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City Council Packet - 12/17/1984
TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an SPECIAL MEETING AGENDA agenda item needs to sign on the appropriate DECEMBER 17, 1984, 6:00 P.M. sign-up sheet(s). If no sheet is available, FOWLER JUNIOR HIGH ask to be recognized by the Chair at the start 10865 SW WALNUT of that agenda item. Visitor's agenda items TIGARD, OREGON 97223 are asked to be kept to 2 minutes or less; longer matters can be set for a future Agenda by con- tacting either the Mayor or City Administrator. 7:30 EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d)) to discuss labor negotiation issues. 1. SPECIAL MEETING: 1.1 Call To Order and Roll Call 1.2 Pledge of Allegiance 1.3 Call To Staff and Council For Non-Agenda Items 2. VISITOR'S AGENDA (2 Minutes or Less, Please) 3. TIGARD PROMOTIONS, INC. o Mike Marr, TPI President 4. CHRISTMAS LIGHTS REPORT o Public Works Director 5. HANDICAP GRIEVANCE POLICY RESOLUTION NO. 84- 5 Finance Director 6. CONTROL BUDGET/REORGANIZATION o City Administrator 7. CIVIC CENTER ADVISORY COMMITTEE PROGRESS REPORT 8. STORM DRAINAGE DISCUSSION o Councilor Brian 9. GREENBURG/N. DAKOTA/TIEDEMAN LID o Public Works Director 10. LID FORECLOSURE/COLLECTION/ASSUMPTION Resolution No. 84- Resolution No. 84- 0 Finance Director 11. LID POLICY ORDINANCE DISCUSSION o Finance Director 12. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 12.1 Approve Council Minutes - November 26, 1984 12.2 Receive and File o Department Reports o Burnam LID Segregation Update 12.3 Accept and Authorize Signatures - Shilo Inn Street Dedication 13. NON-AGENDA ITEMS: From Council and Staff 14. ADJOURNMENT (3w/2243A) COUNCIL AGENDA - DECEMBER 17, 1984 - PAGE 1 T 1' ..G A R D C I T Y C O U N C I L REGULAR MEETING MINUTES — DECEMBER 17, 1984, - 7:30 P.M. 1. ROLL CALL..: Present: Mayor John Cook; Councilors: Tom Brian, Phil Edin (leaving at 9:34 P.M. ), and Kenneth Sc' �ckla; City Staff: Frank Currie, Director of Public Works (leaving at 9:45 P.M.); Bob Jean, City Administrator; Tim Ramis, Legal Counsel; Jerri Widner, Finance Director; and L.oreen Wilson, Deputy City Recorder. 2. CALL TO STAFF AND COUNCIL FOR NON-AGENDA ITEMS a. City Administrator stated there were three items for Non Agenda: .1 Sister City Resolution .2 Resolution of Appreciation for Kenneth Scheckla .3 Resolution of Appreciation for Wilbur Bishop 3. NON--AGENDA ITEMS: From Council and Staff a. Sister City Resolution: Mr. Jack Schwab, 9250 SW Tigard, presented, as an officer of the Tigard Chamber of Commerce, a requesL for Council to sign a proclamation allowing Tigard to be a Sister City with Tualatin and Sherwood. He cited areas of mutual concern with Washington County and the Oregon Department of 'T'ransportation. Mr. Schwab felt that the three cites working together on mutual goals would be most effective. Motion by Councilor Brian, seconded by Councilor Edin to have the Mayor sign the proclamation. Approved by unanimous vote of Council present. b. Resolution of Appreciation For Kenneth Scheckla RESOLUTION NO. 84-82 A RESOLUTION HONORING AND COMMENDING KENNETH SCHECKL_A FOR HIS EIGHT YEARS OF DEDICATED SERVICE 10 TIIE 4.:1TI7..ENS OF TIGARD AS CITY COUNCILOR. Motion by Councilor Edin, seconded by Councilor Brian to approve. Approved by 3--0 vote of Council present. Councilor Scheckla abstaining. The Council and Mrs. Geraldine Ball expressed their appreciation to Councilor Scheckla for his service to the City. C. Resolution of Appreciation for Wilbur Bishop RESOLUTION NO. 84-83 A RESOLUTION HONORING AND COMMENDING WILBUR A. BISHOP FOR HIS YEARS OF DEDICATED SERVICE TO THE CITIZENS OF TIGARD AS MAYOR. Page 1 — COUNCIL MTNUTES — DECEMBER 17, 1984 Motion by Councilor Edin, se, ided by Councilor Brian to approve. Approved by unanimous vote of Council present. 4. TIGARD PROMOTIONS, INC. a. Michael Marr, from Tigard Promotions, Inc. , presented information regarding Lhe new organization which has been incorporated to promote the downtown area and raise funds for City wide promotion. The group is basically supported by the Tigard Chamber of Commerce, the Tigard Town and Country Days Committee and Kelawani and Kiwanis Clubs of Tigard. The incorporation papers are in Salem now and should be returned soon. The first proposed activity of the group would be an activity entitled 'Cruisin' Tigard '85' and is tentatively scheduled for July 26 - 28, 1985. b. Council members expressed their enthusiasm for the project. 5. CONTROL. BUDGEI/REORGANIZATION a. City Administrator stated this is the same information as presented to the Budget Committee and that they recommended approval to the Council. b. Motion by Councilor Edin, seconded by Councilor Brian to authorize the City Administrator to implemenL the reorganization plan and control budget. He noted the control budget does not change the official budget allocation, however, it is a guide to help control costs and offer a cash carry-over to the 85--86 fiscal year. A supplemental budget for general government and streets will be presented after the first of the year. Approved by unanimous vote of Council present. 6. CIVIC CENTER ADVISORY COMMITIEE PROGRESS REPORT a. City Administrator explained funding issues of the Civic Center Advisory Committee and noted that broadly interpreting Council's policy guidelines, WCCI_S funds and money from the sale of City Property could be used for either the building fixtures or furnishings. He distributed a copy of the Civic Center budget which had been revised as of 12/13/84. b. Councilor Edin stated that his purpose was not to stop the project but he didn't like using general fund resources at this stage of the process. Councilor Brian noted that he was aware that general fund monies would be needed to complete the furnishings portion of the project, he was however surprised that this occurred so early in r the project. He stated he would like to commend the Civic Center € Committee and the City Administrator in doing the best they could fto keep costs reduced. Councilor Scheckla also was surprised that general fund monies i were needed so early. 4 Paige 2 — COUNCIL. MINUTES — DECEMBER 17, 1984 Mayor Cook stated that though the Council knew general fund monies would be needed for the project they had -always talked in generalities and never address the time frame. C. Valerie Johnson, Civic Center Advisory Committee Chairperson, expressed her concern at the lack of clear communication with the City Council and Staff. She explained that the Committee had used the following funds in addition to the bond monies with staff's guidance: $130,000 from surplus property sale $ 35,000 from WCCLS levy $ 10,000 from SDC 1/2 street improvements Ms. Johnson continued to say that the Committee would be very willing to pare the building back by $165,000 if that was Council' s direction. She wanted Council to understand that it was never the Committee's intention to use funds that Council had not approved. Their understanding was that Council approved the use of the above noted funds fur building needs. d. City Administrator stated that the Council needs to decide whether the $165,000 should be used for interior fixtures or for building construction. Either action would fit with Council's policies set earlier in the year. e. Motion by Councilor Brian, seconded by Mayor Cook to approve the Civic Center budget dated 12/13/84 of a total of $2,724,000 with f $2,577,000 available for the Committee' s use. Councilor Edin stated he would reluctantly vote in favor of the motion since it was the lesser of two evils . Approved by unanimous vote of Council present. f. Mayor Cook noted that there was another $1,000 donated anonymously for use by the Tigard Arts and Gifts. This will be included with the $150 received from the Pancake Breakfast. g. Valerie Johnson questioned what would happen if the surplus property did not sell. City Administrator stated that an i.nterfund loan could be made from the general fund until the property does sell . Councilor Edin left: 9:34 P.M. 7. CHRISTMAS LIGHTS REPORT a. Director of Public Works stated that employee volunteers put up the Christmas lights on trees at each end of Main Street again this year with the assistance of the Utility Equipment Company by the use of their truck with utility ladder. The Director questioned what Council policy was regarding the payment of energy costs and the upkeep of the strings of lights. The cost was estimated to be about $200 per tree per year, or $400 total a year. Page 3 — COUNCIL MINUTES — DECEMBER 17, 1984 b. Representatives in the audience from Tigard Town and Country Days and the 'Tigard Chamber of Commerce expressed interest in paying for the energy and upkeep for the Christmas Light Project. The representatives in the audience challenged each other to se who could make payment the fastest. Council expressed their appreciation for assistance from these service organizations. 8. GREENBURG/N. DAKOTA/TIEDEMAN I...ID a. Director of Public Works stated he has talked with the developer on the site in question and if they do not wish to develop the half street improvement on their own, the City will come to Council with preliminary engineering reports and request an LID be initiated after the first of the year. 9. STORM DRAINAGE DISCUSSION a. Councilor Brian reported that a meeting was recently held with Washington County and various Cities represented. The County expressed interest in developing two drainage basins in the County. Councilor Brian will keep the Council updated as to new developments with this project. 10. HANDICAP GRIEVANCE POLICY { a. Finance Director stated that in order to continue receiving Federal Revenue Sharing Funds, the City must adopt a grievance procedure providing for prompt and equitable resolution of complaints alleging handicapped discrimination. She recommended Council approve the resolution. b. RESOLUTION NO. 84-84 A RESOLUTION ADOPTING FEDERAL REVENUE SHARING GRIEVANCE PROCEDURES. C. Motion by Councilor Brian, seconded by Councilor Scheckla to approve. Approved by unanimous vote of Council. present. Director of Public Works left: 9:45 P.M. 11. LID FORECLOSURE/COLLECTION PROCESS a. Finance Director recommended adopting the following two resolutions which would direct the City Attorney and herself to proceed at once to collect all unpaid installments and to enforce collection of those delinquent accounts for both bonded and unbonded assessments. b. RESOLUTION NO. 84-85 A RESOLUTION IDENTIFYING THE BANCROFT INSTALLMENT ACCOUNTS THAT ARE IN DEFAULT GIVING THE NAME OF THE OWNER IN DEFAULT IN THE PAYMENT OF THE SUMS DUE, EITHER PRINCIPAL AND/OR INTEREST, TOGETHER WITH A DESCRIPTION OF THE PROPERTY UPON WHICH THE SUMS ARE OWING AND DECLARING THE WHOLE SUM, BOTH j PRINCIPAL AND INTEREST, DUE AND PAYABLE AT ONCE. Paige 4 - COUNCIL MINUTES - DECEMBER 17, 1984 Motion by Councilor Scheckla, seconded by Councilor Brian to approve. Approved by unanimous vote of Council present. SUMS DUE, C.. RESOLUTIONI NODESAULT GIVING THE NAME OF ON ITHENOWNERES THDE PROPERTIES THAT ARE TOGETHER WITH A DESCRIPTION OF THE PROPERTY UPON WHICH TIFF SU MS ARE OWING. or Brian, seco��d< d by Councilor Scheckla to Motion by Council approve. Approved by unanimous vote of Council present. 