City Council Packet - 11/20/1987 T I G A R D C I T Y C 0 U N C I L
WORKSHOP MEETING MINUTES - NOVEMBER 20 & 21, 1987 - 6:30 P.M.
1. ROLL CALL: Present: Mayor Toni Brian; Councilors: Carolyn Eadon,
Jerry Edwards, Valerie Johnson, and John Schwartz; City
Staff: Bob Jean, City Administrator. Also present: Mary
H i nm;e 1
2. DISCUSSION TOPICS:
o Action plan and upcoming changes on Council due to Mayor running
for State Representative.
o Use of Council time.
0 Council Liaison roles.
o Council orientation on regional, intergovernmental and community
relations.
a. Mayor commented that he intends to complete his term as an active
Mayor, but feels tha need to get other Councilor's up--to-speed on
major issues. -there was discussion on who would cover- what:
Q WCTCC - only Sherwood represented by staff, all other's
elected
o JPACr - all elected officials
o CDBG - Jury Edwards and Valerie Johnson now covering
o Citizens - Mayor (those who want to meet with the Mayor')
o BACC - Mzyor• meets quarterly
o NPO Chairs -- Mayor meets quarterly
o Intergovern-
mental Misc . , short- notice meeLings.
b. Councilor Schwartz commented about the potential challenge to
incumbents and the loss of momentum. He rioted there would be a
minimum of one potentially up to three new Councilors. The
importance of briefing candidates thoroughly on the issues
(especially the Action Plan) followed by a post-election meeting
with the successful candidate was mentioned.
C. Councilor Johnson expressed concern with being successful with
the Action Plan and whether Council can sustain the levels of
involvement and community relations necessary to carry on with
Action Plan. Can Council do even more? How can Council work
f
smarter? She stressed the need to be clear about implementation €
and to stay focused on the Action Plan. She rioted the problem of ?
month by month seeing the Action Plan slowly slip by. She
referred to the need for each Councilor to be comfortable with
their own style and timing while working through this Plan.
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d. Councilor Eadon expressed her need to be able to focus on some i
family issues while covering her minimum obligations for the next
few months. She noted she wants to keep her commitments by
staying focused on a narrow list of "do-able" priorities . She
said that Council cannot create a utopia and sees their job as
just trying to make Tigard a better place. She recommtznded the
Council focus on two or three top priorities and let the other
ten to twelve float and address as time allows. She further
Council Workshop Minutes - November 20 & 21, 1987 - Page 1
explained that it may be necessary to delegate and trust others
(staff or committees) to carry out Council goals.
Ce. Councilor Edwards said he is very concerned -about the transition
and the need for Council to hold together on their strategy for
completion of the Action Plan. He noted that Mayor Brian's
leaving will be a real loss to the community and Council. The
current City position and respect of the community is
attributable to the Mayor; however, the Council must go forward
with addressing future needs once the Mayor is gone. Fie noted
the need to fit the job as Mayor to one's personal style and the
need for Council to pull as a team.
f. General discussion followed. Consensus was that there is a need
to develop an agenda calendar which will -address key items;
namely, City Center and Transportation. Coor•dinaLion of the
press and City newsletter will be necessary.
3 . CITY CENTER/DOWNTOWN
a. Noted was the need to push the City Center Plan Task Force
(CCPTF) to stay on their timetable. A workshop with the Council
and CC11TF should be scheduled soon (i .e. , January and again in
April) to determine details of a timetable. Marketing a:nd
finance studies will be needed as well . There will be a need to
push the street system and plan elements after completion of the
marketing plan.
b. Strategy would include the gathering of NPO, Board and Committee
information. City Administrator and Senior Planner Newton will
schedule tentative data, review agenda with Councilor Johnson and
Stuart Cohen, then hold City Council and Committee workshop
4. STREETS BOND
a. Noted was the need for- specific improvements throughout the
City. Consensus was for City Engineer and the Transportation
Committee to take the lead as outlined in the City Engineer' s
work schedule.
b. Councilor Schwartz was noted as the liaison to the Transportation
Committee.
C. Process was discussed; i .e. , Council approval will be necessary
on the Transportation Committee recommendation, then followed by
informational meetings in the neighborhoods.
d. There was discussion on information gathering techniques
including the possibility of a Transportation Committee forum or
some kind of prioritization process (community questionnaire) .
