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City Council Packet - 10/20/1986 T I G A R D CITY COUNCIL REGULAR MEETING MINUTES - OCTOBER 20, 1986 - 6:40 P.M. 1. ROLL CALL: Present: Mayor John Cook; Councilors: Tom Brian, Carolyn Eadon, and Valerie Johnson; City Staff: Bob Jean, City Administrator; David Lehr, Chief of Police (arrived at 8:04 PM); William A. Monahan, Community Development Director (arrived at 8:04 PM); Tim Ramis, Legal Counsel (arrived at 8:42 PM); and Loreen Wilson, Acting City Recorder. 2. STUDY SESSION: a. The Council met with the Solid Waste Franchise Committee to discuss areas of mutual concern. Chairman Michael Misovetz introduced the following Committee members to Council: Fred Benz, Barbara Osborne, and Donald Jacobs. He noted that the Council- appointed liaison Phil Edin was present along with two hauler represenatives Tom Miller and Larry Schmidt. Chairman Misovetz noted that the Committe had become concerned with the lack of uniform reporting by the haulers. Discussion relating to the development of a rate formula followed. It was noted that Metro charges and liability insurance are the two areas that are driving up the cost of this service. Council-appointed liaison Edin recommended a rate analysis should be done by staff members in the financial division. Council suggested that the person doing the rate analysis should serve as the staff liaison to the Committee. Edin further stated that an 88% to 94% operating ratio for expense is acceptable in the business world. City Administrator stated that the commercial rates should be addressed during the study. This is where the majority of compliants are received from the citizens. The haulers expressed their approval of the suggested annual report form. Councilor Johnson suggested the Finance Director should review this form prior to implementation. Consensus of Council was to accept report form and set a public hearing for November 24, 1986 to modify existing code requirements for reporting. Council expressed their appreciation to the Committee for their hours of work. After brief discussion, consensus of Council was to add recycle information for residents on the containers used for pickup of this material. b. Chairman Misovetz stated that the Committee is also studying sanitary sewer and floodplain management, storm drainage, and public facilities plans. The Committee requested Council 4 direction regarding the funding of replacement needs to protect the infastructure. r Page 1 COUNCIL MINUTES - OCTOBER 20, 1986 �_ Ft, City Administrator stated the City should maintain its infastructure just like any utility company would be expected to do this, which would be in a business—like manner. City Administrator further responded to Council's request for additional information by noting the City Engineer and Utility Engineer could attend the Committee meeting scheduled for January, 1987 to explain the storm drainage master plan. Mayor Cook noted that the Committee will need to explore ways to educate the public to recognize the need for storm drain fees. RECESS STUDY SESSION: 8:01 PM CONVENE REGULAR SESSION: 8:04 PM CCc>e,4- CO.D fid) 3. CALL TO STAFF AND COUNCIL FOR NON—AGENDA ITEMS a. City Administrator requested that agenda item #3 (Economic Development Rol and Downtown Discussion) be tabled to a future meeting; a new agenda item #3 be added (Tigard High School Parking Discussion); that item 5.2 be pulled from the agenda; and that the following non—agenda items be added for consideration: .1 Resolution For Approval Authority .2 Metro Solar Access Study Informtion .3 MACC Alternate Appointment .4 County Year 2000 Summary Report .5 Tax Ballot Measures Impact . b. Motion by Councilor Johnson, seconded by Councilor Eadon to approve the amended agenda. Approved by unanimous vote of Council present. 4. VISITOR'S AGENDA a. Mr. Lans Stout, MacKenzie/Saito Engineering, presented a letter dated 10/7/86, which requested Council grant an exception to the normal time requirements for filing a Plan Amendment proposal and allow the application to be filed immediately. This would be for the Ernie Marx Property on SW Cascade Avenue. Community Development Director stated that Council had expressed concern about SW Cascade Avenue development and wanted staff to look at the whole area. This would not be possible on the staff's workprogram until the Downtown area work had been further defined. He anticipated the Cascade Avenue work could be done in early summer of 1987. He questioned whether Council wanted this priority elevated over the Downtown area. Consensus of Council was that the application would be tabled until staff and tha NPO had a chance to look at the whole area. Page 2 — COUNCIL MINUTES — OCTOBER 20, 1986 5. TIGARD HIGH SCHOOL PARKING DISCUSSION a. City Administrator highlighted memo from from Officer Featherston ,,. regarding the enforcement of the Tigard High Football Game on 10/17/86. b. Mayor Cook stated that the Council did not advise the Police Department to barricade SW Martha and SW Milen at SW 92nd as the memo reported. City Administrator stated that was a typographical error and that he had given that direction. C. Sue Kasson, a resident of the area, outlined the neighborhood communications with the Chief of Police and Captain Jennings were good, however the Council seemed to be giving mixed direction. She encouraged Council to attend a neighborhood meeting at the High School scheduled for 7 PM on 10/30/86. LEGAL ww ._,_ ARRIVED: 8:42 PM d. Lengthy discussion followed between Council and staff. Councilor Eadon expressed her appreciation for the efforts of Officer Featherston in deciding to create a one-way street system to eleviate the traffic congestion as soon as possible. Council suggested that shuttle bus use to the USA Treatment Plant and Templeton School be studied in the future. 6. TOWN HALL/BUILDING USE POLICY DISCUSSION a. Acting Recorder noted that staff had received information from surrounding jurisdictions regarding building use policies as requested by Council. She asked for further Council direction as to the development of the policy. b. Council expressed the following views: o Councilor Johnson expressed support for the building to be used by all citizens. She suggested liquor should only be allowed through a formal approval process with Council. Her major concern was scheduling conflicts. o Councilor Brian liked the City of Beaverton format for reservations and encouraged use on an irregular basis. He did not want the building to be viewed as a rental hall. He suggested that the building should not be used as a kitchen and that the City should not furnish any implements with the building other that room furnishings. He encouraged the use of fees to cover costs. o Councilor Eadon stated she was concerned with the use of the building by religious organizations in lightof possible first amendment conflicts. She further expressed k concern over the use of fees and liquor on the premises. Councilor Eadon did not want the approval process to be to time consuming for staff. o Mayor Cook expressed concerns about the building security. COUNCIL MINUTES —'OCTOBER 20 1986 g' X, c. Consensus of Council was to have Councilors Eadon and Edwards work with Acting Recorder to develop policy for Council review. It was mentioned that Councilor Edwards may not be able to do this during the holiday season. 7. CONSENT AGENDA 7.1 Approve Police Contract — City of Tualatin — Res. No. 86-121 a. Motion by Councilor Brian, seconded by Councilor Eadon to approve. Approved by unanimous vote of Council present. 8. NON—AGENDA ITEMS 8.1 Resolution For Approval Authority a. Staff requested the following resolution be approved to clarifying the approval authority for public improvements. RESOLUTION NO. 86-122 A RESOLUTION DELEGATING AUTHORITY WITH RESPECT TO CITY ACCEPTANCE OF PUBLIC DEDICATIONS AND EASEMENTS. b. Motion by Councilor Brian, seconded by Councilor Eadon to approve. Approved by unanimous vote of Council present. 8.2 Metro Solar Access Study Informtion Community Development Director stated that Metro has developed a Solar Access Study Group and that a staff member, Planning Commission member and elected representative have been asked to serve. After lengthy discussion, Council stated staff should coordinate efforts on this study group with Beaverton. 8.3 MACC Alternate Appointment City Administrator stated that since Joy Martin had left City employment, there was a vacancy open for the MACC Alternate. Consensus of Council was that Councilor Eadon would be the new alternate. 8.4 County Year 2000 Summary Report City Administrator distributed a letter addressed to the Metzger Residents which he wishes to mail highlighting the impact of County Year 2000 Report. 8.5 Tax Ballot Measures Impact a. City Administrator highlighted memo regarding the impact of the fall tax initiative ballot measures and suggested Council may wish to file their opposition to ballot measure #9 in the form of a resolution. Page 4 - COUNCIL MINUTES — OCTOBER 20, 1986 b. RESOLUTION NO. 86-123 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF TIGARD DELCARING OPPOSITION TO BALLOT MEASURE #9, THE PROPOSED 1-1/2X PROPERTY TAX LIMITATION. C. Motion by Councilor Brian, seconded by Councilor Johnson to approve. d. Motion by Councilor Brian, seconded by Councilor Johnson to amend as follows: o Delete fourth whereas o Modify sixth whereas to read "the Attorney General finds that lower interest Local j..nprovement District bond financing for neighborhood improvements and other bond finance limits will be adversely impacted thereby adversely impacting community livability and economic development" o Modify seventh whereas to read "measure #9 reduces City of Tigard taxing authority by approximately 60% resulting in major service level cuts of one-third to one-half of Police, Library, Parks, and other essential City Services". Amended resolution approved by unanimous vote of Council present. 9. COUNCIL CALENDAR AND WORK PLAN DISCUSSION a. City Administrator distributed Council Meetings Calendar and discussed the date of th7 Council Workshop scheduled for December 6th or 7th. Staff will contact Council to determine which date more members could attend. REGULAR MEETING RECESS: 9:59 PM 10. EXECUTIVE 870l: The Tigard City Council went into Executive Session at 10:04 PM under the provisions of ORS 192.660 (1)(d)&(h) to discuss labor relations and current/pending litigation issues. 11. ADJOURNMENT- 10:45 PM �G.JG✓ XActingCity?Recorder - City of Tigard ATTEST: r - City of Tigard lw/4414A OCTOBER 20, 1986 Page 5 -- COUNCIL MINUTES - TIMES PUBLISHING COMPANY ,..�� 7-68+7 P.O,BOX 370 PHONE(503)884-0380 Notice BEAVERTON,OREGON 87075 Legal Notice Advertising i V�_� *City of Tigard P.O. Box 23397 0 i,;'(,'� O Tearsheet Notice 2 fr 19(30 *Tigard, OR 97223 * 0 Duplicate Affidavit I!i'�jYQic j/GgNO AFFIDAVIT OF PUBLICATION STATE OF OREGON. COUNTY OF WASHINGTON. )ss, I, tephanie Neubauer being first duty sworn, depose and say that I am the Advertising Director.or his principal clerk,of th0 Tigard -Times a newspaper of general circulation as defined in ORS 193.016 and til 020;published the aforesaid county and state;that the ri ty C'aunnll Rpt ll ar Mag-ting a printed copy of which is hereto annexed, was published In the *Mire issue of said newspaper for 1 successive and consecutive in the following issues: Oct 16 , 1986 J71 V Ssaibed before me th=Pubfic _02t 1986 . my�Expires: 9/20/88 AFFI DAVIT AGENDA ITEM # _ — VISITOR'S AGENDA OATS (limited to 2 minutes or less, please) t Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Administrator prior to the start of the meeting. Thank you. NAME 6 ADDRESS TOPIC STAFF CONTAC 1 t'u� sso <Sl-�Z.c �r n ,, �i(l 7t - ��Il t ca I w• w, �. � M w�.�- ••, CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY r` AGENDA OF: October 20, 1986 DATE SUBMITTED: October 15, 1986 ISSUE/AGENDA TITLE: Solid Waste PREVIOUS ACTION: Forwarded For Franchise Annual Report Action From Utilities S Franchise Comm. PREPARED BY: Brian Hartunc DEPT HEAD OK CITY ADMIN OK REQUESTED BY: U b F Committee . POLICY ISSUE Establishment of Annual Report from Solid Waste Franchisees to the City of Tigard. INFORMATION SUMMARY The Annual Report would be used as the information base in future rate review actions. ALTERNATIVES CONSIDERED None. FISCAL IMPACT None. SUGGESTED ACTION F Adoption of Annual Report format and amendment of Solid Waste Franchise _ Ordinance Chapter 11 of Municipal Code. (11.04.090) 3f Y $ lw/4248A This report must be filed not later than March 1 (Name) (Address) (City) (State) (Zip) ¢... (A Solid waste Collection Company) ANNUAL REPORT TO THE FOR THE Year Ending December 19_ or Fiscal Year Ending ORIGINAL to be mailed to the. Duplicate to be retained by the filing company. UNIFORM SYSTEM OF ACCOUNTS AND INSTRUCTIONS FOR PREPARING THIS REPORT INTRODUCTION This system of accounts for Solid Waste Collectors is prescribed by the City of Tigard pursuant to (Ordinance) The description below of schedules and accounts are for those which appear in the accompanying report form. This report must be submitted to the City annually. Collector must maintain records adequate to complete this report, including records not specifically discussed in these following instructions. Retention period by the applicant shall be five years. SCHEDULE I — COLLECTOR'S ORGANIZATION This schedule pertains to the operations of the collector as a solid waste collector. Other activities are not to be included. The only revenues to be included are those directly resulting from operations as a solid waste collector, and the only costs to be included are those necessary to support those operations. SCHEDULE II — INCOME STATEMENT OPERATING REVENUES Customer Revenue: Include herein all revenue earned from the collection and transportation of solid waste in carrier operations. This includes the revenue from special hauls of solid waste, as well as revenue from regular customer routes. Salvage Revenue: Include all revenue earned from salvage operations. This includes recycling whether or not the collector is involved in separation of the recyclable material. Other Operating Revenue: Include herein incidental earnings from all other solid waste collection services. OPERATING COSTS Wages: Includes wages paid directly to drivers, helpers, and other employees involved in collection or equipment maintenance. Include fringe benefits, employer contributions to union and governmental programs, taxes, and other statutory cost, etc. Fuel, Lubrication: Include cost of gasoline, or other fuel, and oil necessary to vehicle operation. Include taxes. Equipment Maintenance and Repair: Include the cost of parts and materials used, labor employed and bills paid for repairing, greasing and washing vehicles, including replacement of lights, batteries, horn, tire chains and all other equipment of the vehicle. Include repairs and maintenance of shop and garage buildings, grounds and equipment, including light, heat, power, and water. This account shall also include cost of repairs and replacement of tires and tubes including amounts payable on mileage rental or other similar :µa basis. ,y Recycle Costs: Show all costs associated with printing/ads/pick—up labor for recycle only. Dump Fees: Include charges paid for use of dump grounds and facilities. Do NOT include cost of operating or maintaining dump facility. Franchise Fees: Include charges paid to the City for prescribed fee pursuant to (Ordinance) Salaries: Include salaries paid directly to all office employees including company officers. Include fringe benefits, employer contributions to union and governmental programs, taxes, and other statutory costs, etc. Office Expenses: Include cost of office forms, binders, stationery and supplies, telephone service, office equipment rental, computer time charges, and other incidental expenses incurred in operating the office. Do NOT include costs of capitalized equipment. Taxes, Licenses, Insurance: Include all taxes and licenses paid to federal, state, local, or other taxing bodies in connection with operation of the business. Do NOT include taxes on fuel nor on income. Include all insurance costs incurred in providing protection to business personnel and property, and to satisfy public liability requirements. Rent: Include all costs incurred in renting, buildings, grounds, and equipment. Do NOT include rents received from sub—rent or sublease. Depreciation: Include the total amount of depreciation for this year as shown in the operating property report (Schedule IV) . Straight--line depreciation method shall be used. Sales and Advertising: Include the costs incurred in the solicitation of traffic. Include advertising, tariff and schedule costs, fees for tariff associations, and other business promotion expenses. Professional Fees: Include fees for professional services such as accounting, engineering, legal, etc. Other Collection Costs: Include the cost of labor and material in sanding roadways; removal of snow and ice; bridge, tunnel, and ferry tolls; uniforms, including their care; fines for traffic violations, and similar items. OTHER COSTS Interest Paid: Include all interest charges, fees, and other costs incurred in the process of financing business operations. Do NOT include interest costs for financial activities of the business not directly related to the collection of solid waste. Extraordinary Costs: Include any special costs incurred during the year directly related to the collection business. (For instance, liability claims paid when not covered by insurance.) Include a detailed explanation. Net Operating Income: Compute this as the difference between operating revenues and operating costs. Indicate clearly if costs exceed revenues. Answer every question on this form. Study this form and the instructions on the last page carefully and provide accurate answers. Where the word "None" fully and accurately states the fact, it may be given as an answer. This report will be used to evaluate the franchise—holder's performance and may result in revision or revocation of a franchise agreement. Print clearly or use a typewriter. Use extra sheets if necessary. SCHEDULE I — COLLECTOR'S ORGANIZATION 1. Complete Name of Hauler: Complete Address:_ 2. For corporations, list names and addresses of all stockholders and number of shares held by each. Note those serving as officers or directors (or both); indicate title. Name Address Shares Held Officer/Director Compensation 2. For proprietorship or partnership, list names and addresses of all persons having an interest or equity in the business and the nature and amount of interest or equity. Indicate manager or managing partner by title "MGR". Name Address Shares Held Equity or Interest Compensation 4. For Corporation, proprietorship, or partnership, list all persons having an equity or responsibilities, who also have duties in the operation of the business. List each person's duties, hours spent during the year on those duties, and compensation (allowance). Ma" Duties Hours Spent Compensation SCHEDULE II — INCOME STATEMENT Operating Revenues: Customer Services. . . . . . . . . . . . . . .$ Salvage Revenue/Recycle material. . . . . . . .$ Other Operating Revenue. . . . . . . . . . . . . . . . .$ (" Total Operating Revenue. . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ a SCHEDULE III — CUSTOMER REVENUES AND STATISTICS This schedule is designed to serve as a recapitulation of customer service revenues and statistics. Give the requested information for each customer classification separately. SCHEDULES IV AND V — SOLID WASTE COLLECTION PROPERTY Information for each classification of solid waste collection property owned at the close of the year shall be reported in Schedule IV. Details covering property disposed of during the year shall be show in Schedule V. Each carrier shall fill out Schedule IV for each classification of solid waste collection equipment showing the cost of property devoted to the operations of providing collection service. Collection property disposed of during the reporting year should be obtained Schedule thendat yearthshould same thea removed includedfron Schedule IV. Property o Schedule IV. SCHEDULE IV In column (2) show the total purchase price of each classification of operating property. If new during the year, show date purchased. In column (3) show the amount of accumulated depreciation at the beginning of the year for which the report is made for each classification of operating property. depreciation taken In column ) show the of operatingamount propertyf owned at the close of thesyear. on each classification In column (5) show the accumulated depreciation at the end of the year which consists of the addition of the amounts in column (3) and (4) . SCHEDULE V In column (2) show the total purchase price of each classification of operating property. In column (3) show this year's depreciation expenses up to the date of retirement on each classification of operating property retired. In column (4) show the accumulated depreciation at date of retirement on each classification of operating property. In column (5) show the netbook the total cost (columnti g total depreciation allowed to date (column'(4)) ro In column (6) show the amount received from the sale of operating property, the amount in trade, or the salvage value. In column (7) show the gain or loss on the transaction by subtracting the net book value (column {5)) from the gross sales price (column dj1s7 SCHEDULE V — COLLECTION PROPERTY SOLD, TRADED OR OTHERWISE PERMANENTLY RETIRED DURING YEAR t. Description Cost of Depreciation Total Net Book Gross Gain/ of Property Property This Year Accumulated Value Sales Loss Depreciation (Columns 2 — 4) (1) (2) (3) (4) (5) (6) (7) Land & Structures Collection Eguipment Other Carrier Property--_ TOTAL OATH STATE OF OREGON ) ss. CITY OF TIGARD ) I, the undersigned of the Solid Waste (Owner or Officer) Collection company above named (Company) on my oath say that the foregoing return has been prepared, under my direction, from the original books, papers and records of said Company; that I have carefully examined the same and declare the same to be a complete and correct statement of the business and �4 affairs of said Company in respect to each and every matter and thing therein set forth, to the best of my knowledge, information and belief; and I further say that no deductions were made before stating the gross earnings or receipts herein set forth, except those shown in the foregoing accounts; and that the accounts and figures continued in the foregoing return embrace all of the financial operations of said Company during the period for which said return is made. (Signature of owner or officer) Subscribed nd sworn to before me this day of , 19 Notary Public in and for the State of Oregon Residing at Within the terms of ORS 192.500 (1) (e), ORS 192.500 (2) and such other public records statutes as may be applicable, City of Tigard will consider confidential information provided to City of Tigard consisting of production, sale of purchase, cost and similar business records. This shall not, however, restrict the authority of City of Tigard to use such information for regulatory or enforcement purposes. Operating Cost: Wages, fringes, wage-related taxes, € etc. of Operating Personnel. . . . . . . .