12. LID ASSUMPTION AND POLICY ORDINANCE DISCUSSION a, Finance Director presented the suggested assumption criteria which Council had directed her to prepare for discussion. ould est be After some disc theo ofirst OFs theyeardetermined withr,lthewwh�ebCouncil addressed after present. by Councilor Brian to table b. Motion by Councilor Scheckla, seconded to a date uncertain. City Administrator is to schedule at the earliest convenient time. Approved by unanimous vote of Council present. 13. CONSENT AGENDA: These items are considered to be routine and may e enacted in one motion without separate pn r to dis discussion and motioyone n request e action. that an item be removed by Motion to: November 26, 1984 13 . 1 Approve Council Minutes - 13.2 Receive and File o Department Reports o Burnam LID Segregation Update 13 .3 Accept and Authorize Signatures Shilo Inn Street Dedication a. Motion by Councilor Scheckla, seconded by Councilor Brian to approve. b, Motion by Councilor Brian, seconded by Councilor Scheckla to amend item 13.2 (Burnam j.-ID Segregation Update) by stating in tif letter ffer will be signed Ms. Burnam acceptanceofthe segregation lareonot received by rescinded4 00 P.M. on signed accept Cit Hall.. January 18, 1985 by y Motion to amend was approved by unanimous vote of Council present. Motion to approve, as amended, was approved by unanimous vote of Council present. page 5 - COUNCIL MINUTES - DECEMBER 17, 1984 14. Mayor Cook requested Councilors return their questionnaires to the Administration Department at City Hall for Mary Himmel. by January 10, 1985. 15. ADJOURNMENT: 10:10 P.M. i uty City Recorder - City of Tigard ATTEST: T - Cit`y of Tigard (lw/2273A) Page 6 - COUNCIL MINUTES - DECEMBER 17, 1984 TIMES PUBLISHING COMPANY Legal 7-6204 P.O BOX 370 PHONE(503)684-0360 Notice BEAVERTON,OREGON 97075 Legal Notice Advertising ' ❑ Tearsheet Notice L E�' • City of Tigard • 14 • P . O. Box 23397 ❑ Duplicate Affidavit C17Y OF Tigard, OR 97223 T�( AFFIDAVIT OF PUBLICATION STATE OF OREGON, ) COUNTY OF WASHINGTON, )ss' Susan Pinkley being first duly sworn, depose and say that I am the Advertising Director, or his principal clerk, of the Tigard Times _ a newspaper of general circulation as defined in ORS 193.010 and 193.020; publishedat _ T_ i a?r� in the aforesaid county and state; that the City Council Special Meeting a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for l __successive and consecutive in the following issues: Dec . 13, 1984 Subscribed and swor afore me thjs_ e c . 13. 198 of Public for Oregon My C6mmisaio4Ezpkea: / o/88 AFFIDAVIT T'w AGENDA ITEM # 1 - VISITOR'S AGENDA DATE (Limited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but time may require that we schedule your items for a future agenda. Please contact the City Administrator as to agenda scheduling. Thank you. NAME, ADDRESS 6 AFFILIATION ITEM DESCRIPTION v J w — I s s f CITY OF TIGARD, OREGON PROCLAMATION WHEREAS, the Cities of Tigard, Tualatin and Sherwood share mutual concerns for economic development of the tri-city area, and WHEREAS, the Cities of Tigard, Tualatin and Sherwood recognize the similar attractions of the Cities as business locations as well as their unique qualities, and WHEREAS, the Cities of Tigard, Tualatin and Sherwood recognize that joint promotion of the tri—city area is more efficient and productive than working individually and that the individual characteristics of the Cities complement each other to form an attractive and marketable whole, and WHEREAS, the Cities of Tigard, Tualatin and Sherwood desire to work together to enhance economic development of the three Cities to the benefit of the citizens of the Cities, THEREFORE, I, as Mayc,r of Tigard, hereby declare the Cities of Tigard, Tualatin and Sherwood to be known henceforth as Sister Cities. BE IT FURTHER PROCLAIMED that the City of Tigard endorses the activities and efforts of individuals and organizations to promote and enhance the Sister City relationship. BY J lii ''I�`layor `DATE 3 December 17, 1984 Presentation before the Tigard City Council , TIGARD PROMOTIONS, INC. Four active, local organizations have joined together in the formation of a non-profit corporation, Tigard Promotions, Inc. This new entity, affectionately called TPI , shall work with other community organizations to promote and cooridina�-e an annual summer event of fun and excitement for all residents an.! mar;y guests of Tigard, raising funds for the charitable causes supported by the promoting organizations, and promoting the community of Tigard. TPI 's proposed activity for 1985, entitled 'CRUISIN' TIGARD '85' , is tentatively scheduled for July 26, 27, and 28. Numerous regional 'street rod' car clubs are being solicited to be our guests, wherein they will provide a major attraction thru participation in a parade and a car show. Other proposed activities may include concessions, exhibits, arts and crafts, a carnival , a beer garden, a BBQ, Sunday worship service, a swap meet, a car rally, drawings, a radio broadcast, and a street dance with music of the 50's and 60's. With the support of many friends from the business sector, TPI will seek consolidation of all activities in the downtown area thru some restrictions of vehicular traffic and the Use of private parking lots. With free admission, the expectation is that a large attendance will occur and the business community will have the opportunity to promote their business 's to the pedestrian traffic in the area. The notoriety from the publicity will give Tigard it' s own identity among the other community events as are found in Beaverton, Forest Grove, Portland, etc. Tigard Promotions, Inc. herein requests the blessings and support from the City of Tigard for the enactment of 'CRUISIN' TIGARD '85' . TIGARD PROMOTIONS, INC. R. Michael Marr, President Tigard Promotions, Inc. Promoted by Tigard Chamber of Commerce Tigard Town and Country Days Committee Kelawani Club of Tigard Kiwanis Club of Terrific Tigard Attachments Board of Directors Preliminary Itinerary of Events 'Cruisin' Tigard '85' TIGARD PROMOTIONS, INC. Board of Directors Dave Foglio Tigard Chamber of Commerce *Jeanne Caswell Tigard Chamber of Commerce Judy Christensen Tigard Town and Country Days Committee Darlene Moomaw Tigard Town and Country Days Committee *Jim Liebertz Tigard Town and Country Days Committee *Bob Hughes Tigard Town and Country Days Committee Barbara Johnson Brandes Kelawani Club of Tigard Sally Anderson Kelawani Club of Tigard Patricia M. Beylund Kelawani Club of Tigard *Christine J. Marr Kelawani Club of Tigard Charles G. Martin Kiwanis Club of Terrific Tigard Rick F. Brightwell Kiwanis Club of Terrific Tigard Robert M. Maddy Kiwanis Club of Terrific Tigard R. Michael Marr Kiwanis Club of Terrific Tigard *Alvin A. Hieb Kiwanis Club of Terrific Tigard *Alternate Board Member Officers Chairperson, President R. Michael Marr Vice-Chairperson, Vice President Charles G.Barbara Johnson'Brandes Secretary Treasurer Recording Secretary Patricia Martin i Committee Chairpersons Finance Patricia Beylund* Promotions Fund Raising Dave Foglio Guest iason Sally Anderson* Activities Judy Christensen Materials Rick F. Brightwell *Robert M. Maddy, Vice-Chairperson TIGARD PROMOTIONS, INC. Preliminary Itinerary, CRUISIN' TIGARD "85 July 26, 1985 Friday 5:00 to 9:00 PM Location: Tigard High School Activity: Guest Car Club Registration Meet Liason Representative Registration Card Completion Materials Distribution July 27, 1985 Saturday 7:00 to 9:00 AM Location: Tigard High School Activity: Guest Car Club Registration Cont'd Parade Formation Saturday 9:00 to 12:00 AM Location: Parade Route Activity: Parade of Car Clubs Travel Durham to Pacific Hwy Pacific Hwy to Main Street Main Street to Scoffins Street Disband Note: Cars grouped by Club Banner for each Club Floats for local kids to ride rom vehicles No large trucks, nomidniht tossing Saturday 12:00 to 12:00 PM Location: Downtown Car Show, Swap Meet, Arts and Crafts, Activity: COcessions, Displays, Youth Exhibits, Special Interest Activities, Carnival , p Sessions, Safety Programs, Random Drawings, Souvenir Sales, Etc., and Beer Garden 4 Saturday 8:00 to 12:00 PM midnight Location: Downtown Activity: Dance, Live Radio Broadcast (if Possible) , Music of 50's and 60's Era emcee Band or Records, w ithSaturday 11:30 PM Location: Downtown Activity: Drawing for Automobile (if Possible) July 28, 1985 Sunday 9:00 to 10:00 AM Location: Tigard Stadium Activity: Church Services Sunday 10:00 AMI Location: Tigard Stadium Activity: Closing Thanks to All CAdjournment with announcements Possible special meals (Picnic, BBQ, Pancake Feed) and Car Rally to be determined. CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA ITEF AGENDA OF: 17 1 , — DATE SC3HITTED: PREVIOUS ACTION: N A ISSUE/AGENDA TITLE: Handicap Grievance Policy REQUESTED BY: iris Hartig r. DEPARTMENT HEAD OK: CITY ADMINISTRATOR: � � sa=az:assaaasasssasaa ssasaazaaas aaa:as:s:z az=aa a as zs aasasa s za a zs azzazs za a s za s s a ssa a INFORMATION SUMMARY Federal Revenue Sharing regulations require that all cities receiving Federal Revenue Sharing Funds in excess of $25,000 adopt a grievance procedure providing for prompt and equitable resolution of complaints alleging handicapped dis- crimination. To meet this requirement staff has prepared a Resolution handicapped adopting a grievance procedure for resolution of complaints alleging discrimination. ,is!lsslsls:sss:sssssss:s:szz!lsssssssssaszssszssszszsss:sz:zssszsas:ssasssssssslss ALTERNATIVES CONSIDERED N.A. SUGGESTED ACTION Motion to approve Resolution adopting the grievance procedure. CITY OF TIGARD OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: December 17 1984 .. AGENDA ITEM #: —- &--— DATE SUBMITTED' [)ecember... 13 1984__ PREVIOUS ACTION: BudqLet CommitteR _ on December 12, ISSUE/AGENDA TITLE: Control Budget 1984 PREPARED BY: _ -JOY Martin Reorganization REQUESTED BY: DEPARTMENT HEAD OK: CITY ADMINISTRATOR: INFORMATION SUMMA A control budget plan and an accompanying staff reorganization has been by the Budget Committee Aare December 12th meeting. drafted arid reviewed are attached, specifically the Worksheets presented to t�je Budget Committee 1984-85 Control/Reorganization, Revenue Histo a, Expenditure_eL His ori The Budget Committee unanimously passed a motion to recommend to City Council adoption of the Control Budget Plan and Reorganization, ALTERNATIVES CONSIDERED SUGGESTED ACTION A motion directing the City Administrator to implement the Control 7— 'get Plan and Reorganization. (JM:bs/2250A) _ t wo ,.. 