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City Council Packet - 06/11/1984 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone dishing to speak on an REGULAR MEETING AGENDA agenda item needs to sign on the appropriate JUNE 11, 1984, 7:30 P.M. sign-up sheet(s). If no sheet is available,` cdFOWLER JUNIOR HIGH askto be recognized;by the Chair at the start j, 10865 SW WALNUT of that agenda item. Visitor's agenda items: cr ,4 a TIGARD, OREGON 97223 are asked to be kept,to 2 minutes or less; longer matters can be set for a'future Agenda by con- 00 tacting either the Mayor or City Administrator. , 7:30 1. REGULAR MEETING: 1.1 Call To Order and Roll Call ! 1.2 Pledge of Allegiance 1.3 '' Call To Staff and Council For Non-Agenda Items 4 7:35 2. VISITOR'S AGENDA (2 Minutes or Less, Please) k i ' 7:40 3. ANNEXATION PUBLIC HEARING -; RIMKEIT o Public Hearing Opened o Summation by Planning Staff f o Public Testimony: Proponents, Opponents, Cross Examination i, - o Recommendation of Planning Staff o Council Discussion e o Public Hearing Closed o Council Action y. 7:55 4. ANNEXATION PUBLIC HEARING -GOODRICH o Public Hearing Opened o Summation by Planning Staff ! o Public Testimony: Proponents, Opponents, Cross Examination [ o Recommendation of Planning Staff i- o Council Discussion o Public Hearing Closed o Council Action i 8:05 5. COMPREHENSIVE PLAN AMENDMENT/CPA 14-84/COMPREHENSIVE PLAN DOCUMENT I A recommendation by the City of Tigard Planning Commission regarding various sections of Volumes I, II, and III of the comprehensive plan in response to issues raised in correspondence from Washington County, the y Home Builders Association of Metropolitan Portland, Oregon Legal Services Corporation, The Department of Environmental Quality, The Oregon State Housing Division, 1,000 Friends of Oregon, Metro and the E Land Conservation and Development Commission Staff. o Public Hearing Reopened - Continued From May 14, 1984 o Continue Public Hearing to 6/25/84 o Council Discussion Action q 8: 10 6. SURPLUS PROPERTY o Assistant Finance Director 8:35 BREAK 8:45 7. LID POLICY DISCUSSION o Administrative Assistant Martin COUNCIL AGENDA - JUNE 11, 1984 - PAGE 1 8. CONSENT AGENDA: These items are considered to be routine ;and may be f enacted in one motion without separate discussion. anyone may request that aniitem,be removed by motion for discussion and separate action.` Motion to: 8.1 Approve Council ;Minutes - May 21,, June 4 & 6 1984 8.2 Approve Council Packet Distribution Method 8.3 Receive and File: Dispatch Contract Update 8.4 Approve Audit Agreement And Authorize Execution 8.5 " Deny Subdivision Application Fee:Refund Request - Cecil Boone Park 8.6 Approve Public Improvements; Resolution No. 84-41 Dawn's Inlet : 8.7 Approve Public ImprovementsResolution No. 84-40 Winscme Terrace 8:$ Approve Professional ;Services Contract - SW 72nd Avenue Centerline YSonumentation - Peterson Land Surveying Inc.' $5,405 8.9 Cancel Council Meeting of June 18, 1984 8.10 Award Bid - Laundry 'Service 8.11 Award Bid - Typewriter Maintenance 8..12 Award Bid - Janitorial Service 9. NON-AGENDA ITEMS: From Council and Staff 10. EXECUTIVE SESSION The Tigard City Council will go into Executive Session under the provisions of ORS ;192.660 (1) (h) to discuss pending litigation issues. 11. ADJOURNMENT 1599A C0UNCIL AGENDA JUNE 11, 1984 PAGE 2 l l � TI G A R D C I T_Y (L 0 U-N C I L REGULAR MEETING MINUTES - JUNE 11, 1984 - 7:30 P.M. 1. ROLL CALL: Present: Mayor John Cook; Councilors: Tom Brian, , Phil Edin, Kenneth Scheckla (arriving at 7:35 P.M.), and Ima Scott; City Staff: Frank Currie, Director of Public Works; Bob ,lean, City Administrator; Bill Monahan, Director of Planning & Development (arriving at 7:40 P.M. and leaving at 8:15 P.M.)'; Tim Ramis, Legal Counsel; and Loreen Wilson, Deputy City Recorder. 2. CALL TO STAFF AND COUNCIL FOR NON-AGENDA ITEMS a. City Administrator stated that information for agenda items 8.10 & 8.11 was distributed and that 8.12 would need to be pulled from Consent Agenda and continued to June 25, 1984. COUNCILOR SCHECKLA ARRIVED: 7:35 P.M. b. Councilor Scheckla requested a report on the till located on 110th ` Avenue. Director of Public Works` reported residents have been contacted and discussion followed. DIRECTOR OF PLANNING & DEVELOPMENT ARRIVED:,7:40 P.M. 4.