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City Council Packet - 02/25/1985 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an REGULAR MEETING AGENDA agenda item needs to sign on the appropriate FEBRUARY 25, 1985, 7:30 P.M. sign—up sheet(s) . If no sheet is available, FOWLER JUNIOR HIGH ask to be recognized by the Chair at the start 10865 SW WALNUT of that agenda item. Visitor's agenda items TIGARD, OREGON 97223 are asked to be kept to 2 minutes or less; longer matters can be set for a future Agenda by con— tacting either the Mayor or City Administrator. 1. REGULAR MEETING: 1.1 Call To Order and Roll Call 1.2 Pledge of Allegiance 1.3 Call To Staff and Council For Non—Agenda Items 2. VISITOR'S AGENDA (2 Minutes or Less, Please) 3. OLCC APPLICATION DISCUSSION — COLONIAL TEXACO o Chief of Police 4. ZOA 1-85 COMMUNITY DEVELOPMENT CODE REVISIONS Review Planning Commission's recommendations to amend the following sections of the Community Development Code. 18.24.030 Penalty 18.56.050 Dimensional Requirements (R-25 Zone) 18.60.030 Permitted Uses (CA Zone) 18.62.030 Permitted Uses (C--G Zone) 18.66.050 Dimensional Requirement Non Residential (CBD Zone) 18.106.030 Minimum Off-Street Parking Requirements 18.106.040 Modification To Parking Requirements 18.114.060 Sign Exemptions 18.114.070 Certain Signs Prohibited 18.114.130 Zoning District Regulations (Signs) 18.130 Conditional Use Section 19.144 Accessory Uses And Structures Sestion o Public Hearing Opened o Summation by Planning Staff o Public Testimony: Proponent, Opponent, Cross Examination o Recommendation by Planning Staff o Public Hearing Closed o Consideration by Council o Ordinance No. 85- 5. CPA 27-84 - CITY OF TIGARD - NPO #6 Review Planning Commission's recommendation to designate the Mallard Lakes as wetlands. Property is zoned R 4.5 PD. Located: North side of SW Sattler Street between Launalinda Park and Scheckla Park Subdivision (WCTM 2S1 11AD, Lot 6540). o Public Hearing Opened o Summation by Planning Staff o Public to—A.1mony: Proponent, Opponent, Cross Examination o Recommendation by Planning Staff �. o Public Hearing Closed o Consideration by Council o Ordinance No. 85- COUNCIL AGENDA - FEBRUARY 25, 1985- PAGE 1 6. 72ND AVENUE LID UPDATE REPORT o City Engineer 7. PLANNING FEE WAIVER POLICY DISCUSSION o Community Development Director 8. COUNCIL CALENDAR o City Administrator 9. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for• discussion and separate action. Motion to: 9.1 Approve Council Minutes - February 11, 1985 9.2 Receive and File Departmental Reports - Month of January 9.3 Approve OLCC Applications - Authorize Mayor's Signature: Prairie Market, 9950 SW Commercial, Tigard, PS Application 7-Eleven Food Store, 13235 SW Pacific Hwy. , Tigard, PS Application 7-Eleven Food Store, 10650 SW McDonald, Tigard, PS Application k 7-Eleven Food Store, 10765 SW Greenburg Rd, , Tigard, PS Application 7-Eleven Food Store, 12045 SW Hall Blvd. , Tigard, PS Application Circle K Store, 9930 SW Walnut Street, Tigard, PS Application Fred Meyer, 11565 SW Pacific Hwy, Tigard, PS Application Fred Meyer - Eve's Buffet, 11565 SW Pacific Hwy. , Tigard, R App. Funnelli's, 14385 SW Pacific Hwy. , Tigard, RMB Application Newport Bay Seafood Broiler, 10935 SW 69th, Tigard, DA Application 9.4 Approve Supplemental Agreements - Delinquent Bancroft Accounts 9.5 Approve & Authorize Signatures: ?. o Bond Park No. 3 Subdivision Compliance Agreement & Bond o Meadow Creek Mainline Sewer Easements (2) o McCall Oil & Chemical Corp. Street Dedication-Tigard Street 9,6 Approve Resolution No. 85-bc I Confirming Approval of Scholls Ferry Road Traffic Signal Agreement With ODOT 9.7 Approve City Council Policy Calendar 9.8 Receive and File Land Use Decisions E 9.9 County Road Jurisdiction Transfer - Resolution No. 85-1 9.10 Ratify Council Goals & Priorities t 10. NON-AGENDA ITEMS: From Council and Staff 11. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d) & (h) to discuss labor relations issues and pending litigation. 12. APPROVE TPOA CONTRACT a City Administrator 13. ADJOURNMENT 2506A/lw C; COUNCIL AGENDA - FEBRUARY 25, 1985- PAGE 2 E _ z T I G A R D C I T Y C 0 U N C I L REGULAR MEETING MINUTES — FEBRUARY 25, 1985 — 7:30 P.M. 1. ROLL CALL: Present: Mayor Sohn Ccok; Councilors: Tom Brian (arrived at 7:35 P.M.), Phil Edin, Jerry Edwards, and Ima Scott (left at 9:10 P.M. ); City Staff: Bob Jean, City Administrator; Bill Monahan, Community Development Director; Mark 0' Donne3_l, Legal Counsel; and Loreen Wilson, Deputy City Recorder, 2. CALL TO STAFF AND COUNCIL FOR IUON--ACE:NDA ITEMS a. City Administrator requested that agenda item /16 be moved into Executive Session and asked that the following items be discussed under Non—Agenda: .1 Civic Center Change Order — $12,400 .2 Library Grant Update — LSCA Title EI 3. VISITOR'S AGENDA a. Russ Kruger, 3515 SW Barbur- Blvd, Portland, requested Council waive the filing deadline requirement for a CPA request for 135th and Scholls Ferry Road. Consensus of Council was to waive the timf deadline and allow Mr. Kruger to file his request. Council stres:.ud that Fees would not be waived. ' b. John Kramer, representing American Legion Post }1158, requested Council support the Post`s fund raising efforts for the Baby Osborn Heart Fund. Council commended the American Legion for their efforts and requested staff direct at letter of support to the Post. C. Brent Curtis, Washington County Department of Land Use and Transportation, requested Council consider supporting a joint application by Washington County and Tualatin Malley Economic Development Corporation (TVEDC) for Community Development Block Grant Funds for a three phased coordinated economic development planning project. Mayor Cook stated the Council would take this under advisement. d. Geraldine Ball, representing herself and DJB, Inc. , questioned whether the City should request road jurisdiction transfer of all but 1 block of Clinton Street. She recommended requesting jurisdiction for the whole street. She addressed mapping concerns regarding a street vacation in the Landmark Ford area and also the location of Villa Ridge Ravine. e. Clyde Johnson, 12120 SW Summercrest Drive, requested the Council waive the filing deadline for a CPA for Bonita Park area. Consensus of Council was to waive the time deadline and allow Mr. Johnson to file his request. Council stressed that fees would not be waived. Page 1 - COUNCIL MINUTES - FEBRUARY 25, 1985 4. GIRL SCOUT WEEK - PROCLAMATION a. Mayor Cook proclaimed March 10 - 16, 1985 as Girl Scout Week in Tigard. Brownie Troop #148 from Templeton School, presented the Mayor and Council with a complimentary box of Girl Scout cookies. 5. OLCC APPLICATION AND POLICY DISCUSSION a. Chief of Police noted that due to the number of liquor sales outlets in the City, he was requesting a policy statement relative to specific criteria to be considered when staff is making a recommendation to Council for applications. b. Council and staff discussed the problems presented by all-night package sales and whether there was a need to regulate the number of licenses. Council requested staff research issue further and report back at a later meeting. C. Motion by Councilor Brian, seconded by Councilor Edin, to recommend approval of the OLCC application for Colonial Texaco, 11465 SW Pacific Highway, RMB Application. Approved by unanimous vote of Council present. 6. ZOA 1-85 COMMUNITY DEVELOPMENT CODE REVISIONS - PUBLIC HEARING Review Planning Commission's recommendations to amend the following sections of the Community Development Code. 18.24.030 Penalty 18.56.050 Dimensional Requirements (R-25 Zone) 18.62.030 Permitted Uses (C-G Zone) 18.106.030 Minimum Off-Street Parking Requirements 18.106,040 Modification To Parking Requirements 18.114.060 Sign Exemptions 18.114.070 Certain Signs Prohibited 18.114.130 Zoning District Regulations (Signs) 18.130 Conditional Use Section 18.144 Accessory Uses And Structures Sestion a, Public Hearing Opened b, Community Development Director synopsized history of request and discussed each revision suggested. C. Public estimony: No one spoke d, Community Development Director stated that staff and Planning Commission recommended approval. e. Public Hearing Closed f. ORDINANCE NO. 85-07 AN ORDINANCE AMENDING CHAPTER 18.144 AND SECTIONS 18.24.030, 18.56.050, 18.62.030, 18.106.030, 18.106.050, 18.130,150 AND 18,114.070 OF THE COMMUNITY DEVELOPMENT CODE AND DECLARING AN EMEkGENCY. (ZOA 1-85) Page 2 - COUNCIL MINUTES - FEBRUARY 25, 1985 -"xR a i i Councilor Edin, to adopt g Motion by Councilor Brian, seconds:,Recorder being directed to correct57 witi Cit O pinahical-0errorshandewithythe following amendments: y ap - add the Exhibit '°A'° - Page 1 - Section 18.106.030 (4) word see before the reference to Section Is.106.020G• s 18 Exhibit "A" - Page 2 - Section .106.050 (b)(1) - move the directly over the D on the diagram to be -' references to A side the description. s description, not along Exhibit A Page 3 & 4 - Section 18.114.060 - remove all language on Sign Exemptions. , Exhibit "B" - Page 4 - Section 18.144.070 (b) (10) -- amend to read as follows: ure shall not d an An accessory structoast feet, but at no p shall average height of 10 exceed 12 feet in height, (As defined hin whichection 18.26.030.) except a TV receiving not exceed 12 feet in height (See Chapter 18.98 BUILDING HEIGHT LIMITATION, EXCEPTIONS). Approved by unanimous vote of Council present. 7. CPA 27-84 - CITY OF T'I issR on'sPre ommendation06 - PUBLIC toHEARING designate the Mallard Review Planning Comn e of Lakes as wetlands, Property isbetween Launalindazoned Park andDSchecklaeParko Subdivrth ision S�1 Sattler Street (WCTM 2S1 11AD, Lot 6500). a, Public Hearing Opened Community Development Director noted that during the review re the b. y ands on the property were not proposal it ways noted that the P roval calls for designated as wetlands. The development aPP protection of the beponds consistent with the the dproposal, the Floodplain ment Wetlands Map would C. Public Testimony: PPsil Pasteris, NPO �¢6 representative, agreed with Planning Commission recommendation to approve. He also urged that the map be for illustrative purposes only• A developer questioned if a homeowners association would have authority to maintain the ponds. Community Development Director stated this would be the homeowners responsibility. Mayor Cook noted for the record that Mr. & Mrs. D. L. Flora, 8840 SW Pinebrook Street, submitted a letter of support for the proposal. 4 Page 3 - COUNCIL MINUTES - FEBRUARY 25, 1985 t • s E t s d. Community Development Director stated staff and Planning ( Commission recommended approval. e. Public Hearing Closed a f. ORDINANCE NO. 85-08 AN ORDINANCE AMENDING AND REVISING THE FLOODPLAIN AND WETLANDS MAP OF THE COMPREHENSIVE PLAN. (CPA 27-84) � g. Motion by Councilor Edin, seconded by Councilor Edwards to adopt. Approved by unanimous vote of Council present. 8. PLANNING FEE WAIVER POLICY DISCUSSION r a. Community Development Director presented options for addressing fee waiver requests. Those options were: 1. Grant fee waivers as requested on a case by case basi ,. (i.e. for City imposed hardships). 2. Grant partial fee waivers on a case by case basis w' a the applicant is filing for more than one land. use a-, in (i.e. 25% total fee discount) 3. Consider initiating a policy whereby fees for land use actions could be deferred under certain circumstances until the property is sold or development (i.e. record liens). 4. Charge full fees at all times but regularly review the fee t schedule. Under this option, the Council may want to consider a graduated fee schedule when more than one land use action is requested concurrently. 3 fi b. After lengthy discussion, Council consensus was to: 1. Grant fee waivers as requested on a case by case basis for City imposed hardships only. f 2. Grant partial fee waivers on a case by case basis where the applicant is filing for more than one land use action. 3. Directed staff to develop language for Council review for inititing a policy whereby fees for land use actions could be deferred under certain circumstances until the property is sold or development by recording liens against the property. Council was interested at having first advantage on liens. 9. COUNCIL CALENDAR a. City Administrator discussed the upcoming meeting dates with Council. Mayor Cook requested that this item be discussed a couple of times each month to keep Council scheduling current. RECESS: 9:10 P.M. COUNCILOR SCOTT LEFT: 9:10 P.M. RECONVENE: 9:25 P.M. E 1 Page 4 - COUNCIL MINUTES - FEBRUARY 25, 1985 E 10. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: .1 Approve Council Minutes - February 11, 1985 .2 Receive and File Departmental Reports - Month of January ,3 Approve OLCC Applications - Authorize Mayor's Signature: Prairie Market, 8950 SW Commercial, Tigard, PS Application 7-Eleven Food Store, 13235 SW Pacific Hwy. , Tigard, PS Application 7-Eleven Food Store, 10650 SW McDonald, Tigard, PS Application 7-Eleven Food Store, 10765 SW Greenburg Rd. , Tigard, PS Application 7-Eleven Food Store, 12045 SW Hall Blvd. , Tigard, PS Application Circle K Store, 9930 SW Walnut Street, Tigard, PS Application Fred Meyer, 11565 SW Pacific Hwy, Tigard, PS Application Fred Meyer - Eve's Buffet, 11565 SW Pacific Hwy. , Tigard, R App. Funnelli's, 14385 SW Pacific Hwy. , Tigard, RMB Application Newport Bay Seafood Broiler, 10935 SW 69th, Tigard, DA Application ,4 Approve Supplemental Agreements - Delinquent Bancroft Accounts Stewart & Judith Rosenblum Frank Aszman Floyd & Marine Bergmann William L. Jr. & Grace Richey Ronald & Anna Lautt Ronald Dyches Richard D. Burke George A. & Afton W. Ireland Dan Segel, Art Lutz and Bill Vaughn Charles & Joyce Hagel Arlie & Irene Mawhirter ,5 Approve & Authorize Signatures: o Bond Park No. 3 Subdivision Compliance Agreement & Bond o Meadow Creek Mainline Sewer Easements (2) o McCall Oil & Chemical Corp. Street Dedication-Tigard Street .6 Approve Resolution No. 85-09 Confirming Approval of Scholls Ferry Road Traffic Signal Agreement With ODOT .7 Approve City Council Policy Calendar .8 Receive and File Land Use Decisions .9 County Road Jurisdiction Transfer - Resolution No. 85-10 .10 Ratify Council Goals & Priorities a. Motion by Councilor Brian, seconded by Councilor Edin to approve Consent Agenda. Approved by unanimous vote of Council present. 11. NON-AGENDA ITEMS: i 11.1 Civic Center Change Order - $12,400 a. City Administrator requested Council approve change order after distributing information to support request on the redesign of the Jail Block area. F b, Motion by Councilor Edwards, seconded by Councilor Edin, to approve change order and authorize payment. Page 5 - COUNCIL MINUTES - FEBRUARY 25, 1985 s E e 4 11.2 Library Grant Update - LSCA Title II a. City Administrator advised Council that the Oregon State Library Administrator has stated the Tigard request for funds is least likely to be competitive. The concern addressed was the small area for library at the new civic center. After discussion, Council and staff agreed to work up justification for resubmitting the application. 11.3 County Gas Tax Proposed Increase a. City Administrator and Councilor Brian discussed the possible County Gas Tax increase from 1¢ per gallon to 4f per gallon. The increase could mean $130,000 to the City for road repair. b. RESOLUTION NO. 85-11 A RESOLUTION OF THE TIGARD CITY COUNCIL SUPPORTING THE PROPOSED WASHINGTON COUNTY GAS TAX INCREASE. C. Motion by Councilor Brian, seconded by Councilor Edin to approve. Approved by unanimous vote of Council present. : 11.4 Calendar Update a. City Administrator gave Council some meeting information for the � next couple of weeks. 11 .5 Sales Tax Report - HB2010 a. City Administrator expressed concern regarding the currently t proposed Sales Tax bill. After further discussion, he encouraged the Mayor and Council to contact Representative Jim Simmons and express their concern. RECESS: 9:52 P.M. t 12. EXECUTIVE SESSION: At 9:55 P.M. the Tigard City Council went into Executive Session under the provisions of ORS 192.660 (1) (d) 6 (h) to discuss labor relations issues and pending litigation. RECONVENE: 10:20 P.M. 13. APPROVE TPOA CONTRACT a. City Administrator recommended Council approve the TPOA Memorandum of Agreement for salary adjustments for fiscal year 1984-85. b. Motion by Councilor Brian, seconded by Councilor Edwards to approve and authorize signatures. C. Councilor Edin declared a conflict of interest in this matter since a member of his household works at the Police Department. Page 6 - COUNCIL MINUTES - FEBRUARY 25. 1985 ' Motion to approve was passed by a 3-0-1 majority vote of Council present. Councilor Edin abstaining. 14. ADJOURNMENT: 10:24 P.M. eputy City Recorder - City of Tigard ATTEST: or-- City of Tigard LW/2517A Page 7 - COUNCIL MINUTES - FEBRUARY 25, 1985 TIMES PUBLISHING COMPANY t_egat 7_626 q 684.0360 Notice PHONE(503) P.O.BOX 370 d or gEAVERTON,OREGON 97075 ' Legal Notice Advertising � • City of Tigard • ❑ Tearsheet Notice P .0 . Box 23397 • ❑ Duplicate Affidavit ��`�� `�GP�� • Tigard, OR 97223Q� • • AFFIDAVIT OF PUBLICATION STATS OF OREGON, )ss COUNTY OF WASHINGTON, ) I,Susan Pinkley being first duly sworn, depose and say that I am the Advertising Director, or his principal clerk,of the Ti gar,d Ties a newspaper of general circulation as defined in ORS 183.010 and 183.020;published at Tigard in the aforesaid county and state;that the City Council Regu ar Meeting a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for 1 —successive and consecutive in the following issues: Feb . 21 ' 1985 { .Su bad an sworn efpre me eb 21, 1985 otary Public for Oregon 9/20/88 'Oy Cor arlssiion Expires: AFFIDAVIT O - tf; b4 f'�yatQr i�lezm2a"�+° ah (tt a'' the fi by, j rye ray -f 5 x TIMES PUBLISHING COMPANY Legal 7_6255 P.O.BOX 370 PHONE(503)684-0360 Notice BEAVERTON,OREGON 97075 Legal Notice AdvertisingFFV�® W City of Tigard • ❑ Tearsheet Notice B �� /9$' P .O . Box 23397 • Tigard, OR 97223 • ❑ Duplicate Affidavit ®� /(r,Q' • • AFFIDAVIT OF PUBLICATION STATE OF OREGON, COUNTY OF WASHINGTON, )as. Susan Pinkley being first duly sworn, depose and say that I am th Advertising Director, or his principal clerk, of the Tigard Times a newspaper of general circulation asefined in ORS 193.010 and 193.020; published at lgar__ in the aforesaid county and state* that the Pub jis H6arip&— IOtice a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for_. 1 successive and consecutive in the following issues: Feb. lit 1485 — — -_mss--•�_ - .:_ . bubs;cribed an to before a thi Feb . 14 19 8 5 F Notary Public for Oregon hAyi Omission Expires: 9/20/88 AI:FIDAVIT �., Jill y` �n ; Lecture Ri rsa,10M SW ' alatttt Stre:;t>TWk'OregoaL'Farther ther Inforrnatiota any.be obtained irora tt a City Recorder at 12755 Sfi► Ash Avenue, 1gard,Orepaa 4M,or by renin 639.4171 ZOO ORDIK4�=AMEMMMl'ZOA 1$5 C4�1►ffi�C/Y�-�[.D� T:CClDE' 'S�S1(3i'+1�. Re�e� ��simisston'ssrec0aalarleatal8tipms t13 8�ead t1le fat-- IoQ��ng�g1{se�lon����te Ceatanauaaii��3evefopt3aeaat c.od� Z lf¢.$S.tisfl,".� �.D�anal�ea►nir�rnen2s(�7.5'inut<), � �� "��°: laso a+�yyo� - Pet�catle�t z��,c/c-�I�o>�e) I l8.Sg Q7V tt � $,` Sa1G� Y 1 ,86 Q50 � ? e�1;:tegatreraaesi�a30aaiClQntiel r2$c1t)(i(131btist 1 S anal nu.--2#eet g aa& a a#t031Uft° ;lBg It16 9(0�t, 3�+d lci tarn... parking requfreaneaa t< f&I i�F'A'-4,�4i�.h � _ t� r s ,n:. +h r����•{'SrS,�b. � � 1iliilQ z ttt�t TLiq } t COMPR l MEN! t A s I WNW AGENDA ITEM # — VISITOR'S AGENDA DATE cCJ _ /7 (Limited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but time may require that we schedule your items for a future agenda. Please contact the City Administrator as to agenda scheduling. Thank you. NAME, ADDRESS b AFFILIATION ITEM DESCRIPTION Alt i ecus Pro L "11-AA0 M&1A y'"o,},'PUt '�"1..fFlr, �•�"1��� �J { DATE 1 aS I wish to testify before the Tigard City Council on the following item: (Please print theinformation) Item Description: - -CJ 74 /—&S- OCA-W ,R V�.���-y t C_ Proponent (For Issue) Opponent (Against Issue) Name, Address and Affiliation Name, Address and Affiliation E 9 ;r DATE f � — I wish to testify before the Tigard City Council on the following item: (Please print the information) Item Description Proponent (For Issue) Opponent (Against Issue) Name, Address and Affiliation Name, Address and Affiliation kDr-L' A"A R�'l hEby A 7 a� CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: February 25, 1985 AGENDA ITEM 0: a DATE SUBM (TED: February 21, 1985 PREVIOUS ACTION: None ISSUE/AGENDA TITLE: Visitor's Agenda PREPARED BY: Elizabeth Newton REQUESTED BY: TVEDC DEPARTMENT HEAD OK: CITY ADMINISTRATOR: _ INFORMATION SUMMARY Pam Ragsdale, of Tualatin Valley Economic Development Committee (TCEDC), contacted Bill Monahan on February 19, 1985 about appearing before the City Council at their 2/25/05 meeting. TVEDC has submitted two applications to the Washington County Office of Community Development for Community Development Block Grant funds. These funds are requested as part of the present CDBG funding cycle. Pam Ragsdale has indicated that she will be appearing before tt-te Council to ask for City support of the TVEDC proposals. Attached are Ccopies of the proposals for your review. ALTERNATIVES CONSIDERED SUGGESTED ACTION 1w/2513A STAFF REPORT - Economic Development - (fPROJECT NUMBER : 55 l :NSOR . Tualatin Valley Economic Development Corporation TITLE : Business Financial Assistance - A: Business Loan Packaging Program PROJECT SUMMARY : This proposal requests $153,000 of CDBG funds to hire a loan packager and staff assistant to establish and administer a Business Loan Packaging program. The program will seek to generate private and public funds which would create/retain jobs for low and moderate income persons, in addition to administering the Direct Loan Program (see proposal #56) . 1. Eligibility Checklist Proposal Yes No Reference A. Eligible COBG Activity �. B. Project need/activity in CD Pian ..X. 3 C. Project Creates /retains!retains Permanent Jobs _x- 4B for Low/Mod Persons * Specific mechanism to relate services to low/mod jobs has not been developed. Proposal suggests a possible process to establish b implement program requirements. See attachments, D. Evidence of Financial/Employment Commitments X* 4D Part iV. * Sponsor indicates that this would be addressed as part of project administration. E. Project Accessible to Low/Mod Labor Force X 9C F. Provision for Citizen Support X. 12 $ G. Handicapped Accessible X 5A . M. Compatible with Applicable Plans X 58 1. Project Management Cspabilliy X 13 ' Operation and Maintenance X 111) K. Project Costs Justified X * 14 s' See III B. 11. RATING FACTORS Proposal S Reference A. Benefit to Low/Mod Income Persons - Proportion of jobs for low/mod to - % 4C total jobs Impossible to determine without more detailed project design. - CDBG expenditure per low/mod served S - person 4C, 14 Impossible to determine. B. Importance or Urgency of Need 8 Sponsor states that there are 8,900 unemployed persons in the county and that the county will grow by 90,000 people over the next 15 years. The proposal states the need for an expanded employment base for low/mod persons through the provision of technical assistance to existing and new businesses in Washington County. C. Project Effective In Meeting Need - 9 Although this proposal was submitted with #56 (the Di rect Loan Program) sponsor states that this proposal could stand alone to apply for funding through conventional lenders, the state, SBA, and other sources. J. Project Coordinated with Job Training/ Yes - No 10 Placement Service z E. Past Performance - Sponsor has received CDBG $ for economic development Yes - No 11A project in same area - Sponsor's performance satisfactory Yes - No liB NIA F. Project Impact on Residential Displacement or 11C Commercial Loss of Jobs None anticipated. Project would be subject to OCD program policies. Proposal Reference G. Supplemental Funding $ 14 H. Citizen Support L H 12 Proposal indicates a willingness to provide for citizen involvement during project implementation. Ill . TECHNICAL EVALUATION ... Technical Considerations Project is technically feasible; however, project requires additional design work in order to clearly establish the linkage to meeting one of the three national CABG objectives. Project location should exclude Wilsonville which is not part of the Washington County consortium. B. Cost Factors Costs appear reasonable in relation to administering project #56; however, if funded separately this project would not require this level of funding. In order to meet national objectives proposals #55 and #56 are dependent upon one another and, the combined amount requested exceeds the amount estimated to be available for economic development projects. Two options a-e available: (a) Reallocate additional funds to this category (involves a departure from approved policy) ; or, (b) scale down the size of the requests. 12/84 iV. ATTACHMENTS/LETTERS/DOCUMENTS re As a cost-saving measure certain ares relesscitednbelow.essetial r superflous interested partiestMayeask removed by the OCD staff. These for and review the originals at OCD. Letters of Support_ Attachments Removed Letter from TVEDC Chairman ocumenting Board approval of apP Letter from President together with TVEDC Bylaws, Articles of Incorporation, Business Plan, membecorporate duesstatus, financial cashstatus. statement. Excerpts from 1985 A Iicant's Handbook, Oregon Community Development Program (prototype for implementation of eligibility requirements) . Klamath County CDBG Revolving Loan Fund loan application and loan agreement as examples that TVEDC could apply. Excerpt from DHUD publication tPWorkin9 Partners 1984, Reports of Successful Local Community Development Public/ Private Partnerships". An Orem West Metro editorial Newberg low-interest loan P 9m Copy of Washington County BOC agenda item recognizing TVEDC. an West Metro articleon An Ore onimeeting. TVEDC _ Washington County • I WASHINGTON COUNTY CDBG PROJECT PROPOSAL , -ECONOMIC DEVELOPMENT- 1. TITLE• Business Financial Assistanoe-A: FOR STAFF USE ONLY: Business loan Packaging Program 2. PROJECT SPONSOR: Project No. SS Name Tualatin Valley Eeoncmic Date Received see above Time Development Corporation - /*- No Address 4800 SW Griffith Drive, #301 Eligible Yes V Beaverton, OR 97005 Contact Person Pamela Ragsdale Qal i ng DBRegulation 7a•�3 54 Phone 626-3202 3, QUALIFYING: Signature CD Plan Need Citationnded CD Plan - Title President October 18, 1984, also, age N eed No. 128 4. PROJECT BENEFIT: A. Census Designation Countywide The entire urbanized portion of Washington County including: Forest Project Location Grove, Banks, Gaston, Cornelius, Sherwood, Hillsboro, Beaverton, <, Tigard, Tualatin, Wilsonville & the urbanized portions of the unincorporated County. Attach map which shows the project site and/or identifies the location of project ' activities. Label it Exhibit A. B. Total number of permanent jobs to be created or # 250 r retained by the project - C. Total number and percentage of permanent jobs to benefit low and moderate income persons # 128 and 51 �t (51% n nismum; could be as high as 90%) D. Document source(s) of information. Please read instructions carefully. Label documentation Exhibit B. 2 2 c6 5. OTHER INFORMATION: A. Will appropriate project activities be handicapped accessible? N/A Yes No B. Is project compatible with local plans? Yes x No Explain and reference This program will s ecifically support the goals outlined in the £ollowirg local planning documents: Conprehensive Plan - Vol. II, Page 3.4.1. Commriity Development Plan - pages 38, 44, 46, 47, 61, & the October 18, 1984 Economic Development Amendmen • k 6, PROJECT PERIOD: 7. PROJECT COST: Start (mo/yr) July 1, 1985 Total CDBG dollars requested S 153 000 End (mo/yr) .Tune 30, 1988 Total dollar value of other resources TOTAL PROJECT COST $ 202.910 ____ onn , eV. . 2 PROBLEM STATEMENT: According to the Portland Research and Statistics Office of the State o t Eaplooysie_nt Division, Washington County had an estimated 8,900 Toyed persons in July, 1984. In addition, the County CD Plan (page 17) indicates that 33% of the County population is low or moderate income with a number of areas which are more than 51% low or moderate inoeme. The CD Plan also indicates (page 12) that the County's papulation is likely to grow by 91,000 people by the year 2000• It is therefore obvious that the County's low and moderate income individuals are in need of an exnanded employ- ment base now and that this need will continue to grow. Clearly, the expansion of the County employment base requires that existing permanent jabs be retained at the same time that new jobs are being created. An essential ingredient in job retention/creation is the availability of acceptable financing to businesses in the area. (Continued on attached sheet) 9. PROJECT DESCRIPTION: A. Describe how the proposed project activities address the need or alleviate the problem identified in the problem statement. It is clear that as more businessfs obtain the necessary financing to expand and stay competitive, job retention/creation will be greatly enhanced for low and mod- erate inoome persons throughout the County. In order to achieve this end, the Tualatin Valley Economic Development corporation (TVLDC) will establish a Business Loan Packaging Program, which is the first con ponent of a two-part Business Financial Assistance Program. The second ccnponent, a Direct Loan Program, is described in a separate application is dependent upon this program oanpanent- Through this firstProgram component, the TA DC will provide three essential services: 1. 1�noouraging and assisting Tuzal.atin Valley businesses to apply for financing through conventional lenders, the State, SBA, and other sources. 2. Seeking creative solutions to funding needs for Tualatin Valley businesses. 