City Council Packet - 03/09/1987 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an
REGULAR MEETING AGENDA agenda item needs to sign".on the appropriate
BUSINESS AGENDA - CATV sign-up sheet(s). If no sheet is available,
MARCH 9, 1987, 5:30 P.M. ask to be recognized by the Chair at the start
TIGARD CIVIC (:ENTER of that agenda item. Visitor's agenda items are
13125 SW HALL BLVD. asked to be to 2 minutes or less. Longer matters
TIGARD, OREGON 97223 can be set for a future Agenda by contacting
either the Mayor or City Administrator.
1. EXECUTIVE SESSION: 5:30 PH The Tigard City Council will go into
Executive Session under the provisions of ORS 192.660 (1) (1) to
discuss City Administrator review issues.
2. REGULAR MEETING: 7:00 PM
2.1 Call To Order and Roll Call
2.2 Pledge of Allegiance
2.3 Call To Staff and Council For Nou-Agenda Items
3. VISITOR'S AGENDA (2 Minutes or Less Per Issue, Phase)
4. CONSENT AGENDA: These items are considered to be routine and may be
enacted in one motion without separate discussion. Anyone may request
that an item be removed by motion for discussion and separate action.
Motion to:
4.1 Approve City Council Minutes - February 17, 1987
4.2 Receive and File ,
a. Council Meeting Calendar Update
b. Greenway Report - Morning Hill Subd.-BenjFran
c. ACCESS 187 Report
d. Annual Report
e. Council Tentative Agenda Schedule
f. Appointment of Finance Director - Wayne Lowry
g. Computer Users' Group - Revised Work Plan
4.3 Adopt Final Order - SDR 21-86 - Snyder Appeal - Resolution 087-3�
4.4 Approval as LOCAL CONTRACT REVIEW BOARD: Call For Bids on Borth
Dakota/115th Avenue Project
5. NON-AGENDA ITEMS: From Council and Staff
6. PUBLIC HEARING - M16-86 APPEAL - JANIS YOUTH PROGRAM - DIRECTOR'S
INTERPRETATION - NPO /1 & 02
For City Council review of a Planning Director's interpretation of the
Community Development Code pertaining to the Site Development Review
process (Chapter 18.120), group care residential (Section
18.42.020(a)(6), and street improvements (Section 18.164.030).
o Public Hearing Continued From 2/9/87
o Declarations Or Challenges
o Recommendation By Community Development Director
o Council Questions Or Comments
o Public Hearing Closed
o Consideration By Council
7. PUBLIC HEARING - 67TH & ATLANTA STREET VACATION - HEALTH PHYSICS NW
o Public Hearing Opened
o Declarations Or Challenges
o Summation By Community Development Staff
o Public Testimony: Proponents, Opponents, Cross Examination
o Recommendation By Community Development Staff
o Council Questions Or Comments
o Public Hearing Closed t�
o Consideration By Council C)n C) . I& f-ti O
8. STATE-0F-THE-CITY ADDRESS
o Mayor Brian
9. COUNCIL GOALS REPORT AND COMMUNITY MEETING
10. ADJOURNMENT
iv/4550A
COUNCIL AGENDA - MARCH 9, 1987 - PAGE 1
T I G A R D C I T Y C 0 U N C I L
REGULAR MEETING MINUTES — MARCH 9, 1987 — 5:30 P.M.
1. ROLL CALL: Present: Mayor Tom Brian; Councilors: Carolyn Eadon,
Jerry Edwards, Valerie Johnson, and John Schwartz; City
Staff: Bob Jean, City Administrator; Jill Monley Community
Services Director; David Lehr, Chief of Police; Bill
Monahan, Community Development Director; Senior Planner,
Keith Liden; Tim Ramis, Legal Counsel; and Catherine
Wheatley, Deputy Recorder.
2. EXECUTIVE SESSIOl: Council convened into Executive Session at 5:30
P.M. under the provisions of ORS 192.660 (1) (i) to discuss City
Administrator review issues.
a. Consensus of Council was to continue this Executive Session c
discussion to March 16, 1987.
REGULAR MEETING CALLED TO ORDER AT 7:15 P.M.
3. CALL TO STAFF AND COUNCIL FOR NON—AGENDA ITEMS
a. Councilor Eadon said she had two items for discussion concerning:
1. Library
2. Senior Citizens' Center
b. Councilor Schwartz noted an item for discussion concerning Bond
Park No. 3 Subdivision — Variance V 19-•86.
C. City Administrator noted that the March newsletter and South
Metzger Annexation fact sheet had been distributed to Council.
Comments concerning these two items are requested by noon on
March 11, 1987.
4. VISITORS' AGENDA
a. Diana McLaughlin, Girl Scout Leader, and Brownie Girl Scouts
Holly Chung, Angie McLaughlin, Emily Schmierer, Kathy Stallkamp,
Laura Christensen, and Stephanie Taylor were in attendance to
present Council with a box of Girl Scout cookies to commemorate
Girl Scouting's 75th Anniversary.
Mayor Brian entered into the record a proclamation naming
March 8-14, 1987 as Girl Scout Week in Tigard in honor of this
anniversary. The Mayor then presented the Proclamation
Certificate to the Scouts.
b. Chief of Police introduced a new city employee, Debora Watros,
Crime Prevention Specialist, to the City Council. The Mayor and
Council welcomed Ms. Watros.
Page 1 — COUNCIL MINUTES — MARCH 9, 1987
5. CONSENT AGENDA:
5.1 Approve City Council Minutes - February 17, 1987
5.2 Receive and File
a. Council Meeting Calendar Update
b. Greenway Report - Morning Hill Subd.-BenjFran
C. ACCESS '87 Report
d. Annual Report
e. Council Tentative Agenda Schedule
f. Appointment of Finance Director - Wayne Lowry
g. Computer Users' Group - Revised Work Plan
5.3 Adopt Final Order - SDR 21-86 - Snyder Appeal - Resolution #87-31
5.4 Approval as LOCAL CONTRACT REVIEW BOARD: Call For Bids on North
Dakota/115th Avenue Project
After discussion on several items, motion by Councilor Eadon, seconded
by Councilor Edwards, to approve the Consent Agenda.
Approved by a unanimous vote of Council present.
6. NON-AGENDA ITEMS
a. Councilor Eadon reported there is a possibility that items of
artwork from the Senior Citizens Center could be made available
for display throughout the Civic Center. Councilor Eadon will
continue to work on this and will follow up with a report to
Council at a later date.
b. Councilor Eadon brought up concerns about the condition of the
Library; i.e. , leaking, lighting problems, acoustics, heating,
ventilation and air conditioning. Consensus of Council was to
discuss this item more thoroughly at a workshop on the Civic
Center.
C. Councilor Schwartz noted he had received communication from
property owners in the Bond Park No. 3 subdivision. The citizens
were requesting the Council consider pulling up for review an
appeal of denial by Planning Commission of Variance V 19-86 and
Lot Line Adjustment M 14-86. This Planning Commission decision
cannot be appealed by the property owners to the City Council (an
appeal must go to the Land Use Board of Appeals). However, the
Council can determine if they wish to review the decision.
Councilor Schwartz stated he would like to have this issue
discussed by Council. Consensus was to discuss this more
thoroughly under Non-Agenda Items at the March 16, 1987 meeting.
7. PUBLIC H AIM - PIG-" APPEAL - JANIS YOUTH PROGRAM - DIRECTOR'S
INTERPRETATION - NPO #1 & N2
For City Council review of a Planning Director's interpretation of the
Community Development Code pertaining to the Site Development Review
process (Chapter 18.120), group care residential (Section
18.42.020(a)(6), and street improvements (Section 18.164.030).
Page 2 - COUNCIL MINUTES - MARCH 9, 1987
F�
a, Public Hearing
Continued From 2/9/87
b, Community Development Director summarized.is Arequired t issue sunder whether
or not a Site Development Review (SDR)
Community Development Code. Community
regulations of the
mmendation is to require a Site
Development Director's reco
Development Review.
C. Public Testimony
fi
Opponents
o Helen Furber, 11330 S.W. 97th Court, Tigard, Oregon 97223
testified she objects to this tpe of use in the
condition has
neighborhood. She stated the property the night
deteriorated and she objects to the noise during
from the facility .
o Alice Furber, 11355 S.W. 97th Court, Tigard, Oregon 97223,
testified that she disputes any claims that this facility
represents an improvement to the neighborhood and cited areas
of concern such as law enforcement and noise problems.
o Margaret Davis, 11470 S.W. Greenburg Road,
Tigard, Oregon
97223, testified that her home is next door to the subject
facility. Mrs. Davis said she did not know that Was Home already
was
going to be there until after the
cilithe Janis Youth
ty established. She objects to the presence
Home and noted problems she has had since the facility opened.
d, Council Questions/Comments
o After discussion, Council consensus was that this use is
properly defined as a Group Care Residential Facility and may
exist in this zoning classification as a conditional use.
o Legal Counsel clarified that Council was to consider whether
or not to uphold the Director's interpretation concerning the
requirement of a Site D mittedn useeVin view. The
Tneighbo hoodllwas
er
of this facility as a P Council.
not under consideration by
e, Public Hearing Closed
f, Motion by Councilor Edwards, seconded by Councilor Eadon, to
uphold the Director's interpretation requiring a forSite
Review. A resolution shall be prepared by
of this action at a future meeting.
Motion passed by a unanimous vote of Council present.
Mayor commented that the Janis Youth Program could provide a
g,
valuable service facility staff to work g to t to ether to communityand
urged
gproblemsnd
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Page 3 — COUNCIL MINUTES — MARCH 9, 1987
8. PUBLIC HEARING — 67TH & ATLANTA STREET VACATION — HEALTH PHYSICS
NORTHWEST
a. Public Hearing Opened
b. Summation presented by Community Development Director. The
objections filed by utility companies have been addressed in the
conditions attached to the ordinance. Planning Commission and
the Department of Community Development have recommended
approval. The hearing was published in the Tigard Times
according to City and State requirements and all abutting and
affected property owners have been notified by mail.
C. Public Testimony
Proponents
o Geraldine Ball, Chairperson of NPO #4, 11515 S.W. 91st Avenue,
Tigard, Oregon 57223 testified that the NPO has no objections
to this street vacation request.
d. Public Hearing Closed
e. ORDINANCE NO. 87-10 AN ORDINANCE VACATING A PORTION OF SW 67TH
AVENUE AND S.W ATLANTA STREET AND DECLARING AN EFFECTIVE DATE.
f. Motion by Councilor Edwards, seconded by Councilor Eadon, to
adopt Ordinance No. 87-10.
Adopted by a unanimous vote of Council present.
9. STATE-OF--THE—CITY ADDRESS
a. Mayor Brian presented the State—of—the—City Address. The text of
the Mayor's speech is attached (Addendum I) .
10. COUNCIL GOALS REPORT AND COMMUNITY MEETING
a. Council and members of community then met in three groups with at
least one Councilor for each group to discuss the Council—stated
goals for 1987-88 (please see Addendum II) in an attempt to:
o identify those areas most important to citizens
o build on the goals as described
o identify other areas of major concern not addressed by the ten
goals.
b. After an hour of discussion, each group presented a summary of
their discussion.
Page 4 — COUNCIL MINUTES — MARCH 9, 1987
Group A
Transportation - included discussion on bus routes, i.e. , as they
change how needs could be addressed with Tri-Met; the need to
resolve problems with 99W within the next 10 years; and
discussion on North Dakota Street as well as the intersection of
Durham & Hall Boulevard.
Also discussed were the economic development action plan, the
City Center action plan and Comprehensive Plan streamlining.
This group presented the idea of planning a Civic Center First
Anniversary Celebration recognizing the citizens of the community.
Group B
Transportation - included discussion on Highway 99 for both the
short and long term as well as signalization.
City Center Action - included discussion on the need for a viable
downtown area.
Other Discussion - included the citizen perception of government
and how to make it more understandable; the need for the first
contact ("front line") staff to be professional; possibility of
one person being assigned as a customer service agent. Also
discussed was whether Council should take a position on the
creation of more than one high school in the City.
Group C
Transportation - included 99 Corridor, long-range plans and
smaller immediate needs such as the left turn at Highway 99 and
Hall Boulevard and light synchronization at Greenburg and Hall.
Community Involvement - included an effective management system,
and a closer connection between the City and the boards and
commis3ions.
Annexation - included the need to clean up boundaries for more
efficient service provisions.
Other Concerns - included the problem with acoustics in Town Hall
and lighting in the parking areas outside the Civic Center. The
group also discussed customer service, i.e, how staff should
approach citizens and assist with problem solving as well as the
need for a waiting area in the Civic Center.
C
Page 5 - COUNCIL MINUTES - MARCH 9, 1987
Sign code changes were discussed; the notification process should
begin now with staff and Council prepared to assist people
through the changes.
11. ADJOURNMENT: 10:15 P.M,
Deputy Recorder - City of Tigard
ATTEST:
'lam b
Mayor — City of Tigard
CW/4572A
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Page 6 — COUNCIL MINUTES — MARCH 9, 1987
ADDENDUM I
CITY OF TIGARD
THE STATE OF THE CITY
TOM BRIAN, MAYOR
MARCH 9, 1987
IT HAS BEEN MY PRIVILEGE TO SERVE AS MAYOR OF TIGARD FOR THE PAST TWO MONTHS
AND TO SERVE AS A COUNCIL MEMBER FOR THE PAST EIGHT YEARS. ONE OF THE
GREATEST PLEASURES OF THIS SERVICE IS THE OPPORTUNITY TO WORK WITH SO MANY
PEOPLE DEDICATED TO MAKING TIGARD A GREAT COMMUNITY IN WHICH TO LIVE.
TIGARD HAS BEEN FORTUNATE TO HAVE HAD A .SUCCESSION OF DEDICATED VOLUNTEERS,
VOLUNTEER LEADERSHIP AND PROFESSIONAL STAFF TO PROVIDE A STEWARDSHIP OF OUR
GROWTH AND RESOURCES WHICH HAS RESULTED IN A CLEAN, EFFICIENT AND SAFE
COMMUNITY.
LAST YEAR, 1986, WILL BE A DIFFICULT YEAR TO MATCH IN THE FUTURE AS FAR AS
SEEING A NUMBER OF SIGNIFICANT EVENTS CULMINATE IN ONE YEAR. IT WAS TIGARD'S
TWENTY-FIFTH BIRTHDAY, AND AROUND THE THEME "TWENTY FIVE YEARS AND BUILDING"
WE CELEBRATED OUR BIRTHDAY AS WELL AS THE OPENING AND DEDICATION OF THE
BEAUTIFUL NEW CIVIC CENTER, FUNDED BY VOTER APPROVAL.
1986 ALSO SAW THE RETIREMENT OF CHIEF OF POLICE 808 ADAMS AND THE EMPLOYMENT
OF OUR NEW CHIEF OF POLICE, DAVID LEHR. UNDER CHIEF LEHR'S LEADERSHIP, THE
MEN AND WOMEN OF OUR POLICE DEPARTMENT CONTINUE TO PROVIDE A HIGH QUALITY OF
PROFESSIONAL LAW ENFORCEMENT AND PUBLIC SERVICE, AND HAVE INITIATED NEW
PROGRAMS IN CRIME PREVENTION, THE SCHOOL RESOURCE OFFICERS PROGRAM, THE
OFFICERS SCHOOL-LUNCH VISITATION PROGRAM AND OTHERS.
1
MANY OF THESE PROGRAMS, AND OTHERS THROUGHOUT THE CITY ARE POSSIBLE BECAUSE OF
ANOTHER SIGNIFICANT EVENT IN 1906, VOTER APPROVAL OF A NEW CITY TAX BASE.
WITH THEIR VOTE, TIGARD RESIDENTS ASSURED THEMSELVES DEPENDABLE, BASIC CITY
SERVICES. AS A CITY COUNCIL, WE ARE COMMITTED TO AN APPROACH WHICH ASSURES
EFFICIENT, NO—FRILLS RELIABLE CITY SERVICES. WE HAVE A KNOWLEDGEABLE AND
PROFESSIONAL STAFF, A STRONG TEAMWORK COMMITMENT WITH A "CUSTOMER SERVICES"
EMPHASIS. WITH CONTINUED, EFFECTIVE CITIZEN INVOLVEMENT IN CITY GOVERNMENT WE
WILL BE SUCCESSFUL IN THIS APPROACH AND IN OUR PLEDGE LAST YEAR OF MAKING THE
TAX BASE PROVIDE ADEQUATE LEVELS OF SERVICE FOR FIVE YEARS.
1986 WAS INDEED A YEAR TO CELEBRATE IN TIGARD. MORE IMPORTANTLY, TIGARD IS
POISED FOR THE FUTURE AND THE CHALLENGES THE FUTURE BRINGS. THE RESIDENTS,
THE VOLUNTEERS, THE STAFF, AND FRANKLY RECENT CITY COUNCILS, CAN CONGRATULATE
THEMSELVES A BIT FOR THEIR FORESIGHT AND DETERMINATION. WITH OUR NEW CIVIC
�- CENTER, AN ADEQUATE TAX BASE, SIGNIFICANT VOLUNTEER INVOLVEMENT, AND STAFF
DEDICATION WE ARE IN VERY GOOD SHAPE — AND ALL OF THIS WITH ONE OF THE LOWEST
TAX RATES IN THE STATE.
NOW LET'S LOOK AT 1987, 1988, AND A LITTLE BEYOND. LAST MONTH THIS CITY
COUNCIL MET HERE IN TIGARD, FOR A WEEKEND WORK SESSION TO CONSIDER A NUMBER OF
OPPORTUNITIES AND CHALLENGES BEFORE US. AS A RESULT, WE HAVE SET GOALS WHICH
WILL GOVERN OUR ACTIVITIES AND THOSE OF THE STAFF. SOME OF THEM MAY NOT SOUND
TOO EXCITING — BUT THEY ARE THE BASIC "NUTS AND BOLTS" ISSUES WHICH NEED TO
BE ADDRESSED TO KEEP TIGARD THE COMMUNITY WE WANT IT TO BE. I WILL SUMMARIZE
THEM BRIEFLY.
2
�s
TRANSPORTATION. WE MUST CONTINUE AN AGGRESSIVE EFFORT IN TRANSPORTATION.
THIS NOT ONLY INCLUDES OUR LOCAL STREET OVERLAY PROGRAM, BUT IMPROVEMENTS TO
OUR PEDESTRIAN AND BIKEWAY SYSTEM, TO HAZARDOUS STREETS AND INTERSECTIONS, TO
THE DEVELOPMENT OF NEW CONNECTIONS SUCH AS THE I-5 TO 99W DARTMOUTH EXTENSION,
THE 135TH AVENUE/MURRAY ROAD EXTENSION, AND POSSIBLY A HUNZIKER TO HALL BLVD.
LOOP. WE MUST CONTINUE OUR WORK WITH WASHINGTON COUNTY CITIES TO BE A
REGIONAL PLAYER IN BRINGING ABOUT THE ADOPTION OF A WESTERLY BELTLINE
CONNECTING I-5 WITH 99W AT SHERWOOD'S SIX CORNERS AND ON TO THE NORTH,
EVENTUALLY TO HWY. 26. MY COMMENTS ONLY SCRATCH THE SURFACE IN THIS AREA.
OUR TRANSPORTATION COMMITTEE, THE NPO'S, THE COMMUNITY, AND THIS COUNCIL WILL
NEED TO WORK. TOGETHER CLOSELY-- TO MAKE SOME TOUGH DECISIONS.
OUR SECOND GOAL, EXPAND COMMUNITY INVOLVEMENT AND IMPROVE OUR COMMITTEE
MANAGEMENT SYSTEM IS REALLY PART AND PARCEL OF ACHIEVING EVERYTHING WE NEED TO
ADDRESS. WE WANT TO COMMUNICATE WITH OUR RESIDENTS, MAKE DECISIONS, AND
IMPLEMENT ACTION PLANS. WE NEED INFORMED AND EFFECTIVE ADVISORY BOARDS AND
COMMITTEES, AND THE GOAL SETS FORTH A WAY OF GETTING THERE.
OUR THIRD GOAL, DEVELOPING A CITY CENTER ACTION PLAN SEEKS TO ADDRESS THE
REVITALIZATION OF OUR CITY CENTER. DESPITE SOME OUTSTANDING EFFORTS BY
INDIVIDUAL PROPERTY OWNERS AND BUSINESS PERSONS, I BELIEVE WE HAVE BEEN LOSING
THE BATTLE. THE FUTURE OF THE CITY CENTER - AS A POSITIVE FACTOR IN OUR
COMMUNITY IS AT STAKE. THE FUTURE OF THE CITY CENTER AREA IS NOT JUST MAIN
STREET, ALTHOUGH IT CERTAINLY INCLUDES MAIN STREET. WE NEED TO LOOK AT THE
AREA AS A WHOLE, DETERMINE WHAT IS POSSIBLE, DECIDE THE BEST WAY TO GET US
THERE, AND THEN ACT.
C
3
OUR FOURTH GOAL INVOLVES AN ITEM WITH WHICH HUNDREDS OF TIGARD'S RESIDENTS
HAVE SOME FAMILIARITY: THE COMPREHENSIVE PLAN. AFTER A FEW YEARS OF
EXPERIENCE WITH IT WE HAVE SEVERAL ITEMS WHICH NEED CLARIFICATION,
STREAMLINING, OR MODIFICATION. ANY SUCH AMENDMENTS WILL, OF COURSE, GO
THROUGH OUR NPO, PLANNING COMMISSION, AND CITY COUNCIL PROCESS, ALLOWING FOR
PUBLIC PARTICIPATION AND HEARINGS.
r
A FIFTH GOAL, ADOPT A SANITARY SEWER MASTER PLAN AND FINANCING PLAN IS ONE OF
THOSE "NUTS AND BOLTS" ISSUES WE NEED TO ADDRESS. THERE ARE AREAS OF TIGARD
WHICH NEED SEWER SERVICE NOW, AND CERTAINLY IN THE FUTURE THERE WILL BE MANY
OTHERS. WE -NEED TO EXAMINE THE BEST WAY TO HAVE THESE SERVICE CONNECTIONS
AVAILABLE SO WE CAN PROVIDE THEM IN THE LEAST COSTLY MANNER WHEN THE TIME
COMES.
TO UPDATE OUR STORM DRAINAGE MASTER PLAN IS ANOTHER "NUTS AND BOLTS" PROJECT,
AND OUR SIXTH GOAL. WE CAN NOT IGNORE THE EFFECTS THAT POOR DRAINAGE AND
FLOODING HAVE ON SOIL AND STREAM BANK EROSION, ROAD BED EROSION, THE
ENVIRONMENT, AND, OF COURSE, THE MANY HOMES LOCATED NEAR OUR LOW LANDS. THE
DRAINAGE AND FLOODING PROBLEMS WILL INCREASE AS INEVITABLE GROWTH AND
DEVELOPMENT OCCURS. WE MUST ACT THIS YEAR TO PREVENT LARGER, MORE EXPENSIVE
PROBLEMS 5 AND 10 YEARS FROM NOW.
OTHER GOALS INVOLVE DEVELOPING A TARGETED ECONOMIC PLAN, DEVELOPING A
MUNICIPAL SERVICES POLICY (EFFECTING OUR RELATIONSHIPS WITH COUNTY, SPECIAL
SERVICE DISTRICTS, AND CONTRACTS FOR SERVICES), UPDATING ANNEXATION POLICY,
AND UPDATING THE SIGN CODE AND ESTABLISHING A NOTICE AND ENFORCEMENT PROGRAM.
4
AS YOU CAN SEE, WE HAVE SET AMBITIOUS GOALS FOR THE YEAR AHEAD. IN ADDITION,
A LARGE NUMBER OF OTHER ACTIVITIES ARE ONGOING, SUCH AS COMPLETION OF A PARKS
PLAN, A MUNICIPAL COURT AND CITY RECORDS STUDY, A PERSONNEL RULES UPDATE,
LABOR NEGOTIATIONS, LIBRARY DEVELOPMENT, AND, OF COURSE, OUR "BREAD AND
BUTTER" - THE DAILY PROVISION OF EFFICIENT, BASIC SERVICES TO THE PUBLIC.
WE HOPE, AFTER THE MARCH 31ST ELECTION, TO BE JOINED IN OUR CITY BY ABOUT
1,200 RESIDENTS OF THE SOUTH METZGER AREA. IF THEY CHOOSE TO JOIN TIGARD,
THEY WILL RECEIVE A WARM WELCOME, AND IMMEDIATE OPPORTUNITY TO PARTICIPATE IN
CITY BOARDS AND COMMITTEES, THEIR OWN NEIGHBORHOOD PLANNING ORGANIZATION, AND
A SPECIAL COMMITTEE TO HELP -DETERMINE WHAT THEY WANT AND DO- NOT WANT FOR
CAPITAL IMPROVEMENTS SUCH AS. WALKING PATHS AROUND THE METZGER SCHOOL, STREET
REPAIRS, AND OTHER ITEMS.
�. OF COURSE, PART OF THIS ANNEXATION INCLUDES THE WASHINGTON SQUARE/EMBASSY
SUITES/LINCOLN CENTER AREAS. THESE QUALITY COMMERCIAL AREAS BRING ALL OF
TIGARD A STABLE, LONG TERM ECONOMIC BASE AND AN ADDITIONAL ELEMENT OF IDENTITY
AND PRESTIGE THAT THE COMMUNITY DESERVES.
ON BEHALF OF THIS CITY COUNCIL I WOULD LIKE TO THANK ALL TIGARD RESIDENTS FOR
THEIR SUPPORT AND PARTICIPATION IN TIGARD'S PROGRESS. WE ESPECIALLY WANT TO
THANK THE SCORES OF VOLUNTEERS WHO SERVE ON OUR NPO'S AND BOARD AND
COMMITTEES, WHO VOLUNTEER THEIR TIME AT THE LIBRARY, CITY HALL, PARKS, AND
POLICE DEPARTMENT. AND WE WANT TO THANK OUR STAFF, FROM TOP TO BOTTOM, WHO
WORK DAILY ON THE LINE AND FREQUENTLY DO NOT RECEIVE THE "THANK YOU-S" THEY
DESERVE.
5
TOGETHER, WE HAVE HELPED MAKE TIGARD AN ENJOYABLE AND SAFE PLACE TO LIVE AND
DO BUSINESS, AND AT A REASONABLE COST. TIGARD IS, FIRST AND FOREMOST, A PLACE
FOR PEOPLE AND FOR FAMILIES, A PLACE TO CALL "HOME." TOGETHER, WE CAN ASSURE
THAT OUR COMMUNITY MEETS THE DEMANDS OF THE FUTURE WHILE PRESERVING ITS BEST
FEATURES.
sb/090OW
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6
ADDENDUM II
i
�^
CRYOF T14FAM
FOCUSN
OREGON i
2sYew wSerAce
14161.1986 COUNCIL GOALS
At its January Workshop,City Council members reviewed the current year's goals and set
new goals for 1987-88. When asked to share their hopes and visions for Tigard's future,
Council reached consensus around the following common long-range goals:
• EFFECTIVE CITIZEN INVOLVEMENT in City government decision-
making and active volunteerism in delivery of City services.
• COOPERATIVE INTERGOVERNMENTAL RELATIONS representing
the community's interests in county, regional and state-wide issues, and maxi-
mizing efficient services to the community from the City and other service
providers.
e TRANSPORTATION systems— arterial/collector streets, mass transit/light
rail,and bikeways/pathways—that facilitate the efficient flow of traffic through,
in and around Tigard.
• BALANCED ECONOMIC DEVELOPMENT with district industrial and
commercial areas,a vital City Center in the downtown area,and the Washington
Square regional shopping center; assuring affordable, high quality City services.
T • LIVABLE RESIDENTIAL NEIGHBORHOODS through diverse, well-
planned growth-management, high standards for new development and good
maintenance of existing neighborhoods.