-. City Administrator gaup further information noting that a stop work order has been issued and staff is processing a sensitive lands permit. Director of Planning & Development stated that staff has surveyed the community and found 3 suspect fills and are taking action to investigate each site. He also noted that a press release is being prepared to notify the citizens of the fill problems and law since this is the season in which violations usually occur. City Administrator noted that staff will give Council periodic progress reports. 3. VISITOR'S AGENDA a. Dave Atkinson, 1.0460 SW Century Oak Drive, questioned if any further information was available regarding the liability of NPO members. City Administrator reported that the named insured on the current insurance policies include board and committees of the City such as NPOs and that the new liability bid specs will also include that kind of information. b, Kenneth Allison, 9655 SW McKenzie (owner of Pacific Village �.` Apartments), stated that he wished to construct 4 more two-bedroom units however the new code requires a 35 foot setback. This requirement would not Allow development. Page 1 - COUNCIL MINUTES .JUNE 11, 1984 Director of Planning & Development `stated that Mr. Allison has been in contact with staff and that , either a variance or Comprehensive Plan Amendment (CPA) would be needed to resolve the problem. After further discussion, City Administrator suggested that Council couldwaive' the CPA filing date of October since the City is in the process of 'cleaning up' the Comp Plan and this would allow Mr. Allison to apply for a CPA now. Motion by Councilor:Scheckla, seconded by ,Councilor Brian to waive the October filing date for CFAs if that method is decided on .by Mr. Allison to solve his: setback problem. Approved by unanimous vote of Council present. Council noted that the decision whether to use a variance or CPA process should bemadeby Mr. Allison and Planning staff. 4. ' ANNEXATION PUBLIC HEARING - RIMKEIT a.' Public Hearing Opened b.• Director of Planning & Development gave history of site and stated that Mr. Rimkeit wished to :'develop the land. Sanitary sewer system would not be used at the site, however, a Washington County percolation test indicated that there is adequate room for septic ti. systems. C. Public Testimony: Proponents waived their right to speak. d. Director of Planning & Development recommended approval by the Council based on the Planning Commission's recommendation to forward to the Boundary Review Commission. e. Councilor Brian questioned why the development was being allowed on septic tank systems. Director of Planning & Development stated that City policy allows for the annexation and development of land as long as a sewer system is available. Staff's interpretation of that policy allows for septic systems since the property is over 300 feet from the closest sewer line and the parcel passed the percolation test. f. Public Hearing Closed g. RESOLUTION NO. 84-42 A RESOLUTION FURTHERING ANNEXATION TO THE CITY OF TIGARD OF THE TERRITORY AS OUTLINED IN EXHIBIT "A" AND DESCRIBED IN EXHIBIT "B" ATTACHED (Rimkeit). h. Motion by Councilor Brian, seconded by Councilor Scott to approve Resolution No. 84-42 and adding a new Section 2 to require a non-remonstrance agreement by signed for sewer system improvements and recorded with the County. Approved by unanimous vote of Council present. Page 2 COUNCIL MINUTES - JUNE 11, 1984 1 5. ANNEXATION PUBLIC HEARING - GOODRICH a. Public Hearing Opened b. Director of Planning & Development noted that this request was due to a failed septic ;tank'system and the parcel is within 300 feet of a sewer fine system. C. Public Testimony: No one appeared to speak. d. Director of Planning & 'Development stated that Planning Commission recommended approval by unanimous vote. e. Public Hearing Closed f. RESOLUTION NO. 84-43 A' RESOLUTION FURTHERING ANNEXATION TO THE CITY OF TIGARD OF THE TERRITORY AS OUTLINED IN EXHIBIT "A" AND DESCRIBED IN EXHIBIT "B" ATTACHED (Goodrich). g, Motion by Councilor Brian, seconded by Councilor Edin to approve.