3. Developing a specific program of direct financial assistance to County busi- nesses which may include loans, guarantees, etc. This program will be devel- oped during FY 1985-86 for inplementationr FY 1986-gta&c sE�t78. j&2J ued on a B. How will CDBG funds be used? Describe tasks and' provide timeframe for completion of project. The requested CDBG funds will be used to hire a staff assistant and a loan packager. In FY 1985-86, the staff assistant will be hired on a part-time basis and will be responsible for encouraging Tualatin Valley businesses to use the program and for screening prospects to ensure that the business/project is located within the county, that the financing will result in the retention/creation of jobs and that the business has assembled all of the necessary background information. In FY 1986-87 & FY 1987-88, it is anticipated that this part-t nle position will increase in hours. The loan packager will be hired on a consulting basis for FY 1985-86 and will•provi for businesses referred by the TVE C, strategic planning, loan structuring and packaging, and, as appropriate, assistance in negotiating the necessary financing. As required, this packager may also work to devise creative solutions to financing qualification deficiencies which eligible businesses may have. Finally the packager will, with the support of the staff assistant, develop a specific program for direct (Continued on attached sheet) 2a (continued frau page 2) necessary most business would find it iMPossible to construct Without this financing ztodLtcts/ices. etc. conversations with facilities, develop and market new P private businesses, local lenders, State economic develop t officials and others, it has beoaoe clear that several related problems exist which limit the availability of } financing to businesses: rise over 80$ of * many businesses, particularly small businesses (which tely 90% of all new jobs) , are source o€ approximately fore refused all businesses and are the an effective loan application and poorly equipped to prepare are there i financing. * are F�'...xal, State and local loam aril grant program available there numerous businesses fi are which can matte otherwise ineligible naes sand application ti.onrequirements aware of all of these programs and their warp lexi make them inaccessible to most businesses. is generally unfamiliar with many of these alternative * since the lending ctY necessary expertise available to or tandem arm businesses do not have mt the � the financing they require- 9A. and therefore assume that they � 9A. (continued fr an page 2) centive ams for business As noted in Exhibit C, there are several financial isspecifically C now available through the state and SBA. However loan packagers and advisors who the Metro are t Washington County is underserved by knowledgeab focus on serving local businesses. would turn to the Z'VE?C to develop/manage this It is logical that the tY five as well as impractical. to have program since it would be prohibitively each of the many jurisdictions throughout the County run their own programs. 9B. (continued fran page 2) implementation during the following financial assistance to County businesses for imp fiscal year. going basis throughout the year and will be zhis work will be provided on an on- continued into future Years- it is expected that the loan packager position will become a full-time staff position for FY 1986-87 and FY 1987-88. 3 C. Explain whether the location of project is accessible to the low and moderate income labor force. Include considerations for transportation (auto and bus), affordable housing, services, etc. As noted in the CD Plan (page 22), 41% of the resident labor force worked outside of the County in 1961. Clearly this program which will expand the cloyment base in the County by assisting in the retention/creation of jobs will also help achieve the County's goal of making employment more accessible to the low and moderate income labor force. It should also be noted that the TVEDC is intentionally located in the center of the job market. D. What are the consequences if the project is not funded? _ with no other source of funding for these creative assistance programs, Washington County will lose both businesses and jobs which would otherwise provide employment for low and moderate income persons. s 10. If project is to be coordinated with a job training or job placement service, explain how this will be done. TVEEC is working closely with the Multr h-Washington Private Industry Council (PIC) to make the PIC/JTPA jab training and job placement services available to increased numbers of low and moderate inccrm people by identifying employer-specific needs and job oppor- tunities. Specifically, TVE C will market PIC programs and services to businesses throughout Washington County via direct mail, group riarketing and individual business contacts. IVEDC will urge enployers to consider JTPA-eligible low to moderate inom e persons as a first source of employees. 4 " PROJECT SPONSOR INFORMATION: A. Has sponsor previously received 'CDBG funds for an economic development activity in the same area? Yes No X If yes, explain. B. Previous CDBG-funded projects in 1982, 1983, and/or 1984: None (1) (2) (3) (4) (5) (6) CDBG Project Year of Amount Completed in Completed If no to (4) or Number Award of Award Time? Within Budget? (5), explain C. Residential/Employment Displacement: ,This Program will not cause any displacement of either residential or employment facilities. In fact, the Program has the potential to eliminate the need for some low and moderate incove individuals to be displaced/'relocated by creating employnent opportunities which are closer to their place of residence. D. Operation and Maintenance: No facilities will be constructed with these proposed CDBG funds and there are therefore no maintenance and operations requirements. TvEDc will assume legal responsibility for operation of the program. At this time, we 1wre not identified another source of funding for this program after funds expire. 5 CITIZEN SUPPORT: This proposal was developed after numerous detailed discussions with individuals and fires who are familiar with small businesses, public and private financing, economic develoFrznt, job placement and counseling, and grant administration. In specific, the proposal began with discussions among the TVEDC Hoard of Directors, which includes a broad spectrum of citizens and business leaders from throughout the County . At a meeting of Washington County bankers from U.S. Bank, Valley National Bank, Business Banking Corporation and others,the problem and unmet financial service needs for job retention/creation were discussed and possible roles for the IVEDC were suggested. from throughout the county to discuss their per- A meeting was then held with lendersspectives on the problern and to obtain their input on possible solutions. Meetings were then held with County planners, Mark Ruston of the Oregon Econanic Development =. Department, Yvonne Addington, Manager of the State Carm:rnanity Development program, and other economic development officials, loan packagers, the County Board of Can-nissioners, and consultants with expertise in this field. (The general discussions of these Program proposals have been reported to the Washington County citizens by the local . media.) Program was then defined to respond to the input that had been received. community and citizen discussions are planned for the coning months to present and refine the concept. t f 13. PROJECT MANAGEMENT CAPABILITY: .Lbe Project Manager will be Pam Ragsdale, President of the TVEDC. Ms. Ragsdale's relevant management experience includes the following: * Organized and is responsible for the on-going management of the TVMC. * Served as the £wecutive Director of the Beaverton Area Chamber of Commerce. In this position, Ms. Ragsdale managed (among a myriad of other duties) a contract with the Private Industry Council. of Business Develoar>ent for the Karen * Served as the Vice President in charge yhitman Company (a marketing and special events company with approximately 10 employees at the time) . In this capacity, Ms. Ragsdale was responsible for the management of numerous accounts. Ms. Ragsdale w-3.11 budget 8 hours/week to the specific management of this Program although it should be noted that the Program is closely interrelated with a number of other TVEDC activities and this will result in the general proration of the Program on an on-going basis. t 1 k k u •' a in O C3 u V a 1y,{J '" v 41 O. N a > r O C C tL f� � N U. N N W q C N R H 1 U cc V }� W p L N S 1f3 0 O C O 41 1 N L W to 4 C � a s a coCLL a r- 0 IA O . a P 49 Z 13-111w, c oa Eu "J5�{ SLA.41 qi QIP L� f`S 0= $4 O H �V a 49 u " G L N 4j .rA C U a i! " M 4J N 4JLAJ N wSA � > CEi sL C a a N V A L r _ r Ly d C7 N C v0- L A V1 A O U W W eo CL 41 1.- O C +- a 4 C a '7 4 N v O cr to Q. O O +' C7 ,a p Vf COC X y i/7 C V r 4A 7 r id � 4A V O. W 1^- C U sii 4j 6 r r- sof L A L ft r L J W d 41 41 w U b O d U b O L1 r- " sl- N r O L a 6 QC7 N `r"i .r. S_ > r0 t }.. O O L O 06 @+. L 6s O L O Rf t0. m coL b- O. O: O i— cc O. tL O Ln #13 Budget Narrative CDBGtmnies and in-kind contributions break down as follows: CDBG $ Loan packager* 36 man months at $ 110,000 Staff assistant* 27 man months at $ 43,000 (includes payroll tax & health benefits) IN-KIND TVEDC President* 7.5 man months at $ 26,270 Clerical Assistant 7.5 man ninths at $ 9,380 Office space, equipment $ -8,500 . & supplies $ 5,700 Printing, reproduction & supplies All in-kind contributions are "hard funds" from TVEDC membership dues and other private revenue sources. Additional TVEDC resources totalling i approximately AZ q Jrj 000 will be applied to conPlementarY ecorlauc development projects and programs during the course of this program. i f E i E t l . 1 R .. G y b 1 a. w- w ov 41 87 N N O _ u L � O M- .0 � 4•- . 01 Gt. H d x r A O in rJ tL ,, LA O at N tL M Aj Ouj N N }Sft.•.SII � N N Q O OC U 41 .• W - L S � ® u 404N O Im E A 4-- Z-1 a A N i A C r- d a L 4) a ti C.- IA � N N CJ 17•r ® O A CD CD Q OZ M 12=0 A �� �u L C t7..- t ra V6 J 11� O tf1 Cp ST C O r_ rl }� P 1 N "a'7 r A in u d C i to i, u 8) u C ..- to u ro O v) w1 a C U O U > +, +, kn •• W u O r G r L C r• W _ E > 6) O N cu �- 9 Cc w I.N. w d d N C u L N U >1 • p L CM •r- gm C +• r 4) A 7 x O r►- h h W N C � "r O A r N r C r• UJ W L S) A 0 4j— O d c w4) "S C' A M► h O c N V d N C u so -� u O A cn OOL OC Z W 1•- C u w i, c r r fH i A L eh •r h O L u A 7 d r• O aJ +j i•) 7) u A L J W 1-01 N "r9 'r L ?• A N %. 0 rM O L A) d< O O L O W G) I A C O C m o , CLL !-� C Ca O d) t• M- 06 O L d O L O A L w CL ++ O = Cc 0. m O 40 U i— J U d t+ U t1 OC d O hco #13 Budget Narrative CDBG monies and in-kind contributiais break down as follows: CDBG $ Lcan packager* 12 man months at $ 30,000 Staff assistant* 6 man months at $ 8,000 (includes payroll tax & health benefits) n+-KIND TVEDC President* 2.5 man months at $ 8,390 Clerical Assistant 2.5 man months at $ 2,560 Office space, equipment $ 1,500 & supplies _ Printing, reproduction & supplies $ 1,500 A-:1 in-kind contributions a-re "hard funds" from TVMC menbership dues and other private revenue sources. Additional TVEDC resources totalling approximately 4l,0:`0 will be applied to cc wplementary econanic development projects and pr grams during the course of this program. L • w. -4 w d U) N tlS d v rd u /-i u O �c N koa w CL. N O i r Ln V t' �.- O O 00 �1 L(1 ro w LL. Ln 4j O A N a c •� C:)Ln A o _ w cc u v W L 41 N 6 Im J C r W A � A NCS'+ e ai i � CL w OA� � v7i w to d eL o �6 rn UE O mo ao o ALPo nx LrILn Ln E u L Lc t L d.� CI•r J O c 00 O C t0 F- (30 c m co CX) Lr C) IWO r-A u 4; CA N C L w GJ i� u G! u c r N u A O w W •" S- o o u a +j +� w W u y r e = «- L C r C m AA cl: ? C/ w a w C u L N V b 7 X d V- F- 0-- L, r C r r d! r V Q W u u W C� W N C N � �L. C — 7 Q C O 12 O Q A 06 ( N df A 0. w O O ,o q N CR' .2 F _ c u oo 4., V, �• rs. 41 N 7 r A•� C u w 4j r r N L AS- LLJ W W0 w u A O W r O 6! d•, i� O u L w d fm CD C7 r L >1 A N 4o N •r O r .0 6- C3 C3 L O '&- 0 O L w O L O A L � < ® ® [p CO d CL C. Co O U f- J L.) CL V (J 0. -4 A ID u TJ 4D —4- —CM 2 r t X13 Budget Narrative CDBG monies and in-kind contributions break down as follows: CDBG $ Loan packager* 12 man months at $ 40,000 Staff assistant* 9 man months at $ 15,000 (includes pay"011 tax & health benefits) I i IN-yalo TVC President* 2.5 man months at $ 8►720 } 2.5 man months $ 3,1b0 s a Clerical Assistant $ 8,500 Office space, equiPMent & supplies $ 2,000 Printing, reproduction & supplies All in--kind contributions are "hard funds" from VEDc mim-bership dues and other private revenue sources. Additional 74EDC resources totalling appz oximately 7, too will be applied to cwPlementary economic development project-.s and prams during the coarse of this program. !' -- 43 v w ++ a O N O N N U ami � raj w o URN• c N > r Vf C C9 C! C O X rC c O U- �1CC c in C0 t, 1 1; co LL. rl +� O ri ep L/9 � W V � � C O N d N =5 N Q1 O - a a V U W 6- N Oi0 Ni u z J C E G � � � W a Ln � 0 � {� W C CT va r06LA- a a Gr` N N 17r C L Z O to m• mc, O >143 az Eu v� co W ML.C CO O•r W dK- C.N W O � OQ F ` O a O �-- n Ln r �� mac v ori 4j r w u to c O 0 •• N y.a N N yy a C a O U > W N d ^ y ••tea •> r•• { O > a a rCL 'A a C U S- V! t� A O K a 4- C) - L .r C ter- `+- a E CD W W N G 4J U r 7 O R9 r to r G r W a r Ca d {/y w $. 8 i0 O W U W a to b ~ m c ate+ o < o .- a O 4 .r .,_ U , to Vf a to V a � H Y on 4J » Z r .6j 4J ill v o.. C U a 4j c r r in 4.- R� L 10 +- h CD � O a U b O W r N r 7 a 4J 4J a U #0 f- J W N r �, 4- O L a d L7 o O 4- a io4mC O c o r +C e-- c O O R. a O c a d ci O O t� i- •••t u a• tJ U C. W d O !� m • ^ i-• i-. r. n o-. .-+ i+ r. .-. .-- .e•. r to ..q A .0 U -0 a f*.. t r 'r7 iL r- C O � • #13 Budget Narrative CDBG wonies and in-kind contributions break down as follows CDBG $ 1Aan packager* 12 man months at $ 40,000 Staff assistant* ].2 man months at $ 20,000 (includes payroll tax & health benefits) Its}-KIND TVEDC President* 2.5 man months at $ 3,160 Clerical Assistant 2.5 man months at $ 3,660 Office space, equipment $ 3,500 & supplies 9 $ 2,200 Printing, reproduction & supplies All in-kind contributions are "hard funds" from TVFMC membership dues and other private revenue sources. Additional TVEDC resources totalling approxizartely -SI I D I COO will be applied to coaplementary econc+ni,: developa-ent projects and programs during the course of this program. f VICINITY MAP WASHINGTON COUNTY COMPREHENSIVE FLAN SOURCE: WASHINGTON COUNTY PLANNING DEPARTMENT ap WASHINGTON COUNTY THIS MAP s COMPILEO FROM ORIGINAL MATERIALS AT PLANNING DEPARTMENT OMFERENT SCALES. FOR MORE OETAR.S PLEASE REFER TO THE SOURCE MATERIALS OR THE WASK040TON MAP 1 FEBRUARY 9982 COUNTY PLANNING OEPARTMENT. TO COAST 0.0• MT.SAINT NELENS WAS GT®6� •i e.•• ,STATE OF WASHINGTON TYVANCOUVER p� ►• WILSON • 1r • `••• • e� RrvER Hwy 4•�thh LAN p •, • • FOREST JF t •• 1PdLTNONAN , GROVE FALLS WM ORES GRt6HAM •• HILLSBORp % U320 M TNOMAH COUNTY @EAVERTON •e••.••ee•••e.e•e e•• e•..•e•o•••e•••.••••••.••S, .0 • TIGARO •••�ILWAUKIE LAKE °• OSWEGO SANDY MT.140001 ♦ OREGON O CITY WILSONV L TO NEwSEROe�� u9 i• t• `. CANBY TO SALEM r`• • e i • SENO s ••, CLACKAMAS COUNTY •H 44, EImTS��00 •,e° , , •e °s s i . y ......................... ••••i• Y a� +Et hlyt NORTH g BANKS PLAINS O � pRE.i HILLSBORO FOREST �a•eu GROVE CORNELEJBiaAr.IrVat..� BEAVERTON OREGON r ,NIP ®`w• GASTON F 3+j. �. •., pA•wa N KING TIG 0 WASHINGTON CITY WASHINGTON COUNTY 9NERVVOOD TUALATN north 5 • scale In miles wlLBonva �IT A LE i Exhibit-0- Calculation BCalculation of Jobs Created River East Pr2gress Inc . Formed 1181 Package loans with a primary focus on the SBA 503 program Have completed 27 loans : 56 , 300 , 000 total loans 400+ jobs created * $225 , 925/ Loan j * 14 . 8 jobs/ loan * S15 , 250/ job i State of Oreoon CDBC 2/84 - 10/ 84 Offer direct financial assistance Have completed 12 loans : $2 , 832 ,000 total loans a 504 full time and 120 part time jobs created * 5236 , 000/ loan * 42 full time jobs/ loan i * 55 , 620/ full time job Hialeah/Dade Development - Hialeah. Florida 4 Source: Working Partners 1984 , HUD Office of C0 Offer packaging and direct assistance Funded with $650 ,000 from CDBC Have completed 83 loans : $ 10, 700 , 000 total loans 1 , 158 jobs preserved and 483 created ( total 1 ,641 jabs) * S128 , 915/ loan * 19 . 8 jobs/ loan i R :6 , 520/ job j CCD Business Development Corporation_ i 7/ 1183 - 6130/84 Offer loan packaging and direct financial assistance ! Used $650 , 000 from revolving loan fund 4 Have completed 29 loans : � $9 , 050 , 000 total loans f 436 jobs created F * S 312 , 000/ loan * 15 jobs/ loan * 20 , 755/ job i 'ts t ' Economic Development Department VECTOR AlMam 595 COTTAGE STREET NE,SALEM.OREGON 97310 PHONE(503)373-1200 TELEX:821481 60v[a� tiovember 13, 1984 tds. Pamela Ragsdale President Tualatin Valley Economic Development Corporation 4600 SW Griffith Drive, Suite 301 Beaverton, Oregon 97005 I enjoyed our discussion the other morning. I hope the issues we discussed will be useful in your deliberations regarding the direction for Tualatin Valley Economic Development Corporation. As I mentioned to you, one of the strong needs I see in the public/private business finance area is direct assistance to business in structuring and packaging loans. Many of the commercial loan officers and mortgage bankers that I know indicate that loan packages submitted for their review are often not adequate to base a loan decision. In the public sector, there are a number of financing sources which require up-front assistance in strategic planning and structuring of loan packages. To give you an example of source of the many financing alternatives, I have listed below some of the major programs: 1. SBA 7(a) Loan Guaranty Program 2. SBA 11503" Loan Program 3. Industrial Development Revenue Bonds 4. Umbrella Revenue Bond program 5. Oregon Business Development Fund 6. Community Development Block Grant program (in some communities) 7. Urban Development Action Grant program (in some communities) Each of these programs have different objectives, focus, and procedures. Providing advice and guidance directly to the small businessperson, with a knowledge of the businesses' objectives, can be a strong econo-'c development activity. The person that provides this assistance .,ust be skilled in business finance, accounting, banking, and governmo- t pr,,grams and synthesize the sometimes divergent objectives of public aS -i2s and private businesses into a loan package. Several interesting articles and description� of this type of person have been written and I am enclosing a couple for your review. EXHIBIT C r Cable Address—ORECONDEV Additional information to clarify or substantiate TVEDC ' Qroposal #55 and #56 SUBJECT: Data to identify persons served by activity Once funding is granted to establish the Business Loan Packaging Program (#55) and the Direct Loan Program (456) , set up an Advisory Committee to establish specific eligibility criteria for assistance or funding under both programs. These criteria would, of necessity, specifically address the CDBG requirement that economic devleopment activities must create or retain permanent jabs, a majority of which will be available to low and moderate income persons. Enclosed are examples of the State of Oregon's 2 community Develop- ment Program's requirements (please note page applications copies of an approved and functioning approach to loan app and loan agreements now used in Klamath County' s CDBG revolving loan program. These documents offer prototypes to be considered by the Advisory Committee in developing criteria and tools for stanceprogram implemen tation. Businesses wishing to apply with Federal funding under these programs would be required to comply laws and regulations that apply to the use of Federal CDBG funds, including agreement to hire individuals who meet low and moderate income requirements established by HUD wherever possible, to low and mentation of this agreementnd primary moderate income people a s eirefit project$) and documen- tation of actual jobs created as a result of assistance. The following outline suggests a possible program to establish and implement these criteria: 1. Create a Business Financial Assistance Advisory Committee to establish criteria, policies and procedures for assistance, review applications and approve or deny loans. This com- ties, mittee might include representative(s) of the CDBG-PAB, ci Washington County, lenders, business, and low to moderate income persons. 2. Once program criteria are established, local officials and interested citizens would be given an opportunityexamine program content and design, then offer comment. 3. Staff, as outlined rin rPpograms55, would be hired to imple- ment and administer _ recei ed 4. Regular follow-uo evaluation of businessewho have benefitvto assistance to determine compliance with projected staff low ans moderate incomecommittee.rsons would be conducted by and the advisory Ms. Pamela Ragsdale November 13, 1984 Page Z Regarding our discussion of a local revolving loan funds, even though there are a number of financing tools available, many local revolving loan funds can "fill the gap" around existing programs. Often eligibility requirements developed for larger areas do not address specific local needs. I would suggest that you examine the Urban Development Action Grant (UDAG) program as a model for a local revolving loan fund. With the ability to design your own criteria and administrative review, a "mini-UDAG" program can be very effective in promoting economic development. Again, Pamela, I enjoyed our meeting and discussing these issues and opportunities. If you would like to discuss any of these issues further or discuss the programs we operate, please do not hesitate to call. S'nce re1�_, -- Mark D. Huston, Manager Financial Services Division MDH:pl 9155E cc: Scott Clements SIT C i i t � t ro sals #55 and #56 ,• Additional bud et detail for TVE s B[z f SUBJECT: 1. Whether either program could function separately to meet the stated economic development need. �. Whether the projects together can function at the level which was established for economic development. 1. As noted in item 9B of the Direct Loan Program proposal ( the staffing necessary to implement this program is dependdentent upon funding of the companion proposal for a Business Loan 55) . Without funding for qualified staff- Packaging Program (# ing, the revolving loan program could not function. The Business Loan Packaging Program, however, could function onomic development needs as outlined separately to meet the ec in proposal #55. k together, as outlined in the two � 2. We believe the two programs provide a strong, sound Business related proposals, will p Financial Assistance program to increase business and benefit went opp Financial Ass hies in Washington County, with focused benefit to low and moderate income persons. We understand that the combined amount requested exceeds the mic development. funding level which was established for econo est that the Business Loan Packaging Psearogrch a given We suggest research additional initial priority and that TVEDC diligently Loan Program sources of funding for the Direct (revolving) which might be sought to complement initial CDBG funding. We regards other will report our findings reg sources of funding when we appear before you in March 1985 to discuss our proposals. If no other likely source of funding for the revolving loan . program has been identified, we will want to pursue CDBG fund- ing of this proposal further. STAFF REPORT Economic Development - p _PROJECT NUMBER : 56 SPONSOR . Tualatin Valley Economic Development Corporation TITLE Business Financial Assistance - B: Direct Loan Program PROJECT SUMMARY : This proposal requests $225,000 to provide grants, loans, loan guarantees, interest supplements and other forms of assistance to leverage private and public funds for the creation and retention of jobs for low/moderate intone persons. This proposal requires project 1155 for implementation. 1. Eligibility Checklist Proposal Yes No Reference A. Eligible CDBG Activity B. Project need/activity in CD Pian .X. 3 C. Project Creates/retains Permanent Jobs �e 4B for Low/Mod Persons Specific mechanism to relate loan assistance to creation/retention of jobs has not been developed. See attachments to proposal 1/55. D. Evidence of Financial/Employment Commitments J 4D * To be structured as part of loan package. E. Project Accessible to Low/Mod Labor Force 9C F. Provision for Citizen Support X 12 G. Handicapped Accessible X 5A H. Compatible with Applicable Plans X 5B I . Project Management Cspability X 13 J. Operation and Maintenance X 11D K. Project Costs Justified X 14 This project requires funding for project 1155 to dminister loan program. Total for both projects exceeds amount allocated for economic development. !l. RATING FACTORS Proposal Reference A. Benefit to Low/Mod income Persons 4C Proportion of jobs for low/mod to total jobs CDBG expenditure per low/mod served $13_�,3_9._,Persan 4C, 14 a B. importance or Urgency of Need states that 8,900 unemployed persons in the county and Sponsor Sponsorthere are and new businesses in Washington County. financial assistance to existing does not provide documentation for level of financial assistance needed in Washington County. _ 9 C. Project Effective in Meeting Need ro osal #55 To be effective this project would require CDBG funding of p P to administer the loan program. �- No 10 Project Coordinated with Job Training/ es - Placement Service i t s E. Past Performance 11A Sponsor has received CDBG $ for economic development Yes - No project in same area Sponsor's performance satisfactory N/ Yes - No 11B l_ iiC F. Project Impact on Residential Displacement or Commercial Loss of Jobs r ram policies regarding None anticipated. Project would be subject to OCD p o9 displacement. Proposal Reference G. Supplemental Funding �% 14 Since the program design does not contain a matching requirement for loan assistance, it is not possible to determine level of supplemental funding. H. Citizen Support L - Mi�- H 12 Spcnsoi indicates a willingness to provide for citizen involvcrrent during project implementation. 3 lII . TECHNICAL EVALUATION +. Technical Considerations Project is technically feasible; however project requires additional design work in order to clearly establish the linkage to meeting one of the three national CDBG objectives. Project location should exclude Wilsonville which is not part of the Washington County consortium. [[ B. Cost Factors Level of demand for loan fund not established. Difficult to determine actual level of need since sponsor does not provide basis for funding request in Washington County. This project is necessarily linked to project #{55; however, the combined amount requested exceeds the amount estimated to be available for economic development projects. Two options are available: 1 (a) Reallocate additional funds to this category (involves a departure from approved policy) ; or (b) Scale down the size of the requests. 12`84 1 i -- IV. ATTACHMENTS/LETTERS/DOCUMENTS As a cost-saving measure certain less essential or superfluous documents were removed by the OCD staff. These are cited below. Interested parties may ask for and review the originals at OCD. Attachments Removed Letters of Support See list for project ##55. 07�:M WASHINGTON COUNTY CDBG PROJECT PROPOSAL Opt -ECONOMIC DEVELOPMENT- a. TITLE: Business Financial Assistance-B: FOR STAFF USE ONLY: Direct Doan Program 2. PROJECT SPONSOR: Project No. 56 Name Tualatin Valley Economic Date Received see above Time Development Corporation Jft No Address 4800 SW Griffith Drive, #301 Eligible Yes Beaverton, OR 97005 Contact Person Qualifying C BG Re ui ation S'70.2-03 Phone 626-32 3. QUALIFYING: Signature CO Plan Need Citation Amended CD Plan - Title President October 18, 1984 4. PROJECT BENEFIT: A. Census Designation Countywide The entire urbanized portion of Washington County including: Forest Project Location ��21'�iR ks Gaston, rornelitLsHillsboroBeaverton. - Tigard, Tualatin, Wilsonville & the urbanized portions of the unincorporated County. Attach map which shows the project site and/or identifies the location of project activities. Label it Exhibit A. B. Total number of permanent jobs to be created or retained by the project 330 C. Total number and percentage of permanent jobs to benefit low and moderate income persons # 168 and 51 Yti + (51% minimt=; could be as hih as 90%) D. Document source(s) of information. lease read instructions carefully. Label documentation Exhibit B. 5. OTHER INFORMATION: A. Will appropriate project activities be handicapped accessible? N/A Yes No B. Is project compatible with local plans? Yes x No Explain ..nd reference This program will specifically support the goals outlined in the following local _2lanning documents: Washington County Cama ehensiv - Vol- II, Page_3.4.1, Washington County Community DevelgEMt Plan - mges 38 44 46-47, 61, and the October 18, 1984 Economic Development Amendment. 6. PROJECT PERIOD: 7. PROJECT COST: Start (mo/yr) July 1, 1986 Total CDBG dollars requested $ 225 000 End (mo/yr) ,Tune 30. 1988 Total dollar value of other resources $2.475,000 TOTAL PROJECT COST $2,675,960 OCD i Form 5, Rev.=Xt 2 PROBLEM STATEMENT: According to the Portland Research -h and Stati.