City Council Packet - 09/30/1985 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an
REGULAR MEETING AGENDA agenda item needs to sign on the appropriate
SEPTEMBER 30, 1985, 7:00 PM sign-up sheet(s). If no sheet is available,
CITY HALL ask to be recognized by the Chair at the start
12755 SW ASH AVE. of that agenda item. Visitor's agenda items
TIGARD, OREGON 97223 are asked to be kept to 2 minutes or less; longer
matters can be set for a future Agenda by con-
tacting either the Mayor or City Administrator.
1. REGULAR MEETING:
1.1 Call To Order and Roll Call
1.2 Pledge of Allegiance
1.3 Call To Staff and Council For Non-Agenda Items
2. RATIFY STREET VACATION HEARING FINDINGS
2.1 ORDINANCE NO. 85- APPROVING TIGARD STREET VACATION
2.2 ORDINANCE NO. 85-_ APPROVING WALNUT PLACE STREET VACATION
2.3 ORDINANCE NO. 85- APPROVING 74TH AVENUE STREET VACATION
2.4 ORDINANCE NO. 85-_ APPROVING 122ND AVENUE STREET VACATION
2.5 ORDINANCE NO. 85-_ APPROVING 67TH 6 CLINTON STREET VACATION
3. APPROVE ANNEXATION PLANNING AREA AGREEMENT - RESOLUTION 40. 85
o Community Development Director
4. CONSENT AGENDA: These items are considered to be routine and may be
enacted in one motion without separate discussion. Anyone may request
that an item be removed by motion for discussion and separate action.
Motion to:
4.1 Approve Council Minutes: 9-23-85
4.2 Approve Community Development Land Use Decisions
4.3 Approve ChartE+• Revision Ballot Measures - Resolution No, 85-77
4.4 Approve City Questionnaire Format
4.5 Approve Arlie's Plantation Subdivision Compliance Agreement 6
Performance Bond 6 Authorize Signatures
4.6 Approve Findings For Temporary Use TU 5a-85 - Res. 85-78
4.7 Receive C File: LCOC Acknowledgement of Comp. Plan
4.8 Receive 6 File: County Road Jurisdiction Information
! 4.9 Approve Partial Release of Funds: Meadow Creek Apartments -
[_ $18,626.10
4.10 Approve Partial Release of Funds: Pacific Crossroads Plaza -
$5,620.05
4.11 Approve Partial Release of Funds: Winterlake I - $3.289.06
5. NON-AGENDA ITEMS: From Council and Staff
6. EXECUTIVE SESSION: The Tigard City Council will go into Executive
Session under the provisions of ORS 192.660 (1) (d) to discuss labor
relations issues.
7. PERSONNEL RESOURCES WORKSHOP - City Administrator
7.1 Merit System Discussion
Current Program/Council Concerns/Consultant
7.2 Personnel Rules Discussion
Rough Draft/Outline: General Rules, TPOA, TMEA, M-P Executive, M-P,
Employees/Policy Statement: TC_MM, Employee Involvement,
Cross-Training, Productivity b Security, Community Relations,
Cost-Consciousness/FLSA Survey - Exempt vs Nan-Exempt/Discipline i
Dishcarge
7.3 Benefits Summary
Comparative Summary: M/P, TPOA, THEA, PT, TEMP/Handbook
7.4 Wellness Program
Plan V vs. Plan II-IV
7.5 Training
Policy - FLSA Rules, Duty Time, !raining College, Comp Time
Budget
7.6 Salary/Classification ,tudy
8. ADJOURNMENT
lw:3247A
COUNCIL AGENDA - SEPTEMBER 30, 1905 - PAGE 1
T I G A R D C I T Y C 0 U N C I L
' REGULAR MEETING MINUTES - SEPTEMBER 30, 1985 - 7:00 P.M.
1. ROLL CALL: Present: President Tom. Brian; Councilors: Phil Edin,
Jerry Edwards, and Ima Scott; City Staff: Bob Jean, City
Administrator; and Loreen Wilson, Deputy City Recorder.
2. CHAIRMAN ELECTION
a. Councilor Scott moved to elect Councilor Edin to serve as the
Council Chairman until President Brian arrived. Motion seconded
by Councilor Edwards.
Approved by unanimous vote of Council present.
3. CALL TO STAFF AND COUNCIL FOR NON-AGENDA ITEMS
a. City Administrator requested the following items be considered
under non-agenda items.
.1 Civic Center Report
,2 Omekus - League of Oregon Cities
.3 League of Oregon Cities Convention
COUNCIL PRESIDENT BRIAN ARRIVED: 7:10 PM, Council Chair Edin turned the
/ meeting to to President Brian.
\ 4. ORDINANCE NO, 85-33 AN ORDINANCE VACATING A 10 FOOT WIDE PORTION OF
SW TIGARD STREET NEAR GRANT AVENUE AND DECLARING
AN FFFE�(ZVE DATE.
a. Motion by Councilor Edin, seconded by Councilor Edwards to approve.
Approved by unanimous vote of Council present.
5. ORDINANCE NO. 85-34 AN ORDINANCE VACATING A PORTION OF SW WALNUT
PLACE NEAR PACIFIC HIGHWAY AND DECLARING AN
EFFECTIVE DATE.
a. President Brian noted a potential conflict of interest and stated
he would not be voting in this matter.
b. Lengthy discussion followed regarding the issue of sidewalk
improvements needed along Pacific Highway in front of Tax Lot 1900
and the vacation area. President Briar noted the property owners
willingness to participate in funding the improvement now as a
condition of the vacation if the City paid for the area in front
of the vacation portion of land. Council consensus was to pay no
more than $1000 for the improvement from SDC funds.
C. Motion by Councilor Edin, seconded by Councilor Scott to adopt
Ordinance No. 85-34.
Page 1 - COUNCIL MINUTES - SEPTEMBER 30, 1985
F
IN
d. Motion by Councilor Edin, seconded by Councilor Edwards to amend
Ordinance No. 85-34 by adding the following language as one of the
conditions of the vacation.
"Sidewalk be completed to City standards along the southeasterly
side of Pacific Highway along the full length of Tax Lat 1900 on
Tax Map 2S1 2BD and the vacated portion of SW Walnut Place
right-of--way with the cost being shared between the City of Tigard
and the owners of Tax lot 1900. Under no circumstances shall the
cost to the City of Tigard exceed $1000.G0. This improvement
shall be completed prior to this vacation being effective."
Motion to amend approved by 3-0-1 majority vote of Council
present, President Brian abstaining.
PRESIDENT BRIAN LEFT: (7:25 AM)
Motion to approve amended Ordinance No. 85-34 was approved by
unanimous vote of Council present.
PRESIDENT BRIAN ARRIVED: (7:28 PM)
6. ORDINANCE NO. 85-35 AN ORDINANCE VACATING A PORTION OF SW 74TH AVENUE
NEAR CHERRY DRIVE AND DECLARING AN EFFECTIVE DATE.
a. Motion by Councilor Edin, seconded by Councilor Edwards to adopt.
Approved by unanimous vote of Council present.
7. ORDINANCE N0, 85-36 AN ORDINANCE VACATING A PORTION OF SW 122ND
AVENUE NEAR GREENWAY CENTER AND DECLARING AN
EFFECTIVE DATE.
a. Motion by Councilor Edwards, seconded by Councilor Edin to adopt.
Approved by unanimous vote of Council present.
8. ORDINANCE NO. 85-37 AN ORDINANCE VACATING A PORTION OF SW 67TH AVENUE
AND CLINTON STREET AND DECLARING AN EFFECTIVE
DATE.
a. Motion by Councilor Edin, seconded by Councilor Scott to adopt.
Approved by unanimous vote of Council present.
9. APPROVE ANNEXATION PLANNING AREA AGREEMENT
a. Upon City Administrator's request, consensus of Council was to
continue to 10/14/85 for consideration.
Page 2 — COUNCIL MINUTES - SEPTEMBER 30, 1985
A.
,: ..
are considered to be routine and may be
10. CONSENT AGENDA: These items
enacted in one motion without separate discussion. Anyone may request
t that an item be removed by motion for discussion and separate action.
Motion to:
10.1 Approve Council Minutes: 9-23-85
10,2 Approve Community Development Land Use Decisions
10.3 Approve Charter Revision Ballot Measures - Resolution No. 85-77
10.4 Approve City Questionnaire Format
10.5 Approve Arlie's Plantation Subdivision Compliance Agreement &
Performance Bond & Authorize Signatures
10.6 Approve Findings For Temporary Use TU 5a-85 - Res. 85-78
10.7 Receive & File: LCDC Acknowledgment of Comp. Plan
10.8 Receive & File: County Road Jurisdiction Information -
10,9 Approve Partial Release of Funds: Meadow Creek Apartments
$18,626.10 -
10.10 Approve Partial Release of Funds: Pacific Crossroads Plaza
$5,620.05
10.11 Approve Partial Release of Funds: Winterlake I - $3,289.06
a, Motion by Councilor Scott, seconded by Councilor Ed in to pull
items .3 and .6 for separate discussion
Approved by unanimous vote of Council present.
b. Motion by
Councilor Edin, seconded by Councilor Scott to approve
consent agenda, less items .3 & .6 with minutes amended to read
"Edwards" instead of "Edin" under item 07 (i).
' Approved by unanimous vote of Council present.
C. ITEM .3
Councilor Scott questioned why t'nis was referred to as a "special
election". City Administrator noted that this was in conformance
with state requirements.
Motion by
Councilor Scott, seconded by Coun ilor Edwards to
for Charter
approve Resolution
No. 85-77
ing
aret
he 7calli/5/85 election, amendments to be
considered by t
Approved by unanimous vote of Council present.
d. ITEM .6
ed regarding the temporary use request by
Lengthy discussion follow
Scoville and the desirability of no driveway access to 99W.
Mr. Scoville questioned the condition of a 6' high fence . Hea
noted that surrounding property owners would Pof G support
request either. He had psuch
lanned a split rail type
Council requested the City Attorney answer the following questions
at a future meeting: + if
o Is there a way to revocate he temporary use approval
lcconditions are not met?
U Is there a code requirements for a 6high fence?
Page 3 - COUNCIL MINUTES - SEPTEMBER 30, 1985
Motion by Councilor Edin, seconded by Councilor Scott to grant a
30 day administrative extension of the Temporary Use and bring
back the issue at the 10/14/85 Council meeting.
Approved by unanimous vote of Council present.
Councilor Scott required input from the NPO in the area at the
10/14/85 meeting.
11. NON—AGENDA ITEMS
11.1 CIVIC CENTER
a. City Administrator stated that members of the Civic Center
Advisory Committee wished to discuss a matter with Council
regarding pending litigation. He recommended this be done in
Executive Session only.
Deputy Recorder stated this could not be heard this evening under
Executive Session since pending litigation issues had not been
advertised.
Consensus of Council was to take a recess to discuss issue in
small groups.
RECESS: 8:12 PM
RECONVENE: 8:26 PM
b. After further discussion, Councilor Edin moved to hold an
Executive Session under ORS 192.660 (1) (h) to discuss pending
litigation issues on Sunday, October 6, 1985 at 12:30 PM at the
Civic Center site, 13 SW Hall Blvd. , Tigard, Oregon. Besides
Council the citizens who are invited to attend are: Betty Golden,
Patt Biggs, Dan Graham, 6 Jim Blaurock of the Park Board, and
Valerie Johnson and Carolyn Eaden from the Civic Center Advisory
Committee. Motion seconded by Councilor Edwards.
Approved by unanimous vote of Council present.
11.2 Omekus — League of Oregon Cities
a. City Administrator stated that the League has requested each City
which originally participated in a portion of the funding of the
Omekus Suit consider whether they would allow these funds to be
used to assist City of Salem and Eugene to offset their expenses.
b. Motion by Councilor Edin, seconded by Councilor Scott to approve
assistance to City of Salem and Eugene with City funds given to
League of Oregon Cities for the Omekus Suit ($$150.00).
Approved by unanimous vote of Council present.
Page 4 — COUNCIL MINUTES — SEPTEMBER 30, 1985
11.3 League of Oregon Cities Convention
( a. City Administrator distributed registration forms for League of
` Oregon Cities Convention. Council will consider at 10/14/85
meeting approval for training requests. City Administrator
requested Council approval for his attendance at the convention.
This would cost $163.
b. Motion by Councilor Edin, seconded bl Councilor Edwards to approve
Administrator's training requeet.
Approved by 3-1 majority vote of Council present. Councilor Scott
voting nay.
11.4 Civic Center Furnishings Bid
a. City Administrator distributed bid opening notes and stated
Council would get official report at the 10/14/85 meeting.
11.5 Traffic Study In Triangle Area
a. City Administrator stated that this Council requested study would
be accomplished by Bob Wright and would cost about $14,198 and
would be authorized from SDC funds.
RECESS: 8:53 PM
12. EXECUTIVE SESSION: The Tigard City Council went into Executive Session
under the provisions of ORS 192.660 (1) (d) to discuss labor relations
issues at 8:54 PM.
13. PERSONNEL RESOURCES WORKSHOP
a. Consensus of Council to consider at a later date.
14. AOJOURNMENT: 10:25 PM
Deputy City Recorder - City of Tigard
ATTEST:
r City of Tigard
LW/3280A
Page 5 - COUNCIL MINUTES - SEPTEMBER 30, 1985
Yds
TIMES PUBLISHING COMPANY Legal 7_650
P.O.BOX 370 PHONE(503)684-0360 Notice
BEAVERTON,OREGON 97075
t Legal Notice Advertising
��CFlVED
• • n Tearsheet Notice 4a
City of Tigard
• PO Box 23397 • [3Duplicate Affidavit C"7
Tigard, OR 97223 • TlGARD
AFFIDAVIT OF PUBLICATION
STATE OF OREGON,
COUNTY OF WASHINGTON, )ss.
1, Th-rnca Rtii n}iar
beinj first duly sworn, depose and say that I am the Advertising
Director,or his principal clerk,of the Tigard Time 4 ,
a newspaper of general circulation as defined in ORS 193,010
and 193.020; published at— Tigard in the
aforesaid county and state;that the
City Council Regular Meeting
a printed copy of whiQh is hereto annexed, was published in the
entire issue ad said newspaper for 1 successive and
consecutive in the following issues:
September 26, 1985
Subscribed an to Dafore me this_Sept . 26, 1985
7
tary Public for Oregon
My Commission Expires: 9/20/88
AFFIDAVIT
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CITY OF TIGARD, OREGON
AFFIDAVIT OF POSTING
In the Matter of the Proposed
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STATE OF OREGON )
County of Washington) ss
City of Tigard )
Z, �-�i- flat- 1 h being first duly sworn. on oath depose
and say:
That I posted in the following public and conspicuous places, a copy of
Ordinance Number(s)
which were adopted at the Council Meeting dared
bin hereto attached and by reference made a
copy(s) of said ordinance(s) e
1985.
part hereof, on the 1day of c?1 L r
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of llL� 1985.
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Notary Public for Oregon
My Commission Expires: 9-.2-2-Z7
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CITY OF TIGARD, OREGON
AFFIDAVIT OF POSTING
In the Matter of the PrOP05red
ex L't e-51
STATE OF OREGON )
County of Washington) ss
City of Tigard )
being first duly sworn, on oath depose
and say,
That I posted in the following public and conspicuous places, a copy of
Notice of Ordinance Consideration for the Council Meeting dated cl-Aa -5r
a copy(s) of said ordinance(s) being hereto
attached and by reference made a part hereof, on the a 3►'� day
of 1' '* _ba,. _ 1985.
(,^ IAC'QSL- ��'�SS SLS) �s�► ; �dc '�
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Subscribed and sworn to before me this day of Z' w 1985.
Notary Public for Oregon
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My Commission Expires: - "
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MEMORANDUM
CITY OF TIGARD, OREGON a i
TO: Mayor and City Council September 30, 1985
FROM: Loreen Wilson, Recorder
SUBJECT: Walnut Place Vacation - Suggested Language For Sidewalk
Improvement Condition
Should the Council decide to act on the Walnut Place Right-of-way Vacation -
ordinance this evening, one of the following conditions should be considered
for the requirement of sidewalk improvements in the area as outlined in the
Randy Clarno's memorandum which is attached.
A. Sidewalk be completed to City standards along the southeasterly
side of Pacific Highway along the full langth of Tax Lot 1900 on
Tax Map 2S1 28D and the vacated portion of SW Walnut Place
right-of-way with the cost being shared between the City of Tigard
and the owners of Tax lot 1900. Under no circumstances shall the
cost to the City of Tigard exceed $1000.00. This improvement
shall be completed prior to this vacation being effective.
8. Sidewalk be comp.ated to City standards along the southeasterly
side of Pacific Highway along the full length of Tax Lot 1900 on -
Tax Map 2S1 280 and the vacated portion of SW Walnut Place
right-of-way with the cost being assumed by the abutting property
owners. This improvement shall be completed prior to this
vacation being effective.
The larger policy question which has been raised by the Engineering Division,
should be scheduled for future consideration by the Council.
lw/3214A
Attachment - Randy Cla;^no's Memorandum dated 9/30/85
MEMORANDUM
CITY OF TIGARD, OREGON
T0: Loreen Wilson, City Recorder September 30, 1985
FROM: Randy Clarno, Engineering Services Manager
SUBJECT: Public Improvement Concerns Associated With "Walnut Place" Street
Vacation
After the 9/23/85 Council meeting, at which the above referenced street
vacation was heard, several concerns have been raised regarding the completion
or public improvements within or adjacent to vacated right-of-ways. Relative
to this street vacation, tthe Engineering Division would like the Council to
consider various alternatives in completing needed sidewalk improvements
before adopting this ordinance aid examine the overall policy question.
The attached map illustrates developed and undeveloped property in the area of
this vacation. As you can see, sidewalks do not exist on Walnut Place,
however, given the surrounding development the need or demand would appear to
be high. Approximately 110 feet of this Walnut Place frontage is adjacent to
the area to be vacated. There is also approximately 210 feet on the
southeasterly side of Pacific Highway between the Hudson Plaza development,
near Walnut Place, and SW Main Street that needs sidewalk. Of this 210 feet,
150 feet is located adjacent to developed properties at the corner of Walnut
( Place and Pacific Highway and 60 feet is located adjacent to the right-of-way
to be vacated. In addition to this needed sidewalk, there is a Tri-Met bus
shelter at the corner of Walnut Place and Pacific Highway that will need to be
relocated as the result of these sidewalk improvements. Tri-Met has informed
me that they will provide most of the work in this effort.
The Engineering Division poses the question, should the installation of these
sidewalks be conditional upon the benefiting properties of the vacation (only
those sidewalks adjacent to the vacated area), or should the sidewalks be
installed upon re-development of these developed properties? Other
alternatives would be for the City to install these sidewalks or a joint
City-property owner effort. The latter has been proposed by representatives
of the Hudson Plaza in which they will install sidewalks on Pacific Highway in
front of Tax Lot 1900 and the City should install sidewalks on Pacific Hightway
adjacent to the vacated area. This would cost the City about $920 while the
Hudson Plaza developers would pay about $1800. If the City should agree to
this, they have informed us that it would be completed within 30 days.
The Engineering Division is requesting Council direction on this specific
street vacation and to possibly establish a policy on needed public
improvements adjacent to vacated area.
lw/3270A
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MEMORANDUM
CITY OF TIGARD. OREGON
T0: Honorable Mayor and City Council September 26, 1985
FROM: Loreen Wilson, Recorder ' '..v"'
SUBJECT: APAA Resolution
Staff is working with City of Beaverton to develop an agreement which may be
hard—carried Monday evening.
lw/32.50A
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now
CITY OF TIGARD, OREGON
fR COUNCIL AGENDA ITEM SUMMARY
( AGENDA OF: September 30, 1985 AGENDA ITEM #: '
DATE SUBMITTED: -September 25, 1985 PREVIOUS ACTION:
ISSUE/AGENDA TITLE: Notice of
Decision: MLP 11-85, Halvorson; PREPARED BY: Community Development
MLP 12-85, Aszman; MLP 13-85/SDR REQUESTED BY:
13-85 Hughes 6 Blue; MLP 14-85 Waymire
DEPARTMENT HEAD OK: M,41?f - CITY ADMINISTRATOR:
POLICY ISSUE
INFORMATION SUMMARY
Attached are the Notices of Decision for the following:
1. MLP 11-85 - William and Jane Halvorson to partition a 7.48 acre parcel
at 12555 SW Summercrest Driae.
2. tiLP 12-85 - Frank Aszman to partition a 5.01 acre parcel into two parcels
at 12085 SW 135th Avenue.
3. MLP 13-85/SDR 12-85 - Hughes and Blue to partition a 2.47 acre parcel
into two parcels at 11495 SW Hall Blvd.
4. MLP 14-85 - Ken Waymire to divide a 1.84 acre parcel into two parcels
located north of Bond St. and east of 81st Avenue.
ALTERNATIVES CONSIDERED
1. Receive and file.
2. Motion to remove from Consent Agenda and call up for Council review at a
later meeting.
SUGGESTED ACTION
Receive and file.
(1911P)
CITY(NTIFARD
WASHINGTON COUNTY.OREGON
NOTICE OF AMENDMENT TO PLANNING DIRECTOR'S DECISION FOR:
HALVORSON MLP 11-85
A Notice of Decision was mailed by the City of Tigard on 9/20/85. The
decision shall be final on 9/30/85 NOT 10/30/85 as indicated on the decision.
The appeal period shall expire on 9/30/85 at 4:30 P.M. NOT 10/30/85.
(KSL:br/1899P)
12755 S.W.ASH P.O.BOX 23397 TIGARD,OREGON 97223 PH:639-4171
CITY OF TIGARD
J� NOTICE OF DECISION
MINOR LAND PARTITION MLP 11-85
APPLICATION: Request by William and Jane Halvorson to partition a 7.48 acre
parcel into two parcels of 18,525 square feet and 7.05 acres on property zoned
R-4.5 (Residential, 4.5 units/acre) and located at 1255 SW Summercrest Drive
(WCTM 1S1 34 CB, TL 200).
DECISION: Notice is hereby given that the Planning Director for the City of
Tigard has APPROVED the above described applications subject to certain
conditions. The findings and conclusions on which the Director based his
decision are as noted below.
A. FINDING OF FACT
1. Background
No ether land use cases have been reviewed by the City regarding
this property.
2. Vicinity Information
The property to the north is zoned R-7 (Residential, 7 units/acre)
and is being developed for single family residences (Anton Park).
The remaining properties in the immediate area are zoned R-4.5
(Residential, 4.5 units/acre) including an existing single family
subdivision to the south.
Summercrest Drive terminates on the north and south boundaries of
the property with an undeveloped street right-of-way lying between
the two dead end sections. The property also has a 55 foot
frontage on 1213t Avenue.
3. Site Information and Proposal Description
The property is undeveloped with the exception of one residence
located near the northern property line, immediately east of the
above mentioned street right-of-way. A driveway extends north
from the end of Summercrest Drive to the residence.
The applicant proposes to create an 18,525 square foot parcel to
include the residence, garage, and septic system. The remainder
of the 7.48 parcel will be retained for the residential
subdivision in the future.
4. Agency and NPO Comments
The Engineering Division has the following comments:
'. " NOTICE OF DECISION MLP 11-85 - PAGE 1
a. If the location of the drainfield cannot be positively
identified or if a portion is located within the larger
parcel, an easement should provided to allow for maintenance
of the system.
b. The existing street right-of-way serves two houses in
addition to the residence on the subject property.
C. The right-of-way has been dedicated and the alignment of the
street can be readily established. City policy requires
half-street improvements including curb and sidewalk along
the frontage of all developed parcels created bya
partition. Such an improvement ::would not be productive in
this instanca.
d. In lieu of the half-street improvement noted above, a
24-foot wide interim street improvement without curb and
sidewalk should be installed between the two segments of
Summercrest Drive. When the remaining property develops,
the additional street improvements (pavement width, curb,
sidewalk) will be required.
e. Future access to 121st Avenue will not be allowed because of
the potentially hazardous location relative to the North
Dakota Street intersection.
f. From a practical standpoint, the property i_� divided by the
existing street right-of-way and the two "halves" could be
sold separately. In order to protect the ability of a
development on the east side of the right-of-way to connect
to the sewer line near Summer Creek, a 15-foot wide public
utility easement should be dedicated between the Summercrest
Drive right-of-way and the western property line.
The Building Inspection Division and the Tualatin Rural Fire
Protection District have no objection to the request.
No other comments have been received.
B. ANALYSIS AND CONCLUSION
The proposed partition is consistent with City standards for lot
dimensions and minimum lot size. It has also been demonstrated by the
applicant the partition will not hinder the eventual development of the
vacant portions of the property.
During the review of this application, it was noted that several
adjoining tax lots have been created which are under the same ownership
as the subject property. These parcels are Tax lots 201, 202, 203, 204,
and 209 of Washington County Tax Map 1S1 34CB. The City has no previous
record of any land divisions being reviewed for these parcels. These
tax lots should be recombined with the 7.05 acre parcel created by this
partition unless verification of a legal land division can be provided.
NOTICE OF DECISION - MLP 11-85 - PAGE 2
C. DECISION
l
The Planning Director approves MLP 11-85 subject to the following
conditions:
1. UNLESS OTHERWISE NOTED, ALL CONDITIONS SHALL BE MET PRIOR TO
RECORDING THE PARTITION.
2. Applicant shall install a twenty-four foot wide interim street
improvement, to local street cross-sectional standards (w/no curb
or sidewalk), from the north boundary of Summer Hills subdivision
to the South boundary of Anton Park Subdivision. The interim
improvement shall be to line and grade, design approved by the
City, and shall be located within the existing fifty foot wide
right-of-way aligning with existing adjacent improvements.
3. A 15 foot wide easement shall be reserved through the westerly
portion of the tract proposed to, be partitioned between the
Summercrest Drive right-of-way and the western property line to
assure future access to the public sanitary sewer system (located
in Summer Creek).
4. Seven (7) sets of plan-profile public improvement construction
plans and one (1) itemized construction cost estimate, stamped by
a Registered Professional Civil Engineer, detailing all proposed
public improvements shall be submitted to the Engineering Section
({ for approval.
5. Sanitary sewer "future service" main line development details
shall be provided as part of the public improvement plans.
6. Construction of proposed public improvements shall not commence
until after the Engineering Section has issued approved public
improvemwsnt plans. The Section will require posting of a 100%
PerforwAnce Bond, the payment of a permit fee and a sign
installation/streetlight fee. Also, the execution of a street
opening permit or construction compliance agreement shall occur
prior to, or .concurrently with the issuance of approved public
improvement plans. SEE THE ENCLOSED HANDOUT GIVING MORE SPECIFIC
INFORMATION REGARDING FEE SCHEDULES, BONDING AND AGREEMENTS.
7. The "basis of bearings" for the Plat or Survey shall be County
Survey #20,202, which is a part of the Tigard Field Survey Network.
S. The partition survey and legal descriptions shall be submitted to
the Planning Director for review and approval. THE CITY SHALL
RECORD THESE DOCUMENTS AFTER THEY ARE APPROVED AND A COPY SHALL BE
FORWARDED TO THE APPLICANT.
9. Tax-lots numbered 201, 202, 203, 204, and 209 shall be recombined
with the subject property unless verification is provided by the
applicant tkat the above parcels received the necessary City or
Washington County approval.
NOTICE OF DECISION MLP 11-85 - PAGE 3
Q
10. If the existing drainfield is within the larger parcel or its
location cannot be verified, an easement cove(irq the larger
parcel, which retains the right of the owner of the 18,525 square
foot parcel to maintain and repair the existing septic system.
shall be approved by the Planning Director and recorded with
Washington County. (Contact Reith Liden for further information.)
11. This approval is valid if exercised within one year of the final
decision date noted below.
D. PROCEDURE
1. Notice: Notice was published in the newspaper, posted at City
Hall and mailed to:
XXX The applicant 6 owners
XXX Owners of record within the required distance
XXX The affected Neighborhood Planning Organization
XXX Affected governmental agencies
2. Final Decision:
THE DECISION SHALL BE FINAL ON 4:30 PM 10/30/85 UNLESS AN APPEAL
IS FILED.
3. Apnanl!
Any party to the decision may appeal this decision in accordance
with Section 18.32.290(A) and Section 18.32.370 of the Community
Development Code which provides that a written appeal must be
filed with the CITY RECORDER within 10 days after notice is given
and sent.
The deadline for filing of an appeal is 4:30 P.M. 10/30/85
4. Questions: If you have any questions, please call the City of
Tigard Planning Department, Tigard City Hall, 12755 SW
Ash, PO Box23 7, Tigard, Oregon 97223, 639-4171.
eAi� W
10/20/85
William A. ftnahan, Director of Planning 6 bevelopawnt DATE APPROVED
(KSL:pm/1888P)
A,
NOTICE OF DECISION MLP 11-85 - PAGE 4
CITff CF TIOARD
WASHINGTON COUNTY,OREGON
NOTICE OF AMENDMENT TO PLANNING DIRECTOR'S DECISION FOR:
ASZMAN MLP 12-85
A Notice of Decision was mailed by the City of Tigard on 9/20/85. The
decision shall be final on 9/30/85 NOT 10/30/85 as indicated on the decision.
The appeal period shall expire on 9/30/85 at 4:30 P,M. NOT 10/30/85.
(KSL:br/1899P)
12755 S.W.ASH P.O.BOX 2.3397 TIGARD,OREGON 97223 PH:839-4171
v��
CITY OF TIGARD
NOTICE OF DECISION
MINOR LAND PARTITION MLP 12-85
APPLICATION Request by Frank Aszman to partition a 5.01 acre parcel into two
parcels of '1,250 square feet and 4.75 acres on property zoned R--4.5
(Residential, 4.5 units/acre) and located at 12085 135th Avenue (WCTM 2S1 48
Tax Lot 100).
DECISION: Notice is hereby given that the Planning Director for the City of
Tigard has APPROVED the above described application subject to certain
conditions. The findings and conclusions on which the Director based his
decision are as noted below.
A. FINDING OF FACT
1. Background
No previous land use applications have been reviewed by the City.
2. Vicinity Information
The property to the north and west is zoned R-25 (Residential 25
units/acre) and the area on the north is in the process of being
developed with single family residential subdivision. The land to
the south is temporarily zoned C-N (Neighborhood Commercial). It
is intended that this designation will be moved once the location
of arterial and collector street intersections in the vicinity are
determined. The R-25 zone will replace the C-N zone once it is
moved. The R-4.5 (Residential, 4.5 units/acre) zone lies to the
east on the opposite side of 135th Avenue.
3. Site Information and Proposal Description
A residence is located in the southeastern portion of the
property. The applicant wishes to create a 75 by 150 foot lot to
accommodate the house. The larger undeveloped parcel will have 80
feet of frontage on 135th Avenue on the south side of the smaller
parcel and 335 feet of frontage on the north.
4. Agency and NPO Comments
The Engineering Division has the following comments:
a. The condition of 135th Avenue is substandard and street
improvements are necessary before any further development
can occur.
NOTICE OF DECISION - MLP 12-85 - PAGE i
b. A condition of approval for the subdivision to the north is
to provide a 24 foot wide overlay on 135th Avenue to Scholls
Ferry road or participate in a local improvement district
(L.I.D.) Although street improvements in front of the
subject property is not warranted, a non-remonstrance
agreement relating to the formation of a L.I.D. should be
signed by the applicant.
C. An access permit will be required from Washington County if
any addition access drives are contemplated.
d. The existing septic system should be located totally within
the smaller parcel. If not, or if the drainfield location
cannot be positively identified, an easement should be
provided covering the larger parcel to allow for the
continued maintenance of the system.
The Building Inspection Division, Washington County Fire District No 1,
and Washington County Department of Land Use and Transportation have no
objection to the request.
No usher comments have been received.
B. ANALYSIS AND CONCLUSION
The proposed partition is consistent with the lot dimension and size
requirements of the R-25 zone. The final alignment for the full
improvement of 135th Avenue has not been determined and therefore, half
street improvements are premature at this time.
C. DECISION
The Planning Director approves MLP 12-85 subject to the following
conditions:
1. UNLESS OTHERWISE NOTED, ALL CONDITIONS SHALL BE MET PRIOR TO
RECORDING THE PARTITION.
2. The "basis of bearings" for the' Plat or Survey shall be County
Survey M 20,202, which is a part of the Tigard Field Survey
Network.
3. The partition survey and legal description shall be submitted to
the Planning Director for review and approval. THE CITY SHALL
RECORD THESE DOCUMENTS AFTER THEY ARE APPROVED AND A COPY SHALL BE
FORWARDED TO THE APPLICANT.
4. A City of Tigard approved non-remonstrance agreement for ctreet
and storm drainage improvements on 135th Avenue, shall be
submitted to the Engineering Division for review and subsequent
City Council approval.
NOTICE OF DECISION - MLP 12-85 - PAGE 2
t*l 5. The property lines for the smaller parcel shall be located in a
manner that conforms with the building setback requirements of the
R-25 zone.
6. If the existing drainfield is within the larger parcel or its
location cantiot be verified, an easement covering the larger
parcel, which retains the right of the owner of the 18,525 square
foot parcel to maintain and repair the existing septic system,
shall be approved by the Planning Director and recorded with
Washington County. (Contact Keith Liden for further information.)
7. This approval is valid if exercised within one year of the final
decision date noted below.
D. PROCEDURE
1. Notice: Notice was published in the newspaper, posted at City
Hall and mailed to:
XXX The applicant 5 owners
XXX Owners of record within the required distance
XXX The affected Neighborhood Planning Organization
XXX Affected governmental agencies
2. Final Decision:
THE DECISION SHALL BE FINAL ON 4:30 P.M. 9/30/85 UNLESS AN APPEAL
IS FILED.
3. Appeal:
Any party to the decision may appeal this decision in accordance
with Section 18.32.290(A) and Section 18.32.370 of the Community
Development Code which provides that a written appeal must be
filed with the CITY RECORDER within 10 days after notice is given
and sent.
The deadline for filing of an appeal is 4:30 P.M. 10130/85
4. 2ggstions: If you have any questions, please call the City of
Tigard Planning Department, Tigard City Hall, 12755 SW
Ash. PO Box 23397, Tigard, Oregon 97223, 639=4171.
rpe,e-0. Sepjiember 20, 1985
William A. Monahan, Director of Planning i Development DATE APPROVED
(KSL:dmj/1893P)
NOTICE OF DECISION — MLP 12-65 — PAGE 3
WASHINGTON COUNTY.OREGON
NOTICE OF AMENDMENT TO PLANNING DIRECTOR'S DECISION FOR:
HUGHES AND BLUE MLP 13-85/SDR 12-85
A Notice of Decision was mailed by the City of Tigard on 9/20/85. The
decision shall be final on 9/30/85 NOT 10/30/85 as indicated on the decision.
The appeal period shall expire on 9/30/85 at 4:30 P.M. NOT 10/30/85.
(KSL:br/1899P)
r
0k:6*4171
12755 S.W.ASH P.O.BOX 23397 TIGARD,OREGON 87229
3
g"9" �'� 3er✓+.-y„..pgti?.`hr,P - rot.:.
CITY OF TIGARD
NOTICE OF DECISION
MINOR LAND PARTITION MLP 13-85
SITE DEVELOPMENT REVIEW SDR 12-85
APPLICATION: - Request by Hughes and Blue to partition a 2.47 acre parcel into
two parcels of 1.12 and 1.35 acres and to develop a day care facility on the
1.12 are parcel on property zoned C-P (Commercial Professional) and located at
11495 SW Hall Blvd. '(WCTM 1S1 35 DA. T.L. 1400)
DECISION: Notice is hereby given that the Planning Director for the City of
Tigard has APPROVED the above described applications subject to certain
conditions. The findings and conclusions on which the Director based his
decision are as noted below.
A. FINDING OF FACT
1. Background
No previous land use cases have been reviewed by the� City.
2. Vicinity Information
The properties to the north, east and south are zoned C-P
(Commercial Professional). The parcel to the south is developed
with an office building and a house occupies the northern parcel.
An R-12 (Residential, 21 unit/acre) parcel lies to the southeast
single family residences zoned R--4.5 (Residential. 4.5 units/acre)
are immediately west and Hall Blvd. borders the property on the
east.
3. Site Information and Proposal Description
Three residences are located on the property and the house which
is in the northeast portion of the property will be removed. A
gravel driveway which traverses the center of the property, serves
as an access for all three houses on the parcel.
The applicant proposes to clear the parcel and construct a single
story, children's day care center. Access will be provided by one
driveway at the northeast corner of the property. A parking area
will be situated north and east of the center and an access drive
will be retained for the two remaining houses located on the
proposed western parcel.
A division of the subject 2.47 acre parcel into two lots of 1.12
and 1.35 acres is also proposed. The eastern 1.12 acre tract will
accommodate the day care facility and no development of the
westorn lot is intended at this time.
NOTICE OF OECYSION - MLP 13-85 6 SDR 12-85 - PAGE i
4. Agency and NPO Comments
The Engineering Division has the following comments:
a. No objection to the partition request.
b. The applicant will need to receive authorization to utilize
the private storm drainage system which serves the subject
property.
C. Utility easements should be provided for the western parcel.
d. Half-street improvements will be necessary along the Hall
Blvd. frontage. These improvements must be approved by the
State Highway Division.
1
The State Highway Division indicates that street widening and a
left turn refuge will be a condition for obtaining an access
i
permit.
The Building Inspection Division notes that the existing drainage
problems must be resolved:
The Tualatin Rural Fire Protection District indicates that all
portions of the building raust be within 250 feet of a fire hydrant.
No other comments have been received.
8. ANALYSIS AND CONCLUSION
The proposed partition is consistent with the dimensional requirements
for the C-P zone which require a minimum lot size of 6,000 square feet
and a lot width of at least 50 feet. A 30 foot wide access easement
will be provided for the western parcel.
The development of the day care facility conforms with applicable
Community Development Code standards for building setback, lot coverage,
parking, vision clearance, and landscaping. The Code does require that
all driveways be paved. The proposed gravel driveway must be paved with
a minimum width of 20 feet.
C. DECISION
The Planning Director approves MLP 13-85 subject to the following
conditions:
1, UNLESS OTHERWISE NOTED, ALL CONDITIONS SHALL BE MET PRIOR TO
v
RECORDING THE PARTITION.
2. joint use (and maintenance) easement agreements shall be executed
and recorded on City standard forms for all common driveways.
Said agreements shall be referenced on and becomes part of all
applicable parcel deeds. S&L,.' agreements shall also provide for
NOTICE OF DECISION MLP 13==85 SOR 12--85 - PAGE 2
�4�
1 w
the future access of storm sewer ties, near the rear parcel and to
the private line passing through the front parcel. Said agreement
shall ba a,jproved by the Engineering Section. AGREEMENT FORMS ARE
ENCLOSED.
3. The partition survey and legal descriptions shall be submitted to
the Planning Director for review and approval. THE CITY SHALL
RECORD THESE DOCUMENTS AFTER THEY ARE APPROVED AND COPY SHALL BE
FORWARDED TO THE APPLICANT.
4. This approval is valid if exercised within one year of the final
decision date noted below.
The Planning Director approves SDR 12-85 subject to the following
conditions:
1. UNLESS OTHERWISE NOTED, ALL CONDITIONS SHALL BE MET PRIOR TO
ISSUANCE OF BUILDING PERMITS.
2. Standard half-street improvements including sidewalks, curbs,
streetlights, driveway aprons, storm drainage and utilities shall
be installed along the SW Hall Blvd. (State Highway) frontage.
Said improvements along SW Hall Blvd. shall be built to arterial
standards and conform to the alignment of ex;-iting adjacent
improve-.,ants.
3. Five (5) sets of plan-profile public improvement construction
plans and one(i) itemized construction cost estimate, stamped by a
REgistered Professional Civil Engineer, detailing all proposed
public improvements shall be submitted to the Engineering Section
for approval.
4. Sanitary sewer and storm sewer plan-profile details shall be
provided as part of the public improvement plans.
5. Construction of proposed public improvements shall not commence
until after the Engineering Section has issued approved public
improvement plans. The Section will require the applicant to
obtain a State Highway.Division street opening permit prior to, or
concurrently with the issuance of approved public improvement
plans.
6. Additional right-of-way shall be dedicated to the public along the
SW Hall Blvd. frontage to increase the right-of--way to 45 feet
from centerline. The description for said dedication shall be
tied to the existing right--of-way centerline as established by the
State of Oregon. The dedication document shall be on City forms
and approved by the Engineering Section. DEDICATION FORMS AND
INSTRUCTIONS ARE ENCLOSED.
7. Condition #f2 for the approval of MLP 13-85 shall apply in the case
as well.
�P
S. All driveways ' and parking areas shall be paved to City standards
prior to occupancy.
NOTICE OF DECISION - MLP 13-85 6 SDR 12-85 - PAGE 3
9. The materials shown on the sjbmitted landscaping plan dated August �
20, 1985 shall be installed prior to occupancy.
10. This approval is valid if exercised within one year of the final
decision date noted below.
D. PROCEDURE
1. Notice: Notice was published in the'newspaper, posted at City
Hall and mailed to:
XXX The applicant & owners
XXX Owners of record within the required distance
XXX The affected Neighborhood Planning Organization
XXX Affected governmental agencies
2. Final Decision:
THE DECISION SHALL BE FINAL ON 4:30 P.M. 10/30/85 UNLESS AN APPEAL
IS FILED.
3. Appeal:
Any party to the decision may appeal this decision in accordance
with Section 19.32.290(A) and Section 18.32.370 of the Community
Development Code which provides that a written appeal must be
filed with the CITY RECORDER within 10 days after notice is given
and sent.
The deadline for filing of an appeal is 4:30 P.M. 10/30/85
s.
4. Questions: If you have any questions, please call the City of z
Tigard Planning Department, Tigard City Hall, 12755 SW
Ash, PO Box 23397, Tigard, Oregun 97223, 639-4171.
10/20/85
William A. Monahan, Director of Planning 6 Developrient DATE APPROVED
(KSL:pm/1889P) %j e s
a L
ic
NOTICE OF DECISION MLP 13-85 & SDR 12-85 PAGE 4
6
-6i{_.
CITY OF TIGARD
NOTICE OF DECISION
MINOR LAND PARTITION MLP 14-85
I
APPLICATION: Request by Ken Waymire to divide a 1.84 acre parcel intc two
parcels of 4,000 and 76,150 square feet on property zoned R-12 (Residential,
12 units/acre) and located north of Bond St. and east of 81st Avenue (WCTM 2S1
12CC, T.L. 100).
DECISION: Notice is hereby given that the Planning Director for the City of
Tigard has APPROVED the above described application subject to certain
conditions. The findings and conclusions on which the Director based his
decision are as noted below.
A. FINDING OF FACT
1. Background
In 1984, the City approved Bond Park III subdivision which was
recently platted. The subject property is a remnant parcel that
is ir:tended for development in the future.
2. Vicinity Information
Bond Park III subdivision, which is immediately east, consists of
lots averaging 5,000 square feet. Small acreage homesites which
are zoned R-12 (Residential; 12 units/acre) lie to the north,
south. and west.
3. Site Information and Proposal Description
The property is vacant and the applicant intends to create one
4,000 square foot lot at the southeastern corner of the property.
The small lot will be developed in conjunction with the other lots
in Bond Park III and the larger tract shall be reserved for
development in the future. The 4,000 square foot lot will have
frontage on Bond Street which is being constructed in conjunction
with Bond Park III.
4. Agency and NPO Comments
The Engineering Division has the following comments:
a. A sanitary sewer service lateral should be installed fcr the
4,000 square foot lot prior to the installation of the
overlay on Bond Street. A driveway apron, sidewalk, and
roof drains should be provided prior to occupancy of the
residence intended for this lot.
b. A street opening permit must be obtained before any of the
work not in a. above can be initiated.
f�
z .
:..
NOTICE OF DECISION - MLP 14-85 - PAGE 1
x
c, Washington County has recently informed the City that SW
81st Avenue is not at public right-of-way but rather it is a
public easement.
d. It is suggested that prior to any further partitioning or
development activity, a tentative development plan be
formulated for the area bounded by Hall Blvd. , Durham Road,
Dorburn Place, and Bond Park III in order to provide a
concept for future streets, storm and sanitary sewer, and
land use.
The Building Inspection Division and NPO q5 have no objection to
the request.
No other comments have been received.
B. ANALYSIS AND CONCLUSION
The proposed partition conforms with City requirements for minimum lot
size, lot dimensions, and access. The partition will also allow for
efficient redevelopment of the larger parcel in the future. The
Planning Division agrees with the statement made by the Engineering
Division regarding a conceptual plan for future development in the area
near the Hall/Durham intersection. Development proposals in this area
will have to consider surrounding properties and a logical method for
providing public facilities in this area.