` Approved by unanimous vote of Council present. 6. COMPREHENSIVE PLAN AMENDMENT/CPA 14-84/COMPREHENSIVE 'PLAN DOCUMENT A recommendation by the City` of Tigard Planning Commission regarding various sections of Volumes I II, and III of the comprehensive plan in response to _issues' raised in ;correspondence from Washington County, the Home Builders. Association of Metropolitan Portland, Oregon Legal Services Corporation, The Department of Environmental Quality, The Oregon State Housing Division, 1,000 Friends of Oregon, Metro and the Land Conservation and Development Commission Staff. a. Public Hearing Reopened - Continued From May 14, 1984 b. Director of Planning & Development stated there was additional material distributed in packets for Council review. He noted that Planning Commission will not hear this issue until 6/12/84. He recommended Council continue the hearing to 6/25/84. C. Motion by Councilor Brian, seconded by Councilor Scheckla to continue the public hearing to June 25, 1984. Approved by unanimous vote of Council present. 7. SURPLUS PROPERTY a. City Administrator reported that no bids were received on the bid opening date of May 14, 1984 for the sale of the old City Hall site and Pinebrook properties. Further Council direction was requested and lengthy discussion followed. DIRECTOR OF PLANNING & DEVELOPMENT LEFT: 8:15 P.M. b. Legal Counsel stated that the City needs rational set at a public hearing to determine if a bid or proposal is good, reflecting the economic times. He stated that the property can be listed if the public hearing process was used to establish the price. Page 3 - COUNCIL MINUTES -- JUNE 11, 1984 C. City Administrator stated the price has been determined in a public hearing and was based on an appraisal. He recommended a new ad not reference a minimum price and that terms not be limited to cash. d. After Zengthy discussion, consensus of Council was to direct staff to prepare a new ad to be runin the Oregonian and 'Tigard Times using the appraised values as the : preferred prices with terms negotiable. Offers are to be submitted to the Purchasing Agent and will be considered, in the order received, in public hearings before the City Council. Council requested ad be placed on Consent' Agenda of 6/25/84 meeting to be approved before publishing. Staff is to discuss with either Councilor Brian or Edin for further direction. JB Bishop, member of audience, suggested that ' a note in the ad e. that the price was set by appraisal may help in soliciting lids. Consensus of Council was that this would be helpful to include. 8. LID POLICY DISCUSSION a. City Administrator` reported that this discussion would be, treated informally since it is a:workshop issue. b. ?Mayor Cook 'stated that Sections I III have 'already been discussed, Section IV will be studied at this 'meeting, and Sections V - Vi will be scheduled for July 16th. C. City Administrator went over the changes which Council directed from the last study session in Sections I - III. Council discussed some of these and noted that more citizen involvement early in the process was necessary to help the procedure run smooth. BREAK: 9:13 P.M. RECONVENE: 9:25 P.M. d. City Administrator discussed Section IV entitled "Improvement". Councilor Scheckla questioned whether under 4.4 "Implementation strategies/1 a section should be added to include elderly deferral options. City Administrator reported that staff currently advises citizens that there are provisions made in state law for elderly deferral options. Discussion followed regarding Administrative Actions 4.3.4. Council requested that the designated project manager not have the authority to release the final payment without Council approval. City Administrator noted that if Council holds up final payment after the bill has been presented they could then be liable for breech of contract. Council discussed