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H x7- 11111 RONIMME 1110 • � nN1�li. Cs ►�� 37 11 i 11n11 Ills= 1111n 1� fin iiI li 111111 1111 =1 nil 1 1 t 1111111NEI®■1111111m IN IIN Inll�i11 111111t11111 HIM Nl■1111�1 �11 INII�111111�1'i1111�1111H®1111 1 11 -' � �� Illlll�t i�lll�llilll 11 1 N� . CITY OF TIGARD OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: DECEMBER 17 1984 AGENDA ITEM #: 1984 ^ PREVIOUS ACTION: Council request at DATE SUBMI'1TED: December 10, - ISSUE/AGENDA TITLE: LID FORECLOSURE time of non-assum tion ordinance — COLLECTION/ASSUMT PION - DISCUSSION PREPARED BY: JERRI WINNER ASSUMPTION PORTION REQUESTED BY: CITY COUNCIL DEPARTMENT HEAD OK: CITY ADMINISTRATOR _.._--- INFORMATION'SUMMARY aid in two ways: in cash or in installments. In order to Assessments may be p the current property owner at the time of the assessment in installments, a ment becomes part of a may make application. If accepted, the installment p ydurin tic_ life of the Bancroft Bond issue. If the property changes ownership 9 the new property owner must make application to assume installment agreement, protect the City's position, the outstanding assessment balance. In order to p the following criteria are proposed for assumptions: ASSUMPTION CRITERIA FOR BANCROFT ASSESSMENTS 1. No assumption on any Bancroft less than $3,000.00. te allowed RS 2. Assumptions will bP1Ess ��b dd bsnthenll4X interestling 13X would be the rat used. 288.520, which is 13% un 3. Assumptions will be payable monthly and will be for a period 1/2 of the outstanding period of the current installment agreement. 4. An assumption fee of 2% of the outstanding balance will be charged. Fees for recording the lien and the release of the lien will also be charged. 5. There will be no assumption, if Bancroft is on vacant land that is being parceled for residential or commercial development, if there is a history of slow-payment* on 6. There will be no assumption,buyer of the property . *Slow-"payment as defined the other debt to the City by payment over 30 days delinquent. by Dun & Bradstreet to mean ALTERNATIVES CONSIDERED 1. Approve these as assumption guideline policy. 2. Continue with the non-assumption ordinance. ` -- —^- SUGGESTED ACTION an amendment to the non-assumption A motion directing the preparation of C untl ordinance, incorporating the above guidelines should be made, approves. ( (0651F) CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: DECEMBER 17, 1984 AGENDA ITEM #: �O A DATE SUBMITTED: December 10, 1984 PREVIOUS ACTION: ISSUE/AGENDA TITLE: LID FORECLOSURE ° COLLECTION/ASSUMPTION — Resolution PREPARED BY: J. Widner Resolution Portion re: delinquencies REQUESTED BY: J. Widner _ DEPARTMENT HEAD OK: _.� CITY ADMINISTRATOR: { INFORMATION SUMMARY When the City Council passed the ordinance defining a delinquent account, the ordinance stated that a resolution would be presented to Council listing the name, property description, and outstanding amounts of accounts in default. The attached resolution accomplishes this directive. It further provides that the Finance Director and the City Attorney be directed to collect the accounts. ALTERNATIVES CONSIDERED 1. Do nothing. 2. Proceed with all possible methods of collection including foreclosure. SUGGESTED ACTION I recommend passage of this resolution. t CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: DECEMBER 17, 1984 AGENDA ITEM #: �Q DATE SUBMITTED: December 10, 1984 PREVIOUS ACTION: ISSUE/AGENDA TITLE: LID FORECLOSURE COLLECTION/ASSUMPTION - Resolution PREPARED BY: J. Widner Revolution Portion re: delinquencies REQUESTED BY: J. Widner DEPARTMENT HEAD OK: CITY ADMINISTRATOR: INFORMATION SUMMARY Assessments that are not Bancrofted are considered delinquent 60 days from the passage of the assessment ordinance. The attached resolution lists the delinquent assessments and directs the Finance Director and the City Attorney to collect same. a.asacaaaa=aaaaxaavaa;aaaxa.a==ax.zaa.¢aa..c a..ax=_=a=aa;cv.aa.a a..asax=as=acx x ALTERNATIVES CONSIDERED 1. Do nothing. 2. Proceed with all possible methods of collection including foreclosure. SUGGESTED ACTION I recommend passage of this resolution. C CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: DECEMBER 17, 1984 AGENDA ITEM #: DATE SUBMITTED: December 12, 1984 PREVIOUS ACTION: COUNCIL DISCUSSION ISSUE/AGENDA TITLE: LID POLICY PREPARED BY: J. WIDNER ORDINANCE DISCUSSION _ REQUESTED BY: CITY COUNCIL _ DEPARTMENT HEAD OK: CITY ADMINISTRATOR: INFORMATION SUMMARY During the discussions with Council of the LID Policies, it was apparent that � the Finance and Closure Policy section needed to be revised and updated, prior ► to preparation of the LID ordinance. In response to this concern, I have revised the Policy section of the Finance and Closure chapter of the LID policy, for your review. Attached is this revision. ALTERNATIVES CONSIDERED n/a SUGGESTED ACTION If after discussion, Council feels that these policies are acceptable, then a motion directing inclusion in the LID ordinance should be made. 6.2 FINANCE AND CLOSURE POLICY 6.2.1 THE L.ID IS NOT "COMPLETED" UNTIL ALL. ASSESSMENTS ARE.. PAID AND THE BONDS HAVE MATURED. 6.2.2 FOR INFORMATION PURPOSES AT TIME OF INITIATION, INTEREST RATES AT CURRENT ORS LIMITS PLUS 2% WILL BE QUOTED 'TO PROPERTY OWNERS. 6.2.3 THE INTEREST RATE CHARGED WILL BE THE NET EFFECTIVE INTEREST RATE OF THE BOND SALE PLUS 2% FOR ADMINISTRA FIVE EXPENSES, i.e. , RECORDING THE LIEN, BILLING COSTS, ETC. 6.2.4 INTEREST ON THE ASSESSMENT SHALL. BEGIN TO ACCRUE TEN DAYS AFTER THE PASSING OF THE ORDINANCE: SPREADING THE ASSESSMENTS FOR ALL. PROPERTY OWNERS, WHETHER REQUESTING INSTALLMENT PAYMENTS OR PAYING IN CASH. 6.2.5 IF THE CITY DOES NOT RECEIVE AN APPLICATION TO PAY IN INSTALLMENTS WITHIN TEN DAYS OF NOTIFICAI'ION OF ASSESSMENT, IT WILL BE ASSUMED THE PROPERTY OWNER WILL BE PAYING IN CASH. 6.2.6 EF A PROPERTY OWNER MISSES THE DEADLINE FOR MAKING APPLICATION TO PAY IN INSTAL.L.MENIS, AND TETE BANCROFT BONDS HAVE BEEN SOLD, THEN THE APPLICANT MUST PI...EAD HIS CASE TO COUNCIL_. IF COUNCIL APPROVES, PAYMENTS ARE SET AT ACTUAL COSTS, WITH A PAYMENT SCHEDULE DESIGNED TO REPAY THE CITY AS PROMPTLY AS POSSIBLE. 4 6.2.7 IN ADDITION TO THE. APPLICATION TO PAY IN INSTALLMENTS, A PROPERTY OWNER SHALL S.FGN A SEPARATE TERMS AND CONDITIONS CONTRACT OUTLINING 1HL. PAYMENT POLICIES OF "THE CITY, INCLUDING PENALTIES FOR NON--PAYMENT. 6.2.8 IF AN APPLICANT TO PAY IN INSTALLMENTSHAS DEMON ST'RATFD A DELINQUENT PAYMENT HISTORY ON OTHER LIDS, SEWER BIII.S OR PROPERTY TAXES ON THE ASSESSED PROPERTY, THE CITY SHALL. LTMIT THE AMOUNT FINANCED. 6.2.9 IF THE IMPROVEMENT I5 IN THE FIRST PRIORITY (A DEVELOPED RESIDENTIAL AREA), THE PROPERTY OWNER CAN FINANCE 100% ALLOWABLE BY ORS. IF THE IMPROVEMENT IS IN THE SECOND PRIORITY (UNDEVELOPED COMMERCIAL AND/OR INDUSTRIAL), THE PROPERTY OWNER CAN FINANCE 75% ALLOWABLE BY ORS. IF THE IMPROVEMENT IS IN THE o THE THIRD PRIORITY (UNDEVELOPED RESIDENTIAL), THE PROPERTY OWNER CAN FINANCE 50% ALLOWABLE BY ORS. 6.2. 10 IF THE INITIAL ASSESSMENT (PRE —ASSESSMENT) HAS BEEN MADE ON THE BASIS OF ESTIMATED COST, AND UPON COMPLETION OF THE PROJECT THE ASSESSED COST IS LESS THAN THE FINAL COST, COUNCIL SHALL MAKE A DEFICIT ASSESSMENT. 6.2.11 IF THE INITIAL ASSESSMENT (PRE—ASSESSMENT) HAS BEEN MADE ON THE BASIS OF ESTIMATED COST, AND UPON COMPLETION OF THE PROJECT THE ASSESSED COST IS MORE THAN THE FINAL COST, COUNCIL SHALL PROVIDE FOR A REFUND IN THE SAME MANNER AS THE PROJECT WAS ORIGINALLY l ASSESSED. 6.2.12 IF OWNERSHIP OF PROPERTY CHANGES, THE ASSUMPTION OF' THE REMAINING BALANCE OF THE INSTALLMENT AGREEMENT SHALL BE BASED ON THE CRITERIA ADOPTED BY COUNCIL, BUT SHALL IN NO CASE BE ALLOWED FOR BALANCES OF $3,000.00 OR LESS ON HOMESTEAD PROPERTY. 6.2.13 INTEREST EARNINGS ON BOND PROCEEDS SHALL BE PLACED IN THE SPECIAL ASSESSMENT FUND UNTIL THE BONDS HAVE MATURED, AT WHICH TIME THE REMAINING AMOUNT SHALL. BE TRANSFERRED TO THE GENERAL FUND. 6.2.14 IF A PAYMENT IS 30 DAYS LATE, A PENALTY AS A PERCENTAGE OF THE AMOUNT DUE SHALL BE CHARGED, THE AMOUNT TO RECOVER COSTS. 6.2.15 SHOULD THE OWNER NEGLECT OR REFUSE TO PAY INSTALLMENTS AS THEY BECOME DUE AND PAYABLE FOR A PERIOD OF ONE YEAR, THE ACCOUNT IS CONSIDERED DELINQUENT AND THE ENTIRE BALANCE 9f:COMES ;11E IMMEDIATELY. THIS ACTION REQUIRES A RESOLUTION. 6.2. 16 'THE COUNCIL SHALL. DO A FINAL ACCEPTANCE OF IMPROVEMENTS BY RESOLUTION AFTER ALL. PENDING PROBLEMS WITH T►iE IMPROVEMENT ARE RESOLVED AND THE MAINTENANCE BOND IS RELEASED. i V, MEMORANDUM CITY OF TIGARD, OREGON TO: Mayor and City Council December 11, 1984 FROM: Jerri L. Widner, Finance Director SUBJECT: DEPARTMENT SUMMARY NOVEMBER, 1984 I.............. ... ........ .. .... . ..... .... ......... During the month of November, the department advertised for an accountant. We received 48 applications and have sent a supplemental questionnaire to 22. Interviews will be conducted the third week of December and hopefully, we will be able to have someone on board by January 1, 1985. Training sessions with clerical employees regarding the purchasing rules were conducted. Seventy-two purchase orders were processed in November. The department has been able to use volunteers from Oregon Human Development Corp for some of our computer input, filing and other clerical assistance. There were 337 traffic citations, 14 misdemeanors and 16 parking citations processed through Municipal Court during November. Word processing handled 10,318 pages of material during November. The department continues to run short-handed, but has been able to keep afloat thus far. (0701F) 4. z TIGARD LI.BI&AWPUBLIC MONTHLY REPORT November 1984 12568 SW Main•Tigard, Or.97223 TO: Library Board City Council FROM: City Librarian Large Print Express: The library received the first shipment of large print books that is part of a combined federal grant program which Tigard is participating in with Multnomah County Library r and eight sTigard smaller libraries ee throughout the state. These books (68) will months before being sent on to two other libraries. At that time we will receive another shipment from Multnomah County. WCCLS: At the November 8 professional advisory board meeting for Washington County Cooperative Library Services (WCCLS) , it was announced that Joseph Matthews, library automation consultant, will be here the first week of December to develop the Request for Proposals (RFP) for anrintegroseated couningty- wide library circulation system.braries wouldahavesoneevottedpeor 100,000 circulation. by-laws so that public This would give all libraries at least one vote and the larger libraries