The Council Goals for Fiscal Year 1987-88 are, in priority order:
1. Complete and implement the_Transportation Program;
2. Expand the Community Involvement Management System;
3. Develop the City Center Action Plan;
4. Comprehensive Plan Clarification and Streamlining;
5. Adopt the Sanitary Sewer Master Plar. and Project Financing Plan;
6. Develop a Targeted Economic Development Action Plan;
7. Update the Storm Drainage Master Plan and Project Financing Plan;
8. Develop a complete Municipal Services Policy Statement;
_ 9. Update the Sign Code and Enforcement Program; t
10. Update the City's Annexation Policy and related Codes.
All of these goals are to be accomplished within the City's 5-Year Financial Plan and funding
limits set up with the May, 1986 Tax Base.Goal#2,Community Involvement,is the key to
making this happen!
i
All Meetings At TIGARD CIVIC CENTER INFORMATION 639-4171
HEAR YE j
E"R rE MAYOR AND CITY COUNCIL OFFICE 639-4171
Mayor,Tom Brian 639-1182 j
Tigard Civic Center Council President,Jerry Edwards 639-4171
13125 S.W.Hall Boulevard Councilor,Carolyn Eadon 639-4171
Councilor,Valerie Johnson 639-9423
Councilor,John Schwartz 620-5963
CITY ADMINISTRATION 639 4171
NO CITY COUNCIL MEETING 2/16/87 City Administrator,Bob Jean
Executive Secretary,Marcha Hunt 639-4171
City Council: 2/17, 2/23, 3/9, 3/16,3/23, POLICE DEPARTMENT
4/13,4/20,4/27 EMERGENCY 911
Study Session 6:30 p.m. Chief,David Lehr 639-6168
Council Meeting 7:00 P.M. Business Office 639-6168
City Council/Planning COMMUNITY DEVELOPMENT
Commission Workshop 2/17 Director,Bill Monahan 639-4171
City Council Town Hall 3/9 City Engineer,Randy Wooley 639-4171
Library Board: 2/9-7:00 P.M. Building Official,Brad Roast 639-4171
Park Board: 2/17 -7:30 p.m. Building Information/Permits, 639-4171
Planning Comm: 2/3, 2/17 -7:30 p.m.
Julie Ouellette
24 Hour Inspections Hot-Line 639-4175
NPO# 1,2,&.4: lst Wednesday-7:30 p.m. Planning and Zoning,Keith Liden 639-4171
NPO#3: 3rd Monday-7:00 P.M. Engineering Services,Randy Clarno 639-4171
NPO 5 8t.6: 3rd Wednesday-7:30 p.m. Public Works Office 684-5966
Public Works Emergency 639-6168 j
Kiwanis Club of Tigard presents i
Trailblazer Alumni Basketball LIBRARY 684-6537
City Librarian,Irene Ertell 684-653? {
Game, Tuesday, 2/17/87. Pregame Library Information Desk
Show 6:45 p.m.;Game at 7:30 P.M. COMMUNITY SERVICES
Trailblazer Alumni vs Tigard School Director,Jill Monley 639-4171
District Faculty. Tickets: Students Personnel/Purchasing,Doris Hartig 639-4171 �-
Volunteers,Boards and Committees,
$1.50, Adults$3.00 at the door. Donna Corbet 639-4171 j
The Tigard City Council meetings will be City Recorder,Loreen Wilson 639-4171
Finance Director,Wayne Lowry 639-4171
cablecast as follows: j
DATE TIME MEETING 24 HOUR
Willamette 2/10 6:30 p.m. 2/9 POLICE/FIRE/AMBULANCE EMERGENCY 911
Cable TV EMERGENCY 639 6168
2/12 12:30 p.m. 2/9 24 HOUR PUBLIC WORKS
Channel 2 6:30 p.m. 2/9
2/24 6:30 p.m. 2/23
2/26 12:30 p.m. 2/23
6:30 p.m. 2/23
BULK RATE
CARRIER ROUTE PRE-SORT
U.S. POSTAGE PAID
CITY OF TIGARD PERMIT 2528
P.O.BOX 23397 PORTLAND,OR.
C17YOF TITIGARD, OREGON 97223
OREGON
25 yeas or Service
196f-IM
POSTAL CUSTOMER
TIMES PUBLISHING COMPANY Legal 7-6968
P.O.BOX 370 PHONE(503)684-0360 Notice
BEAVERTON.OREGON 97075
Legal Notice Advertising
• City of Tigard • ❑ Tearsheet Notice
PO Box 23397
� • ❑ Duplicate Affidavit
Tigard, Or 97223
AFFIDAVIT OF PUBLICATION
STATE OF OREGON,
COUNTY OF WASHINGTON, )ss.
1. Anno
being first duly sworn, depose and say that I am the Advertising
Director, or his principal clerk, of the' —Time 4
a newspaper of general circulation as defined in ORS 193.010
and 193.020; published atin the
afore t y oWo un c iatS'/I �at the
c
a printed copy of which is hereto annexed, was published in the
entire issue of said newspaper for 1 successive and
consecutive in the following issues:
March 5, 1987 -
Subscribed an sworn to afore me this g g 7
Notary Public for Oregon
My CorruNsNan-Expirew 4-:20-88
AFFIDAVIT
CITY OF TIGARD, OREGON
AFFIDAVIT OF POSTING
In the Matter of the Proposed
SPECIAL EXECUTIVE SESSION
3/5/87 6:00 p.m.
STATE OF OREGON )
County of Washington ) ss
City of Tigard )
I, Catherine Wheatley being first duly sworn, on oath,
depose and say:
That I posted in the following public and conspicuous places a copy of
Notice of Special Meeting for the Council Meeting dated March 5, 1987
, a copy of said notice being hereto attached and
by reference made a part hereof on the 2nd day of March
198 7
1. 13125 S.W. Hall Boulevard, Tigard, Oregon - Tigard Civic Center
Subscribed and sworn to before me this day of 0A Cjn 1982•
_.. .• . .:...• .•••••••••• ••
Notay Public for regon _
ARCHA K. 1-IUNT My Commission Expires:
NOTARY PUBLIC — OREGON
My Commission Expves.,&Ws ••,,,.
� i
March 2, 1987
NOTICE OF SPECIAL MEETING
Notice is hereby given that a special Executive Session Council meeting,
called by the Mayor with the common consent of the Council, will be held on
March 5, 1987, at 6:00 p.m. in the Tigard Civic Center Conference Room, 13125
S.W. Hall Boulevard, Tigard, Oregon. The meeting is called for the purpose of
holding an Executive Session under the provisions of ORS 192.660 (1) (i) to
review an Executive Officer.
Thomas M. Brian, Mayor
4561A
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CITY OF TIGARD, OREGON
AFFIDAVIT OF POSTING
In the Matter of the Proposed
ORDINANCE NO. 87-10 AN ORDINANCE VACATING A PORTION OF SW 67TH AVENUE
AND SW ATLANTA STREET AND DECLARING AN EFFECTIVE DATE
STATE OF OREGON )
County of Washington ) ss
City of Tigard )
I, -yy-)LC �.g..61 Q being first duly sworn, on
oath, depose and say:
That I posted in the following public and conspicuous places, a copy of
Ordinance Number(s) VM - 10
which were adopted at the Council Meeting dated (,a)
copy(s) of said ordinance(s) being hereto attached and by reference made a
part hereof, on the 1� day of m� �°� 1987•
1. Tigard Civic Center, 13125 S.W. Hall Blvd. , Tigard, Oregon.
2. U.S. National Bank, Corner of Main and Scoffins, Tigard, Oregon
3. Safeway Store, Tigard Plaza, S.W. Hall Blvd. , Tigard, Oregon
�cm
SubscAbed and sworn to before me this ��t� day of YY ,' 198?
•ti, �. �-A It wt w-�
Notary Public for Oregon
i= 'f L\� ':
=,' My Commission Expires:
CITY OF TIGARD, OREGON
ORDINANCE NO. 87— -1 D
AN ORDINANCE VACATING A PORTION OF SW 67TH AVENUE AND S.W. ATLANTA STREET AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the Tigard City Council initiated this vacation request pursuant to
Section 15.08.040 of the Tigard Municipal Code; and
WHEREAS, the reason and purpose for this vacation is to return a portion of. SW*
67th Avenue and S.W. Haines Street to private ownership to eliminate excess
right—of-way area; and
WHEREAS, the vacation is recommended by the Planning Commission and the
Department of-Community Development; and
WHEREAS, in accordance with ORS 271.100, and TMC Section 15.08.110, the
Council fixed a time and place for the public hearing and the Recorder
published notice and posted notice in the area to be vacated; and
WHEREAS, notice has been mailed to all property owners abutting said vacation
area and all owners in the affected area, as described in ORS 271.080; and
WHEREAS, the Council, having held a hearing on March 9, 1987, finds the public
interest will not be prejudiced by the vacation as provided by ORS 271.120 and
TMC Section 15.08.130; and
WHEREAS, the Council finds that it is in the public interest to approve the
request to vacate a portion of SW 67th Avenue and SW Haines Street
rights—of—way because the public interest will not be prejudiced; and
WHEREAS, the Council finds that the following conditions are necessary to
vacate said land:
1. An easement for operation and maintenance of facilities be
retained over all that portion of vacated lands north of Block
3, WEST PORTLAND HEIGHTS. The benefit of this easement shall
rest solely with the Metzger Water District.
2. That the benefiting property owner of this vacation, Health
Physics Northwest, demonstrate to the City Engineering Division
that the Oregon Department of Transportation has adequate legal
access to their guardrail on S.W. Atlanta/Haines Street. This
condition must be satisfied within one year of the date of
passage of the vacation Ordinance, otherwise the complete
vacation will become null and void.
3. The vacation shall not be effective until the effective date of
Cthis ordinance, and a certified copy of this ordinance has been
recorded with the Washington County Clerk, Assessor, and
Surveyor.
ORDINANCE NO. 87— ay
Page 1
THE CITY OF TIGARD ORDAINS AS FOLLOWS:
Section 1: The TigFrd City Council hereby orders the vacation of a portion of
SW 67th Avenue & SW Atlanta Street as described and shown on the attached
Exhibit "A", and by this reference made part hereof.
Section 2: The Tigard City Council further irders that the vacation be
subject to the following condition:
1. An easement for operation and maintenance of facilities be
retained over all that portion of vacated lands north of Block
3, WEST PORTLAND HEIGHTS. The benefit of this easement shall
rest solely with the Metzger Water District.
2. That the benefiting property owner of this vacation, Health
Physics Northwest, demonstrate to the City Engineering Division
that the Oregon Department of Transportation has adequate legal
access to their guardrail on S.W. Atlanta/Haines Street. This
condition must. be satisfied within one year of the date of
passage of the vacation Ordinance, '-otherwise the .complete
vacation will become null and void.
3. The vacation shall not be effective until the effective date of
this ordinance, and a certified copy of this ordinance has been
recorded with the Washington County Clerk, Assessor, and
Surveyor.
` Section 3: In no situation shall this ordinance be effective until the 31st
day after its enactment by the City Council and approval by the Mayor.
PASSED: By UI1Cl h%070U S vote of all Council members pre
1ent after
being read by number and title only, this day
Of "—MO-A Ch 1987.
Catherine .DWheatley, Deputy Recorder
APPROVED: This day of 1987. _
Thomas Brian, Mayor
r
cw/4503A
ORDINANCE NO. 87—JLL
Page 2
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^ EXHIBIT "A"
LEGAL DESCRIPTION FOR SW 67TH AVENUE AND S.W. ATLANTA STREET
STREET VACATION
Beginning at the Southeast Corner of Lot 20, Block 3 WEST PORTLAND HEIGHTS, a
plat of record in the Southeast Quarter of Section 36,
TIS, RiW, W.M.,
Washington County, Oregon and running thence North along the East line of said
Block 3, 128.80 feet to the Northeast Corner thereof,
thence S 88052145"
along the North Line of said Block 3, 89.90 feet to an Iron Rod on the
Southerly Right-of-Way of Southwest Haines Road opposite Engineer's .Centerlinid
Station • "H" 50+96.81 (at 30.00' feet), thence along the said Southerly
Right-of-Way on a 208.73 foot radius curve parallel with and 30.0 foot distant
from said Engineer's "H" Centerline (the center of which bears Southeasterly
and the Long Chord of which bears N 75029105" E, 98.02 feet) 98.94 feet to a
point opposite said Engineer's Centerline Station "H" 49+83.65 thence South
parallel with said East Line of Block 3, 151.61 feet to a point, thence
S 89059'55" W, 5.00 feet to the point of beginning.
Containing 2105 square feet, more or less.
cw/4503A --
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AGENDA ITEM # .- 3 — VISITOR'S AGENDA DATE 3/9/87
(Limited to 2 minutes or less, please)
Please sign on the appropriate sheet for listed agenda items. The Council
wishes to hear from you on other issues not on the agenda, but asks that you
first try to resolve your concerns through staff. Please contact the City
Administrator prior to the start of the meeting. Thank you.
NAME & ADDRESS TOPIC STAFF CONTACTED
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DATE March 9, 1987
I wish to testify before the V gard City Council on
the following item: (Please mint the information)
Item Description: Agenda Item No. 6
PUBLIC HEARING - M16-86 APPEAL - JANIS YOUTH PROGRAM
DIRECTOR'S INTERPRETATION
*******************************************************************************
Proponent (For Issue) Opponent (Against Issue)
Name, Address and Affiliation Name, Address and Aff�iation
i
DATE March 9, 1987
I wish to testify before the Tigard City Council on
the following item: (Please print the information)
Item Description: Agenda Item No. 7
PUBLIC HEARING - 67th & ATLANTA STREET VACATION -
HEALTH PHYSICS NW
*******************************************************************************
Proponent (For Issue) Opponent (Against Issue)
Name, Address and Affiliation Name, Address and Affiliation
f
Y
February, 1987
To Whom It May Concern,
Enclosed is a copy of the suggestion proclamation.
We are requesting that the City Council proclaim Girl
Scout Week, the week of March 12th.iV
The Girl Scouts are 75 years old this year and very much alive with up
to date programs designed for todays girls.
The Ti-Tu-Me-Wood Neighborhood consists of Troops,and.-Z-012
adult leaders and advisors 4-
Troops
Troops 3 ith aprox. _girls will be at the council meeting
on (�
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Thank You So Much,
Alice Thornton - 625-7554
P.R. Communications
Ti-Tu-Me-Wood Girl Scouts
P.S. Ti-Tu-Me-Wood is the symbol for
(Tigard, Tualatin, Metzger and Sherwood)
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Girl Scout Week
Suggested Proclamation
WHEREAS,the 75th Anniversary of Girl Scouting is a celebration of the vitality of the world's largest
voluntary organization for girls; and,
WHEREAS, it is a celebration of a 75 year commitment to meeting the changing needs of girls;
and,
WHEREAS,it is a celebration of a spirit of adventure that challenges Girl Scouts to learn new skills,
to try new activities and to explore other cultures; and,
WHEREAS, it is a celebration of Girl Scouts' gifts of service and good citizenship to our commu-
nities, and neighborhoods;and,
WHEREAS, it is a celebration of a bright future for young women and for Girl Scouting;and
WHEREAS,our community has been the direct beneficiary of this 75 year tradition;
NOW,THEREFORE, I (name of mayor), by virtue of the authority vested in me as Mayor, do urge
the citizens of(community) to support the Girl Scouts in their celebration; I now proclaim this
week, March 8-14, 1987, Girl Scout Week in (community).
�9
Girl Scouts of the U.SAJ830 Third Avenue/New York,N.Y. 1002
Media Services 4PI
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PROCLAMATION
-r't S11j11`i'3"• li4z,'»",-�.
CITY OF TIGARD, OREGON
Girl Scout Week ' ''-
-=` i WHEREAS, the 75th Anniversary of Girl Scouting is a celebration of Q
the vitality of the world's largest voluntary organization for
' girls; and,
c
' WHEREAS, it is a celebration of a 75-year commitment to meeting the iljjjitr
changing needs of girls; and,
��lliillj
WHEREAS, it is a celebration of a spirit of adventure that
challenges Girl Scouts to learn new skills, to try new activities
} and to explore other cultures; and, ,;
WHEREAS, it is a celebration of Girl Scouts' gifts of service and ltli(jj0AM
good citizenship [o our communities and neighborhoods; and, ,'lift
6p}11111 rwt`
3' WHEREAS, it is a celebration of a bright future for young women and
for Girl Scouting; and, I
WHEREAS, our community has been the direct beneficiary of this
r —
�,4�' � 75-year tradition;
-, r711iii1,
NOW, THEREFORE, I Phomas M. Brian, by virtue of the authority
- HMO
g vested in me as Mayor, do urge the citizens of Tigard to suweek, 14 nc
the Girl Scouts in their celebration; I now proclaim this week,
4'+r March E-14, 1987, Girl Scout Week in Tigard.
its
R.
Thomas M. Brian, Mayor
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C MEMORANDUM
CITY OF TIGARD, OREGON _LA
T0:
Honorable Mayor and City Council March 2, 1987
FROM: Marcha K. Hunt
SUBJECT: COUNCIL MEETING CALENDAR UPDATE
Date nttinS Where
Mar. 3 Tues Oregon Roads Finance Hearing Salem, H.R. #E
Mar. 5
Thurs Boundary Commission Hearing Salem
Mar, 9 Mon 5:30 Executive Session, CA Review THCR
THR
7:00 Business Meeting
Mar. 10, 11, 17, 18, Metzger Coffees?
19, 24, 25, & 26 County 2000 Tigard High
Mar. 12 Thurs
C Mar. 14-15 Sat/Sun Council Door-to-Door? THCR
Mar. 16 Mon 6:30 Study Session THR
7:30 Study Agenda Meeting Hillsboro High
Mar. 19 Thurs County 2000 THCR
Mar. 23 Mon 6:30 Study Session THR
7:00 Business Meeting
Mar. 31 Tues So. Metzger/Co. Gas Tax
WCCLS Election
Apr. 11 Sat - Council Workshop THCR
12 Sun
Apr. 13 Mon 6:30 Study Session THCR
8:00 Study Agenda Meeting THCR
Apr. 21 Tues 7:00 Budget Committee THCR
Apr. 27 Mon 6:30 Study Session THR
7:00 Business Meeting THCR
Apr, 28 Tues 7:00 Budget Committee
6:30 Study Session THCR
Mav 4 Mon
7:00 Business Meeting THR
Hay 5 Tues Budget Committee THCR
May 11 Mon 6:30 Study Session THR
8:00 Study Agenda Meeting THCR
May 12 Tues Budget Committee THCR
May 18 Mon 6:30 Study Session THR
7:00 Business Meeting
May 25 Mon MEMORIAL DAY HOLIDAY
6:30 Study Session THCR
June 8 Mon
7:00 Business Meeting THR
June 15 Mon 6:30 Study Session THR
8:00 Study Agenda Meeting THCR
June 22 Mon 6:30 Study Session THR
7:00 Business Meeting TSA
June 26 Fri - Council Training Workshop
28 Sun
ca/4560A
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: March 9, 1987 DATE SUBMITTED: 9./26fR7
ISSUE/AGENDA TITLE: Vacant Land PREVIOUS ACTION: Ap=al of Hearing
between Bellwood & Morning Hill officer's agnicion 9 17-R- RanjFran Tlc ,
Tax lot 102 PREPARED BY: Kpi fih T.i rlan
DEPT HEAD OK ITY ADMIN OK REQUESTED BY: City Counri 1
POLICY ISSUE
INFORMATION SUMMARY
Attached is a memo to Interested Parties regarding the sequence of events related
to the vacant land between Bellwood and Morning Hill (Tax lot 102).
The land was not dedicated to the City as Greenway as the subdivision proposed
in 1978 was not created or developed.
ALTERNATIVES CONSIDERED
Receive and file
FISCAL IMPACT
SUGGESTED ACTION
Receive and file
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Interested Parties February 23, 1987
FROM: Keith Liden, Senior Planner
SUBJECT: Status of Vacant Land Between Bellwood and Morning Hill (Lot 102)
At the request of the City Council, I have prepared the following sequence of
events found in City records relating to the above property.
1. In 1968, the City approved the Bellwood development which included single
and multi—family residences. Tax Lot 102 was within the proposed third
phase of the project and access was to be provided S.W. 128th Avenue.
2. In 1978, the City Council approved an amendment to the third phase which
included a conceptual plan for eight single family lots located in the
northwestern section of Tax Lot 102. Access was to be provided by a 30
foot wide driveway originating from the Morning Hill development to the
west. The remainder of the parcel was to be dedicated as greenway with
the firral greenway configuration to be approved by the City Park Board.
3. The Park Board never reviewed the proposed dedication.
4. This phase of the Bellwood development did not proceed and the adjoining
Morning Hill project was stalled as well.
C5'.'-- The City only required dedication when a development comes to fruition.
Since the proposed eight lots were -never created or developed, the
greenway dedication was not required.
6. The only dedication that has occurred related to the drainageway within
Tax Lot 102 are tracts "C" and "E" and which straddle Katherine Street and
were recorded as part of the Bellwood III plat.
7. The present Tigard Comprehensive Plan, adopted in 1983, does not identify
this drainageway as a greenway that would require dedication to the
public. However, the city would support such a dedication. Also, the
Community Development Code would encourage the maintenance of at least a
portion of the drainageway in its natural state.
8. In 1985, Morning Hill No. 4 was approved on the west side of Tax Lot 102
without any provision for access to the parcel. This development has been
platted and access to Tax Lot 102 could only be provided by amending the
plat.
9. Morning Hill No. 6, which abuts the southwestern portion of Tax Lot 102
was approved by City Council with the condition that an acceptable form of
access be provided.
10. The City Attorney has reviewed the file relating to the Bellwood approval
granted in 1978 and has concluded that the decision is no longer
enforceable. The approval was not exercised and the Comprehensive. Plan,
Community Development Code and Zone Map were amended in 1983, thereby
superseding the previous decision. This conclusion does not eliminate the
need for providing a suitable access for Tax Lot 102.
KL:sb/068OW
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CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: March 7, 1987 DATE SUBMITTED: February 25, 1987
ISSUE/AGENDA TITLE: Access '86 PREVIOUS ACTION: Approved in
(Consent Agenda) December 1985
PREPARED BY: Irene Ertell
DEPT HEAD OK CITY ADMIN OK REQUESTED BY:
OLICY ISSUE
Propose continuing Access 186 through June 30, 1987 on an informal, non—fee
basis.
INFORMATION SUMMARY
During calendar year 1986 all libraries in Washington, Clackamas, and
Multnomah Counties and Vancouver Regional Library (Washington state)
participated in free and open access for all users. It was very successful.
Multnomah County was a heavy net lender, but there is a request for funds from
the state to reimburse Multnomah County in the continuation of this project.
In the meantime, libraries are continuing the informal open access policy. If
state funds are not available, the new WCCLS levy will fund the program for
Washington County libraries. If r.o funds become available, the project ends
June 30, 1987.
ALTERNATIVES CONSIDERED
1. Continue project while funding is being developed.
2. Discontinue project until funds are available.
FISCAL IMPACT
None. Tigard is one of the heavy borrowers at Multnomah County. There is no
plan for individual libraries to fund their portion.
SUGGESTED ACTION
Continue open access through June 30, 1987. If funding is not available
through state or WCCLS, close the doors as before.
sb/0779W
C
/ MEMORANDUM
CITY OF TIGARD, OREGON
TO: City Council January 27, 1987
FROM: Library Director
SUBJECT: Access '86
The access '86 project proposed that all residents of Washington, Clackamas,
and Multnomah County Systems and the Fort Vancouver Regional Library in
Washington State have free and equal access to all public libraries in these
counties for a period of one year, i.e. , January 1, 1986 to December 31, 1986.
The program was to be evaluated in May and November with a final evaluation in
January 1987. All governing boards unanimously approved the project and some
generally committed to continue the program even if some costs were involved
in the future. Each county agreed to cover their own costs for serving
patrons outside their area as well as their publicity costs. The project was
moderately advertised.
The program was overwhelmingly successful . Statistics show that almost all
libraries in the region were utilized, with Multnomah County being a net
lender. The impact on the Tigard library was minimal owing to the facility
occupied through April and our lack of an adequate collection to attract new
users from Multnomah County. We've always maintained a small usership (25-30)
from Multnomah county - mostly people who work and/or own property in Tigard's
Cservice area. We've had a reciprocal borrowing program with Clackamas County
f-r noupral vears based on equal usage. Tigard residents readily availed
themselves of the access to Multnomah Centra] Library.
E
Initially the Oregon State Library had included a statewide program of f
resource sharing to include a statewide borrower's car-d and reimbursement of
net lenders in the state library' s budget. This has been eliminated in the
governor' s recommended budget. It is anticipated that the Oregon Library
Association will submit a separate bill to support such a statewide program.
It is proposed that we extend the program to June 30, 1987 with the intent
that the legislation will pass . It is planned that within each county some
mechanism will be developed to compensate libraries th&t are bearing the brunt
of reciprocal borrowing but will not be reimbursed. If the legislation does
not pass, participating library systems (WCCLS in our case) should agree to
budget for and reimburse Multnomah County as a net lender.
It is recommended that Tigard Public Library continue Access '86 until
C- June 30, 1987 giving the Oregon Library Association opportunity to extend this
program into a statewide program. The new WCCLS levy will include funds to
continue the program in the event that the legislation may not pass.
EI:bs0499W
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CITYOFTIGrARD
ANNUAL
PER FORMANCE REPORT:
f'
FROM FY 82/83 86/87
V YEAR
REVIEW
a
:V
L
0
• . • :
�• t
�i
G
1
l10
1
ANNUAL PERFORMANCE REPORT
and SERVICE LEVEL PRIORITIES
CITY OF TIGARD, OREGON
FOR FISCAL YEAR 1985/86 and
PROJECTED FOR FISCAL YEAR 1986/87
f CITY COUNCIL:
Tom Brian, Mayor
1
Gerald Edwards, Councilor Carolyn' Eadon, Councilor
;
j Valerie Johnson, Councilor John Schwartz, Councilor
i
CITY STAFF:
I
R. W. Jean, City Administrator
i
i
David C. Lehr, Police Chief Irene Ertell, Library Director
i Jill Monley, Community Services Bill Monahan, Community Development
{
TABLE OF CONTENTS
GENERAL INFORMATION PAGE
TitlePage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i
Mayor's State of City Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv
DEPARTMENT REPORTS
ExecutiveReport . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Police . . . . . . . . . . . . . . . . . . . 8
CommunityServices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Community Development . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Policy and Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
r
City Attorney . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
SERVICE LEVEL PRIORITIES
Police . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
CommunityServices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ 61
CommunityDevelopment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
CITY OF TIGARD, OREGON
1986 PERFORMANCE REPORT
EXECUTIVE REPORT
The City's Silver Anniversary Year, 1986, marked our 25 years as a City. This Annual Performance Report and Service Level
Priorities Review marks our considerable progress towards achieving major City goals while sustaining or improving upon the
delivery of Departmental services.
The Performance Report and Service Level Review is a summary of the City's own internal audit and reporting systems. While
the Annual Fiscal Audit reports on how much the City spends and where,, the Annual Performance report looks at how well
these resources are used and to what result. The Service Level Priorities Review provides meaning and reference when
making cut-backs or applying discretionary resources. By comparing City costs and services over time to our own prior
years efforts, we establish real standards and measures for decision making and by which to judge our future efforts.
We have seen more change in the last five years than in any other period of the City's history. From all appearances, the
next five years will bring even more change and challenge. Carefully monitoring our performance and service levels will be
essential if we are to stay within the Tax Base's 5-Year Plan while improving the community's quality of life. -
COMPARATIVE ANALYSIS
In Fiscal Year 1981-82 the City of Tigard received a voter approved Tax Base. That Tax Base was designed to last through
two years of moderate growth. Six years of rapid growth later, the City was finally authorized a new Tax Base for Fiscal
Year 1986-87 which must last the next five years. A review of these last Fiscal Years seems an appropriate guide to what
we might expect in those ahead.
