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City Council Packet - 06/24/1985 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an REGULAR MEETING AGENDA agenda item needs to sign on the appropriate JUNE 24, 1985, 7:30 P.M. sign-up sheet(s). If no sheet is available, FOWLER JUNIOR HIGH ask to be recognized by the Chair at the start 10865 SW WALNUT of that agenda item. Visitor's agenda items TIGARD, OREGON 97223 are asked to be kept to 2 minutes or less; longer matters can be set for a future Agenda by con- tacting either the Mayor or City Administrator. 1. REGULAR MEETING: 1.1 Call To Order and Roll Call 1.2 Pledge ,of Allegiance 1.3 Call To Staff and Council For Non-Agenda Items 2. VISITOR'S AGENDA (2 Minutes or Less, Please) 3. CRUSIN' TIGARD 185 REPORT & INSURANCE POLICY DISCUSSION o Staff & TPI Committee 4. TIGARD/108TH APPEAL DISCUSSION o Community Development Director 5. MANAGEMENT/PROFESSIONAL EMPLOYEES SALARY & BENEFITS ADJUSTMENTS o City Administrator 6. 1985-86 BUDGET PUBLIC HEARING (Including State & Federal Rev. Sharing) o Public Hearing Opened - o Summation by Budget Officer o Public Testimony: Proponents, Opponents, Cross Examination o Recommendation by Budget Officer &Budget Committee o Public Hearing Closed o Consideration by Council o Resolution No. 85- State Revenue Sharing Qualifying Services o Resolution No. 85- Approve 85-86 Budget 7. 911 REVENUE REPORT & RECOMMENDATIONS o Captain Jennings 8. CODE REVISION 7.40.010 - NUISANCES - ORDINANCE NO. 85- o Community Development Director 9. CAPITAL PROJECT/LID DISCUSSION 9.1 Greenburg Area Storm Drainage Grant/LID 9.2 Greenburg/North Dakota Traffic Engineer's Report - LID 9.3 Hall Blvd/Burnham Street LID - Preliminary Engineer's Report 9.4 Cherry Street Sewer LID Petition 9.5 Little Bull Mtn./lOOth Sewer 9.6 General Status & Overlay Report o City Engineer 10. SDC REBATE CONSIDERATION - PAC TRUST o City Administrator 11. PERFORMANCE AUDITING DISCUSSION (Continued) o City Administrator COUNCIL AGENDA = JUNE 24, 1985 PAGE 1 12. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 12.1 Approve Council Minutes June 17, 1985 12.2 Receive and File Departmental Monthly Reports 12.3 Receive and File Community Development Land Use Decisions 12.4 Approve Service Level Priorities Resolution No. 85- 12.5 Receive and File Annual Performance Report 12.6 Award Workers Comp Bid 12.7 Receive and File 1985-86 Work Programs 12.8 Approve Board and Committee Appointments _NPO #3 - Christ Bednarek 12.9 ApproveTransfer of Funds - Community Development - Resolution No. 85-1/3 12.10 Approve Carnahans Addition Placement On Maintenance Resolution No. 85-IIA - Period - 12.11 Approve OLCC Application Capone's Pizza Company, 13066 SW Pacific Highway, R Application 12.12 'Approve & Authorize Signatures - Brittany Square #3 Subdivision Compliance Agreement & Performance Bond 12.13` Approve & Authorize Signatures Winterlake II Subdivision Compliance Agreement & Performance Bond 12.14 Accept Phillips Street Improvement Non-Remonstance , Agreement - 108th Avenue 12.15 Accept Anton Schulz Street Dedication - 121st & North Dakota 12.16 Approve Change On Library Circulation Desk Detailing 13. NON-AGENDA ITEMS: From Council and Staff 14. EXECUTIVE SESSION: The Tigard City Council will Session under the provisions of ORS 1y2.6b0 go into Executive �1) fid) and (l) (h) to consider labor relations and pending litigation issues. 15. TPOA AGREEMENT AMENDMENT o City Administrator 16. ADJOURNMENTi N lw/2795A 44 COUNCIL AGENDA .- JUNE 24, 1985 —PAGE 2 a r: T I G A R D C I T Y C O U N C I L L REGULAR MEETING MINUTES JUNE 24, 1985, 1985 7;30 P.M. 1. ROLL CALL: Present: Mayor John Cook; Councilors: Tom Brian, Phil Edin, and Jerry Edwards; City Staff Bob Jean, City Administrator; Bill Monahan, Community Development Director; Tim Ramis, Legal Counsel; and Jerri Wi6ner, Finance Director. 1.3 CALL TO STAFF AND COUNCIL FOR NON-AGENDA ITEMS a. Item 4 changed slightly, appeal withdrawn. b. Item 5 table to 7/8/85--4iscussion only. C. Item 6 cigarette tax changed slightly, but go ahead. d. Handouts for items 9.2, 9.6, 12.6 and 12.7. Q. Item 13: Crow lease, policy implications on police budget and the Metzger handout: 2. VISITOR'S AGENDA The following people spoke on the subject of entertainment expenditures made by City Council and staff: Hal Lyster, Dave Atkinson and Howard Graham. Jack Schwab stated he would speak under item 12.3. Wayne Petersen brought a proposal for the construction of a basketball court at -Cook Park. City _Council decided to table any action on the basketball court until 7/8/85. 3. CRUSIN' TIGARD 185 REPORT S. INSURANCE POLICY DISCUSSION Judy Christensen and Chuck Martin of TPI, answered questions from Council on the progress of the Crusin' Tigard event scheduled for July 26 and 27. The temporary use requires a list of vendors in advance, requires written guarantees for off-site parking of 600 spaces and plans for barricades, crowd control and enforcement of no parking/tow away zones Tom Brian moved to adopt Resolution 85-44 authorizing closure of Main Street from Scoffins to Burnham and establishing a no parking zone on SW Burnham between the hours of 8:00 a.m. and midnight on July 27, 1985. u Jerry Edwards seconded. Approved by unanimous vote of Council present. The temporary use is receive and file for council. Phil Edin moved to adopt the following policy in regard to insurance riders for City sponsored events: 1. City Council approve event. 2. Association contact city staff and work out details of event and steps to follow. 3. Association to pay for insurance rider prior to city staff contacting insurance agent for coverage. Tom Brian seconded. °+ Approved by unanimous vote of Council present. `" General consensus was the City would study sponsorship of events outside 5; City limits this fall, but approve all three events at this time. Page 1 - COUNCIL MINUTES - JUNE 24, 1985 . 4. TIGARD/108th.APPEAL DISCUSSION Bill Monahan explained to Council that the applicant wished to withdraw their;appeal and request a lot line adjustment rather than a minor land partition. The applicant had paid the $150 fee for the minor land ' partition and request a fee waiver for the lot line adjustment. Mr. Monahan recommended to Council that a full- fee waiver would not be appropriate, as staff had completed most of the work on the minor land partition which could be used for the lot line adjustment fee of $220. A fee of $100 would cover with a refund of $120. Phil, Edin moved to refund $120 and charge $100 for the -lot line adjustment. TO Brian . seconded Approved by unanimous vote of Council present. 5. MANAGEMENT/PROFESSIONAL EMPLOYEES SALARY & BENEFITS ADJUSTMENTS Bob requested this to be tabled until 7/8/85 to give the management ' staff an opportunity to review and make suggestions. 6. 1985-86 BUDGET PUBLIC NEARING (Including State & Federal Rev. Sharing) i Bob Jean, summarized the budget changes from recommended to adopted. s City° Council allowed public comment. Coleen Schaefer, president of Little League asked Council to redirect park maintenance dollars to Cook I Park for maintenance of the ball fields. Bill Knudsen from TCYS : requested Council to think of them if Federal Revenue Sharing dollars are renewed. Vern Christian from the Senior Center voiced the same f concern. City Council discussion followed. Tom Brian moved to adopt Resolution 85-45 stating City of Tigard provides qualifying services for the receipt of state shared revenues. Jerry Edwards seconded. Approved by unanimous vote of Council present. ; Phil Edin moved to adopt Resolution 85-46 approving the budget, making appropriations and declaring the ad valorem tax levy for 1985-86. Tom Brian seconded. Approved by unanimous vote of Council present. ' 7. 911 REVENUE REPORT & RECOMMENDATIONS Kelley Jennings discussed his memo with Council regarding the disbursement and use of 911 monies. Tom Brian moved to direct staff to work with Councilor Edwards and Tualatin Fire Protection District to t reach an -agreement for the use of Tigard 911 money. Phil Edin seconded. Approved by unanimous vote of Council present. i Diane Brand from TFPD stated that the budget amount in the report i received by Council was incorrect, that 911 money is kept separate and r that the District provides 911 services to 7 cities and 2 counties. Any left over 911 money is to be distributed equally between police, fire and ambulance. Council agreed there would be no change in the transfer of the 911 .I dollars while staff and Councilor Edwards are working with the District. }, Page - COUNCIL MINUTES - JUNE 24, 1985 ONE 9.3 Hall Blvd/Burnham Street LID. Stuart Cato, consulting engineer, discussed his preliminary engineering report with City Council, Discussion regarding the future expansion of the street to 4 lanes followed, with thesuggestion that the curbs and sidewalks be constructed on the edge of the right of way. ` The estimated cost is from ,$307,000 to $500,000. The engineering firm recommends 1/2 street improvement at this time. Phil Edin stated he had a conflict of interest and beabstainingfrom voting. General consensus is to have staff return 7/8/85 with a resolution of intent, including an acquisition of right of way policy, 10. SDC REBATE CONSIDERATION - PAC TRUST Discussion of the overall policy and the specific request followed. Tim Ramis stated the law allows fees to be charged for extra capacity including traffic signals, Tom Brian moved that an SDC rebate be granted in amount that represents 1/3 of the traffic signal cost not to exceed $22,000.00. Jerry Edwards seconded, Approved by unanimous vote of Council present. 12.3 , Receive and file Community Development Land Use Decisions. Jack Schwab, attorney for the applicants Baldwin and Ulrich requested council call up review the decision made by the Planning Commission. After' much discussion, Phil Edin moved to call up for review the Planning Commission decision on the minor land partition, lot line adjustment and variance request of Baldwin and Ulrich. The review to be 7/15/85 and Jack Schwab to provide the City with one copy of the transcript free of charge. Tom Brian seconded. Approved by unanimous vote of Council present. Council recessed from 10:05 to 10:25 p.m, 8. CODE REVISION 7.40.010 - NUISANCES - ORDINANCE NO. 85-27. Bill Monahan summarized the reasons for this ordinance. Phil Edin moved to adopt Ordinance 85-27 amending Chapter 7.40, nuisances, of the Tigard Municipal Code, setting and effective date and declaring an emergency. Jerry Edwards seconded. Approved by unanimous vote of Council present. 9.1 Greenberg Area Storm Drainage Grant/LID The City has obtained a grant for the construction of storm drainage in the Greenburg area. The grant will pay the assessment for low income property owners. The project is about $500,000. $248,000 will be grant paid assessments and $202,000 would be from an LID. The next step in the process would be to hold a property owners meeting to discuss the formation of a local improvement district. 9.2, 9.4-9.6 are tabled until 7/8/85. 11. PERFORMANCE AUDITING DISCUSSION - tabled. Page - COUNCIL MINUTES JUNE 24 1985 s i f 12, CONSENT AGENDA Items 12.2 and 12.16 were pulled Jerry Edwards moved to adopt consent agenda items 12.1, 12.3 excluding Baldwin/Ulrich since acted upon earlier; 12.4-12.15. Phil Edin econded. Approved by unanimous vote of Council present. 12.2 ' Jerry Edwards asked for corrections on Police Department report for Part I crimes should be decreased not increased, He also requested a breakdown of demand of call time. Phil Edin moved to accept 12.21 with corrections. Jerry Edwards seconded. Approved by unanimous vote of Council present. 12.16 Phil Edin concerned about change orders from the Civic Center contingency appearing ,alriady. Phil Edin moved to authorize the City Administrator and staff Contract the redesign and construction costs tar wood, but the cost of the redesign and construction to be paid from operating funds. Tom Brian seconded. Approved by unanimous vote of Council present. 13. NON—AGENDA ITEMS: 13.1 Crow lease has been signed and returned to the City, 13,2 Police budget report receive and file. Tom Brian and Jerry Edwards will work with police department staff and report back to City Council. 13.3 Metzger handout. 16. ADJOURNED REGULAR COUNCIL MEETING AT 11:00 p.m. to go into Executive Session. man�et) rector — City of Tigard ATTEST yor' City of Tigard t--lw/2912A Page 4 = COUNCIL MINUTES —.JUNE 24, . 1985,: RECEIVED JUN 2� 1 i; TIMES PUBLISHING COMPANY Legal P.O.BOX 370 PHONE(503)684-0360 Notice 7-6420 BEAVERTON,OREGON 97075 , CITY OF TIGARO Legal Notice Advertising ` • City of Tigard - ' Q Tearsheet Notice • PO Box 23397 • E] Duplicate Affidavit t Tigard, OR 97223 AFFIDAVIT OF PUBLICATION STATE OF OREGON, COUNTY OF WASHINGTON, )ss. I, . Jacauelyn Agee being first duly sworn, depose and say=hot I am th advertising Director, or his principal cleric,of the !L and Imes a newspaper,of general circulation as defined in ORS 193.010 and 193.020;published at Tgi and in the aforesaid county and state;that the City 'Council Regular Meeting e printed copy of which is hereto annexed, was published in the entire Issue of said newspaper for 1 successive and consecutive in the following issues: , June 20, 1985 Subscribed rrf to^ fore me this June 24/, 1985 Notary Public for Oregon NAY Commission'Expires: 9/20/88 a AFFIDAVIT t MIME 8 �@]! ed 'QTyQt11C l } z CE r 2SS e� 9$5.86 63>i41�; - •�- �-921� - b}'i �� F E AGENDA ITEM . _ — VISITOR'S AGENDA DATE - (Limited to ..2 'minutes"or less, please) ; Pleasesignon the appropriate sheet , for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but time may require that we schedule your items for a future, agenda. Please contact the City Administrator, as to agenda scheduling. Thank you. NAME, ADDRESS 6 AFFILIATION ITEM DESCRIPTION �. { $. s; y DATE I wish to testify before the Tigard City Council on _ the following item: (Please print the information) Item Description: Proponent (For Issue) opponent (Against Issue) Name, Address and Affiliation Name, Address and Affiliation c- /.35700 � s .SCX.CEI� � BMW= jigmiiimmsm. F/ELl? L oT . �• s� p� PSE r}O�jG/�` '� a OALLFIELDS A ARE .. LGN\c • �.�. 46 ti WILD c: AnEA Q� r%-IX , PICNICAngA Y' �� A 1 } '#woo& .y :r V7 T IL Web { t -... z '±ems .. • ... f i4- e�.�zNTS', Z 1 1 7yEm I in I lot bell 50 r • ti si��.J-,r�9►l C. lir�t ir�l i�rl �c%t�'� i ore�s+o� ,G'i1',��c�' oc/ �i��C" ,!�►6�ec� � �' c.'[C�'.c11''•/ y fwd'/L ��,�t✓E"L[_ Nor E •� F��� /�' �-�T�'-' 4.��r'��P��i7fS/J�tc �t��00�L / ^/�+�✓ -.S.�O�a/.$ zr ot%`�-�l ./.v' l✓/FS�ff; � . T`e ASF /per '�D'`e�•s 2-1 Gd d! ils' y�.�/G Cir 7-TI ,studs A�Co/rdr�/d .,:1bi. / .lsc Gam, ®� �.'9�.�.0, �✓�1L ', a` • } �r GtS�.rJG C•'i x aelef .r C�yy' 7/ �Y R C i ;I 1 r I �,..�ie,� a✓�snErH f �7 ii/d�tl15 C^L� ss I' 1 l ��/ss'9c.c rl7TatJ �F S�lry�o�/,ItO,S = �Q� p t FD4c$ 4 ,fla A .tl 3 Y_ l � J a Co5. T CP.vOEaCG�C'r trs/� Ea/r�orvG' e A 3 1 t 1 1 a n� s, I _ CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: June 24, 1985 AGENDA ITEM #: DATE SUBMITTED: June 18, 1985 PREVIOUS ACTION: None ISSUE/AGENDA TITLE: Tigard Promotions Inc. - "Cruisin' Tigard '85" PREPARED BY Elizabeth A. Newton REQUESTED BY Tigard Promotions Inc. DEPARTMENT HEAD OK: �� CITY ADMINISTRATOR POLICY ISSUE INFORMATION SUMMARY Tigard Promotions, Inc. , will be making a presentation to City Council requesting Temporary Use -approval for a one day event to be held July 27, 1985. Attached is a report to Council from the staff addressing specific issues. The request, as outlined by Tigard Promotions, Inc. , 'involves closing Main Street and posting "No Parking" signs on S.W. Burnham Street between the hours of 8:00 A.M. and midnight on July 27, 1985. A resolution is attached which, if approved by Council, would allow closure of Main Street and establish "No Parking" zones on Burnham Street. ALTERNATIVES CONSIDERED - 1. Approve the request as submitted by T.P.I. 2. Approve the request and resolution as submitted with conditions as requested in staff's memo. 3. Deny the request. SUGGESTED ACTION Approve the request and resolution as submitted with conditions as requested : .. in staff's memo: r (EAN:br/1515P) t _ r 's sro�r MEMORANDUM I CITY OF TIGARD, OREGON { TO: City Council June 12, 1985 FROM: Captain Jennings & Liz NewtOLG'� l SUBJECT: Tigard Promotions Inc. "Crus4Tird 185 APPLICATION: A request by Tigard Promotions, Inc. for approval of a Temporary Use to hold a pedal event on Saturday, July 27, 1985. The event includes a r parade, car rally, police auction, craft and food booths, games, beer gardens, Y. wine tasting, entertainment, and an evening dance. Most of the activities will take place on Main Street in downtown Tigard. The parade route is from S Tigard High School to Durham to Pacific Highway to Main Street disbanding on -SW Commercial. The evening dance and beer garden and police auction will be held at the City Hall/Tektronix building on the corner of Burnham and Ash. MAIN STREET ACTIVITIES: The autos will be displayed on the north side of Main s will be responsible for attending their Street after the parade. Car owners vehicles. A beer garden will be set up on Dr. Kennedys property behind the U.S. Post Office. Dr. Kennedy has given verbal approval for the use of his g property. The K.ingsmen will perform starting at 2:00 P.M. tentatively, in front of the Tigard Feed Store. Food and game booths will be set up on property with property owners permission, along both sides of Main Street. The proposal involves closing Main Street from Scoffins to Burnham from 8:00 t A.M. to midnight. APPROVALS AND PERMITS: Members of Tigard Promotions Inc. have attempted to personally contact all of the merchants and property owners on Main Street. two were concerned about the out of 28 merchants contacted personally, only Loss of business. The Tigard Feed Store has since indicated that they may close for the day. The street closure will not directly affect Tigard Arco, as no customers will be prevented from using that business. Tigard Promotions Inc. has agreed to submit to the City's Planning Division a complete list of all vendors connected to the event no later than 5:00 P.M. on Monday, July 15,1985. Vendors not on the list will not be allowed to participate in the event. Tigard Promotions, Inc. will be contracting with a private security company to provide some of the security for the event. In addition, the National Guard has been contacted and will provide additional crowd control. Captain Jennings will coordinate security and crowd control. Captain Jennings has Promotions, 'Inc. submit a plan showing where barricades requested that Tigard and security personnel will be stationed along the parade route, on Main Street and at the dance. A trafficlanewide enough to accommodate emergency vehicles will be maintained on the south side of Main Street. Tigard Promotions, Inc. has received verbal permission from Tektronix, Mr. Crow and the City to use the City Hall/Tektronix site for the evening dance and beer garden. Johnny Limbo and the Lugnuts will be performing until midnight. Security will be on site to prevent underage patrons from entry into the beer garden area. City staff has raised concerns relative to parking for persons attending the dance and, estimated at least 600 parking spaces will be needed to accommodate the traffic. Tigard Promotions, Inc. has contacted businesses along SW Hall and SW Burnham about using their parking. A total of 807 parking spaces are available on those sites. City staff feels that at least 600 spaces must be guaranteed for use for the duration of the event to avoid traffic and parking problems. To ensure adequate access and egress to the Tigard Police Station on the corner of Ash and Burnham, staff has requested that no parking signs be posted on both sides of Burnham. Tigard Promotions has agreed to post "No Parking/Tow Away gone" signs on Burnham and to enforce the no parking areas. PARADE. The cars will start the parade at Tigard High School and travel Durham to Pacific Highway. At Pacific Highway and McDonald, others will join the parade. The parade will continue on Pacific to Main and will disband on SW Commercial. Tigard Promotions will provide at least 15 people to control will set and remove cones for the parades traffic for the parade and Captain. Jennings will act as coordinator for the parade and has requested that Tigard Promotions Inc. provide him with a diagram indicating where traffic control personnel will be located. The northbound lanes of Pacific Highway will be dosed from 10:00 A.M. to 11:30 A.M. for the parade. Tigard Promotions, inc. has mailed a Tetter to all business affected by the street closure. In addition, Tigard Promotions, Inca has notified the Oregon State Police and Oregon Department of Transportation of the parade. Permission has been requested' of Sears and Nelsen Tire Warehouse on the corner of McDonald and Pacific Highway to use their parking lots as a'parade assembly area. GENERAL COMMENT: Tigard Promotions, Inc. will provide T-Shirts for TPI personnel to wear during the event for identification. A permit will be obtained from the Oregon Department of Transportation if a banner is planned over Pacific Highway. In addition, a sign permit will have to be obtained from the City for the banner. Tigard Promotions, Inc. wrote letters to Burlington Northern and Southern Pacific railroads requesting that train traffic be rescheduled from 8:00 A.M. to midnight on July 27, 1985. In ` - addition, TPI wrote to Tri-Met and Greyhound suggesting alternate routes for bus traffic on July 27, 1985. STAFF RECOMMENDATION: Staff recommends that City Council review Tigard Promotions, Inc. proposal for "Crusin Tigard 185" and approve the request. If approved, the following conditions should be added. 1. Only vendors named on the list submitted to the City by 5:00 P.M. on July 15, 1985 will be allowed to participate in the event. 2. Tigard Promotions, Inc. must receive written guarantees that at least 600 off-street parking spaces will be available from 8:00 A.M. to midnight an July 27, 1985. 3. Captain Jennings ,will supervise crowd and traffic control. A plan showing locations of barricades and traffic/crowd control personnel and no parking ' locations must be approved by Captain Jennings prior to July 15, 19$5. (EAN:pm/1484P), TIGARD PROMOTIONS INC. �l P.O.Box 230391 ME Tigard,Oregon 97223 romofions Inc* June 8, 1985 The following merchants have been personally contacted and the TPI event discussed: BUSINESS APPROVE COMMENTS One Hour Martinizin Bou 's Auto Parts The Health Habit SW Office Supply The Yarn Haus Showcase TV Jade Terrace The Dance Sho V RM Dietz Co Nanc Cara bell, Atty. Tigard Feed Store /=n 7c"e Erdman's Chiropractic Clinic U Jack Smith Optometrists * Tigard ARCO Car Wash * Ke ler's U holster * Insurance Associates * Tigard Cleaners * Michael's on Main * Cash's Realty * General Tire * Ponchos Barber * Tigard Cycle * Sir S eed Printin * Discount Plants * Librar * Valley Auto Parts * A-Bo * Tualatin Valley Glass * Tigard Li uor Store Green Valley Tavern ------- GTE Tigard Vacuum Tae Kwon Do Schaal Glass Shop Tigard Shoe Repair ; Crow Engineering Art Center West L'Ecurie Jerry's Hair Design Manilla Ex ress I®r Wind TIGARD PROMOTIONS INC. t P.O.Box 230391, Tigatd,Oregon 97223 romoUs to ncts 3 cont. Merchants contacted BUSINESS APPROVE COMMENTS Safeco Title 4 , Terry Tarrant Washington Federal Savings Tradewell (vacant) U.S. Post Office AJ-f- United Finance Dr. Kennedy Dr. Panow U.S. National Bank ✓, s .� 55-ior McDonald's *'Payless *:Albertson's *'Oregon Pioneer Savings *These merchants are not affected by street closure. � x u x f TIGARD PROMOTIONS INC. AUsardP.O.Box 230391 f Tigard,Oregon 97223 ttoll romo 96SInce May 30, 1985 Bob Jean., City Administrator CITY OF TIGARD 12755 SW Ash Street Tigard, Ore 97223 Dear Bob, Tigard Promotions, Inc would like to request the permission of the City of Tigard to hold a community event on July 27, 1985• This year' s event will be titled "CRUISIN TIGARD 185" . We specifically request your concurrance on the following: (1) Use of the City Hall parking lot for the saturday night dance and beer garden. The dance will take place on July 27, 1985 from 7:00pm to IvOOam. Fencing, canopies, booths, and a stage will be erected on saturday morning, and removed by monday morning. TPI, Inc, will' assume all responsibility for assuring that the lot is in the same condition when the event is over. As you are aware, TPI,Inc. will be purchasing a $300,000. rider on the City of Tigard insurance policy, and a $1,000,000. rider for the evening dance and events. (2). Permission to sell beer and wine in the specific beer gardens. The proper OLCC permits and private security are being obtained. Copies will be provided to the City with the Temporary Land Use permit. (3) Use of City of Tigard barricade and no parking signs. To be placed under the direction of Capt. Jennings and Frank Curry. (4) Closure of Main Street from SW Burnham to SW Scoffins, from Sam to midnight, -July 27, 1985. An emergency lane is available. Appropriate security and controlls will be established, again with Capt Jennings supervision. Copies of, letters ;sent to Tri-Met, Greyhound, U.S.Past Office, the railroads, etc are provided with the Temp. Land, Use permit. t ,:+'L __ .. ,,.,.__ .:.. ...,: .«.mow a.'. ., •'«'a-• r.r,{R,:.r.A s...a. .. r»- x,- s..... _, _ ..:r..:M.LWY.:+..ice.,.. .✓.gib., .. ,:..- �...::v a'+' N.yipS+• '.tea. .,.. 4 TIGARD PROMOTIONS INC. P.O.Box 230391 11,Ijard Tigard,Oregon 97223 ?romottions NO May 30, 1985 cont; City of Tigard_ ay morning* ( ) The parade route on for a torbeeto be from theTigardHigh School, to The parade north to Main Street. The paradeto 'terminate on SW Commerical. Appropriate permit requests have been made and again copies attached to the Temp.' Land vUse permit. Bob, I realize there are several other permits and copies of letters that the City of Tigardwanall ts inutheoTemporary Land Userovide, I permit, the copies and issues -are addr to be provided to Liz New the week of June 3, 1985. And as I understand it, the packet of information will be provided to the City Council. on June 24, 19850 Please provide us with written confirmation of the above items. Thank you for your cooperation and assistance in this years events Sincerej► x i Judy Christensen Activities Committee for TIGARD PROMOTIONS, INC, CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: June 24, 1985 AGENDA ITEM N- DATE SUBMITTED: June 18, 1985 PREVIOUS ACTION: N.A. ISSUE/AGENDA TITLE: CRUSTN' TIrARD 'SS REPORT 6 PREPARED BY: D. Hartig INSURANCR POLICY DISCUSSION REQUESTED BY: City Administrator DEPARTMENT HEAD OK: _a1AA1 PCITY ADMINISTRATOR: POLICY ISSUE City sponsorship of Community events and issuance of riders to city insurance policies. INFORMATION SUMP9ARY Its the past the City has allowed Tigard Town and Country Days and Tigard Safety Town to add riders to our insurance policies. This has been through the Finance Office. Today, we received bills from our insurance agent for the following: Tigard Promotions, Inc. (rider for liability and umbrella policy) . July 26-27,1985 - activites and operations • July 17-22, 1985 - show car display at Washington Square o Tigard Safety Town events, June 14 through July 12, 1985 The City was not informed of these requests. Does City Council want to establish a formal system to sponsor civic events and insurance riders. ALTERNATIVES CONSIDEREO A. Staff would recommend a policy that the fallowing must occur in order to have city sponsorship. 1. City Council approve event. 2. Association contact city staff and work out details of event and steps to fallow. 3. Association to pay for insurance rider prior to city staff contacting insurance agent for coverage. B. Deny sponsorship as a matter of policy. C. Approve all events including July 17-22, 1985 coverage at Washington Square. D. Approve all requests excluding Tigard Promotion Inc. car show display, July 17-22, 1985, outside the city. SUGGESTED ACTION Staff recommends A and D. u e / J R 1 f � ks E t. a j �< _ r NNW r MEMORANDUM CITY OF TIGARD. OREGON _ Honorable Mayor and City Council TO: June 19, 1985 t FROM: Bob Jean, City Administrator SUBJECT: MANAGEMENT/PROFESSIONAL MARKET VALUE ADJUSTMENTS _. . __. AsM derstan Pokey• the City wishes to adjust its benefits more in line with the middle market position for comparable position in the area. Total Compensation/middle market then becomes the basis for wage adjustments as such. Specifically Council has determined that: Holidays should be reduced a net total of i day. . .Lincoln and 1 ) Holiday Washington taken as one on President's Day and the Floating taken as King's Birthday. . . 2.) Vacation should be reduced a net total of 2 days. the old vacation accrual .schedule would be replaced with the following! o Upon completion of Probation 40 hours 7,O hours/month -. o Probation through 5th year 10.0 hours/month a After 5th year anniversary 12.5 hours/month o After 10th year anniversary 14.0 flours/month o After 15th year anniversary 15.0 hours/month o After 20th year anniversary 3.) Sick Leave should be reduced. . .the following changes are suggested as a fair middle market policy: o The 16 hours of Appointment Leave be eliminated. • o The 8 hours bonus for 1 year's non--use of Sick Leave be eliminated. . . o The current 96 hour payout beitf25%of unused Sick Leave at Sic Leave up µ termination be reduced by making to 96 hours. . . o The Sick leave credit for ueased per ck thea TPOAtcorgtractg at 507E retiremnt PERS rate for PERS employers) of the accumulated unused Sick Leave balance. A 29C Wage IncrQase should �.) be granted to adjust for Holiday, 3 Vacation and Sick Leave adjustments. 5:) COLA based on the Salary and Classification data currently :k are needed in available, no additional main n its -of-Labor m ddletmar et Gtotalcomp�sation _A order for the City to . : >position. If this meets with your approval, the benefit adjustment reductions and the 2% wage increase adjustments in this memo should be implemented for Management/Professional positions. Adjustments for General Employees (THEA/OPEU) _consistent with this Memo have been offered at the bargaining table, but will have to wait until negotiations are complete and a contract signed. RECOMMENDATION: A Motion adopting and directing implementation of he benefit and wage adjustments per the Memo of 6/19/85 for Management and Professional employees effective 7/1/85. BJ/j lw(2899A) MEMORANDUM CITY OF TIGARD, OREGON TO: Mayor and City Council June 14, ` 1985 FROM- Bob Jean, City Administrator SUBJECT: FY 1985--86 ADOPTED BUDGET 9 Staff has updated some of the remaining issues since the last Budget Committee meeting. For the Adopted FY1985--86 Budget, we suggest the Budget Committee's Recommended Budget with the following adjustments: i REVENUES - General Fund: ##410 Cigarette Tax ,-- The State Legislature has increased the State Cigarette Tax and' the City's share estimate is up about $20,000. The Adopted estimate should be $56,000. #/300 Beginning Fund Balance --- The planning, building and engineering activity continues to exceed even our Spring revised estimates. Community Development revenues this year are estimated to be $50,000 higher. The Adopted Beginning Fund Balance should be $570,000. General Fund Total -- Up $70,000 to $2,873,170. Federal Revenue Sharing Fund: The Senate has approved FRS at 100% for Federal FY 1986 which would mean a 100 payment to us in FY1985--86 and a 25% final payment in FY1986-87. The House approved a 75% funding level for Federal FY1986 or 100% City FY1985-86 funding and then and. Either way, it appears that we will likely receive 100% or $100,00 in FY1985-86, We budgeted for half or $50,000. A $50,000 increase in FRS exceeds the 10% fund adjustment and must go to the Budget Committee before appropriation. Z suggest we wait and see what's authorized and then revise in the Supplemental this Fall. Sewer- Fund ~ #J446 Sewer Charges -- USA raised the sewer rate from $9.25 to $10.75/month. This makes about $59,000 more available for appropriation. The Adopted Budget should show $459,000 and a total fund of $650,000. EXPENDITURES Community Development/Planning — An additional Planner/Technician I position for $20,000 salary and benefits is needed to handle the fee supported workload in building, planning and engineering. Page 79 _increases from $86,655 to $106.655. Community Development/Streets -- Street signs paid by developers are fee supported but were not expensed. A $5,000 adjustment on 'page 97 is needed in Repair and Maintenance of Facilities from $24,061 to $29,061. Contingency — The foregoing adjustments "add $45,000 to the General Fund Contingency for an Adopted total of $222,595. Sewer Contingency increases to $150,812. (Pg. 131) RECOWENDATION Staff suggests adoption, of the Recommended Budget with amendmentsper this memo of 6/14/85 and passage of the attached Resolutions. 83(jw) (0954F) j CITY OF TIGARD, OREGON -- COUNCIL AGENDA ITEM SUMMARY AGENDA OF: JUNE 24. 1985 AGENDA ITEM #: DATE SUBMITTED: June 13, 1985 _ PREVIOUS ACTION: Budget Committee ISSUE/AGENDA TITLE: ADOPTION OF Meetings and Recommendation FY1985-86 BUDGET AND RESOLUTION FOR PREPARED BY: J. Widner RECEIVING STATE SHARED REVENUES REQUESTED BY: J. Widner DEPARTMENT HEAD OK: CITY ADMINISTRATOR: POLICY ISSUE n/a INFORMATIO14 SUMMARY The attached resolutions are for the purpose of adopting the 1985-86 budget and for certifying that the City provides qualifying services to receive state shared revenues. ALTERNATIVES_CONSIDERED n/a k SUGGESTED ACTION I recommend adoption of both resolutions. e_ _ I CITY OF-TIGARD, OREGON COUNCIL AGENDA ITEC'! SUMMARY f" AGENDA OF: June 24, 1985 AGENDA ITEM N: / DATE SUBMITTED: June 18, 1985 PREVIOUS ACTION: Recamendation by Clay Durbin/ ISSUEIAGENDA TITLE: Police Dispatch Consultant 911 Revenue Report and Recommendation PREPARED BY: R.B. Adams, Chief of Police REQUESTED BY: .City Councilor Gerald Edwards DEPARTMENT READ OK: -- CITY ADMINISTRATOR: POLICY ISSUE Should the City of Tigard enter into an IntergoverTmental Agreement with the Tualatin Rural Fire Protection District for nmrgency 9-1-1 phone Public Safety Asnwering Point Services? INFORMATION SUIMMARY As per the recawendation of Clay Durbin's report in the Dispatching Contracting study, relative to the 9-1-1 money audit; i.e., 9-1-1 money received by,the City and transferred to the Tualatin Rural Fire Protection District. In regard to _ this studythe following elements were investigated: C° 1. TRFPD Budget canponents (Ccmrunications and Administrative Support); 2. 9-1-1 call transfer volumes to the Police Department, and the time ;6quired to canplete this work; 3. TRFPD hourly cost and cost per 9-1-1 phone call transfer to Tigard Police Department. ALTERNATIVES CONSIDERED 1. Continue to transfer 9-1-1 money to T.R.F.P.D. as is presently done, (no contract). 2. meter into an intergovernmental agreement that defines the actual cost of services to provide 9-1-1 Primary Public Safety Answering Point (PSAP) ser%rices, transferred to the City of Tigard. SUGGESTED ACTION 'Recannend alternative #2. - Res ly . pt. Kel ey Jennings _ Acti"ng 'of f.Police 911 REVENUE FORECAST League of Oregon Cities Revenue Forecast: .72 cents x 19,111 (certified Population) per quarter = $13,759 x 4 quarters = $55,039 annually Cost per Call Transferred to 911: $18.35 (Based on 3,000 calls annually, which is estimte given by Fire District CoI nlunications) T.R.F.P.D. BUDGET ELEMENTS: CoInmmications $650,725 Administration: Personal Services $301,783 Materials & Services 176,717 Capital Outlay 22,679 $1,151,904 Annual Hours: 8,760 = $131.50 per hoar Annual Call Toad: 3,000 call transfers to Tigard P.D. at l minute each** = 50 hours ** T.R.F.P.D. has mission and goal to transfer calls within 30 seconds per call. This was increased to 1 minute per call to allow for increased call volume. Annually x $131.50 =-$6,575 Phone Line Leases (4 lines) = $227.16 per month x 12 months = $2,725.92 annual Cost Estimate: .$9,300.92 Cost Per Call: $3.10 The past six (6) quarterly transfers of 911 monies totals $76,430.39. This equates to an average of• $12,738.39 quarterly. Summary: Annual Revenues: $50,000 $55,000 Annual Costs: $ 9,300 $10,000 ` Net'Annual Revenue to City $40,700 $45,000 �-j DRAFT CONTRACTURAL SERVICE AGREEMENT FOR 9-1-1 PUBLIC SAFETY ANSWERING POINT OPERATION f: This Agreement is entered into by and between the City of Tigard (Service user) and the Tualatin Rural Fire Protection District, for and in consideration of the service herein provided: WHEREAS, the Tualatin Rural Fire Protection District, hereinafter referred to as T.R.F.P.D., -has developed a plan for provisions of 9-1-1 emergency telephone service to the citizens of the District; and, WHEREAS, the T.R.F.P.D. area 9-1-1 Plan for Implementation has been signed by the governing bodies of all public safety agenci ..a included in the T.R.F.P.D. 9-1-1 service,area, as required by O.R.S. ,401.760; and, WHEREAS, the T.R.F.P.D. 9-1-1 Plan for Implementation has been approved by -the State Emergency Management Division, as required by O.R.S. 401.750 (3); and, WHEREAS, the T.R.F.P.D. area 9-1-1 Plan for Implementation is designated T.R.F.P.D. as the 9-1-1 Public Safety Answering Point (PSAP), hereinafter called the T.R.F.P.D. 911 Central Canninications Center. NOW, TEE UORE, in consideration of the mutual covenants contained herein, the parties hereto do agree as follows: 1. T.R.F.P.D. will provide the following services: 1.1. A 24-hour canmmications facility autanatically accessible anywhere in the City of Tigard service area by a person dialing 9-1-1. 1.2. Equipment, materials, supplies, and staff to operate the 9-1-1 facility on a twenty-four (24) hour basis. 1.3. Central call-reception for public safety emergency services in the City of Tigard 9-1-1 service area and/or relay or transfer emergency police 9-1-1 calls to the City of Tigard Police t Department. ,. ..... 1-4- Two 9-1-1 phone circuits from the T.R.F.P.D.-PSAP to the City of Tigard Police Department. 2. The City of Tigard hereinafter referred to as the Service User, agrees to pay its proportional share of the T.R.F.P.D. 9-1-1 operating cost F on an actual cost per call basis 3. service User further agrees to be bound by the operating rules, and Protocols adopted by.the T.R.F.P.D. 9-1-1 PSAP, a separate PSAP agreement. 4. This Agreement shall run from July 1, 1985 through June 30, 1986. The Agreement shall continue from year to year unless terminated by either party in the manner provided below. 5. Service User and T.R.F.P.D. shall review' 9-1�-1 operating cost prior to June 30 each year to identify the 9-1-1 operating cost for each fiscal year cycle thereafter, The fiscal year cost for each subsequent year Will be an addendum to this Agreement subject to approval by the Tigard City Council. 6. The Plies indemnity and contributions rights are as follows: 6.1. Subject to the provisions of the Oregon Tort Claims Acts, T.R.F.P.D, shall defend and hold the City of Tigard harmless from all claims or damages in any action brought by a third Party in which it is adjudged that T.R.F.P.D. Is negligent performance of its duties under this Agreement was the sole and exclusive cause of those claims or damages. 6.2. Subject to the provisions of the Oregon Tort Claims Acts the City of Tigard shall defend and hold T.R.F.P.D. harmless from all claims or damages in any action brought by a third party in which it is adjudged that the City of Tigard's negligent Performance of or failure to perform its obligations under this Agreement was the sole and exclusive cause of those claims or damages. 6.3. The foregoing two subparagraphs shall not affect, the parties r contribution rights or obligations. u� fi Ni r: r upon written notice m 7. This Agreement may be terminated by either partyPo _ delivered to the other not less than 180 days prior to the start of the next contract year s i this day APPROVED this day APPROVEDof 1985 of 1985 City of Tigard T.R.F.P.D. By: By: Title: Title: BY Title: i i gg� J4 DRAFT _ _ ADDEIIDUM Tualatin Rural Fire Protection District 9-1-1 Service Cost Agreement for the City of Tigard for Fiscal Year 85/86 (July 1, 1985 through June 30, 1986). cost Per Call: $ Estimated 9-1-1 emergency calls transferred to Tigard Police Department for the "above fiscal year: Fiscal year cost for 9-1-1 services provided by T.R.F.P.D. to the City Of Tigard $ _. APPftt3VII� this day APPRa nM this day Of 1985 of 1985 City of Tigard T,R.F.P.D. By: BY• Title: Title: By: Title: G r� N 239 ATE OF OREGON GO ^T OF THE� No.8094 January 2?,1982 Subsection (4) of section 18 allo- cates llo-cates the balance of the funds(after The Honorable Vern Meyer tility administrative h ve tlbeen deducted) to cities State Representative pita basis _ and counties on a per oc a jurbasis 6�N ORESI�NTED and ultimately isdic tions" which are defined in subsec- tion 8 of section 1 as: ". a group Iday funds received by a"lo- action" pursuant to of public or private safety agencies cal jurisdi who have agreed in writing to joint- tax imposed by Or Laws 1981,chl plan an emergency telephone t_ 533 (the emergency telephone Y system measure) be allocated system." and dispensed in connection We understand that the concern with nontelephonic items such rompts the question from as radio, microwave and cam- which p pater components? the local jurisdictions stems from the fact that the Act, which uses the phrase "emergency Pb ANSWER GIVEN system" on 18 occasions, does not m ndi- specifically define the phrase with- Yes, provided such munica. in its definitional section. The local tures are related to caxmnwhich jurisdictions which are in the pro, tion devices and activities which of formation, and once formed, directly relate to the emergencysubject to a requirement to formu- telephone system. late and submit a proposed Plan, DISCUSSION are consequently uncertain as to whether the tax revenues are limit- In enacting Or Laws 1981, ch ed in their use to purely telephonic items and expenses,or may be used 533, the Legislative Assembly has for other communication items and required statewide implementation expenses in the areas of radio and of a "911" emergency telephone computer technology. system before January 1, 1991- Once the system is in place, a tele- The question thus becomes the phone caller, wherever located In formulation of a definition for"em- Oregon, will be able to summon ergency telephone system." Tl:e Police, firefighting, ambulance or answer to the question lies in the emergency medical assistance by discernment of the intent of the dialing "911•" The Act provides a legislature. and the proper starting three percent excise tax on tele` point for such an inquiry is an exa- phone services beginning i Janu- mination of the language of the _ ary 1,1982,as a means of financing statute itself. Whipple u. dowser. the system. Section 20 of the Act 291 Or 475,632 Ptd 782(1981). limits the use of the revenues as follows: While it is true that section 1, moneys received under the definitional section, does not subsection(4)of section 18 of this Act may define&lieu oency telephone p,on 2 does be used only to Pay jor Planning, installa- tion,operation and imp—ment of an emer- tell us what the phrase includes: gency telephone system."(Emphasis added.) 240 OpI IONS OR THE ATTORNEY GENERAL "(4) The emergency telephone system ment put forward by proponents of shall include at a minimum: the measure was that such a system would shorten the response time "(a) A 24-haat communications facility nye for police, fire or medical automatically accessible anywhere in the assistance to arrive where it is local jurisdiction service area by dialing 911; needed. "(b) Central dispatch of public and private safety services in the 911 service For purposes of our analysis area or relay or transfer of 911 calls to an this response time which the legis- appropriate public or private safety agency; lature has sought to abbreviate,can and be visualized as the period of time "(c) Two 911 circuits from each tele- beginning when an individual with phone company central office to each 24- access to a telephone instrument hour communications facility for fire- and confronted with an emergency fighting, police, ambulance and emergency formulates an intent to summon medical services. (Emphasis added.) help, and ending when the help The common understanding of arrives. The intervening communi- cative actions and activities and the communication devices used can "communication facilities" encom- thus be seen to comprise the "emer pass far more than can be charac- gency telephone system." terized as strictly telephonic items of equipment. In Oregon today, Assume an individual observes radio and microwave dispatch of what is believed to be a burglary in police and fire personnel and equip- progress at a neighbor's home. The ment is commonplace. Rapidly de- individual dials "911" and the offi- veloping technology may well place tial receiving the call conveys the use of computers to improve and information to a central dispatcher enhance these means of eommuni- or to a police dispatcher. The dis- cation within the reach of most patcher communicates by radio to a public safety agencies in the near police car in the vicinity of the t future. There is no reason to depart crime scene. The police arrive and from the application of the rule that place the suspected burglar in cus- words of common use in a statute tAdy within a matter of minutes of i are to be given their plain and obvi- the original phone call. The legisla- ous meaning. Blalock v. City of tive goal of a shortened response Portland, 206 Or 74, 291 Ptd 218 time has been accomplished by me- (1955). All such facilities, in com- ans of: mon understanding, may be part of "central dispatch"and"communica- (a) The reporting citizen's abili- tion facilities." ty immediately to dial a three digit x t` Nor is there anything in the number without the necessity of - ( resorting to a fallible memory or available legislative history we telephone book for a seven digit have examined which would dictate number. a finding that the legislature in- tended the tax revenues to be spent (b) The answering official's - i in connection only with telephonic ability to communicate quickly and ( t ` items. It is apparent from an exa- efficiently with a police radio dis- patcher. is- urination of this legislative history patcher. that the principal reason for enact- Maw k t $ OF THE STATE OF OREGON 241` ' (c) The dispatcher's ability to contiguous units of land under a communicate by radio to the police single ownership at the begin- field unit closest to the crime scene. ning of such year. ' In;short, we conclude that the DISCUSSION legislature intended an emergency telephone _ System to encompass Under ORS 308.370(2), any communication items other than land which is not within a fare.use strictly, telephonic and that as a- zone but which is being used, and consequence local jurisdictions may has been used for the preceding two use revenues generated by the three years, exclusively'for farm use as percent tax for the "planning, ins- defined in :ORS 215.203(2), shall tallation, operation and improve- upon the filing of a proper applica- i nient",of communication activities tion specially assessed at its true and programs involving more than cash value for farm use. 1. the utilization of strictly telephonic equipment. ORS 308.390(1) provides that once the application is approved, DAVE FROHNMAYER the county assessor shall assess the Attorney Generalland at its farm use value`tbntil the Hand becomes disqualified for such DF:TET assessment by: "(d) Platting the land after September No.8095 January 27,1982 9,1971,under the provisions of ORS chapter 92." The Honorable I—B.Day The provisions of ORS ch 92 State Senator govern the division of land by sub- i (jUESTION PRESENTED sion" and partitions. "Subdivi- sion is given a dual meaning by As used in ORS 308 390(fl)(d)P ORS 92.010(13) and may,refer to a tract of subdivided land or the act what constitutes "platting the of subdividing land. "Subdivide land after September 9, 1971, t under the provisions of ORS land"means: r Chapter 92," so as to disqualify . , .to divide an area or tract of land into or prevent the qualification of four or more lots within a calendar year j unzoned farmland for special when such area or tract of land exists as a assessment as farm use land? unit or contiguous units of land under a single ownership at the beginning of such ANSWER GIVEN year."ORS 92.010(12). "Subdivision" is distinguished "Platting the land after Sep- frerr;,.,"partition" which is the divi- tember 9, 1971,under the provi- sion of a tract of land into two or sions of ORS chapter 92" means three parcels within a calendar the recording of a final snap, year. ,See ORS 92.010(7) and (8). dividing an area or tract of land The distinction between a subdivi- into four or more lots within a sion and a partition is significant, calendar year, when the area or because "plat" is used only in con- tract of land exists as a unit or nection with "subdivision" and is CITY OF TIGARD OREGON COUNCIL AGENDA ITEM SUMMARY ITEM #: AGENDA OF: June 24 1485 AGENDA - DATE SUBMITTED: June 20 1.985 PREVIOUS ACTION. ISSUElAGENDA TITLE: TMC Revision - Nuisance Chanter 40 PREPARED BY William A. Monahan REQUESTED By! DEPARTMENT HEAD OK: � � CITY ADMINISTRATOR: ------- POLICY ISSUE dangerus used The City presently has no authority to abate the such authority)santo cthe a BuildingDivision buildings. Should the City provide and Police Department? INFORMATION SUMMARY for the Presently the TMC Chapter addressing Nuisances does not Theovide authority was abatement of a nuisance caused by a dangerous building. veral years ago. There exist a number of buildings deleted from the code se omplaints about which require immediate which the staff has received c attention. This code revision will give us the authority we need. ALTERNATIVES CONSIDERED 1. Adopt the ordinance as written. - 2. Revise the ordinance and adopt a modified ordinance. 