. AS i r f I. r-- x N- G_ F 3 i C4 I ca 7 a H aM I E i Sf E w W M T ,k } lco a, co o Y 3n � � r ro P I z H � g .-1 E ul U) t C Q H •r(v C [ R3 a 44 a o H ° `N u a U c o ro U �-+ s, to >, a3 m a u u s, H y x H N aJ .4 W C a) a W ryi a 41 aa) 4 c � .1-1ar c�c C c yrs C LHu 'a ( U . V 0 W 00 .-1 C C U O in> ,g s, O c a b W •-I Aj -; W 1-4 N O U cr. d0 M � N a N IR Co O c rg a >, U L O U m F m a, .4 r0 w t!1 O w u u £ " b L b > c r c` a 'm a ap H a H a 8' 8 d 3c,, CITY OF TIGARD, OREGON MEMORANDUM T0: Honorable Mayor and City Council November 13, 1987 FROM: Bob Jean, City Administratot SUBJECT: COMPREHENSIVE PLAN UPDATE/STREAMLINING GOAL Attached is the most recent Work Plan report on the Council 's 1987-88 Goal to Update and Streamline our Comprehensive Plan. I believe it represents the Council's and Planning Commission's intent per their workshop earlier this year. If not, please pull from Consent for discussion. If OK, please receive and file. BJ:mh Attachment ILION MEMORANDUM CITY OF TIGARD, OREGON TO: Bob Jean, Keith Liden, Planning Commission October 22, 1987 FROM: William A. Monahan SUBJECT: Code Review — Revised Schedule The following is the staff schedule of comprehensive plan code reviews for the next year. The list is based on a discussion with the elanning Commission and City Council on July 7. PROPOSED SCHEDULE OF CODE REVISIONS PRESENT TO COUNCIL TOPIC November Sensitive Lands — Procedure Section January Planned Development's/Density Computation Sign Code Cleanup December CBD Zone/Landscaping and Parking Standards December Streamlining I January Half Street Improvement Policy/Site Development Review February Sensitive Lands — Policy, Goal 5 Issues (Inventory Concerns) , Spring Housekeeping Ordinance IP/IL Partitions Established Area Procedure Review Solar Access Related Standards Historic Overlay Zones cs/1513D ' PREVIEW OF STAFF ANALYSIS Code Revision Schedule November, 1987 Sensitive Lands — Procedural Section (Approved by o Streamlining to have more staff review instead of Planning Commission) HO, and remove some actions from review. Inventory work for Goal 5 — periodic review, clarify wetland and wildlife criteria. December, 1987 Planned Development/Density Computation o Study is in progress Sign Code Cleanup o Some streamlining in exceptions, perhaps some Director's Decision (i.e. , low percentage increases with justification) . o Rewrite of sign code based upon that of Multnomah County to avoid challenge of Constitutional grounds. Sign Code a. Content — neutral b. C—P and C—N zone revisions C. Housing complex ID signs *inR-2, R-25, and R-40 zones d. Standards for electronic readerboards e. Standards for freeway—oriented signs f. Standards for delineation of sign area g. Sign Permit requirements h. Sign code exception criteria i. Outdoor advertising signs j . How sign is attached to wall December, 1987 CBC Zone o CCPTF input for possible revisions, i.e. , uses allowed, special design standards. Landscaping and Parking STandards o On small parcels should we apply the established standards, particularly in reuse situations? Special requirements for CBD to allow combining of landscaping and parking requirements. Perhaps we should make it legal and uniformly apply. Streamlining I o Creation of another review procedure for small Director's Decision like minor setback variances (4 feet instead of 5 feet). Accessory structures, lot line adjustments, possibly some temporary uses, and tree cutting. o Revise Temporary Use criteria — ministerial approach. Try to eliminate some of the red tape, clarify policy and regulations. Is notice needed? February, 1988 Streamlining II o A series of minor changes will be presented February, 1988 Urban Growth Boundary o Coordination with county and other jurisdictions regarding active plans, areas or interest, etc. Spring, 1988 Housekeeping Ordinances o IP/IL Zone What is the distinction between I-P and I-L zones? What are we trying to achieve with I-L zones? o Partitions Modifications of what requirements are needed to record partitioned lots with County. Sign off copies. Make it into a modified subdivision procedure. o Established Area Procedure Review At what point should the Established/Developing Area Map be updated and revised to reflect changes brought about by development? o Solar access related standards or requirements resulting from Metro-wide study. Review findings of study, decide whether we want to adapt a new ordinance. o Historic Overlay Changes needed for periodic review cs/1513D o Flexible setback standards - improve variance standards using these standards as criteria. o Tape Removal - develop a procedure for issuance. o Discussion on the jurisdiction of Planning Commission, Hearings Officer and Director. Should a shift take place by adding and deleting responsibilities? i.e. , sensitive lands, PD's, etc. o Subdivisions - clarify the staff discretion on review and approval of final plans. o Notice - use of signs erected and the site of pending land use actions as means of notice. o Revise Temporary Use Section to: a. streamline the process b. expand section n18.140.050(b) allowing other additional uses C. expand the approval criteria to allow storage of a mobile home for the purpose of temporarily expanding present commercial or industrial space d. set a threshold for applications which do/do not warrant a full staff review Time Extensions o Liberalize it to replace resubmittal �. requirements. Allow review authority to make additional extensions. January, 1987 Half Street Improvement Policy and Conditions of Approval o Half Street Improvement and Conditions of Approval policy and regulations. Code should clarify what types of development require, which should not. Site Development Review Policy o Site Development Review policy regarding when a formal review should take place. Should it be required upon expansion, remodeling, what is •the threshold? December, 1987 Appeal Period Review o Broader extension of appeal periods for amended decisions. Ability to extend the 10 day appeal p period in certain cases, try to reach a compromise, then continue appeal period with amended decision. February, 1988 Sensitive Lands Policy/Goal 5 Issues o The City's policy o Goal 5 Issues - the City must make changes to the plan port . ns governed by Goal 5. Staff was concerned 6 )out this section at the time of plan approval. i Jill 11 I C 3.b MEMORANDUM CITY OF TIGARD, OREGON TO: Neighborhood Planning Organizations Bull Mountain CPO Metzger CPO Economic Development Committee City Center Plan Task Force South Metzger CIP Task Force November 12, 1987 FROM: Randall R. Woo City Engineer 7J -`z.'61J SUBJECT: Transportation Facilities Plan During the next year, we will be working on updating the City's Comprehensive Plan Transportation Map and developing a facilities plan for transportation improvement needs. Attached is a description of the process we will be following. The first step is the identification of needs or problems that need to be resolved. We request the assistance of the neighborhood groups to review the needs lists and add additional projects if appropriate. Please review the attached material at your next meeting and forward to me any comments the group may have. I need to receive your comments prior to the Transportation Advisory Committee meeting of January 14, 1988. I will be available to meet with any group that wishes further information or discussion on the transportation facilities plan process. cc: City Council cc: Planning Commission cc: Brent Curtis, Washington County DLUT br/1801D l 1 DEVELOPING A TRANSPORTATION FACILITIES PLAN FOR TIGARD WHAT ARE WE DOING AND WHY? In 1983 the City adopted a Comprehensive Plan Transportation Map which describes the arterial and collector street system to be improved and developed as Tigard continues to grow. Since 1983 a number of local and regional studies have helped to define more precisely the street system needs. Each year additional street improvements are completed in accordance with the Comprehensive Plan. But, each year the traffic volumes in Tigard also increase as our population continues to grow. Traffic growth is outpacing street improvements. The result is safety concerns and congestion as narrow, formerly rural roads receive the demands of the urban traffic. One of the City Council goals for this fiscal year is development of a Transportation Plan. The Plan is expected to accomplish several things. The Plan will update the 1983 Transportation Map and provide more detail on the improvements needed, both current needs and needs for expected future development. This will help us to plan for the future and to review the impacts of proposed development. The Plan will help us to establish the magnitude of the City's total transportation needs and to establish the priorities for implementing improvements. Once the priorities and costs are known, we can better address the questions of how to fund the needed improvements. Finally, it will prepare us for the update of our Comprehensive Plan in 1989 as required by State Law. A public facilities plan is now a required part of each agency's Comprehensive Plan. WHO WILL PREPARE THE PLAN? The City's Transportation Advisory Committee will take the lead in preparing a plan to recommend to the City Council for adoption. In order for this volunteer Committee to make informed decisions, they will need input from a number of other sources. Technical data will be provided by the Community Development Department of the City. The Committee also needs to know the desires of the various neighborhoods. Your ideas are important. We will be asking that the neighborhoods actively participate to define their needs and priorities. This neighborhood input can best be directed through the various Neighborhood Planning Organizations (NPO's) already established. Any portion of the plan which requires a revision of the City's Comprehensive Plan Transportation Map will also need to be reviewed by the Planning Commission. The Planning Commission would hold a public hearing and make a recommendation to the City Council. br/1602D Page 1 WHAT IS THE SCHEDULE? The tentative schedule is as follows: October, 1987 - Identify transportation needs based on existing plans, completed studies, and past public input (City Staff). November - December, 1987 - Review the list of transportation needs and revise as necessary (Transportation Advisory Committee with input from neighborhoods). January - February, 1988 - Define scope of work, cost and possible phasing for improvements to address the identified current transportation needs. For future street improvements, initiate preliminary engineering studies to determine future street alignments. (City Engineering Staff) March - April, 1988 - Review project descriptions and develop priorities for implementation of transportation projects to resolve current needs. (Transportation Advisory Committee, with input from neighborhoods). May, 1988 - Prepare a draft of the formal plan (City Staff). June - July, 1988 - Review the draft plan and revise as necessary (Transportation Advisory Committee, with input from neighborhoods). August, 1988 - Formal adoption of the plan. rFall and Winter, 1988 - Develop strategies for implementing the plan and funding the projects. Complete the review and adoption of alignments for future street improvements, as necessary. WHERE ARE WE NOW? Staff has prepared a preliminary list of transportation needs for Committee review. The list is attached. Projects have been listed by NPO to simplify neighborhood review. Because NPO's 1 and 2 are currently functioning as one NPC, they are shown in a combined list. "Projects Already Funded" are those identified in the Six-Year Plan of the Oregon Department of Transportation (ODOT) or in the City's current budget or funded by an existing local improvement district (LID). Those projects listed as "P.E. only" have only been funded for preliminary engineering. The Washington County Transportation Coordinating Committee (WCTCC) has recommended some additional projects to be considered for inclusion in the ODOT Six-Year Plan when it is updated in 1988. Those projects are listed separately. The other needs identified include both current needs and projects needed to accommodate future growth. A letter code after each project indicates the primary purpose of the project, as follows: C - Capacity improvement S - Safety improvement R - Improvements to correct an existing rough surface H - Hydraulic improvements to remove an obstruction to a major drainageway br/16020 Note that capacity improvements usually also improve safety. Safety improvements frequently also increase street capacity. Current Needs are the transportation improvements needed to bring the existing system to an acceptable level of safety and capacity. Current needs include only projects within the existing city limits. "Future Needs" are the additional improvements needed to accommodate anticipated future growth. In the case of NPO 3 and NPO 8, "Future Needs" also includes projects which are in Tigard's planning area but are currently outside the city limits. If the project areas are annexed to the City at some future time, these projects would need to be included in the City's improvement program. Some of the "Future Needs" projects will require construction of new roadways or realignment of existing roadways. Engineering analysis and public r review of alternatives will be required. In some. cases, the review process may extend beyond the proposed August, 1988, adoption of the new Transportation Plan. If so, each project can be added to the Plan as an amendment as the review process is completed. ARE ALL STREET NEEDS INCLUDED? No. This plan is only to address the needs of arterial and collector street systems and other City-wide transportation needs. Development of the local street system in the various subdivisions is usually the responsibility of the developer or the adjoining property owners. Local streets are not specifically addressed in the Comprehensive Plan. WHERE DO WE GO NEXT? The next step is to review the list and identify any needs which are not shown on the list or any projects which should be deleted from the list. Please address your comments to the Transportation Advisory Committee and send them to Randy Wooley, City Engineer, at Tigard City Hall, P.O. Box 