The population of Tigard has grown from 15,200 in 1981-82 to 22,000 in 1986-87 — up 31% in five years. In that same time,
inflation has increased tha cost of City purchases 20%. A proportional increase in the City's Operating Budget would have
been over 50%. The City's actual 5-Year Operating Budget increase was up only 35% (1), a full 1/3 lower than equivalent
population and inflation cost increases..
The City's assessed value has increased in five years from $720 million to $957 million -- up 33%. If assessed value is
used as an index of ability to pay for City services, when compared to the City's 35% increased Operating Budget then the
real relative cost of City services has been essentially unchanged these last five years. Y
Total City staff has increased from 80 in Adopted 1981-82 to 112 in revised 1986-87 -- essentially level over five years on
While staffing ratios are proportionately constant, the Operating Budget totals are
R staff-to-population ratio basis (2).
The lower cost is due to improved individual productivity.
still 25-33% less than population/inflation factors.
(1) Adopted 1981-82 at $3.75 million to Adopted 1986-87 at $5.05 million.
(2) 15,200 80 = 190 and 22,000 113 = 192
i
I
CITY OF TIGARD, OREGON
1966 PERFORMANCE REPORT
Yes, the City's staff has increased. Yes, the Operating Budget has grown. But population, inflation and assessed value
increases have grown proportionately faster. Administrative overhead has been cut in half from 8% of the General Fund to
under 4%. By any comparative measure — population/inflation, assessed value, staffing ratio, overhead, -- the City's
Operating Budget has attained and sustained improved service-to-cost ratios averaging 25-33% — a real savings to Tigard
taxpayers of about $3 million over the last five years.
As we look ahead to the 5-Year Plan under the new Tax Base, we will continue to have population, inflation, and assessed
value increases. We can proportionately add needed new staff and make moderate Budget increases off of this efficient
Operating Budget foundation. It is in fact the considerable effort and improved productivity of the last five years that
will allow us to maintain current service levels while sustaining the comparatively lower Operating Budget cost curve.
MAJOR CITY GOALS
While City Operating Budgets have been squeezed and productivity improvements developed over the last five years,
considerable progress has also been achieved on major City goals. These City goals have been piggy-backed on and around
the Operating Budget, mostly without separate appropriations.
Departmental managers and staff are generally given little recognition for their abilities to achieve these City goals
while still maintaining or improving Department operating services. It would have been enough to expect to have just
maintained basic services within the tight Budget levels. Council goals have been achieved as a bonus. As we now review
the progress on City goals in this year's Report, remember that it comes on top of that already considerable service level
and productivity improvement efforts.
Just as this year's major goal accomplishments come after several year's effort, so many of the goals begun this last year
will not be completed immediately.
o Tax Base and 5-Year Financial Plan - More than any other goal, the approval of an adequate Operating Budget Tax Base
results in improved City services. Department managers can now focus on the delivery of efficient operating services
rather than worrying about balancing next year's budget.
o Civic Center - Just as the Tax Base allows us to provide basis City services for the near term, the completion of the
Civic Center within Budget and dedication last Spring is a long-term community commitment to efficient City services.
Expansion plans need to start now for construction starting in 1988.
o Employee Involvement - Improved productivity has kept down operating costs and increased City services. The commitment
of time and resources in employee training, team-building, employee assistance and overall employee involvement has
increased innovation and commitment throughout City Departments.
2
r
CITY OF TIGARD, OREGON
1986 PERFORMANCE REPORT
o Community Information and Involvement - Community volunteerism has been a large part of our success these last few
years. Average volunteerism hours were 6,000/year in 1981 and hat averaged at twice that level these past few years
at 11,000 - 12,000/year. Expanding the role of City NPO's, continuing the Neighborhood Town Hall meetings, and
generally increasing community information and involvement will be even more critical in these years ahead. The recent
Community Services reorganization gives us the means towards this goal.
o Economic Development - While 1981-84 brought Oregon the worst economic downturn since the Great Depression, Tigard
sought to encourage and streamline its development programs. Commercial and industrial construction these last two
years is double the 1983 levels. Total commercial/industrial to residential assessed values remain strong and
favorable to lower than average residential property taxes. Continued development along 72nd Avenue, the Scholls Ferry
Road Area Plan, Dartmouth Avenue and Tigard Triangle Development, Downtown Development and ultimately annexation of
Washington Square are the keys to economic health, low cost and high quality services in the years ahead.
o Interaovernmental Relations - Tigard's role in intergovernmental relations has dramatically expanded these past years
the
and achieved significant results: the County 2000 Policy, the Major Streets Transportation Improvement. Program,
City-County Gas Tax and hopefully its reenactment, the State-County-City Roads Study, and the League of Oregon Cities
Mandates Study. Intergovernmental agreements haver also strengthened and improved Cable TV, Library, Police and
Emergency Communications services.
o Annexation and Municipal Services - The opportunity for a community-wide vote by the Metzger area fulfilled a major
City commitment to Metzger for that vote. Neighborhood annexations can now occur as individual areas desire City
services.
o Transportation and Capital Improvements - The completion of the Public Facilities Plan this year and updating our
the base for continued quality growth) community liveability and
Capital Improvements Plan next year will serve as
affordability in the future.
DEPARTMENTAL HIGHLIGHTS
While individuals may question particular expenditures or differences in management style, the overall accomplishment of
City goals and the basic trend in improved operating services is unmistakable to any objective observer. These
accomplishments are riot achieved so much from the top down, but more at the team level on a Department by Department basis.
o Police - No Department is more directly impacted by the City's rapid population growth than Police. Amid a 35%
population increase and only 24% staffing increase, the Police Department has not only improved clearance rates,
reduced emergency response times, but added new programs and expanded services such as the School Resource Officers,
Neighborhood Crime Prevention, Durham Police Services contracts, Tualatin and King City dispatch contracts.
i
' 3
i
CI$Y OF YIGARD, OREGON
1986 PERFORMANCE REPORT
o Community Services - The improved direct services in Police, Library and Community Development are largely possible by
the support services provided in records, word processing, accounting, purchasing and personnel in Community Services.
Upcoming issues may prove equally significant over time as the Records Management Study, Court Study and expanded
community information and involvement.
o Library - Although not as affected by City population growth, the opening of the new Library has generated a 35%
circulation increase in just the last year. With only marginal increases in staff, volunteers have been the key to
maintaining high quality services. The Summer Reading Program and increased Library hours are particularly
noteworthy. Volunteer hours have more than doubled from 2,500 to 5,460 per year. While significant, to maintain or
improve Library services in the future will require added staff for reference, children's programs and just basic
circulation of materials.
o Community Development - Planning, Engineering and Building receive the first direct impacts of the City's rapid
growth. New construction these last few years is up three-fold from $17 million in 1982 to $42-48 million the last
three years. Codes Enforcement and updating the Comprehensive Plan will be major efforts for the next few years.
Public Works Operations receives a compounded increase in Streets, Sewer/Storm Drainage, Parks and Shops services.
Here too a 3596 community growth has been handled by only a 25% staff increase over 5 years. Completion of Summer Lake
Park, Downtown Fanno Creek Park and determining the City's role, if any, in recreation programs are the tasks ahead.
COMMUNITY REPORT
What we can confidently report to the community is that City services are up and comparative operating costs are down.
With the new Tax Base, City Services have been restored an: even expanded in several cases. Operating costs are 25-33%
lower over the last 5-6 years than equivalent population ar.d inflation cost increases would have otherwise dictated. City
productivity remains high and staff is continually seeking new ways to do things cheaper and better. Our local economy is
strong, and our ability to manage growth and change is solid.
Continuing many of the programs of the last five years should maintain and sustain our progress:
o Community involvement and volunteerism;
o Improved productivity through improved management, better uses of equipment and technology, and increased employee
involvement and team-building; `
o Quality growth-management and economic development, whether by new development or annexation, and the provision of
uq ality municipal services to our growing community.
i
4
GYTY .OF*TIGARD, OREGON
1986 PERFORMANCE REPORT
A renewed commitment and expanded emphasis in several other areas will become more important in the coming years:
o Capital Improvement Proiects for sewer, storm drainage and parks, along with the needed financing programs;
o Traffic and Transportation system improvement from planning to construction;
o Intergovernmental Relations and agreement about and between cities; special district, county, regional and
state—wide issues and projects.
Our progress these last few years of growth and restricted budgets has been considerable. The City's Silver Anniversary
Year 1986 saw the Civic Center dedication and with the new Tax Base assured basic operating services for the next five
years. We can look ahead, proud of our past and confident of our future ability to provide needed municipal services and
to meet the community's goals.
Robert W. Jean
City Administrator
January, 1987
i,
i
5
STApp..pOpM ATION SERVICE LEVEL RATIO
n TOTAL CITY EMPLOYEES Nigh
200 ,
• IV* '
' 210 .
• 120 . . . . . ' . . . . . III
• 220
90 230 II• .
60 . . . . . • '+24x or . . I . . . .
• '4x/Y 240 .
ear'
30
• Low81/82A 81/82 82/83 83/84 84/85 85/86 86/87
081/821 81/82 82/83 83/84 84/85 85/86 86/87
14,500 - 22,000 COMPARATIVE OPERATING BUDGETS
POPULATION 6
udget (Inflatipn b POP-)
• Baseline B .
y 5
22,000 !�+ . . . . . . .•. . . .
•. . . . . . . . • c 4 • .
20,600 . . . . . . . . .
yr
• 3 Budget
• c '
. .. .� Acty�Opp ting 8
19,200
• a.7x/Year. 2 , ' ' ' ;34%.`6i
. . . . . . . . 5.6%/Year
17,800
• 1 81/821 81/82 82/83 83/84 84/85 85/86 86/87
14,500
80/81 81/82 82/83 83/84 84/85 85/86 86/87
SERVICE LEVELS OF MAJOR PROGRAMS
POLICY S ADMINISTRATION OVERHEAD %
10 '
IV
• . . . . . . . . . . . . ` . , , . .
t3 8 Copm?n�ty peve jppmen
III
.. . . . . . . . . . . .
6
m II
4 . . . v
p °'I 'Services ,
Co'mmun i ty
c 2 . . . . . . . . : . . e
81/82A 81/82 82/83 83/84 84/85 85/86 86/87
0
80/81 81/82 82/83 83/84 84/85 85/86 86/87
OPERATING BUDGET
INFLATION 10
330
' 251 . . . . . . . .
314 . •. g : . +34i '. .
' h 6
M 298 x '
' a 4 . . . . . . . . . . -
282
2
2 266 . . .
250 - _ 81/82A 81/82 82/83 83/84 84/85 85/86 86/87
80/81 81/82 82/83 83/84 84/85 85/86 86/87 -
RESIDENTIAL CONSTRUCTION
COl1Z1ERCIAL CONSTRUCTION
30
20 P4
16 18, . . . . . . .. . . . . . . .
12 r 12.
8 6 : . . . . . . . .. . . .
. . . .4
l 0 80/81 81/82 82/83 83/84 84/85 85/86 86/87
80/81 81/82_ 82/83 83/84 84/85 85/86 86/87
ASSESSED VALUE
1000
860 . . .. . . . . . . `
720 . . ... . . ... . .
•+8. .3%
. .. . . . . . .
580
440 .
30080/81 81/82 82/83 83/84 84/85 85/86 86/87
EITY OF TIGARD, OREGON DEPARTMENT: POLICE (1.1)
1996 PERFORMANCE REPORT UNIT: SUMMARY
The Tigard Police Department is charged with the responsibility of: facilitating the safe and efficient movement of
pedestrian and vehicular traffic through the community; apprehending criminal law violators; preventing criminal
opportunity; and maintaining peace and order throughout the community. To accomplish this responsibility the Department
utilizes patrol, investigative, traffic enforcement and support services resources on a 24 hour basis. With continued
growth in the community the Department has experienced a concomitant increase in workload. The department has again
demonstrated its ability to provide professional police services to the community at priority level 2. The department has
experienced some easing of workload stresses with the e.iployment of additional personnel. The Department will continue to
provide a professional police service to the community. DAVID C. LEHR CHIEF OF POLICE A-
FY FY FY FY FY
WORK MEASUREMENT INDICATORS 82-83 83-84 84-85 . 85-86 86-87
k
ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED
No. of department employees (FTE) (29) (29) (29) (29) (36
No. of police officers per population 1:806 1:841 1:886 1:812 1:775
Population served (Jan. FY) 17,750 18,500 19,500 20,50 22,000
Department budget $1,034,428 $1,130,715 $1,178,708 $1,382,869 $1,718,500
% of department budget from General Fund 97% 99% 99% 94% 97%
46% 48% 48% 53% 38%
% of total General Fund
,
15.4% 21.5% 22.7% 18.5% 14.5%
% of total City budget
Per capita budget expenditures $58.20 $67.12 $63.49 $69.90 75.50
$75.43 $79.84 $78.23 $80.07 $71.09
State average per capita costs
(Cities with pop. 10,000-24,999) 643 745 937 1007 1059
Case Load per sworn officer (patrol)
Cases received (investigations) 1567 1688 1780 1850 1850
4671 5288 6114 6666 7500
Card load per dispatcher
175 200 225 260 300
Average calls per day
4 min. 6 min 4.5 min. 4.5 min. 4.9 min.
Emergency response time
Part I offenses clearance/officer 17. 23.5 22.0 3.5 22.0
Part II offenses clearance/officer 27.8.4 8.5 8.5 8.7 44 21.5 35.7 4 43. 29.0
7 9.0
Size of City in square miles
Police Reserves annual hours worked 3083 2345.5 2528 2400 2400
2v,mD P'� V
8
% OF TOTAL GENERAL FUND
EMPLOYEE/POPULATION 100 ,
1000
80 . . . .• . . . . : . . . .• . . . . : .
800
60
600
40 .
400 '
' 20 . :
200
0 .
82/83 83/84 84/85 85/86 86/87
82/83 83/84 84/85 85/86 86/87____
TOTAL CALLS FOR SERVICE
BUDGET EXPENDITURES PER CAPITA 18000
100
State Avera a 16000
80
14000
60 City of,Tigard
H 40 . . . . .. . . . .
12000
10000
• 082/83 83/84 84/85 85/86 86/87 _
82/83 87/84_ 84/85 85/86 86/87_
DISPATCHER/POPULATION
INVESTIGATOR/POPULATION 6000
10000
5000
8000 `
4000
6000
3000 -
4000 -
2000 -
2000 -
1
' O 9
82/83 83/84 84/85 85/86 86/87
82/83 83184 84/85 85/86 86/87
CITY OF TIGARD, OREGON DEPARTMENT: POLICE
1986 PERFORMANCE REPORT UNIT: PATROL (1.1.2)
FY FY FY FY FY
WORK MEASUREMENT INDICATORS 82-83 83-84 84-85 85-86 86-87
ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED
Part I d II Offenses 1998 1,953 1,952 2,319 2,296
Calls for Service 10,295 11,473 14,531 17,251 19,067
Caseload per officer 643 745 937 1,118 11059
Part I Clearance/Officer 17.9 23.5 22.0 20.2 22.0
Part II Clearance/Officer b.4 21.5 35.7 35.1 29.0
Services Calls/Day 28.2 31.4 39.8 42.9 52.2
Population Used 17,750 18,500 19,500 20,500 22,000
The increase in community growth has placed an increase on service demands
as is graphically displayed: The calls for service increased from 14,531 in
FY 84/35 to 17,251 in 85/86 with a FY 85/86 projected population of 20,000.
However, at the end of the 85/86 FY the actual population was 20,500, which
is 500 above projection.
Even with the increased workload the Patrol Division has continued to clear
nearly as many cases per officer as in years past, with an emphasis on Part
CASE LOAD PER UNIFORM OFFICER II crime as Council directed. The goal established for calendar year 1985
1500 was 18.5 Part I crimes cleared per officer, and 24.6 Part II crimes cleared
per officer. The actual clearance rate per officer was 20.23 Part I and
1200 35.14 Part II, thereby exceeding the 1985 annual goals.
900 The Patrol Diviision's selective traffic enforcement efforts are reflective
with a reported accident control rate of 384 reported accidents, which is 60
600 accidents below the 1985 goal rate of 444. During the calendar year of 1985
the entire division wrote 4,921 citations and issued 3,914 warnings; of the
4,921 the two motorcycle (traffic) officers wrote 2,317 (or 47.08%) of the
300 citations and they issued 489 of the 3,914 warnings, while maintaining at
98.6% conviction rate.
0
82/83 83/84 84/85 85/86 86/87 The Patrol Division has recently become more community oriented through
community programs. The Walk and Talk program has the officers out of their
cars meeting and talking with the residents of their respective districts,
learning their concerns and problems as they relate to the partnership and
policing of the city. A School Lunch program has also been implemented
whereby once a week a uniformed patrol officer will eat lunch with the
school children at the schools. The children have responded very positively
to this contact. ,The goal is to form a strong partnership between the
police department ahcf the citizens of the community with a common goal of a
total crime fighting effort. 10
• /"\ DEPARTMENT: POLICE 'moi
C?,TY OF TIGARD', OREGON UNIT,: INVESTIGATION (1.1.3)
1986 PERFORMANCE REPORT
FY FY FY FY FY
WORK MEASUREMENT INDICATORS 82-83 83784 84-85 85-86 86-87
ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED
Canes Received 1,567 1,688 1,780 1,850 2,042
872 906 1,015 831 936
Gases Suspended
C253 346 439 504 551
Cases Investigated
Case Load/Investigator 84.3 157 7 97 142 2411
101 112 14
Part I Cleared 56 5
60 28 49 44 80
Part II Cleared
16 85 146 186 321
Total Part I & Part II Cleared 1
Percentage Cleared 34.06% 62.090 48% 5676 58.;t%
Investigators/1,000 Population 1:6121 1:6500 1:5571 1:4445 1:6000
Person crimes: Rape/Assault/Robbery 23 49 25 26 85
Property crimes: Burglary/Theft 176 222 277 291 388
Population served 17,750 18,500 19,500 20,500 22,500
DIVISIONAL GOALS:
o Target Burglary and Theft
o Maintain current case clearance level
o Maintain current case management level
The Investigation Division consists of 3.5 investigators and 1 supervisor,
INVESTIGATOR CASE LOAD totaling 4.5 investigative personnel. The 1/2 time position added in 1984
was the first staffing increase since 1973. This increased the Division to
180 2.5 investigators and 1 supervisor. An additional 1/2 time position was
added in August of 1985 providing 3 investigators and 1 supervisor, totaling
Iso • • • • ' ' ' . • ' ' ' ' ' ' ', ' ' ' ' ' 4, investigative personnel. An additional 1/2 time position was again added
in October through December of 1985, and then deleted until March of 1986
120 . . . . . . . . . : . . . • • : bringing the Division to its current staffing of 3.5 investigators and 1
supervisor.
90
It should be noted that the supervisor's responsibilities preclude him from
so carrying the same case load level as an investigator, which actually reduces
the staffing of investigators to 3.75. Investigations conducted by the
• supervisor only involve major cases, and elose involvement with assigned
82183 83/84 84/85 85/86 86/87 major cases.
Despite the Division's staffing problems the investigators have been able to
increase the level of case clearances from 33.9% in 1985 to 58.2% in 1986,
an increase of 24,3%. The Division is meeting its goals to target Burglary
and Theft by clearing 228 Burglary & Thefts in 1986 over 92 Burglary &
Thefts in 1985, an inct•ease of 59.6%.
i
Statistical data shows investigator case load is increasing, and
investigator per 1000 population is decreasing.
("1 DEPARTMENT: POLICE
CVY OF TIUARD, OREGON UNIT: SUPPORT SERVICES (1.1.4)
1986 PERFORMANCE REPORT
FY FY
FY FY
FY
82-83 83-84 84-85 86-87
WORK MEASUREMENT INDICATORS
ACTUAL ACTUAL ACTUACTUAL ACTUAL PR07ECTED
Total Calls for Service 10,295 11,473 14,531 15,656 16,500
4,871 5,288 6,114 6,766 6,428
Card Load Per Dispatcher 12,000 14,000 16,500 14,508 15,732
Av. Teletype Transact./M0. 175 200 225 200 300
Av. Phone Calls Per Day 1,055 1,173 1,380 1,450 1,693
540
Av. Walkins Per Month 348 387 455 526
Av. Clerical Hrs. Per Mo. 338 .324 .308 .300 .273
0 of Dispatchers Per 1000 Population
Due to increase in population since 1982, service demands have increased
greatly, as shown above. Dispatcher card load has increased 31.9%. Service
CARD LOAD PER DISPATCHER population increased 19.2%. The aside graphs show number of dispatchp
er
10000 1000 population and also the increase in number of master cards typedper
dispatcher. There has been no increase in number of personnel in this
8000 division for 13 years, yet with this static work force the workload
indicators per dispatcher keep increasing dramatically.
6000
DIVISIONAL GOALS:
o Develop and implement computerized recordskeeping; i.e. alpha file and
4000 other reports, consistent with gity-wide computer plan.
0 Implement word processing.
2000 o Develop proposal and implement outside agency dispatch contracts.
o Develop costs and feasibility of microfilming; purge old records.
0
82/83 BJ/84 s4/es as/ss a°/87__-. his Division manages the records system, report distribution, transcribing
This
interviews and reports, dispatching, evidence and property, and
F DISPATCHERS PER 1000 POPULATION support to all other divisions. In many
ortaServices,first
and thecontact
radio cardis citizen NO. OF has with the department is through Supp
0.5 usually the first document in a police investigation. An average of 250
phone calls are received during a 24-hourthatime a rod,is some
ded inroutine
and
master ome
0.4 emergencies. Every contact made person
338 324 card index file. Part I crimes require an average of 4 cards each report;
308 •300 27� part II crimes require an average of 4 cards per case; non-criminal calls
0.3 require an average of 3 cards. Traffic accidents need 6 cards per report,
and finally, each traffic citation requires 1 master card to be type these
0.2 Computerizing the alpha file- will eliminate the need to manually
cards.
0.1
� Average number of cards typed and filed.
0.0
82/83 83/84 84/85 85/8686/87 12
ITY OF TIGARD, OREGON SUMMARY DEPARTMENT: COMMUNITY SERVICES
1986 PERFORMANCE REPORT UNIT: ALL
The Department of Community Services provides a variety of support and administrative services both internally and
externally to City Nall. These are: finance and accounting; City Recorder; word processing and office management;
lations; purchasing; insurance and risk management and community
municipal court; records; personnel and labor re
involvement.
In FY 85/86 many of these functions were handled by different departments. As a result of reorganization in late 1986,
these functions are now grouped within the one department: Community Services. JILL MONLEY COMMUNITY SERVICES DIRECTOR
FY FY FY FY FY
WORK MEASUREMENT INDICATORS 82-83 83-84 84-85 85-86 86-87
ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED
No. of department employees (FTE) (10.5) (11) (12.5) (13.75) (17.5)
Department budget allocation $327,035 $408,57% 7
$4351. % $396,810 x;581 300
N/A 57% 51.
% of department budget from General Fund 63.7% 60%
% of total General Fund 10.7X 12.3X 13.11%X 9.OX � 11.0%
% of total City budget 5.2X 4.6% 4.2% 3.5% 4.9%
694 1,185
No. of Purchase Orders processed 39x-x" 60
No. of Hires processed 15x-x" 29
No. of Terminations processed 156 230 304 335 530
No. of incoming telephone calls per day 3.1 3.5 4.0
Average hours per Council meetings (City Recorder) 4.O 4.1
496 752 709 800 850
L.I.D. Assessment billings (Accounting) 104 94.75 152 304
Average No, of work orders per month (Support Services) 64
Sewer/Storm Drainage billings 16,373 19,745 21,631 21,425 W 62,000
**Incomplete information
� ' 13
CITY OF TIGARD, OREGON SUMMARY DEPARTMENT: COMMUNITY SERVICES
1986 OF TIGARD, REPORT UNIT: DEPARTMENT ADMINISTRATION 1.2
The function of CSD administration is to plan and coordinate the activities of the component divisions, provide Personnel
and Purchasing services to all departments of the City, to encourage, support, and monitor community involvement activities
of the City, and to conduct such studies or special projects as needed.
In the area of personnel, purchasing and insurance, our goal is to provide technical and professional level support to the
entire City. Due to reorganization in late 1986, historical data is not easily available. From the data available,
workload indicators reflect an increase volume of activity in all areas.
FY • FY FY FY FY
WORK MEASUREMENT INDICATORS 82-83 83-84 84-85 85-86 86-87
ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED
694 1,185
No. of Purchase Orders 39 60
No. hires processed-x•* 15 29
No. terminations** 2,552.75 3,108.75. 2,641
Boards & Committee hours 4,173.75 5,171.25 7,198
Volunteer Staffing 2,660 1,614.50 200
Federal Assistance 1,676 562 750
Community Service 1,300 283 350
Other Volunteers
**Incomplete information
i '
14
CITY OF TIGARD, OREGON DEPARTMENT: COMMUNITY SERVICES
1986 PERFORMANCE REPORT UNIT: FINANCE 1.2.1. , ACCOUNTING 1.2.2.
The Finance Division has primary responsibility for the accounting and reporting of financial transactions in accordance with
various Federal and State and local regulations. Specific responsibilities of the accounting section include City employees
payroll, disbursements for City obligations, inventory of City owned assets, sewer and storm drain billing and collection,
and cash and investments. The majority P" tasks performed by the Accounting section are required and cannot be decreased by
service level adjustments.
In addition to accounting and reporting, the Finance Division is also responsible for the finance of local improvements,
assistance in the budget cycle, revenue management, financial planning, and assistance in the annual audit.
Although the work load has increased dramatifally over the past several years, the Finance Division has only grown by 0.5 FTE
since FY 82-83. This has been possible through increased efficiency and productivity on the part of all Division employees.
The Accounting section of the Department has experienced a complete turnover of personnel in the last year. In spite of this
change, the section has continued its productivity and streamlining of systems.
FY FY FY FY FY
WORK MEASUREMENT INDICATORS 82-83 83-84 84-85 85-86 86-87
ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED
FTE (6) (5.5) (5) (4.25) (5)
Section Budget $197,408 $224,197 $182,004 $200,745 $203,216
% of Department Budget 60.4% 54.8% 41.4% 50.6% 35.6%
% of Total City Budget 3.2% 2.5% 1.7% 1.8% 1.7%
Accounts Payable Checks 2,675 2,893 2,831 3,210 4,080
Payroll Checks 2,190 2,740 2,496 2,930 3,384
Cash Receipts 2,831 5,234 7,267 8,966 9,568
Sewer Storm Drainage Billings 18,373 19,745 21,631 21,425 62,000
Name and/or Address Changes -- 2,280 3,200
LID Assessment Billings 496 752 709 800 850
LID Projects $2,205,450 $961,598 $492,000 $100,000 $4,000,049
15
PERCENT OF TOTAL CITY BUDGET ACCOUNTS PAYABLE CHECKS
10 10000
8 .• . 8000 . . : . . . . . . . . . . . . . . .. . .
.• . 6000
6 . . . . . .
4 .' . 4000 .• . .
2 T--�--�_ .• . 2000 . : .• . . :
82/83 83/84 84/85 85/86 86/87 82/83 83/84 84/85 85/86 86/87
CASH RECEIPTS SEWER STOM DRAINAGE BILLINGS
100000
10000
8000 •. 80000 • . : . . . . . .
6000 . . '. . . . .• . .• . 60000 . : .• . .• .
• 40000 .. .
4000 . . . . . . . . . . . .
2000 .• . .• . 20000 . : :`. • . .
00
82/83 83/84 84/85 85/86 86/87 82/83 83/84 84/85 85/86 86/87
16
i
CITY OF TIGARD, OREGON UNIT:
COMMUNITY SERVICES
1986 PERFORMANCE REPORT UNIT: SUPPORT SERVICES (1.2.3),
OFFICE SERVICES (1.2.4)
The Support Services division provides a variety of functions supporting the general aspects of the city in addition to
certain city wide functions needed by all departments. Some of these functions are: City Recorder, word processing,
telephone reception, central records, copying and errands. Records management has been a high priority in 85-86. The
Records Management committee has not charted out a give year plan to bring the city into compliance and update our system
in order to preserve and conserve records and space in the future.