�cics Office of the State of O regon Employment Division, Washington County had an estimated 8,900 Lmemplayed Persons in July, 1984. In addition, the County CD Plan (Page 17) indicates that 33$ Of the County population is low or moderate income with a number of areas which are more than 51% low or moderate income. The CD Plan also indicates (page 12) that the County's Population is likely to grow by 91,000 people by the year 2000. it is there- fore cbvious that the County's low and moderate income individuals are in need of an expan�d emPloYment base now and that this need will continue to grow. Clearly, the expansion of the County employment base requires that existing permanent jobs be retained at the same time that new jobs are being created. An essential ingredient in job retention/creation is the availability financing to businesses in the area. (Continued on attached sheet) acceptable 9. PROJECT DESCRIPTION: A. Describe how the proposed project activities address the need or alleviate the problem identified in the problem statement. It is clear that as more businesses obtain the necessary financing to expand and stay competitive, job retention/creation will be greatly enhanced for low and n erate income persons throughout the County. In order to achieve this end, the ~ Tualatin Valley Economic Development Corporation (TVEDC) will establish a Direct Loan Program which is the second component of a two-part Business Financial A,sist- ance Program. This Direct Loan Program is dependent upon the Business Loan Pack- aging component described in a separate application. Through this Program, the ( TVEC)G will offer direct assistance to private for-profit businesses throughout the County which demonstrate a legitimate business need and evidence that the Of finds will result in the retention or creation of obs Provision moderate income individuals. a particularly for law and As noted in Exhibit C, there are several financial incentive Programs for business now available through the state and SBA. However, a local revolving loan fund can fill the gap" around existing Programs and address specific local needs. (Continued on attached sheet) B. Now will CDBG funds be used? Describe tasks and provide timefraine for completion of project. The requested CDBG funds will be used to provide grants, loans, loan guarants, interest supplements and other forms of assistance as authorized in the CDBG regu- lations ee [570.203(a)) . The specific assistance programs will be developed over the next year but it is assumed that some of the specific concepts which will be con- sidered will include: interest subsidies to reduce debt service requirements; gap financing; bridge financing to provide short-tern, start-up funds; loan guarantees (Perhaps through a risk pool) to assure conventional loan eligibility; and working capital financing to provide for operations, inventory, etc. These prograrm, will be carefully designed to provide the assistance which is neces- satY to make the target businesses eligible for existing conventional and public financing Programs. As a result, these funds will support rather than compete with existing sources and all CDBG funds will therefore be highly leveraged with funds faun other sources. It should also be noted that revenue received from these pro- grams will be used to create a revolving loan fund, guarantee risk pool, and to cover future ddministration costs if that is felt to be desireable & feasible. (Continued on attached sheet) ' 2a 8. (continued from page 2) { Without this financing most business would find it impossible to construct necessary facilities, develop and market new products/services, etc. Through conversations with private businesses, local lenders, State economic development officials and others, it has become clear that there are a number of gaps between the conventional and public programs which provide the necessary funds for businesses throughout the County. These gaps limit the availability of financing to County businesses and therefore result in a loss of jobs for low and moderate income persons. 9A. (continued frau page 2) It is logical that the cam unity would turn to the TVEDC to develop/manage this Program since it would be prohibitively expensive as well as impractical to have each of the many jurisdictions throughout the County run their own programs. 9B. (continued from page 2) This program will be developed during FY 1985-86 for implementation during FY 1986-87 and FY 1987-88 and the work will be provided on an on-going basis throughout the year. { The staffing necessary to implement this Program will be provided through a related economic development application by the TVEDC for CDBG funds. This related applica- tion will provide a staff assistant and a loan packager. The staff assistant will be responsible for encouraging County businesses to use the Program and for screening prospects to ensure that the business/project is located within the County, that the financing will result in the retention/creation of jobs (primarily for low and madder- ate income persons) and that the business has assembled all of the necessary background t information. The loan packager will then work with the referred business and will use these financial assistance provided through this Program as additional tools in con- junction with other existing programs. In order to assure that these assistance programs achieve the purposes outlined above, a steering caanittee will be formed which includes lenders, financial experts, eooncxnic development officials, and others. This steering catnittee will be established during the program development phase of FY 1985086 and play a critical role in identifying needs, defining programs, and detailing procedures and criteria. Criteria will include x a required emphasis on jobs for low to moderate i.ncame persons. Once the program is developed and operating, this cannittee will then serve as a loan ccmnittee to review and approve applications for funds. f t i f 3 rate C. Explain whetherthe location of considerationsafor stransportati n (auto and sible to the low ebus), income labor force. affordable housing, services, etc. As noted in the CD Plan (page 22) , 41% of the resident labor force worked outside of the County in 1981. Clearly this program which will expand the employment base in the County by assisting in the retention/creation of jobs will also help achieve the County's goal of making enployment more accessible to the lcw and moderate income labor force living within the County. It should also be noted that the TVEDC is intentionally located in the center of the Washington county job market, just off Highway 217 in Beaverton, with easy access from all parts of the County. D. What are the consequences if the project is not funded? With no other source of funding for these creative assistance programs, Washington County will lose both businesses and jobs which would otherwise provide employment for low and moderate income persons. 1 10. If project is to be coordinated with a job training or job placement service, explain how this will be done. TtEDC is working closely with the Multnomah-Washington Private Industry Council (PIC) to make the PIC/m?A job training and job placement services available to increased ( numbers of low and moderate income people by identifying en-ployer-specific needs and job opportunities, then referring to PIC staff or contractors for program and placement services. TVEDC will market PIC programs and services to businesses throughout Washing- ton County via direct mail, group marketing and individual business contacts. TVEDC will urge enployers to consider JTPA-eligible low to moderate inane persons as a first source of employees. i f s f t�p f f t 4 PROJECT SPONSOR INFORMATION: A. Has sponsor previously received CDBG funds for an economic development activity in the same area? Yes No x If yes, explain. B. Previous CDBG-funded projects in 1982, 1983, and/or 1984: El None (1) (2) (3) (4) (5) (6) CDBG Project Year of Amount Completed in Completed If no to (4) or Number Award of Award Time? Within Budget? (5), explain C. Residential/Employment Displacement: ibis Program will not cause any displacement of either residential or enplayment facilities. In fact, the Program has the potential to eliminate the need for scene low and moderate inane individuals to be displaced/relocated by creating enploy- mant opportunities which are cicser to their place of residence. D. Operation and Maintenance: No facilities will be constructed with these proposed CDBG funds and there are therefore no maintenance and operations requirermnts. 7vMC will asses legal responsibility for operation of the program. At this tine, we have not identified another source of funding for this program after funds expire. 5 CITIZEN SUPPORT: Tni.s proposal was developed after numerous detailed discussions with individuals and fire who are familiar with small businesses, public and private financing, economic development, job placement and counseling, and grant administration. In specific, the proposal began with discussions among the TVEDC Board of Directors, which includes a broad spectrum of citizens and business leaders from throughout the County. At a Meeting of Washington County bankers from U.S. Bank, Valley National Bank, Business Banking Corporation and others, the problems and unmet financial service needs for job retention/creation were discussed and possible roles for the TVEDC were suggested. A meeting was then held with lenders from throughout the County to discuss their per- spectives on the problem and to obtain their input on possible solutions. Meetings were then held with County planners, Mark Huston of the Oregon Economic Developrent Department, Yvonne Addington, Manager of the State Ccmru ►ity Development program, and other economic development officials, loan packagers, the County Board of Commissioners, and consultants with expertise in this field. (The general discussions of these Program proposals have been reported to the Washington County citizens by the local media.) The Program was then defined to respond to the input that had been received. C�ni.ty and citizen discussions are planned for the caning months to present and refine the concept. 13. PROJECT MANAGEMENT CAPABILITY: The Project Manager will be Pam Ragsdale, President of the TVEDC. Ms. Ragsdale's relevant management experience includes the following: * organized and is responsible for the on-going management of the TVEDC. * Served as the Executive Director of the Beaverton Area Chamber of Commerce. In this position, Ms. Ragsdale managed (among a myriad of other duties) a contract with the Private Industry Council. * Served as the Vice President in charge of Business Development for the Karen Whitman Ccapany (a marketing and special events many with approximately 10 employees at the time). In this capacity, Ms. Ragsdale was responsible for the management of numerous accounts. Ms. Ragsdale will budget 8 hours/week to the specific management of this Program.. although it should be noted that the Program is closely interrelated with a number of other TVEDC activities and this will result in the general equivalent of at least twice that number of hours of prcmtion of the Program on an on-going basis. ., 4 r 44 u C) EllO O y of .� o C7 O v 0 0- u cu N N " C17 C%l � rdCD t? i/f O. Cl C3 0 p C3 Z •r �p Q ]G f- N . IL c ON Q M U. IM r-! L � O r-q ro N U? fJ? W LM b C wl a N 7 C �' CJ ' Y L 1Muj .� O �1 a o u '" o f 1 a) En aJ vs O m 4+ L E 4 m a co a •� N N CN 41 Z O RS O �0 C7�-• CD 1,f 44 t3C] O to M O w c» tr N '°'° co � tL � Vf L G CN � $4 r CR 3 U1 D C 44 C �D �0 1 N Os[ W vagi 4+ C L � $4 w �' a� a r N u q O v+ &A 4J N +J CJ r L r C) O u > +J +J CA W u QJ .f. C Z W- L O r C W >. H E w r > C; O w a Gi: GL' > a W a N C u L Ln U >, +- o Cl L -.- C •.- •r- d � x v W N C O N `•O- L 11 M O iJ u Ls! 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C 41 •.- •r -O 41 0 7 r 4J 4J w d W 1- C U d 4J C r- r 4A L M L M r I- CD W O w U m O Cl r O O -IJ 4J BOJ u A f J W p C-1w .,n ••.- L > A w 4- AA •.- O L w < CD p. O L O 4- Ol E A C O C O r = Iv cz to o Ci L 4- M O L w O L O m L a 4v O p ro o. d CD O v h- J U a U CJ G. CC Q ® i co .� A .G U 0 d V- t r •.••f .aL r C O a U; ..r VICINITY MAP WASHINGTON COUNTY COMPREHENSIVE PLAN SOURCE: WASHINGTON COUNTY PLANNING DEPARTMENT lop WASHINGTON COUNTY • TMIE MAP IE COMPILED FROM ORPGNAL MATERIALS AT PLANNING DEPARTMENT OPFFERENT SCALES. FOR MORE DETAILS PLEASE REPER TO THE SOURCE MATERIALS OR THE WASHINGTON MAP 1 FEBRUARY 1982 COUNT PLANNING DEPARTMENT. TO COAST 0 04 MT.SANT HELENS STATE: OF WASHINGTON WAS GTON TYVANCOUVER roe TY Q� rr aILeON �I'�Y .•'' RwEa NwY VS PFT ka, LAN • • • FOREST ♦P r +• :.LTMOUAN f• GROVE FALL¢ D-64ORF.S GRESHAM .• HU.LSBORQ . •• us » ' M TNOMAH COUNTY BEAVERTON ... ..•...••.•. ..• .•r•...•••..•... ••..••..S• .0 e TIGARO •.r• MILWAUKIE LAKE •• OSWE00 BANOY MT.-0000. • OREGON - + O CRY • WILSONV LE TO NEwS[RO•`•� US 20 •r• •� CANBY TO SALEM • •• r � • a •• SENO • •+ CLACKAMAS COUNTY • f 'f ••i '••� %: SAY STT NORTH BANKS Q PLAINS 4 S c FOREST GROVE CORNELIUS RP•a•n.•vlai, , BEAVERTON OREGON GASTON ♦, •,� •r K,M•aa• WASHINGTON CKING ITY TIOARC COUNTY 8HERW000 TUALATM north 1 i Q____�5 EXHIBIT A scale in miles WILSONVILLLE Exhibit B Calculation of Jobs Created River East Progress , Inc • Formed 1 /81 Package loans with a primary focus on the SBA 503 program Have completed 27 loans: $6 , 100 , 000 total loans 400+ jobs created * S225 , 925/ loan * 14 . 8 jobs/ loan * S15 , 250/ job r State of Oregon CDEG 2 / 84 - 10184 Offer direct financial assistance Have completed 12 loans : 2 , 832 , 000 total loans 504 full time and 120 part time jobs created * $236 , 000/ loan * 42 full time jobs/ loan * S5 , 620/ full time job l{ixleah/Dade Develocment - }(ialeah . Florida Source : WorkIna Partners 1984 , HUD Office of CD Offer packaging and direct assistance d Funded with 5650,000 from CDBG g Have completed 63 loans : 510 , 700 , 000 total loans 1 , 158 jobs preserved and 483 created ( total 1 , 641 jobs) i * S128 , 915/ loan . * 19 . 8 jobs/ loan it 56 , 52G/ job �a Dvsi e s s Dev0102m•"t oraoration 7/ 1/83 - 6/ 30 /64 Offer Loan packaging and direct financial assistance l Used 5650 , 000 from revolving loan fund Have completed 29 loans : $9 , 050 , 000 total loans 436 jobs created * S 312 , 000/ loan * 15 jobs/ loan * 20 , 755/job i E i k Economic Development Department ,�IVEM 595 COTTAGE STREET NE,SALEM,OREGON 97310 PHONE(503)373-1200 TELEX:821481 November 13, 1984 Ms. Pamela Ragsdale President Tualatin Valley Economic Development Corporation 4800 SW Griffith Drive, Suite 301 Beaverton, Oregon 97005 I enjoyed our discussion the other morning. I hope the issues we discussed will be useful in your deliberations regarding the direction for Tualatin Valley Economic Development Corporation. As I mentioned to you, one of the strong needs I see in the public/private business finance area is direct assistance to business in structuring and packagi;,g loans. Many of the commercial loan officers and mortgage bankers that I know indicate that loan packages submitted for their review are often not adequate to base a loan decision. In the public sector, there are a number of financing sources which require up-front assistance in strategic planning and structuring of loan packages. To give you an example of source of the many financing alternatives, I have listed below some of the major programs: 1. SBA 7(a) Loan Guaranty Program 2. SBA "503" Loan Program 3. Industrial Development Revenue Bonds 4. Umbrella Revenue Bond program 5. Oregon Business Development Fund 6. Community Development Block Grant program (in some communities) 7. Urban Development Action Grant program ( in some communities) Each of these programs have different objectives, focus, and procedures. Providing' advice and guidance directly to the small businessperson, with a knowledge of the businesses' objectives, can be a strong economic development activity. The person that provides this assistance must be skilled in business finance, accounting, banking, and government programs and synthesize the sometimes divergent objectives of public agencies and private businesses into a loan package. Several interesting articles and descriptions of this type of person have been written and I an enclosing a couple for your review. r ENMIT C E Cable Address—ORECONDEV t 3 • l f ' Ms. Pamela Ragsdale November 13, 1984 Page 2 r a local revolving loan funds, even though Regarding our discussion of there are a number of financingsexistingavailablpr 9rams�ocoftenveligibility loan funds can fill the gap to aroundecific local requirements developed tf�hatayour lrgerexamineareas do not the UrbanrDevelopment Action needs. I would sugges Grant (UDA%1 program as a model for a local revolving loan fund. With the ability i:a design your own criteria and administrative review, a It program can be very effective in promoting economic development. Again, Pamela, of tese I enjoyed our meeting and discussing these issues and opportunities. If you would like to discuss any heshtate,toues callurt er or discuss the programs we operate, please S'nce del 3 Mark D. Huston, Manager Financial Services Division F MDH:pl 9155E { cc: Scott Clements EXHIBIT C Additional information to. clarify_or substantiate TVEDC proposal #55 and #56 f SUBJECT: Data to identify persons served by activity once funding is granted to establish the Business Loan Packaging Program (#55) and the Direct Loan Program (#56) , TVEDC will set up an Advisory Committee to establish specific eligibility criteria for assistance or funding under both programs. These criteria would, of necessity, specifically address the CDBG requirement that economic devleopment activities must create or retain permanent jobs, a majority of which will be available to low and moderate income persons. Enclosed are examples of the State of Oregon' s Community Develop- lease note page 24) , as well as Develop- ment Program' s requirements (p copies of an approved and functioning approach to loan applications and loan agreements now used in Klamath County's CDBG revolving loan program. These documents offer prototypes to be considered by the Advisory Committee in developing criteria and tools for program implemen- tation. BusinesseF wishing to apply for assistance or funding under these programa would be required to comply with Federal laws and regulations that apply to the use of Federal CDBG funds, including agreement to hire individuals who meet low and moderate income requirements established by HUD wherever r mentation of this agreement and primary benefit (518) to low and moderate income people as a result of their project, and documen- tation of actual jobs created as a result of assistance. The following outline suggests a possible program to establish and implement these criteria: 1. Create a Business Financial Assistance Advisory Committee to establish criteria, policies and procedures for assistance, review applications and approve or deny loans. This com- mittee might include representative(s) of the CDBG-PAB, cities, Washington County, lenders, business, and low to moderate income persons. 2. once program criteria are established, local officials and interested citizens would be given an opportunity to examine program content and design, then offer comment. 3. Staff, as outlined in proposal #55, would be hired to imple- ment and administer the programs. r _ l` 4. Regular follow-uo evaluation of businesses who have received assistance to determine compliance with projected benefit to low ans moderate income persons would be conducted by staff and the advisory committee. Additional budget detail for TVEDC proposals #55 and #56 SUBJECT: 1. Whether either program could function separately to meet the stated economic development need. 2. Whether the projects together can function at the level which was established for economic development. 1. As noted in item 9B of the Direct Loan Program proposal (#56) , the staffing necessary to implement this program is dependent upon funding of the companion proposal for a Business Loan Packaging Program (#55) . Without funding for qualified staff- ing, the revolving loan program could not function. a The Business Loan Packaging Program, however, could function separately to meet the economic development needs as outlined in proposal #55. t 2. We believe the two programs together, as outlined in the two related proposals, will provide a strong, sound Business Financial Assistance program to increase business and employ- ment opportunities in Washington County, with focused benefit to low and moderate income persons. We understand that the combined amount requested exceeds the funding level which was established for economic development. ! We suggest that the Business Loan Packaging Program be given initial priority and that TVEDC diligently research additional ) p€ sources of funding for the Direct (revolving) Loan Program which might be sought to complement initial CDBG funding. We ` will report our findings regards other sources of funding when we appear before you in March 1965* to discuss our proposals. If no other likely source of funding for the revolving loan program has been identified, we will want to pursue CDBG fund- ing of this proposal further. E �t f t WASHINGTON COUNTY 3 ADMINISTRATION BUILDING— 150N. FIRST AVENUE �A Ot►/" HILLSBORO,OREGON 97123 BOARD OF COMMISSIONERS PLANNING DEPARTMENT WES MYLLENBECK. Chairman (503)648.8761 BONNIE L. HAYS. Vice Chairman EVA M. KILLPACK JOHN E. MEEK LUCILLE WARREN COORDINATED ECONOMIC DEVELOPMENT PLANNING - EXECUTIVE SUMMARY The Washington County Department of Land Use and Transportation (DLUT) and the Tualatin Valley Economic Development Corporation (TVEDC) have made a joint application for Community Development Block Grant Funds for a three phased COORDINATED ECONOMIC DEVELOPMENT PLANNING project. The aim of this project is to determine and implement cooperative and coordinated relationships where the economic development activities, efforts and products of individual organizations operating within the county are supportive and not duplicative of the economic development activities, efforts and products of the other organizations in the county. The City of Tigard, as well as the other economic development organizations in the county, will be directly involved as integral participants in this project. Block grant monies will be used to fund staff time at the County DLUT and TVEDC to do background research, leg-work, report and issue paper development, arrange meetings, maintain communications between the economic development organizations in the county, and generally act as 'staff' to the 'committee' of economic development organizations participating in this project. This project is sponsored and will be managed by the Washington County DLUT. Project elements will be jointly coordinated by Washington County DLUT and TVEDC staff. Washington County DLUT will be primarily responsible for elements with particular application to public sector programs, TVEDC will be primarily responsible for elements with particular application to private sector programs. It is proposed that the County and TVEDC are logical choices to provide an overall coordination function in the area of economic development planning, and for this project for three reasons: 1) None of the existing organizations, including the County and TVEDC, can act as the PRIMARY economic development organization in Washington County - there are too many organizations with existing constituencies and existing statutory functions for any single organization to assume primary responsibility. 2) Both the County and TVEDC have countywide geographic perspectives - none of the other organ i,zati,ons yi,ew their responsibility as extending to the entire county. an equal opportunity employer Y i i t 3 Both the County and TVEDC have broad-based staffing and program levels - the manpower, expertise, and resources to dealwith researche presenting reportsand °f setting up meetings, work sessions, doing issue papers, and generally providing the day-to-day coordination necessary to keep the two dozen organizations involved and informed in this cooperative t process. i To reiterate the main points nad context of this project: - The aim of this project is to determine and implement methods by which individual programs can be supplemented and enhanced through the cooperative actions of 'the whole' of the economic development community. and coo C - A prime element of this res peonsibithQ�esvbetweentthe econ°micted developmenterative c roles, relationships a P organizations in the county. - County DLUT and TVEDC st4c primary roles will be to act�aslcoordinatorsfandffacilor �tatect. One of their act as ors - The specifics of how allof e evolvedcidevelopment thisprojectgisitota greations lextentinteract and to what level each will bei dependent on the consm°n�e involved expected that one or to set project direction, decide on areas of concern or issue topics, an generally insure that the focus of the project is consistant with the group consensus. - This project will aid in edlmanpowergreseurcesdulicat��n the n and provide efficient of economic development use of scarce monitary planning. E K a F - , r k A" t s< *-. Tigard City Council Regular Meeting February 25, 1985 >, e-7 ITEM 2 - Visitor's Agend,. My Ball and I am reeresentinE DJB, Inc, and myself G. L. Ball I first want to speak to you rea, din-, Item 9.9 on the Consent Agenda regarding County Road Jurisdiction Transfer - Res. 1io. 85-10. I have no objection to changin County roads to City Roads but I do object to the Public storks Lirector asking you to transfertA the City only two blocks of the three blocks on Clinton in tae County. In other words, tnis means that all of Clinton from 66th to 72nd would be in the City except for the block from 68th to 69th. We rope you will also include that block to- night. Last Tuesday when I was a Washington C^unty I asked for a cops of map of the Triangle area showing the streets under City jurisdiction and those under County jurisdiction. I was horified to find streets going thru the area where Landmark Ford stores their new bars for customers to look at. This property was vacated in 1967 Fm C 67-376 and also includes some of the property under. the Ford dealership. When I objected to Washington County they said it was a City of Tigard map and they y_.., looked on their surveyor's map and said the;, had it as vacated. n-rhe next dayJ objected to the City of Tigard they said it was a Washington County map and trey knew the area was vacated. We know we have been paying taxes on tiie Vacated property since 2967 and the Oregon Dept. of Transportation map received by Fred Anderson from Asst. Attorney General, Jack Sollis, also shows it as vacated as does Circuit Court Case 42-399• Another item on the map was unbelievable. The location of where the Villa Mage Ravine started had been eliminated and there were minks to show the water coming off into S. W. 66th. This no doubt explains why when I asked ?rank Currie at a Council Meeting what the drainage was that was m�.rked on our property he said "I thought that was Villa Ridge". Of course the natural course of wz:ter in the Villa Ridge Ravine is considerably north of our property. For verification I ask tt.at the Trian�,le portion the 1980 Oregon Dept. of Transportation map be made part of the City Record. Also make the map obtained from Washington Count;, on Feb. 19, 1985 part of the City of Tigard re--r-rd along wit!-. I R & 0 67-376 and Asst. Attorney General Sollis's map. You know and I rinow it is against the law to charge the flow of water of a n. tural ravine, especially when it would interfere with the habitat of animals and birds. And, of course, it is also against the law to dump% water on another person's property. Please make this and all attachments part of the City of Tigard record. (r �r=,'�� 11_i' •�s-`....ows •.. ars ; �` _ "''�=1J�� ^�I iJ u• :(—o.i ,����% s•`%= ,., MIDU crn.w<wrsr „/ 1 J � r.^ /��1�-- � �►y�"���' � Irl ��i_��7 r L ..�Cufr [ A[t 77G[R a.r.n.n C�� (' -[-I(�I;�1��� f1 •�!".�'1-_�+Iy y--mt ,_,F1 93F —zl f—il I��! L�j�I I/�� � ���L�:�i1��•` / ��_—...:,r,L••: e - ED „ JC t,--= i N �!— , �— 7 1� r►1 { / r �(�_"„i' r �/��1 V1,h ,M4�SYYLVANIA 1�1 /�. .a a�'l +, t�� I�.rl �_ II[a`J�'►``'.�!`,[.����.... Y) � � �'� � � 1-- a� � � �1...1 anwaa sr � 4'I r,s--� .I r r7� •� '. f.. CA r S LAKF I •tawso. I ( � +1�•1 ' �� ! e[rrl�� ,�/ ` '?���A .�♦ 4� /�j Arra t \ �p c.3 _ ' ;/p ;�.n. [.T..i d�,�� L--�� V({. TIGAR«.0 .711. P.W 14660 C - c.asT.n � .o rt�ti� Rba g�mrwss� i'ti1 ��i'� G T90 T � a O Y a� _�.rg3ii � BP wwa�w'ai[RM ' t•� +��-���•hhJJ a C osr•aw � gy � c.rww.u. I77 �`� r eocsrDOD s: a� s fcA9 •9 b ,y,.,q+w Y 1 ro[ is ♦ 'Z�. ...s.e.. r...c • qy 9Piw� o � /`� cause ( n.i' ; • �� r raTc.'cs+��[S ralnsa tr. • .°. + � � u , LAS _JJ� roY.T..V 7. i /i['V..T. aOwD IOM+\w O.D ;G•�: �tttttll���+�� w`-�7--� -Y•..[.x r\` ..; J I- g. ' rwwa wr[T 1T. K�� t�auw '`w .seg Lowp� 'YI•�' '" ,}/M'1 g I ..i � •e...ora+e.we wo. � I .... r �' l7?� aNE fT. 1050 % SPRU LJ© ST ; 76TH PL40 61 �yF 106 -, 1100 t M �\ v j f.r.TA YAI n "L ATL- Wi1150 �O Slq. � �•� A / ST .. � L N� V+'A► VAII ST. ? iw. 4 14.✓� ��. CLINTON �.S ►... � b � `--7— j •'.� s.w. <� {�rEPl+,�.�� fib' �r C 1200 f�c aEnr�aAZS� � of � sw Y t? f = a � fw. 1=, (D ON 1250 + 7 N PTON ST 0.1 3 RI 1 M S_1 Fr 1Ns Sr TVEw sw wrarf sT wnW . $0 V � PM ST. 1300 Fist w ! 1 n L J N w fw CHERRY Sw 1�5 ST.D 00 ST. I LAN0MARK LN 1 400 > rnOESE i G� 3 8040 bi 40b 1450 CIO 15000 ` KMLE LN . s 330? 19 1 IN THE BOARD OF COUNTY CO.V4ISSION£R5 FOR NASHINGTO, COU:-TY, OREGON ° 3 RESOLUTION ) ::; THE MATTER OF ! CA. A :�tiD )� - �: PORTIOti Or ?UU P?. w ORDER ) ST.) ;,ND LINCOLN S.. ._._. .W. AVE.) In T'iE W� T �:1:J .e 6 This matter having come on for hearing before she isc rd of C*.only 7 Commissioners at its regular r,:eetirg an December 5, 1`.67; and S It appearing that on October 26. 1967 a petition was £ilea for L; vacation of a portion of Fourth Street (Dartmouth St. ) and Lincoln �r a :U Street (S. N. 67th Ave.) in the plat of "West Portland ??nom 4htf;` a g:iat 11 of record in Washington County, Oregon: and 12 It further appearing that said petition did describe the _'crt-cn M1t 13 of the roadway to be vacated, the names of the persons to be ;articular'y 1; affected, and set forth the particular circumstances of the case: And . 3 '. 