23397, Tigard, OR 97223, 639-4171. br/1602D i Page 3 } 44 MN November 5, 1987 b N.P.O. 1 & 2 Projects Already Funded Scholls Ferry Rd. , between Cascade Ave. & Hwy. 217 ramp, right turn lane (ODOT) [C] Hall Blvd. at Burnham, signals and turn lane (ODOT and Fed. ) [S] Hall Blvd. at McDonald, signals and turn lane (ODOT and City) [S,C] Hall Blvd. at Pacific Hwy. , intersection improvements (ODOT) [C] Greenburg Rd. at Tiedeman, signals (City and Fed.) [C] Greenburg Rd. at Tiedeman, right turn lane (City) [C] Greenburg Rd. at Center St. , intersection improvements (City) [S] Greenburg Rd. at Ash Creek, bridge widening (P.E. only) (City) [S] Tiedeman Ave. realignment south of Fanno Creek (City) [S] Transit Center on Commercial St. (Tri-Met) Projects Suggested by WCTCC for ODOT Six-Year Plan Update By-pass connection from I-5 to Pacific Hwy. (Tualatin-Sherwood), to relieve through traffic on Pacific Hwy. and other roads. [C] Hall Blvd. , between Pacific Hwy. and McDonald Street, widening [S] Hwy. 217, between Beaverton-Hillsdale Hwy. and Greenburg Rd. , auxiliary lanes. [C] Current Needs Previously Identified Hall/Hunziker/Scoffins, intersection improvements [C] Main St. at Fanno Creek, bridge replacement [S,H] Main St. , pavement reconstruction and drainage improvements [R] Main St. , railroad crossing improvements [R] Main St. , at Burnham, intersection improvements [C] Main St. at Commercial, intersection improvements [C] Commercial St. , between Main and Hall, widening and reconstruction [S,R] Burnham St. , between Hall and Main, widening [S] Ash Ave. near Cresmer Dr. , complete missing half-street section [S] Tiedeman Ave. , between Greenburg Rd. and Fowler Junior High, widen for bike/pedestrian safety [S] Tiedeman Ave. at Fanno Creek, bridge replacement [S,H] Grant Ave. , between Tigard St. and Walnut, sidewalks and drainage [F] Grant Ave. at Fanno Creek, bridge replacement [S,H] Greenburg. Rd. , between Pacific Hwy. and Cascade Ave. , widening for turn lanes and bike/pedestrian safety improvements [S] Greenburg Rd. at Ash Creek, bridge widening (construction) [S] Greenburg Rd. at Cascade Ave., signals and intersection improvements [C] Greenburg Rd, at Hwy. 217, capacity improvements for northbound' traffic [C] Intersection improvements at North Dakota and Tiedeman [C] Cascade Ave. , between Greenburg and Scholls Ferry, widening and possible alignment improvements [S] 95th Avenue/Shady Lane, widening [S] McDonald St. , between Hall and 93rd, widen for bike/pedestrian safety and improve vertical alignment [S] McDonald St. , between 93rd and Pacific Hwy. , widen for bike/pedestrian safety [S] Tigard St. , between Main and Tiedeman, widening and drainage [S] Improved street name signing at major intersections [S] br/1602D Page 4 Future Needs Improved access to Main St. from Pacific Hwy. and from Greenburg Rd. [C] Ash Ave. , between Hill St. and Burnham St. , construct connection per the Comprehensive Plan [C] i t f C � br/1602D r Page 5 l NEW t N.P.O. 3 (AND BULL MOUNTAIN CPO) Projects Already Funded Pacific Hwy. at Canterbury/Bull Mtn. area, intersection improvements and signals (ODOT/MSTIP) [S] Projects Suggested by WCTCC for ODOT Six—Year Plan Update [See NPO 1 and 2 list] Current Needs Previously Identified Gaarde St. at Pacific Hwy., intersection improvements [S,C] Walnut St. at Pacific Hwy. , capacity improvements [C] 110th Ave. , near Garden Park P1. , widening and improved vertical alignment [S] Future Needs (including areas not presently under City jurisdiction 121st Ave. , between Walnut and Gaarde, widening [S] Gaarde St. , between 110th and 121st, widening [S] Fonner St. , between Walnut and 121st, reconstruction [S,R] Walnut St. , between Tiedeman and 135th, widening and improved vertical alignment [S] Walnut/Tiedeman/Fonner intersection improvements for safety and capacity [S,C] Bull Mtn. Rd. , widening, improved vertical alignment and possible improvements to horizontal alignement [S] { Beef Bend Rd. , widening [S] Murray Blvd. , between Walnut and Gaarde, new roadway per Comprehensive Plan [C] Connection(s) between Murray/Gaarde extensions and Bull Mtn. Rd. [C] Develop and improve connections between Bull Mtn. Rd. and Beef Bend Rd. at } 133rd Ave. and 150th Ave. , per Bull Mtn. Community Plan [C] ' Develop connections between Bull Mtn. Rd. and Scholls Ferry Rd. at Roshak Rd. and Sunrise Lane per Bull Mtn. Community Plan [C] 9 k 4 TqF F br/1602D Page 6 3 N.P.O. 4 Projects Already Funded t I-5 at Hwy. 217/Kruse Way, interchange improvements (P.E. only) (ODOT) [C] , Hwy. 217 at Pacific Hwy. , interchange improvements (P.E. only) (ODOT) [C] Dartmouth St. , between 69th and Pacific Hwy. , new roadway (LID) [C] 72nd at Pacific Hwy. , , intersection improvements (P.E. only) (City) [S,C] s Complete Triangle traffic plan (City, ODOT) [C] Park & Ride Lot in the vicinity of 72nd and Pacific Hwy (Tri-{Net) [C] Projects Suggested by WCTCC for ODOT Six-Year Plan Update C I-5 at Hwy. 217/Kruse Way, interchange improvements (construction) [C] t Hwy. 217 at Pacific Hwy. , interchange improvements (construction) [C] [See also NPO 1 and 2 List] c h Current Needs Previously Identified 72nd at Pacific Hwy. , intersection improvements (construction) [S,C] c i 69th at Pacific Hwy. , intersection improvements [C] 72nd Ave. , between Hampton and Pacific Hwy. , widening and improved vertical alignment [S] beth Pkwy. , between Hampton and 66th, pavement reconstruction [R] Pacific Hwy. , between I-5 and Greenburg Rd. , capacity improvements [C] 1 Future Needs Construction of a loop road, per Comprehensive Plan [C] Possible extension of Haines St. westward to 72nd Ave. [C] Intersection improvements and widening of collector streets as development r occurs, in accordance with the Tigard Triangle Traffic Circulation Study o i prepared by ATEP [C] f E r r [ C br/1602D Page 7 N.P.O. 5 Projects Already Funded Hall Blvd. , between McDonald St. anc Durham Rd. , shoulder bikeway improvements (ODOT) [S] Upper Boones Ferry Rd. , between Durham Rd. and Lower Boones Ferry Rd. , shoulder bikeway improvements (ODOT) [S] Durham Rd. , between Hall and Upper Boones Ferry Rd. , shoulder bikeway improvements (ODOT) [S] Durham Rd. at Hall Blvd. , westbound right turn lane (City) [C] Projects Suggested by k'CTCC for ODOT Six—Year Plan_Update Hall Blvd. , between Pacific Hwy. and McDonald St. , widening for capacity and safety improvement [S,C] Hall Blvd./Durham Rd. , between Mclonald St. and Upper Boones Ferry Rd. , widening for capacity and safety improvement [S,C] [See also NPO 4 List] Current Needs Previously Identified Bonita Rd. , between 72nd and Hall, widening and vertical alignment am improvements [S] IlM Bonita Rd. at Fanno Creek, bridge replacement [S,H] Bonita Rd. railroad crossing improvements [R] Durham Rd. at Hall Blvd. , intersection improvements and signals [C] 79th Ave. , between Bonita Rd. and Durham Rd. , widening and vertical alignment improvements [S] Future Needs Durham Rd. extension between Upper Boones Ferry Rd. and 72nd [C] 4 New street connection between Hunziker and Hall per- Comprehensive Plan [C] Ross St. realignment at Hall Blvd. to eliminate offset from Sattler St. [S] E br/1602D } t Page 8 i IX= EM JONES illi'llillillI� N.P.O. 6 Projects Already Funded Pacific Hwy at Fisher Rd. , signals [S] [See also NPO 1 and 2, NPO 3, and NPO 5 Lists] Projects Suggested by WCTCC for ODOT Six—Year Plan Update [See NPO 5 List] Current Needs Previously Identified Durham Road, between 87th Ave. and Summerfield Dr. , widening to provide turn lanes and sidewalks, along with vertical alignment improvements [S] 92nd Ave. , between High School and Cook Park, safety improvements (walkways and sight distance) [S] Sattler St. , between Hall and 100th, widening to full standards [S] Walkway improvements in the vicinity of Twality and Templeton Schools [S] Naeve St. , widening and paving [S] Future Needs Possible new bridge connection between Tigard and Tualatin [C] Elm s t F r br/1602D Page 9 r N.P.O. 7 Projects Already Funded Scholls Ferry Vd. at Old Scholls Ferry Rd. , interim intesection improvements and signals (ODOT) [S] Scholls Ferry Rd. , between Fanno Creek and Murray Blvd. , widening and signals (ODOT/MSTIP) [C] ; 135th Ave. , between Scholls Ferry and 700' south of Morning Hill, reconstruction to minor collector standards (LID) [S] Projects Suggested by WCTCC for ODOT Six—Year Plan Update { Supplemental funding for the Scholls (Fanno Creek—Murray) project [C] Current Needs Previously Identified North Dakota St. , between Tiedeman and 121st, widening for bike/pedestrian � safety [S] North Dakota St. at Fanno Creek, bridge replacement [S,H] Tigard St. , between Tiedeman and 121st, widening for bike/pedestrian safety [S] Tigard St. at Fanno Creek, bridge replacement [S,H] E 121st Ave. , between Scholls Ferry and Walnut, widening to collector street standards [S] i i c Future Needs ¢ 130th Ave. , south of Scholls Ferry, develop a street connection in accordance with the Comprehensive Plan [C] Murray Blvd. , between Scholls Ferry Rd. and Walnut St. , construction of a new street in accordance with the Comprehensive Plan [C] t 3 Al t E 3 S S t� 6 br/1602D Page 10 N p 0 8 (AND METZGER CPO Projec+ s Already Funded Hall Blvd. at Scholl Blvd. at Washington Dr. , turn lane (ODFerry Rd. , intersection improvements (ODO() [C] Hall OT) [S] Hall Blvd. , between Greenburg Rd. and Locust St• , shoulder bikeways ODOT) [S] ODOT) [S] Hall Blvd. at Oak St. , turn lanes ( ODOT) [S] Hall Blvd. at Pfaffle St. , turn lane ix— ear Plan ate Projects Su estebd by etweenCScholls OeorYTCC for DTSRd•Yand Pacific Hwy. , widening [S,C] Hall Blvd. . [See Also NPO 1 and 2 and NPO 4 lists] Current Needs PreviousIdentifiedand reconstruction [S,R] Pfaffle St. , between 78th and Hall, widening widening and reconstruction, Locust St. , between Hall and Greenburg, pedestrian safety improvements [S,R] construct a new street Lincoln St. (93rd Ave.), between Locust and Oak, connection [C] Future Needs Includin extensionRd.f un er Cit jurisdiction) Taylors Ferry Rd. ex 74th Ave. exb twee^across Oak sAsh and CreekTaylo [C3 ]Ferry Rd. , bike/pedestrian safety 80th Ave. , improvements [S] Oak St. , between Hall and 71st, wldwidening][S] uare Locust St. Rdbet betweenHall Washi and 9th, ( ton Square entrance #5 and Washington Sq t� Greenburg entrance 06, widening [C] improve to collector street Taylors Ferry Rd. , between 80th and 65th, standards t br/1602D Page 11 CITY OF TI:GARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: November• 23 19.8.7 DATE SUBMITTED: November 13 1987 ISSUE/AGENDA TITLE: PREVIOUS ACTION: N.P.O. Appointments —_— Planning Commission Recommendation Cr PREPARED BY: _ DEPT HEAD 0 CITY ADMIN OK REQUESTED BY: POLICY ISSUE Council ratification of Planning Commission recommendations for N.P.O. appointments. INFORMATION SUMMARY The City of Tigard Planning Commission is forwarding 12 names to the City Council they recommend as appointments to Neighborhood Planning Organizations (please see attached minutes of 11./10/87 meeting) . They are as follows: NPO 1 : Eugene Sena NPO 7: Doug Petit Ray Baldwin William L, Brown Blake Wiland NPO 6: Rick Herr NPO 8: John Blumgr•en Walter• Crow Bob Burness Herb Curtis Charles Daley Jim Hein AL.TERNATI'VE S CONSIDERFO -�-----�'--�---- FISCAL. IMPACT SUGGESTED ACTION Ratify the Planning Commission's recommendations for appointment to the Neighborhood Planning Organizations. dc:1823D 1 OCT 9 687 -r TIGAR C17YOFTIGARD CITIZEN COMMITTEE INTEREST APPLICATION OREGON 25 Years of Sendde 9969-9986 NAME: 'BLAKE A. WILAND DATE: OA'$7 ADDRESS (RES.) : 1= cSG) A51H_6My �A) RES. PHONE: 5 7 ADDRESS (BUS.): 41441AI L C�akhQ7Z17 BUS. PHONE: 29-79 _ LENGTH OF RESIDENCE IN TIGARD: (Q N`OS SUGGESTED BY: 11F1(fl&9w — WHERE DID YOU LIVE PREVIOUSLY? �.( ({_ F�(US D('c) � 'a 01i Tr @ - EDUCATIONAL BACKGROUND: r AD a IE � � 0 CUSM+C, E(,E Fa7fYeS/ lIC /�/r11 f'l0 L Shim _ (GM t1tA4S /�NPS� OCCUPATIONAL STATUS AND BACKGROUND: 1`(lee,I� AMY 5A1Q5 WIAU666eo tJIBM n� p0tbMW* APt LyQArV Kr SVP IEk PM12M 1 )'A'VE8 I►j PP-ML ft 1JrfAw S�l� AM MM fO HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? s(NCZ- 1 82-�nF�4- oA) IS THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)? JuQ PREVIOUS COMMUNITY ACTIVITY: f��c ORGANIZATIONS AND OFFICES: i?3d'll�I�r1/ �I)�tD�A�( l �A"^`c�A OTHER INFORMATION (GENERAL REMARKS) : }SNS A GMWZ MWE TO _ �R� --- � �`ir� �EIGtfB�K�fJn �� f BOARDS, COMMITTEES OR NPO INTERESTED IN: _ -17M f a Date received at City Hall i o If/-3 9 .07 Date Interviewed Date Appointed Board, Committee, or NPO 7 C inside City Outside City (1172W) t 13125 SW Hall Blvd,P.O.Box 23397,Tigard,Oregon 97223 (503)639-4171 725 S TIS CITIZEN COMMITTEE INTEREST APPLICATION OREGON Years of SeMce 1961-1986 DATE: NAME: y J t. ADDRESS (RES.): `/ ✓ fI %/-j Il •S RES. PHONE:,;? ADDRESS (BUS.): BUS. PHONE: LENGTH OF RESIDENCE IN TIGARD: / � �=1/` � SUGGESTED BY: WHERE DID YOU LIVE PREVIOUSLY? EDUCATIONAL BACKGROUND: /7 f c �► 0 c L- OCCUPATIONAL STATUS AND BACKGROUND: /? P,;:t �/ ,31 .E HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? ' ,z- '� � IS THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)? /J/p PREVIOUS COMMUNITY ACTIVITY: j/',Qi'I S JC`�:R -A Z : - T►�, D l'�' 1 n• �i r� - ,4iti ORGANIZATIONS AND OFFICES: �" .._ 7f Z- s" It — /i G Z!x? !/c/1- & - OTHER INFORMATION (GENERAL REMARKS): BOARDS, COMMITTEES OR NPO INTERESTE IN: N F `; o c��! /►�X11/✓4: _�' '.� ir• o�Trs T/��rJ _�___��� Date received at City Hall Date Interviewed L f/8-/?' - I Date Aapointed ('&aA Board, Committee, or NPO Inside City X Outside City (1172W) i 13125 SW Mall Blvd.P.O.Sox 23397,Tigard,Oregon 97223 (503)639-4171 F CCITY OF TIIFA CITIZEN COMMITTEE INTEREST APPLICATION ®��G®�VV NAME: �N a V r 1! 5S DATE: ADDRESS (RES.) : 97*77 S%-d -7`/61 RUK RES. Pf[ONE: 7 S 7 ADDRESS (BUS.): !12:3 ( S e co A-LJ BUS. PEONE: 7 7 LENGTH OF RESIDENCE IN TIGARD: O SUGGESTED BY: WHERE DID YOU LIVE PREVIOUSLY? A Y EDUCATIONAL BACKGROUND: Db1., OCCUPATIONAL STATUS AND BACKGROUND: t�d4�'�'M A COMOit 3 k w sir pfig %yE �j ® Nj -h C-T D 9. . 