$ Fuel, lubrication. . . . . . . . . . . . . . . . . . . . . . .$ Equipment maintenance & repair. . . . . . . . . .$ Recycle Costs. . . . . . . . . . . . . . . . . . . . . . . . . . .$ Franchise fees. . . . . . . . . . . . . . . . . . . . . . . . . .$ $ Total Direct Costs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Indirect Costs: Salaries, fringes, salary-related taxes, etc. of Mgmt. & Support Personnel. . . . . . . . . . . . . . . . . . . . . . . . . .$ Office expenses. . . . . . . . . . . . . . . . . . . . . . . . .$ Taxes, licenses, insurance, etc. . . . . . . . Rent including building, equipment, etc.$ Equipment depreciation. . . . . . . . . . . . . . . . . .$ Sales & Advertising. . . . . . . . . . . . . . . . . . . . .$ Professional fees. . . . . . . . . . . . . . . . . . . . . . .$ Other collection costs. . . . . . . . . . . . . . . . . .$ Total Indirect Costs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ Other Costs: Interest paid. . . . . . . . . . . . . . . . . . . . . . . . . . .$ Extraordinary costs (Attach explanation)$ Total Other Costs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ -- — Total Operating Costs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . NET OPERATING INCOME. . '$ SCHEDULE III - CUSTOMER REVENUES AND STATISTICS Customer Classifications No. of Miles Run No. of Customers Annual Customer (reporting year) at year end Revenues (1) (2) (3) (4) Residential (Cans) - Commercial (Containers) - Drop Box Other Totals SCHEDULE IV - COLLECTION PROPERTY OWNED AT YEAR END Description Cost to You Accumulated of Property Depreciation Accumulated At Beginning Depreciation Depreciation of Year This Year At End of Year (1) (2) (3) (4) (S) Land & Structures 3 Collection Equipment Other Carrier Property TOTAL - TOTAL 1k'�: � * a v log ww or ir tr. �rss•�ss� r son NMFI a"7 •E•"`y� 111;INV, MINK I.1� a• - ��j ��. YES, RECYCLIMG IS AVAILABLE IN TIGARD. Tigard's refuse collection system provides for recycling services right at your curb. The- following •is a basic guideline for obtaining recycling services. All materials for recycling must be placed at the curb or road side by 6:00 a.m. on your recycle day. Material Collected and Preparation Requirements. Newsprint - Bagged and tied or bundled and tied. Corrugated Cardboard - Flattened and securely tied in easily handled bundles. I • Bottle Glass Cleaned, separated by color• (clei►r, green, and brown), lids riimoved. Place in separate reusable. returnable, weatherproof containers. Tin Gins - (Food stuff containers only) Cleaned, labels removed; ends removed, I I can portion flattened. Place in separate reusable, returnable, .weatherproof +� container. Aluminum - Clean material only - Place in separate reusable, returnable, weatherproof container. Motor Oil - Crank case or transaiision fluid only. Place in tightly sealed, .mdm eakable, nonreturnable container. WRREIIT SCHEDULES: (Subject to change with notice) i MATERIALS . HAULER TIN ALM OIL Miller's Meekly Monthly at curbside on first garbage pickup day of with garb month - separate vehicle serviee Pride Monthly on garbage day - last full week of month - separate vehicle - must call be laced on route list Schmidt's Meekly with Monthly on third (3rd) Saturday of each a e service Moth • N" RATE CMOFTWAXD CARRIER ROUTE PIE-601IT WM #7 U.S. OTA4E M11p 0111111F TNMM PERM1f ASlf e>vooN I POR I LANG. OR. .w«w POSTAL CUSTOMER 1RcqCL19N* • VT TA' NS i November 26, 1985 UTILITY AND FRANCHISE ADVISORY cOMM'MEE TERM EXPIRES Names 6 Address December 31, 1988 Michael Misovetz -00 9760 S.W. Ventura Ct. Tigard, OR 97223 i Res; 246-3235 Bus: 288-6411 December 31, 1988 Fred Benz 14690 S.W. 106th P.O. Box 230029 Tigard, OR 97223 Res: 639-8700 December 31, 1988 rbara S. Osborne 610 S.W. Stratford Court Tigard, OR 97224 Res: 639-3418 Bus: 627-2059 December 31, 1987 LaValle E. Allen 7540 S.W. HOMO" Way Tigard, OR 97223 Res: 639-0592 But: 636-8642 G. W. (Garry) McReynolds December 31, 1987 Rt. 4, Box 984 Hillsboro, OR 97123 Mail: P.O. Box 23677 Tigard, OR 97223 Res: 628-2760 Bus: 245-7551 Marcia A. Gaiter December 31, 1986 10815 S.W. Century Oak Drive Tigard, OR 97224 Res: 620-2943 / December 31, 1986 Donald V. Jacobs V P.O. Box 23146 Tigard. OR 97223 Res: 639-3923 Page 2 C Ex Officio Members Mr. Herb Frank Frank's Disposal Service. Inc. 15890 SW Colony Drive Tigard, OR 97223 Mr. John Schmidt Schmidt's Sanitary Service. Inc. 8325 S.W. Ross Tigard, OR 97224 Mr. Carl Miller Miller's Sanitary Service, Inc. 7764 S.W. capitol Highway Portlatd, OR 97219 Phil Edits (Ex-Officio) December 31, 1986 27455 SW 207th Res. 96-34 Sherwood, OR 97140 Res: 538-7993 Bus: 538-2185 R-7/86 dc24 w r- : y3 � � o g awic ec L N � m Y AAA w - 8 o _ OL o c L sot . IL s L • w G s IL IL � u y i L I s s Y w g p � 10 �y • s s � $ _ ..� 4:0 w M $sV � Z y 3. � • a �� OO~CV i JJYpii We 0000 .P go O O. 00 00 10000 s • i-;-+fs�'7 MACKENZIE/SAtTO&ASSOCIATES, P.C., OREGON MACKENZIE/SAITO&ASSOCIATES,P.S.,WASHINGTON HCl ARCHITECTS-PLANNERS 9 0690 S.W. BANCROFf STREET PORTLAND, OREGON 97201 (503) 224-9570 October 7, 1986 Tigard City Council c/o Bill Monahan, Director of Community Development 12755 S.W. Ash Tigard, OR 97223 Dear Council Members: RE: Ernie Marx Property, S.W. Cascade Avenue Project Number 285403 I am writing on behalf of Mr. Ernie Marx, the owner of property on S.W. Cascade Avenue next to the "Power Rents" building. Mr. Marx recently proposed a change in the "IP" zone text to allow an expanded range of land uses, more suitable to meet the needs of building owners with conditions similar to his. Unfortunately, due to'some confusion in the receipt of notification for your public hearing, neither Mr. Marx nor his realtor were in attendance to present the case to you. We understand that during your hearing there was some discussion of a better alternative being to rezone the Marx property, and possibly adjacent similar sites, to Commercial- General. Coincidentally, this was Mr. Marx's original intent, until the staff suggested that possibly the text amendment would be a better approach to the problem. Mr. Marx has requested that Mackenzie/Saito &Associates prepare the necessary material to present a Plan-zone change to commercial for his property, and adjacent sites if so desired by the owners. We are now contacting property owners in the area and starting work on the application materials. The normal filing dates for Plan Amendments, with a public hearing not possible until early 1987, presents a significant problem for Mr. Marx due to the need to either renew long term leases or make anticipated improvements to the building at about the - same time as the hearing would occur. This is the reason the past application was submitted for your Fall 1986 agenda. t z . Tigard City Council Project Number: 285403 October 7, 1986 Page Number 2 Due to these unusual circumstances, we are requesting that you grant Mr. Marx an exception to the normal time constraints on Plan Amendment proposals, and allow an application to be processed as soon as we are able to obtain the concurrence of the adjoining property owners and prepare the necessary information. Thank you for your consideration. Sincerely, 9Nt-- Lans Stout LS/sk cc: Ernie Marx Chuck Cota Keith Liden CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: October 20, 1986 DATE SUBMITTED: October 13. 1986 ISSUE/AGENDA TITLE: Economic PREVIOUS ACTION: Adoption of Resolution Development Role Discussion No 83-103 on November 7, 1983 PREPARED BY: William A. Monahan DEPT HEAD OK CITY ADMIN OK REQUESTED BY: Economic Dev. Committee POLICY ISSUE Should the City Council revise resolution No. 83-103 which crated the Economic 5' Development Committer. INFORMATION SUMMARY During the Council/Economic Development Workshop, the Committee expressed concern about its role and responsibilities. To better define the role, the Committee was asked to generate ideas. On September 16, 1986, the Economic Development Committee discussed proposals to modify Resolution No. 83-103 to reflect the role of the Economic Development Committee. Attached is a copy of Resolution No. 83-103 and the draft minutes of the Committee meeting. The Economic Development Committee will present proposed changes at the October 13, 1986 City Council meeting. ALTERNATIVES CONSIDERED 1. Review the Economic Development Committee's proposed changes and take action. 2. Review the Economic Development Committee' proposed changes and delay action. FISCAL IMPACT SUGGESTED ACTION Review the Economic Development Committee's proposed changes and take action rt as appropriate. br162 MEMORANDUM CITY OF TIGARD, OREGON TO: Members of the City Council � October 13, 1986 FROM: William A. Monahan, Director, d�p'� Community Development SUBJECT: Economic Development Committee Role Discussion The Economic Development Committee has suggested that the City Council revise the mission statement for the Committee contained in Resolution No. 83-103. At its meeting of September 8, 1986, the Committee voted to request that the Council modify the resolution by inserting the following directions: 1. The TEDC develop, for the City, a philosophy to attract new businesses to the area. 2. TEDC enhance the existing business climate. 3. TEDC facilitate cooperation with neighboring communities on the issues of: economic development, transportation and planning. 4. TEDC to act as an Ambassador to the Tigard Business community. Promote doing business in Tigard. 5. TEDC participate in downtown plan development with staff 1986-87. (Further, it is suggested that an architectural review committee be selected for downtown Tigard.) 6. TEDC participate in the Tigard Triangle plan development with staff 1986-87. The Committee desires to take a more active role in attracting new businesses. The Committee has recently spent a considerable amount of time developing ideas for a downtown improvement plan. Presently the Committee is negotiating with Portland State University and the Oregon School of Design to form a framework to include classes from both schools in our downtown plan. (A copy of an early memo from Kathy Budny and Susan Clark describing the proposed is attached). The Committee has dedicated its resources to addressing the workplan developed by the staff and Council. Now, the Committee wishes to strengthen its direction and become more active in attracting new business to Tigard. With the recent approval by Council of additional staff in the Planning Division, we are able to offer adequate staff resources to keep pace with the Committee's energies. I recommend that the Council approve the proposed revisions to Resolution No. 83-103. If directed, the staff will then prepare a new resolution for Council approval. /br162 TIGARD ECONOMIC DEVELOPMENT COMMITTEE MINUTES OF SEPTEMBER 16, 1986 Pioneer Pies MEMBERS PRESENT: Sue Clark, John Savory, Amo DeBernardis, Jim Corliss, Juanita Caday and Todd Mains OTHERS PRESENT: Geraldine Ball, Jeanne Caswell and Bill Monahan The minutes of the August 26 meeting were reviewed and approved. The Subcommittee of John, Amo, Jeanne, and Bill met on September 2 and discussed possible revisions to Resolution No. 83-103 which created the Committee. Revisions suggested are: 1. The TEDC develop, for the City, a philosophy to attract new businesses to the area. 2. TEDC enhance the existing business climate. 3. TEDC facilitate cooperation with neighboring communities on the issues of: economic development, transportation and planning. 4. TEDC to act as an Ambassador to the Tigard Business community. Promote doing business in Tigard. 5. TEDC participate in downtown plan development with staff 1986-87. (Further, it is suggested that an architectural review committee be selected for downtown Tigard.) 6. TEDC participate in the Tigard Triangle plan development with staff 1986-87. Furthermore, it is suggested that TEDC and the Transportation Committee be joined, as they are interdependent. Specific business can be allocated to subcommittees in the two areas. The Committee will work to define further each of these goals. Susan reported that she and Kathy have developed ideas for the downtown design competition. PSU was contacted and expressed interest. Susan described the intent that PSU has in doing a class project on the downtown at a time convenient for the City and the class. Susan and Kathy will continue to pursue the option with PSU at the suggestion of the Committee. Bill mentioned that the I-5 symposium will be held on October 8 with Tigard a participant. Tigard will be represented by Bill and the planning staff. No developers were present. Bill reported on recent land use approvals and commercial development. Bill informed the Committee that he is proposing that the Planning Division be split into two sections - Land Development and Planning Projects. If approved, 50% of the work program of one planner, Duane Roberts will be committed to economic development and business tax. The meeting adjourned at 9:00 AM. The next meeting will be held on Tuesday. October 21, 1986 at 7:30 AM at Pioneer Pies. /br162 } **** Notes on Project: Tigard Downtown design competition ***** Kathy Budny, Sue Clark Project: $2,500 award for design for a future downtown core based on economic development of current downtown; use the design model • to gain publicity and public/voter support of projects to visibly enhance/improye downtown. a) set limits of area, boundaries, setting of core (what surrounds it) b) impact on traffic, limitations, history (previous projects, studies, etc.) c) special information, ie, the railroad, possible 99 access for S-bound traffic, efforts of various groups to motivate change d) architectural design - mini-city, including existing buildings and businesses e) design new buildings i businesses to fit into concept of downtown (style, type, population, proximity to Wash. Sq.) 1. how far in the future? 2. what type of growth in downtown? 3. what assumptions or info would designers need? f) design and production of information packets? staff presentations? g) marketing, design, community impact? h) which school(s) should be approached? Eugene too far? i) on what basis would the money be paid? Goal: create some visual image of where Tigard MIGHT go with development excite business support for change gain voter support for Tigard's new image Ask designers, "What can you do with what we've got?" Kathy's contact with PSU: Carl Abbott, 229-4045 Urban Planning Dntn revitalization class not offered this year Vancouver had a model and slide program done by a class National Main St. Center - note book and training Some interest expressed, but for class project, not contest 2-3 terms in length Definite need for professional planning staff's help Project could become a major task, probably for city staff AND committee need to clarify project, expectations, commitments, etc. f - CITY OF TIGARD. OREGON i RESOLUTION NO. 83_LQ.i IN THE MATTES OF CREATION OF AN ECONOMIC DEVELOPMENT COMMITTEE AND REPEALING RESOLUTION NO. 83-99. WHEREAS, the City of Tigard's Comprehensive Plan, contains an Economy Element which identifies the need for an Economic Development Program, and WHEREAS, the element calls for the creation of an economic development steering committee to assist the City in developing and implementing an economic development program, and WHEREAS, the Director of Planning and Development has worked with a steering committee to formulate an economic fact sheet describing the City and its resources.' and. WHEREAS, the Director has now recommended the formation of an official Economic Development Committee to build upon the comprehensive plan and the work of the steering committee, and WHEREAS, the City Council has indicated its interest in forming an official Committee. ' t4OW, THEREFORE, BE IT RESOLVED BY THE CITY OF TIGARD, AS FOLLOWS: 1. The City of Tigard hereby creates the Economic Development Committee to work with the Director of Planning and Development to, prepare an economic development plan for the City. 2. The Committee will consist of nine members, no more than two of whom may be non residents of the City of Tigard. to be appointed by the City Council. Initially, four members will be appointed for two year terms and four for one year terms. The remaining position, that of the Mayor, will run continuous with the term of office. Subsequent appointments, except that of the Mayor, will be for two year terms except where an appointee is completing the unexpired term of a previous committee member. Committee members shall receive no compensation. 3. The Committee shall be composed of the following nine members: a. The Mayor of Tigard b. A representative of the Tigard Triangle Area. C. A representative of the Central Business District. d. A representative of the North Tigard/Cascade Blvd. area. e. A representative of the .72nd Avenue Industrial area. f. A commercial banking representative. S. An at large member. { h. An at large member. ` i. An at large member. RESOLUTION NO. 83-�� vi / 4. ne Director of Planning and Development and a representative of the ' Tigard Area Chamber of Commerce will serve as ex-officio members. `~ S. The Committee is authorized to create special subcommittees and enlist the aid of private citizens to study special areas of concern and assist in the compilation of area inventories. b. The Committee shall meet at least once in every calendar month at a specified time and place. PASSED: By the City Council on the qday of Nnvw,nhE•r _ . 198 ATT8ST: 44 City Recorder '•Mayor - City of TIBER APPROVED TO FORK: City Attorney RESOLUTION 83 J03 (WAK:dmj(0215P) 4. The Director of Planning and Development and a representative of the ( Tigard Area Chamber of Commerce will serve as ex-officio ambers. 5. The Committee is authorized to create special subcommittees and enlist the aid of private citizens to study special areas of concern and assist in the compilation of area inventories. 6. The Committee shall meet at least once in every calendar month at a specified time .and place. PASSED: By the City Council on the _day of _• 198 F ATTEST: - 100 City Recorder f�yDt' 0 APPROVED TO FORM: City Attorney a Y S� ' RESOLUTION 83-10� (WAH:dmj(0215P) ' CITY OF TIGARD, OREGON RESOLUTION NO. 83_112„ k., IN THE MATTER OF CREATION OF AN ECONOMIC DEVELOPMENT COMMITTEE AND REPEALING RESOLUTION NO. 83-99. WHEREAS, the City of Tigard's Comprehensive Plan, contains an Economy Element which identifies the need for an Economic Development Program, and WHEREAS, the. element calls for the creation of an economic development steering committee to assist tho City � in daveloping and implementing an economic development program, and WHEREAS. * the Director of Planning and Development has worked with a steering committee to formulate an economic fact sheet describing the City and its resources; and. WHERE". the Director has now recommended the formation of an official Economic Development Committee to build upon the comprehensive plan and the work of the steering committee, and WHEREAS, the City Council has indicated its interest in forming an official Committee. ' NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF TIGARD, AS FOLLOWS: 1. The City of Tigard hereby creates the Economic Development Committee to work with the Director of Planning and Development to prepare an economic development plan for the City. 2. The Committee will consist of nine members, no more than two of whom i may be non residents of the City of Tigard, to be appointed by the City Council. Initially, four members will be appointed for two year terms and four for one year terms. The remaining position, that of the Mayor, will run continuous with the term of office. Subsequent appointments, except that of the Mayor, will be for two year terms : except where an appointee is .completing the unexpired term of a previous committee member. Committee members shall receive no compensation. 