more weight in deciding issues affecting library service. The recommendation will be presented at a network meeting as is required by the current by-laws. It was also decided to have awithstanding membercommittee fromoeachncirculapiontlevel,by tonepro- fesseboard chairman, representative from special, school or academic libraries, and the WCCLS co- to the Fro.essional board concerning budget ordinator to make recvnmendations count•-wide library service. At a meeting of city managers, and finance in library directors and governing body repre�ertatives on November 15, three issues were discussed which the County wanted to add to the contract: (1) that WCCLS funds be spent in the year levied; (2) that cities should at least match WCCLS funds and (3) that WCCLS funds be spent on operating expenses for serving unincorporated area residents. Cite managers and librarians objected on the basis of local autonomy in budget procedures, that the fulfilled contracts are basis decidingiild be whe theriffunds dshae been correctly expended and that the formula here is evidence of inappropriate allocations. There was consensus that the per- centage of out-of-city circulation reimbursement should reflect at least the same percent in a city library's changexpening thes resentegovernance was sstructure on long range planning and possibly changing P to a MACC model. New Hours: Beginning November 6, the library increased open hours from 29 to 40. This was possible because of the addition of a new clerk position. Volunteers:sets: Volunteers gave a total of 210.75 hours service; daily average, 9.6 hours. Community service assignees worked a total of 20 hours; daily taff time (total) required for volunteers, 7.5 hours; average, .9 hours. S community service, 50 minutes. TIGARD PUBLIC LIBRARY - Mb.'tiTHLY REPOR7 - 'NOVEMBER 1984 -- page Youth Services: Children's Book Week and Thanksgiving were featured in the Children's room, with a special program for grade-school-age children featuring games, activities, stories, prizes and refreshments. Thirty-two attended. Two volunteers gave two pre-school story times. A special orientation and tour was given for a group of cub scouts. Gaarde School classes visit the library each Friday. Work Indicators: November 1984 November 1983 Adult Materials 5587 6440 Juvenile Materials 2469 2879 TOTAL 8056 9319 Days of Service 19 19 Average Daily Circ 424 490 Increase/Decrease Circ -13% 9%+ Reference/Reader's Advisory 251 519 Storvtime 43 22 SpeciEl Children's Program 84 Materials Added 602 276 Materials Withdrawn 51 460 Borrowers: New/Renewal 151/94=245 173/101=274 t CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: December 17, 1994 AGENDA ITEM #: DATE SUBMITTED: December 12, 198�4 PREVIOUS ACTION: ISSUE/AGENDA TITLE: Monthly Report - NDevelopment PREPARED BY: REQUESTED BY: DEPARTMENT HEAD OK: W, CITY ADMIWISTRAI-OR- INFORMATION SUMMARY Attached is the monthly report for Planning and Development for November, 1984. Enclosed are: Cover memo — including Comprehensive Plan and Eco.— mic Development update Building Department Planning Commission minutes and Planning Directors decisions Annexation Report Code Enforcement Report Economic Development Minutes Engineering Division Report ALTERNATIVES CONSIDERED SUGGESTED ACTION Accept and place on file. (WAM:pm/790P) MEMORANDUM CITY OF TIGARD TO: Members of the City Council FROM: William A. Monahan, Director of Planning and Development uG DATE: December 12, 1984 SUBJECT: Monthly Report - November, 1984 Attached please find the Monthly Report for November prepared by the Department of Planning and Development. Elements of the report are: Building Division Report Planning Decisions Annexation Report Code Enforcement ' sort Economic Develops Committee Minutes - November 20, meeting Engineering Division Report In November twenty single family permits were issued. Although the number of single family permits is down slightly from 1983, the total number of riew housing unit starts for the --ar will exceed 1983 due to multifamily ` construction. Fees for the year are running about equal to 1983 with the potential to exceed 1983 in most categories . December of 1983 was the ].east productive month for the that year. Based on the number of plans which were submitted in late November for review, December of 1984 should be a strong month resulting in a total of over 200 single family permits and a total valuation of permits over $27 million. Following is a comparison of building activity for 1983 and 1984 through November: Through November 1983 Through November 1984 Single Family Permits 223 184 Commercial Permits 15 43 Building Permit Fees $104,896.31 $110,774.79 Plan Check Fees $61,252.81 $51,066.10 Plumbing Permits $32,488.35 $34,136.03 Mechanical Permits $5,216.44 $5,465.02 Sign Permits $1,435.00 $2,340.00 Valuation $22,746,890.20 $25,879,712.00 Comprehensive Planning A few housekeeping activities were undertaken to clarify the Code and Plan. No LCOC Action took place as the City awaited action by LCOC to set up a meeting to discuss a mutual resolution of the subsidized housing issue. Economic Development — A meeting was held on November 20, 1984, where the Committee planned a December meeting with area realtors. The meeting will be devoted to receiving suggestions from the private sector concerning the real estate climate in Tigard. One new member, Greg Newton, was added to the Committee while Bob Williams resigned due to business relocation. (WAM:cz/0076P) r r l I MEMORANDUM TO: CITY COUNCIL FROM: PLANNING .AND DEVELOPMENT DEPARTMENT DATE: December 5, 1984 SUBJECT: Monthly Report for month of NOVEMBER - Building Division November's building activities include permits for 6 signs, 20 single family residential, 2 residential alter/repair, 1 commercial, 6 commercial alter/repair, and 1 site work for a total valuation of $1,562,409.00. Fees for 30 permits $11,476.76 Fees for 6 signs 135.00 Plumbing Acitivity - 22 1,810.84 Mechanical Activity - 29 498.00 ft TOTAL. . . . . . .$ $13,920.60 t Sewer Connections - 27 $24,350.00 Sewer Inspections - 21 $ 750.00 888888888888888888888888888888 8 g � � � � � � X88 s � 0 J .ten n .+ m0 m as LO C% Q OOmi0 %C %0 %0 .+ .+ •� N O O n 0 t`1 > S e Q un %0 m U) rf! 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CMR Sign Tigard Plaza Suite 2.00 500.00 Meyer Sign Co. 15900 SW Upper Hoanes Ferry Total $5,600.00 t (� COMMERCIAL ACTIVITY SINCE JULY 1981 Fiscal Year 84-85 Month Applicant Potential Address Valuation Sq.Foot July 84 Westwood Retail Store 11705 SW Pac. Hwy. $746,000. 26,240 July 84 Westwood Rax Restaurant 11701 SW Pac. Hwy. $207,000. 3,550 Aug. 84 Hall Baptist Church 14125 SW Hall Blvd $220,000. 8,162 Aug. 84 Pac Trust Comm. Building 16250 SW Upper Bn. $651,000. 38,300 Aug. 84 Pac Trust Comm. Building 16505 SW 72nd $826,000. 48,612 Sept. 84 Trammell Crow Tilt-Up Bldg. 11950 SW Garden P1 $788,800. 46,400 Sept. 84 Joseph Hogan Shell Only 11225 SW Greenburg $ 51,000. 2,950 Sept. 84 Sentrol Inc. Tilt-Up Bldg. 10575 SW Cascade $999,600. 58,800 Oct. 84 George Mull Industrial 9738 SW Tigard Stat$ 80,000. 3,547 Oct. 84 The Dunham Comm./Pro. Bldg 12725 SW 66th Ave. $900,000. 28,750 Nov. 84 Robinson Deve. Shell Only 7360 SW Hunziker $261,000. 12,997 (0590P) C ^ - - J C m N — u O i .0 _ p J 111 O% P N u S Y N N — N N ZWN Go L T N N (n m co co Ch w V N v r Ell ^ enJ 1 T S .. .. 2 .. < •-• -^ -• � N — O� O� aD O N p v v 2 60O rCv O O O p a C 0 7 O O n 8 ,pp O 0D N ^ v1 O ^ CPI ^ Ino 0 O 7 J� S aO P P d � V1 N 00 N V1 Y V Go Go -It In v J ^ N � J aD p� O `? V1 Oi .O O a0 Go E tl J O n N m ^ O oa _ O O O O O O O O 8 S O O O O O O O O O N m o ao c g ^ w a g o wi P S a0 P N v ^ O N lO O ^ wO wi 1 V r Y V V T d V Y Y O w C w 6 w 7 7 7 Y V O 41 11GARD PLANNING C<t1MI133SI0N REGULAR MEETING - NOVEMBER 13, 1984 1 . President Moen called the the meeting to order at 7:35 P.M. The meeting was held at the Fowler Junior High - LGI Room - 10965 SW Walnut. 2. ROLL CALL: PRESENT: President Moen; Commissioners Owens, Fyre, Butler, Peterson, Vanderwood, and Campbell. ABSENT: Commissioners Leverett and Bergmann. STAFF: Director of Planning and Development William A. Monahan (arriving at (9:45 P.M. ); Associate Planner Liden; Associate Planner Newton (arriving at 9:15 P.M.); and Secretary Diane M. Jelderks. 3 . APPROVAL OF MINUrES: o Commissioner Butler was concerned that item 5.4, on the October 3rd minutes, the definition for Wetlands, was nut correct. (Staff will review the tape. ) President Moen felt that the options for item 5.6, on October 2nd, should be included in the minutes. * Commissioner Owens moved and Commissioner Peterson seconded to adopt minutes From October 2, 3, and 29th, modifying the minutes from October 2nd, page 7, to include the options. Also, exempt item 5.4 on October 3rd minutes to be reviewed by staff and brought back to the next meeting. 5. PUBLIC HEARINGS 5. 1 NEIGHBORHOOD PLANNING ORGANIZATION APPOINTMENT o Louise Stewart, 11990 SW 72nd Ave. , was present and stated why she would like to become a member of NPO # 4. o Geraldine Ball, NPO # 4 Chairperson, stated that Mrs. Stewart had attended the last two meetings and the NPO unanimously supported her appointment. * Commissioner Owens moved and Commissioner Campbell seconded to forward a recommendation to City Council for Louise Stewart to be appointed to NPO # 4 . Motion carried unanimously by Commissioner present. 