3a► o 1 L. Q E &, 3OW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? _ H IS THIS COMPAh-y LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)? V 6 A W M P P � (; PREVIOUS COMMUNITY ACTIVITY: Cr. VP © V ORGANIZATIONS AND OFFICES: OTHER INFORMATION (GENERAL REMARKS): BOARDS, COMMITTEES OR NPO INTERESTED IN: M P a MST 7— Date received at City Hall Date Interviewed Date Appointed Board, Committee, or NPO Inside Citv Outside City (1172W) 13125 SW Holl Blvd.,P.O.Box 23397,Tigard,Oregon 97223 (503)639-4171 0 21987 CITIZEN COMMITTEE INTEREST APPLICATION DREG®id 25 Years of Service ITY 9969-9986 NAME: Serb C. Curtis DATE: ADDRESS (RES.): 8850 S W Thorn St. Tigard RES. PHONE: 6gq_4ggg ADDRESS (BUS.): 12700 S.W. Pacifi _ Hwy_ Tigard BUS. PHONE: (;-;q_7195 LENGTH OF RESIDENCE IN TIGARD: q y _ars SUGGESTED BY: WHERE DID YOU LIVE PREVIOUSLY? 11417 S w El er-tri c St ptaxreri-an EDUCATIONAL BACKGROUND: 2 years P.C.C. OCCUPATIONAL STATUS AND BACKGROUND: Sales Assoc. Real Estate - Century 21 Paterson Realty Co. .HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? 7 years ..S THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)? 2"0 PREVIOUS COMMUNITY ACTIVITY: hone s ORGANIZATIONS AND OFFICES: OTHER INFORMATION (GENERAL REMARKS): r' BOARDS, COMMITTEES OR NPO INTERESTED IN: Storm & Drainage Committee mr tj_P_n_ #8 Metzger f Date received at City Hall Date Interviewed Jblr4 9-7 Date Appointed Board, Committee, or NPO Al PO Vf- V.nside City Outside City (1172W) I 131125 SW Holl Blvd.,P.O.Box 23397,Tigard,Oregon 97223 (503)639-4171 JUN 3C -:98 CITIZEN COMMITTEE INTEREST APPLICATION OREGON 25 Years of SefWce 9969-9986 NAME: DALEY CHARLES A DATE: June 24, 1987 ADDRESS (RES.): 6726 S. W. Pine St. _ RES. PHONE: 245-3672 ADDRESS (BUS.): _ BUS. PHONE: LENGTH OF RESIDENCE IN TIGARD: 4 years SUGGESTED BY: TWTERE DID YOU LIVE PREVIOUSLY? Newberg EDUCATIONAL BACKGROUND: B.S. , M.S. , D.V.M. , M.S. OCCUPATIONAL STATUS AND BACKGROUND: Investor, rancher, pilot HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? NSA " tS THIS COMPANY LOCATED WITHIN.YOUR NPO AREA (NPO APPLICANTS ONLY)? PREVIOUS COMMUNITY ACTIVITY: ORGANIZATIONS AND OFFICES: OTHER INFORMATION (GENERAL REMARKS): Member Oregon State U. Extension Service Master Garde iers BOARDS, COMMITTEES OR NPO INTERESTED IN: Crime, streets & bike paths, library Date received at City Hall Date Interviewed I o ty P-7 Date Appointed Board, Committee, or NPO # —d1 QD 8 (' Inside City Outside City (1172W) 13125 SW Hall Blvd,P.O.Box 23397,Tigard,Oregon 97223 (503)639-4171 IP'o ' CITYOF T1 RD CITIZEN COMMITTEE INTEREST APPLICATION OREGON NAME: (,� 11, 1/A M ;L t3 a2 LJA.1 DATE: !b — r - 7 ADDRESS (RES.): 13-965 LAl•,-R6ArZb 172,23 RES. PHONE: 6 Z&- 8di,-1 ADDRESS (BUS.): 315 S(� (,,�llSj "fv�,�`IfOO Porfl"Z Oe f92.olf BUS. PHONE: .) ?el- [jCov LENGTH OF RESIDENCE IN TIGARD: 1 Ye4n SUGGESTED BY: WHERE DID YOU LIVE PREVIOUSLY? [i Pr u rr'fa,J EDUCATIONAL BACKGROUND: LAEk e G im B at f A ef a- jya I -b - Um y, CtJ OCCUPATIONAL STATUS AND BACKGROUND; CR pa:i V L D 1 r«tD rZ, f,) 21,E /-i�i�S .sC�niis�f-��t��r�a�� �_ U«• �.�< <<,�Q�►+c,.... HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS .FIRM? -_ 02 0 yroti , ,ZS THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)? NO PREVIOUS COMMUNITY ACTIVITY: _�c�i�-c r_r;f� fi.,� �Pn7`7�- �` IC ..r'•r� r ORGANIZATIONS AND OFFICES: p91-f � ,[.,^ i�7`� Goc A1C - /e�f�t ,f Jam, �'Iil.,,f G_ZL0,_"7,H Axcy. 'We OTHER INFORMATION (GENERAL REMARKS): man MM BOARDS, COMMITTEES OR NPO INTERESTED IN: N Pd �7 �1,1 rt�r�en See�icy Date received at City Hall Date Interviewed Date Appointed Board, Committee, or NPO ') 7uside City Outside City (1I72W) 13125 SWFkilt Blvd.,P.O.Box 23397,Tigard,Oregon 97223 (5503)&39-4171 i - me tzk'C l�oaral$ 3SrA10,nS . i O RECEIVED '87 OCT 16 PPI 3 17 CITY OF TIGARD CITIZEN COMMITTEE INTEREST APPLICATION NAME: poU ?ett►li DATE: 10— ADDRESS (RES.): I'3Zi5 5.L.J. giz i-rTAW RES. PFONE: SG 15 ADDRESS (BUS.): BUS. PHONE: LENGTH OF RESIDENCE IN TIGARD: _ -7 Fon fil 5 SUGGESTED BY: WHERE DID YOU LIVE PREVIOUSLY? f3eaverJ EDUCATIONAL BACKGROUND: OCCUPATIONAL PATIONAL STATUS AND BACKGROUND: Pr�s n� �u I CA rat rx c• a+ W aY'I ►►�c.. I lm 0' titnJ%V% Sc�o� I lard Io►,� �o�m r% C �vc ¢ n►4r arca Service 5 Superv15ar — HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)? PREVIOUS COMMUNITY ACTIVITY: N= - E ORGANIZATIONS AND OFFICES: Norte - r R � F OTHER INFORMATION (GENERAL REMARKS): Z Im4cres4ed to becclrn►re ctCA Irvblvec� in -hose areas 0f e;f avers rrY{ 4� ez e E a�, of It�'c to Tiq ox I, BOARDS, COMMITTEES OR NPO INTERESTED IN: NetCJh12crk(mr� P(all0ir4 Ot-caar,rza�rCM� PAr,KS t R�cccYc.�ror PlartniS anc) `rransf0r_ic{"0n Date received at City Hall Date Interviewed s Date Appointed Board, Committee, or NPO 07 side Citv Outside City 1172W) s REGEVVED N 10 1987, Gly`.' �;??= ..,•s __i;_C—Z;.i .:. '.. C17YOF TI67ARD CITIZEN COMMITTEE INTEREST APPLICATION OREGON 25 Years of Sendce 9961-9986 NAME: Jim Paiv+ DATE: el 1<91 t'y 7 ADDRESS (RES.): 1 1 l�t> S u' �{ r�/1.,-e �',•, ,� RES. PHONF: li ZU-Z 7 Y! ADDRESS (BUS.): Qu�^u� � -� (�'yiv. BUS. PHONE: 464-4-OS I LENGTH OF RESIDENCE IN TIGARD: SUGGESTED BY: Svt S,'c bi,Q,Q WHERE DID YOU LIVE PREVIOUSLY? e,�,(; -�.,N►;,� EDUCATIONAL BACKGROUND: OCCUPATIONAL STATUS AND BACKGROUND: —_ ssoc� � �essur �'yw•nut„ 5C p 4HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? %m S IS THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)? JVU PREVIOUS COMMUNITY ACTIVITY: ORGANIZATIONS AND OFFICES: �� �„1 AAay.o � _ cam --+r/ �9M�.t•c..1 f, /�-�M C /�Ss��cy r 'lrc-.�%.-,C` :, 1n/lv���••e�.-�l OTHER INFORMATION (GENERAL REMARKS): BOARDS, COMMITTEES OR NPO INTERESTED IN: uv ��-e•� ! to Date received at City Hall Date Interviewed Date Appointed Board, Committee, or NPO A) p # 8 Lnside City Outside City (1172W) 13125 SW Hail Blvd.P.O.Box 23397,7lgard,Oregon 97223 (503)639-4171 t 3 TIGARD PLANNING COMMISSION MINUTES REGULAR MEETING - NOVEMBER 6, 1987 1. Vice President Owens called the meeting to order at 7:40 PM. The meeting was held at the Tigard Civic Center - TOWN HALL ROOM - 13125 SW Hall Blvd., Tigard, Oregon. 2. ROLL CALL: Present: Vice President Owens; Commissioners Barber, Leverett, Fyre, and Rosborough. Absent: Commissioners Moen, Peterson, Newton, and Castile. Staff: Keith Liden, Senior Planner; Elizabeth Newton, Senior Planner (arrived 8:00 PM); Diane Jelderks, Planning Commission Secretary. 3. APPROVAL OF MINUTES Commissioner Barber moved and Commissioner Rosoborough seconded to approve the minutes as submitted. Motion carried by majority of Commissioners present. Commissioners Fyre and Rosborough abstained. 4. PLANNING COMMISSION COMMUNICATION Vice President Owens stated that she had received a copy of a Transportation Document prepared by Washington County and will make copies available for Commissioners who are interested. Staff stated that two application have been added to agenda item 5.1. One for Mr. John S. Blomgren and one for Mr. Bob Burness; both are for NPO # 8. 5. PUBLIC HEARINGS 5.1 REVIEW APPLICATION FOR APPOINTMENT TO NEIGHBORHOOD PLANNING ORGANIZATIONS. The following applications were reviewed by the Commission: - 1. Blake Wiland NPO # 7 2. William Brown NPO # 7 3. Doug Pettitt NPO # 7 4. Bob Burness NPO # 8 5. ,John Blomgren NPO # 8 6. Eugene Sena NPO # 1 7. Ray Baldwin NPO # 2 8. Rick Herr NPO # 6 9. Walter Crow NPO # 6 10. Herb Curtis NPO # 8 11. Charles Daley NPO # 8 12. Jim Hein NPO # 8 Blake Wiland, William Brown, Doug Pettitt, and Bob Burness were all present and made statements to the Commission as to why they would like to become NPO members. John Blomgren submitted a written statement to the Commission as he is attending another meeting. The rest of the applicants had already been interviewed by the Mayor's Advisory Committee and Mayor Brian had submitted a memo requesting the Commission forward their applications to City Council for appointment to their appropriate NPO. PLANNING COtMSSION KUMTES - NOVEMBER 10, 1987 PAGE 4 * to Ltheir ioner Fyxe moved and Commissioner Rosborough seconded to forward all to ations to City Council with a recommendation for appointment ed appropriate Neighborh000d PlanningOrganization. Motion carriedous) b Commissioners present. 5.2 SIGN CODE EXCEPTION SCE 87-02 LOCKHART (FORESS SIGN CO.) NPO 1 4 Request to allow continued use of a nonconforming 32 foot tall, 228 square foot sign where 20 feet in height, 140 square feet are the maximum sign height and size allowed on property zoned C-G (General Commercial). LOCATION: 12323 SW 66th (WCTM 2S1 lAA 6400). Senior Planner Liden reviewed the applicant's proposal explaining staff's recommendation for approval with modifications. He stated that if the Commission felt criteria number 2 is supported then they could justify increasing the height of the sign, but not' the. size. Discussion followed regarding moving the sign, the cabinet around the sign, the fact that the new sign had already been erected, and what allowances had been made for Landmark Ford. APPLICANT'S PRESENTATION o Bill Kittredge, 12323 SW 66th Ave, MicroAge Branch Manager, submitted two photos of the site explaining that because of the topography of the area that the height and size proposed by staff is not sufficient for good visibility for the I-5 travler, who is the market they are trying .to reach. He explained that one of the reasons that this site was choosen was because of the existing sign that they understood all they needed to do was replace the face. o Thomas Snook, 30255 Ilwy 34, Albany, OR 97321, Foress Sign Co. stated that the sign was designed for this location and if the sign was shortened or reduced in size that is would make the sign unusable. o Mike Magee, 12323 SW 66th Avenue, owner of MicroAge, stated that if._he would have aware of this problem he wouldn't be here this evening. He MEN continued that he had used two criteria for selecting the site, accessibility and visibility. He continued that Pat Lockhart had Leased the site on the bases that it would be developed into a high class professional environment and that Mr. Lockhart had the mistaken assumption that the sign was usuable by replacing the face. If the sign is •moved or reduced in height and size it would not be visible. The sign is critical as the building cannot be seen from I-5. He requested. the Commission approve the request as submitted. o Jerry Rahn, 10900 SW 76th P1. , Tigard, Administrative Assistant for Pat Lockhart, stated he is representing Mr. Lockhart while Mr. Lockhart is out of town. He asked that the Commission maintain the existing sign in order to maintain the value of the property for the existing tenant. o Senior Planner Liden reviewed the approval for Landmark Ford. Discussion followed regarding the approval and the criteria which could be applied. PLANNING COlaaSSION MINUTES - NOVEMBER 10, 1987 PAGE 5 ' f t f ZITY0-FTIGARD CITIZEN COMMITTEE IHTEREST APPLICATION 1 7 DATE: NAME: . V Ci C /YZ-_ >�,u� � sc//A J ,/37 RES. PHONE: b ADDRESS (RES.): �b 3S S' �' I�ll�'✓�'t r — G F BUS. PHONE: a ADDRESS (BUS-): LENGTH OF RESIDENCE IN TIGARD: 7 ilslo SUGGESTED BY: ' WHERE DID YOU LIVE PREVIOUSLY? EDUCATIONAL BACKGROUND: 7/ OCCUPATIONAL STATUS AND BACKGROUND: ��/N G 4,vll c HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? IS THIS COMPANY LOCATED WITHIN YOUR NPO AREA (HPO APPLICANTS ONLY)? f . ePA e-1 PREVIOUS COMMUNITY ACTIVITY: j; 1) ORGANIZATIONS AND OFFICES: (?C A ✓��' 0 - OTHER INFORMATION (GENERAL REMARKS): 14.4d' i R yT H d t= � - s _ 'e_ > elf l n�L'C f�t/.c"�.Lr, �l.•..,�f L-.i� -/ . � � fi -- ljL�- 1 )ARDS. COMMITTEES OR NPO INTERESTED IN: --------------------------------------- ------ Date Received at City Hall !)ate tntcrviea+ed Uate Appointed Board. t:o*+x„ittca:. .++ N!'t1 NJ ryV side CityOutside City CITYOF TIG CITIZEN COMMITTEE INTEREST APPLICATION OREGON 25 Years of Service 9969-1986 NAME: Ray Baldwin DATE: April 24, 1987 ADDRESS (RES-): a47n S Ini_ C1�T�Ps�al P T-1 garrd- (Yt RES. PHONE: (,19– G 7.!;-7 ADDRESS (BUS.): 110 " S W Pacific HwV Tigard OR BUS. PHONE: /, 5�/-0500 LENGTH OF RESIDEN::E YN TIGARD: 45 Years SUGGESTED BY: WHERE DID YOU LIVO PREVIOUSLY? Nebraska EDUCATIONAL BACKGROUND: OCCUPATIONAL STATUS AND BACKGROUND: President - Mellow Truck Express, Inc. HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? 17 YPars Plus IS THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)? Yes PREVIOUS COMMUNITY ACTIVITY: ORGANIZATIONS AND OFFICES: fl r� nffiPa jn 1nr1gc1.2o nrgani7atinnc in Oregon and I am still very active. OTHER INFORMATION (GENERAL REMARKS): BOARDS, COMMITTEES OR NPO INTERESTED IN: I don't know why they consist of need to talk about it. --------N-- —W ---- —w-- -- Date received at City Hall Date Interviewed loL1r/L87 Date Appointed Board, Committee, or NPO WO -0-1 inside City Outside City (1172W) 13125 SW Hail Blvd.P.O.Box 23397,Tigard,Oregon 97223 (503)639-4171 CITY OF T16PA R® CITIZEN COMMITTEE INTEREST APPLICATION OREGON 25 Years of Service 9961-1986 NAME: ,L'=rZ Cz DATE: �- U - 7 l� ADDRESS (RES.): /S 7'7.5 S�^) �b RES. PHONE: ADDRESS (BUS.): BUS. PHONE: LENGTH OF RESIDENCE IN TIGARD: UGGESTED BY: WHERE DID YOU LIVE PREVIOUSLY? --r-t/4«-r EDUCXTIONAL BACKGROUND: / /If (o OCCUPATIONAL STATUS AND BACKGROUND: j 2 f��J't�:i 11 N L ►yl ►G y Lib ---T ��` ' VIZ S OV 2 c tv+'S 'N s I Ovr'C 1.4.S,+0t /21d6LtS t?Mt9UT•- qOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? �' 77'o,v/k - Cr� 5 IS THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)? PREVIOUS COMMUNITY ACTIVITY: AST ( or4C I/` -r'tt A Aw X V VOL VS.] f t:/Ti ' _l C ORGANIZATIONS AND OFFICES: T 4114 fin/UO( 1-417 ,J�S C��-T&i¢'� A-5()e 3 c.[- / Q �'O A C /t✓r �G 1/S GJ/0-:�K!CT X .4 is OTHER INFORMATION (GENERAL REMARKS): ONG G U£FL S AeK c�Jl A -- IYI✓ .=Sya/ P Ol.4stlN ov C CO rl/'r ,Sv,f;.Lj /�- /�Guta Azory BOARDS, COMMITTEES OR NPO INTERESTED IN: /U i N Date received at City Hall /n-/- g 7 Date Interviewed _/ply{ 12-1 Date Appointed Board, Committee, or NPO NPD Of f2 .aside City Outside City (U72W) 93125 Sly Hull Blvd,P.O.Bax 23397,Tigard,Oregon 97223 (503)639-4171 J r 5 C17Y F T16 CITIZEN COMMITTEE INTEREST APPLICATION OREGON NAME: Walter L. Crow DATE: 10 ADDRESS (RES.) : 15535 SW Aldorbrook Circle-Ticard RES. PHONE: 639-8387 ADDRESS (BUS.): 15406 SW 116th Ave. King City BUS. PHONE: 6&-9093 LENGTH OF RESIDENCE IN TIGARD: two years SUGGESTED BY: WHERE DID YOU LIVE PREVIOUSLY?: EDUCATIONAL BACKGROUND: ,� 3ErsColo Seh of Ming-t- l ,rr f wl-Tech I Naval Reserve widshipnan OCCUPATIONAL STATUS AND BACKGROUND: jinw, haniaa T-rnt.ired- llr f industrial equipment business. 