3. The Committee shall be composed of the following nine members: a. The Mayor of Tigard b. A representative of the Tigard Triangle Area. C. A representative of the Central Business District. d. A representative of the North Tigard/Cascade Blvd. area. e. A representative of the .72nd Avenue Industrial area. f. A commercial banking representative. g. An at large member. h. An at large member. i. An at large member. l JUMLUTION NO. 83-103 y r MEMORANDUM CITY OF TIGARD, OREGON October 20, 1986 TO: City Administrator FROM: Officer Featherston SUBJECT: Tigard High Football Game, October 17, 1986 Sir, on October 14, 1986, I was contacted by Captain Jennings of this agency regarding traffic control and parking at the Tigard High School football game il on October 17, 1986. Captain Jennings advised me sign the Tigld ard be tPuti uPcan had decided that the barricades and no parking g the residential streets of the Kneeland Estate neighborhood. Captain Jennings advised that 1 had advised that we could barricade SW MartOtol and SW Milem at SW 92nd if we manned the barricades with a police officer. Captain Jennings, Serciekht Martin, and I discussed plans for dealing with the traffic on the night of the football game and decided to put barricades across both SW Marttl and SW MileN at SW 92nd. At each barricade we would place a large sign indicating parking at Cook Park. Captain Jennings directed me to hav contact Dr. Davidian, the principal of Tigard High School, r aing tnd gothim okoParke one of his students to wake up the two signs indicating pa Again, we decided to have the gate to the Tigard High School parking lot remain locked at the entrance/exit from the lot onto SW 92nd. This eliminates those cars which park in that lot from exiting onto SW 92nd and forces them onto SW Durham in front of the High School. We agreed that two officers at 92nd and �rrki ne lotoffic ander intwofront officersthe atHigh HallSchool, and Durhamofficer would tthe keep swim Center pa ng traffic moving steadily after the game. On October 14, 1986, I contacted Or. Davidian who agreed to have the two parking signs made up for the barricades at SW Martha and SW Miles. It was agreed that I would pick those two signs up on Friday, October 17, 1986, after f 3:00 P.M. 4 On October 17, 1986, upon reporting for duty and just prior to 3:00 p.m. , the ' City Administrator, Bob Jean, contacted myself and Captain Jennings and advised that the Mayor had said that we could not barricade SW Martha and SW Miles, that we were to allow normal flow and work heavy enforcement. On October 17, 1986, I went to Tigard High School and found that the signs which Dr. Davidian had agreed to provide were not available and Dr. Davidian had taken the day off and could not be contacted. On October 17, 1986, during the hours just prior to the football game it rained steadily. During the football game it continued to rain until about 9:00 P.a. The turnout for the game was fairly light but parking did invade �s st t* the Kneeland Estate neighborhood two blocks deep. Parking was also heavy along Durham Road from SW 92nd almost to Nall Boulevard. There were nine parking citations issued, one moving traffic citation, and one criminal citation for an alcohol offense. A fire in the woods just south of the football field was discovered, and due to the very dry conditions under the '. trees, the fire department was summmoned to the scene to take care of that problem. The neighborhood area coordinator from the Kneeland Estate neighborhood contacted me during the game and was somewhat dismayed regarding the lack of barricades on SW Martha and SW Milan at SW 92nd, and the parking in the neighborhood. I explained to her what my directives from the administration and city council were and she indicated that those were contrary to what her last contact with the city council was, but that she understood my position and appreciated the job that the Police Department was doing. At the conclusion of the football game on October 17, 1986, the traffic was cleared from the area in 10-15 minutes without incident. It should be noted that the next home game is the Tigard/Sunset game. There is a three-way tie with Sunset, Aloha, and Tigard for second place in the Metro league. I have a personal friend who teaches and coaches at Sunset and he advises me that Sunset has a very large following, even at away games. This information coupled with the fact that the game will be on October 31, 1986, Halloween night, I believe that we could not only have a large traffic and parking problem, we could potentially have a hazard problem to trick or treaters in the neighborhoods surrounding the high school. In addition to that, Halloween is a night when we generally field as many officers as possible, including the reserve officers, due to heavy call loads. It should also be noted that there was absolutely no parking at Cook Park on October 17, 1986, even though there was a shuttle bus available and paid for. This could indicate that as long as the residential parking is available, Cook Park will not be used. Respectfully submitted, David C. Lehr z Chief o�Po//lice �f ' 50'�Ox by. John C. Featherston j_ Tigard Police i JCF:sbi28 a 1 a EXCERPT FROM 10113186 COUNCIL MINUTES 13.3 High School Parking Concerns a. Councilor Brian referred to his memo regarding the parking issues at the High School. He stated concern regarding the ongoing problems and requested an update from staff on the issue. b. City Administrator read into the record a memo from the Chief of Police regarding the Police efforts to control the parking and 3 vandalise in the area during and after football games. The Chief noted concerns with the use of the Cook Park shuttle bus and the use of barricades to help curtail the parking abuse. The memo concluded by noting that he is continuing to work with the School District staff to resolve the parking problems. C. Lengthy discussion followed with Council noting their desire to not use barricades but have a highly visible foot and vehicle patrol of the neighborhood by the Police Department. C. Mary Jenkins, 16465 SW 93rd Avenue, advised Council that the neighborhood had suggested barricades would help control the parking abuse and vandalism in the area. She encouraged Council to not remove the barricades from the neighborhood. d. Mayor Cook stated the street system in Tigard belongs to the public for their use and expressed concern with use of barricades along the neighborhood streets. a. Consensus of Council was to not allow the use of barricades Friday night (10-17-86). The Council requested highly visible police patrol to better address the safety concerns, blocked driveways, and vandalism control. Council further encouraged citizens to carpool & use the Cook Park parking area. f. City Administrator stated this is an issue to ultimately be discussed with the Tigard School Board. lw/4264A CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: October 20, 1986 DATE SUBMITTED: October 13, 1986 ISSUE/AGENDA TITLE: Town Hall/ PREVIOUS ACTION: Council Request For Building Use Policy Discussion Further Information PREPARED BY: Loreen Wilson DEPT HEAD OK CITY ADMIN OK REQUESTED BY: Loreen Wilson POLICY ISSUE City Council has not adopted a policy for City building use at this time. INFORMATION SUMMARY The Tigard City Council recently discussed the formation of a Town Hall/ Building Use Policy. At that meeting, Council directed staff to research the building use policies adopted by Portland and Beaverton. Staff has contacted Portland, Beaverton, and the League of Oregon Cities. The City of Portland does not have sufficient use information to be pertinent to our discussion. City of Beaverton has supplied a copy of their brochure, application, and checklist for building use. The League of Oregon Cities has given information over the phone regarding concerns they would recommend the Council address prior to adoption of a policy. The Tigard Library is currently reserving the "Quiet Room" for uses other than City initiated. Their reservation brochure and application form are currently serving their needs well. The Chief of Police has expressed concern about the possible interference by building users with the Police Dispatch function if amplified sound and noise in the lobby areas are not controlled. He has further questioned who would assume the responsibility for building security during and after each use of the building. Attached is the following information for your review. 1. Tigard Memorandum Regarding Policy Priority Outline and Concerns 2. City Of Beaverton Building Use Policy Brochure, Application, 6 Checklist 3. League Of Oregon Cities Comments On Building Use Policy 4. City Of Tigard Library Brochure And Application Form ALTERNATIVES CONSIDERED 1. Direct staff to put policy in resolution form for adoption and develop and implement reservation process paperwork. 2. Study issue further at further Council meeting. FISCAL IMPACT Unable to address until policy is set. SUGGESTED ACTION Alternate #1 if policy is developed. lw/4244A z> a MFy70RA CITY OF TIGARD, OREGON Bob Jean, City Administrator August 7, 1985 TO: (v��) Fes; Loreen Wilson. Recorder SUBJECT: Town Hall/Building Use POINY A number Of Organizations have contacted my office to request use of the Town Hall Room and the Civic Center Building for various uses, these run the gambit from meetings to receptions. I would like some time for this discussion to be scheduled with the City Council to determine their formal .Policy on the use of our new facilities. Pursuant to previous discussions On the staff level, the following -policy Priority outline is submitted for discussion. TYPE OF ORGANIZATIiWi/USE FEE DESCRIPTION OF USE CITY PRO(RtAMS at City sponsored use (i.e. City Council, all Board and Committee meetings. "unicipal Court, and Hearings Officer) COMMUNITY USE _ City of Tigard organizations TCYS, diner of Commerce, Garden Club, residents/businesses of Tigard. religious Or Political groups) GENERAL USE _ Out-of-town residents or organizations (i.e. Japanese/American School, Heart or Cancer Fund, religious or political groups) As we have discussed, it would seem appropriate to have the Customer Services Section in my office facilitate the administration of this Process. tit concern is that if the process is fairly cOsPlex the administration cost could become excessive. The process could be fairly formal with application forms being required. The scheduling, followup, building security, and trackingtiie i� use complaints and use abuse cases could become very time consuming. this is a new program offered by the City. I would suggest a quarterly update be filed with yourself or the Council to address concerns MW report use frequency. Besides the cost, restrictions, and administrative process issues, the question of approval authority is also one to be addressed in a Policy statement. I would offer the following approval authority for consideration: o Customer Services Section Phuw ger Or City Recorder - Approve applications from those outright authorized organizations/uses according to the policy statement. a City Administrator - Approve applications f o ations/uses that are related to those addressed in the policy o City Council - Hear appeals of staff decisions or approval aQuttxwity for those uses not identified in the policy statement. * - See attached calendar showing Town Hall and Conference Room reservations which have been scheduled on an ongoing basis for City uses. PAGE ��t2� OF IALG7. n c V,itd7ING USE POLICY M40 some additional issues 'to take into consideration ;before creating the ,Policy statement might be: 1. khat fee structure should be used? (i.e. no cost for 'City Uses., <a direct cost fee for Community '-Uses, a flat rate for LGenaral Uses?) 2. Should there be a security -deposit? When =and how :applied. areas? 3. Mhat use restrictions should ibe placed on the Town ;Ha110t.obby (i.e. food., liquor, day ars night use, weekend use) 4. :Should there be a free charged for :damage to the building or furnishings? How Mould that ;be enforced? Now can the City :be assured the :policy statement be adopted by ordinance so of payment? Should ;compliance can to required through the civil infraction Apcationsewhen filed S. t�lhait criteria :would be set forth to test the Applications with staff'? Mould prior damage or privilege abuse limit the �organization from .use again? _ other 6. Would the building two resarvod on =a firs changes besaalleowed 'to -cancel a than City programs? WOu'ld City program confirmed -reservation jby another organization (i.e. Community Use or Genoral -Use _rorganizaetions?) right of T, Should Council itself in the policy as -having the property owner to Limit, review, or monitor use ao that the Process could be **moved :as :much as ;Possible from the Poli'tt ca►l arena? 6. chat policy should be aped to limit the 'potential conflict of .CY) separation =orf church Awd state and (2) freedom --r amendment e%pression. and Assembly, which is guaranteed .by the first ;amendment to the VS COnstitutian? '(bare is .a current trend -of the courts to recognize that the freedom =of religion, oKpression, :.and assembly is 50 ie that governments VaY ;Allow religious activities on public property, However, this access to the :public ;property must 'be aper to .ail l religious <gr'`Oaps on an e9uail basis. some courts `have :held that this right :gover+rrawnta from ;restricting ,use �of public property Eby religious groups.. eased on c ase law compiled ft the 13ureau of Governmental I Research, it that all three <of the following questions ;must `be -answered seams a xff`irmati�vely to avoid "violation <of the first .amendment.. o Does the proposed action have a secular purpose? o ;Would the arctioW s prim ar_!I purpose `neither advancemor inhibit religion? 0 Would the action :avoid excessivetgovernmer►t entanglement .witfi religion? 3 aaauld recommend igal Counsel ibe involved in -amt least :a final ;review .of the buildia�g use policy prior to adoption Aue to the "'rights'` issues :and to limen the Brisk exposure to VOssItle Iii tigati'on.. please -advise .what coarse oaf action you vu�h oaken :and wtratt Involvement you would like from 'my A vrision.. lw�'�4A 3 i a # g S � Y Zee t k ? - £ f 3 frI Hio E € n tti} to j Yy 1 .:., ... .'„ --:':n .,... .r.: ,-:u:.,c." _„: . .: ^'w .:--. ,:... �xutw... 1 ,.'•...i.. ...,`kit .�.......,,�� wf�}��,�.3,=.f. a �•I 1 f ti 1� v � � 1 I♦ °f t•l. III ' a r y, c� • Guidelines car �� 1 . Meei r mom v INTRODUCTION Four meeting rooms managed by the City of available for public use. Beaverton are available for use by the public. They This brochure is designed for those interested in using range from the Courtroom in City Hall, with a copac- these rooms, and will answer most questions about ity of 50, to Community Room I in the City Library, room features, user responsibility for maintenance, which can accommodate 125. The rooms are fully application for use, and scheduling of events. furnished, and some include equipment such as chalkboards, sound systems, and projection screens. Persons applying for room use must sign il statement These rooms are primarily used for City Council that they have read this brochure and will adhere to Meetings, staff training sessions. and committee its provisions. meetings. When not in use by the City, they ore ACTIVITY REQUIREMENTS _ - ------- --- t in the room Ci is leased to make meeting rooms avail- 5. The number of the olle presen determined by the Fire ll The ri P not exceed able to many civic, cultural, and recreational or- Marshal. gonizations, To offer this service, the rooms must be used and maintained in an orderly, clean, and effi- 6. Smoking a oW iang is prohibited in any meeting room or Y cient manner. The following guidelines are not in- 7. No alcoholic beverages ore permitted in or on tended to be a burden to the public, but to ossure rhe remises of any Ciry facility, unless opprop- hat all users shore the reeSponsbility for room moinre- P ri0re permits or licenses are obtained from the nonce with the City. Oregon Liquor Control Commission. Proof of OLCC approval will be required by the City in this 1 Functions accuring in the room must not violate case any Ciry ordinances or regulations. , such as coffee and 2. Activities must not be disruptive to other persons cookies, are allowed only with prior approval. present in the building. Such uses will be subject to a higher deposit fee 3. Each user will designate an adult supervisor who mon those excluding refreshments. Cooking is will be responsible for the group's activities; and not allowed. on adult shall be present at oil activities. 9. The Ciry will not furnish use of office telephones, 4. Profit-making activities are normally disallowed, ewriters, copy machines, etc. to users. but will be reviewed on a case-by case basis. tYP CITY MEETING ROOMS SUMMARY HOFFMAN ROOM, 9600 SW Allen: Capacity — 65. COµfyUNIT1(ROOM 1, 12500 SW Allen: Capacity— Equipment — 65 Stocking Chairs, 5 Folding Tables, ction Screen. Note Restricted 1_' 193. Equipment-90 Stacking Chairs, 14 Executive Ch°IkbO°o' Parking During Day (Approxi- Choirs,- 3 Conference Tobles, Sound System. Not Number m Available — Monday, Wednesday, and Thursday te10). IJ bly Evenings. COURTROOM, 4950 SW H011: Copacity—50. Equip- Evenings. ROOM 11, 12500 SW Allen: Capacity— ment 43 Stacking Choirs, 7 Executive Choirs, 2 50. Equipment — 50 Stocking.Chairs, 1 Folding Conference Tables, Dry-Marker Board, Projection Table:Not Available-Tuesday 10 o:m: to 12 noon, Screen: Not Available—Monday, Wednesday,'and and 7:p m:to lop m.; and Thursd0y. Friday 8 a.m. to 6 p.m; subject to use by Municipal Court.Tuesday and Thursday 8 a:m. 0 6 p.m p►PPLICATION ISR USE To use a Cit meeting room, an Application for Use Holl at 4950 SW Hall Blvd.The Application will be re- must be completed and submitted to the Cit Hall viewed, and applicants will be notified of approval.C Receptionist, located at the information desk in City MAINTENANCE<DEPOSIT All groups will be required to submit either a $25 2. Janitorial services, such as vacuuming, cleaning deposit(for ocrivities not including refreshments) or tables, mopping floors, or cleaning carpet spots, a $50 deposit(for activities including refreshments) are needed as a result of the activity. to the City prior to use. if the following conditions The deposit may also be applied to repair and exist, the fee will be applied toward maintenance replacement costs listed in the"User Liabiliy"section services (the portion not used for services will be of the brochure. refunded): Room is not left in the standard configuration, The Mayor may reduce or waive the deposit re- 1, quirement for non-profit groups. FEES FOR MEETING ROOM USE A $35 fee is charged to profit-making groups for agencies may use the rooms free of charge. meeting room use. Non-profit and governmental RESERVATIONS AND SCHEDULING First-time users will request room reservations on Scheduling priority will be given in the following their Application for Use. After Initial approval, users order: 1) City of Beaverton; 2) other govern- } may reserve the rooms in person or by telephone. mental entities; 3) non-profit orgonizotkons: 4 Phone reservotions will be token by the City Hall Re- social and recreational organizations; 5) proflt- ceptlonist of 644-2191. making organizations. Rooms will be reserved for a specific length of time. All efforts will be made to keep the room schedule and care should be taken to reserve the room for a intact, once reservations are mode; however, the long enough period to allow for preparation of the City retains the right to cancel or relocate a meeting room and kw returning it to the standard configuirorlon• upon three days notice. KEY PICK-UP AND CHECKLIST You may pick up keys to the meeting rooms from When you pick up the key, you will be given a the City Hall Receptionist Monday through friday, 8 checklist that will certify the condition of the room, o.m. to 5 p.m. If keys are to be picked up after bus- both when you arrive and when you leave. mess hours, arrangements may be mode for you to The key and checklist must be returned to the City on pick-up the keys at the Police Department, whim is the first business day following the event. If you re- open 24 hours per day. If this is your desire, please turn the keys after business hours, you may leave roll the Receptionist during the day of your event. them at the Police Department. The checklist must be turned in with the keys. R+00 MAINTENANCE 1. The room shall be left in the standard configuro- 4. Equipment shall be used for the purpose in tion of chairs and tables as indicated in this tended. Sound systems shall be used only with brochure. prior approval. 2." the room shall be left clean, with no litter, food. 5. Certain tables and other equipment as show x A cleonin supply caddy is not be moved.' These ore indicated in this -,,spills °etc."Present.. g pP Y present -each-room. room. brochure. 3 ,-Artw6rk-present should -not be touched or 6. users will complete a checklist indicating the con me�d:in any way. clition of the room before and after their use of it vz, CITY LIABILITY --All groups or individuals using City meeting rooms The City, its elected and appointed officials and all agree to take appropriate measures to protect, employees will not be held responsible for any lost { indemnify, and defend the city, its elected and or stolen articles, clothing, etc. as a result of persons appointed officials and all employees against any attending any function in this room. and all claims as a result of persons attending any function at the facility. This provision includes any expenses incurred by the City defending any such claim. USER LIABILITY The City recognizes that a certain amount of wear 2. Replacement of locks and keys, in the event will occur to meeting rooms over the course of nor- keys are not returned. mal use. However, in the event the above mainte- The City may require an applicant to present, five nonce guidelines are violated, the user will be liable days prior to the scheduled event, a certificate of for the following charges beyond the maintenance insurance, naming the City as additionally insured, deposit: with the following minimum coverage: $300.00 1. Repair or replacement of equipment or facilities combined single limit bodily injury and property damaged due to neglect, vandalism, or misuse. damage. COMMUNITY ROOM 1 COMMUNITY ROOM 11 4 ► D P D P x : a P D D > nnnG GGnn ncnc nnnnEll: © A AAAA ► D D D D nnnn nnnG D P D P p D ® nnnn Ann D P D P 0 nnAn nnnn nnnn nnnn nnnn nnnn ann�nnnnennnnnnnnnnennnn STANDARD ROOM CONRGURATIONS 0 V V A A p a Ott> AA A D AAAAAAA AAAAAAA oa000Ao n000000 A d LEGEND a000naa noaA000 a O Windows ©Folding Table A Stacking Chair HOFFMAN'ROOM ♦ Executive Chair COURTROOM W Do Not Move t�pcprcjj c, = LEG7END ` '•� .K . ©�©n t30 - a F92O Ho�fm4.awn� pt( v = Y CommuCommu k•IwY.0 r. .! {r � = f. Op aro+ 3 coma A a r G c i ri o,,a aeo�eeea++ 49SO S.W.Hall Boulevard Beaverton;OR 97WS-0589 rte, z r s x as • A►MCATION FOR USE t CITY OF BEA►VERTON MEETING ROOM Community Room I, 12500 SW Alien Community Room 11, 12500 SW Allen t Hoffman Room, 9600 SW Allen Courtroom, 4950 SW Hall 1. Name of Group/Orgonizotion: 2. Address: Telephone: 3. Contact Person: Telephone: 4. Non-Profit or Governmental,Agency: Yes No 5. Dares/Times Room Will be Used: 6. Description of Activity: 3 7. Number of People Expected to Attend: 8. Responsible Adult Who Will be on Premises: Screens 9. Check City Equipment to be Used: Choirs Tables Sound System 10. Refreshments to be Served. 11. Special Equipment of Displays to be Used: I acknowledge having received and read the Guidelines for Meeting Room Use. The activity described above will be conducted in accordance with these guidelines, and I accept responsibiity for any charges T as described therein. Signature, Title: Date: _y FOR CITY USE ONLY Approved Disapproved ' Fee Special Comments: If Disapproved, Reason: City Recorder Dote: ^;r CI-EMIST FOR MEETING ROOM USE This checklist should be completed and returned with the meeting room key. Name of Organization: Date/Time of Room use: Person Completing Form: Description Prior to Event Folowing event Proper Room-Configuration No Litter Carpet, Tables. Etc. Clean Equipment In Good Repair Lights Turned Off Room and Building Locked If any answers above are "no,"please explain: Thank you for your assistance in keeping the City meeting rooms neat and in good repair. x 4 MEMORANDUM CITY OF TIGARD, OREGON TO: Loreen September 9, 1985 PROM: Cathq SUBJECT: Building Use Policies Mr. Fred Neal of the Oregon League of Cities returned my telephone call today With the following advice regarding Building Use Policies for the Civic Center: I. Make sure the private use does not conflict with any City use. 2. Have any group sign a release of liability form (suggested advice .from legal counsel on this). 3. Determine if there are to be any charges --t i.e., charges for kitchen use if they are allowed to use the kitchen, use of coffee pots, etc. 4. Cleaning deposits -- could be made refundable. 3. Discourage use an an ongoing basis --- i.e., a church group requests using it every Thursday -- as this will most probably lead to a conflict with City needs. 6. Check with legal counsel regarding usage by church groups. Mr. Neal would recommend against usage by a church for worship services; however, cbu=h social groups should be fine. If charges are made, (deposits, fees) the amount should be the same for all groups. 7. Be very careful when committing rooms for usage by others that the schedules do not conflict with City meetings. There is the potential for bad public relations should such conflicts occur. cv:0013 } z t 2cWs-�.T '�+ :"t 'ii�w � •-�kY7 .hear,. . f ST, J do ti ,err ,:- Yl I i- w J. Y, s Y S T=_ x° POLICY ON MEETING ROOM USE FOR NON-LIBRARY ACTIVITIES The Tigard Public Library provides a meeting/study room for library sponsored or co-sponsored pro- grams and meetings which meet the library's civic, information, educational, cultural and recreation- al service goals. When not in use for library activities, the meeting/study room is available to local -community organisations and committees under the following guidelines approved by the Library Hoard._ The Library Board neither approves nor disapproves of content topIcs, sub ect matter or nts-o -view of individuals of qroH2s us n _.e meetin4 stu Y` room. 1. The room is available for non-profit, educa- tional or cultural groups or individuals who wish to study. 