C. DECISION
The Planning director approves MLP 14-85 subject to the following
conditions:
1. UNLESS OTHERWISE NOTED, ALL CONDITIONS SHALL BE MET PRIOR TO
RECORDING THE PARTITION.
2, The partition survey and legal descriptions shall be submitted to
the Planning SE DOCUMENTS AFTER THEYWand ARE PPRO APPl. THE ROVED A COPYTY SHALLBLL
E
RECORD THE
FORWARDED TO THE APPLICANT.
3, A street opening permit shall be obtained from the Engineering
r the curb cut, sidewalk, and roof drains for the 4,000
Division fo
square foot parcel prior to occupancy of a residence.
4. This approval is valid if exercised within one year of the final
decision date noted below.
w
NOTICE OF DECISION - MLP 14-85 - PAGE 2
�.
D. PROCEDURE
1. Notice: Notice was published in the newspaper, posted at City
Hall and mailed to:
XXX The applicant & owners
XXX Owners of record within the required distance
XXX The affected Neighborhood Planning Organization
XXX Affected governmental agencies
2. Final Decision:
THE DECISION SHALL BE FINAL ON October 7, 1985 UNLESS AN APPEAL
IS FILED.
3. Appeal:
Any party to the decision may appeal this decision in accordance
with Section 18.32.290(A) and Section 18.32.370 of the Community
Development Code which provides that a written appeal must be
filed with the CITY RECORDER within 10 days after notice is given
and sent.
The deadline for filing of an appeal is 4:30 P.M. 10/7/85
4. Ouestions: If you have any questions, please call the City of
Tigard Planning Department, Tigard City Hall, 12755 SW
j Ash, PO Box 23397, Tigard, Oregon 97223, 639-4171.
00,
F,tpmbpr 26, 12B&_
William A. n, Director of Planning 6 Development DATE APPROVED
(KSL:pm/1905P)
=1
NOTICE OF DECISION — MLP 14-85 - PAGE 3
/ a
Pulse Research
-_-----'_-_-_-_-_CITY-OF_TIGARD_COMMUNITY_SURVEY
-__»___________-
PRELIMINARY SURVEY
for editing purposes only!
A. DEMOGRAPHIC QUESTIONS:
1. WHAT IS YO11R SEX?
Male. . . . . . . . . . . . . . . . . . Ell Female. . . . . . . . . . . . . . . . 112
2. WHAT IS YOUR AGE?
Under 18. . . . . . . . . . . . . . [71 45-54. . . . . . . . . . . . . . . . . [75
18-24. . . . . . . . . . . . . . . . . C72 55-64. . . . . . . . . . . . . . . . . [ 76
25-74. . . . . . . . . . . . . . . . . 133 Over 65. . . . . . . . . . . . . . . [17
35-44. . . . . . . . . . . . . . . . . 114
3. APPROXIMATELY,• WHAT WAS YOUR TOTAL FAMILY INCOME BEFORE
TAXES IN 1984?
Under $15=000. . . . . , . . . C 7 1 $Z`�,000 to $49,999. . . . [75
$15,000 to $19,000. . . . 172 X50,0:0 to $74,999. . . . [76
$20,000 to $24, 999. . . . 173 $75, 000 or over. . . . . . . C77
$25,000 to $34,999. . . . 174
4. HOW LONG HAVE YOU LIVED IN THE TIGARD AREA?
t Under i year. . . . . . . . . . 131 6 to 10 years. . . . . . . . . [74
1 to 2 years. . . . . . . . . . 132 Over 10 years. . . . . . . . . 135
3 to 5 years. . . . . . . . . . 137
5. HOW OFTEN DO YOU VOTE?
Every election. . . . . . . . 131 Some elections. . . . . . . . [33
Most elections. . . . . . . . 132 Never vote. . . . . . . . . . . . C74
6. WHAT AREA DO YOU LIVE IN OR WORK IF BUSINESS?
(see map)
NW Tigard. . . . . . . . . . . . E31 Northeast Tigard. . . . . . 134
Central Tigard. . . . . . . . [12 Metzger CPO. . . . . . . . . . : 115
South Tigard. . . . . . . . . . 173 Other...................C 76
POLICE QUESTIONS:
7. HAVE YOU HAD CONTACT WITH THE TIGARD POLICE
DEPARTMENT FOR ANY REASON IN THE PAST YEAR?
Yes. . . . . . . . . . . . . . . . . . . L71 No. . . . . . . . . . . . . . . . . . . . [72
1
9. OF THE FOLLOWING POLICE SERVICES, PLEASE INDICATE THE
THREE THAT YOU ARE MOST SATISFIED WITH? (choose 3 ONLY)
Crime Prevention Programs. . . . . . . . . . . . . . . . . . . . . . . . . . []1
Public Nuisance (noise control ) . . . . . . . . . . . . . . . . . . . . [32
Neighborhoc,dj Crime Watch. . . . . . .. . . . . . . . . . . . . . . . . . E33
Traffic control , accident prevent. . . . . . . . . . . . . . . . . . [14
Neighborhood patrol . . . . . . . . . . . . . . . . . . . . . . . . . . . . [15
Burglary investigations. . . . . . . . . . . . . . . . . . . . . . . . . . . . [36
Narcotic Enforcement Program. . . . . . . . . . . . . . . . . . . . . . . [37
Serious crime investigation. . . . . . . . . . . . . . . . . . . . . . . . EIB
Community ,crime/Prevention/Ed. . . . . . . . . . . . . . . . . . . . . . 119
Other------------ -[110
C. 'TIGARD LIBRARY QUESTIONS:
In January 1986 the Tigard Public Library will move into a new
facility that is more than twice as large as the present library.
Your library board NEEDS YOUR HELP in making decisions on what
programs you want most at your new library.
9. DO YOU OR MEMBERS OF YOUR FAMILY CURRENTLY USE THE
TIGARD PUBLIC LIBRARY?
Yes, weekly. . . . . . . . . . . . [ 31 Yes, couple times/yr. . E74
Yes, monthly. . . . . . . . . . . 132 Do not use library. . . . 115
Yes, every other month. []
10. WHAT DO YOU USE ANY LIBRARY FOR?(chect:: all that apply)
General books. . . . . . . . . 131 Reference resourr_e. . . . E77
Children' s books. . . . . . 132 Telephone books. . . . . . . C38
Magazine/Periodicals. . C73 Educational guidance. . 139
Education programs. . . . E34 Fix-it books. . . . . . . . . . (:710
Children's programs. . . 135 Other [ill
Job information. . . . . . . 136
11. WHAT DO YOU LINE MOST ABOUT THE TIGARD LIBRARY AND IT'S
SERVICE? (check: all that apply)
General books. . . . . . . . . 131 Children programs. . . . . 135
Children books. . . . . . . . E32 Re-ference resource. . . . [36
Magazine/Periodicals— E33 Other-----------------137
Education programs. . . . [34
12. WHICH OF THE FOLLOWING WOULD YOU ATTEND AT THE LIBRARY
OR LIKE TO SEE AVAILABLE AT THE LIBRARY? (check: all that
apply)
Historical programs. . . [31 Use computer/printer— E75
Drama programs. . . . . . . . 132 Films. . . . . . . . . . . . . . . . . [36
Lectures. . . . . . . . . . . . . . 13Z Book review/study grpsE77
Parenting programs. . . . 134
t
13. DO YOU THINK THAT TAX MONEY SHOULD BE SPENT ON ANY OF
THE FOLLOWING FINDS OF VIDEO CASSETTES? (please check
the appropriate box below)
Vintage Movies Yes C71 No C72 Maybe 17-1
Educational Subjects Yes Ell No [12 Maybe 13
Cultural Programs Yes C71 No C72 Maybe 11
14. WHAT WOULD YOU LIFE TO SEE DIFFERENT AT THE NEW
TIGARD LIBRARY? (check all that apply)
Longer hours. . . . . . . . . . 131. Place to read/ tudy. . . 135
More adult fiction. . . . 132 Assistance in locating[36
More young adult book:sC73 Other-----------------137
More records/cassettes[34
15. TO SAVE TAX DOLLARS, WOULD YOU VOLUNTEER FOR ANY OF
THE FOLLOWING PROGRAMS?
Teach a literacy program. . . . . . . . . . . . . . . . . . . . . . . . . . Ell
My Name/Phone #_ -----------------------
Assist with operational tas} s. . . . . . . . . . . . . . . . . . . . . C72
My Name/Phone #______---------------------------------
Assist with childrens programs. . . . . . . . . . . . . . . . . . . . 133
My name/Phone #---------------------------------------
Sorry, can riot help at this time. . . . . . . . . . . . . . . . . . [34
16. DO YOU THINK THAT TAX DOLLARS SHOULD BE SPENT ON AN
AFTER SCHOOL OR LATCH KEY PROGRAMS FOR CHILDREN?
Yes, definitely. . . . . . . Ell No, definitely. . . . . . . . 134
Yes, probably. . . . . . . . . [32 Don't know. . . . . . . . . . . . 135
No, probably. . . . . . . . . . 133
D. TIGARD PARKS AND RECREATION:
18. HOW SHOULD TIGARD FUND RECREATIONAL ACTIVITIES?
Full tax support. . . . . . 131 Sponsor/volunteer oniyE34
Partial tax support. . . C72 Other------------- 135
All user fee. . . . . . . . . 113
M WHAT DO YOU FEEL SHOULD BE THE ROLE OF THE CITY OF TIGARD
IN PROVIDING RECREATIONAL ACTIVITIES?
Direct Operation (programs/staff/park:s) . . . . . . . . . . . rll
Limited Operation :some assistance & volunteers) . . C]2
Only facilities °< Parks (no programs) . . . . . . . . . . . . . C]M
Other----------------------------------------------134 -
y
'O
25. ARE NEIGHBORHOOD COMMERCIAL SHOPPING AREAS ADEQUATE
IN YOUR AREA?
Yes, can get most convenience items near, by. . . . . . . CJ1
Satisfactory, can get some convenience items. . . . . . CJ2
No, have to travel too far to get items. . . . . . . . . . . 113
Don't know. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134
26. PLEASE INDICATE YOUR OPINION ABOUT THE FOLLOWING
CITY SERVICES REGARDING FUTURE TAXES. After each city
service or program, please indicate if you -Feel the
service could be decreased, is ok as is or you would
support additional taxes for more service.
DECREASE_ Ok; INCREASE
POLICE PROGRAMS/SERVICES:
Crime Prevention Programs. . . . . . . . [] 1 C32 C]_
Public Nuisance (noise control ) . . 131 [12 C33
Neighborhood Crime Watch. . . . . . . . . Ell 1J2 CJ'
Traffic control ,accident prevent. 131 C12 C33
NPighborhoold patrol . . Ell C12 133
Burglary investigations. . . . . . . . . . Ell C72 C33
Narcotic Enforcement Program. . . . . [31 C32 C33
Serious crime investigation. . . . . . 131 C32 13,3
Community crime/Prevention/Ed. . . . C71 112 C 3 3
Police Department Generally. . . . . . Ell 112 E13
LIBRARY PROGRAMS/SERVICES:
Children's programs. . . . . . . . . . . . . . 1 � 1 172 [33
Teenage Youth programs. . . . . . . . . . . 131 [32 C7'
General reading programs. . . . . . . . . [ 31 E32 173
GENERAL GOVERNMENT:
Office hours. . . . . . . . . . . . . . . . . . . . Ell C:32 [33
Customer service/utility quest. . . Ell I12 C33
Citizen information & complaints. CJ1 132 173
Code enforcement (door to door sales,
weeds,sign, building, health/safety,
nuisance, etc. . . . ) . . . . . . . . . . . Ell C32 C33
PARKS/RECREATION:
Pareks maintenance. . . . . . . . . . . . . . . . 131 132 137,
Recreation programs. . . . . . . . . . . . . . [ 31 132 133
F. CITY POLICY QUESTIONS:
In the last 5 fiscal years, the cities operating budget has
grown by 8% total . (3.7 million to 4 million) . During the
same period the cities Population has increased 38% (14,500
to over 20,000) . Service sots have occurred as a result. -
27. WOULD YOU SUPPORT A NEW CITY TAX BASE WITH ALL OF THE Y`
INCREASE GOING TO RESTORE CUTS AND IMPROVED SERVICES FOR
POLICE, LIBRARY, SENIOR CENTER, TIGARD YOUTH SERVICE AND
PARKS AND RECREATION?
Yes, definitely. . . . . . . C31 No, definitely. . . . . . . . E34
t Yes,
probably. : : : : : : : . CJ2 Don't E:now. . . . . . . . . . . . C75
'l. No, probably. . . C33
D
t.�. 5
lr 20. PLEASE INDICATE WHAT YOU FEEL SHOULD BE THE LEVEL_ OF
MAINTENANCE FOR THE FOLLOWING PARKS. If you feel
weekly maintence put 522 after the park:, if every t..+o
weeks put 26, if monthly put 1 , if quarterly put 1
if semi-annu-.l l y put may, if yearly put 1.
Cook Park:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Summerlake Park:. . . . . . . . . . . . . --
Jack Par4... . . . . . . . . . . . . . . < . . . . . . . . . . . . . . . . . . . . . . . .
Woodard ParE... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
-_
Englewood Park. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _-
Greenway Park. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
21. THE TUALATIN HILLS PARE; AND RECREATION DISTRICT LEVIES
A TAX OF ABOUT $1 .50/$1000 OF ASSESED VALUE ($145 per
household) , ESTIMATES ARE THAT THE CITY OF TIGARD COULD
PROVIDE A BASIC RECREATION PROGRAM FOR 34 CENTS/$1,444
OF ASSESSED VALUE ($21/per household) . WHICH OF THE
FOLLOWING WOULD YOU FAVOR?
A full city recreation program (75r_ents/$1 ,41.00) . . . Ell
A basic recreation program (3,0centi/$1 ,000) . . . . . . . Il 2
Volunteer program only no city help, no tax dol l ar C l
No city tax supported recreation program. . . . . . . . . . [34
Don't know. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
E. GENERAL FUNDING AND SERVICE PROGRAMS:
22. PLEASE INDICATE WHICH ARE THE 5 MOST IMPORTANT USES
OF STREET FUND TAX DOLLARS? (check 5 only)
Street sweeping. . . . . . . 131 Street signs. . . . . . . . . . Le16
Pothole patching. . . . . . 132 Neighborhd strt lights[37
Dike paths. . . . . . . . . . . . 13 Arterial street lightsL38
New traffic signals. . . 134 Asphalt overlays. . . . . . [39
Intersection improvmnt[15 Other-----------------13141)
23. COULD YOU SUPPORT A BOND OR SERIAL LEVY TO COMPLETE
OR WIDEN CITY STREETS, OR BIKE PATHS WHERE NEEDED?
(please indicate your opinion below)
Street Bond Yes. 131, No. . . L32
Street Levy Yes. . L31 No. . . 132
Bike Path Levy Yes. . 131 No. . . 132
24. IS STORM DRAINAGE IN YOUR NEIGHBORHOOD ADEQUATE?
Yes, always ok:. . . . . . . . r31 Nov severe problems. . . 134
Yes, most of the timc. C3 Don't E::now. . . . . . . . . . . . 135
No, frequent problcem. . C33
If you answered no above, please -indicate your
street address and phone # or tali 634-4171 .
--------------------------------' phone #
4
28. WOULD YOU SUPPORT AN ADDITIONAL TAX SERIAL LEVY FOR
ANY OF THE FOLLOWING: (check all that apply)
Police. . . . . . . . . . . . . . . . [31 Parks maintenance. . . . . 135
Library. . . . . . . . . . . . . . . [12 Recreation. . . . . . . . . . . . [16
Senior Center. . . . . . . . . 13Z Other_-----------------117
Tigard Youth. . . . . . . . . . 114 Not at all . . . . . . . . . . . . 118
G. OTHER QUESTIONS:
29. HAS THE OFFICIAL CITY OF TIGARD NEWSLETTER, ALL ABOUT
TOWN, BEEN HELPFUL TO YOU IN PROVIDING INFORMATION TO YOU?
Yes, definitely. . . . . . . 131 No, definitely. . . . . . . . [34
Yes, probably. . . . . . . . . 13'-' Don' t read. . . . . . . . . . . . [15
No. probably. . . . . . . . . . 137
30. HAVE YOU WATCHED ANY CITY OR LOCAL GOVERNMENT PROGRAMS
ON CABLE TELEVISION?
Yes, +reqLtently. . . . . . . 131 No, never. . . . . . . . . . . . . 133
Yes, couple of times. . 132 Don' t know about. . . . . . [14
Don't have cable television at my home. . . . . . . . . . . . 135
31. WOULD YOU LIKE TO LEARN HOW TO HELP PRODUCE CITY CABLE
PROGRAMS?
Yes. . . . . . . . . . . . . . . . .
My name/phone #---------------------------------------
No. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
32. TIGARD'S DOWNTOWN HAS BEEN IDENTIFIED AS AN AREA NEEDING
AN IMPROVED APPEARANCE AND MORE BUSINESS' . SHOULD THE CITY
WORK TO: (check all that apply)
Attract new business. . 131
Work with property owners to improve properties. . 132
Improve public facilities in t'.e area. . . . . . . . . . . . . 133
Improve traffic flow and parl.-Ang. . . . . . . . . . . . . . . . . .. 174
Do nothing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [35
Other -----------------------------------------[36
33. WHAT DO YOU FEEL ARE THE MAJOR PROBLEMS FACING THE CITY OF
TIGARD IN THE FUTURE:
-----------------------------------------------------
34. ANY OTHER COMMENTS FOR THE CITY OF TIGARD:
-----------------------------------------------------
C11
6
CITY OF TIGARD OREGON
r. 0. COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: September 30, 1985 AGENDA ITEM #:
DATE SUBMITTED: September 20, 1985 PREVIOUS ACTION: None
ISSUE/AGENDA TITLE: Arlie's
Pla&tion Subdivision Compliance
Agreement & Performance Bond; PREPARED BY: John Haqman
Authorize Manor & Recorder to execute
in City's Behalf REQUESTED BY: Community Development
DEPARTMENT HEAD OK: CITY ADMINISTRATOR:
POLICY ISSUE
INFORMATION SUMMARY
1. The proposed "Arlie's Plantation" subdivision is located at S.W. 97th
Avenue and S.W. McDonald Street. The preliminary plat has been approved
rr by the City.
4 2. The attached Subdivision Compliance Agreement and Subdivision
Performance Bond has been submitted by the developer, as is required by
the City, to assure completion of installation of all public facilities
within the proposed subdivision.,
3. Construction pians are ready to be issued and all required public
improvement fees have been paid. Issuance of said plans is pending
Council action (as is suggested below).
ALTERNATIVES CONSIDERED
SIGGESTFO ACTION
Authorize the Mayor and City Recorder to execute the Subdivision Compliance
Agreement for Arlie's Plantation in behalf of the City; and also, accept the
Subdivision Performance Bond therefor.
(1887P)
SUBDIVISION COMPLIANCE AGREEMENT
THIS AGREEMENT dated the 19th day of September 19 85
between the CITY OF TIGARD, a municipality of Oregon. hereinafter termed the
"CITY", and Arlie & Ireine Mawhirter, husband and wife and
Donald V. Silvey, an individual
hereinafter teemed "Petitioner".
W I T 1r1 S S S S T tl
WHEREAS. Petitioner has applied to the City for approval for filing in
Washington County, a subdivision plat known as ARLIE'S PLANTATION, in
Section 11, Township 2 South, Range 1 West
Willamette Meridian. Washington County. Oregon; and
WHEREAS, the City has approved and adopted the standard specifications for
Public Works construction by APWA Oregon Chapter and the Unified Sewerage
specifications for the sanitary sewers prepared by professional engineers for
subdivision development; and
WHEREAS, the public improvements required to be constructed or placed in
Petitioner's development are incomplete, but Petitioner has nonetheless
requested the City to permit progressive occupancy and use of property in the
subdivision. and the parties desire hereby to protect the public interest
generally and prospective purchasers of lots in said subdivision by legally
' enforceable assurances ttat the public improvements will be installed as
required and completed within the time hereinafter set forth.
.• NOW, THEREFORE, in consideration of the foregoing premises and the
covenants and agreements to be kept and performed by the Petitioner and its
sureties, IT IS HEREBY AGREED AS FOLLOWS:
(1) Petitioner shall proceed with the development, with the intent and
purpose to complete all public improvements
of said subdivision not later than two (2) years from the date of this
agreement, and Petitioner is hereby bound to comply with all subdivision
standards as set forth in said Subdivision Ordinance and the standard
specification adopted by the City of tigard. or as may be otherwise approved
by the Public Works Department and to use only such material and to follow
such designs as may be .required to conform thereto. Petitioner shall provide
certification of installation conformance. via a reyietered civil engineer, to
the City prior to City inspection of petitioners improvement work for City
tentative and final acceptance consideration.
(2) To assure compliance with the City's requirements and the provisions
hereof, Petitioner tenders herewith to the City a surety bond in form approved
by the City. with liability in the amount of $ 6.892.00 a copy.whereof
hereto attached by this reference made a part hereof.
(3) In the event that Petitioner shall fail. neglect or refuse to proceed
with the work in an orderly and progressive manner to assure completion within
the time limits, upon ten (10) days notice by the City to Petitioner and
Petitioner's sureties, and such default and failure to proceed continuing
®
ted and
thereafter. the City may at its option proceed to have the work compo
- 1 -
charge the costs hereof against Petitioner and Petitioner's sureties and in
the event same be not paid, to bring an action on the said bond to recover the
:N amount thereof. In the event such action be brought, Petitioner and
Petitioner's sureties promise and agree to pay, in addition to the 'aimounts.
accruing and allowable, such sum as the court shall adjudge reasonable as
attorney's fees and costs incurred by the City, both in the Trial. Court and'
Appellate Court, if any, or the City may, at its option, bring proceedings to
enforce against the Petitioner and/or Petitioner's sureties".- 'specific
performance of the contract and compliance with the subdivision standards and
ordinances of the City of Tigard, and in such event, in like manner; 'the City
shall be entitled to recover such sum as the court shall adjudge reasonable as
and for the City's attorney's fees and costs, both in the Trial Court and
Appellate Court, if any.
(4) Petitioner, concurrent the with execution hereof, has deposited with
the City an amount estimated to equal rental and maintenance fees with respect
to the street lighting -facilities within the subdivision, according to
Portland General Electric Schedule N91, Option "B", together with a further
sum equal to the estimated cost of providing electrical energy to energize the
street lighting facilities for' a period of two (2) years from the date of
initial energizing of said lights. Said amount being N.A.
(5) The City agrees to make and provide periodic and final inspections
-e which in the City's interest are desirable to assure compliance herewith, in
consideration whereof the Petitioner has paid prescribed inspections fees.*
(6) The City agrees to install street identification and traffic signs
within the said subdivision, in consideration of pa;inent in the amount of
• $ N.A.
(7) At such time as all public improvements
-tea► within the subdivision have been completed in accordance with the City's
':• requirements, Petitioner shall submit a "certificate of installation
conformance" to the City to notify the City of the readiness for acceptance
consideration inspection and upon notification by the Department of Public
Works that the requirements of the City• have been met, the Petitioner will
submit to the City a good and sufficient maintenance bond if not already
provided with the performance bond, form approved by the City, in the sumi=af
$ 1378.00 to provide for correction of any defective work-'or
maintenance becoming apparent or arising within one -(i) year after tentative
+` acceptance of the public improvements by the City.
Upon receipt of certification by the Department of Public Works, that tall
requirements have been met, and a One Year :Maintenance. Bond, the City -Coulicil
�- agrees .to tentatively accept the public improvement-' subject to :'sthe
-` >' ' 'requirements for correction of deficiencies and maintenance ,for a period:rof
-ond:_yeair•as hereinabove set forth.
4
in addition to or supplementary of the requirements' of the
Ci'ty:'s_.-.Subdivision Ordinance and. the provisions hereof; Petitioner binds
itself-to 'conform to the following requirements, scheduling and limitations:
r�:..•ter.;-:.
*Project Fees 245.68
`Sewer Fee $ 100,00
2 -
(a) None of the lots of Petitioner's subdivision as described may be
occupied for residential purposes until an occupancy permit is issued under
of the City and d no occupancy permit shall be issued prior to the
acceptance of the subdivisior, and to the time that the sidewalk paralleling
the street for each developed lot proposed toe occupied, is installed as a
part of the development; provided that all sidewalks as required by the plans
installed throughout saiC subdivision not later
and subdivision code shall be
this Subdivision improvement Contract.
than 2 years from the date of
(b) All mailbox clusters on that portion of each lot between the
public sidewalks and the curb (parking area) As required, shall be in
place prior to final inspection and issuance of occupancy permit for each such
lot in the subdivision.
In any event, all mailbox clusters in
with-in two areas years ll bfro�the date of
place within the entire subdivision
this subdivision improvement contract.
by 444 G44
(c) Compliance with all terms and provisions specified theretofor
said subdivision development by the Council and the Planning Commission of the
r City of Tigard, Oregon, in regard to variances allowed from the subdivision
ordinance, conditions specified by the zone use classification and, also, on
the approved plat(s) and plan(s).
t '
(d) Petitioner agrees to provide
area a ar rarosi�9t d Wining the guarantee
any defective
work and/or maintenance becoming app
period as hereinabove set forth.
(9) At such time as all public improvements have been completed in
accordance with the City's requirements, Petitioner shall notify the City of
the readiness for final inspection and upon certification by the Department of
Public Works that all requirements of the City have been met, the Council
agrees to accept said improvements for operation and ma: ttenance
responsibility, thereinregard, and release the Petitioner's guarantee bond.
(10) The parties hereto hereby adopt the form of performance bond, copy
whereof is hereto attached and by reference made a part hereof, and Petitioner
agrees to cause to have said bond executed and filed with the City
concurrently with the execution of this agreement at or prior to the time this
agreement is executed on behalf of the City.
(11) The specific requirements of Paragraph 9 hereof shall for all
purposes be included as a part of the obligation secured by the aforesaid
performance bond and the City shall be entitled to recourse thereto in the
event of default on the part of the Petitioner with respect to any requirement
thereof.
— 3 —
IN WITNESS WHEREOF. Petitioner acting by and through its duly authorized
undersigned officers pursuant to resolution of its Board of Directors has
caused this agreement to be executed, and the City acting pursuant to motion
of its Council adopted at a meeting thereof d ly and regularly held on
the �i6 71n day of y P _ 19 has cau ed this
agreement to be executed by its Mayor and Recorder.
ARLIE S IREINE MAWHIRTER , ' ILVEY:
,,
ti
BY• By
BY: B y- ---
THE CITY OF TIGARD OR N
—77
By•
=Recorder]4
(Attach Notary Acknowledgement hereto)
l
�i
Return signed copy to: _ Mr. Arlie Mawhirter
% 9350 SW Tigard Ave.
Tigard, OR 97223
(0O70S)
IN WITNESS WWHEREUF, said parties have executed this instrument in triplicate; it either of the under-
signed is A Corporation,it has caused its corporate name to be signed and its corporate seal affixed hereto by its of-
ficers duty authorised thereunto by order of its board of directors.
............................................
MOi[—Tke s4aN.se Ys,ws'+A.ax+.s-h U it a6 srplk.YH.Awld be 4-641.f44 a'$.1.0701.
STATE OF OREGON, )�
STATE OF OREGON,County of
/,,�,��� - sass.-...
.. .............. sass.19 _..
Counfy of JIAJY..`. sass."d"�'--) Personally appeared and
�....__l� ..•.••......•..19..L27.. .. who. Ming duty sworn.
perfon4ly appeared the above neaad.. sass _.
saefl lar himself and not an•(or the other•did say that the formate is the
.sass._-_... ._.
-���� � .presides[and that the latter is the
.............. ... ..
.............sass secretary o ..
_. .. and•cknowlydged the foregoing insfra- __.�a corporation•
sass ............. _._ ._..
merit to be. -. voluntary act and deed. 4d tMf the sea?allh.d to the lareg 'ng imtrumenf is rhe...p,rat.seaI
of said cvrrwrauon and that aid instrument wn signed and seated in be.
half of said corporation by authority of its board of Jit—tars;and each of
the aeknawledgsd said insfn,nwn[ to be its voluntary act amt deed.
i�. &eforo mr:
(OFFICIAL. "'
(SEAL)
SEAL), ...__.sass._sass_...... sass. ..
Notary Public for OregonNotary Public for Oregon
f�• 7
MY commissioa uoLn .�.
. 1Z�i.'L.f..i.._- h!Y commission expires:
IN WITNESS WHEREOF, said parties have execureo tilts instrument in triplicate, it either of fist under-
signed is a corporation,it has caused its corporate name to be signed and its corporate seat affixed hereto by its of-
ficers duly authorised thereunto by order of its board of directors.
......................................... ...
tsOls—iM-..Na4e Mtw.as a..-YW_k 06 N..s av,A..M.,Asda M 1416.1.Ns Oss 17 0301•
STATE OF OREGON, ) 19
STATE OF OREGON,County of._.
County of "......y.....•JsPerr,nally appeared .. _. _. ... sass..._sass ..
and
_..1.7J.- . who. being duly sworn,
Parpmlly appeared the•yro suR d.�t=
r�_ {�� - eawlr for hi.-Rall and cwt one for she other,did say that the former is the
(�!1pµyM`r.�'tdC..T..p-1��.M_1X.`9s"k�s^*'1+•!_..- _ - .. prnident and that the latter is the
- end ackmseledgad the foregoing imtnr- - a corporation,
.. _. __ sass_.. _._..
silent to M . _.. .. volunr&ry act and dead. and tort the-at Stilted to the lwegoing iristrunwnf is the corpora#*seal
of said corporation and that said instrument was signed and sealed in M-
helf of srid corporation by authority of its board of direct-'-;and each of
@doe ars them eckrwwl.dged said instrunwnt to be its voluntary act and deed.
(OFFICIAL �i(. ._sass..__. Selare m.:
ti�„•^.".W"Y.. .............._,sass_...
_. _.. (SEAL)
SEAL) ...................
l4vra:r r-ublic for Oregon - Notary Public lot Oregon
My commission&spins.._�.~ . ..� My commission aspires:
IN WIrMESS WHEREOF, said parties have executed this instrument in triplicate;it either of the under•
signed is a corporclion,it has caused its corporate name to be signed and its corporate seal affixed hereto by its al-
ficers duly authorised thereunto by order of its board of directors.
_......................_.............._......
NO/$—I&.e.Na4.&41.e4es rk--V"-k 06 it ad sepas.M.,A«t1 be ds16M.N-Oea 014001-
STATE OF OREGON, J STATE OF OREGON,County of s a ss... .......... ...... ...__........__.)ss.
................................................................/9.............
County of .................._......_..........:_......sass.)u. _sass...and
Pnwruffy appeared _
ed .....__.__......_......_............. _..................
._._..................................................19......_.... sass..who. Ming duty sworn,
Personally appeared m _ _
ared the above naed.... .... . ....
. .. sass... ._sass .._.sass..... ......._....._... _.
- each!or hirstwff and not am for the other,did say that the fMmet is the
......._............-................... ._._.,......._..
. ---- • ._prtsldenf and that the letter L for
.........._...................................._...._. .....
-- -- ..seersnry a ._... _
... sass..sass . .. _. _........ ._....._. .. . ..
............
_....................sass..and acknowledged the laegoing ATOM- a corporation.
sass..._ .... ... ................_................. .........................
rnont to be_... .._..... .....voluntary stet and deed. and fMI the wd aftLtd to Ne fvegoing instrument is the corporate oat
of said Corporation and that said imfrument was signed and waled in be-
half of said coilowatlan by authority of its board of directirs:and each of
fss(me err: them ackrow•Irdged said instrument to be in vu)untary act and deed.
(OFFICIAL....................._...... ......................:............. ........ Defora ars
.. SEAL) _.............sass...._................_...... .. _.. sass .. _... (SEAL)
Notary Public for Oregon Notary public Im Oregon
My commission expires......._._._.. My commission&spire'.
a
AGREEMENT WITH DEPOSITOR AND TRUSTEE ON SAVINGS ACCOUNTS OR DEPOSITS
{ This agreement is for the purpose of f•ilfllling the requirements of
Suhd{vi.fon Compliance Agreement dated 9-19-85 between the City of Tigard
and Arlie & Irene Mawhirter andand is entered into by the
Deposito o�: ,d- t• i VeY
is and n s Idersn �1 Fnnk of Or Trustee.
The undersigned depositor and trustee do hereby assign the right to the
City of Tigard to determine at its discretion the payment of all funds or
securities held by U. S. National Bank of Oregon, T1Rnrd Branch
as trustee in the amount of 8.89 OCA in Savings Ac µp4 NN or
Deposit No. or Time Deposit fi?tT A31 424 in
the U. S. Nat'l n in accordarce with and for the purpose of Bonding
improvements described is the above stated C..bdioicfon Compliance
Agreement.
It is understood and agreed that the U S, National (Link o1 Or, TIV.rrd Br.
will hold such funds or secr.rities In the amount of 1,.8o-)- until an
authorization or direction fcr payment is received from the City of Tigard and
that the City of Tigard has the right to withdraw Prinicipal Funds with City
of Tigard signature only. in the event of Non-Performance.
All fund deposits shall be renewable at maturity and at rates and terms in
affect at the time of renewal. and all interest shall be paid to or accrued as
directed by the Depositor notwithstanding anything contained herein to the
contrary,
That the account is to remain open until such time as all Public
Improvements are completed and accepted by the City of Tigard.
Signed and dated at Tigard , Oregon,
This 19th day of September 19 85
Signature of Depositor
c
Address 14265 S. W. 80th Plhce, Tigard, or 1)7223
Signature of City of Tigard
Address
ACCEPTANCE
The undersigned hereby accepts the funds or securities deposited in the
asount of $ this h day of geptember 19 85
hereby acknowledges receipt o t e Passbook Savings Account No. and
or the Certificate for Deposit No. 4-21044389 ; or certifies that there 1.
no Passbook issued for this account. t s urther agreed that said account
will be held for the uses and purposes above stated until authorization for
disposition is granted by the City of Tigard. '�
U. S. I;ationa2 nk of (►rego'n T1Rn Br,
Authorized Slgnatu
Joyce Pri e, n icer
(1444P)
i'
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CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: September 30, 1985 AGENDA ITEM #: �
DATE SUBMITTED: September 26, 1985 PREVIOUS ACTION: Public Hearing
ISSUE/AGENDA TITLE: Larry Scoville
TU 5a-85 PREPARED BY: Elizabeth Newton
REQUESTED BY: Citi Council
DEPARTMENT HEAD OK: WA�9 *M CITY ADMINISTRATOR: --_----
POLICY ISSUE
INFORMATION SUMMARY
Attached is a resolution to approve the Temporary Use Permit requested by
Larry Scoville for one year to sell used cars at 12885 S.W. Pacific Hwy. The
conditions of approval as requested by Council are incorporated into the
resolution. A copy of the September 23, 1985 minutes are also attached.
ALTERNATIVES CONSIDERED
SUGGESTED ACTION
Review and approve.
(1922P)
T
a'
.r
CITY OF TIGARD. OREGON
RESOLUTION N0. 85--L
A FINAL ORDER IN THE MATTER OF THE APPLICATION FOR TJMPORARY USE APPROVAL
SCOVILLE, FILE AND CONCLUSIONS,
REQUESTEDER TU 5a-85
BY LARRY
CONCLUSIONS. APPROVING THE APPLICATION
WITH CONDITIONS, ENTERING FINDINGS.
application on eptember 23,
the Tigard Cit Council heard the above app a appeared in
WHEREAS, application. No
1985. The applicant spa a in favor of the aPP
opposition.
The Council finds the follow ng FACTS in this matter' nnin Director of a
u seed approval by the P g from
1 The applicant req eration of a used car sales lot
Temporary Use permit o allow oP
August 5, 1985 to
ctober 5, 1985 an concurrently year from
or one
approval by the City until of the sameformationrequest f relating to the
1985 to Au st 6, 1986.
August 5, le No. T 5a-85.
request is found in Plan ing Fi
ra by the D' ector of Community Development
2. The proposal was approve ae u 985 subject to conditions.
for a two month period gust 5, application was
3. The application informati n s witted by the
presented in the Council's i o ation packet.
The relevant approval criteri in this
case
is contained in Section
18.140.050(c}
4• of the Communi ve P
Based upon the record in this case. a Cou it makes the following FINDINGS:
of the Commu 'ty Development Code contains the
1 Section 18.140.050(c) royal of T porary Uses. The code requires
relevant criteria for R
adequate and safe in ress and quired bye 18.w08n Access combined andltl8 102 other uses
Clear
of the property as q for the customers
Vision. The code Iso requires adeq 1$ 106 Off Street Parking. In
of the temporary se as required by
requires odors, ibrations, glare or lights
that he use not create adverse
addition, the co a also
off—site impacts including noise.
which will aff t the adjoining uses in t manner which other uses
allowed outrig
t in the zone would not affec the adjoining uses-
- This
2. It is recogn ed that an ordinance was adopte on September 23, 1985
requiring paved parking for all land uses 'ir.: adoption the tyof that
however, was filed prior to t
application, ra ria — because the use
ordinance and a gravel parking area is app P
will be temporary, the lot is small and the tra is generated will
be light.
' RESOLUTION NO. 85—
Page 1
Council adopts the following CONCLUSIONS OF LAW:
{ Based on findings 1 and 2 above, the Council has determined that the
application meets the approval criteria set forth in Section 18.140.050(c) of
the Community Development Code,
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that:
Based upon the above findings and conclusions, the City Council therefore
orders that TU 5a--85 be, and hereby is approved subject to the following
conditions:
1. This periAit is valid until October 6, 1.986.
2. A City of Tigard Business Tax permit shall be obtained by the
apaplicant.
3. All areas to be used for parking of vehicles on the site shall be
gravel.
4. A sign shall be posted on the fence erected between the site and
Bonita Glass, and shall indicate that NO PARKING is allowed on the
Bonita Glass lot for customers of the car lot. In addition, that
sign shall indicate where parking for the car lot is available. A
sign shall also be posted on the Chevron lot indicating that parking
is allowed on the Chevron lot for customers of the used car
business. All signs shall be approved by the Director of Community
Development prior to posting.
5. A 6—foot fence shall be erected within 30 days of approval between
the car lot and the Bonita Glass property for t}.e length of the
property.
6. No attendant shall be allowed to wait on the site for the purpose of
selling vehicles.
PASSED: This day of 1985.
Mayor — City of Tigard
ATTEST:
Deputy City Recorder — City of Tigard
(1922P)
RESOLUTION N0. 85--14a—
Page 2
up a civil hearing procedure. He explained the process and noted
the proposed penalties. The Community Development Director
s suggested that this could be heard by the Municipal Court Judge or
a Hearings Officer.
b. City Administrator noted that this change would make budgetary
impacts and should be further studied in this area.
c, Councilor Edwards suggested the current Hearings Officer could
also hear civil infractions. Community Development Director
stated that this le andsible wouldfrom a prefer to !oad aspect,have Municipalwever, it
Court or
is a different r
another Hearings Officer hear these complaints.
d, Deputy Recorder noted that Municipal Court Judge has concerns
regarding impact on current case load, timing, and limitations
regarding possible 'contempt of court' charges since the
infractions are of a civil nature only. Deputy Recorder no
additional concerns from an administrative view
and recommended
this change be done through a Hearings Officer approach.
e. Legal Counsel noted that in other cities the caseload for this
same civil infraction process is very low each year with many not
requiring trial.
f. Community Development Director stated this would be scheduled for
Council review in the future after time has been allowed for
further study.
7, PUBLIC HEARING — TEMPORARY USE 5a-85 LARRY SCOVIerNPO #3
Request to operate a used car business for a period of one year. The
applicant will display approximately �4 to 8 vehicles (all 11980 Lot
Lnd
ot on the site. Location: 12885 SCJ Pacific Hwy.
2101)
a, Public Hearing Opened
b, Community Development Director stated that applicant is requesting
a 1 year temporary use permit for a used car business. The
Planning Director has approved a 2 month temporary use to 10!5/85.
C. Public Testimony:
Proponents:
Mr. Larry Scoville, representing Columbia Wholesale, 21.444 SW 90th
Court, Tualatin, submitted a letter of support with copies of
business tax receipt and picture of location. He stated the
intent was to strictly display late model autos for inspection and
sale. No one would be on the premises on a full time basis for
sales purposes.
Opponents: No one appeared
Page 1 — COUNCIL MINUTES — SEPTEMBER 23, 1985
Cross Examination:
�A
Councilor Brian requested a condition be placed on the application
which would require a fence be constructed with appropriate
signing noting where to park for this use.
Discussion followed regarding the code limitations 'For parking
uses requiring pavement. Community Levelopment Director suggested
a code revision could be requested by Council.
d. Community Development Director recommended approval with
conditions as set out in the Director's Decision and Councilor
Brian's request for fencing and noted a code revision would also
be required to allow parking on graveled area.
P. Public Hearing Closed
f. Councilor Brian stated he could support the request with the
addition of condition #5 (Fencing) to be required within 30 days
of approval. He also stated that he felt an ambiguity did exist
in the code and that temporary uses should be allowed to use
gravel parking.
g. Councilor Edwards noted that initially he was not in favor of the
use in this location, however, in light of the testimony, he would
approve the request with the conditions that the area not have a
"used car lot" appearance with an attendant not being allowed to
service the site for the purpose of selling the vehicles and that
no banners or pendants be displayed.
h. Legal Counsel stated that since this application was filed before
Council approval of a code change which required paved parking for
all land uses in the City, Council could approve this application
with the gravel parking area.
i. Motion by Councilor Brian, seconded by Councilor Edin to give
tentative approval for the temporary use request and directed
staff to prepare necessary documents to approve request with the A
conditions from the Director's Decision, condition 5 requiring
fencing within 30 days of approval, and condition 6 allowing no
attendant to wait on site for the purpose of selling vehicles.
Motion approved by a 2-1 vote of Council present, Mayor Cook
voting nay.
8. PUBLIC HEARING — TIGARD STREET, STREET VACATION
a. Public Hearing Opened
b. Deputy Recorder synopsized history of request noting 10 feet of
right—of-way is requested for vacation.
C. Public Testimony: No one appeared to speak.
Page 2 — COUNCIL MINUTES — SEPTEMBER 23, 1985
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: September 30, 1985 AGENDA ITEM 0: ,
DATE SUBMITTED: September 25, 1985 PREVIOUS ACTION:
ISSUEIAGENDA TITLE: Comprehensive
Plan Acknowledgement PREPARED BY: William A. Monahan
REQUESTED BY:
DEPARTMENT HEAD OK: CITY CITY ADMINISTRATOR: _
POLICY ISSUE
INFORMATION SUMMARY
LCDC has finally acknowledged Tigard's Comprehensive Plan. A. copy of the
acknowledgement order is attached.
The letter from Mr. Ross states that financial assistance for continuing
planning costs is available. Please be advised that a grant application for
the maximum amount available to Tigard was submitted this month.
ALTERNATIVES CONSIDERED
Accept and place on file.
SUGGESTED ACTION
Accept and place on file.
(1912P)
C
Department of Land Conservation and Development
VICTOR AnYEM 1175 COURT STREET N.E., SALEM,OREGON 97310.0590 PHONE (503) 378-4926
OOVi>tiC.
September 24, 1985
The Honorable John Cook
Mayor, City of Tigard
PO Box 23397
Tigard, OR 97223 t
Dear Mayor Cook:
It gives me a great deal of pleasure to confirm that the Land Conservation and
Development Commission, on October 11 , 1984, officially acknowledged your
comprehensive plan and land use regulations to be in compliance with the
Statewide Planning Goals. Signing of the Acknowledgment Order was to be
delayed until the City and County corrected deficiencies under Goals 2, 5
and 10. The Department has received the revisions and found that they are
adequate to comply with Statewide Planning Goals. The acknowledgment
signifies an historic step for the City's land use planning efforts. Enclosed
please find the Acknowledgment Order and the amended pages to the Commission
r4�Vr t•
State financial assistance may be available to help meet continuing planning
costs. Please contact your Field Representative, Jim Sitzman, at 229-6068,
concerning the availability of these funds.
A memo and copy of the Commission's Administrative Rule on post-acknowledgment
amendments to your plan and land use regulations are enclosed. Please feel
free to contact your Field Representative if you have any questions or need
assistance in undertaking changes to your acknowledged plan.
I would like to commend the local officials, staff, and citizens of your City
for their hard work and foresight in the field of land use planning.