17 yrs sales engineer and sales manager in steel indust HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? IS THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)? PREVIOUS COMMUNITY ACTIVITY: none ORGANIZATIONS AND OFFICES: OTHER INFORMATION (GENERAL REMARKS): I as a graduate imrinner- and hnve hnQi�nll • in sales engineering efforts. BOARDS, COMMITTEES OR NPO INTERESTED IN: YA—rk--and recreatlon 4' Date received at City Hall 10 A 5587 Date Interviewed Ia - ►y-�1 Date Appointed 10/15/87 Board, Committee, or NPO A�PO 4 Inside City Outside City (1I72W) 6. �.� .,� � — Piz° • a, 13125 SW Holl Blvd.,P.O.Box 23397,Tigard,Oregon 97223 (503)639-4171 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: November 23, 1987 __ DATE: SUBMITI'CD: November 13, 1987 ISSUE/AGENDA HTLE: PREVIOUS ACTION: NPO Re—Appointments i PREPARED BY: Donna Corbet DEPT HEAD 00tZjrn1 CITY ADMIN 0 REQUESTED BY: Mayor and Council 0 Ll LICY ISSUE Re—Appointments to Neighborhood planning Organization ft 1. INFORMATION SUMMARY Emmett Whitaker, Chairman of NPO 01 has requested that two members of his committee be re—appointed to another term of office since their current term has expired. Those two people are Gary Ott and John Otting. They are active interested members and wish to continue. Their terms would expire December 31, 1990. ALTERNATIVES CONSIDERED FISCAL IMPACT SUGGESTED ACTION Approve re—appointments per attached resolution. dc:1823D CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: November 23 1987 DATE SUBMITTED: November 12 1987 ISSUE/AGENDA TITLE: State Grant _ PREVIOUS ACTION: _— Department of Land Conservation and Development — PREPARED BY: Wayne Lawry IW - DEPT HEAD OK CITY ADMIN OK _^ REQUESTED BY: Elizabeth Newton ---'-���`^-------�-----..- POLICY ISSUE ORS 294.326 states that a municipal corporation may expend grant funds received in the current year for, specific purposes provided the government body enacts a resolution or ordinance authorizing the expenditure. INFORMATION SUMMARY The Community Development Department Planning Section applied for, a grant through the State Department of Larid Conservation and Development for Comprehensive Plan maintenance activities. Based on the City's population, the City was granted $8,272.00 which was received on November 12, 1987. The Planning Section in their grant application committed to spending the grant funds on Comprehensive Plan maintenance activities to include computer software, public workshops and training, maps and inventory updates, and to fund a portion of a consultants fee for the City Center Economic Development Plan. ALTERNATIVES CONSIDERED 1 . Recognize the grant as unanticipated revenue and appropriate the funds as stipulated by the Department of Land Use and Development. 2. Return the funds. FISCAL IMPACT Acceptance of the grant funds will increase revenue in the general fund by $8,272 and increase appropriations for planning in the Community Development Program by $8,2.72. SUGGESTED ACTION 1 . Recognize revenue in grant fund and appropriate it in Community Development – Planning. cs/1850D CITY OF T1.GARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: November 23, 1987 _ DALE: SUBMIT' ED: November 16, 1987 ISSUE/AGENDA TITLE: Park Plan Adoption PREVIOUS ACTION: Reviewed by City__ Council on July 27, 1987 -- PREPARED BY: Elizabeth A. Newton _ DEPT HEAD OK 1. ittITY ADMIN OK REQUESTED BY: Park and Recreation Bd POLICY ISSUE Should the City Council adopt by resolution the attached Park Plan which is intended to be used as a guide to provide recommendations for park and recreation facility development for the next ten years or until the year 2000. INFORMATION SUMMARY mv One of the ten Council goals for fiscal year 86--87 was the completion of a City-wide Park Plan designed to guide park development for the next 10 years. Toward that end, the City hired Debbie Knechtal on contract: to undertake the task . On July 27, 14987 the City Council r•eviewod a completed draft of the report. Debbie completed tho final revisions on August 31 , 1987. The attached resolution, if approved, will adopt the Par•k Plein as a documont separate from tho Comprehensive Plan to be usod in conjunction with the Comprehensive Plan. This method of adoption will allow the Part,, Plan to be updated without going through the zone ordinance amondment proc•oss. 01-JURN0I.IV£_ _S (_OW;]W RE::D 1 . Adopt the attached resolution approving the Park Plan. 2. Delay adoption to a later d,-it:e. F1 :C:AL. IMPAC F Printing Plan - $800.00 (estimate) included in 10-2230--62.0 87-88 budget. Five year improvement costs $2.6 million (estimates in 1987 dollars) . SUGGESTED ACTION Adopt the attached resolution approving the Park Plan. cs/1864D l 1 � MEMORANDUM ., CITY OF T:IGARD, OREGON TO: Honorable Mayor and City Council November, 13, 1987 FROM: Wayne Lowry, Finance Director SUBJECT: Contingency Appr•opr•iat.ions, General Fund The following indicates the effect on General Fund Contingency of the Contingency appropriation requests before the Tigard City Council on November 23, 1987. tr General Fund Addled Contingency 1 ,030, .157 5-Year Plan Reserve (1,000,000) • Business "fax Software Upgrade (1 ,545) Personnol Assistant Position (10,830) Architect Sor-vicos Ge .100 r Contingency Balance 11,682 �r Note: The Beginning Contingency Balance of $1,030, 157 is shown assuming that all contingency appropriation requests consider-od by Council on November 16, 1987 were approved. The actual. effective contingency position following any Januar 1988 supplemental will be January PP approximately $120,000 greater than shown above. 4 cw: 1839D i s f' i { t i c;' CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: November, 23, 1987 — - DATE SUBMITTED: November- 13, 1987 ISSUE/AGENDA TITLE: Business Tax PREVIOUS ACTION: None Software Upgr-&Je PREPARED BY: Wayne Lowry, Finance Dir DEPT HEAD OK -- CITY ADMIN OK REQUESTED BY: Randy Clarno, DS anager :W- O�LICY ISSUE Funding for the business tax software upgrade was not included in the 1987-88 adopted budget. In order to fund the software upgrade, Council approval is required. In addition, Council must direct by resolution that contingency be appropriated to fund the software upgrade. INFORMATION SUMMARY The Development Services Division has identified a need to upgrade existing computer software utilized for the management of business tax certificates. The cost of this software upgrade is $1,545. The upgrade will allow users to spend considerably less time entering and managing information and more time enforcing business tax requirements, which generates now certific,.--ites. In addition, the reporting function of the new software will better serve the public and staff with such items as account and revenue activity. It also should be rioted that increased enforcement efforts this year have resulted in an increased annual revenue estimate of $40,000. Further efforts, produced by the software upgrade, could result in an additional $20,000, but probably no less than $10,000. Z7 ALTERNATIVES CONSIDERED 1. Appropriate $1,545 for business tax software upgrade. 2. Do nothing. FISCAL IMPACT 1. Increase general government appropriation by $1,545. Decrease general fund contingency by $1,545, and increase in business tax collection between $10,000 and $20,000. SUGGESTED ACTION Staff recommends appropriation of $1,545 for software upgrade. cs/1847D CITY OF TIGARD, OREGON Tabled to 12/7/87 COUNCIL AGENDA ITEM SUMMARY AGENDA OF: No -einber- 23T-1-947- DATE SUBMITTED: November 13, 1987 ISSUE/AGENDA TITLE: Personnel _ PREVIOUS ACTION: Assistant Position PREPARED BY: Janice Deardorff DEPT HEAD OK CITY ADMIN OK REQUESTED BY: OLICY ISSUE The position of Personnel Assistant was not included in the 1987-88 Adopted Budget. In order to fill such a position, Council approval is needed. In addition, Council must direct by resolution that contingency be appropriated to fund the position. INFORMATION SUMMARY Over the past year, several changes have occurred and more are planned which affect the support staffing needs in the Community Services Department. The Department of Community Services was formed and is now a functioning unit. At the time of its formation, staff support needs were estimated, however, since there was no precedent these were estimates only. The special projects/assistant city administrator function is growing as the Community Services Director becomes more familiar with Tigard processes and issues. Increased support in this area is needed in order to support on-going processes, research, and to assume the employee support functions which are soon to come over from the City Administrator's office. Community involvement is becoming more defined and will require increased support in order to carry out the work program. The new personnel manager is now on board with a long list of things to do. Increased support is needed in order to assist in that effort. To date, the department executive secretary has been providing support in all the above areas, however, it is no longer possible for one person to handle this growing responsibility. We are recommending the hiring of a personnel assistant in order to strengthen our capability in this; area and to separate these personnel functions from the department and administrative support handled by the department executive secretary. This position will be a confidential position with a salary range of $15,263-$20,352 a year. The position would be filled by January 1, 1988. Salary and Benefits: $10,750 Recruitment and Hiring costs: 80 $10,830 ALTERNATIVES CONSIDERED 1. Approve the position requested and adopt resolution to provide funding. } 2. Disapprove the position. FISCAL 1. General Fund Contingency will be reduced by $10,830 and appropriation in the Community Services Department increased by $10,830. SUGGESTED ACTION 1. Staff recommends approval of the position. 1582p CITY OF TIGARD, OREGON RESOLUTION NO. 87— A RESOLUTION APPROVING A COMMUNITY SERVICE POSITION AND APPROPRIATING L CONTINGENCY. WHEREAS, the City Council has set_ goals for the Community Services Division for 1987-88; and 3 WHEREAS, the City Council has determined that additional positions are t necessary to complete these goals. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: { F Section 1: The following position is authorized in Community Services: Personnel Assistant l i Section 2: Contingency is to be appropriated as follows: General Fund Revision Y i Community Services $10,830 Contingency (10,830) PASSED: This day of 1987. Y I 1 Mayor — City of Tigard i r ATTEST: Y t i E City Recorder — City of Tigard j i i t I i R 4 i f RESOLUTION NO. 87— Page 1 ' i PERSONNEL. ASSISTANT GENERAL STATEMENT OF DUTIES: Performs technical assignments and adminis— trative duties in the areas of recruitment and selection, position classi— fication and pay, employee relations and benefit administration. Collects data, conducts surveys, prepares reports and recommends appropriate course of action. Many duties involve the performance of paraprofessional and technical tasks pertaining to confidential information. Incumbent provides direct liaison and personnel support to all City departments. SUPERVISION RECEIVED: Works under the direction of a division manager. Work is reviewed for conformance with policy and results obtained. SUPERVISION EXERCISED: May exercise supervision over clerical or assigned personnel. EXAMPLES OF PRINCIPLE DUTIES: 1. Plans and carries out recruitment activities including job announcements, brochure development, and effective advertising strategies. Arranges for and assembles all specialized examination materials. Organizes selection process. Maintains recruitment and selection statistics. Responsible for record retention in accordance with State law. 2. Conducts special research projects compiling, tabulating and analyzing data. Prepares findings and makes recommendations orally and in writing. Conducts salary surveys and provides salary and classification information with other jurisdictions. 3. Advises City personnel on personnel rules, regulations and employee benefits. Provides necessary documents for processing personnel actions and employee benefits. Prepares benefits information for dissemination to employees. Works directly with insurance carriers to administer City benefits. Conducts new employee orientation. Maintains records and monitors processing of forms in compliance with City policies and, State and Federal laws. 4. Assists and acts in a confidential capacity to the Personnel Manager and staff in the area of collective bargaining and grievance administration. Collects supplemental information for labor negotiations and makes recommendations based on findings. 5. Under direction, maintains the City's class specification and compensation plans. Compiles information for classification changes and revisions. Distributes classification specifications and compensation plans as requested. 6. Works closely with Payroll to monitor sick leave, absence, and other necessary records. Records all classification changes and initiates payroll changes as necessary. Inputs data on computer terminal. 7. Monitors all worker's compensation claims for on—the—job injuries. Gathers additional data as necessary in processing claims. Works directly with Worker's Compensation carrier to insure timeliness and resolution to claims. 1 8. Assists' in departmental budget preparation- and_ maintenance. 5, page 2 Personnel Assistant : i DESIRABLE QUALIFICATIONS: methods and procedures t. ersonnel administration, classification, salary Knowledge of: Public p position including recruitment and selection, administration, and benefits administration. and written ud ment in making decisions •t to; Communicate in both oralindependent j f grm, maintain specialized stressful raecuse good in records and prepare reports; of information; work effectivelypertinent and maintaining confidentiality comprehend and interpret p required timelines, and narrative situations meeting collect data, compile statistics, organize and laws, rules and regulations; in utilize information; explain complicated fords; comprehendmmand t accurately maintain personnel files and records; and technical language' complex forms, documents, letters ter/word processing Skin Operation of standard office machines and co►npu equipment. satisfactory � school graduation or GED and any possession of EXPERIENCE AND TRAINING: High that would demonstrate combination of experience and training the required knowledge and skills. 