5.2 REVIEW DRAFT DRAINAGE MASTER PLAN - WASHINGTON COUNTY o Glen Grant, Kramer, Chin 6 Mayo, consultants for Washington County Drainage Master Plan, provided materials and gave a slide show presentation. Questions and discussion followed. No action was necessary. PLANNING COMMISSION MINUTES November 13, 1984 Page 1 5.3 PLANNED DEVELOPMENT PD 5- 84/SUBDIVISION S ]0- 84 ANTON SCHULTZ NPO N 7 ( Requrest for detailed Planned Development dnd Preliminary Plat approval for 113 lot residential development. Located: West of SW 121st Ave. , immediately north of SW North Dakota St. (W:rM 1S1 34CB, Lot 100) . o Associate Planner Liden made staff's recommendation for approval with 13 conditions. Discussion followed regarding Lhe road alignment of SW North Dakota to Scholls Ferry Road at Sorrento Road. APPLICANT'S PRESENTATION o Jim Harris, Harris McMonagle, had no objections to staff' s recommendation. They are close to having an agreement with the adjoining property owners regarding the road alignment. Questions and discussion followed. PUBLIC TESTIMONY o Ron Latham, 12570 SW Glacier Lily Cr. , supported the development, however, was concerned that the trees on Lhe property would be removed. He wanted as many trees left as possible. o Bob Johnson, 8211 SW Woodscreek Ct. , Portland, developer of the property to the north stated that a verbal street alignment had been work out and they would be submitting a written proposal to the City in the next week. { o Discussion followed between staff and the Commission regarding the school impact statement, lights for Lhe pathway to Summer Lake, open space areas, size of the lots, condition number six, items which should or should not have been included with the application and why the application was submitted as a Planned Development. PUBLIC HEARING CLOSED E t COMMISSION DISCUSSION AND ACTION o Consensus of the Commission was to support the application. Commissioner Butler moved and Commissioner Peterson seconded to approve PD 5-84 and S 19-84 modifying conditions number 11. a. to include a street light at the entrance of the pedestrian/bicycle path to Summer Lake Park. Also add condition 11. d. to have the extension of SW North Dakota to Scholls Ferry Road be resolved, based on staff' s findings and conclusions. Motion carried unanimously by Commissioner present. RECESS 9:00 PM RECONVENE 9: 15 PM t k PLANNING COMMISSION MINUTES November 13, 1984 Page 2 ►� Commissioner Butter moved arid Commissioner Petersen seconded to direct staff to complete a final order based on staff' s findings and conclusions and to authorize the Planning Commissioner President to sign the final order. Motion carried unanimously by members present. Commissioner Owens left 9: 15 P.M. 5.4 SIGN CODE EXCEPTION SCE 4-84 MILLER/POT"11R/SCHAEFFER NPO # 2 A request to allow a second free standing sign which is 216 sq. ft. per side and 60 ft. in height where one sign, 70 sq. ft. in size and 20 ft. in height is permitted. Located: 10830 SW Greenburg Road (Shilo Inn) (WCTM 1St 3500 lot 1300) . o Associate Planner Liden made staff's recommendation for denial. APPLICANT'S PRESENTATION o Dale Clark, representing the applicant, explained the necessity for a sign the size and height of the one being proposed. PUBLIC TESTIMONY o Roger Maddox, NPO # 2 Acting Chairman, made NPO # 2' s recommendation for a compromise to allow the sign code exception. PUBLIC HEARING CLOSED COMMISSION DISCUSSION AND ACTION o The Commissioners recognized the unique problems of the application, however, they were concerned for the number and size of the signs already in the area. Discussion followed on how best to handle. o Roger Forney, Shilo Inn representative, stated they were willing to work with staff. However, they hoped to open this week and needed something more and would like a decision now. Further discussion. * Commissioner Butler moved and Commissioner Peterson seconded to table Sign Code Exception SCE 4-84 until the December 4th meeting, to allow staff and the applicant to work up a compromise proposal. Motion carried unanimously by Commissioners present. 5.5 ZONE CHANGE ANNEXATION ZCA 16-84 VAN S. CAMP NPO # 3 A request to annex 3.18 acres into the City of Tigard and a zone change from Washington County R-30 to City of Tigard R-1. Located: North of 126th, north of Bull Mtn. Road (WCTM 2S1 9A lot 402) o Associate Planner Newton made staff's recommendation for approval Cwith three conditions. PLANNING COMMISSION MINUTES November 13, 1984 Page 3 APPLICANT'S PRESENTAIION o No one appeared to speak. PUBLIC fESfIMONY o Benny Larson, 14465 SW 125th, opposed the applicant because the property did not have proper access, only a 2.0 ft. easement. Also, previously the property had been zoned agricultural which does riot allow for residential use. Discussion followed regarding the zoning and the access. PUBLIC HEARING CLOSED o Consensus of the Commission was to support the annexation and -none change. * Commissioner Vanderwood moved and Commissioner Butler seconded to forward to City Council recommending approval of the annexation and approval of the Zone Change from Washington County R-30 to City of Tigard R-1. Motion carried unanimously by Commissioner presents. 5.6 ZONE CHANGE/HISTORIC DISTRICT ZCHD 17-84 FESSLER/CITY OF TIGARD NPO # 3 A request by the City of Tigard to assign a Historic District Overlay un property zoned R 4.5. Located: 11180 SW Fonner (WCTM 2S1 3AC lot 1700) . to Associate Planner made staff's recommendation for approval. PUBLIC TESTIMONY o John Fessler, 11180 SW Fonner, owner of the property supported the Historic District. Lie explainrad how they had moved the house from its original location and where working at maintaining the integrity of the house. Also, they would be adding a detached garage which would be consistent with the character of the house. f! PUBLIC HEARING CLOSED COMMISSION DISCUSSION AND ACTION o Commissioner Fyre commented that he had been inside of the Fessler F home and would like to compliment them on the nice job of restoring that they had done. Commissioner Fyre and moved and Commissioner Peterson seconded to approve ZCHD 17-84 based on staff's findings and conclusions. Motion carried unanimously by Commissioners present. C PLANNING COMMISSION MINUTES November 13, 1984 Page 4 5. 7 REVIEW OF POLICY 11 . 5. 1. President Moen stated that he would be abstaining from voting on this issue as his employer abuts the Rolling Hills Neighborhood, however, he would run the meeting. Director Monahan reviewed the memo regarding the policy and the meeting which had occurred with the Rolling Hills residents to discuss the policy. He suggested the Commission take public testimony then make a recommendation to City Council regarding the policy . PUBLIC TESTIMONY o Debra Naubert, 14365 SW 80th Place, NPO # 5 Chairperson, reviewed the history of the Policy. She stated the NPO fell the language with the vegetation needed to be clarified, however, they felt the 50 ft. buffer should be upheld with no exceptions. o Jim Newman, Western International, 1805 NW Glisan, reviewed the Western International proposal grid the problems which had resulted from the policy not being incorporated into the Community Development Code. o Alan Fox, Western International, submitted a letter which addressed a hypothetical variance if the policy would have been incorporated into the Code. He reviewed the elevation and landscaping which would screen the project. He explained how they had met with the abutting neighbors and had worked out an agreeable solution until the policy had surfaced during the public hearing process. He supported modifying the policy to except the 5 abutting properties from the policy. o Fred Jensen, 7450 SW Cherry, explained he had originally appealed the Director's Decision on the Western International project. He explained how the abutting neighbors had met with the developer and worked on concerns regarding landscaping, proximity of the buildings, building heights and etc . Now with policy 11.5.1 as it is, it precludes any workable solution. Fie did not feel the intent of the Policy was to maintain a nuisance (blackberry vines) . He supported changing the policy make the five lots an exception to the policy. o Rick Alberts, 7490 SW Cherry, lives directly behind Belknap Industries and supported changing the policy as proposed. o John Torpling, 7430 SW Cherry, stated that the abutting property owners were united in changing the policy. The developer had bent over backwards to work with the property owners to come up with a workable solution. He added that the sewer line that would be put in by Western International would not be free. They would have to pay to connect to the system. C PLANNING COMMISSION MINUTES November 13, 1984 Page 5 o Jim Wryn, 75/O SW Ihorr9 ',t. felt Lhc policy had been written in (3o,,d faith. IIo was cor,(.ern,-d Thal, tti , r' sidr,n1.ial propertices be protected . He was also concern about wi,at would happen if a sewer line would have to be run down Cherry Street. Would the five property owners bc, exempt from payinq their share to instal] the systrem. o Betsy Chick, 7595 SW Ckre'r-ry, was concerned about tk,e advcrs«ry situation being created. She was concernced that there was no assurances giver, that this would riot be setting a precedent . She supported lcaav ing l.he pol icy int.r( t to maintain the integrity of the neighborhood. o Harry Chick, 7595 SW Cherry, opposed changing the policy as proposed. He felt the policy should be changed to include other portions of the Rolling Hills Subdivision. o Greg Edwards, 7545 SW Cherry, st«teed he hid been a resident of Rolling Hills since 1964 . He opposed changing the policy . He felt. the policy had been put in the plan so that it could riot be changed . o Craig Hopkins, 7430 SW Varns Road; John Schwart, 15900 SW 76th; and Sharon Takahashi, 7610 S' Cherry s,,tpported the NPO' s position. o Bill. Bi.eker, 7130 SW Cherry, stated that the intent of the policy was riot to protect l.he blackberry vines, but to prutect the Rolling Hills neighborhood. REBUT TAI_ o Fred Jensen responded to the comments made by the opposition. o Al«n Fox reiterated that if the policy would have been in the Code they would have had grounds for a variance. o Don Trumbell, 7470 SW Cherry, did not feel it was appropriate for residents who abut the Commercial Zone to testify against the property owners who abut the Industrial Zone, because the policy does not affect them and the topography of the land is different. PU81_IC HEARTNG CLOSED COMMISSIONER DISCUSSION AND ACTION o Commissioner Vander-wood commented that she was the President of NPO # 5 when this policy was established. She felt a precedent would be set if they modified the policy as propas_d . She did think the language needed to be cleaned up regarding the vegetation and possibly including the Commercial land in the policy . PLANNING COMMISSION MINUTES November 13, 1984 Page 6 o Commissioner Campbell was concerned about the language. She did feel that a desirable buffer was needed. She was nut sure• if she was prepared to make the change proposed, felt more information was needed. o Commissioner Butler was concerned that one neighborhood received special setbacks when all the other residents of Tigard had to live with what they get ;n the Code. On the other hand, they did get it into the plan so it should be left the way it is with no changes or exceptions. o Commissioner Fyre had felt that we had a good compromise which factored in the needs of the abutting neighbors and the developer and protected the integrity of the neighborhood. After the public testimony he was not sure. He felt the developer had done alot to mitigate the impact on the adjacent property owners. He was concerned about the way the neighborhood was becoming divided. Fie was in favor of the proposal if they could make it clear that they were not setting a precedent. o Commissioner Peterson felt the developer had made a real effort to go along with the neighbors who are most affected and they are in total agreement. He felt that the people had to understand that this is not intended to set a precedent. Fie was in favor of changing the policy . o Discussion followed on what recourse the developer had if the policy was not changed. * Commissioner Peterson moved and Commissioner Fyre seconded to recommend to City Council to change Policy 11 .5. 