Sincerely,
Jam F. Ross
rector
JFR:bp/459ODKHD/lOB
Enclosure
cc: Washington County Board of Commissioners
County Planning Director
City Planning Director
Coordinator
Jim Sitzman, Field Representative µ
Lead Reviewer File
Review Coordinator
OLCD Library (2)
Portland Office
Real Estate Division
Objectors and Commentors
BEFORE THE
LAND CONSERVATION AND DEVELOPMENT COMMISSION
OF THE STATE OF OREGON
IN THE MATTER OF )
THE CITY OF TIGARD'S ) COMPLIANCE ACKNOWLEDGMENT
COMPREHENSIVE PLAN AND ) ORDER 85-ACK-118
LAND USE REGULATIONS )
This matter came before the Commission on October 11 , 1984, as a
request for acknowledgment of compliance pursuant to ORS 197.251 and the
Commission Acknowledgment Rule, OAR 660-03-000 to 660-03-033. The
Commission, having fully considered the City of Tigard's comprehensive
plan and land use regulations, comments and objections of interested
parties and the report of the Department of Land Conservation and
Development, now enters its:
Findings of Fact and Conclusions
1 . The City of Tigard's request for Acknowledgment of Compliarce Was
reviewed by the Commission previously on April 26, 1984, pursuant to
ORS 197.251 and the Commission Acknowledgment Rule, OAR 660-03-000 ti
660-03-033. For this review, the Commission found the City of Tigard's
comprehensive plan and land use regulations did not comply with certain
specified Statewide Planning Goals and continued the request for
acknowledgment (Continuance Order 84-CONT-100, (Exhibit A)). The
findings previously adopted by the Commission as part of the Continuance
Order, which explains why the City of Tigard's plan and land use
regulations comply with all or part of certain Statewide Planning Goals
is readopted by the Order as findings of the Commission.
2. The Commission again reviewed the written report of the Director
of the Department of Land Conservation and Development on
October 11 , 1984 pursuant to ORS 197.251 and the Commission
Acknowledgment Rule, OAR 660-03-000 to 660-03-033, regarding the
compliance of the plan and regulations with the Statewide Planning Goals.
3. Based on its review, the Commission finds that the City of
Tigard's comprehensive plan and land use regulations comply with the
Statewide Planning Goals for the reasons set forth in Sections IV and VI
of the Department's report adopted by the Commission on October 11 , 1984
and revised on September 10, 1985 as authorized by the Commission, and
made a part of this Order (Exhibit B).
z
-2-
THEREFORE, IT IS HEREBY ORDERED THAT:
The Land Conservation and Development Commission acknowledges that
the comprehensive plan and land use regulations of the City of Tigard are
in Compliance with the Statewide Planning Goals.
Severability
If, upon Judicial review, this order is reversed or remanded solely
with respect to an identifiable geographic area, the remainder of the
order shall remain valid and shall be treated as a limited acknowledgment
order under ORS 197.251 (6). If requested by the affected local
government or if ctherw ie fiecessar , t`F O rec or may issue, without
further review by the Commission, an amended acknowledgment order
describing the geographic area that remains acknowledged.
DATED THIS 24TH DAY OF SEPTEMBER, 1985.
FOR THE COMMISSION:
am s oss, Direc or,
Depa tment of Land
C ervation and Development
NOTICE: You are entitled to Judicial Review of the Order. Judicial
Review may be obtained by filing a petition for review within
60 days ►rom the service of this final Order. Judicial Review
is pursuant to the provisions of ORS 183.482 and 197.650.
** Copies of all Exhibits are available for review at the Department's
office in Salem.
JFR:bp
4589D11OB
LAND CONSERVATION AND DEVELOPMENT COMMISSION
ACKNOWLEDGMENT OF COMPLIANCE
Y:
In Response to Continuance Order Dated May 23, 1984
City of Tigard }`
DATE RECEIVED: DATE OF COMMISSION ACTION:
August 13, 1984 October 11-12, 1984
I. REQUEST
Acknowledgment of Compliance with the Statewide Planning Goals for the
comprehensive plan and implementing measures.
II. SUMM."RY OF RECOMMENDATIONS
Staff
Recommends the Commission continue the City of Tigard's acknowledgment
request to November 14, 1984, to allow the City to make necessary
1 revisions to plan and implementing measures to comply with Goals 2, 5 and
10, and to allow Washington County to adopt appropriate plan designations
for the unincorporated portion of the Tigard Urban Planning Area.
Local Coordination Body
No recommendation received. -
FIELD REPRESENTATIVE: JiR Sitzman
Phone: 229-6068
LEAD REVIEWER: Robin Harrower (Goals 2, 5 and 12) g
Phone: 378-2976Y,>
Mike Byers (Goals 5, 10 and 14) a'
Phone: 378-4098
COORDINATOR: Kevin Martin
Phone: 648-8717
Date of Report: September 26, 1984
Amended Septer�ber 10, 1985 (p. 1, pp. 29-32)
City of Tigard -29- September 26, 1984
2. Amend the plan to include a policy that commits the City to proceed
through the Goal 5 administrative Rule process (OAR 660-16-000 to
010) for the five historic sites described in the plan.
GOAL 10: HOUSING
1. Delete subsidized housing policy 6.1.2 and the subsidized housing
locational criteria policy 12.1.1(4), or include an analysis in the
plan that the new standards will not aid unreasonable costs or
unnecessarily restrict the land available for subsidized housing.
2. Amend Section 18.138 of the Development Code by inserting wording
that any future reclassification of the Established and Developing
area boundaries will not reduce the overall average residential
density below 10 units per acre.
Local Coordination Body
None Received.
VI. AMENDMENTS
A. On October 10-11, 1984, the Commission adopted certain amendments.
1 hi s u rector-s report aated Septem5er 26, 1984, Together with the
Director's report of April 4, 1984, was modified in the following
manner: The recommendation sections of the title page and of
pages 28-29 were amended from a continuance to acknowledgment with a
delayed signing. In addition, the revisions noted on pages 28-29 of
the September 26, 1984 report was identified as conditions which
must be completed before signing the acknowledgment order.
B. Subsequent actions taken by Tigard and Washington County.
GOAL 2: LAND USE PLANNING
Condition One
Tigard must adopt plan designations for all parcels east of Lower Scholls
Ferry Road (TW1LS, RNG1W, Sec. 33) covered by the joint Urban Planning
Area Agreement.
Response
City Ordinance No. 84-63, adopted October 22, 1984, approved a High
Density Development Plan designation for six parcels in the areas
described above. A legal description of the properties and findings
supporting the designation according to the City's Plan and Code
standards are included in Ordinance No. .84-63.
City of Tigard -30- September 269 1984
Conclusion
Plan designations have been adopted for the parcels east of Lower Scholls
Ferry Road and within the Urban Planning Area Agreement. The City has
complied with this condition.
Condition Two
Washington County must adopt new combined plan and zone designations
consistent with the City's plan for all unincorporated portions of the
Tigard Urban Planning Area.
Response
In May 1985, Washington County adopted Ordinances Nos. 292 and 294, which
approved the West Tigard Plan and Background Document. This Plan
includes pian designations consistent with those of the City of Tigard
for unincorporated portions of the Tigard Planning Area. It describes
the Plan as "a direct translation of the City of Tigard Comprehensive
Plan." In addition, the County adopted Resolution and Order No. 84-270,
which approved the Tigard Comprehensive Plan Resource Document as part of
the County's resource document.
Conclusion
Review of the West Tigard Pian and related documents showed that the
County has approved plan and zone designations consistent with the City's
designations. And the resource information is consistent with that
relied upon by the City. The West Tigard Plan provides for
the intentions of theduse City forions thatbarea.the CThetCounty,are
andconsistent
with
the
the
City, has complied with this condition.
GOAL 5: OPEN SPACES, SCENIC AND HISTORIC AREAS, AND NATURAL RESOURCES
Condition
Determine which of the give remaining historic sites discussed in the
plan are significant resources and complete the Goal 5 process
(OAR 660-16) for those significant sites by November 14, 1984; or amend
the plan include rccommits
0 proceed through
Goal 5 administrative uleprocess (OAR 660-16-00to 010) for the five
historic sites described in the plan.
Response
City Ordinance No. 84-62, adopted October 22, 1984, approved amendments
to Appendix 1, ESTE Document, Volume 1-Resource Document. The amendments
(� read:
'3
City of Tigard -31- September 26, 1984
"The City Council wants to encourage the Historic
District Overlay designation on historic sites. For that
reason, several sites in the City's Planning Area have
been identified and the Washington County Museaum has
conducted cultural inventories for each site. Due to the
limitations placed on the property owner by the Historic
District Overlay, however, the Council has an informal
policy to place the historic overlay designation on sites
only with the support of the property owner.
Ordinance No. 84-62 also deleted language from Volume 1-Resource Document
regarding the give historic sites referenced above in the Condition and
added new language describing these sites and their significance.
Protection was withheld from each of the sites except one due to lack of
support by the property owners.
Conclusion
Because the City failed to apply the protection of the Historic District
Overlay to sites evaluated to be significant, the DLCD staff informed the
City this condition had not been met. The City responded by letter,
which verified an understanding agreed to by the Department, that the
City Council had acted to suspend temporarily the policy yuuied above and
to amend the Plan in compliance with Goal 5 and OAR 660, Division 16
within 90 days. With this agreement, the Department concludes that
Tiggard has complied with this condition. It is understood that
acfcnowledgment includes the commitment to amend this deficiency.
GOAL 10: HOUSING
Condition One
Delete subsidized housing policy 6.1.2 and the subsidized housing
locational criteria policy 12.1.1(4), or include an analysis in the plan
that the new standards will not add unreasonable costs or unnecessarily
restrict the land available for subsidized housing.
Response
City Ordinance No. 85-03, adopted February 11, 1985, deleted Policy 6.1.2
and 12.1.1(4).
Conclusion
The City chose to follow the first alterantive in this condition by
making the necessary deletions. The City has complied with this
condition.
t
_ City of Tigard -32- September 26, 1984
Condition Two
Amend Section 18.138 of the Development Code by inserting wording that
any future reclassification of the Established and Developing area
boundaries will not reduce the overall average residential density below
10 units per acre.
Response
City Ordinance No. 84-61, adopted October 22, 1984, amended
Section 18.138 by adding paragraph .010 B, which reads:
"Any changes to the Established or Developing area
boundaries shall comply with OAR 660-07-035. '
Conclusion
OAR 660-07-035 sets forth the density requirement for cities and counties
in the Metro UGB. The City has therefore, with the language cited above,
established a regulation whereby the City will continue to meet the
10 unit average density requirement when reclassifying Established and
Developing area boundaries. The City has complied with this condition.
OVERALL CONCLUSION
The City has complied with each of the conditions identified in the
September 26, 1984 Director's report and the action of the Commission on
October 10-11, 1984. Therefore, the City comprehensive plan and
implementing measures are adequate to be acknowledged.
MB/JS:spp
0686D/516A
4
ti
Department of Land Conservation and Development
VCMA AT"" 1175 COURT STREET N.E.,SALEM,OREGON 97310 PHONE(503) 378-4926
MEMORANDUM
January 10, 1984
TO: Acknowledged Jurisdictions •
FROM: James F. Ross, Director Qe
SUBJECT: REQUIREMENTS FOR REVIEW OF PLAN AND LAND USE REGULATION CHANGES
Background
In 1981 , the Legislature established a process for review of amendments
to comprehensive plans and land use regulations following LCDC
acknowledgment. The Land Conservation and Development Commission
implemented these requirements by adopting an administrative rule
(OAR 660-18). The 1983 Legislature made several changes in the basic
requirements for processing amendments which are reflected in a revised
LCOC administrative rule (OAR 660-18). This memorandum is intended to
provide a summary of the review process.
SUMMARY Of REQUIREMENTS
Jurisdictions whose comprehensive plans and land use regulations have
been "acknowledged" by LCDC have the responsibility to process amendments
to those plan and land use regulations through the "Past Acknowledgment"
procedures contained in ORS 191.610 through 197.625 and OAR 660-18-005
through 660-18-140.
Notice of Proposals
Amendments to acknowledged plan and land use regulations must be received
by the Department of Land Conservation and Development Salem office at
least 45 days prior to the scheduled final public hearing. If the
statewide goals do not apply to a proposed action, a notice of the
proposal is not required. In addition, where emergency circumstances
exist, a local government may provide less than 45 days notice, but
should give the maximum possible notice. Jurisdictions should be
cautious in using these exemptions because a person may appeal a local
action taken under these exemptions without being required to participate
at the local level.
-Notices to DLCD of proposed amendments must include filing forms thich
(—' •e available from the Department (copies are attached to this mew).
these forms provide basic information to the Department which is
necessary to process proposals quickly. Three copies of the proposed
amendment must also be provided to DLCO.
Notice of Adoption
When an amendment to an acknowledged plan or land use regulation is
adopted, the local government must provide a notice of adoption to the
Department's Salem office within five working days. Notice of adoption
is also required for amendments which are exempt from "proposed notice"
requirements discussed above. Notice of adoption must include filing
forms, but only requires one copy of the amendment. Amendments over 100
pages in length, including supplimentary material , must also include a
brief summary of the purpose and requirements of action.
Appeal
Appeals of local government actions must be made to the Land use Board of
Appeals (LUBA) rather than to LCDC. Actions must be appealed within 21
days of the final decision or the action is considered to be acknowledged.
Summar
it is difficult to provide a simple explanation of a complicated process
with many variables. Each jurisdiction has a unique local process which
_ .ay or my not easily mesh with these requirements. However, the system
has only two basic procedural requirements: (1 ) filing a proposed notice
with DLCD 46 days prior to the final public hearing; and (2) filing an
adoption notice five working days after the final decision.
We have attempted to simplify the process by-developing filing forms and
administrative chart ruleed to go governing this eoprocessare
foralso
yourt information.
You
py of the
You can obtain additional copies of the administrative rule or noti.^r
forms from the Department in Salem or from our field offices if
necessary. Field Representatives can &iso assist in answering any
questions you may have about this process. This memorandum does not go
into detail about the technical requirements for Department
participation, notices, or the appeals element of the process, but is
only intended to describe the essential responsibilities of local
government. We will contact you, as appropriate, in individual
situations which require more information or involve procedures not
outlined in this memo.
Attachments
JFR:DB:spm
6720B/
� ILEa
OAR 660-18-000 D E ft 291983
Division 18
Plan and Land Use Regulation Amendment Review Rule NORMA PA ULUS
bLC-660-18-005 Purpose. This administrative rule is intended to
iscarry of Rpolicy610 outlinedginl97.625.ORS 197.O10The
Overall Purpose
Y out
660-18-010 Definitions. For the purpose of this rule, the
definitions con a ne n RS 197.015 shall apply. In addition, the
following definitions apply:
(1) 'Acknowledgment' means a Commission order that eirrtifieS that a
comprehensive plan
land iraend use reg�iattvn or plan
oraton amendment cgapleswtthth6oal�
(2) 'Filin ' or 'Submitted' shalt mean that the required documents
have been received by the Department of Land Conservation and Development
at its Salem, Oregon office.
(3) 'Final Decision' as described in OAR 660-18-040 and
OAR 660-18-050 shall be the approval or approval as modified, by the
local government, of a proposed amendment to or adoption of a
comprehensive plan or land use regulation. A denial of a proposed
amendment by the local government shall not be considered a 'Final
Decision' and therefore is not subject to review under this
administrative rule. The date of the 'Final Decision' as described in
OAR 660-18-040 shall be the date on which the local government takes
final action on the amendment to or adoption of a comprehensive plan or
land use regulation. In order to be deemed final, the local government
action must include the adoption of all suppplimentary findings and data.
In addition, the date ofinalaction sl calbe the dent ollowing
exhaustion of all appealrights
(4) 'Final Hearing on Adoption' as described in OAR 660-18-020 and
OAR 660-18-030 shalt be the last hearing where all interestedpersons are
allowed to present evidence and rebut testimony on the roposa to adopt
or amend a comprehensive plan or land use regulation. Final Hearing on
Adoption' shall not include a hearing held solely on the record of a
previous hearing held by the governing bogy or its designated hearing
body. If a final hearing on adoption is continued or delayed, following
proper procedures; the local government is not required to submit anew
notice under OAR 660-18-020.
(5) 'Comprehensive Man' means a generalised, coordinated land use
map and policy statement of the governing body of a local government that
interrelates all functional and natural systems and activities relating
to the use of lands, Including, but not limited to, sewer and water
systems transportation systems, educational facilities recreational
facilit-Jes. and natural resources and air and water quality management
programs. 'Comprehensive' means all inclusive, both in terms of the
geographic area covered and functional and natural activities and systems
• occurring in the area covered by the plan. 'General nature" means a
summary of the policies and proposals in broad categories and does not
necessarily indicate specific locations of any area, a;tivity, or use. A
plan is "coordinated" when the needs of all levels of governments,
semipublic and private agencies, and the citizens of Oregon have been
considered
surfand
andcs�bsurface.aandmuch
the aiTossible. 'Land" includes waters
both
(6) "Land Use Regulation" means any local government zoning
ordinance, land division ordinance adopted under ORS 92.044 or 92.046 or
similar general ordinance establishing standards for implementing a
comprehensive plan. "Land use relulation" does not include small tract
zoning map amendments, conditionause permits, individual subdivision,
partitioning or planned
unit
ild evelomepermits anQrsimilarovals oradminisdenialtrative-type
annexations, variances.
decisions.
(7) New Land Use Regulations Peans a land use regulation other than
an amendment to an acknowledged land use regulation adopted by ra local
government that already has a comprehensive plan and land use regulations
acknowledged under ORS 197.251.
(8) "Substantially Amended" as used in OAR 660-18-045 shall mean any
change in text which differs from the proposal submitted under
OAR 660-16-020 to such a degree that the notice ander OAR 660-18-020 did
not reasonably describe the nature of the local i;avernment final action.
(9)"Commission" means the Land Conservation and Development
Commission. .
(10) "Department" means the Department of Land Conservation and
Development.
Conservationrectors means and Developmenteorithetor of designeeethereoff.nL of Land
.
the2Commission pursuant to*Goals" mean tht dORS r197.005 tod197.430 and 197.610stodopted
197.650.
(13) "Local Government" means any city. county or metropolitan
districtservice performingformed under R
S Chapter E68 or land use ni
on of local
planning. functions governments197.190.
9 p
(14) "Computation of Time." means unless otherwise provided in this
rule, the time within which an act is to be done is computed by excluding
the first day and including the last unless the last day falls upon arty
legal holiday or on Saturday, in which case the last day is also excluded.
660-18-020 Filina of a proposed Amendment to or Adoption of a
Comprehensive P an or an se egu a on a e _ irector. proposal
t
2
to amend a local government acknowledged comprehensive plan or land use
regulation or to adopt a new land use regulation shall be submitted to
the Director at least 45 days before the final hearing on adoption. The
proposal submitted shall be accompanied by appropriate forms provided by
he Department and shall contain three copies of the text and any
supplemental Information the local government believes Is necessary
to.
inform the Director as to the effect of the proposal.
The shall indicate the date of the final hearing on adoption. The Commission
urges the local government to submit information that explains the
relationship of thepropj )�ssal to the acknowledged plan and the goals.
where applicable. (l9 66
_ 660-18-022 Exem tions to Filing Requirements Under OAR 660-18-020.
(1) A local government is not required to submit a proposed amendment
to the Director under OAR 1660tA-1a-�a0ti�ularhproposecald amendment or now
overnment determines
that the Goals do apply
regulation.
(2) A local government may provide less than 45 days notice as
required in OAR m660-16-020sutrin�expeditedoreviewn(197 determines are
3mergency circa requiring i
660-18-025 Notice of Pro osed Amendment to or Ado tion of a
an a o hose�euRequesting.
ensive Plan or u Com rehac now a ged
ersons request, ng no fce o propose amendments
comprehensive plans or land use regulations or adoptions of new land use
regulations who have paid the fee established under the provisions of
OAR 660-18-140 shall be wailed a notice by the Department of the proposed
action within 15 days of the receippt of notice from local government
required by OAR 660-18-020. (197.610(1))
660-18-030 Report to Commission. The Director shall report the
Department posit on on propose comprehensive plan or land use regulation
adoption or amendments to the Commission at least 20 days prior to the
final hearingon adoption. This report shall indicate whether the
Department wll participate in local government proceedings
and
whether
the Director believes the proposal violates the g 9
660-16-035 Department Participation. If the Department is
participating in a oca governmen proceeding for which ;:�ttce was
received under OAR 660-18-020. the Department shall notify the local
government. The Department notification shall t least
15 eived
ysed
prior to the final hearing on adoption as specified innotice rec
under OAR 660-18-020 and shall indicate any concerns with the proposal
and recommendations considered necessary to address the concerns
including, but not limited to, suggested corrections to achieve
compliance with the go
660-18-060 Submittal of Adopted Material. (i) Amendments to
acknooledged comprehensive pplans or land use regulations, new land use
regulations adopted by local government and findings to support the
3
he
doption shall be mailed or otherwise submitted to cctor,i din
five working days after the final decision by the governing
t
shall be accompanied by appropriate forms provided by the Department.
The date of the "Final Decision" as described in this rule shall be the
date on which the local government takes final action on the amendment to
or adoption of a comprehensive plan or land use regulation and must
include the adoption of all supplementary findings and data. exhaustion
addition, the date of final action shall be the day
following eex
of all appeal rights before the local government.
(2) The local government shall clearly indicate in its transmittal
which provisions ° fo rapplicable
days priorwhere
to the finalehearing
amendment was not submitted
on adoption.
(Note: - ORS 197.610 clearly requires all adopted plan and land use
regulation amendments
aereland
not requiredltoibesto submitted tortrev a the
Director even thoug Y
prior to adoption.?
(3) Where amendments, including supplementary materials exceed
100 requirements shallrbeosubmittedntoent thebDirectore(197.615(1).its 197610(2))
and
requireme
660-18-045 Changes in Proposals. If comprehensive plan or land use
regulation amenM- s or new and use regulations which are adopted by
local government have been substantially amended the local government
shall scravided changes -that
040.•een(197 615(i))in �e notice to the
Directorp
660-18-050 Notice to Other Parties. In addition to notice '
requirements - . wits n five working days of the final
decision by the governing body, local government shall send notice ofthe
action to persons who participated in the
proceedings
rquired Dya0ARe66Q-18 adopption
050
and requested notice in writing. The notice
shall describe the action, state the date of the decision, indicate the
time and place where the acknowledged comprehensive plan or land use
regulation amendment or new land use regulation and findings can be
reviewed. tIn he localion, the notice governme t actionall to indicate
Land Use Brequirements for
appealing Board of
Appeals. (197.615(2)
660-13-055 Notice of Local Government Action by the Director.
(1) Within five won ng aye o e rrce pt—ofnd ice ail or other
OAR 660-18-040, the Director shall provide notice by
submittal to those who have requested notice under OAR 660-18-055 and
have paid the fee established under the provisions aline t e 1oea140.
This notice shalt explain the requirements forealseand indicate the
overnment action to the Land Use Board of Appeals (197 61 (3))
Vocations Where the adopted documents may be reviewed. Director shall
(2) Notwithstanding subsection (1) of this section,
theprovide notice by mail or other submittal to persons described in
4
(1) above within five calendar days .%f the receipt of notice under
OAR 660718-040 of amendments wade pursuant to OAR 660-18-022.
660-18-060 Mho May Appeal. (1) Persons Who participated either
orally or in wri-ting 1r, the local government proceedings leading to
adoption of an amendment to an acknowledged comprehensive plan
decision land
to
use regulation or a new land use regulation may apps
al the the Land Use Board of Appeals under ORS *7.631 of theto I `1oca1 government's
director or any other person my f an appeal
ORS he local
197.845 if
decision to the Land Use Board of Appeals
an amendment to a comprehensive pland use and noticegsubmitedrunderw land
use ,re ulation differs proposal
OAR 660-18-020 to such a degree that the notice did not reasonably
describe the nature of the local government
ion- (3) MW
to adopt an
director or any person way apps
amendment to an ack..owledged comprehensive plan or land use�r gu ation or
a new land use regulation to the Land Use Board of Appeals
der
ORS 197.830 to 197.845 when the local government does not provide the
notice required b OAR 6r�0-18-020 under emote: AsdecisioneDotnto adopt a
OAR 660-16-022 (197.620, 197.610(2)(b). appealable
legislative amendment or now land use regulatton is not
(197.620).
660-16-085 Action Where No A al or�Iubbction is ��e1certy IF 1eytnd. nreceipt of an a av t rom t e an r o PPe
that no timely appeal has been filed or that a local decision has been
affirmed. the Dire shall certify that an action taken subject to this
r so
rule lsisctimelydfiled,la localBA s actionstindercal thisodivis on isnt atconsidered
appeal
(197.626)
660-18-140 Fee for Motivee.
(1) An annual fee of $50 to defray hthe costs of notice prosed idedeach
under OAR 660-18-02S is established.
fiscal year, or fraction thereof. Commencin9 July 1, 1982- The fee is
dyable in advance of any notice being providedartment ander CAR
R 660-18n025.
or each subsequent fiscal ye ,
requesting such notice the annual fee each July. Persons failing to
remit the terminated therequest for notice provinvoice
ded underalOAR be deemed
as having to
660-18-025. (197.610)
(2) An annual fee of $150 to defray the costs of notice provided
u,der OAR 660-18-055 is established. The fee shall be assessed for each
fiscal year. or fraction thereof, commencingJu under OAR 65 1982. a fee s
pay0le in advance of any notice being provided
For each subsequent fiscal year. the Department shall bill persons
requenotice the annual fee each July. Persons tailing to
,Ling suche date of the .
remit the fee Mnated thedreq ests of tfor notice provided under aOAR 660-18 055.
as having termi
DB:llt
7145A/28C -
5
OFFICE USE ONLY
' NOTICE OF PROPOSED ACTIN LCDC FILE #
TO: DEPARTMENT OF LAND CONSERVATION A DEVELOPMENT
1175 Court Street N.E.
Salem. Oregon 97310-0590
Action: (Check all that apply)
Comprehensive Land Use New Land Use
Plan Amendment _ Regulation Amendment Regulation
DATE: (City or County)
FROM:
LOCAL F I L
DATE SET FOR FINAL HEARING ON ADOPTION: r or to a final hearing.
(Note: Notice must be received in Salem at east days p
This date must be provided when filed at DLCD because provisions for comments are tied
to the date of final hearing).
TIME AND PLACE FOR HEARING:
11) SUMMARY ANI) PURPOSE OF PROPOSED ACTION:
a. Size of Affected Area:
b. E715Zat ono A ecte Area:
(2) List Statewide Goals which may apply to the proposal:
(3) List any state or federal agencies, local goverment or local_ special service
ai s`tr�cts which ma-be�nteres ted in or -a SY the proposal
�.. ' Direct questions and comments to: (Phone)
Address:
COVILb" TO TRIS FQWL'
62068/980
OFFICE USE ONLY
NOTICE OF ADOPTION LCDC FILE f
TO: DEPARTMENT OF LAND CONSERVATION & DEVELOPMENT
1175 Court Street N.E.
Salem. Oregon 97310-0590
e regulation amendments wast be sent to DLCO within 5 days
NOTE: Adopted plan and land us
of the date of final adoption.
Action: (Check all that apply)
Comprehensive Land Use New Land Use
Plan Amendment Regulation Amendment A Regulation
DATE: (City or County)
FROM:
DATE OF
DATE PROPOSAL WAS D -
(1) Describe the action taken including the size and location of the affected area
fi
U6 --.- notice of-the proposa was sent to ys pr or to eIf the
adopted action is more than 100 pages in length, includin
hearing, describe how the adopted measure differs from the proposal.
findings
g :�_pP y
'
and information, the local government is required to briefly describe the purpose
and requirements of the action:
(2) If notice of the proposal was NOT sent to DLCD 45 days prior to the final hearing,
please indicate Mty:
Statewide Planning Goals Emergency circumstances
are inapplicable required expedited review
e3) Lis_ t Statewide Goals which may aPD1y to the pr:, Deal:
(4) list an state or federal a envies, localgovernments er locaa�as•ecial service
s r e s w c may a nteres n or m _
Direct questions and comments to:
(Phone)
Address
THL
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CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: September 30, 1985 AGENDA ITEM #:
DATE SUBMITTED: September 25, 1985 PREVIOUS ACTION:
ISSUE/AGENDA TITLE: Road
Jurisdiction Transfer PREPARED BY: William A. Monahan T
REQUESTED BY:
DEPARTMENT HEAD OK. "✓"�/ CITY ADMINISTRATOR:
POLICY ISSUC
Will the County transfer jurisdiction of various roads in Tigard which the
City Council recently requested transfer?
INFORMATION SUMMARY
Washington County is now considering the transfer of several County road
segments to Tigard prompted by a resolution filed by the City. The County
will take action on October 1. Two letters and attachments are enclosed for
your review. One is a September 18 letter from Bru--e Warner which indicates
the segments which we can expect t-• ^ceive. The other transmits the County
policy report which has impact on our request. Please review the document and
designate one or more representatives to attend the October 1 County meeting
so that Tigard's concerns can be addressed.
ALTERNATIVES CONSIDERED
1. Take no Action.
2. Review the materials and await the results of the October 1 County
meeting.
3. Review the materials and have representatives of the Council attend the
October 1 meeting and participate in discussion.
SUGGESTED ACTION
Review the materials and designate Council representatives to attend the
October 1 hearing.
(1910P)
fj
r,,
WASHINGTON COUNTY
ADMINISTRATION BUILDING — 150 N. FIRST AVENUE
• HILLSBORO, OREGON 97124
DEPT.OF LAND USE AND TRANSPORTATION
Administration
2nd Floor
(503,1648-8761
September 18, 1985
City of Tigard
P.O. Bax 23397
Tigard, OR 97223
Attn: Bob Jean, Cite Administrator
RE: TRANSFER OF ROAD JURISDICTION
Dear Bob:
I would like to thank you and the City Council for giving me the oppor-
tunity to appear before them to discuss the County Transportation
Initiative and the very important Major Streets Transportation Program
(MSTIP). We have completed our circuit with all the cities of Wash-
ington County. We hope the Board of County Commissioners will take
action at their September 24, 1985 evening meeting directing that
the bond issue in the amount of $79.5 million be presented to the
voters of Washington County at the Novemter 5, 1985 election. Of course,
you and/or city council members are encouraged to participate if de-
sired.
The main reason of this letter is to discuss the comments which I
heard at both the Transportation Committee meeting and at your City
Council meeting regarding transfer of jurisdiction of roads from the
county to the city. This discussion centered around Durham Road and
_ the gentlemen representing the Summerfield residents.
Approximately one month ago, the County received two resolutions from
the City of Tigard. The first resolution requested transfer of juris-
diction of SW 135th Avenue, SW Gaarde, SW Walnut and SW 121st Avenue.
The second resolution requested "all streets now existing inside th¢
Tigard city limits except State roads".
s At your council meeting of September 9, 1985, I indicated that there
would be a hearing on October 1 , 1985, yefore the Board of County
Commissioners regarding transfer of certain roads to the City of Tigard.
an equal opportunity employer
WASHINGTON COUNTY
Inter—Department Correspondence
Date September 10, 1985
To : Bruce Warner, Deputy Director
Jerry Parmenter, Engineering/Surveying Manager
From : Chuck Pearson, County Surveyor Z-`
Subject . TIGARD TRANSFER OF JURISDICTION
The City of Tigard, by ReL-.A ution No. 85-52, has requested the County to
surrender jurisdiction from the County to the City of "all streets now
existing inside the Tigard City limits, except State roads" , and "entire
streets now only partially under the jurisdiction of the City of Tigard,
except State roads". After reviewing this reouest, and reviewing the appli-
cable State statutes relative to the surrender of jurisdiction with County
Counsel , I have come to the following conclusions and recommendations:
1) It is impractical from a logical point of view to transfer several of
the small isolated portions of County road that lies within the
irregular boundary of the City. This would create a Situation where
a portion of the road would be under County jurisdiction then a small
portion would be under City jurisdiction then a small portion would be
under County jurisdiction, etc. I have identified those areas on the
attached map and marked them in green.
2) This situation also exists on other major roads, such as Durham Road.
In this particular instance, there ar+: portions of Durham Road where
the City has annexed only to the centerline of the road thus creating
a situation where half of the right-of-way is in the County and the
other half is in the City. To solve this problem, and allow the Citi,
to acquire jurisdiction over the entire length of Durham Road, I
understand it is possible to process an "administrative annexation"
through the Boundary Commission. Once this is accomplished, the entire
length of Durham Road can be transferred to the City. Those areas that
should be "administratively annexed" are highlighted on the attached map
'n blue.
3) Since the City's "legislation" has requested all of the County roads
within the City and it is probable that we would not recommend that
those small islands be transferred, the County's offer to the City
would not meet the limitations imposed by the City. This would require
that the City, by "appropriate municipal legislation", accept the County's
offer. Once accepted by the City the County executes one additional
Resolution and Order, thus completing the transfer of jurisdiction
proceedings.
mama WNWA
City of Tigard
September 18, 1985
Page 2
This hearing will be limited to those roadways identified in your
first resolution -- 121st, 135th, Walnut and Gaarde. We have yet
to schedule a public hearing or action for the other roadways which
you have requested through your Resolution and Order No. 85-52. This
request would include Durham Road.
Attached is a memo from the County Surveyor to myself dated September
10, 1985. This memo outlines some minor problems with transfer of
jurisdiction of many roads in the City. The main problem is that
all of the right of way on certain roads (such as Durham) has not
been annexed by the city. Since we can transfer jurisdiction on only
those roadways which are within the city limits, transfer would result
in a hodge-podge of jurisdiction on one particular roadway. I have
also attached a map of the City of Tigard showing the roadways which
are not entirely within the city.
The County Surveyor has recommended that the City and County mutually
agree on exactly what roads should be transferred to City. At that
time, the City of Tigard would take action to "administratively annex"
those portions of roadway which are not currently under their juris-
diction so that the full length (or a logical segment) of roadway
r could be taken over. This is especially true of Durham Road. Until
those sections of roadway are annexed to the city, responsibilities
for maintenance would be hard to determine if we transferred only
that portion now in the city.
It is my understanding that administrative annexation is fairly simple
and we will work with you to expedite the process. As soon as our
staffs have agreed on those roadways which should be transferred by
your resolution, we will schedule them for public hearing.
I would appreciate a copy of this letter be provided to the Council
for their information. If you are in contact with the gentlemen
representing numeowners Association, I would like him
to have a copy. If you have any additional questions or concerns,
please let me know.
Sincerely,
Bruce Warner, P.E.
Deputy Director
Attachment
cc Richard A. Daniels, Director
Jerry Parmenter, Engineering/Survey Manager
Chuck Pearson, County Surveyor
Tigard Transfer of Jurisdiction
Page 2
RECOMMENDATION
It is my recommendation that the City and the County mutually agree as to
exactly what roads are to be transferred to the City. At that point, I
would recommend that the City adopt another Resolution requesting those
specific streets be transferred from the County to the City. The County
could then set the public hearing and upon the completion of the public
hearing, the process is finished. During the time that the City is adopting
a second Resolution, they could concurrently "administratively annex" those
portions of half street right-of-way. This would enable the City, for
instance, to acquire the full length of Durham Road.
CP:ss
. Attachment
WASHINGTON COUNTY
AMMISTRATION BUILDING — 150 N. FIRST AVENUE
HILLSBORO, OREGON 97124
DEPT.OF LAND USE AND TRANSPORTATION
Planning Division
2nd Floor
(503)648-8761
September 17, 1985
To : Washington County Transportation
Coordinating Committee Technical Group
From : Brent Curtis, Planning Manager Tz--,,
Subject : REVIEW OF POLICY ON ROAD JURISDICTION REPORT
Attached is a report entitled Recommended Policy on Road Jurisdiction,
which was presented to the Washington County Board of Commissioners at
their September 17th work session.
This report was prepared in order to provide the Board with a policy
to use in responding to requests by cities for transfer of road
jursidiction of portions of the County's major road system.
The interim policy recommended in this report will be considered for
adoption by the Board on October 1.
m If adopted, the Board will use this policy at their October ist public
hearing to respond to transfer requests from the cities of Beaverton,
Tigard and Tualatin.
If you have any questions or comments please call.
BC:mb
Attachment
i
.f
z
an equal opportunity employer
TRANSPORTAT ON
I '
�r INi'I'IATIVE� PROSRAivt
-
b
i4
A REPORT
TO THE BOARD
OF COUNTY COMMISSIONERS
ON
RECOMMENDED
POLICY
ROAD JURISDICTION
SEPTEMBER 1985
WASHINGTON COUNTY
DEPARTMENT OF LAND USE
AND TRANSPORTATION 1
r
:
RECOM14ENDED
POLICY ON ROAD JURISDICTION
DRAFT
t
SEPTEMBER, 1985
WASHINGTON COUNTY
y` DEPARTMENT OF LAND USE AND TRANSPORTATION
�a
t
CONTENTS
Page
SUMMARY
3
I. INTRODUCTION
Problem
Board Response
Need for Road Jurisdiction Policy
5
II. BACKGROUND
County Road Defined
Road Jurisdiction
Current Policy and Practice
City Requests for Transfer of Road Jurisdiction
9
III, ISSUES
County Provision of Urban Services
Land Use and Transportation Planning
Road Standards Uniformity
Fiscal Implications
Cost Savings and Maintenance Efficiencies
Legal Implications
IV. ALTERNATIVE ROAD JURISDICTION POLICIES 14
1. Current Practice
Advantages
Disadvantages
2. Road Jurisdiction by Jurisdictional Boundaries
Advantages
Disadvantages
3. Road Jurisdiction by Functional Classification
Advantages
Disadvantages
17
V. FINDINGS AND RECOMMENDATION
Findings
Recommendation
Interim Policy
Advantages
Disadvantages
LIST OF TABLES
l
Page
1. Urban Area Arterial and Collector Street Maintenance
Responsibility 6
2. County Road System 11
3. Average Managed Maintenance Cost 12
LIST OF FIGURES
1. Current MaJor Road Maintenance Responsibility 8
X
APPENDIX
A. Board Policy regarding road jurisdiction as part of a proposed annexation,
July 7, 1981, Minute Order No. 81-342.
B. County Roads "Transferred" June 1983 June 1985
C. Beaverton Request for road jurisdiction transfer, Resolution No. 2592.
D. Tigard Request for road jurisdiction transfer, Resolution No. 85-51.
E. Tualatin Request for road jurisdiction transfer, Resolution No. 1565-85.
F. County Surveyor Memo August 10, 1985
G. "County Roads" Inside City Limits
Raw
SUMMARY
Washington County does not currently have sufficient revenues to adequately
fulfill its road maintenance obligations. The County has adopted a two part
strategy to correct this imbalance:
° generate more road maintenance revenue, and
° reduce its road maintenance obligations.
Historically the Board of County Commissioners has taken steps to accomplish
both objectives. One action has been to encourage cities to assume jurisdiction
and road maintenance responsibility over roads within their jurisdictional boun-
daries. Several cities have recently requested jurisdiction over 18 miles of
streets and roads, including some portions (9.5 miles) of the County's major
arterial and collector system.
Although there is general agreement that all "local access roads" should become
the responsibility of cities or another unit of government, they may not be the
best equipped and the most appropriate governmental units to control and main-
tain portions of a County's wide network of major roads. Several important
issues regarding maintenance efficiencies and uniform road standards, including
access control, should be considered before any further actions are taken to
transfer responsibility for any arterial or major collector roads to cities.
Until now the Board has not had a County Road Jurisdiction policy pertaining to
the major road system. This report discusses the above issues and offers three
road jurisdiction policy alternatives for consideration. The alternative choices
are:
1. Maintain the current practice of determining road jurisdiction on a
case-by-case basis at the city initiative;
2. Enact a policy which directs that all roads inside city limits become
city responsibility; or
3. Enact a policy which establishes road jurisdiction by road type or func-
tional classification. In effect, this policy would direct that the
County retain responsibility for the County's major road system (arterials
and major collectors). Cities would assume responsibility for roads
classified as minor collectors or local streets within their city limits.
Findings and Recommendation -
o Although the County's current road maintenance funding sources are uncer-
tain at the present time, future County operations and maintenance of a
"County-wide Road System" warrants investigation.
o It is assumed that roads presently classified as arterials and major
collectors in the County's Transportation Plan would constitute a signi-
ficant portion of any future "County-wide Road System."
o The County's Transportation Plan is scheduled to be updated by the end of
1986.
-1-
• The Transportation Plan update process and work on other elements for f the
Transportation Initiatives Program will provide an opportunity
Department of Land Use and Transportation staff to work .jith cities to:
Determine the advantages and disadvantages of establishing a "County Road
System," and determine what roads a "County Road System" should include.
Coordinate access spacing regulations, road construction standards and
future functional classifications of the County's major read network to
protect and insure its travel capacity.
° Develop a system to better coordinate theand
delivery of road maintenance services which ond toupod reduce lit cal bo ndary�changes
overlap, improve accountability and resp
as annexation or incorporation occurs.
Recommendation
Rased on these findings the BoISdTranslortationthe
Planoisoupdated.icy on an
interim basis until the County P
Interim Policy
It shall be the policy of the County to:
on the
1. Transfer jurisdiction
local roads andiminordcollectors.
Transportation
or collectors or
2. Not transfer jurisount�oTro�nsportatf roads diontPlanedas unlessj such transfers of
arterials by the County
jurisdiction are conditioned to:
a. sustain the road's designated function and,
b. rehat ervedthe untilbthe, adoptionsofianaupdated County ad system
is p
�s pres
Transportation Plan.
tt �w. -2-
I. INTRODUCTION
Problem
Washington County has seen its population a1dtemploymequatelent growth
and n associated
traffic volumes out-distance its fisca Y
to oad
system.
The County is presently responsible for the maintenance of 1,200 miles of roads.
The annual price tag to adequately maintain this investment is estimated to be
$7.9 million.
Currently road maintenance funds received from they rotect thee Motor ehicle County'sn$500dto
the County fuel tax are not sufficient to adequately p
$600 million investment in its existing road system.
In 1981, a two-year $26 million County-wide read maintenance serial levy was
approved by the voters. This money financed long overdue maintenance and
repaired the worst of the badly neglected city and county road system.
During
the two-year program the County, with its share of the levy was able to repair
all of the arterial and cicwereroverlaid orads and nsealedlocal
tooextend their ser-
viceability hundred
miles of Co��.,ty roads
for an additional five to seven years.
the
The funds received from the 1981 rroad result they were Countyfwasyfacednded withba revenue short-
end of
the 19114-85 fiscal year. As a
fail for fiscal year 85/86 and beyond.
• Board Response
To address this problem, the Washington County Board of County Commissioners
recently made three major decisions.
First, the Board increased the County's fuel tax, effective June 1, 1985, from 1
cent to 4 cents per gallon. Second, the County prioritized its road maintenance
expenditures bydirecting the Department of Land Use and Transportation to uti-
lize a "vehicle trip mile" distribution formula for road maintenance. This
policy gives first priority to the County's most heavily used roads. Finally,
the Board directed County staff to work with cities toward the eventual transfer
of jurisdiction of certain County roads within city limits.
Even with these actions, the County's annual alistenancereets ashond rtfallgfor F Y85ads
-86
precludes maintenance of most urban res
and has raised the question of the County's ability to continue to accept new
subdivision streets for maintenance.f localThis lssue roadsand is theetopicvofmathods of
separate
maintaining the County's 696 miles
report entitled, "Funding the Maintenance of Local Roads" (to-be presented to
the Board in late September).
-3-
a
lamp N
Need for a Road Jurisdiction Policy
Responding to the County's policy of encouraging cities to assume road jurisdic-
tion and maintenance responsibilities of certain streets inside their city boun-
daries, the cities of Tigard, Beaverton and Tualatin have recently requested
transfers. The additional maintenance dollars received from the County fuel tax
increase have also helped prompt these requests. These cities have requested
jurisdiction over several arterial and collector streets in addition to local
roads. It is assumed more requests will be forthcoming from other jurisdic-
tions. The Board has recognized the need to adopt a uniform road jurisdiction
policy in order to properly respond to these requests.
Although there is general agreement that cities should eventually assume juris-
diction over all local roads inside their boundaries, there are some important
issues which should be considered before the County takes any action to transfer
jurisdiction of any additional segments of the County's arterial and collector
road system. These issues include:
° County provision of urban services
Land use and transportation planning
° Road standards uniformity
Fiscal implications
° Cost savings and maintenance efficiencies
° Legal implications
Finally, the immediate benefit of reducing the County's maintenance obligations
must be weighed against its future ability to control the purpose (functional
classification), construction (road standards), and use (access control), of the
County's major arterial and collector system.