1582p CITY OF' TIGARD, OREGON �. MEMORANDUM TO: Honorable Mayor and City Council November- 16, 1987 FROM: Bob Jean, City Administrator• SUBJECT: CIVIC CENTER EXPANSION Almost two y,�ers ago I advised the Council by memo (March 13, 1986) that at present growti, and annexation rates we would quickly outgrow our City 14,111 space. That has happened. Staff has plans ready for Council approval to move several teams out of City Hall or to provide a modular office annex in the interim. Not only do we need to complete City Hall expansion in 1988, but also to plan financially for Library expansion in 1991 and Police in 1992. Funds are available in the 5-Year Financial Plan for the City Hall expansion. A funding strategy for Library and Police expansion needs to be developed over- the next few years with the Budget Committee. The 1983-84 Space Needs assumptions led to the construction of a 5 year facility for- City Hall, and 7- 10 year facilities for Library and Police. Year 01 was 1984, #2 in 1985 was construction, J/3 in 1986 was move in, H4 in 1987 is concluding, and year N5 is 1988-- right as planned for City Hail expansion in 1988. That year- 05, however, assumed a staff serving a community of 2.2,000 in FY 1988--89. In reality we're alroady 2-3 years ahead of the planned growth curve, or a year or so behind our City Hall expansion needs. By this time next year- we will be about 27,000 population or- 23% greater than planned! Mid-Fiscal Year Planned Actual % Change December '84 (1983--84) 19,000 19,500 3% December '85 19,500 20,250 +4% December '86 20,2'i0 21 ,250 -f5% March '87 20,750 2.2,000 +6% December '88 22,000 27,000 +2.3% The greatest need is in the Community Development area where the Building, Planning and Engineering staff providing services paid by the fees from this growth are working. The other department areas in Community Services and City Administration have increased but less than the growth rate due to improved use of computer and systems streamlining. The good news is that the revenues from fees and charges, annexation and underexpenditures in recent years by department managers means that funds are available in the 5-Year Financial Plan and in the bank for the needed j expansion. t Page two Honorable Mayor• and Council November 16, 1987 Because the Civic Center Committee anticipated expansion needs as a part of the basic design, footings, str•uctur•al loading of wails and ceiling joists already exist for a second floor addition to City Hall. Approximately 5,000 square feet can be achieved at about $50-60 per• square foot, half current new construction costs! The general concept would be to put City Administration and Community Services upstairs and expand Community Development down. A prelimin-• , expansion budget is as folllws: 0 5,000 S.F. 2nd floor @ $60 $300,000 o Elevator 50,000 0 Architectural and Engineering 50,000 o Contingency 50,000 $450,000 RECOMMENDATION It is recommended that: Council direct the City Administrator to retain an architect to proparo a Design Feasibility Report for under $10,000. The Report would present several design options within the proposed City Hall expansion budget and be ready for• Council action in Fobruary, 1988. Design Detail would then be authorized, with bid and construction possible yet; this Fiscal Year and completion by December, 1988. See the attached Resolution. BJ:mh1861D Attachments M i i t c MEMORANDUM CITY OF TIGARD, OREGON t. TO: Mayor, Council and Civic Center Committee March 13, 1986 P FROM: Bob Jean, City Administrator SUBJECT: Civic Center Square Footage i Just for the record and before we clean out all the. old Civic Center files, I thought it might be useful to recap a summary sheet I found in the files from 1983 on Space Needs compared to what we"ve built. SPACE NEEDS (Sp. FT) 5 YEAR 10 YEAR 20 YEAR BUILT Library 10,000 15,000 18,000 11,400 (8 YR) { City Hall 9,000 12,000 14,500 9,900 (5 YR) , E Town Hall 2,500 2,500 21500 2,100 (10 YR) Police 7,500 10,250 10,900 8,000 (8 YR) . ; TOTAL (SQ.FT) 29,000 39,750 45,900 31,400 Realistically we can expect City Hall to reach capacity within 3-5 years at r current growth rates. If the Metzger/Washington Square annexation occurs, we'd reach capacity within 2 years. I almost hate to mention it, but given the lead time necessary on projects like this, we should begin our planning for the second floor at City Hall in 1986-87. ? City Hall expansion can be handled out of the Operation Budget. If we begin to set aside a Sinking Fund Account for that purpose, we could be ready in 3-5 years for actual construction. About then we'd need to start thinking about Library and Police facility expansions. These would probably require a bond or similar financing mechanism. But, enough of this for now, it will keep until after dedication! t i BJ:bs185 ' 3 I i Q C-[-/ UX)4 SPAS fVDS , 0000 -1, , i ® 0 000 5,F, s 57 r;•l; (� y l� G 31cl- 3 /6 �Ooo 15-1000 7 D D L T D J D D I Ar �3 June 12, 1984 ClTYF T1�®4 Project Architects WASHINGTON COUNTY,OREGON City of Tigard Civic Center Project Tigard, Oregon Dear Sirs: On behalf of the Civic Center Project Advisory Committee, I want to thank you for your time and interest in our project to date. Congratulations on your selection as one of the final architect candidates for consideration. We particularly appreciate your quick response given our admittedly tight time-line. We would like at this point to give each of you some basic background information about the project. Generally, we would like to share some of our thoughts with you about the overall concept of the project. We feel that the project needs to be a reflection of Tigard's needs and personality, , but definitely not some architectural monument. We feel that we need an attractive, open, warm building, but one that is practical and is constructed of good quality materials. We are interested in maximum square footage, but not at the expense of poor quality. The building design must be responsive to the functions of the departments it will house, balancing as much as possible each bf those departments' needs and space allocations. The space allocations in total that we are looking for are shown in the following chart. These are very general and would have to include room for mechanical, hallways, restrooms, etc. , as well as the -net work area. Again we would encourage your thoughts as to the balance within those ranges. We are not concerned with the specific floor space identifications at this point. Those details can come later after the selection of the project architect. 10-YEAR SPACE ALLOCATIONS SLCt� FUNCTION MINIMUM MAXIMUM LIBRARY: 11,000 15,000 POLICE 8,000 10,000 CITY HALL 9,500 11,500 PUBLIC 1,500 2,500 ov �r/� TOTAL SQUARE FOOTAGE: 30,000 39,000 3llyoo We want to emphasize that the building needs to provide for future expansion potential out to the 20 year estimated projection of 40,000 to 48,000 square feet. We recognize that given political reality, however, this building may well be the final facility, not just for the ten years, but for a much longer period of time. It is essential, therefore, that while we provide for future expansion this facility be the best we can make it at this stage given our budget. We want to also emphasize a general feeling in the building that exhibits a statement of pride and a compatibility with the community, both as to the neighborhood generally and the scale of the community at large. Our desire is to allow you maximum discretion as to your design creativity and comment to the committee, and our specific thoughts are only to give you some sense of direction at this point. 12755 S.W.ASH P.O.SOX 23397 TIGARD,OREGON 97223 PH:639-4171 Letter to Architect Finalists Page 2 You were provided a general outline of the project timeline in our letter of May 15th. Highlights of this timeline are attached. We definitely have a preferred occupancy of June, 1985, in mind. However, we are very concerned that given the weather and design constraints over the course of this summer, that may not be realistic. We would appreciate your thoughts as to what it would take to meet our June, 1985 goal, but alternatively what we might be giving up in terms of quality, time and the resultant product. The architect will be expected to conform to all city codes and requirements. This will include sight-design review, sensitive lands permits, informal Neighborhood Planning Organization review, and any other applicable city and state codes as with any other project. City staff_ is-available to assist you in starting those processes as soon as possible. Current survey information is available to each of you along with some additional information on the adjacent triangular tract of land which is city owned and available for use to the project, either as a primary facility or j future expansion room. Soils data will be provided to you. Additional soils report information will be developed at a later date. Finally, we would like to recognize that we are a citizen committee, with some i members who have technical background, but largely a committee of laymen. We realize that you have taken considerable time and interest to date and that it may be too much to ask that you each submit a scale model. We would, however, like to encourage each of you in your presentations to use visuals as much as possible, and would appreciate your thoughts as to the value of actually developing a scale model for our three-dimensional view. As to any additional information you may require, Joy Martin, Administrative Assistant, is our staff liaison person and should be used by you as your contact person at city hall for any and all contacts necessary with city staff and this committee. Again, I want to thank you and congratulate you for your interest and efforts to date. We are looking forward to discussing your thoughts and concepts with you. Yours truly, Valerie Johnson L Committee Chair (VJ/dc:0495p) i I I r K F IN Iilill� Il �I■It i f i E 111!l] 1,05mai ,ti'• r � �I A,.:.aa F j-. % rim M.-I.►• i` ?il /► �. - : '• X111 ;; ': j //f ,• I ,r .j 33< r _ 32 3437n 38 39 40 E i■ �/ / iii , , n� Iii1417; ••f I� ♦ �, 42 43 s;f: W N 00 O 0 0 0 0 O O ¢ Q U j' .-%m 0 cm» O O 0 - 0 � � p d' CIO N n Ao+v LnO k0O � 0 C Ln n ' M Co W LO N X01 00000 O O N04 Ar 1- ai N Ln m 0 O 0000 O O NN N W 1 f1 O A m A Co A Ln Z p O d O st O m to d 1n b at Ln o f p an O n O �-' m %0= .-1 N to n 2�•y r+ KY 14 m m CL 1 M W O O at M 000 0 0 O O I-- ch alN n O 000 O 0 0 m p W o a, Ar 13% 0% m 0 `Oen0 M 0 d Oomiv � .�-� uOfmOOtn W �- � p m Oo+ %an -n C .4 N ►n n .y d n m m n O !3. 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L Y a n W Z L L L E a a n C a w H W U a w W a •.1 a Y J m W a a a 3. 4� a Y C fl •�+ •�+ J W G d W a t 4J E z J C C O L L � O U C C 3 0 C6 L L 7 AS O H Cn O f1,41 N Q Q a 16 41 41 18 LL 0= Z a a a lW J1 .N t6 O O C' 16 i- Q N rr m 00 1(((r��� O1-- 0w 10 O a Ht� C7Cncntnt mu = W U 0 G � tr► m o W W W J ¢ N J N Q d W p p O 0. ¢ U J co J �0 M .r d %0 .4 d 0% Om n 140 M CID m O in .-1 m a+ 0 •+ 1n m 0 1n O � ^ N O+ r+ N n O+ O d N 1n n n o+ M J 1n M M t0 d m '4 p Ch 0 %0 .+ 1n CID Ill -Ir °i = I in m M •-1 n ~j m tO M O ,n d o n N a N .•� N d n �0 N 1 ism 1 y MEMORANDUM CITY OF TIGARD, OREGON `' T. TO: Honorable Mayor and City Council November 23, 1987 FROM: Bob Jean, City Administrato SUBJECT: City Hall Space Needs Assuming maximum utilization of the open office space, City Hall was designed to accommodate 50 employees. Assuming rates of growth known to the City in the ear•'y 1980'x, that would have allowed enough City Hall space through 1988-89 or a City population served of 22,000. It is now 1987 and the City's population is 25,000. Our 1988-90 population will be 26,000-27,000 by year end. 'The City Hall employees by July 1988 - just 18 months away - will be 63 instead of 50, and a City population of 27,000--28,000. I see these policy options: 1) expand now, with completion in December, 1988; 2) expand next fall, with completion in June, 1989; or 3) expand later and rent/buy modular offices or outside space (i .e. , back of old City Hall). 1) December, 1988 2) June,_ 1989 3) Later (1991? Employees: --� - - .. Planned 48 5() 55 Actual 62 + IPM 63 + :CPM 71 Percent Iiicr•ease +2.9% + 26% +29% Interim Space: Square Feet 840(S) 1,440(D) 2,400(?) Staff Positions 8 13 21 Costs 12 mo. @ $450/mo. 18 mo. @ $800/mo 48 @ $800 = $38,400 30 @ $500 = $15,000 Rent $5,400 i $14,400 i $53,000 or Buy $24,100 $40,000 $67,000 RECOMMENDATION: Staff recommends that Council direct the City Administrator to retain a professional architect (not to exceed $10,000 and contract to be approved by Council) to develop preliminary plans and budgets for 2-3 expansion footprint scenarios and 2-3 expansion design concepts by February, 1988. If Council also authorizes the double-wide modular office space now, then actual construction of the City Hall expansion can be delayed until later 1988 for a mid-1989 completion. This option meets our space needs and allows time for more Council and Budget Committee involvement. Proposed timeline; o Preliminary Design December• 1987 — February 1988 o Modular Office January 1988 — June 1989 o Budget Committee OK March 1988 o Design Detail March 1988 — June 1988 o Council Design Review July 1988 — August 1988 o Prepare Final Plans & Space September• 1988 — October 1988 o Bid Expansion November 1988 o Construction December 1988 — June 1989 o Remove Modulars and Move July 1989 cs/1968D t i R mo ;=I RTIM, MEN 7. mommommom■OMEN■0 IIIIIIIIIIIIIIIIN MENOMONEE M M MEN MOM M M M ONE■ 0 E mom ON MEN M M 0 M M MEMNON NEON MMmMMMMMMMMMMM MEN M NEON EEMEEMEEMEEE�EEMEOEMME� 1,? M MENEM MOON IN R! 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Con mn Nbn '+ 1 m I �bm I anbf ilf a, M M .+ .. .. w N m H J b ^ V LU 6 CD� 4 6 m N SN mS CN N H N N a, v f, I n N b f n f I f f b I f LO 10 N w ..1 N u w h ro w Ir m m am F" f CTm 1n 11 111 11f 1f1 V4 8 m �y in h1A 111 Nnnn N N M a,i Nnm I n .+fN b f I mNm I m11'/ f .r ^ � .r H s 04 ^ 6 mI m In in Ln Ln In tp d C m ^ n N NNNI, N N N M L d v NntT m11, fH N N ^ r Q m N U I �° Ul In N b b n n Cl!n N N S N H v m v .�-1 Nna I b r an f I mNb I N1n NN n H L .r +1 o rHi H II 1-all C4 H P4 •• •• h.1 111 1t1 M H b M 111 H 11) 111 O O H M P. N v � nv 041Abv 1AN N ON .C, H Oto m� LNnN j I m .