City Council input will be needed early on in the process; a
February workshop with City Council was scheduled.
e. Discussion on funding followed, including funding at status quo
and the fiscal implications of 85f/$1,000 avg. bond over 10
years. Get Transportation Committee meeting on background now.
Council Workshop Minutes — November 20 6 21, 1987 — Page 2
Clarify staff liaisons and workload assignments. Mayor• and
Councilor Schwartz to brief the Transportation Committee as soon
as possible.
Recessed maeting at 10:00 p.m,
Reconvened meeting at 9:20 a.m. on November 21., 1987. Present: Mayor Brian;
Councilors Carolyn Eadon, Valerie Johnson, John Schwartz; City Staff: Bob
Jean, City Administrator, Jill Monley, Community Services Director. Also
present, Mary Himmel.
5. COUNCIL TIME AND ACTION PLAN DISCUSSION
a. Questioned if "Council Reports" shouldn' t be routinely scheduled
on agenda.
b. Discussion of Council, staff, community, public information, and
other issues related to Action Plan elements.
C. Discussion of Board and Committee relations, training and
coordination included the need for clear assignments and
timelines :
Planning Commission - Comprrhensivo Plan & LC:DC Update, Sign
Code, Conditions of Development
Budget Committee - Five-Year Plan, Service---Level Priorities,
Annual Budget
Transportation/Streets PFP and CIP
Economic Development Committee - 1-conomic Development Plan
Utilities & Franchise Committee - Tualatin River Water Quality,
Storm Drainage, Franchise Fees, CATV Sale
Park Board - Park Plan, Site Plans, CIP
Library Board - WCCLS Structure & Governance
NPO's - Comprehensive Plan, CIP, ?
d. Questioned if there was a need for a Board s/Commit-tees/NPOs'
meeting on Action Plan.
e. Discussion on Fanno Creek Conference followed. First class —
on Saturday? Council roundtables. . Councilor Johnson and
Community Services Director to outline Fanno Creek Conference for
12/14/87 Council meeting.
6. COMMUNITY INVOLVEMENT DISCUSSION:
a. Focus on Board and Committee timing and support for the next six
to nine months, then start into NPO expansion and Town Hall
emphasis:
Council Workshop Minutes - November 20 & 21, 1987 - Page 3
o Board and Committee emphasis through June
�, - o NPO's as is through June and expand starting August through
May
o Neighborhood Town Halls in August through September '88 and
March through May '89.
Noted best to schedule evening meetings on Tuesdays and
Wednesdays with Thursday being last choice.
Council recessed at 11 :30 a.m. .
Reconvened at noon.
7. FY 1988-89 GOALS - COUNCIL BRAINSTORMING:
a. Discussion followed of items to be delegated to Committees or
Staff and those to be worked at the Council level .
b. Preliminary Council Goals and Delegate Action List:
o Triangle Plan/Marketing Strategy - Economic Development
Committee & Staff
o Internal 'traffic. Plan & Funding (Nun--Major CIT Bond) --
Transportation Committee and GIP
o Expansion of Civic Center, Costs, Architect and Construction
- City Administrator (Council to be kept informed regarding
the architect selection, plans & specifications and bid)
o Review Local Improvement District Procedures - [ndividual
Councilors with staff. . Council review?
C. Discussion followed concerning carry-over Council goals from
1987-88 and priorities for FY 1988--89:
1. Implement Transportation Program Elements
2. Implement City Center/Downtown Action Plan
3 . Adopt Sturm Drainage Master Plan & Drainage Capital
Improvements Plan/Finance
4. Implement Municipal Servi-es Policy
5. Complete Economic Devr, '.oNnent. f;ctiun Plan
6. Implement Sewer Mas ter- Plan and Adopt Sewer Capital
Improvements Project/Finance
7. Implement Community Involvement Information Program.
8. Implement Parks Plan and Capital Improvements Plan Elements
8. ADJOURNMENT: 5:30 p.m.
Approved by the Tigard City Council on DP e1987.
�LtJ
City Vinistrator - City of Tigard
ATTEST:
Mayor - City of Tigard
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Council Workshop Minutes - November 20 & 21, 1987 - Page 4