3. Take no action. SUGGESTED ACTION The staff recommends that the City Council adopt a revision to Title 7, Chapter 7.40 by adding 7.40.010 (8) as shown in Exhibit A. (WAM:brI1524P) ORDINANCE NO. 85- Page 1 MEMORANDUM CITY OF TIGARD, OREGON TO: Members of the City Council June 20, 1985 FROM: William A. Monahan, Director, Community Development SUBJECT: TMC Revision Nuisance, Chapter 7.40 The present Nuisance section of the TMC does not provide the City with the ability to address abandoned or dilapidated buildings as nuisances. This gap in the .code; has created problems, as we presently have at least three houses in the City which require attention. To create the authority that we need, the City Attorney's office has recommended that we add a new item to 7.40.010, the designated nuisances, to include dangerous buildings. That addition will read as follows: 11(8) Maintenance on private property of a dangerous building. A dangerous building is one or more of the following: a. A structure that, for the want of proper repairs or by reason of age and dilapidated condition, by reason of poorly installed electrical wiring or equipment, defective chimney, defective gas connection, defective heating apparatus, or for any other cause or reason, is especially liable to fire, and that is so situated or occupied as to endanger any other building or property or human life. b. A structure containing combustible or explosive material, rubbish, rags, waste, oils, gasoline or flammable substance of any kind, especially liable to cause fire or danger to the safety of the building, premises, or to human life ORDINANCE NO. 85= Page 1 { t, C. A structure that is kept or maintained or is in a filthy or unsanitary condition, especially liable to cause the spread of contagious or infectious disease or diseases. d A structure in such weak or weakened z condition, or dilapidated or deteriorated condition as to endanger any person or property by reason of probability of partial or entire collapse." k Should the Council approve this revision, the staff will be authorized to issue a Notice of Nuisance in accordance with the provisions of Chapter 7.40. Notice will be given using the following Notice adopted from the Abatement Provision of Section 7.40.060: "NOTICE TO REMOVE NUISANCE "To the owner, agent of owner and occupant of the following described real property intheCity of Tigard, Oregon: You are hereby- notified to remove and abate the nuisance existing on above described property within ten (10) days from date of this notice, which nuisance consists of or show to the Tigard City Council on that no nuisance exists. In case of failure to remove said nuisance within said time, you will be subject to a fine and the City of Tigard will cause the same to be abated and charge the cost thereof agains the property herein described. Date Chief of Police (WAM:br/1524P) ORDINANCE NO. 85-- Page ;2 y s� CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: June 24, 1985 AGENDA ITEM fit: /. DATE SUBMITTED: June 20,`-1985 PREVIOUS ACTION: ISSUE/AGENDA TITLE: Greenburg Area Storm Drainage-Grant/LID PREPARED BY: Frank A. Currie' REQUESTED BY: DEPARTMENT HEAD OK: CITY ADMINISTRATOR: POLICY ISSUE INFORMATION SUMMARY This item will be .hand delivered to Council on Monday, June 24, 1985.- a • - - ALTERNATIVES CONSIDERED s. SUGGESTED ACTION - CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: - June 24. 1985 _ AGENDA ITEM N: DATE SUBMITTED: _ June 19_ 1985 PREVIOUS ACTION: Council Rec(uest for ISSUE/AGENDA TITLE: Greenbura/ Stud North Dakota Traffic Engineer's_ PREPARED BY: Frank A. Currie Resort REQUESTED BY: CitV Council DEPARTMENT HEAD OK: CITY ADMINISTRATOR: POLICY ISSUE Are there sufficient warrants to cause the installation of a traffic signal, and are these warrants sufficient to cause the creation of an L.I.D. to improve this intersection and adjacent property frontages to City standard• INFORMATION SUMMARY Considerable traffic congestion at the intersection of S.W. Greenburg Road and S.W. North Dakota and the apparent need for street improvements as a condition of development prompted Council to ask that a traffic study be initiated for this intersection and on Greenburg Road, particularly as related to S.W. Cascade Road._ The report indicates that warrants for a traffic are met due to volume and due to interruption of continuous traffic. The report states that on a scale of A through F, the level of service for this intersection is '°E". (Congestion and intolerable delays.) The report recommends installation of a multi—phased traffic signal, a need for 350 feet of right turn stacking distance from Tiedeman on to Greenberg; a need for a separate right turn lane and 400 feet of stacking distance for traffic turning right from Greenburg onto Tiedeman and future improvements to 5 lanes on Greenburg at this location. The report further indicates no negative impacts on the traffic at Cascade and = Greenberg due to the signal, and in fact indicate 40 — 12 second gaps will be created for northbound traffic turning from Cascade. A conflict with stacking distance for left turns both east and west off Greenburg was observed. ALTERNATIVES CONSIDERED 1. Authorize a preliminary Engineer's Report for the formation of a L.I.D. ' to improve this intersection to City standards in all three directions. (See approximate district boundary on attached map). 2. Install only a traffic signal and make interim improvements for a minimum storage including curbs, sidewalks and drainage, and a traffic signal. 3. Do nothing. SUGGESTED ACTION Staff recommends Council initiate a Local Improvement District for the purpose ' of improvi� street frontage on all `properties affected by the need for vg '� standard improvements as indicated by engineer's report. (FAC:br/2891A) a� r_t rpt _r t. tTj r t r r.. t rr r - - i i i;<G f4 i PA ' f - � _ .` 4W -use" •.s..fr, 1 i f i - i w y _ ti i Y S �' • �1U • A i AAJ I EP TRANSPORTATION ANALYSIS GREENSURG ROAD AND TIEDEMAN AVENUE INTERSECTION ANALYSIS PREPARED FOR THE CITY OF TIGARD BURNAM & ASH STREETS TIGARD OR, 97223 ` +Rr, L '` PREPARED BY AS TRANSPORTATION ENGINEERING & PLANNING, INC. 16016 S.W. BOONES FERRY ROAD LAKE OSWEGO, OR 97304 MAY 1985 85--225 x COPYRIGHT: ASSOCIATED TRANSRORTATION ENGINEERING & PLANNING, INC. LAI f EP TRANSPORTATION ANALYSIS OF THE INTERSECTION OF GREENBURG ROAD AND TIEDEMAN AVENUE LOCATED IN WASHINGTON COUNTY, OREGON INTRODUCTION This report represents the findings of a traffic signal warranti evaluation for the intersection of Greenburg Road and Tiedeman Avenue located in the City of Tigard, Washington County, Or. The 'purpose of this transportation analysis is to determine if a traffic signal is warranted as dictated by the Manual on• Uniform Traffic Control Devices as adopted by the State of Oregon. BACKGROUND The following data was reviewed and evaluated as pertinent to the objective of this transportation analysis: Higinway Caeacity Manual , Highway Research board Special Report #97, 1965. Interim Materials on Hig?iway Capacity, Transportation Research Board Circular #212 , 1990. A PolicY on Geometric Design of Rural Highways, 1965, American Association of State Highway Officials. Other background data and sources included: SOURCE DATA CityofTigard 1. Traffic Counts 2. Traffic Volume Projections Oregon Department of Transportation 1. Accident Data Associated Transportation 1. Traffic Counts 2. Traffic Volume Projections COPYRIGHT: ASSOCIATED TRANSPORTATION ENGINEERING & PLANNING, INC. A 1 UA P EXISTING CONDITIONS SW Greenburg road is a two (2) lane arterial roadway running between SW -Hall Blvd and SW Pacific Highway in Tigard. The existing roadway at Tiedeman is approximately 38 feet in width with little or no shoulders except for a 10 foot wide bikeway an the east side of the street. Tiedeman Ave is a two (2) lane collector street approximately 38 feetin width with a designated bike path located an the south side of the street. Greenburg road at Tiedeman Ave. is currently striped for one _lane northbound,' one lane southbound and a left turn packet. Tiedeman Ave is currently striped for right and loft turn lanes with one westbound travel lane. WARRANT EVALUATION The Manual on Uniform Traffic Control Devices in Part IV, Section C outlines the warrants required to install a traffic 'signal at an intersection. Traffic control signals should not be installed unless one or more of the following signal warrants are met: Warrant 1 - Minimum Vehicular volume Warrant 2 - Interruption of continuous traffic Warrant 3 - Minimum Pedestrian volume Warrant 4 - School Crossing Warrant 5 - Progressive movement Warrant 6 - Accident experience Warrant 7 - Systems Warrant 8 - Combination of Warrants The intersection of Greenburg Road and Tiedeman was evaluated according to the above warrants and as shown on Exhibit 1 meets the minimum warrants i and 2 CAPACITY AL4&-ygI9 The measurement of a roadway's ability to process the demand of vehicles is expressed as levels of Service(LOS) . The maximum LOS "E" is known as Capacity. The Capacity of a roadway is measured s at the location of least capacity such as an intersection. The Transportation Research Circular 0212 was used in determination of the Levels of Service on the 2- way stop streets as outlined by the Oregon Department of Transportation (ODOT) . See Exhibit 2 t Capacity calculations were done on the intersection of Greenburg J RoadandTiedeman Avenue using two (2) scenario's 1. 1784' existing traffic § 2. -2005 future traffic a COPYRIGHT: ASSOCIATED TRANSPORTATION ENGINEERING & PLANNING, INC. t Ill U�1 nix Ia 1:J11 VI HIGWJAY OIVISI0-1 Project Management Branch Urban Studies Uai t PRELIMINARY SIGiIAL In„RRA,IT CALCUL•:TI0,1 AOT VOLUMES REQUIRED TO MEET SIGN' IZATI0� � l� Minor Street Major Street City of Location t o t;u-nber of Lanes for Moving ADT On ttinor St. 16 Traffic On Each Intersection ApproachT OntingoBo h. tiighast Approaching PP Directions Approach Minor St. Volume St. ©� Moor .. , QO 1= ”. Warrants Warrants Warrants WARRNIT War__ canis _- 6,200 1 ,650 26 2.650 1,650 i ,600 7,400 J3.550 2,500 i Or more :10 7,400 2,500 2 or more 2 or more 6,200 3.550 2 or more 8,6:.0 WARR.--R'-11 _1 f _ _ LAIEP SERVICE LEVELS FOR ARTERIAL ROADWAYS , ------------------------------------------------------------------- TYPICAL TRAFFIC FLOW CONDITIONS ; ------------------------------------------------------------------ Relatively free flow of traffic with some stops at ; signalized or stop sign controlled intersections. A ; Average speeds would be at least 30 miles per hour. ; The volume to capacity ratio would be,equal to or Tess than 0.60. ----------------------------------------------------------------- f Stable traffic flow with slight delays at signalized : Y f1 or stop sign controlled intersections. Average speed ; It would ; vary between 25 and 30 miles per hour, The ; f volume to capacity ratio would be equal to or less ; f than 0.70. S f Stable traffic flow, but with delays at signalized or : f f stop sign controlled intersections to be greater than ! f ; at level B, but yet acceptable to the motorist. The f C f average speeds would vary between 20 and 25 miles per ! t f hour. The volume to capacity ratio would be equal to ! f or less than O.BO. 1 , Traffic flow would approach unstable operating ; f f conditions. Delays at signalized or stop sign f f controlled intersections would be tolerable and could f D f include waiting through several signal cycles for some; f motorists. The average speeds would vary between 15 ; f f and 20 miles per hour. The volume to capacity ratio f f ; would equal or be less than 0.90. f ----------------------------------------------------------------- f Traffic flow would be unstable with congestion and ; f E intolerable delays to motorists. The average speed ; f would be approximately 15 miles per hour. The volume f _ f to capacity ratio would be less than 1.00. ; ----------------------------------------------------------------- f Traffic flow would be forced and jammed with stop and ; F f go operating conditions and intolerable delays: The ; f average speed would be less than 15 miles per hour. ; r, _.COPYRIGHT: ASSOCIATED TRANSPORTATION ENGINEERING &„PLANNING, INC. fir 'Wit,'f :,,,7- x.. A i EP � Under scenario #1 the intersection as it exists today operates at a Lever of Service "E" with considerable congestion during the P.M. Peak hour. Using the MSD (Metropolitan Sevice District) projections for the Year 2005 the Level of Service drops again to LOS "E" with out further improvements to Greenburg road. CONCLUSIONS ` Based on the above analysis„ the following conclusions and improvement recommendations to mitigate any negative traffic volume impacts are made: 1. The intersection of Greenburg Road and Tiedeman Ave. is operating at a Level Of Service "E" during the P.M.Peak hour. 2. The intersection meets minimum warrants 1 and 2 of the Manual on Uniform Traffic Control Devices. 3. A multi-phase traffic signal be installed. 4. The stacking distance required for southbound traffic at Tiedeman is approximately 350 feet. see exhibit 3 5. Southbound traffic on Greenburg at Tiedeman also includes approximately 357 vehicles that turn right onto Tiedeman. This volume will require the installation of a separate right turn lane on Greenburg road. b. Future improvements required for the operation of the intersection i;.<: ude: a. widening Greenburg Road to 5 (five) lanes TRAFFIC SIGNAL INSTALLATION IMPACT ON CASCADE DR1VE Cascade Drive is approximately 970 feet north of the intersection of Greenburg Road and Tiedeman Ave and currently is not signalized. The existing problem is that during the p.m.peak hour the traffic exiting Cascade Drive has an extreme time delay due to the lackofadequate gaps in traffic on Greenburg Road. The installation of a traffic signal at the intersection of _Greenburg and Tiedeman could provide approximately 4012 second gaps during the pm peak hour due to the halting of traffic north y' bound 'traffic on Greenburg Road. COPYRIGHT: ASSOCIATED TRANSPORTATION ENGINEERING & PLANNING, INC. OWN A EP t This would not provide any control of southbound traffic from the freeway area. The southbound traffic would then control the operation of the Greenburg Road and Cascade Drive intersection. based on the above analysis and field observation it is, concluded that the installation of a traffic signal at the intersection of Greenburg Road and Tiedeman Ave would not have a detrimental- effect on the existing operation of the Greenburg Road and Cascade Drive intersection. The stacking distance for any vehicle backup at Tiedeman is limited to approximately 400 feet north of the intersection and Cascade Drive is approximately 950 north of Tiedeman, Cascade Drive will not be affected by the stacking at Tiedeman. The problem as it exists at Cascade Drive cannot be eliminated without the installation of a traffic signal that is interconnected to the freeway system. This would allow adequate gaps in traffic for exiting traffic. . COPYRIGHT: ASSOCIATED TRANSPORTATION ENGINEERING & PLANNING, INC. -1 A ! EP AS—OCIATED TRANSPORTATION ENGINEERING & PLANNING, 'INC'_ J?ECOHMENDEP I NPIiOV E RENTS FOR GREENBURG ROAD AND T I EDE MAN +ad�:l t�3+DRia +rairdrldrR!i:l+r�r�'.� Rlar dr t+rif ie?r aai l�itt•ee4a :Rl:la �t:s+r4,.4, QLT��TJ�TeN� � CS) +��-�i IJPaTl11Er 7 • S - s x w ` z 5 � 4 24 �v ' y-�V 7Ft COPYRIGHT. ASSOCIATED TRANSPORTATION ENGINEERMG:&PLANNING,'INCIN . ' K x rr ATIOri �. TRAFFIC VOLUME COUNT SUMMARY DIAGRAM 0 Location �' I Rlalout�ra NORTH POINT Pedeatriens Day q Date a from M.to M. fn Duration: lours. ~ Peak Hour StartsM. _ v 00 tY in Peak iv Peak Iv o s ` � e O. ROAD CONDITIONS: v O Dry v0h.eewtfor by CO wet O Slippery ti O Other Por.ewnto!by --- WEATHER: 0 Calcar sum"aorisar ky _ C3 Raining `y tL C] Fog o.Mint Dlearsawnsdoff,« Pedestrians REMARKS 5`. t fir' fGi-fr-a��•�r Can NT P �^• �-rn0 �� nh OTrl•± M• ¢. ar-urfNrf rr-qn• T• Trnf Pry�,�r-nff•,O•n1,f GCfn-tM1.r,• J • •••w••wt••t•♦Y•••t•• . •e+C00000000000000000000.00:0 O; J • •. •.. w ... •QC • j •ru • • •. • nonrl.•nr�•OOC dei^00•M O• 'CWN 0i1Clf O^POr,Cfn^r1PnY�l•^^•w A• • ^IVIVf♦1.111,•,pF pTr1•nrlM1^Yp ••• •• • 2 .cc ' r • • IfrlwM1gfdwM0000Pr•g^FOF ki OFPp•M 0. • J •.•• ..f••rFQPOOTM1.��e..Fdf•l^•�rl . . e • • � •jf 0^f C101•Idf+POnfry♦O'T• ♦ ^nn-OfF..M1flf•{r11•ndF1.•IM1rytlh^:d F• •+ Dow. a `/ � Z� T ..rinrvnr•nnellao'•n-^ in o• • �. •'t-Oe • • .. Cl W• • • V Cl: v :NOJ• • • •O O: • • • erCCi s r • •NON• • • c0-68- act r7pOrC Or POOP+F••1 O• •2 Z• �•M + OdOfFCnn-•p0OOr'OFf•O M1 ^1nnM1MINRI•NnFM1M1M1+ •r rl• O ♦Or0♦ At 2 • v Ol fy r • nw1NTn J�'^OPJn COOP dCNTI•F� P• ;. Ir •i S• T14- It'• ,...e1ClnPl•lef♦1f1AnM1^+ •„ „• r• z eor3+ • s d z • • • • [rl O • r L1f^•^Or�OP'e t,fmtl Orlrlr�FPOCOrl •P T• •o P• d V �Y yy : • At d �W y, • • .... OOTC'lmmerl r.Y Z CL • Y.ryr OCln^1f�Qm^MO'009ef•MMCni�wn.0'•I• n• za Zi � C[ •Z rr �. r �.. •M1 r,• zr �S � tz ]+ • • =ALV • W •h • . _ : J O �y i� O.. • O O � :IM 1l�JF OJ- •f• �C � -_ .� �� •.. nefr•Cro c-iZ • ...,...�� - • CeLM�CInfIP OrO' P..^• r• r^.,.,.m•.e. • •• • .. :.:. .. ...aw..t�1Y..�--..•'^"'........sem:... ...;. :'.:" i - t ASSGCIATED TRANSPORTATION ENGINEERING & PLAN.NING .. INC . UNSIGHALI7ED INTERSECTION CAPACITY CALCULATION SY' CIRCULAR #�1 22-Hay-85 PROJECT CITY" Or T I GARD INTERSECTION NAME : GREENBURG ROAD AND TIEDEMAN AVE DESIGN DATE: 1984 EXISTING CONTROL STOP SPEED .35 ���ai�R!e±t#�i�:l#�tl��riatera#�:t:k�e++:�at��rie±'+f�►mat±�±�:a3a:3:+�taa:�:R�.-:t��-?�t�+ +•rt+ , MOVEMENT A THRU A RIGHT B LEFT B THRU C LEFT] C RIGHTVOLUME 547 .379 94 357so "GS PASS VEHIHR 417 103 393 iidiir:�c#iE:�±t�iei�i :�iPiiF�iiFieatat+6:►�:t�:?e:�#:3+ad�:�±rlfei+carireee►�dr#it±r:'iie�,4tsr�:t�?r�++r STEP I - RT FROM C VPH 7.37 GAP , FROMTABLE2 CAPACITY FROM FIG 2 390 G RIGHT _ 68 RESERVE CAPACITY 322 LEVEL OF SERVICE _ 8 STEP 2 LEFT TURN FROM B VPN 926 00 GAP FROM TABLE 2 5 . CAPACITY FOR FIG 2 43330 DEHAND B LEFT 124 CAPACITY USED % 24 P 2 - FIGURE 3 6327 RESERVE CAPACITY' 32i LEVEL OF SERVICE = S STEP 3 LEFT TURN FOR C VPH 1188 GAP FROM TABLE 2 � ' SU CAPACITY FROM FIG 2' 100 DEMAND C LEFT Be M*P2 =H3 _82 RESERVE CAPACITY = -6 LEVEL OF SERVICE = E SHARED LANE C. LT AND R7 DEMAND PCH i�6 M13 RESERVE CAPACITY -31 ' LEVEL OF SERVICE E ASSOCIATED TRANSPORTATIOU ENGINEERING g . PLANNING , INC . INTERSECTIONCAPACITY' CIRC 212, PLANNING 22-Hay-85 PROJECT HAMS: CITY OF TIGARD INTERSECTION HARE : GREEHBURG ROAD AND TIEDEHAN AVE . DESIGN DAY: 1984 EXISTING CYCLE -LENGTH: 90 DESIGN CAPACITY: - 1275 NUMBER OF 'PHASES: 3 ,z �►t:lir3Fii;4F�Fi:#�F�r#E�rFdf�i�dr�F�Fi�ic�*d++�Fd++F:+F#�:r+R:a:t��t:s�:�•Ett�#iT.#lie;t��e+aT:a�t�� TRAFFIC LANE 1 LANE 2 LANE 3 LANE 4 r. FROM L S R L S li L S R L S R_ NORTH O 547 _379 0 0 0 0 U C. 0 0 L, EAST 0 0 0 0_ 0 0 0 0 0 0 0 SOUTH 94 0 0 0- 357 0 0 0 0 0 0 0 NEST 80 _ 0 0 0 0 62 0 0 0 0 0 0 LEFT TURN CHECK GIC RATIO HIS 0. 92 EIM =0.07 TRAFFIC LEFT TURN PHASE 1 =H0 FROM CAPACITY VOLUME HEEDED 2=YES NORTH 836 d 1 EAST 105 d 1 SOUTH 267 94 1 HEST 167 8d 1 PHASE TRAFFIC HOVE CRITICAL VOLUME/ EFFECTIVE FROM HENT VOLUME CAPACITY GREEN TIME �F:`Fi►�FiF�1f�F�Fif�fif��#afiFffdFiE�#lFiflflflEif�fdF+iFsif:ls#:rFi'�fdF�Edrt�ieaFiiit:leFi'lFdE:+E�F�lw�a HIS ALL 1020 0.8 74. E I M ALL 80 0.06 5. 8 . TOTALS 1100 0. 86 8d LEVEL OF SERVICE C t N w Rb,. CITY OF TIGARD OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA ITEM H: AGENDA OF: June 24 1985 - DATE SUBMITTED: June 19,_1995 PREVIOUS ACTZON None ISSUE/AGENDA TITLE: Hail/Burnham Preliminary Engineer's L.I.D- Report PREPARED BY: FrankEA. CEUrrEie REQUESTED BY: FE CITY ADMINISTRATORt DEPARTMENT HEAD OK: POLICY ISSUE Shall the staff, at Council direction, t�r unc 1 w with & Re�olutioned to the formation a of I�ent 3 of 6 L.I.D. -stages, by return ng setting a date for and conducting a Public Hearing to determine whether or not a local Improvement District should be formed. INFORMATION SUMMARY nt the findings and recommendations of a Preliminary Mr. Stuart Cato will prese udy as commissioned by the City Council. Engineer's Report and Feasibility St ALTERNATIVES CONSIDERED 1. Proceed to the next stage of the L.I.D. process — FORHATION as recommended below. 2. Ask for additional study. 3. Alter the recommendation and proceed. . 4. Do nothing.. SUGGESTED ACTION Staff recommends Council authorize proceeding to the next stage, Formation, and request a Resolution of Intent setting a public hearing date. (FAC:brl2891A) i Will OWN a CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: June 29; 1985 AGENDA ITEM ¢I: •L DATE SUBMITTED: June 20, 1985 PREVIOUS ACTION: None ISSUE/AGENDA TITLE: Cherry Street Sewer Petition - PREPARED BY: Frank A. Currie REQUESTED BY: Petitioner DEPARTMENT HEAD OK CITY ADMINISTRATOR: POLICY ISSUE Is there sufficient interest in proceeding to the formal intiation stage (0) of the L.I.D. process and asking for the preparation of `a Preliminary Engineer's report and Feasibility study. INFORMATION SUMMARY Staff has received a petition asking for sanitary sewer service via the L.I.D. process for the area shown on the attached map. ALTERNATIVES CONSIDERED 1. Have staff investigate additional interest in the Rolling Hills area (i.e. , mail out questionnaire, or neighborhood meeting to explain L.I.D. process). 2. Do a Health Hazard study to determine any public health problem. 3. Proceed to set up L.I.D. for only those properties having requested service, SUGGESTED ACTION Staff recommends an area questionnaire as to need and desire followed by a meeting with the neighborhood to explore interest and explain process. Follow-up would be to Council in the form of a report, and request for further actionpendingthe results of the survey and meeting. t_ .= (FACbr/1523P) TO: THE HONORABLE MAYOR AND CITY COUNCIL City of Tigard County of Washington State of Oregon in the Matter of the Improvement ) of lands described as: ) PETITION FOR AND CONSENT TO CREATE A j LOCAL IMPROVEMENT DISTRICT petitioners hereby request that the hereinbelow described area be improved by creation of an assessment district for the express purpose of installing sewer lines to enable residents to connect to thea. (1) Than the undersigned is in fact the owner(s) or the contract purchaser(s) of theindicatedproperty(s). (2) That the undersigned reprew�n` one-half or more of the affected area as here- inbelow described. (3) That the cost of this improvement to be borne by the benefited properties and in respect thereto respectfully show: i That the area proposed hereby to be improved by creation of an assessment district comprises approximately acres, and is legally described hereinbelow A (or in the attached sheat marked Exhibit "A" which by reference herein is made a part hereof) . WHEREFORE, petitioners pray that said lands be improved by creation of an assessment district and that the City Council of the City of Tigard, Oregon, expedite � j creation of the same as provided by law. �. Map # Book # Signature Address Tax lot # 41" -Denrfls ' orzniak 7495 SW CherryIr �rl WzfAAA ate- af, o s v CA-clot., N040 0 h ` 4r V.X15TIN' snr►cr�zY 3.19. AsplotS ST. EE ©© r, fE'(t"fid(\lIOJ(� Q i 3y �~ Oq ExlsnocG - r ' Srw,arrat�.Y sew EP 1 TECK.—CENTEP.46R--O .a � 9® EMU- CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: June 24, 1985 AGENDA ITEM 0: �� DATE SUBMITTED: June 19_ 1985 PREVIOUS ACTION: None ISSUE/AGENDA TITLE: Inez/100th St. SanitarySewer Request PREPARED BY Frank A. Currie REQUESTED BY: Jose Untalan DEPARTMENT HEAD OK: CITY ADMINISTRATOR: POLICY ISSUE Is there sufficient interest or public need in proceeding to the formal initiation stage (#I) of the L.I.D. Process. Should City staff spend time soliciting interest or petition signatures. INFORMATION SUMMARY Mr'. Untalan has over the past few years, inquired about sewer service to his lot at-the corner of S.W. Inez and S.W." 10Oth Ave. several times, He has been asked to investigate the interest of other property owners between his property and the City sewer line. Several options exist, but require several other, apparently unwilling, property owners to participate. ALTERNATIVES CONSIDERED 1. Have City staff survey the neighborhood for possible additional interest and attempt to acquire petition signatures. • 2. Ask staff to investigate a possible health hazard condition which would allow Council the ability to force an L.I.D. for public- health reasons. 8. Authorize construction of a sewer from. existing funds and collect a charge in lieu . of assessments when properties connect. (This policy would require higher reserves in the future.) 4. Wait until sufficient neighborhood interest is expressed. SUGGESTED ACTION Staff has no policy direction in this instance and would look to Council for direction in that regard, recommending that any positive, active approach as outlined in Alternati-oes 1, 2 or 3 would be appropriate and recognizing the additional manpower r.source required in alternatives 1 & 2. (FAC:br/28191A) • y C. O� 113 1p ...97.2 - N 4'3 'w 46 I 8i.2S 120 2300 171 29 171 ' _ _ :._ � .-Sl::r• .33 Ac. yywHa4lvsV 389.48'w • - 15 1400 00 /.26Ac. "Go >N� 17 1 : J > 4.28 !` J 100 TER R=E -- --- " 3NaE fm 2400 2101.50 2 384 e0 130© 11470 300 W .39 Ac. �t ri.f1 .45Ac. .37Ac. Ctl�lae > tPARLES w $ = o &tAATO R WtI�MA $ w 1200 _ � C .' 18 3 LY�U _'-o s w 6 ,J • 5 0 el N -s J�9r sdf•34'w 141.70 � Iso �s lots- 500 400 2500 .Li 2103 117.00 117.16 .34 7 .34RC. 56Ac � 40 AC. �+ 800 TOO pati c& 14111 `1� r H .54AC. .34AC. Ivjk %Tk , IZ:►T� NOD R. r Jo- LAM 0 - O N r z 107.50 989.49 M i 8t•34 W 117.00 117.18 �* l� - •� +N&ZS�T � ��'"_ f0 180.03 � • � laf.il . 120 149 302 2200 2100 2000 1600 1 .39Ac. . .35Ac. I ITIAL POINT .57Ac. .64 Ac. w ~ .o ►L o dC r SeeCS10693 r t31 u ® 20 - - 1900 30 .35Ac. Iof.0 laf.,i 638 See C. S s 310 309 3 M8f 51 � 9 J 2301 f r O IM2.09 Ac 10723 R• o •r 7s.s 109.10 r \ w Ld7 *9� 79A8 108.1 311 312 31 a' 747 27 11.30 ,. , 9• e db I ttp9b33t' ! 2503w 2 e wf. 11M NO.141001 MIN K 19 Aly-C K F4 TELEPHONE 503-661.5514 P.Q BOX 1270 2202-6 N.W.BIRDSDALE ...�...- :. _..__. GRESHAM,OREGON 97030 22 May 1985 ? Mr. David Willhite, r District Engineer Oregon Department of Transportation Oregon State Highway Division P.O. Box 565 Beaverton, Oregon 97075 Re: Letter from Mr. Frank A. Currie, P.E. City Engineer, City of Tigard Proposed traffic.signal at S.W. Canterbury and. 9914t Dear Mr. Wilihite: Unfortunately, Mr. Currie at the City of Tigard was no: aware that I had contacted the Oregon Department of Transportation concerning an engineering study. At that time the Department informed methat an engineering study would be premature-and icor.me not to tpend the money until they concluded their analysis.- Please let me know If this is not the case. In that event, i will proceed accordingly as a traffic-'signal in this location will help eliminate the traffic difficulty especially•at the intersection of Bull Mountain and 99W. In speaking with our merchants and adjacent land owners, everyone is in favor of this traffic 'signal location. Thank you very much for your cooperation in this matter, , Very truly yours, ; t G. C. Kolve, Owner Canterbury Square Shopping Center CCK/is 4 cc: _Mr. Frank A. Currie, P.E., City of Tigard INVESTMENT REAL ESTATE MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor and City Council June 20, 1985 FROM: Bob Jean, City Administrator SUBJECT: Pac Trust SDC Rebate Request Per your request, this item was tabled for further discussion. As you are aware, I object to the financial theory used in developing the existing SDC fee and the enabling ordinance. None-the—less, the ordinance is in effect, has been upheld under Court challenge, and applies. This rQquest also does not relate to the 72nd Avenue LID assessments as such. The rebate or credit adjustment needs to be applied on its own per the ordinance. An argument for full refund can be made, but past practice and our strict interpretation of the ordinance results in a partial credit. Attached are the supporting materials previously provided. The City Attorney and "staff are prepared to discuss it "further with you. If you wish to establish some other criterion for refund adjustment, those should be stated. Staff recommends the refunds as previously applied. BJ:lw/2892A ...."^nT+-1*.'t ?'`sTP�^T+M.; 1!Av^` ry's"+R+a+"'w"" ....."•e`.:c+'4wenww..e.«�..� -rm.aw^^„+"+^^^-'^..+.... __. __ t - MEMORANDUM CITY OF TIGARD, OREGON / T0: Honorable Mayor and City Council June 20, 1985 FROM Bob Jean, City Administrator SUBJECT: Performance Auditing Discussion Regarding the Wastewater Utility System Performance Audit as a Council Goal. I understand the elements as follows: Appoint Citizens Review Task Force, Conduct Performance Review of Sewer and Storm Drainage Operations, Review and Recommend Sewer and Storm Drainage CIP, Review and Recommend Wastewater Utility Financial Plan and Rate-Mating Criterion, Review and Recommend Wastewater' Rates. With the City's share of the latest USA sewer rate increase and the County-wide Storm Drainage issue still in process, the financial urgency for rates review is less critical. The City's undercapitalization still, however, continues to be-a policy concern. A related issue is the overview of City franchise agreements. A Utilities and Franchises Committee has been considered I suggest we start with the Wastewater Utilities Task Force. Deal later with the Franchises and potential merger of these review Task Forces as a later standing Comittee. Council needs to decide how far and how fast to go on the Wastewater Audit Issue, I- feel. we should go through . the entire cycle and get a complete review. ' if so a► consultant will be needed to help in the later stages and may be valuable in some minor capacity thoughout. Alternatively if Council wants to, stop short, then the consultant probably isn't needed at all if its just an operations overview. Recommendation: Decide on the membership and scope of work for the Committee Direct preparation of a Resolution for Council approval on 7/8/85. (83:bs/2909A) j 1111M1111111 sill r CITY OF TIGARD OREGON - COUNCIL AGEND A ITEM SUMMARY AGENDA ITEM #: AGENDA OF: 3une 17 1985 DATE SUBMITTED: 3une 10 J. ne PREVIOUS ACTION: No ISSUE/AGENDA TITLE: Monthly RePart r 1085 Communit Development PREPARED BY: W• A. Monahan REQUESTED BY: DEPARTMENT ADMINISTRATOR: HEAD OK: INFORMATION SUMMARY Attached please Bind the Monthly report for ,May prepared by the Department of Community Development. Enclosed are: 1, Annexation Report 2 Building Division Report 3, - Code Enforcement Report q, Economic'Development Minutes 5. Engineering Division Report g, Planning Decisions 7, Public Works Report ALTERNATIVES CONSIDERED SUGGESTED ACTION Accept and place on file. (0950P) (. MEMORANDUM t CITY OF TIGARD, OREGON TO: Members of the City Council June 7, 1985 FROM: William A. Monahan, Director of Community Development SUBJECT: Monthly Report May, 1985 Attached please find the Monthly Report for May, 1985, prepared by the Department of Community Development. Elements of the report are: 1. Annexation Report 2. Building Division Report 3 Code Enforcement Report 4, Economic Development Minutes 5. Engineering Division Report 6. Planning Decisions 7. Public Works Report Following is a comparison of building activity for May of 1984 and 1985: May, 1984 Maw, 1985 Single Family Permits 13 28 Multi—Family Permits (total Units) 0 0 Commercial Permits 1 1 Building Permit Fees $ 5,938.50 $ 15,161.00 Plan Check Fees 3,027.88 9,687.71 Plumbing Permits 2,995.00 18,247.50 Mechanical Permits 323.00 1,699.00 - Sign Permits 110.00 135.00 Valuation $ 1,109,400.00 $ 3,096.475.00 Through the first five months of the year, activity compares to 1984 as follows: Single Family Permits 89 111 Multi-Family Permits (total Units) 3 332 Commercial Permits 13 5 Building Permit Fees $ 41,925.10 $ 84,022.50 Plan Check Fees 20,986.91 32,574.71 Plumbing Permits 15,934.70 53,242.28 Mechanical Permits 2,296.02 860,50 Sign ,Permits 965.00 490.00 Valuation $ 8,652.106.00 $21,188.629.50 y (09 50) ; _ 1 Building I The Building Division experienced another strong month in terms of permits and i fees There are no signs that the development trend will slow down in the t, near future. Our May revenues and total valuation were triple our May of 1984 f igures. Economic Development Committee - The Economic Development Committee met on May 21 to discuss a draft survey to be distributed to businesses and property owners in the downtown area. The survey was modified and will be distributed in June. A new chairperson has not been elected. It is expected that the chairperson position will be filled at the July 18 Committee meeting. The I-5 Corridor Group was formed in April, 1985. I was a member of the Steering Committee which was active in originating this urea-wide marketing organization. Patterned after the Sunset Corridor Group, the I-5 Corridor' Organization will consist of property owners. corporations, cities and other individuals and groups whoare `interested in promoting the area with a goal of better economic development. The City will continue as an Associate Member of the organization and T will serve as the City's representative. The cost of Associate Membership is $150.00 `annually: compared to a full membership rate of $350.00 annually. Tigard's membership fee was paid in May. I it } t k S E i 5 Q :.. (WAM:br/0950P) MEMORANDUM r CITY OF TIGARD TO: City Council FROM: Elizabeth A. Newton, Senior Planner 694 SUBJECT: Annexation Activity for May 1485 DATE: , June 18, 1985 On May 20, 1985, on a 4-1 vote, the City Council passed a resolution forwarding the Davis annexation to the Boundary Commission. The annexation proposal included 8 tax lots for a total of 28.44 acres. The Davis petition has been forwarded to the Boundary Commission and will be placed on the July _agenda. The zoning designations will be assigned to the property at theJuly 9, 1985, Planning Commission meeting, (EAN.cz/1514P) l s MEMORANDUM TO: CITY COUNCIL FROM: PLANNING AND DEVELOPMENT DEPARTMENT DATE, June 5, 1985 SUBJECT: Monthly Report for month of May - Building Division May's building activities include permits for 5 Signs, 28 Single Family Residential, 3 Residential alter/repair, 1 Commercial, 22 Commercial 'alter/repair, 1 Foundation, 2 Sitework, 1 Fire Sprinkler-, and 1 Educational for a total valuation of $3,096,475,00. King City Activity 1 Commerical alter/repair for a total valuation of $20,000.00. Fees for 58 permits $1.5,325.50 Fees for 61 Plan Checks 9,687.71 Fees for 5 signs 135.00 .-` Plumbing Acitivity — 51 18,247.50 Mechanical Activity - 47 1,699.00 TOTAL. . . . . . .$ 44,930.21 Sewer Connections 33 $ 49,025.00 Sewer Inspections — 31 $ 1,125.00 _ (BS/0076P) t zff 0000000 . 000 $ og0000000 � 00000 $ o � O O O O 0- 0, 0 0 0 O O O m g $ 0 0p 0 0 0 0 0 04 o O 0000 H 000 O O $ O O O O O O Q O O O O O A O O O m O 00 u �D N C C C co C un .-+ C W C Co O N O O O r_ Co ,-s O C+ m M N N ,D N co m CT UN UD Ul% 1C) %0 UD LP Ut %D C to %0 UC %0 LO LO C tD %D %D C un C r, ¢ "+ oc m cr C ¢ CSC .-+ ' ' rr r+ .+ .+ rw r+ .s r• o-� .+ r+ .r .r r-+ r-i .•� r+ n .-a r+ .r e-+ .� v4 ra M (6 (6 fb fb 16 •-� rb rb tb rt tb rb �� r6 t8 rb rg B rb ns tb rt rb iE rb r� fb E rb 4.34J +1 +J +J +) *J iJ iJ +i 41 +l +) iJ .}J .{J 4J Y 4J .J +J 4.) +i dJ id +J {J +a .+J .{J iJ U Nl w a d d a a d It a d a a 8t a d a a a a d d d a Qi d d a d d d a a d i CN -0 a wM SA 01 iA OM M M Yto of ( 1A 0 N N h M Vl tlVl Q O did ada-daaa a a a a d d a a d d d ad a etr0: cz0: oeca .- ccwcx � c � acexaw � czwaU a- i F H > cr H ci }- > +J - a m ., a U L � UU U U A L dr+ ¢ ,Li C a y' T d a 4J a f8 U r6 U U d 0) d -V st X -W is 'es a L a M -4 a d a -4 a a a a d a a (if '. �4 a A F co Z .-a Cy •p L d .••r L C d a L :J L L L -P L Q ri a d '-+ L 0: c L d d a i O d d L a o •' L L O L- U U U U U ira L L �-+ O 4- 0 � 3 C N w C a A O d rA O O O C +j y O (n L to 0 C a 0 a E (6 M w a t L C c C a a a C U U L U r- W) L U O N C d d a a C a r+ 4J C C O C C C C N L L C M L. 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OXcn [� t- rz � � � n n Ertiaxa33i73F- j S I G N P E RMI 7 S MAY 1985 CONTRACTOR ADDRESS VALUATION TicorTitle Insurance Co. 13815 SW Pacific Hwy. 200.00 Ramsay Sign Co. 11705 SW Pacific Hwy. 2,250.00 Martin Bros. 10935 SW 69th 9,500.00 Signcraft 12760 SW Pacific Hwy. 2,500.00 Plaid Pantry 11705 SW Pacific Hwy. 1,200.00 Total $15,650.00 (BS/0076P) COMMERCIAL/INDUSTRIAL ACTIVITY CALENDAR YEAR 1985 POTENTIAL VALUATION SFOOOT MONTH AEPLICANT USE ADDRESS JANUARY NONE FEBRUARY FEB. 85 Robinson Dev. Comm. Building 7300 SW Hunziker 120,000.00 10,798 MARCH MAR. 85 Western Intern. Comm. Building 7405 SW Tech Center Or, 530,000.00 32,884 MAR. 85 Wester Intern. Comm. Building 7495 SW Tech Center Dr. 530,000.00 32,884 APRIL Comm. Building 12950 SW Pacific Hwy. 371,000.00 17,800 APR. 85 Bob Hudson 9 APR. 85 Utility Equp. Storage 12805 SW 77th 21,000.00 3,960 MAY uipment Bldg. 10000 SW Cascade Blvd. 38,000.00 988 MAY 85 General Tele. Eq (CZ/0590p) KING CITY BUILDING ACTIV I T Y - MAY 1985 ADDRESS CONTRACTOR TYPE--- VALUATION tt. 0.00 Commerical A/R 20,00 15555 SW 116th Lincoln savings & Loan ` -axMI�w7 r CODE ENFORCEMENT MAY 1985 l Noxious Vegatation 3 Complaints 3 Sent Letters 1 Completed 2 Pending 2 Hr. Animals 5 Complaints 4 Completed i Pending 1 314 Hr. Open Storage of Junk 3 Complanits 3 Sent Letters 2 Completed 1 Pending 1 Hr. Home Occupation 1 Complaint 1 Pending 10 mins. Temporary Uses 3 Complaints 2 Completed 1 Pending 40 mins. Abandoned House 2 Complaints 2 Send Letters 2 Pending 1 Hr. Sign ' 3 Complaint 2 Completed 1 Pending 2 Hr. Building wlout Permit 1 Complaint 1 Completed 1 1/2 Hr. Living quarters 2 Complaints 1 Send Letter 1 Completed 1 Pending 1 Hr. Misc. 3 Hr. New 'Code EnforcQment Officer Started May 26. 1985 17 Hours Office — Research �. 5 Hours Field w/Ed Brad "`10 Hours Infield (0076P) y MEMORANDUM CITY OF TIGARD TO: William A. Monahan, Director of Community Development Frank A. Currie, Deputy Director- FROM: Randy-Clarno, Engineering Services Manager Z6" DATE: June 10, 1985 SUBJECT: Engineering Monthly Report for May, 1985 Personnel Time Spent in Area May 1. Planning and Development Activities A. Development Application Review 5% for Engineering Standards (including pre-application meetings) B. Public Improvement Permits (plan 33% check, construction inspection, Processing legal forms and project administration. , C. Citizen assistance and other 10% agency assistance. D. Special Project Activity 18% 1. Field Control Network and computer aided Base Mapping 2. Development Services Policies 2% E. Other Activities 1. Planning, Building, and Operations Support 8X 2. `Administration (including Civic Center Work) 3. Vacations, sick leave, holidays, etc... 17% 4. Fanno Creek Park 0% y Year To Date F. Project Fees Collected 1. Operations Service Fees a $ 349.44 $10,076.92 . Streetlight Fees b. Sign Fees 66.60 $. 2 093.20 TOTAL 416.OT $12,170.12 2. Engineering Service Fees a. Street and Sewer Permit Fees $ 875.00 $ 59,331.07 , r (0840P/br) : f� DATE: 6/11/85sa MONTHLY YEHICL 1AINTENANCE REPORT f -- For Month of. May 1985 iy Fuel Beg. Ending Tota ue Haint. Haiat. Repair Repa r Outside ' TOTAL i Equipment No. Cellons Odometer Odometer Miles HPG Coat OIL TIRES Parte Labor Parra Labor Repair cosi I 6 cyDtaote dater $ 18.89 001- chev 1978 16.9 50,142 50,390 248 14.7 18.89 8 CYlBeildia 66.41 chev 4979 2$ 46 665 11.2 66.41 8 CylAdaiaieil 1h. 45.28 P1Paoath.(poo17 40.5 46 490 46 697 207 5.1 45 28 8 cy aa�w>1919 ' 22.00 001 Chav (pool) 24.6 85 762 8--610-40- 279 11.3 22.00 6 Cy1zns1neer1n 63.06 007 Ford vaa.912 56.4 22,834 23.399 565 10.0 63.06 8 Cylessineer ns 45.95 006 Ford van 197.3 41.1 64,805 65,150 345 8.4 45.95 _ 4 cy W W W�q 7 21.24 009 chev PO -Lt4V 19.0 26,257 26 545 288 15.2 21.24 6 creec, -- 42.26 Ot��hev PO 1969 37.8 98,251 98,574 323 8.4 42.26 Cy .ata Water 78.26 011 Chav to 1968 70.0 71,408 72,016 608 8.9 78.26 6 cyl6treet, 55.34 1978 49.5 39,70& 40,174 470 9.5 55.34 Cy Daarke 73.74 126.96 013 Chew to 1978 47. 48,799 49,161 362 7.6 53.22 66.52 6 cyltle,t,, oacar 59 28 166 28,728 562 9.4 66.52 014 Fore Po 1977 , CY upport service• 37.56 015 Chav PO 1970 33. 87,904 88,153 249 7.4 37.56 (2) 6 Cykjaat• Voter 66.63 12.00 243.04 016 Ford Truck 147 236.!, 73,459 73,864 405 1.7 264.41 8 Cylstreete Dump3.26 56.95 114.66 017 Chew Truck 121.2 48. 56,481 56,779 298 6.1 54.45 6 cylstreeta Sweeper 350.47 581.11 Auy_40te Street1979Y06. 1 010 1,035 25 .12 230.64 4 c 1Park• 0 0 _0_ OIY Caae Eac�dl Cylstreate 1982640 664 24 .9 22.30 1.90 24.20 020 Came Backhoe 26. cY street, .604 60 021 Cat-Crader 4 c 1Parka Sp 7 262.44 ozzY Ford tract6(2 72. 2 254 2 832 578 8.0 61.83 13:70 86.91 c. DATE: 6/11/85 MONTHLY VEHICLE MAINTENANCE REPORT For Month of: Hay 1983— Purl Seg. Ending Total Fue - Maint. Maint. Repair Repa r Outs a TOTAL Equipment No. Gallons Odometer Odometer Miles MPC Cost OIL TIRES Parts Labor Parts Labor Repair COST 4 CY1 Parks 1972 $ 79.94 023 .john Dear* tractor 71.5 22,481 23,198 717 10.0 79.94 2 lwaata water .30 10.59 Orf�i tF Sevar xraflor 9.2 10.29 2 0rY l srrnaleF '2. 2 Sta 2.24 1 cy streat• - 026 Asphalt Roller - 4 CylParka 1971 027 Ford Tractor-soafor 8 lwaate water t� 14_65 _ O�tl' lateral xraek978 13.1 40,035 40,013 38 2.9 14.65 _ -- g lwaata watar1981 6 27.06 o�t� Pard Truck 24.2 14,436 14,522 86 3.6 27._06 _ 8o3��cde.d1na 1981 22.3 86,358 86,627 269 12.1 24.93 24 4 cylAdslaiatration 031 Chev (C.A.) 1983 14.9 25,498 25,837 339 22.8 16.66 8 c3' 033 Patch Tru,1985 - - limp- 6111/85 MONTHLY VEHICLE nAINTENMayE For onth of: 19EPORT "DAT£:- M 3Saiat. Maint. Repair Repa r Outs a .coral ue COST Y� Fuel Beg. Ending Total Pasts Labor Parts Labo: Repair `gquiptent No. Gallons Odometer Odometer Miles HPG Cost OIL TIRES 4.82' 18.63 $ 330.41 S' cyl'Foiice`Dept 215.3 96,661 98,991 2,330 10.8 240.71 4.25 62.00 116.83 201 : Chev 1980 ' cyl Police Dept 104.5 16,414 17,535 1,121 10.7 116.83 148.36 202 _Chav 1981 cyl, Felice Dept .132.7 . 84,4.16 85,743 1,327 10.0 148.36 _0_ 203Chav '.1982 CYT P.M. Dept 84,589 84,589 102.24 204 ch.v 1981 8 cyl Police Dept80291 8.3 39.24 63.00 5_ 207 Mercurr 7 35.1 80,295 ,5$6 _ ,93 _ 5 cy}, rolita Dept 5.3 038 88 098 60 11.3 5^93 -- _ z0 Dodta van 1967 88, 8 cyl Police Dept782.78 209 Dodge van 17.06 605.27 ey Police Dept 124.2 50 071 51 524 1 453 11.7 138 86 1.59 227 89 210 Chav 2 74.50 - Police Dept 20 995 1 271 9.3 15 29.94 8 c1yh: char 1980 137.2 19,724 ;._ 3.00 4 cyl Police Dept 241 23 187 24 014 34.3 26.94 40.81 212 Kavamak . 4 cy=Folice apt 0 4 i.4 40.81 213 Kavamak11982 36.5 29,553 cyl -?Oliea Dept 70.26 214 Char 8 32,645 33,145 299.2 14.0. 40.02 13.70 11.54 -6 cyl -,police Dept 35, 4 215 Chav 181 118.68 8 eyl Folies Det 61 728 1,811 11.2 180.56 360.57 - 216 char 183 161.5 59,917 36.79 42.82 8 cp 1 Police Depc 247.5 46,664 49,523 2,859 11.6 276.71 4.25 2U cher 1983 PUBLIC WORKS OPERATIONS FUEL USED FOR: May 1985 DATE: 6/ 10/85 . Gallons Monthly_ Using De t. Gallons X yr-to-date $ Amount Account Number pWWW 374 .5 . ,. 154 2,864 .2 10-21200-611 PWST 359 5 . 14d 2,988.0 10-21300-611 PWSS , 35.3 ..01.41 365 .4 10-21500-611 PWP 124 . 7 05 1 ,273. 7 10.21400-611 ADM 14:9 .00f 342.6 10632000-611 ENG. 124 .2 .051 1 , 196. 1 10-22400-611 BLDG 81 . 7 .031 938.6 10„22200-611 PD 2,188.8 .48f 13,468 .3 10-11200-611 f PD 93.2 .03k 1 ,298.8 10.11300-611 P.W. Admin. . 7 .00qj 19 .3 10-21100-611 Fin. & Serv. 23.4 .01( 97.3 , 10-12100-611 Municipal Ct 13.0 .00 27.3 10-13000-611 Plan. & Deva 1. 3 .001 11 .6 10-22300-611 Mayor & Coun. 25 .0 10-31000-611 Accounting 3.2 10-1,2200-611 TOTAL 2,439 .2 24 ,919 .4 CC: Frank Currie GALLONS IN: 1 ,801 . Jerry McNurlin Capt. Jennings GALLONS OUT: (2 ,435 .2) Cpl. Meyers Cindy Cranston NET: i t ' 6/ 11/85, tb Y. PUBLIC WORKS OPERATIONS Date. May 1985 Hain-tenance Report YEAR TO DATE CURRENT MONTH (May ) PWO PD TOTAL PYO PD _ TOTAL .85 43 .7.9 44.64 498.35 274 . 10 7 Oil 2 , 124 44 Tires -0- 125.00 125 .00 297.51 1 ,826.93 Maint Labo Maint. 13. 70 70 .21 83.91 1 ,007 .43 498 .21 1 ,505.64 Parts Repair Labor Rep81r 10 728.07' 4 , 192 .45 4 2 Parts 677. 15 883.90 1,561.05 outside "de '- 1 ,269 . 18 636.05 1 ,905 .23 Re air 75 .45 -0- 75 .45 FUEL 1421.62 1433.29 2 ,854 .91 11 .469 .65 6,868 . 16 28,337 .81 TOTAL 2188. 77 2556. 19 4 744 .91' 4 295 .90 CCs Frank Currie Jerry McNurlin Lt. Wheeler Capt. Jennings �T 3 - MEN e 6/3/85 tb , Cirf OF TI1F�RD MONTHLY REPORT WASHINGTON COUNTY,OREGON f z DATE: May 1985 a OPERATIONS OFFICE r WASTEWATER: 2.1.2 61 .0 hrs T.V. Inspection 295.5 hrs Sanitary Sewer Clean; 12.0 hrs Storm Drain Clean 6.0 hrs Sanitary Repairs 13.0 hrs Manhole Repairs 2.0 hrs Storm Drain Repair STREETS: 2 . 1.3 96 .5 hrs Street Cleaning 77.0 hrs Patching 78.5 hrs Painting b Street Marking 57.5 hrs Sign Maintenance 80 .5 hrs Brushing b Limbing 32.5 hrs Grading b Rocking PARKS: 2. 1.4 GREEN THUMB LABOR 150 .0 hrs Mowing 156.0 hrs Mowing 1 .0 hr Irrigation Maint . 74 .0 hrs Restroom Maint . 34 .0 hrs Restroom Maint . 1 .0 hr Building Maint . 5 .0 hrs Building Maint . 2 .0 hrs Rec . Eq, Maint . 7.5 hrs Landscaping 9 .0 hrs Trail Maint . 56 .5 hrs Community Service SUPPORT SERVICES: 2. 1.5 Labor 18.5 hrs P.M. on Equipment 184.0 hrs Scheduled Repair 12 .5 hrs Unscheduled Repair 1 .0 hr Tire Service 6 ,5 hrs Fabrication 2.0 hrs Road Service 29.5 hrs General Support 12755 S.W.ASH P.O.BOX 23397 TIGARD,OREGON 97223 PH:639-4171 �- COMMUNITY SERVICE VOLUNTEER WORKERS h (� Washington County,Corrections For the Month of: May 1985 City of Tigard NAME Hrs Ordered Hrs Worked Mark David Danielowicz 60 12 f WASHINGTON COUNTY CORRECTIONS Nelson Lovely 48 11 48 3i Jon Simpson 40 40 William Ayers 40 40 Mike Connell 24 14 Joe Gersch 16 8 i t; GREEN THUMB Mary Mosely 110 Walter VanTuyl 100 TOTAL COMMUNITY SERVICE HOURS 162 .5 TOTAL GREEN THUMB HOURS 210 . 1 �l TIGARD PLANNING COMMISSION . ` REGULAR ME:E_TING MAY 7. 