Work measurement indicators continue to reveal a significant volume of public contact. Even though the open hours to the
public were reduced from 9 hours/day to 6.4 hours/day starting in fiscal year 84-85, there continued to be an increase in
total public contact. Since the relocation in April, 1986, walk-in citizen contacts are not available, however, the number
of incoming calls has dramatically increased. You will note that in the projected FY 86-87 figures incoming calls are
estimated to increase over 63%. This is based on the first 4 months actual figures. These figures indicated continual
growth in communication between the city and the community.
FY FY FY FY FY
WORK MEASUREMENT INDICATORS SECTION 82-83 83-84 84-85 85-86 86-87
ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED
No. of unit employees (FTE) D (7.0) (4.5) (6) (6) (9)
Unit Budget Allocation $174,558 $146,642 $121,104 $139,076 $176,660
No. of Ordinances R 115 72 68 45 60
No. of Resolutions R 120 100 80 100 120
No, of Council Meetings R 50 45 42 5 55
34.0
Average Hours Per Council Meeting R 4.0 4.1 3.1 0 39,000 60,000 79,008 83,9000 136,9000
No. of incoming calls
156 230
No. of incoming calls per day 0 5 h 335 5hr
hrs. 6.1 hrs. 15.0s.
hr
Turnaround Time for work orders S N/A 9.25 hrs. 5 h
Average No. of work orders per month S 64 104 94.75 152 304
Average No. of pages processed S 5,690 7,120 10,896 11,700 16,340
*Sections combined for first time this year:
D - Division Totals
R - Recorder/Council Support
0 - Office Mngmt./Records
S - Word Processing/Support
i �
17
ITY OF TIGARD, OREGON DEPARTMENT: COMMUNITY SERVICES
986 PERFORMANCE REPORT UNIT: MUNICIPAL COURT (1.3)
he municipal court section provides support to city or citizen initiated citations and misdemeanors. It is up to staff to
arry out the decision of independent judges involving collections, setting jury trials, subpoenas and warrants, and for
hose that fail to appear issue bench warrants and license suspensions.
.orkload indicators reveal increased volumes of court-related business. Traffic citations issued continue to show a
ignificant increase with the Motorcycle Unit operation. The misdemeanor caseload has increased due to an increased
ctivity by private "store" detectives.
he revenue generated by the court has dramatically increased since FY 84-85. This is due to revision of fine schedules,
treamlined court process, and the implementation of court filing fees. Collections continue to be a concern. Staff is
nticipating a major court study during 1987 to study the collections concerns, profile the existing court system, review
ourt policies, determine the range of crimes to be cited into Municipal Ccurt, and define the role of the municipal court
,rosecutor.
he inadequacy of suitable space conditions for court sessions has been resolved by the move to the Civic Center. The
ourt decorum has become more formal with defendants and attorneys appearing more respectful of the proceedings. The FY
6-87 is based on current police patrol service levels and does not anticipate the existing misdemeanant caseload from the
olice Department being turned over to Municipal Court.
FY FY FY FY FY
ORK MEASUREMENT INDICATORS 82-83 83-84 84-85 85-86 86-87
ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED
o, of unit employees (FTE)
(0.5) (1.0) (1) (2.0) (2.25)
:o, of employees per -population 1:35,000 1:16,819 1:18,489 1:12,752 1:11,000
nit budget allocation $25,156 $38,066 $64,132 $56,994 $92.000
$55,651 $70,425 $134,040 167,610 $172,000
evenue Received
1, 2,172 4,119 4,200 4,200
'o. of traffic citations rec.
168
.o. of misdemeanor citations rec. 168 84 192 250 20
3
ours spent in court per year 121 130 267 280 320
18
• r `
NUMBER OF INCOMING CALLS TURNAROUND TIME FOR WORK ORDERS
' •
• 15.0 ,
150000
• I?..0 . . . . . . .• . . . . ; . . . . . .
120000 . . . . . . ,
90000 . . . . . . . 9.0
60000 • . . . . . . . . . . . . . 6.0
/ 3.0 . . . . . . . . . . . . . .
30000 . . . . . .
0 82/83 83/84 84/85 85/86 86/87
0 82/63 83/84 84/85 85/86 8t:!81
' AVERAGE NUMBER PAGES PROCESSED
AVERAGE NUMBER WORK ORDERS PER MONTH
20000
450
., . 16000 • • . . . .. . . . . . . . .• . .
350
12000 .•. . . . . . . . . . : .
250
• 8000 . . . . . . . . . . .
150 • . .
. 4000 . . . . . . . . . . . . . . . . . . . . . .
50
0
0 82/83 ._._83/84 84/85 85/86 86/87
82/83 83/84 84/85 85/86 86/87 _ .
MUNICIPAL COURT REVENUES/EXPENDITURES
250000
200000 ' • • ..• • AEVEHU. . • .• • • • • .. . ,
150000 . . . .. . . . . .. . . . . .
100000 . . . .
50000
EXPENDITURES
t
0 82/83 83/84 84/85 85P86 86/81
• 19
I
� • � � ',..ems
i
CITY OF TIGARD, OREGON DEPARTMENT: LIBRARY (1.4)
1986 PERFORMANCE REPORT UNIT: SUMMARY
The Tigard Public Library is the community's shared resource for free access to information, for continued education,
for recreational reading and for enrichment of the quality of life in Tigard.
One of the problems hindering the delivery of library service in Tigard was eliminated when the Civic Center was built
and the Library moved into its new quarter4 in May 1986. Immediately, usage of the Library increased at a pace that has
held throughout the calendar year of 1986. Circulatipn increased 35%; patron registration increased 40%; usage of
materials in the library has more than doubled. Increased circulation has been most dramatic in the children's collection
at 50%. Demand for reference and information service has not only increased in numbers of inquiries but reflects a user
who is asking for a more sophisticated level of service as well as timely delivery. Inability to provide that level of
service has pointed up some major deficiencies, i.e. , lack of adequate and trained staff to cover open hours and an
incomplete collection. An upgrading of reference back-up through Washington County Cooperative Library Services (WCCLS)
and the Oregon State Library has helped somewhat. However, the need for desk coverage is especially acute, more and better
trained staff is required, and there are numerous basic reference tools still needed. In essence, the new facility has
confirmed that library service is important to this community; resources allocated to the Library touch a large segment of
the population, The decision must be made as to how satisfactorily these demands will be met and this will involve a
careful assessment of priorities in budgeting available resources.
Since the beginning of FY 1986-87 the Library staff was increased from 9 to 10.25 FTE. Open hours have increased from
46.5 to 50.5 per week, providing service on Monday afternoons for the first time in five years. Programming for children
includes 3 pre--school story times, 3 toddler times and 1 to 2 programs each month for grades 1 through 6. The summer
reading program for 1986 was the largest ever, with 500 participants in various programs and over 200 attending the final
activity in August. The Tigard Rotary gift of $10,000 furnished the young adult area which has begun to attract the
junior-senior high school group. More funds have been allocated for materials in this age group as well.
On October 11 the Library presented Discovery Day. This program involved members of the community who displayed and
demonstrated various interests, e.g, , mushroom gathering, fly-tying, community social agencies, computers, making the
connection between library resources which provide information on these topics. Over 500 persons attended during the 4
hour presentation. The program was successful in showcasing the new Library to a new group of users.
A book detection system has been installed in an effort to reduce book loss. No system is 100% but studies show that
losses can be cut dramatically using these systems.
Through participation in WCCLS the Library is automating its circulation and catalog systems. It is expected to be
fully on line the first part of 1987. Besides better delivery of service there is the expectation of better utilization of
personnel.
The volunteer support has almost doubled since the move in May. Not only have the number of persons increased but the
skill level has also risen, strengthening that support. A vital factor in this development has been the acquisition of a
volunteer who coordinates the volunteer program.
The staff has been reorganized to cope with the increased demands as well as to facilitate the change-over to the
computerized systems. Areas of responsibility have been clearly structured and identified. Job assignments have been made
to utilize expertise and interests of staff members as well as to provide career opportunities.
IRENE ERTELL, LIBRARY DIRECTOR
ii
20
W-Y OF•TIGARD, OREGON DEPARTMENT: LIBRARY (1.4)
1986 PERFORMANCE REPORT UNIT: SUMMARY
FY FY FY FY FY
WORK MEASUREMENT INDICATORS 82-83 83-84 84-85 85-86 86-87
ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED
Library Budget: $149,435 $171,082 $288,824 $438,552* $303,630
WCCLS revenue 79,302 78,058 182,277 259,559-* 169,000
City Support 68,132 91,364 104,593 156,193 128,530
State aid 'j, 2,000 1,660 1,454 1,800 2,100
Donations ' 500 20,000 3,000
Fines/Service Chgs. 1,000 1,000
WCCLS revenue as % of total budget 51% 46% 63% 55% 56%
City support as % of Library budget 47% 51% 36% 37% 42%
State aid as % of total Library budget 2% i% .05% 04% .06%
Donations as % of total Library budget .01% 5% .09%
City support as % of total City budget 1.4X 1.5X 1.4X 3% 3%
% of total General Fund 2.9% 3.8% 4.3% 4% 4%
Budget $ per service population $5.75 $6.34 $10.32 $14.61 $10.12
Budget $ per circulation $1-.22 j $1.43 $2.40 $3.96 $2.09
Volunteer Hours (Monthly Avg. ) 236.6 263 450
$ worth @ 4.70 per hr. (Annual) $11,357 $12,624 $25,380
Library Board (Monthly Avg.) 20 14 14
Community Service (Monthly Avg.) 43.3 27 30
$ worth @ 3.35 per hr. (Annual) $1,740 $1,080 $1,206
*During FY 84-85 some of the WCCLS funds ($182,277) were allocated to the new facility: $35,000 for built-in cabinetry;
$55,000 toward furnishings. The $65,000 was carried into FY 85-86, still marked for furnishings.
PERCENT FUNDING BUDGET PER CIRCULATION BUDGET PER SERVICE POPULATION
100 5 25
4 40 . . . . . . . . . . . . . . . . . . . . .
80
W.C.C,L.S.
60 3 15 . . : . . . .. . . . . : . . . .
40 2 10 . . . . . . . . . . . . . . .
CITY
20 . . . . . . i 5
0 82/83 83/84 84/85 85/86 86/87 0 82/83 83/84 84/85 85/86 86/87 82/83 83/84 84/85 85/86 86/87 21
DEPARTMENT: LIBRARY (1.4)
CITY OF TIGARD, OREGON UNIT: SUMMARY
1986 PERFORMANCE REPORT
FY FY FY FY FY
WORK MEASUREMENT INDICATORS 82-83 83-84 84-85 85-86 86-87
ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED
Tigard City population 17,750 18,500 19,500 20,500 22,000
26,060 27,000 28,000 30,000 30,000
Population of service area
Hours open to public per week 48 AO/22 29/AO 86.5/50.5 50.5
(5.75) (6.0) (6.0) (7.75) (10.25)
No. of department employees (FTE) N/A N/A 9,745 13,050 15,000
Library Registration N/A 50% 65% 65%
% of City population registered (@ 1.5 persons/card) N/A
5300 sq.ft. 5300 sq.ft. 5300 sq.ft. 5300/11,700 11,703
Library facility space 6.25/3
2
Size of collection per :sq.ft. of facility space 4.91 vol. 5.15 vol. 6.25 vol.
Size of collection 26,000 27,300 33,154 35,000 38,000
Library circulation 122,867 119,290 104,593 110,738 145,500
Circulation per employee 1:21,368 1:20,022 1:17,432 1:14,288 1:14,1954 8
Circulation per service area population
4.73 4.82 3.74 3.7
CIRCULATION OF MATERIALS
16000
15000 ,FY 86-87
14000
13000
� � 7
12000
11000 '�,�' •�
10000
9000 FY 86-8 ,\
8000 n i
t
7000
6000 22
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
CITY OF TIGARD, OREGON +
DEPARTMENT: COMMUNITY DEVELOPMENT (2.0)
1986•PERFORMANCE REPORT UNIT: SUMMARY
The Community Development Department has primary responsibility for current land use planning, comprehensive long—range
planning, building and codes enforcement, engineering services, economic development, public works operations, building
maintenance, and staff support to local community planning and neighborhood organizations. The adoption of the
Comprehensive Plan, and Community Development Code in 1983, provided a strong foundation and framework to plan the future
of the City; facilitate economic development; and streamline the development application process. In conjunction with the
creation of an economic development steering committee, and an inventory of vacant industrial lands, the groundwork has
been laid for facilitating economic development planning of the City in an orderly and efficient manner.
The activities of this department, and particularly for the Building and Code Enforcement, and the Engineering Section, are
closely tied to the economy and pace of development activity. The number of building permits has increased of the past
three years, with construction expected to increase in the current fiscal year. The Planning section has experienced
variations in the volume of work as the economy and building activity has generally increased over the past four years.
Operations activities have increased as responsibility for more streets, park land, sewer lines, buildings and equipment
has grown.
WILLIAM MONANAN COMMUNITY DEVELOPMENT DIRECTOR
FY FY FY FY FY
WORK MEASUREMENT INDICATORS 82-83 83-84 84-85 85-86 86-87
ACTUAL ACTUAL; ACTUAL ACTUAL PROJECTED
No. of department employees (FTE) (26) (29775) (29.25) (35.2.5) (44.2.5)
Development Services Expenditures $516,255 $531,411 $452,690 $414,558 $753,945
Development Services Revenues $218,246 $198,800 $435,605 $428,875 $516,000
Dev. Services revenues as % of budget expenditures 42% 37% 96% 103.5% 68.4%
Assessed valuation of property in City $741.6M $767.5M $838.1M $906.3M $957.1M
Total residential permits issued 250 258 638 519 532
Total commercial permits issued 89 63 153 154 132
Total building permits issued 339 321 847 673 664
Total building permits issued per unit employee 113 117 260.0 168 132.8
Estimated construction value $17,914,830 $21,823,334 $42,413,000 $48,347,555 $48,000,000
68 72 92 87
Total land—use actions
375 293 249.5 300
Total public meeting hours
23
NUMBER OF DEPARTMENT EMPLOYEES (FTE) ASSiSSED VALUATION OF PROPERTY IN CITY
50 15
40 12 . . . . . . . . . .. . . . . . . . . . . .
30 . . . . . . . . . . . . . . 9 . . . . . .
o
20 is 6
10 . . . . . . . . 3 . . . . . . . . . . . . . . . . . . .
0 0
82/83 83/84 84/85 85/86 86/87 82/83 83/84 84/85 85/86 86/87
TOTAL LAND-USE ACTIONS DEVELOPMENT SERVICES REVENUE/EXPENDITURES
100 1000
80 . . . . . . . 800 . . . . . . . . . . . . . . . . . . . •
e Expenditures ,
a
60 b 600
40 . . . .. . . . . . . . .. . . . . 0 400: .. . . . . . . . . . . . .
200 Revenue
x
0 0 ,
82/83 83/84 84/85 85/86 86/87 82/83 83/84 84/85. 85/86 86/87
i
24
_._
CITY OF TIGARD, OREGON DEPARTMENT: COMMUNITY DEVELOPMENT
1986 PERFORMANCE REPORT UNIT: BUILDING & CODES ENFORCEMENT
2.2.2
FY FY FY FY FY
WORK MEASUREMENT INDICATORS 82-83 83-84 84-85 85-86 86-87
ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED
No. of department employees (FTE) (3) (2.75) (3.75) (4) (5.5)
Unit Budget allocation $104,360 $84,138 $99,017 $125,479 $198,430
Building revenues generated:
Plumbing and heating $30,865 $28,800 $85,845 $57,000 $80,000
Building permits $137,989 $120,000 $229,703 $220,000 $310,000
$168,854 $148,800 $315,548 $277,000 $390,000
Total building revenues
161.8% 176.9% 318.7% 180.9% 196.5%
Building revenues as % of budget expenditures
1
% of total City budget 1.7% 0.9% 0.9% 1.7% 1.796
183 216 638 476 450
Residential Permits — New
Single Family Units 178 213 226 366 00
1
Permits/Multi—Family Units and Duplexes 5 3 412 110 100
67 42 56 43 27
Residential Permits — Remodel
250 258 694 519 532
Total Residential permits
Commercial Permits — New 15 6 35 23 36
4
Commercial Permits — Remodel 74 46 118 131 96
89 63 153 154 132
Total Commercial Permits
339 321 847 673 664
Total building permits issued
'113 117 260.0 168 148
Total building permits issued per employee
$17,614,830 $21,823,334 $42,413,000 $48,347,355 $48,000,000
Estimated construction value
i
i
25
n
` TOTAL BUILDING PERMITS ISSUED PER EMPLOYEE
SINGLE FAMILY UNITS 300 ,
750 . . . . . . . .
• . ,. .• . 250 •. .
600
• 200
450 . •. .• . . : •. • . ,. •• • •� '
• 150
300 •• • ;
.. .• . 100 . •
150 '
• 0 82/83 . 83/84_. ._..84/85 85/86 86/87
0 84/85 85/86 86/87 -
82/83 83/84
ESTIMATED CONSTRUCTION VALUE
TOTAL COIOMRCIAL PERMITS 55 ,
250 ,
• 45
200 ; •• ' , �.
• 0 35
150 ; •, ' •• • '
• x 25
100
• 15
50 85/86 86/87
• 0 82/83 83/84 84/85
0 84/85 85/86 86/87
82/83 83/84
26
'CITY OF TIGARD, OREGON DEPARTMENT: COMMUNITY DEVELOPMENT
1986 PERFORMANCE REPORT UNIT: PLANNING (2.2.3)
FY FY FY FY FY
WORK MEASUREMENT INDICATORS 82-83 83-84 84-85 85-86 86-87
ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED
No, of unit employees (FTE) (2.0) (2.0) (2.0) (4.0) (6.75)
$64,097 $65,507 $65,724 $110,537 $240,710
Unit budget allocation
Planning revenues generated:
440 $14,081 $10,000 $12,675 $30,100 $12,000
437 $15,488 $20,000 $$$1,925 $4,800 $7,000
435 $6,637 $1010
451
$29,572 $30,000 $37,587 $41,875 39,000
Total planning revenues
Planning revenues as % of budget expenditures 46.1% 45.8% 57.2% 37.9% 16.2%
% unit budget of department budget 1.3%.0% 0 0..77X%58% 6.0.66% 8.5% 12.% 1.5% 2.%%
% of total City budget 1
Land Use Actions:
Administrative cases (HOP, HOP renewal, signs, VAR, N/A N/A 102 165 280
MLP, LLA, SDR, TV) N/A N/A 40 46 25
Applications requiring hearing (CU, PD, S, SL, SCE) N/A N/A 40 27 40
Plan/Zone Changes (CPA, ZC, ZOA) N/A N/A 182 238 345
Total Land Use Actions
Public Meetings: 69 101 74
Total Public Meetings Staffed 150 93 249.5 253 190
Total Public Meeting Staff Hours 375 2 293
Total staff hours per year 4,160 4,160 4,160 9,3 980%
% time in office (non-meeting) 91'0% 93'0% 94.0% 98
Planning Projects: N/A N/A N/A N/A 1,820
Park Plans (hours spent) N/A N/A N/A N/A 1,200
Downtown Area Plan (hours spent) N/A N/A N/A N/A 200
Annexations (hours spent) 3 1 a 3 3 9
Annexations (number processed) .4 N/A N/A N/A N/A 1,560
Business Tax (hours spent) N/A N/A N/A 1,050 1,500
Business Tax (number processed)
FY 1985-86 REVENUE ESTIMATE: Variance (16) $4,000 CPA (10 @ $650) $6,500
Subdivision (12 @ $300) 3,600 TU (12 @ $75) 900
Zone Change (12 @ $400) 4,800 SL ( 6 @ $500) 3,000
Cond-Use (4 @ $300) 1,200 HOP (36 @ $75) 2,700
MLP (15 @• 225) 3,375 M (15 @ $100) 1,500
PD (5 @ $500) 2,500 HOP Renewal 60 @ $20 1,200
SDR (22 @ $300) 6,600 , TOTAL $41,875
SUB-TOTAL $26,0751; 27
CITY OF TIG'"1, OREGON '"1 DEPARTMENT: COMMUNITY DEVELOPMENT-WS
1986 PEAFORh...ACE REPORT UNIT: ENGINEERING (2.2.4) _
FY FY FY FY FY
WORK MEASUREMENT INDICATORS 82-83 83-84 84-85 85-86 86-87
ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED
No. of department employees (FTE) (6) (7) (4) (6.0) (7.0)
Unit Budget allocation $347,798 $381,766 $287,949* $178,542 $314,805
Engineering service revenues (Fees & Charges) $19,873 $47,096 $82,470 $97,706 $110,000
Engineering revenues as a % of budget
expenditures (Fees & Charges-General Fund) 6% 11% 55% 48% 37%
CIP/LID services allocation N/A N/A $10,000 $20,000 $60,000
CIP/LID service as a % of budget expenditures N/A N/A 3.5% 11.2% 19.1%
CIP/LID services as a % of CIP/LID budget N/A N/A 3% 12% 7%
% of total City budget 5.6% 4.3% 2.8% 2.4% 2.6%
Land Use Applications reviewed/Hours worked 20/N.A. 33/250 80/450 79/600 85/700
Hours worked on Private dev. Improvement projects 3,600 3,600 2,500 2,200 3,200
A. No. of New Protects/Size
$0 - $25,000 (Ex: Street Opening Permits) 27 19 36 i 26 22
$25,000 - $100,000 Value (Ex: 10-20 lot Subud's) 1 4 5 7 10
over $100,000 Value (Ex: over 20 Lot Subud's) 2 6 7 9 12
TOTAL PROJECTS 30 29 48 42 44
Hours of public assistance/correspondence 1,240 1,000 600 1,400 1,600
Hours of Surveying & Mapping 5,200 6,240 4,450 3,067 4,000
Hours of departmental/non-departmental
support (Eg. street vacations; C.I.P. ,
maintenance projects. 1,120 1,300 750 1,400 1,500
*Beginning in FY 84-85 streetlight maintenance was shifted from Engineering to Public Works Operations (Approx. $160,000)
�i
28
CITY OF TIGAM, OREGON DEPARTMENT: COMMUNITY DEVELOPMENT
•1986 PERFORI CE REPORT UNIT, PUBLIC WORKS OPERATII (2.1)
the Operations Division holds primary responsibility for the maintenance and operations of the City's physical
infrastructure, facilities, and equipment. Units within this department include: Wastewater (sewers and storm drains);
Streets (maintenance); Parks; Shops and Services (equipment, vehicles, and building maintenance).
The City currently maintains 85 miles of streets; 90 miles of sewer lines; 46 miles of storm lines; 195.61 acres of parks;
93.2 acres of greenway; and 120 pieces of equipment and vehicles.
Increases in the volume of workloads over the past six years are evident in such indicators as number of employees per mile
of street. The number of acres of park and greenway per employee has been reduced due to staffing increases resulting from
service level improvements. However, new management tools instituted recently, involving monthly summaries of work
measurements, and more accurate record keeping, should provide for more efficient monitoring of work assignments.
FY FY FY FY FY
WORK MEASUREMENT INDICATORS 82-83 83-84 84-85 85-86 86-87
ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED
No. of department employees (FTE) (13) (16) (15.5) (17.25) (20.5)
Department budget allocation $384,396 $458,713 $496,875 $764,012 $992,000
% of total City budget 6.1% 5.1% 4.8% 10.2% 8.3%
Size of City in square miles 8.1 8.4 8.6 8.6 8.6
Sewer lines cleaned per year — feet/hours 95,0001/ 52,800'/ 31,700'/ 66,986'/ 81,600'/
460 hrs. 228 hrs. 190 hrs. 1,356 hrs. 1,859 hrs.
% of total sewer lines cleaned per year 29% 15% 15% 30%
Miles of street maintained 59.29 73.0 75.0 83 85
No. of street employees per mile of street 1:21.6 1:17.2 1:18.5 1:18.5 1:14.2
Acres of park 130 130 130 195.61 195.61
Acres of greenway 37.9 37.9 37.9 37.9 93.2
Hours of preventative maintenance servicing 200 800 301 400 1,010
*Green Thumb office help for Wastewater, Streets, Support Services — 180 hours.
s
i ,
i
29
NUMBER OF DEPARTMENT EMPLOYEES (FTE) NUMBER OF STREET EMPLOYEES/MILE OF STREET
50 1:25 ;
• ' I
• 1:20
40 . . . . . . . . . . . . . . . .
30 •. .• . 1:15 .• . .• .
• III
. ,• I:10
20
• . IV .
1:5 . . . . . . . . . . .. . .
0 1.0 82/83 83/84 84/85 85/86 86/87
82/83 83/84 84/85 85/86 86/87
HOURS OF PREVENTATIVE MAINTENANCE SERVICING
PERCENTAGE OF TOTAL CITY BUDGET
100 ,
1500 ,
gp
1200 .. .. . •. .• . . : .. . . : .• . .
60 . . . .
900 . . '. . . . .• . . . . . . . .. . . ' • .
,. . '. 40 . . . .. . . .
600 ..
• 20 . . . . . . . . . : . . . .• . . . . .
300 . . . .' . . . . .
p 82/83 83/84 84/85 85/86 86/87
82/83 83/84 84/85 85/86 86/87
r
1,
1
30
CITY OF TIGYkp, OREGON DEPARTMENT: COMMUNITY DEVELOPMENT,,,
•1986 PERFORe :CE REPORT UNIT: SHOPS & SERVICES (2.r �)
FY FY FY FY FY
WdRK MEASUREMENT INDICATORS 82-83 83-84 84-85 85-86 86-07
ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED
No. of unit employees (FTE) (2.75) (3.25) (3.25) (4.25) (4.0)
No. of vehicles/equipment maintenance 92 96 101 101 120
200 800 300 400 1,010
Hours of preventative maintenance servicing
Hours of scheduled equipment repairs 450 1, 00 400 650 700
3
Hours of unscheduled equipment repairs 300 300 160 350 600
N/A N/A N/A N/A 230
Hours of tire service
N/A N/A N/A N/A 650
Hours of fabrication
N/A N/A N/A N/A 100
Hours of road service
N/A N/A N/A N/A 464
Hours of general support
Hours of building maintenance 750 N/A 64
70 130 1,4
Hours of custodian work N/A N/A N/A N/A 464
110 200 80 200 300
Hours of training and schooling
ii
31
CITY OF TI OREGON ' DEPARTMENT: COMMUNITY DEVELOPMENT
. 1986 �PERF09 .JCE REPORT UNIT: WASTEWATER (2.1.2)
• FY FY FY FY FY
WORK MEASUREMENT INDICATORS 82-83 83-84 84-85 85-86 86-87
ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED
No. of unit employees (3.25) (5.25) (5.75) (5) (5)
17
No. of employees per mile of sanitary sewer line 1:12.38 1:14.2 1:
No. of employees per population (1985 = 19,111) 1:3,52A 1:3,822 1:33,,
822
Unit Budget Allocation $121,571 $124,829 $147,889 $189,665 $215,000
% of department budget 11.9% 11.0X 13.4% 14.5 11.3%
1.9% 1.4% 1.4% 2.5% 1.8%
% of Total City Budget
Miles of sanitary sewer lines accepted by City 65 67 81 90
50
Miles of storm sewer lines accepted by City 44 45 49
Sanitary sewer lines inspected per year — feet/hours 8,700/120 11,984/412.5 20,000/99988
800/228 31,700/190 66,986/1,356 81,600/1,859
Sanitary sewer lines cleaned per year — feet/hours 95,000/460 52,
Storm sewer lines inspected per year — feet/hours 1,00/ 0 1,500/145
000/112
5
Storm sewer lines cleaned per year — feet/hours , 112 3,555/172 3,456/284
0 327.5 716
Open ditches cleaned — hours
164 335.5 194
Catch basin cleaning — hours t
Catch basin construction — hours 0 0 129
56 1,133.25 187
Manhole rehabilitation — hours
394.5 268 388
Storm sewer repairs — hours
72.5 349 646
Sanitary sewer repairs — hours
150 648
Special projects 58 256
CIP projects ,
Explanation: Manhours are up and footages are down because we are working on roadways with traffic problems and off—road
lines that are difficult to get to or set up.