II. BACKGROUND
County Road Defined
A "County Road" is a "public road under the jurisdiction of a County that has
been designated as a county road under ORS 368.016" (which since 1981 requires a
Board resolution or order for such designation) [ORS 368.001(1)]. Source:
County Counsel Opinion 85-7.
Roar Jurisdiction
Having "jurisdiction" over a road gives the governing body, in this example the
County, sole responsibility for its maintenance. In addition the County has,
for all roads under its jurisdiction, the authority to define the road's func-
tion through the County Transportation Plan, to determine the road's eventual
size and structure through the County's adopted road standards and to control
access to abutting properties through the Community Development Code and access
Permit process. The present urban "County Road System" contains 243 miles of
arterial and major collector streets. The County currently has jurisdiction
over 167 miles or 69 percent (see Table 1).
Current Policy and Practice
The County's adopted Transportation Plan does not describe the nature of a
future "County Road System." It also does not address the issue of transfer of
road maintenance responsibility or whether such transfers should take place.
Transportation Plan implementation policy M8 describes road maintenance respon-
sibilities as follows:
"The Washington County road maintenance program will be
confined to those roads which have formally been accepted
as "County roads". Those roads which are local access or
"public roads" will only be eligible for expenditure of
County funds as prescribed and limited by the Oregon
Revised Statutes and policies of the Board of County
Commissioners. County funds will not be expended for the
maintenance or improvement of private roads. Emphasis will
be placed upon maintaining those County roads which were
constructed to a structural standard (improved).
Improvements to local and minor collector roads are the
responsibility of the benefitted owners as prescribed in
the County Charter."
-5-
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The only policy the Board currently has to use as a guide in responding to
requests for road jurisdiction transfers is a policy adopted on July 7, 1981
(Minute Order No. 81-342) that requests an assurance that cities will assume
jurisdiction of all local and collector roads as areas are annexed . This
policy also directs that an agreement on the jurisdictional status of all County
arterials be reached prior to annexation (see Appendix A). This policy has not
always been followed by cities or the Boundary Commission.
In the last two years, the Board has transferred upon request all or a portion
of four major streets and roads comprising 1.6 miles (see Map Figure 1 and
Appendix B).
The practical recommendations contained in previous staff reports on individual
transfer requests prepared by the Engineering/Survey Division has provided some
assistance. These pragmatic considerations, however, deal only with the ease
h transfer of
and practicality of maintaining a particular road segment, e.g.,
half streets or small discontinuous road segments is discouraged. Additionally,
current policy represents a fragmented approach to the larger question of
ultimate road jurisdiction.
City Reg.,ests for Transfer of Road Jurisdiction
Recently the County has received requests in accordance with the provisions of
ORS 373.270 from the cities of Beaverton, Tigard and Tualatin for the transfer
(from County to City) of road jurisdiction and road maintenance responsibility
for 18 miles of streets and roads (8.5 miles of local and 9.5 miles of arterial
and collector roads).
These cities have determined that it in the best interest of their citizens and
-- to their benefit to make these requests; copies of the requests are presented in
Appendixes C, D & E. Following Board consideration of and action on the larger
road jurisdiction policy issue, these requests will be brought forward for
review and action.
q3..
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-7-
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.................
v
WASHINGTON
COUNTY
TRANSPORTATION
INIATIVES PROGRAM
-=J_
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CURRENT
C—ofne-s
MAJOR
ROAD
MAINTENANCE
RESPONSIBILITY
!I HOE
STATE JURISDICTION
JURISDICTION TRANSFERRED TO CITIES
................
BEFORE 1983
HN,IIHHNHIIIIIHNI"I""
1983 - 1985
_oGd
.................
PROPOSED TRANSFERS
THIS MAP IS COMPILED FROM ORIGINAL MATERIALS AT
111E11 SCALES. 101 1111 DETAILS -E IIEFIE.
OF �E
INCORPORATED AREA YYY t. TO THE SOVRCE MATERIALS OR THE WASHINGTON COUNTI
NORTH OC PARTMENT OF LAND USE AND TRANSPORTATION
URBAN GROWTH BOUNDARY
z WASHINGTON COUNTY
o 1 2 ULES DEPARTMENT OF LAND USE AND TRANSPORTATION
PLANNING DIVISION a AUGUST 1985
Ip 1)11-1 till 1141111111 1111][1111 1111ij till I j;IljIlIII
NOTE: IF THIS MICROFILMED 2_ 5 7
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............
IV. ISSUES
t,
In developing a recommended policy on the transfer of road jurisdiction, the
staff has considered the following issues:
County Provision of Urban Services
° Land Use and Transportation Planning
° Road Standards Uniformity
° Fiscal Implications
° Cost Savings and Maintenance Efficiencies
• Legal Implications
Count Provision of Urban Services
The issue of the County's continued role as an "urban service" provider has
been discussed previously by the Board. To date, no final policy eecisions have
been reached.
A policy decision regarding
jurisdictioroad n
over,
tem and l loong-teimpmcationsnincregard n-
sibility for, the County's m
to the County's future as an urban service provider.
Land Use and Transper°ration Planning
Jurisdictional decisions oVemata� factorsnal in determining,theoultimatesfunctdion
use, and access permits are 3
of the County's major road system.
The County's vel pmeentaand operationtofns a number of policies a balanced transportationsigned systemtin the
insure the State pm goals and the County's land use plana and policies.
context of State planning
The County's Transportation Plan policy dealing with access management reads:
"To protect the travel capacity on the arterial and
major collector street system, new development will be
required to comply with access management standards set
rban
forth in the Community Development Ordinance,
Road Standards and Comprehensive Framework Plan."
Each of the cities in the whichyidentifyalso vtheofunctionaleclass plans
oferoadsninsidenthe
use, transportation plans
- city, and their own access standards. These local plans and policies do no
always agree with the County's
Plan
in considenetworkring certain major roads as an impor-
tant link in a larger County-wide
an oppor-
lan
The County's upcoming
nese diate of the willfferences andnreachation finalPagreementponvad"County Road
tunity to resolve
-9-
ru
Road Standards Uniformity
Recently DLUT staff has revised the County's road standards. These road stan-
dards have been reviewed by the cities in Washington County and provide the
basis for working with cities to develop a consistent set of road standards.
A set of consistent County-wide road standards are desirable, but would be
essential to the successful operation of a County road system under multi-
jurisdictional control.
Fiscal Implications
The cost to adequately maintain the County's 1,200 miles of County roads was
estimated in 1984 to be $7.9 million per year. (Source: Report on Road
Maintenance Needs, Costs and Funding Alternatives, Wash. Co., DLUT, May 1984).
To meet this obligation, the County receives funds from the State Motor Vehicle
Fund (Stat,- Gas Tax) and the County Fuel Tax. In March 1985, the Board of
County Commissioners approved an ordinance increasing the County fuel tax by 3
cents per gallon. This Board decision must go to the voters for ratification in
November 1986. By ordinance, the County distributes a share (based on popula-
tion) of the County fuel tax receipts to cities for road maintenance purposes.
Even with the additional 3 cents increase in the County Gas Tax, the County
stili has a funding shortfall.
A recent inventory by the GLUT Engineering/Survey Division indicates that there
are approximately 27 miles of local access roads, 19 miles of collectors and 18
miles of arterials inside incorporated boundaries for which the County currently
hos maintenance responsibility (jurisdiction) (see Appendix G). These streets
represent approximately 1 percent of the County's "urban" local streets, 23 per-
cent of the County's "urban" major collectors, and 21 percent of the Cour. y's
"urban" arterials (see Table 2).
The County's annual maintenance cost for these 64 miles of roads inside city
boundaries is estimated to be as high as $498,455. This estimate is based on a
managed maintenance cost figure which assumes a seal coat will be applied every
5 to 6 years; an overlay every 12 to 20 years (depending on road classification);
and sweeping, striping, signing, etc. , done each year as needed (see Table 3).
Cost Savings and Maintenance Efficiencies
The County's system of arterials and collectors, like the Interstate and State
Highway Systems, was designed with the specific Imirpose of serving internal
system trips, in this case intra-County through trips. Likewise, local streets
inside cities are designed to provide direct access to business and residential
properties inside cities.
Any policy decisions regarding the County's future road jurisdiction and main-
tenance responsibilities should consider the natural division of maintenance
responsibility this road system implies. For example, the County could empha-
size repaving and striping of all urban arterials and major collectors, as well
as rural roadside maintenance activities such as ditch cleaning and brush
control. Cities then could concentrate their efforts on the maintenance of
-10-
TABLE 2
COUNTY ROAD SYSTEM
Percent
* (Inside
Road Classification Total Miles Inside Cities Cities)
Urban Arterials 84 18 21%
Urban Major Collectors 83 19 23%
Urban Minor Collectors b Local Streets 422 27 .06%
Subtotal 589 64 9%
Rural Arterials 14
Rural Major Collectors 173
Rural Minor Collectors b Local Streets 424
Subtotal 611
TOTAL 1,200
SOURCE: Report on Road Maintenance Needs Costs and Funding Alternatives,
Washington County DLU , May 1984.
*City boundaries as of 8/1/85
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TABLE 3
AVERAGE MANAGED MAINTENANCE COST
Managed Maintenance
Type of Road Cost Per Mile Per Year Miles Total
5-Lane Arterial $ 11,380 18 $ 204,840
3-lane Collector $ 8,270 19 $ 157,130
2-Lane Local $ 5,055 27 $ 136.L485
TOTAL 64 $ 498,455
SOURCE: Report on Road Maintenance Needs Costs and Funding Alternatives,
Washington County GLUT, May 1984.
s
}s, -12-
minor collector and local streets. This kind of system which divides jurisdic-
tion and maintenance responsibilities by road `unction or class, could result in
r maintenance efficiencies and cost savings.
Legal Implications
To transfer road jurisdiction held for the purposes of "repair, construction,
improvement and the levy and collection of assessments" under ORS 368.026(2) also
includes transfer of control over the issuing of access permits, the ability to
require dedication of property for future rig%t-of-way and the ability to
require road improvements as a condition of new development. Having road juris-
diction now also provides the governmental unit with ,,jrisdiction with direct
authority to determine the functional classification of each roadway under its
control.
The County is not obligated to transfer road jurisdiction if a determination is
made that such an action is not in the best interest of the County's citizens.
The County is required to hold a public hearing in response to a request for
transfer. The three basic procedures for transferring jurisdiction over County
roads within cities are outlined in a memo from the County Surveyor dated August
10, 1985 (see Appendix F).
-13-
}Y
IV. ALTERNATIVE ROAD JURISDICTION POLICIES
In order to assist the Board in determining a future road jurisdiction policy,
three alternatives have been analyzed. Each alternative offers a different phi
-
losophy regarding the County's future road jurisdiction and maintenance role.
The alternatives are as follows:
o Continue current practice of road jurisdiction transfers (on a case-by-
case basis);
• Road jurisdiction based upon city boundaries; and
° Road jurisdiction based upon functional classification.
1. Current Practice
Under this alternative, the Board would continue to review each road jurisdic-
tion transfer request and approve all reasonable requests for transfer.
Advantages:
This alternative retains the County's flexibility to respond to indiviCual
requests as warranted. It reduces the County's maintenance obligation ever time
as requests are granted.
Disadvantages:
This alternative leaves the larger issue of road jurisdiction unsettled and the
County's long-range urban service role in road development and maintenance
uncertain. This alternative does not send a clear message to other jurisdic-
tions and County citizens of the Board's intent regarding the County's future as
a service provider. It does not address the question of whether or not to iden-
tify and maintain a "County Road System" under the County's control.
2. Road Jurisdiction by Jurisdictional Boundaries
Under this alternative all roads (other than State facilities) within incor-
porated areas would eventually be taken over by a city. The intent of this
approach would be that ultimately the County would retain responsibility for
roads in the remaining unincorporated urban and rural portions of the County
only. This alternative would further reinforce the current policy of requiring
transfer of roads upon annexation of land to cities.
Advantages:
Generally, citizens' perception of accountability and responsibility for roads
would be clarified, with all roads inside city limits being the direct respon-
sibility of the City.
-14-
ss
Developers in cities would not be required e rmi t s
nd useaapprovals andmbuilding the
County and would thus be able to get all land
permit process would be
from the City. For these individuals,
(, streamlined.
Count would be in a position to spend relatively more maintenance dollars
The Y
on roads in the unincorporated areas.
Disadvantages: ld
b
This Coun
c control over major roads inside incorporated rias tothrough
the
This ted.
could have a negative impact on the County's through trips on the
County Transportation Plan which emphasises accommodating
major road system.
the County and the City could find themselves competing
Under this alternative,
mprovemenfity.often from the same funding source
with each other for road i
for different portions of the sameacil
This
alternativE would eliminate the County's ability to establish and maintain
a County Road System.
3. Road Jurisdiction b Functional Classification responsibility (for
road's function as defined
Under this alternative, road jurisdiction and maintenance
other than State anlould Planbrather thandby a its geographical location.
in the County's Transportation
The intent of 'this policy would be for the County to retain responsibility for
that portion of the arterial and major collector system currently
under County
jurisdiction and to actively pursue jurisdiction over thatportion
fthe
arterial and major collector system currentlyunder city jurisdiction.
This policy would �lluminorccollectorities to aand localssume istreetsninsideatheiraboun-
responsibility for a
da ries.
The County would work to negotiate trade arrangements, i.e., maintenance of
arterials and collectors in exchange for local streets to accomplish this
exchange.
Advantages:
This alternative would establish a "County Road
ourcesttotsensure a system loflann�ng
and maintenance authority with sufficient
reliable quality and function.
Under this arrangement, the Ctofcould
the C concentrate
its
of forts a and
gear its
operation toward the maintenance
�` -15-
Cities could adjust their programs to emphasize local road maintenance activi-
ties. By concentrating their maintenance dollars on local streets, cities would
have an opportunity to provide a direct and visible service to a greater number
of city residents.
This arrangement should result in overall efficiencies and cost savings by
avoiding duplication, promoting specialization and minimizing extra travel to
job site time and expense.
Di sadvantages:
This alternative would strengthen the County's role as an urian service
provider, an issue the Board has yet to address in a comprehensive fashion.
Adoption of this policy may influence future policy decisions on the larger
urban service question.
Arterials and major collectors currently under city jurisdiction would ulti-
mately need to be transferred back to County jurisdiction. This could prove
difficult or impossible to accomplish.
This alternative would not reduce the County's current maintenance obligations.
THe County would need to acquire new reso-,roes ($362,000 annually) to maintain
that portion of the arterial and major collector system currently under city
Jurisdiction if and when acquired.
This alternative would continue the need for individuals to obtain County access
permits for developments on the major road network inside cities.
This alternative would not entirely eliminate citizens' confusion over read
r maintenance responsibility and accountability.
( -16-
V. FINDINGS AND RECOMMENDATION
Findings
The County currently does not have sufficient resources to meet its present road
maintenance obligations.
The County is currently responsible for the maintenance of 64 miles of streets
and roads inside city boundaries.
Three cities have recently requested transfer of 18 miles of streets and roads
inside their jurisdiction (8.5 miles of local roads and 9.5 miles of arterials
and major collectors). To transfer all of those portions of the streets
requested could reduce the County's maintenance obligation by $125,000 annually.
The Board has an existing policy, adopted in 1981, which directs that cities
request transfer of jurisdiction for all local and collector roads following
annexation. There is general agreement that all local roads inside cities
should become the maintenance responsibility of those cities. Existing Board
policy also directs that agreements be reached on the jurisdiction of all
arterials prior to annexation.
The requests by cities for jurisdictional transfer of portions of the County's
major road network (arterials and major collectors) raise several major issues
such as:
° The County's future role as an urban service provider.
{
° The advantages of establishing a "County Road System" to be planned for
and maintained by one governmental jurisdiction.
The update of the County's Transportation Plan will provide an opportunity to
resolve these issues.
In the interim, the Board has directed the staff to recommend a policy to
respond to these immediate requests.
Three alternatives have been identified and the advantages and disadvantages of
each considered. The policy alternatives are as follows:
° Continue current practice of considering road jurisdiction transfers on
a case-by-case basis;
° Road jurisdiction should be based upon city boundaries; and
° Road jurisdiction should be based upon functional classification
assigned to the road in the County Transportation Plan.
In response to these policy alternatives, staff concludes:
1. To continue with the current practice does not address the issues.
:.`' -17-
2. Road jurisdiction based exclusively upon jurisdictional boundaries
may not be the best arrangement to accommodate through trips on the
major road system.
3. Road jurisdiction by functional classification has several important
planning, maintenance and operational advantages.
Recommendation
The Board should adopt the following policy on an interim basis until such time
as the County's Transportation Plan is updated.
It shall be the policy of the County to:
f all roads
1. Transfer
Transportation dPlan oasolocal roads and�minor dcollectors.
2. Not transfer jurisdiction of roads designated as major collectors or
arterials by the County Transportation Plan, unless such transfers of
jurisdiction are conditioned to:
a. sustain the road's designated function, and
b. ensure that the public's interest in a County-wide road system
may be preserved until the adoption of an updated County
Transportation Plan.
Advantages
The advantages of this interim policy are that:
° The issue of the County's funding ability will be decided by November
1966, when the continuation of the 30 gas tax increase will come before
the voters. This will enable the County and cities to plan for their
long-term maintenance responsibilities.
° Within the next year, alternative funding mechanisms for the maintenance
of local roads will have been investigated. This will relieve the
better of major financial positionctormaintainithey"Counnd tytthe road system." a much
° This policy will provide sufficient time to coordinate and determine
future road jurisdiction and maintenance responsibilities b_tween the
cities and County through the update of the County Transportation Plan.
Disadvantages
° This policy does not provide an immediate decision as to the final
collectors rconsideration. those minor arterials and major
° This policy will continue the County's maintenance responsibility for
those roads under consideration.
-16-
APPENDIX
•
WAIHINGTON CG®�JNTY A
bacr—I)cport►neut C:orrespondcuc c
Date July 13, 1981
To Roger Thomssen
Director of Records
From Donald Mason .�y
Acting County Administrator
Subject MINUTE ORDER NO.
Adopted as County policy the following statements which address
read Jurisdictions which are a part of a proposed annexation to
a eity.
The Board of Commissioners at its regular meeting on July 7,
1981, by Minute Order #81-342, adopted as County policy the
following statements which address road jurisdictions which
are a part of a proposed annexation to a city.
1. It shall be the policy of the County to require that
annexation legal descriptions are drawn to include all
adjacent road right-of--way in the annexation unless
the Board determines otherwise.*
2. it shall be the policy of the County to obtain assurances
from a city that the city will request transfer of
Jurisdiction after annexation of all public and county
local and collector roads unless the Board determines
otherwise.
3. It shall be the policy for the County to reach an agreement
on the Jurisdictional status of all county a►teriais prior
to annexation, unless the Board determines otherwise.
4. it shall be the policy of the County to oppose annexations
of land to cities: that have not incorporated significant
unincorporated county islands within therir cities where
they may do so by their own actions, unless the Board
determines otherwise.
S. It shall be the policy of the County to oppose annexations
where the city and the county have not earned agreement
on policy items 1,2,3 and 4 above
*These policies do not allow a city to taste ju -diction of a road
outside Its boundaries for the purpose of creating islands of land
so the city can use this basis for annexation of these islands.
ar
- B
COUNTY ROADS TRANISMEPr"D JUNE 83 JUNE 85
C.P..: 25.:.2 T!J C.R.: 25 i B T/J
DATE: MARCH 20. 1984 DATE: APRIL 9, 1985
ROAD: QUINCE STREET ROAD: S.W. BOONES FERRY ROAD
CLASS: ARTERIAL CLASS: LOCAL
LIMITS: IN FOREST GROVE LIMITS: IN WILSONVILLE
JURISDICTION: FOREST GROVE JURISDICTION: WILSONVILLE
C.R.: 2534 T!J C.R. : 2578 T/J
DATE: JUNE 19, 1984 DATE: APRIL 9, 1985
ROAD: S.W. 80TH ROAD: S.W. PARKWAY AVENUE
CLASS: LOCAL CLASS: LOCAL
LIMITS: IN TUALATIN LIMITS: IN WILSONVILLE
JURISDICTION: TUALATIN JURISDICTION:. WILSONVILLE
C.R.: 2334 T/J C.R.: 2578 T/J
DATE: JUNE 19, 1984 DATE: APRIL 9, 1985
ROAD: S.W. AVERY ROAD: S.W. ELLIGSEN ROAD
CLASS: LOCAL CLASS: MINOR ARTERIAL
LIMITS: IN TUALATIN LIMITS: IN WILSONVILLE
JURISDICTION: TUALATIN JURISDICTION: WILSONVILLE
C.R.: 2543 T/J C.R.: 2593 T/J
DATE: AUGUST 7, 1984 DATE: MARCH 26. 1985
ROAD: S.W. NYBERG ROAD: S.W. CLINTON
CLASS: LOCAL CLASS: LOCAL
LIMITS: IN TUALATIN LIMITS: S.W. 68TH TO S.W. 60TH
JURISDICTION: TUALATIN JURISDICTION: TIGARD
C.R.: 2545 T/J C.R.: 2594 T/J
DATE: AUGUST 7,1984 DATE: MAY 14, 1985
ROAD: TUALATIN-SHERWOOD ROAD ROAD: S.W. SUNSET BLVD.
CLASS: LOCAL CLASS: MAJOR COLLECTOR
LIMITS: IN TUALATIN LIMITS: IN SHERWOOD
JURISDICTION: TUALATIN JURISDICTION: SHERWOOD
C.R. : 2577 T/J C.R.: =594 T/J
DATE: NOVEMBER 6. 1984 DATE: MAY 14.1985
ROAD: SHUTE ROAD P.OAD: S.W. MURDOCK
CLASS:.MINOR ARTERIAL CLASS: MAJOR.COLLECTOR
LIMITS: :IN HILLSBORO LIMITS: IN:SHERWOOD
JURISDICTION: HILLSBORO JURISDICTION: SHERWOOD
RESOLUTION NO. x592 Certified
A RESOLUTION INITIATING ACTION TO TRANSFER
JURISDICTION OF CERTAIN COUNTY ROADS WITHIN THE
CITY TO THE CITY UPON SPECIFIED CONDITIONS.
WHEREAS, QRS 373.270(6) provides a mechanism to transfer
jurisdiction of County roads within a City to the City; and
i
WHEREAS. the City of Beaverton has determined that the best
interests of its citizens may be served by obtaining jurisdiction over certain
County roads in order to enhance maintenance, to limit inefficiency, and to
create better accountability to its citizens; now, therefore,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF BE.AVERTON, OREGON AS
FOLLOWS:
The Council authorizes the Mayor of the City of Beaverton to contact
the Washington County governing body and -request surrender of the below listed 1
County roads to the City of Beaverton, as shown on the attached map Exhibit
NA"
1. County Road No. 2501................(S.W. Jenkins Road lying between S.W.
"' 158th Avenue and S.W. Murray
Boulevard). All of County Road No.
2501 located in Sections 5 and 8, T1S,
R1W, W.M., Washington County Oregon.
The transfer is subject to the
completion of an inspection of the
bridge within the past one.year, and
the correction of any deficiencies
noted in the inspection report.
-' 2. County Road No. 273............... . (S.W. Weir Road lying between a point
200 feet West of the Center of S.W.
155th Avenue and a point 1460 feet
East of the center of the S.W. 155th
Avenue). All of that portion of
County Road No. 273 lying between the
West line of Sections 29 and 32, TI.S,
R1W, W.14. and the Terminus of said
>: County Road No. 273, except that
portion of said County Road No. 273
h
previously transferred to the City of
7 Beaverton by proceedings recorded as
LL County Road no. 2437 (T/J) located in
Sections 29 and 32, T1S, R1W, W.M.
Washington County, Oregon.
EM "A"
RESOLUTION
RESOLUTIUN NO. Certified
A RESOLUTION INITIATING ACTION TO TRANSFER
JURISDICTION OF CERTAIN COUNTY ROADS WITHIN THE
CITY TO THE CITY UPON SPECIFIED CONDITIONS.
WHEREAS, ORS 373.270(6) provides a mechanism to transfer
Jurisdiction of County roads within a City to the City; and
WHEREAS. the City of Beaverton has determined that the best
-a-
interests of its citizens may be served by obtaining ,jurisdiction over certain
County roads in order to enhance maintenance, to limit inefficiency, and to
create better accountability to its citizens; now, therefore,
BE IT RESOLVED By THE COUNCIL. OF THE CITY OF BEAVERTON, OREGON AS
FOLLOWS:
The Council authorizes the Mayor of the City of Beaverton to contact
the Washington County governing body and request surrender of the below listed
County roads to the City of Beaverton, as shown on the attached map Exhibit
NAp
2
1. County Road No. 2501................(S.W. Jenkins Road lying between S.W.
' 158th Avenue and S.W. Murray "
Boulevard). All of County Road No.
2501 located in Sections 5 and 8, T1$,
R1W, W.M., Washington County Oregon.
The transfer is subject to the
completion of an inspection of the
bridge within the past one.year, and ?
the correction of any deficiencies
noted in the inspection report.
•' 2. County Road No. 273............... . (S.W. Weir Road lying between a point
:r 200 feet West of the Center of S.W.
155th Avenue and a point 1460 feet
i` East of the center of the S.W. 155th
Avenue). All of that portion of
County Road No. 273 lying between the
West line of Sections 29 and 32, T1S,
R1W, W.M. and the Terminus of said
County Road No. 273, except that
4 portion of said County Road No. 273 "
£ previously transferred to the City of
Beaverton by proceedings recorded as
County Road No. 2437, (T/J) located in
.> Sections 29 and 32, T1S, R1W W.M.
Wasnington County, Oregon.
aIrr
t
-RE
, RESNo.. �59?
w
t
3. S.W. Cascade Avenue................ (S.W. Cascade Avenue).
All of S.W. Cascade Avenue as
maintained by Washington County
through agreement with the Oregon
Department of Transportation approved
by Minute Order 79-1114 dated April 1U,
19/9, in Section 2/, T15, R1W, .W.M.
and shown on Exhibit "B', attached
hereto, and by this reference
incorporated herein.
4. County Road No. 19ul.............. . (S.W. 1518th Avenue lying between
Jenkins Road and S.W. Merlo Road; S.W.
Merlo Road lying between S.W. 1/Uth'
Avenue and S.W. lbbth Avenue).
All Of County Road No. 1981 located in
Section b, b, / and 1t, T1S, R1W,
Washington County, Oregon.
The transter to the City can be made
now if it will not interfere with the
Merlo Project, otherwise, the transfer
to the City can be mace after project
b. S.W. Denney Road............ completion.
From the current terminus of City
Jurisdiction east to the current City
limit
b. S.W. Center Street..........
•••••.. Portion at Center Street not
previously transferred in the vicinity
/• S.W. Fairfield.........'............ Of 124tn.
From S.W. Cedar Hills boulevard east
to the City limit.
Adopted by the Council this day of Janua=, 1985•
ATTEST: APPROVED:
XVCY N. ILCDX, City Recorder
((/� UUtRR 0. COLE, Mayor
Res-19:C8:rn:34
}
RESUIUI 1UN NU. E �'of
MMMMPW� WON
, a
CITY OF TIGARD. OREGON
RESOLUTION NO. 85- 51
A RESOLD rION OF rHE TIGARD CITY COUNCIL TO SUPPORT ACQUIRING JURISDICTION OF
PORTIONS OF 121ST AND 135TH AVENUES AND GAARDE AND WALNUT STREETS FROM THE
JURISDICTION OF WASHINGTON COUNTY
WHEREAS, the City of Tigard has appointed a citizen's Transportation Committee
for the purpose of advising it on matters of transportation; and
WHEREAS, the said Committee recognizes a hazardous traffic safety condition
exists along SW Scholls Ferry Road in the vicinity of SW 135th and SW 121st
Avenues; and
WHEREAS, the Committee realizes its responsibility to meet the goals set
forth by the Council; and
WHEREAS, the City of Tigard has agreed with the City of Beaverton to assume
the responsibility for traffic improvement on SW Scholls Ferry Road at the
above named intersections; and
WHEREAS, Washington County has indicated an interest in transferring
Jurisdiction of certain streets to the City of Tigard.
NOW. THEREFORE, BE IT RESOLVED by the Tigard City Council that:
i
That the City of Tigard begin the. legail•Fteps necessary to obtain jurisdiction
of the following streets from Washington C;unty:
1• SW 135th Avenue from SW Scholls Ferry Road to SW Walnut Street
2• SW Walnut Street from SW 135th Avenue to- SW 128th Avenue
3. SW 1213t Avenue from SW Walnut Street to SW Gaarde Street
4. SW Gaarde Street from SW 1213t Avenue to SW 112th Avenue
PASSED: This /S'rh day of q „ 1985.
v �
ty3r - City of Tigard
ATTEST:
. AJC 4Cfa.✓
eputy City Recorder - City of Tigard
(- RESOLUTION N0. 85 51 '
3006A
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- • E
RESOLUTION NO.
A RESOLUTION REOQEST-ING TRANSFER OF JURISDICTION OF
CERTAIN COUNTY ROADS TO THE CITY OF TUALATIN
BE IT R SOLV D BY THE CITY COUNC=:. OF Tr-= CT'"- OF "U"AT :
OREGON, that:
See-ion 1. In accordance with ORS 373 .270 (1) (B) , the- City -of
Tualatin deems it necessary and expedient, and for the best
interest of the City to acquire jurisdiction over the following
County roads located within the'City of Tualatin:
1. SW Tualatin Road (County Road No. 1063) .
From the beginning point of SET Tualatin Road within the
richt-of-way of Pacific Highway (99W) easterly and southerly
along SW Tualatin Road to the intersection of SW Tualatin
Road. and Sri Boones Ferry Road (State Highway 217) .
2. SW Berman Road (County Road No. 489 and 27A) .
From the intersection of SW Cipole Road and SW Berman Road
northeas:.erly along SW Berman Road to the intersection of SET
Berman Road and SW Tualatin Road.
3. - SW Avery Street (no County Road number) .
From tae intersection ofl� tRr Tualatin-Sherwood. Road and SW
Avery Street easterly along SW Avery Street to the
intersection of SW Boones Ferry Road and SET Avery Street.
4. SET 10-5th Avenue (County Road No . 1395) .
From the intersection of SGT Paulina Drive and SET 105th Avenue
northward. along SW 105th Avenue to the intersection of SW
Avery Street and Sw 105th Avenue.
S. SW Sagert Street (County Road No. 327) .
.From the intersection of SW Martin= Avenue and SET Sagert
Street westward along SvT Sagert Street to the intersection of
SET Boones Ferry Road and SW Sacert Street.
PIP
Resolution 'No. '-56-�85 paae 1 of 3
ESH t t
6.
517 Saeert Street (No County Road number) .
t From the intersection of SW Boones Ferry Road and Sri Sacert
Street westerly along 5-4 Sagert Street approximately 1900
feet to the present termines of said roac.
7. SW 103rd Avenue (County Road No. 1071) .
From the intersection of SW Tualatin Road and SW 103rd Avenue
north along SW 103rd Avenue approximately 300 feet to the
current City of Tualatin city limits.
B. SW Haaelfern Road (County Road No. 1114) .
From the intersection o: SW Bridgeport Road and SW Hate fern
Road southwesterly along SW Hazel-ern Roa& to the
intersection of SW Hazelfern Road and Sal Lower Boones Ferry
Road.
9. SW McSwan Road (County Road No. 1114) .
From the intersection of SW 65th Avenue and SW McSwan Road
southwesterly and southeasterly along Sal McSwan Road to the
intersection of the Southern Pacific Railroad tracks and Safi
McSwan Road.
10. SW 124th Avenue (County Road No. 489) .
.of "SW-.-i24th_Avenue and_ SW-_Herma-a Road- ---- -
southerly along said 124th Avenue to the intersection of Sal
Tualatin-Sherwood Road and Sal 124th Avenue.
11. unnamed County Road right-of-way (No County Road number) .
From the intersection of SW Herman Road a,-id Ss? 124`h Avenue
(County Road No. 489) northward approximately 1.430 feet along
said unnamed county road :fight-044-way.
12. Unnamed county road right-of-way (No County Road number) .
Commencing at a point on SW Cipole Road (County Road No. 505)
at a point approximately 660 feet south of the intersection
of Sr1 pacific Highway and SW Ci-Dole Road, thence extending
easterly approximately 900 feet along said unnamed county
road right-of-way.
Resolution No. '-5e'B-E5 _ Page 2 of 3
� ' elk"
13. SW Nyberg Road (County Road No. 1153) .
From the intersection of Interstate 5 and SST Nyberg Road
ad to the terminus o. County Road
easterly along SW Nyberg Ro
No. 1'_53.
14. Srr 65th Avenue (County Road No. 591} .
prom the intersection of SW 55th Avenue and Interstate 205
northward along SW 65th Avenue to the terminus of County Road
No. 591 located at. the intersection of SW Nyberg Street and
sW 65th Avenue.
Section 2. In accordance with ORS 373 .270 , the City of
ansfer o+ jurisdiction be made 'as '
Tualatin rea_uests that this tr
soon as possible, and that the transfer of jurisdiction be total
and wholly encompassing with no limitations as to the City'
acceptance of jurisdiction.
INTRODUCED AND ADOPTED this 10th day of June, 1985.
C='r^:. OFA UALATIN, OREGON
Mayor
A_ `S'T:
BY
City Recorder
-Re o _15 � page 3 of 3 �r .
u
Auoust 10, 1935
To: Jerry Parmenter, Engineering/Surveying Manager
From: Chuck Pearson, County Surveyor f'
7
Subject: JURISDICTION OF COUNTY ROADS IN CITIES
Pursuant to the memo directing this division to provide a list of county roads
within cities and the necessary steps to transfer juristiction of county roads
to cities, I am listing the proceedure necessary to effect transfer. I had
previously provided a list of all county roads within city limits. Should
this memo not provide all required information relative to the transfer of
jurisdiction, please advise.
The surrender of jurisdicition of a county road to a city is governed by ORS
373.270. There are basically three different scenarios that can be utilized.
1. INITIATION BY THE COUNTY - The county can, by its own action, initiate the
transfer of jurisdiction of a county road to a city. The necessary steps are:
A. The declaration of the county's intention and the setting of a
public hearing, usually by Resolution and Order.
B. The posting of notice of the public hearing, 30 days prior to the
hearing, in at least "three public places, one of which shall be
wittrin-the-limits- if-the city" -or the-publishing of-"the notice
once a week for four successive weeks in some newspaper of general
circulation in the county."
C. At the public hearing, the county shall hear the matter and
consider any objections or testimony on the matter and if the
county finds that the transfer is "necessary, expediant or for the
best interests of the county", the county may "make an order to
that effect and offer to the city to surrender jurisdiction over
the county road or portion thereof, and may limit the time for the
acceptance of the offer".
D. Once the transfer is offered to the city, the city must adopt
"appropiate municipal legislation" to accept the transfer.
E. Upon the acceptance of the county's offer by the city, the county
approves that act by a final Resolution and Order ordering that the
official records of the county be changed to reflect the transfer.
TRANSFER
Page 2
II. INITIATION BY THE CITY WITHOUT "APPROPRIATE MUNICIPAL LEGISLATION"- If
the city requests the county to "initiate" action to transfer jursidiction,
even if by a resolution, the steps addressed above in paragraph "I" must be
followed.
III. INITIATION BY THE CITY UPON THE PASSAGE OF "APPRIOPRIATE MUNICIPAL
LEGISLATION" - If the city passes "appropriate municipal legislation" in which
the city makes the specific request of the county to transfer jurisdictton to
the city, the process is much shorter. Steps 10" and "E" of paragraph "I" can
be eliminated from the process and the county can °'surrender jurisdiction of
the county road without further action by the city if the county governing
body adopts an order surrending the county road that meets the limitations
established by the city in its legislation."
Obviously the latter process is by far the best, but often the city prepares
its resolutions before discussing the issue with staff and the peculiarities
of the matter require that the city go through an acceptance of the county's
offer if that offer doesn't meet the letter of the city legislation originally
requesting the transfer. Examples are these are the City of Beaverton
Resolution in which they asked for transfer of jurisdiction of streets that
are impractical due to size, location, etc. to transfer at this time. Also,
the City of Tigard has asked for streets that are not within the current city
limits and, as a result, cannot legally be transfered. In both of these
cases, the city will have to adopt "appropriate municipal legislation"
accepting the county offer and the county will have to make a "final" order in
the matter.
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1. ._ hl (�•~�. —___ �
August 10, 1985
To: Jerry Parmenter, Engineering/Surveying Manager
�?From: Chuck Pearson, County Surveyor Z
Subject: JURISDICTION OF COUNTY ROADS IN CITIES
Pursuant to the memo directing this division to provide a list of county roads
within cities and the necessary steps to transfer juristiction of county roads
to cities, I am listing the proceedure necessary to effect transfer. I had
previously provided a list of all county roads within city limits. Should
this memo not provide all required information relative to the transfer of
jurisdiction, please advise.
The surrender of jurisdicition of a county road to a city is governed by ORS
373.270. There are basically three different scenarios that can be utilized.
I. INITIATION BY THE COUNTY - The county can, by its own action, initiate the
transfer of jurisdiction of a county road to a city. The necessary steps are:
A. The declaration of the ccunty's intention and the setting of a
public hearing, usually by Resolution and Order.
B. The posting of notice of the public hearing, 30 days prior "o the
hearing, in at least "three public places, one of which sha. be
___wfithin the limits if the -city" or the- publ#string-of-"-the notice
once a week for four successive weeks in some newspaper of general
circulation in the county."
C. At the public hearing, the county shall hear the matter and
consider any objections or testimony on the matter and i€ the
county finds that the transfer is necessary, expediant or for the
best interests of the county", the county may "make an order to
that effect and offer to the city to surrender jurisdiction over
the county road or portion thereof, and may limit the time for the
acceptance of the offer".
D. Once the transfer is offered to the city, the city must adopt
"appropiate municipal legislation" to accept the transfer.
E. Upon the acceptance of the county's offer by the city, the county
approves that act by a final Resolution and Order ordering that the
official records of the county be changed to reflect the transfer.
f,
TRANSFER
Page 2
IL. INITIATION BY THE CITY 6JITHOUT "APPROPRIATE MUNICIPAL LEGISLATIO!!"- If
the city requests the county to "initiate" action to transfer jursidiction,
even if by a resolution, the steps addressed above in paragraph "I" must be
followed.
III. INITIATION BY THE CITY UPON THE PASSAGE OF "APPRIOPRIATE MUNICIPAL
LEGISLATION" - If the city passes "appropriate municipal legislation" in which
the city makes the specific request of the county to transfer jurisdiciton to
the city, the process is much shorter. Steps "0" and paragraph "I" can
be eliminated from the process and the county can "surrender jurisdiction of
the county road without further action by the city if the county governing
body adopts an order surrending the county road that meets the limitations
---established by the city in its legislation."
Obviously the latter process is by far the best, but often the city prepares
its resolutions before discussing the issue with staff and the peculiarities
of the matter require that the city go through an acceptance of the county's
offer if that offer doesn't meet the letter of the city legislation originally
requesting the transfer. Examples are these are the City of Beaverton
Resolution in which they asked for transfer of jurisdiction of streets that
are impractical due to size, location, etc. to transfer at this time. Also,
the City of Tigard has asked for streets that are not within the current city
limits and, as a result, cannot legally be transfered. In both of these
cases, the city will have to adopt "appropriate municipal legislation"
accepting the county offer and the county will have to make a "final" order in
the matter.
ROADS AND HIGHWAYS THROUGH CITIES 373.270
POWERS OF CITIES 373.250 Use of city road fund. The
'T RELATING TO ROADS AND road fund mentioned in ORS 373.240:
HIGHWAYS (1) Shall be used by the city for the construc-
373.210 Improvement of through tion and repair of county roads and streets there-
highways by certain cities. Any city having in.
a population of less than 100,000 may provide (2) May be used for the construction and
for the improvement of any roads or streets repair of roads without a city having a poPuli-
within the limits of the city at the partial ex- tion of less than 100,000 which lead directly to it.
pense of the general fund of the city in the man-
ner provided in ORS 373.220 and 3173.230, (3) In carrying out such objects,may be used
where: jointly with the county in which the city is locat-
ed as provided in ORS 373.260.
(1) Such roads or streets are parts of any 373.250 Agreements between counties
general system of state or county roads or high-
and cities as to acquisition of rights of
ways;or way and road improvement. (1) The county
(2) Such rc:Ad; nr streets directly connect court or the board of county commissioners of
with state or cou::L., :cads or highways; ' • any county and the authorities of any city within
•• (3) Such roads or streets afford an outlet the county may enter into an agreement for the
from the limits of the city to,adjoining state or construction,,improvement or repair of,.and the
county roads or highways;or _ acquisition of right of way for. �-
(4) Such road: or streets provide the most (a) Any county road or city street within the
accessible or generally traveled route from within corporate limits of the city.
the city to beyond the'.mita of the city. (b) Any road without such city, if it has a
population of less than 100,000, but leading
373.220 Procedure to authorize directly to it. _
improvement. Whenever, by majority vote of (2) the agreements the parties shall agree
the legislative authorities iv a city mentioned le upon the proportion which each shall contribute
ORS 373210 d m initiative vote by the peouct toward such acquisition, construction, improve-
thereof, it c deemed advisable to construct a ment or repair and upon the method and kind of
improve such designated roads or streets at the
partial expense of the general fund of the wunic- acquisition,construction,improvement or repair
ipality, the governing body shall so declare by to be made. bended by 1955 r-M S11
__ordinance,stating what portion of the.�cost shall
be Paid out of the general fund of the municipal'- ties. (1) Juris-
ty and what portion shall be paid by assessme diction over a county road within a city may be
against property in the manner provided by transferred under this section whenever.
charter or ordinance provisions of the city, un-
less the amount or proportion has been fixed by (a) The county governing'body deems it
the initiative measure.: necessary, expedient or for the best interest of
the county to surrender jurisdiction over any
373.230 Charter or ordinance provi- county mad or portion thereof within the corpo-
•ions governing improvement. Except as to rate limits of any city,and
the provision that a portion of the cost of the �) The governing body of the city deems it
improvement mentioned in ORS a city,
all
of er necessary or expedient and for the best interests
paid out of the general fund of the city,all other
charter or ordinance provisions govern in the of the city to acquire jurisdiction over the county
matter of the construction and improvement of road or part thereof to the same extent as it has
such roads and streets. over other public streets and alleys of the city.
(2) To initiate a proceeding for the transfer
373.240 General road fund of city. o
The general road fund of any city shall consist of f jurisdiction under this section, the county
governing body, upon its oven motion or upon
the road money set apart for the city as a road the request of the city by its governing body,
district or otherwise,under the laws of the state, shall give notice by:
out of the road tax levied by the county, which
the county treasurer shall pay to the city, and (a) Posting in three public places in the
any other money placed in the road fund of the county,one of which shall be within the limite of
city by the orders of the city governing body. the city;or
ses
EM
873.280 HIGHWAYS. ROADS BRIDGES AND FERRIES
(b) Publishing the notice once a week for (b) The full and absolute jurisdicton over
iruction,
.our successive weeks in some newspaper of the road for all Purposes of pair,onso and collection of
general circulation in the county. improvement and the levyin,
assessments therefor shall vest in the city,and
(3) Notice under this section shall give the (c) The city shall have the same jurisdiction
time and place of hearing and a succinct state-
ment of the proposed action requested and des. over the road or portion thereof as by its charter
cribing the road or portion thereof proposed to and the laws of the state are given or granted it
be surrendered by the county to the city with over any of the public streets and alleys of such
convenient certainty. city.
(4) At the time and place mentioned in the ) This c
applicable to all county
notice under this section or at such adjournment
as it may fix, the county governing body shall roadswhetheracquired by the county or the
hear the matter, consider any objections or public by condemnation, defective condemna-
testimony offered by any person interested and tion and user, user or prescription or in any
determine whether it is necessary,expedient or manner provided by w azthe publin ic.t e ease-
for the best interests of the county to surrender ment for road purposes
dea
jurisdiction over the county road or portion by issa e.153 5731
thereof to the city.