1985 1. President Moen called the meeting to order, at 7;35 PM. The meeting was held, at Fowler Junior High — LGI Room — 10865 SW Walnut. - 2.. ROLL CALL: PRESENT: - President Moen; Commissioners Owens, Butler, Fyre, Peterson, Campbell, and 1._everett._ ABSENT: Commissioners Vanderwood and Le.verett. 3,- APPROVAL .OF MINUTES o Commission Owens requested her name be removed from page' four regarding item 5.3 regarding concern for safety. Commissioner Owens moved and Commission Fyre seconded to approve minutes as amended. Motion carried by majority vote, President Moen and Commissioner Campbell abstained. 4. COMMISSION COMMUNICATION Commissioner Leverett arrived. o -Discussion regarding Mrs. Ball's request to have Villa Ridge Ravine added to the Resource document and to correct the location of Red Rock Creek. Commissioner Owens moved and Commissioner Butler seconded to request staff to investigate and to bring a recommendation to the Planning Commission. Motion carried by unanimous vote of Commissions present. 5. PUBLIC HEARINGS _ 5.1 PLANNED DEVELOPMENT PD 2-85, SUBDIVISION S 4-85, ZONE CHANGE ZC 8-85 MCCRIEGHT NPO # 3 Request for a Zone Change from R-2 (Residential, 2 units/acre) to R-2(PD) (Residential, 2 units/acre, Planned Development) and detailed and preliminary plat approval to divide a 10 acre parcel into 19 lots between 18,500 and 23,000 sq. ft. in size. Property located between Shadow Hills and Ames Orchard subdivision on the north side of Bull Mtn. Road (WCTM 2S1 1060, lot 900). Associate Planner Liden made staff's recommendation for approval with thirteen conditions. He reviewed a letter_ from Mr. Baker and a phone conversation he had had with Mr. Paul Whitney. Lengthy discussion followed regarding the access for lots 13 and 14, traffic patterns for the area, and the requirement for a non remonstrance on condition number six. PLANNING COMMISSION MINUTES May 7, 1985 Page .1 APPLICANT'S PRESENTATION Dennis Derby, Blazer Homes, commented that the proposed subdivision was in compliance with the code that it is an extension of the Shadow Hills subdivision. They had met with the NPO and with other surrounding property owners and felt this plan was the best use for the land NPO COMMENTS Staff stated that Bob Bledsoe, chairman of NPO # 3 had called and the NPO supported the application. Also, Mr. Bledsoe wanted to add that he felt that the access for lot 14 should only been 10 feet so that as few trees as possible would be removed. Michael Smith," 11545 SW Cloud Court, a member of NPO #1 3, stated the NPO had, voted 3 to 1 in favor of the application. As a member of the neighborhood he supported this development as being the best possible use for the proposed site. Beverly Froude, 12200 SW Bull Mtn. , CPO Chairperson for Bull Mountain was concerned for the access onto Bull Mountain. They felt there should only otherwise they supported the proposal. be one driveway onto Bull Mountain, PUBLIC TESTIMONY o Walter Baker, 11925 SW Bull Mtn. Road was neither for or against the proposal. His concerned had been expressed in his letter. He was also concerned about the lack of notification from NPO 0 3 when they had reviewed this proposal. He wanted the access onto Bull Mountain to be on the west side of the project. REBUTTAL o Applicant had no rebuttal. PUBLIC HEARING CLOSED o Lengthy discussion followed regarding the access onto Bull Mountain Road. Several Commissioners felt the access from lot 13 should access through lots 11 and 12 onto Wildwood. Commissioner Leverett felt lots 13 and 14 should access with one driveway onto Bull Mtn, to make it a cleaner subdivision. # Commissioner Owens moved and Commissioner Peterson seconded to approve 2C 8-85, PD 2-85, and S 4-85 with thirteen conditions based on staff's findings and conclusions and to authorized staff to prepare a final order and for President Moen to sign off on that order. Motion failed four to three, Commissioners Moen, Butler, Fyre, and _Leverett voting no. PLANNING COMMISSION MINUTES May 7, '1985 Page 2 Wig # Commissioner Owens moved and Commissioner Peterson seconded to f� approve ZC 8-85, PD 2-85, and S 4--85 with thirteen conditions adding 1, that the access for lot 13 would access between lots 11 and 12 auto Wildwood St. based on staff's findings and conclusions and to authorized staff to prepare a final order and for President Moen to sign off on that order. Motion carried by majority _vote Commission Leverett voting no. 6. Other Business ' o Request for six month time extension for Shadow Park (S 7-83 and V 7-8.4).1_.._1)igcussion followed * Commissioner Moen moved and Commissioner Owens seconded to approve the request for a six month time extension. Motion carried by unanimous vote of Commissioners present: 7. MEETING ADJOURNED 8:45 P.M. Diane M. Jelderks. Secretary ATTEST; A. Donald Moen, President Tigard Planning Commission 133OP dm3 PLANNING CO{'1`'{ISSION MINUTES May 7 1985 Page 3 '. IM MEMORANDUM fd � a �• CITY OF TIGARD, OREGON TO: Honorable Mayor and City Council June 20, 1985 FROM: Jerri L. Widner, Finance Director SUBJECT: DEPARTMENTAL SUMMARY - MAY, 1985 ------------------------------------------------------------------------------- The Finance Department during the month of May processed 19,398 pages of documents in word processing; took 5,400 telephone calls and had 2,109 walk-ins in reception; 69 purchase orders, 5recruitments, 6 new hires, 1 -termination and 1 claim filed for vandalism in personnel and purchasing. The department in June has hired a new court clerk, Margery Forza. Lowana Murray resigned June 7, 1985. Bill Quillard has been hired to fill the vacant _ records clerk position. The department in May and June has ,been busy preparing the budget adoption and getting in gear for the year-end wrap-up. The audit and the new fiscal year ' will be the focus of our attention from now through September. Listed below is the Claim Status Report: DESCRIPTION STATUS DATE OF LOSS CLAIMANT a - _ 7/20/83 Steven Bacon False arrest open/in suit 2/13/85 Mervin Boen False arrest open & pending 2/13/85 David Currier False arrest open pending 12/15/84 Ron & Peggy Cole Clm't jewlry stolen after open insured had possession of it 8/21/84 George Kusiowski Ins. impounded clt's car no activity 2/4/85 Fredric Nickel Criminal counter cplt. open 3/20/83 Fred Ozan False arrest open/atty. working 3 on this w 1/85 Leonard Smith Excessive Police Force received 6/3/85 s i t� TIwAD ru Phone 639-9511 Ic -12568 SW Main•Tigard, Or.97223 MONTHLY REPORT May 1985 :TO: LIBRARY BOARD CITY COUNCIL FROM: CITY LIBRARIAN WCCLS: May 22theWashington County Board of Commissioners voted to place a two- year levy, fixed amount of $2.5 million, on the June 25 ballot. The Commissioners also requested, in strong terms, that_WCCLS revise the governance structure so as to relieve the County_.Commission from collecting the taxes for county-wide library service. Personnel Twenty-five volunteers gave a total of 278.75 hours, daily average, 10.3. Staff time, 53 hours, 50 minutes. Six community'service assignees worked 68.5 hours; daily 'average 2.5. Staff time 3 hours, 35 minutes. Library Board members gave 17.5 hours. ' Youth Service: May was the last month for Spring Storytime. One volunteer presented Storytime in May. The Acting Children's Librarian attended and manned a booth at the Spring Resource Fair held at Fowler Jr. High School May 20. The first of two parenting workshops celebrating Mother's Day/Father's Day,was given May 9 by Ms. Leslie Capp, School Psychologist for the Hillsboro School District. Circulation for juvenile fiction is up by 6% from last year. Work Indicators: May 1985 May 1984 Adult Materials 6242 6641 Juvenile Materials 2924 2748 TOTAL 9166 9389 Days of Service 23 22 Average Daily Circulation 398 427 Increase/Decrease Circ -7% +7% Reference/Reader's Advisory 301 405 Storytime 37 (3 sessions) 71 (9 sessions) Special Programs 61 Materials Added/Withdrawn 890/65 654/491 BL Borrowers: New/Renewal 114/120=234 188/118=306 tifn I d �w{ POLICE DEPART MWMY REPORT may, 1986 70: City A&miinistrator/City Council Chief of Police I Personnel to be dean one from full strength this month, The department continues (28) with the vacancy still being in the Patrol Division. However, recruitment process is in progress to hire a police officer, who should be on line the first of June. The average daily department strength this month was 17.0 as oo�ared to 16.4, for May, 1984. By division, the breakdown is as follows: Administration 1.9; Support Services 3.9; Patrol 8.1; Traffic 1.3 and Investigation 2.1. II. The department 6 calls in May,responded to 666 non-craminal calls for service in contrast to 67in 1984 total for the Year is as compared to 3,270 during this same time period last year. Patrol Division`s obligated time was 2,126.4 hours vs 375.5 non- obligated hours. (Obligated time 85.0% vs. 15.0% non-obligated time. _ III. ted this month as caq)ared to 107 There were 100 Part I crimes reported in May last year. Ofreporthe Part I crimes reported, 23 were cleared, or 23.0%. Last year, 33 Part I crimes were cleared, or 30.8%. The red, trnexit responded to 101 Part II crimes and 56 were cleared, or 55,4$. Last year, or there were 96 Part II crimes, and 69were �red to 101/for 71.9%. There were 61 persons charged this months inncrecreaassed 6.5$ this this same time period last year. Part I crimes month over My of 1984. The Investigative Division worked 21 active cases this month, and cleared 5, or 23.8% of their active cases. The reported property loss was $40,398, and $6,073 was recovered, or 15.0%. Iv. Traffic Patrol Division responded to 37 accidents, of that number 9 were There were 474 citations issued, as compared to 459 for this injury. period last year. In addition, 317 warnings were given. The samtime ti enforcement index this month was 31.66. v. Police Reserves The Reserve Unit worked 275 hours this month assisting the artment policing the cotnrnu►ity; in the t3'e majorityof this time was span c�ata:ni-ty on patrol and assisting citizens. } VI Special Assignments A. K-9 Recap (see attached report) B. Motorcycle Program (see attached report) Capt. Kelley D. Jennings Acting Chief of Poli r. �i ..�v '� ��� �a � `4 'E`a�r-�.. ,'�'� C'c`��,.✓�:._.' r - � _+.,i i R7M. _...a.r.. - (;ESERONTHLY (� REPORT ti�Ov 0 g p� Z MONTH �,YA YEAR 1985 oil OFACER ROYSE RT 41 2 2 6 34 S'PTML� 27 3 NIWRIGK 63 4.5 1,5 .5 3 1 11 81.5 2.5 6 39.5 W}Y 10.5 20.5 3 2 1 1 2.5 1.5 5 ROSE 15 6.5 26.5 GILL 21 1 2 1 4 25 2 1 4 32 GILL 29 LUCIA 27.5 1 5 .5 2.5 6 36.5 s { t i TOTAL 193 34.5 4.5 .5 19.5 2 8 5 42 275 ' 143 941.5 YEAR TOTAL 435 53.5 34.0 28.5 38.0 49.0 27.5 27.5 97.0 32.0_ 5 ��, � ' ��aaa�ia��� s■�=����C�a s� ���� �a r, ����������� . -�I� ��������i �� ��������C� I ��������� � - �■aaaaaara�m _ mama am�m Vii' - K-9 MONMY REPORT May, 1985 The K-9 Team operated at full strength during the month of May, 1985 with all 3 K-9's on line: Kick, Joey and Major. During the month of May, &sere were 14 calls for K-9 service; of the 14 calls, "there were 8 building searches conducted; 5 track calls; 1area check and no bomb searches made. As a result° of the searches and tracks, there were 3 successes whereby evidence was discovered as a result of the search or tracks, and in 2 of the cases, there were 2 suspects located and arrested. The total time spent on the above listed calls was 5.72 hours. The total training time of all three K-9 handlers was 43.5 hours. There were 2 outside agency calls for our K-9 Units, which included Lake Oswego P.D. and the Washington County Sheriff's Office. e Lt. Roberti. feeler i Patrol Division Ccauander $ } LLh r MMRCYCLE TRAFFIC UNIT REPORT May, 1985 During the =nth of May, 1985 there were 37 traffic accidents: 9 injury, 28 non-injury. This is an increase over May 1984, which had 27 total accidents, 4 of which were injury and 23 non-injury. Of the 37 accidents that were investigated this month, 25 were investigated by the Traffic Unit. Enforcement index this month is 31.66 Wired to 66.25 for the same period last year. Traffic unit issued 124hazardousr 97 non-hazardous, for a total of 221 citations, which is 46.68 of 474 total citations issued by the entire police depart iTmt. - ` - Tyre were 8 hit and run accidents reported during the month of May, 1985. Lt. Robert J. Wheeler Patrol Divysion Cinder Yc � rx POLICE DEPARTMENT CONSOLIDATED MONTHLY REPORT FOR MONTH OF MAY 19 85_ DISTRIBUTION OF PERSONNEL AVERAGE NUMERICALSTRENGTH DAILY SENCE AVERAGE EFFECTIVE STRENGTH End of Same- This Same This . Last Same this Month Month Month Month Month Month Last Last Month Last Year Year Year TOTAL PERSONNEL .28 28 11.0 11.6 17.0 18.7 16.4 CHIEF'S OFFICE 3 3 1.1 1.3 1.9 2.0 1.7 SERVICES DIVIS, 7 6 3.1 2.3 3.9 4.6 3.7 PATROL DIVISION 13 14 4.9 6.1 8.1 8.6 7.9 2 .7 •7 1.3 1.3 1.3 y TRAFFIC DIVIS. 2 INVEST, SECTION 3 3 .9 1.2 2.1 2.2 1.8 FORCE ONE 14 12 5.9 4.9 8.1 8.8 7.1 CE TWO 8 9 2.8 3.9 5.2 5.7 5.1 FORCE THREE 6 7 2.3 2.8 3.7 4.2 4.2 CHANGES IN PERSONNEL DAILY-AVERAGE PATROL STRENGTH ThisSame Month 3 1. Present for duty end of last month Month Last Year 2. Recruited during month 1. Total number field 3. Reinstated during month p.,� officers 15 16 Total to account for2a . 2. Less Agents Assig- 4. Separations from the service: ned-to Investigat. (.a) Voluntary resignation 0 3. Average daily abs - 0 ences of field off- (b) Retirement icers owing to: • 0Vacation, susp- (c) Resigned with charges pending (a) ension, days off, (d) Dropped during probation Q comp. time, etc. 5.4 5.3 0 (b) Sick & Injured - 1. (e) Dismissed for cause (c) Schools, etc. r 0 (£) Killed in line of duty Total average daily . (g) Deceased 0 absences 5.6 6.8 Total separations g-0 4. Available for duty 9.4 9.2 Present for duty at end of month 2 Pa a g0ne TIGARD POLICE DEPARTMENT MonthlyReport I. Calls for Service: This Month'' 1,378 Year to Date 6,390 A. Obligated Time 2,126.4 B. Non-Ob. sated Time 375.8 II. PART I CRIMES No. Cleared Arrests A. Homicide B. Rape C. Robbery 1 D. Assault E. Burglary 26 1 1 F. Larceny 67 21 —16 G. Auto Theft 5 1 � f1, Arson T TOTALS 100 _ 23 18 III. PART II TOTALS ** 101 56 43 TOTAL - Part' I and IT 201 79 _ 61 IV. TOTAL PERSONS CHARGED: 61 a. Adult Male 35 c. Juvenile Male 21 b. Adult Female 3 d. Juvenile Females V. WARRANTS SERVED 11 VI. TOTAL PROPERTY LOSS , 40,398 TOTAL PROPERTY RECOVERED $, 6,073 VII. TRAFFIC a. Accidents Investigated 37 Injury Accidents 9 Fatal 0 b. Citations: VBR (Speeding) 123 Yield Right of Way—2— Y x Following too Close 0 Red Light 72 Stop Sign 8 Improper Turn 6 Reckless Driving--2— A riving21 Careless Drivin 1g 2 Driving Under the Influence 6 Driving While Suspended 20 Other Hazardous 34 Non-Hazardous 189 Total Hazardous 285 c. Enforcement Index 31.66 d. Traffic. Enforcement Totals Citations: This Month This Year 474 Year to Date 2196 77 This Month Last YearLast Year to Date 222 Warnings: This Month This Year 317 Year to Date 1810 This Month Last Year 373 Last Year to Date 1906 W.: NOTE: * m 'Part I'Crimes (Major Crimes) Clearance Rate 23.0$ * - 'Part II Crimes ,(Minor .Crimes) Clearance Rate 55.4 �a - { � S CITY OF TIGARD, OREGON l COUNCIL AGENDA ITFM SUMMARY AGENDA OF: June 24. 1985 AGENDA ITEM DATE SUBMITTED: June 20. 1985 PREVIOUS ACTION: Planning Commission ISSUE/AGENDA TITLE: Final Orders Public Hearing from Plarinira Commission PREPARED BY: Diane Jelderks REQUESTED BY: DEPARTMENT HEAD OK: CITY ADMINISTRATOR POLICY ISSUE INFORMATION SUMMARY The following Final Orders from the Planning Commission are attached. All decision will be final on July 1. 1985, unless appealed of ept the for Director Order 85-11 (Baldwin/Ullrich). This item is an apps aled to LUBA. Decision and the Planning Commission Decision is final unless apps Final Order File Dumber Owner/Applicant 85-11 MLP 5-85, M 1-85, & V 9-85 Baldwin/Ullrich 85-12 PD 3-85, S 5-85, S SL 4-85 Century 21 Properties E 2-85 Elmcr's/Martin Bros. Inc. 85-13 SCChatterley/Barron Const. 85-14 S E6-85 2- 85=15 S 7-85 Brown/Burton 85-16 S 8-85 Kruoger/OR-AK Corp. ALTERNATIVES CONSIDERED -1. Receive and File. 2. Motion to remove from consent agenda and calf`up for Council r : iea, at a dater meeting. _ SQlO(�BTE®_PCTY0�1 ' Receive And file. �, 1525P/dtsj� Y 6 - Y CITY OF TIGARD PLANNING COMMISSION FINAL ORDER NO. 95--Z/— PC A FINAL ORDER INCLUDING FINDINGS AND CONCLUSIONS, WHICH DENIES AN APPLICATION FOR A MINOR LAND PARTITION MLP 5-85, LOT LINE ADJUSTMENT M 1-85, AND VARIANCE _V 9-85 REQUESTED BY BILL AND JEAN BALDWIN AND RICHARD AND SHARON ULLRICH A. FINDING OF FACT 1. GeneralInformation APPLICATION: Request by Bill and Jean Baldwin and Richard and Sharon Ullrich to adjust and then divide three parcels of 0.29, 0.78, and 1.02 acres into five parcels of 40,300, 20,800, 8,700, 7,800, and 8,600 square feet. A variance is also requested to allow a 2O foot wide driveway width where 24 feet is required. The property is zoned R-4.5 (Residential 4.5 units/acre) and is , located at 13500 and 13530 SW 121st Ave. (Wash. Co. Tax Map 2S1 3 CD, Tax Lots 4400, 4401, and 4500). The findings and conclusions on which the Planning Commission based their decision are as noted below. - 2, Background The subject propertigs were annexed to ,the City in 1979. No other land use actions have been reviewed by the City. The Planning , Director approved the above application on April 26, 1985 and this decision was appealed by NPO 6'3 on May 6, 1985. 3. Vicinity Information The properties to the east on Terrace Trails Drive, one parcel on the west side of 121st Avenue and one property immediate to the south are within the City and are zoned R-4.5 (Residential, 4.5 acres/acre). The remaining parcels are within Washington County. The entire area is designated for Low Density Residential development in the Tigard Comprehensive Plan. Single family residences lie to the north (Woodcrest Subdivision) and east .(Terrace Trails). A long, narrow parcel with a residence borders the subject properties to the south. This southern property was originally to be considered as part of this proposal, but it has been deleted at the request of the applicant. 4. Site Information and Proposal Description The subject property contains three parcels and two residences with driveway access onto 1213t Avenue. The properties are long and narrow and they extend from 121st Avenue to Terrace Trails Drive. The property slopes gradually from 121st Avenue down to Terrace Trails Drive. I FINAL ORDER NO-957V PC PAGE 1 The applicant proposes to adjust the configuration of the parcels followed by a partition of the parcels. The end result will be 5 parcels of ,40,300, 20,800, 8.700, 7,800 and 8,600 square feet. The three smaller parcels are undeveloped and a private drive is � intended to provide access to Terrace Trails Drive. A variance is also requested relating to the length and pavement width requirement in the City Code for private drives. The Code requires a 30 foot wide accessstripor easement with a 24 foot wide,- paved driveway with a maximum length of 100 feet. The $ applicant is proposing to install a 20 foot wide drive within a 30 foot wide easement along the northern property line. That will be approximately 230 feet long. S. Agency and NPO Comment The Engineering Division has the following comments: a. An easement will be required for the sanitary sewer line. b. A street opening permit will be required to gain access to Terrace Trails Drive. �. Parking should be restricted for 25 feet on either side of the driveway and a stop sign should be provided. d. A new mailbox cluster will be required. The Building Inspection Office has no objection to the request. The Tualatin Rural Fire Protection District has the following comments: a. The vertical clearance for the drive shall be a minimum of 13.5 feet. b. The driveway shall be at least 20 feet wide and capable of supporting loads up to 40,000 pounds. C. "No Parking" signs are needed along the driveway. d. All portions of the residences shall be within 500 feet of a fire hydrant. NPO #3 is opposed to the proposal for the following reasons. a. Traffic of five additional houses on Terrace Trails Drive. b. The 20 foot wide private drive will inhibit police and fire district access. C. The smallarea on Terrace Trails Drive that is north of the driveway may be a maintenance problem. FINAL ORDER NO:$T:/j PC — PAGE 2 k `5-� Several Tetters have also been received in ,opposition to the proposal. The 'concerns related to the additional traffic, emergency access, and drainage.' B. ANALYSIS AND CONCLUSION The review of thisproposalis subject to the applicable policies in the Tigard Comprehensive Plan and the relevant sections in the Community Development Code. The criteria relevant to the lot line adjustment/partition are Plan Policies 2.1.1, 6.3.1, 6.3.2, 6.3.3, 7.1.2, 7.4.4, and 8.1.3 and CommunityDevelopment Code Chapter 18.50 and Sections 18.96,080, 18.96.090, 18.108.070(a), 18.162,030, 18.162.050(e), 18.162.060, 18.164.030(a), and 18.164.060(e). The Planning Commission concludes that the proposal is consistent with the applicable portions of the Comprehensive Plan based upon the following findings: at Policy 2.1.1 is satisfied because the -Neighborhood Planning Organization was given an opportunity to comment and surrounding property owners will be informed of the proposal. b. Policy '6.3.1, 6.3.2 and 6.3.3 are satisfied because ,the proposed lot line adjustment/partition is virtually the same as the development in the area. Nearby lots are 7,500 to over 10.000 square feet in size and the lots proposed are all in excess of 7,800 square feet. Also, detached single family residences are proposed for the undeveloped lots. C. Policy 7.1.2 is met because the Engineering Division has reviewed the application and has found that adequate water, sanitary sewer, and storm sewer facilities are available. d. Policy 7.4.4 is met because the development will be required to connect with the public sewer system/ e. Policy 8.1.3 is satisfied because the driveway access can be established in a manner that is consistent with City requirements for sight distance, public improvements, and safe access onto Terrace Trails Drive. The Planning Commission. concludes that the proposal is not totally consistent with the applicable portions of the Community Development Code based upon the following findings: a. Chapter 18.50 is satisfied because the proposal meets the minimum lot size (7,500 square feet) and dimensional requirements of the R-4'.5 zone. b. Section 18.96.080 is satisfied because the proposed lots are of sufficient size without including the land devoted to the common driveway. FINAL ORDER N0.ff5'�/ PC - PAGE 3 ;t C. Section 18.96.090 is satisfied because adequate lot width is proposed to meet the 10 foot side yard requirement for houses on ,.. "flag lots" d. Section 18.108.070(a) and 18.162.050(e) are not satisfied because the parcels did not have 15 feet of frontage on the public street. e. Section 18.164.030(c)(1) is ,not met because the private drive will exceed 100 feet in length. f. Section 18.164.060(e)(1) is not met because the proposal will not allow for the efficient re-division of the subject property and adjacent lots to.the south. C. DECISIO111 Based upon the above findings and conclusions, the Planning Commission denies M 1-85, MLP 5-85, and V 9-85. It is further ordered that the applicant be notified of the entry of this order. PASSED: This f ' day of 1985, by the Planning Commission of the City of Tigard. ` A. Donald Moen, President Tigard Planning Commission (KSL:pm/1481P) s l i FINAL ORDER NO X5:1/•PC PAGE 4 1 a m7l CITY OF TIGARD PLANNING COMMISSION FINAL ORDER NO. 85,-_ZgPC FINAL ORDER INCLUDING FINDINGS AND CONCLUSIONS WHICH DENIES REQUEST FOR PLANNED DEVELOPMENT, SUBDIVISION AND SENSITIVE LANDS APPROVAL (P0 3-85/S 5-85/SL 4-85) REQUESTED BY CENTURY 21 PROPERTIES, INC. A. FACTS 1. General Information CASE: Planned Development (PD 3-85), Subdivision Sensitive Lands (SL 4-85), (S 5-85), REQUEST: Detailed plan and preliminary plat approval to divide an 11.5, acre parcel into 59 residential lots and a common area and for sensitive lands approval to construct a street in the 100 year flood plain. COMPREHENSIVE PLAN DESIGNATION: Medium Density Residential ZONING DESIGNATION: R-12 (Residential, 12 units/acre) ti APPLICANT Century 21 Properties, Inc. OWNER: Same 7160 Hazel Fern Road : Tualatin, OR 97062 LOCATION: Southwest of the Hawk's Beard/130th Ave. intersection (WCTM ISI 3306 lot 200). 2. Background In August, 1981, a Comprehensive Plan Amendment/Zone Change (CPR 10-81) was approved to allow a change in zone designation from R-7 to A-12 (Residential, 12 units/acre). Preliminary plan approval including 71 lots, 3.24 acres dedicated as flood plain, and a 1.5 acre park land dedication was granted by Planning Commission in June 1982 (PD 1--82/S 3-82). This approval subsequently expired. S. Vicinity InlorMtion Undeveloped land that is within Washington County and designated for Medium High Density Residential development in the City Comprehensive Plan borders the subject praPerty to the north and wast. Summer Lake, which is zoned R-7 (P0) (Residential, 7 units/acre, 'planned development) and Sumer Lake Park lie to the east and the Brittany-Square/Winter Park development which is zoned R-7 and R-12 (PD) is immediately south 1 - FINAL ORDER NO. 85=/SPC Page 1 4. Site Information and ProRertI Description The property is undeveloped with the exception of several old buildings , that will be removed prior to construction. Summer Creek flows west to east through, the middle of the parcel. The 100 year flood level is approximately 173 feet and the flood plain occupies the central 3.5 acres of the site. The applicant proposes to create a two phase, 59 lot development for single- family detached residences. The first phase is proposed to include the area south of Summer Creek and Phase II shall encompass the area on the north side. The proposed lot sizes range from 3.780 to 6,000 square feet. The street system features an extension of Winter Lake Drive (130th Avenue). This routeis designated as a minor collector and it is intended to eventually intersect with Scholls Ferry Road. Local streets on the northern half of the project will allow for future extensions into the undeveloped parcel on the north and west. The flood -plain will be left in its natural state and buffering or screening is not proposed. Street trees will be planted at the rate of one per cul-de-sac lot, two per standard lot, and three per corner lot. Sensitive Lands approval is necessary to allow construction of Winter Lake Drive (130th Ave.) across Summer Creek along with several storm and sanitary;sewer lines. 5. Agency anNPO Co The Engineering Division has the following comments: a. The required minor collector being proposed from the south plat boundary to the north plat boundary shall be called SW Winter Lake Drive. Other streets shown on this proposed plat are not named. b. Minimum centerline radius of 350 feet for minor collector streets shall be met. C. SW Winter Lake Drive shall be constructed to SW Hawks Beard Street as part of Phase I construction. d. The propgsed connection of SW Winter Lake Drive with SW Hawk's Beard Street shall be modified to align the easterly right-of-4"y line of Winter Lake Drive with the west line of lots 94. 95, 96, 97 of the Summorlake Plat. Q. That portion of S.W. Winter Lake Drive within Phase II, as shown on this proposal, shall be constructed to 3/4 street standards (30' of pavement with curbs and sidewalks on one side). f. Dedication to the public, for Greenway purposes, of all land within the Flood Plain will be required. FINAL ORDER NO. 85-%2 PC - Page g. The proposed ' north—south street shown in phase II shall be (� eliminated. h. The applicant shall show how the relocation of the required park space for this site, accommodating tennis courts and a ball field, will not negatively impact the overall "adopted Summer•lake Park Plan. The applicant will subsequently need to gain approval from the appropriate authority on the modified Summerlake Park Plan The Building Inspection office and Washington County Fire District No. 1 have no 'objection to the proposal. , B. FINDINGS AND CONCLUSIONS The relevant criteria in this case are Statewide Planning Goals 1, 2. 5, 8, and 10; Tigard Comprehensive Plan Policies 2.1.11 312.11 3.2.2. 3.2.3, 3,4.2, 3.6.2, 7.1.2, 8.1.1, and 8.1.3; and Community Development Code Chapters 18.54. 18.80. 18.84, 18.92. 18.160, and 18.164. The Planning Commission concludes that the proposal is only partially consistent with the applicable Statewide Planning Goals based 'upon the following findings: a, Goal N '1 is met because the City has adopted a Citizens Involvement program including review of all development applications by the Neighborhood Planning Organization (NPO). In addition, all public notice requirements are met b. Goal # 2 is met because the City applied all applicable Statewide Planning Goals, City Comprehensive Plan Policies and Development Code requirements to the application. Goal # 5 is met because residential building sites will not occur within the 100 year flood plain and this watland area will be left in its natural state. The street crossing will be constructed in accordance with relevant engineering and environmental standards. d. Goal # 8 is not satisfied because in lieu of the impact of this proposal upon the land dedication for Summer Lake Park, the applicant will .sake a cash contribution towards the development of � the park. Summer Lake Park plan has not been determined. Q. Goal # to is satisfied because the proposal will provide for housing as contemplated by the City Comprehensive Plan. The Planning Commission has determined that the proposal as submitted does not fully comply with the relevant portions of the Comprehensive Slam based upon the Findings noted below: a. Policy 2.1.1 is satisfied because the NPO and surrounding property owners were given notice of the hearing and an opportunity to comment on the applicant's proposal. r EoFINAL ORDER NO. 85- '�PC — Page 3 MOR =2=ZW==JffMff�M b. Policies 3.2.1, 3.2.2. 3.2.3, and '3,4.2 will not ;be met because several lots will encroach upon the flood plain. C. Policy 3.6.2 is not satisfied because Summer Lake Park has not been determined. The adopted plan for Summer Lake Park contemplated a park land dedication of 1 to 2 acres in the southeastern portion of this property. In lieuof_ this dedication,-a payment to the City for necessary park improvements has been approved by the Park Board. This arrangement will have a significant affect upon the ultimate design of the park. Summer Lake Park will be one of only two major parks in the City and it is imperative that sufficient land is available for proper development. The platting of this development and subsequent reduction in the size of the park is premature without a thorough analysis of the impact upon the park. d. Policy 7.1.2 is satisfied because adequate water, sewer, and storm drainage facilities are available to the development. The applicant also indicates that these facilities will be provided within the subdivision as required by City standards. e. Policy e.1.1 is satisfied because the development will provide for the extension of Winter Lake Drive (130th Avenue) as contemplated by the Comprehensive Plan. f. Policy 8.1.3 is not totally satisfied because the street design does not meet City standards. The Planning staff has determined that the proposal is not completely consistent with the relevant portions of the Community Development Code based upon the following findings: A. Chapter 18.84 is not satisfied because some of the lots are partially within the 100-year flood plain. b. Chapter 18.84 is satisfied because the applicable criteria far construction within the loo year flood plain can be met. C. Chapter 18.92 is satisfied because the development is well below the maximum number of units permitted on the property (81) as derived by the density calculations. d. Chapter* 18.80 and 18.160 are satisfied because the proposal meets the applicable requirement for the submission and approval of a< detailed plan and preliminary plat. Q. Chapter 18.164 is not satisfied because the proposed design of Winter Lake Drive (130th Ave.) does not meet City standards. `} FINAL in DER W., 14q 85-, - Pago 4 �_ C. OECISIOl41 Based upon the above finding and conclusions, the Planning Commission denies PO 3-85, S 5-85, and SL 4-85. It is further ordered that the applicant be notified of the entry of this order. PASSED: Thisday of . 1985, by the Planning Commission of the City of Tigard. A. Donald Moen,_ President Tigard Planning Commission (1422P/d j) FI�1iPii. t38oE� =�' IC - Pike 6 CITY OF TIGARD' PLANNING COMMISSION FINAL ORDER NO. 85-I3PC A FINAL ORDER INCLUDING FINDINGS AND CONCLUSIONS, WHICH DENIES AN APPLICATION FOR A SIGN CODE EXCEPTION (SCE 2-85) REQUESTED BY JOSEPH DANNA The Tigard Planning Commission reviewed the above application at a public hearing on June 4, 1985 The Commission based its decision on the facts, findings, and conclusions noted below: A. FACTS 1. General Information CASE: Sign Code Exception (SCE 2-85) REQUEST: Enlarge a non-conforming free-standing sign which would result in a total sign area of approximately 252 square feet or 126 square feet per side. - COMPREHENSIVE PLAN DESIGNATION: Commercial General ZONING DESIGNATION: C-G (Commercial General) APPLICANT: Martin Bros. Inc. OMER: Joseph Danner 3165 Commercial S.E 1411 NE 82nd Ave Salem, Oregon 97302 Portland, OR 97220 LOCATION: 14055 SW Pacific Hwy, (WCiT'1 2S1 lOAA, lot 2800) 2. Background Site Design Review approval was granted in July, 1978, to establish the restaurant (SOR 29-78). The existing sign was reviewed and approved in conjunction with the process. 3. Vicinity Information That property is located on the northwest corner of Pacific Highway. and Gaarde Street. Except for the property directly north, which is zoned R-7 (Residential, 7 units/acre), all surrounding parcels are also zoned C-G. 4. Site Information j The sign is situated toward the northern end of the property within the landscaped area which separates the parking lot and Pacific Highway. The sign is approximately 93 square feet in size and 20 feat in height. The applicant proposes to add a 10' 6" by 31 2" reader board below the existing sign face. This would result in a total sign area of i approximately 252 "square feet, FINAL ORDER NO. 65-43PC -- PAGE i The basic dimensions allowed by the Code for a free-standing sign in the C-G zone is 70 square feet per side (140 total) and 20 feet in height. An allowance for additional sign size up to 90 square feet is permitted depending upon the setback of the sign. Since this sign is very close if not adjacent to the property line, 70 square feet would be the current size requirement for this sign, 5. Agency and NPO Comments The Engineering Division and State Highway Division have no objection to the request. The Building Inspection Office is opposed because of the precedent that may be set for allowing the enlargement of non-conforming signs.- 8. FINDINGS AND CONCLUSIONS The relevant criteria in this case are Statewide Planning Goals l and 2, and Chapter 18.114 of the Community Development Code. The planning Commission concludes that the application is consistent with the applicable Statewide Planning Goals based upon the following findings: 1. Goal # 1 is met because the City has adopted a Citizens Involvement program including review of all development applications, by the neighborhood Planning Organziation (NPO). In addition, all public notice requirements were met,: 2. Goal #2 is met because the City applied all applicable Statewide Planning Goals, Comprehensive Plan policies and Development Code requirements to the application. The Planning commission concludes that the proposal does not meet the applicable criteria in the Community Development Code based upon the following findings: a. Section 18.114.145 of the cods contains three criteria for approving aa► Sign Code Exception. The Planning Commission shall approve, approve with conditions, or deny a request for an exception to the Sign Code based on findings that at least ons of the following criteria are satisfied: (1' The proposed :;ign Code Exception is necessary because a conforming building or sign on an adjacent property would limit the view of a sign erected on the site in conformance with the Sign Code standards; (2) The proposed exception to the height limits in the Sign Code is necessary to make the sign visible from the street because of the topography of the site; (3) There is an access drive which services the business or ,� service from street other than the street upon which it is N.- located FIlyF51. ORDER NO 85-13 Pc -. PAGE 2 z � WIN b. The present sign location is not obstructed by any buildings or signs and it is clearly visible from either direction on Pacific Highway. The additional sign area is not justified in terms of this criteria. C. The lash two criteria are not relevant in this, case because an exception to the height requirement or a request for a second sign is not proposed. C. DECISION Based upon the findings and conclusions noted above, the Planning Commission denies SCE 2-85. It :s further ordered that the applicant be notified of the entry of this order. PASSED: This day of 1985, by the Planning Commission of the City of Tigard. a. A. Donald Moen. President Tigard, Planning Commission (KL:dmj11418P) FINAL ORDER,NO. 85=f3 PC - PAGE 3 CITY OF TIGARD PLANNING COMMISSION FINAL ORDER NO. 85-dPC A FINAL ORDER INCLUDING FINDINGS AND CONCLUSIONS, WHICH APPROVES AN APPLICATION FOR A SUBDIVISION (S 6-85) REQUESTED BY JIM AND RITA CHATTERLY. The Tigard Planning Commission reviewed the above application at a public hearing on June 4. 1985. The Commission based its decision on the facts, findings, and conclusions noted below: A. FACTS ' 1. General Information CASE: Subdivision S 6-85 REQUEST; To divide ' a 1.7 acre parcel into 10 lots ranging between 5,000 and 5,500 square feet. COMPREHENSIVE PLAN DESIGNATION: Medium Density Residential ZONT.NG DESIGNATION: R-7 (Residential. 7 units/acre) OWNER: Jim & Rita Chatterley APPLICANT: Barron Const, Co. A11 1st St. P.O. Box 388 Filmore, CA 93015 Wilsonville, OR LOCATION: SW corner of Bonita Road and 79th Avenue (WCTM 291 12BO, Tax Lot 2400) 2 BackSround On July 23, 1981 the Planning Commission approved a 10-10t subdiviunitsingle familysion which was intended to feature sem vial exralti.redeafterr one year. In 1983, 2-81). This preliminary plat app p the zoning of the property was changed from R-7 to R-4.5 in co{`uenction with the City's new Comprehensive Plan. On May 6, 1985, approved & Comprehensive Plan Amendment/Zone Change to re-establish the Medium Density/R-7 designation (CPA 6-85/ZC 7-85). g. Vicinity Information of The area north of Bonita Road and east the gproperty th edirectly nois zoned rth (Residential. 12 units/acre). Except the parcels included in this zone are not fully developed: The properties to the south and west are zoned R-4.5 (Residential. 4.5 units/acre) and consist of small acreage homesites. 4. Site Information undeveloped and contains a significant number of large The property, is using essentially the same lot and. street treses. The applicant is propo ccess for ng arrangement that received ireliminary plat approval in 1981. A P1tGE FINFI._ORDER.-,�ii0...,85- 0C } all ten lots will be provided by -a short cul-de-sac that intersects with sewer facilities are available on Bonita Road 79th Avenue. Water and and/or 79th Avenue. { 5', ^encV and NPO Comments The Engineering Division has the following comments: llector a, Bonita Road and 79th Avenue classifiedEachwill r quire ap30-foot and minor collector respects,vel y half-street Bonita Road right-of-way dedication from centerline a� improvements to relevant collector street standards. is also designated as a bike rout b, Section 18.164.030(g) ..states that "T" intersections involving collector and arterial streets shall be designed with a minimum offset of 300 feet. Though' this turning movements s not designing etc should be street, the issue of conflicting addressed in the design of the hVisio�r well mprefer anto (have Bonita Road' and 79th Avenue. The Dl Avenue and Fanno Creek Drive acr-oss from one another even if 79th Avenue is not perpendicular to Bonita Road. • the sight distance problem to the east of 79th C. Mitigation of Avenue shall be addressed in the finished grade design. Direct access from any of the lots to Bonita Road or 79th Avenue d, ( shall not be permitted. ` The Building Inspection Office and NPO #5 have no objection to the proposal. iNo'other comments have been received. g. FINDINGS AND CONCLUSIONS The relevant criteria in this case are Statewide Planning Goals 1. 2 and 1o; Tigard Comprehensive Plan Policies 2.1.1, 3.5.4. 7.1.2 and 8.1.3; and Community Development Code Chapters 18.52, 18.160 and 18,164. The Planning Commission concludes that the proposal is consistent with the applicable Statewide Planning Goal$ based upon the following Findings: applications, by the 1. Goal Ni is met because reviewofdevelopmentty has dappizens Involvement program including In addition, all public Neighborhood Planning Organization (NPO) notice requirements were met. applied all applicable Statewide pP 2. Goal #2 is met because the City lici+as and Development Code Planning Goals. Comprehensive Plan po requirements to the application. pli�lAL ORDER NO. 85-dPC'- PAGE 2 a 3, Goal #10 is satisfied because the proposal will provide for housing as contemplated by the Comprehensive Plan. The Planning Commission concludes that the proposal as submitted, or with minor modifications, is consistent with the relevant portions of the Comprehensive Plan based upon the findings noted below: ed because the NPO and surrounding property 1. Policy 2.1.1 is satisfied opportunity to ; owners were given notice of the hearing and an oPPo y comment on the applicant's proposal. 2, Policy 3.5.9 will be met because the required half-street improvements for Bonita Road will accommodate the future bike lane. is. met since adequate water and sewer 3, Policy 7.1.2 (sanitary/storm) facilities are available. e �, Policy 8.1.3 will be satisfied because the necessary right-of--way dedication and street improvements shall be a condition of final 3 plat approval. The Planning Commission has determined that the proposal is consistent with the relevant portions of the Community Dejelopment Code based upon E the findings below: 4 1, Chapter 18.52 is satisfied because the proposal meets the minimum t lot sizs and other related requirements of the R-7 zone, F 2. Chapter 18.160 is satisfied because the apP lication complies with the requirements set forth of the submission and approval of a preliminary plat except for the location of trees. All trees that are 6 inches or larger in diameter y�'cutting of bsa dentiftree shallprior be to final plat approval and approved by the Planning Director. 3, Chapter 18.169 will be satisfied during the final plat approval plat indicates that all City standards process. The preliminary p € can be met. { C. DECISION Based upon findings and conclusions above, the Planning Commission r ct to the following conditions: approves S 6-85 subje 1, UNLESS Oy'NERWISE NOTED. ALL CONDITIONS SHALL BE MET PRIOR TO ISSUANCE OF BUILDING PERMITS. shallsid2. Standard half-street drainage a e and utilitierovements s beks installed streetlights. storm dr g along the S-W. Bonita Road frontadge. Said improvements alang 'S.�. or street standards and Bonita Road shall be centerlinilt to e alignment or tas established or the shall conform to the City in County Survey 20.367. FINAL ORDER Ifl�' 85- PC PAGE 3 9. Standard half-street improvements including sidewalks, curbs, streetlights, storm drainage and utilities shall be installed along the S.W. 79th Avenue frontage. Said improvements along S.W. 79th Avenue shall be built to minor collector street standards. 4. Seven (7) sets of plan-profile public improvement construction plans and one (1) itemized construction cost estimate, stamped by a registered Professional Engineer, detailing all proposed public improvements shall be submitted to the Engineering Section for approval: 51 Sanitary sewer plan-profile details shall be provided as part of the public improvement plans. The sewer shall be extended to the south boundary to provide for future development along S.W. 79th Avenue. 6. Construction of proposed public improvements shall not commence until after the E% n�=-offing Section has issued approved public improvement plans. the Section will require posting of a 100% Performance Bond, the payment of a , permit fee and a sign installation/streetlight fee. Also, the execution of a construction compliance agreement shall occur prior to, or concurrently_ with the issuance of approved public improvement plans. SEE THE ENCLOSED HANDOUT GIVING MORE SPECIFIC INFORMATION REGARDING FEE SCHEDULES, BONDING AND AGREEMENTS. : 7. Additional right-of-way shall be dedicated to the City along the S.W. Bonita Road frontage to increase the right-of-way to 30 feet- . from centerline. The description for said dedication shall be tied to the existing right-of-way centerline as established by County Survey 20,387. The dedication document shall be on City forms and approved by. the Engineering Section. DEDICATION INSTRUCTIONS ARE ENCLOSED. 8. Additional right-of-way shall be dedicated to the City along the S.W. 79th Avenue frontage to increase the right-of-way to 30 feet from c4enterline. The description for said dedication shall be tied to the existing right-of-way centerline as established by County Road No. 933. The dedication document shall be on City forms and approved by the Engineering Section. DEDICATION INSTRUCTIONS ARE ENCLOSED. 9. The street design for the Bonita Road/79th Avenue/Fanno Creek - Drive shall be approved by the City Engineer.. 10. Street Centerline Monumentation a. In accordance with ORS 92.060 subsection (2), the centerlines of all street and roadway right-of-ways shall be ssonumented before the City shall accept a street improvement. FINAL' ORDER NO. 85-4-1 PC - PAGE' 4 b. All centerline monuments shall be placed on the surface of the final A.C. lift. C. The following centerline monuments shall be set: (1) All centerline-centerline intersections. Intersections created with "collector" or other existing streets, shall be set when the centerline alignment of , said "collector" or other street has been established by or for the City; (2) Center of all cul-de-sacs: (3) Curve points. Point of intersection (P.I.) when their position falls inside the limits of the pavement otherwise beginning and ending points (B.C. and E.C.); (4) All sanitary and storm locations 'shall be placed in positions that do not interfere with -centerline monumentation.' 11. The "basis of bearings" for the Plat or Survey shall be County Survey No. 20.387, which is a part_ of the Tigard Field Survey Network. A reproducible copy of the boundary surrey shall also be submitted. 12. After review and approval by the Planning Director and City Engineer, the Final Plat shall be recorded with Washington County. 13. This approval is valid if exercised within one year of the' final decision date. It is further ordered that the applicant be notified of the entry of this order. PASSED: This 1 OILdayof 1985, by the Planning Commission of the City of Tigard A. Donald Coen, President - - Tigard, Planning Commission (KSL:pm/1408P) FINAL ORDER N0. 85p/i(PC —PAGE 5 CITY OF TIGARD PLANNING COMMISSION { FINAL ORDER NO. 85-/SPC A FINAL ORDER INCLUDING FINDINGS AND CONSLUSIONS, WHICH APPROVES AN APPLICATION FOR A SUBDIVISION (S 7-85) REQUESTED BY MILTON BROWN. The Tigard Planning Commission reviewed the above application at a public hearing on June 4, 1985. The Commission based its decision on the facts, findings, and conclusions_noted below: A. FACTS 1. General Information CASE: Subdivision S 7-85 REQUEST: . Preliminary plat approval to divide a 28.36 acre parcel into 14 lots ranging between 26,136 and 66,211 square feet. COMPREHENSIVE PLAN DESIGNATION: Light Industrial ZONING DESIGNATION: I-L (Light Industrial) APPLICANT: Milton Drown OWNER: Same 4 301 IIS! Murray Rd. Portland, Oregon 97229 LOCATION: 7415 SW Bonita Rd. (WCTM 2S1 12AB, lot 1500; 2S1 128A, lot 100; 2S1 1 lot 1400). 