2. Groups may schedule a regular meeting time. Groups with a regularly scheduled meeting will be notified if a spetial situation arises and will be asked to re-schedule a certain date #o accomodate any special meeting or event. 3. A group may not charge admission for a meeting or event. d. Generally, educational or training conferences, workshops, planning sessions, etc. , need not be 'open to the public and will not be publi- gized with library events. Admission fees or collections may not take place, but registra- tion fees for materials or tutition may be collected in advance off the premises. S. The meeting/study room is available for use. daring the hours the library is open. A pro- gram or meeting may not continue past the closing hour for the library. Special arrange- _ .. ; ments can be made for use of the room when-.the library is closed to the public but library staff is in the ;building. The roam is? :ot fi available on<days the library is clazsed and library staff is not jpiresent. r a t 6. simple refreshments may be served in the meet- ing/stud eet- ing stu y room provided the room is left in the condition it was found and users bring their own utensils and supplies. Notification must be made ahead of time if refreshments are to be served. The group will be charged for damage incurred to furnishings or carpet during the meeting. No alcoholic beverages are allowed on the premises. 7. No smoking is allowed in the library. S. The Library Board of Trustees or the City of Tigard are not responsible for accidents, injury or loss of individual or group property while using the meeting/study room. 9. Specific rules governing the use of the meet- ing/study room will be established and super- wised by the City Librarian and Library Staff. _ RULES FOR USE OF MEETING/STUDY ROOM FOR NON - LIBRARY ACTIVITIES 1. Room applications and reservations are taken at the Circulation Desk and over the telephone during regular library hours. Telephone reservations must be confirmed in person by the contact person at the time the application is signed by the contact person at least one day before the meeting, event, etc. , is held. 2. Room must be used in accordance with Board approved library policy. 3. When arranging for the room for other than study purposes, you must give organization or group name, title of program, whether open to the public, any special equipment or fur- nishing needed, number expected to attend, a contact person to call in case of conflict and time arriving and leaving. { 4. Library sponsored or co-sponsored programs have priority over non-library programs, but advance reservations will not be cancelled less than three weeks before the scheduled date. 5. The room may be inspected prior to the date of a meeting. Groups are encouraged to check the room to make sure it conforms to the use - desired. (See insert sheet for floor plan of room and furnishings and equipment avail- able.). 6. The library will see that requested equipment is placed in the room, but arrangements to the floor plan must be set up by the group using the zoom. The group must return the room to a. . the original arrangement when the meeting is. : = over. Fifteen minutes is allowed for set-up t prior to the meeting time and 15 minutes for clean-up :after the meeting. e 7. Pick up:anp clutter before le av37ngi Any Ii6ET11tGf STgOX WAOiI SPECIAL TMTOEES Wo,w.Mr Ij 11 OT PEOPLE Room CAM SEAT, 11 43 TO i MORE C"'M CM EE ADDEOI ` SIZE OT MM, 243.3 SQUAW TELT t011f118EIMCSt 6 4'E7►IFECT ABLE c 4 IQOE E A-V moI�= 27" TELWISIGN MITI[ CAELE SfDOE-DP J1VI12LASLE wa GLASS 0009 TRIIT Chm BE CLOSED. 1 SIGN-UP FOR USE OF MEETING/STUDY ROOM FOR INDIVIDUAL STUDY/READING YOU MAY USE THE MEETINGISTUDY ROOM AS LONG AS YOU WISH WITH THE FOLLOWING CONDITIONS: 1. THERE IS A 2 HOUR LIMIT IF ANOTHER INDIVIDUAL SIGNS UP TO USE THE ROOM. 2. IF A MEETING HAS BEEN SCHEDULED FOR A CERTAIN TIME, THE ROOM MUST BE VACATED 15 MINUTES BEFORE THE START OF THE MEETING. NAMES ADDRESS: City St nte Zip PRONEZ TIME: LIBRARY CARD NUMBER IIF ONE HAS BEEN ISSUED) : CONDITION OF ROOM AT BEGINNING OF SIGN-UP: GOODs DAMAGES NOTED: a � STAFF MEMBER INITIALS: CONDITION OF ROOM AT END OF SIGN-UP: GOOD: DAMAGXS NOTED: STAFF MEMBER INITIALS: 8AV8 READ AND ,UNDERSTOOD THE POLICY AND RULES FOR USE OF THE MEETING/ STUDY ROOM AND DO AGREE TO ABIDE BY THEM. SIGNATURE n f e Z B# � DATE Z ' -Y xt ^ gyp-` "`4'Y` 4-".,' .�` '»-,".'. '— �v,,y z '.' 4 r :: r - 5 f° ri+s•sep -v-: '., r a �V CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ( AGENDA OF: October 20, 1986 DATE SUBMITTED: October 13, 1986 ISSUE/AGENDA TITLE: Police PREVIOUS ACTION: DispAtching Contract - City of Tualatin PREPARED BY: David C. Lehr DEPT HEAD OK ITY ADMIN OK . REQUESTED BY: David C. Lehr POLICY ISSUE Whether the City of Tigard should contractually provide police dispatching services to the City of Tualatin. INFORMATION SCARY The City of Tualatin has been provided police services, by contract, by the Washington County Sheriff. By a decision made this year the City of Tualatin is ending it's contractual relationship with the sheriff and is forming it's own Police Department to be operational on January 1, 1987. The City of Tualatin is desirous of having the dispatch function provided by another agency and has requested proposals from Tigard P.A. and several other agencies. You have previously been provided with our proposal details. The Tualatin City Council has instructed the Tualatin Staff to pursue a contract with the City of Tigard for police dispatching service. Continued provision of dispatching service to Tualatin would be subject to year-to-year review and adjustment of the cost of providing service dependent on Tualatin's call volume and Tigard's dispatching cost. The Police Department would recommend support of the proposal in a spirit of inter-jurisdictional cooperation and mutual benefit to both cities. ALTERNATIVES CONSIDERED 1. Ratify the contract with an effective date of 1/1/87 and a termination date of 6/30/87. 2. Renegotiate the contract. 3. Deny the ratification of the contract. FISCAL IMPACT 1. #1+4,578 annual revenue to the City. 2. ? 3. -0- SUGGESTED ACTION { Staff recommends adoption of Alternative #1. DCL:bs169 CITY OF TIGARD, OREGON / I COUNCIL AGENDA ITEM SUMMARY l0 AGENDA OF: October 20, 1986 DATE SUBMITTED: October 17, 298.6 ISSUE/AGENDA TITLE: Approve PREVIOUS ACTION: Councils desire to Resolution Clarifying Approval streamline consent 99enda, R 5 1986 Authority PREPARED BY: Randy Clarno DEPT HEAD OK CITY ADMIN OK REQUESTED BY: Engineering iv s on POLICY ISSUE INFORMATION SUMMARY 1. Public Improvements constructed within the City of Tigard whether as the result of a land--use decision, capital improvement project or other typically require public dedications and/or easements. Formal acceptance of these dedications and easements by the City is required by various sections of the O.R.S. and City charter (see attached memo from City Attorney). The delegation of acceptance authority to staff will assist in the streamlining of the Councils consent agenda. ALTER, CONSIDERED 1. Continue to process acceptance of public dedications and easements through the Council on the consent agenda. FISCAL IMPACT A savings of S%-158 of one Engineering Technicians time and various savings in the clerical support process. W-jawmD ACTION PA$8 Tl# REBOL.UTIOM TITLED: A RESOLUTION DELEGATING AUTHORITY WITH RESPECT TO CITY ACCEPTANCE OF PUBLIC DEDICATIONS ARID EASEMENTS. sJ s7 ter= (o , 3 CITSY OF TIGARD. OREGON MEMORANDUM TO: Honorable Mayor and City Council October 20, 1986 FROM: Bob Jean, City Administrator SUBJECT: MACC REPORT Included in this report is an update on several things which have been going on regarding MACC: sale from Storer to Tidel/Willamette; recruitment of new 14ACC Administrator; and, monthly report. An of October 1, 1986 Storer completed its sale of the Franchise and Operations to Tidel. Inc. and its wholly owned subsidiary Willamette Cable TV. Attached is a press release from Willamette outlining not only several new services (and a new service attitude) but also signs of the increased marketing effort many of us have felt is long overdue. Sill Tieraey, our MACC Administrator, resigned effective lest month and as the MACC Vice Chair I have been heading up the recruitment effort. MACC hired Helen Terry as its consultant to assist in the recruitment and in running an assessment center for the Board. Attached is an annotated schedule on that recruitment. As of the Oc- tober 15, 1986 deadline we had received over 70 applicants for the } position. The agenda and information packet for the 10J15/$6 meeting are attached. With Joy Martin's departure from the City, we need an alternate to the MACC Board. The Board meets Wednesday afternoons, every 3rd Wednesday. BJ:=M Attachments J 14200 S.W.Brigadoon Coun Beaverton.Oregon 97005 am (503)644-3188 C A 0 c E T V Oontact: Dan Murrell October 6, 1986 (503) 644-3188 P R E S S RELEASE More viewing choices, continuing improvement of customer service and adding more customers are the immediate priorities for Willamette Cable TV, new operator of the former Storer Metro cable television system serving several Westside ccmunities in Washington and Clackamas Oounties. "This is a new company with a new outlook," said William Bauoe, owner of Tidal Commz%icaticns, parent of Willamette. Tidal assumed control of the system October 1. "We want to be sure our 35,000 existing customers know that we appreciate their business and that we're .laying the groundwork to maks things even better," Baucae said. "In addition, we want to bring people beck ante the system %*o may have been unhappy for whatever reason in the post." Wil]maettx has a couple of strategies for accomplishing those goals. The first is to add several now services, including: * C-SPAN 11, featuring live coverage of U.S. Senate pcvaaedings along with other public affairs pr+ograe+iaings * If Shopping Network 11, a new version of the original Home Stropping Netxic, offering bargain prices on Papula' items; * Tom po--a new service, Providing a mix of sports, popular olid movies and original programs. Tb baring new and fanner customers to the system, Bauoe said t will offer half-prim i nsta l soon to any household signing tis far service befac+e Noverber 15, 1986. 'ire went to 1, 11 it easy for people to have our service. The half-price inastal.lat3+on is just one more benefit to encourage sign ups now,• said Bat70@. Baum, who lives in rAke Oswego, also stressed that customers can expect Willamette to listens mope carefully and respotd to their needs (more) OCT 1410 R more quickly than may have been the case in the past. "As a local company, we're able to be closer to our customers. The line of responsibility from our general manager, Dan Murrell, to myself is very short, caTpared to the many layers of management of a national operator'," Baucue said. In addition to Murrell, Willamette has retained most of the existing staff at the system. "Starer hired some good people, and we think they'll be able to perform even better in this new situation," said Bauce. "We're fortunate to have a good base of talent at this point." Willamette is the l—yast of Tidel's cable operations. The oommmpanl► owns systems in Oregon, Washington and California. Bat started Tidal in 1981. "Willamette is our flagship, and will receive the management attention it deserves. Coupled with local ownership, our customers should be able to see the difference is responsivm sss," Bammuoe mmmasid. With regard to Willamette's franchise with the Metropolitan Area Oommuruieatia�s Qawdmicn, the firm will honor its cammmihloll s to provide oonrmaanicatic ns services to local governments and community sones produotian and cablecasting assistance, Basuoe said. "We mmkod closely with the MAX during the sale process, and the financial projections that we presented indicated that we would be able to operate in a businesslike manner whiles supporting those eoaaitommaruts. We plmt to live up to Wr budget allooatfoctma for access and the M (Public acmuunJost icns Network) and would hope to )uwp W= happy in those areas," said Bauoe. Another area wider consideration is adapting the cable syst+em's technical operation to aR70oRmodat:e the groWing lx=kxer of "cerbl k�►-cxsmpatible" television sets and VCRs, Bw said. *The way things aro now, many of our customers need two converters to bring the cable signal to their TVs and %tuts. I think theses a simpler, better way, and we expect to aanyowice same vary pheasant changes before too long," he said. Bance also mentioned the recent P I k of itilianatte system with that of Rogers COW system, which servers the east side of Portland. (Nore) s (` -go interconnect will help us eg3l+ore same new possibilities. ° -- We 11 be able to expand our cmtercial telex=mini cations services, and we'll assist with area-wide coverage of events in aur territorys like the up=Ung debate between Norma Paulus and Neil Goldsctmfdt at Pacific university," he said. Willamette will have cameras at the gubernatorial candidates' debate, carry the event to its customers and feed the evert to Angers for distribution to the east side. "It's an exciting time for all of us," said Bay. "we're happy to be here and looking for Wrd to serving our customers well." 00� 14 � q t _ METROPOLITAN AREA COMMUNICATIONS COMMISSION PROCESS FOR REPLACEMENT OF TELECOMMUNICATIONS ADMINISTRATOR "SCHEDULE" 10/15/86 Closing Deadline for Applications 10/16/86 Supplemental Questionnaire Packet to Applicants 10/16/86 - Completed Questionnaires Photocopied and Sent to Search 11/4/86 Committee 10/31/86 Closing Deadline for Supplemental Questionnaires .11/5/86 Search/Screening ' Committee to Review Supplemental Questionnaire and Sellecct ��ants to Attend Assessment Center (g31. 11 6186 - M S Tammy to Nottiif ithePr�tgXerciseFinalists by 11/7/86 Telephone and Mail Packet y�i a �y earch Committe Meeting to Organize Details of p $ asessment Cente i/1g/g8 MACC Monthly Commission Meeting - Details to Board Regarding Their Participation in the Assessment Center Search Committee Meets After Commission Meeting to Finalize Assessment Center Details 11/21/86 Dinner Meeting - 6:30 P.M. Cascade Room/Greenwood Inn Assessors and To Finalize Process (FRr for Assessment Center VMCFE c�aa2 (r0 �)CA%Oom*V,) +11/22/86 ASSESSMENT CENTER - 8:00 AM to 5:00 PM Participation of 6-8 Applicants and 4 Ann esaara with Commission Members Observing &_-rry of w' Noon: Applicants Break for Lunch at at Location of Their Choice Assessors Meetin - Lun P�Zra d Late AfternoonJSvenings Discuss Assessme t Test and Select Applicants far Interviews � • f Nt 11/23/86 NAL I S: 9:00 Finalists andn MACC Board Interviews 2-3 Mak Gj"4mj6+vn 11/24/86 Reference Check on Finalisto (V. 11/25/86 Job Offer and Acceptance CONEVIUNICATIONS CONEVUSSION 1815 N W 169th place a Suite 6020 a Beaverton, OR 97006-4849 a 629-8534 October 9, 1986 TO: SEARCH COMMITTEE: Eve Rillpack, Bob Jean, Tim Erwert, • Connie Fessler, Bill Young, Dan Scheans FROM: Tamara McIntosh RE: Summary Outline of October 8, 1986 Meeting A meeting of the Search Committee to determine the process for replacement .of the Telecommunications Administrator, was held at 10:00 a.m. an October S. Committee members Eve Eillpack, Tim Erwert and Connie Fessler attended the meeting, along with Helen Terry, Consultant, and Tamara McIntosh, MACC staff. The following is an outline of decisions reached at the meeting and pertinent data: o 52 Applications Have Been Received To Date - o All October licants 16, 1986.will be mailed a Responses will be limited to five pages or application �' Oc led to MACC In care of z o Chairexillaackaandiwillons are to be be required to beipostmarked by October 31. C p o Search Committee members will be mailed all supplementary applications received• along with applicants' initial resume of application, as they are received. o Search Committee will review applications and meet on the afternoon of November 5 (at Chair Rillpack's residence). The Committee will review all supplementary applications and select approximately eight candidates to attend the assessment center. o Helen Terry is to provide suggested rating criteria and will not be expected to attend the Executive Session meeting on November 5. o On November 6 and 7, MACC Staff (Tammy) will notify selected finalists of their invitation to participate in the Assessment Center (telephone calls). o The Assessment Center will be held on Saturday, November 22, Tammy will arrange a location; possibly the City of Beaverton's offices. Time: 8:00 a.m. - 5:00 p.m. • o Selected finalists will be interviewed on Sunday, November 23 from ' 9x00 a.m. to 12:00 Noon. Interviews will be completed by those Commission Members able to attend. a !1t Noonon November 23, the Commission will discuss the interviews and select an Administrator. METROPOLITAN AREA COMMUNICATIONS COMMISSION -actober 9, 1986 Summary Outline of October 8 Search Committee Meeting PAGE TWO lr' o Assessors:-. .The Search Committee will ask approximately four people outside of the Commission to volunteer as Assessors in the Assessment Center process. Connie Fessler will make contacts. Suggested participants were: Peter Harvey, Sandra Suran, Paul Steele, Don Widener, Susan Josy, Christi Cutler, Yvonne Addington, Artist Stevenson and Hugh Brown. o On Friday, November 21 a dinner meeting will be held at 6:30 pm for the Assessors and Search Committee to finalize the process for the Assessment Center. Tammy will make reservations at the Cascade Room at the Greenwood Inn. o MACC staff will notify by letter, applicants not selected to participate in the Assessment Center. o MACC staff will compile a packet to send along with the Supplemental Application: Supplemental Questionnaire Cover letter explaining the application process. Information on MACC (summary page) Job Description of Telecommunications Administrator o The Committee suggested that the revised Franchise Agreement (to be completed by Dan Cooper) be available to send to applicants who have been invited to the Assessment Center. o MACC staff is to request information from local Chamber of Commerce* to provide to Assessment Center semi-finalists. o ASSESSMENT CENTER: Saturday - November 22, 1986 8:00 a.m. - 5:00 p.m. Beaverton City Hall - (to be confirmed) Commission Members are invited to Observe all Activities on Saturday Candidates will be reimbursed for •actual" travel expenses. Candidates will be given locations of local restaurants for their lunch on Saturday. A pre-exercise will be sent to Assessment Center candidates, which will be determined at a later date by the Committee. Two issues will be chosen for the Leadership Group Session; possibly Rate Deregulation and Community Access. MACC staff will be asked to videotape the Assessment Center with one camera. The entire Assessment Center will be audiotape recorded. o The MACC Board will interview 2-3 finalists on Sunday, November 23. a Bach candidate selected for the interview process on Sunday, will be asked to give a personal introduction noting key people that have influenced their life. Key questions will be formulated by . the Committee and Commission Saturday afternoon/evening. I MET R.OPOLrrAN AREA { COMMUNICATIONS COMMISSION 1815 N.W. 169th Place •Suite 6020•Beaverton, OR 97006-4849 0 629-8534 COMMISSION MEETING A G E N D A WEDNESDAY* OCTOBER 15, 1986 1:30 P.M. BEAVERTON CITY LIBRARY - COMMUNITY ROOM #1 12500 SW Allen Boulevard Beaverton, Oregon /. CALL TO ORDER - ROLL CALL I VISITORS I APPROVAL OF MINUTES Regular Commission Meeting Minutes of September 17. 1986 (Minutes and Executive Summary Enclosed) CONSENT AGENDA Items of the Consent Agenda will be passed by uanimous consent by the Commission with no separate discussion of the items unless members of the Commission request that specific items be removed from the Consent Agenda to the Regular Agenda for more discussion prior to the time the Commission votes on the motion to adopt the Consent Agenda. A. MACC Financial Report - August 1986 (Report Enclosed With Summary) B. MACC Financial Report - September 1986 / (Report Enclosed With Summary) CONSTRUCTION, CABLE OPERATIONS AND COMMUNITY ACCESS PERFORMANCE REPORT 1 September 1986 Report (To Be Provided AtjMeetings along with August 1986 Telephone Answering Statistics) FRANCHISE AGREEMENT ADMINISTRATION = A. Notification from Tidel Communications of the Creation of Willamette Cable TV, Inc., a wholly owned subsidiary of Tidal Communications. Inc. (Dan Cooper, MACC Legal Counselp will make an oral report to the Board, and Dan Murrell of Willamette Cable TV will be available for ^c questions.) - ----- B. Community Access Performance Audit (MACC Staff will provide a progress report. ) ,�' METROPOLITAN AREA COMMUNICATIONS COMMISSION \\ MEETING AGENDA - OCTOBER 15# 1986 VWX. ADMINISTRATIVE ACTIONS Proposed Modification of MACC Policy Procedures Manual Regarding Hiring Temporary Employees (MACC Staff will submit suggested policy changes at the meeting. ) VIII. REPORTS-AND INFORMATION September 1986 TY3'V Government Access Programming Report (Report Enclosed) MACC Access Committee Meeting Minutes of September 4 and September 20, 1986; Agenda for October 2 Meeting. (Enclosed) MACC Access Committee Appointment: Mike Doweett, accepted the appointment of MACC Chair Eve Killpack, to replace Joy Martin as the Commission's Representative to the MACC Access Committee. Status of Interconnect: .,,'` A4,0-� William Tierney Letter to Storer Metro from Y dated Septembe 22, 1986 regarding the completion of interconnection of the cable systems and MACC's formal request that Storer Metro carry the regional access channel on th Interconnect. (Letter Enclosed) Letters to be entered on the record, Which were received in Y September from access users expressing the need for a continued and improved community access operation in the Franchise area: (Letters will be available at meeting-) N. Verne McKinney Elementary School Staff Board of Directors, Tualatin valley Garden Club Fred Hughes Hillsboro Bridal Association Greg LaHaier Hillsboro, Oregon Merrill Ludlam* Hillsboro Farmers Market Manager Stuart Omdal, Minter Bridge School The Greater Hillsboro Area Chamber of Commerce Dick and Carolyn Ross, Evergreen Christian Center C t �+IFT ROPOL 11 jCAT I 0N5_GOM1+7I55I UN SEPTEMBER 17, 1986 COMMISSION MEETING EXECUTIVE SUMMARY �@��_$Sd@BQ_@NQ_@�'s�a�$�_S4!'!�'IIII��_��_IQ��.I►.�$_I�_�eQL`��PbIC?'