+mm n W N I fmCD I Nb Nf coco N wijU 2 y 1 H N „ n .� > W .+ O t1 j y a :p U H C U L L\ > W m T d (A W F \H d Ct' V O H O•� 7 U tti> •^+ d Q1 'O U fA O 4. n F- J > p C p.r..1 L vQ W L y O L > u Me co L dad U. Ge > d pt U L p L L i+ Ha CvC3J r yN CS�J Fby b•c m3 �N y HL F 1y J j 2 d L ~F 2•� L•.ai V t-• � �+ _ C C C i 0 C ap V 1C� O 4 yajp .. gym E 6C Cm m 8 pE mawa�4m mo F- F F- app Q II O O O C* tt N J Fp'• ¢O GC6. CITY OF -rIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: November- 23, 1987 DATE SUBMITTED: November 13, 1987 ISSUE/AGENDA TITLE: PREVIOUS Ac-riON: AW TPOA Contract Amendment PREPARED BY: Janice Deardorff DEPT HEAD OK CITY ADMIN OK REQUESTED BY: POLICY ISSUE Article 18, Section C and Article 22, Section A were inadvertently omitted from the Tigard Police Associati-in contract effective July 1, 1986 through June 30, 1988. In order to amend the contract, Council approval is needed. INFORMATION SUMMARY During arbitration of the TPOA contract, two Articles were omitted from the contract. Both TPOA and C; --y management are in agreement that the articles were omitted as a clerical error. Without reopening the contract, the two parties are in agreement to amend the contract as follows: Article 16 (C), (old Article 18 C) - Any member of the bargaining unit, who has been employed at least 60 days and who is required to work two or, more different shifts within a normal work week shill be compensated with two (2) hours of overtime for th,.At weak. This differential shall riot apply when the above occurs as a result of a quarterly shift assignment change when the employee receives some compensation in the form of scheduling, or is the result of mutual agreement between the members of the bargaining unit for their own personal benefit. CArticle 20 (A), (old Article. 22 A) ­ Accrued vacation shall be credited as earned vacation for each month of service or pro rata for each fractional month of service, in accordance with the above schedule except that vacation accused during the first six months of continuous service shall riot be credited as earned vacation until the employee completes the first six months of continuous service. ALTERNATIVES CONSIDERED 1. Amend the contract by adding Article 16, Section C and Article 20 Section A from the 1984-86 contract. 2. Submit the omissions through a formal grievance process. FISCAL IMPACT None. SUGGESTED ACTION 1. Staff recommends amendment of the contract. 1843D cI , CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: November 23, 1987 DATE SUBMITTED: November 20 1987 ISSUE/AGENDA TITLE: Approve PREVIOUS ACTION: None Temporary Modular Offices PREPARED BY: Development Svc. M r. DEPT MEAD OK CITY ADMIN OKREQUESTED BY: Comm. Dev. Department -- - _�—.._..._........_._..-- -_ POLICY ISSUE Should the City utilize on–site or off–site temporary offices in meeting a significant office space shortage until the Civic Center expansion is completed. In order to utilize such offices, Council approval is needed. In addition, Council must direct by resolution that; contingency be appropriated to fund these offices . INFORMATION SUMMARY The Development Services Division is currently experiencing a significant office space shortage. The current average work space per employee (less than 43 sq. ft. ) is well below guidelines set by Federal and State Goverment. The attached memo outlines two options that would resolve this office space shortage on a temporary basis until the Civic Center expansion is completed. In summary, Option A utilizes off--site office space in two different locations and cost $14,194. Option B utilizes modular office space on--site and cost $13,600. Both options assume that- the new space would be leased and that existing offices would be rearranged. Besides cost, Option B has many more benefits than Option A as outlined in my memo. The most noticeable benefit- would be retained direct access to records, computers and other staff. Option A would significantly reduce this access and allow a loss in administrative control over the Division. Staff prefers Option B over Option A. The funding of either of these options would require that funds be appropriated from contingency. The General Fund contingency is expected to be increased in January, 1988 by adoption of the supplemental budget. A significant part of that increase is due to increased revenue from Development Services fees and charges . ALTERNATIVES CONSIDERED 1 . Approve Option B and adopt resolution to provide funding. 2. Approve Option A and adopt resol!•tion to provide funding. 3. Disapprove both options. FISCAL IMPACT General Fund Contingency will be reduced by $13,600 and appropriation in Development Services Division increased by $13,600. SUGGESTED ACTION Staff recommends approval of Option B and adopt resolution to provide funding. br/1939D k MEMORANDUM CITY OF TIGARD, OREGON L TO: Bob Jean, City Administrator William A. Monahan, November 13, 1987 Community Development Director FROM: Randy Clarno, Development. Services Mariage SUBJECT: Development Services Work Spare Cons.ider•aL.ions and Cost This memo is intended to be a follow-Up to our• Original September 17, 1987 discussion among management staff concerning work space. Over the past six weeks, I have had many discussions concerning various work space options with section managers, clerical staff, and others that may be affected by a significant employee move. jr, addit..ion, I have consul Led with a professional space planner to help evaluaLe options presented by managers and other staff. At this point, T would like to present two options, one of which I believe Development Services managers are prepared to recommend. Option A consists of moving some employees to Office space downtown and the Operations Division site. Option B proposes to move some employees Lo a mobile office loc,3+.t,d near our exi-ting rear parking lot. Both options assume that any employee ' move would be temporary (12 month) until a second floor, is added to Lhe City r�. Fiall building. They also assume the following staffing and workstation needs. Staffi[!a_ and Workstation_Assumptions 1 . Greg Berry, utilities Engineer 73. John Hagman, Engr. Tech III 2.. Gary Alfson, Transportation Engineer 24, Miko Mills, Engr. Tech LI 3 . Randy Clarno, Development Svc . Manager 2b. Jon Feigion, Land Surveyor 4. OA I (Receptionist) '6. Bill Kenney, Engr. Tech I 5. Michelle Johnson, OA I 27. Tech I (Dr•aftsper-son) 28. Engr. Aide 6. Brad Roast, Building Official 7.9. Laura Freeman, Engr. Tech I 7, Tom Plescher, Inspector• 8. George Steele, Inspector• 30. Engr. Computer Workstation 9. Bob Thompson, Inspector 31. Unisys Computer Workstation 10. Ron Hansen, Code Enforcement 37.. Unisys Computer Workstation 11. Mike Sheehan, Inspector 12, Plans Examiner 13. Julie Ouellette, OA II 14. Keith Liden, Senior Planner 15. Jerry Oiler, Assistant Planner 16. Deborah Stuart, Assistant Planner 17. Diane Jeiderks, OA II 18. Liz Newton, Senior Planner 19. John Acker, Assistant Planner 20. Duane Roberts, Assistant Planner 21. Jayne White, OA I 22. Assistant Planner Memo to Bob Jean and William A. Monahan November 13, 1987 Page 2 The following outline presents both options and identifies costs. Existing Work Area Available: 26' x 58' = 1508 sq. ft. 1508 sq. ft. - 32 required spaces = 43 sq. ft. per workstation of approximately 6.5' x 6.5' .his condition would obviously be unar:ctR able. Desired space would be 65-78 sq. ft. (average) per workstation or about and additional 700-900 sq. ft. To solve this problem, two options were considered: Option A o Move 3 .5 FTE (Jayne [0.5 FTE], John Ac:ker•, Duane Roberts, and Liz Newton) to office space downtown. o Move three FTE (Ron Hansen, Mike Mills, and Bill Kenney) to Operations Division site. o Retain 26.5 FTE (includes f].oatirig workstations) , with an average ( workstation area of just less than 58 sq. ft. (7.5 x 7.5), in the current work area. The low end of this average mays not be acceptable. Option B o Move 8 Engineering FTE (Greg Berry, Gary Alfson, John Hagman, Jon Feigion, Mike Mills, Bill Kenney, the new Toch I and Engineering Aide) into a p mobile office located south of the existing rear parking lot. ' o Retain 2.4 FTE (includes floating workstations), with an average i workstation area of just less than 70 sq. ft. (8.5 x 8.5), in the current s work area. The low end of this average would be acceptable. I COST COMPARISON (Assumes 12 months) i Option A 1. Chamber Building Upgrade 6,944 i 2. Existing Space Rearrangement 5,500 E 3. Upgrade of Certain Offices at Operations Site. 1,750 Opt i A Total $ 14.194 {i 1 C t Memo to Bob Jean and William A. Monahan November 13, 1987 Page 3 Option B 1 . Mobile Office set up and lease (14 x 60) 9,200 (yearly lease == $5400) 2. Existing Space Rearrangement 4,400 Option B Total , X44 An alternative to leasing the mobile office space would be to purchase it and have it for future use. The cost of this option would be as follows: Option B-1 1 . Mobile Office purchase and set up (14 x 60) 24, 100 (purchase = $21,000) 2. Existing Space Rearrangement 4,400 Option B--1 Total The resale value, under good market conditions, after 2--3 years is expected to be $15,000—$16,000. The mobile office space considered above is of high quality and includes full. heating and cooling. Many banks and other professional office type businesses utilize this type of mobile office space. I believe that all Development Services managers, including myself, recommend Option B. If pursued, Option B would require the City to obtain a temporary use permit and related building permits. Both Keith and Brad have indicated that there should be no problems with obtaining these permits . Advantages of Option B over Option A include the following. 1. Option B appears to cost less than A. 2. Option B relocates staff to one location very near the current work space, while Option A relocates staff to two locations that are much further away. Staff located away from City Nall would have limited access to records, computers and other staff. A loss of administrative control, affecting the general operation of the department, would also be experienced. 3. Option B moves a portion of just one Section (Engineering), while Option A moves portions of Engineering, Building and Planning. 4. Option B provides an average workspace of 70 sq. ft. (8.5 x 8.5) while Option A provides only 58 (7.5 x 7.5). i Memo to Bob Jean and William A. Monahan November 13, 1987 Page A 5. Option B provides the potentialof moving Ergineer•ing into a space currently occupied by Finance and Support Services once the second floor is completed. This would require little or no modifications to the current Development Services workspace. Under- Option A, assuming Engineering would make the same move, the space now occupied by Planning, Building, and Engineering would have to be completely rearranged at a significant expense. 6. Option B does not require displacement of the King City lions Club food bank which is currently located at the Chamber building. If any move is to be completed by January 1, 1988, a decision must be reached by the end of November Lo allow time for those changes to occur. please advise quickly if other options must be pursued. c: Keith Liden Brad Roast Lir Newtun Randy Wooley Cliff- Scott br/17A9D 1 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: November 23, 1987 DATE SUBMITTED: November 20 1987 ISSUE/AGENDA 'TITLE: Downtown PREVIOUS ACTION: None Market Study �- PREPARED BY: Duane Robe DEPT HEAD OK CITY ADMIN OK REQUESTED BY: POLICY ISSUE To authorize staff to issue a request for proposal for a market study of the Tigard City Center Study Area. INFORMATION SUMMARY As discussed during last month's Council workshop with the City Center -task Force, staff- has received tentative cost estimates for a market study dealing with the economic potential of Downtown. The estimates indicate that this type of study may cost up to $30,000. The Committee views the study as a m,a)or component of it3 overall effort to develop a detailed plan and strategy to reener•gize Tigard' s central area. A proposed RFP is attached . Experienced Portland Development Commission staff are available to assist in evaluating proposals received and in interviewing the most qualified firms . ALTERNATIVES CONSIDERED Not to proceed with the study. A FISCAL IMPACT To fund the study, the Committee proposes a City contribution of $2.0,000 in the form of a transfer from the contingency fund. LCDC and private sector sources would be solicited for the balance. Contract approval and fund transfer would be requested after the conclusion of negotiations with the private consulting firm selected to carry out the study. 