2. Back Lrround In February, 1981 the City approved a Zone Change from R-7 and M3 to M3(PD) with conditions relating to the development of the property 13-80/Ord. No. 81-03). A revised proposal was reviewed in September, 1981 and was denied for lack of adequate information (PD 25-81/M 5-81). 3 Vicinity Information Bonita Road, which is designated as a major collector, lies immediately to the south and the Burlington Northern/Southern Pacific railroad tracks border the subject property to the east. Industrial zones (I-P, I-L., and I--H) lie south of Bonita Road, and east of Fanno Creek, on the east side of the tracks, and along the north property line. Multi-family development within the R-12 (Residential, 12 units/acre) is immediately west of Fanno Creek. The R-7 (Residential, 7 units/acre) zone abuts the northwesterly extension of the property. FINAL ORDER NO. 85--1 PC - Page 1 4. Site Information and Property Description The property is roughtly IVI shaped with the Fanno Creek flood plain located within its southern and western portions. The property is relatively flat and covered with grass near Bonita Road and trees to the north. The applicant proposes a subdivision with 14 lots abutting the north and east `property _,line and a street located between the lots and the 100 year flood plain of Fanno Creek. The subdivision is intended to be developed in two phases with lots 11, 12, 13, and 14 in the first phase served by a temporary cul-de-sac. The proposal will require a Sensitive Lands review since fill and grading are necessary to raise portions of the lots and the street above the 100 year flood plain. If the preliminary plat is approved, a Sensitive lands Permit must be required as a condition of approval. The outcome of the review may require some modification of the preliminary plat. The street which ends at the railroad right-of-way is to be extended to join Tech Center Drive which presently ends on the opposite side of the tracks. Another street is proposed to extend from the railroad crossing to the northern property line, near" the northwest corner. , The Comprehensive Plan calls for future street connections between Bonita Road, Tech Center Drive, Hunziker, and Hall Blvd. 5. Agency and NPO Comments The Engineering Division has the following comments: a. Bonita Road is a major collector which requires a 30 foot right-of-way width from centerline. The necessary right-of-way should be dedicated along with half street improvements on the entire frontage. b. Conditions of approval of the applicant's Sensitive Lands permit (SL 5-85) must be satisfied and/or guaranteed. C. The preliminary plan proposes that a temporary cul-de-sac is to be constructed adjacent to Lot It. Subsequently, it would appear that it is intended to develop this property in phases. If phased development is proposed, a cash deposit with the City or bond in the City's favor for the total construction of the following improvemei.Ls in all phases. will be required: a. R.R. crossing at Tech Center Drive b. Floodway enhancements to ensure zero foot rise floodway. C. An 8 foot pedestrian/bicycle pathway. d. The sanitary sewer assessment relating to the Bonita ,eInterceptor Sewer must be paid. FINAL ORDER NO. 85-I PC Page 2 MW e. An additional reproducible copy of the final plat showing the relationship between lot lines and the flood plain line - shall be submitted to the Engineering Division. Dimensions from lot corners along lot lines to the flood plain line shall be shown. The City's vertical datum and descriptions of bench marks must also be included. The Building Inspection Office has no objection to the application. NPO #5 is opposed to the project because of its apparentimpact upon the flood plain. No other written comments have been received. 8. FINDINGS AND CONCLUSIONS The relevant criteria in this case are Statewide Planning Goals 1, 2, 5, 7, 8 and 9: Tigard Comprehensive Plan policies 2.1.1, 3.2.1, 3.2.2, 3.2.3, 3.4.2, 3.5.4, 6.6.1, 7.1.2, ' 8.1.1, and 8.1.3; and Community Development Code Chapters 18.70,-18.160 and 18.164. The Planning Commission concludes that the proposal is consistent with the applicable Statewide Planning Goals based upon the following findings: 1. Goal #1 is met because the City has adopted a Citizens Involvement program including review of all development applications, by the Neighborhood Planning Organization (NPO). In addition, all public notice requirements were met. 2. Goal ll#2 is met because the City applied all applicable Statewide Planning Goals, Comprehensive Plan policies and Development Code requirements to the application. 3. Goals #5, #7 and 08 relating to protection of open space and natural areas, natural hazards, and recreational needs will be addressed as part of the Sensitive Lands review. s. Goal #9 is satisfied because this industrial development will have a positive affect upon the local economy. The 'Planning Commission concludes that the proposal as submitted, or with minor modifications, is consistent with the relevant portions of the Comprehensive Plan based upon the findings noted below: 1. Policy 2.1.1 is satisfied because the NPO and surrounding property owners were given notice of the hearing and an opportunity to comment on the applicant's proposal. - 2. Policies 3.2.1, 3.2.2, 3.2.3, and 3.4.2 related to flood plain and wildlife protection shall be addressed as part of the Sensitive Lands review. Based upon the outcome of this review, the preliminary plat may require some revision. Also, if it is detrarmined that the proposal is unable to meet the City's standards. for Sensitive Lands, ` this preliminary plat approval shall become invalid FINAL`:ORDER NO. 85—Z!J�PC — Page 3 eai because the required half—street 3. Policy 3:5.4 will be net improvements for Bonita Road will accommodate the future bike lane. If the Sensitive Lands permit is approved, provisions for the pedestrian/bicycle path will be made along Fanno Creek. 4. Policy 6.6.1 will be met because Fanno Creek and the flood plain area provides natural vegetation between this project and the residences to the south and west. Also, when each of the lots are developed, landscaping will be required as part of the Site Development Review process. 5. Policy 7.1.2 is met since adequate waterand sewer (sanitary/storm) facilities are available. 6. Policy 8.1.1 is satisfied because the two street extensions at the north end of the project are consistent with the street system contemplated in the Comprehensive Plan. The applicant shall be responsible for a portion of the railroad crossing to Tech Center - Drive. 7. Policy 8.1.3 will be satisfied because the necessary right-of-way dedication and street improvements shall be a condition of final plat approval The Planning Commission has determined that the proposal is consistent with the relevant portions of the Community Development Code based upon the findings below: 1. Chapter 18.70 is satisfied because the proposal meets the minimum lot size and other related requirements of the I-L zone. 2. Chapter 18.160 is satisfied because the application complies with the requirements set forth for the submission and approval of a preliminary plat. 3. Chapter 18.164 will be satisfied during the final plat approval process. The preliminary plat and the available information indicate that all City standards can be met. C. DECISION Based upon thefindingsand conclusions above, the Planning Commission approves S 7-85 subject to the following conditions: 1. UNLESS OTHERWISE NOTED, ALL CONDITIONS SHALL BE MET PRIOR TO APPROVAL OF THE FINAL PLAT. 2. Standard half-street improvements including sidewalks, curbs, streetlights, storm drainage and utilities shall be installed along S.W. Bonita Road, the complete distance between said improvements along S.W. Bonita Road shall be built to major collector standards and conform to the centerline' alignment as established for the City in County ' Survey /20,387. Newly 4 completed improvements across from the site have been built to conform to this alignment. FINAL' ORDER NO. 85-/L PC - Page ; 3. Seven (7) sets of plan-profile public improvement construction plans and one (1) itemized construction cost estimate, ,stamped by .: a Registered ProfessionalCivil Engineer, detailing allproposed public improvements shall be submitted to the Engineering Section for approval 4. Sanitary sewer plan-profile details shall be provided as part of the publicimprovement plans. 5. Construction of proposed public improvements shall not commence until after the Engineering Section has issued approved public improvement plans. The Section ,will require posting of a 100% Performance Bond, the payment of a permit fee and a sign installation/streetlight fee. Also, the execution of a construction compliance agreement shall occur prior to, or concurrently' with the issuance of approved public improvement plans. SEE THE ENCLOSED HANDOUT GIVING MORE SPECIFIC INFORMATION REGARDING FEE SCHEDULES, BONDING AND AGREEMENTS. 6. A one (i°) foot reserve strip granted to the "City of Tigard" shall be provided at the terminus of the proposed roadway. Also, a temporary turn around shall be provided which meets the approval of the Tualatin Rural Fire Protection District. 7. Additional right-of-way shall be dedicated to the Public along the S.W. Bonita Road frontage to increase the right-of-way to 30 feet from 'centerline. The description for said dedication, shall be tied to the existing right-of-way centerline as established by County Survey #20,387. The dedication document shall be on City forms and approved by the Engineering Section: DEDICATION INSTRUCTIONS ARE ENCLOSED. B. ' Street Centerline Monumentation 1. In accordance with ORS 92.060 subsection (2), the centerlines of all street and roadway right-of-ways shall be monumented before the City shall accept a street improvement. 2. All centerline monuments shall be placed on the surface of the final A.C. lift. 3. The following centerline monuments shall be set: a. All centerline-centerline intersections. Intersections created with "collector" or other existing streets, shall be set when the centerline alignment of said "collector" or other street has been established by or for the City; b. Center of all cul-de-sacs; C. Curve points Point of intersection (P.I.) when their position falls inside the limits of the pavement otherwise beginning and ending points (B.C. and E.C.). FINAL ORDER NO. 85-f PC - Page 5 d All sanitary and storm locations shall be placed in positions that do not interfere with centerline monumentation. 9. The "basis of bearings for the Plat or Survey shall be County Survey 820,387, which is a part of the Tigard Field Survey Network. A reproducible copy of the boundary survey shall also be submitted. 10. After review and approval by the "Planning Director and Public Works Director,, the Final Plat shall be recorded with Washington County. 11. The preliminary plat approved by this action shall be modified in accordance with the conditions of approval for Sensitive Lands application `SL 5-85). Final plat approval shall not be granted unless the conditions of this decision and SL 5-85 and Plan Policy 3.2.3 have,been satisfied. 12. In the case of a "phased development, a cash deposit with the City or a bond in the City's favor will be required for the total construction cost of the following improvements for all phases: a. Railroad crossing at Tech Center Drive b. Floodway improvements to ensure a zero foot rise floodway. C. The 8 'foot wide pedestrian/bicycle pathway _within the flood plain. 13. The sanitary sewer assessments relating to the Bonita Interceptor Sewer shall be paid. 14. An additional reproducible copy of the final plat showing the relationship between lot lines and the 100 year flood plain line shall be submitted to the Engineering Division. Dimensions from lot corners along lot lines to the flood plain line shall be � shown. The City's vertical datum and descriptions of- bench .marks used must be included. 15 The approval is valid if exercised within one year of the final decision date. it is further ordered that the applicant be notified of the entry of this order. PASSED: This day of 1985, by the Planning Commission of the City of Tigard. s A. Donald Moan, President ' Tigard, Planning Commission �r (dmj/1423P) FINAL ORDER NO. 85-A PC - Page 6 }z k }ee CITY OF TIGARD PLANNING COMMISSION FINAL ORDER NO. 85-1b PC A FINAL ORDER INCLUDING FINDINGS AND CONCLUSIONS WHICH APPROVES A SUBDIVISION (S 8-85) REQUESTED BY RUSSELL KRUEGER. The Tigard Planning Commission reviewed the above application at a public hearing on -June 4, 1985. The Commission based its decision on the facts, findings, and conclusions noted below: A. FACTS 1. General Information CASE: Subdivision (S 8-85) REQUEST: To divide a 2.9 acre portion of Tax Lot 1000 into 21 lots averaging 6,015 square feet. COMPREHENSIVE PLAN DESIGNATION: Medium Density Residential ZONING DESIGNATION: R-25 (Residential, 25 units/acre) APPLICANT: Krueger Development Co./ OWNER: Russell A. Krueger OR-AK Corp. 3515 SW Barbur Blvd.Y-1 13050 SW Forest Meadows Way Portland, OR 97201 Lake Oswego, OR 97034 LOCATION: West side of 135th Ave, between S.W. Morning Hill Dr. and . S.W. Winter Lake Drive (WCTM 1S1 33C, TL 1000) 2. Background The property was annexed to the City on June 12, 1983 and in August, 1983, a Medium High Density Plan designation and R-20 zone was applied to the property. In order to comply with the Metropolitan Housing Rule, , the City changed the R-20 zone to R-25. On May b, 1985, the Planning Commission approved Winter Lake II (S 3-85), a 63-lot development immediately north of the current proposal. 3. Vicinity Information Except for several scattered homesites, the area between 135th Avenue and Scholls Ferry Road is undeveloped. The land west of 135th Avenue that abuts the proposed subdivision site is also zoned R-25. A mixture of developed and vacant land (including Brittany Square, Winter Lake, and Morning Hill), with a variety of residential zone designations lie � mto the east of 135th Avenue. FINAL ORDER No. 85- PC '- PAGE 1 4. Site Information The subject property is presently_ undeveloped. The applicant is proposing a 21—lot subdivision with one street intersecting with 135th Avenue across from Morning Hill Drive. This street is intended to extend to the west when the remainder of the property is developed. 5. Agency and NPO Comments The Engineering Division has the following comments: a. Sanitary sewer connection surcharges for Wedgewood—American Guarantee and Leron Heights Interceptor, Inc. b. A local improvement district non-remonstrance agreement is necessary for street and storm drainageimprovementsalong 135th Avenue. C. In lieu of constructing half—street improvements along the 135th Avenue ` frontage, the applicant should provide a 24—foot wide asphalt overlay from the southern boundary of the subdivision to Scholls Ferry Road. If the subdivision is platted this summer, this improvement should commence no later than October -1, 1985. d. Lots abutting 135th Avenue will not have direct access to this street" _ e. Off-site drainage easements should be provided as necessary. f. Parking should be prohibited at the subdivision entrance. The Building Inspection office has no objection to the proposal. The City of Beaverton has no objection to the proposal because it does not significantly limit options for the Murray extension. It is also suggested that comments should be obtained from Washington County. Washington County Department of Land Use and Transportation has no objection to the proposal. The Department notes that approval of the future development to the south could be delayed until an alignment for Murray Blvd. is determined. Washington County Fire District No. i states that a temporary turn around be provided and that fire hydrants must be within 500 feet of all residences. B. FINDINGS AND CONCLUSIONS The relevant criteria in this case are Statewide Planning Goals 1, 2, and 10;1Tigard Comprehensive Plan Policies 2.1.1, 7.1.2, 8.1.1 and 8.1.3; and Community Development Code Chapters 18.56, 18.160, and 18.164. The Planning Commission concludes thatthe ,proposal is consistent with the applicable Statewide Planning Goals and Guidelines based upon the �= following findings: FINAL ORDER NO. 85- PC PAGE 2 a. Goal #1 is met because the City has adopted a Citizens Involvement program including review of all development applications by the (� Neighborhood Planning organization (NFO). In addition, all public notice requirements are met. b. Goal #2 is met because the City applied all applicable' Statewide Planning Goals, ;City Comprehensive Plan Policies and Development Code requirements to the application. C. Goal #10 is satisfied because the proposal will provide for housing as contemplated by the City Comprehensive Plan. The Planning Commission has determined that the proposal as submitted, or with minor modifications, is consistent with the relevant portions of the Comprehensive Plan based upon the findings noted below: a. Policy 2.1.1 is satisfied because the Neighborhood Planning Organization and surrounding property owners were given notice of the hearing and an opportunity to comment on the applicant's proposal. b. Policy 7.1.2 is satisfied because adequate water, 'sewer, and storm drainage facilities are available to the development. The applicant also indicates that these facilities will be provided within the subdivision as required by City standards, C. Policy 8.1.1 is not directly related to this proposal, however it { is important' to-_note that the approval of further development requests in this area will probably be delayed until an alignment for Murray Blvd. is determined. d. Policy 8.1.3 will be satisfied when the conditions of approval relating to street improvements for 135th Avenue are completed. Washington County has jurisdiction over 135th Avenue. A permit will be required from the County as well as the City. Because of the present condition of 135th Avenue, a minimum of a temporary improvement will be necessary up to the Scholls Ferry Road intersection. The Planning Commission has determined that the proposal is consistent with the relevant portions of the Community Development Code based upon the findings noted below: a. Chapter 18.56 of the Code is satisfied because the proposal meets all of the requirements of the R-25 zone, b. Chapter 18.160 of the Code is satisfied because the proposal meets the requirements set forth for the submission and approval of the preliminary plat. C. Chapter 18.164 of the Code will be satisfied during the approval process for the final plata The preliminary plat indicates that all City standards can be met. FINAL ORDER NO. "85-ffZ PC PAGE-3 C. DECISION Based upon the findings and conclusions above, the Planning Commission approves S 8-85 subject to the following conditions: 1. UNLESS OTHERWISE NOTED, ALL CONDITIONS SHALL BE MET PRIOR TO RECORDING THE FINAL PLAT. 2. Seven (7) sets of plan-profile public improvement construction plans and one (1) itemized construction cost estimate, stamped by a Registere,' Professional Civil Engineer, detailing all proposed public improvements shall be submitted to the Engineering Section for approval 3. Sanitary sewer plan-profiledetails shall be provided as part of the public improvement plans. 4. Construction of proposed public improvements shall not commence until after the Engineering _Section has issued approved public improvement plans. The Section will require posting of a 100% Performance Bond, the payment of a permit fez and a sign installation/streetlight fee. Also, the execution of a 'construction compliance agreement shall occur prior to, or concurrently with the issuance of approved public improvement plans 5. A one (1') foot reserve strip granted to the "City of Tigard" shall be provided at the terminus of roadways abutting adjacent ownerships. 6. Additional right-of-way shall be dedicated to the Public along the S.W. 135th Avenue frontage to increase the right-of--gray to 35 feet from centerline. The description for said dedication shall be tied to the existing right-of-may centerline as established by Washington County. The dedication document shall be on City Forms and approved by the Engineering Section. Dedication shall be documented on the final plat. 7. Street Centerline Monumentation a. In accordance with ORS 92.060 subsection (2), the centerlines of all street and roadway rights-of-way shall be monumented before the City, shall accept a street improvement. b. All centerline monuments shall be placed in a monument box conforming to City standards, and the top of all monument boxes shall be set at design finish grade of said street or roadway. C. The following centerline monuments shall be set: (1) All centerline-centerline intersections. Intersections created with "collector" or other existing streets, ' shall ,be set when the centerline alignment of said 4 "collector" or other. street has been established by,or for the City; FINAL ORDER NO. 85=1 PC PAGE 4 (2) Center of all cul-de-sacs; (3) Curve points. Point of intersection (P.I.) when their position falls inside the limits of the pavement - otherwise beginning and ending points (B.C. and E.C.); (4) All sanitary and storm locations shall be placed in positions that do not interfere with centerline monumentation. 8. The "basis of bearings" for the Plat or Survey shall be C.S. #19,947, which is a part of the Tigard Field Survey Network. 9. An access permit shall be obtained from Washington County for the street entrance to 135th Avenue. 10. A City of ' Tigard approved non-remonstrance agreement for stree and storm drainage improvements on 135thAvenue, shall be submitted to the Engineering Section for review and subsequent City Council approval before the final plat is recorded. 11. A 24-foot wide, 2-inch Class B asphaltic concrete overlay shall be placed on 135th Avenue between Schoils Ferry Road and the southern boundary of the subdivision. The overlay shall be completed by October 30,' 1985. Any extension of this deadline must be approved by the City Engineer. The City Engineer_ shall also have the authority to delete this condition if the construction of necessary 'street improvements on 135th Avenue is assured by an L.I.D. or similar_arrangement. 12. The street design shall be modified so that one street access is provided onto 135th Avenue. The street location shall be approved by the City Engineer. 13. -After review and approval by the Planning Director and City Engineer, and after the construction agreement and performance bonds are accepted by the City, or assurance of an impending L.I.D. is secured by ordinance creating said L.I.D., the Final Platt shall be recorded with Washington County. 14. None of the subdivision lots shall have direct access to 135th Avenue 15. No parking shall be permitted at this 135th Avenue entrance to the subdivision. 16. This approval is valid if exercised within one year of the final decision date. It is further ordered that the applicant be notified of the entry of this order. PASSED: This day of SsIG« 1985, by the Planning Commission of the City of Tigard. A. Donald Moen,' President Tigard, Planning Commission (KSL:`pm1146P) FINAL ORDER N0. 85- PC PAGE '5 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY . AGENDA OF: June 24, 1985 AGENDA ITEM 9: DATE SUBMITTED: June 20, 1985 PREVIOUS ACTION: None ISSUE/AGENDA TITLE: Director's Decision TU 1-85_= Ace Fireworks PREPARED BY: Community Development •/ - REQUESTED BY: DEPARTMENT HEAD OK: v �LCITY ADMINISTRATOR: POLICY ISSUE INFORMATION SUMMARY Attached are the Director's decisions for TU 1-85, a request by Ace Fireworks for approval of a temporary use to allow operation of a booth to sell fireworks from July 1 to July 9 at Tigard Fred Meyer. ALTERNATIVES CONSIDERED 1. Receive and File. 2. Motion to remove from consent agenda and call up for Council review at a later meeting. SUGGESTED ACTION Receive and file. CI:TY OF TIGARO NOTICE OF DECISION TEMPORARY USE TU 1-85 APPLICATION: A request by Ace Fireworks for approval of a temporary use to allow operation of a booth to sell fireworks from July 1, 1985 to July 9, 1985 at TigardFred Meyer. The property is located at 11565 SW Pacific Hwy. , (Washington County Tax Map 1S1 3680 Tax Lot-201). The property is zone C-G. DECISION: Notice is hereby given that the Planning Director for the City of Tigard has APPROVED the above application subject to certain conditions. The findings and conclusions on which the Director based his decision are as noted below. A. FINDING OF FACT 1. Background A Temporary Use permit was approved for the same site in 1984 for the same company. 2.' Vicinity Information Residential development outside the City of Tigard is situated on the north side. Commercial development borders the property on the east and west and across Pacific Hwy. , to the south. 3. Site Information and Proposal Description The applicant wishes to establish a temporary booth for the sale of fireworks. The booth is proposed to be open from June 20th through July 9th. It will be located in the south side of the parking lot adjacent to Pacific Hwy., and on the northeast side of Fred Meyers free standing sign. 4. Agency and NPO Comments Comments have not been solicited but reviewing agencies and NPO #4 will be given a copy of the decision and given the opportunity to appeal. No approval has been granted by the Tualatin Rural Fire Protection District to sell fireworks on this property. a. ANALYSIS AND CONCLUSION The proposed activity is consistent with the approval criteria set forth in Section 18.11140.050 C. of the Code. The use will be temporary; safe access and adequate parking is available; no hazards to pedestrians are apparent; and no adverse off-site impacts are: anticipated. NOTICE OF DECISION -'TU 1--85 PAGE 1 ti C. DECISION Temporary Use Permit TU 1-85 is approved subject to the following conditions: 1. The sale of fireworks shall not commence until July 1. 1985 and no appeals have been filed. 2. The fireworks booth shall be removed by midnight July 9, 1985. 3. The applicant shall obtain a City of Tigard Business Tax receipt. 4. The applicant shall "submit written verification of approval by the Tualatin Rural Fire Protection District to sell the fireworks on the Site prior to $:00 P.M on July 1. 1985. D. PROCEDURE 1. Notice: Notice is posted at City Hall and mailed to: XX The applicant b owners NX Owners of record within the required distance XX The affected Neighborhood Planning Organization XX Affected governmental agencies 2. Final Decision: THE DECISION SHALL BE FINAL ON July 1, 1995 UNLESS AN APPEAL IS FILED. 3. Appeal: Any party to the decision may appeal this decision in accordance with Section 18.32.290(A) and Section 18.32.370 of the Community Development Code which provides that a written appeal must be filed with the CITY RECORDER within 10 days after notics is given a and sent. The deadline for filing of an appeal is 5:00 P.M. Julv i, 1985 4. 2uestions: If you have any questions, please call the City of Tigard Planning Department, Tigard City Hall, 12755 SW . Ash. PO Box 23397, Tigard, Oregon 97223, 639-4171. AAAV04rdoopuxu .00e405064 William A. Monahan, Director of Community Development DATE APPROVED (KSL:cz/'1520P) -42 NOTICE OF DECISION TU 1-85 — ~PAGE 2 CITY OF TIGARD. OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: June 24, 1985 AGENDA ITEM #: ' DATE SUBMITTED June 19,1985 PREVIOUS ACTION: None ISSUE/AGENDA TITLE: Director's Approval SDR 6-85 (Grecco, Colbert & Tiedeman) , PREPARED BY: Community Developmen MLP 8-85 (Jacobs) , and HQP 9-85 ( Borschowa) REQUESTED BY: DEPARTMENT BEAD Olt: 1-1/ow CITY ADMINISTRATOR: POLICY ISSUE INFORMATION SUMMARY Attached are Director's Decisions for the following: 1. SDR 6--85, a request by Crecco, Colbert and Tiedeman for approval to construct an 11,200 square foot warehouse/office building and related facilities approximately 800 feet north of Kable Street. 2. RLP 8-85, a request by Joseph and Glenda Jacobs to divide a 1.48 acre . parcel into two lots on SW Tigard St. 3. HOP 9-85, a request by Michael R. Borschowa for a Home Occupation Permit for a gunsmith shop. in the home on Derry Dell Ct. ALTERNATIVES CONSIDERED 1. Receive and File 2. Motion to remove from Consent Agenda and call up for Council review at a later meeting. SUGGESTED ACTION Receive and file. CITY OF TIGARD NOTICE OF DECISION `a. SITE DEVELOPMENT REVIEW SDR 6-85 APPLICATION: Request by Grecco, Colbert and Tiedeman for Site Development Review approval to construct an 11,200 square foot warehouse/office building and related facilities on property zoned I-L (Light Industrial) and located on the west side of 72nd Avenue, approximately 800 feet north of Kable Street (Wash. Co. Tax Map 2S1 12AC, Tax Lot 1800) . DECISION- Notice .is hereby given that the Planning Director for the City of Tigard has APPROVED the 'above described application subject to cartain conditions. The findings and conclusions on which the Director baa_d his decision are as noted below. A. FINDING OF FACT 1. Background Site Development Review (SDR 26-84) approval was granted by the City in October, 1984 for an industrial building_ and related facilities which would utilize the entire property. An L.I.D. (District- #21)- was formed, for 72nd Avenue and the street was improved except for sidewalks. The subject property has an outstanding assessment of $14,629.28 as of December 10. 1984, A Minor Land Partition (MLR 3-85) was approved in April, 1985, but the conditions of approval (including payment of the above assessment) have not been met at this time and the property remains as one legal parcel. 2. Vicinity Information All of the surrounding properties are zoned I-L. The Southern Pacific Railroad tracks are immediately west and south, 72nd Avenue lies to the east, and an industrial use borders the subject property to the north. 3. Site Information and Proposal Description The property is currently vacant, consisting of a grass field and three mature trees. The applicant is proposing an 11,200 square foot warehouse/office building within the boundaries of the northern parcel that was proposed in MLP 3-85. The building is intended to have a 3-foot setback from the northern property line. A common drive to serve this building and future development to the south is contemplated on the south side of the building and a ,parking area will be located between the building ;and 72nd Avenue. Loading and storage space will be provided on the south and west sides of the building. NOTICE OF DECISION_- SDR 6-85 - PAGE 1 ir q, Agency and NPO Comments The Engineering Division has the following comments: sement and work permit from Southern Pacific Railroad a. An ea to facilitate the extension of a sanitary will be necessary spur that crosses 77nd sewer line underneath the railroad r Avenue. along the b. Half-street imP rovements will be necessary property frontage, be 1}1e Building ` Inspection` Office notes that permission may i to discharge storm water onto the railroad right-df-ti+ay• 6 necessary , B. ANALYSIS AND CONCLUSION Development Code complies with Community aces provided, The proposed development parking (20 sp subject requirements for setbacks, building height, p and access. The Code requires that 15X parcel the this i2 required). ed• Based upon the, size of the pa - property be landscaped. 230 square feet of landscaped area building -proF�sed in MLP 3-05. 5' plan indicates that 2.850 The site should ::.accompany this project- v%ded in front of the building, will be Pro . In order to meet square feet of landscaping en area n the-rear. - - along with 4.6SO square foot open 380 square feet of the rear area the landscaped standard. a minimum of 2, must be ,landscaped. s C. DECISIONfollowing The Planning Director approves SDR 6-85 subject to the conditions: NOTED. ALL CONDITIONS SHALL BE MET PRIOR TO 1• UNLESS OrWER6JISE ISSUANCE OF BUILDING PERMITS. sidewalks, curbs, improvements including and utilities shall 2 Standard half-street rons, storm drainage Said streetlights, driveway o 72nd Avenue frontage. be installed along the �•W improvements to City along S j4 72nd Avenue shall be built adjacent standards and conform to the alignment of existing improvements. plan-Profile public improvement construction it^mized construction cost estimate, stamped by 3 Seven (7) sets of P plans and one (1)_ detailing all proposed � a Registered Professic)nal Civil Engineer, Section ; public improvements shill be submitted to the Engineering for approval. art Of plan-profile details shall be provided as P { sewer plan-p • Sanitary Tans. the public improvement P NOTICE OF DECISION - SDR 6-85 - PAGE 2 5. Construction of proposed public improvements shall not commence G until after the Engineering Section has issued approved public F improvementplans. - The Section will require posting of a 100% Performance -bond, the payment of a permit fee and a sign installation/streetlight fee. Also, the execution of a street opening permit or construction compliance , agreement ' shall occur r prior to, or concurrently with the issuance of approved public t improvement plans SEE THE ENCLOSED HANDOUT GIVING MORE SPECIFIC s INFORMATION REGARDING FEE SCHEDULES BONDING AND AGREEMENTS. 6. An easement and work permit shall be obtained from Southern Pacific Railroad to allow the necessary sewer line extension. A copy of this permit shall be submitted to the Engineering Division. 7, An easement shall be provided for the Engineering Division, along with required public improvement construction plans, to allow for { the extension of the public sanitary sewer main along 72nd Avenue. If such an easement has not yet been recorded, it shall be executed on City forms. i 8. The method for landscaping the rear section of the property shall be reviewed and approved by the Planning Director. Total landscaped area shall be a minimum of 5,230 square feet. 9. - The landscaping materials shown on the approved landscaping plan shall be installed prior to occupancy. ld. This approval is valid if exercised within one year of the final decision date noted below. D. PROCEDURE 1. Notice: Notice was published in the newspaper, posted at City Hall and mailed to: XX The applicant & owners XX Owners of record within the required distance XX The affected Neighborhood Planning Organization XX Affected governmental agencies 2. Final Decision: s THE DECISION SHALL BE FINAL ON June 24, 1985 UNLESS AN APPEAL IS FILED. 3 Appeal: Any party to the decision may appeal this decision in accordance with Section 18.32.290(A) and Section 18.32.370 of the Community Development Code which, provides that a written appeal must be filed with the CITY RECORDER within 10 days after notice is given and sent. NOTICE OF DECISION-- SDR 6-85 .— PAGE 3 w The deadline for filing of an appeal is 5:00 P.M. June 24, 1985 4. Questions: If you have any questions, please call the City of Tigard Planning Department, Tigard City Hall, 12755 SW Ash, PO Box 23397, Tigard. Oregon 97223, 639-4171. 6-11-85 Wil am A. Monahan, Director of Community Development DATE APPROVED (KSL:pm/1472P) 5 fl10TICE-OF DECISION — SDR 6-8 — PAGE 4 t' CITY OF TIGARD NOTICE OF DECISION MINOR LAND PARTITION MLP 8-85 APPLICATION: Request by Joseph and Glenda Jacobs to divide a 1.48 acre parcel into two' lots"of 0.58 and 0.9 acres each on property zoned R-4.5 (Residential, 4.5 ` units/acre) and located at -10905 SW Tigard St. (Wash. Co. Tax Map iSi ' _340D, Tax Lot 800). DECISION: Notice is hereby given that the Planning Director for the City of Tigard has APPROVED the -above described application subject to certain conditions. The findings and conclusions on which the Director based his decision are as noted below. A FINDING OF FACT 1. Background No other land use proposals have been reviewed by the City on this property. 2. Vicinity Information All of the surrounding properties are small acreage homesites which` are zoned R-4.5. The only exception to this development / pattern is Doreen Court subdivision which lies directly to the -- north. This development includes nine lots in the 7,500 to 9,100 square foot range and a street (108th Avenue) which begins at S.W. North Dakota Street and ends at the northern boundary of the subject property. 3. Site Information-and Proposal Description The subject property has a 50 foot wide access strip which connects the main body of the parcel (174' x 3231) with S.W. Tigard Street. A residence is situated in the north central portion of the property and a garage is located in the northwest corner. The applicant proposes to divide the property into two flag lots of 0.58 and 0.9 acres. The smaller parcel will contain the existing buildings and the larger lot is vacant. Both parcels will have a 25 foot wide arreis strip to Tigard Street. 4. Agency and NPO Comments The Engineering Division has the following comments: a. An extension of SW, 108th Avenue to the property is, not indicated on the City of Tigard Comprehensive Plan: but due 1 .j+ to the lack of north-south connecting` roadways (between SW North Dakota and . Tigard Street) it, would be in the best interest of 'the Community to extend the partial connection of SW 108th through to Tigard Street. NOTICE OF DECISION MLP, 8-85 -- PAGE 1 The Building Inspection Office has no objection to the proposal 2.. s but it is noted that the proposed sewer easement will reduce the buildable area within the 0.58 acre lot. 8. ANALYSIS AND CONCLUSION The proposed division is consistent with the applicable standards in the Community Development Code for minimum lot size (7,500 square feet), minimum lot width (50 feet), building setbacks and access.' However, as mentioned in the comments from the Engineering Division, this proposal does not provide for the extension of 108th Avenue. When Doreen Court subdivision was platted, it was clearly the intent that it would be extended to Tigard Street when development occurred to the south. The alignment of 108th Avenue suggests a street extension that would straddle the property line between the subject property and the property to the east. C. DECISION The Planning Director approves MLR 8-85 subject to the .following conditions: 1. UNLESS OTHERWISE NOTED, ALL CONDITIONS SHALL BE MET PRIOR TO ISSUANCE OF BUILDING PERMITS. 2. Standard half—street improvements including sidewalks, curbs, driveway aprons, storm drainage, and utilities shall be installed along the SW Tigard Street frontage. Said improvements along SW Tigard Street shall be built to City local street standards and conform to alignment approved by the City's Engineer. 3. Seven (7) sets of plan-profile public improvement construction plans and one (1) itemized construction 'cost estimate, stamped by a Registered Professional Civil Engineer, detailing all proposed public 'improvements shall be submitted to the Engineering Section for approval 4. Public mainline sanitary sewer plan—profile details shall be provided as part of the public improvements plans. 5 Construction of proposed public improvements shall not commence until after the Engineering Section has issued approved public improvement plans. The Section will require posting of a 100% Performance Bond, the payment ; of a permit` fee_ and a sign installation/streetlight fee. _ Also, the execution of a construction compliance agreement shall occur' prior to, or concurrently_.with the issuance of approved public improvement plans SEE THE ENCLOSED HANDOUT GIVING MORE SPECIFIC INFORMATION REGARDING FEE SCHEDULES BONDING, AND AGREEMENTS. NOTICE OF DECISION - MLP 8-85 = PAGE 2 III S.W. 108th Avenue shall be extended southerly, through the northerly portion of the applicants tract, to provide for future ' F connection to SW Tigard Street. The applicant may illustrate an alternative as to how this future connection will be made to SW Tigard Street. All improvements normally associated with public street construction shall be provided therein, including curbs, aprons, sidewalks, streetlights, storm, and sanitary sewers and underground utilities. The roadway shall be built to City local street standards and shall conform to an alignmentapproved by the City's Engineering Division. - 12. Each lot shall be connected directly to a public sanitary sewerage system. 13. The partition survey and legal descriptions shall be submitted to the Planning Director for review and approval. THE CITY SHALL RECORD THESE DOCUMENTS AFTER THEY ARE APPROVED AND A COPY SHALL BE FORWARDED TO THE APPLICANT. 14. This approval is valid if exercised within one year of the final decision data noted below. D. PROCEDURE 1. Notice: Notice was published in the newspaper, posted at City Hall and mailed to: f. XX The applicant 6 owners t XX Owners of record within the required distance XX The affected Neighborhood Planning Organization XX Affected governmental agencies 2. Final Decision: THE DECISION SHALL BE FINAL ON June 24, 1985 UNLESS AN APPEAL IS FILED. 3. Appeal: Any party to the decision may appeal this decision in accordance with Section 18.32.290(A) and Section 18.32.370 of the Community Development Code which provides that a written appeal must be filed with the CITY RECORDER within 10 days after notice is given and sent. The deadline for filing of an appealis5:00 P.M. June 24, 1985 4. Questions: If you have any questions, please call the City of Tigard Planning Department, Tigard City Hall. 12755 SW Ash. PO Box 23397, Tigard, Oregon 97223. 639-4171. _ i �y�• June 14, _1985 -- °` Wi _ A. Monahan, Director of Comrtaunity Development DATE APPROVED (EAU/1478P) NOTICE OF DECISION MLP 6-85 PAGE 4 6. A' one (1') foot reserve strip granted to the "City of Tigard" ^ shall be provided at the terminus of the extension _of -SW 108th ,. Avenue. 7. Additional right-of-way shall be dedicated to the Public along the SW Tigard Street frontage to increase the right-of-way to 30 feet from centerline. The description for said dedication shall be tied to the existing right-of-way _centerline as established by County Survey # 20,267. The dedication document shall be on City forms and approved by the Engineering Section. DEDICATION FORMS AND INSTRUCTIONS ARE ENCLOSED. 8. Joint use and maintenance agreements shall be executed and recorded on 'City standard forms for all common _driveways. Saio agreements shall be referenced on and become part of all applicable parcel Deeds. -Said agreement shall be approved by the Engineering Section. JOINT USE AND MAINTENANCE AGREEMENT FORMS ARE ENCLOSED. 9. Street Centerline{Monumentation l. - In accordance with ORS 92.060 subsection (2), the centerline of all street and roadway right-of-ways shall be monumented before the City shall accept a street improvement. 2. All centerline monuments shall be placed on the surface of €, the final lift of asphalt. 3. The following centerline monuments shall be set: a. All centerline-centerline intersections. Intersections created with "collector" or other existing streets, shall be set when the centerline alignment of said "collector" or other street has been established by or for the City; b. Center of all cul-de-sacs; C. Curve points. Point of intersection (P.I.) when their position falls inside the limits of the pavement otherwise beginning and ending points (B:.C. and E.C.). d. All sanitary and storm locations shall be placed in positions that do not interfere with centerline monumentation. 10. The "basis of bearings" for the Plat or Survey shall be County Survey # 20,267, which is a part of the Tigard Field Survey Network. NOTICE OF DECISION,- MLP 8-85 - PAGE 3 r-i ED ov .,. ,.. . m rL at' r CITY OF TIGARD � - NOTICE OF DECISION HOME OCCUPATION HOP 9-85 APPLICATION: A request by_michael R. Borschowa for a Home Occupation Permit for a gunsmith in 'the home on property zoned R-3.5 located at: 10925 SW Derry Dell' Ct (Wash. Co. Tax Map 2S1 30A. Tax Lot 2200). DECISION Notice is hereby given that the Planning Director for the City of Tigard has APPROVED the above application subject to certain conditions. The findings and conclusions on which the Director based his decision are as noted below. A. FINDING OF FACT 1. Background No previous, applications have been reviewed by the Planning Department on this property 2. Vicinity Information The property to the north, south, and west is zoned R 3.5 (Single Family' Residential). The property across Watkins to the east is zoned R 4.5 (Single.Family Residential). f 3. Site Information and Proposal Description There is a 2.000 square foot home on the property. The applicant is proposing to use 437 square feat for the business. The applicant and hLa family will occupy the remainder of the hopes. . The business use as proposed by the applicant will not occupy more than 25% of the home. "3. 4. Agency and NPO Comments The City of Tigard Police Department has reviewed the applicant's sat up including the firing chamber and has approved it. f B. ANALYSIS AND CONCLUSION The proposal, meets the provisions set forth in Chapter 18.142 of the z Tigard rjunicipasl Code. C. DECISION Hoare Occupation Permit HOP 9-55 is ypproved subject to the following i conditions: 'A 1. There shall be no people working in the home in conjunction with f the business who are not residents of the Some. woncE OF DECISION HOP 9-95 PAGE 1 f 2. There shall be no signs or advertising visible from the exterior (F of the premises. 3. There shall be no customers orclientscoming to the residence in conjunction with the business. 4 The Home occupancy Permit shall be renewed annually. 5. A Business Tax shall be paid annually for the business. 6. There shall be no 'noise emitted from the home connected with the business which is audible to abutting residences. 7. This approval is valid if exercised within one year of the final decision date noted below. D. PROCEDURE 1. Notice: Notice was published in; the newspaper, posted at City Hall and mailed to: XX The 'applicant & owners XX Owners of record, within the required distance XX The affected Neighborhood Planning Organization XX Affected governmental agencies 2. Final Decision: THE DECISION SHALL BE FINAL ON June 24, 1985_ UNLESS AN APPEAL IS FILED. 3. Appeal: Any party to the decision may appeal this decision in accordance with Section 18.32.290(A) and Section 18.32.370 of the Community Development Code which provides that a written appeal must be filed with the CITY RECORDER within 10 days after notice is given and sent. The deadline for filing of an appeal is 5:00 P,M. June 24. 1985 4. Questions: if you have any questions, please call the City of Tigard planning Department, Tigard City Hall, 12755 SW Ash, PO Box 23397, Tigard, Oregon .97223, 639-4171. — June 14 1985 Wil aye A. Monahan, Directo*Ca+o�unity Development DATE APPR0VED — (EAN:dmj/1491P) NOTICE OF DECISION HOP 9-85 PAGE 2 CITY OF TIGARD, OREGON COUNCIL.AGENDA ITEM SUMMARY AGENDA OF: June 24 1985 AGENDA ITEM#: ( s DATE SUBMITTED: June 12, 1985 PREVIOUS ACTION: ISSUE/AGENDA TITLE: COUNCIL REVIEW ACCEPT SERVICE LEVEL PRIORITIES PREPARED BY: REPORT REQUESTED BY: DEPARTMENT HEAD OK: CITY ADMINISTRATOR: POLICY ISSUE Cut--backs within budget funding Levels will be made per Council directive following the Service Level Priorities,_ INFORMATION SUMMARY Revisions per Council directive have been made by the Department Heads and are attached for your approval. Periodic review by Council continues to be appropriate. ALTERNATIVES CONSIDERED 1. Accept Report as revised and review again in Fall. 2. Further revision now. SUGGESTED ACTION Motion to accept Service Level Priorities Report and direct City Administrator to set Fall review date as appropriate. 