373.280 Assessments made by city
(5)If a county governing body determines to under belief county road was city street•
surrender jttgisdiction under this section and No assessment evade by any city for the im-
initiates action under this section. provement of any county road or portion thereof
(a) The county governing body shall make under the bona fide belief of its governing body
an order to that effect and offer to the city to that it was a public street of the city is invalid
surrender jurisdiction over the county road or where the property owner has permitted the city
portion thereof, and may limit the time for the to make the improvement or where the county
acceptance of the offer,and . has surrendered jurisdiction to the city within
•(b)The city by appropriate municipal legis- the time when the assessment is ocberwise col-
lation may within the time specified accept the lectible by law,if within the time the assessment
county order and offer to surrender jurisdictionwould be otherwise collectible the city acquirers
under this section. . full jurisdiction over the county road or portion
(6) If a city governing body determines to thereof as Provided in ORS 373.270.
-_ _) tiate_actian under this section for the surren. 373.290 Amity given control of soun-
der of jurisdiction_by a county_over-& county ty roads and highways declared streets.
Toad. The incorporated city of Amity, in Yamhill
(a)The city governing body may initiate the County, has exclusive control and jurisdiction
action by passage of appropriate municipal over all county mads and highways within its
legislation that requests surrender and that may corporate boundaries. Such county roans and
set any time or other limitations upon accep- highways are streets, subject to all the burdens
tance by the city of the surrender,and and etudes thereof. The control of such
(b) The county governing body may surren- county roads and highways is excepted out of the
der jurisdiction of the county road without fur- jurisdiction of the County Court of Yemhill
ther action by the city if the county governing County. ;
body adopts an order su-rendering the county
road that meets the limitations established by 373„300 Monmouth given control of
= the city in its legislation. certain highways declared streets.The city
=unci. of Monmouth, in Polk County, has full and
(7) When a city adopts appropriate
pal legislation accepting a county governing exclusive jurisdiction,power and control over all
body's order under subsection (5) of this section that part of the highway known as Monmouth
or when a county governing body adopts an Avenue from its intersection with Main Street
order meeting city la&l&tion under subsection north to the northeast corner of University Out
(6)of this section: Lot B located within the corporate limits of the
(a) The jurisdiction of the county over the city. Such highway is a street,subject to all the
county road or portion thereof as a county road,
burdens and servitudes thereof. The control of
such highway is excepted out of the jurisdiction
or for its improvement, construction or repair of the County Court of Polk County.
shall cease;
370
i
i
CITY OF TIGARD
MAP C.R. N0. HALF ST. FULL ST.
CODE NAME -
LOCAL ACCESS ROADS 1955 530
4. SW Ann St. 150
5, SW 116th Ave. 1955
6. SW Fonner St. 495 11150 100
7, SW 67th Ave. 1601 550900 1,420
10. SW Naeve St. 900, 1415 1,550
11. SW 109th Ave. 7x7, 857 3,980
13. SW Sattler St. 865 2,250
14. SW 100th Ave. 1294 950
15. SW Ross St. 1290 1,620
16, SW 81st Ave. -
1042, A138 3,650
17.---SW -74th-Ave.- _ 480
18, SW Fanno Creek A-138
19. SW Pfaffle St. 975 220 270
20. SW 95th Ave. 1018 290
3,560
22. Sri 66th Ave. O.S.H.D. 1,070
23. SW 67th Ave. 245, 1092, 3,180
24. SW 72nd Ave. A-138, 472
25. SW Hermoso Way 1922 1,000
26. SW Beveland St. 1922 980
27. SW 69th Ave. 1524", 1544 3,150
1522 900
28. SW Baylor St.
2042 250
29. SW 71st Ave.
1522 320
30. SW Clinton St.
3,950
31. SW 79th Ave. 933
32. SW Franklin St. 1602 810
. .1600 550 '
- _.-_-33:-----SW--68th-Ave- - 1366 - 1900
36. SW 108th Ave. 1364 ib
37. SW 113th Ave. 2,590 G
SUBTOTAL
COLLECTORS
1. SW 121st Ave. 411 550 650
S. SW Bull Mt. Rd. 147 1/2,A-147 2,580 1.050
9. SW Beef Bend Rd. A-148 400
1,450
21. SW Tiedeman Ave. 2439 4.400
35. SW 135th Ave. 934 3,530 7,550
SUBTOTAL
ARTERIALS 411, 358 11800
2. SW Gaarde St. A-55,494,934 2,950 610
3. SW Walnut St. 429 540 5,750
12. SW Durham Rd. 700
34. SW Upper Boones Fry Rd. A-138 5,290 7,OGO
SUBTOTAL
TOTAL - - Lir feet 112416 51Q�70
13 - - --
Mileage
ter.
CITY OF BEAVERTON
r MAP
CODE NAME C.R. N0. HALF ST. FULL ST.
LOCAL ACCESS ROADS
3. SW 99th Ave. 1163 150
4. SW 110th Ave. 1396 150
*5. SW Fairfield St. 1754 130
*7. SW Center St. 597 500 100
8. SW 103rd Ave. 1313 150
9. SW Kennedy St. 2169, 1795 140
11. SW Poplar Lane 2023 � ,380
SUBTOTAL
COLLECTORS
10.Old Scholls Ferry Rd. 2156 2,500
12. SW-Laurelwood Ave. 450 500
*14. SW Denney Rd. 326 420
15. SW Nora Rd. 1222 1,770
16. SW Beard Rd. 1073 25
17. SW 155th Ave. 866 1,990
*18. SW Weir Rd. 273 - 1,680
SUBTOTAL
779-6-9
ARTERIALS
* . SW enkins Rd. 887 3,800
2. SW Murray Rd. 2065, 1978
2.111,228, 2018 20,400
6. SW Walker Rd. 2112 60
13. Old Scholls Ferry Rd. 348 50 350
19. SW 170th Ave. 1133, 675,2444 4,150
*20. SW Merlo Rd. 1981 - 3,500
— - _ - - —600
21 __.S:W: Scholls-Ferry Rd. Z173(60�-
SUBTOTAL 110 3 ,$07
Total Lin. Ft. 1,820 47,145
Mileage 0.34 7.85
*City of Beaverton has requested jurisdiction of all or
portions of these roads.
G
CITY OF NORTH PLAINS
MAI'
CODE NAME C.R. NO. HALF ST. FULL ST.
LOCAL ACCESS ROADS
Y
Gordon Road CR A-1 &1017 2,350'
2. North Avenue CR A-10 4,400' 700'
3. Main Street CR 701 1,400'
4.
5. 4th Street CR 1407 650'
6. Wasco Avenue CR 1407 450'
7. 3rd Street CR 1407 1,650'
8. Pacific Avenue 147' A 1542 2,300'
9. Hillcrest Avenue 148' & 1512 2,400'
10. S.E. Weight Road CR 1472 750'
_ --_11.--_Hyland.-Court- , 1472 & 1.730 11650'
12. 5th Street CR 702 1,850'
13. 4th Street CR 1730 700'
14. 1st Street (Glencoe Rd) 1213 & 2495 11100' 3,400
15. West Union Road A-10,A-145, 150' 1,030
2496
16. i!ain Street, Cottage Ave. CR 1656 1,530'
Total Lin Ft. TM 'tea
Mileage 1.52 3.88
NOTE: City of North Plains not on functional classification map.
� t
CITY OF FOREST GROVE
MAP
CODE NAME C.R. N0. HALF ST. FULL ST.
LOCAL ACCESS ROADS
1. David Hill Rd. 205 105
2. Watercrest rd. 2002 2,180
3. Thatcher Rd. A-121,A-122 &
A-123 1,500
4
5. Gales Creek Rd. 1051 7,510
6. Geoff Rd. 1141 900
7. Pacific Ave. 335 2,200
8. Douglas St. 955 950
9. Elm St. A-30 850
10. Nineth Ave. 405 11800
11. Fern Hill Rd. 1205 3,800
--11__-------- _....- _ .9 -200
12. Geigen Rd. _ 398
13. Mountain View Lane 71 5,250
14. Quince St. A-64 500
15. Martin Rd. A-64 400
16. Hawthorne St. 601 1,000
17. 26th St. 601 325 1,070
18. Popular Lane 805
Total Lin. Ft. 43G 34,310
Mileage .08 6.50
CITY OF CORNELIUS
MAP
CODE NAME C.R. NO. HALF ST. FULL ST.
T- e'�1 Lb- Road 120r� 420
2. South 1st Ave. 553 590
3.1.. 11 N 345th Ave. 528 200
Total Lin. Ft. na
Mileage 0.23
NOTE; Cities of Forest Grove and Cornelius not on functional
classification map.
Pa ae 5
CITY OF LAKE OSWEGO
MAP C.R. NO. HALF ST. FULL ST.
CODE NAME
LOCAL ACCESS ROADS 1114 550
4, SW McEwan Rd.
CITY OF KING CITY
MAP C.R. N0. HALF ST. FULL ST.
CODE NAME
3,600
80. SW Beef Bend Rd. 1-148
81 SW Fischer Rd. Lin. TIM1.950
Total Lin. Feet
Mileage 1.05
CITY OF DURHAM
MAP C.R. NO. HALF 5T. FULL 5T_.
CODE NAME
LOCAL ACCESS ROADS 320
82. W Bridgeport Rd. 1387 700 30083. Ski Lower Boones Fry Kd. No Road
Total __ _ Lin.' Feet 7$�
_. 0.13 0.12
_ Mileage �. _
CITY OF GASTON
MAP C.R. NO. HALE FULL ST.
CODE NAME ,
1. hurch St. & "The Trail" 3 2 1,200
2. South Road 1,000
3. Main St.-East of Hwy.47 A-143 230
Lin
4. Mill St. . 1
Feet
Total Lin. 0.76
Mileago
NOTE: City of Gaston not on functional map.
a.
CITY OF PORTLAND
MAP
�. CODE NAME C.R. NO. HALF ST. FULL ST.
LOCAL ACCESS ROADS
3. S.W. 74th Aven�se CR 981 350' 150'
4. S.W. 71st Avenue CR 788 80' 175'
5. S.W. Mutlnomah Blvd. CR 1761 350' 1,050'
6. S.W. 68th Avenue CR 1121 225'
7. S.W. Canby Street CR 856 300'
9. S.W. Florence Lane CR 1494 60'
SUBTOTAL 1,35 1.375
COLLECTORS
$. S.W. Vermont Strtiet CR 380 30' 470'
SUBTOTAL
ARTERIALS
1.S.W. Garden Home Road 160 & 689 1,600' 1,350'
2. S.W. Oleson Road CR 2056 1,350 500'
SUBTOTAL 2.10
Total Lin. Ft. 4,345' 3,695'
Mileage 0.80 0.70
CITY OF SHERWOOD
MAP .
CODE NAME C.R. HALF ST. FULL ST.
LOCAL ACCESS ROADS
. Melnec a Roaif CR 449 50'
SUBTOTAL '
COLLECTORS
1. S.W. Edy Road CR 1070 1,410' 3,270'
2. S.W. Tualatin/Sherwood CR 492 5,450'
3. S.W. Scholls/Sherwood CR 1324 1,600' 500'
5. S.W. Edy Road 1459 & 1070 1,550' 2,100'
6. N.E. Oregon Street 2257 & 954 600'
9. W. Sunset Blvd. CR 311, 441 1,320' 1,570'
10. S.W. Sherwood- Blvd. (No. 750'
11. S.W. Wilsonville Road CR 341 700'
12. S.W. Cipole Road CR 505 2,100'
SUBTOTAL 14.986' M4
Total Lin. Ft. 15,030 8,040
Mileage 2.85 1.52 `
AV
Page 7
lion III
TOTAL COUNTY ROAD MILEAGE IN CITIES
s
LOCAL ACCESS ROADS HALF ST. FULL ST.
r
Tualatin 2.270 15,140
r Tigard 2,590 38,860
Hillsboro _ 850 11,120
Beaverton 790 6,380
Forest Grove* 430 31,210
Cornelius* 0
North Plains* 8,00 20,460
Portland 1,365 1,375
Sherwood 50 0
Lake Oswego 0• 550
King City 700 620 0
Durham 4,010
Gaston* 0
0 0
RiverGroveSUBTOTAL 1 ,045 -f34,035
3.23 miles 25.39 miles
COLLECTORS HALF ST. FULL ST.
ua at:n 51520 30,200
Tigard 3,530 7,550
Hillsboro 5,730 10,975
Beaverton 920 7,965
Forest Grove* 0 0
Cornelius* 0 0
North Plains* 0 0
Portland 30 470
Sherwood 14,9800 6 ,0400
Lake Oswego 0
King City 5,550
Gaston* 0. 0
River Grove 0 0
SUBTOTAL 36 2TO ,200
6.87 miles '12.35 miles
ARTERIALS HALF ST. FULL ST.
Tualatin 3,750 15,550
Tigard 5,290 7,060
Hillsboro 660 29,975
Beaverton . 110 32,800
Forest Grove* ""' 0 0
Cornelius* 0 0
North Plains* 0 0 -
Portland 2,950 1,650
Sherwood 0 0
Lake Oswego 0 0
King City 0 0
Durham 0 0
Gaston* 0 0
River Grove 0 _
SUBTOTAL —177M
,,rr- 2.42 miles 16.52 miles
i_
TOTAL 66,065 286,470
12.51 miles 54.26 miles
* Roads within cities not on the functional classification
Y map are included in the Local Access Road totals.
_4,. page 9
_ CITY OF TIGARD OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: September 30loom
-.�__ AGENDA ITEM #: Cj<
DATE SUBMITTED: September 25 1985, PREVIOUS ACTION: Acceptance of Street
ISSUE/AGENDA TITLE: S S 3 Builders Dedication Compliance Aareement 6 Bond
Street SQC Refund PREPARED BY: _Rendu Clarno-�—
REQUESTED BY: S & J Builders
DEPARTMENT HEAD OK:
CITY ADMINISTRATOR:
POLICY ISSUE —
Chapter 3.20 of the Tigard Municipal Code. 4
INFORMATION SUMMARY
S & 3 Builders, developers of the Meadow Creek Apartments just south of the
street
SDC refund eTown Center and east
sof SW North Dakota Street, are requesting a
trfor the extra capacity construction of SW North Dakota
Street, All improvements are not yet complete.P however, the project is bonded
and ready to go it's maintenance
See attached documentation period. A Partial refund is recommended.
prnvided to the Director of Community Development.
ALTERNATIVE'S CONSIDERED
SUGGESTED ACTION —�
It is herewith recommended that the City Council authorize a
$18,626.10 to S S J Builders Ltd., said amount bei Partial refund of
under Chapter 3.20 of the Tigard Municipal Code. qualified and creditable
(1908P)
�r
x.
1
MEMORANDUM
CITY OF TIGARD, OREGON
TO: William A. Monahan, Director,
Community Development September 18, 1985
FROM: Randy Clarno, Manager,
Engineering Services
SUBJECT: S & J guilders
Meadow Creek - S.W. North Dakota)
S.D.0 Rebate
We have received a request from S & J Builders, Ltd. , to return to them the
cost of extra capacity-construction associated with S.W. North Dakota Street.
The attached Exhibit "A" details this cost. We have reviewed these figures
and agree with them. However, they are requesting a rebate on an item that is
not complete; namely the final asphalt overlay (Line 8 minus Line 7 -
$9,421.00). To remain consistent with the current policy, I am recommending
that we return to S & J Builders, Ltd. $18,626.10 for extra capacity
construction that is complete. I am also recommending that we have Council
approve the total rebate amount of $28,047.10 and release the remaining
$9,421.00 upon completion of the work.
(RSC:br/1867P)
yw._
r - . �Xt-��t3tT ,� . •
INCREMENTAL COST'aOR CONSTRUCTING AN EJMRA CAPACZT'Y -STREETS`
Developers
Construction Local Major- Difference Unit Extra
Item Street Collect,oa� Price Capacity
Qty Qty Cost
! Excavation 544 cy 3893 cy 1349 cy 3.40 4,586.60
7_ Matting Material
3 Rock: 3/4"-6 212 cy 389 cy 177 cy 13.25 20,345,25
V-07 --. 848 cy "" 1557' cy- `' 709 -cy' 12.28,685.25 f
5 Other
�o Paving: sat Lift 458 to 560 ton 102 ton 29.50 3,009.00
'? 2nd Liftl" 229 ton 31.00 =-7,099.00
2nd 9rd LIMP ,
Curbing 560 ton 29.50 .__ 16,520.00
. _
10 Sidewalk , ,` �'• t
it storm sewer
IZ Catch Basins
l3 Sanitary Sewer
��- Water Lines (Main)
1•�j Underground Wiring
1 �e St'reeft Lighting
tj
f , ;:
CITY OF TIGARD, OREGON
( COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: September 30, 1985 AGENDA ITEM ##: 1 l f
DATE SUBMITTED: September 25, 1985 PREVIOUS ACTION: Acceptance of Street___
ISSUE/AGENDA TITLE: Westwood Corp. Dedication Compliance Agreement 6 Bond
Street S.D.C. Refund PREPARED BY: Randy Clarno
REQUESTED BY: Westwood Corporation
DEPARTMENT HEAD OK: CITY ADMINISTRATOR:
POLICY ISSUE
Chapter 3.20 of the Tigard Municipal Code.
INFORMATION SUMMARY
Westwood Corporation, the developer of Pacific Crossroads Plaza at the corner
of SW 78th Avenue and Pacific Hwy is requesting an SDC refund for the extra
capacity construction of SW 78th Avenue and Pacific Hwy. See attached
documentation provided to the Director of Community Development.
ALTERNATIVES CONSIDERED
SUGGESTED ACTION
It is herewith recommended that the City Council authorize refund of $5,520.05
to Westwood Corporation. Said amount being qualified and creditable under
Chapter 3.20 of the Tigard Municipal Code.
(1908P)
MEMORANDUM
CITY OF TIGARD, OREGON
TO: William Monahan September 11, 1985
Director of Community Development
FROM: Randy Clarno, Engineering Services Manager V41"
SUBJECT: S.D.C. Rebate request by Westwood Corporation on SW 78th and
Pacific Highway (Crossroads Commercial Development).
Westwood Corporation is requesting a street S.D,C. rebate for cost they
incurred in the extra capacity construction of SW 78th Avenue and Pacific
Highway. They are eligible for a rebate on both of these streets. I have
computed the total rebate amount at $9047.05 (See figures below) based on the
City Fngineer's unit estimates. However on December 6, 1982 the previous
developer of this project, Lasal Land Co. of the Northwest, received a rebate
of $3427.00 for work which had been completed (See attached documentation.)
The balance which Westwood Corporation should receive is $5,620.05.
. Explanation of computations:
1. SW 78th Avenue (see attached chart on Per foot construction cost)
Major Collector Street cost = $192.84 per foot
Local Street cost = 168.23 per foot
difference $ 24.51 per foot
280 L.F. x $24.61 = $6890.80
2. SW Pacific Hwy. (sidewalks only)
Local Street = 5' wide
Arterial Street = 8' wide
3' lifference
575 L.F. x 3 x $1.25 = $2155.25
Eligible Rebate amount = 9047.05
Amount paid to Lasal Land $3427.00
Westwood Rebate = 5520.05
(RC:pm/1836P)
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PURCHAS ...HECK REKEST
,lj
VENDOR f��s,.f ( O/ /Y�4f!
ADDRESS `
C17YOFTIOARD
DATE REQUESTED BY UNIT/DEPT.
PURCHASE REQUEST CHECK REQUEST
PREPARE PURCHASE ORDER CHECK TO BE MAILED
Cts 6�v oyt 4-S 7
SEND CONFIRMING P.O. NOTIFY REQUESTER WHEN CHECK IS READY
SPECIAL INSTRUCTIONS CHECK NEEDED BY
ACCOUNT NUMBER QUANTITY INVOICE NO. & DESCRIPTION TOTAL PRICE
T2s=mo®cvc� -3cC d
of, .4.1 .On/
s
TOTAL REQUESTED
APPROPRIATION BALANCE $ IV
Amount / Initials
APPROVALS:
SECTION MANAGER (Less than $100)
DEPARTMENT HEAD
CITY ADMINISTRATOR'S APPROVAL
' ----------------------------- ACCOUNTING PURPOSES ONLY ------------------------------
Amount Paid C� Signatures Checked
P.O. No.
Check Number Fin. Director i
Date Paid
(lot
MEMORANDUM
TO: City Council
FROM: Director of Public Works `
SUBJECT: S.D.C. Refund - Floberg
DATE: December 2, 1982
It is herewith recommended that the City Council authorize refund of $3,427.00
to Lasal Land Company of the Northwest; said amount being qualified and
creditable under Cahpter 3.20 of the Tigard Municipal Code.
r
r. .
November. 4 , 1982
Mr. John flagman
City of Tigard
12755 SW Ash
P. O. Box 23397
Tigard, OR 97223
RE: System Development Charge Rebate
Pacific Highway & SW 78th Street Development
Dear John:
Pursuant to our telephone conversation of this date
and in accordance with a letter dated July 17, 1982 re-
garding a rebate on the system development charge, spe-
cifically portions that have been advanced by the land
owner, I would request that said credit to date, which to
my understanding is $3, 4270 be paid to Lasal Land Company
of the Northwest. Please have said check mailed in care
of Wild Flober4 Preece & Flabera 2300 SW First
Avenue Suite 220, Portland, OR 97201.
Based on our telephone conversation, I assume I have
answered your questions and a check from the city will be
forthcoming. If other information is required, please let
me know. Thank you for your help.
Very truly yours,
LASAL LAND COMPANY
OFi T11G NORTiIWRST
Wil 3 i:am C. Flobecg
WCF/am
a
_ e
T0: City of Tigard DAT1' : ,July 19, 19112
RL : Application for 5ystcm; Chdrge turd►;
Commercial Service Center
78th Street A 99 W
This application is based upon costs associated with the construction
of 78th Street between Pfaffle and 99 W to collector standards and for
oversizing of 105 linear feet of sidewalk along 99 W.
The elements comprising this application consist of:
Street - extra base rock costs
- extra paving costs
- extra labor and equipment costs
Sidewalk - extra concrete costs
extra labor costs (finishing).
The areas considered oversized are:
203 lineal feet of 78th Street X 10 feet wide; and
105 lineal feet of sidewald adjacent to 99 W
(Note: Total length of oversize sidewalk along
99 W is considerably greater; however, this
application covers work done under contract
by R. A. Gray & Co. only. )
Total oversized costs for which this application is submitted equal
( 6' "'^ ^"-and have been computed as follows:
30 Street
• Base Rock - 2830 sq.ft. x 12" 1)27 = 104.81 cu. yds.
104.81 cu. yds. X $5.75/cu. yd. = S 603
Labor b Equip. estimated to eqml rock costs = 600
Paving Costs - 2830 sq. ft. x .71/sq. ft. = $2,009
Total Street Credit = S3,212
Sidewalk
Concrete - 105 linear feet X 3 feet wide = 315 sq.ft.
315 sq.ft. X .3331 104 cu. ft. - 27 = 3.83 cu.yds.
3.83 cu. yds. X $35.46/cu. yd. = $136
Finishing - 315 sq. ft. X
4) 79 ft. 79
Total Sidewalk Credit _ $215
Grandal : 53,212 Street
+ 215 Sidewalk
53,427
pity of Tigard
Ie 2
July 19, 1982
Supporting Documentation:
1) Cobb Rock Sample Invoice for Rock *
2) Subcontract with Baker Rock for Paving
3) - Ross Island Concrete Invoice for Concrete
4) Cement Finishing Invoice from J & B Concrete .
*Paving sq.ft. cost computed as follows:
Pfaffle - 680 L' X 5' wide patch pave =
12'400 sq.ft.
452 sq.ft.
78th - 283 L' X 4TotaldSquare Feet = 15852 sq.ft.
$11,267 contract amount 15,852 sq.ft. = 710sq.ft.
Lasal Land Cor' of.- the Northwest
ESTIMATE OF CREDITS UPON FULL DEVELOPMENT
StreetS 991.00
1 inch overlay, 2,630 sq. ft. ® 5.35/sq.ft.
Sidewalkwest of 76th
320 lineal feet alo Pacific Hwy Pacific Hwy 255 lineal feet i stalled along
in conjunction with For est Federal
72building.
t.)
(575 lineal feet X 3 feet ide ,
Finishing 431.00
1,725 sq. ft. a S.25/sq. ft.
Concrete
1,725 sq. ft. X .33 = 569 cu. f
569 c� u. f t• _ 21 cu. yds.
27 745.00
21 cu. yds. X S35.46/cu. yd. TOTAL ESTIM E S 2,167.00'
5,594.00
GRAND TOTAL ALL CREDITS
g
b
pity of Tigard
Paye 2
,July 19, 1982
Supporting Documentation:
1) Cobb Rock Sample Invoice for Rock
2) Subcontract with Baker ,tock for Paving*
3) - Ross island Concrete Invoice for Concrete
4) Cement Finishing Invoice from J b B Concrete .
*Paving sq.ft. cost computed as follows:
Pfaffle - 680 L' X 5' wade patch pave 3,400 sq.ft-
78th
12,452 sq.ft.
Total 78th - 283 L' 4dSquare Feet = 15� sq.ft.
$11 ,267 contract amount ` 15,852 sq.ft. = 71t/sq.ft.
Lasal Land C% of., the Northwest
ESTIMATE OF CREDITS UPON FULL DEVELOPMENT
Street991.00
1 inch overlay, 2,830 sq. ft. ® $.35/sq.ft.
Sidewalkwest of 78th
326 lineal feet alo Pacific Hwy pacific Hwy
plus 255 lineal feet i stalled along
in conjunction with Far est Federal building.
(575 lineal feet X 3 feet ide = ',725 sq. ft.)
Finishing 431.00
1,725 sq. ft. g $.25/sq. ft-
Concrete
1,725 sq. ft. X .33 = 569 cu. f
569 cu. ft. = 21 cu. yds.
27 745.00
21 cu. yds. X $35.46/cu. yd. $ 2,167.00
TOTAL ESTIM E
GRAND TOTAL ALL CREDITS
$ 5,594.00
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CITY OF TIGARD, OREGON
4_ COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: September 30, 1985 AGENDA ITEM #: t r
L
DATE SUBMITTED: September 26, 1985 PREVIOUS ACTION: Sidewalk Bond Reduction-.
ISSUE/AGENDA TITLE: Sidewalk Bond on 'June 6, 1985
Reduction for Winterlake I PREPARED BY: Randv Clarnolaw
REQUESTED BY: Developer
DEPARTMENT HEAD OK: CITY ADMINISTRATOR:
POLICY ISSUE
INFORMATION SUMMARY
Winterlake I is a 29 lot subdivision located east of SW 135th Avenue and south
of SW Brittany Drive. The developer is requesting a reduction in his sidewalk
bond for sidewalks completed since the last bond reduction (6-6-85). This
reduction amount represents $3,289.06.
ALTERNATIVES CONSIDERED
SUGGESTED ACTION
Engineering recommends that Council authorize a reduction in the developer's
sidewalk bond by releasing $3,289.06.
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(1924P)
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September 30, 1985 CITY OF TIIFARD
WASHINGTON COUNTY,OREGON
Gordon Hobbs
Or-Ak Corp.
13050 SW Forest Meadow Way
Lake Oswego, OR 97034
Reference: Winterlake Subdivision (Sidewalk Bond Reduction)
Dear Mr. Hobbs:
In the matter of the Eleven Thousand, Three Hundred-Four and 00/100 Dollars
$11,304.00) Sidewalk Bond, between Or-Ak Corporation and the City of Tigard,
Oregon, and Washington Federal Savings Bank; this is to serve as official
notice to allow said Washington Federal Savings Bank to release to Or-Ak
Corporation, a portion of the deposit entrusted to said Washington Federal
Savings Bank.
The amount hereby authorized to be released is Three Thousand, Two
Hundred-Eighty-Niae and 06/100 Dollars ($3,289.06).
The amount to remain entrusted to Washington Federal Savings Bank as a cash
performance bond to assure the City that ali remaining requirements of said
subdivision are completed, shall be One Thousand, Two Hundred-Fifty and 00/100
($1,250.00).
This notice shall not be construed to nullify or alter the terms of the
aforesaid sidewalk bond in any way; it is merely an authorization to release a
portion of the entrusted monies.
City of Tigard, Oregon
BY•�raci
n�•
BY62t:2
(RSC:br/1924P)
:: 12755 S.W.ASH P.O.BOX 23397 TIGARD.OREGON 97223 PH:639-4171
WN Ililillillmm
League of Oregon Cities
Annual Conference & Business Meeting
,Q November 9.12, 1985 — Red Lion Inn, Lloyd Center
_ (J�� � � Phone U 37——C// 7�
Name
Please fill out one form pe6g� _14W"52-OM toll free.
Title
City//Agency
Billing Address oel?0, e?ay C;t3:?77 7—_z!z;/'c40 r QR Zip
Spouse/Guest Name(if attending)
BILLING INFORMATION
Payment Enclosed Bill the City/Agency
Pay at Conference Bill the Delegate
CONFERENCE REGISTRATION
Registration fee includes admission to all general sessions,workshops and receptions.Meals and special training sessions are additional.
Pries No. Amount Price No. Amount
Preregistration 4 days $40.00 _L_ $ Y,17,0Q MONDAY,Nov 11
(Prior to Oct.21) 1 day 33200 Blood Chemistry Analysis $16.00
Spouse/Guest Registration $ 5.00 _ __ Breakfast Meetings: s-,bwowl $ 8.00
Student Registration $15.00 ___ Mayors--_Managers,,_,Finance Directors—,
Onsite Registration 4 days $45.00 Planning Directors_._ ,City Attorneys__,Cable Officerz__
(After Oct.21) 1 day $35.00 ___ _.___ Spouses' Breakfast& Program $ 8.00
Non-member Fee $90.00 ___ ___ Luncheon/General Session $ 9.00
City Councii/Manager $15.00 �--
- SRelations Seminar
SATURDAY,Nov.9
Portland Deluxe City Tour
Elected Officials'Leadership $65.00 for spouses Adult $ 9.00 _
Training Institute(includes lunch) r &guests Child $ 4.25
Oregon Section,I.C.M.A. $65.00 Annual Banquet $18.50
Training Seminar(includes lunch) TUESDAY,Nov.12
Breakfast/General Session $ 8.00 9,00 -
SUNDAY,Nov.10 ' --Lam- Luncheon/Closing Session $ 9.00 0
Luncheon/Opening Session $ 9.00
Meeting the Press(no charge, $ 0 TOTAL -
limited attendance,ticket required) Registration Change Fee $10.00
Spouses'Program(no charge, S 0 Cancellation Fee $15.00 �-
limited attendance,ticket required) GRAND TOTAL +!
NOTE Parsons making registration changes after October 21 will be charged a$10.00 handling charge.A$15.00 fee will be charged fM all cancellations after November 1.
Meal tickets may be refunded only if returned at least 24 hours before the meal is served.Training seminar and tour tickets are non-relundable.Panicipatton is limited,
preregistration is suggested.
White ane VNow—Mtum to— 001" Pint—006OsN's C"y
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PERSONNEL RULES MANUAL
TABLE OF CONTENTS
Paqe
Welcome 1
Section 1 General 2
Purpose of the Personnel Manual 2
Scope
2
Variance to Policies 2
Organization Chart 2
Definitions 2
Authority, Responsibility and Admin. of the Personnel System 5
City Council 5
City Administrator; Administers Rules 5
Administration of the Personnel Rules 6
Department steads 7
Section II Employment Policies and Procedures 8
Appointment Authority 8
Recruitment, Selection, and hire 8
Recruitment Procedures 9
Recruitment Process 10
Application Procedures 11
Examinations/Interviews 13
Applicant Rights Following the Examination 16
Interviewing By Supervisors and/or Panel 17
Eligibility Register 18
Effect of Discontinued Employment on Eligibility
e.
HIM
Section II Employment Policies and Procedures (cont.) Page
Register and Future Examinations 19
Pre—Appointment Reference Checks 19
Pre—Employment Requirements 20
Rejection of Applicants 20
Selection/Hire 21
Residency Requirement 21
Section III Employment Rules 22
New Employee Orientation 22
Attendance, Job Performance and Productivity 22
Shared Positions 23
Outside Employment 23
Overtime 24
Exempt Personnel — Compensatory Time 24
Salary Advance 25
Work Schedule 26
Hours of Work 26
Breaks 26
Shift Changes 26
Time Sheets 26
Employee Status 28
Section IV Employee Riqhts 31
Probationary Period 31
Police Service Positions 31
Leave of Absence Without Pay 31
Regular Status 32
Seniority 32
lor*geVity
32
Page
Section V Merit and Advancement 33
Performance Reviews 33
Scheduling Performance Reviews 33
Special Evaluations 33
Performance Review Procedures 33
Goal Setting, Performance Review, and Disciplinary Action 34
Merit Increases 34
Exceptional Increases 36
Promotion 36
Acting Appointment 36
Transfer 36
Demotion 37
Suspension 38
Separation 38
Layoff 38
Resignation 39
Termination for Medical Reasons 40
Dismissal 40
Section VI Work Related Allowances 41
Lodging 41
Per Diem 41
Clothing and Uniform 41
Police Service 41
Other Employees 42
Mileage Reimbursement 42
Out--of—Town Travel 43
d
Page
Section VII Employee Rights and Relations 44
Appearance, Conduct and Discipline 44
Procedures For Disciplinary Actions 45
Grievance Procedures Q8
Personnel Records 50
Administration of Personnel Records 51
Employment Records 51
Reference Check Procedures for Employment
By Other Employers 51
Section VIII Classification Plan 53
Class 53
Job Description 53
Administration of the Classification Plan 53
Classification Designation 53
Position Reclassification 54
Salary Range Adjustments 54
Section IX Compensation PM--Plan and Administration 55
Appointment Rate 55
Pay Periods 55
Merit System 55
Part—Time Employees — Overtime 55
Emergency Overtime 55
Section X Employee Benefits 57
Leave Benefits and Regulations 57
Holidays 57
Vacation 58
Sick Leave 59
Maternity Leave 61
Page
Section X Employee Benefits (cont.)
61
Compassionate Leave
61
Military Leave
62
Civil Leave
62
Religious Leave
62
Voting Leave
62
Insurance Benefits
Section XI Safety and Workir►g Conditions
64
64
Job Safety
64
Authority and Responsibility
65
Division Heads
65
Supervisors
66
Employees
66
Personnel Director
Vehicalar and Occupational Accident Reporting
66
i 68
Posting Safety Information
69
Section XII Education and Traininq
69
Policy Statement
69
Education Reimbursement
71
Personal Education and Training
71
Educational Incentive
72
Section XIII Work Environment
73
Section XIV Equal Employment Opportunity
Equal Employment Opportunity Policy
73
73
Sexual Harassment
City Action to Preclude Sexual Harrassment
73
/x
Section XIV General Guidelines and Restrictions 77
77
Relatives
Legal Liability
77
Patents/Copyrights 77
Soliciting 78
City Vehicles 78
Code of Ethics 78
Political Activity 79
Inclement Weather 79
Moving Policy 79
d
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gone
WELCOME
Congratulations on your success in becoming an employee of the City of
Tigard. We encourage you to become acquainted with your fellow employees, the
staff and the responsibilities of your position.
Our goal as city employees is to provide the many municipal services as
effectively as possible and serve the needs of all citizens in the community
to the best of our ability.
This document has been prepared to help answer the questions you may have
regarding the regulations, policies and procedures of City employment.
Please read it carefully and refer to it often to ensure that you receive the
benefits to which you are entitled; if you have questions, ask your supervisor
for explanations or direction.
This manual is considered to be a living document - changing to meet the needs
of the City and its employees. Any suggestions received from employees
regarding changes in policies or procedures will be willingly considered by
the City.
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SECTION I. GENERAL
Purpose of the Personnel Manual
The purpose of this manual is to provide fair rules and procedures for
City employee personnel matters. We hope to make the City service
attractive as a career and Lo encourage each employee to give his best
service to the City.
Scope
This manual sets forth the policies and rules which apply to all City
employees so long as its provisions are not in conflict with other
agreements with the City, including labor contracts. Supervisors can
acquaint you with the departmental rules and practices which also apply.
All references to employees) designate both sexes, and whenever the male
gender is used it shall be construed to include male and female employees.
Variances to Policies
The City Administrator may vary or modify the strict application of the
rules in this document in any case where strict applications would result
in practical difficulties or unnecessary hardship. Such a variance shall
be based on written findings of practical difficulties or unnecessary
hardship. The findings shall be filed with the Personnel Director.
Organization Chart
Definitions as used in these rules, unless the context requires otherwise:
1. Anniversary Date. Means one year from the date of receiving regular
status.
2. Appeal. Means the process as established by these rules and
procedures by which an employee can request consideration of a
problem or situation for a decision or ruling.
3. Appointing Authority. Means the City Council, Administrator or
Department Head to whom authority is delegated to make the
appointment to fill a vacant position.
4. Calendar Year. Means twelve (12) month period beginning January 1
and ending December 31.
5. C jX. Means the City of Tigard, Oregon.
6. City Administrator. Means the chief executive and personnel officer
the City, directly responsible to the City Council for the proper
administration of all affairs of the City.
7. Class. Means a group of positions sufficiently alike in
responsibilities and authorities to require similar qualifications.
— 2
t
8. Compensatory Time Off. Means time off from work to compensate the
employee for overtime worked.
9. Confidential Employee. Means an employee who assists and acts in a
confidential capacity to a person who formulates, determines and
effectuates management policies in the areas of collective bargaining.
10. Department. Means a major functional unit of the City government.
11. Department Head. Means a person directly responsible to the City
Administrator for the administration of a department.
12. Demotion. Means the change of position for an employee from a
position in one class or step designation to a position of lower
class or step designation.
13. Disciplinary Action. Means action that may be taken against an
employee for cause, including oral reprimand, written reprimand,
suspension, reduction in pay, demotion, and dismissal, or any
combination thereof.
14. Dismissal. Means termination of employment with the City for reasons
attributable to the employee.
15. Division. Means an administrative part of the City which is a
subdivision of a department.
16. Employee. Means anyone who is salaried for employment with the City
of Tigard.
17. Exempt Employee. Means anyone who is in a bona fide administrative,
professional, management, supervisory, confidential position, or
temporary part-time positions, with the City of Tigard and is not
part of the bargaining unit.
18. Fiscal Year. Means the twelve (12) month period beginning July 1 and
ending June 30.
19. Full Time Eaaaloyee. Means an employee who works the normal amount of
working hours for the class assigned.
20. Furlough. Means a forced unpaid leave of absence or temporary layoff
from work for a period of time.
21. Grievance. Means an employee's written expression of dissatisfaction
with some aspect of his employment, a management decision affecting
him, or an alleged violation of his rights for the purpose of
attempting to gain an adjustment of said cause of dissatisfaction.
22. Individual. Rafers to a person for accounting purposes.
23. Layoff. Means a separation from employment because of organizational
changes, lack of work, lack of funds, or other reasons not reflecting
discredit upon an employee.
- 3 -
24. Leave of Absence. Means time off from work for reasons within the
scope and purpose of these rules and regulations upon prior approval
of the employee's supervisor, Department Head, and City Administrator.
l
25. Merit (Performance) Pay Increase. An increase in pay established
within the adopted pay plan range granted Lo an employee based on job
performance.
26. Military Leave. Means leave of absence for an employee entering
reserve military training duty.
27. Non—Exempt Employee. Means any employee who is in a position
represented by a bargaining unit.
28. Overtime. Means time worked in excess of the regularly scheduled
workday and workweek.
29. Part Time Employee. Means an employee who is employed regularly for
less than the normal number of working hours. See employee status.
30. Personnel Action. Means any action taken with reference to
appointment, compensation, promotion, transfer, layoff, dismissal, or
other action affecting the status of employment.
31. Personnel Director. Means the individual designated by the City
Administrator as directly responsible for the proper administration
of all aspects of the personnel system.
32. Personnel File. Means a file regarding the employee which is
maintained in the Personnel Office and which contains employment
related information about the employee.
33. Probationary Period. Means a working test period during which an
employee is required to demonstrate his fitness for the duties to
which he is appointed by actual performance of the duties of the
position. During which time may be terminated without prejudice at
the sole discretion of the supervisor.
34. Promotion. Means the change of position of an employee from a
position in one range designation to a position in a higher range.
35. Reclassification. Means a change in classification of a position by
raising it to ,a higher class, reducing it to a lower class, or
changing it to another class at the same level.
36. Regular Employee. Means an employee who has been retained in his
appointed position after the completion of his probationary period.
37. Section. Means a basic special part of the City within a division or
spar meat.
38. Selection. Means choosing one person from among those eligible for
appointment to a position.
— 4 —
39. Seniority. Means length of service From date of most recent
emnloyment without a break in service.
40. Shit ` Employee. Means an employee whose daily hours of work rotate
fro 0-41e shift to another periodically and whose duties are
continuous from the start to the end of the shift.
41. Step. Means a relative position within a salary range.
42. Supervisor. Means any person who is responsible to a higher
divisional or departmental level of authority, but who directs and
evaluates the work of others.
43. Suspension. Means temporary separation of an employee from City
service without pay for disciplinary purposes.
44. Tem rary Employee. Means an employee who has been appointed for a
limited period not to exceed 12 months for a full-time temporary
employee or 1,664 hours of employment in any given calendar year for
a part-time temporary employee.
45. Transfer. Means a change of an employee from one position to another
in the same class or to a position in a comparable class within the
City service.
46. Unit. Means a part of thge City without staff and is identified for
budget control only.
47. Workday. Means the regularly scheduled workday for each position.
The normal workday is based on either (8) hours per day for a
five-day week; or ten (10) hours per day for a four-day week.
48. Workweek. Means the regularly scheduled workweek consisting of a
40--hour shift schedule during a seven calendar day period commencing
midnight Sunday and ending midnight the following Sunday. It is
based on either a 5-4ay or 4-day (4/40) schedule.
Authority. Responsibility, and Administration of the Personnel System
City Council
The authority of the Mayor and City Council over personnel matters shall
be limited to: the City budget, pay plan, and ordinances and resolutions.
City.Administrator; Administers Rules
1. The City Administrator shall be responsible for insuring the
effective (administration of these policies and procedures and may
delegate such functions as deemed necessary for the implementation of
the system.
- 5 -
ti
2. The City Administrator may establish, amend, or recind written
administrative procedures consistent with these policies and
procedures. The City Administrator shall advise the City Council on
any changes concerning these policies and procedures.
Administration of the Personnel Rules
The City Administrator or the designated Personnel Director shall be
responsible for directing and coordinating the personnel activities of
the City including the following;
1. Preparation of position classification and pay plans and directing
the administration of these plans.
2. Computation or verification of the budget for Personal Services for
all Departments.
3. Recruiting, testing, selecting and hiring of all City employees,
provided that the City Administrator shall consult with the Mayor and
the City Council prior to hiring Departmont Heads. (Res. 81-95; TMC
2.04.040)
4. Approve the appointment, promotion, demotion, transfer, discipline,
dismissal, and other actions affecting persons employed by the City,
in compliance with the Personnel Procedures provided that the City
Administrator shall consult with the Mayor and City Council prior to
appointment or dismissal of a Department Head. (Res. 81-95; TMC
2.04.040) A Personnel Action Form shall be used for changes under
this subsection and shall require the signature of the City
Administrator.
5. Supervise, develop and maintain the personnel system including
written forms, procedures and records.
6. Maintain a current roster of all persons employed by the City.
7. Direct employee orientation, training, counseling and career
development in conjunction with Department Heads.
8. Administer the employee benefits program.
9. Approve performance reviews for all employees.
10. Administer thy+ Personnel Policies and Procedures including the
employee Cri vanre Procedures.
11. Perform ar otner lawful acts which are considered necessary or
desirable to carry out the purpose of the personnel system and the
provisions outlined in this Manual.
12. Promote and maintain harmonious relations with the labor unions;
negotiate and administer collective bargaining agreements.
13. Administer the City's Affirmative Action Plan and Safety programs.
_ 6 _
Department Heads
Each Department Head may establish such written rules and standard
operating procedures as deemed necessary for the efficient and orderly
administration of the department. Such rules are subject to the approval
of the City Administrator before they become effective, and must be
consistent with the guidelines established in this Manual. Copies of
department rules shall be available to each employee in the department
and be filed with the City Administrator and Personnel Director.
'r
- 7 -
SECTION ZI. EMPLOYMENT POLICIES AND PROCEDURES
Appointment Authority
I. The Mayor of
Tigard, with the consent of
appointive and removal power over the the Cit
City Attorne offices Of City Council, exercises
Attorney. Municipal Judge and Recorder. City Administrator,
2' The City Administrator
has appointive and
and supervisor consultation with the Ma removal power over
Department Head's after
y responsibilities over the Cit yor and City Council,
3• Department heads ®f y Recorder.