3 SUGGESTED ACTION Authorize staff to issue the attached RFP. sb/1933D CITY OF TIGARD REQUEST FOR PROPOSALS Ar CITY CENTER MARKET STUDY The City of Tigard invites proposals for a market study of the Tigard City Center Study Area. The primary objective of the study is the development of an area development strategy that will foster and guide public and private investment in the area and assist in reestablishirig ligard's downtown as the traditional town center. Backer Duna In mid--1907, the Tigard City Council appointed a seven member Center City Planning (;ommittee to develoP a plan for- the revitalization of the downtown area. In the months since formation, the Committee has successfully completed sover•al key tasks. These have included: Defining the boundaries of the study area, identifying and assessing physical and geographical limitations and oppor•tunitios, Arid reviewing existing zoning regulations and developing new interim zoning st.andar•ds, A Vision Statement ghat: descr.ibe!; the broad purposes Arid aspirations of the Connnittek�'s planning effort is included in this RFP in its enL.irely (see. attached) . To support its continuing efforts, the Committee wishes to hire a professional consu11'ing firm to propar•e a market: study for, the downtown. Being aware of the dominant role of market forces in determining the develuPlnent of downtown, the Committed views the study as a major component of the overall effort: to develop a detailed plan and strategy to reenergizo Tigard s central area. The tentative budges: established for the study is $25,000.00. Description of the- Study Area The study area delineated by the Committee is shown in the attached map. The area supports a wide range of uses, including government offices, retail businesses, personal services, and miscellaneous professional services, business activities. Downtown exhibits a mixture of new and old buildings. The majority of the new construction has been east of the railroad t right-of-way, which bisects the area. i Light industrial uses have developed adjacent to the railroad tracks along Burnham and to a lesser extent on Commercial street. The industrial. land on y Burnham provides space for small scale industries such, as cabinet shops, s machine shops, and contractor' s offices. c The existing street pattern is not adequate to serve the developing central exception of Main Street, no street meets the business district. With the minimum City standard requiring 50 feet of right-of-way and a 34 foot pavement width with curbs and sidewalks. Parking facilities similarly are inadequate, r especially off-street parking serving businesses located on Main Street. j z 3 Tri—Met serves the downtown with three bus lines . A transit transfer station recently has been constructed on Commercial Street. Public Services located in the downtown area include the City Hall, Post Offices, Library, Fire Station, youth Service Center, and utility offices for water and telephone services. The mixture of land uses in the Downtown is shown in the attached existing land use map. City Data The work program for the study calls for. the City of Tigard staff, where appropriate, to provide the major part of the economic and demographic data required for the study. To be rioted in this regard is that the Planning Department has assembled a considerable amount of pertinent demographic and economic information. This information includes detailed tables on population and employment, income and -age groups, building and investment activity, and other trend data for the City and surrounding area. In addition, City employees have compiled basic data and information on land use within the Tigard downtown area. This includes, most importantly, a series of individual data sheets listing various facts and statistics on each of the 167 tax lots that make up the downtown study area. Protect Schedule The overall project schedule is proposed to be: ( Request for Qualifications 11/25/81 ` Proposals Due 12/15/87 • Proposals Reviewed and Finalists Selected 12/?_2/87 Interview Finalists 01/05/88 Contract Negotiation and Award, Consultant Work Begins 01/11/88 4 Progress Report to Committee 02/11/88 Draft Report Due 03/21/86 Committee Review of Draft Report 03/25/88 Y r F`nal Report Due 04/11/88 a In audition to the above schedule, the consultant will be asked to attend monthly City Center Plan Task Force meetings during the course of the study and may be asked to attend one Council meeting. { i Submittal Requirements Proposals submitted by consultants should include the information requested below. Consultants may submit additional material, such as firm' s brochure, work samples, or other relevant material, if desired. A. Name of principal(s) who will lead the study effort and names of other staff members who will participate in the project. Describe areas of expertise of each. B. Total proposed budget that indicates: 1. Amount of time and budget to be expended by principal(s); 2. Amount of time and budget to be expended by other staff members; 3 . Amount of budget allocated to materials and expenses. C. Brief description of the methodology to be employed to complete the sr-re of work. Reference analysis techniques and level of detail to be provided in the final report. D. Description of firm' s areas of expertise and why firm is qualified to complete this project. F. Description of related projects undertaken by firm. i F. List of references, to include name, address, and phone number of contact ? person, for similar projects completed in the past. C G. Statemont regarding ability to complete the project within the defined timeframe. Selection Criteria Firms will be evaluated on the basis of the proposals. Criteria for evaluation will include: } 1. Qualifications of principal(s) and other individuals of the consulting firm. i 2. Previous experience in dealing with small city situation:: . 3 1 3. Ability to deal with all phases of the study, including retail, office, 4 residential, and light-industrial sectors. f 4. Ability of firm to provide realistic, responsive recommendations as } demonstrated by previous similar work experiences. I t 5. Degree of involvement by principal(s) . t 6. Project budget proposed. t 4 i 7. Ability to initiate work on this project by January and to meet project schedule. t MINE i i i Interview of Finalists After evaluating the proposals, interviews will be held with three to five �a firms. Following this, work program and contract negotiations will be initiated with the firm ranked highest. Submission Deadline Proposals must be submitted no later than 5:00 PM, Friday, December 15, 1967. Proposals shall be addressed to City Center Plan Task Force, Box 23397, Tigard, OR 97223 . Number of Copies Five copies of the proposal text shall be submitted. Additional Information If you have questions, please call Duane Roberts or Elizabeth Newton at (503) 639-4171 . sb/1906D TENTATIVE SCOPE OF WORK The committee has developed a tentative list of questions and issues to be ~" addressed in the study. The questions should be considered a preliminary work program. The list will be refined as key issues are prioritized and a final work program agreed upon by the Committee and the consultant. Based on the answers to these questions and the Committee's "Vision" for the future of downtown, the consultant will prepare several alternative area development strategies followed by an analysis of each, and a recommended alternative. The questions and issues are as follows: 1. Delineate the market- area for downtown Tigard. 2. What ar•e the existing and projected amounts and types of supportable retail, office, residential and light—industrial space in the downtown? 3. What are the economic opportunities for each of these sectors in terms of regional/national economic trends and patterns? A. What are the market opportunities fur• restaurants; food stores, especially a farmer's market type outlet; and specialty retail in downtown? 5. Is some type of anchor needed in order to attract retail in the downtown? If so, what type would be appropriate and what is the possibility of attracting it? 6. What is the potential for• high—density housing, particularly in proximity to the proposed Fanno Creak Park? In light of Tigard's large retirement community, would the older• age group be an appropriate target market? What is the potential and possible location for mixed—use development of housing and office/retail? 7. What specific public actions/strategics, if any, are needed to encourage appropriate types of private investment in the downtown? What is the appropriate public- private role in downtown development? 8. What ar•e the needs and priorities for public improvements in downtown? What opportunities for each economic sector• are created by the following public improvements, singly and in combination: Fenno Park development and park—like atmosphere. Public parking lots set interior to city blocks. Widening Main Street- bridge. Extending Tigard Street through and connecting it with Nall Boulevard. Extending Ash Avenue through and connecting it with Tigard Street extension. Installing a rubberized mat at the railroad crossing. Other possible improvements. l 9. Access market conditions, site, and timing for a hotel in the downtown area. sb/1906D WESTWOM® CORPORATION NOV 231987 Developers 8 contractors CITY OF TIGARD PLANNING DEPT. n '10W S.W.Moody Avenue �C Portland,OR 97201-4897 503/222-2000 November 23, 1987 �?�ffQQAA City of Tigard P.O. Box 23397 Tigard, Oregon 97223 Attention: Mr. William A. Monahan Director of Community Development Re: Tigard Towne Square Bill: Attached is a copy of Steve Goetz's report on the existing fir trees at Tigard Towne Square. Mr. Goetz will be our arborist representative at the council meeting tonight. Terrill Collier is out of town and could not be there. Terrill had conferred with Mr. Goetz before submitting his report so Mr. Goetz isn't a new player in this issue. Mr. Goetz has made his own independent evaluation since then and any testimony he will give the council will be based on his report. i If there is anything else you think we should do to prepare for the council meeting, please contact us today. Sincerely, Nv :. s BettyWo am s Development Coordinator s. s cc: Keith Liden t Porttand/Seattle November 20, 1987 Mr. Gerald M. Foy Manager of Retail Development Westwood Corporation 3030 S.W. Moody Avenue Portland, Oregon 97201-4897 Re: File #8706: Tigard Town Square Tree Assessment S W Durham and Pacific Highway — Dear Mr. Foy: At your request, I met you on Wednesday, November 18, 1987, at the above referenced site to review the condition of the trees which remain standing along the northern and western property lines. I am somewhat familiar with this site be- cause I live nearby, pass this intersection often and have ; a professional interest in preserving vegetation on new de- velopments. It was because of this interest that when Ter- rill Collier, a good friend and colleague, mentioned he had been retained as a consultant on this project I asked if he might show me what was occurring the next time he visited the site. While I did express my opinions during our site i visit it was not my intention to influence Terrill Colli- er's report, or to solicit work. I neither dispute nor en- dorse his report and offer my own independent opinions in this report for your consideration. I will divide my remarks to address the following three topics: 1) Viability of Trees; 2) Safety of Trees; and 3) Conclusion. For the sake of brevity, I will refer to Ter- rill Collier's report related to tree group numbers and re- I medial care prescribed. . Viability of Trees (Likelihood for Continuing in a Living State) All trees in the five groups indicated have been severely and adversely impacted by the construction process. These x impacts include a combination of soil compaction in the root zone, loss of soil moisture due to severe grade lower- ing, loss of soil aeration due to filling in the root zone, and loss of structural support roots due to grade changes and utility trenching. It has been my experience that when these types of injuries occur the trees effected go into k decline and die within a three to nine year period. The re- f medial action recommended in Terrill Collier's report would prolong the life of these trees to some degree. The trees in Group 4, which had no root loss other than the result of one utility trench 25 feet away, and Group 5, which I was . Itil \\ItNt 1,\I+1\.\1 i 111 pn IN IN II \`.1 I.'1'I t.•+,\ I� tl": It?' 11111\'1'1 \\.V•I IINI.It+`: i1..l i•I •.' t Mr. Gerald M. Foy November 20, 1987 Page Two Viability of Trees, Cont. told had no root loss at all, would benefit the most and have the greatest chance for extending their life span by providing remedial care. The cost of this remedial care would very likely exceed the appraised value of the trees before their demise. Given the lost opportunity to grow new trees if Groups 4 and 5 are left it is worth consider - ina their removal and replacement now rather than a few years in the future. Safety of Trees (Likelihood for trees to remain standing) Based upon my observations and information provided related to previous construction activities by the construction superintendent, I can state that the trees in Groups 1, 2 and 3 have lost the major portion of their structural sup- port system. The trees in these groups are in a structural- ly unsound condition which can not be remedied. The prob- able direction of fall would be either into the street (Dur- ham Road or Pacific Highway) or into the parking lot. Given . the high traffic volumes and concentration of activity in this area there is a very high probability of serious in- jury or a fatality when the trees fail. With the onset of winter rains and storms the probability of failure will in- crease. Therefore, these trees should be removed immediate- ly. The trees in Groups 4 and 5 do not appear, at the present, to - be in a hazardous condition. If "Pad All is constructed s as indicated adjacent to Group 4 trees they may also be rendered hazardous due to root loss. There is one additional point that must be mentioned. If any trees standing begin to show indications of decline this will also indicate the loss of portions of the root system. The decline may indicate an increased potential r` for blow down which is not predictable. Conclusion In my opinion all trees in Groups 1, 2, 3, 4, and 5 have . become more of a liability than an asset. The trees in . Groups 4 and 5 still have some positive value, but will depreciate rapidly and should be considered for removal. C The installation of the irrigation system and lawn within the root zone can also have an adverse impact on the trees which may be left. The trenching for irrigation pipe in- stallation can severely damage or destabilize the trees. € F Mr. Gerald M. Foy .° November 20, 1987 Page Three Conclusion, Cont. Tunnelinc, should be done where roots over 1.5 inches in diameter are encountered. Installing lawn over the root systems of these trees could greatly accelerate their de- cline, especially if it is done in a fill area. I would recommend considering some type of ground cover rather than lawn. Since you mentioned the possibility of replacement, I would like to offer some suggestions. It is possible to trans- plant large caliper deciduous or evergreen trees if the site is accessible to the equipment. I would caution you about the size of trees you consider. Trees available in the nursery industry (3" to 6" caliper) will have a very good chance of survival given the normal care required by newly installed landscapes. Trees beyond this size have special requirements and as a general rule the larger the tree the less its chance for long term survival. This is particularly true of large evergreens which have been trans- planted using a tree spade. If -a specific proposal is de- veloped I would be happy to review it. I hope this addresses all your concerns. If I have omitted anything please do not hesitate to contact me. Very truly yours, L . _nWA Stephen F. G z American Socity of Consulting Arborists #260 American Society of Landscape Architects, Oregon #80 'f II I. l' A�•---I�: -�--`----I`--�.