71 CITY OF TIGARD, ORBGON f MEMORANDUM TO: City Administrators October 25, 1984 FROM: Chdef of Police ` C/ SST: r'Y 84/85 Service Level Priorities 84/85 FY SERVICE LEVEL PRIORITIES SUMMARY Service Level Functions Positions F.T.E. IV (Full Service) Provides for all police service Sworn (1:600) 32 Priorities and complete range of Civilian (1:2000) 10 crime prevention and com-nunity Totals (1:950) 42 education programs. Total Staffing Requirements: 1:450 III (Basic) Provides for all police service Sworn (1:700) 28 priorities and a limited range Civilian (1:2200) 9 of crime prevention and cam mityZbtals (1:525) 37 education programs, Total Staffing Requirements: 1:525 II (limited) Provides for all police service worn (1:800) 25 Priorities, except priority III Civilian (1:2500) 8 traffic and discretionary Totals (1:600) 33 services and limited staff support to the Crime Watch and ccmmmity education programs. Total Staffing Requirements: 1:600 I (core) Provides for all police service Sworn (1:900) 22 priorities, except priority III Civilian (1:2800) 7 traffic and discretionary Totals (1:675) 29 r_ services. Requires strict management of high priority calls and stacking low priority calls. Limited staff support to the Crime Watch program. Total Staffing Requirements: 1:675 _3 NOTE: See attached police service priorities as adopting a per City Resolution 82-74 3 p g police mission and goal statements and priorities k- a ...'R°��ti`"�"�.t�.ez ++_-�a��+m;^+s..,•y.-._n.,,,.e•+r�:�+�........-�-.-..._. v POLICE DATA SASE STUDY f RE: Staffing Needs Ratios for the Following Levels Sworn Personnel Level FTE Ratio IV (Full Service) 32 1:600 III (Basic) 28 1:700 II (Limited) 25 1:800 I (Core) 22 1:900 s Civilian Personnel: IV (Full Service) 10 1:2000 III (Basic) 9 1:2200 II (Limited) 8 1:2500 I (Core) 7 1:2800 Total Police Department Staffing Requirements: IV (Full Service) 42 1:450 III (Basic) 36 1:525 II (Limited) 33 1:600 I (Core) 29 1:675 Population Used: 19,500 FY 84/84 �r 4 J pal POLICE EXHIBIT "A.. CALLS FOR SERVICE MANAGEMENT RESPONSE PRIORITIES CRIMINAL PRIORITY TRAFFIC PRIORITY DISCRETIONARY PRIORITY Priority (#1) Priority (#1) Priority (#1) ' All .Violent Crimes LifeThreatening Potential for violence or injury 3n Progress . ' *Accident:lnjury/ *Alarms (Fire or Police) aHomicide Fatal eDisturbances *Robbery *Hit & Run:Injury *Family Fightn .-`*Rape *D.U.I.I. *Prowlers *Assault, *Reckless aSuicides or attempts *Burglary *Extreme Hazards *Fires (occupied bldg.) *Elude *Warrants Felony - „*Arson *Unwanted Persons, _ *Wire down (Power) R:... *Assist Agency (Criminal) *Hazards (injury threatening) Priority (#2) Priority (#2) Priority (121 Ton-violent Crimes Hazards to Public Nonviolent inProgressSafety- *Assist Agency (non-criminal) LJ *Burglary *Non-Injury *Dog Bites (unoccupied bldg.) accidents on a *Civil Matters •Theft , public street *Check Buildings *Forgery *Directed Traffic *Hazards *Fraud Enforcement • *Suspicious Auto/Person *Vice/Narcotics *Random Traffic *Hazards (no immediate threat) *UiLacted Crime Enforcement *Narcotics information Patrol *Subpoena/Summons Service *Persons: Drunk/sick/confused *Juvenile Problems *Check Occupant -.Priority (#3) Priority (#3) Priority (#3) *Reported crimes of General Traffic General all index crimes *Traffic Nuisance *Traffic Problem which .are cold *Parking *Wire Down (non-power) *Abandoned Vehicles eFound Property *Non-injury accidents eLost Property y with damage under ' *Prowl Checks $400.00 value *Animal Problem *Assist Citizens y, *Deliver'Messages *Noise Abatement ` *Private request for towing auto *Vacation Checks . oUnlisted Situations *Non-Injury accidents on private, property (civil matter) .-,_ - 1984 SERVICE LEVELS { T (1:900) II (1:800) III (1:700) IV (1:600) FTES 29 33 37 42 Sworn FTE 22 25 28 32 Civilian FTE 7 8 9 10 Personnel Distribution: € Administration 2.5 3 2 2 Patrol 16.0 18 20 22 investigations 3.5 4 6 (5 - 1) 7 (6 1) support services 7 8 9 (8 - 1 Crime 11 (9 - 1 CSO/I Analyst 1 CA 29 33 38 42 Patrol Performance Expectations: (Calls for Service) Crime I (16 FTE) II (18 FTE) III (20 FTE) N (12 FTE) Part 1 1,075 1,075 1,075 1,075 .:,Part II 871 877 877 877 Non-Criminal 7,282 7,282 7,282 7,282 Traffic Accidents 346 346 346 346 fic Enforcement 4,951 5,455 5,959 6,463 i Load/Officer 937 835 (- 102) 777 (- 16011 729 C- 208) urgency Response Time (Priority) 4.5 min. 4.16 min. 3.85 min. 3.59 min. Emergency Response Time (Full service) 11.3 min. 8.5 min. 6.26 min. 4.4. min. obligated Time 82% 72% 65% 59% (80/81) Non-Mligated Time 18% 28% 35% 41% (80/81) Crime Cleared Part I/Per Officer 22 22 22 22 :Part II/Per Officer 35 35 35 35 Total Crimes Cleared 895 1,009 1,123 1,237 $ Cleared Part I 31.7$ 35.8% 39.9% 44.0% Part II 63.2% 71.1% 79.1 87.1 e INVESTIGATIVE PERFORMANCE EKPECTATIONS _ 1984 Data Base s I (3.5 F-M) 11 (4 FTE)" III (5+1 FTE) IV (6+1 FTE) Cases Received 1,573 1,573 1,573 1,573 Cases Suspended 776 671 566 461 Cases Assigned to Patrol 483 483 483 483 Cases Investigated 314 419 524 629 Case Load/Investigator 105 105 105_ 105 Part I Crines Cleared 105 135 165 195 Cleared/Investigator 30 30 30 30 - I Part II Crimes Cleared 45 58 70.6 83.4 Cleared/Investigator 12.8 12.8 12.8 12.8 % Part I and II Cleared 47% 46% 45% 44% # Past I and II Cleared 150 193 236 278 % of Sbtal Cases Investigated 20% 26.6% 33.3% 40% :Ki x B {. s, PATROL-DIVISION Performance Egpections 1484 Data Base Ccs CLF ' _CASE LOAD F i 1 s.. OBLIGATED TME - 0 r�oN-o ' T CRM PRS' C)N p� E �.�`zr^`� }ax� +'i �T aa?.. 'v. .^� �{Via'-�.«'y�.���{�r����-y�W3``n.� �^'Yz y�•yrr�'�,� �- Ys. ',�^�s,s � �`s :_�4 �, �. '��T�i,� -. A�iIF'V'•�'3 � ='A�JeR'IC+�. i .'Vs�'°.:�.- }4�—� d" - 3 '_a •rte �]]'r NOW } { S�31 Y '13 ';c: _ } �m •!T M Y Asd'-ya`'!�j Y�iy�f �Y$, fr�"x• �` k , t r LEVEL I LEVEL II LEVEL III t LEVEL IV Core Limited Basic Full §ervice 16 Fi'E 18 FTE 20 FTE 22 FIE I mv POLICE DEPARTMEW _ Patrol Division/Call Management 4 Service Level AnalysiI/Performance Expectations Notes 1984 Data Base r•;3� - - A Case:Load/Officer, B Obligated Time C Ndn-cbligated/Discretionary D - Crimes cleared E.= Efiergency Response_Time fors "j) ; i J A Non", 1 ti ,Pl 6, $ B x r ' 'tIET, I LEVEL II IVEL IIT LEVEL N Core Limited 'Basic Full Service 16 FTE 18 FTE 20 FTE 22 FTE I - Pr'`CE DEPMMMU Irnestigation Division/Case Mamge ent � Levelalysis%Pe.ro kectations A _ ses Received B s Asst ed to Patrol Division for Continued Investigation 1 USPMXW C �. C2 SeS Slvested D g E _ cleared - -- e , i r zi 1 lad P. - . uq " - Level IV Lev$1 I ; Level II Level "'III Rill Service ; -, Cored Limited Basic 6 FTE 3.5 'PE 4 En FTE r : T_ Support Services Division provides just what its title implies, and that is support, not only in dispatching and:reoosdskeeping, but in other areas as well. It stands to reasc- therefore, that there would be a ripple effect in the workload if the perfor -ce expectations of other divisions increased; additional support would be needed. : Additional support would assist*Administration Division, shifting crime analysis to Support Services. ICRP data entry would be done on a routine and timely basis, thereby creating time for the crime analyst to perform the analysis functions. A Camumi.ty Services Officer could be hired to provide F support to the citizens of Tigard, such as crime prevention. The routine administrative typing now dame by the Services Manager would be done, thus giving her time to provide more support and supervision to her division. Patrol: Division would be writing more citations, creating more radio traffic and teletype transactions. Carding and filing duties would increase as well. With increased nor-obligated time, case clearances would rise, again creating additional workload. An increase in property/evidence functions Will occur. In Investigation Division, more cases would be investigated, and the numbers of taped interviews would increase accordingly. With additional. clerical support, detectives would be able to dictate their reports; at core level they either hand write or type their awn. As in the Patrol Division, more case clearances would occur. The increased workload in this Division alone would necessitate a clerical person to spend their entire shift just assisting them. Additional support would greatly enhance the Support Services Divisions, providing the necessary,relief for vacations, sicknesses and maternity leaves At core level, shortages of personnel creates a backlog of investigative r typing. property duties, and other functions. As stated before, if performance expectations In other divisions increase, we could not afford to let this backlog occur. - Automation of records would certainly assist the efficiency of our division, ,and help give the clerical support necessary- however, it must be remembered that all the records stored manually must be entered into the - computer; this will be a long and time consuming process. As stated above, our division gives support to all other divisions. As they increase their workload, we increase our workload. ;T a i .j.f,'�" 3 } MEMORANDUM CITY OF TIGARD. OREGON TO: Mayor and City Council February 28, 1985 FROM: Jerri L. Widner, Finance Director SUBJECT: WORKSHOP SERVICE LEVEL PRIORITIES FINANCE AND SERVICES FINANCE AND SERVICES DEPARTMENT DISCUSSION OF SERVICE LEVEL PRIORITIES The -function of the Finance and Services Department is twofold: to .meet statutory requirements and to providesupport to_all other departments. To determine the levels of services to be provided by the department, we first of all need to outline what is statutorially required. There are federal, state and city statutes, as well as contractual agreements that the City has entered into that regulate how and when we perform certain responsibilities These requirements must be performed at any level of service. Examples of statutory requirements are listed below: STATUTORY REQUIREMENTS Municipal Court: Record of citations, trial dockets, follow-up to the State for court decision, court appointed attorneys, subpoena of witnesses, selection of juries, bail refunds, fine and bail schedules, assessing and payment of Court Police Training, Victim's Assistance and Indigent Defense. - City RecorderLegal and public notices, City Council_ minutes, follow-up actions of City Council. Elections — candidate petitions, verification of signatures, follow-up of reporting requirements by candidates and committees, filings within time constraints. Recordings - any land use actions that require County recordings, annexations* street vacations, dedications, plats etc. Records retention and maintenance of public records. ' Accounting - Payroll tax reports,- utility bills and tax, turnovers of delinquent utility bills, state reports for building surcharge and court collections payments to vendors, bondholders and others, W-2'3 for employees and 1099'• for city council and vendors. s Administration Personnel - OSHA reports, affirmative action and training/education reports, retirement reports, I, personnel files. Purchasing - purchase order preparation and follow-up. Elections - drafting of tax° and other financial measures, filing with County. Bancroft - sale of bonds, setting up installment accounts, foreclosures. Audit - preparation and report. Bonds sale of general obligation and levying of tax Sewer agreements collection of fees and payment to contract holder. Budget preparation, notices, minutes, filing with County Assessor. Investments. Federal revenue sharing and reports for other government agencies. Each of the areaslisted have deadlines, some are three days, some the end of the following month and some date specific. The amount of time it takes to meet these deadlines is determined by the volume of transactions that must be summarized and reviewed. A question that might be asked is how do service levels . affect statutory requirements? At Level 1, the department would do just enough to get the reports in. At Level 4, analysis, auditing and review of data would be _ accomplished. In addition to the statutory requirements, the department offers support to other departments. Examples of support given are as follows: word processing, copying, reception, personnel hiring, advertising, terminations, negotiations, purchasing rules interpretations, budget and actual information, payroll processing and information, accounts payable information, business tax, liquor license, alarm permits, recordings, notices, annexation follow-up with the census. miscellaneous billing for services, ordering of office supplies, dp/wp system management, distribution of mail, special projects such as revenue manual, 5-yr, plan, and maintenance of contracts for janitorial and office equipment maintenance. Service level priorities for the department are based on being able to meet the statutory requirements first. I am preparing additional information for our discussion Monday evening. JLW:j lw (08000 i N FINANCE AND SERVICES SERVICE LEVEL PRIORITIES FUNCTION(Ma or) SERVICE-LEVEL t--COR SERVICE LEVEL 2—LIMITED SERVICE LEVEL 3—BASIC SERVICE LEVEL 1—AVERAGE Business Hours 9-5 M— 9-3 T-Th 9-5 M — 9-3 T-Th 9-5 M-Th — 9-3 F 9-5 M-F Municipal Court Office Hours Closed 12:30 - 1:30 Closed 12:30 - 1:30 Closed 12:30 - 1:30 Closed 12:30 - 1:30 SUPPORT SERVICES DIVISION: Reception—Telephone Forwards calls Forwards and/or message Forwards and messages Forwards arm! awsaages Customer service Directs to dept. Directs and/or helps Directs and helps Directs and helps Cashier Writes receipts Writes receipts Writes rec/balances cash Writes rec/balances cash Municipal Court Processes cites Processes cites Processes cites/roviews Process/review/analyze Records--Maintenance Central files quarterly Central files monthly Central files monthly Central files weekly Recordings As needed As needed As needed I As needed Annexation As needed - Census As needed - Census As needed - Census As needed - Census Street Vacations Monitor process/notices Monitor process/notices- Monitor process/notices Monitor process/notices Business Tax Bill. receipt Bill, receipt Bill, receipt some chkg. Bill, rec., follow-up Council Support Ntca/Min/Packets Ntcs/Min/Pkts/Follow-up Ntcs/Min/Pkts/Follow-up Ntes/Min/Pkts/Follow-up Elections Monitor system Monitor/advise candidates Mon/advise/review Mon/advise/review a Word Processing Manage system Manage system Manage system/update Manage/update/monitor Processing-normal 48hr turnaround 48hr turnaround 24hr turnaround 24hr i same day service Special Projects As time allows As time allows As required As needed/requested Customer Service By appointment By appt./free-up By aPPt.lfree-up On demand 6 by aPPt. ACCOUNTING SECTION: Payroll processing Semi-monthly Semi-monthly Semi-aanthly Semi-monthly Payroll taxes/benefits By contract/law By contract/law By contract/law _ By con trectllaw Analyze accuracy Not able As necessary Sporadic Work into program Accounts payable weekly weekly weekly weekly Analyze transactions Not able As necessary Sporadic Work into program Fixed Assets Annual update Semi-annual update Quarterly update Monthly update General ledger monthly monthly monthly monthly Financial reports quarterly quarterly monthly monthly- Journal entries monthly monthly weekly daily Utility billings 1/4 monthly 1/4 monthly 1/4 monthly 1M monthly Customer Service By appointment By appt./free-up By appt./free-up 0n demand 6 by appt. Daily work-bk dep etc. daily daily daily/some analysis daily with analysis Audit preparation little work some schedules more schedules 90% of schedules ADMINISTRATION: Bancroft billings semi-annual when due semi- nual when due semi-annual when due semi-annual when dun an - foreclosures annual annual annual semi-annual Investments whatever is easiest whatever is easiest shop around shop around Audit preparation little work some schedules more schedules 90X of schedules i weekly daily Personnel-filing monthly monthly fed/state reports as required as required as required as required employee counseling by appointment by appointment by appointment on demand analysis of benefits little work sporadic as needed routine basis Purchasing process requests process requests process/some follow-up process follow-up L Risk management process claims process claims process/some follo-up process follow-up Bank reconciliations semi-annual quarterly quarterly monthly 'i financial reports to CC annual—per audit annual—per audit semi-annual quarterly Budget state required state required state req/some analysis state req 6 analysis as needed as needed as needed Bond sales as needed on demand Special reports little work little work sosma work s w�M PJNMMF PW no a� SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1984-85 DEPARTMENT: Finance and Services POSITION FTE ,.:SERVICE LEVELS FUNCTIONS � IV Accounting' 7 AVERAGE o Payroll and benefits reports Finance Director o Accounts Payable Accountant o Fixed Assets Acctg Clerk ' o General;Ledger OA III o Accounts Receivable: Utilities, OA II- Bancr^ofts''and processing o Other: Investments, cash receipts, bank deposits, petty cash, check signing (AP/PR), customer service, reports (financial, city, state, fed - required reports and forms) Support Services: 8.6 o Reception: telephone, customer service, Finance Director cashier, mail distribution, etc. City Recorder o Municipal Court: cashier (night), WP Manager recording of cites, docket preparation, Records Mgr. court follow-up, bail refunds, OA III/Court Clk. attorney/juries/Witness, customer OA III service, monthly reports OA II/Receptionist o P.O. processing and office supplies OA IL o Business 'Tax Receipts and cust.' service OA I o Misc. accruals report, calendar, DOls OA Part Time o Recordings/Annexation follow-up o Council Support: Packet preparation, minutes, follow-up o Elections o Records Management o Street Vacations o Customer Service, general o Word processing: system mgmt. . special 3 projects, misc. reports, document preparation, etc. ._ o Management Management 2.4 is o Personnel: reports, contracts, employee Finance Director advising, new hires, etc. Asst. Fin. Dir. o Purchasing o Risk Management, claims, etc. o Audit Preparation/schedules, etc. ,f o Banking and reconciliations o Bond Sales = o ' Financial Reporting analysis y o Budget preparation, minutes and meetings o Department management o Special Reports: Annual, revenue, etc. L, o Misc. : Meetings, customer contacts, etc. TOTAL 18.0 0629p Page 5 w �t SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1984-85 �< DEPARTMENT: Finance and Services SERVICE LEVELS FUNCTIONS POSITION FTE III Accounting: 6.3 Basic o' <Payroll and benefits reports Finance Director Service o Accounts Payable Accountant o Fixed Assets Acctg Clerk o General Ledger OA III o Accounts Receivable: Utilities, OA II $' Bancrofts and processing o Other: Investments, cash receipts, bank deposits, petty cash, check signing (AP/PR), customer service, reports (financial, city, state, fed required reports and forms) Support- Services: 8.4 o Reception: telephone, customer service, Finance Director cashier, mail distribution, etc. City Recorder o Municipal Court: cashier (night), WP Manager recording of cites, docket preparation, Records Mgr. court follow-up, bail refunds, OA III/Court Clk attorney/juries/witness, customer OA III service, monthly reports OA II/Receptionist o P.O. processing and office supplies OA IT o Business Tax Receipts and cust. service OA I o Misc.: accruals report, calendar, DOIs OA part Time o Recordings/Annexation follow-up o Council Support: Packet preparation, minutes, follow-up o Elections o Records Management o Street Vacations o Customer Service, general o Word processing: system mgmt. , special projects, mise. reports, document preparation, etc. o Management a. Management 2.30 o Personnel: reports, contracts, employee Finance Director � advising, new hires, etc. Asst. Fin. Dir. o Purchasing o Risk Management, claims, etc. o Audit Preparation/schedules, etc. Y o Banking and reconciliations o'_ Bond.Sa)es o Financial Reporting analysis u o Budget Preparation, minutes and meetings ." o Department management ° o Special Reports; Annual, revenue, etc. o Misc. : Meetings, customer contacts, etc, . . TOTAL 17.0 R 0629 Page 6 P , SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1984-85 DEPARTMENT Finance and Services SERVICE LEVELS FUNCTIONS POSITION FTE II Accounting 5.5 Limited o _Payroll and benefits Finance Director o Accounts Payable Accountant, o Fixed Assets Acctg Clerk o General Ledger OA III o Accounts Receivable Utilities, OA TI Bancrofts and processing o Other: Investments, cash receipts, bank deposits. petty cash, check signing (AP/PR), customer service, reports (financial, city, state, fed - 'required reports and forms) Support Services; 6.0 o Reception: telephone, customer service, Finance Director cashier, mail distribution, etc. City Recorder o Municipal Court: cashier (night), WP Manager recording of cites, docket preparation, Records Mgr. court ;follow-up, bail refunds, OA III/Court Clk. attorney/juries/witness, customer OA III service, monthly reports OA II/Receptionist o P.O. processing and office supplies _ OA IT o Business Tax Receipts and cost. service OA I o Misc. : accruals report, calendar, DOIs OA Part Time o Recordings/Annexation follow-up o Council Support: Packet preparation, minutes, follow-up o Elections o Records Management o Street Vacations o Customer Service, general o, Word processing: system mgmt., special projects, misc. reports, document preparation, etc. o Management Management 2.90 o Personnel: reports, contracts, employee Finance Director advising, new hires, etc. Asst. Fin. Dir. o Purchasing o Risk Management,` claims, etc. o Audit Preparation/schedules, etc. o Banking and reconciliations o Bond Sales o ,Financial Reporting analysis o Budget Preparation, minutes and meetings o Department management o Special Reports: Annual,- revenue, o Misc. : Meetings, customer contacts, etc. TOTAL 13.8 .: � 0629p ti. Page 7 SERVICE LEVELPRIORITIES/CUT BACK OPTIONS FY 1984-85 DEPARTMENT. Finance and Services SERVICE LEVELS FUNCTIONS POSITION FTE I Accounting: 4.75 CORE o Payroll and benefits reports Finance Director o Accounts Payable Accountant o Fixed Assets Acctg Clerk o 'General Ledger OA III o Accounts Receivable: Utilities, OA IT Bancrofts 'and-processing o Other: Investments, cash r(dc4ipts, bank deposits, petty cash, check signing (AP/P:R), customer service, reports (financial, city, state, fed - required reports and forms) Support Services: 5.3 o Reception: telephone, customer service, Finance Director cashier, mail distribution, etc. City Recorder o Municipal Court cashier (night), WP Manager recording of cites, docket preparation, Records Mgr. court follow-up bail refunds, OA III/Court Clk. attorney/juries/witness, customer OA IIT service, monthly reports OA II/Receptionist o P.O. processing ,and office supplies OA II o Business Tax Receipts and oust, service OA I o- Misc. accruals report, calendar. DOIs OA Part Time o Recor-dings/Annexation follow-up o Council Support: Packet preparation, minutes. follow-up o Elections o Records Management o Street Vacations o Customer Service, general o Ward processing: system mgmt. , special projects, mist. reports, document preparation, etc. o Management Management 2.20 o Personnel: reports, contracts, employee Finance Director advising, new hires, etc. Asst. Fin. Dir. o Purchasing o Risk Management, claims, etc. o Audit Preparation/schedules, etc. o Banking and reconciliations _o Bond Sales o Financial Reporting analysis o Budget Preparation, minutes and meetings o Department management o Special Reports: Annual, revenue, etc. o Misc. : Meetings, customer contacts, etc. TOTAL 13 00 Y„ with Court Volume 0529p Page 8 T k7AAt ® a u C Ph 639-9511 12569 SW Main•Tigard. Or. 97223 A STATEMENT OF POLICY 1. Goals: The Tigard Public Library (TPL) has been established to provide free access to informationreflecting all viewpoints and opinions. TPL will provide books and other media which will support the inquiry and recreational reading needs of all people of all ages. TPL will strive to offer opportunity, encouragement and guidance to users in utilizing its resources to the optimum. TPL supports universal education as a continuing process throughout life. TPL seeks to identify community needs, to provide programs of service to meet such needs and to cooprate with other organizations, agencies and institutions which can provide programs or services to meet community needs. TPL will provide the best service possible by a continuous process of upgrading resources and facilities. TPL will utilize all resources as economically, efficiently and effectively as possible. STATE LIBRARY (Policy) ORS 357.001 Legislative findings. The State of Oregon recognizes that: (1) Libraries constitute a cultural, informational and educational resource essential to the people of this state. (2) Library services should be available widely throughout the state to bring within convenient reach of the people appropriate opportunities for reading, study and free inquiry. _(3) Providing and supporting adequate library services is a proper and necessary function of government at all levels. [1975 c.476 g2] ORS 357.003 Policy. It is the policy of the people of the State of Oregon: (1) To promote the establishment, development and support of library services for all of the people of this state. (2) To provide library services suitable to support informed decisions by the personnel of government. (3) To encourage cooperation between units of government and between and among libraries and to encourage the joint exercise of powers where such cooperation orjointexercise will increase the extent of library. services ` in a fair and equitable manner. [Formerly 357.7051 Page 1 0629p _i i y ` i LH VA te i � Tvi VAi • �4 h � 4;Zt {, r r Qo ct, SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1984-85 DEPARTMENT: Library This level reflects a desired adequate service level based on Oregon Standards for Public Library Service - April 1980 SERVICE LEVELS FUNCTIONS POSITION FTE IV Circulation: 15 O.L.A. Standard o Open 50-55 hours per week o Unlimited circulation per person o Reserve all materials no limit o Renew all materials —except 2--week o Overdues on all categories of materials o Patron registration verify through mail- lag time 3-4 days for user to receive card o Reduction of backlog Reference: o Full reference service during all open hours, including telephone o Five interlibrary loans per person pr visit Acquisitions and Processing: o Library materials = 25% budget o Full spectrum of purchasing E E, based on analysis of collection o A regular, continuous weeding € and collection development program o A scheduled program for mending E and rebinding o Reduction of backlog ProgramminglCommunity Services: o Three pre-school story times per week - one evening (Use Volunteers for community involvement) o Maximum of nine school-age special programs per year o Unlimited registration for summer reading o Maximum 12 summer reading activities (Use Volunteers for community involvement) o Senior Outreach/LP book deposits one staff person assigned plus volunteers o School liaison and joint activities r� =.4. Administration: o OLA conference for all managerial staff o Travel for at least one workshop Q.J (out-of-town) per managerial and supervisory staff o Trainingopportunitiesfor all managerial staff and supervisory staff as available in area ,'(pm/0629p) Page 5 06290� , - SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS €€ FY 1984-85 E` DEPARTMENT: Library FUNCTIONS POSITION FTE SERVICE LEVELS B III Circulation: er week Basic o Open 48-50 hours P par person o Unlimited circulation p :.County. Average � o Reserve all materials - limit 2 per person } apt 2 week materials o Renew all materials exc No renewals by phone 's o Selective overdoes o Patron registration -_verify through trail lag time 1 week for user to receive Reference: o Full reference service during all open hours o Three interlibrary loans per persons per visit gcXuxsitions and Processi�. o Library Materials = 25% budget o Purchases to include books, periodicals, and A-V, o Weeding of entire collection - irregular Programming/Community-Service: o Two pre-school story times per week (Use of Volunteers also) o Maximum of six school-age special programs per year O Unlimited registration for summer reading o Maximum 10 summer reading activities o Senior Outreach/LP book deposits (Use of Volunteers primarily) O School Liaison Administration: o Travel for managerial staff to OLA conference and selected out-of-town workshops only o Training opportunities for staff as available in area (pm/0629p) Page 4 0629p mn Btu= MMM SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS _FY 1984-85 DEPARTMENT: Library SERVICE LEVELS FUNCTIONS POSITION FTE II Circulation: Limited o Open 38-40 hours per week 6 o ' Unlimited circulation per person o Reserve only new 2-week books - limit 2_per person o- Renew all materials except 2-week No renewals;by phone o Selective overdues (fewer categories than III) o Patron registration verify through mail lag time 10 days for user to receive Reference' o Irregular full reference service (dueto staffing) Only ready reference over telephone. o Two interlibrary loans per person per visit AcquisitionsandProcessing: o Library Materials = 20% budget o Purchases to include only books and periodicals, i.e. , no cassettes, records o Limited weeding in non-fiction Programming/Community Service: o One pre-school story time per week (Use of Volunteers also) o Maximum of four school-age special programs per year o Unlimited registration for summer reading (Use of Volunteers also) o Maximum b summer reading activities (Use of Volunteers also) o Senior Outreach/LP book deposits (Use of Volunteers also) Administration: o Travel for one manager to OLA and selected area workshops for staff members (pm/0629p) s ?, 0629p Page 3 121, SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1994-95 t: DEPARTMENT Library SERVICE LEVELS FUNCTIONS POSITION FTE I Circulation: 4 Core o Open 20-25 hours per week o Limit circulation to 5 items per person o No reserves on any materials o No renewals o Selective over-dues (Non—fiction and 2 weeks) o Patronregistration - verify through mail — two weeks lag time for user to receive, delaying access to Library collection Reference: o Irregular full reference service (due to staffing). No telephone reference o One interlibrary loan per person per visit Acauisitions and Processings: o Library materials = 15% budget -- o Purchase books to maintain basic reference and periodicals; remainder for adult fiction and children's fiction o No weeding Programming/Community Service: o One pre—school story time (Rely on Volunteers only) o Maximum two school age programs per year (Rely on Volunteers only) o No summer reading program Administration: o No travel; no training (pm/0629p) 0629p page 2 DEVELOPMENT SERVICES Planning Service levels in planning are directly; affected by the amount of development actively underway in the City. During the strong growth periods, such as we began to experience last year, the amount of time devoted to public assistance and development application reviews increases greatly. As a result, the time available for special projects decreases. The analysis of service levels is based on today's activity level, which is strong, but not at peak. If peak development activity began, staffing projected at Level III would be needed to provide Level II service. This distinction should be kept in mind throughout the review of each entity of development services. Similarly, should the amount of development decrease to the low level which was present in Tigard in 1981 and 1982, Level II staffing can perform level III work (WIAM:br/1087P F : µ h : PLANNING DIVISION PLANNERS �T 1. Development Application Reviews Fee Related 2 FTE 2 FTE 3 FTE WORK 1500 .1615 At Level ITI Additional Time devoted to applications HOURS 1000 1235 .1235 500 0 I II III & IV 2. Public Assistance Fee Related 1500 At Level II & III - More Counter and Phone Assistance 1000 ,1045 500 .370 .665 3. Special Projects - Ex: Park Plan, Econ. Dev. Plan, Annexation Plan, Intragovernmental Coordination 1500 .1900 At Level I - Need to Cross Train to Assist Building and Engineering 1000 1140 Level III - Ability to Devote More Time to Special Projects 500 .760 and Assist Administration with CTP, Economic Development 0 A. Department/Non-Department Support - Planning Commission, NPO's, etc. 1500 1000 At Level I - Limited Support to NPO's, employee groups 500 .513 .513 285 0 -' 5. Comprehensive Planning - Long Range Planning 1500 At Level I Less Time Available for Long:Range Planning 1000 .627 500 570 .627 0 BUILDING Overall, if the level of building activity increases while staff level remains constant, the following occurs: Plan checks take longer to be completed. Field inspections are only those that are required. Less technical assistance is given in the field and in the office. Codes enforcement is limited to emergency situations. Building Division input to development reviews at the early stages is limited Assistance to other departments is less available. Level III service assumes the same level of development activity as existed last summer. Since that time. activity has greatly increased, particularly in terms of large scale residential, commercial, and commercial alterations. Due to this, if a third inspector were available, the amount of time committed to plans checks and field reviews would increase. a (WAM:br/1O87P) .x �a s r FTE 3 FTE 3 FTE 4 BUILDING 1. Building Permit Processing 1500 1000 500 0 .285 .285 .380 I II III_ & IV 2. Plan Checks 1500 At Level III - Additional Time <, will be devoted to Plan Checks 1000 .1045 and they will be processed 500 '76� '760 faster when not complicated 0 3. Field Inspections Building 2090 1500 .1520 .1520 At Level III - Additional Field checks of commercial and 1000 large residential projects 500 0 4. Public Assistance 1500 1000 500 .665 .475 .475 0 5. Codes Enforcement 1500 At Level III - More City .1330 Initiated Enforcement 1000 500 0 .285 .475 6. Department/Non-Department Support, Including Development Application Review 1500 At Level I - Staff will resume some engineering 1000 inspections 500 .475 0. _ .190 .190:- f ENGINEERING FTE 3 FTE 4 FTE 5 L Development Application Reviews 1500 Level I less time available to assist in initial review 1000 of development plans 500 500 Level III More input prior .400 to application approval 0 .300 2. Public Improvement Projects .3000 .2500 2000 .2000 LevelI Less Review Time 1500 1000 Levellll More thorough Input 500 0 3. Public Assistance 1500. 1000 .1000 500 .500 . 300 0 4. .2500 2000 .1600 .1900 1500 Level III —Ability to Input the system to make the GIS 1000 Productive Earlier 500 0 5. Department/Non-Department Support .2100 .2200 2000 1500 Level I - Reduced ability to .1300 cross-train personnel to assist 1000 the Building Division _500 r =" 0 u1 WvlS x } c..x cJ r c K' ZE .f pIkeumllot Pe f4iw (rr�tv��'i RspIhc.rr•w'� M��►,it2��+c� ConSi`Rwtior MAy �iYYi, �fh�hNO�I$Q, FTE s�s a IL _ TiL SETs 's -s a UL I r i h S T .ITS 0 NI Ez- F ry-f Clf au mra : 8 i 7 s FA- ��f IR{ We t►a" n 1°18 s tnow►�(o ' ►�a��47icn! ua m� � I .a- pope-a G r�►tk ���►"�' �,�Npst�sA�vG 3 �t I � FTE 3 3 o .e. _ 1 i C i 10PD orr r�er�.r �Y1RI�'1' tVl� 1 �f CITY ADMINISTRATOR COUNCIL AND COMMUNITY RELATIONS (25% of time) GENERAL ADMINISTRATION (25%) SPECIAL PR03ECTS(2576) ol , Board and Committee Liaison o Policy Oev. and Local Legis. a Civic Center o Community Recreation o Grievances/U.L.P. 0 5—year Plan o. Labor Relations a Retirement Study o Newsletter Study o T.E.A.M: a Salary as a W.C.CL.S. o Goals and Priorities o Safety Committee o Wellness Proposal o Tentative Agendas and Packets o Codes Enforcement o Parks Plan & C.I.P. o h1.A:C,C. o Merit System o Service Level Priorities o Council Policy Calendar and Workshops o Personnel Rules o Dartmouth L.I.D. a Community Relations Programs o Management Training o Street C.I.P. o Strategic Planning a Computer Master Plan o Greenburg Road Study BUDGET AND FINANCE (25X) 0 135th Street L.I.D. o Tax Levy o Wastewater Audit o Work Programs 0 C.I.P. Finance o 'Annual Budget 0 Cut/Backs and Organizational Changes EXECUTIVE SECRETARY VOLUNTEERISM (20% of time) PERSONNEL (25% of time) ADMINISTRATIVE SUPPORT (2576 of time) o Board & Committee Coordination 0 Review Schedule o Mayor Clerical Support o Keys to City 0 Affirmative Action Report a Coordination of meetings o Monthly Reports o Salary & Classification Study o Annual Performance Report o Employee Awards and Recognition o Labor Relations, Confidential o Administrative clerical support Suppurt a Budget Coordination COMMUNITY RELATIONS (15% of time) INTERDEPARTMENTAL (15% of time) o CATV Reader Board o POO/Employee Involvement o . Civic Center 0 Employee Notes o Complaints Management o Employee buffets 0 Newsletter f i ADMINISTRATIVE ASSISTANT (Projected) FY FY FY FY FY - 81-82 82-83 83-84 84-85 85-86 WORKLOAD HOURS: Fiscal & Data Processing Im lementation & Control 500 400 200 150 200 Computer Plan & Implementation Management 40 contracts: Sr. Center, Interiors, Computer, Copiers, Civic Center 50 40 60 s0 Urban Services I & II, s0 80 60 40 30 Purchasing RFPs: Computer, Copiers 80 60 40 30 20 Budget Preparation (assume automation in 85-96) i Liaison to City Departments 00 20 200 100 240 PBO/Staff Training 10 20 40 40 Computer User Committee 100 200 200 200 200 Staff Meetings 20 20 50 50 Labor`Relations/Personnel 150 1500 Civic Center Furnishing, Move 25 40 40 Employee Notes Project Management & City--Wide Annual Reports 120 100 _10 10 10 5-year Financial Plan & Cut—Back Strategies (assumes auto in 85-86) 20 100 20 50 20 Revenue Manual-Fees & Charges — 20 10 10 Annual Performance Report _ 80 120 60 40 L.I.D. Policy — 100 1500 750 Civic Center _ - - 80 Performance Audit 120 C.I.P. Intergovernmental Coordination/Community Relations 00 00 Ci10 tizen Advisory Groups — Budget Comm, Bus. Tax, T.U.R.A. Civic Center 0 100 150 120 240 120 Chamber, Community Groups 10 10 20 40 20 M.A.C.C./Cable Taping Productions 10 80 100 20 — Urban Services Study—Double Taxation 77777. ANNUAL PERFORMANCE REPORT CITY OF TIGARD, OREGON FOR FISCAL YEAR 1983/84 and PROJECTED FOR FISCAL YEAR 1984/85` iql Aj s JANUARY, 1985 January 7, 1985' STATE OF THE CITY ADDRESS The past year has seen much change in the City of Tigard. It was just one year ago that the Mayor, Wilbur Bishop, announced his resignation. Now, after two elections, we have a new mayor and two new city councilors. j Economic and population growth continues showing the desirability of our _community as a place to live and work. Despite the recession, thepastfive years have shown a growth in the population of Tigard from 15,000 to almost 20,000. An average of 250 residential units have been built each year. This has added almost 20 million dollars a year to our city's assessed valuation. Commercial - Industrial construction remains strong, but prime building sites are getting fewer. The city's economic development committee has inventoried commercial property available and identified four key areas for concentrated effort of economic development In just 5 years, since 1980, Tigard's assessed valuation has grown' from 466 million dollars to 838 million dollars, almost double! All in all, we seem to be on the right course in maintaining a good balance of residential - commercial growth. We have also seen dramatic growth in community involvement during our time of recession. City volunteerism hours more than doubled from 4500hoursto 10,000 hours in the past year. All departments of the city have benefitted from the increased volunteer hours. The Police Department Reserves and the Library volunteers are the most visible. Fund raising efforts such as: The Mayor's Annual Pancake Breakfast, Kiwanis Food Drive for the needy, TCYS drive, and the Tigard Arts and Gift Committee Drive show the diversity of community involvement. Citizens of Tigard deserve recognition of their willingness to give of their time and effort. The Tigard Chamber of Commerce graduated it's first community Leadership Seminar last year. The second seminar is now in session. This has been and is an effective program leading to a better understanding of local government. The business community is a strong support of Tigard. Recently, a sister city relationship was entered into by the cities of, Tualatin, Sherwood and Tigard. It is being funded by the business community through the Chambers of Commerce. Despite our severely restricted budget, we continue to -provide all of the essential services and still make improvements as we go along. Our Finance Department, under Director Jerri Widner, earned the National Government Finance Officers Association Certificate of Conformance. This is the highest recognition possible for a city finance department. This certificate and our strong budget controls kept Tigard's "A" Bond rating. Police Chief Bob Adams and his Staff continue the crack down on residential burglaries with some of the best clearance rates ever. For the second consecutive year, Tigard received an "AAA" safety recognition award for no traffic related fatalities, The expanding "Crime Watch program is another program sponsored by the Police Department. While operating at half the average staffing of other ' comparable libraries in Washington County, our librarian Irene Ertell, and Staff, kept services at a respectable level, • - ii - i { ell They also found:time 'to work with other libraries to improve the W.C.C.L.S. cooperative. 'Planning and Development Director Bill Monahan and Staff, took the Comprehensive Plan through the L.C.D.C. acknowledgment process. . They are now beginning i to administer the plan and put it into action. Public 'Works Director 'Frank Currie and Staff, completed the Capital Improvements Plan.. He helped create the Citizen Transportation Advisory Committee to make recommendations to the Council on transportation issues City Administrator Bob Jean and Staff, have done more with less and at the same time have shown I that we can go forward, plan for the future and implement programs;to get us there. Perhaps the most viable symbol of our progress and growth as a community is our soon to be built Civic Center. A group of citizens who deserve special mention is the Civic Center Advisory Committee. Their long hours of work have gotten "ue to the point here shortly we will be able to call for bids for our new Civic Center to be constructed and occupied in 1985. A My hope for our future is the continuance of good intergovernmental cooperation with neighboring cities, the County. and State government. I encourage more people to become volunteers so that 1985 will show an even greater increase in service. With the Council taking the lead with a positive attitude, we can truly make Tigard a terrific place to live. John E. Cook Mayor - iii '- - TABLE OF CONTENTS PAGE GENERAL INFORMATION ". Title Page . . . . _ i Mayor's State of City Address . . • • • • • • • . IV Table of Contents . . . . . . . . DEPARTMENT REPORTS . . . , 1 Executive Summary . . . . . . . . . . . 4 Police . . . . . , 10 Finance and Services . . . . . . . . . . . . . 15 Library . . . . . . . . . . . . . . . 18 Community Development . • . • . . . . . . 29 Policy and Administration . . . . . . . . . . . . . . 33 General Government . . . . - iv - I � � r EXECUTIVE SUMMARY January, 1985 1984 was the year of the Olympics and for the City of Tigard it was truly an Olympic year as well, We probably had more political and fiscal change in the last twelve months than any time in the City of Tigard's history. That's going some because Tigard is known for its ups and downs. In the last 12 months we've had at least five different governing bodies, if you count every time there has been a change in a council memwer or the status of a council member. We've had five different budget revisions, and may have a sixth yet by this June ii :he revenues don't hold the way we're hoping. There have been 17 different city elections in just the 'last five years. That's not separate measures, but 17 separate city election issues. Just as Time Magazine named Olympic committee chairman Peter Uberoff as "Man of the Year", I'd like to nominate Tigard as the Community of the Year". I think it took a lot of hard work to make it seem like this last year has been rather effortless, and gone rather smoothly, but it has really been a very challenging year. Mayor;Cook's "State of the City" addressed the issues of liveability, economy, involvement and overall efficiency. In my remarks to this Annual Performance Report I'd like to emphasize our goal progress in those goal areas and also our continued productivity improvement in 5 overall areas: (1) the use of equipment and appropriate 'technologies, (2) our A" management improvements and systems streamlining efforts, (3) the issue of employee involvement, (4) the very important issue of community involvement and community volunteerism, and (5) the area of intergovernmental relations and cooperation. In the.5 specific areas that I mentioned, I want to point out that the investments we've made in prior years in the area of equipment -- particularly in the Public Works and Parks areas, and in the use of computer technologies, especially in,the crime analysis and our central word processing — have made it possible to do more this year with less' resources. The ongoing Computer Master Plan Study offers equal promise. The second area is management improvements and streamlining. The management teambuilding efforts and the recent re-organization from a three tier' to a two tier structure, have made us leaner and yet more directly oriented to the citizens we serve. Some of the more significant systems improvements_ have been in the areas of the Purchasing Manual, our street vacations procedure, our Local Improvement District Policies document, criminal code revisions and the Retirement Study. Ongoing efforts in our management systems affect the Salary , and Classification Study, job descriptions update, our Personnel Rules revisions, the Revenue Manual and tees and Charges Update, our in-house management training program and the Dispatch Study. ,. The third area, that of employee involvement programs have dramatically increased within the city this last year and I believe they are the ,keys' to our sustained productivity level improvements in the future years. The Tigard employee and managers group (T,E.A.M, as we refer to it), our safety committee, the departmental' productivity teams and productivity circle meetings are examples of employee involvement and how it is becoming more and more the way in which we manage the city. , Ongoing efforts involved here are the health and wellness' program, as a means of reducing our medical ' insurance and keeping the costs under control, and the development this year of an Employee Involvement Handbook, to assist and enhance new employees in learning how we work together. £?s!-cru S'h.i,3• a'�:�t.rn�,. .-: ,.;.,. .... - :. x _ -,. 5 The fourth area is that of community involvement and volunteerism— it simply would not be possible to have delivered the # services, even at the core level of essential services just with the tremendous efforts of the city staff. Without the active community involvement and our volunteers, we simply could not be achieving our current service levels. Volunteerism hours, as the Mayor mentioned, have almost tripled this year, over 11,000 hours: Police Reserves, Library, Parks, the Block Watch Program and of course all our Boards and Advisory Committees. That's more than the equivalent of 5 full time staff or over $150,000 if you add up all the related support costs. Nothing however, illustrates-the point of citizen involvement so well as does the Civic Center Project to be completed this year. Four different space needs committee group efforts; -the Civic Center Committee now, the Library Board, The Budget Committee, The Parks and Recreation Board, and now the Tigard Arts and Gifts Committee — All of these groups and all of their multi-year and ongoing efforts have made the Civic Center Project possible and just this time last year it was still the Space Needs' III Study. September was Volunteerism Month for Tigard and the Windmill, restored by, volunteer efforts is now the new symbol of Tigard's Volunteerism. For all of those who are here tonight and those who could not make it, on behalf of the entire community and on behalf of staff, I say thank you. Finally, as to intergovernmental relations and cooperation, we had many successes in our area that needed ongoing attention this year: the ongoing efforts in our library cooperative, the MACC Cable TV Commission, and the recently completed Urban Services Double Taxation Study. With several emerging issues now coming forward in the next year: The issue of storm drainage and whether that should or shouldn't be done through a U.S.A approach; the -ations that are available to us on police dispatching; The Emergency Medical Services issue, and, what I think will become larger and larger issue for Washington County just as it has for Multnomah County, the sorting out of city and county 'roles and responsibilities as Washington County continues its rapid urbanization. 