* Lift station checking
SEK Manhole locate and posting
i
32
i
CITY- OF TIGA-n, OREGON ! 1 DEPARTMENT: COMMUNITY DEVELOPMEN
.1986 PERFOR. !CE REPORT UNIT: STREETS (2.1.3)
FY FY FY FY FY
WORK MEASUREMENT INDICATORS 82-83 83-84 84-85 85-86 86-87
ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED
No. of unit employees (2.75) (4.25) (4.75) (6) (6)
No. of employees per mile of maintained streets 1:17.2 1:13.8 1:14.2
No. of employees per population (1985 = 19,111) 1:435 1:3,185 1:3,185
Unit budget allocation $128,502 $199,100 $178,032 $374,040 $445,000
% of department budget 12.6% 17.6% 16.2% 28.6% 23.4%
% of total city budget 1.9% 3.8% 3.4% 5.0% 3.7%
Miles of streets maintained 59.29 73.0 75 83 85
Miles of major collector streets maintained 17.43 12.8 14.7
Miles of minor collector streets maintained 12.42 11.6 12.6
Total miles of collector streets maintained 30.35 24.4 27.3
Miles of streets swept 69.35 73 80 82.5
No. of times streets swept per year 5 6 6 6
Hours of scheduled street sweeping 400 640 672
Hours of unscheduled street cleaning (leaves, sand, glass, etc.) N/A 116 120
Hours of asphalt patching 859 1,200
Hours of pavement crack sealing 900 N/A 750
Hours of street markings 140 790
Hours of sign maintenance 50 1,828 2,000
Hours of brushing and limbing ' N/A 866 1,200
Hours of grading and rocking 0 154 500
Hours of street sanding N/A 226 270
Hours of bridge maintenance N/A 176 400
Hours of bike/pedestrian path maintenance N/A N/A 200
Total work pregram hours N/A 5,005 8,102
ii
33
CITY' OF TIC*--D, OREGON DEPARTMENT: COMMUNITY DEVELOPMENT
1986 PERFORhriNCE REPORT UNIT: PARKS (2.1.4)
. FY FY FY FY FY
'rJORK MEASUREMENT INDICATORS 82-83 83-84 84-85 85-86 86-87
ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED
No. unit employees (FTE) (2,25) (1.25) (1.75) (2.0) (5.5)
Acres of park & greenway per employee 74:.62 134.32 95.94 91.45 34.90
Unit budget allocation $67,927 $53,030 $82,435 $79,143 $170,000
% of department budget 6.7% 4.7% 7.5% 6.1% 8.9%
% of unit budget derived from General Fund 48% 100% 90%
% of total City budget 1% 1% 1.6% 1.1% 1.4%
Acres of park 130 130 130 145 151
Acres of greenway 37.9 37.9 37.9 37.9 41
Miles of bike path 2.7 N/A
N/A 27(approx.) 35(approx.)
Acres mowed 4,000 1,003.25 1,924
Hours of park mowing
7
Hours of irrigation maintenance 2,000 2,990 4,620
Hours of restroom maintenance N/A 4,095 2,570
Hours of ballfield maintenance N/A 425 710
Hours of building maintenance N/A 680 1,280
Hours of rec. equip. maintenance N/A 1,495 1,920
Hours of landscape maintenance N/A 7,475 11,760
Hours of trails maintenance N/A 1,460 2,570
Hours of litter patrol N/A 23,125 5,130
34
CITY OF TIGARD, OREGON DEPARTMENT: POLICY & ADMINISTRATION (3.0)
1986 PERFORMANCE REPORT UNIT: SUMMARY
The Policy and Administration program provides the central governing and directing structure for the City. The Mayor and
City Council legislate as to City Codes, set guidelines via City policy and determine priorities with Council Goals. The
City Administration Department is responsible for the implementation and administration of those policies and goals in all
City Departments. Community, intergovernmental and press relations are a part of the Policy and Administration program
responsibilities, now partially transferred in FY 86-87 to Community Services. ,
Policy and Administration has declined from 8% of the operating budget in FY 81-82 to 3-4% in recent years. While citizen
volunteers and various board or committee members have helped with special projects and allowed a reduction in related
staff costs, this probably needs to stay at about 4-5% of the operating budget to allow for adequate internal systems
analysis in the coming years. ROBERT JEAN CITY ADMINISTRATOR
FY FY FY FY FY
WORK MEASUREMENT INDICATORS 82-83 83-84 84-85 85-86 86-87
ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED
No. of employees (FTE) (4.0) (3.5) (3) (3.5) . (3.0)
Program budget $154,1844 $155,270 $163,609 $165,877 $187,000
% of total City operating budget 5.0% 4.7% 4.9% 3.8% 3.5%
2.5% 1.7% 1.6% 2.2% 1.6%
X of total City budget
39 50 45 53 50
No. of City Council meetings
Average hours per Council meeting 3.87 4.0 3.3
No, of Ordinances 105 115 1011 45 400
N 413 120 106 100 100
No. of Resolutions
11 11 12 8 6
No. of Budget Committee meetings
195 177 185 190 195
No. of public meetings coordinated
Assessed valuation of property in City $7
Council, Board, and Committee members 11122 114 122 133 125
$767.52 $8382 $920M $957.12
Volunteer hours:
9,839
Library & City Hall (Inc. B & C) 1,961 ' 8,418.5 8,786 8,280
Police Reserves 3,083 2,345.5 2,528 2,400 2,400
N/A 968 5,880 24,220 4,818
Parks
Total volunteer hours 5,044 11,731.0 17,194 34,900 17,057
Total Operating Budget 3,055,317 3,325,792 3,358,489 4,420,183 5,283,375
6,264,754 8,963,869 10,455,646` 7,468,075 11,885,500
Total City Budget
35
POLICY & ADMINISTRATION OVERHEAD Z NUMBER OF COUNCIL, BOARD & COMMITTEE MEMBERS
10 150
g . • . . . . . 120 . . . . . . .• . .
z 6 . . . .
.•. 90 . . . . . . .. . . . . . . . .• . . . . .
F
w
oi 30 . . . . . . . . . . . . . . . . . .
2
K
0 0
80/81 81/82 82/83 83/84 84/85 85/86 86/87 82/83 83/84 84/85 85/86 86/87
NUMBER OF VOLUNTEER HOURS NUMBER OF PUBLIC MEETINGS COORDINATED
15000 250 ,
12000 •. •. . . . . . . . . . 200 • • . . . . . .
9000 •. .. . . . . . . . . . . . 150 .. . .• . .
6000 • . . . .• . . . . . . . .. . . . . 100 . . . . . . .. . . . ., . .
3000 . . . .. . . . 50 . . .
0 82/83 83/84 84/85 85/86 86/87 82/83 83/84 84/85 85/86 86/87
i •
r
36
DEPARTI:ENT: POLICY & ADMINISTRATION f
CITY- OF TIV-9, OREGON UNIT: CITY COUNCIL (3.1)
1986 4)ERFOR,...,ICE REPORT FY
FY FY FY FY
82-83 83-84 84-85 85-86 86-87
WORK MEASUREMENT INDICATORS ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED
allocation $22,781 $21,318 $18,612 $13,918 4% 30,060%
Unit budget 14.8% 13.7% 11.4%
0.3% 0.3%
% of program budget 0.4% 0.2% 0,2%
% of total City budget 39 50 45 53 50
3,3 3.5
3.87
No. of City Council meetings 4.0 4,1
Average hours per Council meetings 210 467 40
No, of pages codified 105 115 101 45
No. of Ordinances 113 120 106 100 106
No. of Resolutions 11 li 12 12 6
No. of Budget Committee meetings
TIGARD CITY COUNCIL MEETING ATTENDANCE — 1986 BUDGET COMMITTEE MEETING ATTENDANCE — FY 1985-86
y Me.____etinas fE Attended I% Attended # Meetings # Attended % Attended
Cook 53 44 83%
Cook 8 5 63%
8 6 75%
Brian
53 53 100% Brian
53 45 85% Edwards
8 5 63%
Edwards 63%
92%
39 36
Scott 8 5
Johnson 75%
Ed in 8 6
Eadon 39 36 92% 8 7 88%
Duffy
88%
Evans
8 7
Hoffman
8 8 100%
Frezza
8 7 88%
Christensen
8 8 100%
i .
37
i
i
n
• DEPARTMENT: POLICY & ADMINISTRATION
C176 OF TIGARD, OREGON UNIT: CITY ADMINISTRATION (3.2)
1986 -PERFORMANCE REPORT FY FY
FY FY FY 86-87
82-83
83-84 84-85 85-86
WORK MEASUREMENT INDICATORS ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED
(4.0) (3.5) 3.8% (3.5% (2.9%
No. of employees (FTE) 5% 4.4% 79.75) (91.5) (111.75)
% of total City staff (75,25) (79.25)
1:6,500 1:5,857 1:7,333
Total City staff (FTE) 1:4,438 1:5,286
No. of unit employees per population $131,403 . $133,953 $1.44,997 $151,965 $157,000 3%
Department budget 1.5% 1.690 2.076
2.Ox 957.1M
% of total City budget 920M
$741.6M $767.5M $8388.5 9 9
Assessed valuation of property within City 8.1 8.4 22,000
Size of City in square miles 17,750 18,500 19,500 20,500
45 53 50
Population of City 39 50 8 6
No. of City Council meetings 11 11 12
.1 3.5 3.5
4
No. of Budget Committee meetings 3 87 4.0 193 195
Average hours per Council meeting 195 177 185 coordinated 10 10 10
11 10
No, of public meetings coor133 133
No. of community newsletter issues per year 112 114 122
Council, Board, and Committee Members 8,280 9,839
Volunteer hours: 1,961 8,418.5 8,786 2,400 2,400
Library and City Hall (Inc. B & C) 3,083 2,345.5 2,528 4,818
Police Reserves N/A 968 5,880 2_4 220
11,731.0 17,194 34,900 17,057
Parks 5,044 18 21 14
Total volunteer hour's 14 18 11 12
No. of MACC Board meetings 6 12 12 8 9 10
No. of Area Managers meetings 10 41 36
No. of Urban Services Study meetings 30 42 12 34
Meetings Attended 2,500 2,250 1,000
5,000 3,500 1 041 500
Hours systems reviews & special studies 1 800
Civic Center hours
� i 38
-CITY OF TIGAltD, OREGON DEPARTMENT: GENERAL GOVERNMENT
4986 FIERFORMANCE REPORT UNIT: CITY ATTORNEY
NARRATIVE: Council Municipal
The City Attorney's office provides legal services in four functional areas: Administration,
Court and litigation. The services to the Administration program range from the preparation of contracts and agreements
to the preparation of ordinances. The services to the Council involve reviewing all agenda items, attending council
meetings and providing legal advice. The City Attorney's office acts as the City prosecutor at Municipal Court. In ad-
dition, the office litigates and defends matters which are not handled by the City's insurance carrier.
The work can be classified into three major areas: preventative law activities, negotiation and litigation and
projects.
PREVENTATIVE LAW ACTIVITIES:
These activities involve the drafting and adoption of procedures ordinances, updating of ordinances to reflect court
decision and changes made by the Legislature and educational programs. Proper procedures reduce the need for legal
review, create a more efficient level of services, and reduce the opportunities for legal challenges. Updating the
ordinances to reflect court decisions and legislative changes is necessary to preventative law. Educational programs for
staff, planning commissioners and councilors assist the key persons in the operation of the city to identify legal issues
and avoid legal problems: Educational Programs
Procedures
Purchasing Ordinance and Rules Condemnation
Personal Services Contract Form Sale of Municipal Property
Public Works Project Bid -- Contract Packet Contract Enforcement
Street Vacation Procedures -- Ordinance & Forms Ordinance Updates
Deed -- Dedication Forms and Procedures
Civil Infractions Ordinances
PROJECTS:
iew of legal documents such as contracts, leases, dedication agreements
These activities involve the drafting and rev
and easements. It also includes the preparation and review of election materials such as ballot titles, and it includes
legal research on current city issues such as personnel problems:
Tax Levy Ballot Measures Construction Contract -- Civic Center
(Preparation for Possible Litigation)
Labor Relations
Criminal Code Update Personnel Rules
Muni Court Codifications, Order, Fines & Fees Dartmouth LID
Crow Lease -- Extensions
Charter: Elections and Officers Update District and Justice Court Options
Metzger Annexation Acceptance of Public Improvements & Dedications
Codes Enforcement
Insurance Claims by City `
i
i .
1 ' 39
• r
SERVICE LEVEL PRIORITIES
IV
County-wide Average
III
Basic '
II
Limited
I
Core
,
r
TABLE 1.2 STAFFIN%a SERVICE LEVEL SUMMARY
•. ' DEPARTMENT & BUDGETED ACTUAL ACTUAL ACTUAL ACTUAL ADOPTED
DIVISION 1981-82 1982-83 1983-84 1984-85 1985-86 1986-87
POLICE:
Sworn (1:Pop) 22(1:723) 22(1:823) 22(1:866) 22(1:904) 24(1:891) 2.5(1:800)
Non sworn 7 7 7 7 7 34.5(II)
PD TOTAL 29(111) ,% 29(11) 29(11) 29(1) 31(1)
COMMUNITY SERVICES: - 3
Administratiot - - `- 6
Support Services 3.75 6 6 7 7
Finance & Acct. 3 4 4 4.5 5 5
MUNICIPAL COURT: 1.25(II) .5(I) 1(II) 1(I) 2(I1) 2(11)
LIBRARY: 7(11) 5.75(I) 6(I) 6(1) 7.75(1) 9(II)
COMMUNITY SERV. 44 45.25 46 47.5 52.75 59.5
COMMUNITY DEVELOPMENT:
Administration 2.75 4 4 4 3
Devmt. Services -- - - -• -
3.75 4 5
Building 4.25 3 2.75
Planning 3.5 2 2 2.5 4 5
Engineering 8.5 6 7 3.5 6 7
Public Works Opns. --- - - - 2
Support Serv. 2.5 2.75 3.25 3.25 4.25 3x-
Wastewater
6.25 3.25 5.25 5.75 5 5
Streets 2 2.75 4.25 4.75 6
Parks & Bldg. 4 2.25 1.25 1.75 2 4.5*
COMMUNITY DEV 33 75(IV) 26(I) 29.75(1) 29.25(I) 35.25(II) 40.5(11) _
CITY ADMIN 2.5(11) 4(III) 3 5(III) 3(III) 3.5(111) 3(II)__
TOTAL STAFF FTE 80.25 75.25 79.25 79.75 91.5 `103
POPULATION (7/1) 15200 17300 18200 19000 20500 22000
STAFF:POP.RATIO 1:190 1:230 1:230 1:238 1:225 1:213
SERVICE LEVEL III I I I I II
III = Basic Service I = Essential Core Level
V = Full Service
= Limited Servi�Ce
IV = City (W.C.) Average rI __ 41
H H '
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42
POLICE
DATA SASE STUDY
RE: Staffing Needs Ratios for the Following Levels
Sworn Personnel: Level FTE Ratio
IV (Full Service) 32 1:600
III (Basic) 28 1:700
II (Limited) 25 1:800
I (Core) 22 1:900
Civilian Personnel: IV (Full Service) 10 1:2000 --
III (Basic) " 9 1:2200
II (Limited) 8 1-:2500
I (Core) 7 1:2800
S
r .
Total Police Department Staffing Requirements:
IV (Full Service) 42 1:450
III (Basic) 36 1:525
II (Limited) 33 1:600
I (Core) 29 1:675
Population Used: 19,500 FY 84/84
a
4
POLICE
N
S,
'i
q EXHIBIT "A"
CALLS FOR SERVICE MANAGEMENT.
y RESPONSE PRIORITIES
CRIMINAL PRIORITY TRAFFIC PRIORITY DISCRETIONARY PRIORITY
Priority (Q1) Priority 0 1) _Priority (�l)
' l'oterttial for violence or .injury
All Violent Crimes Life Threatening *Alarms (Fire or Pollee)
in Progress *Accident:lnjury/ m
*Homicide: Fatal •D3 cturbanc:e::
*Robbery *Hit & Run:Injury *Family Fights.
*Rape
• _. *D.U.I.I. *Prowlers
*Assault •Reckless *Suicides or attempts
*Burglary *Extreme Hazards *Fires
(occupied bldg.)
*Elude *Warrants Felony
'•
*Unwanted Persons•
iArson
*Wlre down (Power)
*Assist Agency (Criminal.)
*Hazards (injury. threatening) _-
Priority (82) Priority (02) Priority 02)
Non-violent Crimes Hazards to Public Non-violent
in Progress Safety *Assist Agency (non-criminal)
*Burglary •Non-Injury *Dog Bites
(unoaccidents on a *Civil Matters
*Theft
ccupied bldg.) public street *Check Buildings
*Forgery
*Directed Traffic *Hazards
•Fraud Enforcement .
•Suspicious Auto/Person
•Vice/Narcotics *Random Traffic *Nara ticHazards (no immediate threat)
•DILacted Crime Enforcement
formation
Patrol •Subpoena/Summons Service
*Persons: Drunk/sick/confused
*Juvenile Problems
*Check Occupant
Priority (03) Priority (03) Priority (03)
•Reported crimes of General Traffic General
all index crimes •Traffic Nuisance •Traffic Problem
which are cold *Parking *Wire Down (non-power)
•Abandoned Vehicles *Found Propec•Ly
•Nor_-injury accidents •Lost Property
with damage under •Prowl Checks
$400.00 value *Animal Problem
•Assist Citizens
•Deliver Messages
*Noise Abatement
Q
*Private request for ..owing'
auto
*Vacation Checks
*Unlisted Situations
•Non-Injury accidents on
private property•(civil
matter)
rrVl'tajl,-Ulv lall/lV
- u1
PerfFlections
l 1984 Data Base
CPSF,
'-' — CASE WAD
._ OBLIGATED TIF-1E
I
gLIGATW T CRIME PREVEtITION PROQW4S
NdN-O _ .. ----
6pmETIONMYi PATROL TIME
RES-` PDNSE TIS
_S'&IOR� TIME ------i- —.-'_ fi---
. •- LEVEL II LEVEL III LEVEL IV
LEVELI Full Service
• Gore 18 FTE 20 Basic 22 FTE
16 FTE
k
41
k
0
. H
% ® 0 w . � . En
4 _
q $ CD
.\
k
/
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, , . _ . . . . - ' • ��:% y .. � \ .
ti
TIVE PERFORMANCE EXPECTATIONS
INVESTIGATIVE -
}
1984 Data Base
4 I (3.5 FTE) II (4 FTE) III (5+1 FTE) IV (6+1 FTE)
Cases Received 1,573 1,573 1,573 ' 1,573
Cases Suspended 776 671 566 461
Cases Assigned to Patrol 483 483 483 483
Cases Investigated 314 419 524 629
Case Load/Investigator
105 105 105 105
Part I Crimes Cleared _ 105 135 165 195
Cleared/Investigator
30 30 30 30
Cart II Crimes Cleared 45 58 70.6 83.4
Cleared/Investigator 12.8 12.8 12.8 12.8
% Part I and II Cleared 47$ 46% 45% 44%
# Part I and II Cleared 150 193 236 278
% of Total Cases Investigated 20% 26.6% 33.3% 40%
w
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Support Services Division provides just what its title implies, and that �
is-support, not only in dispatching and reoordskeepingI but in other areas as
well. It stands to reason, therefore, that there would be a ripple effect in
the workload if the performance e>pectations of other divisions increased;
additional support would be needed. ,
Additional support would assist Administration Division, shifting crime
analysis to Support Services- ICRP data entry would be done on a routine and
timely basis, thereby creating time for the crime analyst to periform the
analysis functions. A Ccm comity Services Officer could be hired to provide
support to the citizens of Tigard, such as crime prevention. The routine
administrative typing now done by the Services Manager would be done, thus
giving her time to provide more support and supervision to her division.
Patrol Division would-be writing more citations, creating more radio
traffic and teletype transactions. Carding and filing duties would increase
as well. With increased non-obligated time, case clearances would rise, again
creating additional workload. An increase in property/evidence functions will
occur.
In Investigation Division, more cases would be investigated, and the
numbers of taped interviews would increase accordingly. With additional•
clerical support, detectives would be able to dictate their reports; at core-
level they either hand write or type their own. As in the Patrol Division,
more case clearances would occur. The increased workload in this Division
alone would necessitate a clerical person to spend their entire shift just
assisting them.
Additional support would greatly enhance the Support Services Division,
providing the necessary relief for vacations, sicknesses and maternity leaves.
CAt core level, shortages of personnel creates a backlog of investigative
typing, property duties, and other functions. As stated before, if
Vl
., performance expectations in other divisions increase, we could not afford to
let this backlog occur.
Automation of records would certainly assist the efficiency of our
3+
erical support necessary. However, it must be
division, and help give the cl
remembered that all the records stored manually must be entered into the
computer; this will be a long and time consuming process.
As stated above, our division gives support to all other divisions. As
they increase their workload, we increase our workload.
1
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C.
TIGARD POLICE ARTICLE:
DEPARTMENT �
EFFECTIVE,
GEnERAL May 24, 1984
REVIEW=
®RDER1986, 1988, 1990
SUBJECT: TERMINATION OF SPECIFIED TRAFFIC AND
DISCRETIONARY SERVICES
r
PURPOSE: To provide emergency services in a timely manner, and to 'focus
on specific criminal activity within the Tigard community.
Effective this date the following priority three (3) activities as
identified in City of Tigard Resolution 82-74, adopting a police mission
and goal statements, and priorities, will be terminated.
Traffic Priority (113) Discretionary Priority (03)
General Traffic General --
Traffic problem
Traffic nuisance Wire down (non-power)
Parking Found property
Q Abandoned vehicles Lost property
Non-injury accidents with damage prowl checks
under $400 value Animal problem
Assist citizens
(Note: no investigative time Deliver messages
will be devoted to Noise abatement
non-injury accidents with
damage estimated to be Private request for towing auto
under $1,000 per vehicle, Vacation checks
Rnd Hit and Run accidents Unlisted situations
without suspects and Non-injury accidents on.-private
suspect vehicle information. property (civil matter)
Requires a daily log entry
only).
In addition to the above, the department will no longer be able to provide
community education and crime prevention programs, with the exception of staff
support to the Community Crime Watch Steering Committee.
R.B. Adams
Chief of Police
N
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1983 ANNUAL PERFORMANCE OBJECTIVES
Goal Actual
T. Patrol Division
A. Crime:
1. Part I Crimes Cleared 28%
2. Part II Crimes Cleared 58%
B. Crime Control:
1. Part I Victimization Rate (per 1000) 70
2. Part II Victimization Rate (per 1000) 50
3. Total Part I Crimes 1,295
4. Total Part II Crimes 925
C. Crimes Cleared per Officer:
1. Part I Crimes 18.5.
2. Part II Crimes 43.1
3. Total Crimes Cleared
D. Recovered Stolen Property: 32%
•
E. Crime Conviction Ratio. 956%
C_
F. Traffic Activity:
1. Traffic-Accident Control 346 18
2. Accident Rate,(per 1000) 26
18.7
3. Traffic Enforcement Index 9596
95
4. Conviction Ratio
5. Traffic Activity-per'Officer
a. Traffic Enforcement (UTC) 246
b. Traffic Enforcement (Written Warnings) 150
c. Traffic En.rorcement (Verbal Warnings) 100
d. Motor Officer Program
(1) Traffic Enforcement (UTC) 1,800
(2) Traffic Enforcement (Written Warnings) 300
(3) Traffic Enforcement (Verbal Warnings) 200
G. Crime Specific Targets: (Patrol & Invest. Division)
1. Burglary Clearance 2
2. Theft Clearance 255 96%
3. Field Interviews per Officer 130
H. Cost Containment/Time Management
1. Reduce Overtime 5%
2. Vehicle Operations Cost (Per Month) .17 cents
M
u,
Goal Actual
3. Obligated Time (hours) 23,000 +
4. Non-Obligated Time (hours) 5,000 -
1. Community Crime Watch
1. Neighborhoods Organized
5
(Requires participation of the majority
patrol division personnel)
J. Training
Training hours of all sources per member annually
50 t,
K. Response Time .to Calls for Service
1. Priority Code I (routine)
a. Goal: As resources are available
b. Average Response Time:
2. Priority Code II (prompt) Non-emergency
a. Goal: Response time 15 minutes or as soon as resouces are availahLe
b. Average Response Time:
3. Priority Code III (immediate). Person may be in danger. or
crime may be in progress, and rapid response may result in.
apprehension.
a. Goal: 6 minute response standard
b. Average Response Time:
4. Priority Code IV (emergency). Life is in immediate danger, or
.in circumstance of similar magnitude when time is critical
a. Goal: 5.5 minute or less response standard
b. Average Response Time:
5. Priority Code V (delayed). Assigned at citizen request
a. Goal: Respond when citizen available
b. Average Response Time:
Response time is measured from the time call is received at the
Dispatch Center and when the dispatched unit arrives at the
designated location.
All calls for service require the initiation of a dispatch card
regardless of the priority, by Support Services Division personnel.
Watch Commanders: (includes Assistant Watch Commanders)
-a
5
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1983 ANrUAL PERFORMALn
NCE OBJECTIVES Goal Actual
II. Investigative Division
A. Crime: 28la ur
1. Part I Crimes Cleared 57%
2. Part II Crimes Cleared 42%
3. Combined Total Cleared
B. Crimes Investigated: 1 ,
256
1. Total Crimes Investigated 85.3
2. Case Load .per Investigator (3) 62
3. Part I Crimes Cleared 20.6
4. Part I Crimes Cleared per Investigator 45
5. Part II Crimes Cleared 15
6. Part II Crimes Cleared per Investigator
C. Crime Specific Targets:
20%
1. Burglary Clearance 25%
2. Theft Clearance 30%
3. Robbery Clearance
C D. Cost Containment/Time Management:
5%
1. Reduce Overtime .170
2. Vehicle Operation Cost (per mile)
E. Training:
50
Training hours of all sources per member annually
F. Division Commander:
. 1. Division Management
a. Plan, organize, lead and control the 100%
activity of the Investigative Division
consistent with department policy, goals
and division objectives
b. Reviews Division, Watch and individual 100%
performance
C. Plan and organize watch resources consistent 100%
with division objectives
C2. Leadership
a. Maintains a reasonable investigation 100%
activity, field support, and supervision
to achieve division objectives
.n
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1983 ANNUAL PERFORMANCE OBJECTIVES
Completion
III. Support Services Division Time Goal Actual.
A. Report Processing 45 minutes
1. Report from Officer
2. Complaint Log Entry
3. Case Jacket Data Entry
4. Type and File Master Cards
B. Final Case Distribution and Filing 8 hours
C. Computer Entry 1 hour
1. Stolen, Lost Property
2. Stolen, Impounded Vehicles
3. Warrants, Person of Interest
4. Clearances (Arrests and Recovered Property)
D. Citation Processing 30 minutes
1. Citation from Officer
2. Type and File Master Cards
3. Citation Log Data-,.Entry
E. Case Logs 24 hours
F. Transcribing Tapes 24 'hours
1. Supplemental Reports
2: Interviews
G. Property and Evidence 24 hours
1. Take from Officer, put in Temporary _
Holding
2. Receive Property/Evidence Receipt
3. Determine Final Location for Storage of
Property
4. Mark Property/Evidence Receipt accordingly
5. Distribute copies of Property/Evidence Receipt
6. Transport property to Evidence Locker
H. Release of Property 1 week
1. Receive Release Notice from Proper Authority
2. Locate Property, Transport back to Temporary Holding
3. Obtain Property/Evidence Receipt for Owner's Signature
4. Notify Proper Owner
�. 5. Owner come to Police Dept. to pick up Property
Ln
Goal Actual
5% Limit.