- --�i t� R c' I ti �, I: c� I1 STEPHEN F. GOETZ EDUCATIONAL BACKGROUND Bachelor of Science in Forestry - Michigan State University, 1970. Bachelor of Landscape Architecture - Michigan State University, 1977. with Honors. Continuing Education - Annual attendance at numerous short courses and seminars on technical and professional subjects such as: finance, management, personnel, computer applications, pesticide use and regu- lation, landscape design, construction specification writing and main- tenance, forensic arboricultural techniques, and liagnosis of plant disease, insect and environmental problems. SPECIAL QUALIFICATIONS American Society of Consulting Arborists (Registered #260) American Society of Landscape Architects (Registered #80, Oregon) PROFESSIONAL BACKGROUND Grounds Manager - 5/85 to Present, City of Portland, Oregon, Bureau of Parks. City Forester and Grounds Manager, 1/82 to 5/85, City of Portland, Oregon, Bureau of Parks. Responsible for administrative, fiscal and operational aspects of both the Forestry and Park Grounds Maintenance Divisions. Total budget $5.2 million. These Divisions service trees, grounds and facilities along 2,300 miles of streets and 9,400 acres of parks and golf courses. Staff: 107 full- time, 120-160 part-time and 200-300 seasonal employees. Duties: Act as City's ar- boricultural and horticultural expert; ordinance enforcement related to tree care, parks, and landscape requirements of the zoning ordi- nance; direct all aspects of park maintenance and tree care; budget- ing and fiscal control; personnel management, and public relations. s Consulting Arborist, 5/85 to Present (part-time), Pacific Resources Group and Tree & Landscape Services, Ltd. Consultation pertaining to maintaining existing vegetation, site planning, landscape design, con- struction supervision, specification preparation, bidding and con- tract administration for landscape maintenance, tree and landscape evaluation, expert witness testimony, large tree transplanting and lutility right-of-way maintenance. 11:11\\1•H1 IN MAN 'I 1111.•. 1'tt1+11A\I, �NII..,ti• '.ui w.tl•_' It hRI I11\,l \\\�I I{\t.L•'\ 1''••I 1•I•••-•• w' RESUME - STEPHEN F. GOETZ PAGE TWO City Forester, 6/80 to 12/81, City of Portland, Oregon, Bureau of Parks. Responsible for administrative, fiscal and operational as- pects of Forestry Division $1.2 million budget which has jurisdiction over trees in street right-of-ways and in parks. Staff: 28 full-time and 12 part-time. Duties: Acting as the City's arboricultural ex- pert, overseeing the planting, spraying, pruning, etc. of 350,000 trees, enforcement of other street tree regulations and landscape requirements, public relations and employee education, and fiscal, personnel and administrative functions. Land-Use Planner, 8/79 to 6/80, Tillamook County, Oregon. Respon- sible for coastal, forest, and general land-use planning to achieve compliance with state mandated planning requirements. This included developing policies, criteria and implementing methods for future development, agency (State and Federal) coordination, citizen involve- ment, resource inventory and environmental assessment. Landscape Architect/Project Manager, 12/77 to 8/79, Warner, Walker & Macy, P.C. , Portland, Oregon. Responsibility for production and man- agement of all phases of projects; proposal writing; contract negotia- tions; client relations; consultant coordination; budgeting; design team supervision; construction drawing and report production; con- struction supervision. Scope of projects: Multi family housing, com- mercial development, public facilities, parks, master planning and re- source analysis. Landscape Architect Student, 7/74 to 7/77, Michigan State University, East Lansing, Michigan. Worked part-time summers on the following: an environmental assessment study of a northern Michigan Lake; man- agement of Spartan Landscape Company (services included construction, maintenance, spraying, tree transplanting and consulting); management of Black Fir Landscape Design & Construction Company; and as a con- sultant on vegetation analysis and appraisal. City Forester/Park Superintendent, 12/71 to 6/74, City of Sterling Heights, Michigan. Responsible for administrative, fiscal and oper- ational aspects of Parks Department. Budget $325,000. Supervised and instructed 25 employees and a supervisor in tree, landscape and park facility maintenance. Also, responsible for drafting city ordinances and grant applications, design review, park planning, programming and design; and frequently spoke at schools and citizen groups on sub- jects such as land-use, beautification, the environment, etc. Arborist, 7/70 to 2/71, C.F. Irish Company, Warren, Michigan. Climb- ed, trimmed, pruned, sprayed, planted and transplanted ornamental trees and shrubs. Also, operated light and heavy equipment and vehicles. t RESUME - STEPHEN F. GOETZ PAGE THREE AFFILIATIONS t American Society of Landscape Architects; Co-Chairman, Mt. Hood Section, Oregon Chapter, 1983-1985 Society of American Foresters j Society of Municipal Arborists American Forestry Association National Arborist Association; National Career Education Committee International Society of Arboriculture; Pacific Northwest Chapter, Director/Secretary-Treasurer, 1981 to 1986 Registered Landscape Architect 080, Oregon, 1979 American Society of Consulting Arborists 0260 Portland Beautification Association; Board of Directors Canterbury Woods Condominium Association; Chairman of Board City of Portland Employees Credit Union; Chairman, Supervisory Committee, Supervise annual verification of member's accounts and annual audit, 1981 to present Professional Grounds Maintenance Society Committee for a National Arbor Day; Oregon State Chairman f National Urban Forestry Council PUBLICATIONS "Pacific NW Guide to Urban Forestry," (contributor to) "Environmental Limitations to Development in Holly Township," Oakland County, Michigan" "Caribou Lake Level Study - An Environmental Assessment," Chippewa County, Michigan "Prospect Ranger Station Master Plan Report," Rogue River, National Forest, USDA Forest Service i i i I z HALSTEA®'s "Specialists in the care andARBORICULTURE •r CONSULTANTS preservation of trees" David Halstead,Consultant B.S. P.O.Box 1182,Tualatin,OR 97062 Phone:(503)245.1383 November 21 , 1987 v Mr. William A. Monahan Director, Community Development Dept. 13125 SW Hall Blvd. Tigard, OR 97223 Dear Mr. Monahan: his report is in request of you and the City of Tigard Council to determine how the douglas fir trees and one cedar tree located at the Tigard Town Square can be kept alive and structurally strong. In the expediency of time, confusion and in lieu of repeating Mr. Terrill Collier report dated October 9, 1987, this report will not refer to the basic . calculation such as measurements W and general location of the trees and the construction damage, listed pages 7 and 8 " Tree Condition Notes" which are fairly accurate. Also this report will be using the same tree location map as Mr. Collier's Tigard Town Square "Tree evaluation Map Locating Trees" page 1 and 2, the same "Group I through Group V" area description and tree location within these grouping. I feel that this report would not be complete with out first defining my feelings of the over all sensitivity of the project in general and of those parties involved. MEW Page 2 Mr. Monahan There has been a considerable amount of construction damage done to the trees at the Tigard Town Square in Group I through V. Some of .the damage was negligence and a large per cent of the damage could have been either avoided or the trees could have been prepared for the shock by pre-construction planning and good arboriculture practices. I 'm not placing or suggesting blame for this project on anyone person, firm or governing body. I was brought in on this project on November 16, 1987 and though I have some knowledge of the circumstance leading up to this date. It is hard for me to understand -how everyone involved in this project could have let the trees progress to the seriousness that they are now in. Further I do not want anyone involved to think that I am taking sides other than in the capacity of which I was hired. My obligation in this matter is to determine how and to what extent the trees on this project can be kept alive and structurally strong. I do believe that the trees can be kept alive and structurally strong for a considerably long time. What Man, machine and arboriculture ignorance has accomplished on this project, can also be rectified by man, machine and arboriculture education. Page 3 Mr. Monahan But until all parties involved regardless of their opinion can submit to the fact that there is a chance that the damage that has occurred can be rectified and join together in an honest effort to succeed, this project will probably fail whether it be intentional or accidental Rehabilitation of The Trees at the Tigard Town Square 1 . The first part of rehabilitation of the trees would be to stop all construction inside and outside of the fenced area around the trees. This would include the use ofallcost action equipment, traffic, digging, trenching, grading, putting in sprinkler systems, and landscaping. 2. Prune and cable all trees so they work as a unit against heavy winds. 3. Construct a protection program for the soil and the existing grades to prevent erosion and over saturation from this winter rain storms. tic gram ld cover he trees 4.edssforlthisish ayearranduover paoperiod hofhone ut year, two years, ne and five years. 5. Set up a committee of construction persons, arboziculturist, architect, landscaping architect and city representative to design ete an implement attractive ay to construction areas or 6. Correct the construction damage and bring the trees environment back to as close as possible to its original condition before construction began and still leave the areas attractive. M - Page 4 Mr. Monahan Pruning the trees will eliminate a large portion of the wind sail from the canopy, correct heavy over structured limbs and many of the trees past injuries. Cabling will hold the trees together as a unit further supporting them against rotation and whip lash from heavy winds. These are common practice used universal by professional arborist. By using a plastic sheeting barrier over the root zone and the banks water from heavy winter rains could be directed away from sensitive area eliminating erosion and over saturation. This plastic barrier would only have to be used through this spring or until the banks and soil around the trees were established and stabilized. After a final grade has been established but before construction of this grade all root pruning should be done. Emphases on grading changes should be in replacing soil to the the area rather than cutting more away. This might be done by using retaining walls, rip-rap or other similar methods. Low grades or depression made by, some boxing of the area may need a drainage system in order to direct excess water away from the trees root zone. Therapeutic fertilizers and airation should be done this year, but only what is required by soil test to bring the. soil condition and the PH of the soil up to a satisfactory level which best suit the trees needs through this winter. Early spring fertilizing can be done to further encourage the trees sealing process and would be a part of the trees one and two year program. One of the most important points of the one through five year rehabilitation program is proper watering. The trees will have to be monitored and the watering system adjusted to give the trees the required moisture they need with out over. saturation. Page 5 Mr. Monahan Watering systems for the trees should be done with an above ground soaker system which can be moved if needed an be controlled by a clock starting and stopping system. One must understand that these trees are in a planter box and will depend on man to take care of their water and fertilizing needs for as long as they are alive. Landscaping should be kept to a minimal and be compatible with the existing trees and their present environment. The cost of taking care of all of the trees needs in group II through group V for this year would be approximately $6000.00. One and two year programs of tree care would be approximately $1800.00 per year. After the second year cost will reduce significantly. I have no idea at this writing what the costs of retaining walls, regarding, rebuilding of soil areas, watering systems, monitoring of the trees, and landscaping would be. I would suspect the cost to be nearly equal to the cost that has been spent on the construction around the trees to date. If the above rehabilitation program is put into effect f immediately and the work is done professionally most of the trees will survive and continue to function indefinitely. A few of the trees because of their present structural problems may become a problem within the next 25 years. If there are any questions regarding this report or specific questions about arboriculture please call me immediately. i i ,Sincerely, David W. Halstead B.S. Educational Arboriculture 4 November 22, 1987 TIGARD CITY COUNCIL TIGARD, OREGON RE: File # S 8-86lV 9-86 File Name : Sasual Gotter III Ladies and Gentlemen Enclosed is a poll of the residents of the area affected. Reasons why we do not want a bike path as proposed are: 1 . We are concerned about the safety factor of children riding their bikes and skateboards down the steep incline. 2. There is no safe turnout for the children, at the bottom of the slope. 3. We do not feel the need for this path as most of the traffic walks through the grass area down to the school and tennis courts. 4. We feel by directing the traffic over next to the fence area, that this would encourage graffiti on the fence. 5. We do not feel that there is room for a safe approach for Pedestrian traffic to come up onto 97th without veering into automotive traffic. Thank you, Jim Castile 9563 S.W. Inez ~ page 2 File # 5 8-86/V 9-86 POLL: Question: Do you want a bike path as proposed? 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