1984 in this sense has been a truly busy, productive and dynamic year for Tigard. It has been made successful by staff and the community. In this sense, despite the real limitations. It has been an Olympic year. Robert W. Jean City Administrator 1. 2 _ POPU LPkTION PAXTSRIti► STAFF PER CAPITA 25 Sr I 2,3© cm kow. 170 150 S 1I80 X0/81 VIM 8483 Rik -1480 e�181 aoo. 843 ism FISCAL YEAR FISCAL YEAR 'INFLATION PATTSRK C1"N 643oT E,X PENDITURES 5b 1�000,� 40 5�D TaTA1- Ct"-f EXPwo. 500 °b c 4Sco :sIWAAwds1p i BqS�YE go le 1.0 3600 '. i Sp• e I 150® ��ea ���► X83 e3 +$� agls 641 81/82 ism 1�0 FISCAL YEAR FIS `f"P, __3 CITY OF TIGARD, OREGON } 1984 PERFORMANCE REPORT SUMMARY DEPARTMENT: POLICE (1.1) UNIT: ALL Police operations are designed to ensure public safety within the City. this entails 24-hour patrols, t enforcement, investigations, dispatch, and supportP traffic five 'years at a professional level in the face ofsteadily sincreasing caseloads per officer These services Ve been .a maintained over the past increasing service population (+31.2X); and increasing service area (+28.7%). ( dispatcher (+27,8X); greatly since 1980, the number of sworn personnel has increased b While the service demands have increased departmental personnel has increased from 28 to 29. y just one (1), from 21 officers to 22; and total COUNCIL GOALS: ®- Target Burglary and Theft • Place more Emphasis on Part II Crimes m Reduce Emergency Response Times Consistent with City Council goals service delivery was cut back on discretionary priority 2 and 3 as priority 3 calls. As a result emergency response time decreased from 6 minutes to less than 4 1/2 minutes well as traffic case clearances per officer in the Patrol Division increased 6.3 and in the Investigative a the Part II gative Division and incr and II case clearances of 29 per officers. ease of Part I In order to maintain City Council goals as presently stated the present work force, which has remained past 5 years, will have to increase. Each month the workload increases and places more and more demand static for the personnel. . on the department's ROBERT ADAMS POLICE WORK MEASUREMENT INDICATORS CHIEF 80-81 81-82 82-83 83-84 84-85 Population No. ,of department employees (FTE) No. of employees per (29) (29) (29) 1:704 1:772 (29) (29) Population served 1:806 1:841 1:886 Department budget 15,500 17,000, 17,750 1'8,500 $955,788 $1,034,428 - 19,500 % of department budget from General Fund $1,034,428 $1,146,975 1,330,500 % of total General Fund 96% 96% 97% 99% % of total City budget 37% 45% 46% 8% 19% 21% 19% 48X Per capita budget expenditures 21X 19X 19X State average $63.29. $59.11 g per capita costs $62.45 $68.23 (Cities with $68.97 $72,08 $66.40 pop. 10,000-24,999) $75.43 . Case Load per sworn officer (patrol) 631 $79.84 ! 79.84 Cases received (investigations) 642 716 844 Card load per dispatcher 1448989 1567 1682 4710 1669 4871 Average calls per day 5309 5933 Emergency response time 175 200 250 3 min. 4 min. 225 250 Part I offenses clearance/officer 6 min. 4.5 min. 4.5 min. Part II offenses clearance/officer 17.23 18.02 22.5 21.3 % discretionary25.61 26.23 45 patrol time 41.6X 20.96 28.0 45 % obligated patrol time 42.iX 32.1% 22.6% 16.6% Size of City in square miles 58.4% 57.9% 67.9% 77.4% Police Reserves annual hours worked7.6 8.1 8.4 3 200 3 095 8.5 8.5 3 083 2 345.5 2 528 - 4 ARrA EMPL®YM PMLdn l SIT Y r.VOW o� ® 12700 , fez . • Its IW � 100 10 g 4� STATC AVERAGE so a /T 60 OF7 &4RD Al P&WA WA its 1603 nip no o� Z CITY. OF TIUARO, ,OREC�ON 111 DETAIL DEPARTMENT: POLICE N 1984 PERFORMANCE REPORT UNIT: PATROL (1.1.2 WORK MEASUREMENT INDICATORS 80-81 81-82 82-83 83-84 84-85 Part I Offenses 1,103 1,223 3,212 1,122 1,985 Par II Offenses 778 775 781 803 894 Non-Criminal Complaints 5,389 5,555 6,195 7,133 80060 Traffic Accidents 347 365 405 410° 356 a� 9 Traffic Enforcement 2,485 2,377 2,870 4,041 5,998 j . Case Load Per Officer 631 643 716 844 1,069 Number of Sworn 16 16 16 16 16 Officers to population ratio 1:1943 1:1093 1:1147 1:1219 1:1250 Part I Clearance/officer 15.9 17.9 23.1 21.3 25.2 Part II Clearance/officer 27.1 27.4 21.7 28.0 36.5 Service`Calls/Day 27.6 28.2 31.4 37.0 44.7 Population served 15,100 17,500 18,364 19,500 20,000 X discretionary patrol time 41.6X 42.iX 32.1X 22.6 16.6 % obligated patrol time 58.4% 57.9% 67.976 71.4 83.4 Increased service demands are reflected in a decrease in discretionary CASELOAD PER OFFICER patrol time, and an increase in obligated patrol time. The increased ' servile demands have caused the Police Department to shift the available 1000. resources into the more serious Part I crimes, thereby maintaining a high ..; level clearance for the Part I crimes. 1 ! 844 ' 800. The police workload has increased to 13,500 calls for service in calendar 716 year 1984. The Police Department is currently providing level 2-1 service. 631 643 Without additionalsworn personnel the department will be below Service 000. 611 Level I in the next fiscal year. The department discontinued community education, crime prevention, Safety i 400. I Town, school programs and narcotics education to shift ,that time to those r areas that would allow the department to meet City Council's goals. Now, however without additional personnel as stated previously the department s i will be at Service Level I as there are no further programs that can be_cut 200. f back. The police department has shifted from a proactive mode to a reactive a ` , -- I mode. In other words chasing from call to call rather than working on prevention. 79-80 '80-81 81-82 82-83 83-84 6 � a 1 , r' � 4 f 1 V a ! MP I : ,mom lrisl■�■�r�u ./woman MEN ort ■t� a/�'rt/ommom moo nt 11I �rom1�■11tr■li■1i■i■nr=r■i ®� i■ ■■�11�■�■�■>ter■ro■ ■1■■■r MEN rr ■o1IaA ,.:�Rtsro�■s■tr■ri■�AIsi1■r�■■ri '' ,r ss r. ra �■ I � , 11�■IAr��� a! 9! Y7r�'�'�'7l1LR � N r' O/IVLL7iaSL�tJLLrLt+ZL:1U�i 4r11l ■�; ■ r■ .■ r� / . 211 , llri■tri■■ri■■Mims r1■■■/n■Iti r ■�■ al ■■ iFt w/ r � ■ , ■■ 110 . 0 mom ■■i■<f�i■■■1■/��■■tit■//�■ti: I ■Big:■<tOoulmom1■omifi■■■mmms , : low ■ M./, ■t ro Itr' e� :Ire ar �■ � F. I' Aft CITY OF ARD, OREGON DETAIL DEPARTMENT: POLICE 1984 'PERFORMANCE'REPORT UNIT: INVESTIGATION (1.1:3) WORK' MEASUREMENT INDICATORS 80-81 81-82 82-83 83-84 84-85 Cases Received 1,489 1,567 1,682 5 1,669 1,61 Cases Suspended 726 872 897 919 615 Cases Investigated 375 253 320 321 365 Case Load/Investigator 125 84.3 106.6 107 121.7 1 Part'I Cleared 73 56 Be 14b 122 Part II Cleared 53 60 51 50 22 Total. Part I & Part II Cleared 126 116 109 196 144 Percentage Cleared 33.6% 45.8% 34.06% 62.0% 42.9% Investigators/i,000 Population 1::5033 1:5833 1:6121 1:6500 1:5714 Rape 5 6 1 4 2 Larceny Robbery 14 15 21 24 25 Burglary 57 39 48 68 52 Homicide 201 134 128 154 192 - 1 1 1 INVESTIGATORS/1,000 POPULATION DIVISIONAL GOALS: 0,5 o Target Burglary and Theft o Maintain current case clearance level o Maintain current 'case management level 0.4 The Investigation Division consists of 3 investigators, including the: supervisor of that division. This level of staffing has remained constant 0.3 since 1973. The number of criminal cases has increased dramatically during this 11-year period, particularly those major crimes that were small in number 11 years ago, with the last five years showing the largest increase. .202 . 198 During this 11-year period, the Police Department has been able to maintain O.Z .171 a relatively constant number of case clearances, even though the number of • 163 . 15 0 criminal cases has increased. This might at first indicate the Department is doing a better- job with less. However, the opposite is occurring. As 0'' the number of cases increase, attention is given to only the high priority cases, causing the other cases to receive little attention Regardless of the number of cases received, only a certain number of cases can be cleared o. with the given manpower. As caseloads increase, fewer cases are cleared 79-80 r80-81 81-82 82-83 83-84 even though the level of case clearances is being maintained. - 8 - CITY OF TIGrR0, ,0REGON DETAIL DEPARTMENT: POLICE t" 1984 PERFORMANCE REPORT UNIT: SUPPORT SERVICES (1.1.4) 410RK MEASUREMENT INDICATORS 80-81 81-82 82--83 83-84 84-85 r. PartI 6 II Offenses 1,881 1,998 1,993 1,925 1,822 'Non-Criminal Complaints 5,389 5,555 6,195 7,133 8,060 Traffic Contacts, 2,832 2,742 3,275 4,451 6,354` Card Load per Dispatcher 4,710 4,871 5,309 5,933 6,667 Average Calls.per Day175 200 250 225 250 # of Dispatchers Per 1000 Population 1:2157 1:2500 1;2623 1:2785 1:333 Due to increase in population since 1980, service demands have increased greatly, as shown above. Dispatcher caseload has increased 27.8%. Service i # of Dispatchers Per 1000 Papulation population increased 31.2%; and service area increased 28.796. The aside graph shows the increase in .number of master cards typed per dispatcher. There has been no increase in number of personnel in this division, however. 0.� DIVISIONAL GOALS: o Study and Upgrade Communication System O.q •403 .397 o Coordinate and monitor Consolidated County Communication Center .342 o Continue crosstraining of clerical functions - •320 o Continue crosstr•aining of property/evidence duties 0.3 .307 This Division manages the records system, report' distribution, transcribing of taped interviews and reports, dispatching, evidence- and property, and 0.2 support to all other divisions. In many cases the first contact a citizen has with the department is through Support Services, and the radio card is usually the first document in a police investigation. An average of 250 0.1 phone calls are received during a 24-hour time period; some routine, and some emergencies. Every contact made with a person is carded in a 3x5 master card index file. Part I crimes require an average of 4 cards each 0. report; Part II crimes require an average of 4 cards per case;' and non-criminal calls require an average of 3 cards Traffic accidents need 6 79-80 80-81 81-82 82-83 83-84 cards per report, and finally, each traffic citation requires 1 master card to be typed. Average number of cards typed and filed. - 9 - S , DEPARTMENT: FINANCE 6 SERVICES CITY OF TIGARD, OREGON SUMMARY UNIT: ALL 1984 PERFORMANCE REPORT t are vital to tha The Department of Finance and Services incorporates a number of units and past few functions have resulted in efficient aCmore P city-wide operations. Changes in management organization and functions over Pwith centralized and coordinated department that has accommodated n departmental 1personnel. workloads,department includes: decreases in city--wide clerical staff and only a moderate increase Municipal Court, Accounting; Support Services (word processing, office supplies, clerical support); and City Recorder. The reorganization of the department, in the face of increasing workloads, as and es liedincrein productivity data processing provements and streamlined management information systems; new contract purchasing procedures; capabilities JERRI WIDNER FINANCE DIRECTOR FY FY _FY FY FY WORK MEASUREMENT INDICATORS 80-81 81-82 82-83 83-84 84-85 (6.75) (10) (10.5) (12) (11) No. of department employees (FTE) 775 Department budget allocation $157.821 $227,N/A $337,N/A $425.57% $425,550.7% p NIA % of department budget from General Fund N/A N/A N/A 10.4% 16.3% % of total General Fund 4.6% 6.3% 7.6% 4.9% % of total City budget 100 124 156 192 230 No. of incoming telephone calls per day (Records Man.) 63 68 73 78 78 No. of walk—in citizen contacts per day (Records Man.) 1,076 1,137 1,159 1,192 No. of court hearings (Municipal Court) 12.5% 11.3% 11.7% % of court hearings — misdemeanors (Municipal Court) 3.17 3.87 4.0 4.1 3.25 Average hours per Council meetings (City Recorder) 234 310 496 752 900 L.I.D. Assessment billings (Accounting) N/A 50 64 104 Average No. of work orders per month (Support Services) 13.3 16.25 13.75 14.25 13 16.8% Total clerical employees city-wide 20.2% 20.7% 18.3% 17.5% % clerical staff of total City work force i 1 �9 i x 1 - 10 FINANCE SERVICES:" A 2 ' ACCOUNTING TRANSACTIONS/EMPLOYEE 80000. 71,239 sold 170% 80000, 3.08 62,705 61,270 40000. ZDt 201 20000. 1Cs -M18D wet ell FISCAL- YEAR 80-81 81-82 82-83 83-84 •��40 L. !. D. 19B14 DEF?'. 6uDG T ALU A"t1ot�' ex uorr ASSESSfAGWT SI LING$ 715 165 kc0awnw-, 54S Sum y206 535 SEWM 415 37.5`b '4th Avg . 365 1115 06 2q5 A►UNL COURT Holo, FISCAL YEAR - 11 - : a CITY OF TIGARD, OREGON DETAIL DEPARTMENT: FINANCE & SERVICES 1984 PERFORMANCE REPORT UNIT: ACCOUNTING (1.2.2) , 3 FY FY FY FY FY WORK MEASUREMENT INDICATORS 80-81 81-82 82-83 83-84 84-85 No. of Unit Employees (FTE) (2.5) (2.75) (3.5) (3.25) (3) Unit budget allocation $66,116 - $75,771 $110,065 $130,297 $162,500 % of department budget 42% 33% 33% 31% 36% a % of total City budget 1.5% 1.5% 2.1% 2.3% 1.7% Accounts Payable Checks 2,033 2,356 2,675 2,879 3,900 Payroll-Benefits Checks 1,608 1,848 2,190 2,626 2,650 Receipts 2,933 2,156 2,831 5,234 5,300 SewerStarm Drainage Billings 15,104 17,429 18,373 19,473 20,000 Assessment Billings 234 310 496 738 900 LID Projects $246,214 $979,917 $2,205,450 $961,598 $492,000 a 1 y r -12- DETAIL DEPARTMENT: FINANCE & ,SERVICES CITY OF TIGARD, OREGON UNIT: SUPPORT SERVICES (1.2.3) 1984 PERFORMANCE REPORT FY FY FY FY FY SECTION 80-81 81-82 82-83 83-84 84-85 WORK MEASUREMENT INDICATORS D (4) (6.5) (5.5) (6 5) (4) 3A676 38.3% 32.1% No. .of unit employ24.9ees (FTE) D N/A . 2.3X 1.6% % of Department Budget D N/A 1.OX 1,7% 75 X of total City Budget 114- 105 115 72 No. of ordinances R 120 113 20 100 100 R � A4 50 No. of Resolutions R 50 39 5'= No. of Council Meetings R 3.17 387 40 3.23 3.25 . . . A67* Average Hours Per Council Meeting R 100 167 210 No. of TMC Pages Codified 31,000 39,000 60,000 60,230 O 24,870 230 : 230 No. of incoming calls 0 100 124 156 No. of incoming calls per day 16,930 18,200 19,500- 19,500 0 15,760. 73 78 78 No. of walk-in citizen inquiries o 63 68 38 No. of walk-in citizen inquiries per day 20 24 29 34 Average contacts per hour 0NIA S N/A N/A 9.25 hrs. Turnaround Time for work orders N/A ' s0 64 104 S Average No. of work orders per month N/A N/A 5,690 7,120 Average No. of pages printed S ors for* 'ons combined for first time this year: Work measurement 'inbica ntactsthis thatuar filednit 1andvery si referreditoCthe increase Sects in the volume of pu D -- Division Totals suitable department or staff person. Incoming calls have 6.6%.asT se R - Recorder/Council Support since FY 80-81, and the number of walk-ins has increased 66.he These i 0 - office Mngmt./Records figures indicate continual growth in communication between the 'City and the S - WordProcessing/Support community. 250. ort of the City-wide The increasing importance of this division to the`supp arena in the increases in its workload. Support Services services is app ort office equipment maintenance; Office 200, Incoming Calls provides word processing supe ort; purchasing i Manager/City Recorder/Council support; Finance Director supe 1 assistance, record retention support, and cashiering/receptionist support 150. i to all City departments. 100. 50. Walk-In Inquiries - 13 0. 80-81 81-82 82-83 83-84 CITY OF TIGARD, OREGON DETAIL DEPARTMENT: FINANCE 6 SERVICES 1984 PERFORMANCE REPORT UNIT: MUNICIPAL COURT (1,3) FY FY FY FY FY WORK MEASUREMENT INDICATORS 80-81 81-82 82--83 83-84 84-85 No. of unit employees (FTE) (1.25) (0.5) (0.5) No. of employees per population 1:12,400 1:34,000 1:35,000 1:16,819 1:18,489 Unit budget allocation $28,964 $23,694 $29,004 $38,899 $65,000 % of Department Budget 19% 10% 9% 9% 14% % of total City Budget 0.6% 0.5% 0.5% 0.7% .7% No. of traffic citations issued 1,670 1,833 2,034 2,172 4,500 No. of misdemeanor citations issued 118 168 115 84 $ received on traffic fines $26,017 $28,868 $31,882 $39,972 $67,000 No. of court hearings - traffic 1,076 1,137 1,159 1,192 No. of court hearings - misdemeanors 162 147 158 Hours spent in court per year N/A 125 121 130 Workload indicators reveal increased volumes of court-related business. TRAFFIC CITATION CASELOAD Traffic citations issued have shown a major increase beginning in FY 83-84 as the Police Department Motorcycle Unit began operation. Caseload for traffic citations has increased 167.0% and misdemeanors have increased 2500. -- 73.7%. Note the difference between misdemeanors issued and the number of 2,172 court hearings held.' A misdemeanor case can be heard as many as five ' . 2,Q34 2000. times. These cases are very time consuming and have increased dramatically. 1,833 FTE figures for FY 81-82 and 82-83 are misleading. Two employees actually 1,670 worked the court desk, though not budgeted from this section. With the 1300. increase in workload, the Court Clerk is finding' it difficult to keep up with the increased caseload. 1000. Due to the volume of cases on the Court's docket increasing over the past five years, the Court has convened (since January, 1984) six nights and four mornings a month. 500. s An inadequacy of suitable space conditions for court sessions is an � additional factor affecting the efficiency and safety of Court operations. :5 80-81 81-82 82-83 83-84 i is 14 CITY OF TIGARD,. OREGON SUMMARY DEPARTMENT: LIBRARY (1.4) 1984 PERFORMANCE REPORT UNIT: ALL The City Library has endeavored to provide its patrons a quality educational and cultrual service and information resource. That the library has been ablt to maintain such a service, in the face of insufficient facility space and uncertain funding, is testimony to a professional library staff, strong community volunteer support, and a willingness on the part of the City to shoulder an increasing share of the library's budgetary needs. City support increased from 29% of the total budget in FY 80-81 to 5176 in FY 83-84. The City's % of support dropped to 36% in FY 84-85 because of a new and much larger WCCLS levy. In actual dollars the City increased its support 15%. In spite of these positive factors, the Library has difficulty maintaining and enhancing the services it offers to the public. The 'book collection has increased by approximately 5% per year. There have been improvements in the A-V collection, and greater attention to the development of the youth collection. Notwithstanding continued efforts at improvement, a number of concerns regarding workloads and space needs are revealed by the work measurement indicators listed below. While the Library staff (FTE) has increased by only l 1/4 person over the past five years (from 4.75 to 6), almost all other indicators of work volume have gone up. The- size _of the Li.brary collection is up by 7600 volumes over five years, while the size of the facility to hold them has remained constant at 5300 square feet, increasing the density of storage from 4.13 volumes per square foot to 5.38 volumes per square foot. It_ should be noted that beginning January, 1984, hours were reduced from 48 to 40. (In FY 79--80 the Library was open 56 hours per week.) From June 1 until July 25, 1984, the Library was open only 22 hours each week. Hiring part-time aides increased hours to 29 until November 1, when hours were again increased to 40. These changes in open hours were necessary as a means of coping with rising circulation and lean budgets as well as reductions in personnel. This caused a drop of 3% in the projected annual circulation for FY 1983-84 and will affet FY 1984-85. (The overall reduction in hours for calendary 1984 was 26X.) With the return of the FTE to 6, increased open hours and a strong volunteer support from the community, the circulation has begun to increase again and will probably show a small increae over FY 83-84. It is hoped that the funding can support the service needs of the Tigard Library users. IRENE ERTELL, LIBRARIAN FY FY FY FY FY WORK MEASUREMENT INDICATORS 80-81 81-82 82-83 83--84 84-85 Tigard City population 15,500 17,000 17,500 18,500 19,500 Population of service area 24,000 25,000 26,000 27,000 28,000 Hours open to public per week 48 48 48 40/22 29/40 No, of department employees (FTE) (4.75) (5.50) (5.75) (6.0) (6.0) Library Registration 7,592 9,264 N/A N/A 9,745 76 of City population registered (@ 1.5 persons/card) 47% 55% NIA N/A 30% Library facility space 5300 sq.ft. 5300 sq:ft. 5300 sq.ft,. 5300 sq. ft. 5300 sq.ft. Size of collection per sq. ft, of facility space 4.13 vol. 4.56 vol. 4.91 vol. 5.15 vol. 5.38 vol. Size of collection 21,907 24,168 26,000 27,300 28,500 Library circulation 98,875 109,641 122,867 119,290 120,000 Circulation per employee 1:20,816 1:18,935 1:21,368 1:20,022 1:20,000 Circulation per service area population 4.12 4.39 4.73 4.82 4.29 -- 15 - CITY OF. TIGARD, OREGON DETAIL DEPARTMENT: LIBRARY 1984 PERFORMANCE REPORT UNIT: LIBRARY SERVICES (1.4) FY FY FY FY FY WORK MEASUREMENT INDICATORS 80-81 81-82 82-63 83-84 84-85 Library budget: $112,470 $136,000 $149,434 $171,082 $288,824 277 WCCLS revenue 77,744 74,510; 79,302 78,058 182, City support 32,126 58,899 68,132 91,364 104,559393 State aid 2,600 2,591 2,000 1,660 1,454 Donations 500 46X 63X WCCLS revenue as %'of' total budget 69% 55% 51% City support as % of Library budget 29% 43% 47% 51% 36% State said as % of total Library budget 2% 2% 2% 1% -.05% Donations as % of total Library budget .01% City',`support as % of total City budget 0.7% 1.2X 1.4X 1.5x 44. % of total General Fund 1.4% 2.7% 2.9% 3.8% .33X% Budget $ per service population $4.69 $5.44 $5.75 $6.34 $10.32 Budget $ Per circulation $1.14 $1.24 $1.22 $1.43 2.40 HOURS OPEN TO PUBLIC PER WEEK CIRCULATION PER SERVICE POPULATION X OF CITY, POPULATIONREGISTERED r 00. 56 5. .73 48 0.@ 4.33 4.39 48 48 � 4.12 662 + 43. 0.e 40 552 s. 30. I 0.4, 242 23. 0.2 0. 0. 0. N/A 79-80 80-81 81-82 82-83 83-84 ..... `79-80 80-81 81-82 82-83 83-84 79-80 80-81 81-82 82-83 83-84 - 16 L,_ILRAR`l • t c RcuLAT%00\ E.MPLG°(EE Ct.�.LESID CCiON� OF ' z2 00 I � 4.90 2.b,�bo ai 2115Qo , tiras.>Mcs\ 415. . :... SQ. FT Abp 24,Iba 77 ` 21,Q0o 4 u5 x•15 21190'1 4.a ,7�� '19 lbo W81• BIJ8Z 82�8l 83194 Sq/95 ?QISO X81 8118E 92J63 8304 9075 NOUR5\ WE�k OP�3 USRARY WDG T 'FUND�N� TO PUBU� wlvz 64 5Z T°bo - _- NouRS\ 5p Way — N Bw 4ol 1 94 4 Z- 40 -M180 8881 8 (BZ.. ds3 F1�l: 'IF-A.P. Fts�At_ YEAR 17. CITY OF TIGARD, OREGON SUMMARY DEPARTMENT: COMMUNITY DEVELOPMENT (2.0) 1984 PERFORMANCE REPORT : ALL The Community Development Department has primary responsibility for current land use planning, comprehensive long-range planning, building and codes enforcement, engineering services, economic development, and staff support to local community planning and neiighborhood organizations. The adoption of the Comprehensive Plan, and Community Development Code in1983, 4 provided a strong foundation and framework to plan the future of the City; facilitate economic development; and streamline the deelopment application process. In conjunction with the creation of an economic development steering committee, and an inventory of vacant industrial lands, the groundwork has been laid for facilitatingeconomic development planning of the City in an orderly and efficient manner. The activities of this department, and particularly for the Building and Code Enforcement, as well as the Engineering Division,` are closely tied to the economy and pace of development activity. The number of building permits has increased over the past two years, with construction expected to increase in the current fiscal year. The Planning section has experienced variations in the volume of work as the economy and building activity has generally increased over the pst two years. Land use actions have shown a slight increse in the past fiscal year over prior years as the Comprehensive Plan and Development Code have facilitated the processing of such actions. Staff support to various community organizations also continue as a strong indicator of the department's workload. WILLIAM MONAHAN, COMMUNITY DEVELOPMENT DIRECTOR FY FY FY FY FY WORK MEASUREMENT INDICATORS 80-81 81-82 82-83 83-84 84-85 No. of department employees (FTE) (7.75) (7.0) (7.0) (6.25) (11) % of total City budget 4.0% 3.6% 4.5% 3.8% % of department budget derived from General Fund N/A N/A N/A 98% % of total General Fund N/A N/A N/A 8.6% Department budget allocation $182,769 $181,776 $240,975 $209,937 Planning b Development revenues generated $206.157 $162,008 $218,246 $198,800 General Fund surplus (subsidy) $23,388 ($19,768) ($22,729) ($11,137) Planning revenues as % of budget expenditures 113% 89% 91% 95% Assessed valuation of property in City $466.1M $628.8M $741.6M $767.5M Budget expenditures per $1,000 assessed valuation $0.39 $0.29 $0.32 $0.27 Total residential permits issued 288 254 254 252 250 Total commercial permits issued 128 133 89 63 90 Total building permits issued 416 387 343 315 340 Total building permits issued per unit employee 97.9 91.1 114.3 140.0 170.0 Estimated construction value $29,310,997 $19,725,.140 $17,914,830 $21,823,334 $30,000,000 Total land-use actions 121 130 68 72 70 Total public meeting hours 93 228 375 293 250 % of time in office (non--meeting) 98.2% 95.1% 91.0% 93.0% 98.9% 18 - CITY OF TIGARD, OREGON SUMMARY DEPARTMENT: COMMUNITY DEVELOPMENT 1984 PERFORMANCE REPORT UNIT: OPERATIONS/SERVICES (2,1) The Public Works Department holds primary responsibility for the maintenance and operations of the City's physical infrastructure, facilities; and equipment; as well as providing professional engineering. services for public improvements projects. Units within this department include: Wastewater (sewers and storm drains); Streets (maintenance); Parks; Shops and Services (equipment, vehicles, and building maintenance); Professional Engineering. The City currently maintains 75 miles of streets; 67 miles of sewer lines; 45 miles of, storm lines; 145.08 acres of parks; 31.92 acres of greenway; and 99 pieces of equipment and vehicles. To maintain and improve upon this infrastructure, under continually increasing demands for service over the past years from a growing population (25% increase) and service area (29% increase in City size), the share of the City budget allocated to Public Works has increased from 17% to 27%. Also, insofar as most Prblic Works projects are funded from user fees and SDC's,- the department utilizes only 4.4% of General Fund monies in its budget. Increases in the volume of workloads over the past five years are evident in such indicators as number of employees per mile of street, and number of acres of park and greenway per employee. However, new management tools instituted, recently, involving monthly summaries of work measurements, and more accurate record keeping, should provide for more efficient monitoring of work assignments. FY FY FY FY FY WORK MEASUREMENT INDICATORS 80-81 81-82 82-83 83-84 84-85 No. of department employees (FTE) (16) (23.5) (19) (25) (17.5) Department budget allocation $1,067,328 $1,433,601 $1,476,756 $1,996,127 $1,192,108 % of department budget from General Fund N/A NIA N/A 13.2% 6.4% % of total City budget 24% 29% 28% 36% 27% Size of City in square miles 6.6 7.6 8.1 8.4 8.6 Sewer lines cleaned per year - feet/hours NIA 132,0001/ 95,000'/ 52,800'/ 116,000'/ 570 hrs. 460 hrs. 228 hrs % of total sewer lines cleaned per year N/A 42% 29% 15% 38% Miles of street maintained - 44.85 48.72 59.29 73.0 75.0 No. of street employees per mile of street 1:13.8 1:14.9 1:21.6 1:17.2 1:18.5 Miles of bicycle paths 4.0 6.7 6.7 7.5 8.0 Acres of park 97.5 97.5 130 130 - 145.08 Acres of park and greenway per employee 43 26 58 47 31.92 Hours of preventative maintenance servicing N/A 180 200 800 400 *Green Thumb office help for Wastewater, Streets, Support Services - 180 hours. - 19 - DEPT. SoD""T AS 'toy 6F 'TaTA%- CAIY WD"oT OF EN YEE5 : MWE STREET 30 LIA -m18o b" 8t ell ®2u3 -Ia84 ®DISI 8118? 82.18183I84 FISCAL. `d1EAR FM AL SEAR ACRES OF RARet E G#t'ELt4WA`PIEMS&*-c IR85 ®SPT SuC&ST 4LOCAM00 W JN%T 59 53 STiRE6T5 4q yb°ti, acmes 45 41 37 ENG t4ttit 46P 33 Wick SHws°I i (o°b FIWAL YEAR 720 - r CITY OF TiGARD, OREGON OEThIL DEPARTMENT; PUBLIC WORKS 1984 PERFORMANCE REPORT UNIT: OPERATIONS--SHOPS 6. SERVICES (2.1.1) FY FY FY FY_ FY WORK MEASUREMENT INDICATORS 80-81 81-82 82-83 83-84 84-85 No. of unit employees (FTE) (2.25) (3.75) (2:25) (2.75) (3.25; Unit budget allocation $30,213 $59,861 $66,395 $90,221 $111,600 X of department budget 2.8% 4.2% 4.5X 4.5% 4.5% % of unit budget derived from General Fund N/A N/A N/A 67% 67% s % of total City budget 0.7% 1.2% 1.2% 1.6% 1.6% No. of vehicles/equipment maintained NIA N/A 92 96 98 Hours of preventative maintenance servicing N/A 180 200 800 400 Hours of scheduled equipment repair N/A 468 450 1,000 600 Hours of unscheduled equipment repair (downtime) N/A 312 300 300 300 Hours of building repair NIA 700 750 600 200 Hours of training N/A N/A )10 200 350 The Shops b Services Division has initiated more efficient management systems, and record keeping procedures that should provide for better RWRS Of pRNET• MAiNT• accountability and enhanced productivity. A more attentive schedule of $► SCAWAMEQUW* REPAIR preventive maintenance of Public Works vehicles and equipment is reflected 1000 .._ Likewise, major increases in work hours for scheduled equipment repair ha! 900 0 brought all equipment up to safety and cost-effective standards. Thi! t preventive maintenance of Public Works equipment is done by a check-off list epp SCN�DVt�D EtE�'AtR-� and is working satisfactorily. HOURS 600 J. 404 �871F?1'YAtt'JE 300 MAtNTEN 100 -Llso 0*1 atim Sim 9sl8q 9 /$5" FISCAL_ -{CAR - 2] ,.1 y CITY OF TIGARO. OREGON DETAIL DEPARTMENT: COMMUNITY DEVELOPMENT 1994 PERFORMANCE REPORT UNIT: OPERATIONSI/ SERVICES-WASTEWATER (2.1.2) FY FY FY FY FY WORK MEASUREMENT INDICATORS 60-81 81-82 82-83 83-84 84-85 No. of unit employees (FTE) (3.25) (6.25) (3.25) (5.25) (5.15) s No. of employees per mile of sewer line 1:16.87 1:9.45 1:19.44 1:12.38 1:12.38 No. of employees per population 1:4.769 1:2.720 1:5,385 1:3.524 1:3,524 Unit budget allocation $137.148 $156,061 $146,829 $337,250 $337,250 % of Department budget 13% 11% 10% 177E 17% % of Unit budget derived from General Fund 0% 0% 0% 0% 0% % of total City budget 3.07E 3.1% 2.7% 6% 6% Hours of training N/A N/A 20 80 80 Miles of sewer line accepted by City 54.83 59.08 63.18 65.0 65.0 Miles of storm line N/A N/A 41.0 44.0 44.0 Sewer lines inspected per year-feet/hours NIA N/A 52,800/554 52,800/554 52,800/554 , Sewer lines cleaned per year-feet/hours N/A 132,000!570 95,000/460 52,800/228 52,800/228 ;' Storm lines inspected per year-feet/hours N/A N/A 10,560/20 15,840/290 15,840/290 Storm lines cleaned per year-feet/hours -0- -0- 26,400/490 26,400/490 26,400/490 % of total sewer lines inspected N/A N/A 16% 1576 15% % of total sewer lines cleaned N/A 42% 29% 15% 1 % of total storm lines cleaned N/A N/A 12% il% 11% The Wastewater Division widened its schedule of work assignments_during FY 82-83 tand 83-84 to assume cleaning and inspection of storm sewer lines. The sanitary sewerlines inspected and cleaned has declined as_a result. Fiscal year 84--85 has shown a large increase in the amount of sanitary sewer and storm sewer lines that have been mapped. Our records are more thorougt, CTAW SSWUS as a result. 1t��60 WN- FT. sewraRs 16.1.0 , i ; , 3 , e y -tg18o e8! �tlb2. 63r04 za FISCAL Yet I E- CITY OF TIGARD, OREGON DETAIL DEPARTMENT: COMMUNITY DEVELOPMENT 1984PERFORMANCE REPORT UNIT: ,OPERATIONS/SERVICES-STREETS (2.1.3) FY FY FY FY FY WORK MEASUREMENT INDICATORS 80-81 81-82 82-83 83-84 84-85 No. of unit employees (FTE) (3.25) (3.25) (2,75) (4.25) _ '(4.75) No. of employees per mile of streets 1:13.8 1:14.9 1:21.6 1:17.2 1:17.2 No. of employees per population 1:4,769 1:5,231 1:6,364 1:435 1:435 Unit budget allocation $524,962 $706,618 $776,740 $963,610 $963,610 % of Department budget 49% 49% 53% 48% 485 % of unit budget derived from General Fund N/A N/A N/A 5.8% 5.8% % of total City budget 12% 14% 15% 17% 17% Miles of street maintained 44.85 48.72 59.29 73.0 75.0 Miles of major collector streets in City NIA N/A N/A 17.43 17.43 Miles of minor collector streets in City N/A N/A N/A 12.92 12.92 Total miles of collector streets in City N/A N/A N/A 30.35 30.35 Miles of street swept N/A 41.66 56.33 69.35 73.0 % of total streets N/A 85% 95% 95% 95% No. of times streets swept per year N/A 0.9 3.6 5.0 6.0 Hours of street sweeping N/A 120 480 660 660 Hours of street maintenance (patching, marking, N/A N/A 910 1,300 1,300 painting) Street signs installed or replaced N/A N/A 100 130 150 No. of street lights 1126 1317 1,393 1;470 1,470 Hours of grading N/A N/A 31 41 40 Miles of bicycle paths 4.0 6.7 6.7 7.5 7.5 Asphalt overlays miles 2.32 4.84 - 3.0 ' 3.0 tons of asphalt 4,178 7,564 - 5,932 5,932 cost per ton $27.24 $24.90 $25.70 $25.70 cost $113,809 $188,344 - $152,419 $152,419 Hours of training N/A N/A 150 280 200 A more efficient street sweeping schedule that was initiated in FY 83/84, has provided for all paved streets maintained by the City to be swept +- approximately 5 to 6 times per year. The times and places (neighborhoods) are noted on an established schedule for public awareness. The program is successful. *Green Thumb - 210 hours _ 23 _ CITY OF TIGARO, OREGON DETAIL. QEPARTMENT: COMMUNITY DEVELOPMENT fUNIT: OPERATIONS/SERVICES-PARKS (2.1.4) 1984 PERFORMANCE REPORT a FY FY FY FY FY ;.; WORK MEASUREMENT INDICATORS 80--81' 81-82 82-83 83-84 84-85 No. of unit employees (FTE) (2.25) (3.75) , (2.25) 2.75) (1.25) R , `c _Acres of park and greenway per employee 43 36 75 61 105 Unit budget allocation $120,839 $104,290 $74,058 $122,136 $89,500 tof,department budget 11% 7% 5% 6% 6% % of unit budget derived from General Fund NIA N/A N/A 48X' 48% X',of total City budget 2.7% 2.1% 1.4% 2 2% 2.2% -Acres of park 97.50 97.50 130 130 130 t —Acres of greenway N/A 37.90 37.90 37.90 37.90 8 8 9 9 9 No. of parks N/A N/A 29 49 53 Acres maintained N/A N/A 2.5 2.7 2.7 Miles of bicycle paths Cook Park reservation use N/A 12,275 26,713 30,819 $30,819 Cook Park reservation fees N/A $3,111 $4,035 $3,995 $3,995 Hours of park mowingN/A NIA N/A 900 600 Hours mowing per park/greenway acre N/A N/A N/A 5.4 4.6 Hours of park irrigation N/A N/A N/A 300 300 ACRES OF PARK AND GREEN'WAY PER EMPLOYEE } itog Q � 7s so �0-fdr Qi$� R243 8319' 8�$s *Green Thumb - See hours _ 24 `�ras;Mat'.1v- w..r.ie.s PMRW" PROW'" POMP-" ""'"'"iR wwwu" ...+++ I ,,, •w'"...,..f 77, PLANNING & gEVEL0P vAENT* 2.7. BUILDING f Et2MM t550s4 t'to GAPLMGE -re)-TAL PUBUC MEETIWO BOORS 140 350 134 ' 12$ ? 0 %I 11t* Z7Q 1!G -2.k4 104 - 98 04 qg 1A� a2 I (so 170. '�I>?o &I�1 �Ilg2 �21a3 6zig�t '19l� £at8t BIl�,2. 8Z18? e3iF4 FiS AL `{EAR P15CAL YEAR �t3Dr�ET "pEjmD. / Sl,0o) AS6f55FD VAW "TbTAL B&JeWSS DIRECT e_t? I-L Rs- .0 OH5 v1q 0th 6.31 ZtA ow �I �� EX PEN W-roRES 0.35 . 2Ag OC , REv Ea 0.33 110,o00 0.31 1$q ,•_ ` _; 0.29 i 7goi it07-1 i&,goo FISCAL. "MAR, FiSCAt.. -%AR - 25: CITY OF 1.&JARD, OREGON DETAIL DEPARTMENT: PLANNING 6 DEVELOPMENT 1984 PERFORMANCE REPORT UNIT: BUILDING 6 CODES ENFORCEMENT (2.2.2) FY FY FY FY FY WORK MEASUREMENT INDICATORS 80-81 81-82 82--83 83-84 84-85 R No. of unit employees (FTE) ._ . (4.25) (4.25) (3) (2:25) (4) Unit budget allocation $104,265 $113,026 $109,665 $76,627 Business tax $20.000 $20,000 $20,000 $20,000 $20,000 Building revenues generated: Plumbing and heating 27.271 23,739 30,865 28,800 $40,000' Building permits 130,363 100,710 137,989 120,000 170,000 Total building revenues $157,634 $124,449 $168,854 $148,800 $210,000 Building revenues as % of budget expenditures 170% 128% 172% 220% % unit budget of department budget 57% 62% 46% 37% % of total City budget 2.3% 2.3% 2.1% 1.4% Residential Permits - New 228 198 183 202 Single Family Units 190 Permits/Multi-Family Units 30/500 Duplex Units 2 Residential Permits - Remodel 60 56 71 50 55' Total Residential permits 288 254 254 252 277 Commercial Permits - New 36 14 15 17 50 Commercial Permits Remodel 92 119 74 46 95 Total Commercial Permits 128 133 89 63 145 Total building permits issued 416 387 343 315 422 Total building permits issued per employee 97.9 91.1 114.3 140.0 105.0 Estimated construction value $29.310,997 $19,725,140 $17,614,830 $21,823,334 $37,000,000 Sewer inspections 485 465 227 202 230 Sign permits 108 94 67 46 65 Business tax certificates 1.218 1,425 1,363 1,500 1,500 Code Enforcement TOTAL RESIDENTIAL PERMITS TOTAL Cona, 'RCIAL PERMITS TOTAL BUILDING PERMITS ISSUED PER EMPLOYEE soo. - isa . 12R 133 Asa 140.0 136 254 254 2 740. 120. 120. 114.3 `97,9 zeo. sa 89 so. 88 iso. as 63 ao. ,. Q. 0. 0. 79-80 80-81 81-82 82-83 83-84 79-80 80-81 81-82 82-8383-84 79-80 80-81 81-82 82-83 83-84 — 26 — CITY OF TIGA'RD, OREGON DETAIL DEPARTMENT: COMMUNITY DEVELOPMENT 1984 PERFORMANCE REPORT UNIT: PLANNING (2.2.3) FY FY FY FY FY WORK MEASUREMENT INDICATORS 80-81 81-82 82-83 83-84 84-85 No. of unit employees (FTE) (2.5) (2.25) (2.0) (2.0) Unit budget allocation $45,252 $56,290 $72,436 $67,509 Planning revenues generated: S $5,245 2,470 $14,084 $10,000 Subdivision Application Fee $23.2 14 589 15 488 20 000 Zoning Adjustments Total planning revenues $28,523 $17,559 $29,572 $30'44% Planning revenues as % of budget expenditures 63% 31% 41% % unit budget of department budget 25% 31% 30% 32% % of total City budget 110% 1.1% 1.4% 1.2% Land Use Actions: 11 9 6 6 14 Variance 17 10 11 10 12 Subdivision 6 7 10 16 8 Annexation 13 14 10 Zone Changes 17 27 10 16 5 5 21 15 Conditional Use 5 21 15 7 10 12 Minor Land Partition 30 25 20 24 Site Design Review 12 87 Total Land Use Actions -121 130 68 72; Public Meetings: 15 17 17 1 City Council 14 18 20 24 16 Planning Commission 14 9 CCI N/A N/A 20 19 NPO` N/A 48 81 45 45 12 Park Boars! 91 159 10 12 12 Total public meetings staffed 117 Total pug 83 public meeting hours 93 228 375 293 250 Total staff hours per year 5,200 4,680 4,160 4,160 4,160 % time in office (non-meeting) 98.2% 95.1% 91.0% 93.0% 94.0 FY 1984-85 REVENUE ESTIMATE Variance (14) $2,800 CPA (5 @ 650) $3,250 Subdivision (23 @ $300) 3,600 TU (12 @ $75) 900 Zone Change (10 @ $400) 4,000 SL (6 @ $500) 3,000 Cond-Use (5 @ $300) 1,500 NOP (15 @ $75) 1,200 MLP (12 @ 225) 2,700 M (4 @ $100) 400 PO (6 @ $500) 3,000 TOTAL $33,550 SOR (24 @ $300) 7,200 SUB-TOTAL $24,800 - 27 CITY OF TIGARD, OREGON DETAIL DEPARTMENT: COMMUNITY DEVELOPMENT - 1984 PERFORMANCE REPORT UNIT: ENGINEERING (2.2.4) FY FY FY FY FY WORK MEASUREMENT INDICATORS 80-81 81-82 82-83 83-84 84-85 No. of unit employees (FTE) 7 6 7 (3.5) Unit budget allocation $199,665 $337,455 $347,799 $409,692 $308,000 % of department budget 19% 24% 24% 21% % of unit budget derived from General Fund N/A N/A N/A 10.8% % of total City budget 4.4% 6.7% 6.5% 7.3% Land Use Applications reviewed/Hours worked N.A. 22/N.A, 20/N.A. 33/250 48/3000 Hours worked on Public Improvement projects N.A. 4,000 3,600 3,600 3,000 A. No. of Proiects/Size $0 - $25,000 (Ex: Street Opening Pemits) N.A. 20 2 14 AO 1 $25,000 - $100,000 (Ex: 10-20 Lot Subud's) N.A. 0 1 4 5 over$100,000 (Ex: over 20 Lot Subud's) N.A. 1 2 ^6 8 TOTAL PROJECTS N.A. 21 30 29 63 Hours of public assistance/correspondence N.A. 1,000 1,240 11000 700 Hours of Surveying 6 Mapping - G.I.S. development (Beg. late 83-84) N.A. 5,200 5,200 6,2A0 1,250 Hours of departmental/non-departmental support (Eg. street vacations; G.I.P., maintenance projects, Building Division Support) N.A. 1,220 1,120 1,300 1,500 Total miles of collector streets center-line monumented 3.5 4.29 8.42 11.38 17.5 % of total collector streets center-line monumented 12% 14% 28X 37X 58X A continuing commitment over the past few years estalishing a field control network of survey coordinates and subsequent computer aided base mapping, is expected to return major dividends in the future. As three key areas come together, namely: the field control network, computer aided base mapping and development of the computerized Geographic ' Information System. Cost and time savings for processing geographically located information (Eg. C.I.P. 's, Comp. Plan elements, maintenance activities and development projects) will become evident, greatly enhancing the attractiveness of the Tigardarea for future development. Currently 95% of the field control network is complete and work on the computer aided base mapping has begun. Future progress on base mapping and G.I.S. development is heavily dependent on the outcome of the Computer Master Plan. = 28 - M CITY OF TIGARD, OREGON SUMMARY DEPARTMENT: POLICY 6 ADMINISTRATION 1984 PERFORMANCE REPORT UNIT: ALL The Policy and Administration program (Council and City Administration) is responsible for policy development and local legislation, as well as the overall administration of City departments and the implementation of Council policy. This responsibility includesbudget preparation and financial policy direction;` intergovernmental and community relations; '- volunteerism and board and committee relations; long-range strategic; planning; and productivity -programs. Significant improvements were achieved in the current fiscal year in the administration of City-wide operations: completion of the Five-Year Financial Plan, Capital Improvements Plan, and Annual Report; contract purchasing policies, fees and charges update; PBO Programs; management training; employee relations; City newsletter mailings; and the annual Town Hall meeting. These achievements in City Administration have been accomplished while maintaining a very lean, efficient department staffing (3- FTE' in FY 84/85) and a declining X of the total City operating budget (from 8.576 in Fy 79/80 to 3% in FY 84/85). These figures are significant in light of a 33% increase in population since FY 79/80; 29% increase in area; and a 2007E in assessed valuation. Coordination of staff support for public meetings and committees continue at a steady rate. The number of Council pages codified has increased steadily over the past five years as major policy instruments have been adopted.- The' City has weathered hard times financially over the past few years, as the state of the economy has diminished revenues. Through efficient management, cost containment measures, slowed staffing growth, increased workloads, and improvement in productivity, the City has maintained an overall quality of -service delivery to the community, and made efficient use of scarce resources. ROBERT JEAN CITY ADMINISTRATOR FY FY FY FY FY WORK MEASUREMENT INDICATORS 80-81 81-82 82-83 83-84 - 84-85 No. of employees (FTE) (2.5) (4.0) (4.0) (3.25) (3) Department budget $79,205 $118,090 $154,184 $237,028 $162,500 X of total City operating budget 6.5% 7.8% 4.5% 3.4% 3% % of total City budget 1.7% 2.4% 2.9% 2.4% 2.3% No. of City Council meetings 50 39 50 44 51 Average hours per Council meeting 3.17 3.37 4.0 4 3.5 No, of Ordinances 114 105 115 68 No. of Resolutions 120 113 120 100 No. of Budget Committee meetings 10 11 11 12 12 No. of pages codified 100 167 210 490 No. of public meetings coordinated 83 127 195 177 185 Assessed valuation of property in City $466.1M $628.8M $741.6M $767.5M $838M Council, Board, and Committee members 173 103 112 114 122 Volunteer hours Library.& City Hall (Inc. B 6 C) 2,085 1,610 1,961 8,418.5 8,786 3, Police .Reserves 231 3,200 3,095 2,344.5. 