I. Error Factor
1. Filing
2. Typing
J. Response Times to Calls for Service
1. Priority Code I (routine)
a. Goal: -As resources are available
b, Average Response Time:
2. Priority Code II (prompt) Non-emergency
a. Goal: Response time 15 minutes or as soon as resources are available
b, Average Response Time:
3, Priority Code III (immediate). Person may be in danger
or crime may be .in progress, and rapid response may
result in apprehension.
a. Goal: 6 minute response standard
b. Average Response Time:
4. Priority Code IV '(emergency). Life is in immediate
danger,
or in circumstance of similar magnitude when
time is critical
a; Gbals 5.5: minute or-less response standard
b. Average Response Time:
5, Priority Code V (delayed) Assigned at citizen request
a. Goal: Respond when citizen available
b, Average Response Time:
ResResponse-timefrom
call
is r
eceived at
the Dispatch Center and when hdispatchedunit arrives at
the designated location.
All calls for service require thebinitiationSef a discespivision
patch
card regardless of the priority, Y
support personnel.
K. Training
1000110
1. ICAP data entry 100%
2. Word Processing 100%
3. Performance by Objectives
C .
K. Division Commander
1. Division Management
Will
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SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS
FY 1986-87
DEPARTMENT: Support Services
SERVICE POSITION FTE `
LEVELS FUNCTIONS
I Support Services_ P City--Recorder* 12 1
CORE o Reception: tele hone, customer service, i
cashier, lxday mail distribution, etc. OA III OA III/Div. Sec.
o Municipal Court: cashier (night), Clerk
Op I/Court-Info-Cashier
recording of cites, docket preparation, OA III/Records Clerk
bailiff, court follow-up, bail refunds,
attorney/juries/witness, customer service WP/Office Manager
OA III/Wp
monthly reports, little collect. effort, OA I/PhoneSOperator t&
limited misd. caseload, arraignment WP Backup (2 FTE)
1 day/week with 1 Judge OA Part Time (3)
o P.O. processing and office supplies
o Misc. : accruals report, calendars, DOIs
Recordings accomplished by individual depts/ ,4
o Annexation follow-up j
o Council Support: Packet preparation, I
minutes, follow-up & ordinance/resolution
accomplished by originating department
o Elections
o Records Management - file maintenance (no
classification-retention-micrographics
C development in-house)
o Street Vacations - 2 times per year
o Customer Service, 48 hour request response
o Word processing: system mgmt. , special
projects, misc. reports,'document prep. ,
out-of—house training
o Division & Section Management
o Special Reports (annual, monthly, charge back)
o Boardsmanship workshops (2x/yr)
o Out-of-house codification
o Civic Center room reservations (10 day notice)
o Business Hours: 9-5 M & 9-4 Tues-Fri
Municipal Court Office Hours: Closed 12:30 - 1:30 (lunch)
* - City Recorder serves as Court and Records Section Manager
• . 4407A
00
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SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS
FY 1986-87
DEPARTMENT: Support Services
SERVICE
LEVELS FUNCTIONS POSITION . FTE
II Support Services: -
LIMITED o Reception: telephone, customer service, City Recorder 15
cashier, lxday mail distribution, etc. OA III Div. Sec.
o Municipal Court: cashier (night), Court/Records Manager
recording of cites, docket preparation, OA III/Court Clerk
bailiff, court follow-up, bail refunds, OA II/Court Clerk
attorney/juries/witness, customer service OA I/Cashi4r-Info.
monthly reports, limited collections, OA II/Records Clerk
modified misd. caseload, arraignment OA I/File Clerk
1 day/week with 1 Judge WP/Office Manager
o P.O. processing and office supplies OA III/WP Specialist
o Misc. : accruals report, calendars, DOIs OA II/WP Operator
o Recordings/Annexation follow-up OA I/Phone Operator &
o Council Support: Packet preparation, WP 9ackup (2 FTE)
minutes, follow-up, ordinance/resolution OA Part Time (2 FTE)
review by department
o Elections
o Records Management - paced '-
- o Street Vacations - as required
o Customer Service, 24 hour request response
o Word processing: system mgmt., special
projects, mist. reports, document prep.,
y - in-house system training (basic only)
o Division & Section Management -
o Special Reports (annual,..cost acctg., monthly,
o Boardsmanship workshops (2x/yr), annual reports
o Out-of-house codification
o Civic Center room reservations (7 day notice)
o Business Hours: 9-5 M-F
C_
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tP1
SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS
EL FY 1986-87
r;
DEPARTMENT: Support Services
SERVICE POSITION FTE
LEVELS FUNCTIONS
III Support Services:
BASIC o Reception: telephone, customer service, City Recorder 15
SERVICE cashier, lxday mail distribution, etc. OA III Div. Sec.
o Municipal Court: cashier (night), Court/Records Manager
recording of cites, docket preparation, OA III/Court Clerk
bailiff, court follow-up, bail refunds, OA II/Court Clerk
attorney/juries/witness, customer service OA I/Cashier-Info.
_ monthly reports, collections, 2 Judges OA II/Records Clerk
full misd. caseload, arraignment OA I/File Clerk
Wp/Office Manager
2 days & 1 night per week
o P.O. processing and office supplies OA III/WP Specialist
o Misc. : accruals report, calendars, DOIs OA II/WP Operator
o Recordings/Annexation follow-up OA I/Phone Operator &
o Council Support: Packet preparation, WP Backup (2 FTE)
minutes, follow-up, ord./res. review OA Part Time (2 FTE)
o Elections
o Records Management - fairly aggressive
o Street Vacations - as required
o Customer Service, 24 hour request response
C o Word processing: system mgmt. , special
projects, misc. reports, document prep.,
in-house system training (basic ,& adva►.ced)
o Division & Section Management
o Special Reports (annual, cost acctg., monthly,
special analysis)
o Boardsmanship workshops (2x/yr), monthly reports
o Out-of-house codification
o Civic Center room reservations (5 day notice)
o Business Hours: 9-5 M-F
Y .
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SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS
FY 1986-87
DEPARTMENT: Support Services
SERVICE POSITION FTE
LEVELS FUNCTIONS
IV Support Services: -
AVERAGE o Reception: telephone, customer service, City Recorder 17
cashier, 2xday mail distribution, etc. OA III Div. Sec.
o Municipal Court: cashier (night), Court Manager
recording of cites, docket preparation, OA III/Court Clerk
bailiff, court follow-up, bail refunds, OA II/Cour Clerk
attorney/juries/witness, customer service Records Minager
monthly reports, aggressive collections OA II/Records Clerk
2 Judges, full misd. caseload, arraignment OA I/File Clerk
2 days & 1 night per week WP/Office Manager
o P.O. processing and office supplies OA III/WP Specialist
o Misc. : accruals report, calendars, DOIs OA II/WP Operator
o Recordings/Annexation follow-up OA I/Phone Operator &
o Council Support: Packet preparation, WP 9ackup (2 FTE)
minutes, follow-up, ord./res. create/review OAA Part
Cashier-Info.E)
FTE)
Elections
o Records Management - aggressive _
o Street Vacations - 'cleanup' projects & as required --
o Customer Service, 4 hour request response
o Word processing: system mgmt. , special
projects, misc. reports, document prep.,
in-house system training (basic & advanced)
o Division & Section Management
o Special Reports (annual, cost acctg., monthly,
special analysis)
o Boardsmanship workshops (2+/yr), monthly reports
o In-house codification
o Civic Center room reservations (24 hr. notice)
o Business Aours: 9-5 M-F
a
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1'IGARDLt4W .
PUBLICsone 639-9511
12568 SW Main,Tigard. Or.97223
A STATEMENT OF POLICY
1. Goals:
The Tigard Public Library (TPL) has been established to provide free
access to information reflecting all viewpoints a piniothe ns.
sinquiL wand
11
provide books and other media which will support
recreational reading needs of all people of all ages. TPL will strive to
offer opportunity, encouragement and guidance to users in utilizing its
TPL supports universal education as a
resources to the optimum.
continuing process throughout life. TPL seeks to identify community
needs, to provide programs of service to meet such needs and to cooperate
with other organizations, agencies and institutions which can provide
programs or services to meet community needs.
TPL will provide the best service possible by a continuous process of
upgrading resources and facilities. -_
TPL will utilize all resources as economically, efficiently and
effectively as possible.
STATE LIBRARY
(Policy)
ORS 357.001 Legislative findings. The State of Oregon recognizes that:
(1) Libraries constitute a cultural, informational and educational resource
essential to the people of this state.
(2) Library services should be available widely throughout the state to bring
within convenient reach of the people appropriate opportunities for
reading, study and free inquiry.
(3) Providing and supporting adequate library services is a proper and
necessary function of government at all levels. [1975 c.476 S21
ORS 357.003 Policy. It is the policy of the people of the State of Oregon:
(1) To promote the establishment, development and support of library services
for all of the people of this state.
(2) To provide library services suitable to support informed decisions by the
personnel of government.
To encourage cooperation between units of government and between and among
libraries and to encourage the joint exercise of powers where such
cooperation or joint exercise will increase the extent of library services
in a fair and equitable manner. [Formerly 357.705]
c"I
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SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS
FY 1984-85
DEPARTMENT: Library
SERVICE LEVELS FUNCTIONS POSITION FTC
I Circulation: 6
Core o Open 20-25 hours per week
o Limit circulation to 5 items per person
o No reserves on any materials
o No renewals
o Selective overdues (Non-fiction and t ,
2 weeks)
o Patron registration - verify through
mail - two weeks lag time for user
to receive, delaying access to Library
collection
Reference:
o Irregular full reference service
(due to staffing). No telephone
reference
o One interlibrary loan per person
per visit
Acquisitions and Processings:
o Library materials = 15% budget
o Purchase books to maintain
basic reference and periodicals;
remainder for adult fiction and
children's fiction
o No weeding
Programming/Community Service:
o One pre-school story ti,.��
(Rely on Volunteers only)
o Maximum two school age programs per year
(Rely on Volunteers only)
o No summer reading program
Administration:
o No travel; no training
.o
SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS
FY 1984-85
DEPARTMENT: Library
SERVICE LEVELS FUNCTIONS POSITION FTE
II Circulation: 9
Limited o Open 38-40 hours per week
o Unlimited circulation per person
o Reserve only new 2-week books - limit
2 per person
o Renew all materials except 2-week
No renewals by phone
o Selective overdues (fewer categories
than III)
o Patron registration - verify through mail
lag time 10 days for user to receive
Reference:
o Irregular full reference service
(due to staffing). Only ready reference
over telephone.
o Two interlibrary loans per person per visit
Acquisitions and Processing:
• o Library Materials = 20% budget
o Purchases to include only books and
periodicals, i.e. , no cassettes, records
o Limited weeding in non-fiction
Programming/Community Service:
o One pre-school story time per week
(Use of Volunteers also)
o Maximum of four school-age special programs
per year
o Unlimited -registration for summer reading
(Use of Volunteers also)
o Maximum 5 summer reading activities
(Use of Volunteers also)
o Senior Outreach/LP book deposits
(Use of Volunteers also)
Administration:
o Travel for one manager to OLP. and selected
area workshops for staff members
C'.
.c
SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS
FY 1984-85
DEPARTMENT: Library
SERVICE LEVELS FUNCTIONS POSITION FTE
III Circulation: 13
Basic o Open 48-50 hours per week
County Average o Unlimited circulation per person
o Reserve all materials - limit 2 per person
o Renew all materials except 2 week materials -
No renewals by phone
o Selective overdues
o Patron registration - verify through mail -
lag time i week for user to receive
Reference:
o Full reference service during all open
hours
o Three interlibrary loans per persons per visit
Acquisitions and Processing:
o Library Materials = 25% budget
o Purchases to include books, periodicals, and
A-V.
o'Weeding of entire collection - irregular
Programming/Community Service:
-o Two pre-school story times per week
(Use of Volunteers also)
o Maximum of six' school-age special programs per year
o Unlimited registration for summer reading
o Maximum 10 summer reading -activities
o Senior Outreach/LP book deposits
(Use of Volunteers primarily)
o ,rhool Liaison
Administration:
o Travel for managerial staff to OLA conference and
selected out-of-town workshops only
o Training opportunities for staff as available
in area
C
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SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS
FY 1984-85
DEPARTMENT: Library
This level reflects a desired adequate service level based on Oregon Standards for
Public Library Service - April 1980
SERVICE LEVELS FUNCTIONS POSITION FTE
IV Circulation: 15
O.L.A. Standard o Open 50-55 hours per week
o Unlimited circulation per person
o Reserve all materials - no limit
o Renew all materials - except 2-week '
o Overdues or all categories of materials
o Patron registration - verify through mail-
lag time 3-4 days for user to receive card
o Reduction of backlog
Reference:
o Full reference service during all
open hours, including telephone
o Five interlibrary loans per person
pr visit
Acquisitions and Processing:
o Library materials = 25% budget
o Full spectrum of purchasing
based on analysis of collection
o A regular, continuous weeding
and collection development program
o A scheduled program for mending
and rebinding _
o Reduction of backlog
Programming/Community Services:
o Three pre-school story times per
week - one evening (Use Volunteers for
community involvement)
o Maximum of nine school-age special
programs per year
o Unlimited registration for summer
reading
o Maximum 12 summer reading activities
(Use Volunteers for community involvement)
o Senior Outreach/LP book deposits -
one staff person assigned plus
volunteers
o School liaison and joint activities
Administration:
Co OLA conference for all managerial staff
o Travel for at least one workshop
(out-of-town) per managerial and
supervisory staff
o Training opportunities for all
managerial staff and supervisory staff
as available in area
%o
DEVELOPMENT SERVICES
Planning ,
Service levels in planning are directly affected by the amount of
development actively underway in the City. During the strong growth periods,
such as we began to experience last year, the amount of time devoted to public
assistance and development application reviews increases greatly. As a
result, the time available for special projects decreases. _
The analysis of service levels is based on today's activity level, which
is strong, but not at peak. , If peak development activity- began, staffing
projected at Level III would be needed to provide Level II service. This
distinction should be kept in mind throughout the review of each entity of
development services. Similarly, should the amount of development decrease to
the low level which was present in Tigard in 1981 and 1982, Level II staffing
can perform Level»III work.
C_
00
.o
PLANNING
Level I Level II Level III
FUNCTION
FTE FTE_ FTE
Long Range Planning/ 3 1.7 4.5
Special Projects
Dept./Non—Dept. Support
.2 .55 1.1
Application Review
2 2.1 2.1
Public Assistance
.5 .65 1.3
3.0 5.0 9.0 '
FTE
NOTES:
special
1. Level I assumes low development activity minima involvement in lication
projects and public assistance only as necessary related to app
review.
aff to
2. Level ci lassumes
projectsdandatinccreasesment publictassistancestotrespond participate
in -_
in special prole
traffic.
3. Level III assumes high development activity, splits division into Land
Development with staff and Planning Projects with staff and increases
public assistance to include Community Education.
EAN:bs0451W
ON
. .o
BUILDING
Overall, if the level of building activity increases while staff level
remains constant, the following occurs:
— Plan checks take longer to be completed. '
— Field inspections are only those that are required.
— Less technical assistance is given in the field and in the office.
— Codes enforcement is limited to emergency situations.
— Building Oivi`sidh input to development reviews at the early stages is
limited.
Assistance to other departments is less available. -_
Level III service assumes the same level of development_ act ivity as
existed last summer. Since that time, activity has greatly increased,
particularly in terms of large scale residential, commercial, and commercial
alterations. Due to this, if a third inspector were available, the ,amount of
time committed to plans checks and field reviews would increase.
i • �
0
C
MEMORANDUM
CITY OF TIGARD, OREGON
TO: William A. Monahan, Director,
Community Development January ,l4, 1987
FROM: Brad Roast, Building Official
SUBJECT: Service Level Priorities
Per your request, below are the proposed service level priorities for 1987/88:
Service Level I
3 FTE (Building Official, Inspector III, OAII)
/ PERCENTAGE/MAN HOURS AVAILABLE:
Building Official Inspector III Total/Hours
Administration 15X/312 O 312
Plan Check 45X/936 30X/624 1,560
Field Inspections 35X/728 609:/1248 1,976
Codes Enforcement 5X/104 10%/208 312
At present building activity level:
G Less time allowable for department administration.
I
G Turn around time for plan review would be greatly increased,
i
backlog would be created.
U Code enforcement would be minimal.
G Time allowed for field inspection reduced.
O Quality of work in order to keep up with demands of public
suffers dangerously.
( I
l_
Service Level II
4 FTE (Building Official, (2) Inspector III, OAII)
PERCENTAGE/MAN HOURS AVAILABLE:
Building Official (2) Inspector III Total/Hours
Administration 25%/520 0 520
Plan Check 50%/1040 30%/1248 2,288
Field Inspections 20%/416 60%/2496 2912
Codes Enforcement 5%/104 10%/416 520
Present building activity:
O Turn around time for plan reviews improves, but backlog evident.
G Additional time allowed for field inspection.
O Code enforcement suffers.
O Quality of work suffers.
Service Level III
5 FTE (Building Official, (2) Inspector III, Code Enforcement Assistant, "'
OAII)
PERCENTAGE/MAN HOURS AVAILABLE:
(2 Inspector Codes Enforcement
Building Official III Assistant Total Hours
Administration 30X/624 0 0 624
Plan Check 60%/1248 40%/1664 0 2,912
Field Inspections 10X/208 60X/2496 0 2,704
Codes Enforcement 0 0 2,080 2,080
At current staffing and building activity:
G Plan check turn around keeps within desirable limits.
C Field inspection has better time allotment.
O Code enforcement is increased dramatically.
G Clerical support suffers with additional load created by Codes
Enforcement needs. (Part—time clerical support needed).
At Service Level III, employee's time is at maximum. Any increase in building
activity and/or responsibilities would cause reductions in service quality.
C_
/2897_P
N
n
i
ENGINEERING
Level I Level II Level III
Primary Function FTE FTE FTE
j
1. Land-Use Application Review .2 .3 .5
I
2. Public Improvement Permits 1.0 1.5 2.0
3. Mapping and Records 1.0 1.2 1.2
4. Surveying 1.0 1.5 2.0
S. Capital Imp. Program &
Local Improvement Dist. .5 1.0 1.5
6. Traffic and Streetlights .5 1.0 1.5
7. Public Facility Planning .2 .5 1.3
I
TOTALS 4.4 7.0 10.0
NOTES: _
1. Level I assumes low development activity and very minimal participation
with CIP/LID and Traffic/Streetlight activity.
C. 2. Level II assumes moderate ' increase in development actiXity, increased
"task" participation in CIP/LID and increased corrective maintenance
within Traffic/Streetlights work. f
3. Level III assumes high development activity, project development (smaller
projects) within CIP/LID work and program development within
Traffic/Streetlights and Public Facility Planning.
PROBABLE PERSONNEL WITH LEVEL III SERVICE
1. Engineering Services Manager
2. Project Engineer (Transportation)
3. Project Engineer (Utilities) k
4. Tech III (Construction Supervisor)
F
5. Tech II (Construction Inspector)
6. Tech II (Construction Inspector)
7. Tech III (Land Surveyor) fi
8. Tech I (Survey Tech)
9. Tech I (Mapping)
10. OAI
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Ll•tee.
DUNN, CARNEY, ALLEN, HIGGINS & TONGUE JENNIFER L.PALMOUIST'
ROBERT R.CARNEY ATTORNEYS AT LAW W.RANDOLPH MILLER
ROBERT L ALLEN SUITE 1500 JOHN C.CAHALAN
831 S.W.SIXTH AVENUE, RUSSELL R.KILKENNY
JOHN J.HIGGINS
HOMAS H.TONGUE PACIFIC FIRST FEDERAL BUILDING HELLE RODE
GEORGE HJ.COOPER,111 TELECOPIER(503)224-7324 MARSHA MURRAY-LUSBY
CHARLES D.RUTTAN PORTLAND, OREGON 97204 ANNE WHITELEY
ROBERT K.WINGER PETER R.SORG.JR.
TELEPHONE(503) 224-6440 DONALD E.TEMPLETON*
G.KENNETH SHIROISHI'
I-.O
GILBERT E.PARKER,JR. LLf R. V.VAN DYK
LL/R.LEISURE
JOAN O'NEILL.P.C.
•.iAN NON 1.SKOPIL'
ANDREW S.CRAIG
BRADLEY O.BAKER 7 JONATHAN
Y N A.
BENN T
JACK D.HOFFMAN March 3, 198/ JONATHAN A.BEN NETT
MICHAEL J.FRANCIS
WILLIAM H.MORRISON
(11897-1983)
JACK H.DUNN
JAMES G.SMITH RALPH R.BAILEY
(1902-1974)
NATHAN L.COHEN
OF COUNSEL
'ADMITTED IN OREGON
AND WASHINGTON
DELIVERED BY MESSENGER
Mr. Gerald R. Edwards
Tigard City Council President
Tigard City Hall
13126 S.W. Hall Blvd.
Tigard, OR 97223
Re: Dartmouth LID Project
Dear Mr. Edwards:
The Dartmouth LID Project has been the subject of litigation and
considerable controversy for several years. Literally hundreds of
thousands of dollars have been expended by the City and our clients,
Gordon R. Martin and Gordon S. Martin, in their efforts to construct
this major transportation component in the Tigard Triangle.
Several meetings have been held with officials of the Oregon
he
Department of Transportation, Tigard City Staff and Jim Neuman,
probable buyer of Homer Williams' property holdings, and our clients, in
an effort to reach a satisfactory resolution of the differences between
the parties. Homer Williams was the primary party instigating the
Dartmouth LID several years ago.
In a recent meeting with Rick Kuehn, Regional Engineer for ODOT,
he suggested that, due to the complexities of the Dartmouth LID Project,
an agreement be entered into between the City, affected property owners
and the State as to any road network constructed in the area.
Subsequent to that meeting, we suggested to City Staff that a work
session be held with the City Council to develop a thorough
understanding of the facts and implications regarding the construction of
such road network.
Rick Kuehn of ODOT has indicated that the State will participate in
a work session and has suggested that it be scheduled during the week
of April 6 or April 13, 1987 commencing at 4:00 p.m. He will bring Tom
Schwab, the State traffic engineer most directly involved in the Project
and Wayne Schulte, the ODOT employee designated to draft the final
Agreement. Jim Neuman has indicated a willingness to attend and we
/feel( 3-, 47
Page 2
Mr. Gerald R. Edwards
March 3, 1987
suggest all affected property owners be invited to such work session. I
would expect the meeting to last four to five hours.
To enhance the efficiency of such work session, we are preparing a
list of traffic and land use issues that arise if a major transportation
component is to be constructed in the Tigard Triangle area. Such list
may serve as an agenda for the work session. The answers to the issue
may provide the direction needed for the parties to enter into the
"Agreement" requested by the State.
Additionally, since the City is relying heavily on the ATEP traffic
study to support its position on the Dartmouth LID, our consulting
traffic engineer, Wayne Kittelson, has prepared an analysis of the ATEP
study. This document, together with the list of issues, will be provided
to the City Council within the next two weeks.
Thank you for your attention to this matter. Please advise your
wishes at your earliest convenience.
Very truly yours,
Charles D. Ruttan
CDR/sib
cc: Tigard City Council members
Timothy Ramis, Tigard City Attorney
Rick Kuehn, ODOT
Wayne Kittelson
Randy Wooley
Gordon R. Martin
Gordon S. Martin
Jim Neuman
Cos
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Honorable Mayor and City Council March 2, 1987
FROM: Jill Monley, Community Services Director
SUBJECT: Appointment of Finance Director
Wayne Lowry has been appointed Finance Director for the City of Tigard.
As you know, Wayne was hired in February, 1985, as the Accounting Supervisor
and has been the Acting Finance Director since September, 1986.
Wayne participated in the Finance Director Assessment Center which was held
last fall and performed extremely well as the 2nd place candidate. Since that
time Wayne has worked as the Acting Finance Director and has demonstrated his
ability to work together with other departments and fulfill the financial
needs of the City in an enthusiastic manner.
Wayne came to the City with a background in municipal auditing and accounting
from the County of Orange, California, whore he served as an internal audit
manager. Wayne is also a Certified Public Accountant in both California and
Oregon.
We look forward to working with Wayne in the area of finance and ask that you
welcome him as an official member of your staff.
1306p
i
1.4
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Bob Jean, City Administrator March 2, 1987
FROM: Wayne Lowry, Computer Users Group 6U,G
SUBJECT: Revised Work Plan
I have attached, for your information, a copy of the Computer Users' work plan
for 1986-87 revised as of our February 23, 1987 meeting.
Implementation of programs in some areas has been delayed as indic-'.ad by the
bold lines. Those systems that have become operational as scheduled are
working very well. Those systems that have been delayed for the most part
have required more programming changes than originally anticipated.
The committee feels that by May or June 1987 all computerized systems will be
operational and in use by various divisions and sections.
WL/sb:0825W
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CITY OF TIGARD, OREGON y
COUNCIL AGENDA ITEM SUMMARY -�
AGENDA OF: March 9 1987 DATE SUBMITTED: February 26, 1987
ISSUE/AGENDA TITLE: Snyder Site PREVIOUS ACTION: Public Hearing on
Development Review SDR 21-86 February 9 1987
PREPARED BY: Deborah A. Stuart
DEPT HEAD OK CITY ADMIN 0 REQUESTED BY:
POLICY ISSUE
INFORMATION SUMMARY
A Site Development Review request to allow a mail order and general retail
business on 2.43 acre site zoned I—P (Industrial Park) was approved by the
Director on December 26, 1986 subject to certain conditions. Also, a Variance
request to allow a gravel driveway with a 15 to 20 foot width where pavement
and a 24 foot width is required was denied (SDR 21-86) . The applicants
appealed the conditions of approval and the City Council heard the appeal on
February 9, 1986.
ALTERNATIVES CONSIDERED
1. Adopt the attached resolution as written.
2. Adopt the attached resolution with modifications.
3. Deny the attached resolution.
FISCAL IMPACT
SUGGESTED ACTION
1. Adopt the attached resolution as written.
DAS:bs3007P
1`
! , Ll
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY (Contract Review Board)
AGENDA OF: March 9 1987 DATE SUBMITTED:
ISSUE/AGENDA TITLE: Authority to PREVIOUS ACTION:
advertise for bids for the North
Dakota/115th project PREPARED BY: Randall R. Wooley
DEPT HEAD OK1., CITY ADMIN OK REQUESTED BY:
OLICY ISSUE
Shall the Contract Review Board authorize the City Engineer to advertise for
bids for the construction of the project known as North Dakota Street
Realignment at 115th Avenue.
INFORMATION SUMMARY
The Council has reviewed the proposed project on several occasions. Most
recently the Council authorized purchase offers and condemnation proceedings
to acquire the needed right-of-way. The City Attorney's office has been
working on the right-of-way acquisition and informs us that the City will soon
have legal access to the property to begin construction.
We would like to advertise for bids as soon as the access is assured.
ALTERNATIVES CONSIDERED
1. Authorize advertisement for bids.
2. Withhold authorization.
FISCAL IMPACT
Estimated construction cost is $101,500. This amount is currently budgeted in
the capital improvement program.
SUGGESTED ACTION
Authorize the City Engineer to advertise for bids. Advertisement would not
occur until the Attorney's office has indicated that legal access to the
project has been adequately assured. MOTION TO: Recess Council Meeting; Convene
Local Contract Review Board Meeting; Approve advertisement for bids; Adjourn
3cal Contract--,Review Board; Reconvene Council meeting.
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: March 9, 1987 DATE SUBMITTED: March 2, 1987
ISSUE/AGENDA TITLE: Appeal of PREVIOUS ACTION: Public Hearing 2/9/87
Director's interpretation of Janis appealing Director's interpretation
Youth Programs, Inc. M 16-86 PREPARED BY: Deborah Stuart
DEPT HEAD OKtgA&9,WY ADMIN OK REQUESTED BY: City Council
POLICY ISSUE
INFORMATION SUMMARY
Janis Youth Programs, Inc. has established a youth shelter/care facility
without receiving Site Development Review approval. After receiving a Notice
of Infraction, Janis Youth requested an appeal of the Director's
interpretation of the Code which requires Site Development Review. A public
hearing was held on Feb. 9, 1987 and Council discussion held over to March 9th.