_Q��£�_@€�F�3�yfi€ Per the Committee's request, the MACC Access Committee met jointly with the Board of Commissioners to discuss current problems with the community access program in the MACC Franchise area, to offer Committee support to the performance audit of the access program which is to be conducted by MACC staff, and to enlist the Board's support for Committee initiation of a formal study of alternatives for the management of community program- ming. The Board voted to have the Franchise Agreement Administration Committee work with MACC ata Oi�i'eT and implement the performance audit. It was agreed that ern Fowler, aar of the Access Committee, would participate as that c itt iaison to help implement the per- formance audit. The Board also approved the Access Committee' s recom- mendation to conduct its study of alternative access management structures. The performance audit is to be submitted to the board at its November 19th meeting, at which time the Access Committee is to provide an interim report of their study. Storer Metro presented arguments for discontinuing the current free cable guide in favor of a new guide for which subscribers would have to pay. Although the Franchise Agreement states that a free guide would be placed at area shopping centers, Resolution 85-039 in approving a rate increase, requires the cable operator to provide to all subscribers, at no charge, at their place of residence, a monthly programming guide. Commissioners expressed their desire to retain a free guide since it is a condition of the rate increase and voted 14-0 in support of such retention. Legal Counsel advised the Board that rate deregulation in 1987 will not negate MACC's authority to require a free guide, since Storer Metro increased and collected rates based on specified terms, which include the provision of the guide. 3 t AACC COMMISSION MEETING - SEPTEMBER 17, 1986 aXECUTIVE SUMMARY suecNT_rQM L:1 ANNE Tidal Communications notified MACC that they needed aoditional times an order to comply with the Board' s resolution which established reporting requirements upon the terms of the agreement. This was approved by the Hoard and all 15 member jurisdictions. Once the sale is closed and r4AGC has received all agreements, a determination can be made whether all obligations have been met. 4 The Hoard established a selection process for the replacement of the Administrator, which will include an assessment center approach in screening applicants. In addition, a transition team was established with Andrew C. Beecher as Interim Administrator, Tamara McIntosh as Administrative Assistant, and an administrative committee of the Hoard to assist the staff team during the selection process. s { S William J. Tierney, MACC•s first and only Administrator since 1'184, announced his resignation effective September 29, 1986 and was honored by the Hoard, by resolution, in recognition for his commitment and contributions to the Metropolitan Area Communications ComMassiors. z=' BUDGET REPORT FISCAL 1985-86 CLOSE DATE 31-Aug-86 RUN DATE 24-Seo-66 METROPOLITAN AREA COMMUNICATIONS COMMISSION REVENUES BUDGET REVENUE REVENUE UNDER X YTD MTD (OVER) UNRESTRICTED REVENUES BEGINNING WORKING CAPITAL 80414.Oa 0. 018 0.OW 818414.00 0.00% FRANCHISE FEES 433296.00 0.00 0.00 433296.00 0.00X INVESTMENT INTEREST EARNINGS 7200.00 732. 49 732.49 6467.51 10. 177' MISCELLANEOUS REVENUES 40790.00 1526.00 1526.00 39264.00 3.74% UNAPPROPRIATED FUND BALANCE 0. 00 0. 046 0.018 0.018 0.0181X --------------------------------------------------- TOTAL UNRESTRICTED REVENUES 561700.018 2258. 49 2258.49 559441.51 0. 40it RESTRICTED REVENUES GRANTS - PUBLIC ACCESS 6000.018 0. 0a 0.046 60180.018 18.ea7+ GRANTS-DEMONSTRATION PROJECTS 34000.00 0.00 0.0a 34000.018 sssssssassssss:sasssaas�assatssassassssssssssasssssssz TOTAL REVENUES 601700.00 2258. 49 2258.49 599441.51 0.3879 r. ` SUMMARY: Revenue: �a $1500 of Miscellaneous Revenue should have been applied to Grants - Public Access. A transfer will be made in September to correct this. Expenditures: $47961.71 was disbursed to Member Jurisdictions as MACC's First Quarter Franchise Fee payment. $600.00 for Postage represents $300 for postage and a bulk mailing permit for the first edition of the MACC Newsletter, and $300 for postage primarily relating to the sale of the cable system and change of address notices. for MACC's new location. Miscellaneous expenses associated with the office move were $500.00 for moving the telephone system - Communication Expenses. Registration and travel expenses for the September NATOA Conference are reflected in Training and Travel & Subsistence. BUDGET REPORT FISCAL 1985-86 CLOSE DATE 31-Aug-86 ^ RUN DATE 24-Seo-86 METROPOLITAN AREA COMMUNICATIONS COMMISSION EXPENDITURES (SUMMARY) BUDGET EXPENDED EXPENDED UNDER % YTO MTO (OVER) PERSONNEL SERVICES MACC ADMINISTRATOR 38706.00 5695.36 3350.08 33010.64 14.717' COMMUNITY PROGRAM COORDINATOR 29670.00 4181.42 2459.98 2548(1.38 14.0919 PRODUCTION ASSISTANT 16755.00 3060.79 1980.76 13694.21 18.2719 SECRETARY 17627.00 2566.32 1595.28 15060.68 14.561, EXTRA HELP 17120.00 1526.38 1376.38 155193.62 8.921, FRINGE BENEFITS 35649.00 4950. 10 2652. 11 30698.90 13.8919 sssssa:assetssosaaassssasssssssssssoaswsassssssssa sass TOTAL PERSONNEL SERVICES 155527.00 21980.37 13614.59 133546.63 14. 13% MATERIALS i SERVICES OFFICE EXPENSE 1500.00 201.39 169.00 1298.61 13.4319 SPECIAL. DEPARTMENT SUPPLIES 3000.00 1103.24 636.65 1896.76 36.7719 MEMBERSHIP FEES 625.eta 400.00 400.00 225.SO 64.0019 DOO(SIPERIODICALS/SUBSCRIPTION 680.00 303.35 91.80 376.65 44}�'`�% #SrPROt #tAPHICS GHARGEB 3820.00 175.93 109.80 3644.05 4i79 . ADVERTISING/RECORDING/FILING 1820.00 0.00 0,00 1820.0a ta.0 TRAVEL i SUBSISTENCE 3880.00 958.92 391.0+0 2921.00 24.7119 TRAINING 3570.80 610.00 230.00 2360.as 17.05% MEALS s Rr: .ATED EXPENSE 1500.00 108.53 108.53 1391.47 7.2419 i VEHICLE EXPENSE 2240.00 146.63 146.63 2093.37 6.55% COMMUNICATION EXPENSE 4200.00 1179.66 833.51 3020.34 28.0919 EAUIPMENT EXPENSE 2073.00 0.00 0.00 2075. 0.0019 GILDING EXPENSE 16977.00 6830.49 1332.80 !2146.5 S1! 3S.99% 1 RAL LIABILITY EXPENSE 6300.00 0.00 0.00 6500.Ota 0.00% LjNEM PLOYM ENT I NSURANCE 1000.00 0.00 0.00 1000.00 0.0019 WORKSRS COMP INSURANCE 2300.00 64.00 84.00 2216.00 3.651, SPECIAL EXPENSE '700.00 90.00 0.s) 6 i 0.00 12.861, P08TA88 EXPENSES 20m.00 965.25 606.00 1034►.73 48.261, 9000.00 529.69 248.44 18470.31 PROFESSIONAL SERVICES i 2.791, FRANCHISE REVENUE DUE MEMBERS 2ifi648.00 47961.71 47961.72 168686.29 22. 1419 gs�ssssssssssassssssr�ssssssssssssssssssssssss:seas TOTAL MATERIALS t SERVICES 296035.00 61648.81 :53363.87 234386- 19 20.821, BUDGET REPORT FISCAL 1985-86 CLOSE DATE 31-Aug-86 RUN DATE 24-Sep-86 METROPOLITAN AREA COMMUNICATIONS COMMISSION CAPITAL OUTLAY OFFICE MACHINES 0.00 0.04 16. ea 0.0a ERR OFFICE EQUIPMENT 1000.00 0.00 0.00 1000.00 CAPITAL RESERVE 5000.00 0.0d 0.04 5"a.01a COMMUNICATION EOU I PMENT 12000.00 0.00 0.0a 12000.0a sssisassssassssss sees a s ss ss s s m c sees ssatssaascsaissassss TOTAL CAPITAL OUTLAY 18000.00 0.00 0.0a I Seem.013 TOTAL UNRESTRICTED EXPENSES 469562.00 83629. 18 67178. 46 385932.82 17.81% sssssssmisssssssssssssssssssssasssassssssasmsassssssa CONTINGENCY 8430.00 0.00 0.00 8430.00 0.068% RESTRICTED EXPENSE PUBLIC ACCESS GRANTS 6000.00 0.00 0.00 6000.00 0.00% DEMONSTRATION PROJECTS/GRANTS 60000.00 0.00 0.00 60000.00 0.00% • saraapqsaosacsssssssass�ss�ssssassaaasmsasassssssssssssss TOTAL RESTRICTED EXPENSES 66000.00 0.00 0.00 66000.00 0.00% C. TOTAL EXPENDITURES 543992.00 83629. 18 67178.46 460362.82 15.37% ssssssassssssssasssasssassmssssssssssssssssss+�sssss 13 -86 BUDGET REPORT FISCAL 1985-86 CLOSE DATE 0 OctRUN b6 METROPOLITAN AREA COMMUNICATIONS COMMISSION REVENUES BUDGET REVENUE REVENUE ( NDER % YTD MTD atar�tar+t+fat+� UNRESTRICTED REVENUES BEGINNING WORKING CAPITAL 80414. 00 433296.00 0.00 0•a0 433296.00 0.Owx FRANCHISE FEES INVESTMENT' INTEREST EARNINGS 7200. 00 1981.72 1249.23 5219.28 a7.52% TVTV PROGRAMMING REVENUE 33600.00 7190. 00 48.018 48.eO 371420 e.00 -1526.00 0`00 e.eqax !MISCELLANEOUS REVENUE ____ ___ ______---------------------------------- - ------------ TOTAL UNRESTRICTED REVENUES 561700.00 2029.72 -dG8.7I5596740.28 e. 3071 RESTRICTED REVENUES 41F�Nt it�F 1t•1F*�t w*it it �t b000.00 1500.00 1500.00 4500.00 25.0 x GRANTS -- PUBLIC ACCESS 0.00 0.00 34000.00 GRANTS-DEMONSTRATION PROJECTS 34000. 00 sasses s ssssassae=sasssmsssssa:sae:asses:sssssrsssasssss TOTAL REVENUES 601700. 00 3529.72 1271.23 598170.28 0.59y SUMMARY: REVENUE: A $1500 transfer was made from Miscellaneous lstRandn2ndto ReveruGrantsts- Public Access to properly account payment from Storer Metro for the Grants/Awards/Publicity Program. TVTV Programming Revenue account was. created to clearly define the revenue received from this activity. A $26.00transfer wainmadeSepfrom r Miscellaneous Revenue to correctly apply revenue for this account. EXPENDITURES: PERSONNEL: Bill Tierney's final paycheck, including vacation pay of $2957.30 is represented in Personnel-MACC Administrator. A journal entry will be made next month to transfer the vacation pay charge to our Accrued Vacation Pay Payable Account Securitywhich and PERS payments5on Fringe Benefits also include Social Bill's final paycheck. Travel & Subsistence (travel761odgingrepresents meals) .Bill's attendance at the NATOA Conference Moving Expenses: Moving Company - $900.08 (Professional Services) : - Prof.Serv.); Telephone Hookup - RFI - $600.00 (PCN and RJa Cabling lies - $223.85 (Building Communication Expenses; Janitorial and Supp Expense; Video Snt $181=.90$(office sMachines)1090 (- Airequce estpfor t) • Microwave/Refrigerator transfer will be made for these capital expenses. .k BUDGET REPORT FISCAL 1965-86 CLOSE DATE 30-SUP-86 RUN DATE (D3-Oct-b6 METROPOLITAN AREA COMMUN I CAT I ONS COMMISSION EXPENDITURES (SUMMARY) BUDGET EXPENDED EXPENDED UNDER % YTD MTD (OVER) PERSONNEL. SERVICES 376. 12775.94 7080.58 25930.. 33 MACC ADMINISTRATOR 22.03 8i % COMMUNITY PROGRAM COORDINATOR 29670.00 6641.40 2459.98 Fl�TIOI+i ASSISTANT 16755.00 4699.60 1638.81 12055.40 28.05X: - NARY !7627.00 4092.24 1525.92 13534.76 23.227 EXTRA HELP 17180.00 3019.63 1493.25 14100.37 67. 5 { FRIM BENEFITS35649.00 8217.90 3267.60 27431. 10 23.0097` =ssssssssssasssassss�szssmsassz:assssasaaaez asssssssss TOTAL PERSONNEL SERVICES 155527.00 39446.71 17466.34 116060.29 25.36% r 3 MIAT£RTALS 3 SERVICES OFFICE FEXPENSE 1500.00 436.34 234.95 1063.66 29.09% SIAL DEPARTMENT SUPPLIES 3000.00 1109.24 6.00 185x.i6 :56.95% WKSEWHIP FEES - 625.00 400.00 0.0a 225.sd 64.W18% OEJI{B �PERIODiCAL6/SUBSCRIPTION 680•Rae 375.85 72.50 304. 15 55.277 f-jPROGRAPHICS CHARGES 3820.00 279. 30 103.35 3540.70 7.317 % RTISING/RECORDING/FILING 1820.00 else 0.60 1820.0a else # E3tJASISTEl�ICE 3880.e0 1635.72 67b. 8a 2244.28 42, 163, 'tA�EL& 3570.00 610.0e 0.00 296e.Rs0 !7.053 MEALS i RELATED EXPENSE 15es.00 259.68 151. 15 1240.32 17.313 VEHICLE EXPENSE 2240.00 227.73 81. 10 2012.27 is. 177 VEHICLS EX EN EXPENSE 4200-00 1871.27 691.61 2328.73 44.557 COMME©63IPMENT EXPENSE 2075.00 0.00 0.0e 2075.e0 0.RtO: I pp"LDING EXPENSE 18977.00 . 8603.95 1773.46 10373.05 45.34: sol NERAL LIABILITY EXPENSE 6500.00 0.00 0.00 6500.ee 00"0. LOypW T INSURANCE 1000.00 0.0Na e.60 1000. 0.0+x:: 440RK£t�k8 COMA' INSURANCE 2300.00 84.00 0.00 2266.10 33. 13; SPECIAL EXPENSE 700.0e 236.90 141.90 468. • P'OSTA EXPENSES20e0.e0 1165.25 200.00 834.?3 58.26' p,pOjONA1 SERVICES 19000.00 2322.27 1792.58 16677.73 12.22' RANC�{IgE 'REVENUE DUE MEMBERS 216648.00 47961.71 0.fb0 168686.29 22. 14* r -_ �aaswtsaassssssszmsssssszsssss�s.asss:msssssssssas::a�s TOTAL_ MATERIALS 6 8ERVICES 296035.Rye 67574.21 5925.40 228460.79 22.85' n �F " BUDGET REPORT FISCAL 1985-86 CLOSE DATE 3a-Sep-86 RUN LAT E P+3-Oct-b6 METROPOLITAN AREA COMMUNICATIONS COMMISSION CAPITAL OUTLAY OFFICE MACHINES 0.ea 181.90 181.9e -181.9@ ERFa OFFICE EQUIPMENT 1000.ea 1090.em lose.00 -5a.R!a 109.06% CAPITAL RESERVE 5000.00 0.0a 0.00 5000.0.i! 0.a%ox COMNgUNICATION EDUIPMENT 12000.00 5627.23 5627.23 6372.77 46.85% sssss+�ssssssssssssssassssssssssssssrsssssssswtss�sssas TOTAL CAPITAL OUTLAY 18000.00 6899. 13 6899. 13 11100.87 38.33% TOTAL UNRESTRICTED EXPENSES 469562.00 113920.03 30290.87 355641.95 24.26% s�sis�fississistsississ=,�sissiAlEi#isYsssiiis��ss�isti ,. CONTINGENCY8430.00 0.00 0.00 8430.00 @•0+6% RESTRICTED EXPENSE PUBLIC ACCESS GRANTS 6000.00 0.0a e.ea 6"e.0a 0.03% DEMONSTRATION PROJECTS/GRANTS 60000.00 0.00 0.00 60000.Q►0 0.0�.X ssiis�sssiisssis�lifs�aSlR�lis�waR�sss�Mss�af�ss¢�tiss�iit Tl3TAL RESTRICTED EXPENSES 66000.00 0.00 a.ee 6600+x•The 0.0ta% TOTAL EXPENDITURES 543992.em 113920.fti8 30290.87 43fd071.9%5Zia.54x ssssssssssssssssss=assesssassssssssssssssssssssRssat- CONMUNICATION EQUIPMENT: This represents a budgeted purchabe of a character generator and enhancement board. $8,000 was budgeted. f 1IETR0P0LITAN AREA COMMUNICATIONS C(0MNUSSI0N 1815 N.W. 169th Place "Suite 6020•Beaverton. OR 97006-4849.629-8534 TUALATIN VALLEY TELEVISION GOVERNMENT PROGRAMMING REPORT SEPTEMBER 1986 TVTV PRODUCTIONS -- "Washington County Public Affairs Forum" - Four new programs were produced for cablecast on Willamette and TCI Cable. Featured: Campaign 186 Races - State House Districts #S, 6, and 7; the race for State Commissioner for Labor and Industry; State Ballot Meas- ure #6; and the race for Executive Officer of the Metropolitan Service District. -- "The Forum Presents" -- Has entered its first full season after last spring's successful 5-program pilot series. Produced in cooperation with the Washington County Public Affairs Forum, this seasons first two programs featured; Richard Waker of the Metropolitan Service District Council discussing the proposed location of the West Transfer and Recycling centers and Clare Donison of the cut unfair taxes committee discussing State Ballot } Measure #9; the 1%% property tax limitation. } -- "Liability insurance Issues In Oregon" - A September 24th Town Hall Meeting, hosted by 6th District State Representative Delna Jones, featuring a panel discussion by state and local 'experts on the current liability insurance problem faced ' bybusiness, government, an individuals. -- "Solid Waste Transfer Station Design Meeting" - Part of TVTV's ongoing coverage of the Metropolitan Service District's Solid Waste Transfer Station siting and design process; recorded Sep- tember 30th at the Butternut Creek School near the proposed 209th and T.Y. Highway Transfer Station site. -- "Roads Forum: Hays/Myllenbeck" - A Forum/Debate between the two candidates for the chairmanship of the Washington County Board of == Commissioners, Bonnie Hays and Wes Myllenbeck, recorded at the North Plains Elementary School in North Plains and sponsored by community planning organizations #8 and #14. TUALATIN VALLEY TELEVISION GOVERNMENT ACCESS PROGRAMMING REPORT: SEPTEMBER 1986 PAGE TWO 4 TVTV FACILITATED PRODUCTICNS -- Tigard, Beaverton, and Tualatin City Council Meetings - Tvo Tigard, tvo Tualatin, and one Live Beaverton City Council Meeting were covered during September in cooperation with these jurisdic- tions. -- Beaverton Planning Commission - One meeting of the Commission Was covered live during September. -- Washington County Board of Commissioners - Four meetings of the Commission were covered during September. TVTV ACQUIRED PROGRAMMING "City Club" - Four nev segments from TCI Cable. »- "NASA Series" - Tao nev segments. -- "In Print" - Four nev segments from the City of Beverly Hills. TVTV PRODUCED PROGRAMS -- "Goldschmidt/Paulus Debate" - TVTV, in cooperation with Pacific University, the Washington County Public Affairs Forum and Rogers Cable TV, will provide live coverage of the fifth gubernatorial debate from Pacific University in Forest Grove, Tuesday, October 7th. Willamette Cable, Rogers Cable, TCI Cable, and Jones Cable (Milvaukie) will all be receiving our feed for simultaneous live cablecast in three counties. This program will also be recorded for playback prior to the November 4th general election. -- 0I-5 Corridor Association Economic Symposium" - A day-long symposium, held Wednesday, October 8th, focusing upon economic development in Oregon, with emphasis upon the I-5 corridor. Included: panel discussions with government and business leaders and featured speakers Norma Paulus, Neil Goldschmidt, and Oregon Secretary of State Barbara Roberts. DLR/rdk _ �V MENIE TROPOI-XP l.N AREA Cp N(ICA'TIONS COMMISSION 1815 N.W. 169th Place•Suite 6020•Beaverton.OR 97006-4849.629-8534 • MEETING NOTICE MACC ACCESS COMMITTEE THURSDAY. OCTOBER 2, 1986 7:30 AM • MACC OFFICES Twin Oaks Technology Center 1815 N.W. 169th Place, Suite 6020 Beaverton, Oregon 97006 AGENDA: I. AGENDA SHARE II. ACCESS PERFORMANCE MONITORING REPORT III. ALTERNATIVE STRUCTURES REPORT IV. MEMBERSHIPS ON COMMITTEE W V. RESOLUTION HONORING JOY MARTIN V1. GRANT PROPOSAL REVIEW One request in this month, and clarification on an old grant request. VII. ADJOURN ACCESS COMMITTEE of the METROPOLITAN AREA COMMUNICATIONS COMMISSION MEETING MINUTES - SEPTEMBER 4, 1986 The MACC Access Committee of September 4. 1986, was called to order by Chairman Vern Fowler at 7:37 a.m. at the MACC office. Members Present: Vern Fowler. Gayle Darr, Jim Long. Joy Martin, Jerry Nutt. Members arrived Late: Sarah Dunn. Excused: Larry Hatch, Linda Jo Snger, Judy Anderson. I. The August minutes were approved unanimously. II. An item was added to the agenda: Discussion of various structures for management of community access in the Franchise Area. Joy Martin announced that she must resign from the Committee, as she is moving with her family to Folsom, California. The Committee wished her well. III. The Committee needs to replace four members, one each of public, educational, and government access Beata* and the seat vacated by Commission representative Joy Martin. Mr. Beecher indicated that he would initiate replacements for these individuals during the coming month. IV. Mr. Nutt explained that a group of access users have been meeting in the community to discuss problems with access and alternatives for organization, with an emphasis on creating a non-profit organization. He stated that he felt that the Committee should work more closely with this groupo since the Committee's interest in exploring management options runs parallel to the group's activities. He related that there would be a meeting of this ad hoc citizens group on Monday. September 8, and that Committee members might want to attend this meeting. He then made a motion that the Committee be represented at this ad hoc meeting and that those in attendance be invited to the Access Committee special meeting on September 20. This would be intended to initiate the development of a joint formal proposal for a new organizational structure for Access. Motion seconded by Hovland. Vote: yes: 7; No: 0. The Committee then began a discussion about various questions regarding the access program, including: 1. Background - Franchise vs. Today's Status 2. Why Change? 3. Possible Options - Including Status quo* non-profit, cooperatives and MACC operation. 4. Access committees's Recommendations for: Structure. funding, how Access will related to MACCr and timeline for recommended changes. Mr. Hevland stated that he did not want to see government access managed separately from educational and public access• and instead there should be a- "P.E.G." organization. METROPOLITAN AREA COMMUNICATIONS COMMISSION MEETING MINUTES - September 4, 1986 PAGE TWO _ The Committee then turned this dies submit an amplified rsion of Mr. Fowler and Mr. Nutte who xould svsubcommitteeer to a MACC Board on these findings, withFowlerstance fr indicated tom hatC allCC aCommitteeffs to emembers should September 17. Mr be in attendance at the meeting. V. Mr. Beecher introduced Mr,. Al Elkins, of Porter Public Relations* new who was asked to assist the Committee with p 9 it newsletter. He also presented several access groups' newsletters, for consideration. Mr. Elkins outlined his thoughts s�uarirly: tat firathe new �.ut,llcation, b and suggested that. it published Ms. Darr stated that it important h that least Committee et this issue out in a timely manners It was agreed to send the newsletter by bulk Permits the first time with "ADDRESS CORRECTION REQUESTED." This notation on each more at rst# but piece for the firstindication of whattaddresses are still goo •give the Committee an A working name or t he newsletter was ef"Tu"Tualatin Valley Accessaelected: ThiswasTsuggestedVTV 8by with a aubtitltitl Mr. Lang. M .e. Darr moved that a three-person editorial subcommittee be appointed, consisting of the MACC Board representative cf the Committee, MACC staff, and one Committee member, t er' by 7; No: 0- Committee. Motion seconded by Hovland. Mr. Havland moved that Jim Long be placed on the newsletter as editorial subcommittee, and that all committee. potion seconded by articles beDunn sent tMrhiLong them, chair f the sub e articles and to deliver agreed to edit thin a timely manner, to Mr. Elkins for publican Mr. Fowler asked the -TV ee meACCE88!' s The to followingolunteer members articles for th volunteered at this time: ad hoc Ms. Dunn - An outline Citizens onmeotfneg.up(Staff noteeominMondy Mal80unn later called the MACC office, indicating that she could not attend the meetings and Mr. Beecher informed Mr. Fowler of this). no. Darr - Profiles of two access users. Mr. Nutt - An overview of the Beaverton School District's Hetxork• Series. "Homework Assistance a � METROPOLITAN AREA COMMUNICATIONS COMMISSION MEETING MINUTES - September 4, 1986 PAGE THREE Mr. Fowler - A summary of the September 17th MACC Board and Access Committee joint meeting. Mr. Beecher - An article introducing MACC, and its role in community television in the Franchise Area. Mr. Long - How access users can obtain access grants. Self-Profiles of Committee members, one from each users constituency: No. Fowler - Educational access user. Ms. Anderson - Governmental access user. Ms. Darr - Public access user. It was agreed, by consensus, that these articles would be submitted to Mr. Long for review by the Editorial Committee before the next Committee meeting so that he could edit them and submit them for publication in a timely manner. Mr. Fowler expresses that October 15th would be a timely publication date upon which there was concensus. Mr. Elkins, having calculated the cost of publishing the nesletter, made his presentation: He outlined the following approximate costs: $195.00 for 2000 copies (Mr. Ellans described the type of news- letter.) ` $120.00 for typesetting and layout. $400.00 for complete coordination (by Mr. Elkin's firm) . $220.00 for postage. $150.00 for labels. Mr. Elkins indicated that, since the newsletter was just getting started, he would waive the $400.00 coordination fee for the first issues and that the Committee could determine after this publication is distributed whether to continue with his service. The Committee agreed, by consensus, to spend up to $700.00 for the first issue of "TV ACCESS"s and to authorize staff to pay Mr. Elkins up to this amount from the G/A/P/Program for the above services. Ms. Dunn left at 9:22 a.m. The Committee went on to discuss the circulation of the newsletter, and it was agreed that, in addition to the access trainees of Storer# the following would be targeted: Education; Chambers of Commerce; Washington County Community Action , Organization's Organizational mailing list; a list of media educators from Mr. Hevland; all libraries (through WCCLS) ; MACC Board members; all mayors, city councilors, and city managers; and churches. as METR0P0LITAN AREA COMMUNICATIONS COMMISSION BESTING MINUTES September 4, 1986 . PAGE FOUR Ms. Nutt moved that the G/A/P Program pay someone to get Storer's mailing label list into order at MACC, so that an accurate mailing can be done. Motion seconded by Mr. Bevland. Vote: Yes: 6 No: 0. Mr. Beecher will employ an individual to provide this service. vI. Access Committee Retreat - (September 20# 1986) No. Darr announced that she had found a site for the meeting. (Staff nota. Atter