2,530 Parks N/A N/A N/A 968 1,300 Total volunteer hours 5,316 4,810 5,056 11,731.0 12,586 - 29 POLJC`( & ADNNINiSTM : 3.o r-4- w4w VolawrEoact 15,000 GOUNC.tt. , BOARD, aCAMMtTTEE MEMgER`_ 14,000 z 13,000 12,000 tZo r 11,000 ICB HOURS 10,000 MEW%BEZ 90 91000 't5 8,000 p E+o x 7,000 6,00 5,00 t5 4,00 lift e�JS t N fS? 82Ig3 79/80 80/81 81/82 87!83 83/84 84./85 FISCAL. YE-AP- 0F EAROF PUBLK— 1ASE'TmG,S C,6-opt)joATt1ED BUN E-T AS °% of "TOTAL. C.tT`{ Cj?ERF'��1N BUDGET 2oa t00% I go% t 7010 Icri 40. �g o t4` 79180 Witt Ps?ffi'-i 3* 8g18i ' Ai182� 8th3� b�Jt�� 8��9 K I SCAL Y EAR F I SCA L YEAR, 30 CITY OF TIGARD, OREGON DETAIL DEPARTMENT: POLICY b ADMINISTRATION 1984 PERFORMANCE REPORT UNIT: CITY,COUNCIL (3.1) FY FY FY FY FY WORK MEASURE14ENT INDICATORS 80-81 81-82 82-83 83-84 84-85 Unit budget allocation $9,683 $15,072 $24,069 $21,317 $21',600 X of department budget 12% 13% 16% 14% 13% X of total City budget 0.2% 0.3% 0.5% 0.3% 0.3% No. of City Council meetings 50 39 50 44 51 Average hours per Council meetings 3.17 3.87 4.0 4 3.5 - No. of pages codified 100 167 210 490 No. of Ordinances 114 105 115 68 No. of Resolutions 120 113 120 100 No. of Budget Committee meetings 10 11 11 12 12 TIGARD CITY COUNCIL MEETING ATTENDANCE - 1984 BUDGET COMMITTEE MEETING ATTENDANCE - FY 83-84 # Attended # Meetings X Attended # Attended 0 Meetings X Attended Cook 39 43 90% Cook 8 12 67% Brian 40 43 93% Brian 12 12 100% Scheckla 40 43 93% Scheckla 5 12 41% Scott 37 43 86% Scott 4 12 33% Edin 18 25 72% Edin 4 4 100% Duffy 6+2 Excused 12 67% Edwards 11 12 91% Evans 11 12 91% Hoffman 9 12 75% Frezza 3 3 100% 31 - CITY OF TIGARD, OREGON DETAIL DEPARTMENT: POLICY & ADMINISTRATION 1984 PERFORMANCE REPORT UNIT: CITY ADMINISTRATION (3.2) FY FY FY FY FY WORK MEASUREMENT INDICATORS 80-81 51--82 82-83 83-84 84-85 No. of employees (FTE) (2.5) (4.0) (4.0) (3.25) (3) 4.OX 3X X of total City staff 3.8% 5.1X. 5.3% Total` City staff (FTE) (66) {78.5) {75) ( 78 No. of unit employees per population 1:6,040 1:4,375 1:4,591 1:b,00000 1:6,666 Departmentbudget $69,522 $103,018 $130,115 $133,953 $140,900 X of 'department budget 98% 87% 84% % of total City budget 1.5% 2.1% 2.4% Assessed valuation of property within City $466.1M $628.8M $741.6M $767.5M $838M Size of City in square miles 6.6 7.6 8.1 8.4 8.5 Population of City 15,500 17,000 17,500 18,500 19,500 No. of City Council meetings 50 39 50 44 51 No. of Budget Committee meetings 10 l3 14 12 12 Average hours per Council meeting 3.17 4 3.5 No. of Visages codified 100 1677 2100 490 No. of public meetings coordinated 83 127 195 10 185 1 No. of community newsletter issues per year 0 6 11 10 6 Council, Board, and Committee Members 73 103 112 114 122 Volunteer hours: Library 2,085 1,610 1,961 8,418.5 8,786 Police Reserves 3,231 3,200 3,095 2,344.5 2,530 Parks N/A N/A N/A 968 1,300 Total volunteer hours 5,316 4,810 5,056 11,731.0 12,586 No. of MACC Board meetings 12 12 14 18 1 No, of Area Managers meetings 4 6 6 12 122 No. of Urban Services Study meetings -0- 4 10 12 8 Meetings Attended 16 22 30 42 34 Hours systems reviews & special studies 1,000 5,000 5,000 3,500 2,500 Civic Center hours 1,800 _ 32 _ SUMMARY DEPARTMENT: GENERAL GOVERNMENT CITY. OF>TIGARD, OREGON I984'PERFORMANCE REPORT UNIT: CITY ATTORNEY NARRATIVE: The City Attorney's office provides legalCouncil. services in four functional areas: Administration, , Municipal Court and litigation. The services to the Administration program range from the preparation of contracts and agreements to the preparation of ordinances. The services to the Council involve reviewing all agenda items,attending council meetings and providing legal advice. The City Attorney's office acts as the City prosecutor at Municipal Court. In addition, the office litigates and defends matters which are not handled by the City's insurance carrier. The work can be classified into three major areas: preventative law activities, negotiation and litigationand `:projects. PREVENTATIVE' LAW ACTIVITIES: These activities involve the drafting and adoption of procedures ordinances, updating of ordinances to reflect court decision and changes made by the Legislature and educational programs. Proper procedures reduce the need for legal review, create a more efficient level of services, and reduce the opportunities for legal challenges. Updating the ordinances to .reflect court decisions and legislative changes is necessary to preventative law. Educational programs for staff, planning commissioners and councilors assists the key persons in the operation of the city to identify legal issues and avoid legal problems. Procedures Educational Programs` Purchasing Ordinance and Rules Council Workshops: Tort, Civil Rights and Personal Services Contract Form Anti-Trust Liability and Defamation Cases Public Works Project Bid — Contract Packet Planning Commission Workshops Street Vacation Procedures — Ordinance & Forms Role of the Planning Commissioner in the Deed - Dedication Forms and Procedures Hearings Process LID Ordinance Findings of Fact Ordinance Updates Staff Workshops Revisions to Tigard Criminal Code to reflect Tort Liability court decisions and legislative changes Civil Rights Liability Anti Trust Liability PROJECTS: These activities involve the drafting and review of legal documents such as contracts, leases, dedication agreements and easements. It also includes the preparation and review of election materials such as ballot titles, and it includes legal research on current city issues such as personnel problems: Tax Levy Ballot Measures Construction Contract Civic Center Labor Relationst Personnel Rules Foreclosure Ordinance Dartmouth LID Benefits Study Implementation Durham Road — No Trucks Issue Criminal Code Update Crow Lease Extensions Muni Court Codifiations, Order, Fines & Fees District and Justice Court Options Charter: Elections and Officers Update Codes Enforcement Merit/Incentives System LID Policy and Ordinance Computer Master Plan Acceptance of Public Improvements & Dedications - 33 NEGOTIATION AND LITIGATION: Negotiation transcends many areas ranging from Municipal Court diversion aagreements numb�nof 2° condemnation tioncasescases. Litigation g is viewed as a last resort. The City Attorney's office is presently handling Litigation Planning Matters Martin v. City of Tigard: Dartmouth LID LCDC Acknowledgment Nearing City of Tigard v. Gage: 72nd LI0 Smith v. City of Tigard City of Tigard v. Killian: 72nd LID Municipal Court City of Tigard v. Whitlatch: 72nd LID Prosecution of Code violations Misdemeanors Unfair Labor Practices Complaint Traffic Code violations TPOA v. City of Tigard Zoning Code violations Tigard Municipal Court Enforcement of Improvement Bonds Advises Court Clerk City of Tigard v. Northwest Underground Conducts Pretrial Negotiations City of Tigard Y. James W. Brayson, Builder Plea Bargaining Diversion Agreements District Court Trials Standard Trials Sentencing Trials Bail Hearings 80-81 81-82 82-83 83-84 84-85 $ Council $ Administration $ Municipal Court $,Negotiation & Litigation $ City Attorney $ LID Projects $ Other Projects $ Legal Services Total Budget City Attorney % Budget - 34 - ' { MEMORANDUM CID �.' CITY OF TIGARD, OREGON TO: Honorable Mayor and City Council June 20, 1985 FROM: Loreen Wilson, Recorder SUBJECT: Workers Comp [lids s Staff will hand-carry the bid results to Council Monday evening for consideration. lw/2892A f t « ' CITY OF TIGARD, OREGON 4 COUNCIL AGENDA ITEM SUMMARY AGENDA OF: JUNE 24 1985 AGENDA ITEM #: ' C� I DATE SUBMITTED: June 21 1985 PREVIOUS ACTION: ISSUE/AGENDA TITLE: AWARD WRKERS COMPENT_O!11 BID PREPARED BY: J. Widner SA� REQUESTED BY: J. Widner DEPARTMENT HEAD OK: JLW WA. CITY ADMINISTRATOR: — POLICY ISSUE i n/a INFORMATION SUMMARY The City requested bids for Workers Compensation insurance for a policy period from7/1/85 through 6/30/88. We received a bid from SAIF Corporation. The cost of a three year policy is significantly lower on the basic premium. The f City_ has _ a retrospective plan with SAIF now. It is a one year policy. The ' three year policy would extend the liability timeline. However, after reviewing our loss experience for the last four years, it appears as if we can still realize a savings by accepting the three year bid. 's : s ALTERNATIVES CONSIDERED 1. Renew one year term. 2. Renew three year term. SUGGESTED ACTION I recommend acceptance of the three year bid. (0962F) t PROPOSAL COMPARISON Firm ' City of Tigard Policy Period 7/l/8 88 Carrier SAIF C:amcr Carcic-� Carrirr lan Plan % Maxp 1 r. p 15 % Max Pian Pian StandardPr+emdum $ 181,734__$ 181,734 Deferred Premium 36,348 54,520 Remitted P►e►xirrm 145,386 127,214 Basic Premium Factor .469 .296 Loss Corrtttrsion Factor 1.20 1.2Lfl Maximum Premium Factor 1.15 1.15 f� -` Savings on Net Cost 3 Yr. Losse 0 $ 85,233 s 53,793- ; 31,440 $ 10,000 97 2 20,000 109 2 30,000 121,233 60,000 157,233 125 ,793 103,134 208,994177,554 120,000208,994 129,334 208,994 Proposal does not reflect the Workers'Compensat;on Department tax of J-6-8—% Tax is applied initially to standard premium and to final retro premium in the same manner for all carriers. WCO rax atUartdra:ut frmtrtm $ 30,531 $ 30,531 $ ; Minimum WCD rax 14.319 9,037 Maximum WCD rax 35,111 35,111 Y �j Insuring company: ®SAIF Corporation SAIF Corporation of Oregon R.-,. iA34 SE31PCORPORATION r ONETERASOM _.. l sZTROSPECME Time Line ppjCYTp1e ls¢ end Sed 4tlt 5 aluatton Evaluation &Wuadon EfatuatWn ainadoa 1 1 year 1 yCar /es Wr.yo v/'hay e✓s�w 6 .fb' �ysyey ��rlea Cdosjrsg Provisions: s u may request and we may mutually agree that the 2nd,3rd or 4th evaluation be final.If on the 2nd,3rd or 4th evaluation all claims are in closed status,&UF will agree to close.'!'he 5th evaluation is final unless we z mutually agree to a subsequent evaluation. r There will be no surcharge(loss development factor)for plan closure. b n 1 �i K } LQ -) rvt v MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor and City Counci June 20, 1985 FROM: Bob Jean, City Administrator SUBJECT: FY 1955-86 Work Plans As in prior years, Department Work Plans have been prepared per Council Goals and the Recommended Budget. Additionally per the Boardsmanship Workshop, Board .and Committee Work Plans have been developed between me and the Chairpersons, then reviewed with the Mayor. Some or all adjustments are yet to be made--largely working in the Metzger/Washington Square issue and adjusting Plans/CTP updates from the original Fall Schedule to a more realistic Spring Completion--but basically we're ready for a good July 1 start on FY 1995-86. One related item to point out is that the 3-6 month rescheduling since our original thinking in January is largely due to lack of time on Council agendas. Council needs to review its agenda setting policy and groundrules use. of Council time vs, delegation to Council Representatives on the Boards ._ and Committees. Consideration should be given to expanding the use of Council Representatives to work the details on key issues with staff, then jointly carry a recommendation to full Council, Recommendation: Approve Preliminary FY 1985-86 Work Plans, and direct the Administrator to continue to coordinate staff and Committee efforts to the Council Policy Calendar as revised. (BJ:bs/2908A) x _ i OCPANTMEtiT ry C!�✓fNC=L DIVISION/SECTION �J1/'rale rh>[% C?L�nICGL WORK PROGRAM MANAGER FY IS '0� NAR APR MAY JUN NOV DEC JAN FED PROJECT/ACTIVITY JUt< AUG SEP OCT Ccttri6�1.�@IiLS T' -y FO tam !Si !s Rli��S' pRpfi 7dr�lFir>tiT 7 �k1HiTfse7Al8Q•PQ�a?m3�AS . LD CArW#41nPS "= QsaE4 — �� GNsT sal VARfI (,0 iT�a _✓q,e7 ia"x=° — �. 1Y.7a+ �'s�' — •GoAAKTI'A "SYfR PLD4 A'A' •c^n<xi.--&-wM'Y AT GZO cD 7&<Ts/ l v C-AE11lIQNfYs 87411 hl,+tn' t ? RT,. ra ..TrvC, W ari7E .OBs ,. LA A"I •CJmR1t.k.tLT`! 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WORK PROGRAM DIVISION/SECTION FY MANAGER PROJECT/ACTIVITY JUL AUG SEP OCT NOV DEC JAN PES MAR APR MAY JUN •�uB�1C f�R�..rGS .. i ��" csP tea✓,., .,. _ �R, — `t✓oR 'vPS r cp.,--T-L b l f ' k t. S i S i i 4 WA 4RD DEPARTMENT WORK PROGRAM it FY DIVISION/SECTION _ MANAGER PROJECT/ACTIVITY JUL AUG SEP OCT NOV- DEC JAN FEB MAR APR MAY JUN &&j POOR. fALt;,:)( - Y vl.�Y 11 F1cvv�1L P4�SmG-��,,?Aw�S fuw' sv�Ycrr ws S•3,5, 0 toN.�. �ECI�EFT�e�1 MO✓� nv � U_Jg�.pR_J ,�+wE.. cs�..M CELe ,,•vs ., 4W7 5-- ,T _ JRu h Y,�•, / '_..��`- a ...t.. .✓"7✓'�lyy-C�.'✓ ? , .--�-- I - j . � Aoqpr I—"-- -- ta 1! _ f 11 �"COGd���j�'��.�I�(�.-,.- I � •. T l k 11 _ . (� t f�- - `t� � "_ � I °I, _ h p C/A�+L.�-r.11[�f�.r- � � y I I; � � r �_ � � � t I N I••j Qo IcJ T 1. 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CIS " R at "] ar►�i�lif■IN��I �mm�r�lo■,..I#1'�A�V1 11 M MINIM■ ►! ti��!11r 11111111t lfit MH1 /1 !INP�I�►�3.i��!.��11ITT M E! ■ i f#��S 1TTw; �r �}"171 ■�� *9'r:r"� '�""; "tt �# oils pl�pi� Iii ■ [ ,. %�'��77 'rtri="� ! fsRA�At �l� !!!➢1! f�p�ur■ m grump"IttI .�1111A� �I�� p gas. i1t�MINIM Irl,'�'1!i��m�?`►!T}!1►►7,l:m.u.?'lM7, f� /1111g11.� in I�IIi t 4■i� �_ �r R'llfu ���HI � R. � 1�l�i C#E ,�.t�lt�li�� ��l1 ►�� ►' III ��I � u��f�nn�i�■� ei , �s , ,. e�A. seWN1 w wool 11 �w o ■ I: I' f a r • 'li' I, ,I r; i CITYOF TIGARD f \` ti:VT Library_Huard ' i i wim PROGRAM _ XM= =,KSDUOLE6� L'1Coals/Future Development �- FY 1985-86 _ MANAGER C}rairnan Walt lunball 4 PROJECT/ACTIVITY ::MAR jUL AUG SEP OCT NOV DEC JAN FEB JUi: Library Goals/Futures Wks p Special QUestionaire/Survey: Vacation I Open Door Policy Susan Hardt --—— _ __ ____ _ ——— 5 san Jlardi — __ —— YCCLS Alternatives tt I I j; Council/board Workshop Annual Policy Manual Review PProve State Library Trustees Mt at OSL i ; t Budget 1 Public Relations Fund Raising/Grants Grantslen nt Solicitation G.A.S.S Foundation Recreation Program Follow ad evaluat �. Metzger/Yash. Square incltdo is librkry survey participat in CC dis usstoas __ Valentine—' i I Volunteerism/Friends i i Tea Civic Center: f c Furnishings Specs i b ds Deliver /Iitstallation i Move Moveh Check is Mov Check in ! Auction — — Celebrations II Time Capsule/Dedication Exhibits/Displays i Displays ads Projects: Literacy Program York v/ librn on study———t review To CC Latch-Key Program —York v/ librn on—stu,—— —_ _—— ____ review 1'F'tuATE GE?.1�� ITTUF TIGA RD DCPARTMFN7 GomvN Nt D ¢ I U tt t / 11 WORK PROGRAM DIVISION/SECTION ff EYI t �tN -- - I�GIt�¢5 PRWaTE/PUl��tc FY SS-$� f 1 MANAGER RG�a� Grtn PROJECTIACTIVITIt Jut`191.4vsT SST: C7aT. Nay. bcG. J+.".S. Fps. MAvz: P�PtL�� MAY Juan - { –MAPw+NG, UPL�TES ! i ' �IELL7. COAiTQdL U �/ , � C„.z.S. bT�,1G1,.opMEt� pi'II.L � Dl� S . i t UEPART Q)"�SUP4b j —LNSIa�JS6.AF4t-tuTla►S - - -- " �o�.�� ' NoY __ � __.. - " - -- j ArpilcaTtol� Int-�TIu4 ' ST2EET V 14ATIo1J a Mur. -PP.AS6 T5 � .._. GAP1TAt_ 'Qfzc1 Nb AM1a1sTRATIOf.1 — MAYFI►•1C,t uPpAT55 -3,�t_ - - - 1_ - --- �w ENG A5515iANC�_ i 1 /Pr�o� -�'ra,n+tinu �rtw<.•r bleu �.1b Cat+ +.:. -rA1 AJS�ex� inoS �c.. DiulSe� A;nl►rnI 1 1 a't -=� CITYC�FTIGARD I AItrM's ll'1 FINANCE ANI) SUPPORT.SLRRVVrICES t'Nll�% I'l iN.NAM 'rl Vl.rIWW.L1'T IU7i MANAGER ... Fl" PROJECT/ACTIVITY iUL AUG SEP OCT NOV DEC JAN FEB MAN APk MAY JUN GOALS UOkK PROGRAMS _ PERFORMANCE MEASURES ANffiUAL PERFORMANCE REPORT PRODUCTIVITY & TEAM BLDG COMPUTER MASTER PLAN IMP. I BUDGET • I i Finance Director Goals: I f Civic Center Acctg/rep sy — Retirement Plan changes (TPOA, WA A MGMT.) - Payroll Sys. chgs (Garcia __. --- —.. __.__._. �i -utilities 6 Franchis Cow _ _ 1 — _ — —• I Acctg. Poli/Proc manual { Annual Audit i Banking& Investment Pot. LID Finance 6 Bond Sales 72nd LID Close Out I I � Nil Its 1 ■ ttlrArrlrllut!lallrr�Altrnttur>t1�uH�tlf`t����r�iEH��li�iii� tiliiu iiiiiiir Ills Nil In ............. rr Iilrlm 1/riHlu� mu111 I�u rllH=111 H�� �iilii�li' iintiiiiiii�® {� alitU Ills IH Ills [Ilan slup Ills 11111 Illlt I�IIHt l�11E 1 � + 111 i !�=I����tl� � i{��� lli�il �!111�l�111111�, ' ' ;: �•� . - =tnlr rnIH= �i.mr!=1!11 tu1��_� ; u� 111. u!�tatlniiii��li t=it��trllu��llrlu !loon!, , I's BONI., r 1 f • Q; �sAwn+rg.✓+pan'r..,wc (efinYNE Lo.+'rY/ 7 t tGARDGEMARiMLNT LC7IGN — NOR& PROGRAM 01 VI3fOX/S - p MANAGER yuV SEvr 0.7 AAtd L. Jµ MK PRGJLCY/RGTIVI" /lliv�l.N4/.rCrgrrT 7t, AACAAAe d. fi!I Lwow - - i �..rur�nic .�7J E�s.on1:�`3 .. Mt ne�tyfs - ,Se�cnR,.. Alse%r.T - ,. �wO r lea+,.nsa.�e�s 1 • - 1 Sc�/p[arycw of e("s . I 1 s r.. p�'�Lti� ., �G} �5+,t�'rl� •�v�i-t;`t�y! �P.� u '{� t F i W i �Y �1'�M.,V,kiW1.M.•.v.:.a,u.+�Vrc�G,t�'..t.A•'+iAlii•a , ..ul. -,.0 M�+d•'c•e+�Yd�bs.�.+F�fs. „�3 MGkia. .L�u. i;r..xTs_x..k„ - ,se«f.•Ta.�.� ccnof ln'.o4..r srEY..F...;J; { u[r�ArAn+T _.[1iYddlL�/.SEiPWCEf RD t9mg PAJGAAA - DIvt S10Mf SCCTICM _ MANAGtl �...•.. 7f}•it/i I•LI. � .s:; - PWJECY/A{flV7?f t�:•�'. QY( ..�. (.f' i.J loot l.r�—• lisR wnorAtrr�.l.rw - -— - i eLu<a^+Art - a+;wn+w-3 ee.A,y r.Pirer n. ,{�.u.,urr�iFiardcE t3•wcroir d//syr Orlrii� rrEtfrAw.i1+T1 - - _ _ .Aawr 4zjrAV a lir TNfca.+<t.%d�W � lrtrMTlt .k+' s �vpwv ,NAFil 4L, - - 1 f �,.ka;:e:.w`3�'�„'tlE7,?:�v,+�Wit_ �i axt;m:h.�+�.�ue�'ie+kubid'e`9'�.%i,a>.c3.,ha.4):k+dl.ln�t�i ^~E.+M�+•wai�t,s.. �� $ //Ctc+uu✓/NttS Gt�.+.X�(L.uw FoPdrj - -- �ecv�nTMt.MT /TA.vtE .SF.J�rcFf _ t NONA MxPAM ofvist UMIsEcTroP -- TY y� .� MAMA GCP _ �C✓�r PP6JLCT/ACTIVITY fa•c• /” 1•'+' F f•. t't f /� ,oCee..N�s J�eY.tPeE /�/LT/IJF Cat CAFeAlf , /XfEtrM.L ,�+,w • �rrfu`�i C��4orr S/t¢cF,.vT VAG ARruAI} - _ Npa A _. /drftocc eopnerS ox Amfti r4 ENO NEW i' # c i 3 SEEK WP/OFFICE MANAGER (Pett Martin) WORK 0CFARTNt1.T F ...../Services rr faoeRSM alvistox/SCcTlos Support Ser�Office Serv, F i9BS-aC MANAGER PeCL Marc 10 va0.fIXT/AC'r1vtTT' u u Se Qct Nov Dec. J Ma r %rP MANAGEMENT 3 Management o•Sy stem Data Sntry Backup 'k Archiving Glossaries _ Reinitialize ' VP Manual Update Dictation System - - tiP+ Software 'a{ Training/Supervise Special Projects ...... ....... ....... Council Piling r Clerical Network Monthly Reports Budget TY B5-B6 . . Budget FY 86-87 ` + Z. OFPICR MANAGEMENT ---- - -- San toter `— r Laundry .... - - - General Supplies Supply Reorder Syste Nave Copy Machines ............... Phone System -- -- ---- MANAGBMENT/5UPERv1S1 N 1 Colleen 1 Bill xxxxx` Myrna a ii xx xx Pat xx xx xx 1 xx C Bev x: xx xx Personal Leave xxx _ DOV$ 1 • A 15 Pat Robertson / Receptionist I rnun otrANie iSe — sup Su MOOK FROCK N ort Services otvtstos/secrtoa P� • r• PattNarttn Pr��5"Bb HAPAGEN eNarerr screvtrr JUL AUG SEP OCT NOY_ DEC JAN FEB MAR NPR MAY JUN Work Programs Postage/Mall JMaint• court Backup ••.• •.• ••• i Receptionist: TSI Into Updated _ �;y '—. Telephone - - - - - - - .. . . .- ro Walk-ins 1' Cashier 3 Monthly Reports: Work Coad Copiers a Supplies povnstairs Supply .. •• •• Cupboard • Div. Trag./Team Mtg. r - d Personal Leave a�? Move yi 1 . i xg •� r ) I x r y tt r i 1 t� , ntrAmTME71r Finance NaaX reowAN a1VI510xIsrtT70N - Retarder _ RECORDER – Page 1 of 2 :IUNActx.. LoteenWhaon .— jI rmwtcrlAtrtvlrr i u 5e t. Oct. Nov.' Dee. Jana' Feb* s Recorder CC Packet/Min/Followl pxzxxxx XXR=mx Lxxzxx=xxxxxxxx txxxxxxx Mzxxxxx LXXxxXxx?(xxxxx2l xxxxxxx XXXXXXXIXXXXXX xxxxxxx Stteet vacatio --- --- -- - - - - - ns - vo k w h Adria Charter Review/Updat no for N .Election XxkaXx- ------- Elections xxx x xxx X coordin to with Charter eviev _ Creat IrNou Manual Elections Procedures - Codification - - - - - - - - - - - - - - -- - - - Recordings Processin • tura ar to v /. Annexation Proeessia • turn er to ev• CC Packet Follovup III I xx Agenda Process DOI xX t aoardmanship 8andboet a boo ; dist. cos sue co plate train ew memb ra- -' 1- at sc duling orkshop ' Orient/Certify Progvrijx- - - - - - -"-x"- - - - - y " Office Manager " Yatt to take over 111/86 exe pt phon 6 move Croom Patt For Job - - - - - - hire sal fi• 11/85• coordinate move and set le -C WIDE X ter,r t x+ ', i' „• Move Coordination Prepare apes 6 bid for 4/1 86 star 'T .aid Janitorial °Ycep re spec i bid ar 7/I/ 6 start tr .... aid laundry i ,y Bid Office Supplies 7s�4>4nt S" � 'S, Vendor Prepare a cs a ia.for !/1/66 ars Assist in Reoeder-Sy • - ' -St t 7/IS 85 Dev to nee a asses nt/RF gid ro esa Awad @ Cou til Cut ver upo move 1 _•.�.t .F , Pfiaae System ..T •T•4•T .T•T.— —.pT.T. .T.T.T• •T•T.T...T•sTp.T• •T•�.i. •T.S•T• ••�.:• T ..�, t•. - Court Administration Hire /1/85 �-- - - - . . Train new clerk 5u ------ ' Hire OA I Reg/PT ire 9/ 185 6 trjin Streamline System CO e,vgdji g•wprll e•reamlio og...re cbedule a eoordi ate Rewrite IDD/Jury Ord - ' ¢ s f s' FE i '.`�ryd'�`r11r"r ,;, : t .d"x .I,.yt.A'•,.*".� ^-i+ •t Y`..• �: . ;1 x cv.• �,� I.: -rK 4y'},,?1 i k��w 9y i+n .'�,1� �. :rs ..•a '.:y's� r; ••.i" ..c• •y,�. '> fyy' � �a�••.,.�wf.r v�5}�e . �(, .y',w... �;:Y'•d71 ....�.w!riRY�y�+,� aj �:a..7,F�l'.�'�"'S�',- ..�",- '* F` .. ...r�onm+.y.'.n—n,.+.t.n......«.,...v*.unxP^-m+v.+.a...rnw.annA•gym+..wrrnz+m+sT.SfIIE_�fn ' . M Beverly Straub/OA 11 r p ocroxTRW C'nwn�!/C�ry�Cl1 o:vtston/stcTioa, Support Sery/Office Serv. WWI rsoeaae iuirxc[s PsCt Martin ►r IRSS_e& MOJ[Gr/a rtrtain AUG SEPT OCT MOV DEC ,GAM Fee NAk MAY York Programa .. Records Asst. Dept. Backup YOrd Processing: Data Entry System Backup/Pili g City Recorder Backup ... ........ Deposits , Cheek Signing .. .. ... ... Purchase Orders .. ... •• Business Ta: Monthly Calendar Central Supplies ...... ....... ....... ....... ....... ....... .. Reorder System Reorder Printing _„_ ____ -bid award RFP for General Supp ies , Div. Trng/Team Mtg. . . Personal Leave S Move ii i 4 :(7411:,Sy ri+ w 7y+ .ior y r,v v `. fit ,` r 'fi•�' r • " ,• �+i' a .. 1 >r� UYrlt.B ALI&/ aurrUR& z ` oerafirMttrt Finencel =c�, IWig MOCaAa otvtsltlM/s[CrlOM SupportServ./Office Sefv. rt 1485-85 tlaaAGCa PatC Martin 1ROJtCr/Acrtvtn JUL AUG- SEP OCT NOV DEC JAN FEB .MAR APR . MAY : JUN Bork Programs Budget Copying . - — I Copy Jobs ...... ..... ....... ... .. ........ .. Bank/Errands .. .... ... ... ................. .... Rtceptionist Relief Special Projects ....... ...... ...... ....... .. Accounting Support Court Support Council Packets ............................... . Meeting Setup ... .. .. . . :. .. .. Die. Trog./Team Mtg. . . . . . . . . . . . . . . . . . Move r 1 "t ° �s L v �• ,. ,:;Y'a° .a.SJ'�a..',..:�.,.,Swi#'4r.•' .......3[..r:,,e..d 4ko m:,n'2r ;t '+a.ja+"d#:a�e:' i r�.nf.;i4'.314i`'.,d.,, k;slniax _ � { .. _ } r La rk^; a UIYOF JIGARD Pin&nee Recor_der OWN PR%RAM OIYI510N/SECTION I RECORDER- Page 2 of 2 nA"ACER yo=a.�yilsoa—-- PRO.it'CT/ACTIYITY Aug. Sept. Oct." Nova Dec. Jan. Peb. March A ' Records Hanger hire 7/1/85 Hire Clerk xx x xx : xxxxxsxx • Training/Develop 9 Records System under current rr. under new and k move preparation +.. Clean Records 6 Des toy Develop Performance I Measurements Revise Destruction Ordinance rte. gl uP } Move Coordination : xxxxxxx. .. f « ' (Of Records) Nana ement Su rvisi eview 1 1/86 Revi 7/1/86 view /1/85 . . . Revi 7 1 8 € Fri Patt Martin swath rite___ _ Goal a c eviev eviev 3 __ Court Clerk x x'- xx �� x w Revi 7 1 86 month rit tupd. Goal a t evievrev evRecords Clerk x x"' x ��' - a a for B Review period Cally wi h emplo eea u xa Po 1986xxxxx xxx Mork ProgramsDivision Training/ a ncentra a on cr s train ng adeq stely . Team Meetings . . . . . Budget Preparation Review /each p chap Revi v Wath y (line t_em rc ... Pre .. for PY 86-8 Review .. .... � R Revi + Evaluate Performance /�.. i � w�,q" ¢�+ 3 •rEa Measures ..... Personal Leav_.e Seottl i . 7. School xxx . �u y Recorder's Conf. Vacation I xxx xx ' �rj'• n r ,. .,. '"3�,�'Ki�a ar t g '°"�# 4 i ail.•_+� � .'�• lit �r j ' .� t•, �r,,y�.•�' dy-�r + i •' 'C+KY V'S � r•� CI IT OF I IFAR ,orveuTwrur _Fin_ance ,_ ... atV151a++/Stcrl(tn Necorder +qxs raocasn �Rnecrx _ ._Loreen�Wil,}.y11 ry 1985 86 RECORDS CLERK -OA II r;•— � - -- Hareh Aril May -- vaurcr/ecrtvrcr Jul AugSept Oct. Nov. Dec• Jan. Peb. Hire 7-1-85 xx M.P. Training xu • • M.P. We . Records Training + Update Central xxx ts Organ Records R xxxxx x Revise Dest. Ord. ----- xxxxx Destroy Records x jxXxxx Microfilm Plans. T -- --- ---T Develop Pert. I . Measures s + !love Coordination '� ,?;• .� 1 y��} Settle Records XXXIXxxXXXX:x ataesa MDtegsai. rz-r r-z-z-z -rz- z-z zzr- - -z-r zr • i xxxxRecords S --- ---_- ex • turn-over from Delta. traia ta. o au_xCxix Center s 1PCCreco ds cla Training/Te Personal Leave ligible after 1 1/86 Court Baekup reliev on Cou c desk using lezk abs nee • xxxxxxx xxxxxxx 'ididk' 6.4, Of badsti 3)' IL A s ''. r l r- „+ « "�,�++,�'E! 'C� iFx R.a, n�.�..'1",stt .�ii'�tYTt�:.rAf +'•�" i." . .. ' i C-11YOT ARDotreuTNnrT -1isnce icipal C our[- .r f. Dance F.. M ! 11eRK PpiK.aAN _ alViSteN/SCCT iON _ NAN�f.LN Loreen rr 1p3 -66.,_ MUNI. COURT CLERK - OA II —-T xaateer/acrtvtrr Jul Aug. Se t. Oct. Nov. �Oec• Jao. ' Frb. 1 March Aril Hire 6/24 or WAS __-- -- ---- - ....... ....... .. . w;; k• �.:v'Vv Training for Court xx zxx n---- . j Municipal Court daily _ -- Process traffic gl Y ---- - - - - ---- - - - - -- Process Msdr. cit .�!}}y - • Computer entry , _' - Parking cites gatrFb-a otd ci s th a Dace' r t«ice a week - Bail Refunds Lvito swpth - - - - - Warrants fa 6th .once-a Veek` , - _ ietce_a 16;6 - License Suspensio - - ` . Atty Trials eve other month - sually ne da essions Jury Trials tvi e a yea f net sat ive ems s to ca ch-up Monthl sw r i ,; •' ;; Oismisa obdsuap. rt d s by th IIILB 3 h gE',•s> ., ,• . Trials/Arraignsbs ... ... .. ... Csfdorr>n� .. Reel of Cashier ..... n..... sily•du isg.luac .of..rs eptiosi t.i.at. Court.. l"a! y ri•+' + Trainit+ Team MtRs• ,x:Cou eoafar nee.9110/85.4 is Spri g.of :6 .tcx . t, ; �`r e y ,jL• „ ;! Eligibl after /1/86 . . Personal Leave r I -- - zxxxx— -- Move REnrganixation _ - -_ - - - - y` `• °ts'rL +;yv� + 'r Reorder all forms ., v/addressor Ct. rs :ti hours a ... F"�Frfvtx4+i. Y�ej �"�4`4�'` (t q�fir+�• i t Y �y i GITYOi:TIGARD _ -- 13'.i'ARTMi.U1Library WORK PROGRAM DIVISION/:;ECTION _ FY _ 1985/86 MANAGER Itene Ertell - PROJECT/ACTIVITY Jul, AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUAI I Administration: Budge[ - Revise _ Control bu et _ Review _ Bud e[ M86/87 ionitorae oun[s WCCLS Contract Governance stud Automati n za'ect r WCCLS alternative Work Programs Finalise Review 1986/87 r ram Records/Reports4 85 stn CC CC OSI. R t CC C4y Rpt. CC Ci ICC CC L' CC Evaluations GM BW CA/RW/VY/ AS BS PR GH BW CA/RW/VY/KFAS BS PR A A P Pr Pr P - P P A I P P FA P P P A A P Public Service: i Circulation of material f j Counter--Service Patroa registration Overdues Shelving Reserves Refereace/Information — In-Library/telephone — — Interlibrary Loan Community Relations — -' — — -- — — — — Support Services: Acquisitions: Selection ' Order/Receive Retroa ac xve Stanling orderal Orderlmonthly Eeviev accont standi POs Revxev fin sh PO Donations Cataloging �._ .-- r Card production i Book processing Collection Maintenance Weeding WCCLS su omation pLject Rebinding Co lectxng r ship!-Race#ve Reshe ve— Cotlecti g� Shelf Reading �- — i — Card Catalog Maintenanc _ Filing/Pulling , Programs: -- Youth Services i Pre-school stotytime f Suer reading Pro rams -- plann n /0r anx n Reieter Scbool-age Programa I� Large Print Deposits r To King City/Summerf eld !f UI;1'AR?HENT WORK PROGRAM OIYISION/SECTION N IJ ( Fir 1985186 MANAGER Rene Ertell PROJECT/ACTIVITY JUL AUG SEP OCT Nov DEC JAN FEB MAR APR MAY JUN Volunteer Program: - Library Board �_ Folie /fee Literacy Lat�5h--key Dedication _ C wkshp Friends of Library _r G.A.S.S _ Library workers Recruit tr in valuate c5—ordinalor-^ Tea itksh Community Service New Library Project: Furnishings Bid Mo 'tor Monitor Receive/In tall? Fundraising anvass tnesses ea to Rt —AU-1s S L o r conte t other gr ups Move n an Cheek out" MOVE Dedication Pan Ceremony Auction Plan/Sal i Special Projectst Needs Surveyp 1 for rant curve / tan Policy Manual Plan Dr ft Lt CC I�enent evtew/Rev' a necessary Pea Schedule Revroe L b Bd CC Literacy Program Fessibil t Stud L BD CC 2m Iemen if feasible Latch-Key Program eas flit Stud i Bu CC lm lemen feasible le Acquisition Program n$�te prolret BN 4 ASS 8 Nev Brochure lar. esus Endowment Program len/Prase t to BD i 1 . f i i AML DEI'AtlTMENT ''nMMLNITY DElVE1.0)1114 DIVISION/SECTION Afminisiraxwn - WORK PROGRAM MANAGER Mia iiam A Munchen FY JonsiH6 April Hay JUn. c: u ust ri�� ' O:auber Nuvembec Decemher January- February: MantY N Bi3lie I)0 Bill (91 Fenk17) B Ilio 1701 Bili 1111 Frank. PROJECT/ACTIVYTY Bill 1127 rank l2) _ — Bil ) Bi3lle (7 Departmental Administration Planning Building _. . Operations Engineering Capital Projects Support to.Department Bill 110) Hi17 151 _ _ - - Bill (2) Budget Prep. - Monitoring.. _ Bill 15 7 _. ._ Economic Development - - - - iI70� ll - --- -- - - _---. - -- - - - -. -- Planning Report Review B- input/Review Technical Assistance ! • rode.Interpretation rank (10 Engineering Assistance F- -- Plan Review 1 . . Sensitive Lands G.I.S. Fr4nkk5) Transportation - Frank (5) - Faruw Creek Park Project CDi'G Project Bill (1) Frank (8) Billie (1) Civic Center Input Frank 151 _ -. _ _ _ _ .- _ -. _ _.. _ ••••••"""""...'..• PBD Billie.(2 ...... .. Involvement Special Project Reports, Billies, — Records - . . Department„ Exec. Staff (5) Frank (5) i Bi.11 _llie 12l Sessions - - - - - - - - -- Council Agenda Items 8111 (5�Frank 121IF33nk,�51 LIIsSL - Capital. Improvement Projects { Duane 20 Duane (101 Duane (10) Streets Duane 120 D w _ - _ Storm Water D n 4 r 1 ( Waste Water Duana_ :0) Duare 30 Public Facility Plan KEY - Estimated Time Persc nel 2 Hrs/Week Willi m A. Monal Air, Directo --• 5 Hrs/Week Frank A. Currie, City Enqirw r Billi RaWliu94 OAIII ___.10 Hrs/Week. Duane Robert4Te ip, Admin. >}st. i . 20 Hrs/Week ---- 40 Mrs/Week —60 Mrs/Week 1 X80 Hrs/Week AR U,.I'AItTMEN1' �'OMMCN 11"r DIVFIf)PMENT _ WORK 140GIAM VIVI5ION/SECTION Vimminl , FY I98S/86 MANAGER ]tz N_utuu, Keith Laden PROJECT/ACTIVITY Ju) Au ust Se temtrr ;tuMtr Novzm)r>t D •:emWzr Januac February March A.ri.i Ma June PROCESS LAND USE PERMIT; Keith O4 Diarva l3 1 SDR's. Subdivisions, Comp. - Pian Amendments ZoneChanges, Variances, Liz-!21__ --, Liz-15) ,-• (,iLiiyi_ _ _� --_.-. -.- - -- TU's, HO's, PD's, Annexatiu s, . Info, to Prospective Dove upers . Coordinate Review Set up Files Prepare and Present Staff Reports . Notification Process Staff to Planning Commissiu ,Liz (2) eith 161 1 iane (2) - Park Board, NPO's, CDBG C mm.__- -- Comprehensive Planning 41•iz (21 - . LCDC Issues - - - - - - - - .Revisions to Comm. Dev, Coe Liz l5) .. CDBG Liz Project NPO M2 -- - - - - - Z.(2;- Metzger Annexation Issues Liz (20) Liz (5)- - . Urban Services Study Develop Park Plan Liz IS) - - l.iz 20 Liz i9) .- Li`(51 - Civic Center Monitor Economic Development Resour a - PBOLiz• (11 iane- l2i ........ ....... ...... ... ...... .......... ....... ... ....... KEY - Estimated Time ...... 2 Hrs/Week r --....5 Hrs/Week i _. ----10 HrsA4eek i 20 Hrs/Week 40 Hrs/Week 1 -60 Hrs/Week - NO Hrs/Week Personnel •, Liz Newton-Senior Planner Keith Liden-Senior Planner - Diane Jeldecks-OAII r , r ry :Li v'�dJaFWwrL') 3bwi's.�w,�.., _� A �t,. ! .:..k.q ,..:.r�.vsu,,. . as.,,zo_ z� tv 17 1AItTMta13' _ OMM.)NIT9 DEVYLGPMENT I Y OF 116M RD D;P .: .... 4fORK PROGRAM : DIVISION/SECTION Builtllny FY1985/86 MANAGER' Ed Wdidet, _ •=. „ ` ..PROJECT/ACTIVITY , �r .embe O_Luhnr: Nuveeber Decembar. January 'February'. -Merch.. ,April May June- DIVISION MANAGEMENT �d PLANS.EXAMINER £d (10) Brad (13) Dan (4) Ed (4) rad 141 n (2). ry 1 :'. PERMIT PROCESSING BUILDING INSPECTIONSEd (14) Irad 121), Dan (6) CIVIC CENTER INSPECTIONS XA_(LO l CODES:ENFORCEMENT Den (24) r 1• n C LEVEL INSPECTIGN TRAINING jd U)_j _d 121 Dai 141-. PREPARE MONTHLY, Cull+en 2) QUARTERLYREPORTS ........ ......... ......... ........ ........: ......... FILING, BACK-UP TO OTHER 81 Culleen DJVlSf0tJ5 ___ i 1 KEY - Estimated Time ...... 2 Hrs/Week --.5 Hrs/Week ---10 Mrs/Week ' 20 Hrs/Week 40 Hrs/Week -60 Hrs/Week 80 Hrs/Week Personnel Ed Walden Building Officia Brad Roast - A Level Inspecc r Dan Blanchard-C Level Inspec or Colleen Zielinski - Office A st.'I - - i UIYOfTKARD 't OEI'ARTMENT COMMUNITY r)LYtr.rll'MBNr i I WORK PROGRAM s� DIVISION/SECTION Orrra+lunn�:^str etb PY IQRS/R6 MANAGER Clew Chief - Se:tum Manager PROJE6!/11CTIVITY --August September October November December January February March April May June Street Sweeping (16 hours T s ' Man Hrs/Men .Street Patching (24 Hours Man Hrs/Men 24/3 Sign Maintenance (12 Hours Man Ilrs/Men 12/15 Roadside Maintenance 12A Hour . .Han Mrs/Men 24/3 Roadside Brushing , LIturs - Man Mrs/men -.- - -- -- _ - - - - - --- - -- 16/2 Street Markings ilk Four Man Hrs/Mon - 16/2 Crack Sealing Sl(LH4Y Man Hrs/Men 16/2 r i L Administration _L7Boor KEY - Estimated Time 2 Hrs/Week - -5 Hrs/Week -___40 Hrs/Week 20 Hrs/Week X40 Hrs/Week -d-.60 Hrs/Week -0 HrsAleek Personnel Jerry McNurlin, Operations uperinten enc - Trudy Belcher, OAI Steve Rivett, Crew.Chief - reets/Pa kb Bob Landis, Utility Worker I Russ Williams, Utility Work rrll < Ed Latham,.Utility Worker i . .1 7 - �g DEPARTMENT s•r,MHUNI FYU_tUtl JIMLN'r ., WORK PROGRAM 'DIVISION/SECTION ✓)Ara , '*rvi ^ fs FY _lvs5/H6 MANAGER J?rry M-Nurl in, i)etat iou, Sulr,us tuu.la` PROJECT/ACTIVITY Julyust Sc tcrmtner G tutor November Ueeember January FoA)ruary. March Apr,1 May June Preventive Nalntenan,_e (24 1(uurs) - Man firs/Mon 24/] Scheduled Repair (]0 Hours) Man Hrs/Men - 30/3 General Support (2 Huurs) Nan Hrs/Men .. ....._. .... ... .. .:..;. 2/l Miscellaneous (16 Hours) Man Hrs/Men - 16/2 -- -- - - - I Administration (28 Hours) KEY - Estimated Time ...... 2 Hrs/Week • _- -5 Hrs/Week 10 Hrs/Week 20 Hrs/Week 40 Rrs/Week 60 Hrs/Week =x--80 Hrs/Week Personnel Jerry MCNuriin, Operations S perintend nt Trudy Belcher, OAT Walt Zielinski, Mechanic III 1 Ben Tracy, Auto Service Work r 1 I .•... , tt. ' TIGARD - F uL'PAHTMENT jmmUHtry Ptw,i ,wmi.h x i 19UHK_ PROGRAM DIVISION/SECTION _o r.jr ur, rtttr_watcr� IFY MANAGER r'r_r tht..f I.I. Mauayer ( PROJECT/ACTIVITY ether m,t�te M.,wmtwr Pscember. January February March Apr r: May June "3 u — Sr. [e T.V. Inspections r60 Huars .�' Man Hrs/Men .. 60/2.25 Line rleaniny 436 Hours - ` Mao-Hrs/Men '• _ – — —– '--_�. _T�.. _.- _ _ 36 /1.75 Maintenance Repair 424 Huurs - Man Hrs/Men 24/3 Catch Basin Cleaning (16 Hours Man Hrs/Men16/2 Ditch and Creak rleanLry446-Hours Man Mrs/Men 32/4 Administration 422 Huurs v s' KEY - Estimated Time r ........2 Brs/Week •. .. _ _5 Hes/Week ,10 Hrs/Week 20 Hrs/week - 40 Hrs/Week 60 Hrs/Week 1 Alimillimmillip80 Hrs/Week I .4..: Personnel 1 Jerry McMurlin, Operations up_rinten ent Trudy Belcher, OAI Al Dickman, Utility Worker I Bob Mc Matt, Utility Worker I Becky Leu, Maintenance Work r Curtis Chamberlain, Mainten nce Worke I ;. ',wee--" _ «--w.r–.•�.a--.. - _` � .. ! .. I , r > X 1 �.. - DEPARTMENT UOMHUN I TY UEVELUI'M6N9 ii WORK PROGRAM ._ DIVISIONISECTION _6[r+rat iunn nrkn FY t9Nvee —P- MANAGER crew t'nt+f Seetiun manager } PROJECT/ACi IYLTY August -Segtember I Octuber November December January February March April May June Muwing (30 Huurs Gruund Maintenance 14 Huurs) rZ KEY - Estimated Time ........ 2 Hrs/Week i 5 Hrs/Week .,i ----10 Hrs/Week 20 Hrs/Week 40 Hrs/Meek —60 Hrs/Week ===zM 0 Hrs/Week Personnel Mel Walker. Utility Worker 1 IN : ..... ........-..aj� rte; r CITY OF TIM RD DEPARTMENT WORK PROGRAMDIVISIONISECTIONr ?i !' FY MANAGER MANAGER PROJECT/ACTIVITY JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Clio Ahm/ GSI'Pv- a _ fp�wcsL r i • �4F'lT3Jr� .9�p�.,, ar�Flly KrevT, - • :"f:,yy':F1Y �r�.B I� (1!'�. e•.',i' P,,, iisS£ Gv,•rc .F� • • t.w �.rro�s/arm ___. - _ _` . �..0 A ��� e DAOPr Rf�+t* scG� p.,,dt g."XT Y ^� r'•,.Ln.�t.. G 8�t b.. -srnr q3E J CITY OF TIGARD-# OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: .Tune 24, 1985 AGENDA ITEM #: Ca DATE SUBMITTED: June 19,_ 1985 PREVIOUS ACTION: Planning Commission ISSUE/AGENDA TITLE: APPLICATION reviewed-June "4 1985 FOR APPOINTMENT TO NPO # 3 PREPARED BY: Diane Jelderks 01 , REQUESTED BY DEPARTMENT HEAD OK: W& fftCITY ADMINISTRATOR: POLICY ISSUE INFORMATION SUMMARY Attached is a copy of Chris Bednarek's application , for; appointment to Neighborhood Planning Organization number 3. Also, attached is a copy of the Planning Commission's minutes from June 4th, recommending that Chris Bednarek be appointed to NPO # 3. ALTERNATIVES CONSIDERED Appoint Chris Bednarek to NPO # 3. Deny his appointment. SUGGESTED ACTION Appoint Chris Bednarek to NPO # 3. 1519P L dm] RECEIVED f.- CITYOF TIGARD CITIZEN COMMITTEE INTEREST APPLICATION CITY OF i lwf qh NAME: DATE: 4 -I -�fS ADDRESS (RES.): 10� SW HARE1-flit, bey--- 11RES. PHONE: 3`j-Er4t-1 ADDRESS (BUS. a0,Y-5'o0 13F-A DRi De- BUS. PHONE: 62-7-,fW LENGTH OF RESIDENCE IN TIGARD: YE SUGGESTED BY: WHERE DID YOU LIVE PREVIOUSLY? 'STO1J* vie-&-1-11 4- EDUCATIONAL BACKGROUND; BSS AMEfL/PA� l/I✓/t5l7'� k/iRS'/f�+* 7 ,1� OCCUPATIONAL STATUS AND BACKGROUND: A147-a41,4L- SR{-(FS �R.�f�lOf.�S�: ��C.-0�✓� l�/,47�1CT SA�..ES���. �<�71�1c'/I� EN�r-/n/E'i��2.t^/G— HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? ,IS THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)? PREVIOUS COMMUNITY ACTIVITY: Ff-c-5 -1.E*1 r filE%-An)DC-(L tt mig ©was �ySSoC. , Kest flc5r4 f RoL Ta�J ✓•4LLE� H10MEDW11� hsSoC Go ST A NM4g,v1` 9, PR&--AM ct,y,A ORGANIZATIONS AND OFFICES: OTHER INFORMATION (GENERAL REMARKS): BOARDS, COMMITTEES OR NPO INTERESTED IN: ��0 t PLArJrJi^*- C.Ot"Aw;t SSeon) ------------------------------ Date Received ;at City Hall- DateInterviewed Date ,Appointed Board, Committee, or_ NPO Inside City outside City (0345p) TIGARD PLANNING C(N1MIS!;lON REGULAR MEETING JUNE 4, 1985 1. President Moen called the meeting to order at 7:35 PM. The meeting was held at Fowler Junior High — LGI Room 10065 SW Walnut 2. ROLL CALL: Present: President Moen; Commissioners Owens, Butler, Peterson, Campbell, Leverett, and Vanderwood. Absent: Commission%:rs Fyre and Bergmann 3. APPROVAL OF MINUTES o Commissioner Owens moved and Commissioner- seconded to adopt minutes as submitted. Motion carrio-d by majority vote, Commission Vanderwood abstained. 4 COMMISSION COMMUNICATION o Commissioner Campbell stated she had beery contacted regarding item 5.2 the appeal of MLP 5-45: o Staff reviewed the Street. Vacation for SW 70th no rth of Hampton. N Commissioner ' Peterson moved and Commissioner Campbell seconded to forward a recommendation for approval to City Council. ' Motion carried by majority vote. Commission Leverett abstained. 5. PUBLIC HEARINGS: 5.1 APPLICATION FROM CHRIS BEDNAREK FOR APPOINTMENT 1'0 NPO 3. o Chris Bednarek, 14465 SW Haz_elhill Drive, stated he had attended a meeting with NPO # 3 and felt this would a good point to get involved with the City. o Commissioner Owens moved and Commissioner Butler seconded to forward Chris Bednarek's application to City Council with a recommendation for appointment. (lotion carried unanimously by Commissioners present. 5.2 APPEAL OF DIRECTOR'S APPROVAL FOR MINOR LAND PARTITION MLP 5--85, LOT I-INE ADJUSTMENT' M 1-85, AND VARIANCE_ V 9-85, F Request to by Bill and Jean Baldwin and Richard and Sharon Ullrich to adjust and then divide three parcels of 0.29, 0.78, and 1 .02 acres into five parcels of 40,300,20,000, 8,700, 7,800, 8,600 square feet. Also a variance request for the required pavement width and length of driveway . Located: !3500 and 13530 SW 1T_1 Ave. (WCT-M 2S1 YD, lot 4400, 4401, and 4500): Associate Planner l_iden reviewed the Director's decision, noting a stiff �;. � oversi.te regarding the length of the driveway. Discussion followed on haw k to proceed i , 3 PLANNING<COMMI:SSION mnur :; June 4, 1985 Page l 3 t CITY OF TIGARD, OREGON / COUNCIL AGENDA ITEM SUMMARY AGENDA OF: CO,%.� � AGENDA ITEM #: � 1 BATE SUBMITTED: June 18, 1985 PREVIOUS ACTION: ISSUE/AGENDA TITLE: Community Development Request for Transfer PREPARED BY: Bill Monahan of Funds REQUESTED BY: Bill Monahan DEPARTMENT HEAD OK: _ CITY ADMINISTRATOR: POLICY_ISSUE INFORMATION SUMMARY - The Community Development Department operates several vehicles used by inspectors in the field. Two of the Building Division vehicles do not have { radios which would allow them to be' in contact with City Hall. On many occasions, there is a need for communication to relay additional inspection requests, to call an inspector back to the office, or for the i.nsptctor to request site information from City Hall. The cast of outfitting the two vehicles is $1,142. Since the Department does not have funds in the capital outlay budget, we would like to transfer the funds from materials and services. ALTERNATIVES CONSIDERED 1. Transfer $1,142 from Community Development material services to capital outlay. SUGGESTED ACTION The City Council should adopt the attached resolution to transfer $1,142 from materials and services to capital outlay. :,. (WAM:br/1515P) .x. CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: Tune 24 1985 AGENDA ITEM #: P . 10 DATE SUBMITTED: June 17, 1985 PREVIOUS ACTION: Acceptance of ISSUE/AGENDA TITLE: Placing Subdivision Compliance Agreement Carnahans Addition onto Maintenance PREPARED BY: Randy Clarno `� Period REQUESTED BY: Engineering 6 Developer DEPARTMENT HEAD OK: /���' CITY ADMINISTRATOR POLICY ISSUE I F E INFORMATION SUMMARY Carnahans Addition is a 13 lot subdivision located north of SW North Dakota Street and west of SW 106th Avenue. Completion of the public improvements is sufficient enough to place the project onto its one year Maintenance Period, ALTERNATIVES CONSIDERED SUGGESTED ACTION 'r € ?` Engineering recommends that Council accept the public improvements, subject to the specified conditions, and place the project onto the one year Maintenance Period. 1-4 ,� lw/1506P x, W- �, AGREEMENT WITH DEPOSITOR AND TRUSTEE ON SAVINGS ACCOUNTS OR DEPOSITS a This agreement is for the purpose of fulfilling the requirements of Subdivision Compliance Agreement dated 4-8-85 between the City of Tigard :, and Or-Ak Corporation and is entered into by the DepositorRussell A. Krueger and Somers, Grove d Co., Inc Trustee. The undersigned depositor dnd trustee do hereby assign the right to the City of Tigard to determine at its discretion the paymentofall funds or securities held by Somers, Grove S Co., Inc, Account p 24798 as trustee in the amount 'of in Savings Account No. or Deposit No. or Time Deposit No. in the in accordance with and for the purpose of Bonding street improvements described in the above stated Compliance Agreement. It is understood and agreed that the Somers. Groveo. Inc. will -bold such funds or securities in the amount of $18,697.35 until an authorization or direction for payment is received from the City of Tigard and that the City of Tigard has the right to withdraw Prinicipal Funds with City of Tigard signature only, in the event of Non-Performance. All fund deposits shall be renewable at maturity and at rates and terms in effect at the time of renewal, and all interest shall be paid to or accrued as directed- by the Depositor notwithstanding anything contained herein to, the contrary. -That the account is to remain open until such time as all Public Improvements are completed and accepted by the City of Tigard. Signed and dated at Beaverton , Oregon. This 11 day of June' , 19 85 IS ature of Depoaitor cvvmaqu Address 1515 S.W. Barber Blvd., Y-1 . Eortland OR 27201 Signature of City of Tigard "Addrea. ACCEPTANCE a°k : The undersigned hereby accepts the funds or securities deposited in the amount of $18.697.35 this llth day of June , 2985 , and hereby acknowledges receipt o Che Passbook Savings Account No. ; or the Certificate for Deposit No. ; or certifies that' there is no Passbook issued for this account.Itis TuRther agreed that said account will be held for the uses and purposes above stated until authorization for disposition is granted by the City of Tigard. Account B 24798 Russell A. Krueger - Tigard ' Carnahan's Addition' Performance Guarantee Authorized Signature (1444P) J CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ` AGENDA OF: June 24 1985 AGENDA ITEM M: / �• ! DATE SUBMITTED: June 19. 1985 PREVIOUS ACTION: N/A ISSUE/AGENDA TITLE: OLCC Application Approval Capone's PREPARED BY: Loreen Wilson Pizza Co REQUESTED BY: Anthony Capone DEPARTMENT HEAD OK: CITY ADMINISTRATOR: POLICY -ISSUE INFORMATION SUMMARY The City has received a request for a new restaurant license for Capone's Pizza Company (formerly Pizza Merchant), 13066 SW Pacific Highway, The Police Department has done a record check and recommends approval. ALTERNATIVES CONSIDERED SUGGESTED ACTION Motion to approve request and forward to OLCC for consideration. lw/2892A CITYOFTIOARD No. 56152 ASH P.O.B Date a O.BOX 23397 TIGARD,OR 97223 y 22 Name Address of Block/Map Subdivislon/Address PermIt#'s Bidg.; Plumb Cash Check' Sewer Other Other Re-"By By Acct. No. Description Amount 10-432 Building Permit Fees 10-431.600 Plumbing Permit Fees :40-431-601 Mechanical Permit Fees ttZ-230501- State'Bldg.Tax _10433 Plans Check Fee _ 10 435 Other Licenses & Permits 30.443 -Sewer Connection 30-444 Sewer Inspection 24-446 Street Syst. Dev.Charge 25-449-610 Parks I Syst. Dev.Charge 25.449.620 Parks 11 Syst. Dev.Charge 31-450 Storm Drainage Syst. Deva Charge 10.430 Business Tax 10.434 Alarm Permit 10.227 Bail 10-455- Fines•Traffic/Misd/Parking 10.230- -_ CPTA Traffic/Misd/Vic.Asst. 10-456 Indigent Defense, 30.446-401° Sewer Service/USA V-446-402 : Sewer Service/City 31-447 Storm Drainage 40.475 _ Bancroft Prin.amt. 40-471 Bancroft Int. mt. 10-451 Other Charges for Services o- Lcc .� TOTAL -- ' STATE OF OREGON Return To. APPLICATION OREGON LIQUOR CONTROL COMMISSION GENERAL INFORMATION .This application form costs$5.00.A non-refundable processing feeds assessed when you submit this completed form to the Commissior (except for Druggist and Health Care Facility Licenses)..The filing of this application does not commit the Commission to the granting o- the license for which you are applying nor does it permit you to operate the business named below C., No. 11595 _ (THIS SPACE IS FOR OLCC OFFICE USE)' 1 - (THIS SPACE IS FOR CITY OR COUNTY USE) .r Application is being made for: NOTICE TO CITIES AND COUNTIES:Do not consider this applica ❑ DISPENSER. CLASS A ❑ Add Partner tion unless it has been stamped and signed at the left by an OLCC ❑ DISPENSER, CLASS B ❑ Additional Privilege representative. ❑ DISPENSER, CLASS C ❑ Change Location THE CITY COUNCIL, COUNTY COMMISSION,OR COUNTY KAG TORE ❑ Change Ownership Rs STAURAN ❑ Change of Privilege COURT OF _ RETBEVERAGE i Q (Name of C.ry or Count') ❑ SEASONAL DISPENSER gtOp�t� C3 WHOLESALE MALT ORE l$$IOPi RECOMMENDS THAT THIS LICENSE BE GRANTED .v_...._:_.. e BEVERAGE S WINE DENIED `_. ❑ WINERY .JUN 19 W DATE OTHER �L`CEJi� trq�y9ro;r= Ftp ,(�tCA+sP1, N6W eavr.LCrr l � Faze I gnatnre, rk, TITLE `- _ - CAUTION:if y operation of this business depends on your receiving a liquor license.OLCC cautions you not to purchase.remoclet r start construction until your license is granted 1. Name of Corporation, Partnership, or Individual Applicants CJ Q PU Ai F (S C O ) 3) s `4 41U ,i C&PdA/< 4) 5) 6) (EACH PERSON LISTED ABOVE MUST FILE AN INDIVIDUAL HISTORY AND A FINANCIAL STATEMENT) 2. Present Trade Name _P Z''Q til E/LG 3. New Trade Name C Q+P'D=`'r E r % Pr Year filed - wrih Corporal o Comm­­- , omm+sa - 3 f ,(, Sw A4C_Nc,_j A2G3 wAsN . Q4�0� -7� d. Premises address s . (Numt:er.Street.Rural Route) (City) (Counryl IStatel t2.Pi 5. Business mailing address_ {P.O.Boa.N.mber,Street,Rural tr) IGry) (State) IDm 6. Was premises previously licensee! by OLCC?(Yes :: � No— Year T. It yes,to whom: aAfi Y k?&U l *t^' M — Type of license: �>c s �S E AAJ,-::� A�t:4,2r Z-s 8. Will you have a manager: Yes_ No_ Name �- �- te8'7r7Q 4 (Managev must hll our indi i History) V.Will anyone else not signing this application share in the ownership or receive a percentage of profits or bonus from It, business? Yes No✓ 10. What is the local governing body where your premises is located? ' _t i a^�Y �/ - (N&O o/Gry or County) 11. OLCC representative making investigation may contact: '&/L' Z�&'!'f (Name) G (Address) (Tel.No —"oma business.message) •� CAUTION: The Administrator of the Oregon Liquor Control Commission must be notified if you are contacted by anybody offering t influence the Commission on your behalf. DATE Applicant(s)Signature 1) (In case of corporation,duty authorized officer thereof) 2). 3) 4) 5) Local Govemment 6) Form94545-480 (&92) •. � _-: STATE OF,OREGON Return To: APPOCATION OREGON LIQUOR CONTROL COMMISSION GENERAL INFORMATION 'his application form costs$5.00.A non-refundable processing fee is assessed when you submit this completed form to the Commisslort except for Druggist and Health Care Facility Licenses).The filing of this application does not commit the Commission to the grsnUM Of no license for which you are applying nor does it permit you to operate the business named below. NO. 11595 : MGM SPACE is MR OLCC OMCE tltiq MM SPACE 0 wn CtTI OR COUNTY LIM lication is being made for: NOTICE TO CITIES AND COUNTIES:Do not consider this applics- . DISPENSER,CLASS A ❑Add Partner tion unless it has been stamped and signed at the left by an OLOC ] DISPENSER,CLASS B ❑ Additional Privilege representative. DISPENSER.CLASS C ❑Change Location THE CITY COUNCIL,COUNTY COMMISSION.OR COUNTY E ❑ Change Ownership MR U ❑ Change of Privilege COURT OF t3EVEPAGE p p (wnr w Cny a Caukr) SEASONAL DISPENSER 1 �MMISS10N RECOMMENDS THATTHIS LICENSE BE: GRANTED ]WHOLESALE ftUU.T BEVERAGE 3 WINE DENIED ] WINERY JUN 19W5 DATE – )THER 13 1 At-16ZI roz�ppR$m44+T BY rd��ArmGr 1dEttltlCi � rL `wt1 _(slalmure) TITLE AMON:it operation of this business depends on your receiving a liquor license.OLCC cautions you not tc purchase,rsmofwt-Or start constnx tion until your license is granted. 1, Nams of Corporation,Partnership,or Individual Applicants: C_4 P6 S P 1 Z rrt C0 Iq C4/9d Alli 3, S) (EN>1 PENN USTED ABOVE MUST FILE AN MMD)UAL HWMY AND A FKANCIAL STATEMENn 2. ProcentTradeName 4 M 3.New Trade Name C 410a7 AJ E r Pr Z_'Z.4 �,.d filed cxnnv�,", s. Prem km address !3 O G. S L.y+�4C../�f�J(/ �—��►A C3. GalA.1>N D id t! A7J73 pMrnerr.Boom Ruhr Routs) (c+M �icounty) (atom) VIM 5. Business mailing address �+M 19— _ - IPA.ter .Btlssl.Rur.I�yuty (c" tstom! GSW 3. Was pramises previousy lloensed by OLCC? Yea / No� Year y. if yes,to whom: Type of ifOense: 7 SG.ALUYU PAC.�jZ]' 1 Will you have a managav: Yes z No— Name — ' � ftray z (Millspsr met sa ax ft ray Will anyone else not signing t�application share in the ownership or receive a percentage of profits or bonus from the business? Yes_. . No_ /t. nat is"local governing body where your premises fa located? . (140 or Coy or Cam I. OI.CC representative making investigation may contact- AJz ( ) (TW.No.—horns,tuo.— ) At MON:The Administrator of the Oregon Liquor Control Commission must be notified if you aro contacted by anybody offering to Influarm the Commission on your behalf. .S DATE r�.3rJ jdJ Ap 11 t(s)Signature t) (1n eaa W aorporaRbn.duty autt+ortx�tf oRlca tl+amop 4 3) ' 4) 7 I�IDl�/tDU�11.� STATE.OF OREGON 9079 S40kid-OW4 6!11, HISTORfY OR4GON 1.101.101iCOMMOL COMMUMON P.0!eo> Pofi)aJtd;Oregpn 97222 =• Paps 2 AppW atloft YY An btwft ray"be tuk► L, rd C if the qus"-dces no m*fo you,place,WA(Not Applicable)In the spmw too 1.NAuzw - AJC ` 9411 C1 1 - x' ONLY ` " - DAM 2.t7ther rwnres uMd ;,. � ' S.Address " "Syr a Y_ ! � 'KA c M�yr(/di r_ E 1 �3 7/Z ie n ,� . �i=! P� s.ssN �.�..�=_.'� L o.m of slrtn ProsaB M c"+C_E'L&LVA.4> cut io r fcloa 3(�_f�C. .mer�oa•mri " 4�i a. .W,He�rvtColor-� � Y9rlr T.Sex WarrteotSpwpe > � a HomF4xno ' ?.—s zySuelnwPhorm, 9.U.S.Cltt4n,;1, n"No"let Allen trap.lea :e CRIMINAL RECORD mom.PaW yo14 i atkn4W eeo 4 cheek is muds an all liquor No.neo.ppNaan w FOP"4uWWsI Q of a 11—mal "AWL ba Pllaps. 1CWL Hers"u bm daorRiUnmo-(i probatlon.sentancing•-ball foclsW-)of wW cnmW VplWon.or dmgdm of ary low9 not k+vlrAdR tlolnot felt which a fine or bell forfellure of lap or Mat w4a Yes No tae,Aro am* � s9eklat Y_any criminal charges.vlolatlorw or k&aa"of laws klc9ud�mfAsor traf�a Nalttlon9 ffiW r W foefthZur of$50 or lass was kneo.0 d), .Yr. tOC M you QaiO * to 10A tW�9p0 lW belpw: 4;Data.. A fU-TAW 44A-A Air dA eaawet x& ."zi . t N(ymrr ii—i l In f tl+rouph 10 above can protect you from an error in 1111e arindnal i INDIVIDUAL STATE OF OREGON 9079 SF_-McLouphil Bind IiISTOIiY OREGON LIQUOR CONTROL COMMISSION P.O.Bodt-22297; tt Portiand Ore-on.97222 Paye 2—Application. Ail blanks must be filled In. ;,OLAP if the question 'does.Knott apply to You.place WA(Not Applicable)in the space Lou 1.Nemo >P d+ea - Inure O•r�J .,�:� 2.attar names uoed. ^ .. , a Adaw GUN,- 4. UN.