issue further and staff stated that the final release did not include the retainage. Page 4 _ COUNCIL MINUTES JUNE 11, 1984 After further discussion, consensus of Council was to have designated project managerrelease the .progress and final payments for the contract but Council,approval would be needed to release the retainage. ` e. City Administrator noted that -after the study 'session in ; July, staff would update manual based en workshop results', and then routa this to some of the City's committee'chairmen for feedback. After the November election, staff will develop code amendments for consideration in January, 1985. 9. APPROVE COUNCIL MINUTES - May 21 & June 4 &- 6, 1954 a. Motion by Councilor Scheckla, seconded by Councilor Scott to approve. Approved by unanimous vote of Council present. 10. APPROVE COUNCIL PACKET DISTRIBUTION METHOD a. Mayor Cook stated that consensus of Council was to continue on with the same method of delivery and have packets placed in plastic bags to be hung on the door knobs. No contact or knock will be necessary and delivery should be between the hours of 5 P14 and 10 PM on Thursday evenings.` He noted that no conversation was needed between` Council members and Police staff. F 11. RECEIVE AND FILE: DISPATCH CONTRACT UPDATE a. Staff noted this was on the Council agenda for 6/25/54 for discussion. b. Motion by Councilor Brian, seconded by Councilor Edin to receive and file. Approved by unanimous vote of Council present. 12. APPROVE AUDIT AGREEMENT AND AUTHORIZE EXECUTION a. Councilor Edin questioned whether staff had gone out for competitive quotes during the last year or two. b. City Administrator stated that staff's recommendation was that since there are major changes planned for the Accounting Department during the next year that the City not request bids for this service now. C. Motion by Councilor Brian, seconded by Councilor Edin to approve agreement and authorize execution. Approved by unanimous vote of Council present. 13. DENY SUBDIVISION APPLICATION FEE REFUND REQUEST - CECIL BOONE PARD a. Consensus of Council was to consider on 6/25/54 after staff supplies additional information on issue. Page 5 - COUNCIL MINUTES - JUNE 11, 1984 i 14. RESOLUTION NO. 84-41 RESOLUTION OF THE TIGARD CITY COUNCIL ACCEPTING THE PUBLIC IMPROVEMENTS CONSTRUCTED WITHIN DAWN'S INLET SUBDIVISION. a. Motion by Councilor Scheckla, seconded by Councilor Scott to approve. Approved by unanimous vote of Council present. 15. RESOLUTION NO. 84-40 RESOLUTION OF THE TIGARD CITY COUNCILACCEPTING THE PUBLIC IMPROVEMENTS CONSTRUCTED WITHIN WINSOME TERRACE SUBDIVISION. i a. Motion by Councilor Scheckla, seconded by Councilor' Scott to approve. Approved by unanimous vote of Council present. 16. APPROVE PROFESSIONAL, SERVICES CONTRACT - SW 72ND AVENUE CENTERLINE MONUNENTATION - PETERSON LAND SURVEYING INC. $5,405 a. Motion by Councilor; Scheckla, seconded by Councilor Scott to € approve contract,for $5,405. F Approved by unanimous vote of Council present. € E { 17. CANCEL COUNCIL MEETING OF JUNE 18, 1984 a. Motion by Councilor Scheckla, seconded by Councilor Scott to approve. I i Approved by unanimous vote of Council present. 18. AWARD BID - LAUNDRY SERVICE € a. Motion by Councilor Scheckla, seconded by Councilor Scott to award bid. i Approved by unanimous vote of Council present. 19. AWARD BID TYPEWRITER MAINTENANCE a. Motion by Councilor Scheckla, seconded by Councilor Scott to award a bid. Approved by unanimous vote of Council present. 20. AWARD BID - JANITORIAL SERVICE a. Staff requested item be continued to 6/25/84 meeting. . b. Motion by Councilor Scheckla, seconded by Councilor Scott to consider at the 6/25/84 Council meeting. ¢ Approved by unanimous vote of Council present. Page 6 - COUNCIL MINUTES - JUNE 11, 1984 21. NON-AGENDA ITEMS: From Council and Staff a. Council and staff discussed the an information packet received from Robert 'Santee regarding a_possible study to explore a change in the political structure; of the Tigard Water District. Consensus of Council- was to take no 'official stand on the study now, however, commented that