the MACC Board meeting on September 17, Chairman Fowler notified the Committee and staff that a work session would be required on September 20, rather than a retreat. There was consensus on this matter, and a work session was, in fact, conducted on Saturdays. September 20, from 8:30 a.m. to 2:30 p.m.). vil. Interconnect - Mr. Fowler had not yet put in a request to use the interconnect. However, Mr. Long put in a request in August to Mr. Stine for a use of the interconnect for a public access program. Mr. Stine had referred Mr. Long to Steve Sellars, Storer's advertising manager Mr. Sellars, Mr. Long indicated, said that Storer would not put access on the interconnect. MACC staff was asked to look into this. The meeting was adjourned at 10:13 a.m. i L hw a= ACCESS COWITTE irEETING- SPECIAL MEETING Saturday, September 20 8:30 am to 2:45 pm PRESENT: Andy Beecher, Vern Fowler, Jim Long, Jerry Nutt, Rod Hevland, Judy Anderson, Melinda McCrossen, Linda Jo Enger. Jim Long indicated that the committee needed to talk about enforcement of the franchise as discussed at the Commission meeting on Wednesday. He also Wised concerns about keeping access functioning during the next few months while the performance audit and final transactions for purchase of Storer by Tidel are taking place. Various members also discussed the need to use the studio facilities in a more productive manner. A need for clerical assistance to answer phones, do scheduling, etc. in order to free up studio managers to do productions was a major concern. Office hours of 8:30-5:30 need to be covered by this person. Vern Fowler said that the studio managers need to be free to give technical gssi awm on productions because most access users don't have th'e skills requiredto discake a ourage useccif assiition stance is not avaiidea stage to la�blleeted for i This tends 9e Further discussion of the role of studio managers indicated a mew for a defined job description. This would better enable monitorf studio manager's performance and enforcement in areas which werelacking. It was the CONSENSUS of the access committee that the existing studio manager job description should be further defined in light of recent changes in the set up of the access program and be made available to the committee. Jerry Nutt requested that it be proposed that the studios be open better hours to accomodate users, rather than regular business hours. By extending the hours of studio operation to include would have th,e`��ortunity �yss more r on schedule in producing access programs studio time, particularly those who work other jobs and only have evenings or Saturdays to do shoots, editing, etc. The subject of the interconnect was alsobroughtup by Mr. Long. Evenitha+gh the interconnect exists, without it being operational, the purpose existence is being defeated. Mr. Nutt inquired as to availability of funding to go to other Deities within a reasonable distance to view their access studios and obtain information as to their training and production methods. A7 P Mr. Beecher indicated that NFLCP has done this and perhaps information could be requested from that source. Jim Long reiterated his point regarding the survival of access over the next fear months. Interconnect would give more stability and provide for crossover of programming of general Interest. In response to this, lir. Nutt indicated that the school district has been contacted by East Multnomah County and others regarding the homework assistance program produced by Beaverton Schools, but without a -bi-directional interconnect, cablecasting at present time to other than Storer area is impossible without transporting tapes to head ends of other systems. Discussion as to the appropriateness of programming for access was reviewed. Where to draw the line regarding programming being a borderline commercial for a business or .product was a concern. The level of a little promotion being allowed, but not a flagrant violation of principle, can fall within access limits. Mr. Nutt inquired as to whether it was in the franchise that MACC was to coordinate the educational and government access programming. It was determined that this information was contained in the MACC Administrative Procedures Manual rather than In the franchise. Also discussed was the need for two mobile vans to produce programs on locations. One 3s usually tied up, can't be used on weekends, etc. Storer is also very :reluctant ,to allow use of Van 2 and Van l equipment doesn't necessarily always work. The connector cables are in particularly bad shape. The need to find a replacement for Sarah 'Dunn on the access committee was discussed. -Rod#ievland has reapplied as the educational rep and Linda Enger has reapplied as government rep. Mrs. Dunn was the public representative, but since her election to the 'Beaverton City Council will not have time to pursue activities on the access committee. Step by -step review of the franchise area covering Local Origination Commitment Summary was conducted. In reviewing staffing levels, the material indicates there -were to be 32 people in m ro.rq P ns9 10 of who -Mere to be part-time. The access budget was to be SMrV00 mnd the Capital 'Budget was to be $12,500 the third through ninth year. It was requested that MACC staff request a breakdown of the budget on access for the past year from Storer with specifics and minusing out the commercial production from cmwxdty programming. It was =further the-ICONSENSLIS of the committee that MACC staff ask for the access'budget proposed with the sale of the company and that Tidel be asked to specify _their intended.commitment to access. Y l�I f kk r Accord ng to he the . studio was to been located at the Oregon GGrraduatee Center, however isOactually located oneN.W.. 173rd which is in Oregon the same general vicinity--central county. Concerns were expressed that the Programing Director staff position as outlined in the franchise was in effect, but has since been eliminated (John Stine's position.) The committee CONSENSUS was that the staffing section in the committee's report to the commission be expanded as to specifics. The need or furthering technical training by attending workshops or seminars for studio managers was indicated to be beneficial from a technical assistance standpoint to access users. The more knongledgatcbletth studiohe More manager rtin technical aspects such as lighting, he program operation. It appears that the in the manner marxleras �intendedtlined nthe tPart�10 -2ss �ramming section has The matter of the FM studio not being readily available was also addressed. To the best of anyone's knowledge two training workshops are all that have ever been conducted and the studio is virtually non-functional. The overall concerns of the committee included the spirit of access where persons anil aftrn eand bel, apndtlack ofisitudio u�to9the ac�xss bility during reach stu times convenient to the general public. MACC staff was asked to include the minutes of the access committee meetings in the informational packets which the Commission receives prior to their meetings to provide background on various items discussed. Further on this point, it was requested that the MAM Access Committee actions be taken to the MACC Commission by the MACC Board representative each month. It was the CONSESuS of the committee that MAM request a report from the studio managers each month as to the typal of program being produced_p� �a a , length, strong points, weak points, producer,etc.monA Storerymetro's format could be Construction and�Cable Operators Perforveloped. Figures as mance Repo ven to re on relatively meaningless. Inaccessibility to studios was reiterated. Few employees live in the service area and the telephone number to can the studios after normal working hours is not readily available, even though people are working at the studios. It was felt that there is not consistent m"toring of channels at the present time for problem spotting. The Committee felt that at the current time, the staffing levels for access are inadequate to accomplish the desired objective in an orderly fashion, and that clerical assistance area is lacking (Part 4-10-8). x Another feature of access the Committee discussed was that advanced workshops should be available to those wishing to learn more about productions--i.e. {_ lighting, audio, editing. Workshops don't necessarily eddto be fresh taught tbylooks at Storer personnel, outside ideas and suggestionsgenerate these areas. The committee felt that the technical assistance aspect of the agreement was not being complied to by the cable company and has been discouraged. Perhaps an evaluation form could be filled out by the producer as to each individual program. Another concern was that the Outreach program needs attention and access is not being actively promoted at this time (Part 4-10-8). The last item discussed was a "Mush list for Access" which is attached and a list of questions to ask other access operations in our request for inforeation. Meeting adjourned at 2:45 pm. � •_ , t. r��- ,. „�_.� �_.... DESIRED FEATURES FOR THE OPERATION OF ACCESS * Good equipment accessibility including weekends, mornings and evenings * Adequate time for playback, production and editing * Interconnect operational * Routine equipment maintenance and replacement * Staff: Studio managers Techs with proper training Video engineers (2 full time) Outreach Office/scheduling staff volunteer coordinator playback coordinator (1-2 full time) Clerical (1 full time) Public, Education, Government coordinators (1 full time each) Training coordinator * Adequate pay for all staff positions * Droved studio hours including mornings, evenings, weekends * Amite number of facilities and supplies * Automated playback * mintain current facilities--better hours--evening phone access * Availability of home computer opinion polling * Pasted user rights and responsibilities * Brochure indicating uses rights and responsibilities developed and printed * 0evelopna nt of a producers evaluation form to monitor studio manager performance * Adequate funding for the access program * Adequate supplies including video tapes, production supplies, duct tape, etc. * Archiving system for storing of program tapes * a mel guide * Continuing training for studio managers � devejW cevGrg;;a &4 Y%4�, outreach and ec uipment use q t r +� -txlWMER NETMI M MACC Studio 3 Company users Volunteer delta base Scheduling: Program Production Equipment +► Consideration of lease back charnels *,Usable space for following: Prop storage Floor space Pre-production planning Editing Viewing +� lnwrence and risk management NIIETROPOLECAN AREA COMMUNICATIONS CON/RMS S10 1815 N.W. 169th Place +Suite 6020+Beaverton. OR 97006-4849.629-8534 September 22, 1986 Mr. Dan Murrell General Manager i Vice President Storer Metro Communications• Inc. 14200 SW Brigadoon Court Beaverton, Oregon 97005 Dear Dan: RL: Interconnect Congratulations on completing the interconnect. Nov that it is successfully in place, MACC formally requests that you carry the regional access channel on the residential system which would be received with the interconnect at your headend and then switched . to the RSN. provisions should also be made so that n be transmitted from Washington program- ming ca County to Portland. I believe it is reasonable for Storer Metro to complete this by October 31, 1986. It is my opinion that Storer Metro needs to provide this service on the interconnect to be in compliance with the Franchise. Sincer , William J. Tierney Administrator cc: Zve Killpack - MACC Board Chair Vern Fovier - MACC Access Committee Chair METROPOLITAN AREA COMMUNICATIONS COMMISSION WILLAMETIE CABLE TV, INC. r CONSTRUCTION AND CABLE OPERATIONS PERFORMANCE REPORT as of September 30, 1966 SERVICE CALLS MONTH N SUBS PREMIUM SERVICE % OF % W/IN SUBS CALLS SUBS 24 HRS 1986 JANUARY 33698 38195 1827 5.42% 83.08% FEBRUARY 33538 37734 1764 5.26% 60.00% MARCH 33396 337378 1411 4.23% 91.64% APRIL 33612 37007 1421 4.23% 90.95% MAY 34410 36862 1366 4.03% 94.88% JUNE 34980 36845 1859 5.31% 93.65% JULY 35030 36580 1479 4.227L 94.25% AUGUST 35252 36712 2079 5.90% 95.91% SEPTEMBER 35289 36834 1722 4.88% 93.79% OCTOBER NOVEMBER DECEMBER mACC THRESHOLD IS ga% ----_'-`TELEPHONE ANSWERING PHONE AVG PER AVG HOLD AVG BUSY AVG BUSY % LINES _ CALLS DAY TIME IN HOURS MINUTES AVAILABLE ---- ------ ---------------------------------- 1986 JANUARY 14214 677 0. 96 0. 58 34.8 93.56% FEBRUARY 13007 685 1. 13 0. 13 8.0 98.52% MARCH 13323 627 1. 50 0.60 36.0 93.33% APRIL 13359 703 1.47 0.31 18.6 96.56% MAY 12733 673 1. 17 0. 16 9.6 98.22% JUNE 13845 692 1.55 0.60 36.0 93.3'3% JULY 14329 623 1.00 0.30 18.0 96.67% AUGUST 13915 663 2.08 0.28 17.0 b6.85% SEPTEMBER 14030 668 2. 31 0.38 318.0 94.44% OCTOBER NOVEMBER DECEMBER MACC THRESHOLD IS s INCOMING GALLS SHALL BE kNSWERED WITriIN THREE MINUTES 9W% OF THE TINE DURING ANY ONE HOUR fIPiE PEKILD w' CONSTRUCTION __. _ This Previous Month Month Multiple Dwelling Units Units with signed ROEs 26633 26663 Units under construction 837 837 Units active 24162 23988 NEW SUBDIVISIONS MEETING CONSTRUCTION THRESHOLD REPORTED TO WILLAMETTE: NAME AREA LOTS DATE 60 DAY OR STATUS REPORTED 120 DAY DEADLINE Sorrento Summit 1 Beaverton 33 5/01/86 120 COMPLETED Dobai Heights Beaverton 22 5/01/86 120 COMPLETED Forest Glen 4 Beaverton 50 5/01/86 120 COMPLETED Quint Terrace Beaverton 9 5/01/86 120 COMPLETED Beryhill 1 County 59 5108/86 120 COMPLETED Granada Park 3 County 13 5/08/86 120 L:OMPLETED Apollo Ridge County -43 5/08/86 120 COMPLETED Rock Creek Landings County 41 5/14/86 120 COMPLETED Dolph Court LakeOswgc 7 6/16/86 60 COMPLETED Fox Chase A Wilsnvlle 96 6/16/86 60 COMPLETED Colony Creak County 79 7/15/86 30 COMPLETED Cotswald Meadows Tigard 62 7/22/86 120 DUE:11/19/86 Shadowhills Tigard 19 7/22/66 120 DUEs11/19/66 Chelsea Hill Tigard 37 7/22/86 120 UUE111/19/86 Millmont Park Tigard 49 7/22/86 120 DUE:1i/19/b6 Copper Creek Tigard 19 7/22/86 120 DUE211/19/66 Penn Lawn Estates Tigard 12 7/22/86 1248 DUE:i1/19/b6 Summerlake 3 Tigard 25 7/22/86 122 DUEsil/19/86 Skookum Meadows Tualatin 11 7/23/86 1248 DUEa11/246/b6 sT ry y F+ _ yBDIVISION CONSTRUCTION MONITORING REPORT — CONTINUED MACC Ag OF SEPTEMBER 30+ 1966 7/23/66 12@ DUErii/2@/b6 8unde Meadows Tualatin 44 Shenandoah Orchard Tualatin 12 7/23!66 12@ DUEalil2d/ab Kinnaman Estate¢ County 6 7/26!66 121bDUErll/25/6e3 s 162 County 31 7/28/86 12sD DUEsli/25/b6 Sluegrass Down 12@ -bUEtli/25/66 County 14 7/26/66 Lawton place = 120 DUE111/25/b6 A 26 7/26/66 E1 Casa Rancho 2&3 County 120 DUE:1i/25!66 _ 26/66 Dw.r Creek county 50 7/ Beaverton 81 6/25/66 120 DUEi12l23/bb Waterhouse 3 TECHNICAL STANDARDS rocess of reviewing September'* report from lnc. - - MACC staff is in p compliance with RF1 Electronics, 'Storer Metro and will verify SERVICE INSTALLATIONS NOT DONE WITHIN 60 DAY REt1+1IRENT No siregle family horns requasst is outstandinoding. (Seas below) No MU dwelling units requests arnnd threshold, No public i nest i t ut i on requests are be Y arising Unit* MACC has raceived a complaintMACC staff and multi Dwelling „Th@Lakes" apartments in Aloha. i cable installation of the required •date for installation. ;,iiila+netts Cable are discussing h ., .t.ri'' _ '� ..Fri'1.�'• s+.^.' "+ •� _ COMMUNITY ACCESS OPERATIONS TOTAL EQUIPMENT USE PORTABLE EQUIPMT STUDIOS VANS EDITING 1986 ACCESS LO JANUARY 31 23 SO FEBRUARY 23 18 59 MARCH 26 20 62 APRIL 18 22 53 MAY 34 31 65 JUNE 23 17 52 JULY 23 9 �9 AUGUST 27 12 48 SEPTEMBER 17 15 7 e 40 OCTOBER NOVEMBER DECEMBER a..�.,.........e.._.� --_...,.--- .. -------------------------------------------- TOTAL TRAINING WORKSHOPS STUDENTS 1986 JANUARY 4 36 FEBRUARY 4 31 MARCH 5 71 APRIL 8 76 -14AY 5 26 JUNE 3 13 JULY £ 11 AUGUST 0 0 SEPTEMBER a 67 OCTOBER NOVEMBER DECEMBER ---------------------------------------- h 4F Vff(.dS kt'� 2' rat CABLECASTING OF PROGRAMS CHANNEL 2 BEAVERTON HUB �- TOTAL CG MESSAGES= TOTAL NEW NEW PROGRAMS CABLC$4sls 1986 LOCAL TOTAL JANUARY 4 2 2 FEBRUARY 3 2 5 MARCH 3 2 6 APRIL 3 2 5 MAY 3 2 2 JUNE 3 2 4 JULY 3 1 2 AUGUST 3 2 4 SEPTEMBER 2 a 2 2 5 OCTOBER NOVEMBER DECEMBER CABLECASTING OF PROGRAMS CHANNEL 2 & 8 TIGARD HUB TOTAL, Ca MESSAGESs TOTAL / NEW NEW PROGRAMS CABLCNSIS 1986 LOCAL 70TAL JANUARY 3 3 12 FEBRUARY 12 NA NA MARCH 5 7 121 APRIL 43 11 105 MAY e 5 42 JULIE 3 13 68 JULY 2 7 b9 AUGUST is 7 52 SEPTEMBER 0 0 5 5 17 ------------------------------------------------------------------- CABLECASTING OF PROGRAMS CHANNEL 2 HILLSBORO HUB TOTAL. CG MESSAGES s TOTS-iL / NEW NEW PRUGRANS CAbLCHS's S !986 LOCAL TOTAL JANUARY 15 0 0 FEBRUARY 12 1 i MARCH 21 1 1 APRIL 12 `+ S MAY 15 0 0 JUNE 10 3 3 JULY 22 NA NA AUGUST 21 ? ? SEPTEMBER 25 10 22 2 6 OCTOBER .:: NOVEMBER DECEMBER { CABLECASTING OF PROGRAMS CHANNEL 2 FOREST GROVE HUB TOTAL CG MESSAGES: TOTAL / NEW NEW PROGRAMS CABLCASIS 1986 LOCAL TOTAL JANUARY 30 7 13 FEBRUARY 3 3 9 MARCH NA 6 it APRIL NA 5 it MAY NF1 NA NA JUNE NA 2 10 JULY 4 1 ?- AUGUST AUGUST 15 1 3 SEPTEMBER 7 6 (SEE HILLSBORO) 6 OCTOBER NOVEMBER DECEMBER ----------------------------------------------------------------- CABLECASTING OF PROGRAMS CHANNEL 10 PUBLIC ACCESS CHANNEL TOTAL CG MESSAGES: TOTAL ! NEW NEW PROGRAMS CABLCASIS 1986 LOCAL TOTAL JANUARY 235 37 b3 FEBRUARY NA 30 i18 MARCH NA 23 50 APRIL NA 60 105 MAY NA 66 110 JUNE NA 81 113 JULY NA 46 119 AUGUST NA 47 79 SEPTEMBER NA 13 79 106 OCTOBER NOVEMBER DECEMBER CABLECASTING OF PROGRAMS CHANNEL 12 TUALATIN VALLEY TV GOVERNMENT ACCESS TOTAL CG MESSAGES: NEW PROGRAMS CASLC$gSIS 1986 TOTAL NEW LOCAL- TOTAL JANUARY NA 19 116 FEBRUARY NA 21 ill MARCH NA 30 148 APRIL NA 19 141 MAY NA 29 116 JUNE NA 36 126 JULY NA 19 105 AUGUST NA 24 122 SEPTEMBER NA 16 28 111 OCTOBER NOVEMBER '.DECEMBER, - ----------------------- -------------- ---- ---------- CABLECASTING OF PROGRAMS CHANNEL S7 LOCAL ORIGINATION TOTAL CG MESSAGESs TOTAL NEW NEW PROGRAMS CABLCNSIS 198fi LOCAL TOTAL JANUARY 48 7 FEBRUARY NA 5 40 MARCH NA 10 67 APRIL NA 9 50 MAY NA 9 64 JUNE NA 46 64 JULY NA 7 41 AUGUST NA 14 76 SEPTEMBER NA 5 19 74 OCTOBER CABLECASTING OF PROGRAMMING CHANNEL 6: HEARING IMPAIRED CHANNEL TOTAL 198fs TOTAL MESSAGES NEW PROGRAMS CABLCASIS LOCAL TOTAL JANUARY FEBRUARY MARCH APRIL, MAY JUNE JULY AL03UST SEPTEMBER NA OCTOBER -1::. October 27, 1986 ��Ty(*TlfARD SUBJECT: Metzger Annexation OREGON 25 Yean of Sen4ce Dear Concerned Metzger Resident: 1961-?986 With the Metzger annexation petition to Tigard, you and your neighbors a ed your basic concern for the community's liveability and affordability into the future. We keep getting asked, "Will annexation to Tigard increase development or change the Metzger CPO Pian?" No. Development can occur now under County jurisdiction just the same as if in the City. The City will adopt the Metzger CPO Plan and incorporate it into the City's Comprehensive Plan. Annexation actually locks in the CPO Plan one year longer than under County planning. Annexation doesn't affect Metzger development, just services. "Will annexation cost more than staying outside the City?" As to cost, your vote November 4 on the Metzger Annexation to Tigard may save you money and still Increase basic local services to your neighborhood. Annexation to Tigard may cost you less next year for comparable local services than paying for those services through the County. Next year County residents outside cities will be required to pay extra for their f Police Patrol, Street Maintenance and Street Lighting services if through County 4 Special Service District taxes. Or you may choose to annex to Tigard for those same services at a lower cost, plus getting *1 - 1 1/2 million these next 5 years for Metzger special capital improvements like pathways, traffic signals and storm drainage. According to the Washington County 2j000 Study just released October 11, 1986, comparable services next year fora $60,000 home in Metzger would cost: METZGER COST (@ RATE) TIGARD COST (@ RATE) Streets * 60.00 (@ $1.00/thou) All included in City tax rate at *1.94 Police *115.80 (@ $1.93/thou) Street Lighting 440.00 (@ *3-4/no.) ANNUAL COST 4216 or (43.60/thou) *116 or (41.94/thou) If you have any questions or need any other information on how all this affects you, please call us. CITY OF TIGARD Robert W. Jean City Adaluistrator dc:94 13125 SW Hall BlYcL P.O.Box 23397.Tigard Oregon 97223 (503)639-4171 S , CITY OF TIGARD. OREGON MEMORANDUM TO: Honorable Mayor and City Council October 20, 1986 FROM: Bob Jean, City Administrator SUBJECT: IMPACT OF FALL TAX INITIATIVE B LOT MEASURES All four of the proposed Tax Initiatives at the Fall election will adversely affect the City of Tigard and the Tigard community. oNeasure #7, 5% Sales Tax/1.5% Property Tax Limit has the total largest cut in authorized City revenues and places an absolute limit on City property taxes into the future. The Measure was prepared by the Teacher's Union and provides 70% of the Sales Tax to be used exclusively to fund schools, and actually increase per pupil expenditures over time above and beyond inflation cost increase while all other local government services like Police, Fire, Parks, Libraries, etc. are severely limited. oMeasure #9, 1.5% Property Tax Limit, is substantially _ - similar to the four prior measures rejected by Oregon voters. Measure #9 reduces local government revenues 25-402 State-wide with no offsetting replacement revenues. A a,—ry sheet of the specific Tigard impact of Measure #9 is attached along with the Resolution prepared per Council directive for your consideration. 4 oMeasure #11, Homestead Exemption, does not reduce City taxes as such but further shifts the tax burden from households to business and may actually increase tax rates about 4X. Without passage of Measure #12, Measure #Il would further reduce State services. oMeasure #12, Income Tax Increase to fund Measure #11 Homestead Exemption, further increases Oregon's income tax and moves Oregon from 5th highest to let in the nation in State Income Tax rates. Council directed a closer review of Ballot Measure #9, the 1.5% -Property Tax Limit. Materials from the League of Oregon Cities and Legislative Revenue Office analyses are attached. My reviews of the specific impact on Tigard is also attached in summary form. My concerns about the impact of Measure #9 as it affects the community are: oThe Tigard Voter approved Tax Base is eliminated and replaced with an arbitrary State limit; � �A `z+t `LLQ Page two Memorandum to Honorable Mayor and City Council October 20, 1986 oFire District funds are potentially eliminated in the second year with the City potentially expected to squeeze in Fire Services within its already reduced City tax share; oThe direct 26-29I General Fund operating budget revenue loss will require an average 1/3 cut in all. non-fee supported or non-fixed cost General Fund expenses to balance. Police, Library and Parks will be hit the hardest; olndirect losses of W.C.C.L.S. County shares will cost us an additional $200,000 per year revenue loss. The 1/3 cut in basic General Fund dollars and a specific loss of $200,000 W.C.C.L.S. dollars could essentially eliminate most of the funds necessary to operate the Library $287,000 operating budget in 1986-87); oThe General Fund savings created this year for the balancing of the S--Year Financial Plan would need to be / reprogrammed into a 3-Year Survival Budget Plan but would only soften the impact for two to three years. Cuts in the third year would become even more dramatic; oMeasure #9 does impact LID Bonds and CIP project levies or bonds, and may roll back some recently approved Capital Project levies like the County M.S.T.I.P. road improvements. oIronically, Measure #9 also repeals a long-standing Oregon tradition of voter approved Tax Bases. The whole tax base system is thrown out. oOther than this, the other impacts and long-term consequences are largely unknown. A lot depends upon the Legislature and which base year is applied (FY 85-86 or FY 86-87), whether a percent of base year allocation is used or whether a functional allocation from State-wide averages is used. BJ:mkh Attachments cc: Ed Grosswiler i* �'-��?m '-Sv3�k"`x �x.''