1 as proposed. Motion carried by majority vote of Commissioner present. Commissioner Butler and Vanderwood voting no and President Moen abstaining. 5.8 ZONE ORDINANCE AMENDMENT ZOA 7-84 CITY OF TIGARD o Associate Planner Newton reviewed changes being proposed by staff to the Co--Aty Development Code. PUBLIC TESTIMONY o Geraldine Ball, NPO N 4 Chairperson, made the following NPO recommendations: Section 18.66.054F the minimum landscape requirement shall be 15% not 2O% on newly developed property. Section 18.32.060 A. 3. Some maximum time period should be included. PLANNING COMMISSION MINUTES November 13, 1984 Page 7 Section 18 .32.060 A. 5 Recommends retaining this section. Section 18.44.030 Should be "C. Farming" instead of "0. Farming PUBt._IC HEARING CLOSED COMMISSIONER DISCUSSION AND ACTION o Discussion followed regarding NPO # 4 proposcad changes. * President Moen moved and Commissioner Peterson seconded to forward 1 � City Council recommending approval with the following changes. Section 18.32.060 A. 3 . change to 60 days; Section 18.32.060 A. 5. delete "at all time"; change 18.44.030 "D." to "C. and add 18 .68 "D." Farming. Motion carried unanimously by Commissioners present. 5.9 SENSITIVE LANDS DESIGNATION FOR MAI.-LARD LAKE o Staff and Planning Commission discussed how to proceed with designating the Mallard Lake as Sensitive Lands in relation to the appeal that has been filed and the acknowledgment of the Comprehensive Plan by LCDC. * Commissioner Fyre moved and Commissioner Campbell seconded to direct staff to initiate a Comprehensive Plan Amendment to designation the Mallard lake property as Sensitive Lands. Motion carried unanimously by Commissioner present. 6. OTHER BUSINESS 0 There was no other business. 7, Meeting Adjourned 12:05 P.M. i Diane M. Jelderk Secretary ATTEST: A. Donald Moen, President dmj/0785P PLANNING COMM9ISSION MINUTES November 13, 1984 Page 8 Place Under City of Tigard Logo HOME OCCUPATION PERMIT HOP 12-84 DON ROBERT HODLER NPO # 5 The Director has approved with conditions a request for a Home Occupation Permit for a scholarship matching service business in the home. Property is zoned R-3.5 (residential 3.5 units/acre). Located: 14470 SW 100th (WCTM 2S 1 11BA lot 2500) I&.4r l *kMr�C[ • ` i TWALITY JR. HIGH •• r ooe. r r •oo �_.��1.T�—� I ACCESSORY STRUCTURE M 9-84 VARIANCE V 16-84 BRIAN 6 SUSAN ASHER NPO >f 6 The Director has approved with conditions a request to install an accessory structure and for a variance to the side and rear yard setbacks. The property is zoned R-4.5 (Residential, 4.5 units/acre). Located: 15795 SW Serena Court, Tigard (WCTM 2S1 11CD lot 7900). j�j� tIL._ I The adopted finding of facts, decision and statement of conditions can be obtained from the Planning Department, Tigard City Hall, 12755 SW Ash, P.O. Box 23397, Tigard, Oregon 97223. The decision shall be final on November 19, 1984. Any party to the decision may appeal this decision in accordance with section 18.32.290(A) and section 18.32.370 of the Community Development Code, which provides that a written appeal may be filed within 10 days after notice is given and sent. The deadline for filing of an appeal is 4:30 P.M. November 19, 1984. The hearing on an appeal will be De Novo. TT Publish November 8, 1984 Place Under City of Tigard Logo e MINOR LAND PARTITION MLP 6-84 LOT LINE ADJUSTMENT M 8-84 PHILLIPS NPO # 5 The Director has approved with conditions a request to adjust two parcels of 1.61 and 2.91 acres into two parcels of 2.27 and 2.25 acres; and to divide the 2.27 acre parcel into two lots of 1.07 and 0.85 acres and a 15,020 sq. ft. parcel for common acess. The property is zoned R-2 (Residential, 2 units/acre). Located: 16565 SW 108th Ave. , Tigard (WCTM 2S1 15A, lots 1100 and 1102). P PL TEMPORARY USE TU 17-84 EUGEN R. ANDERSON NPO # 3 The Planning Director has approved a request, with conditions, by Eugene R. Anderson for a Temporary Use Permit for Christmas Tree Sales from Dec. 1, 1984, throught Dec. 31, 1984. Property zoned CG. Located: 13705 SW Pacific Hwy. (WCTM 2S1 30D lot 500) The adopted finding of facts, decision and statement of conditions can be obtained from the Planning Department, Tigard City Hall, 12755 SW Ash, P.O. Box 23397, Tigard, Oregon 97223. The decision shall be final on November 26, 1984. Any party to the decision may appeal this decision in accordance with section 18.32.290(A) and section 18.32.370 of the Community Development Code, which provides that a written appeal may be filed within 10 days after notice is given and sent. The deadline for filing of an appeal is 4:30 P.M. November 26, 1984. The hearing on an appeal will be De Novo. TT Publish November 15, 1994 PLACE UNDER CITY OF TIGARD LOGO SITE DEVELOPMENT REVIEW SDR 27-84 PEAVEY STATION/808 HUDSON NPO M 1 The Director has approved with conditions a request to construct two commercial buildings and related facilities CT property zoned lot3101 6 2S1(Commercial 28D lot General) Located: 12900 SW Pacific Hwy. 1900) . ` r > �CHARLE ^� Y ,. F t T1GAR ' EE _77 The adopted finding of facts, decision and statementof 1275 i i ns a be obtained from the Planning Departmenbt, Tigard City Box 23397, Tigard, Oregon 97223. The decision shall he final on December 17, 1984. Any party to the decision may appeal this decision in accordance with Section 18.32.290(A) and Section 18.32.370 of the Community Development Code, which provides that a written appeal may be filed within 10 days after notice is given and sent. The deadline for filing of an appeal is 4:30 P.M. December 17, 1984. The hearing on an appeal will be Be Novo. t TT publish 12-6-84 822P 0 v 00 w s00 0 p r 1 r4 00 U N v v [s] N O 0 p LW w W to po O F. s of OMp ON O V H MN pt h O z M00 O b olo 0 - O o1 O x N � O 00 H ✓ v � 00 Q r 50 v N a h 00 C C to � 1 � AS Ai V O G co C w .o v 00 M � • F r d r • • � � M N r a L 4j M M • �+ r v 4 • • '0 48 p a 0 p � O p O a a V U N • 1 M a Ab ' a r .s r~+ o » a r v Of N > > - U s s a C . r a CODE ENFORCEMENT REPORT FOR OCTOQJBERJ1984 EDWARD T. WALDEN October 4, 2 Hours on Telephone Complaints 3 Hours on Signs 2 Hours on Business Tax 1 Hour on Miscellaneous October 11, 3 Hours on Telephone Complaints 1 Hour on Signs 3 Hours on Business Tax 1 Hour on Miscellaneous October 18, 3 Hours on Telephone Complaints. 4 Hours on Investigating Location Complaints 1 Hour Miscellaneous October 25, 2 Hours on Telephone Complaints 2 Hours on Signs 4 Hours on Business Tax November 1, 2 Hours on Telephone Complaints 3 Hours on Signs 3 Hours on Business Tax ` November 8, thru November 30, on Vacation. Tigard Economic Development Committee Minutes - November 20, 1984 7:30A.M.- Pioneer Pies Restaurant MEMBERS PRESENT: Mark Padgett, Chairman Jim Corliss Amo DeBernardis Greg Newton Tony Orlandini MEMBERS ABSENT: Bruce Clark John Cook STAFF: Bill Monahan GUESTS: Geraldine Ball Jerry Cash Iry Larson . The meeting was called to order by Chairman Padgett. The minutes of the October 16, 1984 were approved as written. rert on is Each lead person for a special resource n aad group has now secured as a to volunteershas success in securing volunteer help. Y eggs and Simpson has agreed to help. Pat noted Jack Gallagher of Norris, BJohn is that he has conferred with John Jaerling of the Sam Gotter Agency willing to cooperate, however, he would like to see the Committee gain greater visibility in the community. Jim is attempting to secure a representative of Lamb Weston. In addition, he hopes to have Iry Larson and Geraldine Ball i the Avenue i cess with the minutes of make c thene Committee meeting assist for the Tigard Triangle.an arti area. ill Bill will provide the p and request thatle acterecru ted t whichwritten act as requestsvolunteers.resources twill be given mto of those people who have each Committee member. A discussion was held concerning remarks which could be interpreted the as indicating that Tigard was Anti-business. Tony had raised a concern of sed October meeting that although the Committee had endorsed two p pr developments, both were denied by the City . He was concerned that the press reported these denials giving the impression that Tigard was not a favorthe Discussion location for new business s ess o consuld ber.expressed.si Two recent articles about the feelings of the Committee th Committee appeared in the Oregonian which he Tigard Times, direction of the Committee. There is a lack of coverage by 9an Tony noted that a major advertising effort is now underway in Clackamas County contributed SSoo•oo each ypfoof advertising a 6give O where private firms have type a advertising to develop tprogram in Clackamas is being he corridor. This run like a chamber as positive impression. The they sponsor activities which result in free publicity. A discussion was helatcnotednthatthe thetype of Joespublicity proposedeconomic fordevelopment just Tigard generates. P He hoped that the situation was didn't work out, it was not Anti-Tigard• applicant needed a comprehensive reported correctly. In that situation the app plan change in order that the building could be placed on the site. uld Mark suggested facts that when there is an article that is negative the City shrove be sure that accurate information is a supply leinformationh whichreveals how themselves. The City should begin to supe y roved, and how many were denied many applications were filed, how many were app so that not only the denials are reported by the press. ranted by the Planning Commission and Bill will take steps so that approvals g Neither newspaper Director will be reported to the Oregonian and Times.the land use approvals go covers the Planning Commission although most of through the Commission. suggested that the Committee notify GT Joes that there are other Jerry Cash be suitable far their structure. They have been however, they may not have made a final decision. He sites in Tigard which may looking in Tualatin, ossible location. suggested the Tigard Drive In Theatre site as a P suggested that the Committee invite realtors to the next meeting to Mark su99 melt needs in the community. discuss economic develop where zone changes Greg su99 ested that the Committee might want to identify presented. Mark pointed may be appropriate before specific applications are out that there are areas which are now zoned of d re on of i the co pral which ehensive plot appropriate to the community. During the the majority of the input was recbev a shortage rom sofa zoned commercial and business. As a result, there may industrial land for future needs. Amo suggested that a committee of rea tors look at a few sections of the City to make recommendations for where land should have a commercial designation. Tony noted that the Committee efforts values and