13 it further appearing that notice of the pendency of said r_c-tition i 16 was given by written notice being posted more than 30 days pri-r to the 11 elate of the hearing, which notices were posted in three of the :-ost public r 18 ani C0:19UlClaus places within the limits of said streeti. as a:��-rn by ' 19 the affidavit on file herein; and • 21l It further appearing that said notice contained a description of ° 3 the portion of the streets to be vacated, and gave the date of }ir p 22 December 5, 1967 at '7:30 P.M. as the time, and Room 206 of the Washington 23 County Courthouse, Hillsboro, as the place for hearing the :natter; and 24 It further appearing that no objections have been made to the r ti ' v 25 granting of said petitiont and d. z'J 26 It further appearing that said vacation would not be detrimental 127 to the interests of the public and that good cause appears therefor; =3 now, therefore, it is hereby , z d R SCLVED AND ORDERED that the following describe.d portion of Fourth t:treet (Oart_nouth St.) and Lincoln Street (S.it. 67th Ave.) in 31 t t:!-,e nLat of "West :artla:ad ?ieights" 1:e, and the same is hercUy, •:acac_c3: _ `� � Y f r t atm `_..eut:.:•F3t Corner D 21ccr 7 .- .^..._. 'T. rt: to ri ti j Z t. ant CC _ 1 1• C4 !CC { 7 =.G .35 .rn C t al i.C.<: '�: .'"c._ W. Ist' c,:z.:cr of .,aid .,I..C+C, Lhv:—.:_E. Hoath t.0 'ne __._^C b oc ccx I �:encc _ast to tn_ r.G,_. ast r _r.er _`er=•vl, thonce youth to the southeast corner`_.c"rcof: _..once cast r, 7 to the point of _ogLnning. d and it is further "! R.`SO:.'IFD <l:;D 02DERi:D t';at the Courzt•r Surveyor of riashir:gton C3anty, i•I Cregon, he and he is I- -reby aut=.orized and directed to -.ark L`:at ort:cn ' it of ;ou_th .street (Dartmouth St. ) and Lincoln Strc_t (S67th Ave.) V* E)E j Is vacated as vacated urn the plats and records of .0as:l ngtcrn _r'; ty, z f I: rogon: and it is sur lser 14 :=,CLVED AND CRDCRED that the Directcr of F.ecor ds .ani Ll_____.. I of 15 t.ashingtcn County, Oregon, is hereby aut-hor.izc-d and cirectc: .o co 1 ct !ti from the :_t _loners herein the required _,tatutor_,• sees -cr na to 17 the surveyor as surveyor's fees, and payment to the recorder as z Cor sr'o f " IB fees, and have this order of vacation recorded on t_he records of a 19 Washington County. +' E J Dated this 5th day of December, 1467. 2 fi 1 BOARD OF CC!_'Nrf C0'aMISS-0!.E?S { 1 FOR WASHINGTON COL_rTY, i;REGO.N 12 r ' t Q, 23 Chairman g'f �r 25 '/ r 26 Recording 6ccretary + 17 $T.TE Of gaFGGq - ) C-11 a w'YSI1Y4i+tn } u �1'�4'A"L 7 29 4 f : .' � (�( Il mal. A Z � � ��\ Doti ri �• - `' ,' • �1 --1 •� f7i '+.� q_ a 1 A. 0-41 �1:=•7•• ,;:rl.' , 1 ♦ e r- 1 • .{-5 1 7•Z — t �� pis 3Q �� r-Q Y-' �' t \ ! =1' • le,• �. fir. o �•^. - 1 - ., r 1 ,.t• ,:\�_ •. 1zzIr♦ t 1 je1t— f „ � •Cl(J �4f j77.a�f 1 � to a -5; ;l� 1.�~' -'•It ai17� jQ-1 1 ♦ 1 ♦ '` �O Q' � ', L Ty _.�•...n.��•e a r"� •� �.j 1 000... � -4110 1 JIJ �♦ w ,1� _6 .♦ �,1'• S ���._ ewe ' � as � l ..v. �.. �i �T� ; r o et 40 th 1.4 tj �.jJ �. _ ype• Re, SJ oo•• - ( '� � ':���- 131 ��-a��•� �s �3• Q ljB© � )�• s°�r `�+�"`�: a- _• •'' r t � �,'�.t111' ; �'1� 'i1?• � ara ♦� y.-T � ZJ rot�r-•. a •1 '' S:r `y\W_ f. '.`.1 a •j 'Y �i••."� �1 e�. `.•G• i(• Al 1 1 �... Ss sp1. e. 17 t�lt•lw� ,'?: 1/ 7e J� Niel s��IB 6j • 1 1 A• r — 1 / ° lyur: -n � 1 �zrcf !9 '' , IL ^8 jO 3 t le s� t CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: February 25, 1985 AGENDA ITEM 0: DATE SUBMITTED: 2/20/85 PREVIOUS ACTION: N/A ISSUE/AGENDA TITLE: OLCC Application Discussion PREPARED BY: R 8 Adams/Lt. Branstetter REQUESTED BY: R B Adams/Chief of Police DEPARTMENT HEAD OK: CITY ADMINISTRATOR: INFORMATION SUMMARY Due to the number of and various type of OLCC licenses authorized within the City of Tigard, the Police Department requests of Council a policy statement relative to specific criteria to be considered relative to recommendations for approval or denial of such applications. ALTERNATIVES CONSIDERED 1. Can the City regulate the number of outlets? 2. Is there an anti—trust issue? 3. Can specific licenses be regulated by population? 4. Can the City require specific alarm or video recording systems as a condition of licensing? SUGGESTED ACTION Request Council policy statement relative to the above, and research by the City Attorney relative to the ability to regulate. Respectfully, espectfully, R. S. Adams Avoid Verbal Messages _ i CITY OF TIGARD Po• Chief of Police From: Det. Lt. L. Branstetter Subject: Liquor License Applicant Date: 2-15-85 New License APPLICANT: Colonial Texaco 11465 S.W. Pacific Hwy Tigard, New outlet for package sales of liquor in connection with 24 Hr convenience- market. This applicant originally cage through on. 1-25-85 as a renewal liquor license along with four other applications for renewal. Because the applicant was thought to already possess a liquor licence the applicants prior years records were checked for violations, when no violations were found this applicant was approved for renewal along with the ether four applicants. Writer later received an additional application from City Hall request a new liquor licens be approved. When I checked with City Hall it was learned that his new liquor license had been approved under the pretense of being a renewal. Writer contacted the owner and applicant to obtain additional information not provided on his application learning that..he wants a liquor license so he can sell package liquor along with having a 24 hr. convenience market in connection with the selling of gas and ail at-his service station. It should be noted that selling liquor from a service station has never been desirable because of traffic that it creates. At this time the service station is not 24 hrs. but with the issuance of .the liquor license the owner plana to open 24 hrs. I checked the area adjoining the applicants business finding that he is located 2 tenths of a mile West of a liquor outlet that sells package liquor along with is gas and oil which is the AM/PM Arco Mkt. located at 11381 S.W. Pacific Hwy. also located 3 tenths of a mile East of the Plaid pantry that sells package liquor at 11606 S.W. Pacific Hwy, and he is 6tenth3 of a mile East of In the Plaid tion tPa try tthat sells package sales liquor at 11705 S.W. Pacific Hwy. licensed package sales vendors mentioned there are several-other licensed liquor vendors that sell liquor by the glass. It is felt that the community would not be served any better by the issuance of this applicants liquor license, and also would creat additional police problems, particularly the potential for robberies more than it is now without the license. By allowing the selling of liquor and the extented hours to 24 a day the applicants sales would very definitely increase by the sale of liquor. But the added traffic created by the liquor sales would increase the probability of robbery by the increase of money available, and by the type of poeple that the liqucr sales would attract during the late eveing and early morning hours. Applicants show no criminal records. DATE CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: February 25, 1985 AGENDA ITEM #: DATE SUBMITTED: 2/20/85 PREVIOUS ACTION: N/A ISSUE/AGENDA TITLE: OLCC License Application PREPARED BY: R B Adams REQUESTED BY: Owner DEPARTMENT HEAD OK: RA CITY ADMINISTRATOR: INFORMATION SUMMARY Business: Colonial Texaco (Package Store Outlet)(RMB) 11455 SW Pacific Highway, Tigard, Oregon Owner: Amin Haid Sahineh Amirrezani The owner proposes a package sales (beer/wine) outlet similar to a convenience store operation. It is located northeast of the Fred Meyer Complex on the same side of the street. ALTERNATIVES CONSIDERED SUGGESTED ACTION There is no identifiable reason to deny this application. However, it is the opinion of the Police Department, that another outlet of this nature does not necessarily serve a public need due to the fact that there are several such outlets in the mediate area. Respectfully, R. 8. Adams k Y CITY OF TIGARD, OREGON T COUNCIL AGENDA ITEM SUMMARY AGENDA OF: February 25, 1985 AGENDA ITEM DATE SUBMITTED: February 21, 1985 PREVIOUS ACTION: Planning Commission ISSUE/AGENDA TI'T'LE: ZONE February 5, 1985 ORDINANCE AMENDMENT ZOA 1-85 PREPARED BY: REQUESTED BY: DEPARTMENT HEAD OK: '7��'l' `" CITY ADMINISTRATOR: INFORMATION SUMMARY The Planning Commission reviewed a number of changes to the Community Development Cade and with the exception of Section 18.114.060, recommended adoption. It was recommended that the amendment to Section 18.114.060 be studied further before any action is taken. Among the clean—up items presented for your review, are: The dimensional requirements for R-25 zones, religious assembly parking requirements, parking dimension standards, directional signs standards, and a total rewrite of the accessory structures section. The Planning Commission requested additional data on directional sign standards. ALTERNATIVES CONSIDERED 1. Adopt all the proposed changes. 2. Adopt as recommended by Planning Commission. 3. Adopt selected sections. 4. No Action SUGGESTED ACTION Alternative number two. 1032P ORDINANCE NO. 85— Page 1 Mr. & Mrs . D. L. Flora 884.0 SW Pinebrook St . Tigard, OR 97224. Feb. 23, 1985 Tigard City Council 12755 SW Ash Tigard, OR 97223 RE: FILE ;# CPA 27-84. REVIEW PLANNING COMMISSION RECOMMENDATION OF DESIGNATION OF MALLARD LAKES AS WEDLANDS. Dear Council Memebers: As ten year residents and property owners of the 1` Pinebrook area, we sincerely hope you will find in ag- reement with the Planning Go-mission' s recommendation to designate Mallard Lakes as Wetlands. You and the Plan- ning commission are our only hope to preserve the charact- er of this neighborhood. "Progress" being enevitab le it would be comforting to know local property owners have been heard and that some consideration has been given to our feelings about our immediate environment. Though small concessions have been made by developers (as in the Sheckla Park development) the ecological balance of this wetland area has been severely impared. It would be much appreciated if the problems were not compounded at this time. Thank you, CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: February 25, 1985 AGENDA ITEM 0: DATE SU6MITTEO: February 21, 1985 PREVIOUS ACT-ION: Planning Commission ISSUE/AGENDA TITLE: Floodplain February 5 1985 and Wetlands Map revision PREPARED BY: Keith Liden REQUESTED BY: Community. Development DEPARTMENT HEAD OK: t '4 `.�� z CITY ADMINISTRATOR: INFORMATION SUMMARY Mallard Lakes Subdivision was approved by the Planning Commission on January 8, 1985. During the review of this proposal it was noted that the ponds on the property were not designated as wetlands. The development approval calls for protection of the ponds and the amendment of the Floodplain Wetlands Map would be consistent with this proposal. ALTERNATIVES CONSIDERED 1. Adopt the changes to the map as shown on Exhibit "A". 2. No action. SUGGESTED ACTION Alternative 1. ORDINANCE NO. 85— Page 1 TIGARD PLANNING COMMISSION REGULAR MEETING - JANUARY 8, 1985 t t 1. Vice President Owens called the meeting to order at 8:05 PM. The meeting was held at the Fowler Junior High - LGI Room - 10865 SW Walnut. i 2. ROLL CALL: PRESENT: Vice President Owens; Commissioners Butler, Fyre, Leverett, Peterson, Vanderwood, Bergmann, and Campbell. ABSENT: President Moen. STAFF: Director of Community Development William A. Monahan; Associate Planners Liden and Newton; and Secretary Diane M. Jelderks, 3. APPROVAL OF MINUTES * Commissioner Vanderwood moved and Commissioner Bergmann seconded to adopt the minutes as submitted. Motion carried by majority vote of Commissioners present. Commissioner Campbell abstained. 4. PLANNING COMMISSION COMMUNICATION f o There was no communication. t 5. PUBLIC HEARINGS 5.1 COMPREHENSIVE PLAN AMENDMENT CPA 27-84 CITY OF TIGARD/MALLARD LAKES t A request by the City of Tigard to designate property known as Mallard Lakes as Wetlands. Located: :forth of SW Sattler St., Between Launalinda Park and Scheckla Park Subdivision (WCTM 2S1 1IAD lot 6500). t * Commissioner Campbell moved and Commissioner Vanderwood seconded to set over CPA 27-84 to the February 5 , 1985, Planning Commission Meeting. Motion carried unanimously by Commissioners present. 5.2 ZONE CHANGE ZC 12-84 PLANNED DEVELOPMENT PD 4-84, SUBDIVISION S 9-84, VARIANCE V 15-84 - G. FERD WARDIN/MALLARD 'LAKES NPO # 6 A remand from City Council to Planning Commission for review of the above application with additional and more detailed information. Located North of SW Sattler St., Between Launalinda Park and Scheckla Park Subdivision (WCTM 2S1 IIAD lot 6500). Associate Planner Liden reviewed proposed changes resulting from the City Council remanded the Subdivision application back to Planning Commission. He distributed an addendum to page 6 and 7 of the staff report and made recommendation for approval with 18 conditions, adding that condition number 6 should be deleted if the Variance is approved. PLANNING COMMISSION MINUTES January 8, 1985 Page 1 i APPLICANT'S PRESENTATION: i o Bill McMonagle, Harris-McMonagle, 8905 SW Commercial Street, were concerned about conditions number 9 and 10. On condition number nine they would like the words "at the time of approval, if applicable" added. They request conditions number ten to be eliminated because the ponds are to be maintained by a Homeowners Association and they did not feel it was appropriate to have a bikepath which would allow the public to use a private common area. PUBLIC TESTIMONY o Tom Arvidson, 8885 SW Scheckla, lot 23 east of the lower pond, foot road between the ponds as it would require opposed having m 50 to much filling of the ponds to accomplish. o Connie Smith, 8860 SW Scheckla Drive, representing NPO # 6, was j concerned that the new plans had not been made available for the NPO to review prior to the meeting. She did not feel the plan submitted reflected what the NPO and Developer had agreed to. Also, there was to be a landscape plan submitted. o Iona Hansel, 8880 SW Scheckla, recommended that the ponds be keep in their natural state. She was concerned about the width of the road and that no landscaping plan had been submitted. She favored a private drive, to keep the road between the two ponds as narrow as q �* possible. o Myron Recob, 8795 SW Reiling, opposed the development because the ° size of the lots would not blend in with the surrounding subdivisions. i s o John Hansel, 8880 SW Scheckla Drive, opposed the development as it is not in character with the surrounding properties. g o Kirk Smith, 8860 SW Scheckla Drive, opposed the development. He stated that their are two bedroom homes being proposed when all the surrounding home are 3 bedrooms. He did not feel the proposal is i � consistent with the surrounding areas. REBUTTAL o Bill McMonagle, Harris McMonagle, did not feel that filling the ponds to accommodate the road would be detrimental to the ponds. He was concerned that the NPO did not feel they had incorporated the changes they had agreed upon. He had not attended the NPO meeting but was sure all changes had been made as agreed. Discussion followed regarding the lot sizes, landscaping, and elimination of one lot. PUBLIC HEARING CLOSED o Commissioner Peterson, favored the proposal as submitted, however would like to see the road between the ponds narrowed and the parking eliminated. PLANNING COMMISSION MINUTES Januar 8 1985 Page 2 January , but was concerned `~ o Commissioner Bergmann, supported the proposal a of the sidewalks eliminating the parking, he favored givabout e up o Commissioner Butler, favored deleting the parking on the road between the ponds and deleting condition number 10 for the pedestrian/bicycle pathway. support the proposal eliminating the parking. o Commissioner Campbell P o Commissioner Fyre, generally was not in favorof oof theproposal. NPO and the was concerned about thedifference in ood compromise instead of the developer. He felt a 251road was a g 501 road originally proposed. O Commissioner Owens favored the changes proposed with the road width being decreased. * Commissioner Butler moved S and Commissioner rwmann the condeowing d to approve ZC 12-84, PD 4-84, changes from the staff report: o Change condition number 8. to sidewalks on ecth Coide, sub deleting parking (put up no parking signs) ') eliminate the approval of the Engineering Division. Otherwise, sidewalk from one side. + add, ..at time of approval, if o Condition number 9. applicable. o Delete conditions number 10 for the p edestrian/bicycle path. o Delete condition number 6. (Variance approved). o Lot number seven to be moved to fit in with lots 8, 9, and 10, if possible. Motion carried by majority vote, Commissioners Owens, Vanderwood and (abutting property Pyre voting no. Commissioner Leverett abstaining ( g P P owner). 5.3 PLANNED DEVELOPMENT PD 6-84 AND SUBDIVISION S 11-84 TITAN PROPERTIES Request for preliminary plat and detailed planned development approval to into 15 lots between 4,400 and 10,875 square subdivide a 4.4 acre parcel feet in sine. The property is zoned R-7(PD) (Residential, 7 units/acre, eadows and north of SW planned development). Located: West of Waverly M Fanno Creek Drive (WCTM 2S1 12BB, lot 100). Associate Planner Liden reviewed the history of the proposal and made staff's recommendation for approval with 16 conditions. ry 8, 1985 Page 3 PLANNING COMMISSION MINUTES Janua MEMORANDUM CITY Of TIGARD, OREGON TO: Mayor and City Council February 21, 1985 FROM: Loreen Wilson, Deputy Recorder OLO SUBJECT: 72nd Avenue LID Update Report This report will be presented verbally Monday evening, thus you will not find any information supplied in your packets• lw/2513A l €4 F 4 t_ 1 f 3 3 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY s AGENDA OF: February 25, 1985 AGENDA ITEM tlf: DATE SUBMITTED: February 21, 1985 PREVIOUS ACTION: ISSUE/AGENDA TITLE: Fee Waiver Policy REQUESTED BY: Planning Staff 1 PREPARED BY: Elizabeth Newton DEPARTMENT BEAD OK: � CITY ADMINISTRATOR: INFORMATION SUMMARY Attached is a memo outlining possible options for Council consideration of a fee waiver policy. Staff would like Council to discuss the options and give staff direction. aaaaasa:a afa a xa[aas®aaamoaaasaaQcoa ccx�ssac ox xx x csa c axaa=_=_=a==a.zsssx a axaxraacac=== ALTERNATIVES CONSIDERED aaaaasaaa.=asaaccz------s=xaa acmaacva==c=va=====c=x=o=c-----------------•------- , SUGGESTED ACTION MEMORANDUM CITY OF TIGARD, OREGON TO: City Council February 20, 1985 FROM: Planning Department ' SUBJECT: Fee Waiver Policy At the February 11, 1985, City Council meeting, the Council discussed Dr. Gene Davis' request that the Council waive the fees for his zone change annexation request. The Council voted to charge Dr. Davis the fee for his annexation only and to allow other property owners to annex with Dr. Davis without payment of addional fees. As a result of Dr. Davis' request for a fee waiver, the Planning Staff compiled a breakdown of costs incurred by the City in processing a zone change annexation. A copy of that breakdown is attached. Obviously, if the Council had waived the zone change annexation fee for Dr. Davis the $687.48 cost incurred by the City to process the annexation would not have been recovered. In the past, the Planning Department has received numerous requests for fee waivers or partial fee waivers. The staff has directed those requests to the City Council and the Council has made the determination on whether or not to grant the request. t The City Council has several options regarding fee waivers. The Council may: 1. Grant fee waivers as requested on a case by case basis. (Under established criteria?); 2. Grant partial fee waivers on a case by case basis where the applicant is filing for more than one land use action. (eg. 25% total fee discount?); 3. Consider initiating a policy whereby fees for land use actions could be deferred under certain circumstances until the property is sold or developed. (eg. recorded liens... criteria....); 4. Charge full fees at all times but regularly review the fee schedule. Under this option, the Council may want to consider a graduated fee schedule when more than one land use action is requested concurrently. Should the Council keep the present policy of waiving fees after consideration on a case by case basis, some standards should be established for granting fee waivers. If a partial fee waiver policy is established, Council may wish to give staff some discretion in granting waivers to fees when concurrent land use applications are filed. If the Council wishes to charge full fees, the Council should determine what percentage of costs incurred should be charged as fees. The City Attorney's office has indicated that a deferred fee policy could be established that would allow the City to recover full costs and allow / property owners who are land rich and cash poor to defer fee payment until (` such time that the property is developed or sold. Staff would like Cit The Planning Sta y Council discussion and direction. 1033P i i r. Times ad 29.00 + 10.00 $39.00 Mailing Costs 20 surrounding property owner letters at 20gt each 4.00 Copy Costs 5 page staff reports 15 copies 9 page Boundary Commission Report - 2 copies Letters to surrounding property owners 20.00 Staff Costs Planner II - staff report, meeting 6 hrs, at 19.99 119.94 Clerk Typist II - file, meeting, minutes 6.5 hrs. at 12.05 78.33 Office Manger - CC Meeting, minutes .5 hrs, at 21.51 10.76 OA III - Letters to agencies 16 hrs. at 12.44 199.04 OA III - Prepare requisition .6 hrs at 12.94 7.76 Cut check (including computer time, paper, Finance Director's time, OAIII, Acct. clerk 50.00 528.83 Department Overhead + 10% City Overhead + 20% FULL COST $ 687.48 FEES AND CHARGES WORKSHEET (8/84a) 't GOODS AND SERVICE FEE — REIMBURSEMENT NAME: l FEE TITLE: '7nn1Y j� ra PROPOSED DEPT HEAD OK. EXISTING DATE: 2z74 1� SERVICE. (What is the service. and Why do .we do it?) 11 -ly►�.. Cptjt{�JccrctlT/ SERVICE COSTS: DIRECT LABOR Position Title Activity Description Avg-Hrs. Net Wage Cost a,9In Z o �s.33 Fr vi OV, + 1C® � 2•a — 201.04_ JZ �".4 8� 10 .6 YA TOTAL DIRECT LABOR COSTS: 5271' a DIRECT MATERIALS AND SERV ICES: /DY.� ` Flat Rate for basic supplies (20% of a) Other MCS common to all such services Cost Total Cost i M & S Description s r TOTAL M S COST: t p 8.554— b SUBTOTAL (a & b) 51.3.2. c INDIRECT OVERHEAD COSTS Departmental (10% x c) _ City (20% x c) I O.DIo TOTAL OVERHEAD COST: 193,3 9 d MINIMUM FEE (c + d) SPECIAL COSTS NOT INCLUDED ABOVE: DescriAdded Costs Added Fee. ption'r MIT./1$��? °Y r , 1 v . V (O537F) MEMORANDUM CITY OF TIGARD, OREGON February 21, 1985 TO: Mayor and City Council FROM: Bob Jean, City Administrator SUBJECT: Revised Council Calendar 2/19 Tuesday - Civic Center Committee workshop with Council. 7:30 PM at Tigard School District Administration Office, 2/20 Wednesday -- CANCELLED Executive Session, Administrator's Performance Review -2/23 Saturday - Brunch, Executive Session on Labor Relations, 8:45-1:00 PM at City Hall. 2/25 Monday - Regular Meeting. 2/27 Wednesday - Budget Committee 3/4 Monday - Special Meeting, 7:30 PM at City Hall. Department Service Level Priorities. 3/6 Wednesday - Budget Committee 3/9 Saturday - Brunch, Special Meeting, Workshop with Park Board, 8:45-1:00 PM at City Hall. 3/11 Monday - Regular Meeting 3/13 Wednesday - Budget Committee 3/18 Monday - Special Meeting 3/20 Wednesday - Budget Committee 3/21(Thursday - Executive Session, Administrator's Performance Evaluation 3/25 Monday - Regular Meeting 3/27 Wednesday - Budget Committee 4/1 Monday - No Council 4/8 Monday - Regular Meeting 4/15 Monday - Special Meeting 4/17 Wednesday - Board and Committee Workshop 4/22 Monday - Regular Meeting 4/29 Monday - Special Meeting? 5/6 Monday - Special Meeting? 5/13 Monday - Regular Meeting 5/15 Wednesday - Board and Committee Workshop 5/20 Monday - Special Meeting 5/27 Monday - Regular Meeting CANCEL?? Memorial Day cc: Executive Staff Loreen Wilson Times Oregonian (BJ:pl/0733p) k` CITY OF TIGARD, OREGON MEMORANDUM TO: Budget Committee February 20, 1985 FROM: Bob Jean, City Administrator SUBJECT: Budget Calendar Chairman Wally Hoffman and I met and would like to suggest the following schedule: 2/27: CALL-TO-ORDER & ELECTION OF OFFICERS Budget Message Overview Revenues 3/6: Community Services Debt Service 3/13: Community Development Capital Projects 3/20: Policy and Administration General Gov't Public Comment 3/26 March Election 3/27 Recommendation ,� � �� -, r spy G.__� s �/ � b � ✓✓ ?� t �r v _R. CITY OF TIGARD, OREGON T COUNCIL AGENDA ITEM SUMMARY AGENDA OF: February 25, 1985 AGENDA ITEM M: DATE SUBMITTED: February 19, 1985 PREVIOUS ACTION: None ISSUE/AGENDA TITLE: Community Development Department — MonthlyPREPARED BY: Bill Monahan Report — January, 1985 REQUESTED BY: DEPARTMENT HEAD OK: y. r CITY ADMINISTRATOR: INFORMATION SUMMARY The report of the Community Development Department is attached for your review. i f t c 4 t f ALTERNATIVES CONSIDERED t Accept and place on file. SUGGESTED ACTION Accept and place on file. (IWAM:br/1024P) MEMORANDUM CITY OF TIGARD, OREGON TO: Members of the City Council February 19, 1985 FROM: William A. Monahan, Director of Community Development SUBJECT: Monthly Report - January, 1985 Attached please find the Monthly Report for January, 1985, prepared by the Department of Comn,unity Development. Elements of the report are: 1. Annexation Report 2. Building Division Report 3. Code Enforcement Report 4. Economic Development Minutes 5. Engineering Division Report 6. Planning Decisions 7. Public Works Report January building permit activity was the best that Tigard has experienced in recent years, due largely to the issuance of building permits to S & J Properties for the Meadow Creek Apartment development behind the Greenway Town Center. This 304 unit multi-family project made up most of the total $10,158,762 of our valuation applied for. In each of the the past two years, we have not reached the $10 million valuation level until June. Eleven single-family permits were issued, as well as the first permits for The Fountains multi-family development in the Summerfield area. Permits for a total of 339 new residential units were issued in January. Following is a comparison of building activity for January of 1984 and 1985: January, 1984 January, 1985 Single Family Permits 19 11 Multi-Family Permits (total units) 0 328 Commercial Permits 3 0 Building Permit Fees $ 8,942.50 $ 32,492.00 Plan Check Fees $ 3,710. 11 $ 4,177.07 Plumbing Permits $ 2,522.50 $ 2,225.12 Mechanical Permits $ 422.00 $ 786.00 Sign Permits $ 110.00 $ 55.00 Valuation $1,792,820.00 $10,158,762.00 Economic Development Committee - The Economic Development Committee met on January 15, 1985, and elected its officers for 1985. Bruce Clark has been elected Chairman and Patrick Kennedy is Vice Chairman. The committee discussed the Sister City Program and the potential which it holds for economic development coordination among local jurisdictions. There were no costs associated with the committee for January. Public Works - Public Works data related to vehicle use and fuel use for January is attached. (SIAM:br11024P) S . � ` / n 2 Q. � � 7 2 3 Cl. 2 w u u § \ \ co 2 k \ / w o bd PC u� \ k � z � x § � / Ln / k co ms k 7 C14 . � ( . , � Ho / Ln T co 3 At & 2 Id id • g � � AJV / k AA Id _ rd c — %4 4b.4f $ pso co $ as S S 2 6 v _ © 6 w 4 / 2 r g 3 3 4 2 ® 0 0 g A k 2 2 g 0 © v v § u . 0 � _ 2 z � m AJ © r 0 7 _ © & © . � t ` 3 § ` 14 ® © k k J ; _ . . .. . . . .. . . . . . i MEMORANDUM / E TO, CITY COUNCIL FROM: PLANNING AND DEVELOPMENT DEPARTMENT DATE: February 20, 1985 SUBJECT: Monthly Report for month of JANUARY — Building Division January's building activities include permits for 4 Signs, 11 Single Family Residential, 24 Multi—Family permits, (total of 328 units), 2 Residential alter/repair, 10 Commercial alter/repair, 1 Industrial A/R, 2 Demolition, 1 Fire Sprinkler, and 1 Site Work for a total valuation of $10,158,762.00. 