�ti ',i. t "�' "-rr• .. . -- CITY OF TIGARD. OREGON RESOLUTION NO. 86 � A RESOLUTION BY 7HE CITY O� 1-1/2%THE CITY OF PROPERTY TAIGARD DECLARING OPPOSITION TO BALLOT MEASURE #9, THE PROPOSED TATION- WHEREAS, the Voters of the City of Tigard by a 59% margin approved a new City Tax Base in May, 1986 for needed City Services; WHEREAS, Measure N9 repeals voter approval of Tax Base and their constitutionally limited 6% adjustments; WHEREAS, Measure 09 artificially imposes State limits contrary to the intent and control of the Voters of the City of Tigard; AS, th Fire Oi rict lose a�.lr—o lits revenues [ other local W4ESOW is sse al snunit rty and well-brtrq`aare also dramatically y WHEREAS, Measure N9 artificially, arbitrarily and inconsistently alters the Oregon tax system without a comprehensive or coordinated consideration of the impact on services or other parts of the tax system; WHEREAS, the Attorney General finds that lower interest Local Improvement District bold financing for PPeighborhood improvements and other bond finance limits willAadversely impactltommunity livability and economic development; r 'tet r til .2 e " _ftm�s WHEREAS, ; resulting in major service evel cuts of ane-third to one-half of Police, Library, Parks and other a ts _ntial City Services. x 6 Oct fft` it`h <o NOW, THEREFORE, BE IT RE15ULVE0 by�the STigard City Cou it at the City Council states its opposition to Ballot Measure #9 as dangerous to the health, "E safety, economic well-being and community livability of Tigard. PASSED: This day of 1986. Mayor - City of Tigard ATTEST: Acting City Recorder - City of Tigard 4263A RESOLUTION NO. 86- ; Page 1 CITY OF TIGARD/MEASURE #9 Voter authorized tax base*... $2,000,000 t : Service cuts: Police, $1,500.000 ` �� 2 Library, t +� Parks & Other T $1,000,000 $ 500,000 9 Author zed L vies**.. 1986-87 1987-88 1988-89 1989-90 This Year Next Year 2nd Year 3rd Year Tax Base: $1,702,286 $1,804,423 $1,912,689 $2,027,450 #9 Ley —_y**: 1,702,286 690,087 797,605 813,557 (?) General Fund Revenue Loss: -0- $1,114,336 $1, 115,084 $1,213,893 General Fund Operating Needs: $3,450,750 $3,800,000 $4,200,000 $4,600,000 % G.F. 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O�,tJR�►+ O w""�W� .JJ <ytOCR>J r µQ�iJ - - Z p��''{y '• ��wt►1rq•F FEW , 01 tDt9RD0.-W (xlnPl:NNN0:7�uMu►+ � r 4/�11'1�`RSI' .J ;'J ;�',lNNN<ILw.WI"RJ�R- W!O Srr1T2SWr.JR"R< .pR1uMaMllr_. =M�Lx �IKY U= MaR7 !r1Z�-1RY , �,...iu�y^��OO•a�n^.7cV11/i1W.�u«.Y+vJR►a xi.aa W x►, � "LYYO�i7T�f•�R <��iTs- -�'� s. � .0 i t 4 1♦1t�0 1]C 1.{t�f Of70 ; 1 h O�c i 7Y1.•.+;..wT•+ 1 law 1pv" Is , 1 1 I ItP1�"%I1 / 1 1.0.1111 t 11.�pp.ww1,��w 1 1�11•� / ! 1 }•IW; 1 aYt i ; t 1NIM11 ZO �xx;tttttt t •1�1D•1t0 t 1 y.. 1 u1n�o t � .0 v p IMI 1 WF ;WI 1 11 1. 1001 ID g; = L ~= ; ; 1 <1 1 t 1 iota , , 1 t / ` Itu u ; ir..t to �4r PIC leagueOregonof Cities SALEM.•LocatGovemmentCanter, 1201COurtStroetN.E.,P.O.Box XW Salem 9730& Telephone:!5+x!/588.64066 EUGENE.• Hen&icks H&N,University of Oregon,P.O.Box 3177,Eugane 97403, Telephone:1_1W)6W5232 November 1966 Election Issues Report September 22, 1986 Tax Initiatives on the General Election Ballot Oregonians face 16 statewide ballot measures at the November 4th General Election. Four of the statewide measures affect our tax system and funding for _ schools and local governments. This is the largest number of tax measures presented at a single election in recent years. C:ach proposes constitu- tional or statutory changes that are not compatible with the others. This will be confusing to voters who must decide which measures to support or oppose. The following is a brief summary of each of the tax initiative measures and preliminary analysis of potential impacts on local government. As local government officials, you need to understand the implications of these measures on local government so that you can provide local news media and citizens with factual explanations and informed opinions about their impacts. a BALLOT MEASURE 07: Sales Tax To Finance Schools and Provide Property Tax Relief Major Components Measure 07 is a proposed constitutional amendment requiring the implementation of a general retail sales and use tax not later than January '1, 1988. Rate -- Sx on tangible personal property. The "necessities of life" and services are exempt from the tax. The rate would be established in the constitution and could not beincreasedunless there is a statewide vote of the people to amend the constitution. Other units of government a would be prohibited from implementing a general sales tax. OFFICERS: Ehront Hall, Mew. Newberg.Awside n•Mildred DIRECTORS:Alen Berg,Mayor.Canaais.lnrnsotsta P-W Peddie•Slew Burkett.City Mana(ter.S11WAn.id•Nele flrwn, .: SeMab.Commissioner.:P*r"W.V"PYrardenr:•.Lym H-111-:. Mom.MewRue*Edith Hemirgpurd,Mer.Astoria•Glades HoMrt.MaYw.Cow Bay•St*W HuMman.MM R= 'ron;City Manager...La Grande.Trranasr..Richard Townttand. Dan Jorma.May".Cs"W 1`011111 ilrSdwe. coCmwor.Eupsrr•Fomat Stith- uneYar.Basysrton• E+6eurJaDnacror. .. Y 1 Exemptions -- Food for home consumption (not restaurants), drugs, medical, utilities, rent or mortgage payments, services, traditional farm exemptions, gasolini used as fuel for a motor vehicle, and tangible personal property that "will enter into and become an ingredient or component part of tangible personal property manufactured, processed, or fabricated for ultimate sale at retail." Dedication of Funds -- 70% of the revenues would be dedicated to support the operation of elementary and secondary schools and community colleges. 30% would be used exclusively for additional homeowner property tax relief and equivalent relief for renters. Level of Property Tax Relief -- The percentage of relief provided for homes would be about 58X. The percentage of relief provided for all other classes of property would be about 28%. Limitations -- The total property tax rate for government operating purposes could not exceed 11% of market value for homesteads. The property tax rate on other property would be limited to lj% plus the rate of relief provided homesteads from the 30% share of sales tax relief. Levies for bonded indebtedness are not included in these limitations. These limitations would be in the constitution and could not be exceeded by a local vote. Existing Revenues for Schools -- The percentage of the state General Fund currently being appropriated to Basic School Support and community college operations would be constitutionally dedicated for these purposes in the future. Consequently, general fund support for schools would continue at the current proportional level. The Legislature could not use these funds for other programs or reduce the current level of school and community college support. Administration -- The measure requires compensation for retailers who collect the tax. It would be deducted from sales tax revenues. Tax Levies -- Districts would continue to operate under Article XI, Section 11, of the Oregon Constitution for tax levying authority up to the new constitutional limitation of $15 per $1,000 assessed valuation of residences. Districts with current tax bases would have those bases reduced to reflect the sales tax revenues. In the first two years after the E measure passes, these districts would be able to increase their total i operating budgets by 6%. Their tax base authority would then be offset by sales tax receipts, unless voters approve additional expenditures for these years. After this two year implementation period, tax bases could j Increase 6% a year as they do now. Districts with inadequate tax bases or with no tax base would be required to seek voter approval of their levies, just as they do now. District voters could approve new or increased tax bases during the # implementation period. They also could approve levies for expenditures ^Tt of more than 6% over the prior year during this period. g 9 2 Probable Effects Currently, school districts derive revenues from the following sources: e 30% from basic school support financed by the State General Fund • 602 from local property taxes e 10% from miscellaneous revenues (including forest receipts, fees and a variety of other <avenues). If Ballot Measure #7 passes, 30% of the revenue would continue to come from the State General Fund, 362 would cows directly from the sales tax revenue and 102 would come from miscellaneous revenue sources. About 242 would be derived from local property taxes. In addition, the property tax paid by homeowners to provide the 242 portion would be further reduced by approximately 352 from the sales tax revenues specifically dedicated for homeowner and renter relief. As a result, homeowners would pay only about 155 of the costs of their schools and community colleges from property taxes on their homes. Homeowners and all other property taxpayers would receive reductions in their property tax thus reducing the schools' reliance on this tax source for operating revenues. This proposal does not provide new tax y havefadeor suateltaxsbasess. However, districts with partial tax bases may 4 reduced by sales tax under this measure when property taxes are rispprobablethermore, with thaatt tax basesthe would beaeasierytoower obtainoperty tax tea, in districts itt p without them. Most future growth in school revenues would come through the sales tax and general fund revenues with property tax rates remaining approximately the same. ESTIMATED SALES TAX RECEIPTS AND FROFERY! TAX BELIEF C6 in millions) First Fiscal Year: 1987-$8 Cross Revenue 61,002.63 Less: 42 Audit 40.11 22 Retailer's Discount 19.25 Administration 12.00 Low Income Rebate 31.00 900.27 Net Receipts Distribution Renters 42.41 Homeowner's Relief 227.67 -— Additional 42.22 relief School/Community College Operations 630.19 -- 50.72 reduction **Source.. Chastain-Econoaic Consulting (Legislative Revenue Office figures available after Sept. u pay vary slightly;from this). 3 Rates BALLOT MEASURE #9: sConstitutional o s ittus tiona Value Increases n Property Major Components • Repeals existing Article XI, Section 11 of the Oregon Constitution (the section that limits property taxing authority, authorizes districts to establish tax bases, and allows the bases to grow up to 62 per year). • Creates a new property tax limitation based on the total tax rate against any taxable property. The new rate would exclude tax rates or assessments to pay bonded interest or indebtedness or non- operating serial levies that exist on July 1, 1986, and extend beyond July 1, 1987. • Limits the maximum operating tax rate that can be levied against property during the 1987-88 fiscal year to not more than 2x of the assesedhe ratesthatvwase infeffect the rduring the operty o1985-86 fiscal eyear,ssed value) or t whichever is leas. •Limits the maximum tax rate for operating purposes that can be levied against property beginning in the 1988-89 fiscal year to not more than 11%tha of asinssed value effect during5the,1985 86assessed year�,ewhichever is rate that was less. • Allocates the property taxes levied within the limitation in 1987-88 to taxing districts in the same proportion as the taxes they received in the 1986-87 fiscal year. Does not specify allocation of property tax receipts within the limit for 1987-88 and beyond. •Provides that the assessed value of property could not be increased by more than 2% per year. Establishes January 1. 1985, assessedsed, value plus 2% per year as the value on all property sold, p urch newly constructed, improved or subject to a change of ownership or eligibility for special assessment after July 1. 1987. •Allows local taxing units to exceed the tax rate limitation by approval of a majority of the legal voters of the taxing unite w o vote at an election held either on the third Tuesday in May he first Tuesday after the first Monday in November, in any yBo• The ballot measure would have to specify the reason for the new or increased tax rate, the amount of revenue it is intended to produce and the time period during which the new or additional levy would be in effect. Probable Effects The measure includes a phase-in period with a 2% maximum property tax rate 'limit during the first fiscal year (1987-88) and a 11% property tax limitation thereafter (1985=89 and beyond). It further limits the total tax rate to the rate that was levied in 1985-86 fiscal year, if that is less than 22 or 1j% limits. Consequently, the impact of Measure #9 on taxing districts would vary dramatically during the first several years. The impact also would vary .in different areas of the state because of differences in total tax rate, and how much will have to be cut to fit within the limitation. rateslso,in ein somess areas eashe lif limit; state, voters would probably approvea in other areas they would not. During the first fiscal year (1987-88), the Legislative Revenue Office estimates local governments would lose between ;400 and ;500 aillion in operating levies under this limit if voters do not approve rates above the limit. Apparently no election is necessary to authorize levies up to the limitation. Districts in areas with consolidated tax rates of less than ;20 per ;1,000 would be able to levy the same rate of tax they levied during 1985-86 fiscal year. If the tax rate is less during 1986-87 than during 1985-86, or property tax values increase substantially in the district, thou these districts might be able to levy more dollars during 1987-88 fiscal year than they levied in 1986-87. If tax rates during the 1986-87 fiscal year- are more than the rate extended in 1985-86, then districts would have to reduce theirlevyrate to the 1985-86 rate, even if the total rate is under s20/;1, 00 Whether this levy rate would achieve more or fewer dollars would depend upon the changes in property tax valuation that occur in the area during that time. Districts in areas with consolidated tax rates over ;20/;1,000 would have tax rates reduced to the 22 level. In the first year (fiscal year 1987-88), districts would receive 7-88 in the same proportion as they were property tax revenues for 198 distributed in 1986-87, regardless of which district's tax rate generated the revenues. During the second year of implementation (fiscal year 1988-89) taxing district operating levies would be further reduced so that the total operating levy does not exceed ;15/;1,000 of value. The ballot measure does not specify how these tax proceeds would be allocated. It is assumed this-decision would be left up to the Legislature or the courts. Again, it appears districts could levy up to the ;15/;1,000 tax rate limit without voter approval and could seek additional levy authority at a May or November election. The measure contains a 2% limit on the growth of property values. Consequently, the tax rate, even with voter authorized increased tax rates, would not generate much growth in revenue from one year to the next. Even districts, that can operate within the limit now, probably would have to Peek voter approval for additional funds in a very few years. During inflationary periods voter approval for excess levies in most districts probably would be required annually. } It is not possible to predict exactly what the dollar losses to school districts would be under this proposal because it is likely that voters would approve additional funds in some areas. Since the effec- tive date of Measure#7, if it passes, would be December 4, 1986, .it will be very difficult for taxing units to get additional levy authority ' 1987 election date is avai- .;approved in the first year. Only the May, lable before the tax rate reduction'is first applied in November 1987. 5 vAi BALLOT MEASURE #11: Homestead Exemption and Renter Property Tax Relief Measure #11 proposes 'a constitutional amendment exempting a portion of homestead value from property tax, requires equivalent renter relief and reimbursement from state tax sources to local governments for revenues lost. Major Components Homestead Value Exemption: Exempts one-half of the value of homeowner-occupied residences, up to $25.000 of true cash value, from property taxation. Annually indexes the maximum $25,000 cap by the growth of residential property values from the base year (1987) to the taxing year of exemption. Renter Relief: Requires the Legislature to provide equivalent relief to renters. Local government Compensation: Requires the Legislature to replace 80% of the property taxes lost to each local government taxing unit because of the value exemption. Replacement Revenues: Requires the Legislature to establish a funding mechanism for replacement of 80% of the revenues from "state tax proceeds." Between 102 and 50% of state lottery proceeds would have to be used for this purpose (or $4 to $20 million annually out of the total estimated loss of $330 million or more) . However, no more than 70% of the replacement revenues could come from a single state tax source. Income taxes used for this purpose would have to be progressive and based upon ability to pay. A sales tax could not be instituted for the payment of this or any other state expenses unless adopted through the initiative process. Other Provisions: The homestead exemption would not apply for the purpose of computing bonded debt limitations or formulas for the distribution of state aid to schools. Probable Effects Theoretically, under this measure local taxing units would still receive the total number of dollars that they levy in property taxes. But, the state would become a "taxpayer" to the extent that the Legislature would be required to replace 80% of the revenue lost due to the exemption. The remaining 20% would be made up by increased tax rates against the property values still subject to taxation. This would transfer the tax burden from lower value residential to higher value residential and other classes of property. Ballot Measure #11 is a constitutional proposal designed to go into effect with the funding for it provided in Ballot Measure #12, a statutory proposal. However, each measure stands independently and one could be adopted while the other is defeated. The requirement that the Legislature replace lost revenues to taxing districts under this measure and fund equivalent property tax 6 - relief to renters creates a lien against the State General Fund. The amount is estimated at over #330 million in the first year the measure would be in effect (fiscal year 1987-88): $274 million to replace lost property taxes and $60 million to provide renters' equivalent relief. This lien represents approximately 202 of the total General Fund revenues. Measure #11 assumes that Measure #12 will pass or the Legislature would enact new tax measures to meet this obligation. Measure #11 prevents the Legislature from enacting or referring a sales tax, so any increase in taxation would have to come from increased income, corporate and business excise taxes or limited categories of sales tax such as cigarettes or liquor. The lottery would provide only a minor portion of the funding -- from $4 to $20 million annually. However, if Measure #12 does not pass, the Oregon Constitution prohibits placing an emergency clause on any tax measure so that citizens have an opportunity to refer tax measure by petition to a statewide vote at the next regular General Election. Tax programs of any substantial magnitude are usually referred to a statewide vote by petition or by the Legislature itself at a regular or special election. In any case, implementation of replacement revenues would, at the least. be .delayed, for a state-wide vote, and stand a good chance of being defeated by the electorate. Because Measure #11 is a constitutional amendment, the money to fund 802 of the revenues lost by the homestead exemption would have to come from existing general fund programs, if new taxing authority cannot be found. The biggest single appropriation in the general fund is for basic school support. It would take a 252 cut in other state programs to maintain the Basic School Support Fund at its current proportional level and fund the homestead exemption from existing tax sources. It is probable that the Basic School Support Fund would take its share of any cuts, thereby requiring school districts to seek additional property tax levying authority to maintain their current budget levels. Because this measure promises property tax relief without requiring additional funding, it may appeal to voters who do not assess the ultimate consequences of its approval.. BALLOT MRASURB 412: Proposed Statutory Increase in Income Taxes to Reduce Property Taxes Major Components Amends The Personal Income Tax Law: e Raises maximum tax rates from 10 to 152 •Lowers tax rates for taxable income below $2,500 *Reduces maximum federal tax deduction to #5,000 Amends Corporate Income Tax: *Replaces 7.52 tax rate with graduated schedule increasing the rate from 5.52 for income below #25,000 to 10.52 for income in excess of $500,000 e Ties Oregon's deduction for depreciation to the federal i law as of December 31,1980 7 c Dedicates Revenues: Requires increased income in state revenues that '' result from these adjustments to the personal and corporate tax structure to be used for hpmeowner and renter property tax relief. Probable Effects Ballot Measure2is designed to provide revenue Ballot Measure #11 tax However, itstandsindependently and one could be adopted while the other is defeated. Since Ballot Measure #12 proposes a 50% increase in the top personal income tax bracket (for all taxable income over #11,000), it is highly unlikely that this measure will pass. If the measure should pass. it would make Oregon's income tax structure far more progressive than it currently is and would cause Oregon to have the highest income taxes in the Y. This new tax rate structure would increase personal income tax yield by $255 million and corporate tax yield by $38 million in 1987-88. This total $293 million increase still would be $40 million less than the estimated cost of the homestead exemption and renter relief that must be paid for under Ballot Measure Oil. if Oregon voters pass both Measure #11 and Measure #12. the homestead exemption still would be only partially funded. This would reduce tax burdens on homesteads, and tend to shift the total tax burden towards middle and upper income citizens. Because Measure #11 costs are only partially funded by Measure #12, the Legislature would still haves to find additional revenues out of existing tax sourcefor this �r t .