less burden on the to stimulate business develo ementrope tyd a publicized. More n on the development results in great p for services. He suggested that a residential property owner to pay 8 publication could be prepared for distribution. appointments expire on January 16. He Bill pointed out that several Committee aPPo iration date are interested in asked if those members with a January exp Greg year term, Both Jim and indicated a desire for reappointment for a two y intment as he has been appointed to reappointment. Mark will not seek reappo the City's Transportation Committee. The other terms which are due to expiron e uce Clark. Bob suitted are those of Bob Williams ^^ of state. Bill will speakhis witheB ucet to see Monday due to his relocation out if he would like to be reapponted, he has been contacted by a realtor seeking Other business — Bill reported that lCommittee members were asked a 5,000 square foot light industrial by TV i+as distributed. for suggestions. Information supplied The meeting closed at 9 A.M. (WAM:bs/0819P) .. i MEMORANDUM CITY OF TIGARD TO: William A. Monahan, Director of Planning and Development FROM: Randy Clarno, Engineering Services Manager DATE: December 7, 1984 SUBJECT: Engineering Monthly Report for November 1984 I. Public Works Department Support Personnel Time Spent in Area A. Other Projects 1. SW Bonita Rd. slide repair (additional support required) 3% II. Planning and Development Activities A. Development Application Review 4% for Engineering Standards (including pre-application meetings) . l B. Public Improvement Permits (plan 25% check, construction inspection, Processing legal forms and project administration. C. Citizen assistance and other 11% agency assistance. D. Special Project Activity 21% 1. Field Control Network and computer aided Base Mapping 2. Development Services Policies 3% E. Other Activities 1. Planning and Building Support 2% 2. Administration (including Civic Center 12% Work) 3. Vacations, sick leave, holidays, etc. . . 19% F. Project Fees Collected 1. Public Works Service Fees a. Streetlight Fees $166.80 b. Sign Fees 0 TOTAL_ $166.80 2. Engineering Service Fees a. Street and Sewer Permit Fees $1,243.30 (0840P) POLICE DEPAR`I NT MCN MLY REPORT November, 1984 TO: City Administrator/City Council FRtO14: Chief of Police I. Personnel The department continues to be down one from full strength this month, (28) with the vacancy still being in the Patrol Division. The average daily department strength this month was 15.5 as compared to 17.5 for November, 1983. By division, the breakdown is as follows: Administration 1.2; Support Services 3.9; Patrol 8.0; Traffic 1.0 and Investigation 1.4. II. The department responded to 538 non-criminal calls for service in contrast to 490 calls in November, 1983; total for the year is 6,726 as compared to 5,654 during this same time period last year. Patrol Division's obligated time was 1,997.8 hours; the non-obligated time this month was 285.7 hours. III. There were 108 Part I crimes reported this month as compared to 120 for November, 1983, down by 12 crimes in this classification, or 10.0%. There were 30 Part I crimes cleared this month, or 27.8%. The department responded to 56 Part II crimes, and 34 were cleared, or 60.7%. For the same month last year, 31 were reported and 19 were cleared, or 61.3%. There were 48 persons charged this month as compared to 44 for this same time period last year. The Investigative Division worked 38 active cases this month, and cleared 11, or 28.9% of their active cases. The reported property loss was $68,701, and $15,405 was recovered, or 22.4%. IV. Traffic Patrol Division responded to 31 accidents, of that number 6 were injury. There were 387 citations issued, as compared to 251 for this same time period last year. In addition, 399 warnings were given this month as compared to 29 in November, 1983. The enforcement index this month was 40.00, as compared to 13.54 for November, 1983. v. Police Reserves The Reserve Unit worked 198 hours this month assisting the department in policing the ccm 3nity. The majority of this time was spent out in the community on patrol and assisting citizens. See attached monthly report fron the Reserves for a complete breakdown of their activities. VI. dial Assignments A. K-9 Recap (see attached report) B. Motorcycle Program (see attached report) C. Alarms and Permit Recap (see attached report) VII. Training A. Officer Featherston received 8-hours motorcycle training on November 15 at Gresham Police Department. B. Officer Grisham attended a 2-day Juvenile Officers Conference on November 8 and 9, receiving 16 hours of training. VIII. Ccmnmity Relations A. Station Tours. On Nov. 14, Capt. Jennings spent 1 hour with 9 cub scouts when they came to TPD to tour the department. On Nov. 27, Cpl. Killion also spent 1 hour with 20 girl scouts, while they toured the station. B. On November 26, the Chief and Captain spent 1 hour with the Director of Ekwxgency Medical Services, talking about procedures and ways to improve same. C. On November 30, Capt. Jennings attended a 2 hour meeting at the PGE Building in Beaverton, discussing emergency disaster planning. I i( {sjt X i R.B. Adam: Chief of Police t C m D rn O I 2 z r� `n r m �D OD (71 w O Ln o ON O O w Ln o in o0 o v, 110) OD N 1-- w o o N � qT R mv, Ln O/�F�FO p �n o gT�OI lJ1 N N ~ T Ns��T o J J C1 A lJl Coon"' N 0 c� sq, N 10, YSIO w o, a% gTC GO, F ao t.n �n �F�,gTj pNs w A ON rr ~ FMY � o o Ln in in N tp w OD co ds OD N N�Pei p un co w o co� w o Tot, Ln u, '4z �s ���������������i �e ��������������m iiiiiiii=ii=iii �v �������u���v,�� iiiiiiiiiiiiiiiii K-9 MONTHLY REPORT November, 1984 The K-9 Team operated at full strength during the month of November, 1984 with all 3 K-9's on line: Buck, Joey and Major. During the month of November there were 26 calls for K-9 service; of the 26 calls, there were 14 building searches conducted; 6 track calls; 5 area checks and 1 bomb search made. As a result of the searches and tracks, there were 4 successes whereby evidence was discovered as a result of the search or tracks, and in 2 of the cases, there were 2 suspects located and arrested. The total time spent on the above listed calls was 9.75 hours. The total training time of all three K-9 handlers was 8.0 hours. There weren't any outside agency calls for our K-9 Unit. Lt. Robert J. Wheeler Patrol Division Commander C MOTORCYCLE TRAFFIC UNIT REPORT November, 1984 During the month of November, 1984, there were 31 traffic accidents; 6 injury, 25 non-injury. This is a decrease over November, 1983, which had 52 total accidents, 11 of which were injury and 41 non-injury. Of the 15 accidents that were investigated this month, 4 or 26.7% were investigated by the Traffic Unit. Enforcement index this month is 40.00 compared to 13.54 for the same period last year. Traffic Unit issued 94 hazardous, 47 non-hazardous, for a total of 141 citations. Lt. Robert J. Wheeler Patrol Division Cornnander ALARMS AND PERMIT RE-CAP Month of N(77VEIBER, 1984 ----------------- THIS SAME MONTH % TOTAL TOTAL % MONTH LAST YEAR CHANGE THIS YEAR LAST YEAR TOTAL ALARMS. — CHANGE 57 55 + 4% 561 547 + 2% 52 + 8% 542 536 + 1$ a. False. . . . . .. 56 + 3 66% 19 72$ b. Bonafide. . .. 1 - 11 i 14 7 + 100$ 85 87 - 2� Permits Issued. . .. i - 9 p 174 130 + 34$ Permits Renewed. .. 9 Permit Fees. . . . . .. $480 $255 + 88$ $3,280 $3,175 + 3$ Permits Revoked. . . 0 1 - 100% 29 29 p F Revoked Fees. . . . .. 0 $120 - 100$ $1,820 $2,360 - 29$ Total Permit Systems: 308 C MONTHLY SUMMARY STATEN.LNT: Ccxiparuig month to same month last year, there is an 8% increase in false alarm- However, if you look at year to year date total, there is only a 1% increase. This is significant in that there has been an approximate 25% increase in installed systems. With 308 known systems on line, the average number of false alarms per system is 1.76. C . POLICE DEPARTMENT CONSOLIDATED MONTHLY REPORT FOR MONTH OF NOVEMBER 19 84 DISTRIBUTION OF PERSONNEL AVERAGE NUMERICAL STRENGTH DAILY ABSENCE I� AVERAGE EFFECTIVE STRENGTH End of Same This Same This I Last Same this Month Month Month Month Month Month Month Last Last Last Year Year Year TOTAL PERSONNEL 28 29 12.5 11.5 15.5 17.1 17.5 CHIEF'S OFFICE 3 3 1.8 1.4 1.2 1.9 1.6 SERVICES DIVIS. 7 7 3.1 3.6 3.9 4.4 4.4 PATROL DIVISION 13 14 5.0 5.3 8.0 7.6 8.7 TRAFFIC DIVIS. 2 2 1.0 .9 1.0 1.1 1.1 INVEST. SECTION 3 3 1.6 1.41.4 2.1 1.6 FORCE ONE 13 14 6.1 6.0 6.9 7.8 8.0 FOR TWO 9 7 4.1 2.4 4.9 9.9 4.6 KFORTHREE 6 8 2.3 3.1 3.7 4.4 4.9 CHANGES IN PERSONNEL DAILY AVERAGE PATROL STRENGTH 1. Present for duty end of last month 28 This Same Month Month Last Year 2. Recruited during month 0 1. Total number field 3. Reinstated during month 0 officers 15 16 Total to account for 28 2. Less Agents Assig- 4. Separations from the service: ned to Investigat. 0 0 t (a) Voluntary resignation 0 3. Average encesofdabs- 0 Retirement 0 icers owing to: (c) Resigned with charges pending 0 (a) Vacation, susp- 0 ension, days off, (d) Dropped during probation comp. time, etc. 5.7 6.0 (e) Dismissed for cause 0 (b) Sick b Injured .3 (f) Killed in line of duty 0 (c) Schools, etc. •2 Total average daily (g) Deceased 0 absences 6.0 6.2 Total separations 0 4. Available for duty 9.0 9.8 S. Present for duty at end of month 28 • PaoP nnP TIGARD POLICE DEPARTMENT Monthly Report I. Calls for Service: This Month 1,120 Year to Date 13,331 A. Obligated Time 1,997.8 B. Non-Obligated Time 285.7 1 II. PART I CRIMES * No. Cleared Arrests A. Homicide B. Rape C. Robbery 2 D. Assault 1 E. Burglary 46 8 1 F. Larceny 53 15 16 G. Auto The f t 6 H. Arson TOTAT.S 108 30 20 III. PART II TOTALS ** 56 34 28 TOTAL - Part I and II 164 64 48 IV. TOTAL PERSONS CHARGED: 48 a. Adult Male 30 c. Juvenile Male 6 b. Adult Female 4 d. Juvenile Female 8 f V. WARRANTS SERVED 17 l VI. TOTAL PROPERTY LOSS $ 68,701 TOTAL PROPERTY RECOVERED S. 15,405 VII. TRAFFIC a. Accidents Investigated 31 Injury Accidents 6 Fatal 0 b. Citations: VBR (Speeding) 79 Yield Right of Way__L__ Following too Close 0 Red Light 62 Stop Sign 19 Improper Turn 7 Reckless Driving--2-- Careless riving0Careless Driving 9 Driving Under the Influence 4 Driving While Suspended 16 Other Hazardous 36 Non-Hazardous 147 Total Hazardous 240 c. Enforcement Index 40.00 d. Traffic Enforcement Totals Citations: This Month This Year 387 Year to Date 4,587 This Month Last Year 251 Last Year to Date 264 Warnings: This Month This Year 399 Year to Date 4,192 This Month Last Years—Last Year to Date 424 NOTE: * - Part I Crimes (Major Crimes) Clearance Rate 27.8% ** - Part II Crimes (Minor Crimes) Clearance Rate 60.7% i PUBLIC WORKS OPERATIONS FUEL USED k t For Month of: November 1984 DATE: 12/3/84 t Gallons Monthly UsingDept. Gallons X yr- to-date $ Amount Account Number PWWW 354.9 . 152 1,659.9 10_21200-611 PWST 312.4 . 