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N r6 Z a e n a C) W 0 ton 0 H gra 0 Ln %n V-4 V-4 U-) c co Uk CE 3 Y CD Q= 4J 0 i` is'� vss ` CODE ENFORCEMENT t ` JANUARY 1985 BRAD ROAST JANUARY 8, 1995 Hazard Business Tax Citations Sign Code Open Storage of Junk January 15, 1985 Open Storage of Junk Zoning (animals) Business Tax (BR:bs/1027P) t �4 f CODE ENFORCEMENT JANUARY 1985 j ED WALDEN i JANUARY 3, 1985 No time spent on Code Enforcement due to Building { Department work load. j t JANUARY 10, 1985 4 Hours on Telephone Calls I 2 Hours on Complaint in Field 2 Hours on Complaints in Field JANUARY 17, 1985 3 Hours Telephone Calls 3 Hours Complaints in Field 2 Hours Signs i JANUARY 24, 1985 No time spent on Code Enforcement due to Management meeting and other meetings. JANUARY 31, 1985 No work on Code Enforcement due to Building Department work and no one to make Building Inspections. (ETW:bs/1027P) TIGARD ECONOMIC DEVELOPMENT COMMITTEE Minutes - January 15, 1985 7:30 A.M. - Pioneer Pies Restaurant MEMBERS PRESENT: Mark Padgett, Chairman Jim Corliss Tony Orlandini Bruce Clark Amo DeBernardis MEMBERS ABSENT: Pat Kennedy John Cook Greg Newton STAFF GUESTS: Bill Monahan Iry Larson Mary Tobias, Sherwood Janet Young, Tualatin Jack Schwab, Tualatin Geraldine Ball Jeanne Caswell, Tigard Chamber Chairman Padgett called the meeting to order at 7:35 A.M. Minutes of the December 18, 1985 meeting were reviewed and approved as submitted. Mark introduced representatives of Sherwood, Tualatin, and the Tigard Chamber who were present to discuss the common goals and needs of our communities and the Sister City project. Mary Tobias of Sherwood reported that Sherwood has a ( new manager who answers many of the economic development inquiries. She noted that Sherwood has the advantage of lower cost land. A key to Sherwood's development is the future construction of the Norwood interchange. Janet Young, project planner for the City of Tualatin, noted that Tualatin is experiencing a lot of commercial growth. Industrial growth is anticipated in the western portion of the City once transportation access to I-5 improves. Janet distributed at copy of Tualatin's Economic Development Action Plan which was prepared by a standing committee. The committee may get together annually to review and update the plan. Discussion was held concerning the possibility of working together to address economic development and transportation issues. Jack Schwab suggested that a cooperative effort could be put together by the three communities to share information and prepare a marketing effort for the area. The prospect of getting brokers, property owners, and businesses involved to form a committee was discussed. If the private sector gets involved, dues could be raised and funds solicited. Jeanne Caswell suggested that a task force be formed to determine if much an arrangement is feasible. If the task force reports that an opportunity is available for formation of a sub-regional group, the task force could ask the City Councils of the three communities if they wish to support the concept. Mark pointed out that there is a need for business people to step forward and form the committee as was the case in the formation of TUEDC. That action, in the case of TUEDC, created instant credibility. Tony reported that similar success occurred for the Sunset 205 group in Clackamas which formed eight months ago and has raised $60,000. TIGARD ECONOMIC DEVELOPMENT COMMITTEE MINUTES - JANUARY 15, 1985 - PAGE 1 ir It was recommended that a group up made of Jeanne Caswell, Jack Schwab, Mary with a recommendation for the Sister Tobias, and Bill Monahan meet to come up City group to evaluate common goals such as economic development and transportation. ion lopment Act Bill reported on the status otime a athering for the four aactionn. e f the Econar as lines for the subcommittee work on data g ,s will be pushed back progress in developing a to coordinate withthe City has been delayed while geographic information systeG GISbeen underway. Revised time lines will be the master computer study has brought back to the committee. ations by developers of their project There were no presents. Each month the agenda will allocate space for five minute presentations. chairman after The election of officers was held. Bruce ClBrucwas a acceptedd the nomination being nominated by Tony, second by et involved and support the itmot by Committee members to g was unanimous. Pat Kennedy, who has served as following a commvice Chairman. , was re—elected as vice chairman following The vote chairman for the past year, The vote was unanimous. nomination by Jim and a second by y of i Other Business — On January 30, 1985, the Tigard Area Chamber a seminar Tigard will conduct a seminar on Tigard's development process. which was f grew out of the December rea realtors. Development The seminar Cois mmittee meeting v which the z attended by several Chamber will hold in coming months. ll will review current At each upcoming meeting Biprojects for the Committee. A��'ourned at 9:00 A.M. The next Committee meeting will be held at The meeting 1 at Pioneer Pies. 9:30 A.M. , Tuesday, February 19, 3 (WAM:pm/0961P) a : s 1 i t a TIGARD ECONOMIC DEVELOPMENT COMMITTEE MINUTES — JANUARY 15, 1995 — PAGE TIGARD PLANNING COMMISSION REGULAR MEETING - JANUARY 8, 1985 015 PM. 1. Vice President th �owler Junior High meeting LGZ Roomorder 10865eSW Walnut The meeting was held at e 2. ROLL CALL: PRESENT: Vice everetto Peterson, Vanderwood, Bergmann,Fyand Campbell. ABSENT: President Moen. STAFF: Director of Community Development William A. Monahan; Associate Planners Liden and Newton; and Secretary Diane M. Jelderks. 3. APPROVAL OF MINUTES * Commissioner Vanderwood moved and Commissioner Bergmann seconded to adopt the minutes as submitted. Motion carried by majority vote of Commissioners present. Commissioner Campbell abstained. 4. PLANNING COMMISSION COMMUNICATION o There was no communication. 5. PUBLIC HEARINGS 5.1 COMPREHENSIVE PLAN AMENDMENT CPA 27-84 CITY OF TIGARD/MALLARD LAKES of Tigard to designate property known as Mallard A request by the City 3 Lakes as Wetlands. Located: sioth of (WCTM 2S1ttler 11AD lot , SW St. Between Lnunalinda 5500) Park and Scheckla Park S * Commissioner Campbell moved and Commissioner Vanderwood seconded to set over CPA 27-84 to the February 5 , 1985, Planning Commission Meeting. Motion carried unanimously by Commissioners present. 5.2 ZONE CHANGE ZC 12-84 PLANNED DEVELOPMENT PD 4-84, SUBDIVISION S 9-84, } VARIANCE V 15-84 - G. FERD WARDIN/MALLARD LAKES NPO U 6 s Council to Planning Commission for review of the above A remand from Cityn. application with additional tween La n lindadParklanded iSch cklao Park Subdivision h of SW Sattler , i (WCTM 2S1 11AD lot 6500). Associate Planner Lidera reviewed proposed changes resulting from the City i back to Planning Commission. Council remanded the Subdivision application ade He distributed an addendum topage 18 and conditions, staff adding report an condition recommendation for approval number 6 should be deleted if the Variance is approved. i PLANNING COMMISSION MINUTES January 8, 1985 Page 1 i APPLICANT'S PRESENTATION: were le 8905 SW Commercial Street, o Bill McMonagle, Harris-McMonag ► pn condition number nine concerned about conditions number 9 and 10 approval, if applicable" they would like the words "at the time of app added. They request conditions numabeHomeowners o eownersto b Association dand because the ponds are to be maintained by did not feel it was appropriate to have a bikepath which would allow the public to use a private common area. PUBLIC TESTIMONY pondsast s_ o Tom Arvidson, 8885 SW Scheckla, lot 23 Bonds oas e lower opposed havinitwould require s. g a 50 foot road between the p the ponds to accomplish. to much filling of NPO # 6, was i o Connie Smith, 8860 SW Scheckla Drive, representing laps had not been made elavailable th bl lano for the NPO concerned that the new p She did not feel the p to review prior to the meeting. reed to- Also, there was reflected what the NPO and Developer had agreed to be a landscape plan submitted. o Iona Hansel, 8880 SW Scheckla, recommended that the ponds be keep in She was concerned about the width of the road their natural state. plan had been submitted. She favored a and that no landscaping p ponds as narrow as private drive, to keep the road between the two possible. use Myron Recob, 8795 SW Reiling, opposed the developments divisi°ns� o } size of the lots would not blend in with the surrounding ; John Hansel, 8880 SW Scheckla Drive, opposed the development as it is o Joh properties. not in character with the surrounding p p meet. He 8860 SW Scheckla Drive, opposed the develop o Kirk Smith, proposed when all the stated that their are 3 bedrooms- consistent He edidenot feel the proposal is grounding home are areas. consistent with the surrounding REBUTTAL the ponds o Bill McMonagle, Harris McMonagle, did not feel that filling s. He was to accommodate the road would be detrimental had incorporated the but novas concerned that the NPO did not feel they they had agreed upon. He had not attendreed. Discussiond the Npo followed sure all changes had blandscaping, andeen made as eliminationof one lot. regarding the lot sizes, PUBLIC HEARING CLOSED however o Commissioner Peterson, favored the proposal as submitted, parking would like to see the road between the ponds narrowed and the eliminated. PLANNING COMMISSION MINUTES January 89 1985 Page 2 l but was concerned o Commissioner Bergmann, supported hefavored give up one ne of the sidewalks.about eliminating theparking,g. o Commissioner Butler, favored deleting the parking on the road between the ponds and deleting condition number 10 for the pedestrian/bicycle pathway. o Commissioner Campbell supported the proposal eliminating the parking. o Commissioner Fyre, generally was not in favor of the proposal. He was concerned about the difference in opinion of the NPO and the developer. He felt a 25' road was a good compromise instead of the 50' road originally proposed. o Commissioner Owens favored the changes proposed with the road width being decreased. * Commissioner Butler moved and Commissioner Bergmann seconded to approve ZC 12-84, PD 4-84, S 9-84 and V 15-84 with the following changes from the staff report: o Change condition number 8. to sidewalks on both side, deleting parking (put up no parking signs) subject to the approval of the Engineering Division. Otherwise, eliminate t sidewalk from one side. o Condition number 9. add, ..at time of approval, if applicable. o Delete conditions number 10 for the pedestrian/bicycle path. o Delete condition number 6. (Variance approved). o Lot number seven to be moved to fit in with lots 8, 9, and 10, if possible. , Motion carried by majority vote, Commissioners Owens, Vanderwood and Fyre voting no. Commissioner Leverett abstaining (abutting property owner). 5.3 PLANNED DEVELOPMENT PD 6-84 A:-.D SUBDIVISION S 11-84 TITAN PROPERTIES Request for preliminary plat and detailed planned development approval to subdivide a 4.4 acre parcel into 15 lots between 4,400 and 10,875 square feet in size. The property is zoned R-7(PD) (Residential, 7 units/acre, planned development). Located: West of Waverly Meadows and north of SW Fanno Creek Drive (WCTM 2S1 12BB, lot 100). Associate Planner Liden reviewed the history of the proposal and made staff's recommendation for approval with 16 conditions. Page 3 PLANNING COMMISSION MINUTES January 8, 1985 APPLICANT'S PRESENTATION David Evans & Associates, 2626 SW Corbett, Portland, o Mel Stout, to revise Phase 4. They 97201, explained why the were proposing ort. accepted all the conditions on the staff rep Aloha, stated they had met with the i 0 Stephen Bleek, 20945 SW TV Hwyro osal. NPO and the NPO was delighted wth their proposal- NPO P PUBLIC TESTIMONY o No one appeared to speak. PUBLIC HEARING CLOSED o Consensusof the Commissioners was to support the proposal. ded to * Commissioner Vanderwood moved and 1-84 Commissioner �onsistaff Campbell findingsCon Notion approve PD 6-84 and Commissioners present. carried unanimously by t RECESS: 9:20 e RECONVENE: 9:32 a i ENT CPA 29-84 CITY OF 5.4 COMPREHENSIVE PLAN AMENDMTIGARD FLOOD PLAIN MAP F plain Wetlands Map to consider modifications to the A review of the Flood t wetlands designation. i Associate Planner Newton reviewed the flood plain mag and the areas they � were proposing to eliminate from the map. PUBLIC TESTIMONY orted removing the wetlands o Geraldine Ball, 11915 SW 91st, su PP he area by Landmark Ford. designation from t PUBLIC HEARING CLOSED U Discussion followed regarding areas to be deleted from the wetlands map. * Commissioner Peterson moved and Commissioner Campbell seconded to forward to City Council recommending staff's chtnges as submitted. Motion carried unanimously by Co 5.5 COMPREHENSIVE PLAN AMENDMENT CPA 30-84 CITY OF TIGARD Review Finding, Policies, and Implementation Strategies for Policies 3.1.1, 3.4.1, and 3.4.2. C Associate Planner Newton viewed byhe he memo she had Directorted to the Commission adding changes proposed ! i MINUTES January 8, 1985 page 4 PLANNING COMMISSION � 1 t PUBLIC TESTIMONY o Geraldine Ball questioned the need for a field survey. Discussion followed. 5 PUBLIC HEARING CLOSED 1985 Planning Commission meeting- CPA Vice President OwensemFe�rus y 5+ommiss'over Butler seconded to set CPA 30-84 over to the Commissioner present. Motion carried unanimously by c s FINAL ORDERS FOR ITEMS 5.2 and 5.3• S 9-84� ZC Associate t Planner Liden reviewed the final order for PD 4-84, 12-84, and V 15-84• nan second * to Commissioner Commissioner Peterson moved and sC ffB andanauthorizeedVice adopt the final order as proposed by President Owens to sign the final order• Motion carried unanimously � by Commissioner present- er for PD 6-84 and 11-84. Associate Planner Liden reviewed the final ordd to adopt Butler f +� Commissioner Peterson moved and Co affsand authorizes Vice President ( st the final order as proposed by Owens to sign the final order. Motion carried unanimously by Commissioners present. ff 5.6 ZONE ORDINANCE AMENDMENT ZOA 8-84 CITY OF TIGARD ti Review section 18.26, 18.94, 18.96, 18.98. and 18.144 of the 'Community Development Code. r Director of Community Development Monahan reviewed his memo regarding t the m some Commission Bi Manufactured/Mobile Homes.manufae manufactured ed otha should beallowed d onsingle direction as to whet family lots. PUBLIC TESTIMONY supported staff's Newberg, supprecommendation allowing Don Halbrook, 1109 Sierra Vista, He supported manufacturede homes on singlefor the dfinition of afamilyulots' homes. Mary Clinton, 9865 Sw View Court, was concerned about the effect s would have on established homes if they were allowed on Manufactured home single family lots. `Y f 1985 Page 5 PLANNING COMMISSION MINUTES January 8, } . PUBLIC HEARING CLOSED o Commissioner Fyre stated he was on NPO # 3 during the Comprehensive Plan and their intent was not to allow manufactured homes on single family lots. o Commission Vanderwood stated it was her understanding that manufactured homes were not to be allowed on single family lots. o Commissioner Campbell stated she was not present during the Comprehensive Plan process, however, was concerned with treating manufactured homes as mobile homes. She felt that they should be considered dwelling units. o Commissioner Butler stated he was on NPO # 1 during the process and they determined it was discriminatory not to allow them, however, the intent of the plan was not to allow them on single family lots. o Commissioner Peterson was not around during the Comprehensive Plan process but felt they should be allowed in subdivision with convenants and on single family lots if standards were set. o Vice President Owens recalled that it was NPO # 7 intent to allow manufactured homes in manufactured home subdivisions. She felt there was a need for a definition and supported staff°s recommendation. o Commissioner Leverett felt manufactured homes should be allowed as a matter of economics. If they meet the building code they should be allowed as a dwelling unit. r o Commission Butler commented that he felt allowing manufactured homes would help meet the LCDC goal which requires providing a diverse type of needed housing. He felt minimum standards could be established. o Lengthy discussion following regarding allowing manufactured homes. o Frank Johnson, 15685 SW Upper Boones Ferry Rd. commented that he lived in a mobile home and that their is a big difference between manufactured and mobile homes. He added that LaGrand allows manufactured homes in a specific area. o Discussion followed on how to continue. Consensus was to go back through the NPO process. No action was taken. Director of Community Monahan reviewed his memo on flag lots and height limitations. He explained the difficulty of applying the restriction when flag lots are being developed. He then reviewed seven alternatives. PUBLIC TESTIMONY o Mary Clinton, 9865 SW View Ct., representing NPO # 6 suggested not f allowing flag lots to abut existing established areas. She felt flag \, lot should only be allowed on R 3.5 lots or larger. PLANNING COMMISSION MINUTES January 8, 1985 Page 6 s of ission was to sen this o Discussion followed. Consens=ocess.th Commissioner Butler andd Owens item back through the NPO F favored alternative numbbeNo Bct5 and Comm was taken.issioner Peterson favored alternative number 2. 6. OTHER BUSINESS emo ns for o Director Monahan reviewedand gas stations. Heeked code Commissioners restaurants, motels, whether these types of businesses should be for their input on allowed special exceptions. o Consensus of the Commission was for limitations and not to allow special exceptions. 7. ADJOURNMENT 11:08 P.M. Diane M. Jelder ecretary ATTEST: Vice-President Bonnie Owens U903P dm3 PLANNING COMMISSION MINUTES January 8, 1985 Page 7 MEMORANDUM CITY OF TIGARD TO: William A. Monahan, Director of Community Development Frank A. Currie, Deputy Director FROM: Pandy Clarno, Engineering Services Manager 't—� DATE: February 13, 1985 SUBJECT: Engineering Monthly Report for January 1985 Persoanel Time Spent in Area January I. Planning and Development Activities A. Development Application Review 5% for Engineering Standards (including pre-application meetings). B. Public Improvement Permits (plan 30% check, construction inspection, Processing legal forms and project administration. C. Citizen assistance and other 10% agency assistance. D. Special Project Activity 24% 1. Field Control Network and computer aided Base Mapping 2. Development Services Policies 2% E. Other Activities 1. Planning, Building, and Operations Support 10% 2. Administration (including Civic Center 12% Work) 3. Vacations, sick leave, holidays, etc... 7% January Year To Date F. Project Fees Collected 1. Public Works Service Fees a. Streetlight Fees $2,065.67 $5,684.92 b. Sign Fees 76.25 $ 955.15 TOTAL $2,141.92 $6,640.07 2. Engineering Service Fees ( a. Street and Sewer Permit Fees $6,614.18 $ 25,726.39 (0840P/dmj) f S t PUBLIC. WORKS OPERATIONS 4 FUEL USED For Month of : January 1985 DATE: 2/4/85 Gallons Monthly e Usin Dept. Gallons X yr-to-date $ Amount Account Number PWWW 190.5 .080 1 ,996 .2 10_21200-611 . _ PWST 292 . 7 . 12+ 1 ,841 .4 jO-21.300-611 PWS S 34 .2 014, 235 .6 10-21500-611 PW P 128. 7 .054 777 . 1 10-21400-611 i ADM 30.0 0 1 3 281.4 lU•32000-611 ENG. 61 . 9 .026 576 . 3 10-22400-611 BLDG 107 . 5 .045 624 . 5 10•,•22200-611 PD 1 , 339 .5 .565 8 ,681 . 4 10-11200-611 PD 173.6 0 7 3 842 . 3 10- 11300-611 P.W. Admin. . 3 000 17. 8 lo-2 1 100-6 1 1. 4 .8 .002 40 . 1 10-12100-611 Fin. & Serv. Municipal Ct . 6 000 5, 2 10-13000-611 Plan. & Dev. 1 .6 001 3. 4 10-22300-611 • 3 .5 001 7 .2 10-31000-611 Mayor & Coun. TOTAL 2 , 369 . 4 15 , 929 . 9 CC: Frank Currie GALLONS IN• 3 , 3 7 5 .0 Jerry McNurlin (2 369 . 4) Capt. Jennings GALLONS OUT: Cpl. Meyers Cindy Cranston NET: PUBLIC WORKS OPERATIONS Date_ 2/4/85 MaLn'tenance Report January 1985 YEAR TO DATE CURRENT MONTH (Jan ) P:i0 PD TOTAL PW0 PD TOTAL -- t)il 454 . 17 157 . 71 50 . 77 16.25 67 .02 •8 Tires 239 .00 239 .00 261 .0 1 463 .84 1 724 .92 Haint . Labor Haint . 566 . 28 275 .68 841 .96 Parts 179 .40 71 . 14 250.54 Repair Labor Repair 465 .60 7 474 .56 2 544 . 78 10 .019 . 34 Parts 1 262 .89 2Q2 . 7 1 , artsoutside 1 , 166 . 73 636 .05 1 802 . 78 sir 175 . 34 16.0 191 . 34 971 . 761 , 708 ,4 2 ,680 . 19 7 ,571 . 35 10 , 729 .45 18 , 300 . 80 FUEL TOTAL ,540. 16 , 253. 5 4 ,$93. 69 17 ,494 . 17 15 ,807 .51 33 , 301 . 68 CC: Frank Currie Jerry HcNurlin Lt . Wheeler Capt . Jennings A. MONTHLY REPORT CITYOF7167AIW WASHINGTON COUNT`!,OREGON DATE: 2/ l/85 FOR MONTH OF: January 1985 OPERATIONS OFFICE: WASTE WATER: 2.1.2 19 .0 hrs T. V. Inspection 4 .0 !irs Community Service Work 33 . 5 hrs Sanitary Sewer Clean 2 .0 hrs Storm Drain Clean 6 .0 hrs Smoke Test 14 .0 hrs Catch Basin 2 .0 hrs Ditching 16 .0 hrs Storm Drain Repairs STREETS 2. 1.3 GREEN THUMB LABOR 73 .0 hrs Street Cleaning 153 .0 hrs Patching 16 .0 hrs Patching � 91 .0 hrs Paint . & Street Mark . 4 .0 hrs Paint . & Street Marking t,N 91 .0 hrs Sign Maintenance 60. 0 hrs Brushing, Limbing 4 . 0 hrs Brushing, Limbing 27 .5 hrs Crading Rocking 4 .0 hrs Grading Rocking 37.0 hrs Bike Path Maintenance 6 .5 hrs Bridge Maintenance 3.5 hrs Sanding PARKS 2.1.4 16.0 hrs Mowing 2 .0 hrs Irrigation Maintenance 1 .0 hr Restroom Maintenance 1 .0 hr Restroom Maintenance 4 .5 hrs Ballfield Maintenance 124 .5 hrs Landscaping 31 .0 hrs Landscaping SUPPORT SERVICES 2.1.5 38.25 hrs PM on Equipment 134 hrs Community Service Work 243 .0 hrs Scheduled Repairs 6 .25 hrs Unscheduled Repairs 1 .0 hr Tire Service 27 .0 hrs Fabrication 4 .0 hrs Building Maint . 60 .0 hrs . General Support 12755 S.W.ASH P.O.BOX 23397 T!GARD.OREGON 97223 PH:639-4171 O p O O O J 1 .•-i P1 O h � � n O C'1 h 1 N 1 O n 1 N N 1A wM N � M N o V J O O O Y M O c•1 rn ul In O e N u O O Y oa M W • O 4,J] a e a a rn O N ^ n rn m fV n vr1 Q. M (•1 h f•1 O• Y • N oc a J U M q O .4 A e • �a N O u 0 J m N ^. • ' .O J �` r 4 N J Po N m t N p Y a y m w 9a oc hi N u m M m m a ° x O 'r, m n m m O .- 1 a u V O OJ+ N a .rt M m U Q Y e N ^ ,4a q O LC S U n J n h1 p, cn m O Q` .D L Y1 J1 ^• In a � J �•'� f'1 O m m h J m N n O N f•1 f•.1 t•t 'l• a �� J N.a J ..+ N e Y C4 N Vl to J sO'��• .+ M n .O r f•'1 .O ^ ^ n � m N m N .•+ W p. Y J M1 r N c+1 J Y'1 V1 N h n 911 w IDN coY N q O a n r n c+1 Ul •r1 le m .p ' N �D N O� M J N m h �A 9 O P J J q•C J m J m W O .O J Y O n Y1 c0 n J Y1 O O O+ O+ O+ ^ rn u .O �•+ N M1 J N N N m O O+ Y ^ O r t•1 N N ' . . .. 8 m m m " n O. h h r O t•1 Vl 00 O .D J O N M J �� h N Y b J m J m N W O e O V1 J n r•-1 O N O m' O O Q` r• r f�•1 'Tcn Y'1 N I o e wv Y Y Y • Y1 m o $ JM Ys r \ O • e� •A ■ � Y • N K 7 > N Y Y � Y N •ji r Y i M O M O • r3 C Y D 3 Y ✓Y • • • • Y M 1•' • M •M •• b Y•. H M Y • r M r • u • Y • • Y Ood Y b • > •w Jt = • e u v Y Y •• � • ■ A • rY rM L Yi •i Y ■i •O Oi •b NV NS 6U NV NV b1Y b'1 i ■ 0 0 0 V V 7 V N M V b N U 7 H y V r V <M S:7 rbrb ^ r N O i H O P o 0 o o I O O O O O O O t ID 1 M V , L M p � O r r Y d 7 Y T O d L Y r o da L r x a r Y r r h J N PG b Y N c o M d r tl xa o r r J w m T w � U 10 N S O � = A H H � N S C M N N a Y ►a O n .o .p n o0 S E j w Y � L Y • .-.� J N M O � O �" 4► U .7 s $ v s �ce N r N Q O r >v M N O 00 O q� Hx ~ e c� a rn n 00 u b O P J N J a V M oo N w o M Y C+ co ON Y J 6. O. Y c ad N O a 00 O p M V1 M Y b M O N C7 O r N 6 O M M O 6 O J N M O O Y+-1 7 r fY(� Y Y O Vl O Y N r • N 3 Y r JI is .Y J � M ■ Y , nl N 9 w� 7 z N. • rM A O u �M ■r t i H a r 7 Y •A •Y Y . ■ O Y y V r O i Y• Y.y M tl yM .Oi w � ■ O Y •M • ■ • • Y ■ tl O U •O ■> Y L Y • O ■ esr 0 7 3 V 3 {9 0 •."1 M N N N i •.•, Ot M Z•. O V i V a, 0' w h .• N .O •t P O .n N o o o N H N c M O O .1 O O O O O. c O O O M 10 J C, M N M m O • m N O O M1 N C M N N J ti i O, .+ N CT 1 1 Y1 O V7 J M N c-4 .•M M N N J N N M M V 1 Y o M p vi M Q 7 Y O ei M 4 tl O 1" .0 M O. C J m %D N w M a^ N O O O+ m .D wu V M 4 O w w a: a O I ao O 1 N N 41 PC M p U Y to O O �7 d 6 N p H N .. n .n vi =10 M M c^I M M �r O a ++ V C CT N O O M tb n N O a. x x � Y W ti � N I C, Y • O. Y W 9 Q N N N N a U of Ln M N M1 O A. m O. O m O m O x x I N O c?, Y1 J c/1 V c/1 ol O m v1 y1 M O m Q� M w Y N N .D m J Q. O M m �? L.-1 Y O J O C Y J M M m Ul m h N O� M a p w vt v1 N O N O. D O N oo r G.d m V1 h m N N M M M !a1 O M Y ,� O. O• m M �O M N tT m m O Y O J .D m O N m M M n rn e•O O O� M m n J O Y S O. h m 1" m J N N M N Y'1 M 00 O O J N N m �? Q QN O N m M m N m �.•1 � N m M1 n M M N IQ � N Y.-1 N N � w y1 m \ J , \ Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y N � Y • Y ' • Y Y O • O Y Y • i • • Y • Y • Y tl Y Y M Y Y Y • •Y • • tl • • tl a y y y .y . y p Y Y Y Y y Y y• Y• V Y V Y Y w ► N ► N ► N ► M Y N Y M N N ►M► N •M • M ► M ► M ► e1 > N Y N • N tl N• N Y N V N V N tl N• NNN • N • .,1• N Y ! > N E e A ed O i O-oO Y O o o o Ou O • O• O i O,• e+o tli �..c y i.V v V Z V Z V M Z M q M •.V Y V Y Y W Y Y V !V V V Q � .� N •1 -o w o• 0 0 0 0 0 l ® furMKD Puni ICLIBRARY gn Phone 639-9511 12568 SW Main•Tigard. Or.97223 MONTHLY REPORT January 1985 TO: LIBRARY BOARD CITY COUNCIL FROM: CITY LIBRARIAN LSCA Grant: Library Services and Construction Act (LSCA) Title 11 construction funds have been appropriated by Congress. Oregon will receive $317,604 and libraries receiving grants will be required to provide matching funds of at least 507. Tigard Library meets this requirement and has submitted a letter to apply for $200,000 to purchase furniture and equipment. Equipment would include microfilm reader, microfiche readers, microcomputers and printer for public use. If the letter of intent is accepted, a formal application will be submitted before April 26, 1985. Grants will be awarded in June. WCCLS: When the circulation figures came in this year, the amounts of out-of-city circulation had increased 15<. The county's assessed valuation dropped 2.591, this is the pDt from which the $1.50 per out-of-city ciiculation is paid under the current formula. These two factors alone produced a shortfall of $170,000 if the } formula.were to be applied to $2.2 million. In addition there are also added costs for county administrative services and communication costs for the automated circulation system. WCCLS has planned to request a three-year serial levy of $2.2 million to begin July 1, 1985. Solutions consist of (1) asking for a larger levy Pamount or (2) readjusting the formula as equitably as possible with $2.2 million. WCCLS professional board will recommend a two-year levy for $2,410,555 per year. This will represent the amount we currently receive as well as the additional county administrative costs and the communication costs. t Volunteers: Twenty-three volunteers gave a total of 271.5 hours service; daily ' average, 10.45 hours. Staff time required 6.25 hrs. Six community service assignees worked 67 hours; daily average, 2.6 hours. Library Board members gave a total of 15 hours. Staff time required for community service assignees, 4.25 hrs. Youth Services: Assistant Librarian, George Anne Miller, and volunteer Betty Allen, retired Head of Children's Services for Multnomah County, held a work- shop for volunteer storytellers. Eight persons participated. Volunteers Lois Abeling and Terry Frye conducted two storytimes this month. Julie Ober, juvenile volunteer, submitted her bibliography on horses to complement the bulletin boards she prepared. It was printed up and put out for the children to pick up. A design was selected for the Childrenls Buy-A-Book program and the labels and flier are presently being prepared. The emphasis will be to buy a children's book to cele- brate an important event--birthday, graduation, accomplishment, etc. It is hoped that this program will generate many donations of children's books. Work Indicators: January 1985 January 1984 Adult Materials 7025 7057 Juvenile Materials 2990 2811 Total 10,015 9,868 Days of Service 22 21 Average Daily Circulation 455 470 Increase/Decrease Circ (Daily) -3% -6% (from 1983) Reference/Reader's Advisory 421 420 Storytime 46 27 Special Children's Programs 72 -- Materials Added 510 440 Materials Withdrawn 247 32 Borrowers: New/Renewal 211/154=365 215/174=389 POLICE DEPARZmENr mioNTHLY REPORT January, 1985 TO: City Administrator/City Council FROM: Chief of Police I. Personnel The department continues to be down one frau full strength this month, (28) with the vacancy still being in the Patrol Division. The average daily department strength this month was 18.0 as carpared to 17.5 for January, 1984. By division, the breakdown is as follows: Administration 2.0; Support Services 4.4; Patrol 8.2; Traffic 1.4 and Investigation 1.9. II. The department responded to 652 non-criminal calls for service in contrast to 612 calls in January, 1964. Patrol Division's obligated time was 2,158.5 hours vs. 384.0 non- obligated hours. III. There were 112 Part I crimes reported this month as corrpared to 83 Of the Part I crimes reported, 27 were reported in January last year. cleared, or 24.1%. The department responded to 92 Part II crimes and 60 were cleared, or 65.2%. There were 62 persons charged this month as ccopared to 67, for this same time period last year. The crimp rate increased 20.0% :his month canpared to January, i 984. The Investigative Division worked 34 active cases this month, and cleared 11, or 32.3% of their active cases. f The reported property loss was $122,658, and $6,925 was recovered, or 5.6%. Iv. Traffic Patrol Division responded to 31 accidents, of that number 4 were injury. There were 450 citations issued, as canpared to 454 for this same time period last year. In addition, 409 warnings were given. The enforcement index this month was 57.00. v. Police Reserves The Reserve Unit worked 194 hours this month assisting the department in policing the cam mity; through the year the Reserves donated 2,464 hours of co miunity service. The majority of this time was spent out in the cartramity on patrol and assisting citizens. See attached monthly report from the Reserves for a ccnplete breakdown of their activities. VI. Special Assignments A. K-9 Recap (see attached report) B. Motorcycle Program (see attached report) C. Alarms and Permit Recap (see attached report) VII. Training A. Lt. Wheeler and Officer DeVeny attended a K-9 meeting in Albany on January 8, 1985. 12 man hours of training were received. B. on January 28, 1985 five members of the department received first aid training, after which they were issued their multi-media standard first aid cards. 30 man hours of training were received. C. on January 29 and 30, Cpl. Martin assisted with firearms training at the Basic Police Academy course, spending 16 hours there. VIII. Ccn manit7 Relations A. On January 3, Chief Adams spent 1-1/2 hours attending a Civic Center meeting. B. On January 8, the Chief and Captain met with Major Davenport and Lt. Howland from Oregon State Police Headquarters, spending 1-1/2 hours meeting the new District Commander. C. On January 9, Capt. Jennings and Services Manager Carrick spent 1- 1/2 hours meeting with the 911 Central Dispatch Ccmuittee at Fire District 1 in Alcina. D. on January 10, Chief Adams again met with the Civic Center Ccnrdttee. E. On January 17, Lt. Wheeler net with the Washington County Law a-iforcement Council in Hillsboro. f" F. On January 23, Chief Adams attended the Metro Chiefs meeting in Hillsboro. .G. On January 8, Capt. Jennings spent 2 hours at the Chamber of Commerce, participating in a panel discussion during their management series seminar. H. on January 23, Capt. Jennings and Services Manager Carrick attended another 911 Central Dispatch Committee meeting. I. On January 31, Capt. Jennings net with 8 cub scouts, giving them a tour of the police department. Respectfully, .B S�Adams Chief of Police 1111 1��11111�1�1 11!11�11�1111111 1 111��111 111111 IIII�IIN�IIN��II mill I� X11 IIi11111=1111111�11 H � p r z v z r M C4 n �Q � --4 K O1 ON i i i i i o cr. rn ►�' 7d C NJ sNu y H m o rn ul u+ 'si q T �plro�i" ►-r NG "Nei Fl3 N ►-J Ln Ln tN S Ln Ln N N N W GC�S�pO ofsp"�PCN �iN�NG fir! F aN� t") sb � v, w �. v N W N GOp4PI QFC en in �r/pNS to tQ ��q©FMY c, Ln _ Sp �ripN W lJ1 LnW In V1 Ln -j N rj F� �4Ys co K-9 MOMMY REPORT January, 1985 The K-9 Team operated at full strength during the month of January, 1985 with all 3 K-9's on line: Buck, Joey and Major. During the month of January there were 17 K-9 calls for service; of the 17 calls, there were 8 building searches conducted; 6 track calls; 3 area checks and no bomb searches made. During the searches and tracks, there were 3 successes whereby evidence was found as a result of the search or track. The total time spent on the above calls was 5.9 hours. The total training time of all three K-9 handlers was 82.0 hours. There was one outside agency call for our K-9 Units, which was Lake Oswego Police Department. Int. Robert J. %heeler Patrol Division Conn ander MCPTORCYCLE TRAFFIC UNIT REPORT _ January, 1985 During the month of January, 1985, there were 31 traffic accidents; 4 injury, 27 non-injury. This is a decrease over January, 1984, which had 39 total accidents, 9 of which were injury and 30 non-injury. i Of the 31 accidents this month, 17 were investigated by the Traffic Unit. I Enforcement index this month is 57.00 ccnVared to 36.00 for the saw period } last year. Traffic Unit issued 134 hazardous, 91 non-hazardous, for a total of 243 citations. { t - k t�t f{ i ¢Y }P 3 Lt. Robert J. Wheeler Patrol Division Commander fi ALARMS AND PERMIT RE-CAP Month of -JANUARY, 1985 (January 1 - 31, 1985) THIS SAME MONTHI TOTAL TOTAL % MONTH LAST YEAR CHANGE, THIS YEAR LAST YEAR CHANGE TOTAL ALARMS.. .. .. 