Power over all subordinate City of Tigard have appointive
approval of the e and removal
employees within their d
City Administrator. department with the
Recruitment Selection
and Hire
1 AAalicabilit
the Ma This section applies to all
Mayor, City Council, Cit Positions except Judge and City Rerorder. y Administrator, City Attorney,
those of
y. Municipal
Z• Policy Statement
A. lAAP:edintment and
upon meritpmotion to all positions in the
solei And fitness. Selection methods City shall be
y on the job--related will be
experience, education, and knowledge, skills based
Pe1fOrmance', aptitude a when appropriate, abilities,
be weighed as determined adaptabilit prior, demonstrated
analysis. throe h y' Selection factors will
g position classification and
S• Regardless
petiti Q��e number of competitors.
be com selection methods shall
(1) The qualifications required shall be based upon education,
established by the City
(Z) A reasonable Opportunity
and Persons to shall be afforded for qualified
(3) All persons being
standards, considered shall compete
against common
3• For the purpose of this „
consideration of Policy, selection' and "
transfer$ both internal and external hiring" includes the
Promotions, a:�d demotions. applicants
including
'�. The selection of an
applicant to fill a position .
management responsibility. A variety of o Is a complex, shared
the Cit must be satisfied perational concerns in the
y salary and budget policy, as well as the re
the City's Affirmative Action ob y. collective ba requirements of
guidelines. �ectives, and otheraining agreements,
polic,Y and legal
8
+ 5, In order to assure selection of the most qualified candidate(s), the
nel in the
rules and procedural responsibilities flowed. The hirings department
selection process must be carefully Su°ervisor, Division Head, or
�~ represented by the f first—line P to assure the work
Department Head has the primary responsibility
uand the City that
nit, the department, a technically competent
the
candidate is selected to perform city services. Corresponding
icnts that
Personnel Director shall screen out to unqualified jobob aPP
do not meet minimum qualifications,
u li i decision are met, talactively al obligations
do
pertinent to the employ qualified applicants, and to protect the
sufficient number of q
integrity of overall City employment policies.
6. All managers inv olved in tythis and critical
iuiction are expected to know
their respectiv
Recruitment Procedures
1. Recruitment to fill a vacancy or to create a new position shall be
handled in the following manner:
A. The Department Head will review the requets o recruitthethe h
immediate Supervisor and obtain approval
Administrator.
B, The Finance Director reviews the budget per the Position
authorization.
C. The Personnel Director completes a job audit update. (See
Appendix O)
D. The immediate Supervisor and ® r,
Department Head reviews the job
description with the Personnel
E. The Personnel Director generates the recruitment notice
containing the job description, salary range and application
procedure which is then reviewed by the Department Head.
ewed
F. The selection od ate process and Supervi Supervisor
ofrecruitment
approved eis
sbyhe the vi City
by the
Administrator.
G. The Personnel Director shall be responsible for compliance with
the City's equal opportunity and employment policies throughout
the recruitment and selection process.
2. An authorization memo (Appendix A) is prepared for the City
Administrator's approval containing the budget authorization,
recruitment notice, advertising, method of recruitment, application
evaluation criteria, responsible party for test administration and
application screening, and the timetable employed to complete the
recruitment process.
— 9 —
3. The authorization memo is forwarded to the Personnel Director to
complete the advertising and to handle billing details. Requests for
applications and telephone inquiries, along with maintaining an
application file are processed through the Personnel office.
4. Any job classification identified as under-utilizing women and/or
minorities shall be advertised as specified in the City's Affirmative
Action Plan.
s. In cases where there is a current eligibility roster as established
through earlier advertising, recruiting and testing, no further
recruitment is necessary.
b. It is the policy of the City to not retain or to respond to
unsolicited resumes or applications.
Recruitment Process
1. Criteria for Selecting the Type of Recruitment
The Personnel Director shall decide whether to make an examination on
an open competitive, promotional or specialized recruitment
examination based upon the following criteria:
A. The knowledge and skill required for the position and whether the
position requires a skill not represented presently on the staff
or whether specialized knowledge is required which can only be
gained from prior employment by the City;
B. There are qualified employees for the position;
C. The financial position of the City.
2. Contents of Job Announcements
Job announcements shall include the following information:
A. The job title, starting wage and salary range;
G. The characteristics of the job;
C. The required qualifications which may include: education,
experience and licenses or certificates for the position;
D. A description of the examination if applicable (or selection
process);
E. The place where the application is available and must be filed
and the deadline;
F. The name of the Personnel Director;
G. The posting date;
H. The phrase "An Equal Opportunity Employer" printed at the bottom;
I. Any residency requirements, if applicable.
3. Posting
A. Job announcements shall be posted at City Hail for the length of
the application period and shall be forwarded to all other city
office locations.
B. Job announcements shall be posted on City bulletin boards, five
days prior to external recruitment.
10 -
4. Advertisements
A. Advertisements for open competitive job announcements may be
placed in the following publications: Oregonian and/or Tigard
Times.
B. Advertisements may be placed in ocher newspapers, out-of-state
newspapers and trade journals.
5. Closing Date
A. The closing date shall be based on the scope of the
advertisement, and shall be clearly written on the position
announcement.
B. Applications must be filed with and be in the possession of the
City Personnel Office no later than 4:30 p.m. on the closing date.
Application Procedures
1. General Qualifications Applicants must generally be at least 18
years of age. Applicants under 16 years of age must obtain a work
permit from the Oregon State Bureau of Labor. Applicants who are not
citizens of the United States must be of a status that allows them to
work in the United States.
2. Rules For Application Forms-Contracts
A. General Information. The general applications shall provide
space for the job title, applicant's name, address, business and
home phone numbers, social security number, and information
about military service.
B. Applicant Survey. An applicant survey form shall be attached to
the application form for the purpose of collecting information
about ethnic background, date of birth, sex and handicap status
of the applicant. This information is used to prepare reports
required by Federal and State law. Applicants shall be informed
in the application instructions that:
(1) the information will be used for data collection only; and
(2) the survey will be removed prior to evaluation of the
application.
3. Relevant Education and Training. Only that education and training
directly relevant shall be considered.
4. Licenses and Certificates. Only the licenses or certificates for the
job shall be required.
5. Relevant Job Experience. Only the relevant experience may be
considered.
- 1i -
6. Supplemental Application Form (SAF)
A. The SAF is a test. It shall be constructed so that all
requested information is job related.
B. The SAF shall be prepared by the Department Head and approved by
the Personnel Director.
C. Where there are minimum requirements, the instruction section
shall specify that a negative response to any minimum
requirement or failure to complete and return of the SAF shall
be cause for disqualification.
T. Resumes. Resumes may be accepted as supplemental information along
with other City Application forms. It may or may not be job
related. It is t:he policy of the City to not retain or to respond to
unsolicited resumes or applications.
S. Closing Oat s; Extension of Time; Late and Incomplete -Applications-
Revisions
pplications-
Revisions to Submitted Applications
A. Establishment of Closing Date. The last date on which an
application shall be accepted is established by the Personnel
Director using the following criteria:
1. Internal recruitment,
2. Open competitive,
3. The number of openings,
A. The anticipated "drop off",
5. The availability of persons in the job market with the
required skills.
S. Extension of Closing Dates
1. The Personnel Director may extend the closing date upon a
determination that the quality or quantity of the
applications do not meet the requirements of the
recruitment plan.
2. The position need not be renoticed in the newspaper,
however, an announcement shall be posted at City Hall.
C. Late Applications. Late applications shall not be accepted
except under the following circumstances:
1. The recruitment deadline has been extended; or
2. The applicant has received written prior approval from the
Personnel Director prior to the closing deadline. In such
situations, the application must be post marked no later
than ten days after it was mailed by the City. A telephone
request for an application shall not satisfy the written
notice.
D. Revision of Submitted Application or Additions to the Application
1. There shall be no changes allowed to an application after
the closing date except for the applicant's address or
phone number because the point of evaluation of the
applicant is at the closing date.
2. There shall be no additional information received after the
closing date except for certain City required information
or documents which may not be immediately available such as
school transcripts.
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9. Multiple Use of Applications
A. There shall be only one application per applicant per job
~ announcement.
B. No application, whether accepted or rejected, for one job
announcement shall be used as the application for another
announcement under any circumstances.
10. Application Review Process
A. Applicants. The outside applicant must submit an application
for the vacant position with the Personnel Director. The
Personnel Director will eliminate from competition: all
applicants except for a reasonable number whose applications
suggest they may potentially serve in the City's best interest.
All applications and employment records, both internal and
external, will be considered confidential and kept in the
Personnel Division.
8. Apply the determined selection procedure: Application, resume,
test, assessment center or other approved job related selection
practice.
C. DDlicability of Prior Interviews. In some cases, it may serve
the City's best interest to consider for selection an individual
who has been recently interviewed for a substantially similar
position within the hiring department without holding a new
interview. In such cases, the hiring department and the
Personnel Director will decide if such a procedure would be
appropriate.
Examinations/Interviews
1. Naturae of Examination
A. Examinations shall be competitive and job-related. They shall
be constructed to determine the qualifications, competence and
ability of the persons tested to perform the duties of the class
of positions for which a list is to be established.
B. No part of any examination shall include any questions designed
to reveal the political or religious affiliation or belief,
national origin, age, sex, color, race or handicap of any
candidate.
2. Rules
A. Validation of All Phases of the Test
1. All phases of the examination process for every position
except positions exempted under Section II Employment
Policies and Procedures, (Recruitment, Selection and Hire
Applicability) shall be constructed according to
job-related standards.
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2. The record for each examination shall contain a Content
Validation Report (CVR) which includes:
(a) A job related job description;
(b) A readability analysis;
(c) A copy of the job announcements;
(d) A copy of the job advertisements;
(e) A copy of the examination(s);
(f) A copy of the examination answers and test scoring
procedures.
3. Position descriptions shall be based on a task analysis
conducted with the incumbent(s) and supervisor(s). When
there is no incumbent in the position, the Personnel
Director and Department Head shall prepare a description.
B. Selection of Raters. The following factors shall be considered
in the selection of persons participating in the evaluation and
scoring of candidates:
1. 2ualifications
(a) The rater(s) shall be technical experts in the
knowledges, skills and responsibilities of the
position for which they are a rater.
(b) The Personnel Director small verify the raters
qualifications. A similar job title is not sufficient
verification.
(c) Raters shall evaluate only the areas in which they are
an expert.
{ (d) The Personnel Director may ask the Department Head for
a list of possible raters.
2. Raters Objectivity
(a) The Personnel Director shall provide the raters with a
list of names of the candidates prior to the interview
or test.
(b) A candidate shall not be rated by someone known to the
candidate except for a professional acquaintance.
3. AssuriM Objectivity
(a) Written examinations and supplemental applications
forms should have the candidate identified by number
only.
(b) Raters on supplemental application forms, written
examinations or performance tests may serve on an
interview panel for the same examination.
C. Conduct of the Raters
1. All questions and evaluation standards shall be job
related, therefore, the Personnel Director shall:
(a) Instruct the raters on the rating process and the
types of questions which are not acceptable under
state and federal guidelines.
r - 14 -
(b) Provide the raters with a copy of the job announcement
and position description.
2. The Personnel Director and Department Head or Manager may
tr observe or participate in the interview or performance test.
3. The Personnel Director shall correct any situation that
violates these standards.
D. Selection Panels. Especially in the case of a professional
opening, the supervisor may wish to invite an outside
professional expert to sit on the selection panel to advise.
Panel members from the City staff should be limited to
management, professional, or supervisory employees. Any other
inclusion should be discussed with and approved by the Personnel
Director.
Prior to appointment of panel members, the appointing supervisor
shall notify the Personnel Director for approval of the panel's
tentative composition and how the panel will operate throughout
the selection process. Before proceeding, the panel members who
have not previously been briefed shall be informed orally or in
writing on interview procedures and techniques. The hiring
supervisor and the Personnel Director shall mutually decide how
and through whom the briefing is delivered.
It should be recognized that selection panels are advisory in
nature. They are designed solely to aid the hiring supervisor
in making a selection decision. They are optional, not
mandatory.
E. Use of Repeat ,Questions
I. Repeat questions or tasks may be used in consecutive tests
or different tests for different positic,ns as long as the
questions are current, correct and job related.
2. Repeat questions or tasks may not be used on promotional
tests where those who are taking the examination
experienced the same questions on a test for a position in
a lower classification. Teat questions or tasks which
measure the same knowledge or skills for both jobs should
be changed.
3. Repeat questions should not be used when less than six
months has lapsed between examinations.
F. Review of Text Material and Test
1. Representatives of the Department authorized by the
Administrator may review the test material for job
relatedness.
2. Representatives of the Department authorized by the
Personnel Director may examine the test papers of an
applicant during the time of final interviews. .x
3. The applicant may review his or her own scored test and
rating forms within thirty days after the test.
- 15 -
e
G. Scheduling of Examinations
1, Notice Required
(a) The date, time and place of the examination shall be
identified on the job announcement or the applicant
shall be notified by mail at least seven days prior to
the examination.
(b) The examination notice shall also state whether such
things as calculators or reference material may be
brought to the examination.
2. Rescheduling of an Examination. The Personnel Director is
under no obligation to change a schedule; examination date,
time or place, however, it may be changed if:
(a) The request is reasonable;
(b) The changes will not give an unfair advantage to a
candidate;
(c) The change will not inconvenience the examination
administrator;
(d) The change will not make it impossible for another
candidate to take the examination; and
(e) All other candidates have been given at least seven
days notice.
H. late Test Administration. Whether to give a. late examination is
at the discretion of the Personnel Director. The Personnel
Director shall consider the following factors in making a
decision:
1. The legitimacy of the candidates request;
2. The adequacy of provisions to retain test security:
3. Time constraints;
4. The feasibility of administration;
5. The difficulty of recruitment.
Applicant Rights following the Examination
1. Right to Information About the Examination. All applicants are
entitled to complete information regarding the job including:
A. The analysis of the test for job relatedness;
U. The interview procedures;
C. The qualifications of the raters;
0. The Affirmative Action policies; and
E. The appeal rights.
2. Appeal Rights
A. An applicant may challenge any test questions or procedure
alleged to be inappropriate or unfair.
B. An appeal shall be filed with the Personnel Director within the
three-day period for review of the test and the appeal shall be
decided by a review panel consisting of the following persons or
their designee(s):
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commas
(1) City Administrator;
(2) Personnel Director;
(3) City Attorney.
The findings and conclusions of this panel shall be the final
determination at the City level.
Interviewing By Supervisors And/Or Panel
1. Control Questions and Response Evaluation. All candidates will be
asked predetermined control questions during departmental interviews,
based upon job-related criteria. If, during the course of the
interview. a member of the panel wishes to pose a job--related
follow-up question riot found in the control questions, it may be
asked. The evaluation of a candidate(s) will only be based upon
job-related criteria.
Prior to the holding of the interviews, the hiring department will
send a list of control questions (and prewritten control answers
whenever feasible) to the Personnel Director for review, along with a
proposed hiring date. Upon receipt of these questions/answers, the
Personnel Director shall review each question/answer for validity in
respect to job performance requirements. If the Personnel Director's
finding is positive, a copy of these questions/answers shall be
retained on file and the original copy shall be returned to the
hiring department. If the Personnel Director has any concerns
regarding the job-relatedness of questions/answers, it shall contact
the hiring department to work out the details and make mutually
acceptable changes, if necessary. These questions shall be kept
secure and confidential at all times.
When vacancies occur in positions for which control questions/answers
have been previously used (and no change in job duties or
requirements has occurred), such questions/answers may be used by the
hiring supervisor/panel to conduct the current interviews.
2. Timing Of Interviews. When the hiring department has completed all
preliminary procedural steps and is ready to interview, it will
promptly set a reasonable time for interviews with those qualified
individuals. Whenever a selection panel is engaged to make advisory
recommendations on selection(s), the timing of interviews should
accommodate the schedules of panel members whenever possible to
assure that all candidates are interviewed and evaluated by the same
panel.
3. All interviewed candidates shall be rated based on job related
knowledge, skills, abilities, experience, education, and when
appropriate, prior demonstrated performance, aptitude and
adaptability. If one of the top three candidates was not selected,
the hiring department shall document the reasons for selecting a
candidate lower on the list.
17 -
4. Compensation And Employee Benefits Information._ The hiring
supervisor shall review all compensation and benefit questions with
the Personnel Director. If questions arise during the interview
�l process regarding compensation policy or benefit program eligibility,
the questions should be referred to the Personnel Director.
Eligibility Register (Police Employees Only)
1. Rules
A. Names shall be ranked by final score beginning with the highest
grade.
8. Candidates who earn equal grades shall be ranked in the order in
which their applications were received by the Personnel Director.
C. A copy of the hiring list shall be filed and kept for three
years (State. of limitations)
D. The list shall remain in effect for a period of 12 months unless
extended or terminated early.
2. Duty of Candidates. Each candidate, on the eligibility register,
shall be responsible for notifying the Personnel Director of any
change in address or phone number.
3. Maintainim the Register
A. A decision to terminate the register early or to extend the
register shall be based on a canvassing of the list.
B. The Personnel Director shall canvass the list by mailing a card
to each eligible person on the list asking the person to verify:
(1) Whether the person is available for employment, and
(2) The conditions under which the person will accept
employment as stated on the card.
C. The candidate shall have 10 days from the date the card is
mailed by the Personnel Director to respond. Failure to respond
within 10 days shall cause the person's name to be removed from
the list.
4. Extension of the Register
A. The register may be extended for six months when there are at
least three persons on the list.
8. Notice need not be given of the extension.
5. Early Termination of the Register
A A register shall be terminated whenever there are less than
three names on the eligibility register.
B. A register may be terminated if the classification for which the
register was crested is abolished.
C. Notice shall be given to the remaining candidates.
6. Removal of Names from the Eligibility Reqister. A candidate's name
may be removed from the eligibility register by the Personnel
r Director in the following circumstances:
18 —
A. The individual is appointed from the list to fill a vacancy in
that class.
B. The individual is appointed from a list for a different
classification where the minimum salary is either equal to or
higher than the minimum salary for the classification from which
his name is then removed.
C. The individual files a written notice stating he is no longer
willing to accept appointment.
0, The individual declines employment under conditions which he had
previously stated he would accept employment. (e.g. accepting
evening or weekend work)
E. The individual fails to respond within 10 days to any written
inquiry from the Personnel Director or the appointing authority
regarding the individual's availability for appointment.
F. The individual is considered by 3 differently appointing
authorities for one classification and is not appointed or the
individual is considered for the same classification 3 different
times by the same appointing authority and not appointed
G. The individual's name may also be removed from a list for any of
the reasons applicable to the initial rejection of an
application in cases where these facts come to light after the
establishment of a list.
H. When an individual's name is removed from an active eligible
list for any cause, that person shall be notified by mail by the
Personnel Director.
Effect of discontinued employment on Eligibility Register and Future
Examinations (Police Employees only)
1. Rules
A. Dismissal for Cause at Anytime An employee who is dismissed
"for cause" at any point during their employment shall be
prohibited from taking an examination or from future employment
considerations unless specifically approved by the City
Administrator.
R. Dismissal During Probationary Period An employee who is
dismissed during the probationary period shall be eligible to
take future examinations and to be considered for employment
after one year or more from'dismissal.
C. The Effect of a Resignation. An employee may resign at any time
without prejudicing future employment with the City subject to
examination. An employee who resigns shall be eligible for
future examinations.
Pre--Appointment Reference Checks
When the departmental interviews have been completed, the Personnel
Director is advised of which candidate(s) the department is considering
for the position based on the City's best interest. At this time, the
Personnel Director and the hiring department confer to determine if there
are details (e.g. , physical agility test, medical pre-employment
- 19 -
examination, etc.) needing preselection attention. After tentative
agreement on the final selection has been reached, the hiring supervisor
will make necessary reference checks. Reference checks will be made on
�.. the final candidates and must be completed before the job is offered.
occasionally, the technical skills and responsibilities of a position may
necessitate joint reference checking. The Personnel Director and hiring
department must agree on the details of any modified procedure prior to
contacts being made by either department.
Pre-Employment Requirements
1, Medical Examination Prior To Appointment._ If the position requires
it, the candidate is scheduled by the Personnel Director or designee
for a pre--employment physical with a physician of the City's
selection before being offered the position. In some instances,
current employees transferred or promoted will be required to update
physical health or other background information,
Any medical examination required prior to original appointment shall.
be conducted by a licensed physician approved try the City prior to
the examination. Cost for this examination shall be incurred by the
City. If the physician, based on standards established by the City,
deems any candidate medically unable to perform the duties of the
position, the report shall state the reasons) for the inability and
the reason for rejection. The City Administrator shall make all
final decisions in this regard. All medical examinations required
before promotional appointments are made shall be paid for by the
City. Any person who refuses to submit to such an examination shall
be rejected for employment.
2. Background Check. Candidates for police positions may be
photographed, fingerprinted and a background check investigation
shall be completed prior to appointment. Any person who refuses to
submit to such an examination shall be rejected for employment.
Rejection of App_ licants
Grounds for rejecting applications are as follows:
1. The applicant lacks and is unable to meet the job-related minimum
qualifications prescribed in the job description;
2. The applicant is physically unfit to perform the duties of the
position based on standards established by the City;
g, The applicant has been convicted of a crime of such a nature as to
render him unfit for the position. This position shall be narrowly
construed and the conviction must be directly related to the
requirements of the job (time limits for consideration are 5 years
for felonies, and 2 years fe- misdemeanors). A record free of
criminal history is a bona fide occupational qualification for police
personnel;
20 -
4. The applicant has used or attempted to use political pressure or
bribery to secure an advantage in being considered for a position;
�^ 5. The applicant has practiced or attempted to practice deception or
fraud in the application or testing process;
6. The applicant has otherwise violated policy or procedures relating to
the application process;
7. After the vacancy has been filled, a reasonable effort will be made
to notify all applicants applying for a specific job, by mail or
phone.
Selection/Hire
When a selection is made, the hiring supervisor shall make an offer of
employment specifying the terms of employment, including compensation and
special allowances, if any, prior to appointment. Upon receipt of
written acceptance, the hiring supervisor completes a Personnel Action
form to be approved by the Department Head and the City Administrator.
Written acceptance of the offer of employment oust be received within 10
days or the offer shall be considered invalid.
Residency Requirement
1. policy Statement. The City Administrator and Department Heads are
required to establish permanent residency within the boundaries of
Clackamas, Multnomah, or Washington Counties of the State of Oregon
- within 120 days following the end of the probationary period. The
affected positions are. City Administrator, Chief of Police,
Planning Director, Public Works Director, Head Librarian and Finance
Director.
2. Extension of Time to Comply. The City Council, at its discretion,
may extend the period for compliance. Such an extension may be given
to any affected employee if that employee has made a demonstrable
effort to comply.
21
""�-
SECTION III. EMPLOYMENT RULES
New Employee Orientation
Orientation of all new employees will be given by the Personnel Director
on an individual basis the morning the employee begins work, schedules
permitting, The Personnel Director shall provide the initial orientation
of fringe benefits and policies of the City to the employee (Appendix L.
Employee Status Review). If questions arise regarding benefit coverage
options, these questions shall be referred to the Personnel Director.
The employee shall have approximately two weeks to decide on benefit
options. Completed enrollment forms are then forwarded to Accounting.
Departments are responsible for supplementing the employee orientation.
The Supervisor provides the employee with a job description and explains
the role, responsibilities and work program priorities to the employee.
The employee is also provided with a time sheet and instructions on
completion of the time sheet. The Supervisor gives the employee a tour
of the City and introduces the individual to co-workers. During the
first month of employment, Personnel Director arranges for the City
Administrator to meet with the new employee.
Attendance Job Performance and Productivity
Policy Statement
The City is a public service agency and as such, each employee's
attendance is a factor of job performance. Job performance and
productivity are essential to the effective and efficient delivery of
municipal services.
1. Employees shall be in attendance at their work in accordance with the
rules regarding hours of work, holidays and leaves of absence. See
Section 10 of this document regarding vacation, holidays and leaves
of absence.
2. An employee shall not absent himself from work for any reason, other
than those specified in this manual authorizing sick leave, without
written authorization and making prior arrangements with his
Supervisor. Unless such prior arrangements are made, an employee,
who for any reason fails to report to work, shall make a sincere
effort, within the first half hour of the scheduled work day, to
notify his Supervisor of his reason for being absent. If the absence
continues beyond the first day, the employee shall notify the
Supervisor on a daily basis unless other arrangements have been made
with the Supervisor.
3. Unauthorized absence of an employee from duty shall be grounds for
disciplinary action by the immediate Supervisor. Any employee who is
absent for three (3) or more days without authorization may be deemed
to have voluntarily resigned. When extenuating circumstances are
found to have existed, however, such absence may be authorized by the
immediate Supervisor with the approval of the City Administrator and
reinstatement granted.
— 22 —
�a.p.
4. Departments shall maintain time sheets for current records of
employees' attendance.
5. Good job performance and optimum productivity are recognized as being
the obligation of all City employees. Work procedure, schedules and
assignments, or any other means of increasing productivity, may be
established and/or revised by the supervisor and/or City
Administrator, so long as no right guaranteed an employee under their
respective contracts is violated. Management and employees may agree
to meet at mutually convenient times to discuss means of increasing
departmental productivity.
S. Adverse job performance as a result of abnormal absence and poor
attendance (authorized or unauthorized) may be grounds for
disciplinary action up to and including dismissal.
Shared Positions
Policy Statement. A position may be shared if, in the Supervisor's
judgment, the position lends itself to a job sharing arrangement without
decreasing the efficiency of City services. Requests to share a position
shall be initiated by the employee and are subject to approval by the
immediate Supervisor, Department Head, the Personnel Director and the
City Administrator.
1. Job sharing arrangements are typically on a half day or half week
basis. Job sharing employees are defined as permanent part time
employees for purposes of classification and benefits administration.
2. In the event a permanent full time employee job shares for a period
of time and then seeks reinstatement as a full time employee, efforts
shall be made to reinstate the most senior employee provided that
merit and ability are equal and transition the employee into another
available position. If no position is available, the policies and
contractual obligations governing lay off shall prevail and permanent
part-time employees may not demand full-time status.
Outside Employment
Policy Statement. City employees owe their primary work allegiance and
energy to the city service.
In order to be approved, the outside employment shall meet the following
conditions:
1. if employees wish to accept additional employment while working in
the City's service. employees shall obtain permission from their
immediate Supervisor, Department Head and City Administrator to do
so. Each change in outside employment shall require separate
approval.
2. Such outside employment shall not have any conflict, real or implied,
with the official duties of the employee.
- 23 -
3. Outside employment shall not require such a degree of commitment of
time that it would tend to prevent an employee from rendering primary
(effective) service to the City.
4. The work shall in no way conflict with the interest of the City or be
a discredit to the City.
5. It shall be understood that the City has prior call upon the services
of its employees whenever the public health and safety demands it
regardless of any impingement upon secondary employment.
Overtime
For time worked beyond regular workday or over forty (40) hours in on e
workweek all Non-Exempt employees must be granted compensatory time or be
paid overtime at one and one half the hourly rate of pay.
1. Overtime is that time worked in excess of eight hours in one day, or
an any day in addition to a scheduled 40 hour shift week,
2. Any overtime work to be done must receive prior authorization from
the employee's immediate Supervisor.
3. Overtime shall be computed to the nearest half hour (e.g. 14 min.
0, lb min. - 1/2 hr.).
4. Compensation for overtime shall be granted at one and one half the
regular rate of pay or compensatory time off to be scheduled at the
mutual convenience of the employer and employee. Employees shall not
be allowed to accrue more than 40 hours of compensatory time. Time
in excess of 40 hours will be paid as overtime until the accumulation
of compensatory time is reduced.
5. Time spent by an employee called back to work to correct improper or
incomplete work that should have been performed during normal working
hours, shall not be compensated for. An employee shall not be called
back to perform work that does not require immediate attention before
the employee's next scheduled shift. If it is determined that the
reasons for the improper or incomplete work were beyond the
employee's control, they will receive overtime compensation.
6. Authorized call back overtime shall be a minimum of two hours.
Exempt Personnel •- Compensatory_ Time
Exempt personnel may be expected to work beyond the normal 40 hour work
week in order to render the services and support to conduct and supervise
the work programs which have been assigned to them. Exempt staff will be
allowed to accrue and use compensatory time in the following manner
(Resolution No. 02-75):
- 24 -
I. Department Heads will be allowed to take time off as workload permits
on an exchange or like-time basis for work in excess of a normal work
cycle. Like time is not accrued but is granted subject to approval
by the City Administrator.
2. Division Managers and Professional employees will be allowed to
accrue and take off accumulated compensatory time as workload permits
on an hour-to-hour basis subject to approval by the employee's
immediate supervisor.
3. Section Managers (Supervisory) and Confidential employees shall
accrue compensatory time at a rate of time and one half the number of
hours worked. Compensatory time taken off is to be scheduled as
workload permits and is subject to approval by the employee's
immediate supervisor.
Accumulation of compensatory time in excess of 40 hours shall be taken as
overtime pay at the appropriate rate. Overtime pay may be paid in lieu
of compensatory time as budget permits.
Salary Advance
There are basically three kinds of requests and some require written
approval. Please follow the procedure listed below:
1. Salary Advance. An employee is in between pay dates and an emergency
arises, what does he do?
A. The employee is to request in writing through his Supervisor and
Department Head a salary advance.
B. The Department will pass the request through to the City
Administrator for approval. The salary advance is limited to 25%
of the regular not monthly pay.
C. The City Administrator forwards the approved request to
Accounting for processing.
2. Advance Paycheck. An employee will be gone on payday and would like
to have his check before he goes. This can only be allowed if the
payroll has been completed, The request is to be written and follows
the same procedure as listed above, An alternat-ive to receiving the
paycheck in advance is to have the Finance Department deposit the
check into the employee's account. In order to do this, the employee
must leave a depnsit slip with Accounting.
3. Advance Vacation Paycheck. An employee knows he will be on vacation
when payroll checks are issued - how will the employee get his
check? Accounting must be notified the pay period before the
employee goes on vacation. This is intended to give ample time for
Accounting to process the vacation check along with the regular
payroll. Manual checks are an exception to the system and can cause
errors in payroll.
- 25 -
JIMM
I
The finance Department will attempt to accommodate requests by employees
for paychecks, however, the above procedures must be followed. If you
have any questions, please contact the Finance Director.
Work Schedule
Policy Statement. Employees shall perform the duties and
responsibilities assigned by their Supervisors as deemed necessary to
carry out the business of the City even though the work may be of a
different nature from that which the employee is normally engaged.
Hours Of Work
The work week, consistent with the operating requirements of the City,
shall be regular, irregular or flexible.
A regular work schedule is a work schedule with the same starting and
stopping time on five 8 hour days.
An irregular work schedule (4/40) is a work schedule with the saute
starting and stopping time on four 10 hour days.
A flexible work schedule is a work schedule which varies with the number
of hours worked on a daily basis, but not necessarily, each day, or a
work schedule in which starting and stopping times vary on a daily basis,
but does not exceed 40 hours within a one week period.
Irregular and flexible work schedules must be approved by the Department
Head and City Administrator prior to implementation. Adjustments to the
work schedule to allow for holidays or to substitute personnel are made
on a departmental basis.
Breaks
A regular work schedule of eight-hour days shall include two 15-minute
breaks and one lunch break of at least one half (1/2) hour, to be
scheduled by the Supervisor. Employees working a 10 hour schedule shall
receive an additional 15-minute break during the work day (during the
last 2 hours of the shift). Part time employees working less than 8
hours shall be entitled to one (1) fifteen minute break during the work
day.
Shift Changes
Employees shall normally be given adequate advance notice of any change
in regular hours of work, except when an emergency exists. Notice will
not be given less than two weeks prior to the employee's change in work
schedule. Shift changes do not apply to Department Heads.
Time Sheets
Policy Statement. As an employee, your primary responsibility is to
record the arrival and departure from, work to the nearest quarter hour.
A sample time sheet can be referenced in Appendix C.
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26
1. Date, Time In/Out. Record the number of regular hours actually
worked. If you have not charged hours to leave taken, this column
will normally register B.
t 2. Sick Leave Taken. Record the number of hours of any sick leave
taken. Mote in the Explanation column whether the leave was an
illness, doctor's/dentist's appointment or an on the job injury along
with the actual time off.
3. Vacation Taken. Record the hours off charged against vacation.
4, Compensatory Time Taken. Record the hours taken off as comp. time.
5. Floating Holiday.Taken. Record the hours charged to Floating Holiday.
6. Other, Record the number of hours charged to Compassionate, Military
or other paid or unpaid leaves. Mote in the Explanation column the
time off.
7, Compensatory Overtime Earned. Indicate the number of hours to be
credited to your, account. Mote in the Explanation column the time
and event in which hours were earned. Remember that Department Heads
are on a like-time basis, Professional and Division Heads on an
hour-for-hour basis; section managers, confidential and non--exempt
employees on a time-,and--ane-half basis. The number of hours in the
Comp. Time Earned column should reflect the number of hours to be
credited, not the number of hours worked which are correctly
indicated as in/out.
4
8. Paid Overtime Earned. Record the number of paid overtime hours
worked. The computer will calculate the time-and-one-half rate,
Indicate in the Explanation column the time and event when overtime
was earned.
9. Total Hours To Be Paid. This column should normally be 8 since
employees are on a salary schedule instead of an hourly rate. If you
are being paid for comp. time, then the number of hours will exceed 0.
10. Paid Holidays. Record an "H" in the Regular Hours column for days
the City observed as official holidays. Police employees who take
accumulated holiday time off should record "'HL" Holiday Leave in the
Regular Hours column of the time sheet.
It. Totals. Add the total number of hours for each column. Please
double-check your addition. The timekeeper records the hours &s
indicated.
12. Signatures. Fill in your signature. Your supervisor will check and
sign the time sheet for accuracy and route the form to the
timekeeper. For Police employees, the Support Services Manager will
check and sign the time sheets for accuracy and route them to the
timekeeper.
13. Due Oat-2s. Time sheets are due to payroll the day following the pay
period, on the 16th and the 1st.
_ 27 -
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14. Requests For Leave And other Forms. Oepartment policy will dictate
whether Request For Leave slips and other forms are to be filled
out. Check with your Supervisor regardirig this policy. However,
only the time sheets are forwarded to Payroll.
Employee Status
Non—Union/ union/ City—Paid Employee Paid
Exempt Non—Exempt Provisions Options
1. Regular full time and X or X Full benefits. lidded options
fill a budgeted position or payroll
and work +32-40 hours deductions.
ave.per week.
2. Regular Part time and X or X Full benefits Percent of
budgeted position based on a per- difference
and work +20-32 hours centage of at employee's
ave. per week; 12 months hours worked. option.
per year.
3. Temporary full time andX No benefits N/A
work (--) 40 hours ave.per except those
week with employment not mandated by
exceeding 12 months and State law.
is either: seasonal, (e.g. FICA,
casual, irregular, SAIF and
student intern, Green- unemplopment)
thumb or park cleanup;
you have no tenure and
serve at the discretion
of the City Adminis-
trator.
4. Temporary Part time and X No benefits N/A
work (-) less than 20 except those
hours per week ave. with mandated by
employment not exceeding State law.
12 months; you have no
tenure and serve at the
discretion of the City
Administrator.
— 28 —
5. Probationary (new employee) are either- newly hired or newly promoted
or reclassified employees who have not completed a six-month
probationary period. Police service positions provide for 12 or 18
month probationary cycles.
6. Probationary (disciplinary action) employees who are serving during a
re-evaluation period in which behavior is being corrected or the
employee faces dismissal.
7. Ieidependent Contractors do not qualify as employees.
8. Student Intern Employment. The City will place student interns on
projects of limited duration. The recruitment and selection process
for student interns is defined as follows:
a. Interns must submit either a full resume or complete an
employment application when interviewing. This application or
resume should be retained in the City's personnel files.
b. Selection interviews are to be conducted similar to that of a
regular employee.
C. Intern programs are to be a vital link in the City's affirmative
action efforts. Efforts should be made to recruit interns from
any of the City's target affirmative action classes.
d. A personnel record including time sheets should be kept on file
in leach department and the Personnel Department on its interns.
r This information is needed for Federal and local reports. An
evaluation of the intern's performance versus duty assignment
expectation should also be maintained. Reference checks on
interns are subject to the same restrictions as for any other
City employee.
e. The Supervisor will insure the student intern possesses a valid
driver's license if needed prior to placement.
f. If the student intern is to be compensated for services, a
personnel action form is to be processed and the intern shall be
placed as a temporary employee.
g. The City shall assume liability coverage for student interns in
the event of on-the--job injury.
h. The City may contract with other agencies to place student
interns.
9. Green Thumb, CE2,_Community Service and Volunteers. The City
participates in a number of programs which act as a work experience
for youth, individuals over 55, court referrals and citizens wishing
to volunteer their tiro for public service. Such individuals shall
be recruited and selected using the following guidelines:
- 29 -
a. A representative from the sponsoring agency or the individual
shall contact the Personnel Director regarding placement.
b. Placement will be coordinated with the immediate Supervisor.
C. Hours of work, job responsibilities, qualifications, and extent
of supervision shall be determined prior to placement.
d. The sponsoring agency shall provide liability coverage for
program participants.
e, The City shall provide liability coverage for volunteers.
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SECTION IV EMPLOYEE RIGHTS
Probationary Period
City Positions (Except Police Service Positions). The probationary
period shall be six (6) months for all new employees. Prior to
completion of this probationary period, employees may be dismissed by
written notice stating the date of dismissal and without cause. At the
discretion of the Supervisor, and in cases where the responsibilities of
a position are such that a longer period is necessary to demonstrate an
employee's qualifications, the probationary period may be extended three
additional months,
All promotions, transfers and reclassifications will be subject to a
six-month probationary period. During the probationary period of a
promoted, transferred or reclassified employee, the employee may be
returned to the former classification to which an employee held without
any reason or cause being shown. The employee shall not be dismissed
however, without cause.
All promotions, transfers and reappointments shall be subject to a
six-month probationary period. During this type of probationary period,
employees will continue to be considered permanent employees, will accrue
seniority and shall be protected by dismissal procedures as other
permanent employees.
Police Service Positions
1. For a new employee with less than 24 months satisfactory experience
with a State, County or municipal law enforcement agency, the
probationary period shall be 18 months.
2. For a new employee with at least 24 months satisfactory experience
with a State, County or municipal law enforcement agency, the
probationary period shall be 12 months.
3. For a newly appointed clerk dispatcher, clerk specialist, cadet or
secretary clerk 1, the probationary period shall be 12 months.
4. Probation may be extended in exceptional circumstances for a period
not to exceed three (3) months,
Leave of Absence without Pay
A permanent employee may be granted leave of absence without pay up to
twelve months when the work of the Department will not be seriously
handicapped by their absence. Vacancies created by such leave, if
filled, will be by temporary or conditional appointment.
1, Request Procedure. A written request, establishing reasonable
justification and duration of leave, must be submitted to the
Department Head and the City Administrator.
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2. Benefits While on Leave of Absence. Health insurance is available
for 90 calendar days at the employee's expense (group rate) if such
coverage is desired. All other benefits and accruals shall be
discontinued during leaves of absence without pay longer than 30
calendar days.
3. Reinstatement of Employee Benefits Following a Leave of Absence. In
a leave of absence less than 30 calendar days, vacation accrual,
seniority, and time towards performance evaluation will accrue
without interruption. Also, health, dental and other insurance
benefits will continue without interruption.
In a leave of absence longer than 30 calendar days, vacation,
seniority and time towards performance review will not accrue during
the leave, but shall begin accruing again when the employee returns
from leave, without loss of previous accrual (unless vacation and
compensatory time have been used to supplement the lea►ve). Health
and other insurance benefits will be reinstated after the leave, but
will be subject to the regular waiting periods for new enrollment.
Regular Status
When an employee successfully completes the probation period, the
employee small be advanced from entry step in the employee's pay range as
a recognition of merit.
Seniority
Seniority is defined as being the employee's length of service with the
City since most recent date of hire. (Authorized leaves of absence per
above shall not interrupt length of service.)
The City shall post the seniority list on January 1 and July i of each
year.
Longevity
Police Service employees (except management employees) may be eligible
for longevity as indicated in the IPOA collective bargaining agreement.
— 32 —
SECTION V MERIT AND ADVANCEMENT
Performance Reviews
Policy Statement. Performance reviews are an essential component in the
administration of a personnel system. Reviews provide information
relating to merit and promotional opportunities, identifies needed
training, targets the strengths and limitations of performance and
measures the relationship between Council goals and individual
productivity.
Scheduling Performance Reviews
During the six-month probationary period, employees will be evaluated
twice; once after three months and again the month before the end of the
probationary period. Performance progress reviews will occur every six
months thereafter.
Special Evaluations
Special evaluations should occur:
1. Prior to any promotion or transfer out of a work unit or into a new
position in that unit.
2. When an employee is subject to any disciplinary action exceeding an
oral or written reprimand.
3. At the employee's request. When an employee requests a performance
evaluation, at a scheduled time, or any other time, the immediate
Supervisor will be obligated to complete the evaluation within two
weeks of the request.
Performance Review Procedures
Policy: To review and reset goals, reward performance and create
incentives, also to detect and corect improper activity and sub-standard
performance. Percent and timeliness may vary. Tho goal of employee
performance is to establish a pattern of work habits by the time the
employee reaches the top of the range.
Performance reviews are to be completed cooperatively by the employee and
their immediate Supervisor. They are to be completed by the scheduled
due date and may be initiated by either the employee or immediate
Supervisor. The employee and immediate Supervisor are required to sign
the forms. All evaluations will be reviewed by the Department Head and
the City Administrator. All reviews will be placed in the employee's
personnel file and the employee will be provided with a copy.
Please refer to specific forms and instructions from the City
Administrator's office as identified in Appendix G. All merit increases
or promotions require appropriate department recommendations and specific
approval of the City Administrator.
- 33 -
Goal Setting Performance Review, and Disciplinary Action
1. During the first month of employment, a general orientation of
(( program priorities and a goal setting review should be conducted.
2. After the third month of employment, the Supervisor and the employee
shall complete a progress review of the employee's performance.
3. The Supervisor shall initiate a performance review with the employee
after six months of employment.
4. On every anniversary date, the Supervisor and the employee shall
complete an annual performance review.
5. The recommendation for a merit increase and/or extension of
probation, or termination shall be set forth in a Personnel Action
Form and routed to the City Administrator for approval and then
transmitted to the Personnel Director.
6. The Personnel Director shall retain a copy of the Personnel Action
Form for the employee's personnel file and shall route a copy to
Accounting and a copy to the employee.
7. If a disciplinary action is needed to correct substandard
performance, the Supervisor shall confer with the Personnel Director
and the Department Head before initiation of such action.
Progressive discipline shall be administered in accordance with the
City's Personnel Policies and union contracts. If a grievance cannot
be resolved between the Supervisor and the employee, the Department
`- Head shall attempt to adjust the grievance. If no remedy is found,
the complaint is processed at the City Administrator level.
9. If a transfer, promotion or reclassification is recommended by the
Supervisor, the request is processed through the Department Head,
Personnel Director and City Administrator. If a salary adjustment is
requested, upon approval of the City Administrator, a copy of the
Personnel Action Form is retained for the employee's personnel file
and a copy is routed to Accounting. A copy is also sent to the
employee.
Merit Increases
Upon successful completion of goals and priorities, an employee will be
eligible for merit increases after completion of the probationary period
and thereafter on an annual (every 12 months) basis until the top of the
salary range is reached. Merit or step increases for satisfactory
progress are ordinarily in 5% Increments. Lesser increases may be
granted (e.g. 2 1/2%) for partial goal accomplishment with a new target
date set for revising goals and balance of the merit increase.
- 34 -
3
PERFORMANCE/MERIT REVIEW CYCLE CHART
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Exceptional Increases
If a Supervisor determines that an employee's progress is outstanding per
performance review, the Supervisor may authorize exceptional salary
increases within the salary range for the employee's classification.
These may be either a greater percentage (e.g. 7 1,2X) or on earlier
recognition of earned merit (e.g. 9 months).
Promotion
The City shall endeavor to fill job vacancies by promotion from within
the organization. Internal recruitments may be used.
The newly promoted employee will br, subject to a probation period of six
months and will become eligible for a merit increase, and every 12 months
thereafter in the new classification.
Promotions will be made from the employee's current rate of pay to the
nearest higher rate of pay in the new salary range by at least 5%.
Employees must serve at least three months with the City before they are
eligible for promotions. Police personnel are subject to the
restrictions on promotions as outlined in the department manual.
Acting Appointment
Appointing personnel on an acting basis, to a higher classification, to
fill a temporary vacancy may be made. Appointments shall be made for a
minimum of 30 days up to a limit of 120 days. Temporary assignments of
less than 30 days may be made at the employee's current rate of pay and
considered a training opportunity.