` program. 8 e Ballot Measure 7 OEA Sales Tax 1) Enacts constitutional 51IF'O sales tax * Begins January 1, 1988 if Legislature so directs through state implementation * Exempts food, medicine, gasoline, most utilities, feed/seed fertilizer, etc. 2) Dedicates net proceeds to property tax relief * 70� reduction of tax bases for schools and community colleges (no specified formula— * 30� property tax relief for homeowners and equivalent renter relief * Low income refund 3) 1 1/2 % maximum property tax rate. excluding bonds (after relief) to homesteads. Tax rate on other property is authorized higher rate. 4) Requires continued Basic School Support funding from state General Fund 5) Low tax rates will reduce urban renewal funds byc about 30% statewide (for 88/89 projected $39 'million to „27 million) . 6) Prohibits local sales taxes. 9155 -.,. , SALES TAX • PROJECTED SALES TAX REVENUE FY 88-89. Gross Revenue $919 million Retailer discount 12 Administration 12.5 Low Income Refund Net Revenue $906.5 million .70% to School & Community Colleges $634.6 million 30% to Residential Property Tax Relief $229 million Homeowners 43 Renters Total $272 million PROJECTED PROPERTY TAX REVENUES _ Taxes on Total Taxes on - _Other Property rs Property Taxes Homeowners Current. System — — Total Levies $813.2 $1,349.7 $2,162.9 Average Tax Rate $ 25.51 $ 24.87 $ 25.11 .Measure 7 Relief Through Schools $238.6 $ 396.0 X 634. 6 _ y .Special Homeowner Relief 467.6 29.0 � $ 0.0. ._ 229:0 396.0 $ 863.6 Total Relief 5 29.39. 39 .9 $ Average % Relief 5 Levies After Relief 345.6 $ 953.7 $1.299.3 Average Tax Rate 10.84 $ 17.57 $ 15.08 v SALES TAX +bio,_ Sales Tax Prop. Tax Base r Prop. Tax Base z Basic School Basic School Support Support EE • E t er esources ter Resources • +5% f Special Property Tax Levy Sales Tax , . 6 f . FFj • i Prop. Tax ,Base , Prop. Tax Base Basic School Basic School Support Support t er esources ter Resources N. .,xv SALES TAX SOURCES OF STATE AND 'LOCAL REVENUE 35% 43% 20% 237 Income Property Sales Property Tax Tax Tax Tax 18% Other 35% Income 4% 18% Tax Corp. Other 4% Income Corp. Income TAX RANKINGS - - Percent of Per Capital Personal Income Current No. 7 Current N.°:_ Property Tax 10th 34th 4th 33rd Personal Income Tax 8th 8th 5th 5th Sales Tax 51st 29th 51st 31st Total Taxes 21st 21st 14th 14th S . w BALLOT MEASURE NO. 9 PROPERTY TAX LIMITATION, Cl 1/2%) 1) Constitutional measure - effective Dec. 4, 1986 for FY 87/88 Repeals Sec. 11, Art. XI (Tax Bases with 6' growth) and replace it with rate system: 2% of assessed value FY 87/88 or FY 85/86 rate which ever is leers,. Distribution is proportional (86/87 ratios) 1 1/2% for all years thereafter or FY 85/86 if less. Legislature to decide distribution formula 2) Excludes - a future bonded debt existing capital construction levies 3) Voter-override (May/Nov. ) bonds included in 2 elections 4) 2% assessed value growth limit - Change of ownership, new construction or improved properties, rolled back to 85 value +2% 5) Ur�anure$naw81�7r�edd ossintax 87/88rates and 46% i ng$jgg thus reduces <> re P 6) Lower property taxes means higher federal and state income Fed: 24 million 87 88 and 50 million 8889 taxes•State: 11 million 87/88 and 24 million 88/89 7) pleasure 9 is not as complex: 1968,1978, 1980, 1982 and 1984 Does not contain general roll back of value; seperate renter relief. limitation on fees. charges and bonds, etc. 1575 r (1 1/2% LIMIT) J PROJECTED PROPERTY TAX REVENUE 1987-88 1988-89 Current System Total Value $83.635 $86,144 Total Levees 2.027. 1 2. 162.9 Average Tax Rate 24. 24 25.11 Measure 9 True Cash Value $83.635 $85,935 Levies After Reduction 1.624.6 1,327.4 Average Tax Rate 19.42 15.45 Total Change in Taxes $- 402. 5 $- 835.5 Average Percentage Change - 19.9% - 38.6% (Households pay $362 million less/;449 less for Business - 88/89) 2ND YEAR DISTRIBUTION Maximum Tax Rate Cities $ 2:30 Counties 1.60 Community Colleges .75 Schools & ESD' s 1100, Current System Measure 9 Assessed Value Assessed Value 1986 $ 100.000 _ 1987 105.000 $102,000 (+2%) 1988 95,000 95,000 (Current) 1989 100.000 96,900 (+22) 1990 110,000 98,838 (+2%) l w_ . BALLOT MAASIWS 11 & 12 HOMESTEAD EXEMPTION AND INCOME TAX INCREASE 1) Amends Constitution, beginning 88/89 to exempt 1/2 value of homestead up to $25,0100 * Only owner-occupied residence. No second home or rec- reational homes. * After lst year raise or lower by change in statewide values - never less that $25,000 * Refund for equivalent renter relief 2) Replacement of the revenues: * At least 80,% from state general fund * Balance not paid by State would be funded through hiher prop. tax rates (major tax shift) * l0k - 50% from lottery * No more than 75% from any one source 3) Prohibits legislature from passing or referring sales tax "if proceeds of tax would be used to defray expenses of the State" 4) Only the measure receiving the most "yes" votes is to take effect and repeals the others. 5) Income Taxes: Reduce property taxes means increased federal and state income tax payments FY 87/88 Federal - $47 million State - $18.8 million 6) Although No12 is companion to leo. 11 either one can pass or fail on its own 7) Graduated personal and corporate income taxes move Oregon from 5th to lot in the nation in income tax collections on a percent of personal income 6255 . a q Homestead No. 11 TAX RATE AND VALUES Home A Home b Home C Home D Current Law Assessed value 525,000 550.000 575.000 S100.000 Tax rate S20 per 51000 S20 per 51000 S20 per 51000 520 per S1000 Tax 5500 S1000 51500 52000 Homestead Exemption True cash value S25.000 550.000 575,000 $100.000 Exemption -11 -.-5,000 -25.000 -,.Smo Assessed value 1:.500 25,000 50.000 75.000 Tax rate S20 per 51000 S20 per 51000 $20 per 51000 S20 per 51000 Tax 5230 5500 51000 S1500 Tax Savings S250 5500 S500 5500 Percent Relief 50% 50% 33% 25% SHIFTS OF TAX BURDEN Current Law Taxable Tax Total Tax Value Rate Tax Share Homesteads 250,000 $10 2,500 404 Other Property 350,000 $10 3,500 604 Total 600,000 5,000 Homestead Exemption Taxable Tax Total Tax Value Rate Tax Share Homesteads 162,500 $20.34 1,680 324 Other Property 350,000 $10.34 3'6-20 684 Total 512,500 5.300 State 804 Payment $ 700 Total Levy $6,000 *Note: This example assumes that $87,500 is exempt from taxation. The voter approval levy is $6,000. The state payment is $700. ($10/1,000 AV for $87,500 = 87S/804 of 87S $700) 4 1 Homestead No. 11• ' • �" SUMMARY OF IMPACT OF MEASURE I I ON THE STATE 19117-86 Measure 11 costs liomeowner state payment 525:.0 nriliion Rznt relief T 3!0.0 Total Feedback effects Senior deferral savings HARR.P swings -3.3 Income tax =-�+ Net cost 280.7 Lottery funds available -3.6 to -19.0 Net to finance 262.7 to 277.1 E SUMMARY OF IMPACT OF MEASURE 12 1987-98 Personal income tax S255 riniifion Corporate income taxes Sia Million Total revenue increase S293 million AA��w Yom""`•'3 _ � .}. - - _ _ _ _ _ _ F,..r.'.h. _ - a Homestead No. 11 • ' Tax Rankings income taxes and no x. The Compared to other states. Oregon,has high proper�a ho Measures 11 and 12 would ach nge table below page shows Oregon's latest rankings afrom them. These figures are also for 19S851 ist thehe l Iowest. The atest Iranki rankings computed by Bureau• Rant: 1 is the highest and rank, two methods - taxes per person leer capiw) and taxes as a percentage of�-perbonal income. Percent Of Per Capita Personal income........ ------ -pleasure Current - Measure Measure Current Measure -11 -11+12 System - 1�___ 11+12 - Stem- -_ -_- 10th 15th 15th - 4th 10th 10th Property tax 5th 1st rs Peonal income tax 8th 7th 6th 5th Slst 51st 51st 51st Slat 51st Sates tax 14th Total taxes 21st 26th 14th 14th 20th SINGLE RETURN Current -__- Measure 12 Tax Taxable Income Tax Taxable Income Rate Rate Bracket Bracket ------------- ---- -- - -- Not over 5500 0% Not over 5500 S SOI- 1.000 '-% S 501-1.000 596 S I.00 l- 2.500 5% S 1.001-2.000 6% S x.501-11.000 10% 52.001-3.000 796 Over 511.000 15% 53.001-4.000 8% $4.001-5.000 9% Over $5.000 10% JOINT RETURN Current Measure 12 T Taxable Income Tax Taxable Income Tax Bracket Rate Bracket Rate _ ---- 496 Not over 51.000 0% Not over S i.000 S 1.001- 2.000 2% S 1.001- 2.000 5% S 2.001- 5.000 5% S 2.001- 4.000 696 7% $ 5.001-22-000 1090 S 4,001- 6.000 Over S''u'—) 000 15% S 5.001- 8.000 8% S 8.001 10.000 9% Over SIO 000 10% Cities League of Oregon SALSK-LocafGovvwwntCanta, 1201COWStnsatN.E.,P.O.8ox92%Sa1wm9Tja Tafaphonv ISM)5&?-MM EUGENE.Nana6ack6 ff&X Unhwsityof Oregon,P.O.Box 3177,Eugww 9740% Tekpho—.1503)6WEM TO: Oregon City Managers and City Recorders FROM: Dick Townsend, Executive Director, League of Oregon Cities RE: November 4th Election Ballot Information DATE: October 17, 1986 Enclosed is some additional information which should assist you in analyzing the effects of the November tax ballot measures. The single sheet entitled "Homestead No. 11" indicates that if Measure 12 passes the increase in income tax would raise Oregon from fifth to first in the nation as a percent of personal income. Oregon State University's Extension Service has provided us with copies of their analysis on the tax initiatives. Pages 9 through 11 contain discussions involving limits on government, local control and fairness. The last piece of information is an excerpt from an Attorney General's opinion and deals with the affect of Measure 9 on bonding. You will note that yes, indeed, there are implications on local government bonding including having to take Bancroft issues to the voters. We hope this information will be helpful in your continuing endeavors to explain the tax measues. RCT:bl:8362 Enclosures �4 OpFe&v �Y M is c y� :Sam tk%&%W, J.aaf� ros� �� Ah,sm�� y�yyy�y�� hm ON"mom�w 0 No y t - ,t�WMAWWWO�i�.. �MOM&O't low, Y�w.wR Can ow tiMMblMnNirR MMr► � U%GM .V ameft 7iww w•Ndwa TOWWW4 Oa"d@RK a'llail=aM►RGr�Me�.M��liwwstfA�.CawOr tMtMrlre Homestead No. 11 Tax Rankings Compared to other states, Oregon has high property and income taxes and no sales tax. The table below page shows Oregon's latest rankings and how Measures 11 and 12 would change them. These figures are also for 1983-84 - the latest available from the U. S. Census Bureau. Rank 1 is the highest and rank 51 is the lowest. The rankings are computed by two methods - taxes per person aper capita) and taxes as a percentage of-pegonal income. Percent of Per Capita Personal Income -------- Current-- Measure- Measure Current Measure Measure SM.T _-11 _-- 1 1312 - Svstem _- I 1 - 11+12 Property tax 10th 15th 15th 4th loth 10th Personal income tax 8th 7th 6th 5th 5th 1st Sales tax 51st 51st 51st 51st 51st 51st To"':1 taxes 21st 26th 19th 14th 20th 14th SINGLE RETURN Current Measure 12 ------------ Taxable Income Tax Taxable Income Tax Bracket Rate Bracket Rate Not over 5500 4% Not over SSW 0% S 501-1.000 5% S 501- 1.000 2% S1.001-2.000 6% S 1.001- 2.500 5% $2.001-3.000 7% S 2.5o l-11.000 10% 53.001-4.000 8% Over S 11.000 15% $4.001-5.000 9% Over 55.000 10% JOINT RETURN Current Measure 12 Taxable Income~-Tax - Taxable Income Tax Bracket Rate Bracket Rate Nat over S1.000 4% Not over S1.000 0% S 1.001- 2.000 5% S 1.001- 2.000 296 S 1.001- 4.000 6% S 2.001- 5.000 5% S 4.001- 6.000 7% S 5.001 w=000 10% S 6.001- 8.000 8% Over Sz'000 15% S 8.001-10.800 9% Over S10.000 10% FOURTEENTH QUESTION PRESENTED Does subsection (5) require an election to levy property taxes to repay bonded debt or retire Bancroft Bonds? If an election is required, could the question be combined with the question of incurring the debt into one question on the ballot? ANSWER GIVEN Yes,. in both cases,authorizedubynot thefor votersd (including Bancroft Bonds)s) before December 4, 1986. DISCUSSION Subsections (2) and (5) of the 1.5 percent limit measure provide as follows% C2)' The limitation imposed by subsection (1) shall —not apply to: " (a) Ad Valorem taxeQr_hep-*0ial-� sments levied to pied" ndebtedness or _interest thereon. " (b) Non-operating serial levies that exist on July 1, 1986, and extend beyond July 1, 1987." « (5) a) notwithstanding subsection (1) , the state, each county# special district#school state maydlevyiat, or other taxing unit of or within t ad valorem tax rate or increase an existing ad valorum tax rate ealy- ^ approval of b majority of the legal voters of the taxing un who vote on the g3€SFi n. " (b) A question authorized by this subsection shall be submitted to the voters in a form specifying the reason for the new or increased tax rate, the amount of revenue t intended is to begpin etfect .and the tine period during which " (c) Elections authorized by this subsection shall be limited to the third the first MondayyinnNovehe first Tuesday Novem14&y and ber." Subsection (1) imposes a limitation of 2 percent for 1986 and 1.5 percent for 1987 and later years (but not more than the 1985 rate) an ad valorem taxation of property. under subsection (2) • " c levies to pay bonded indebtedness are not subject to the limitation. The exception does not distinguish between bonded 38 debt authorized or incurred before or after the measure's effective date. Subsection (5) is an authorization and a limit at the same time. It authorizes a district to levy a new tax rate or increase a rate of tax regardless of ("notwithstanding") the limitation created by subsection (1) . Note that a "new tax rate" would not necessarily increase the district' s tax rate, since it could replace a previous tax. An increased tax rate would not necessarily result in exceeding the limitation, since an increase by District A could be offset by a decrease in the levy rate of District Be sharing the same territory. However, the usual effect of any new tax rate or increased tax rate would be to increase the combined levy rate of all districts in which particular property is located to exceed the limitation. The evident purpose of the subsection (5) authorization is to allow (subject to voter approval) a combined levy in excess of 2 percent in 1987, or 1.5 percent in 1988 or later, or in excess of a lower 1985 combined levy rate in any year. This authorization is not applicable to levies to pay bonded indebtness or interest thereon, since subsection (2) (a) bxempts them from the limitation anyway. it is not applicable to the # rare new tax or increased tax rate which would not resulf in an increase in the combined levy to exceed the subsection (1) limitation. However, the limitation also created by subsection (5) (a) is applicable to "new ad valorum tax rate or increase (of) an existing ad valorem tax rate," which can be imposes "only 39 t {�~ .•upon approval of a majority of the legal voters of the taxing N unit who vote on the question." in context, "new tax rate clearly means "new tax." A "new rate" can be only a decreased or increased rate. The drafters cannot have meant to require voter approval for a decrease in tax rate, and an increase is specifically covered by the very next phrase. "New . . . tax rate" thus must be meant to cover the levy of a tax not previously levied, such as a new serial levy or a new levy to repay bonded indebtedness. Perhaps the courts will hold that the phrase cannot be so construed because it does not literally so read, leaving the election requirement applicable only to tax rate increases. Conceivably, the same result could be reached by classing any new tax as a rate increase, since a new tax at any rate is an increase from zero to the new rate for that new tax. There is no exception in subsection (5) (a) for levies to repay bonded indebtedness. Such a tax newly imposed may be levied only upon approval of the voters. Paragraph (b) prescribes the form in which a "new or increased tax rate" shall be submitted to the voters, and the two dates annually on which such an election may be held. it does not prohibit combining a bond authorization (authorization to incur the debt) with authorization of a levy to pay interest and retire the bonds. Such authorization is included expressly or by necessary implication (see,e.9- , oRS 287.056) in elections to authorize incurring bonded indebtness under current law. The only 40 s r difference will be that the question must contain the information specified in subsection (5),(b) . A taxing district cannot know in Y987 the exact levy rate which will be necessary in 1988 or in 2008 to pay interest and. retire the principal of the bonds it seeks to issue. The amount of the necessary levy can be predicted with reasonable certainty, but the rate necessary to generate that amount will depend upon the district's taxable assessed valuation, which cannot be known with any certainty. We construe subsection (5) to require specification of the rate of the proposed levy. Accordingly, the voters should be asked to approve a particular levy rate over the life of the bonds, or perhaps a rate varying in a specified manners despite the fact that the rate may be in excess of needs, or inadequate, in future years. Increases in the district's tion beyond those expected and figured into taxable assessed valua the voter authorized rate would permit the district to levy at a lower rate, or to retire the bonds and end �the levy sooner than scheduled. The possibility of a decrease in assessed valuation would be a risk of the bondholders' bargain. Many bonds are amortized from funds other than the proceeds of property tax levies, such as repayments of loans made with bond proceeds, or assessments against benefited property. We da not speak here of revenue bonds# in which the bondholders expect repayment from and have security only in the funds generated by use of the bond proceeds. (E.g. , revenue bonds to build or improve a water system, repayable solely from water user 41 charges.) We refer instead to state bonds authorized by Oregon - Constitution Article XI-A (farm and home loans to veterans) , Article XI-D (state power development) , Article XI-E (state (multifamily housing for elderly reforestation) , Article XI-I(2) and disabled) , and by other more or less similar provisions, and to Bancroft Bonds. in each case, the state bonds referred to as authorized by the Oregon Constitution are subject to the provisions of a particular constitutional article. in each case, a property tax levy is specifically authorized, but in each case up to this time it has never been imposed. So far the cash flow generated by repayment of vesterans' loans, multifamily housing loans, and similarly structured programs, has been sufficient to pay interest and retire debt as it came due. The levy authority is a backup, to be exercised only as a last resort if a particular program cannot be sustained even with appropriations from the general fund. Similarly, the general taxing authority of a local •tax unit is a -last resort backup for repayment of Bancroft -Bonds. A property owner subject to an assessment for a local improvement (see generally ORS 223.387 to 223.399). may elect to pay it to the local government unit in installments. ORS 223.265. The improvement itself is paid for by the sale of bonds. The bonds are redeemed and interest,on them is paid first from installments paid by property owners. The improved property itself is additional security for the bonds under ORS 223.270. However, 42 the bondholders also have the security of the local government's general taxing authority, in case the property owners default, and lien foreclosures are insufficient (or take too much time) to pay interest on the bonds and retire them as scheduled. A levy for that purpose (assuming the obligation cannot be paid out of other available funds) would be a new levy, requiring voter approval under subsection (5) . Accordingly, future bancrofting will require voter approval of an appropriate tax to be levied on property of the district if necessar . Nothing in subsection (5) prohibits such contingent approval. The approval must be of a specific rate, as we construe the subsections, and the bondholder's backup security will be limited to the amount which can be realized by a levy at that rate. Alternatively, a district may issue bonds which specifically negate availability of a tax levy as backup security for their payment. Presumably the financial market would dictate that interest rates on such bonds be somewhat higher. To the extent that security for an currently outstanding bonds includes authority of the debtor to levy a tax for their repayment without additional voter approval, and regardless of will continue regardless of passage of levy rate, that authority the 1.5 percent limit measure. The bondholder's contract right to that security cannot be impaired by the measure. US Const Art �. nst Art 1, sec 21; see 43 Op Atty Gen 15r I, sec 10, cl 1= Or Co supra at 79= 39 Op Atty Gen 150, supra at 212-223 (1976) • The requirement of an election to authorize a new tax for that 43 1 Y: b. „j F purpose therefore cannot be imposed. Of course, subsection (2) (a) will exempt such a• levy from the 1.5 percent limit. The same principle would apply to any bonds previously issued under the above-cited provisions of the Oregon Constitution. However, this measure will not apply to bonds which may be issued under those provisions in the future. Each constitutional provision cited, and each of other similar provisions, is complete in itself and stands alone. Each authorizes a levy of a tax, if necessary, without future voter approval. The 1.5 percent limit measure could have been drafted to amend those other constitutional provisions, or to provide generally that it supersedes inconsistent g.rovisions of any other ff constitutional article. It was not so drafted. Amendment by hc_ implication is not favored, and is recognized only when the matter is clear . Balzer Mch. v. Klineline Sand & Gray. , 271 Or 596. 533 Ptd 321 (1975) ; State v. Scott, 337 Or 390, 390 Ptd 328 (1964) . No clear intent to amend Oregon Constitution Articles XI-A through XI-J is shown by the 1.5 percent limit measure, and it seems most unlikely that the drafters intended either to eliminate the levy authority contained therein, or to require an election before each issuance of bonds. FIFTEENTH QUESTION PRESENTED Does subsection (5) allow a taxing district to seek a new or increased tax rate that lasts forever or until the voters approve another change in the rate? r S P 44 MEMORANDUM CITY OF TIGARD. OREGON TO: Honorable Mayor and City Council October 15, 1986 FROM: Loreen Wilson, Recorder SUBJECT: Council Meetings Calendar Monday 10/20 Study Session at 6:30, Council at 7:00 Monday 10/27 NO COUNCIL Monday 11/3 Study Session at 6:30, Council at 7:00 Tuesday 11/4 Council Position & Charter Revision Election Saturday - 11/8 League of Oregon Cities Conference, Eugene Tuesday 11/11 Monday 11/10 NO COUNCIL MEETING Monday 11/17 Study Session at 6:30, Council at 7:00 Monday 11/24 Study Session at 6:30, Council at 7:00 Monday 12/1 Study Session at 6:30, Council at 7:00 Monday 12/8 Study Session at 6:30, Council at 7:00 Monday 12/15 Study Session at 6:30, Council at 7:00 Monday 12/22 NO COUNCIL Monday 12/29 NO COUNCIL Monday 1/5 Annual Town Hall Monday 1/12 Study Session at 6:30, Council at 7:00 Monday 1/19 Study Session at 6:30, Council at 7:00 Wednesday 1/21 Budget committee Meeting, 7:00 Monday 1/26 Study Session at 6:30, Council at 7:00 Saturday 1/24 or Council Goals Workshop 1/31 cw/4250A