63 39 + 61% 63 39 + 61% a. False... .. .. 60 37 + 62% 60 37 + 62% b. Bonafide.. .. 3 2 + 50% 3 2 + 50% Permits Issued. . . . 6 3 + 100% 6 3 + 100% Permits Renewed. .. 2k 5 + 420% 21 5 + 420% Permit Fees... .. .. $385 $115 + 335% $385 $115 + 335% Permits Revoked. .. 2 1 + 100% 2 1 + 1005 Revoked Fees.. .. .. U 5200 - 100$ 0 $200 - 100% Jan. 85 Jan. 84 PERMITS: 304 / 269 MONTHLY SUMMARY STATEMENT: There is a significant• increase in false alarms in ccniparison to same time last year, and in checking the causes approximately 75% of thein were caused by employee or user error. However, the ratio of false to total alarms is about the same. There is a 13% increase in permitted systems compared to same time last year. POLICE DEPARTMENT CONSOLIDATED MONTHLY REPORT FOR MONTH OF JANUARY 1985� DISTRIBUTION OF PERSONNEL AVERAGE 4 NUMERICAL STRENGTH DAILY ABSENCE I AVERAGE EFFECTIVE STRENGTH End of i Same This Same This Last Same this Month Month Month Month Month Month Month Last Last Last Year Year Year TOTAL PERSONNEL 28 29 10.0 11.5 18.0 15.1 17.5 CHIEF'S OFFICE 3 3 1.0 1.0 2.0 1.8 2.0 SERVICES DIVIS. 7 7 2.6 2.5 4.4 3.9 4.5 PATROL DIVISION 13 14 4.8 6.2 8.2 7.2 1 7.8 TRAFFIC DIVIS. 2 2 .6 .7 1.4 1.0 1.3 INVEST. SECTION 3 3 1.1 1.1 1.9 1.6 1.9 _ FORCE ONE 12 14v� 3.4 5.8 8.6 7.2 8.2 FOR( TWO 9 8 3.7 2.7 5.3 4.5 1 5.3 FORCE THREE 7 7 2.9 3.0 4.1 3.4 4.0 CHANGES IN PERSONNEL AVERAGE. PATROL STRENGTH 1. Present for duty end of last month 27 This Same Month T9onth Last Year 2. Recruited during month 1 1. Total number field 3. Reinstated during month 0 officers 15 16 Total to account for 28 2. Less Agents Assig- 4. Separations from the service: ned to Investigat. 0 0 • (a) Voluntary resignation 0 3. Average daily abs- 0 ences of field off- (b) Retirement iters owing to: (c) Resigned with charges pending 0 (a) Vacation, susp- 0 ensi.on, days off, (d) Dropped during probation comp. time, etc. 5.2 5.4 (e) Dismissed for cause 0 (b) Sick & Injured .1 .2 -_ (f) Killed in line of duty 0 (c) Schools, etc. .1 1.3 Total average daily (g) Deceased 0 absences 5.4 . 6.9 Total separations 14. Available for duty 9.6 -9.1 5. Present for duty at end of month 228 C AVP A71P. - TIGARD POLICE DEPARTMENT Monthly Report I. Calls for Service: This Month 1,337 Year to Date 1,337 A. Obligated Time 2,158.5 B. Non-Obligated Time 384.0 II. PART I CRIMES * No. Cleared Arres is A. Homicide B. Rape -T 2 _--�-- C. Robbery _ 2 D. Assault T— T' E. Burglary 43 5 3 F. Larceny 59 17 14 G. Auto Theft 4 2 5 H. Arson TOTALS 112 27 25 III. PART IT. TOTALS ** 92 60 37 TOTAL - Part I and II 204 87 62 IV. TOTAL PERSONS CHARGED: 62 a. Adult Male 28 c. Juvenile Male 23 b. Adult Female 9 d. Juvenile Female 2 V. WARRANTS SERVED 15 r VI. TOTAL PROPERTY LOSS $ 122,658 TOTAL PROPERTY RECOVERED $ 61,925 VII. TRAFFIC r a. Accidents Investigated 31 Injury Accidents 4 Fatal 0 F i b. Citations: VBR (Speeding) 64 Yield Right of Way 8 Following too Close 1 Red Light 59 Stop Sign 14 i Improper Turn 13 Reckless Driving__L_ Careless Driving 11 Driving Under the Influence 6 Driving While Suspended 14 Other Hazardous 37 Non-Hazardous- 22 Total Hazardous 228 { c. Enforcement Index 57.00 d. Traffic Enforcement Totals i Citations: This Month This Year 450 Year to Date 450 r This Month Last Year 454 Last Year to Date454 ! i 6 Warnings: This Month This Year 409 Year to Date 409 s This Month Last Year 328 Last Year to Date328 i ` .. MOTE: * - Part I Crimes (Major Crimes) Clearance Rate 24.1% F ** - Part II Crimes (Minor Crimes) Clearance Rate 65.2% f. t CITY OF TIGARD. OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: February 25, 1.585 AGENDA ITEM M: DATE SUBMITTED: February_20_1985 PREVIOUS ACTION: ISSUE/AGENDA TITLE: VOLUNTEERISM REPORT REQUESTED BY: r COUNCII .f DEPARTMENT HEAD OK: CITY ADMINISTRATOR: arsiasai:aassasa:a asa ass aai asaasissasasaa:ar aasaasrssse,a saasasaaaasaarrussaasiaaaaa INFORMATION SUMMARY Attached please find the Volunteerism Report complete through January, 1985- a i a i i =am iaaaaaaai aaaaaaaa a--- aaaiaiaaaaa aa6aaa asitia aaiaaaiiiaiaia ar aaiaaaaia i ALTERNATIVES CONSIDERED Y s as a ars s is:a sa r as s s ass s s sa...s as s:a:aaa:a a a a r a a c n as s iss a s a s c s a a s as a i i a aa:c i s s a se a a r SUGGESTED ACTION Receive and File .R - - MEMORANDUM CITY OF TIGARD. OREGON February 20, 1985 HONORABI.E MAYOR AND COUNCIL TO: FROM: DONNA CORSET. EXECUTIVE SECRETARY t NON/STAFF RE SUBJECT: SOURCES/VOLUNTEER REPORT ' 1984/85 percent Change 1983/84 JANUARY Cat__ egolc- i 189 1559.50 78 BOARDS & 3511 .50 COMMITTEES 76 VOLUNTEER 5183,50 21.1 2315.25 STAFFING 113 FEDERAL 1908.00 56 1261 ASSISTANCE 444 COMMUNITY 320.00 130 830 SERVICE 483 _0_ 130 g' 0_8.00 _ ___— OTHER 586 7305.75 + 306% • 11,731.00 TOTAL: 15,000 14,000 13,000 12,000 11,000 10,000 9,000 In 8,000 x 7,000 6,00 5,000 4,00 79/80 80/81 81/82 82/83 83/84 84/85 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: February 25, 1985 AGENDA ITEM #: `� OATS SUBMITTED: February 14, 1985 PREVIOUS ACTION: Prior approval by f ISSUE/AGENDA TITLE: City Council OLCC License Application Renewals PREPARED By: R.B. Adams, Chief of Police 1 REQUESTED 8y: Applicants 1 DEPARTMENT BEAD OK: CITY ADMINISTRATOR: 1 INFORMATION SUMMARY The following businesses are requestinq OLCC license application renewals. All have been previously licensed in the past year. See attached addendum of the respective businesses requesting renewals. 1 ALTERNATIVES CONSIDERED SUGGESTED ACTION Recannend approval and forwarding to OLCC for final action. Respectfully, 1 � R.B. Adams • Chief of Police C ADDENDUM FOR COUNCIL AGENDA OF FEBRUARY 25, 1985 1. PRAIRIE MARKET #412 8950 SW Ccumercial, Tigard 2. 7-ELEVEN FOOD STORE 13235 SW Pacific Hwy., Tigard 3. 7-ELEVEN FOOD STORE #16394 10650 SW McDonald, Tigard 4. 7-ELEEVEN FOOD STORE #25562 10765 SW Greenburg Rd., Tigard 5. 7-ELEVEN FOOD STORE #23999 12045 SW Hall Blvd., Tigard 6. CIRCLE K #572 9930 SW Walnut, Tigard 7. FRED MEYER 11565 SW Pacific Hwy., Tigard 8- FRED ME-YER - EVE'S BUFFEr 11565 SHl Pacific Hwy., Tigard _ 9. FUNNFLLI'S 14385 SW Pacific Hwy. , Tigard CITY OF TIGARD, OREGON a f, COUNCIL AGENDA ITEM SUMMARY AGENDA OF: February 25, 1985 AGENDA ITEM #: DATE SUBMITTED: 2/20/85 _ PREVIOUS ACTION: N/A ISSUE/AGENDA TITLE: OLCC License Application _ PREPARED BY: R B Adams REQUESTED BY: Owner DEPARTMENT HEAD OK: RA CITY ADMINISTRATOR: INFORMATION SUMMARY Business: Newport Bay Seafood Broiler/Class A License 10935 SW 69th Street, Tigard (Formerly 9+ 'eco 'JL.6' SL_ New Owner: Keith L. Dean 9780 SW Shady Lane, Tigard, Oregon This application is a Class A License request, which is the same as was authorized for Coco's. ALTERNATIVES CONSIDERED SUGGESTED ACTION Recommend Approval and forwarding to OLCC. Respectfully, l 1R. 8. Adams MEMORANDUM February 7, 1985 TO: liChi.ef Adams,, Police Department FROM: Penny Liebertz, Finance Department SUBJECT: OLCC Liquor License Renewal Applications Please review the attached OLCC Liquor License Renewal applications and have recommendation to us byiWedaesdayo February 20t)► so we may include them in the packets for the February 25th Council Meeting. Thanks. PS FRED MEYER R FRED MEYER - EVE'S BUFFET 11565 SW Pacific Highway 11565 SW Pacific Highway RMB FUNNELLI'S 14385 SW Pacific Highway (PL:2449A) 'CITYOFTIIFARD No. 2275 � 12755 S.W.ASH P.O.BOX 23397 pate i i TIGARD,OR 97223 ' Name E Address Lot Block/Malp Subdivision/Address Permit#'s Bldg. Plumb Cash Check .$y� Sewer Other Other Recz Acct. No. Description Amount 10-432 Building Permit Fees 10.431-600 Plumbing Permit Fees 10-431.601 Mechanical Permit Fees y 10.230.501 State Bldg. Tax 10-433 Pians Check Fee 10-435 Other Licenses « Permits 30.443 Sewer Connection 30.444 Sewer Inspection 24.443 Street Syst. Dev.Charge 25-44"10 Parks I Syst. Dev. Charge 25-44$-620 Parks 11 Syst. Dev.Charge 31-450 Storm Drainage Syst. Dev.Charge 1)-430 Business Tax S •434 Alarm Permit 10-227 Bail 10-455- Fines-Traffic/Misd/Parking 10-230- CPTH Traffic/Mlsd/Vic. Asst. 10-456 Indigent Defense 30.446-401 Sewer Service/USA 30-446-402 Sewer Service/City 31-447 Storm Drainage 40-475 Bancroft Prin. P mt. 40-471 Bancroft int. P ymt. 10-451 Other Charges for Services TOTAL a,Q DEPT. .. -"C jTY0F jGrA No. 2268 12755 S.W.ASH P.O.BOX 23397 Date 2-t.-J i' TIGARD,OR 97223 Name ` Address Lot Block/Map Subd' ision/Address Per #'s Bldg. Plumb Cash Check t�) Sewer Other Other Rea By, Acct. No. Description Amount 10-432 Building Permit Fees 10.431.600 Plumbing Permit Fees 10-431-601 Mechanical Permit Fees 10.230-501 State Bldg.Tax 10-433 Plans Check Fee 10.435 Other Licenses & Permits ` ? ' 30.443 Sewer Connection 30.444 Sewer Inspection 24.448 Street Syst. Dev. Charge 25.449-610 Parks i Syst. Dev. Charge 25-449-620 Parks 11 Syst. Dev. Charge 31-450 Storm Drainage Syst. Dev.Charge $430 Business Tax 34 Alarm Permit -227 Bail _ 10-455- - Fines-Traffic/Misd/Parking 10-230- CPTA Traffic/Misd/Vic. Asst. 10-456 Indigent Defense 30-446-401 Sewer Service/USA 30.446-402 Sewer Service/City 31-447 Storm Drainage 40-475 Bancroft Prin. P mt. 40-471 Bancroft Int. P mt. 10-451 Other Charges for Services TOTAL r s 11 DATE AND NO. GH055 I TRADE DISC OR DIM CASH DISC. NET Rei 23837 ----- 1 5 .00 —i-- - .00 15.00 )1 /15/85 RQI MO—ESH f I f I � I � I � FRED AEYER Re 15 .00 .00 15.00 123718 P.O. BOX 42 L REMITTANCE ADVICE - PLEASE DETACH BEFORE CASHING PORTLAND. OREGON 97242 THE ATTACHED CHECK 15 IN SETTLEMENT OF ITEMS FISTED ENDORSEMENT OF CHECK CONSTITUTES RECEIPT DATE AND NO. ' `ROSS TRADE DISC.OR DIM CASH DISC v NET _R,! 23864,23864 35.00 .00 35.00 01 /25/85 RQ MO—FSH I� 1 i i 4� F { \- FRED MEYER RQ 35.00 .00 35.00 Y t 133802 P.O. BOX 42121 REMITTANCE ADVICE- PLEASE DETACH BEFORE CASHING PORTLAND, OREGON 97242 THE ATTACHED CHECK IS IN SETTLEMENT OF ITEMS LISTED. ENDORSEMENT OF CHECK CONSTITUTES RECEIPT. 4 Fn!dr ONE STOP SHLOP NG CENTERS 3800 southeast 22nd avenue, p.o. box 42121, portland, oregon 97242 O telephone (503)232-8844 TLX 360415 4 Enclosed please find our liquor license renewal. Would you please have it endorsed and returned to me in the enclosed envelope. If you have any problems, please do not hesitate in contacting me. Thank you for 'your attention to this matter. Yours very truly, nne n y Cont ollers Dept. E In the Nodhw►est, It's MY-TE-FINE! Fred ONE STS SHJPP/NG C f#S 3800 southeast 22nd avenue, p.o. box 42121, Portland, oregon 97242 • telephone (503)232-8844 • TLX 360415 January 28, 1985 Tigard City Council PCR 23557 Tigard, Oregon 97223 Attn: Penny Dear Penny : Enclosed please find our check for $35 to cover the additional monies owed for the liquor license endorsements which you are holding. If you have any questions , please contact me. Thank you. Your very truly, 1 1 e n Manby Assi taut Cont oller' s Dept. In the Northwest, It's MY-TE-FINE! MEMORANDUM February 11, 1985 TO: Chief Adams, Police Department FROM: Penny Liebertz. Finance Department SUBJECT: OLCC Liquor License Renewal Applications Please review the attached applications and have recormuendat ions to us by Wednesday,. February 20th so we may include them in the packets for the February 25th.Ccauncil Meeting. Thanks. PS 7-ELEVEN FOOD STORE PS 7-ELEVEN FOOD STORE #25562 13235 SW Pacific Highway 10765 SW vreenburg Road Tigard OR 97223 Tigard OR 97223 PS 7--ELEVEN FOOD STORE #16394 PS 12045VEN FOOD SW Nabi STORE# 23999 10650 SW McDonald Street Tigard OR 97223 Tigard OR 97223 PS CIRCLE K #572 9930 SW Walnut Tigard OR 97223 (PL:2450A) d ----------- _.. CIWOFTIOARD No. 2353 12755 S.W.ASH P.O.BOX 23397 Date 2" i .- TIGARD,OR 97223 l�� r �rC- �c r� I Name I Address i Ct j. Lot Block/Map Subdivision/Address i Permit#'s Bldg. Plumb Cash Check 1 e0 r I Sewer Other Other Rec. ✓ t2 Acct. No. Description Amount 10.432 Building Permit Fees 10-431-600 Plumbing Permit Fees 10-431.601 Mechanical Permit Fees t 10.230-501 State Bldg.Tax 10-433 _ Pians Check Fee 10-435 Other Licenses & Permits 30-443 Sewer Connection 30-444 Sewer Inspection ` 24-448 ,treet Syst. Dev. Charge 25-449.610 -, marks 1 Syst. Dev. Charge 25-449-620 Parks 11 Syst. Dev.Charge 31.450 Storm Drainage Syst. Dev.Charge 430 Business Tax .,,-434 Alarm Permit 10-227 Ball 10-455 Fines-Traffic/Misd/Parking 10.230- _ CPTA Traffic/Misd/Vic.Asst. 10-456 Indigent Defense 30-446-401 Sewer Service/USA 30-446-402 Sewer Service/City 31-447 Storm Drainage 40-475 Bancroft Prin. P mt. 40-471 Bancroft int. P mt. 10.451 Other Charges for Services TOTAL �� - SAT. t r No. 230® - - 12755 S.W.ASH P.O.BOX 23397 pate TIGARD,OR 97223 Name Address ; 1 r Lot Biock/Map Subdivision/Address) Permit#'s Bldg. Plumb [Cash CheckSewer Other her Rec. Acct. No. Description Amount 10-432 Building Permit Fees 10-431-600 Plumbing Permit Fees 10-431-601 Mechanical Permit Fees I 10-230.501 State Bld . Tax i 10-433 Plans Check Fee 10-435 Other Licenses & Permits rl-(-x r�- c r' 30-443 Sewer Connection � 30-444 Sewer Inspection 24.446 Street Syst.Dev. Charge 25-449-610 Parks I Syst. Dev. Chne 25.449-620 Parks 1{ Syst. Dev. Charge ` 31.450 Storm Drainage Syst. Dev.Charge 30 Business Tax 434 Alarm Permit 10-227 Bail 10-455- Fines-Traffic/M isd/Parking 10-230- CPTA Traffic/Misd/Vic. Asst. 10-456 indigent Defense 30-446.401 Sewer Service/USA 30-446.402 Sewer Service/City 31-447 Storm Drainage 40-475 Bancroft Prin. Pymt. 40-471 Bancroft Int. P mt. 10-451 Other Char es for Services TOTAL /00, U 10 �. iii'. MAW I ELEVEn me 7-ELEVEN FOOD STORES DISTRICT 2342 10250 S.W.GREENBURG ROAD • SUITE 103-B PORTLAND,OREGON 97223 PHONE(503)245-9764 Oregon Liquor Control Commission License Division 9079 SE McLoughlin Boulevard P.O. Box 22297 Portland, Oregon 97222 Re: The Southland Corporation Gentlemen: The Southland Corporation (the "Corporation") is applying for a Package Store License to be located at 11911; R-U- lacific Hwy in Tigard , Oregon. Also applying s K�_nii a sumi M"i , is ranc see. The Corporation was convicted of the felony offense of conspiring to defraud the IRS in its income tax collection functions (18 USC S 371) on August 2, 1984. Because of the above-described felony conviction, the licensee violated ORS 471.315(1) (i) . On September 24, 1984, the OLCC imposed a fine and suspension on the Corporation. The penalty impo3ed against the Corporation was less than the regulatory recommended penalty since it was "based on the many affirmative steps taken by the (Corporation] to comply with the liquor laws of this state, especially in preventing sales to minors, and on the [Corporation's] history of charitable and community involvement" . The Commission also concluded that "in order to avoid innocent franchisees from experiencing any negative consequences, the Commission agrees to limit its charges and penalties to the premises . . . which are solely owned or leased and operated by The Southland Corporation." The above-described fine and suspension has been paid by the Corporation. DIVISION OF �e THE SOUTHLAND IL CORPORATION i Oregon Liquor Control Commission Page 2 It is the Corporation's and franchisee's understanding that the said penalty intended to resolve all issues which may arise out of the described conviction. Consequently, both parties respect-fully request that the License Division rule that since the Corporation has paid its penalty, the presumption against issuance of the above-described license as set forth in OAR 645- 05-025(7) or (11) be properly rebutted. Very truly yours, THE SOUTH LAND CORPORATION By:_ �4 ELEvEn " ,} 4 7-ELEVEN FOOD STORES DISTRICT 2342 10250 S.W.GREENBURG ROAD SUITE 103-B PORTLAND,OREGON 97223 PHONE(503)245-9764 t Oregon Liquor Control commission License Division 9079 SE McLoughlin Boulevard P.O. Box 22297 Portland, Oregon 97222 Re: The Southland Corporation s Gentlemen: The Southland Corporation (the "Corporation") is applying for a Package Store License to be located at Oregon. 10765 S.W. Greenbur Rd. , in Tigard The Corporation witsconvicted taxfca]Llectionfelony functions (18oUSCiring to defraud the IRS in $ 371) on August 2, ; 1984. Because of the above-described felony conviction, the licensee violated ORS 471.315(1) (i) . On September 24, 1984, the OLCC imposed a fine and suspension on the Corporation. The penalty imposed against the Corporation was less than the regulatory recommended penalty since it was "based on the many affirmative steps taken by the [Corporation] to comply tliquor laws ostate, especially gles to minors, ins, ndon .the (Corporations) istoryofcaritableand community involvement". The above-described fine and suspension has been paid by the Corporation. It is the Corporation's understanding that the said penalty intended to resolve all issues which may arise out of the described conviction. Consequently, we respectfully request that the License Division rule that since the Corporation has paid its penalty, the set presumptiforthin O in45-95s025(7)oort(11)he above-described beproperlyrebutted. Very truly yours, THE SOUTBLAND CORPORATION] A orvIsION of Ca "THE SOUTHLAND IL®�CORPORATION By: FAA ELEVEQ9 7-ELEVEN FOOD STORES DISTRICT 2342 10250 S.W.GREENBURG ROAD • SUITE 103-B PORTLAND,OREGON 97223 PHONE(5031245-9764 Oregon Liquor Control Commission License Division 9079 SE McLoughlin Boulevard P.O. Box 22297 Portland, Oregon 97222 Re: The Southland Corporation Gentlemen: The Southland Corporation (the "Corporation") is applying fcr a Package Store License to be located at , Oregon. 0650 . "yi Mr oIt d t _ _-• in Tigard — The Corporation was convicted of the felony offense of conspiring to defraud the IR.S in its income tax collection functions (18 USC 5 371) on August 2, 1984. Because of the above-described felony conviction, the licensee violated ORS 471.315(1) (i) . On September 24, 1984, the OLCC imposed a fine and suspension on the Corporation. The penalty imposed against the Corporation was less than the regulatory recommended penalty since it was "based on the many affirmative steps taken by the [Corporation) to comply wih the totminors, andron .the [Corporation's]laws of this stateshistoryyofncharitablegles and community involvement". The above-described fine and suspension has been paid by the Corporation. It is the Corporation's understanding that the said penalty intended to resolve all issues which may arise out of the described conviction. Consequently, we respectfully request that the License Division rule that since the Corporation has paid its penalty, prsumption against 845-05-025 (7)oorthe(11) beabove-described properly rebutted. Very truly yours, THE SOUTHLAND CORPORATION � DIVISION OF��THE SOMM AND iL®�coRRAT POioN BY E LEVGn 7-ELEVEN FOOD STORES DISTRICT 2342 10250 S.W.GREENSURG ROAD • SUITE:03-5 • PORTLAND,OREGON 97223 PHONE(503)245-9764 Oregon Liquor Control Commission License Division 9879 SE McLoughlin Boulevard P.O. Hoc 22297 Portland, Oregon 97222 Re: The Southland Corporation Gentlemen: The Southland Corporation (the "Corporation") is applying for a Package Store License to be located at Oregon. '..,:.SL4� �-w- H��) 1 Blvd, o in ��iT�r� The Corporation was convicted of the felony offense of conspiring to defraud the IRS in its income tax collection functions (18 USC c 371) on August 2,, 1984. Because of the above-described felony conviction, the licensee violated ORS 471.315(1) (i) . On September 24, 1984, the OLCC imposed a fine and suspension on the Corporation. The penalty imposed against the Corporation was less than the regulatory recommended penalty since it was "based on the many affirmative steps taken by the (Corporation] to comply with the liquor laws of this state, especially in preventing sales to minors, and on .the (Corporation's] history of charitable and community involvement". The above-described fine and suspension has been paid by the Corporation. It is the Corporation's understanding that the said penalty intended to resolve all issues which may arise out of the described conviction. Consequently, we respectfully request that the License Division rule that ;since the Corporation has paid its penalty, the presumption against issuance of the above-described license as set forth in OAR 845-05-025 (7) or (11) be properly rebutted. Very truly yours, THE SOUTBLAND CORPORATION 1. DIVISION Of - �q r THE SOUTHLAND _ ���CORPORATION By: MEMORANDUM February 12. 1985 TO: Chief Adams, Police Department FROM: Penny Liebertz, Finance Department SUBJECT: OLCC Liquor License Renewal Applica ion Please review the attached application and have recommendation to us by Wednesday, February 20th so we may include it in the packets for the February 25th Council Meeting. Thanks. PS PRAIRIE MARKET # 412. 8950 SW Commercial Tigard OR 97223 (PL:2450A) ICITYCWTIVARD No. 2363 12755 S.W.ASH P.O.BOX 23397 Date 2- 0 Ma TIGARD,OR 97223 i 10 AD v 1 r. Name a 1; _C 01 k `Il 2 Address Lot Block/Map Su bdivision/Address Permit Vs Bldg. Plumb Cash Check 9 Sewer Other Other Rec. By; Acct. No. Description Amount 10.432 Building Permit Fees 10-431-600 Plumbing Permit Fees 10-431-601 Mechanical Permit Fees 10-230-501 State Bldg.Tax 10-433 Plans Check Fee 10-435 Other Licenses & Per T j 30.443 Sewer Connection _ 30-444 Sewer Inspection I 24.448 Street Syst. Dev.Charge I 25-449-610 Parks I Syst. Dev. Charge 25-449-620 Parks II Syst. Dev. Charge 31-450 Storm Drainage Syst. Dov. Charge 430 Business Tax 434 Alarm Permit 10-227 Bail 10.455- _ Fines•Traffic/Mild/Parking 10.230- CPTA Traffic/Misd/Vic. Asst. 10.456 Indigent Defense 30-445-401 Sewer Service/IDSA 30-446-402 Sewer Service/City ( 31-447 Storm Drainage i 40-475 Bancroft Prin. P mt. 40.471 Bancroft Int. P mt. 10.451 Other Charges for Services TOTAL I DEPT. C phone (206) 251-8300 7890 SOUTH 188th STREET �J KENT,WASHINGTON 98038 January 2S, 1985 City Clerk City of Tigard Tigard, Oregon 97223 Dear Sir: Enclosed is completed renewal of liquor license and our check number 27235 in the amount of $5.00 to cover the fee for our Prairie Market No. 412 located in Tigard. Please have this renewal placed before the City Counsi_l with adequate time to be returned to us for submission to the State of Oregon. Enclosed is a self addressed stamped envelope for your convenience. Please note that we have moved our corporate headquarters. Should any question arive, please contact me. at (206) 235-8700. Yours truly, TRADE( I4ELL STORES, INC. 1' _ (' ) Q\ ,— Richard D. Holm Accounting Manager RDH:isp - Enclosures NEW LOCATION 'DECVELL SR fid. IO#fix 5' iQE T ' 'i RE1117'Dlz � il TOM �` fa r / d!_0htLSI37y"' .F--TA�F �'' .X-2 •-� vi-•-ei.BtX Nr � �` y ���u.T'�� e' 4'i§°�f.Rx;GLA�,'�_d��+t.�� ' r 5 '•�rn,"��`�y�4- �''yT'1 "� '�rt�+ .�qi�'y.J' �Y'° r. CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY � f AGENDA OF: FEBRUARY 25, 1985 AGENDA ITEM #!: DATE SUBMITTED: February 20, 1985 PREVIOUS ACTION: City Council direction ISSUE/AGENDA TITLE: Supplemental to draft supplemental agreements agreements with delinquent Bancroft PREPARED BY: J. Widner and unbonded assessment accounts REQUESTED LY: J. Widner DEPARTMENT HEAD OK: � CITY ADMINISTRATOR: INFORMATION SUMMARY The City Council directed the Finance Director and City Attorney to collect the delinquent assessments. After notification to the property owners of possible foreclosure, many requested alternative payment plans. These requests were presented to City Council for their review and approval. At that time, the City Council directed the Finance Director to draft up supplementary agreements that incorporated the requests of property owners, but still met City Council objectives. Attached are copies of the supplemental agreements that have been signed by the various property owners. ALTERNATIVES CONSIDERED n/a SUGGESTED ACTION Approval of the agreements and signature by the Mayor, would be appropriate. (0794F) P A Y M E N T S C H E D U L E A G R E E M E N T R The Tigard City Council has declared the entire assessment bal as e2Splus interest on the property described (at the time of assessment), L1100, 9445 SW Mt. View Lane, Tigard, Oregon, immediately due and payable in full as authorized by Tigard Municipal Code Chapter 13 (Ord. No schedule unless the property owner enters into a formal bindingpayment agreement acceptable to the City. The property owner(s) of said assessed property have not made full and complete installment payments. The outstanding balance through January 31, 1985 is $6,781.78. In lieu of foreclosure as authorized by the Tigard Municipal Code Chapter 13 and Oregon Revised Statutes (ORS Chapter 223), the City of Tigard and Stewart 6 Judith Rosenblum agree to the following payment schedule: ent his The outstanding balance ithin twelve the account months, butnolater than$1,212.73. January T31, amount may be paidd 1986. Beginning June 15, 1985 continue to pay semi-annual installments as they become due. Failure to comply with the payment schedule of this agreement shall be a breach of this agreement. Upon a breach of this agreement, the City shall proceed with collection by sale of the property as provided by Tigard Municipal Code Chapter 13 and Oregon Revised Statutes (ORS Chapter 223). �Q 1985. Signed and dated this __�1�2— day of �u . lt �w� of Tigard Billing Address: 3300 SW Evergreen Lane Portland, Oregon 97201 (0745F) 1 zoom P A Y H E N T S C H E D U L E A G R E E H E N T The Tigard City Council has declared the entire assessment balance plus interest on the property described (at the time of assessment), as 2S112A L2300, immediately due and payable in full as authorized by Tigard Municipal Code Chapter 13 (Ord. No. 84-55), unless the property owner enters into a formal binding payment schedule agreement acceptable to the City. The property owner(s) of said assessed property have not made complete installment payments. The outstanding balance through January 31, 1985 is $7,600.27. In lieu of foreclosure as authorized by the Tigard Hunicipal Code Chapter 13 and Oregon Revised Statutes (ORS Chapter 223), the City of Tigard and Frank Aszman agree to the following payment schedule: Beginning January 15, 1985 pay $400.00 per month until account is current, then revert to semi-annual installment. Failure to comply with the payment schedule of this agreement shall be a breach of this agreement. Upon a breach of this agreement, •the City shall proceed with collection by sale of the property as provided by Tigard Hunicipal Code Chapter 13 and Oregon Revised Statutes (ORS Chapter 223). Signed and dated this Z. day of , 1985. C f Tigard Billie ddress: _ 12085 SW 135th Tigard Or 97223 (0745F) RFCEI VE® FEB 2 0 1985 PAYMENT SCHEDULE ONOFTIGAR© A G R E E M E N T Th#: Tigard City Council has declared the entire assessment balance plus interest on the property described (at the time of assessment), as 2S12BD L500, Tigard, Oregon, immediately due and payable in full as authorized by Tigard Municipal Code Chapter 13 (Ord. No. 84-55), unless the property owner enters into a formal binding payment schedule agreement acceptable to the City. The property owner(s) of said assessed property have not made full and complete installment payments. The outstanding balance through September 15, 1985 is $12,660.19. In lieu of foreclosure as authorized by the Tigard Municipal Code Chapter 13 and Oregon Revised Statutes (ORS Chapter 223), the City of Tigard and _Floyd and Marine Bergmann agree to the following payment schedule: The outstanding balance to bring the account current has been paid. Beginning March 15, 1985 continue to pay semi-annual installments as they become due. Failure to comply with the payment schedule of this agreement shall be a breach of this agreement. Upon a breach of this agreement, the City shall proceed with collection by sale of the property as provided by Tigard ,M1 Municipal Code Chapter 13 a d Oregon Revised Statutes (ORS Chapter 223). Signed and dated this day of 1985. `�.r z�70'40 PP -_ =-- f Tigard dZ '�...