the City would be interested in seeing the results of such a study. Council further noted that no City monies should be spent for the study, but staff time assisting the Water Board would be allowede b. COUNCIL WORKSHOP Lengthy ' discussion followed regarding the timing of a Council Workshop. Councilors Scheckla' and "Scott = stated they would be unable to attend any;weekend workshops. Councilor Scheckla stated that he would be unable to attend during a week day. Consensus of Council was that Mayor Cook would discuss times with each Councilor and schedule a meeting time convenient with the majority of Council.. Meeting dates will be reported at the next meeting. 22. EXECUTIVE SESSION: The Tigard City Council went into 'Executive Session under the provisions of ORS 192.660 (1)(h) to discuss pending litigation / issues at 10:30 P.M.. t 23. ADJOURNMENT: 11:03 P.M. a: L eputy City Recorder -City of Tigard I ATTEST: 1 k, 4, - City of Tigard (1w/1700A) ! Page 7 - COUNCIL MINUTES - JUNE 11, 1984 ` TIMES E PUBLISHING COMPANY 'Legal 7-6011 P.O.BOX 370 PHONE(503)684-0360 Notice §' BEAVERTON,OREGON 97075 RECEIVED Legal Notice Advertising F' 146 4 5 CITY OF TIGARD ® Tearsheet Notice �� TIGARD e P.O. BOX 23397 a; ® Duplicate Affidavit TIGARD . UR -97223 AFFIDAVIT OF PUBLICATION R STATE OF OREGON, ) COUNTY OF WASHINGTON, 1 Susan PinkleY being first duly sworn, depose and say that I am the Advertising Director, or his principal,clerk, of the iBeard Times a newspaper of general circulation as defined in ORS 193.010 and 193.020; published at Ti� , d' in the aforesaid county and state;that°tie City Council eting a printed copy of which is hereto annexed, was published in the entire issue of said ne.-ispaper for successive and consecutive in the follovving`issues: r,. June 7, 1984 t Subscribed an orn to before me thi JAbe 11 198 Notary Public for Oregon My Commission Ex a: 3-16-87 AFFIDAVIT ENS1 Vitae foiiis its selectezt a rich item.-tare publ106d''for y-our in ora °ion.1 t+ir2taez irSorrrsatioa Asad 4,tii a*ertdi0.s may be a�#ts�ifQ fiwia tine Cats Rate sterq. � S V tX�l�periue�r'ySa'3q�rardj'Oyr�e tat►��y3�}3`e kx{uy+'caliDef� Iii 4 F C6jj q't�E..g 'jp i > *1�2p�}1�°*,Y4. Y11tl�3^yV�yR A.�4 c8.yG{g�4✓wbdki'i.F�.i+3k'/�.flpa,WVf4#dySr7iJ�YYd § § Asan t1aft, odic 'atett IEttlY ett T� $ It e2 t` *�xKi11{54i �tl Oft +il s��# i ry r�� F�• .2� 1 �I TIMES PUBLISHING COMPANY Legal 7-6499 P.O.BOX 370 PHONE(503)684-0360 4A(tice i h BEAVERTON,OREGON 97075 J �» t) J „ t! . Legal Notice Advertising e ❑ Tearsheet Notice , 01 C jet Cityof Tigard P0, Box-23397 ® 0 Duplicate Affidavit Tigard, OR 97223 AFFIDAVIT OF PUBLICATION STATE OF OREGON, ) COUNTY OF WASHINGTON, )ss' F j Susan Plnkley being first duly sworn, depose and say that I am the Advertising Director, or his principal clerk, of the- a newsp'per of general circulation as defi�gd in�f3S 193.010 and 19`s.020; published at agar in the aforesaid county and state;that the " P,il�lirT-Tay�,j„p,�-.�yg-ti a f a printed copy of which is hereto annexed, was published in the "entire issue of said newspaper for 1 successive and consecutive in the following issues: - May 31, 1984 a Subscribed an s orn to before me is- 984 — 0 Notary Public for Oregon My Commission Ex - s-_ 3/16/87 ` AFFIDAVITWr isefr� ai. f c €�WIXYth 'C6tmellPjaJune Ii,I984t` atl;he�cturrr oasts 71,6965:'6V`Nalnut- Ifrro�et1?`drdl:Oregon. Fujthb�r-jnfforrraation may I� a3�ftuneai from the City: Recorder or Director of-P.l2nnieng avd beve�loprnent at,12755'SFI Itsh �nue, .tlgara,'O ;on,07212,or by caniliug APIS+iI*.?taQalobi Tile No.ZCA IM4 A(klE`iERT GOODRICH NPO,#3 h'rEquest to Annex.fiS eat 11885§W Bull Mta R6adInt6 the City of -` Tlpar (`NasTsio,'Eax -ifb16t"14f9) t1PrTlYs%e�.aI0A1 7File PSc.:2DA 11�fi4:Efi3GEl+SIr A,fes'.?�`cii`Wl~t�3�R.'R.iIYtI�E1'I'�: reg a t to,itAuelt 1 acxa Icacet BQ 61v I Rist tnte the City of i. 499 �'uDalisla:tvisi1;;14- �' fi AGENDA ITEM 7 - �?ISITOR/S AGENDA DATE Ts�na i 1 1qR! E (Limited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council 'wishes to hear from you on other issues not on the agenda,, but time may require that we schedule your items for a future agenda. ` Please contact the City Administrator as to agenda scheduling. Thank you. 