An employee holding an acting appointment of more than 30 days shall
receive a pay increase not to exceed a total of 10% from their current
salary for the duration of the acting appointment. Decisions regarding
these appointments will be made by the City Administrator within two
weeks of the day that the employee assumes the responsibility of the
higher classification, and pay increases shall become effective on the
date of appointment.
Non—super#4isory employees who are appointed to fill supervisory positions
on an acting basis shall remain temporarily in the bargaining unit, if a
member, during the period of acting appointment.
Transfer
1. Transfer requests shall be handled in the following manner:
A. Transfer requests shall be given consideration when a suitable
vacancy ocurs.
B. A newly transferred employee will be subject to a probation
period of six months.
' — 36 —
z
2. Transfer requests within the same class, and out of class, shall be
handled in the following manner:
A. An employee may transfer within a class if the Personnel Director
finds the two positions were comparable.
8. Transfers may be requested by an employee, however, the granting
of a transfer is discretionary with the City Administrator.
C. Requests, including a resume of qualifications from employees for
transfers from one department to another, shall be initiated by
the employee and shall be made in writing and directed to the
employee's immediate Supervisor with copies to the appropriate
hiring Department Head and the City Administrator.
3. Transfer Out of Class:
An employee may transfer out of class if the Personnel Director finds
that the employee meets the minimum requirements for the position in
the new class.
Demotion
When an employee is demoted, the rate of pay shall be determined as
follows:
1. In Lieu of Layoff
A. If the salary received in a higher classification falls within
the pay range of the lesser classification to which the employee
is demoted, the rate of pay shall remain the same.
0. If the salary received in the higher classification is greater
than the top of the pay range of the classification to which
demoted, the salary shall be reduced to the top of the pay range
of the lower classification.
2. Other Reasons for Demotion
A. Following Original Appointment. In lieu of termination, a new
employee may be offered a lower level position during the
probationary period, following original appointment, if
performance in the higher position is unsatisfactory. The pay
rate shall be no less than the minimum of the pay range of the
class to which the employee is demoted, but may be anywhere
within the range no greater in pay than pay in the higher
position.
B. Following Promotion. When a regular employee is demoted during
the probationary period following promotion from a lower level
position with the City, pay shall be set equivalent to that rate
in effect prior to the promotion. At the discretion of the City
Administrator, any permitted increases that the employee would
have been eligible for may be allowed, subject to a Performance
Evaluation.
_ x
- 37 -
C. Disciplinary Demotion. When a disciplinary demotion occurs, pay
shall be set at the same position in the lower classification.
Suspension
Disciplinary _ Suspension. An employee may be suspended from duty for
disciplinary reasons for a period not to exceed 30 days. Disciplinary
suspensions shall be without pay.
Administrative Suspension. An employee may be suspended with pay for
five days for the purpose of investigating grounds for disciplinary
suspension or dismissal.
Separation
1. Upon separation of any employee for any reasons, the employee shall
be paid a lump sum payment within 24 hours of date of termination for
all earned but unused compensatory, holiday, vacation credits and
other unused accrued benefits. (Suspension does not equal Separation)
2. Before separation, all employees must complete an exit interview with
their Supervisor. The purpose of this interview is to clarify the
factors leading to the separation for the benefit of both the
employee and employer. A summary of this interview shall be prepared
on the form provided, signed by both parties, and placed as the final
document in the employee's personnel file. Every employee has the
right to refuse to sign en exit interview form in which the
employee's Supervisor shali so note on the form and then place it in
the personnel file. If the employee is not available, his Supervisor
�- shall complete the exit interview form.
3. Before an employee's termination date, they must complete the
separation clearance and return all equipment and keys. In addition,
they must complete a form relating to the future release of
information from their personnel file.
4. If the employee's termination date does not coincide with the last
day of a pay period, the employee will receive compensation for time
worked based on an hourly pay schedule.
a. If the employee leaves the City voluntarily prior to completion of
the first month of service, the individual shall not accrue vacation,
sick, holiday or leave credits.
Layoff
If there are changes in the organization, lack of sufficient work or
changes adversely affecting City finances or f,.,tods, the City
Administrator may lay off employees. Employees may bump or be offered
transfers or demotions to other positions from which the employee has
advanced.
— 38 —
1. Employees shall be given not less than ten working days written
notice and shall be laid off based on seniority; where merit and
ability are equal.
2. Any employee who is to be laid off who had advanced to their present
classification from a lower classification in which they held a
regular appointment shall be eligible to fill a vacant position, if
funds are budgeted and if the position is authorized in a lower
classification.
3. Seniority in the lower classification shall be established according
to the date of original appointment to that class. If two or more
employees start on the same date, their order of seniority shall be
determined by lot.
4. Employees shall be called back from layoff according to seniority in
the class from which the employee(s) were laid off within the
department.
5. No new employees shall be hired in a class until all employees on
layoff status in that class have had the opportunity to return to
work.
S. An employee on layoff status shall accept or decline an opening
within 3 working days following notice of an available position.
They must be prepared to return to work within 5 working days of
accepting a position.
7. Regular employees shall receive severance pay based upon their
current rate of pay. Temporary employees are not eligible.
Time Worked For The City From Date of Hire. Amount Of Pay!
6 months but less than 2 years 2 weeks pay
2 years but less than 3 years 3 weeks pay
3 years but less than 4 years 4 weeks pay
4 years plus 5 weeks pay
In the event the City provides notice of at least 3 months, severance pay
may be reduced by 50%.
8. If the employee is recalled and had a break in service due to a
layoff, and that break does not exceed six months, then all previous
seniority, leave and vacation accrual balances, and time toward
eligibility of insurance benefits will be restored.
9. Furlough is a temporary layoff without severance or bumping rights.
Resignation
If circumstances make it necessary for an employee to resign, a written
resignation should be submitted to the Department Head and the City
Administrator. This should state the reason for resigning and give at
least 10 working days notice. Failure to submit a timely written
resignation may result in the exclusion from future hiring considerations
if the record indicates resignation not in good standing.
z
— 39 —
Termination Or Transfer For Medical Reasons
When it is determined, on the basis of a medical examination, that an
employee is incapable of performing the duties of their position
satisfactorily because of a physical or mental disability which is likely
to continue indefinitely or to recur frequently, the appointment may be
terminated after 6 months of incapacitatian. During the 6 months period
of disability, the employee receives no pay (unless sick leave, vacation
credits, or other accrued benefits are available) or benefits but remains
on active status with the City, However, every effort will be made to
reassign the employee to a position within their physical and mental
capabilities. Final decisions in this area will be made by the City
Administrator.
Dismissal
An employee may be dismissed only for conduct contrary to the employer's
interest or for work performance falling below the established
standards. All dismissals are subject to the approval or denial of the
City Administrator. Grounds for such action must be documented in a
Performance Review.
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40
a�
SECTION VI WORK RELATED ALLOWANCES
Lodging
Employee's lodging expenses will be covered while traveling on City
business. Employees may pre-pay or request necessary funds for travel
and lodging expense prior to departure. Employees are expected to be
reasonable in selection of accommodations.
Per Diem Advance
Any employee traveling on City business may request in addition to
transportation and lodging expenses, a per diem advance up to $25.00 per
day for each day of a conference, meeting, etc. Upon return, the
employee will be required to account for the use of per diem (receipts or
a statement of expenses) and return any unused portion. A monthly
reimbursement (Appendix E) or a petty cash form (Appendix F) may be used
to account for per diem expenses.
Clothing And Uniform
Police Service
1. If an employee is required to wear a uniform, such uniform shall be
furnished by the City, and the City shall pay for the initial
tailoring. Any required leatherware and personal firearm is
specifically excluded from this provision and shall be the
responsibility of the employee. If a newly hired police officer
can't afford to purchase leatherware and a personal firearm, he may
request in writing a salary advance. The Police Chief will then
review the request and forward it to the City Administrator for
approval. The Salary advance must be repaid through payroll
deduction within the fiscal year of hire. If the employee leaves for
any reason before the expiration of the fiscal year of hire, the
salary advance must still be repaid upon separation from the city.
2. The employee shall make restitution to the City for loss or damage to
any City supplied uniform, unless such loss or damage occurred in the
line of duty and was not caused by negligence on the part of the
employee. Proper maintenance of a required uniform is the
responsibility of the employee (see TPOA contract for uniform
cleaning).
3. The City will provide a clothing allowance for employees assigned to
the Police Investigative Division for periods exceeding 30 days on a
reimbursement basis as specified by contract.
4. The City may at its discretion reimburse employees for personal
property reasonably and necessarily worn or carried when such
property is stolen, damaged, or destroyed as a direct result of the
employee's performance of officiate duties. Reimbursement shall not
be granted if negligence or wrongful conduct of the employee was a
substantial contributing factor to the theft, damage, or destruction.
- 41 -
5. Other per contract
Other Employees
4
Each July 1, employees in the following classifications receive a $7U
credit for replacement clothing allowance. Upon presentation of a
receipt, employees will be reimbursed for work related clothing. The
City Administrator, at his sole discretion, may allow a pro rata
adjustment for clothing replacement allowance for new hires during the
fiscal year upon their completion of the probationary period.
Utility Worker
Engineering Technician
Building Inspector
Maintenance Worker
Laborer
Mechanic
Auto Service Worker
Crew Chief
Mileage Reimbursement
Whenever an employee is authorized to use a personal vehicle in the
performance of official City duties, the employee shall be compensated at
the IPS rate per mile, if such mileage meets the following conditions.
1. All mileage compensation shall be as a result of authorized personal
r vehicle use. "Authorized" means approved by the employee's
Department Head or the City Administrator.
2. Driving to and from the usual work site is the employee's
responsibility and is not reimbursable.
3. Reimbursable uses include: the use of a personal vehicle to attend
out-of—town functions, training sessions, and meetings, when such
functions are a requirement of the employee's job or are deemed
desirable by their Department Head or the City Administrator.
4. When an employee is required to have more than one work site, or is
required to travel in the normal course of work, mileage will be
reimbursed for all trips which occur during the workday except for
the original reporting to work and the final departure from work.
5. When an employee is required to attend night meetings they will be
reimbursed for mileage from their point of departure to the meeting
and from the meeting to their home.
6. For work sites, meetings, etc. , outside Tigard, mileage will be
measured from City Hall to the location in question, or from the
employee's point of departure to the location in question, whichever
is the shorter.
7. Employees must request reimbursement claims for mileage within 30
days, either on petty cash or monthly reimbursement forms.
— 42 —
Out-Of-Town Travel
All travel on City business outside of an area of 300 miles of Tigard,
shall be by air (Economy Fare), unless the City Administrator authorizes
another mode of transportation. Tickets will be purchased through the
office of the Finance Director.
For travel inside an area of 300 miles of Tigard, the employee will be
provided with transportation expenses for the mode of travel approved by
the City Administrator (bus, train, City vehicle, personal vehicle, etc.).
t
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a
SECTION VII EMPLOYEE RIGHTS AND RELATIONS
Appearance, Conduct and Discipline
Policy Statement. Public relations shall be an integral part of each
employee's job. All employees shall be neat and clean in appearance
consistent with their job assignment and shall conduct themselves in a
manner which is appropriate for an employee in the public service.
Employees shall be courteous, efficient and helpful to everyone in their
work and shall do the best job possible on every assignment. Employees
should dress and groom in a manner which will not impair or restrict
their movements in cases where this might cause safety problems.
Personal appearance may be grounds for disciplinary action, but this
action shall not exceed an oral reprimand (on the first occasion) except
in cases where the safety of the employee or others is a factor.
General Conduct. It is recognized to be the obligation of all employees
to be courteous and efficient in the performance of their duties.
Employees are expected to establish and maintain harmonious and effective
working relationships with other employees and departments. A
friendliness and willingness to help should be exhibited during telephone
calls, in letters, and in person—to—person conversations, while at the
same time being as brief and concise as possible. In addition, employees
should always strive to reduce costs of supplies and services in every
practical manner, and to be as careful with public property as with their
own.
t Grounds for Disciplinary Action — Conduct. Employee conduct as stated
below will be grounds for disciplinary action up to and including
dismissal. Causes for disciplinary action relating to conduct include
jab related conduct contrary to the employee's or public's best interest
but are not limited to:
1. Improper use of position as an employee for personal gain.
s. Solicitation of a contribution, response or action in the name of the
City designed to further a political or charitable cause.
3. Use of intoxicants or mind altering drugs while on the job, or use of
prescription drugs which impair ability to perform endangering either
the employee or the employer, or arriving on the job under the
influence of such substances.
A. Insubordination and/or discourteous treatment of a Supervisor,
Department Head, City Administrator, City Councilor, the public or a
fellow employee.
5. Gambling for items of value during the workday.
6. Being adjudged guilty of a crime which brings discredit to the City
or hinders the employee's ability to perform in job capacity.
- 44 —
7. Refusal to seek treatment or resolution of personal problems which
affect work performance (including but not limited to: emotional or
family problems, drug abuse or addiction, alcoholism).
8. Inattention to or dereliction of duty which would endanger the
employee's own safety or the safety of others.
9. Acceptance of gratuities or presents designed to affect the City's
response to the public or special interest groups (e.g. taking bribes
for action), whether or not an effect or influence actually occurred
or resulted.
10. Taking City equipment or property off City premises for personal use,
or taking City equipment or property off City premises for City use
without specific prior knowledge and approval by Supervisor.
Grounds for Disciplinary Action - Work Performance. The following are
examples of grounds for disciplinary action based on work performance:
1. Failure to follow directions from the Supervisor or Department Head.
2. Failure to perform assigned work, or to apply reasonable judgment or
discretion in performance of the job assignment.
3. Abusing or being wasteful of materials, property or working time.
4. Failing to report to the Department Head when absent, or being absent
without permission.
1
5. Habitual absence or tardiness even if excused, authorized or
non-authorized.
6. Discussion of confidential City business with unauthorized persons or
providing unrequested er unnecessary information contrary to an
efficient use of the employee's time.
7. Refusal to report in an official emergency, or knowingly leaving a
safety hazard unreported.
Disciplinary Actions. Disciplinary actions include and are limited to
the following: Oral Reprimand, Written Reprimand, Delaying an
Advancement, Extension of Probation, 30-Day Disciplinary Probation,
Reduction in Pay or Other Monetary Assessment, Demotion, Suspension, and
Discharge. Employees may be subjected to only those disciplinary actions
specified by contract or as prescribed in this Manual. All disciplinary
actions are to be completed in private.
Procedures For Disciplinary Actions (May include more than one)
1. Oral Reprimand. Formal or informal interview between the employee
and the Supervisor or Department Head. This must always be private.
Oral reprimands are not documented in the employee's personnel file.
A verbal on-site correction or coaching by the employee's Supervisor
does not equal an oral reprimand.
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j'
2. Written Reprimand. Must be presented to the employee and discussed
between the employee and their Department Head. The employee must
affix a signature to the written reprimand before it is placed in the
personnel file. Signing by an employee does not imply agreement or
void appeal of grievance rights, it merely means acknowledgement.
Refusal to sign is addressed in this Section under refusal to sign a
disciplinary action.
3. Delaying an Advancement. This must be explained in the performance
review. Employee must affix a signature before it is placed in their
personnel file. Delay not longer than 3 months with monthly coaching
progress reviews.
4. Extension of probation. This must be explained on the performance
review completed at the time the probationary period is scheduled to
end. Extension shall not exceed three (3) months. This must be
approved by the City Administrator and signed by the employee.
5. 30-Day Disciplinary probation. This is a "last chance" period for an
employee to correct repetitive problems prior to harsher disciplinary
action. This action will be subject to a performance review. The
notification must be provided to the employee in writing and approved
by the City Administrator. If the specific behavior or problem is
not corrected within the 30-day period, harsher disciplinary actions
will be undertaken.
6. Reduction in Pay or Other Monetary Assessment. Notice must be given
to the employee in writing from the department Head with the approval
of the City Administrator. If a reduction in pay occurs, a special
performance review shall be completed after three (3) months to
determine if the pay should be re-elevated. No reduction in pay
shall exceed 5%, No monetary assessment shall exceed a payback rate
of more than 5% of the employee's net pay per pay period.
7. Demotion. An employee may be demoted for work performance falling
below the established standards. All demotions will be subject to a
performance review. Pay will be set at the tame relative position in
the pay range in the lower classification.
9. Progess Reviews. Monthly written coaching reviews. (See Section IV.)
9. Suspension
A. Administrative Suspension. When an employee is subject to a
disciplinary suspension or dismissal, they must first be placed
on administrative suspension not to exceed 5 working days pending
investigation (with pay). Notice must be given in writing from
the Department Head with the approval of the City Administrator.
Investigations, at a minimum, must include statements from
concerned parties (public complainants, supervisors, other
employees and/or witnesses). The result of the investigation and
the action to be taken must be prepared in writing and provided
to the employee before the end of the 5-day suspension.
f�^ Temporary disciplinary suspension without pay may be applied s
beyond the 5-day administrative suspension once a pre-termination
hearing has been held.
- 46 -
In situations of conduct violations where it is deemed necessary
to remove the employee immediately from the situation (work
site), they may be suspended by oral command of the Department
Head or person in charge in the Department Head's absence, or the
City Administrator. Suspensions of this type shall be with pay
and limited to the remainder of the employee's current shift plus
one day. If the action was taken by someone other than the
Department Head, that person must provide a written report of the
incident to the Department Head no later than 5:00 a.m. the
following workday. The Department Head must make a decision on
further investigation or disciplinary action to be taken and
inform the employee of their decision no later than 5:00 p.m.
that day.
B. Disciplinary Suspension. Employees may be suspended without pay
for up to 30 calendar days for disciplinary reasons. Notice must
be given to the employee in writing from the Department Head with
thQ approval of the City Administrator. Employees must be put on
Administrative Suspension (below) for 5 working days pending
investigation prior to a non-paid disciplinary suspension.
10. Dismissal. An employee may be dismissed for a major conduct
violation, repetition of minor conduct violations, or for work
perfarmance falling below the established standards. Dismissal
pr� c=�adings shall be handled in the following manner:
A. When it has been determined that disciplinary action and possible
termination may be appropriate, then a pre-review hearing shall
be held between the employee and his Department Head. Written
findings shall be reviewed with the employee. The employee shall
be afforded an opportunity to respond orally or in writing. A
written summary of the review shall be prepared by the Department
Head.
B. If upon review the Department Head is recommending termination,
then the findings, conclusions, recommendations, and summary
shall be forwarded to the City Administrator. The City
Administrator shall review the record and meet with the employee.
1. The City Administrator may refer the matter to a hearings
officer, hearings body or may conduct the termination hearing
directly. The City Administrator shall make the final
determination in all cases affecting termination.
2. The employee shall be afforded the opportunity at this
termination hearing to respond either orally or in writing to
the Department Head's summary.
3. Grounds for such action must be well documented on a
performance review.
4. When an employee is dismissed, they will be required to hold
an exit interview with their choice of their Supervisor,
Department Head or the City Administrator to further
understand the reasons for the action.
- 47 --
Refusal to Sign a Disciplinary Action. Employees shall have the
opportunity to sign, but if they refuse, the employee's Department Head
f' shall so note and the disciplinary action shall be placed in the employee
personnel file and take effect.
Disciplinary Appeals. A disciplinary appeal is a statement in writing
from the employee explaining their objection to the disciplinary action.
If the employee wishes not to sign the disciplinary action which has been
brought against him, they should attach their disciplinary appeal to the
disciplinary action in question. It should be attached to the written
action in question, in lieu of a signature. The appeal should be
submitted to the Department Head, or to the City Administrator (if the
action was taken by the Department Head). The Department Head or City
Administrator will review these appeals and render a written decision
within 5 working days. If the employee is not satisfied with the
decision, they may resort to the Grievance Procedures at Step II (if the
appeal was made to the Department Head) or Step IV (if the appeal was
made to the City Administrator). The employee may be represented as
specified in the Grievance Procedures. Employees shall have freedom from
reprisal for use of Disciplinary Appeals.
Grievance Procedures (All employees. If grievance of Union contract,
see Contract)
Policy Statement. A grievance may arise from any real or imagined
dissatisfaction of any employee regardless of their appointive status
with the City.
Procedure. After first attempting to resolve the grievance informally by
discussin it as a grievance with the supervisor, the grievance procedure
process shall be handled in the following manner:
Responsibility No. Action
Employee 1. Shall bring formal written notice
of the grievance to the immediate
supervisor within ten (10)
working days from the occurance
thereof, or the employee's
knowledge thereof. This notice
must be in writing and include:
A. A statement of the grievance
and relevant facts;
8. Remedy sought; and
C. Provision of the contract or
Personnel Manual violated (if
applicable) or practices disputed.
Supervisor 2. Shall reupond to the grievance in
writing within 5 working days.
E:
4;
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— 48 —
Employee 3. May appeal, in writing, a
grievance not resolved to the
employee's supervisor, to their
Department Head.
Department Head 4. Shall respond in writing to the
grievance within 5 working days.
Employee S. May appeal, in writing, a
grievance not resolved to the
employee's satisfaction by the
employee's Department Head to the
City Administrator within 5
working days of the Department
Head's response.
City Administrator 6. Shall render a decision in
writing within 10 working days.
(Grievances related to breach of bargaining agreements should follow the
process described in the contract from this point on.)
The following procedures relate only to those employees not covered by
contracts or grievances not related to contract provisions.
Employee 7. If the employee is dissatisfied
with the decision of the City
Administrator, they may appeal,
in writing, to the Grievance
Committee. An employee appeal
must be submitted in writing
within 5 working days of their
receipt of the decision of the
City Administrator.
1. Grievance Committee. The Grievance Committee shall be an ad hoc
committee appointed by the City Administrator for the purpose of
providing a due process hearing. It shall be composed of members who
have neither witnessed nor investigated the incident in question.
Membership of the Committee shall include, as a minimum, the
following:
City Attorney — Chairman
One Department Head (not from the employee's department)
One Employee — (peer relationship)
When an appeal is submitted to the City Administrator, the
Administrator shall within 48 hours nominate 5 employees as Grievance
Committee candidates. The aggrieved party must within 24 hours after
reco2iving notice of nominees, challenge two of the candidates,
resulting in a three member bowed. If the accused fails to challenge
two of the Grievance Committee members, two shall be removed by
�` random selection by the City Administrator.
49 —
An aggrieved employee may be represented by any person in an advisory
capacity, to assist in presenting all facts relevant to the
grievance, and necessary to the equitable solution of the grievance.
A grievance hearing before the Grievance Committee shall be an
administrative hearing wherein the reasonable rules of evidence and
court procedure need to be followed. The Chairman is responsible for
the disclosure and evaluation of all factors relevant to the inquiry
without prejudice to either party in the dispute.
Generally, a court reporter will not be used, but if either side
demands a transcriRt of the proceedings, the side so demanding shall
bear the full expense of the court reporter and the transcript
preparation.
Within three (3) days following the close of the grievance hearing
before the Grievance Committee, the Chairman shall submit a written
recommendation to the City Administrator. At a minimum, this report
shall include a digest of the proceedings, a brief statement of the
facts presented by each side, and a conclusive decision which shall
be binding upon the City and the employee.
2. ApDealFrom the Grievance Committee. There shall be no appeal from
the decision of the Grievance Committee except where the grievance is
a charge of unfair employment practices. In this type of case, the
employee/c.pplicant may pursue further legal action.
3. General Ground Rules for Grievances. All employee grievances must
follow this chain of appeal (or chain specified by contract). At no
time will an employee bypass a Supervisor or Department Bead, or
approach a City Council member with a grievance.
All references to number of days will be understood as working days
rather than calendar day. Time limits may be waived upon consent of
both parties.
In any meetings or hearings, the employee has the right to have a
representative (union business agent, attorney, counsel, etc.) in
attendance.
Employees are encouraged to use the Grievance Procedure as a
legitimate means of addressing and clarifying working relationships.
Employees shall have freedom from reprisal for use of the Grievance
Procedures.
Personnel Records
Policy Statement
The inspection of any public record (i.e. personnel record), of a public
agency shall be handled according to State Law ORS 192.420 — 192.500.
Within these provisions of State law, the City shall otherwise maintain
the privacy of these personnel records.
— 50 —
Administration of Personnel Records
1. The City Administrator, or his appointee for administrative purposes,
shall maintain a personnel record for each employee. The personnel
record shall show the employee's name, title, job description,
department, salary, change in employment status, training received.
disciplinary actions, and other such information as may be considered
pertinent.
2. No material of any kind shall be placed in an employee's personnel
file unless the employee has been allowed to read it and has
indicated, by affixing their signature, that they have knowledge of
that which is being placed in their file. Upon refusal to sign the
document, the employee's Supervisor shall so note stating that the
employee was given an opportunity to sign but refused.
3. The employee may place in the file comments regarding material which
they consider to be derogatory.
4. No information, or portion thereof, from the employee's personnel
file shall be reproduced or released by any person to outside parties
for use outside of the personnel function except current salary,
salary history, verification of employment, employment dates,
performance reviews, and title without written consent of the
employee. Also, every employee will be asked to prepare and sign a
statement regarding future release of information from their
personnel file at the time of their termination.
5. Upon termination, an employee shall retain the right to obtain copies
of his entire personnel file for a period of two years following
termination and consistent with ORS Records Retention Provisions.
Requests should be made in writing to the Personnel Director.
Employment Records
All selection records including the application, interview notes,
control questions/answers, written examination material, etc., are to be
maintained in file for at least one year in accordance with Federal
statutory requirements. All applications for posted positions will be
maintained by the Personnel Division. Each department is responsible
for sending records to the Personnel Division, which document all
material aspects of its involvement in the selection process including
(but not limited to) participants in selection, judgmental evaluations
of candidates and the basis for such determinations, date and location
of interviews, etc. Such records will be stored in a manner which
affords retrieval. All such records are to be kept in complete
confidentiality. Examinations developed and scored by outside parties
will be retained by the Personnel Division.
Reference Check Procedures For Employment By Other Employers
It is City policy to provide reference check information in a matter
that is consistent with law. Unless there is a written waiver, only
{ public information (starting date, termination date, and salary range)
- 51 -
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may be tendered. Liability waivers are available from the Personnel
Director. Upon receipt of a written liability waiver, Department or
Division Heads may personally release employment-related reference
information.
{
— 52 —
r`
SECTION VIII SALARY AND CLASSIFICATION PLAN
Policy Statement.. The classification plan is comprised of a list of
classes of positions supported by written specifications setting forth
the duties and responsibilities of each class and the qualifications
necessary for appointment to a position within that class.
Purpose:
The purpose of the classification plan shall be to:
1. Provide like pay for like work.
2. Establish qualification standards for recruiting and testing
purposes.
3. Provide the appointing authority with a means of analyzing work
distribution, areas of responsibility, lines of authority, and other
relationships between positions.
4. Assist the appointing authority in determining budget requirements.
S. Provide a basis for developing standards of work performance.
6. Establish lines of promotion.
T. Indicate training needs.
Class
A class shall be comprised of one or more positions that are similar in
the basic character of their duties and responsibilities so that the
same pay scale, title and qualification requirements can be applied.
Job Description
The Personnel Director shall be responsible for establishing and keeping
current job descriptions for positions throughout the City.
The job description shall state the characteristic duties,
responsibilities, and qualifications for a position within a class. Job
descriptions may be amended or clarified within the scope of the class
by the Department Head and Personnel Director.
Administration of The Classification Plan
The classification plan shall be established and maintained through
recommendations of the Department Head to the City Administrator. The
City Administrator shall have final authority, and may establish a new
class, create a new position within a class, or reclassify a position.
Classification Designation
All positions shall be designated as either Exempt, Non-Exempt or Police
Service.
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t'
Classification listings are set forth in Appendix H.
Position Reclassification
If a substantial ongoing increase or decrease occurs in the complexity
of duties and level of responsibility assigned to a position, the
position may reclassified to a higher or lower salary range.
Salary Range Adjustments
If an employee's classification is revalued to a higher or lower salary
range as a result of a change in the market rates for that work, an
employee's salary will be adjusted and relative step position maintained
within new minimum and maximum ranges, Changes in salary ranges must be
approved and adopted by the City Council, either by salary and
classification plan adoption or union contract approval.
� ° — 54 —
SECTION IX COMPENSATION PAY PLAN AND ADMINISTRATION
The pay plan shall prescribe the pay range for each classification. The
City maintains a pay range for each class of positions indicating a
minimum and maximum pay rate. These ranges and the classes assigned to
them are reviewed and adjusted annually to reflect changes in the labor
market.
Appointment Rate
When a person receives an original appointment to a specific job class,
whether it be full or part time, the person shall normally be paid the
beginning rate within the pay range. Appointment at the second step
position may be made by the Department Head if the individual's
qualifications and needs of the City require appointment beyond entry
step. Appointment beyond the step two position requires specific
approval of the City Administrator.
Pay Periods
Pay periods shall cover the time between the 1st and 15th and the 16 and
the end of each month. When the 5th or 20th falls on a Saturday, Sunday
or holiday, pay checks shall be issued on the previous workday.
Changas in the Accounting Department may necessitate alteration in the
above scheduled pay day.
Individuals wishing to receive their pay checks earlier than on the
scheduled pay day must receive written approval by the City
Administrator.
Merit System
Merit increases are contingent upon an employee°s ability to meet
established goals set forth in a performance review. Employees are
eligible for merit review upon successful completion of their
probationary period and every 12 months thereafter until they reach the
top of the pay range of their classification. At the semi-annual
progress review, exceptional performance and good achievement may be
acknowledged and an earlier merit review scheduled (e.g. at the 9th
month).
Part Time Employees - Overtime
Part-time employees (or employees working less than 40 hours) will
receive compensation at straight time if the hours worked are less than
forty hours in any one-week period. Overtime actually worked in excess
of rorty hours in a week or over S hours (10 on 4/40) mpens
l be
compensated at one and one half the regular rate of pay 0
ry
time off.
- 55 --
EmeMencv Overtime
The City Administrator may declare an emergency during periods of
disruption resulting From accidents, acts of God, or events of crisis
proportions. He shall notify Department Heads by any means available
and may instruct them to deploy their subordinates from home, job, or
any other place for the purpose of alleviating such emergency
situations. Failure to report to duty under these circumstances will be
grounds for disciplinary action, In cases of emergency overtime, the
employee will receive overtime compensation in accordance with Section
III of this manual.
— 56 —
SECTION X EMPLOYEE BENEFITS
Leave Benefits And Regulations
Policy Statement. All employee benefits and leaves provided to
employees shall be offered without regard to race, religion, national
origin, sex, age, marital status, or mental or physical handicap.
Consideration will be given regarding religious holidays for those
requesting such leave use authorization.
Authorization for Leave. No payment for any leave of absence shall be
made until the leave has been properly approved by the Department Head
and/or the City Administrator.
Holidays
The City observes 11 paid holidays. There shall be nine (9) paid City
holidays which shall coincide with existing official State holidays as
to the date of observance. In addition, there shall be one (1) other
holiday which shall consist of a "floating holiday" to be observed at
the mutual convenience of the employer ,and employee, and the day after
Thanksgiving shall be a holiday.
Exempt and Non-Exempt Employees. Employees authorized to work on a�ey
one of the holidays listed (not part of work schedule) sh&11 be
compensated in addition to holiday pay at the rate of one and one half
times their regular rate of pay for each of the first eight hours and at
the rate of two times regular pay for any hours worked in excess of
eight hours. At the discretion of the City Administrator, holiday
compensation may be taken in the form of time off (compensatory time).
Police Service Employees. In lieu of holidays, employees shall receive
twelve eight-hour days of compensatory time off to be scheduled at the
mutual convenience of the employee and employer. In the event of
termination of employment, compensatory holiday time will be prorated on
tho basis of one holiday per month between July 1st and the date of
terv►ination.
Part-Time Employees. Holiday benefits for permanent part-time employees
shall be granted on a prorated basis (hours per week divided by 40).
For example, a permanent part-time employee working 20 hours a week
would be eligible for 4 hours holiday leave for observed holidays,
including floating holiday.
Employees will not be allowed to carry over to the next fiscal year more
than three (3) holiday compensatory days. Any days in excess will be
paid unless the employee requests and receives permission from the City
Administrator to carry over such days.
-
57 -
Scheduled Holidays observed by the City are:
New Years Day January 1
Lincoln's Birthday February 12
Washington's Birthday February 22
Memorial Day May 30
Independence Day July 4
Labor day First Monday in September
Veteran's Day November 11
Thanksgiving Fourth Thursday in November
Friday After Thanksgiving 4th Friday in November
Christmas December 25
Floating Holiday
Floating Holiday. To be observed at the mutual convenience of the
employee and employer. Any floating holiday that is not used will be
added to your vacation time.
Holidays which occur during vacation or sick leave shall not be charged
against such leave.
Vacation
Computation of Vacation Leave Time. The Finance Director or designee
shall compute vacation leave time for each employee and post updated
lists of accumulated leave time monthly.
Accumulation of Vacation Time. Please refer to Appendix 0.
Part Time EM10yeas. A permanent parttime employee shall accrue
vacation leave on a prorated basis (hours per week divided by 40).
Temporary employees are not eligible for vacation leave.
Additional Vacation OU. One additional vacation day shall be added to
the vacation accumulation of any employee who completes 12 consecutive
months, of service without absence due to illness or injury.
Accrued Vacation. Accrued vacation shall be credited as earned vacation
for each month of service, or prorated for each fractional month,
expressed to the half--month of service, in accordance with Appendix 0.
A vacation award of 6 days shall be granted after the employee completes
the first 6 months of continuous service.
Maximum Vacation Accumulation. If, on the first working day of each
fiscal year, an employee's earned but unused vacation credits exceeds
one year's accumulation as established in Appendix 0, the employee shall
be responsible for initiating a request to the City Administrator for
authorization to carry such credits into the next year along with a
statement as to the planned use of excess accrual.
The maximum vacation accumulation shall be 192 hours accrued as
established in Appendix 0. The City Administrator may authorize
carry-over due to extenuating circumstances.
- 58 -
Scheduling Your Vacation. The City will provide copies of seniority
lists on January 1 and July 1 of each year and shall post the list in a
conspicuous place available to the employees. Preference in vacation
scheduling shall be by seniority within the department, provided that
requests are made before April 15th of each year. Vacation requests
must be submitted to the appropriate Department Head and approval
obtained prior to taking vacation leave.
Vacation leave Accumulated at Time of Termination. Upon separation of
an employee for any reason, the employee shall be paid a lump sum
payment for all earned but unused vacation credits. The employee will
also be paid for an unused floating holiday on the following schedule:
1/2 pay if the termination date occurs during the first six months of
the fiscal; or full day paid if the termination occurs during the last
six months of the fiscal year.
Sick Leave
The purpose of sick leave is to allow continuation of pay while an
employee recuperates from an illness, or other approved reason causing
absence.
It is also intended to provide employees with the assurance of pay in
order that they may be away from the job to avoid exposing others to
illness.
Employees shall be credited with one (1) day (8 hoL;rs) of accumulated
sick leave for each full calendar month actively employed by the City.
All permanent employees and all probationary employees (after 30 days
employment) are allowed sick leave for non-occupational disability.
Sisk leave accumulation shall be unlimited.
Sick leave benefits for permanent part-time employees (20 hours per week
or more) shall be granted on a prorated basis (hours per week divided by
40).
Accumulated sick leave shall be payable at the employee's regular
straight time rate in an amount equal to the time the employee would
have worked, to a maximum of eight (8) hours per day. Employees may
utilize their allowance for sick leave whenever they are unable to
perform their work duties by reason of their illness, non-occupational
injury.
In the event an employee is absent from work because of sickness or
injury, the employee shall notify the Supervisor within the first
half-hour of the scheduled start time of his reason for being absent.
Such notice shall in no event be given later than the first half-hour of
the regular work shift. However, should an employee fail to call within
the first half-hour of the regular work shift due to extreme illness, a
physician's statement may be required by the Supervisor and shall be
paid for by the City when so required and in the event the employee's
health insurance does not cover the cost.
59 -
Employees may use sick leave where there is an illness in their family
which necessitates making arrangements for the ill relative. Members of
an employee's family is defined as relatives and dependents domiciled in
the employee's household. Variances to this policy are to be approved
by the City Administrator prior to authorization of sick leave.
In the case of on-the-job injuries covered by Workers' Compensation, the
City will provide to the employee an amount equal to the difference
between the payments received for Workers' Compensation time loss
benefits and regular net salary, for a period not to exceed sixty (60)
calendar days.
Whenever an employee receives a check for Workers' Compensation time
loss benefits, he shall report to the Finance Director of the City in
writing the amount of the check and the period for which it represents
payment. Sick leave will not be charged to the employee for injuries
covered by Workers' Compensation.
An employee may, upon separation from the City, cash out no more than 96
hours of accumulated sick leave at the employees regular straight time
rate.
An employee shall receive one extra vacation day for 12 consecutive
months, of non-use of sick leave.
Effective July 1, 1983, and every July 1 thereafter, each employee shall
receive sixteen (16) hours appointment leave to be used for doctor and
dental appointments. (Appointment leave will be non-accumulative and
f will not count against bonus vacation day.)
Official Record of Sick Leave. The Finance Director or his designee
shall maintain a permanent record of approved sick leave for each
employee. Sick leave reports shall be posted monthly for the employee's
review.
Second Medical Opinion. In cases of disability certified by an
employee's personal physician, the City has the right to obtain a second
medical opinion to confirm the employee's limited ability or inability
to work. Such examinations will be performed by a licensed physician of
the City's choosing, and at City expense. The consulting physician
shall submit a written report to the City Administrator who will make
all final decisions with regard to granting sick leave benefits.
Employees who refuse to submit to such an examination may become
ineligible for sick leave benefits (for the particular disability in
question).
Salary Continuation/Disability.- In the event an employee is disabled
for a period of 60 working days due to illness of off the job injury,
the individual's salary will continue at 60% up to $1,000 for non-exempt
and $2,000 per month for exempt employees.
- 60 -
Maternity Leave
Maternity leave shall be covered by sick leave or disability insurance
pay during the period that the employee's doctor certifies
"disability". The employee will be required to provide written
certification before such payments are made. The length of leave: both
prior to and after delivery, is a decision to be made by the employee
and her doctor. Any time taken before or after the certified period of
disability must be taken as compensatory time, vacation time, or leave
without pay.
The employee must notify her Supervisor in writing of her intention to
return to work (including date of return) at least fifteen (15) working
days prior to the commencement of her maternity leave, and within
fifteen (15) days after delivery she must reaffirm her intention to
return to work in order to assure her position will be held open. An
employee who confirms her intention to return to work in accordance with
the above shall have her position held open until the date specified in
her statement of intention.
During the sick leave or disability period of maternity, vacation leave,
seniority, and time towards annual evaluations shall accrue. In
addition, health and other benefits will continue without interruption.
During periods of disability, insurance pay, health, dental, and life
insurance benefits will be discontinued. However, the employee will
have the option of picking up health insurance at their own expense
(group rate) for the period of ninety (90) days.
During the period of leave without pay, standards rules governing
seniority accrual, leave and fringe benefits under leave without pay
shall apply.
Pregnancy shall not constitute grounds for disciplinary action or
dismissal.
Compassionate Leave
In the event of death in the employee's immediate family (spouse,
parent, child, grandparent, grandchild, immediate in-law, or any other
person who is significant to the employee) the City Administrator may
grant time off with pay, not to exceed five (5) working days. The City
Administrator may allow additional paid time off at his discretion.
Military Leave
Any employee who is a member of the National Guard, National Guard
Resurve or any reserve component of the Armed Forces of the United
States is entitled, upon request, to a leave of absence from his duties
for a period not exceeding 15 days in any one calendar year, without
loss of time, pay, or regular leave in accordance with ORS 408.210 -
408.290 (Resolution No. 82-75).
1. Request Procedure. A copy of orders must be presented to the
Department Head, subject to the approval of the City Administrator.
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2. Reimbursement of Pay to the City. Employees receiving allowances
from the National Guard, National Guard Reserve or any reserve
component of the Armed Forces of the United States must submit the
allowance to payroll if the employee is on paid leave during
military active duty or training.
3. Volunteer Service. Employees volunteering for service shall be
granted leave without pay in accordance with ORS 408.290 for the
duration of volunteer military service.
Civil leave
Employees shall be granted leave with pay for service on a jury or upon
being subpoenaed as a witness, provided the employee seeks all fees due
him for jury or witness duty, except mileage reimbursement and turn said
fees over to the City.
Religious leave
A leave of absence may be granted for the purpose of observing or
attending religious services for holidays of major theological
importance. A written request must be made to the immediate Supervisor,
subject to the approval of the City Administrator, prior to taking such
leave.
Voting Leave
'When an employee's work schedule is such that they would not be able to
( vote prior to or after their regular work hours, they will be granted a
reasonable time off duty to vote without loss of pay. A verbal request
should be made to the immediate Supervisor and is subject to their
approval.
Insurance Benefits
Every employee shall be issued brochures explaining the policies
available, the eligibility requirements, limitations and coverage as
part of New Employee Orientation.
Insurance benefits are granted on a pro rata basis (hours per week
divided by 40) to permanent part—time employees (20 hours per week or
more). However, the employee is responsible for picking up the
apportioned premium at their expense in order to provide the full amount
of coverage. Such amounts shall be deducted from the employee's pay
check by completing the appropriate payroll deduction slip. Workers'
Compensation and personal liability coverage is paid for by the City.
Workers' Compensation Account. The City contributes to a Workers'
Compensation Account on behalf of all employees in the event of
on—the—job injury.
Personal Liability Insurance. The City shall insure against the
personal liability of employees for damages, excluding the provisions of
ORS 30.285 in the case of malfeasance in office or willful or wanton
neglect of duty.
— 62 —
Kaiser or Blue Cross Health Plan. The City provides health coverage for
employee and dependents. You must select the plan you wart. This
coverage will take effect two months after employment if you are
employed on the first of the month.
Oregon Dental Service (ODS). The City provides full dental coverage for
employee and dependents, equivalent to the Oregon Dental Service 70/30
Incentive Plan. This coverage will start three months after employment
if you are employed on the first of the month.
Life Insurance. Furnished by the City in the amount of $25,000 for all
Exempt and Non-Exempt personnel Every employee is eligible for life
insurance after two months of service, meeting the requirements of ORS
243.005, for Police personnel.
Police Service employees receive a $25,000 insurance benefit which meets
the requirements of ORS 243.005, and is extended to provide 24-hour life
insurance protection.
Disability„/Salary Continuation Insurance. The employee is carried on
sick leave until leave is exhausted or after 60 working days of
disability. Salary is continued at 60% of basic monthly salary up to a
limit of $1,000 per month for Non-Exempt employees and up to a limit of
$2,000 per month for Exempt employees. Employees are eligible to be
enrolled for this coverage after six months of service.
Retirement. The City contributes 8% of the monthly salary un behalf of
the Exempt and Non-Exempt employee after the first six months of
continuous service to either an individual retirement account or a
deferred compensation plan. The City provides retirement benefits for
police service employees which meet the requirements of State
legislation and is equal to or better than PERS for all other employees.
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SECTION XI SAFETY AND WORKING CONDITIONS
F Job Safety
t Policy Statement. It is the City's desire to provide a safe work place,
safe equipment, proper materials, and to establish and insist upon safe
methods and practices at all times. No job will be considered performed
properly unless the worker has followed every precaution and accident
prevention rule to protect himself and his fellow workers. No employee,
Supervisor, or Department Head may ever be relieved of any part of
responsibility for accident prevention.
When a person takes a job with the City of Tigard, he has a right to
expect that he will be provided with a hazard free work environment and
proper tools and equipment with which to do his job, so that he will be
able to perform his work with no danger to his life or health.
It is a 3 way responsibility of management, the employee and the safety
committee to make safety a daily concern.
City of Tigard Safety Program. The City of Tigard is dedicated to the
establishment and maintenance of a work environment that has minimum
potential of endangering human life or health. This can only be
accomplished if there is a good, ongoing safety program and full
cooperation of management, employees and the safety committee.
1. Management is responsible for making every effort to maintain a
reasonably safe work environment that is in compliance with State
and Federal safety laws.
2. Employees are responsible for using safety methods, practices, and
equipment relevant to the job being performed. Employees are also
responsible for reporting faulty equipment, unsafe practices of
fellow employees or management, and/or unsafe conditions of work
areas.
3. The Safety Committee is responsible for assisting the departments in
helping to create a hazard free work environment by recommending to
management how to eliminate hazards in the workplace and promote
employee adherence to safe work practices and by using lines of
communication to promote cooperative attitudes between all persons
involved in the operations of the workplace. The Safety Committee
functions in a staff or advisory capacity.