134 1 ,297.4 10-21.300-611 PWS S 32.5 .014 165.6 10-21500-611 PWP 100. 1 .043 569.8 10-21400-611 ADM 7.7 .003 236.2 LO-32000-611 ENG. 66.0 .028 435.8 10_22400-611 BLDG 50.4 .022 415.5 10-22200-611 PD 1,287.4 .552 6, 168.6 1e-11200-611 ; PD 99.3 .043 571.4 10- -11300-611 P.W. Admin. 4.9 .002 13.2 10-21100-611 Fin. & Serv. 10.9 .005 24.8 10-12100-611 Municipal Ct 2.4 .001 2.4 10-13000-611 Plan. b Dev. 1.2 .001 1.2 10-22300-611 Mayor & Coun. 6 .000 .6 10-31000-61' TOTAL 2,330. 7 11,562.4 GALLONS IN: 3,S1U.0 CC: Frank Currie -- Jerry McNurlin 2,330.7 Capt. Jennings GALLONS OUT: Cpl. Meyers Cindy Cranston NET: C ,i f PUBLIC WORKS OPERATIONS Date_ 12/9/84 Maintenance Report YEAR TO DATE CURRENT MONTH ( Nov) PWO PD TOTAL PUO PD TOTAL — O 226. 12 112 .50 338.62 Oil 58.46 25 .84 84 .30 261.08 984 .34 1 ,245.42 Tires Maint . Labor Haint. 41.33 40.27 81.60 303.94 161. 18 465 . 12 Parts Repair Labor Repair 4 647.68 1.8 4 Parts 621. 13 543.21 1. 164.34 6-532 -45 Outside 722,98 617.05 40.0 Repair 352.93 4.50 357.43 FUEL 1,010.40 1,579.49 2,589.89 5.692.76 7,50-95 13 273.71 TOTAL 2,084.25 2, 193.31 4,277.56 11,854.56 111.340.79 23,195-35 CC: Frank Currie Jerry McNurlin Lt . Wheeler Capt . Jennings C N � Q 'D a O• O O m J J 0 � � V� O .�•. 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V W CO W C V O O vl .moi O P W N J1 N en m N 9 y W V O_ \ N Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y = E E S E E EO EOE E E.. •w E E E E r ► ► I I C Y V Y • Y• Y• Y• Y Y Y• Y• Y Y V Y M ► > N► M ► M Y r y .• M►M► M •• • .I ► M ► N > .M • Y A • A • M• A • M M A� M� •N• A >' M• M A• A • N •I •I •/ •I • • • • • •I • • •• •I •3 •I •/ N 6 V V •.Y ►V v V 1.•. .,E OE vlibY YY•.r •.Y by ft ft � of V N N N N N N N N N N MONTHLY REPORT CITY OF TIGARD WASHINGTON COUNTY.OREGON DATE• 12/10/84 _. �r the month o f: N omp mh ex i q84 WASTEWATER: 2. 1.2 32.0 hrs Ditching 213.0 hrs TV Inspection 111.5 hrs Sanitary Sewer Clean 29.0 hrs Storm Drain Repairs 22.5 hrs Storm Drain Clean 21.5 hrs Sanitary Repairs 1.0 hr Smoke Test 32.5 hrs Catch Basin Maint. 4.0 hrs Manhole Repairs 78.5 hrs Flooding STREETS: 2.1.3 Green Thumb Labor 86.5 hrs Street Cleaning 128.0 hrs Patching 8.0 hrs Patching 17.5 hrs Painting 6 Street Marking 920.0 hrs Sign Maintenance 8.5 hrs Sign Maintenance 57.0 hrs Brushing b Limbing 16.0 hrs Brushing b Limbing 168.0 hrs Grading b Rocking .5 hrs Bike Path Maint. 3.0 hrs Bridge Maintenance 19.75 hrs Community Service Labor 2.5 hrs Sanding PARKS: 2. 1.4 Green Thumb Labor .5 hrs Restroom Maint. 32.0 hrs Ballfield Maint. 10.5 hrs Ballfield Maint. 5.0 hrs Building Maint. 53.0 hrs Rec. Equip. Maint. 12.0 hrs Rec. Equip. Maint. 9.0 hrs Landscaping 16.0 hrs Landscaping 61.25 hrs Community Service Labor SUPPORT SERVICES: 2.1.5 15.0 hrs PM on Maintenance 61.0 hrs Community Service 151.5 hrs Scheduled Repairs 31.0 hrs Unscheduled Repairs 3.5 hrs Tire Service 25.25 hrs Fabrication 2.25 hrs Road Service 3.75 hrs Building Maint. 67.25 hrs General Support OPERATIONS OFFICE: 12755 S.W.ASH P.O. BOX 23397 TIGARD.OREGON 97223 PH:639-4171 4 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ( AGENDA ITEM 0: _1 AGENDA OF: DECEMBER 17 1984 DATE SUBMITTED: December 11, _1.984, PREVIOUS ACTION: Council approval _ ISSUEIAGENDA TITLE: BURNAM of segregation and letter SEGREGATION UPDATE PREPARED BY: J. Widner _.._...._ REQUESTED BY: J. Widner DEPARTMENT HEAD OK: JLW cirY ADMINISTRATOR: — INFORMATION SUMMARY After Council approval of the segregation of Mary Burnam' s street assessment, a letter was mailed to Mrs. Burnam. E This letter requested her to sign and return one Spy as proof of her accepting the terms of the segregation. Copies of the letter were also sent to Bob Briggs of Masters Northwest and Benjamin Franklin Savings and Loan Association. To date, the signed -acceptance of the terms of segregation has not been returned to the City. ALTERNATIVES CONSIDERED 1. Do nothing. 2. Send another letter, reminding Mrs. Burnam that the segregation will not take place until she has returned the signed copy of the terms. SUGGESTED ACTION I recommend sending Mrs. Burnam another letter stating that the segregation will not take place until we have received her signed acceptance of the terms. CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY s� AGENDA OF: December 17 1984 AGENDA ITEM #: GATE SUBMITTED: December 11, 1984 PREVIOUS ACTION: None ISSUE/AGENDA TITLE: Acceptance of — Dedication PREPARED BY: Randy Clarno Shilo Inn Street REQUESTED BY: Shilo Inn Development DEPARTMENT HEAD OK: T CITY ADMINISTRATOR: ,...— .-- INFORMATION SUMMARY The Shilo Inn motel is located on Greenburg Road just south of State Hwy . 217, Recently they completed half-street improvements including curbs and sidewalks. A condition placed on their permit to construct these public 5 feet of public improvements was that they dedicate an additional right-of-way on Greenburg Road. ALTERNATIVES CONSIDERED Deny or Accept this Street Dedication. SUGGESTED ACTION The Planning and Development Department recommends the Council accept this Street Dedication. (0852P) l 'i IND I1IDUAL-GENERAL PARTNERSHIP STREET DEDICATION KNOW ALL MEN BY THESE PRESENTS, that G V Miller. C G Potter J E Boatwright and Robert M. Schaefer do hereby dedicate to the Public a perpetual right-of-way for street. road and utility purposes on, over, across, under, along and within the following described real property in Washington County, Oregon: SEE ATTACHED EXHIBIT "A" To have and to hold the above-described and dedicated rights unto the Public forever for the uses and purposes hereinabove stated. The grantor(.) hereby covenants that they are the owners) in fee simple and the property is free of all liens and encumbrances, they have good and legal right to grant the rights above-described, and they will pay all taxes and assessments due and owing on the property. The amount paid for this dedication is S 0 IN WITNESS WHEREOF, the grantor(.) has (have) hereunto set his (her) (their) hand(.) and seal(s)�this�C) day of /[IVbe 09/k (SLAC) (SEAL) J:J.' i t G e✓ 1 (SEAL) (SEAL) Teri—M. efer STATE OF_"IM ) �y ss. COUNTY OF w*5i �N) .Airs,/ate 3U 19 Personally appeared the above named G U 1'Y\t. AL4. CjJ174A(r' + who executed this instrument and each of them acknowledged to me that this instrument was executed voluntarily and freely. Notary Public Mr O*s*9+stAJb4 ' ?#4r1 My Commission expires: ACCEPTANCE Approved as to form this �_ day of )&-c E m / , 19 t�• By: r._ C' Attorney - City o Tigard Approved as to legal description this /// day of 19 '000 ,City Engineer - City o Tigard Accepted by the City Council this day of 1 b r,P m r 19 C1'[Y NCIL(�CITY OF TIC OREGON By `(�. LJ City Recorder - City of Tigard r (1704A) (7-94) EXHIBIT "A" A portion of that tract of land located in the Northwest Quarter of Sec Lion 35, Township 1 South, Range 1 West, Willamette Meridian, City of Tigard, Washington County, Oregon and conveyed to G.V. Miller, C.G. Potter, J.E. Boatwright, and Robert M. Schaefer, dba West Coast Service Cnmpany by Decd Book 898 Page 657 Washington County Deed records, said portion being more particularly described as follows: Beginning at the Northwest corner of said G.V. Miller etal tract, said corner E being South 74024'00" East 33.13 feet from the Beginning Point of County Road No. 2043 and on the southeasterly line of said County Road No. 2043, thence on the North line of said G.V. Miller etal tract South 74024'00" East 5.50 feet to a point that is 35.00 feet from the centerline of said County Road No. 2043 when measured at right angles; thence parallel with said centerline of County Road No. 2043 South 40015'00" West 228.25 feet to the beginning of a 681.20 foot radius curve concave to the southeast; thence southwesterly along said curve 44.49 feet through a central angle of 03044'32" (the long chord of which bears south 30023'14" West 44.48 feet) to the south line of said G.V. Miller etal tract, thence on said South line South 85058'00" West 6.50 feet to the southeasterly line of said County Road No. 2043 and the beginning of 686.20 foot radius curve concave to the southeast; thence on said southeasterly line of said County Road No. 2043, northeasterly along said curve 49.04 feet through a central angle of 04005142" (the long chord of which bears North 38009'17" East 49.03 feet); thence North 40015'00" East 225.95 feet to the point of beginning. (0781P) 1 A PORTION OF THE PLAT OF COUNTY ROAD No. 2043 (S.W. Greenburg Road) Stout: 1-- loo' - t• tr01 0�1 %'bo ' S. J. saxyi 03.0 � I f J' .96.J• •.+e + .er•zJ.]:z..r..«s,. 1]O3. n o.s.0 S.vJ. GA SCADS � ar•� + --___— t•• Ow Av E: °j.• 3.0 • H ;77,- ' 07 o oar / N t►o4' b° t+�d 'ag�J� � O LDYATCO ARi1. ��,`J_Ire,p 4 JO ej r•r.r •.rc-3+ • Ce B '•a r sw.��•i, J) Sra°Xm Lj c AA-.4 ao, tta. o< •a.aid 3j•)3. �•• a•. oc 7 )o W rd 3, �aRfW M C.3 t/ GREEK r•5/4 i..fr ASH ---'3rMktiE7! 30 34.00.Oc 3� '**7s.00 so _N.• iN '••, M�p��e to t`r te+��+e.tots `t K•tom. 1 � � Ems.. To it's / �Rt. ofn Dvt s 7- en D(2) EurnEnt Meetin� l�a4e of - w g5 A�enda * I� See 35mm Dil film CITY COUNCIL MEETING ATTENDANCE — 1985 LENGTH OF MAYOR Po5.#1 P0542 Pos.#3 Pos.#4 MEETING TYPE MONTH COOK EDWARDS EDIN SCOTT BRIAN HOURS/MIN JANUARY S.M. 7 P P P P P 2 HRS/06 MIN R.M. 14 A P P P P 3 HRS/26 MIN S.M. 21 P P P P P 3 HRS/30 MIN R.M. 28 P P P A P 3 HRS/20 MIN rrgRUARY R.M. 11 P P P A P 4 HRS/26 MIN EX.WKSHP. 23 P P P A P 4 HRS/30 MIN R.M. 25 P P P P P 2 NRS/54 MIN MARCH S.M. 4 P P P P P 4 HRS/50 MIN S.M.WKSHP 9 P A A A A 2 HRS/00 MIN R M. 11 P P P P P 3 NRS/35 MIN R.M. 25 P P P P P 2 HRS APRIL R.M. 8 P P P P P 2 HRS/30 MIN S.M. 15 P P P P P 1 HR /55 MIN R.M. 22 P P P P P 4 HRS/45 MIN S.M. 29 P P P P P 4 HRS/10 MIN MAY S.M. 6 P P P A P 3 HRS/50 MIN R.M. 13 P P A P P 3 HRS/00 MIN S.M. 20 P P P P P 2 HRS/51 MIN JUNE R.M. 10 P P P P P 2 HRS/35 MIN E.S. 11 P P P A P 4 HRS/10 MIN S.M. 17 P A P A P 2 HRS/40 MIN R.M. 24 P P P A P 4 NRS/55 MIN CITY COUNCIL MEETING ATTENDANCE — 1985 LENGTH OF MAYOR Pos.#1 Pos.#2 Pos.#3 Pos.#4 MEETING TYPE MONTH COOK EDWARDS EDIN SCOTT BRIAN HOURS/MIN JULY R.M. 8 P P P P 2 HRS/35 MIN S.M.* 10 P P P A P 2 HRS/15 MIN S.M. 15 P P P P A 4 HRS/ 5 MIN R.M. 22 A P A P P 3 HRS/10 MIN R.M. 29 P P P A P 3 HRS/45 MIN AUGUST S.M. 19 P P P P A 4 HRS EX SESS. 21 P P P P A 3 HRS SEPTEMBER S.M. 4 P P P P A 3 HRS/26 MIN S.M. 9 P P P P P 3 HRS/48 MIN S.M.* 11 A P P A P 3 HRS/12 MIN R.M. 16 P P P P P 3 HRS/15 MIN S.M. 23 P P A A P 3 HRS/27 MIN S.M. 30 A P P P P 3 NRS/25 MIN OCTOBER S.M. 12 P P P A P R.M. 14 P P P P P R.M. 21 A P P P P R.M. 28 P P A P P NOVEMBER R.M. 11 P P P** P P S.M. 18 P P — P P R.M. 25 P P — A P DECEMBER R.M. 9 P P — A P S.M. 16 P P — P P TOTAL MEETINGS: 18 43 43 25 43 43 TOTAL ATTENDED: 12 40 39 18 40 37 TOTAL % ATTENDED: 66% 93% 90% 72% 93% 86% * Joint Meetings With Beaverton City Council ** Councilor Edin Resigned Position After 11/11/85 Meeting lw/0615A