'NAME, ADDRESS & AFFILIATION ITEM DESCRIPTION sv Nk V rpt oN f0A1 . 2Af- I`_ • LL ...mom_ 1- '. ...--. DATE ,Tune11 1984 I wish to testify before the Tigard City Council on �. the following item: (Please print the information) Item Description: #3 — ANNEXATION PUBLIC HEARING RIMKEIT Proponent (For'-Zssue) Opponent (Against Issue) Proponent (For Issue**** ********** ** ********************* ***** *********** Name, Address and Affiliation Name, Address and Affiliation 57 17- P 12 4- - �. 4 •, **ti****'*'ti;:***'****]t******7a•*********** *Y°t***�.:4****i6'*******�c**1F7°{*ik**7k*)Y****1f fit'**fit*7k. -.. v V 11:1 R MIM DATE 3un.e I1 1984 I wish to testify before the Tigard City Council on the following item: (Please print the information) Item Description: ARTNG'- GOODRICH Proponent (For Issue) Opponent (Against Issue) ��r�x��*****�,�***��*�*:�*t,t*��*:*��t� •��:��.qtr*t�*��*�:*�****�*��*�*�*�� Name, Address and Affiliation Name= Address and Affiliation GMER CITY OF TIGARD,"OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: June ll, 1984 AGENDA ITEM DATE SUBMITTED: June 1, 1984 PREVIOUS ACTION: None ISSUE/AGENDA TITLE: Rimkeit Annexation REQUESTED BY: Recommendation of Planning Commission DEPARTMENT HEAD OK: o CITY ADMINISTRATOR: INFORMATION SUMMARY' On May 8, 1984, the City of Tigard Planning Commission .voted 6 to 1 to recommend to the City Council that the Counciladopta resolution forwarding the Rimkeit Annexation request. At the same time, the Commission voted, 6 to -I to assign the R-4.5 zoning designation to the property in conformance with the Comprehensive Plan. , The R-4.5 zoning designation will be effective upon Boundary Commission approval of the annexation. i' ALTERNATIVES CONSIDERED 1. Accept the Planning Commission's recommendation. 2. Reject the Planning Commission's recommendation. ,' SUGGESTED- ACTION c Accept the Planning Commission's recommendation and adopt the attached resolution, LEAN:pm/0465P) s,cI K RE Tw �ST EC I �S w C-4. PL _ s .'' WALNUT Li s� cT. c ti \ w S. EI ROL _ g CAR N ST t_1 ¢ O i t t Igay ♦ BE T ST EE " � O N _ P / JAS s- 41 W STR ET \Jj'-o -- _— - STM. _ C SyT tAtNe1 V -� SW fP JiE NOV 1 t 'Go o i iy. STRf F.T p + IJ i iGAAN'E \ IT CL UO w _ SO mc NL JO RLt o � SW IL 0 -{ S -� - a 1 sT ' 6 TIGARD PLANNING COMMISSION REGULAR MEETING - MAY 8, 1984` 1. Vice President Moen called the meeting to order at 7:35 PM. : The meeting was held at Fowler Junior High School - 'LGI Room - 10865SW Walnut, Tigard, Oregon. 2. ROLL CALL: PRESENT: Vice President Moen, Commissioners Leverett, Fyre, Butler, Moen, Peterson, Owens, and Vanderwood. ABSENT: Commissioners Tepedino and Edin. STAFF: Director of Planning and Development William A. Monahan; Associate Planner Elizabeth A. Newton; Secretary Diane M. Jelderks. 3. . Minutes from April 17, 1984, were considered. Commissioner Butler requested that condition number one for S 7-83 and V 7=84 be corrected to read that the '"Pedestrian bikepath will be construction on the south side of -O'Marat1. Vice 'President Moen requested that Commissioners Owens' suggestion to the motion be modified to "negotiate so street improvements could be,made on property to the north", as this was the intent, not full street improvements. Commissioner Owens and Vanderwood arrived. Commissioner Peterson moved for approval as amended. Commissioner Fyre seconded. Motion carried unanimously by members present. (This motion was made at the end of the meeting after Commissioner Owens had left.) 4. PLANNING COMMISSION COMMUNICATION €► There was no communication. 5. PUBLIC HEARINGS 5.1 NEIGHBORHOOD PLANNING ORGANIZATION APPLICATIONS FOR NPO # 1, 2, 3, 5, & 6. The following applicants were present and gave explanations as to why they would like to be appointed to their appropriate NPO. Emmett Whitaker, 13250 SW Burnham St. NPO # 1 Roger Maddox, 11555 SW 88th, Apt. 48 NPO # 2 Marl: Padgett, 11270 SW 95th NPO # 2 Duane Ehr, 10425 SW Park St. NPO # 3 William Shenk, 15685 SW Upper Boones Ferry Rd., # 55 NPO # 5 Mary Clinton, 9865 SW View Ct. NPO # 6 Bruce Rodgers, 10305 SW Serena Way NPO # 6 Connie Smith, 8860 SW Scheckla Drive NPO # 6 PLANNING COMMISSION MINUTES May 8, 1984 Page 1 o Commissioner Peterson seconded the motion. Motion carried unanimously by Commissioners present. 