Attached is a memorandum which discusses: A) Tigard's Code definitions as they
relate to the Oregon Revised Statutes; B) a discussion of staff correspondence
to Janis Youth in March, 1986; and C) how other jurisdictions treat such uses
in their Codes. Attached also are two letters from Janis Youth a memorandum
from the Building Division to the Planning Division and a copy of a
pre-application checklist cover page which cites the Site Development Review
requirement.
Staff will be available to discuss these issues.
ALTERNATIVES CONSIDERED
1. Uphold the Director' s interpretation and require Site Development Review
approval.
2. Revise or modify the Director's interpretation.
FISCAL IMPACT
SUGGESTED ACTION
Staff recommends that the Council uphold the Director's interpretation and
require Site Development Review for Janis Youth.
3022P/dmj
MEMORANDUM
CITY OF TIGARD, OREGON
TO: William A. Monahan
March 2, 1987
FROM: Deborah A.Stuart, Assistant Planner
SUBJECT: Residential Facilities in Tigard (Ref. File No. M 16-86)
This memorandum consists of three sections: A) a discussion of Tigard CDC
definitions as they relate to the Oregon Revised Statutes; B) a discussion of
my March, 1986 letter to Janis Youth Programs; and C) how other jurisdictions
handle such uses in their codes. Attached are two letters from Janis Youth
Programs and a memorandum from Brad Roast, Building Official to the Planning
Division.
A. Ti ard's Code Definitions and the Ore on Revised Statutes
Section 18.42.020(a) of the Community Development Code contains
definitions pertaining to facilities which provide care to residents:
(5) Group Residential
Refers to the residential occupancy of living units by groups of more
than five (5) persons who are not related by blood, marriage, or
adoption, and where communal kitchen/dining facilities are provided.
Typical uses include occupancy of retirement homes, boarding houses,
cooperatives, and halfway houses, but excluding group care facilities
as specified in (6) below.
(6) Group Care Residential (closest to ORS 443.400)
Refers to services provided in facilities authorized, certified, or
licensed by the State to provide board, room, and provide care to six
or more physically disabled, mentally disordered, mentally retarded,
handicapped persons, dependents or neglected children; but excluding
those use classified under hospitals. Typical uses include,
intermediate care facilities and institutions for the mentally
regarded and physically handicapped.
(7) Residential Homes (Residential Care Facility) (ORS 443.580)
A residence of 5 or fewer mentally or physically handicapped with
staff — need not be related.
RESIDENTIAL FACILITIES MEMO - PAGE 1
The differences may be summarized as follows:
State
No. License
Occupants Required Other Examples
1) Group Residential 5+ NO Communal kitchen Retirement homes; board-
(Keyword: Non-Related ing houses; cooperatives;
Residential Persons half-way houses.
Occupancy
2) Group Care 6+ YES Disabled/handicapped;
Residential dependent or neglected
(Keyword: service) children facilities;
intermediate care;
institutions for
mentally and physically
handicapped.
3) Residential Homes <5 NO Mentally or physically
handicapped.
The problems obviously relate to the wording: halfway - intermediate care;
"communal kitchen" and "non-related persons" are not in all three definitions;
mention or lack thereof with respect to State certification, presence of
staff, 24-hour full-time residents vs. less than full-time occupants.
The Tigard Code definition for Residential Home Uses (##3 above) most closely
approximates the use regulated in Senate Bill 478 (ORS 443.580) . These uses
are to be permitted outright in residential zones. Currently this same use is
listed in all residential zoning districts as an outright permitted use under
the heading:
Residential Homes (Residential Care Facilities)
The Tigard Code definition for Group Care Residential (H2 above) most closely
approximates the definitions contained in ORS 443.400. In the Oregon Revised
Statutes, the term residential facility includes a residential care facility,
residential training facility or residential treatment facility (ORS
443.400(3)). Our Group Care Residential definition appears to be a blend of
the two following definitions in ORS 443.400:
(7) "Residential treatment facility" means a facility that provides, for
six or more mentally, emotionally or behaviorally disturbed
individuals, residential care and treatment in one or more buildings
on contiguous properties.
(8) "Residential care facility" means a facility that provides, for six
or more physically handicapped or socially dependent individuals,
residential care in one or more buildings on contiguous properties.
ORS 443.405 lists the possible exclusions from the definition of residential
facility. It does not include:
C (1) A residential school;
RESIDENTIAL FACILITIES MEMO - PAGE 2
(2) State or local correctional facilities, other than local facilities 'r
for persons enrolled in work release programs maintained under ORS I
144.460; juvenile training schools as defined in ORS 420.005; youth +
care centers operated by a county juvenile department under
administrative control of a juvenile court pursuant to ORS 420 .
420.885; and juvenile detention facilities as defined in ORS 4199.602;
6to
t
's
(3) A nursing home;
(4) A hospital;
(5) A place primarily engaged in recreational activities;
(6) A foster home;
(7) A place providing care and treatment on less than a 24—hour basis; or
(8) A child—caring agency or residential school or other organization
certified or licensed by the Children's Services Division under ORS
418.205 to 418.327.
ORS 420.855(4) defines a youth care center as:
"Youth care center" or "center" means a facility established and operated
by a public or private agency or a combination thereof, primarily to
provide care and rehabilitation services for children committed to the
custody of the youth care center by the juvenile court or placed by the
Children's Services Division. "Youth care center" or "center" does not
include detention facilities established under ORS 419.602 to 419.616
`- except that when a county operates a combined facility to provide both
care and rehabilitation services under ORS 42.0.855 to 420.885, and
detention facilities, the combined facility may be considered a "youth
care center" to the extent that it is used to provide the care and
rehabilitation services for children not in detention."
Senate Bill 437, proposed during the 1987 regular session relates to certain
residential facilities, creates new provisions and amends ORS 443.530, 443.600
and 443.735. It would specifically authorize cities and counties to restrict
the number of adult foster care and residential homes within a zone within a
city or county so as to avoid significant impact on the character of single
family residential zones.
As a result, ORS 443.530 would be amended to read:
443.530. (1) Each city and county may adopt a procedure that provides
opportunities for the siting of residential facilities within its
jurisdiction including the siting of such facilities in single family
residential zones. The procedure shall specify all conditions the
requirements of which must be satisfied for the approval of an application
for the siting of a residential facility, including any applicable zoning
or land use restrictions. However, nothing in this section prohibits_ a
city or countv from restricting the number of residential facilities
located in a particular zone or area within a zone within the city or
county so as to avoid significant impact on the character of single family_
residential zones.
RESIDENTIAL FACILITIES MEMO — PAGE 3
ORS 443.600 would be amended to read:
443.600. (1) A residential home shall be considered a residential use of
property for zoning purposes. Residential homes shall be a permitted use
in all areas zoned for residential or commercial purposes, including areas
zoned for single—family dwellings. No city or county shall enact or
enforce zoning ordinances prohibiting the use of a residential dwelling,
located in an area zoned for residential or commercial use, as a
residential home. However, nothing in this section prohibits a city or
county from restricting the number of residential homes located in a
articular zone or area within a zone within the city or county so as to
avoid significant impact on the character of single family residential
zones.
The above amendments apply only to siting applications filed on and after the
effective date of this Act (pending, not passed).
B. Correspondence to Janis Youth in March, 1986
Attached is a copy of a letter I sent Ms. Barbara Hutsell in March, 1986.
As you can see, I believed a home occupation permit and a City business
tax certificate were required. As a novice planner, I was not aware that
a change in use would necessitate a Site Development Review (18.120.020(b)
was added in the April, 1986 series of revisions). The conversation quite
possibly covered the fact that interior remodeling was to be "minor" (my
word) in nature. I recall the error was quickly caught by Keith and a
pre—application conference was held on April 21, 1986, for a Site
Development Review. Keith recalls that he mentioned the code revision to
( the Janis representative at the pre—application conference.
C. Other Jurisdictions and Their Treatment of Residential Facilities
1) Current locations:
Janis Youth presently has 16 different centers. All but one are
located in Portland. The sixteenth center is located in Troutdale.
In Troutdale, the Janis Youth center has been located in an
industrial park zone for a long time and is presently classified as a
non—conforming use. In all other zoning districts but residential,
residential facilities are treated as conditional uses.
In Portland, all care facilities located within a residential zone
are conditional uses and residential homes are an outright permitted
use. In commercial zoning districts, care facilities are outright
permitted uses unless they are located within 800 feet of a
residential zone — in which case they are treated as conditional
uses.
2) Beaverton
Beaverton's residential zoning districts allow "Care facilities,"
defined as accommodating not more than 5 non—related persons — child
( or senior citizen —•- as outright permitted uses. This is equivalent
to how Tigard handles "Residential Home" uses. Conditional Use
permits are required for "nursery Schools, Day or Child Care
RESIDENTIAL FACILITIES MEMO — PAGE 4
e
Facilities." Section 5.61 of their Code defines these uses as: "A
facility providing care for compensation for six or more children
during a 24-hour period. This specifically does not include a
residential facility licensed under the ORS provisions. Residential
facilities are allowed as conditional uses.
3) Washington County
Section 430-53 of the County's Code discusses special standards
imposed on Group care uses which include: 1) convalescent homes, 2)
day care centers, 3) detention facilities (halfway house) mental and
remedial, 4) dormitories, 5) homes for the aged and 6) residential
care facilities. A few excellent definitions follow:
430-53.1 Convalescent Homes:
Convalescent homes are institutions for the care of children,
the aged or infirm or a place of rest for those suffering bodily
disorders, but not including facilities for surgical care or
institutions for the care and treatment of mental illness,
alcoholism or narcotics. (Standards omitted.)
430-53.3 Detention Facilities (Halfway House) Mental and Remedial:
An establishment licensed or certified by the State and operated
with twenty-four (24) hour supervision for the purpose of
providing planned treatment and/or care to individuals who are
criminal offenders, alcoholics, drug abusers, mentally ill or
who require planned care while living together as a single
C housekeeping unit, subject to:
A. All State and County licensing and health department
requirements,
B. Facility requirements including site size, but in no event
smaller than twenty-thousand (20,000) square feet.
430-53.4 Dormitory:
A building or portion thereof used for sleeping purposes in
connection with a school, college or institution. A dormitory
may be approved through development review of a school, college
or institution. (Standards omitted.)
430-53.5 Home for Aged:
A facility, however named, which is designed, staffed and
equipped for the care of individuals who are not in need of
hospital or nursing care but who are in need of assistance with
everyday activities of living, in a protected environment.
(Standards omitted.)
430-53.6 Resident Care Facility:
r An establishment licensed or certified by the State and operated
with twenty-four (24) hour supervision for the purpose of
providing planned treatment and/or care for the aged,
RESIDENTIAL FACILITIES MEMO - PAGE 5
convalescent, mentally handicapped or retarded, and remedial
service clientele and/or victims of domestic violence and their
children, as a single housekeeping unit. Resident care
facilities must meet the following minimum requirements:
A. Shall not include hospital or treatment facilities
otherwise provided in Article IV;
B. The minimum lot size shall be fifteen-thousand (15,000)
square feet;
C. Must maintain all applicable licenses required by the State
and County;
Group Care uses are uniformly permitted subject to the special use
standards and must undergo a Type III review procedure. Type III
procedures involve development or uses which require the exercise of
discretion or judgment and are decided by the Hearings Officer or the
Planning Commission after a public hearing. They are equivalent to our
conditional use procedures.
4) Attached is a copy of the first page of a pre-application checklist
completed by Senior Planner Keith Liden on April 21, 1986. Note that
Site Development Review requirements were discussed.
DAS:cn/0785W
Q.
C
RESIDENTIAL FACILITIES MEMO - PAGE 6
March 17, 1986
Ms. Barbara Hutsell
738 NE Davis
Portland, OR 97232
RE: Group Care residential business in an R-12 zone
Dear Barbara:
In response to our telephone conversation on Thursday, I am sending you an
application for a
eHome nt CodeOwhichtion erit.explainsmsuch usesion 18.142 of and business tax the formslgard
Community Developm
Please complete the forms and return them to me at the
Cat ress Tigard given belowe
along with your check for $115.00 made payable to the
y
cannot send your business tax certificate until your Home Occupation Permit
has been approved. If you can demonstrate that your business ur federal is tax exempt
organization, please write me a letter indicating yo
number and I shall make the appropriate financial arrangements.
Should you have any questions, please feel free to call me.
Sincerely,
Deborah A. Stuart
Assistant Planner
DAS:bsl95
encl:
Staff Review
CITY OF TIGARD
COMMUNITY DEVELOPMENT DEPARTMENT
PRE-APPLICATION CHECKLIST
-'�Date
1. APPLICANT `
2. PROPERTY LOCATION ,/ Q
Address
Tax Map/Tax Lot r' 14 -ry
3. PROPOSAL DESCRIPTION/NLCESSARY APPLICATIONS)
4. USE
Existing
Adjacent Property
north
south
east
west
'S." COMPREHENSIVE PLAN DESIGNATION
6. ZONING DESIGNATION �y
7. NEIGHBORHOOD PLANNING ORGANIZATION NO. CHAIRPERSON
PHONE
S. CODE REQUIRfHENTS
Minimum lot size/width
Setbacks: front _,�A corner side _ rear
Special setbacks: streets �— established areas r
C. lower intensity zones wetlands
flag lot accessory structures = zero lot line -�
Maximum lot coverage
Maximum building height �"
. • •
J \
anis =_
Youth
Programsy Ince
Dennis L Morrow
738 N.E. Davis *-Portland, Oregon 97232 • (503) 233-6090 FF6 Executive Director
Board of Directors
February 25, 1987 Gordon Wilson
President
Judge Robert neddi no
Vice President
Bill Monahan
olteto
Director of Coamunity Development "ono s SCRCtcwyafy
City of Tigard
13125 SW Hall Blvd. G Tioct ici
Tigard, Oregon 97223 'iie kisL
Emilie►ncbCc
Dear Mr. Monahan: Pmt Presi trot
Olive 8arta�
Keith Liden has requested specific information regarding the crl
other residential care facilities operated by Janis. Enclosed is "orman t
lel
an organizational chart to assist in your work with us and a list Koren Lytic 610ho
of all residential locations, the services provided, current Merle ermitord
zoning, and current UBC classification Ttwmos Hgoin�
® As you can see, all but one of our group homes are located in Dann Mcv-k*n
residential areas such as the Greenburg site. The variance Dr Th«„as No ,to
between SR and R designation seems to depend on individual Rev aadnov P,,,,•
interpretation of the inspector involved. After researching the
codes recently, wee believe that all of our facilities should be Robert 1110 ley
classified as R3 for 5 or less and SR3 for 5 or more clients Pattloo Riley
and wil 1 be pursuing future inspections from this standpoint. William Rrtkn..,.i rr
If you require further information, please contact me or Barbara
Hutsell.
R United Way
Sincerely, � °'
L. ow
Executive Director
UE -
Enclosure
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CITY OF TIGARD
' MEMORANDUM
TO: Deborah Stuart, Assistant Planner
FROM: Brad Roast, Building Official ele
SUBJECT: Janis Youth Program, 11490 SW Greenburg Rd.
DATE: February 27, 1987
The issue surrounding the Janis Youth Program pertains to zoning and land use, yet the
building code has been brought into the issue by the opponents as regulations of land
use. There are several points I would like to clarify with regards to the building
"codes":
1. The rationale in assigning an "SR"occupancy
2. The proximity of the building to the west,side ppoperty line
Item 1---A letter(attached) to Mr. John Drennan(an opponent), explains why an "SR"
(Special Residential) occupancy was assigned to this building use.
The statement in the building code"Group SR occupancies do not include
residential care facilities, nursing homes or other state licensed care
facility" is not applicable, as the intent of this sentence is to prohibit
medical care facilities as "SR" occupancies. I have contacted the State
Building Codes Division and several local building depprtments, who have
all concurred on this point. Mr. Drennan's previous statements that
the assigned occupancy is improper are incorrect.
Item 2---It appears the building is only 1-2 feet from the west, side property line,
which would require the west wall to be constructed as a firewall, if no
other option is employed. The building department became aware of this
problem in December, 1986, but has held off taking action until the city
council has made a decision on the zoning issues. The Janis Youth Program
would have two other options in lieu of a firewall:
1. Consolidation of lots
2. Adjustment of lot line to provide minimum yard widths--a minimum
3 foot yard width if the building is to remain a single family
dwelling, a minimum 5 foot yard width if the "SR" occupancy is allowed.
I
February 2, 1987 !
I
�i� ����
OREGON i
Mr. John Drennan 25YemofSefvkS
11465 SW Greenburg Rd. 1961-1986 f
Tigard OR 97223
Dear Mr. Drennan:
This letter has been written at your request, to explain the basis for the city building
department classifying a building(located at 11490 SW Greenburg Rd.) an an SR occupancy.
It must first be made clear that the city municipal code and/or zoning regulations are NOT
used to determine the occupancy of a structure with respect to the building code, nor does
the building code dictate the zoning regulations within the city.
It is the responsibility of the building department to provide reasonable safeguards for l
fire and life safety for occupants of buildings within the city. It is also the respon-
oibility of the building department to classify the building under an occupancy which it 11
most nearly resembles based on.proposed fire and life hazard(note,this only pertains to
fire and life safety regulations,not zoning).
Wised on the information received from representatives of the Janis Youth Program during-
inspection of the site in May of 1986, it was determined that the proposed use moat
nearly resembled an SR occupancy, based on the following:
1. The proposed use was that of a youth type shelter, housing on a temporary basis
youths over the age of six who do not Wave any mental or physical handicaps.
2. Classifying the use as an I(institutional) occupancy did not seem applicable,
as institutional type occupancies house occupants who are mentally or physically
handicapped, physically restriined(i.e. jaila,prisons) or those who do not EI
possess sufficient faculties or abilities to take positive action in an i
emergency silivation.
3. The' proposed use could have fallen into an.4L-1 occupancy, somewhere between an
apartment and hotel, which would have required little or no additional fire or
life safety protection. Because of the age of the structure it was determined
that the structure warranted additional protection for the occupants and
structure itself.
2hdrafore, it was determined the proposed use beat fit into an SR occupancy. The issue
in question appears to be the use of the structure with respect to city mupicipal aoning
regulations, which is the responsibility of the city planning department to.interptet and
enforce: I hope this cleara _up.#0 confusion with respect to the building depastsMat.
l
7-00
'Official
01W-SW Han Blvd..PO.8M 23397,YWrCt 0*90n 9= M 17'
- r„ �n'. irk �f 1'•' -
Janis -- R
I F
Youth
Programs, Inc. {
Dennis L.Morrow s
738 N.E. Davis • Portland. Oregon 97232 0 (503) 233 6090 FFA Executive Director
February 24, 1987 Board of Direaors
Gordon Wilson
Tom Brian, Mayor President
City of Tigard
13125 SW Hall Blvd. Jud9eRovice President Redding F
1
Tigard, Oregon 97223
Nano Soltero
Dear Mr. Mayor: Secretary
George Morgan
I would like to thank you personally for the professional manner Treasurer
in which our recent tearing was conducted before the Tigard City Emilie Frisbee
Council. Issues such as this often involve very intense emotions Post President
on the part of the participants which can cloud the factual basis olive Barton
on which your decision must ultimately rest. You obviously had
studied the background material prior to the hearing and were Norman Bengel
able to allow a discussion of both sides without diverting into Koren Lytle e,oha
nonrelevant areas. Merle Bradford
There were some questions raised in testimony by the neighbors Thomas Higgins
C which I would like to clarify further for you. Hopefully this Dom Madden
will assist in your continuing deliberations on this matter. Dr.Thomas Nokoto
1. Ne Involvement: Although we were not required to Rev.Rodney Page
neighbors regarding Robert Ri�W
prow arty information to the surrounding ighbo policy of
our occupancy of the Greenburg Road site, Janis has a po cy
proactive cooperation as the basis for successful'operation of Pec"°°alley
all of our facilities. Specifically, on July 7, 1986, all
William Robertson Jr.
neighbors within a 250 foot radius of the site were provided with
a letter introducing the agency, providing a description of the
program, and providing names/phone number for further inquiry R united way
(see enclosed copy). These letters were mailed a-�.: in addition of Oregon
copies were hand delivered by staff over a period of several 89—y
evenings and weekends. The facility was formal I occupied by
residents during the first w v!k in August. On January 6, 1987 an
Open House was held for the immediate neighborhood only. Again,
invitations were both mailed and hand delivered. A total of
three neighbors came to the open House and three others called
reporting they could not attend. We are currently preparing a
follow-up letter to neighbors who signed the petition presented-
to
resentedto the Council and wil l be conducting a second Open House in the
spring in an attempt to remain available to any interested
neighbor. We are also planning on the creation of a Neighborhood
Advisory Board with representatives selected throcation ughout the
surrounding area to maintain open two-way
nels
with concerned citizens. Our goal is to create a partnership
with the ccmmunity which can be constructive for the neighborhood
as well as for the youths we serve.
youttn Program • Clinton School
• Cordero Residentiol Treatment Center • HOrT s Mother
• "udkoted •
• Regional Evaluation Centu
0 lents Education Center 0 Mental Health Program •
2.
2. Zoning Classification: We continue to believe that the Planning Director's
recommen ation of Group Care Residential is the only acceptable zoning
classification for a facility of this type. It appears obvious that state
licensing or certification required to be classified as Group Care Residential
is intended to provide same assurance regarding the operation of such a
facility and that such assurance is lacking under Group Residential. For
instance, our state licensing requires annual review by the fire marshal, the
sanitarian, and CSD licensing personnel as well as adherence to standards of
professional treatment relative to shelter facilities. Group Residential
facilities, as described, are basically unlicensed and unregulated group living
situations which require a closer zoning/planning review such as the
conditional use process. In addition, the language for Group Care Residential
specifically references "dependents or neglected children" which is precisely
the population served by the Greenburg Road facility.
3. Property Values: Althou& this issue is not directly relevant to the land
use process, we reel it does need to be addressed. Over 20 longitudinal
on
studies have been conducted nationally regarding the impact of group to
surrounding property values. The results have consistently shown no negative
impact on overall neighborhood property values or the turnover rate of
surrounding properties. In fact, the trend is, if any, toward an increase in
property values since residential care agencies such as Janis typically
purchase low-value property and invest considerable money in upgrading the
building to meet licensing standards. For instance, the Greenburg site has
required several thousand dollars to simply return it to a legal single-family
residence and, by the end of the year, we anticipate will be visibly and
physically a far more attractive and marketable property than when we purchased
it.
We appreciate your continuing consideration of our appeal and look forward to
finding a suitable compromise which will address the needs of all concerned.
Again, we would like to compliment your city planning and building staff for
the support and assistance they have mutual lovded us cooperative rellationshipt this with ttrz City
look forward to continuing Y
of Tigard.
If you have any further questions regarding issues related to the appeal,
please feel free to contact me personally.
Sincerely,
Dennis L. Morrow
Executive Director
BEP
enol: letter
C ✓c: Bill Monahan
Janis -\
Youth
Programs, Inc*
I
738 N.E. Davis • Portland. Oregon 97232 • (503) 233 609Dennis L.Morrow0 Executive Director
i
July 7, 1986 Hoard of Directors
Gordon Wilson {
President ?
Judge Robert Redding
Vice President
Hello!
Nona$ol[ero �
I'm writing to introduce you to a new neighbor on Greenburg Road.
Secretary
Janis Youth Programs has purchased the house at 11490 SW Greenburg, to George Morgan
use as a shelter care facility for Washington County youth who have Treasurer
nowhere to live. These youth, boys aged 13-17, are unable to live at Emilie frisbee
home because they need more structure to provide them safety and Post President
health. They are placed with us for a maxim m of 60 days while the G- on
state Children's Services Division plans for their permanent care. Norman Bengel
Janis Youth Programs provides a highly structured environment with Koren Lytle Bloho
professional staff supervising the boys at all times, including awake Mede Bradford
staff overnight. The boys are taught social skill s and must fol low a Thomos Higgins
set of behavior expectations in order to remain in the program. They
Care provided with education, counseling, and recreational activities Dom Madden
during their Stay. Dr.Thomas Nakao
Rev.Rodney Page
Janis Youth Programs has been providing services for youth since 1972.
We serve adolescents in long- and short-term residential settings and Robert Ridgley
school programs, as well as providing services to runaways and street Patricia Riley
youth in the Harry's Mother program. Our staff have many years William Robertson.Jr.
experience in working with youth, and the agency is recognized in the
state as a leader in providing youth services.
Janis has over 100 youth receiving service at one of its ten different R United Way
locations daily. Last year nearly 800 youth and families from of Oregon
throughout the state received assistance from the agency. The Agency
enclosed brochure will provide further information on our various
programs.
Our intention is to be an asset to our neighbors and our
neighborhoods. In the coming months we will be refurbishing the
exterior and interior of the property. We especially like the
relative seclusion offered by the landscaping and the location of the
house on the lot. Neighbors at our other locations have reported
they feel more secure because our children are well parented; having
staff awake 24-hours offers unique protection for the entire
neighborhood.
• "udicoted Youth Program • Clinton School a Cordero Residential Treatment Center • Harry's Mother •
0 Lents Education Center • Mental Health Program • Regional Evaluation Center 0
I
We hope to get to know our neighbors in the coming months. We are
planning an open house when the refurbishing is complete. If you have
questions or would like to see the program before that time, please
feel free to contact our staff. Teri Howell is our House Supervisor.
Her telephone number is 684-9230. I am Program Manager for the Janis
programs in Washington County and can be reached at 620-8137 or
233-6090.
Sincerely,
%6z44(
Barbara Hutsell
Program Manager
Cordero Service Network
ERA
-7
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: March 9, 1987 DATE SUBMITTED: February 25, 1987
ISSUE/AGENDA TITLE: Street PREVIOUS ACTION: Called for Public
Vacation Public Hearing-S.W. 67th Hearin - Res. 87-14 0 87
Avenue and S.W. Atlanta Street PREPARED BY: Rand Clarno
DEPT HEAD OK CITY ADMIN OK REQUESTED BY: City of Tigar
OLICY ISSUE
Council initiated Street Vacation request - consistent with Council policy as
adopted by Resolution No. 85-30
INFORMATION SUMMARY
On January 26, 1987, Council passed a resolution to call for a public hearing
on a Council initiated vacation request to be held at 7:00 PM on March 9,
1987. This vacation is being requested by the City without objection of the
owners of the adjoining Health Physics Northwest Project for the following
reasons:
1. Eliminates excess right-of-way on S.W. Atlanta Street, thus reducing
public liability. Excess right-of-way was created as the result of
recent improvements to S.W. Haines Street.
2. Reduces the right-of-way of S.W. 67th Avenue to current City
standard, being 25 feet from the centerline. This may also reduce
the public's liability; however, it will not increase it.
The objections filed by utility cc,-7;4ni.c3 have been addressed in the
conditions attached to the ordinance. Planning Commission and the Department
of Community Development have recommended approval. The hearing was published
in the Tigard Times according to City and State requirements and all abutting
and affected property owners have been notified by mail.
ALTERNATIVES CONSIDERED
1. Approve vacation request as shown.
2. Approve vacation request with amendments.
3. Request staff to prepare resolution denying proposed vacation based on
objections and remonstrances received during the public hearing.
FISCAL IMPACT
NA
RECOMMENDATION
Staff recommends alternate #1. Motion to approve ordinance as presented.
cw/4503A
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MEMORANDUM
CITY OF TIGARD, OREGON
TO: Honorable Mayor & City Council //February 27, 1987
FROM: Randy Clarno, Development Services Manage r/
SUBJECT: Community Development Department Report for Proposed Vacation of
Portions of S.W. 67th Avenue and S.W. Atlanta Street
BACKGROUND
During Fiscal Years 1984-85 and 1985-86, the Oregon Department of
Transportation constructed a major project on Interstate 5 known as the North
Tigard-South Tigard Interchange. This included the reconstruction of portions
of S.W. 67th Avenue, S.W. 68th Avenue and S.W. Atlanta/Haines Street.