--,.SSNAge s. IQ3—Jif t-1 hJ\/11�f sixth '�b.M I-�I L I._ ... .Plec.otBPleo4tl, � ����/ a►+el¢ntaF l�Weig+r-��1 coo.Ffair. .2Sf�_col«tY.. 7.t5erk.:_ fi.tiornaPhgns susi.phons JEEV E ;$ • NaM. 0.U.s.Cftan:Yam' No tt"No"IletAilenRaO.No. ; CRIM114AL RECORD NUM,For your kdonyeiVon.a crW&W recorda check is made on all Ilona license applicants In the Mmol prpossskrg at a Itoww" mqAvmL FkVwprl►ae nW be.require s, < 10A.Ham You been (fig pmbdbm senlen dng.or bail forfeiture)of any Orknar vlolatiorl or(rdrr44krrl of an y not tam Ag nrplot Ustfio viotsfionns for WOch a firs or bait forfeiture of SW or!ora fmpasskqQr Yw No 100?Ara thm*Praagndly W�feny orlrnlrat charges,vlotations or bNracJ w*of the ta�ryo not lrtdude minor ttaPfio v10W"for%Mch a One or bas i rWm of SW or lees was Impoesd). Vert No 10Q If you book anowwad"Yee"to 1011 or 10%list below: ceases Cels - C"and Mate Iteerat _ r (Attach aidditioral suet If roomMyr NOTZ1 1M kdomedon fisted kr 1 through 70 above can protect You from an error In the ONmirW records lack. EMPLOYMEbr AND REGIDENCE HISTORY. 11.Lid uugW*and Comm emWayara or,occupations during the past ten Yaws:(Attach 00140nal efroet If necessary.)Doles Y ` C « auk saw Frog a £3 ... rale k .f FrmrT -........TO izilstvtherOpresandstsfaawtwyou ltomlivedInthe past 10yasrootfaatl*"&to"noWling4 *m it0bo.wei Ittadt ai: � �c L tis ailaat`,1�94alaaaryJ , aha q'f�YrdyaY�• OW ow 9mie „ Fran To— TO o To AC4IYFTY IN LIQUOR INDi7iM(Ir or Wa �le e" j� 1&M yott pnepan# or you been licensed or arpbyed In tM liquor buMtras'f' ` m YeeNo..'-W Wh 4&Whon9 +yl,..•. 11.Haw yat,evsrraoo1Nad•warrting,`a atopies of violation.weparrlm fine,or rawad0n as w<Yos►ree a ftert+lrtaa9•� b. "c „. Yes �'Nkr Wl-.&WtarH z ;, h.; i 4, 40 111L Have yiQnfwarbsemt a permit lex license to sulk serve.or d4p«w beet:vr8pi;or f2pltled,fi ltaT r4 . , z , Yea No WhersaYYtan4 te.Nava ym told.or do ycu pro wit hold,a gamblhrg or gaming Ilosnee from any govarstrerdai body or a Federal pre*§%Tan: YM No WhaalWlanl ; 17.Nrva'you aver i do you hold any f lancial Interest In any IkKw ootanpriae: nanurii inp.invmwp tvfsolawds or rr Yas,._.�.-No ' Whom&W m 7 Y r 1B Oo you ovw moray t�ars/tnenufaclkssr or distributor of wine.beer.or dhq lied spirits Gn account of each s»etadit a�Valpp , yea won Wlwe&When9 IM Is yew spoum orR�y -%W mernb rl(e)woNng In any area of file liquor Yee Na ,IlYeo. '. j aida er,M 'fid.ManYslakreolvsd a AddressJobTltle aoourq/ eBv.Cerp.oar,rMsl` 'fi ,�;;. h LswcKn i On 1NTENTK NAL OMMONs OF INFORMATION ON THIO FORM MAY BE OROd TO t3bTflj a REWOM YOUR APPUCATM FOR A UCENWI j :lis S QrbYdL.Carar OrL orem�.tat Capr--aAfi lEedel11d4 ID.:. alit j r+� xx�E 4aw.•: rbweYtWrtea1) _ if v�`� >Fxy' :, .�.r�r "� tr...w. ,�.:: .4.�...w..•d .. �r.ridsWr r-s;.�`'a'..0: INDIYIDU L STATE.OF OREGON 9079 SE. McLoughlin Blvd. HISTORY OREGON LIQUOR CONTROL COMMISSION P.O.Box 22297 j Page 2—ApplicationPortland. Oregon 97222 All Wants m@st be filled In., If the quagan dose not apply to you.place WA(Not Applicable)In the epaca. tABE 1.No" 11011 a s JA c.x —--1412 v Ir ONLY s s.Addrsm 3 E I'A" s.ssNa4< jr—Wffft, Datealearth 1-I!-3'6 " Ag, M7 a>oi Plee.ofBtrtlek>1�� �E. Sr �4�AA✓SA 5 om ,; &kimight bad S— Color Halt I4-a(6)A-* Color Eyed AWA X-AN L � 7.six Namwolspouae B.Homa Fawn. 503—a •SIl3 a..Phone W=oraq vm. 9.U.S Cf>issn:Yia__A�Nc It"No"list Allen Rep.No. CRIMINAL RECORD NOTE:For yaw Nl[grr mit%a criminal records chem*Is made on all liquor Ik+anaa appkwft in the normal pfoaaaafng of a tkmm fo%—L F410wpdnw to required a 10A.Have you bsaq oomddsd(tn qudlrvg probadon aerltetdrlg,or trail torfeltura)of any clew vlotatiar of Infragion of any i not hickmb.4ttil!!6 violWone for which a Ilia or bell forfeiture of SW or less was lrnpoaaO.Yes No 10B.Ana ndom against you any criminal charges.violatials or Irdraatlons of the ta+e9 not Induds minor tralNc vi latiofb.f01k 11 On or ball tall/aituna of$60 or tees was,lmpceed) YesNo t 100.If you how&srarg+d"Ym"to iM or 106.Net below: omens :- .v Cass dry ad am" ttepat (Attach adlJnt"altssl'U roveasam.) NOME:The lhted-In 1 through 10 above can protect you from an error to the criminal records Atlsak EMPLOYMENT AND RESM"CE HISTORY _ 11.List rurrxlt.Meq fotglK errlployela ar pompatbns during the post ten years:(Attach s"donal chest It necessary.) - r.- Fronip T 1f5 pftL�/RCA-A rex / 4i� 4' MAW _ AV ' From To �. From��- To - 12.LNt-&-mr oitka and steles wim you have live!In"peal/Oysara'otf erthan those noted in question 11 above:(Attach additional sleet M Care by allessid,14W i - CtN ale afais From ToA From TO From To ACTWI Y IN LIGUOR INDUSTRY()nide or Outside Of OM* tS A. prswr iy or you Iraen ti cowed or to the I r - i Ym ado. wwl,ar.atkh.nv Naos you ever4scolled a ova.*.a. of violation,suspension.fins.or ravocslbn ao a it or permittes9 Yea---r-No ,Wbsraatman? 1 I&Have youever a pom*or license to"I.aero,or dispense haat,wlra.or distilled spirits? { Ym $ WhsreaWfsen7 Ill.Itava you held,Cr you prtapkly hold,a gernbling or gaming license from any goverroaaMfd body oro Federal Oamfiling Tex sum? u. Yes Flo WMniWhen7 } 'fins you°'Rr 110 you hold aw flnenclef Imereat In any liquor onterpdm:marpr�pkV.imPortln0l wholeaNt or rsfall9 Yea V#Vmm&Whm? 1&fb you . 'owery�,,s� strw y nmwftduor distributor of wine,beer,or distilled spirits on account of cash or credit advwoed9 V414;_ m f ft". W7aroiWMm9 19.byour spo4�m¢or ariVbw&y mamber(s)vvonldnp M any area of the Ilgrwr InduatW of a.al.wp tear a 6a,1q _ Pramliessftne , , qyss ty JobTfhs 1cW A a..,a9 - RAW.cc+v.Deep..OW CAUTM.F T19Fi OR wri m mi.OMI3 om OF 1NFORt rtm ON TtMS FORM MAY BE apotsm TO OF.FIy OR RE YOURAPPLXATION FOR A UCENSEI yi • s a Q104si1-ldOYl CMAC Oeb.11R CeDr-41=rte.IM OoeY--AOetWl: Foew.Male•ral naaq� _ CITY OF ITGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ! AGENDA OF: 6-24-85 AGENDA ITEM DATE SUBMITTED: 6-12-85 PREVIOUS ACTION: None ISSUE/AGENDA TITLE: Brittany Square " ' #3 Subdivision Compliance Agreement - & Performance Bond; authorize Mavor PREPARED BY: & Recorder to execute in City's behalf REQUESTED BY: DEPARTMENT HEAD OK* ' CITY ADMINISTRATOR: POLICY ISSUE INFORMATION SUMMARY 1. The proposed "Brittany Square #3" subdivision is located at SW 130th Avenue southerly of SW Scholls Ferry Road. The preliminary plat has been approved by the City. 2. The attached Subdivision Compliance Agreement and Letter of Commitment Performance Bond has been submitted by the developer, as is required by the City, to assure completion of installation of all public facilities within the proposed subdivision. 3. Construction plans are ready to be issued and all required public improvement fee's have been paid. Issuance of said plans is pending Council action (as is suggested below). ALTERNATIVES CONSIDERED SUGGESTED ACTION Authorize the Mayor and City Recorder to execute the Subdivision Compliance ` Agreement for Brittany Square #3 in behalf of the City; andalso, accept the 'r Letter of Commitment Performance Bond therefor. (JH:pmI1482P) t SUBDIVISION COMPLIANCE AGREEMENT THIS AGREEMENT dated the 7th day of June , 19 85 ty of Oregon, hereinafter termed the between the CITY OF TIGARD, a municipali "CITY", and Century 21 Pro erties Inca an Oregon Corporation hereinafter termed "Petitioner°'. W I T N E S S E T k WHEREAS, Petitioner has applied to the City for approval for filing in Washington County, a subdivision plat known as BRITTANY SQUARE NO. 3, in Section 33,,,_.Township 1 South Ra e 1 West Willamette Meridian, Washington County, Oregon; and WHEREAS, the City has approved and adopted the standard specifications for Public Works construction by APWA Oregon Chapter and the Unified Sewerage specifications for the sanitary sewers prepared by professional engineers for subdivision development; and WHEREAS, the public improvements required to be constructed or placed in Petitioner's -development are incomplete, but 'Petitioner has nonetheless requested the City to permit progressive occupancy and use of property in the subdivision, and the parties desire hereby to protect the public interest generally and prospective purchasers of lots in said subdivision by legally enforceableassurances that the public improvements will be installed as required and completed within the time hereinafter set forth. NOW, THEREFORE, in consideration of the foregoing premises and the covenants and agreements to be kept and performed by the Petitioner and its sureties, IT IS HEREBY AGREED AS FOLLOWS: (1) Petitioner shall proceed with the development, with the intent and purpose to complete all public improvements except sidewalks and street trees of said subdivision not later than two (2) years from the date of this agreement, and Petitioner is hereby bound to comply with all subdivision standards as set forth in said Subdivision Ordinance and the standard specification adopted by the City of tigard, or as may be otherwise approved by the Public Works Department and to use only such material and to follow such designs as may be required to conform thereto. Petitioner shall provide certification of installation conformance, via a registered civil engineer, to the City prior to City inspection of petitioners improvement work for City tentative and final acceptance consideration. (2) To assure compliance with the City's requirements and the provisions hereof, Petitioner tenders herewith to the City a surety bond in form approved by the City, with liability in the amount of $ 59,955.00 _ a copy whereof hereto attached by this reference made a part hereof. (3) In the event that Petitioner shall fail, neglect or refuse to proceed with the work in an orderly and progressive ;canner to assure completion within the time limits, upon ten (10) days notice by the City to Petitioner and Petitioner's sureties, and such default and failure to proceed continuing thereafter, the City may at its option proceed to have the work competed and Page 1 charge the costs hereof against Petitioner and Petitioner's sureties and in the event same be not paid, to bring an action on the said bond to recover the amount thereof. In the event " such action be brought, Petitioner and Petitioner's sureties promise and agree to pay, in addition to the amounts accruing and allowable, such sum as the court shall adjudge reasonable as attorney's fees and costs incurred by the City, both in the Trial Court and Appellate Court, if any, or the City may, at its option, bring proceedings to enforce -,against the Petitioner and/or - Petitioner's sureties specific performance of the contract and compliance with the subdivision standards and ordinances of the City of Tigard, and in such event, in like manner, the City shall be entitled to recover such sum as the court shall adjudge reasonable as and for the City's attorney's fees and costs, both in the Trial Court and Appellate Court, if any. (4) Petitioner, concurrent the with execution hereof, has deposited with the City an amount estimated to equal rental and maintenance fees with respect to the street lighting facilities within the subdivision, according to Portland General Electric Schedule ##91, Option "B together with a further sum equal to the estimated cost of providing electrical energy to energize the street lighting facilities for _a period of two (2) years from the date of initial energizing of said lights.' Said amount being $ 529.20 (5) The City agrees to make and provide periodic and final inspections which in the City's interest are desirable to assure compliance herewith, in consideration whereof the Petitioner has paid prescribed inspections fees.* (b)_ The City agrees to install street identification and traffic signs within the said subdivision, in consideration of payment in the amount of $ 195.00 (7) At such time as all public improvements except sidewalks and street trees within the subdivision have been completed in accordance with the City's requirements, Petitioner shall submit a "certificate of installation conformance" to the City to notify the City of the readiness for acceptance consideration inspection and upon notification by the Department of Public Warks that the requirements of the City have been met, the Petitioner will submit to the City a good and sufficient maintenance bond if not already provided with the performance bond, form approved by the City, in the sum of 11,993.00 to provide for correction of any defective work or maintenance becoming apparent or arising within one (1) year after tentative acceptance of the public improvements by the City. Upon receipt of certification by the Department of Public Works, that all requirements have been met, and a One Year Maintenance Bond, the City Council agrees to tentatively accept the public improvement subject to the requirements for correction of deficiencies and maintenance for a period of one year as hereinabove set forth. (8) That in addition to or supplementary of the requirements of the City's Subdivision Ordinance and the provisions hereof, Petitioner binds itself to conform to the followingrequirements, scheduling and limitations: n, a *Project Tee $ 2,114.00 Sewer Fee $ 284.60 Page 2 MW ay be (a) None of the lots of Petitioner's subdivisionas discris d m es until an occupancy p under occupied for residential purpos authority of the City and no occupancy permit shall be issued prior the acceptance of the subdivision and to the time that the sidewalk paralleling as a the street for each developed lot proposed to a occupied, is installed required by the laps part of the development; provided that a and subdivision code shall throughout ksa s as d subdivision not later than 3 years from the date of .this Subdivision Improvement Contract. (b) R11 landscaping trees on that portion of each lot between the public sidewalks and the curb (parking area) is required, shall be planted in place prior to final inspection and issuance of occupancy permit for each such lot in the subdivision. - Provided that final inspection and applicant for occupancy permit occurs within any calendar month from October to April of any year, such ' may be deferred until the next following growing season. plantings aping and trees in all areas sears from; ate In any event, all landscaping thedaof place within the entire subdivision within three (3) y this subdivision improvement contract. (c) After tentative City acceptance of the public improvements. the. petitioner agrees to place a asphaltic concrete Classro,e byQtheyCAtyall roads within the development; placement scheduling to be app for (d) Compliance with all Coro cilnand thesPlanning Commissionions specified rofothe said subdivision development by the City of Tigard, Oregon, in regard to variances allowed from the subdivision ordinance, conditions specified by the zone use classification and, also, on the approved plat(s) and plan(s). (e) Petitioner agrees to parent or r correcarisingt during the guarantee work and/or maintenance becoming apparent period as hereinabove set forth. (9) At such time as all public improvements have been completed City of in accordance with the City's requirements, Petitioner shall notify the readiness for final inspection s and the certification ave bythe he Department of Public Works that all requirements il agrees to accept said improvements for operation and maintenance responsibility, thereinregard, and release the Petitioner's guarantee bond. (1o) The parties hereto hereby adopt the form of performance bond, copy whereof is hereto attached and by refebonrence ma ed de a part feleof, and petitioner agrees to cause to have the City concurrently with the execution of this agreement at or prior to the time this agreement is executed on behalf of the City. (11) The specific requirements of Paragraph 9 hereof shall for all the afreaid purposes be included as tarthatlt be entitledo tos recoursey thereto oins the performance bond and the y s event of default on the part of the Petitioner with respect to any requirement thereof. Page 3 IN WITNESS WHEREOF, Petitioner acting by and through its duly authorized ion of its Boardof Directors has undersigned officers pursuant to resolut , and the City acting pursuant to caused this agreement to be executed, resolution of�mits Council' adopted at a meeting thereof duly,and ag regularly this on the __.c �� day °f agreement to be executed by Us Mayor and Recorder. CENTURY 21` P OPERTIES, INC. By' --� By:e THE CITY OF TIGARD, OREGON l By May � By. 1 Recorder (Attach Notary Acknowledgement hereto) -' FORM RH.rls--A0M0WLEDGMjNr CORPMATI fORS 93. STATE OF OREGON, as. 4.. . .Tune 7 , 14.. 85.. County of ._..Washin to ....... .... ... _.... .. ._... ... Personally appeared David L....oringdulF.h............. _........ ...:. _._ who beim duly sworn (or affirmed)did say that-. .he. the President ........ ....... •�.. (PricWon t ov other offeca a ofhc[n1 of .............................................................crltp.ry...2l...P �4.....xn�...e................................................................. (Nom[of co"relionj and that the seal affixed to the foregoing instrument is the corporate seal of said corporation and that said in- strument wat signed and sealed in behalf of said corporation by authority of its board of directors,and. ..he acknowledged said instrument to be its voluntary act and deed. Before me: ' �r Official Note y Public for Oregon. seal My Commission expires .__Or-tober-27.....1986........... .. l } Page 4 WALRUUM LETTER OF COMMITMENT ! (Performance Bond) We have received from Washington FederalSavings & Loan (lending institution) a- loan commitment in the amount of $ 59,965.00 to finance the improvements of a subdivision located in the City of ,Tigard, said; subdivision being commonlyknown as Brittany Square No,3 This loan commitment is specifically for construction purposes for: 1) public streets, including curbs, base,' surfacing, aprons, sidewalks, mailbox clusters and utilities. Z) street lighting 3) sanitary and storm sewers 4) domestic water. All such improvements are to be completed in conformity with City approved construction pawns and the subdivision compliance agreement thereingard. We have agreed that disbursement of the $ 59,965.00_ will be made in accord with the following schedule upon completion of each, or all, item(s); but not including the hold-back described below, ITEM AMOUNT Street & appurtances 29,140.00 } Sanitary Sewer & appurtances 7,115.00 Storm Sewer &' appurtances 4.780.00 Water Line & appurtances 8,430.00 Street Lighting 2,900.00 Sidewalks 7,600.00 _ We have entered into a "Subdivision Compliance Agreement" whereby we have agreed to install all improvements in accordance with the requirements of the City of Tigard and we are hereby authorizing you to hold the above-stated funds to pay them to us only when the following has been adhered to: That the City of Tigard has provided certification acknowledging completion of any or all work pursuant to the above itemized schedule of improvements. Pursuant to the above schedule, 20% of the commitment funds (i.e. , $11,993.00) will be held back through the normal one year guarantee period or until final City Acceptance of the project takes place or until the City is provided with a separate maintenance bond, effective for said one year period from the date of Council tentative acceptance of the work, to assure continued freedom from defects, and maintenance, during the guarantee period. Page 1 , M Page 2 Letter of Commitment Concurrent with the final release of these funds, establishment proceedings will be instituted. It is understood and approved by all parties of concern to this letter of coffunitment that the City of Tigard shall have first claim and priority to the sum of $59,965.00, less disbursements approved by the City of Tigard, in the event of any defect(s)tor failure(s) to correct such in the construction of the required improvements. It is further understood and agreed that the aforsaid priority of claim is paramount to all parties including the lending institution making the loan and that the lending institution has covenanted and agreed that the sum of $59,965.00 less disbursements approved by the City of Tigard shall be held available to satisfy any aforementioned claim by the City notwithstanding :default on loan by borrowing party or termination of loan by lending institution: GATE: sone 7. 1985 Sincerely Yyurs, _ Approved and Accepted: Washington Federal Savinas & Loan (Lending Institution) 6Y: AA (Attach notary information 1Z A FotM[H Y4&_s Ot"*WUf96 1XT ca"a TION tots'P3.10. esere«2. 9S*wAW PIM to„"ft►t Ako-2Ai._ STATE OF OREGON, sff. Cauraty of ..:.Washington. June 10 85 _..._ .. ......_. .... .. .-.. , 19.. ....... Personally appeared JohtA...$.....L.s rSE.O............... ..... .... . .. ............ ............................ ....... ..... .... ...................................................... who beim duly sworn(or affirmed)did say that ...he.. . 18... the Vice President ......................................_... ... ..... _..-. .... Mrsidertf or other officer or officers) Washington Federal Savings S Loan Association - (Nome of co. rouord and that the seal affixed to the foregoing instrument is the corporate seal of said corporation and that said in strument was signed and sealed in behalf of said corporation by authority of its board of directors; and . .he acknowledged said instrument to be its voluntary act and deed. Before me:W. Official Notary Public for Oregon. Scat my Commission expires ....October 2?f I98f� a L k CITY OF TIGARD, OREGON : f COUNCIL AGENDA ITEM SUMMARY LAGENDA OF: 6/24/85 AGENDA ITEM #: �� DATE SUBMITTED 6/12/85 PREVIOUS ACTION: None ISSUE/AGENDA TITLE: _Winterlake II _ f Subdivision Compliance Agreement & PREPARED BY: Development Services Dept Performance Bond, authorize Mayor , & Recorder to execute in City's REQUESTED BY: John Hagman behalf. DEPARTMENT HEAD OK: CITY ADMINISTRATOR; POLICY ISSUE INFORMATION SUMMARY i. The proposed "ldinterlake II" subdivision is located on the west side of SW 135th Avenue, southerly of SW Scholls Ferry Road. The preliminary plat has been approved by the City. 2. The attached Subdivision Compliance Agreement has been submitted by the developers, as is required by the City, to assure completion of installation of all public facilities within the proposed subdivision. The developers desire to construct all required public improvements prior to recording of the plat (subsequently, it is not mandatory that they post performance bond). 3. Construction plans are ready to be issued and all required public improvement fee's have been paid. "ALTERNATIVES CONSIDERED SUGGESTED ACTION Authorize the Mayor and City Recorder to execute the Subdivision Compliance Agreement for Winterlake Il ,in behalf of the City, (J'H:pmf1485P) SUBDIVISION COMPLIANCE AGREEMENT day of T� r 19 85 THIS AGREEMENT dated the -11T�' hereinafter termed the between the CITY OF TIGARD, a municipality of Oregon. "CITY", and Krueger Develo ment Com an and OR-A:: Corporation hereinafter termed "petitioner". i WIT ?jSSSBTH lied to the City for approval for filing in WHEREAS, petitioner has applied Winter Lake II Washington County, a subdivision plat known as in Section 33, Township 1 South, Range 1 gest i Willamette Meridian, ttaehington County, Oregon; and WHEREAS. the City has approved cad adopted the standard specifications for age Public Works construction by ApW/. Oregon Chapter nd the isn�inesrsfied rfor specifications for the sanitary sewers prepared by professional subdivision development; and WHBH , the public improvements required o rbut be petitioner constructed has o paced is petitioner's development are income requested the City to permit progressive Occupancy and use of property in the subdivision, and the partiessroh�¢��s ceby of lots tin protect aubdivisionibyinterest legally generally and prospective p enforceable assurances that the public improvements will be installed as required and completed within the time hereinafter set forth. 4tOf�, THSk18F01�B, ff in consideration of the foregoing promises and the l� covenants and agreements to be kept and performed by the petitioner and its , sureties, IT IS HERSBy AGRZgD AS FOLLOWS: (1) petitioner shall proceed with the development, with the intent and purpose to complete all public improvements except sidewalks and street trees e of this of said subdivision not later than twond 2 to y comply ars rw�ithall he da subdivisionagreement, and petitioner is hereby standards as set forth in said Subdivision t 6ard,ior as may be otherwise approved nance and the standard specification adopted by the City of by the public Works Department and to use Only to conform thereto. material and to follow petitioner shall provide � such designs as slay be required certification f to tel att inspection of on cp®titionere improvemente. via a registered i work ifor rCity the City p tentative and final acceptance consideration. ovisions (2) To ass v: osapliance with the the City a surety bond in formand the approved hereof, Petition�endsr 329 912.00 by the City. with liability in the sj ount of $ ,oma � � �5 , g sv.b �ws�ow �+�'s-�• �1� - (3) In the event that petitioner o rroceed essive mannertoassure completionect or refuse to within with the work in an orderly and pr g ys notice by the City to petitioner and the time limits, upon ten (AO) da ult and failure to proceed continuing petitioner's sureties, and such defa rr thereafter, the City may at its option proceed to have the work competed and `tet X 1 NOR charge the costs hereof against Petitioner and Petitioner's sureties and in the event same be not paid, to bring an action on the said bond to recover the ( amount thereof. In the event such action be brought, Petitioner and Petitioner's sureties promise and agree to pay, in addition to the amounts accruing and allowable, such sum as the court shall adjudge reasonable as attorney's fees and costs incurred by the City, both in the Trial Court and Appellate Court, if any, or the City may, at its option, bringproceedings to enforce against the Petitioner and/or Petitioner's sureties specific performance of the contract and compliance with the subdivision_ standards and ordinances of the City of Tigard, and in such event,' in like manner, the City shall be entitled to recover such sum as the court shall adjudge reasonable as and for the City's attorney's fees and costs, both in the Trial Court and Appellate Court, if any. (4) Petitioner, concurrent ,the with execution,hereof, has deposited with the City an amount estimated to equal rental and maintenance fees with respect to the street lighting facilities within the subdivision, according to Portland General Electric Schedule q91, 00tion "B", together with a further sum equal to the estimated cost of prov dir,y electrical energy to energize the street lighting facilities for a period of two (2) years from the date of initial energizing of said lights. Said amount being 1270.05 (5) ; The City agrees to make and provide periodic and final inspections which in the City's interest are desirabl - to assure compliance herewith, in consideration whereof the Petitioner has paid prescribed inspections fees.* (6) The City agrees to install street identification and traffic signs within the said subdivision, in consideration of payment in the amount of $__L225-00 (7) At such time as all public improvements except sidewalks and street trees within the subdivision have been completed in accordance with the City's requirements, Petitioner shall submit a "certificate of installation conformance to the City to notify the City of the readiness for acceptance consideration inspection and upon notification by the Department of Public Works that the requirements of the City have been met, the Petitioner will submit to the City a good and sufficient maintenance bond if not already provided with the performance bond, form approved by the City, in the sum of 65,982.00to provide for correction of any defective work or maintenance becoming apparent or arising within one (1) year after tentative acceptance of the public improvements by the City. Upon receipt of certification by the Department of Public Works, that all requirements have been met, and a One Year Maintenance Bond, the City Council agrees to tentatively accept the public improvement subject to the requirements for correction of deficiencies and maintenance for a period of one year as hereinabove set forth. (8) That in addition to or supplementary of the requirements of the City's Subdivision Ordinance and the provisions hereof, Petitioner binds itself to conform to the following requirements, scheduling and limitations: *Project Fee S 10,157.56 Sewer Fee 3,0.38.92 2 MhMMMM (a) None of the lots of Petitioner's subdivisionasdescribed may be occupied for ,residential purposes until an occupancy permit is issued under �J authority of the City and no occupancy permit shall be issued prior to the acceptance of the subdivision and to the time that the sidewalk paralleling the street for each developed lot proposed to a occupied, is installed as a part of the development; provided that all sidewalks as required by the plans and subdivision code shall be installed throughout said subdivision not later than 3 years from the date of this Subdivision Improvement Contract. (b) All landscaping trees on that portion of each lot between the public sidewalks and the curb (parking area) is required, shall be planted in place prior to final inspection and issuance of occupancy permit for each such. lot in the subdivision. Provided that final inspection and applicant for occupancy permit occurs within any calendar month from October to April of any year, such plantings may be deferred until the next following growing season. In any event, all landscaping and trees in all areas shall be planted and in place within the entire subdivision within three (3) years from the date of this subdivision improvement contract. (c) After tentative City acceptance of the public improvements, the Petitioner agrees to place a one (1) inch asphaltic concrete Class 11W1 overlay on all roads within the development; placement scheduling to be approve by the City. (d) Compliance with all terms and provisions specified theretofor said subdivision development by the Council and the Planning Commission of the City of Tigard, Oregon, in regard to variances allowed from the subdivision ordinance, conditions specified by the zone use classification and, also, on the approved plat(s) and plan(s). (e) Petitioner agrees to provide for correction of any defective work and/or maintenance becoming apparent or arising during the guarantee period as hereinabove set forth. (9) At such time as all public improvements have been completed in accordance with the City's requirements, Petitioner shall notify the City of the readiness for final inspection and upon certification by the Department of Public Works that all requirements of the City have been met, the Council - ments for operation agrees to accept said improveand maintenance responsibility, thereinregard, and release the Petitioner's guarantee bond. (10) The parties hereto hereby adopt the form of performance bond, copy whereof is hereto attached and by reference made a part hereof, and Petitioner agrees to cause to have said bond executed and filed with the City concurrently with the execution of this agreement at or prior to the time this agreement is executed on behalf of the City. (11) The specific requirements of Paragraph 9 hereof shall for all purposes be included as a part of the obligation secured by the aforesaid performance bond -and 'the City shall be entitled to recourse thereto in the event of default on the part of the Petitioner with respect to any requirement thereof. F- 5 1 3 _ a x. e ei ;$ IN WITNESS WHEREOF, petitioner acting by and through its duly authorized undersigned officers pursuant to resolution of its Board of Directors has caused this agreement to be executed, and the City acting pursuant to resolutio of its Council adopted ata meeting thereof duly and regularly held on the 1 day of 19 St S has caused this agreement to be executed by s`Mayor and Recorder. OR-AK CORPORATION KRU ER DEVELOPI3ENT CO, 10 By J� By. By: By: THE CITY OF TIGARD, OREGON Ma or Recorder 77 (Attach Notary Acknowledgement hereto) '., r ra 4 Return signed copy to: �• �� NA ezAows r (ao'os) 4 _ m STATE 'GF OREGON ) CORPORATE ACKN019J.RJ?G`St:`, !' ' ) ss. ' County of sdS.LJn. --- -) Off_ his da of 19�, before me appeared /-'�---V— -fir to me personally known , who h•_i r,g is the duly sworn, `did say that he, the saidPresident, ,, .the v.i th:n name Coi ._c:; . tion, and that the Wal affixed to said instrument is the (-(-)r porate seal of said Corporation, and that the said instrument was si.giied and sealed in behalf of said Corporation by authority of its Board of Directors, and acknowledged. said instrument to be the free act and deed of said Corporati( ". . IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my of ficial seal the day and Xarotary ove written. Public for Oregon My Commission Expires STATE OF OREGON ) CORPORATE ACKNOWLEDGMl .NT ss. County Of_G�/�L,� _ �--, ^ before me appeared02 On this C _ day of 1.A4g I9 , to me personally known, who being duly sworn, did say that he, the said ° `n. ���,�„� is the Prosident, and he, the said --- C.dthe within -named Corporation, and that the seal affixed to said instrument is the corporate seal of said Corporation, and that ,the said instrument vias signed and sealed in } behalf of said Corporation by authority of its Board of Directors, and I C=>G,tic V%. 14,,,�.��.•acknowledged said instrument to be the free act and deed of s� ,,._d Corpor a t i qn IN TESTIMONY WHEREOF, I have hereunto set my hand n affixed my official seal the day and ye• r 1 t _ ove wri ten otary ublic or Oregon 11Commission Ex ires Ot' 45 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY {{ J AGENDA OF: 6-24-85 AGENDA ITEM DATE SUBMITTED: 6-12-85 PREVIOUS ACTION Acceptance of ISSUE/AGENDA TITLE: Acceptance Greenwav & Street Dedication of Phillips Street improvement PREPARED BY: Randv Clarno t non-remonstrance agreement __ REQUESTED BY: Engineering 1 DEPARTMENT HEAD OK: CITY ADMINISTRATOR:_ POLICY ISSUE INFORMATION SUMMARY r .... < The Phillips Minor Land Partition is located on the west side of SW 109th Avenue and near the Tualatin River. The City Engineer has determined that the street improvement would not be timely as provided in the Development Code under 18.164.030 Section A3. ALTERNATIVES CONSIDERED SUGGESTED ACTION Engineering recommends that Council accept this street improvement y non-remonstrance agreement. (RC:pm/1492P) F i INDIVIDUAL - GENERAL PARTNERSHIP ' CONSENT COVENANT (NONREMONSTRANCE AGREEMENT) Street Improvements The undersigned owners (including purchasers) of the real property described below do_hereby record their consent to the formation of a local improvement es of district by the City of ic street Tigard for the o ertosabuts improving undersignedlexpressly or streets upon which the described p p y ose or remonstrate against the waive all present and future rights to opp Fformation of a local improvement district for the improvementofthe abutting "street` or streets, reserving only the right to contest the inclusion_ of particular cost items in the improvement district proceeding and any right of the State of Oregon to contest the proposed they may have under the laws assessment formula.' The real property that is the subject of this consent covenant is described as follows: SEE ATTACHED EXHIBIT "A" IN WITH"-,S WHEREOF, the grantor(&) has (have hereunto set his (her) (their) hand(s) and seal(s) this rl­ day of I ' (SEAL) i (SEAL) l C c-• � � � (SEAL) ✓ (SEAL) STATE OF OREGON ) ss. f County of Washington ) BE IT REMEMBERED, that on this day of 191 before me, the undersigned Notary Public in and Jor the State o f Oregon, - personally appeared the within-named Uim fl (7. personally S is n' 7 Ir who is (are) known to me t be the identical in ividual(s described in and who executed the within instrument and acknowledged to me that 1+r (ab+) (they) executed the same freely and voluntarily. IN TTRTIMONY WHEREOF, I have hereunto set my hand and seal this /L day of 19 _ J q,? rLA Notary Public for Oregon k (NOTHRIAL SEAL) My Commission Expires: -C" Approved Approved 3s tr, form this ay o -�---- City torney - City of Tigarda Approved as to legal description this day of a 19 By: 4 � City ty o Tigard:r: ,s�yn� Approved this J day of . CITY C CIL1�C�ITY•OF TIGARD, OREGON By: y Recorder*- ty of Tigard (0206S) ' 7 5/8/85 i G- 1 LEGAL DESCRIPTION PARCEL #1 CITY OF TIGARD MLP 6-84 A tract of land in ;hortheast 1/4 of Section 15, Township 2 South, Range 1 West of the ,Willamette Meridian.,' City of Tigard, Washington County, Oregon, being a portion of Lot 29, Willowbrook' Farm, a subdivision of record. Beginning at a point on the south line of said Lot 29 S-89°56'00"-E 182.51 feet from the southwest corner thereof; thence N-72°53'56"-E 54.11 feet; thence N-23°50'43 -W 48.79 feet; thence � -77.10'00"-W 32.75 feet; thence N-00°04'00"-E 151.24 feet; thence S-89056100"-E 477.92 feet to a point on the west right-of-way line of S. W. 108th Avenue (-C.R. 1366); thence S-00004'00"-W 25.00 feet along said west right-of-way line thence N-89056'00"-W 295.41 feet; thence S-00°04'00"-W 179.50 feet to a point on the south line of said Lot 29; thence N-�89°56'00"-W 182.52 feet to the Point of Beginning. Containing 0.98 acres. TOGETHER with a permanent access easement over and across the following described tract; Beginning at the intersection of the north line of that tract described in Deed Book 877 Page 75 and the west 25 foot right-of-way line of S. W. 108tn Avenue (C.R. 1366) ; thence S-00004'00"-W 25.00 feet along said west right-of-way line; thence N-89°56' 00"-W 477..93 feet; thence N-00004100"-E 25.00 feet to a point on the north line of said Deed; '; thence S-89°56'00"-E 477.93 feet to the Point of Beginning. SUBJECT to a permanent access easement for the benefit of the owners of Parcel #2, City of Tigard MLP 6-84 over and cross the following described tract: Beginning at a point on the west right-of-way line of said S. W. 108th Avenue S-00°04' 00"-W'50.00 feet from the intersection of the north line of that tract described in Deed Book 877 Page 75 and the said west 25.00 foot right-of-way line; thence 89°56'00"-W 295.41 feet; thence N-00004'00"-E 25.00 feet; thence S-89°56'00"-E 295.41 feet to a point on the west right-of-way line of said S. W. 108th Avenue; thence S-00°04'00"-W 25.00 feet to the Point of Beginning. LEGAL DESCRIPTION l .. , PARCEL '42 CITY OF TIGARD MLP 6-84 A tract of land in ;the northeast 1/4 of Section 15, Township 2 South, Range 1 West of the Willamette Meridian, city of Tigard, Washington County, Oregon, being a portion of Lot 29 Willowbrook Farm, a, subdivision of record. Beginning at the northwest corner of the tract of land recorded in Deed Book 877 Page 75 Washington County Deed Records being located S-00°03'20"-E 150.00 feet from the north- west corner of said Lot 29; thence along the north line of said Deed S-89056'00"-E 660.93 feet to a point 25.00 feet from the centerline of S. W. 108th Avenue (C.R.1366) thence S-00004'00"-W 25.00 feet parallel with the said centerline; thence N-89056'00"-W 477.93 feet; thence S-00°04'00"-W 151.24 feet; thence S-77°10'00"-W 16.16 feet; thence N-83014'37"-W 47.71 feet; thence N-54°14'47"-W 11 .45 feet; thence ii-35006'27"-W 107.18 feet to a point on the west line of said Lot 29; thence N-00103'20"-W 45.00 feet to the Point of Beginning. Containing 0.86 acres. TOGETHER with a permanent access easement over and across the following described tract: Beginning at a point S-00°04'00"-W 50.00 feet; thence ii-89°56'00"-W 25.00 feet from the northeast corner of last said Deed; thence N-89056'00"-W 295.41 feet; thence ii-00°04'00"-t 25.00 feet; thence S-89056'00"-E 295.41 feet; thence S-00°04'00"-W 25.00 feet to the Point of Beginning. SUBJECT to a permanent access easement for the benefit of the owners of Parcel #1 , City of Tigard MLP 6-84 over and across the following described tract: Beginning at a pointonthe north line of last said Deed N-89056'00"-W 25.00 feet from the northeast corner thereof; thence S-00°04'00"-W 25.00 feet; thence N-89156'00"-W 477.93 feet; thence N-00004'00"-E 25.00 feet to a point on the north line of said Deed; thence S-89°56100"-E 477.93 feet to the Point of Beginning. � �i ��t®a►®rr®��.wri■ve�es�r CITY OF-TIGARD, OREGON ( COUNCIL AGENDA ITEM SUMMARY r t_ AGENDA ITEM 0: AGENDA OF: 6-24-85 DATE SUBMITTED: 6-12-85 PREVIOUS ACTION: Acceptance of Subdiv. ISSUE/AGENDA TITLE: Acceptance Compliance Agreement 6 Band of Anton Schulz Street Dedication PREPARED BY: Randy Clarno REQUESTED BY: Engineering DEPARTMENT MEAD OK: ---�--�` CITY ADMINISTRATOR: POLICY ISSUE INFORMATION SUMMARY .�- Anton Park is a 113 Lot Subdivision located on SW 121st Avenue opposite SW North Dakota Street. One of the development requirements was that the right-of--way width of SW 121st Avenue be brought up to standard. Attached is the Street Dedication documents that satisfy this requirement. ALTERNATIVES CONSIDERED SUGGESTED ACTION Engineering recommends that Council accept this Street Dedication from Anton Schulz. (RC:ptn/I482P) INDIVIDUAL-CENERAL PARTNERSHIP STREET DEDICATION KNOW ALL HEN BY THESE PRESENTS, that Anton Schulz do hereby dedicate to the Public a perpetual right-of-way for street, road and utility purposes on, over, across, under, along and within the following described real property in WashingtonCounty, Oregon: S. W. 121st Avenue right-of-way Dedication: The east 30.00 feet of the north 1/2 of the northwest 1/4 of the southwest 1/4 of Section 34, T-IS, R-1W,.W.M. City of Tigard, Washington County, Oregon. It shall be understood`that the above described 30.00 feet is westerly of and parallel to the centerline of S. W. 121st Avenue (C.R. 2005) and (C.R. 1992) when measured at right angles thereto. To have and to hold the above-described and dedicated rights unto the Public forever for the uses and purposes hereinabove stated.' r 7be grantor(&) hereby covenants that they are the owner(s) in fee simple and the property is free of all liens and encumbrances.they have good and legal right to grant the right# above-described, and they will pay all taxer and assessments due and owing an the property. The amount paid for this dedication is 3 _. IN WITNESS WHEREOF, the grantor(s) s (h V s? hereunto sat his (her) (their) hand(& ,indseseal(s) thh* dd of C �(.t �_, (S L) (SEAL) h• -15 (SEAL) (SEAL) STATE OF OREGON ) COUNTY OF WASHINGTON) .Ql� / , 19 Personally appeared the above named �',�� who executed this instrument and each of them acknowledged to me that this instrument was executed voluntarily and freely. —t Nota Public for Oregon Hy om Ission expires: /o-JD Irk ACCEPTANCE Approved as to form this /0 day of By: l .,.dv,• j./���r yfir,ryr City Attorney - City of Approved ss to legal description this Zg� day ofAfA' . 195 5 By: Q�tiZt-tT�' Cs y *VCity of Tigard Accepted by the City Council this day of Y GO [L, TY OFT D, OREGON BY. , . ity Recorder -City of Tigard (1704A). (7-84) � t /✓. L ielE of Tb...s• /t1 - Sriv.I39t6YJ2 cc.,e.Zoos) OA. V Z;,e o.,s.w.%y 3o 'c 5.�1. !2/ $'rte V�• ..i:N Tf/E S•ui, %!�of_ucTioN .3y T!S .2-♦.:✓ m✓,M. Cr7y of T/6.9.e0 nQ &!I�`Sh1/Ntr 7'b A/ G"O.:t NTY D/`-E<�aN• Gs� X.. Halms-McMonagle Assoclates,fZI44 i�/:i\LLpF\I 12555 G.11ALL BLVD. TIGARD,OR£GON 47223 0 r.rrw»Isuw+•x� � o� 4 ' b b (u a V �J o 1 1% f 3o i r � d9 � �,,� X16.?•C.R.2Du5� zl r•�,,:5 L...Ic of TiffN•�2 oiThE 'LB � � Qy pift `U h ffi � CITY OF TIGARD, OREGON ' COUNCIL AGENDA ITEM SUMMARY k AGENDA OF: June 24„ 1985 AGENDA ITEM #: DATE SUBMITTED: June 20, 1985 PREVIOUS ACTION; ISSUE/AGENDA TITLE: Approve Change On Library Circulation Desk PREPARED BY: Joy Martin Detailing REQUESTED BY: Library Board DEPARTMENT HEAD OK: CITY ADMINISTRATOR: ssaassass:aasssasaaaassasaaaaassaassaasa::asssasasanmm.aasasaa.ssasaasazasassasa:a POLICY ISSUE The Library Board requests an approval for changing a design detail on _the . Library Circulation Desk. The policy for changes is to request Council authorization first if time allows. saaasasasaasaasaasaasasaaasaassaamsaasaeaasaaasaasaaasaaasasaasssssasaaaaasaaaaaa INFORMATION SUMMARY Prior to the opening of bids, the City Librarian requested changing laminate detailing on the Circulation Desk to woad since we have been trying to use wood whenever feasible. Since it was too late to make this change prior to bid opening, it is now being raised. The redesign costs are $287.50. Staff will have a cost estimate of the change from the contractor on June 24th ausaaysaasaaaassssasa ss:aas:sssasssaasasaaassaaasaasssasassssaaaa$taaasmaaasaaamsa ALTERNATIVES CONSIDERED 1. Authorize the change to oak band detailing for the estimate given. 2. Not authorize the change. assasaaaaass:asssaaaasaasasasssasasaaa.sassasm:assaasaaassaaasasssaamaaasaaaasaaa SUGGESTED ACTION A motion to approve the change from laminate detailing to oak wood detailing on the Library Circulation Desk for the amount given. x JM:lw/2892A s. Memorandum May 15 T0: City Administrator FROM: City Librarian- SUBJECT: Library Circulation Desk Regarding our conversation with Walt on May 10, 1985 concerning the circulation Desk - using oak band, detailing instead of laminate reveals. I talked to Norm Dull about this on May 14. He told me that no changes can be made to the documents at this time. However, after the bid has been awarded, we should then "negotiate" with the contractor to make those changes in the construction of the desk. I asked him why the decision had been made to use laminate reveals. He was a bit vague and said that it fit in with the other cabintery in City Hall. When I asked about the procedure to "negotiate," his answer was to remind him so that he wouldn't forget. He also indicated that he didn't think that it would be a major project. I am uneasy with that, seeing how other things have gone one way when I thought they were going another. Therefore, I recommend we send him the attached letter. TIGARD POLICE DEPARTMENT FY 85/86 BUDGET ` O {* OPTION #1 PTION #2 (Bare Bones/Program Cuts) Phased Hiring/Program Enhancemnt Administration Division: 10-11100 2.0 FTE Close Down ICRP - No $ savings 2.5 FTE No change but increases manpower to Patrol or Investigation FBI Nat'l Academy Training/Lt. Wheeler $539 Patrol Division: 10-11200 18 FTE July-August 1985 17 FTE Sept. 1985 $5,800 Eliminate`K-9's $7,795 18 FTE Feb. 1986 $21,900 Eliminate 1-9otorcycles 4,874 TaTAL SAVINGS: $27,700 Reduce firearms training by 50% (twice a-year) 1,260 . Overtime for firearms training 1,728 Narcotics investigation 1,000 - Interns 200 Sub Total $16,857 (-jnvestigation Division: 10-11300 4-5 FTE July-August 1985 TWO portable radios $3,000 one silent alarm 2,700 Office Supplies 500 •T , �i ra 0 . + Sub Total $6,200 go . n r)0 • + Support Services Division: 10-11400 / 7 FTE �� 27 , 5 0.0 . 15 Eliminate uniforms $1,000 • + Eliminate replacement 57 , 900 - *+ typewriter 900 Reduce film and processing 1,611 1 i5 . 000 • + Reduce Pager Rental 395 2 A , 0 0 0 • + Sub Total $3,906 159 , 000 - *+ Sig�+lARY Administration Division: 10-11100 539 27 , 500 Patrol Division: 10-11200 16,857 159 , 0 0 0 Investigation Division: 10-11300 6.200 0 . 17 2 9*+ Support Services Division: 10-11400 3.906 I l- w` $27.502 57 , 500 - -. 159 , 010 • - 0 . 3516*+ t MEMORANDUM / CITY OF TIGARD, OREGON TO: Honorable Mayor and City Council June 20, 1985 FROM: Doreen Wilson, Recorder SUBJECT: TPOA AGREEMENT AMENDMENT Pending discussion in Executive Session (agenda item #14), the agreement will be pulled farconsideration and authorization in open meeting. lw/2892A Y- _