5.8 ZONE CHANGE ANNEXATION ;,ZCA 11-84 EUGENE A. &EUGENE B. RIMKEIT NPO # 3 Associate Planner Newton made staff's recommendation for approval of the Zone Change with conditions and forward the annexation to City Council PUBLIC TESTIMONY - No one appeared to speak. PUBLIC HEARING. CLOSED COMMISSIONER DISCUSSION AND ACTION 0 Associate Planner Newton stated that condition number one had been completed and was no longer necessary. ® Commissioner Fyre and Butler were concerned about allowing developmentwith septic 'system. a Staff read letter 'from'NPO # 3 stating they had no objections at this time. ® Commissioner Peterson moved to recommend approval of the annexation and for approval of the Zone Change froin RU 4 t R 4.5 subject to the approval of the annexation, by City Council with the following conditions. 1. A minor land partition application shall be filed with the City and approved prior to issuance of additional building permits on the property. 2. A metes and bounds legal description for the property to the center line of SW 121st shall be submitted prior to action by the Tigard City Council on the annexation. 3. Development will not be allowed on the property until such time as sewer is available to the property or percolation tests indicates that there is adequate room for septic systems and the applicant signs a nonremonstrance for sewer. Commission Leverett seconded the motion. Motion carried by majority vote, Commissioner Butler voting no. 9 5.9 ZONE CHANGE ANNEXATION ZCA 10-84 ROBERT GOODRICH NPO # 3 Associate Planner Newton made staff's recommendation for approval of the zone change with conditions and to forward annexation request to City Council, NPO COMMENTS - Staff read NPO # 3 letter stating they had no objections at this time. PUBLIC 'TESTIMONY - No one appeared to speak. PLANNING COMMISSION MINUTES May 8, 1984 Page 7 STAFF c REPORT 1 AGENDA ITEM May F, 1984 - 7:30 P.M. TIGARD PLANNING COMMISSION FOWLER JUNIOR HIGH SCHOOL - LGI 10865 S.W. WALNUT TIGARD, OREGON 97223 ii A. FINDING OF :FACT 1. General Information CASE: Zone Change and Annexation "ZCA 11-84 Eugene 'Rimkeit NPO # 3 f REQUEST: For consideration and recommendation to the City Council on annexationof 1.53 acres into the City; of ;Tigard and a Zone ' t Change on the property from Wash. Co. RU 4 to City of Tigard i R 4.5. COMPREHENSIVE PLAN DESIGNATION: Low Density Residential t t ZONING DESIGNATION: Washington County RU 4. s F � a APPLICANT: Eugene B. Rimkeit OWNER: Same 13615 SW 121st Tigard, Oregon 97223 s t' LOCATION: 13615 SW 121st (Wash. Co. Tax Map 2S1 3CB lot 4900) LOT_ AREA: 1.53 acres. NPO COMMENT No written comments had been received from NPO # 3 at i. the writing of this report. ' RECOMMENDATION: The Planning Staff recommends approval of the zone change and annexation request. 2. Background . No previous land use actions have been taken by the City on this parcel. t x: STAFF REPORT - ZCA 11-84 PAGE 1 P MOHM! // 3. Vicinity Information t The property involved in this request is surrounded by landdesignated for low density residential development on the Comprehensive Plan Map. The land to the north and west is undeveloped. There are single family, residences to the south and eest. 4. Site Information and Proposal Description There is one single family residence on the property'. The applicant lives in .the home and has requested 'annexation to the city in order to partition: the '1.53 acres into three 1/2 acre lots. The applicant is proposing to leave the remaining house and sell 1/2 acre lots to the north and south of the property. Sewer is at least 800 feet from the> property., The 'applicant has indicated that percolation tests have been done on the property to ensure that septic systems can be installed for I the three lots. No 'evidence has been submitted to the city