� Billing Address: 11600 SW 90th Avenue Tigard Oregon 97223 (0745F) c P A Y M E N T S C H E D U L E A G R E E M E N T il has declared the entire assessment balance plus The Tigard City Counc interest on the property described (at the time of assessment), in L900, 12330 SW 121st Avenue, Tigard, Oregon, immediately due and payable full as authorized by Tigard Municipal Code orm 1 tbinding13 ( payment• schedule unless the property owner enters into agreement acceptable to the City. The property owner(s) of said assessed property have not made complete installment payments since October 9, 1981. fThe outs Band nauthorized by g balance othe January 31, 1985 is $3,326.99• In 1i ter Tigard Municipal Code Chapter 13 and O . Jr. & Graces Ric hes agree to pthe 223), the City of Tigard and William L. Jr. y following payment schedule: The outstanding balance to bring the account current is $1,138.33. This months, but no later 'than January 31, amount may be paid within twelve 1986. Beginning February 15, 1985 pay monthly installments of $35.00. to comply with the payment schedule of this agreement shall Beall Failure breach of this agreement. ,._ Upon a breach of this agreement, the City Ti and proceed with collection by sale of the property as provided by g Municipal Code Chapter 13 and Oregon Revised Statutes (ORS Chapter 223). � < 1985- Signed and dated this day °f ' o Tigard Billing Address: 12445 SW 122nd Avenue Tigard Or 97223 (0745F) k RECEIVE} FEB 2 U 1985 pAYMENT S CHEDULECATY ©F1(OG1O A G R E E M E N T as lance L101 The Tigard City Council has declared the entire assessment balance plus described (at the time of assessment ' in full as interest on the property immediately due and payable_ unless the and 105, 14140 SW 97th, Tigard, Oregon, authorized by Tigard Municipal Cofor�dap binding ter 13 (Opayment schedule agreement property owner enters into a acceptable to the City. ro erty have not made full 31d The property owner(s) of said assessed p p balance through January complete installment payments. The outstanding the Tigard i985 is $36,7b4.15. in lieu of foreclosure as authorized by the Municipal Code Chapter 13 and Oregon Revised Statutes (ORS Chap payment schedule: City of Tigard and Ronald 6 Anna Lautt agree to the following p Ym his balance to bring the acthanlaterent a t an 7JanuaryT31p The outstanding • amount may be paid within twelve months, 1986. Beginning March 15, and June 15, 1985 pay semi-annual installments when due. 1 with the payment schedule of this agreement shall be a Failure to comply agreement, the City shall breach of this agreement• Upon a breach of this ag as provided by Tigard proceed with collection by sale of the property Municipal Code Chapter 13 and Oregon Revised Statutes (ORS Chapter 223) ,�V day of 1985 Signed and dated this -- o Tigard 4�v Billing Address: Keno Food Center Box 12 Keno Or 97627 (O745F) P A Y M E N T S C H E D U L E A G R E E M E N T The Tigard City Council has declared the entire assessment balance plus interest on the property described (at the time of assessment), as 2S11AA L401, immediately due and payable in full as authorized by Tigard Municipal Code Chapter 13 (Ord. No. 84-55), unless the property owner enters into a formal binding payment schedule agreement acceptable to the City. The property owner(s) of said assessed property have not made complete installment payments. The outstanding balance through January 31, 1985 is $11,831.68. In lieu of foreclosure as authorized by the Tigard Municipal Code Chapter 13 and Oregon Revised Statutes (ORS Chapter 223), the City of Tigard and Ronald Dyches agree to the following payment schedule: The .assessment to be paid in 10 years, with semi-annual installments due June 15 and December 15 of each year. Interest to be 10.76504% from July 20, 1984. The outstanding balance to bring the account current is $563.95 principal and $499.17 interest as of December 15, 1984 for a total of $1,063.12. This amount may be paid within twelve months, but no later than January :31, 1986. Beginning June 15, 1985 pay semi-annual installments as they become due. Complete an application to make installment paymentu, which will be included in the next bond sale. Interest on the assessment may be revised when the next bond sale occurs. Failure to comply with the payment schedule of this agreement shall be a breach of this agreement. Upon a breach of this agreement, the City shall proceed with collection by sale of the property as provided by Tigard Municipal Code Chapter 13 and Oregon Revised Statutes (ORS Chapter 223). Signed and dated this day of ^�' 1985. f Tigard Bil ing Address: 8785 SE 137th Portland Or 97233 (0745F) FEB 1 51985 CIty Oir T18ARD P A Y M E N T S C H E D U L E A G R E E M E N T The Tigard City Council has declared the entire assessment balance plus interest on the property described (at the time of assessment), as 1S134CB L1300, 12280 SW Summer St., Tigard, Oregon, immediately due and payable in full as authorized by Tigard Municipal Code Chapter 13 (Ord. No. 84-55), unless the property owner enters into a formal binding payment schedule agreement acceptable to the City. The property owner(s) of said assessed property have not made full and complete installment payments since June 26, 1981. The outstanding balance through January 31, 1985 is $3,452.56. in lieu of foreclosure as authorized by the Tigard Municipal Code Chapter 13 and Oregon Revised Statutes (ORS Chapter 223), the City of Tigard and Richard D. Burke agree to the following payment schedule: The outstanding balance to bring the account current is $345.20. This amount may be paid within twelve months, but no later than January 31, 1986. Beginning February 15, 1985 pay monthly installments of $35.00. Failure to comply with the payment schedule of this agreement shall be a breach of this agreement. Upon a breach of this agreement, the City shall proceed with collection by sale of the property as provided by Tigard Municipal Code Chapter 13 and Oregon Revised Statutes (ORS Chapter 223). Signed and dated this � �` day of �, 1985. of Tigard Billing Adds ass 12280 SW Summer St Tigard Oregon 97223 (0745F) RECEIVED i PAYMENT S C H E D ULE FES 151985 A G R E E M E N T C41YOf � D The Tigard City Council has declared the entire assessment balance plus interest on the property described (at the time of assessment), as 1S134CB L1900, 12115 SW Simercrest Dr., Tigard, Oregon, immediately due and payable in full as authorized by Tigard Municipal Code Chapter 13 (Ord. No. 84-55), unless the property owner enters into a formal binding payment schedule agreement acceptable to the City. t 6" The property owner(s) of said assessed property have not made complete installment payments since May 2, 1983. The outstanding balance through January 31, 1985 is $3,461.63. In lieu of foreclosure as Authorized by the Tigard Municipal Code Chapter 13 and Oregon Revised Statutes (ORS Chapter 223), the City of Tigard and George A. & Af ton W. Ireland agree to the following payment schedule: The outstanding balance to bring the account current is ,$x583.41. This amount may be paid within twelve months, but no later than January 31, 1986. Beginning February 15, 1985 pay monthly installments of $35.00. Failure to comply with the payment schedule of this agreement shall be a breach of this agreement. Upon a breach of this agreement, the City shall proceed with collection by sale of the property as provided by Tigard Municipal Code Chapter /13 and Oregon Revised Statutes (ORS Chapter 223). Signed and dated this /y day of . 1985. Tigard td 409AAWXi qilling Address: 12115 SW Summercrest Dr Tigard Or 97223 (0745P) P A Y M E N T S C H E D U L E t. A G R E E M E N T r The Tigard City Council has declared the entire assessment balance plus interest on the property described (at the time of assessment), as 2S11DC L3703, 7185 SW Sandburg St, Tigard, Oregon, immediately due and payable in full as authorized by Tigard Municipal Code Chapter 13 (Ord. No. 84--55), unless the property owner enters into a formal binding payment schedule agreement acceptable to the City. ' The property owner(s) of said assessed property have not made complete installment payments. The outstanding balance through January 31, 1985 is $11,217.76. In lieu of foreclosure as authorized by the Tigard Municipal Code Chapter 13 and Oregon Revised Statutes (ORS Chapter 223), the City of Tigard and Dan Segel, Art Lutz and Bill Vaughn agree to the following payment schedule: The outstanding balance to bring the account current is $3,881.00 This amount may be paid by March 31, 1985 if the property sale has not closed. Beginning June 15, 1985 pay semi--annual installments as they become due. Failure to comply with the payment schedule of this agreement shall be a P Y breach of this agreement. Upon a breach of this agreement, the City shall -- proceed with collection by sale of the -property as provided by Tigard Municipal Code Chapter 13 and Oregon Revised Statutes (ORS Chapter 223). Signed and dated this , day of _�`'t � , 1985. eQ y of Tigard Billing Address: 9775 SW 155th Beaverton Or 97007 (0745F) PAYMENT S C H E D U L E A G R E E M E N T i nt plus The Tigard City Council has decldescribedred the(at the time of assessment),e balance as 2SllAC interest on the property desc L1100, 7035 SW Hampton St, Tigard, Oregon, immediatelyileNo. 84-ly due and.payabunlesfthe apter 13 (Ord. as authorized by Tigard enters intoipal formal binding paymentsch dule agreement property ane acceptable to the City. of said assessed property have not made full and The property owner(s) balance through January 31, complete installment payments. The outstanding 1985 is $11,813.663. in 13 soda Oregono Revise d statutes of freclosure as t (ORS authorized 223), the Municipal CodeChapter City of Tigard and Charles 6 Joyce Bagel agree to the following payment � schedule: The outstanding balance to bring the account current has been paid. Beginning March 15, 1985 pay semi-annual installments as they become due. Failure to comply With the payment schedule of this agreement shall be a breach of this agreement. Upon a breach of this agreem provided city Tigard shall proceed With collection by sale of the property as Municipal Code Chapter 13 and Oregon Revised Statutes (ORS Chapter 223). Signed and dated this day of ` 1985. j;lAre f Tigard " � t Billing Address: 7035 SW Hampton Street Tigard, Oregon 97223 (0745F) RECEIVED FEB 20 1985 _. PAYMENT SCHEDULE CITY OFTIGARD AA G R E E M E N T The Tigard City Council has declared the entire assessment balance 2S plus interest on the property described (at the time of assessment), L10 , Tigard, Oregon, immediately due and payable in unlfull the as authorized by Tigard Municipal Code Chapter 13 (Ord. No. Schedule agreement ess property owner enters into a formal bindingpayment acceptable to the City. The property owner(s) of said assessed property have not made full and complete installment payments. The outstanding balance through January 31, 1985 is $43,247.07. In lieu of foreclosure as authorized by the Tigard Municipal Code Chapter 13 and Oregon Revised Statutes (ORS Chapter 223), the City of Tigard and Arlie & Irene Mawhirter agree to the following payment schedule: The outstanding balance to bring the account current is $13,240.57. Assessment will be either paid in full or brought current by July 1, 1985. Failure to comply with the payment schedule of this agreement shall be a breach of this agreement. 'Upon a breach of this agreement, the City shall proceed with collection by sale of the property as provided by Tigard Municipal Code Chapter 13 and Oregon Revised Statutes (ORS Chapter 223). Signed and dated this _.� --'day of '" " , 1985. c Y of T Bard Billing Address: 14265 SW 80th Tigard Or 97223 (0745F) CITY OF TIGARD, OREGON k _ p r, COUNCIL AGENDA ITEM SUMMARY AGENDA OF: Z Z�—SS AGENDA ITEM #: i DATE SUBMITTED: S5 PREVIOUS ACTION: None ISSUE/AGENDA TITLE: Bond Park No, 3 Subdivision Compliance Prireement & PREPARED BY: Develo ment Services Dept. Performance Bond; authorize Mayor t & Recorder to execute in City's REQUESTED BY: John Hayman behalf. DEPARTMENT HEAD OK: CITY ADMINISIBATOR 3 E INFORMATION SUMMARY 1. The proposed "Bond Park No, 3" subdivision is located just north of Durham Road, between 79th and 81st Avenues. The preliminary plat has been . approved by the City. 2, The attached Subdivision Compliance Agreement and Personal Surety Performance Bond has been submitted by the developer, as is required by the City, to assure completion of installation of all public facilities within the proposed subdivision. E 3, Construction plans are ready to be issued and all. required public � improvement fee's have been paid. Issuance of said plans is pending Council action (as is suggested below). ALTERNATIVES CONSIDERED a SUGGESTED ACTION Authorize the Mayor and City Recorder to execute the Subdivision Compliance Agreement for Bond Park No, 3 in behalf of the City; and, also, accept the Personal Surety Performance Bond therefor. (0967P/dmj) t L i }E S r SUBDIVISION COMPLIANCE AGREEMENT THIS AGREEMENT dated the C-)-OA day of -FP b r-a,,� 19 85 between the CITY OF TIGARD, a";-municipality of Oregon, here#rfafter termed the "CITY", and Waverly Construction Company hereinafter termed "Petitioner". W I T N E S S E T H WHEREAS, Petitioner has applied to the City for approval for filing in Washington County, a subdivision plat known as BOND PARK NO. 3, in Section 12, Township 2 South, Range 1 West, Willamette Meridian, Washington County, Oregon; and WHEREAS, the City has approved and adopted the standard specifications for Public Works construction by APWA Oregon Chapter and the Unified Sewerage specifications for the sanitary sewers prepared by professional engineers for subdivision development; and WHEREAS, the public improvements required to be constructed or placed in Petitioner's development are incomplete, but Petitioner has nonetheless requested the City to permit progressive occupancy and use of property in the subdivision, and the parties desire hereby to protect the public interest generally and prospective purchasers of lots in said subdivision by legally enforceable assurances that the public improvements will be installed as required and completed within the time hereinafter set forth. NOW, THEREFORE, in consideration of the foregoing premises and the covenants and agreements to be kept and performed by the Petitioner and its sureties, IT IS HEREBY AGREED AS FOLLOWS: (1) Petitioner shall proceed with the development, with the intent and purpose to complete all public improvements except sidewalks and street trees of said subdivision not later than two (2) years from the date of this agreement, and Petitioner is hereby bound to comply with all subdivision standards as set forth in said Subdivision Ordinance and the standard specification adopted by the City of tigard, or as may be otherwise approved by the Public Works Department and to use only such material and to follow such designs as may be required to conform thereto. Petitioner shall provide certification of installation conformance, via a registered civil engineer, to the City prior to City inspection of petitioners improvement work for City tentative and final acceptance consideration. (2) To assure compliance with the City's requirements and the provisions hereof, Petitioner tenders herewith to the City a surety bond in form approved by the City, with liability in the amount of $ 176,790.0_0 a copy whereof hereto attached by this reference made a part hereof. (3) In the event that Petitioner shall fail, neglect or refuse to proceed with the work in an orderly and progressive manner to assure completion within the time limits, upon ten (10) days notice by the City to Petitioner and Petitioner's sureties, and such default and failure to proceed continuing thereafter, the City may at its option proceed to have the work competed and — 1 — charge the costs hereof against Petitioner and Petitioner's sureties and in the event same be not paid, to bring an action on the said bond to recover the amount thereof. In the event such action be brought, Petitioner and Petitioner's sureties promise and agree to pay, in addition to the amounts accruing and allowable, such sum as the court shall adjudge reasonable as attorney's fees and costs incurred by the City, both in the Trial Court and Appellate Court, if any, or the City may, at its option, bring proceedings to enforce against the Petitioner and/or Petitioner's sureties specific performance of the contract and compliance with the subdivision standards and ordinances of the City of Tigard, and in such event, in like manner, the City shall be entitled to recover such sum as the court shall adjudge reasonable as and for the City's attorney's fees and costs, both in the Trial Court and Appellate Court, if any. (4) Petitioner, concurrent the with execution hereof, has deposited with the City an amount estimated to equal rental and maintenance fees with respect to the street lighting facilities within the subdivision, according to Portland General Electric Schedule #91, Option "B", together with a further sum equal to the estimated cost of providing electrical energy to energize the street lighting facilities for a period of two (2) years from the date of initial energizing of said lights. Said amount being $ 725.76 (5) The City agrees to make and provide periodic and final inspections which in the City's interest are desirable to assure compliance herewith, in consideration whereof the Petitioner has paid prescribed inspections fees.* (6) The City agrees to install street identification and traffic signs within the said subdivision, in consideration of payment in the amount of $ 120.00 (7) At such time as all public improvements except sidewalks and street trees within the subdivision have been completed in accordance with the City's requirements, Petitioner shall submit a "certificate of installation conformance" to the City to notify the City of the readiness for acceptance consideration inspection and upon notification by the Department of Public Works that the requirements of the City have been met, the Petitioner will submit to the City a good and sufficient maintenance bond if not already provided with the performance bond, form approved by the City, in the sum of $ 35,358.00 to provide for correction of any defective work or maintenance becoming apparent or arising within one (1) year after tentative acceptance of the public improvements by the City. Upon receipt of certification by the Department of Public Works, that all requirements have been met, and a One Year Maintenance Bond, the City Council agrees to tentatively accept the public improvement subject to the requirements for correction of deficiencies and maintenance for a period of one year as hereinabove set forth. (8) That in addition to or supplementary of the requirements of the City's Subdivision Ordinance and the provisions hereof, Petitioner binds itself to conform to the following requirements, scheduling and limitations: *Project Fee $ 4267.21 Sewer Fee $ 1861.41 - 2 - (a) None of the lots of Petitioner's subdivision as described may be occupied for residential purposes until an occupancy permit is issued under authority of the City and no occupancy permit shall be issued prior to the acceptance of the subdivision and to the time that the sidewalk paralleling the street for each developed lot proposed to a occupied, is installed as a part of the development; provided that all sidewalks as required by the plans and subdivision code shall be installed throughout said subdivision not later than 3 years from the date of this Subdivision Improvement Contract. (b) All landscaping trees on that portion of each lot between the public sidewalks and the curb (parking area) is required, shall be planted in place prior to final inspection and issuance of occupancy permit for each such lot in the subdivision. Provided that final inspection and applicant for occupancy permit occurs within any calendar month from October to April of any year, such plantings may be deferred until the next following growing season. In any event, all landscaping and trees in all areas sears be planted and in date of place within the entire subdivision within three (3) y this subdivision improvement contract. (c) After tentative City acceptance of the public improvements, the Petitioner agrees to place a one (1) inch asphaltic concrete Class "C" overlay on all roads within the development; placement scheduling to be approve by the City. (d) Compliance with all terms and provisions specified theretofor said subdivision development by the Council and the Planning Commission of the City of Tigard, Oregon, in regard to variances allowed from the subdivision ordinance, conditions specified by the zone use classification and, also, on the approved plat(s) and plan(s). (e) Petitioner agrees to provide for correction of any defective work and/or maintenance becoming apparent or arising during the guarantee period as hereinabove set forth. (9) At such time as all public improvements have been completed in accordance with the City's requirements, Petitioner shall notify the City of the readiness for final inspection and upon certification by the Department of Public Works that all requirements of the City have been met, the Council agrees to accept said improvements for operation and maintenance responsibility, thereinregard, and release the Petitioner's guarantee bond. (10) The parties hereto hereby adopt the form of performance bond, copy whereof is hereto attached and by reference made a part hereof, and Petitioner agrees to cause to have said bond executed and filed with the City concurrently with the execution of this agreement at or prior to the time this agreement is executed on behalf of the City. (11) The specific requirements of Paragraph 9 hereof shall for all purposes be included as a part of the obligation secured by the aforesaid performance bond and the City shall be entitled to recourse thereto in the event of default on the part of the Petitioner with respect to any requirement thereof. - 3 - IN WITNESS WHEREOF, Petitioner acting by and through its duly authorized { officers pursuant to resolution of its Board of Directors i rector t h as undersigned to caused this agreement to be executed, and the City g P thereof duly at a meeting and regularly held resolution of its Council adoptedlS has caused this 7 j� da of �'fr- a.r�., on the me _____ Y -- --or and�tteco�c.er. agreement to be executed by its May WAVERLY CONSTRUCTION CO. By: By: THE CITY OF TIGARD, OREGON Ctt �l B �Lj Recorder tt (JH:pm/0932P) t. - 4 - STATE biz OREGON ) ss. CORPORATE ACKNOW].I-,- County of 0; `.his 24 day of Tr,�=XY-` —, 191&, before me appeared Kenneth L. WaymiAe and _ RobeAta A. WaymiAe — — both to me personally known , who b-: j-g duly sworn , did say that he, the said Kenneth L_ WaymiAe— is the _ President, and-6he, the said Robeata. A. WaymtAe --is the Secretary o f Wav ett y C cj �tAuatio n Co. I ne. t h e w i }l i, name CU1'-:'i i !::I: }:}7C t'iZl at'1 1%cd 1.o said lnsl rument is the 1-ur- $ f • i 02'«Lli)li and that the said i nstrur',iont ti'•'�?:� •'� i�'Ilf?:� [i0 porat:e cal o� :,a_.d L:;_.�, , sealed in belia i i. c,f 21 i.C1 COrporation by autho"i ty Of its and Kenneth-L,. Gla-ir,Ii�ce and Robe✓c�ta A tUaytt►�7� _.----------- ----- acknowledged said instrument to be the free act and deed of sa r orpo: a t iron . IN TESTIMONY WHEREOF, I have hereunto set hand and affixed my official seal the day and year last a' ove written. a /Ublic for Oregon 1 ✓' My ColnlllissioIl Expires- STATE OF OREGON ) ss. CORPORATE AC KNOW LEDCsN11-,N`r County of_. —-- --•_--) On this - -- day of - 19__, before me appeared —_--.- and both to me personally known, who being •i ilv sworn, did say that he, the said ---__-- __— i f } ,-• Pro- ident , and he, the said ___._..____--- _-_ - -----------_ls the of _ _ -- --the v.,'i i hi n named Corporation, and that the Neal affixe to said intitrur,,(,nt is t lia co, 1:01'.l1.e seal of said Corporation , and that the said ins •ument was signed and sealed in behalf of said Corporation by authority of its Boer of Directors , and _ acknowledged said instrument to be t free act and dc-c-d I Corporation. IN TESTIMONY WHEREOF, I have erein-ra �c hand and affixed my official s 1 the day r,d year last above written. Notary u}llic for Oregon My Commission Expires PERSONAL SURETY PERFORMINCE BOND WavertYy Cone.t�cuct.ion Co. Inc. KNOW ALL MEN BY T1MSE PRESENTS, That we, as Pr ct pa , an Oregon Conpa� w atn as Sureties, an nne mcre a o ercta . We 0 GON, as Obligee, are y our o e in the sum of S 176,740.00 , for the payment of which, well and truly to be maa_e_,_1Tre_said Principal and Sureties bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. The condition of this obligation is such, that whereas the Principal entered into a certain contract, hereto attached and by this reference made a part hereof, with the Obligee, CITY OF TIGARD, dated the day of B January , 19 85 , Down as the er- 2 Rapojdbdivision SB vi�,ioo�Fne ndiNSectionT2 Township South. e w NOW, TIOREFORE, if the Principal shall well and truly perform and fulfill all the undertakings, terms, conditions and agreements of said contract during the original term of said contract, and any extensions thereof that may be granted by the Obligee, with or without notice to the sureties, and shall also well and truly per- form and fulfill all the undertakings, terms, conditions and agree- ments of any and all duly authorized modifications of said contract that may be made hereafter, notice of which modifications to the Sureties being hereby expressedly waived, then this obligation to ( be void; otherwise to remain in full force and virtue. In the event suit or action be filed by the Obligee hereunder to enforce said contract or to recover under the terms of this bond, in addition to all other rights and remedies hereunder the City, in the evert it shall prevail, shall be entitled to recover such sum as the Court may adjudge reasonable as and for attorney's fees. By: WaveAly Co nett uctio n Co. I nc. By: Z- / t cu b. �By:. . c.cBy: 0,. C/ evident B By: y: Principal Sureties STATE OF OREGON ss. County of Washington We, Kenneth L. Waymihe and Robea.ta A. Waym%re being first duly sworn, on oa depose an say; eac or s elf and not for the others: (1) That I am a resident of the State of Oregon and a freeholder therein; (2) That my net worth over and above all just isbassumiequalttosornineexcessve ofof theroperty liabilityempt from expressedeincon the foregoing bond. R be�tta A. Waymire Subscribed end sworn to before me this 24 day of lg Jan. 85 arm c for Oregon Form No. 1971-2 Nay Commission Expires: , Z_ e�6 CITY OF TIGARD, OREGON ! COUNCIL AGENDA ITEM SUMMARY AGENDA OF: February 25 1985 AGENDA ITEM DATE SUBMITTED: February 12, 1985 PREVIOUS ACTION: ISSUE/AGENDA TITLE: Meadow Creek mainline sewer easements — Authorize PREPARED BY: Development Services Mayor & Record to execute in behalf REQUESTED BY: John Hagman of the City_. DEPARTMENT NEf2��-�O'" " K:: 1 CI1 Y ADMINISTRATOR: _ INFORMATION SUMMARY 1.) The attached easements are submitted for the purpose of facilitating operation and maintenance of a mainline sanitary sewer by the City. 2.) 'The sewer will be located west of 121st Avenue and south of Scholls Ferry Road; it will serve the Meadow Creek Development, 3. In accord with City requirements a construction Compliance Agreement and Performance Bond have been filed by the developer (S. & J. Builders Ltd.) with the City. All required fees have been paid. Construction plana are approvable, issuance being subject to City acceptance and recording of said easements. ALTERNATIVES CONSIDERED SUGGESTED ACTION Authorize the Mayor and City Recorder to execute the (S. & J. Builders Ltd.) sanitary sewerage mainline easements in behalf of the City and, also, directing the City Recorder to record same. 1004P dmj E INDIVIDUAL-GENERAL PARTNERSHIP PERMANENT SANITARY SEWER EASEMENT KNOW ALL MEN BY THESE PRESENTS THAT hereinafter called the Grantors, in consideration for the)aufrof the �CitY of S-` dollars ($� Tigard, hereinafter called Grantee, grant and convey unto the City of Tigard a perpetual easement for constructing, reconstructing, operating, maintaining, inspecting and repairing of an underground sewer line and appurtenances, together with the right to remove, as necessary, vegetation, foliage, trees and other obstructions on the following described parcel of land, situated in the City of Tigard, Washington County, State of Oregon: see Exhibit "A", attached hereto IT IS EXPRESSLY UNDERSTOOD that this easement does not convey any right, title or interest except those expressly stated in this easement, nor otherwise prevent Grantors from the full use and dominion thereover; provided, however, that ouch use shall not interfere with the uses and purposes of the intent of the easement. IN CONSIDERATION of the premises, Grantee agrees that if said Grantee, its successors or assigns should cause said easement to be vacated, the rights of the in immediatelye h hall revert to the above-described easement forfeited Grantors, theirsuccessors and assigns in thescame of such event. TO HAVE AND TO HOLD the above-described and granted premises unto said Grantee, its successors and assigns forever. WITNESS WHEREOF, the grantor s) has (have) hereunto set his er (th i hand(s) and seal(@) this day Of '�uAR'� , 14� (SEAL) (SEAL) Q (SEAL) (SEAL) STATE OF OREGON ) to. County of Washington ) BE IT REMEMBERED, that an this 5th day of FEBRUARY . 19 65 before me, the undersigned Notary Public in end for the State of Oregon. personally appeared the within-named ROBERT G. JOHNSON I i who is are Hawn to me to be the identiea individuals described in and } who executed the within instrument and acknowledged to me that he (she) (they) t executed the same freely and voluntarily. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 5th day of FEBRUARY , 19 85 Notary Public for Oregon (N07AAIAL SEAL) My Commission Expires: 11-7-86 Approved as to form this Iii day of h ' , 19 _ By: ft[ t i y Attorney - City of Tigard 19 �5 Approved as to legal description this day of City Engineer - City of Tigard ' 19- . Approved this S �ti` day of p CITY NCIL, CITY OF TIGARD, OREGON R Cit�er - City of Tigard 4 EXHIBIT "A" LEGAL DESCRIPTION A 15.00 foot wide strip of land situated in the N.W. 1/4, Section 34, TIS, R1W, W.M. , City of Tigard, Washington County, Oregon, being more particularly described as follows: Beginning at the west quarter corner of said Section 34; thence along the south line of the northwest one quarter of said Section 34, North 89°54 '50" East, 15.00 feet; thence North 0010' 48" West, 40.00 feet; thence South 89054150" West, 15.00 feet to a point on the west line of said Section 34; k thence, South 0010148" East, along the west line of said Section f 34, 40.00 feet to the point of beginning. i k � I 1 It 8 vi rW 1 t � r•� uI plill i `1 FAL_NYRAAlENERAL PARTNERSHIP PERMANENT SANITARY SEWER EASEMENT L HEN BY THESE PRESENTS THAT �i called the Grantors, in consideration for the)sum of fromthe city of dollars (t I einafter called Grantee, grant and conveyunto the CSty of Sigard a asement for conatructing, reconstructing, operating, maintaining, and repairing of an underground sever line and appurtenances, together with the right to remove, as necessary, vegetation, foliage, trees and other obstructions on the following described parcel of land, situated in the City of Tigard, Washington County, State of Oregon: see Exhibit "A". attached hereto, IT IS EXPRESSLY UNDERSTOOD that this easement does not convey any right, title or interest except those expressly stated in this easement, nor otherwise prevent Grantors from the full use and dominion thereover; provided, however, that such use shall not interfere with the uses and purposes of the intent of the easement. IN CONSIDERATION of the premises, Grantee agrees that if said Grantee, its successors or assigns should cause said easement to be vacated, the rights of the Grantee in the above-described easement will be forfeited and shall immediately revert to the Grantors, their successors and assigns in the case t of such event. TO HAVE AND TO HOLD the above-described and granted premises unto said Grantee, its successors and assigns forever. IN WITNESS WHEREOF, the grantor(s), has (have) hereunto set, his hands) and seals) this day of FkL,,,.xst� (SEAL) (SEAL) Ca.�'.Q i}.r+t► ( ) (SEAL) STATE OF OREGON ) as. County of Washington ) BE IT REMEMBERED, that on this 5th day of FEBRUARY_ , 19 85 , before me, the undersigned Notary Public in and for the State of Oregon, personally appeared the within-named ROBERT G. JOHNSON who is (are151111111 - nava to me to be the identical individuals) described to and who executed the within instrument and acknowledged to me that he (she) (they) executed the same freely and voluntarily. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 5th day of FEBRUARY 19 85 NotaryPubliAt regon (NOTARIAL SEAL) Hy Commission Expires: I1-7-86 Approved as to form this __44 _ day of By: Ci y Attorney City of Tigard Approved as to legal description this I q day of 19 . City Engineer - Sty of Tigard da of 6 Approved this Y «. 19 pS. CITY 0 CIL, CC TY/OF CARD. OREGON By` woe i 1�..• .��jc..,\J City Recorder - City of Tigard 4:- EXHIBIT "A" LEGAL DESCRIPTION A 15.00 foot wide strip of land situated in the N.W. 1/4, Section 34, T1S, R1W, W.M. , City of Tigard, Washington County, Oregon, being more particularly described as follows: commencing at the West quartet corner of said Section 34; { thence, North 0010148" West, along the West line of said Section 34, 40.00 feet to the true point of beginning; thence, North 89054150" East, parallel with the South line of the Northwest one-quarter of said Section 34, 49.76 feet; thence, North 27000116" West, 16.82 feet; t thence, South 89054150" West, 42.17 feet to a point on the West line of said Section 34; thence, South 0010148" East, 15.00 feet to the point of beginning. • ,' /F� - , , I •� .�� �/ J� �` ' �: , .. � , . i.�� r� �:. � . i �� ��� � :,; �� :� � -' � i � �, i � � ,�� ,, � `- � / r s � � �, - `� � / � -- �: i / - �, / / � � ` ��. � r _1 / � � � y � r �� i / � � � �- � 3 r• u� `; � � s � �� � 1 .s. f t � 4 � � �+ +� �i .. �' t � �� ��@- i' ti' � 1 � � � i � 1 � .0 ... 4 �. ``i i. 1u1lil raj. M ,� `' 7 ' 1 `' i ti J, � 1 } q yl 1+' T \ � I �`; � l_ �, r, CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY C� AGENDA OF: 2-25-85 AGENDA ITEM ##: .1 DATE SUBMITTED: 2--12_-85_ _ PREVIOUS ACTION: None ISSUE/AGENDA TITLE: Street Dedication acceptance McCall Oil — PREPARED BY: Randy S. Clarno _ and Chemical Corp., REQUESTED BY: Engineering DEPARTMENT HEAD OK* ;��"'ti/-'1 � CITY ADMINISTRATOR: INFORMATION SUMMARY This Street Dedication was a "condition of Development" placed on McCall. Oil and Chemical Corp. for the development of their site at the Corner of S.W. Tiedeman Ave. and S.W. Tigard Street. The dedication brings the Tiedeman Ave. right-of-way up to standard. The Tigard St. right-of-way was already up to standard. N ALTERNATIVES CONSIDERED SUGGESTED ACTION Engineering recommends that Council accept this Street Dedication and authorize the signatures of the Mayor and City Recorder. . z 100AP dmj f f 9 (4 i t t COR?Op.ATION STREET DEDICATION KNOW ALL HEN BY THESE PRESENTS, thatG ''o hereby dedicate to the Public a perpetual right-of-way for street, road and utility purposes on, over, across, under, along and within the following described real property in Washington County, Oregon: (1 n SEE ATTACHED LEGAL DESCRIPTIO C �RT��NF '�Srh To have and to hold the above-described and dedicated rights unto tlYe<.'2Public forever for uses and purposes hereinabove stated. The grantor(,) hereby covenants that they are the owner in fee simple and the property is free of all liens and encumbrances, they have good and legal right to grant their rights above-described, and they will pay all taxes and assessment• due and owing on the property. The amount paid for this dedication is �•d IN WITNESS WHEREOF, the undersigned corporation has caused this Street Dedication to be executed by its duly authorized, undersigned officers acting pursuant to resolution of its Board of Directors. Name o rpozatioe n_ _ By: By: Secretary STATE OF OREGON ) ss. / lye COUNTY OF WASHINGTON) ` i`S-'`--� Personally appeared .��Ae �� ��� /"o.r�fL and �C",!� !.vG.f' yuLT,r1c: who, each being first duly sworn, did say that- the former is the f�� ✓.LF f'��s president and that the latter is the secretary of /Ilr i�r lam �/ G Y �Q m.er►L l�Pi9i�� , a corporation, and that the seal affixed to -foregoing foregoing instrument is the corporate seal of said corporation and that said instrument was signed and sealed in behalf of said corporation by authority of its board of directors; and each of them acknowledged said instrument to be its voluntary act and deed. (Official Seal) ��M No ry Public for Ore on �. My Commission expires: -i ACCEPTANCE Approved as to form this day of TAr -Liras/ _• 19�_' By: C� r7�tt i e lid /[Corney - City of Tigard Approved as to legal description this day of /' c-/ , 19 i syt_z- 7•i• > �c City Engineer - City of Tigard Accepted by the City Council this2:s- day of 'Cid COU CIL, Ty1 1TI-GAR�•OREGON By : sty Recorder - City of Tigard U04A Great Western Chemical Company December 20, 1984 Street Dedication LEGAL DESCRIPTION A tract of land situated in the S.W. 1/4, Section 35, TIS, R1W, W.M. , City of Tigard, Washington County, Oregon, being more particularly described as follows: Beginning at the intersection of the centerlines of S.W. Tiedeman Avenue (C.R. 2439) and S.W. Tigard Street (C.R. 914) ; thence, along the centerline of said S.W. Tiedeman Ave. , North 42027100" East, 71.78 feet; thence South 47033100" East, 25.00 feet to the easterly right- of-way line of said S.W. Tiedeman Avenue and the true point of beginning; thence, along the easterly right-of-way line of said S.W. Tiedeman Ave. , North 42027100" East, 292.16 feet to a point of curve; thence, along a 425.00 foot radius curve to the left, (chord l bears North 33053159" East, 126.37 feet) a distance of 126.84 feet to a point on the westerly right-of-way line of Oregon Electric Railway Company; thence, along said westerly right-of-way line, South 10051' 22" West, 18.49 feet to a point that is 30.0 feet, when measured at right angles, from the centerline of said S.W. Tiedeman Ave. ; thence, parallel with the centerline of said S.W. Tiedeman Ave. , and along a 430.00 foot radius curve to the right, (chord bears South 35005134" West, 110.13 feet) a distance of 110.43 feet; thence, continuing parallel with the centerline of said S.W. Tiedeman Ave. , South 42027100" West, 270.73 feet to a point of curve; } thence, along a 40.0 foot radius curve to the left, (chord bears South 10038128" East, 63.97 feet) a distance of 74.13 feet to a point on the northerly right-of-way line of S.W. Tigard Street as conveyed to the public and recorded in Fee No. 82-026853, Washington County deed records; thence, along said northerly right-of-way line, North r- 63043157" West, 25.18 feet to a point of curve; _ i i Great Western Chemical Co. Legal Description - 12/20/84 street Dedication - Page 2 thence, along a 25.0 foot radius curve to the right, (chord bears North 10038128' West, 39.98 feet) a distance of 46.33 feet to the true point of beginning. Basis of Bearing - Plat of C.R. No. 2439. Contains 2,610 sq. ft. iP�'•�.r49/.Pt4.?Y5'. RS. .97-",-i$9/3,•/9 966; cr V r • . ,f'"..O NO. �{ 3 4 � 3b� Sj tog6'� �ry 4' 16t;10 0 t {� ,n 0 E{tfEE gyp• 5 _ 1Ilk 005t °I {REt. t- 19 1 ' L � . °+'S 5 R 569 d0 +' to v`�.�xse�iar9as �'lr 0661��00�'E�� p1 � � "J/ I~,• �R5 SSE 5 / Z � p�cRo�fPoo � 1 s 3/99 sQ. o-r. � , AAD f'ESf: //S30_SW T/ELEtifI�N �I .... i DR. ./9y' IYCgale ~ _ -I- dam: av�t�� e I , 2y CURVE 7-R6LE 20' Lt£L r q Pi4Ll/US teNC rll Li/O.PO go W-IV'S7" 21.00" 4K33' 3A 5'9' © • © /7 03'39' 425.eviF L 84' CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: February 25, 1985 AGENDA ITEM #: DATE SUBMITTED: February 14, 1985 PREVIOUS ACTION: Agreement Signed on ISSUE/AGENDA TITLE: Resolution January 21, 1985 �. Authorizing Mayor & City RecorderPREPARED BY: Billie Rawlings to sign signal a.reement with ODOT REQUESTED BY: Frank Currie & ODOT DEPARTMENT HEAD Olt: CITY ADMINISTRATOR:/ -- INFORMATION SUMMARY On January 21, 1985, City Council approved to have the Mayor and City Recorder sign the agreement with ODOT for signalization at S.W. Scholls Ferry Rd, and S.W. 125th. ODOT has contacted staff and requested that a resolution be adopted affirming that this was approved, for their records. ALTERNATIVES CONSIDERED SUGGESTED ACTION Staff suggests that Council approve the Resolution and authorize the Mayor and City Recorder to sign. (1014P) CITY OF TIGARD. OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: February 25, 1985 AGENDA ITEM k: � _ DATE SUBMITTED: February 20, 1%5 PREVIOUS ACTION: ISSUE/AGENDA TITLE: APPROVE COUNCIL POLICY CALENDAR REQUESTED BY: Council DEPARTMENT HEAD OK: CITY ADMINISTRATOR: a..vsss.aaos.ssrs.sasasssa.ss..aaa:astasaa.ass.ass.ascasss..aa.ca a+sss.s.as......sass INFORMATION SUMMARY Attached is the revised Policy Calendar on Council Goals. wssa.ssw sraa srsr.s ssssrsss.s s.a sass.ass sass sa.s a a aaasas soars.sss ssssaraasaassa s r.. ALTERNATIVES CONSIDERED a-----------s............... SUGGESTED ACTION Review and Approve ell & } ) IT , J $ ° ° • � § � § `i — § § � \ ■ 2 } \ � $ k � \ � } } . - � � \ . • - � I i � . ! $ � § r � ■ k � k .} § \ j § � � \ § J _ I in � � y � �§ CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY 25 AGENDA OF: Febraary , 1985 AGENDA ITEM DATE SUBMI.1TED: February 13, 1985 PREVIOUS ACTION: Director's approval ISSUE/AGENDA TITLE: Community _granted 2/12/85 Deirelo meat Land Use Decisions PREPARED BY: William A. Monahan REQUESTED BY: William A. Monahan CITY ADMINISTRATOR: - — DEPARTMENT HEAD OK: '- INFORMATION SUMMARY Attached is the Director's Decision for Home Occupation Permit HOP 3-85 for Craig Rodger Duchairme. ALTERNATIVES CONSIDERED 1. Receive and File. 2. Motion to remove from Consent Agenda - Motion to call up for Council review at a later meeting. SUGGESTED ACTION Receive and file. 1000P/dmj -- CITY OF TIGARD NOTICE OF DECISION HOME OCCUPATION HOP 3-85 APPLICATION: A request by Craig Rodger Ducharme for a Home Occupation Permit for an office for operation of a parts and equipment wholesaler in the home on property zoned R-4.5 located at: 11105 SW Cottonwood (Wash. Co. Tax Map 1S1 34AC lot 2631). DECISION: Notice is hereby given that the Planning Director for the City of Tigard has APPROVED the above application subject to certain conditions. f The findings and conclusions on which the Director based his decision are as i noted below. i A. FINDING OF FACT i I. Background E No previous applications have been reviewed by the Planning Department on this property. 2. Vicinity Information The surrounding property is all zoned R-4.5 (Single Family Residential). 3. Site Information and Proposal Description (I E There is a 2,100 square foot home on the property. The applicant is proposing to use 140 square feet for the business. The � applicant and his family will occupy the remainder of the home. The business use will be limited to less than 25% of the home. 4. Agency and NPO Comments None. B. ANALYSIS AND CONCLUSION The proposal appears to be in conformance with the provisions set forth in Chapter 18.142 of the Tigard Municipal Code. C. DECISION Home Occupation Permit HOP 3-85 is approved subject to the following conditions: 1. There shall be no people working in the home in conjunction with the business who are not residents of the home. NOTICE OF DECISION — HOP 3-85 — PAGE 1 } t N t 2. There shall be no signs or advertising visible from the exterior of the premises. i 3. There shall be no customers or clients coming to the residence in conjunction with the business. E 4. The Home Occupancy Permit shall be renewed annually. 5. A Business Tax shall be paid annually for the business. 6. This approval is valid if exercised within one year of the final decision date noted below. D. PROCEDURE 1. Notice: Notice was published in the newspaper, posted at City Hall and mailed to: XX The applicant & owners XX Owners of record within the required distance XX The affected Neighborhood Planning Organization XX Affected governmental agencies 2. Final Decision: THE DECISION SHALL BE FINAL ON February 221 1985 UNLESS AN APPEAL IS FILED. 3. Appeal: Any party to the decision may appeal this decision in accordance with Section 18.32.290(A) and Section 18.32.370 of the Community Development Code which provides that a written appeal must be filed with the CITY RECORDER within 10 days after notice is given and sent. The deadline for filing of an appeal is 3:00 P.M. 2-22-85 -- 4. Questions: If you have any questions, please call the City of Tigard Planning Department, Tigard City Hall, 12755 SW Ash, PO Box 23397, Tigard, Oregon 97223, 639-4171. 2-11-85 Wil i tlonahan, Director of Planning & Davelopment DATE APPROVED_ (EAN:dmj/1008P) y � J NOTICE OF DECISION — HOP 3-85 . HJ 5 C CITY OF T'IGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: February 25 1985 AGENDA ITEM #: o�! DATE SUBMITTED: February 15,_L985 _ PREVIOUS ACTION: None ISSUE/AGENDA TITLE: Acquiring Jurisdiction of certain CountyPREPARED BY: Frank Currie Roads REQUESTED BY: Community Development i -Q CITY ADMINISTRATOR: OEPARIMENT NEAR OK: _ -- I z INFORMATION SUMMARY i The City staff has coordinated with Washington County to determine a list of County roads within the City limits of Tigard. The County has subsequently 4 requested the City start the process to have these roads transferred to the City's jurisdiction. The Transportation Committee (TTAC) is to take this question up in the near future. In the meantime, we have a request from Jerry Cash representing Kaiser Medical to secure jurisdiction and then vacate S.W. Clinton from S.W. 68th to S.W. 66th, with the intent to build this summer. ALTERNATIVES CONSIDERED SUGGESTED ACTION Staff and the T.T.A.C. recommends City Council approve the attached Resolution requesting jurisdiction of S.W. Clinton from S.W. 66th to S.W. 68th in the City of Tigard. (1015P) COUNCIL GOALS AND PRIORITIES FEBRUARY 20, 1985 COUNCIL + SCOTT + TOTAL 1. Complete Performance Audit of Sewer and Storm Drainage Utilities, and Revise Rates 36 12 48 2. Review and Approve Service Level Priorities 38 7 45 3. Review and Adopt Merit Pay System 33 10 43 4. Initiate Regular informal workshops with Council , Departments, and Boards and Committees (Brunch, Tours, Etc.) 36 3 39 5. Construct Dartmouth Street LID 27 11 38 6. Adopt and Implement Computer Master Plan 35 0 35 7. Adopt Street CIP 25 9 34 B. Establish Council-Community Relations Program 27 4 31 9. Complete Traffic Plan Study of Greenburg Road 19 8 27 10. Review and Adopt Personnel Rules 17 6 23 11. Initiate Pilot Community Recreation Program 12 2 14 12. Adopt Park Plan and CIP 7 2 9 13. Assume Responsibility for 135th Street LID 1 4 5 PER BOB JEAN'S REQUEST, THIS COPY OF CURRENT COUNCIL GOALS IS BEING FORWARDED FOR YOUR INFORMATION. Loreen Wilson i Smith/dull pd�t�e 5 p d[chitccb January 23, 1985 Mr. Bob Jean, Administrator City of Tigard P.O. Box 23397 Tigard, Oregon 97223 Reference: Tigard Civic Center Holding Area Revisions Dear Mr. Jean: Per our meeting yesterday, we have developed a task list for providing the architectural design services to revise the holding portion of your police facility. Based on this task list, we are estimating the time required for re-design and meeting the appropriate staff and building committee to not exceed 40 hours. At $40/hour for John Weekes time, we figure the initial part of this re-design will not exceed $1600.00 Again we will need to see the outcome of the re-design before we can get the information to our consultants for what they see as the impact to their documents. Therefore we can not forecast the cost of preparing the contract documents for this revision. Please attach this letter as part of "City of Tigard - Smith/Dull Partnership Contract For Architectural Services" under Article 15 exhibit A and return a signed copy to this office for our file. Approved: City of Tigard By By - vQir� Smith/Dull Partnership, Architects artne'r Respectfully, Smith/Dull Partnership, Architects !Norman R. Dull, Partner NRD/sh cc: file vi 1 e 20915 S.W.1051h AVENUE.TUALATIN,OREGON 97062 5031692-6065 Johnson _ i ,t s " f ■ " ! � ,. ,. r■■OO■ NOON■■ ■ ■■ �■�r��■1ErEO■■ OE■EN ■■■ '�: � . ■•� No ME ■■■■■ NOON ' "' _l. NMEN■■■■■■ • •�■�rr ■■■■■■■■■■■MIME■■MEN 0 MEN 0■ y ME,■■■. -- +....�J�t • ■NONE■ NOON■■■ NOON •"•'�INS■■■■EO■E■ ■ ■■■ ► = .m ■■ NOOOMEN■■ N �■■ � ,,�_ , ..#�� �■■■■■ NOON■■E■ ■ , 7=4 M OMEN 0 i ■EE■■ .1no MEOO■■E■NONE■■■ ■O■■ OEM N■�iEIO■_�■■■E■■■E■■■EO O NOON .�/�.��!�'�'� ��u��' . ■ NOON■■■■NE ■ NEON . p �Ef/ ■:=: .■N ■E■O0 on WK via il ?0!7 P.a P d v 0 IL ■ ■ ■ NEON SOME O■O■OEEE■N■ ■ ■■■■■E■E■■■EOEOO■■EN■■■ElO■man ■■m ■■■■Mom■■o■■O■■■O■E■■■ ■E■■ M ■■■■E ■ONE■■■■E■E■ ■ NOON " ' ''' O■NO -r�i1 ' ■■■O■E■■■■■ NONE mom ■ mmm ■■■■■■■■ ■ MEMO E■■■■■ ." E ■■■■■■■■■■ ■■N■ ■■■■■■ �fL� ■■■■■■■■■■ RECEIVED'. . FEB 61985 FIDE® CLICK ASSOCIATES, INC. SMiTHlDULi,PARS: 1020 Taylor Building • Suite 830 1020 S.W.Taylor . Portland.OR 97205 (503)242-1342 URBAN DESIGN �GG01�N'��3G�s LANDSCAPE ARCHITECTURE PLANNING February 5. 1985 : - Norm Dull M , Smith/Dull Partnership - 20915 SW 105th Avenue Tualatin, Oregon 97062 - - Dear Norm: l The following fee appraisal is in response to your inquiry concerning the additional work required by FGA to redesign and revise the drawings to reflect the revised building design.. { Task Hours Rate :Total 1. Redesign site lay-out in area affected by the building changes, includes : coordination with prime and other consultants. Principal. 10 . _$50.00 $ 500.00 Designer ' : 25 35.00 . 875.00 2. Revise dimension and reference pldn;.,. _ Designer _..7 35.00 245.00 3. Revise grading and drainage plan.- Designer-.` ' -g 35.00 315.00 4. Revise planting plan. Designer:.;t „1. . .. 35.00 . . : 35.00 S. Revise irrigation plan. - : Designer ,�= 35.00 210.00 6. Revise details. Designer. 4 35.00 140.00 TOTAL - $2.320.00 f' Norm Dull, Let•ter :. \ February 5, 1985 ' Page 2 Ii you have any questions, please call. Very truly yours, Fred Glick; President FG:dk - PETERSON ASSOCIATED ENGUIEERS, INC. FEE ESTI14ATE PROJECT NAME: .. ' ...........................................GtG tTc}'!i rn NO: ARCtiiTECT: ......................,x.`7 7 t D �. ......... .,......... :DATE: � fBS PROJECT MANAGER .............................................................................................:............................... NECH ' :ELEC TOTAL .............................................................................................:............................... :Hours :RateCost :Hours :Rate : Cost :Hours : Cost • SCHEMATIC DESIGN/DESIGN•DEVELOPMENT (S0>00)................... .. ... ..... .... ....... R ..... ........ ...........6 ..........:.... 60 ... .................... ..:. .... .:. .:. . 5252 : TB..... .....5�. ....5�• ....... .................. : 36.5 : : : 38.5 : Q•...... ........ •.. ° ......... ...Y24. ...,... ..........,....... 2S. ........ .... ......... ... . .................MISC ... .. ......... ................... ... ...................................................................................................................... ;W###de �######d•W# ;4##$# ;W#WW###*#wiy ............................................................................................................................. WORKING ORAbVINGS (AVO) . .................................................... PM..................... 52 y 52 ..��............. . .... .t....90........ ST so ...... ... ........... 38.5 .. .. ...... !� ...... .Qd ....24 .... T4 ... 2�. .4�. ... 2 . ..... C ..... -.- ....2s. .....!oo.... ...... .,..25..�.......iDc,... $. .....�o a ... .,. tslsc : -•- ... ..:..... .............f . . . . . . . ST .(.� .. ..... sg.. .. r�............................... .. .1�.Y... o$��.... ... .... .. ... .: ###d■# ;##+kd�d+ �#W*#�k �W�Gd:d+#d++B�d�Wd�##d'b�k ;d+d�d*+aC� ;#+k+kd++M+k+t'G��k ;##.k+MW ;�F##d+ii�##�k#+k .....................:...........:........................................................................................... CONSTRUCTION ADMINISTRATION (CA) ............................5� ................. ... .......................:..................:..........:.................... P . - - 60 . ...................................................:...........:.............................: PSI : : 52 52 ..................... ..............................:......................................................................... ST : v0 ...................................................:......................................................................... T : 38.5 : 38.5 : ....... ... 24• ....2.. ........ .................. ............ ... .... .............:...........:...... .....................:..........:.................... C 25 : 25 : ...................................................:...........:.............................:..........:... MISC ............... .............................................. .:. ................ ....................................................... #*W## ;a��:�d�* .................................:.................:......................:..................:.......... �� TOTAL //.2.. ......... .. �fa.. . Q.. ...... .................. ...... Oregon State Library STATE LIBRARY BUILDING. SALEM. OREGON 97310 K MORA NDli M �rJ: T-CC: Title li _nten.t : 'o o AColfor Public _icrar'� Construction Funds" -rolicants FROI-1: George S it^. administrator Libr_"ry Develcoment recon Stat. Library SU'_�.1EC^_'. Status of pc'• _patio^ Cvcle If Oregon's economic forcasters used planned _ir.ra_ ZL:1'_cing prograsmS as one of tneir economic indicazcrs, they would _ii;e, : brediCt a origint future for the state. The response to -e Intent 'to Apply onase of t.^.e LSCr. Title !1, 1955 program has been over«heiming. The public library community sucmitted 29 applications for pro ects total.inc $6,507,840, including $2,077,542 in requests for 'T'itle IT money. Since Orecon :las only 5317,604 to award this Fear, the co,=Derition will be stiff. For tnis reason I believe we should reiterate the ma3or criteria that we must use in evaluating final applications. In general we will evaluate each project in four basic categories: 1, 1•4atchina Funds The applicant must oe able to provide at least a 5C-50 :match, using local revenue, contributions, savings and/or federal revenue sharing for the :mate.. In-Kind contributions may not be counted as Dart of the mamcn. but .;av be used in the overall nr�iect. Awards of more than a20G,300 or less than $10,000 will not likely oe :lade. _he ;Need for New or Improved Facilities The applicant must clearly detail 'now the present facility is deficient in space, handicapped access, and/or energy conservation measures with respect to the needs of the community served. 3. Adequacy of the Construction Project The construction project must meet the projected space, program, accessibility, and energy conservation needs of the community for the next 20 years. The community should encompass the area served which often is larger than city boundaries. In evaluating different types of projects we will look for the following: a. New Buildinas - does it meet all of the above-mentioned standards? b. Additions - does it bring the current structure up to space, program, and accessibiiity standards? if not, it will not be a competitive project. TO: LSCA Title II Applicants February 21, 1985 Page 2 c. Renovation, Accessibilitv and Energy Projects - will the project bring the current structure up to the program, accessibility, and/or energy conservation standards? The current structure should meet space requirements. In general, a project will not likely be competitive if it does not result in a building that meets standards. The A<..=. "_nteri„n Standards for Small Public Libraries", ANSI standards, and any other pertinent tools should be used in Your planning process. A 20 year planning process for building makes good economic sense and is crucial for LSCA funded projects, since the feaeral government maintains an interest in the building for that period of time. (See Assurances of Comoliance, p. 2, »l'_ in the application for more details. ) ___ 4. Architectural Inte rity A professional architect will review all plans. In the review process s/he will advise us on whether or not the plan is architecturally sound and well planned and whether or not cost estimates are reasonable. For ( these reasons, it is essential that Dour project be at least as far along as the schematic design stage. (See How to Apply for LSCA Title II Construction Funds, p. 1, #B.3 in the apQlication packet. ) If your project can not be this far advanced by April 26, it will not be competitive. 5. Previous Title II Grants In addition to the four evaluative categories, we will take into consideration who has received Title II projects recently. If all else is equal, we will give preference to a project from a jurisdiction that has not received a Title II grant in recent years. The Intent to Apply application is only one page so it is not possible to relate all details of your proposed project. However, based on our reading of the Intent applications, it appears that some projects will be far more competitive than others. For this reason I am attaching a page to this memo which includes comments about your particular project. I am putting it into one of three very general categories: likely to be most competitive, possibly competitive, and least likely to be competitive. It also includes comments and concerns that I have, if any, with your project. This preliminary ranking will have no affect on the evaluation of any final application; your plan may well be a radically altered between now and April 26 or, given the chance to more completely present your project, it may take on a completely different perspective. TO: LSCA Applicants February 21, 1985 Page 3 There are many very good projects; unfoLtanately there is not enough Title II money for all those that appear to be most comoetitive at this time. This demonstrates the need for the continuance of the LSCA Title II program. Let your congressional delegates know! ii you have any questions, please call me at my number 378-2112, or use the 1-800-452-2835 number and I will return you call. GVS:kdb Attachment 1, >f LIBRARY__i�-,ard Public LSCA TITLE II t Intent to Apply Application Preliminary Comments CATEGORY: Most likely to be competitive QPossibly competitive Least likely to be competitive COMMENTS: I am concerned that the new structure at 11,4000 sq. ft. is not going to be large enough to meet the needs of even the current population of the service area (27,000) . Unless you can demonstrate that this will meet space requirements, the project is not likey to be competitive. i i r t 1 ORLSCAII 85-10 MEMORANDUM OF AGREEMENT i Tigard Police Officers Association Fiscal Year 1984/85 Salary Adjustment I. The city and Association agree to the following salary plan for work performed on and after January 1, 1985, to June 30, 1985: A 8 C D E Classification: Secretary/Clerk I 1083 1140 1200 1263 1330 Clerk Dispatcher 1167 1232 1299 1370 1000 Police Officer 1629 1715 1805 1900 Corporal 1710 1800 1895 1995 2100 1906 2006 2112 2223 2340 Sergeant II. A. Sworn Personnel: t The Association agrees o allow the City to terminate the existing Banker's Life Insurance Co. retirement plan and to adopt the Public System with the 6% employee contribution Employees Retirement °°pickup", but without sick credit on retirement benefit upon July I. 1985, or the first practicable date thereafter. e. Non-Sworn Personnel: \_ The Association agrees to allow the City to terminate the existing Banker's Life Insurance Co. retirement plan and to adopt orqualified 41 (a) plan, with a total cit contribution of 12%, up y 1985, or the first practicable date thereafter. On the effective date of the change in retirement plans, the salary plan of Addendum A shall be deleted in favor of the following: Clerk Dispatcher 1217 1282 1349 1420 1495 TIGARD POLICE ASSOCIATION CITY t� TIGARD A dc:0732p N � � �� N H to ta N %n r E� 1-4 s d N N z r4 N r N Cµ? t 0 PA 6 9 r4 co P& n ,4N 1 N P+ # u1 O VA P' '4 y CN? s x4c 14A int 4c 4 � K C) n .4 9 � K .N q r4 a � 110- 154 -al r. C', 0. P+ FH ooto as 9dy � � ta M t+1 4 •• ..1 t+ v 97 Wr• V ~ ~ U '0 1!1 C9 N V N W A o en o a e r4 U 1 N P+ 1 O O � Q s4 O 4 o 4t � �': � a. 4c 4) 4c a N in J b! 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