Portions of the original right-of-way for S.W. 67th Avenue and S.W.
Atlanta/Haines Street are no longer needed as a result of this construction.
In addition, the original and current right-of-way for S.W. 67th Avenue is 60
feet where only 50 feet is required (local street classification).
The southwest corner of the intersection of S.W. 67th Avenue and S.W.
Atlanta/Haines Street has recently been developed by Health Physics Northwest.
Staff had requested Council, at their January 26, 1987 meeting, to initiate
proceedings to vacate these surplus rights-of-way as it was timely, given the
Health Physics Northwest development and completion of the State/City
improvement project. Subsequently, Council passed Resolution No. 87-14
initiating vacation proceedings.
FINDINGS
Planning Commission
The Planning Commission is required to make a recommendation as provided by
Title 15.08.090 of the Tigard Municipal Code. Their recommendation was to
occur at their February 17, 1987 meeting; however, a full agenda forced them
to consider this vacation at their March 3, 1987 meeting which will occur
after the preparation of this report. I will be giving Council a memo the
night of the Hearing with the Planning Commission's recommendations.
Page 1
t
Traffic Pedestrian, and Bicycle Circulation
Adequate traffic and bicycle circulation is provided for with existing
improvements on both streets. Health Physics Northwest has agreed to
construct a sidewalk on S.W. Atlanta/Haines which will provide for adequate
pedestrian circulation.
Fire and Police Service
Responses were received from both the Police Department and the Tualatin Fire
District, and neither had concerns relative to service or response time.
Drainage and Sanitary Sewer
Both storm drainage and sanitary sewer services are already provided for
within the remaining adjacent portions of S.W. 67th Avenue and S.W.
Atlanta/Haines Street.
Other Utilities
Responses were received from the following other utility providers:
Willamette Cable T.V.
Tigard Water District
General Telephone
Northwest Natural Gas
Portland General Electric
CMetzger Water District
None of the above utility providers had objection to the proposed vacation.
However, the Metzger Water District is requesting an easement for maintenance
and operation of an existing water mainline along S.W. Atlanta/Haines Street.
Staff is recommending that an easement in favor of the Metzger Water District
for maintenance and operation of facilities be retained over that portion of
S.W. Atlanta/Haines Street proposed for vacation.
OREGON DEPARTMENT OF TRANSPORTATION
The Oregon Department of Transportation is requesting an ongoing permit of
entry from the benefiting property owner (Health Physics Northwest) for
maintenance of an existing guardrail. Staff is recommending that Health
Physics Northwest grant this access to the Department of Transportation as a
condition of approval for this vacation.
TRANSPORTATION PLAN AND CAPITAL IMPROVEMENTS PLAN
The proposed vacation does not conflict with either the Transportation Plan or
Capital Improvement Plan.
TITLE TO VACATED LANDS
Although determining title to vacated lands is a function of Washington
County, it is my opinion, given statutory guidelines, that title to these
proposed vacated lands will go to Health Physics Northwest.
Page 2
RECOMMENDATION
Staff recommends that the proposed vacation of portions of S.W. 67th Avenue
and S.W. Atlanta/Haines Street be approved subject to two conditions. These
conditions being:
1. An easement for operation and maintenance of facilities be retained
over all that portion of vacated lands north of Block 3, WEST PORTLAND
HEIGHTS. The benefit of this easement shall rest solely with the
Metzger Water District.
2. That the benefiting property owner of this vacation, Health Physics
Northwest, demonstrate to the City Engineering Division that the
Oregon Department of Transportation has adequate legal access to their
guardrail on S.W. Atlanta/Haines Street. This condition must be
satisfied within one year of the date of passage of the vacation
Ordinance, otherwise the complete vacation will become null and void.
RC:cw/4559A
Page 3
Janis
l®uth _
Programs, Inc*
738 N.E. Davis i Portland. Oregon 97232 • (503) 233-6090 Dennis L.Morrow
Executive Director
February 24, 1987
Bo.rd of Directors
Ton Brian, Mayor Gordon Wilson
City of Tigard President
13125 SW hall Blvd. Judge Robert Redding
Tigard, Oregon 97223 Vice President
Nona Saltero
Dear Mr. Mayor: secretary
George Morgan
I would like to thank you personally for the professional manner Treasurer
in which our recent hearing was conducted before the Tigard City
Council. Issues such as this often involve very intense emotions Emilie frisbee
on the part of the participants which can cloud the factual basis Past President
on which your decision must ultimately rest. You obviously had Olive Burton
studied the background material prior to the hearing and were Norman Bengel
able to allow a discussion of both sides without diverting into Karen Lytle Bioho
nonrelevant areas.
Merle Bradford
There were some questions raised in testimony by the neighbors Thomas Higgins
which I would like to clarify further for you. Hopefully this Donn Madden
will assist in your continuing deliberations on this matter.
Dr.Thomas Noticuo
1. Neighbor Involvement: Although we were not required to Rev.Rodney Page
provide anyintormation to the surrounding neighbors regarding Robert Ridgley
our occupancy of the Greenburg Road site, Janis has a policy of
proactive cooperation as the basis for successful operation of Patricia Riley
all of our facilities. Specifically, on July 7, 1986, all William Robertson.Jr.
neighbors within a 250 foot radius of the site were provided with
a letter introducing the agency, providing a description of the
program, and providing names/phone number for further inquiry
(see enclosed copy). These letters were mailed and in addition R United Way
copies were hand delivered by staff over a period of several ofOregon
evenings and weekends. The facility was formally occupied by
residents during the first week in August. On January 6, 1987 an
Open House was held for the immediate neighborhood only. Again,
invitations were both mailed and hand delivered. A total of
three neighbors came to the Open House and three others called
reporting they could not attend. We are currently preparing a
follow-up letter to neighbors who signed the petition presented
to the Council and will be conducting a second Open House in the
spring in an attempt to remain available to any interested
neighbor. We are also planning on the creation of a Neighborhood
Advisory Board with representatives selected from throughout the
surrounding area to maintain open two—way col muni cation channels
with concerned citizens. Our goal is to create a partnership
with the community which can be constructive for the neighborhood
as well as for the youths we serve. �.
• Rdjudicoted Youth Progrorn • Clinton School • Cordera Residential Treatment Center • Hary's Mother •
• Lents Education Center • Mental Health Program • Regional Evoluotion Center •
t
V
/ 71
2.
2. ZmipAClassification: We continue to believe that the Planning Director's
recommendation of Group Care Residential is the only acceptable zoning
classification for a facility of this type. It appears obvious that state
licensing or certification required to be classified as Group Care Residential
is intended to provide some assurance regarding the operation of such a
facility and that such assurance is lacking under Group Residential. For
instance, our state licensing requires annual review by the fire marshal, the
sanitarian, and CSD licensing personnel as well as adherence to standards of
professional treatment relative to shelter facilities. Group Residential
facilities, as described, are basically unlicensed and unregulated group living
situations which require a closer zoning/planning review such as the
conditional use process. In addition, the language for Group Care Residential
specifically references "dependents or neglected children" which is precisely
the population served by the Greenburg Road facility.
3. *Property Values: Although this issue is not directly relevant to the land
use process, we feel it does need to be addressed. Over 20 longitudinal
studies have been conducted nationally regarding the impact of group homes on
surrounding property values. The results have consistently shown no negative
impact on overall neighborhood property values or the turnover rate of
surrounding properties. In fact, the trend is, if any, toward an increase in
property values since residential care agencies such as Janis typically
purchase law-value property and invest considerable money in upgrading the
building to meet licensing standards. For instance, the Greenburg site has
required several tnousand dollars to simply return it to a legal single-family
residence and, by the end of the year, we anticipate will be visibly and
physically a far more attractive and marketable property than when we purchased
it.
We appreciate your continuing consideration of our appeal and look forward to
finding a suitable compromise which will address the needs of all concerned.
Again, we would like to compliment your city planning and building staff for
the support and assistance they have provided us throughout this process. We
look forward to continuing this mutually cooperative relationship with the City
of Tigard.
If you have any further questions regarding issues related to the appeal,
please feel free to contact me personally.
Sincerely,
C
Dennis L. Morrow
Executive Director
BEP
encl: letter
c: Bill Monahan
k
Janes =_
Cauth
Programs, Inco
oerws L Morrow
738 N.E. Davis • Portland, Oregon 97232 • (503) 233b090 rzxecutive Director
Goord of DUe&m
July 7, 1986
Gordan Wilson
President
judge aoheaRedding
YKe President
Hello 1 Nona soicero
SecretaryI'm writing to introduce you to a new neigbb§r on Greenburg Road.
Janis Youth Programs has purchased the house;at 11490 SW Greenberg, to Mora
Janis
use as a shelter care facility for Washington County youth who have
nowhere to live. These youth, bays aged 13-17, are unable to live at E�ds�
hone because they need more structure to provide them safety aryl
health. They are placed with us for a maximum of 60 days while the olive sorton
state Children's Servides Division plans for their permanent care. Norroon Benogei
1 structured environment with men iyde B'at'a -
Jani.s Youth-Erograms provides a highly awakeMese e<o o<d -
professional staff supervising the boys at all times, including
staff overnight. The boys are tilt social skills and must follow a Thonws Higgins
;et of behavior expectations in order recreationain in the al oactivities acne 1Nod°`"
are provided with education, course ing, or.Thorns Nva
during their stay.
Rev.f4odrwV Page
Janis Youth.programs has been providing services for youth since 1972. aid�w
We serve adolescents in long- anti short-term residential settings and
school programs, n mel l as providing services to runaways and street Potrwo aikv
Our s gen
havereyears the wiuiom Robertson.Jr.
youth in the Harry's Mother progrprogramexperi_eu ce in working with youth, and the ag cy coCO d
state as a leader in providing youth services.
Janis has over 100 youth receiving service atone of its ten different AUnited of
y nearly 800 and families from locations Bail Last year y youth Pger+w
throughout the state received assistance from the agency. The
enclosed brocilure will provide further information on our various
programs. -
Our intention is to be an asset to our neighbors and our
neighborhoods. In the coming mmnths we will be refurbishing the
exterior and interior of the property We especially like the
relative seclusion offered by the landscaping and the location of the
house on the lot. Neighbors at our other locations have reported
they feel more secure because air children are well parented; having
staff awake 24-hours offers unique protection for the entire
neighborhood.
• Clinton Sdwol • Cwdero ftesidenuoi Treotment
Gunter • Harry's Mother •
• Adjudicated Routh ProgmM • Region �uotion Center •
•
lens edwotlan Center • Mentd Htolth Program
We hope to get to know our neighbors in the coming months. We are
planning an open house when the refurbishing is complete. If you have
questions or would like to see the program before that time, please
feel free to contact our staff. Teri Howell is our House Supervisor.
Her telephone number is 684-9230. I am Program Manager for the Janis
programs in Washington County and can be reached at 620-8137 or
233-6090.
Sincerely,
Barbara Hutsell
Program Manager
Cordero Service Network
IRA
MEMORANDUM /
CITY OF TIGARD, OREGON
TO: Honorable Mayor and City Council
March 9, 1987
FROM: Randy Clarno, Development Services Manag
4g--/
SUBJECT: Planning Commission Recommendation - SW 67th Avenue and SW
Atlanta Street Vacation.
At their March 3, 1997, meeting the Planning Commission considered the
proposed S.W. 67th Avenue and SW Atlanta Street vacation. The Commission
recommendation was favorable and subject to no conditions. (see attached memo
from the Planning Staff.)
3046P/dmj
i
1-7
MEMORANDUM
CITY OF TIGARD, OREGON
T0: Tigard City Council March 9, 1987
FROM: Keith Liden, Senior Planner k—
SUBJECT:
Street Vacation — S.W. 67th Avenue & S.W. Atlanta Street
The Tigard Planning Commission reviewed a request to vacate a portion of
SW/67th Avenue & SW Atlanta Street at their March 3, 1987, meeting and
recommended approval.
dj/3046P
'1
March 2, 1987
NOTICE OF SPECIAL MEETING
Notice is hereby given that a special Executive Session Council meeting,
called by the Mayor with the common consent of the Council, will be held on
March 5, 1987, at 6:00 p.m. in the Tigard Civic Center Conference Room, 13125
S.W. Hall Boulevard, Tigard, Oregon. The meeting is called for the purpose of
holding an Executive Session under the provisions of ORS 192.660 (1) (i) to
review an Executive Officer.
/s/Thomas M. Brian, Mayor
4561A
i
Mayor and Council please note: Attached Executive Session packet should be
brought to both Exec Sessions on 3/5 and 3/9•
�r
February 25, 1987 CITYOF TIVARD
OREGON
25 Years of Sen4ce
1961-1986
Honorable Mayor and City Council
CITY OF TIGARD, OREGON
P. 0. Box 23397
Tigard, OR 97223
Subject: City Administrator Progress Review
Honorable Persons:
It seems as if the Metzger Annexation issues have been our only efforts these
last six months since my August review. Actually -- remarkably -- this is far
from true. While Metzger has consumed a large amount of staff and Council
resource, considerable progress has been made in all other Council and
administrative goal areas as well.
All of this progress comes amid Council elections in the Fall, Mayoral and
Council leadership changes, Board and Committee Workshops, major vacancies and
staff changes, and continued rapid community growth and change. It seems as
if everyone has two or more "hats" as we go about the ordinary business of
running OUR City in a sea of change. OUR success is just that, the result of
our efforts by Council and staff as a team committed to best serving the
community.
I welcome this opportunity to meet with Council to review our efforts and my
responsibility as City Administrator in carrying out our Council's policies.
I look forward to your suggestions on how I might improve and better serve the
community.
Yours truly,
CITY OF TIGARD
Robe W. Jean
City dministrator
RWJ:mkh
i
13125 SW Hall Blind.,P.O.Box 23397,Tigard,Oregon 97223 (503)639-4`171
a
CITY OF TIGARD, OREGON
MEMORANDUM
TO: Honorable Mayor and City Council
March 2, 1987
FROM: Bob Jean, City Administrator
SUBJECT: EXECUTIVE PERFORMANCE SUMMARY
Attached is the Employee Performance Review form approved by Council for this
i
review. Also attached is a topic and bar chart summary per the established
Goals for the last six months. The bar chart shows a milestone triangle ( )
where we planned to be at this review and a shaded area where we actually are.
In some cases we are ahead of the milestone, in others behind. Most Goals are
about on schedule, even though the entire South Metzger Annexation effort
wasn't scheduled in this period at all. Certainly some attention to detail on
lower priority areas has suffered as a result, but I believe, on balance,
we've had a very successful and productive time these past six months.
The following are my comments on goal achievement to date. Please mark as a
percentage your evaluation of the effort to date on each goal topic.
0 WORK PROGRAMS -- On schedule and annual updates set for this Spring for
FY 87-88 . . .
-- Complete, although
uncil
s yet to set a
` o workshop PERFORMANCE review the
final Annual Performance oReport and Service Level
workshop
Priorities Plan . . .
o in-
Service training
a nii
rvIVng�BorF
L Y 87-88, and Council workshop on
Ghlncreased phTraining and
Travel Policy yet to be conducted . . .
0 PERSONNEL RULES -- Draft completed and pending Attorney review prior to
adoption . . .
o COMPUTER SYSTEM -- Somewhat behind schedule, but quality and usability of
systems brought on-line is better than anticipated . . .
o PARR PLAN A RECREATION ROLE -- On schedule and excellent quality to
date . . .
0 UTILITIES & FRANCHISE COMMITTEE -- Strong Committee in place and mostly
on schedule per Work Plan ...
0 2ETZGER/WASHINGTON SQUARE ANNEXATION -- Fall election results stronger
than expected at 5/4 and South Metzger election set for March ...
0 LABOR NEGOTIATIONS -- On schedule and Compensation Matrix information
update ready for arbitration . ..
0 INTERGOVERNMENTAL RELATIONS -- On schedule with County Gas Tax, WCCLS
Levy, State Roads Finance, MACC, Police contracts, County 2000 and
Legislative issues . ..
Page two
Memorandum, Honorable Mayor and City Council
' March 2, 1987
o PUBLIC FACILITIES PLAN/CIP -- Slightly behind PFP/CIP schedule, but
overall CIP project and major LID's on schedule . ..
o COMMUNITY INVOLVM ENT/INFO• PROGRAM -- Started, but slightly behind
schedule due to South Metzger effort . . .
o TRANSPORTATION PROGRAM --About on schedule, most yet to go this Spring
and Summer . . .
o DOWNTOWN PLAN -- On schedule with renewed City effort after Downtown
Council/Chamber effort failed . ..
o 5-YEAR PLAN -- On schedule and ahead of financial targets . . .
o STAFFING PLAN -- Complete, but need to update and review with Council in
5-Year Plan context after March election on South Metzger . . .
o CIVIC CENTER PROJECT -- Some progress in all areas, but definitely
suffered due to no specific staff assignments in this effort.
o CoMmITY SERVICES DIRECTOR -- Progress in all areas, but again not as
fast as planned due to South Metzger effort . . .
BJ:mh
WORK PROGRAMS
o Council Policy Calendar
o Board and Committee Work Plans
o Council Liaisons
o Council Goals Workshop
o Annual Town Hall
o Council Meetings Calendar
o Council 1-on-1 Updates
i
f
Goals/ Liaisons/
PolicyCalendar/ Town Hall/ Work Plans
PERFORMANCE INDICATORS
o Monthl•• Departmental Reports
o Quarterly CIP Report
o Annual Performance Report/Service Level Priorities
o 5-Year Financial Report
o Staffing Plan
o Metzger and South Metzger Reports
Monthly Departmental Reports/
Annual Report/ 5-Year Plan
PRODUCTIVITY AND TEAM-BUILDING
o Employee Awards & Recognition
o In-House Management Team Training
o Customer Service Training
o New Employees 1-on-1 with Administrator
o Quarterly All Employees Meetings
o Training/Travel Policy
o Community Services Department
Employee hrm-ds & Recognition/ Ir House Training/ All Employees/ Training & Travel Policy
PERSONNEL RULES
o Draft and Redraft Personnel Rules
o Management Team Review
o Legal Review and Redraft
o Final Staff Review and Union Comment
o Council Workshop and Adoption
r
Final/ Council & Adopt
Draft/ Mgmt. Review/ Legal Review/
COWUTER SYSTEM I1WLBffZTsTI0H
o Training
o Finance Systems Operating
o Municipal Court Transition in Process
o Word Processing Holding with Wang System
o Building, Planning, Engineering Training in Process
o Police on Hold
o Finance Director Selected
o Computer User Committee Implementing
EM
Financial Systems/ Municipal Court/
WP/ CD/ Police
PARK PLAN b RECREATION BOLE
o Recreation Role Clarified by Council
o Parks Planner
o Draft Parks Plan
o Parks Faire
o Parks Plan
o Park Board/Council Workshop & Plan Adoption
I, Irr
PB b CC Workshop/
Draft Plan/ Parks Faire/ Final Draft/ Council
UTILITIES A FRANCHISE CAMMEE
o Committee and Council Workshops
o Committee Work Program
o Recycling
o Committee Liaisons
o Draft Garbage Franchise Role Criterion
o Wastewater Utility Review
Garbage Rates Criterion/
Wastewater
Work Program/ Liaisons/
METZGER/WASHIN(;'TON SQUARE AN MXKTION
o Urban Services Study
o November Election Information
o County 2000 Policy
o Triple Majority Alternatives
o South Metzger Resolution
o Washington Square/Embassy Suites/Target Analyses
o March Election Information
o Services Transition
( Study/ Nov./ Alternatives/ So. Metzger/ Square/ March/ Services
Services y
LABOR NEGOTIATIONS
o TPOA Negotiations and Council Workshops
o Market Matrix Update Studies
o TPOA Arbitration
o TMEA/OPEU Contract Review by Management Team
o TMEA/OPEU Council Workshop
o Management Package Review and Update
TPOA Negotiations/ Matrix Update/ Arbitration/ OPEU/ Mgmt.
INTERGOVERNMENTAL RELATIONS
o County 2000 Urban Service Policy
o Police/Dispatch Services Contracts
o Fire Districts Liaison and Ambulance Services Information
o MACC Franchise Sale/Rate Deregulation/Administrator Selection
o League of Oregon Cities & OICMA Legislative Committees
i (Business Tax, Roads Finance, Mandates, Bound. Comm. , Annexations, etc.)
o WCCLS Library Cooperative and Levies
v
County 2000/ Police Contracts/ Fire District Workshop/ MACC/ Legislative
PUBLIC FACILITIES/CIP PLANNING
o Utilities/Wastewater Engineer Authorized
o Transportation/Project Engineer Authorized
o 135th/Murray LID
o Dartmouth LID
o Quarterly CIP Update
o 18 month CIP
Engineering Staff/ LTD's/ Quarterly CIP Updates/ 18 Mo. CIP List
COMbQNITY INVOLVgMEE /INFORMATION PROGRAM
o Community Services Director
o Fall /86 Neighborhood Meetings
o Newsletter and FOCUS Section
o Metzger Annexation Information
o Parks Faire
o Spring Town Hall
o South Metzger Information
o Boards and Committee Workshops A
01
Community Services/ Fall NH Meetings/ Metzger/ Parks/ Town Hall/ South Metzger
TRANSPORTATION PROGRAM PLAN
o Transportation/Project Civil Engineer Authorized
o Transportation Committee/Council Workshop
o Financial Plan Update
o Streets SDC Policy
o Public Facilities Plan 6 CIP AL
Transportation Engineer/ Transportation Committee/ Finance/ SDC/ PFP CIP
SUPPORT WWNTOWN PLAN
o Economic Development Committee/Council Workshop
o Downtown Council/Chamber Support
o Downtown/Fanno Creek Park Plan
o PSU and Downtown Plan Inventory
o Planner
o City Center Task Force
o City Center Plan
PSU/ Cit
Economic Development Committee/ Y Center Task Force/ Plan
5-YEAR FINANCIAL PLAN/SERVICE LEVEL PRIORITIES
o Audit Report/Audit Adjustments
o Fall Contingency Mid-Year Adjustments
o 5-Year Plan/Service Level Priorities Report
o $1. 1 Million General Fund Reserve
o Sturgis Land Funding Option
o Metzger/South Metzger Impact Analyses
o Supplemental Budget
i o 5-Year Plan Update (After March South Metzger Election)
f
Audit/ Mid-Year Adjustments/ 5-Year Plan/ Supplemental/ Metzger/ 5-Year Update
STAFFING PLAN
o Organizational Structure Workshop with Council
o 5-Year Staffing Plan
s o Metzger/South Metzger Impact Analyses
o Staffing Plan Update (after South Metzger Election)
Organizational Structure Workshop/ 5-Year Staffing Plan/ Metzger/ Update
CIVIC CEMR PROJECT CLOSE-OUT
o Litigation
o HVAC/Roof Leaks/Lighting Resolutions
o Open Office Furnishings Completion
o Signage
o Exterior Lighting Costs
o Sturgis Land Acquisition
o GTE Access Issues (Signs, Striping, Use . . .)
Litigation/ HVAC/ Leaks/ Lighting/ Offices/ Signage/ Sturgis/ GTE
COMUNITY SERVICES DIRECTOR SELECTION b SUPPORT
o Director Hired
o Departmental Review and Management
o Council Workshop with Director
o South Metzger Project
o Community Involvement (Information Program Started)
o Personnel and Labor Relations Transition Started
o Employee Benefits Review and Salary Matrix Started
/.
Director/ Dept./ South Metzger/ Ccmnmity Involvement/ Personnel 6 Labor/ Salary Benefits
i
MANAGEMENT AND PROFESSIONAL
EMPLOYEE PERFORMANCE REVIEW
EMPLOYEE Robert W. Jean DATE March 9, 1987
POSITION City Administrator REVIEW PERIOD Sept. 1986-Feb. 1987
DEPARTMENT City Administration LAST REVIEW Aug. 1986
REVIEWER City Council CURRENT SALARY $4167/mo($50,000/yr)
TYPE OF REVIEW: GOAL SETTING PROBATION PROGRESS PERFORMANCE XX
1. MAJOR GOALS/PROJECTS FROM LAST REVIEW: COMPLETION X:
(0-55% Little or No Significant
76-85% Satisfactory..86-95% Good G aloAchievement.X96-100% Exceeded Expectations)o•
o Work programs(Council Goals Workshop, Council Calendar, B&C)
o Performance Indicators(Dept Reports, Annual Report, 5-Year Plan)
o Productivity and team building (Mgmt. Tng., T.E.A.M.) _
T
o Personnel Rules • • • • • • • • • . . . . . . . . . .
o Computer System Implementation
* Park Plan & Recreation Role
o Utilities & Franchise Committee
* Metzger/Washington Square Annexation. . . . . . . . . . . . . . .
o Labor Negotiations
o Intergovernmental Relations N/A
o Public Facilities Plan & CIP N/A
* Community Involvement/Information Program . . . . . • • • • . . . N/A
* Transportation Program Plan
* Support Downtown Plan
* 5-Year Financial Plan & Service Level Priorities N A
o Staffing Plan Update. . . . . . . . . . . . . . . . . • • • . . . N A
o Civic Center Close-Out
o Community Services Director Selection & Support
2. ESTABLISHED PERFORMANCE DIMENSIONS: (Circle) Needs OK or Exceeds
Improvement Satisfactory Expectations
( 1 ) ( 3 ) ( 5 )
o Oral communications 1 2 3 4 5
o Written communications 1 2 3 4 5
o Leadership/initiative 1 2 3 4 5
o Problem solving/decision making . . . . . . . . 1 2 3 4 5
o Innovation/ingenuity/creativity 1 2 3 4 5
o Planning/organizing 1 2 3 4 5
o Interpersonal sensitivity 1 2 3 4 5
o Management control. . . . . . . 1 2 3 4 5
o Adaptability/flexibility/stress tolerance 1 2 3 4 5
o Resource utilization/economy/coat control 1 2 3 4 5
o Teamwork/meeting participation 1 2 3 4 5
o Communitv relations . . . . . . . . . . . . . . 1 2 3 4 5
1 2 3 4 5
0 1 2 3 4 5
0
NOTES ON STRENGTHS AND WEAKNESSES:
FOR OFFICE USE ONLY
EPR COMPLETED PAF COMPLETED NEXT REVIEW
DATE EPR RET DATE PAF PIF C. S. & G.
DATE EPR PIF SIGNATURE
EMPLOYEE TRAINING/SELF DEVELOPMENT -- LAST REVIEW PERIOD:
o ICMA Conference
o League of Oregon Cities Conference
0
0
0
4. EMPLOYEE TRAINING/PLANS FOR IMPROVEMENT -- NEXT REVIEW PERIOD:
0 OICMA Training Workshop
0
0
0
0
5. MAJOR GOALS/PROJECTS FOR NEXT REVIEW PERIOD:
o
o
o
i. o
0
0
0
0
0
0
0
0
0
0
0
0
0
0
6. SUPERVISOR'S HELP NEEDED:
o Roles and responsibilities clarifications
o Periodic one-on-one updates (monthly?)
o Continued board and committee support
o Service level priorities update
o Staffing Plan/5-Year Plan update after South Metzger election
o Clarification of South Metzger information strategy
o Market value survey update for CA compensation
7. GENERAL COMMENTS (EMPLOYEE OR SUPERVISOR):
o Communications from Councilors is uneven ... Councilors need to initiate
too from
o Council needs to distinguish on decisions made "differently
"wrong"
o Council needs to prioritize study session needs from wants, or schedule
more study session time ...
� Effective Date...) xx�•�e+��,t�*:x*,esessete���r��ese�ex��ex��e�ee��e
8. ACTION RECOMMENDED: (X, ,
+� ACTION APPROVED:
x
NEXT REVIEW DATE: Au ust, 1987
x [ ] AS RECOMMENDED
(Progress or Performance?
RECEIVE AND FILE
EMPEE Signature/Date)
LOY ,e
* [ l
Signature Date
REVIEWER s
s
/ * APPROVED BY CITY ADMINISTRATOR
DEPT. HEAD OR (Signature/Date) (Signature/Date)
sb/0762W