Authority And Responsibility
Citv Administrator and Department Heads
1. Shall determine and budget funds necessary to bring the City into
compliance with the established legal minimum OSHA safety standards,
also insuring that an adequate number of staff are certified in CPR
and other life—saving techniques.
n — 64 —
2. Shall review serious accidents and discuss the corrective actions
that have been taken. If necessary, recommend additional corrective
actions that need to be taken to minimize reoccurrence.
3. Shall review accident trends and costs quarterly.
4. Shall establish city-wide safety objectives and goals.
5. Shall develop general safety rules.
6. Shall assure the development of specific job—related safety rules
and procedures.
7. Shall monitor safety training activities,
8. Shall monitor emergency treatment procedures.
9. Shall develop and monitor awards and discipline policies for all
levels of responsibility.
10. Shall monitor all disciplinary actions taken against subordinate
employees for safety violations. Include safety performance as a
factor in salary/performance reviews.
Division Heads
1. Shall have a working knowledge of applicable health and safety codes.
2. Shall implement a complete safety program within the division.
3. Shall monitor the inspection of equipment and facilities.
4. Shall review accident and injury trends. Take additional corrective
actions when it is necessary.
5. Shall review safety meeting reports from line Supervisor(s). Make
recommendations on areas of emphasis.
6. Shall monitor/administer all disciplinary actions taken against
subordinate employees for safety violations. Include safety
performance as a factor in merit reviews.
Supervisors
1. Shall be responsible and will be held accountable for creating and
maintaining a safe work environment within their, areas of
authority. The Supervisor shall review employee accidents and take
corrective action including work evaluation and/or discipline
considerations when necessary.
2. Shall have a working knowledge of health and safety codes.
3. Shall conduct safety meetings regularly,
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9
3
4. Shall conduct safety inspections of equipment and facilities monthly.
�^ 5. Shall investigate all accidents immediately. Determine cause and
take corrective actions when applicable. Report to Division Head.
6. Shall take action to correct any known hazardous condition.
7. Shall consult with the Division Head on all safety problems that
cannot be corrected at the line Supervisor level.
8. Shall take disciplinary action against all subordinate employees for
safety violations.
Employees
1. Shall become familiar with established safety rules.
2. Shall comply with established safety rules, practices, and
procedures.
3. Shall report unsafe work conditions, practices, or methods to their
immediate supervisor.
Personnel Director
1. Shall assist each department in the administration of their safety
program.
( 2. Shall serve as a resource to each department for program development
and consultation regarding specific hazards.
3. Shall provide statistical data to each department and assist in
monitoring the progress of all programs.
4. Shall meet with both management and union representatives to discuss
safety issues.
5. Shall respond to any notification of a hazardous job condition and
resolve the issue satisfactorily.
6. Shall, under the authority of the City Administrator, Superviosr,
Department Head or Division Supervisor issue a stop work order when
a hazardous condition or procedure creates an "imminent danger" to
the health and safety of any City employee. The order will remain
in effect until the condition or procedure is corrected.
Vehicular and Occupational Accident Reporting_ (City vehicles or
employee's vehicle used on City business)
1. When a vehicular accident occurs, it must be reported immediately to
the employee's Supervisor and the Tigard Police Department. The
Supervisor investigates all accidents as soon as possible and
completes a report to the Department Head and forwards a copy to the
City Administrator and Personnel Department. The Tigard Police
— 66 —
Department will investigate all vehicular accidents involving City
vehicles (providing the accident(s) occurs within the City limits).
Otherwise, contact the appropriate enforcement agency, e.g. county,
state. The Oreon State Police Department shall be responsible for
investigating accidents involving Tigard City Police vehicles. A
preliminary estimate of the damage to the vehicle(s) must be done.
(This is the responsibility of the department in which the employee
involved in the accident works.) After an investigation has been
completed, the Supervisor must take appropriate action to minimize
the passibility of a similar accident occurring again and any
appropriate counseling or disciplinary action with the employee.
2. The employee shall immediately complete an incident report at least
within 24 hours of the accident, if it is an occupational injury,
detailing the time and date, nature of the injury and how the injury
was sustained. The state and city insurance reports are completed
by the employee if it is a vehicular accident. The reports are
passed on to the Supervisor who will fill out the portions) of the
form(s) to be completed by management. incident reports are then
routed to the Division Supervisor and Department Head. When the
reports are reviewed and no further action is deemed necessary, the
form is routed to the Personnel Director within 48 .hours of the
injury/accident. The state and city insurance forms are routed to
the Finance Department within 48 hours of occurrence of the accident.
Safety Meetings/Training. Safety meetings a-W training will be
conducted on a regularly scheduled basis. The topic and length of the
meeting/training should be determined on the basis of need.
Safety Committee. The safety committee shall be organized to assist the
departments in improving the effectiveness of their program. The
general responsibilities of a safety committee are as follows:
1. To identify and monitor departmental accident trends.
2. To assist in identifying program needs. e.g. , training, improved
inspections, first aid, etc.
3. To conduct general safety inspections and make recommendations to
correct hazardous work conditions and procedures. This does not
supersede the line responsibility for job site or work station
inspections.
4. To review major accidents occurring within departments to evaluate
what can be done, by using different procedures or training efforts,
to avoid similar incidents in the future.
5. To request clarification of departmental safety policy where issues
arise.
6. To provide support and serve as a resource to line Supervisors at
monthly safety meetings.
67 —
ter:
7. To evaluate the safety and risk factors associated with exposure to
VDTs, CRTs and other potential safety hazards and will recommend
action to the City Administrator.
Posting Safety Information
1. Rules and Procedures. General and specific safety rules and
procedures will be permanently posted in such locations as to be
readily accessible to all employees.
2. Meeting/Training Dates. Notice of meeting and training dates will
be posted long enough in advance to allow all employees to become
aware of the date, time, and place of meeting/training (at least
three working days).
3. Warning Signs. Warning signs, danger signs, warning flags, warning
lights, or similar devices will be conspicuously posted at all
locations where existing conditions warrant their use (See. OSHA
Guidelines).
4. Compliance (Citation Per Safety Vioiatian). Each citation, or
copies of the citation, will be posted in such locations in the
place of employment as to reasonably inform the affected employees.
Each citation will remain posted until conditions causing it to be
issued have been corrected.
5. Discipline (Re. Safety). In accordance with established City
procedures, disciplinary action will be taken in the event of safety
violations.
6. Safety Eguiptnent. Employees will be responsible for providing any
safety equipment not provided by the City that is essential to doing
a job safely. Employees must use all safety equipment required
"NECESSARY" for their assigned work. A clothing allowance is
available to defray the expense of safety related work clothing.
fi
Y
y.
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60
SECTION XII EDUCATION AND TRAINING
Policy Statement
f
All employees are encouraged to take advantage of education and training
benefits to improve their job skills and to qualify for transfers and
promotions. These benefits are limited to training and education which
is relevant to the employee's current position or "reasonable" transfer
and promotion opportunities. "Reasonable" is defined as attaining the
minimum qualification for promotion or transfer with no more than two
years of additional education or training. These benefits will be
available to all employees on a first come first serve basis, subject to
the availability of budgeted funds. Departments may establish priority
or allotment schedules for training money.
If a Supervisor or employee desires to attend a particular class or
seminar, the employee completes a Request for Training Form and submits
the form to the Supervisor and the Department Head for approval. Any
request over $500 is forwarded to the City Administrator for approval.
Requests for education and training (Appendix J) may be initiated by
either the employee or the immediate Supervisor, Training requests and
training completed shall be identified on the Performance Review forms.
Education Reimbursement
1. Request Procedure. Employees must submit a written request, with a
proposed curriculum of study, to the Department Head with a copy to
the Personnel Director, at least 15 days prior to the registration
deadline for such classes. Requests will be considered for
attendance at accredited colleges, universities, and business and
technical schools for single courses or programs leading to a degree
or certificate. The City shall not reimburse an employee for any
course which qualified the employee for additional pay in the form
of education and training incentive increments. As used in the
proceeding sentence the term "qualifies"
includes a course which, on its own, qualifies the employee for the
described benefits, or, together with another course or other
courses, leads to such qualification. (Resolution No. 80-119)
2. Request for Reimbursement of Educational Expenses. If a written
request is approved by the City, the employee shall receive
reimbursement for 100% of the cost of registration, tuition and
books, upon successful completion of the course(s) with a grade of
"C" or better, or "Passing" where no grade is used. When the
employee completes a class for which a reimbursement request has
been submitted and approved, the employee shall provide an official
transcript or report card and an itemization of reimbursable
expenses (with receipts if possible) to the City Administrator.
(Resolution No. 80-119) Employees are prohibited from receiving
double funding for education; e.g. , from the City and from another
source such as the Veterans Administration. Employees will be
required to sign a statement verifying that the City is the sole
l source of funding.
C
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3. Request for an Advance. An employee may request ait advance for
tuition and books provided the request was approved by the City
Administrator prior to the registration deadline. The employee must
fJ demonstrate satisfactory completion of the course or must reimburse
the City for all costs advanced to the employee.
4. At Time of Separation
A. If the class taken was related to the employee's current
position, and the employee is separated from the City service
for any reason, except layoff, within one year of completion of
the course, it shall cause 50% of the amount reimbursed within
such year to be deducted from the employee's final paycheck.
p. If the class taken was related to reasonable promotion or
transfer opportunities, and the employee is separated from City
service for any reason except layoff:
(1) Within one year of date of reimbursement, it shall cause
100% of the amount reimbursed within such year to be
deducted from the employee's final paycheck.
(2) If beyond one year and less than two years, it shall cause
50% of the amount reimbursed to be deducted from the
employee's final paycheck.
5. Release Time Policy. In cases where employees have special
scheduling problems, every effort will be made to allow the employee
release time from their work schedule to attend classes (subject to
department scheduling and workloads). In situations of this type,
the employee must make arrangements to make up the release time on a
weekly basis (e.g. taking two hours off on Tuesday afternoons and
working two extra hours on Thursdays, or taking 1/2 hour lunches
four days of the week). The employee must receive advance written
authorization from their immediate Supervisor.
5. Training
A. Authorization to Attend Function. The City may authorize or
require employee attendance at conferences, seminars, workshops,
or other functions of a similar nature that are intended to
improve or upgrade the employee's job skills.
B. Request Procedure. Requests to attend training sessions should
be made to the immediate Supervisor at least 15 days prior to
the deadline for registration (Appendix J). The Personnel
Director will approve or deny employee attendance subject to the
final approval of the City Administrator. All requests for
training are to be forwarded to the Personnel Director even if
the request is denied by the Department Head. All requests over
$500 are reviewed and approved or denied by the City
Administrator.
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C. Costs Covered. When a request for training is approved, the
employee's cost of registration, tuition and publications,
L transportation, lodging and per diem will be covered by the
City. The employee shall be compensated at their regular rate
of pay and shall receive no overtime compensation for extra
hours incurred by the employee attendance at such training.
Personal Education and Training
Employees who desire to further themselves through education or training
not related to their work for the City are encouraged to do so. The
City may be unable to provide financial assistance for this type of
education and training. Employees may be granted, upon written request,
permission to take time away from their job for training (conferences or
workshops) when such time is taken without pay, as compensatory time or
as vacation time, and only so long as their absence will not cause
hardship for their department.
Educational Incentive
Police Service employees may be eligible for educational incentive as
identified in the TPOA collective bargaining agreement.
<v
71 —
SECTION XIII WORK ENVIRONMENT
The City is responsible for maintaining normal work environment
consistent with job duties. power outages, plumbing, or air
conditioning, or similar disruptions to work place may be handled as
follows appropriate to the circumstances:
1. up to 2 hours/day paid leave may be granted by immediate supervisor
if conditions arenot conducive to Leave beyond responsible2 hours/daylmustebe
(e.g. send home with pay early).
approved by Department Head.
2, Work within class
reassi reassigned to differentsubject
site, out-of--class Pay
be
allowances may 9
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SECTION XIV EQUAL EMPLOYMENT OPPORTUNITY
Equal Employment opportunity Policy
•N It is the policy of the City of Tigard to provide equal employment
opportunities to all without regard to race, color, religion, national
origin, political ideology, marital status, sex, age, and mental or
physical handicap, except where it is based upon a bona fide
occupational qualification. This policy applies to recruiting, hiring,
placement, compensation, promotion, transfer, layoff, dismissal,
seniority, benefits, training, and all other terms and conditions of
employment.
To implement this polio, the City has developed an Affirmative Action
Program. The goal of this program is to have the City work force
reflect the total work force of the surrounding metropolitan area.
Where there is under-representation on the City's work force of any
population group for which the law requires affirmative action, the City
is committed to a policy of affirmative action to correct the problem.
All employees are expected to cooperate and participate in the
implementation of this program, The ultimate success of the Affirmative
Action Program will depend upon the commitment of every employee of the
City of Tigard.
Sexual harassment
Policy Statement. Sexual harassment is contrary to acceptable standards
of conduct between individuals and is prohibited by EEOC regulations.
Sexual harassment constitutes a violation of City policy. The City will
take corrective action where an employee is determined to have violated
this policy. Such action shall result in disciplinary measures up to
and including dismissal.
City Action to Preclude Sexual Narras_sment
1. The City Administrator or his designee shall assure that all
employees understand that sexual harrassment is prohibited behavior.
2. The City Administrator or his designee shall disseminate this policy
to all employees of the city and shall conspicuously post a copy or
copies.
3. The City Administrator or his designee shall assure that employees
know the process set forth below in this policy for filing a
complaint of sexual harrassment.
Definition. The U.S. Office of Personnel Management defines sexual
harassment as:
1. Uninvited pressure for sexual favors;
2. Uninvited and deliberate touching, leaning over, cornering, or
pinching,
- 73 -
3. Uninvited letters, phone calls, or materials of a sexual nature;
c4. Uninvited pressure for dates;
5. Uninvited sexual teasing, jokes, remarks, or questions; and
6. Uninvited letters, phone calls, or materials of a sexual nature;
when such conduct is made explicitly or implicitly, a term or
condition of employment is used as a basis for employment decisions,
or has the purpose or effect of interfering with work performance or
creating an otherwise offensive working environment.
— 74 —
i -
PROCEDURE: After first attempting to resolve the grievance using a direct
informal response, asking or telling the violator(s) to stop;" complaints
of sexual harrassment shall be handled in the following manner:
Responsibility No. Action
Employee 1. rjay file in writing with the
Personnel Director a grievance
within 10 working days from the
occurrence thereof. or the
employee's knowledge thereof.
Personnel Director 2. Shall render a written decision
within 5 working days of the date
the grievance was filed in writing.
Employee
3. May appeal, in writing, a
grievance not resolved to the
employee's satisfaction by the
Personnel Director, to the City
Administrator within 5 working
days of receipt of the written
decision of the Personnel Director.
City Administrator 4. Shall render a written decision
within 10 working days of the date
the grievance was filed in writing.
Employee 5. If the employee is dissatisfied
with the decision of the City
Administrator they may appeal, in
writing, to the Grievance
Committee. An employee appeal must
be submitted in writing within 5
working days of their receipt of
the decision of the City
Administrator.
Grievance Committee b. The procedures to be followed by
the Grievance Committee are stated
in Section XIII of this manual.
Discrimination Based on Age
No personnel action shall be taken because of an individual's age,
except where age can reasonably be demonstrated to be a bona fide
occupational qualification necessary for normal operations or except
where age is prescribed by State or Federal statute or regulation.
Determination of age as a bona fide occupational qualification shall be
made by the Personnel Director in consultation with the City Attorney.
P
An employee shall not be separated from City service for reasons of age
before he has reached the age of 70, except in positions where age has
been determined to be a bona fide occupational qualification.
- 75 -
3 ,
i?
An employee may be granted extensions of employment past the age of 70,
in one year increments, provided:
1. The employee is capable of performing the duties of the position he
occupies; and
2. The employee has requested an extensior, of employment at least 30
days prior to reaching age 70, or 30 days prior to reaching the end
of a previous extension; and
3. The request has been approved by the Department Head and the
Personnel Director.
t_
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kv
SECTION XV GENERAL GUIDELINES AND RESTRICTIONS
Relatives
Policy Statement. Two relatives may not be er.ployed by the City when in
the same work unit or when one has supervisory responsibilities over the
other such as wage and salary administration, evaluation, transfer,
promotion, supervision, discipline, adjustment of grievances, or
effective recommendations of any personnel action, or when such
employment is not in the best interest of the City.
If any of these conditions exist, one of the employees shall accept a
transfer to another department or work unit, provided openings exist for
which the individual is qualified. In the event no such opening exists
or job transfer does not rectify the situation, one of the employees
must resign within 60 days. If the individuals involved do not agree as
to who will resign, the City shall decide based on merit and seniority.
Legal Liability
Policy Statement. Laws regarding responsibility and liability of cities
and their employees are complex. Generally, decisions regarding
liability for accidents and injuries are based on proven negligence.
The City carries blanket liability insurance to cover accidents and
injuries and to protect and defend the employee from tort liability
while in the course of their normal duties.
If personal property used is stolen or damaged from the work station,
} the City may reimburse the employee for the replacement of the article
provided the article was necessary to the performance of the employee's
duties. Personal items stolen or damaged that are not necessary for job
performance are not covered by the City's blanket coverage.
Specific questions regarding amounts of coverage should be brought to
the attention of the Personnel Director.
Patents/Copyrights
Policy Statement, The City reserves the right to patent or copyright
without charge or penalty any idea, resultant products, or applications
which are developed by a City employee on City time using City
resources. Products developed by a City employee on their own time
using City resources are not subject to this provision.
If the City decides riot to pursuo a patent or copyright, the employee
will be notified of such decision. In the event an employee desires to
apply for a patent, the City Administrator must be informed in writing
prior to applying for the patent and upon final disposition of the
application. The City shall retain all licenses to the invention or
publication even though it assigns to an employee rights to the patents
or copyrights.
— 77 —
Any patents or copyrights resulting from the use of City resources may
be made available to other public agencies at the discretion of the City
t on the guarantee of patent rights or copyrights being respected and
protected by the other agencies.
Soliciting
Policy Statement. No psddling, solicitation, or sale for charitable or
other purposes is allowed on City property during working hours without
the approval of the City Administrator.
City Vehicles
Policv Statement. In the event a work assignment requires the use of a
City vehicle, the employee is required to assure that they are qualified
and licensed in the operation of the vehicle. Any limitation on the
employee's ability to safely operate the vehicle or the licensing of
employee to operate the vehicle must be brought to the attention of the
employee's supervisor. Temporary reassignments can be made. failure to
report = 5 days without pay or termination.
City vehicles are to be used only in the performance of official City
business. Employees shall refrain from the use of a City vehicle for
personal business such as transportation to and from lunch or to conduct
personal errands. On duty police personnel are subject to call.
Procedure. An employee must obtain permission from their immediate
Supervisor. Vehicles are reserved through the Public Works Operations
Superintendent. A City credit card or the City pumps will be used for
fuel. Any out of pocket expenses such as parking or tolls shall be
reimbursed upon presentation of receipts (See Section 6.2 7 ). Police
vehicles are assigned by the Watch Commander.
Code of Ethics
Policy Statement. City employees shall not serve on City policy boards
or committees except as specifically provided by ordinance or as
required to perform as part of their official City duties.
City employees may not use City time to participate in matters of
personal interest. When giving testimony unrelated to their assigned
City responsibilities, City employees should recognize themselves as
private citizens and not use information or facts that have come to them
by virtue of their employment and are not subject to disclosure to the
public. In matters of personal interest, employees should conduct
themselves so as not to impair their working relationship with other
employees or with public officials.
Employees shall not accept any special favors, gifts or gratuities
resulting from or related to employment with the City. In this regard,
the appearance of impropriety can be as damaging as actual impropriety
and is equally to be avoided.
i -
— 78 —
WX
ww7i
Department Heads may allow acceptance of non-monetary gifts of nominal
value (e.g. under $50) at holidays or special occasions which are
available to be shared by all employees in a non-biased or
non-discriminatory manner or on behalf of an area non-profit public
service agency.
The City Administrator will determine whether a conflict exists when a
question arises regarding a conflict of interest.
Political Activity
Policv Statement. Employees may not use official authority or influence
to further the cause of any political party or candidate for nomination
or election to political office.
Oregon law forbids any City employee, while on the job, from soliciting
money, influence, service or other article of value or otherwise aiding
and promoting any political --ause or the nomination or election of any
person or public office. However, this restriction is not intended to
restrict your right while you are off the job.
Inclement Weather
Policy Statement. In the event of extraordinarily inclement weather,
where circumstances prohibits the safe transport of employees to work,
the City Administrator may allow a grace period of up to two hours with
pay in order to accommodate employees. Beyond the first two hours of
the scheduled starting time, the employee will only be paid for hours
worked. Upon approval of the Supervisor, the employee may use
compensatory or vacation time or elect to adjust the work schedule to
make up lost time.
The City Administrator may use his discretion in deciding whether
employees may leave early without loss of pay due to impending weather
conditions.
Public Works and Police Department employees are advised to consult
individual department policy regarding the provision of emergency
services during inclement weather.
Moving Policl
1. Policy Statement. The City of Tigard may pay partial or total
moving expenses for newly hired employees, as outlined below:
2. EligibilityMoving expenses are customarily paid for newly hired
top management personnel and Department Heads. However, the City
may, at its option, also pay partial or total expenses of employees
in other key positions, as determined jointly by the City
Administrator and Department Head. Factors taken into consideration
will be moving distance, availability of funds, availability of
local qualified applications, and ability of the City to attract
desirable candidates. Moving expenses must be determined and
approved in writing by the City Administrator as a part of the
initial offer of employment.
- 79 -
3. Allowable Expenses. This policy allows for full reimbursement
(minimum eligibility at $100 and maximum of $2500) for reasonable
moving services, including:
A. Complete packing and unpacking of household goods;
B. Transportation of household goods;
C. Appliance connection and disconnection (but not extensive
plumbing and wiring);
D. Insurance for the vehicle to transport household possessions; and
E. Necessary accessorial chanes (toll bridges, ferries, hoisting.
etc.);
The City will not pay for the following services:
A. Shipment of dangerous or illegal items;
B. Shipment of frozen foods, pets or livestock. or bulky items.
such as autos, agricultural machinery, boats, trailers.
airplanes, sheds, firewood, building materials, shrubs. grand
pianos, etc. ;
C. Expedited service and/or exclusive use of van;
0. Overtime loading and unloading;
E. Extra labor and third—party services;
F. Cleaning or maid service;
G. Storage in transit;
H. Extra pickup or delivery;
I. Special electrical, plumbing, or carpentry services to connect
(or disconnect), vent, or install water softeners, air
conditioners, water heaters, draperies, clothes dryers,
refrigerator ice makers, etc.; and
J. Rail—substituted service.
4. Procedure. In the case of total payment of expenses, the City's
Finance Director will handle all details of the move. In the case
of partial payment, the employee will submit at least two estimates
of the expected cost of the move. The City Council, City
Administrator and/or Department Head will determine the amount of
the moving allowance to be granted by the City. The allowance will
be paid to the employee after the move has been completed and
expense statements have been submitted to the City. This procedure
applies both to employees who move themselves and those who contract
j` with moving companies.
- so —
5. Responsibility. Coordination of the move is handled by the Finance
Department. The Purchasing Agent, or his designee, will make all
arrangements directly with the selected van line. Employees should
not make the initial contact with the moving company. Purchasing
will notify the employee of the carrier selected and will arrange to
have the moving company representative contact the employee for an
estimate or pre—move survey.
5. Letter of Agreement. The employee is asked to sign an agreement to
repay moving expenses in the event he resigns employment within the
first 12 months (see Appendix 8).
(NIG:pm/Q542p)
81
APPENDIX 8
SAMPLE LETTER OF AGREEMENT
BETWEEN
and the
CITY OF TIGARD, OREGON
The City of Tigard agrees to pay
moving allowance
to
in light of his acceptance of employment
with the City,
agrees to remain an employee of
the City for a period of one year in consideration for such moving allowance.
In the event that elects to resign this
`� Position
with the City in less than a 12-month period, he agrees to pay the City
$ by permitting deduction from his
paycheck. If the City �
elects to terminate 's employment within a 12-month
Period or if he remains in the City's� y s employ for more than 12 months, the debt
will be considered paid.
DATE:
(Employee)
DATE:
City Administrator - City of Tigard!
APPENDIX D
VACATION ACCRUAL
Each permanent full—time employee shall accrue vacation leave in accordance
with the following schedule:
Exempt/Non—Exempt Employees
Years of Continuous Monthly Equivalent Annual Accrual
Service Accrual Rate Hours Work Days
C — 12 months 8 hrs./mo 96 hrs./yr 12
12 mo. + i day — 5 years 9 hrs./ma 108 hrs./yr 13.5
5 yrs. + I day — 10 years 11 hrs./mo 132 hrs./yr 16.5
10 yrs. + 1 day — 15 years 13 hrs./mo 156 hrs./yr 19.5
15 yrs. + 1 day — 20 years 14 hrs./mo 168 hrs,/yr 21
21 yrs. + l day — on 16 hrs./mo 192 hrs./yr 24
Police Service
Years of Continuous Monthly Equivalent Annual Accrual
Service Accrual Rate Hours Days
0 — 12 month3/0-1 yr. 6 2/3 hrs. 80 10
1 — 5 years/1-5 yrs. 8 hrs. 96 12
5 — 10 years/5-30 yrs. 10 hrs. 120 15
10 — 15 years/10-15 yrs. 12 hrs. 344 18
f 15 + years/aver 15 yrs. 13 1I2 hrs. 160 20
pernanent part-time employees shall be eligible for vacation leave prorated on
the basis of their average workweek.
APPENDIX H
CLASSIFICATION DESIGNATION
Exempt Positions:
City Administrator
Administrative Assistant
Executive Secretary
Finance Director
City Recorder
Office Manager
Accounting Manager
Records Manager
Director of Public Works
Public Works Operations Superintendent
Engineering Superintendent
Crew Chief
Director of Planning & Development
Building Official
Chief Plans Examiner
Associate Planner
Chief of Police
Captain
Lieutenant
Support Services Manager
City Librarian
Assistant Librarian
Associate Librarian
' Assistant Finance Director/Personnel Director
Non--Exempt Positions:
Office Aide
Library Aide
Library Clerk
Library Assistant
Office Assistant I
Office Assistant II (Clerical Specialist)
Office Assistant III (Senior Secretary/Word Processing Specialist)
Office Assistant IV (Accounting Clerk)
Maintenance Worker
Utility Worker I
Utility Worker II
Engineering Technician I
Engineering Technician II
Building Inspector
Police Service:
Clerk Dispatcher
Patrol Director
Corporal
Sergeant
APPENDIX G
INSTRUCTIONS FOR COMPLETING PERFORMANCE REVIEWS/PROGRESS REVIEWS
Performance reviews are to be completed annually for all permanent employees.
Progress reviews are to be completed every six months. Probationary employees
are to be reviewed after the first three months and again after six months.
The objectives in completing performance reviews are: 1) to provide an avenue
for the Supervisor and the employee to discuss work performance in a
non--threatening, confidential environment; 2) to point out the employee's
strengths and weaknesses (in other words, to let the employee know where he
stands) and set a course of action to improve work performance; 3, to identify
employees demonstrating potential and those in need of additional training;
and 4) to link Council goals and productivity to measurable standards.
A. Before proceeding with a performance review, distribute copies of the
review form and the instructions to the employee. This gesture will give
the employee an opportunity to become familiar with the review criterion
and the process.
B. The Supervisor should first fill in the employee's name, title,
department, current salary, date, date of last review, type of review,
reviewer, and review period.
C. The Supervisor and the employee should discuss the major goals and
products of the job performed. Be clear and concise. Cite examples.
These components should then be listed and reviewed in order of priority,
and amount of work time, and percentage (Y) of satisfactory completion.
The description of goals and projects should be a cooperative venture
between the employee and the Supervisor.
D. Next, the Supervisor and the employee fill out the section regarding
established performance dimensions and employee training.
E. In setting performance goals, the goals are to be realistic and
attainable. List specific objectives that can lead to a change in work
behaviors.
F. Upon completion of the form, the employee should be encouraged to respond
to Supervisor comments and indicate assistance from Supervisor needed.
G. Approximately one to five days after the employee has been given the
opportunity to respond to the review, an interview should be set up
between the employee and the Supervisor. During this time, both parties
can clear up any misinterpretations. The Supervisor's comments are not
cast in stone. The employee may have perceived the priority of work
activities differently than the Supervisor. Listen to the employee, then
respond without defensiveness.
N. At the end of the interview, the Supervisor should recommend a course of
action (change in status, step/salary increase, promotion, transfer,
reclassification.) Allow the employee to respond to the recommendation.
I. Finally, the Supervisor and the employee should sign and date the form.
Return the form to the Personnel Director for action and copy distribution.
APPENDIX Q
RECRUITMENT AUTHORIZATION FORM
Date
Budget Authorization:
Funds have been budgeted for this position in account #
Recruitment/Selection Process:
Place Ad(s) in To run
City shall post notice internally
Application deadline
Evaluate applications
Interviews
Tentative start date
Testing Process•
Preliminary screening of applications by:
Interviews by:
Recruitment Notice — see attached
Approval by City Administrator
RD,
CITY OF TIGrA Q� 4
r
Summary of Benefits
This summary is intended to provide only a i
general overview of the City of Tigard benefits.
Please refer to individual benefit booklets for
answers to specific questions regarding benefits
and coverages.
M
f
IC
i
MANAGEMENT EMPLOYEES
COVERAGE ELIGIBILITY BENEFIT
MEDICAL Twa months after employment Option of Plan IV-A* OR
CHOICE OF if you are employed on the PLAN 11 -MANOR MEDICAL
BLUE CROSS first of:the month CON PRE HENSIVE PLAN
Limited Basic Benefits
-Sami-private hospitalizati
-$So Deductible
w -Stop Loss Provision
m -provides 100%payment of
E4 eligible claims after the
Wr first $2,500 per year under
�c°'s° Major Medical Coverage
aa'.+ *See Personnel Dir for info
OR
on benefits ov*raa*
0
U
C
.o IW15ER Two months after employment COVERS:
-' if you are employed on the Physicians Services
first of the month Routine Exams
costs: $1 per visit
Hospitalization charges
Paid in Full
w
a
DENIAL Three months after employment Routine preventive services
if you are employed on the 1st Year- 10%
first of the month increases 10%yearly
(upon minimum 1 visit per yr)
Maxis m$1.000 in any benefit
r
SICK LEAVE Start accruing B hours a 12 days per year, plus some
month after the first payout of accrued balance upon
month of employment upon leaving City (96 hours
maxi
L911G-7ERM DiSABiIITY After six soothe of 60'fC of hast mm+nthly Wary
0
continuous service (up to a limit of$2.O00ieonth
for voclassified 2migms)
LIFE INSURANCE Eligible after 2 months of $25.000 LIFE with a double
service if employed on indemnity A 0 O:0
a first of month
ADDITIONAL A 0 i 0 Optional 150,000 A 0&0
First day of employment
v, Coverage is at employee's
expense. and dependents may be
covered,if desired. Premiums
id 11gs
tion
IRA OR A DEFERRED After 6 months of City contributes 8%of the
COMPENSATION PLAN continuous service monthly salary on behalf of
i
amomt
eyeas
o. SOCIAL SECURITY First day of employment As provided by Federal Law
VACATION 0- 12 months 12 days
12 mo. • I day- S years 13.5 Says
5 yrs a 1 d:;/ .. 10 years 16A days
10 yrs ♦ i day- IS years 19.5 days
iS yrs • 1 day -20 years 21 days
y * l do _gn 24 dm
N
PAID HOLIDAYS First day of employment 11 paid holidays
a°`am
06 EDUCATIONAL See Personnel Rules
ASSISTANCE
O
CREDIT UNION optional
MAWS OF ABSENCE See Personnel Rules
(1126A)
� � " OF CITY
TIGrARDoozEc4w
l
Summary of Benefits
Thissummary is intended to provide only a
general overview of the City of Tigard benefits.
Please refer to individual benefit booklets for
answers to specific questions regarding benefits
and coverages.
s
x
}F
POLICE EMPLOYEES
COVERCk
EUG.181L1TY BENEFIT
MEDICAL Two months after PWN IV: U.C.R.•AND MHWOR
1 nt if you are MAJOR MEDICAL
CHOICE CF. employment
� the first of Provides for 100%payment of
BLUE CROSS employed usual. custO-ry and
the month
reasonable costs of most
basic benefits.
includes:
-Doctor calls. surgery-
diagnostic X-ray and lab
ro tests
°�° -Preventive medical services
H (Yell Baby Care), periodic
La o ih"Jeals. therapeutic
>, injections and immunications.
w r eye exams
o� -Semi-private hospitalization
"a
-U U&
ual Cut i
1SAlSER Tao months after
employment if you are -Physician's services
x employed on the first =1117 "
Routine exaws
of the month J-Cosis: ll per visit
.® -Hospitalization charges
d aid in full
°i
DENTAL: Three months after Routine Preventive Services
.r Incrses 1st year-ME=DENIAL SERVICE e1910p ent if you are 0%
erly
employed on the first of (Upon minima I visit POP
the month
per Year)
Kaximum$1000 iG any benefit
r
S1Cx LEAVE Start accruing B hours 12 days per year. plus after
a month frac date of 7/1/84 payout of accrued
employment balance upon leaving City.
hours option-honor muimao)
or accrual employed prior to
SDS of base Mnthly sa`a-y
1.0-ja-7ERM DISABILITY After six months of to a tisit of 1.000 per
HN continuous service (nth for classified
Q employees; up to a limit of
2.DW per month for Chief.
Captain. Lieutenant and
LIFE INSURANCE STANDAR9Eligible after 2 months iur�i0np2p�roteetion) with a
of service
°G ADDITIONAL A 0 i D First ftyy Of CMIoyae:nt double indesnity A D 6 D
ON Optional
Coverage is at "ploy" % $50.000 A 0 i D
p.r expense, and dependents may be
covered if desired. premium
I I
R£TIREM W INCOME After six months Of city provides full retirement
t PLAN Voloye+ent fits which mrets the
re"Ire Hots of State
SOCIAL SECURITY First day of employment provided by Federal Law
VACATION 0-12 months 10 days
12 00.4 Day-5 yrs. 12 dip
S yrz..l day-IO yrs. is days
IOYM.+l Daffy-is yrs. IB days
H is yro.+i Day days
4�ya PALO HOLIDAYS First day of employment wive (i2) •boon days of
m
tory time off
w
1 CM17 UNION OptiONA
LEAVES OF see P Rule± and contract for varleus have
ABSENCE provisions
(1726A)
GENERAL EMPLOYEES ,
COVERAGE ELIGIBILITY BENEFIT 1•J
MEDICAL Two months after employment OPTION OF PLAN 1V-A*OR
CHOICE OF: if you are employed on the PLAN 11 -M.WOR MEDICAL
BLUE CROSS first of the month COMPREHENSIVE PLAN
-Limited Basic Benefits
-Semi-Private Hospitalization
450 Deductible
-Stop Lass Provision Provides
100%Payment of Eligible
Claims After the First
$2,500 Per Year under Major
Medical Coverage
*See Personnel Director for
OR information on health coverage
KAISER Two months after COVERS:
employment if you are Physician's Services
employed on the first Routine Exams
of the month Costs: $l per visit
Hospitalization Charges
Paid in full
DENTAL: Three months after Routine Preventive Services
Oregon Dental Service employment if you are 1st year - 70%
employed on the first of increases 10%yearly
the month (Upon minimum i visit per
year)
Maximum$1000 in any benefit
year
SICK LEAVE Start accruing B hours 12 days per year, plus samm
a month from date of comple- payout of accrued balance
tion of probatiam-ry status upon leaving City (96 hours
maximum)
LONG-TERM DISABILITY After six wAths of 60%of base monthly salary
continuous service (Up to a limit of$1.000 per
month for classified
employees)
t
LIFE INSURANCE Eligible after 2 months $25,000 Life with a double
of service if employed on indemnity A 0 it 0
first day of month
ADDITIONAL A 0 i 0 First day of employment $150.000 A 0 t 0
Optional
Coverage is at apioyee's
expense. and dependents may be
covered if desired. Premiums
Raid Qy pavrni1 deduction -
401 A After 6 months of City contributes 10%of the
continuous service monthly salary on behalf of
the non-exempt aployee
SOCIAL SECURITY First day of employment As provided by Federal Law
VACATION 0-6 months No vacation
6 we. to 1st Anniversary 7 hrs./mu.
After 1st Anniversary 0 hrs./mo.
After Sth Anniversary 10 hrs./mo.
After 10th Anniversary 12.5 hrs./mo.
After 15th Anniversary 14 hrs./mo.
After 20th Anniversary 16 hrs./mo.
,- PAID HOLIDAYS First day of employment 11 paid holidays
EDUCATIONAL See Personnel Rules
ASSISTANCE
CREDIT UNION Optional
LEAVES OF See Personnel Rules atxi Contract for various provisions
ABSENCE
(1726A)
Ep
TEMPORARY EMPLOYEES
COVERAGE ELIGIBILITY BENEFIT
Social Security First day of employment As provided by law
Workers Compensation First day of employment As provided by law
i
17, E
a CITY PAID THEA/OPEU M/P
4 BENEFITS TPOA
Medical:
Choice of full Plan IV Plan II Plan II
family Blue Cross Full Coverage Full Coverage Full Coverage
or Kaiser
Plan IVA Plan IVA
Option-Empl. pay
difference
Dental:
full family 70/30 Plan 70/30 Plan
Oregon Dental 70/30 Plan
Sick Leave: After 7-1-84
Accrue 8 hr/mo Accrue 8 hr/mo Accrue 8 hr/mo
from date of empl. t fr m�da� of 4043•• from date of empl.
20 yre. servic^ or n Be Upon Upon separation
on retirement cash cash out no more cash out no more
out 1/2 of sick than 96 hr accumul- than 96 hr accumul.
leave or upon sick leave sick leave
separation cash
out no more than
96 bra accumulated
sick leave
16 bra appointment 16 bra appointment 16 bra appointment
leave leave leave
Long Term Disability: 60% of base monthly 60% of bass monthly 60% of base monthly
salary (up to salary (up to salary (up to
$1000/so for $1000/mo for $20000'so for
classified)
classified) classified) un
Life Insurances $25.000
OLife h 0Life h
. protec- double double indemnity
life
tion) with double AD b D AD S D
indemnity AD 6 D
to
Retirement: Full benefits to k% of no. salary 8Z of no. salary
—"" meet state legis-
lation
Vacation: 0-6 sanths ps vacation
0-12 mo. 10 days 6 mo. to ht Anniversary 7 hrs./so. .1 Yx 12 days
12 no +1 day-5 yra 12 days After ist Annivonary a hrs.Aw. 2-5 yr 13.5 days
5 yr +1 day-10 yrs 15 days Aftar Sth Anniversary 10 hrs./M 6-10 yr 16.5 days
10 yra +1. d3y-15 Yrs 18 days After 16th Anniversary 12.5 hrs.fso411-15 yr 19.5 days
15 yrs +lday - 20 days -After 1Sth Ansivsrsary 14 hrs.Aw L6-20 yr 21 days
After 20th Armlversary 16 hrs.fsn. :over 20 yr 24 days
Holidays: 12 days 11 days 11 days
(DH:pm/1023F)
�t
9/26/85
BLUE CROSS HEALTH PLANS
Employee +1 Dep. +2 Dep.
Plan II. - (OPEU) $ 52.50 $130.35 $156.90
Plan IV (TPOA) 77.10 172.05 205.30
Plan IVA (Indiv. Option) 79.40 177.25 211.45
Plan V (Wellness) 49.95 125.35 148.00
KAISER HEALTH PLAN
r $ 63.36 $126.57 $189.63
g-
V EBS health promotion grants awarded to cities
The
lth
In June, the League's ESStorencouxageannounced
employeehhealthppromotion ients of iprograms. The he 1985 EBS a$59.923nin match-
ourpose of the grants i of each
ing grant money will be awarded to each city in August. Each city and a brief summary
program is detailed below:
1. Brownsville is using $500 in matching funds for health education and fitness
1.
classes for its five full-time employees. The cit will motivate all amp Y
with annual monetary gifts for fulfilling the outline of the program.
updatr:s. and newsletters. Future plans are to develop an exercise area. and
possibly create a community health program.
2. The Canby Police Department started a fitness program in 1984. $7,500 of the
matching funds will be used to make a suitable exercise and shower area in a
building they are now renovating. The Police Department will spend $6,500 on
gym equipment. Participation will be mandatory for all 26 emp ye
08-
3. Canponville is using $7,508 in matching funds for an equipment. The 20
employees and families of Canyonville are very eager to start a fitness pyoosro-
gram. The city will donate a 600-foforroom
o er Slu0d00ain�health�teating, listed
l
do all necessary renovation and pay
classes, and follow-up evaluations.
4. The $10,000 in matching funds awarded to Corvallis for 350 full-time employees
will be used to start a fitness program this year. Y.oneYWntlbe a Theo-
gram design. health education, fitness testing, and equip purchases.
&source$ to improve physical health and psychological
city would use Community x
well being.
1985. The
5. The City of Dallas established a "wellness" committee in Janaury. _
idea was toeslaaith stressiseatogroperly,all
and58 adevelopyaep sitivehelp
attituddee.. oBlue
strength, d p
Cross of Oregon has agreed to make an assessment of needscitfor lrerst T eequip-
will match their $5,000 grant to pay for physical exams, facility
ment purchases, and outside training.
f 6. Eagle Point started a fitness program in December,
1964 for all 12 uniformed
police officera by purchasing a six-month membership to a nautilus Center
ggifunds
n
forfsix.hTo ealrhoclubue their membershipsgrand transpole rtation toint is ithe�Nautilu840 in sa30hmiles away.
7. Madras will be starting a fitness program for all 28 emPloYeiso- onto 'how
enrollment fees to the health center will be paid by the employees
their commitment. Madras will use their $7,944 matchinggrant to provide
physical tests, fitness center fees, several classes, and building materials
for a cityp obstacle course. Tmhote°fitness�artment and citizens of Madras will
use the otstacle course to pro
S. Oakland Police Department started a health ppromotion program in October, 1984,
for 11 emPlayess. Oakland will use $4.360 % matching funds to helppolice
officers maintain aiory materialssto build aTweighthe nlifting will room. eOakland o
buy gym equipment and for
will also hire a Fart-time physical fitness trainer. -
9. In 1984 Springfield received a $2,000 grant to set up a fitness program for to
Public Works Department. Now the city will use a matched ds will
rant for $15,
create similar programs
ssi each
ionpaemployee needsrssessmantc and�da+►elofor xmant
case equipment, wells
of health and safety committees. Sppringfield will also pay $5 out of a $ 2.50
monthly fee to motivate all 270 employees to u6e the fitness center.
ealth
10.
The
=�myof for alll24�fu111timll eatch their emplayaes.$2Cost 00 ofathe program ish$3,480pforocl b
P g
Pr $1,000 for equipment. and $520 for employes incentives. The city
will provide an initial fitness :valuation and one every six months. Employees
will be motivated by team comPstition. cash prizes, and every two months every-
one will meet to recognize the winners.
11. The City of Toledo has offered a Wellness/Safety program since 1984. Toledo
will match their $2.000 grant from EES to be used for equipment purchases.
= sr reward certificates, and to pay for classes requested by Toledo's 56 employees.
-5-
:x
9/26/85
t
BLUE CROSS HEALTH PLANS
Employee +1 Dep. +2 Dep.
Plan II - (OPEU) $ 52.50 $130.35 $156.90
Plan IV (TPOA) '77.10 172.05 205.30
Plan IVA (Indiv. Option) 79.40 177.25 211.45
Plan V (Wellness) 49.95 125.35 148.00
KAISER HEALTH PLAN
$ 63.36 $126.57 $189.63
c.;•.ii_v.� .x°cc.-...—#' ...-._.:pro =...
ME 7ORANDUM
9/25/85
To: Mayor and City Council
From: Personnel Director .
Re: LGPI Salary/Classification Study
Completion Timeline
9/30/85 Management/supervisory/professional descriptions returned
for circulation and final comment.
10!15/85 Final adjustments made and copies circulated to TPOA/OPEU
for comment by 10/30/85
11/11/85 Council ratify City Administrator's decision
Management/Professional job descriptions have been written. Preliminary
review and comments completed. Adjustments will be made and returned for
final comment during the month of October.
General Employees - completed and reviewed by OPEU
4u
After raoverctheocurrentall
job description with each emp oyee, a copy tosbe
will go
placed in their personnel file.
am
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