planning staff which indicates the results of the percolation tests. Policy 10.1.1 of the City's Comprehensive Plan required that services be f available; prior' to development of newly annexed parcels of land. f 5. Agency Comments' l No agency`, comments objecting to the proposal have been received. The #' conditions recommended by, commenting agencies have been incorporated' into the staff report. t. B. ANALYSIS AND CONCLUSION i Mr. Rimkeit is requesting annexation into the city to partition the 1.53 acres into 1/2 acre lots. The partition may be approved upon the filing of an application request for a minor land part it ion. Development will not be allowed on the property until such time as sewer is available to the property or percolation tests indicate that there is adequate room for septic systems and the applicant signs a nonremonstrance for sewer. The City has adopted policies relative to annexation and extension of City services outside the City limits. The following policies apply to . this annexation request: 10.1.1 PRIOR TO ANNEXATION OF LAND TO THE CITY OF TIGARD: a. THE CITY SHALL REVIEW EACH OF THE FOLLOWING SERVICES AS TO ADEQUATE CAPACITY, OR SUCH SERVICES TO BE MADE AVAILABLE, TO SERVE THE PARCEL IF DEVELOPED TO THE MOST INTENSE USE ALLOWED*, AND WILL NOT SIGNIFICANTLY REDUCE THE LEVEL OF SERVICES AVAILABLE TO DEVELOPED AND UNDEVELOPED LAND WITHIN THE CITY OF TIGARD. THE SERVICES ARE: STAFF REPORT 2CA 11-84 PAGE 2 JURNWOMEMama INI 11 1. WATER; 2. SEWER; 3. DRAINAGE; 4. STREETS; 5. POLICE; AND 6. FIRE PROTECTION 10:1.2 APPROVAL OF PROPOSED ANNEXATIONS OF LAND BY THE CITY SHALL BE BASED ON FINDINGS WITH RESPECT TO THE FOLLOWING: a. THE ANNEXATION ELIMINATES AN EXISTING "POCKET" OR x 01ISLAND" OF UNINCORPORATED TERRITORY; OR b. THE ANNEXATION WILL NOT CREATE AN IRREGULAR BOUNDARY THAT MAKES IT.DIFFICULT FOR THE POLICE IN AN EMERGENCY SITUATION TO DETERMINE 'WHETHER rTHE PARCEL'IS`WITHIN OR OUTSIDE THE :CITY; C. THE POLICE DEPARTMENT, HAS COMMENTED UPON THE ANNEXATION; ( d. THE LAND IS LOCATED WITHIN THE TIGARD URBAN PLANNING AREA AND IS CONTIGUOUS TO THE CITY BOUNDARY. e. THE ANNEXATION CAN BE ACCOMMODATED BY THE SERVICES LISTED IN 10.1.1(a). The property is presently served by the Tigard Water District. Sewage disposal for the existing home will have to be considered as part of the minor land partition application. Sewage disposal for development on any new created lots will be addressed prior to issuance of Building Permits for those lots. There are no drainage problems associated with the property at the present time. The City of Tigard Transportation Plan designates SW 121st as a major collector. The standard right-of-way width for major collectors is 60 feet. Currently SW 121st has a 40 foot right-of-way. A condition of approval for the minor land partition will be the dedication of 10 feet along SW 121st for right-of-way purposes. The City of Tigard Police Department would not be adversely affected by the annexation of one single family residence. The Tualatin Fire Protection District already serves the property. STAFF REPORT - ZCA 11-84 PAGE 3 WN 2 C. RECOMMENDATION The planning staff recommends that the Planning Commission recommend approval :of the annexation request to the Tigard City Council and approve the zone change subject to annexation of thepropertywith the following conditions: 1. The annexation' proposal shall be reviewed and approved by the Tigard Police Department prior to action by City Council. 2. A minor land partition application shall be filed with the City and approved prior to issuance of additional building permits on the property. 3. A metes and bounds legal description for the property to the center line of SW 121st shallbesubmitted;priortoaction by the Tigard City Council on the annexation. PREPARED BY- lizabeth Newton APPROVED BY: William A. Monahan Associate Planner Director of Planning &` Development (0429Pdmj)) STAFF REPORT - ZCA 11-84 PAGE 4 WPM s 1 K CC ` SCE RE 5f �. PL �-. /�( N v� n 1 t I l T �W rFo g4 R - F JA I � ` ��1.1 �1 . 1 N o' t`.. I �.' •` r w yg� MA ION ST ET '�4 � A s w Of ie- 1 < f S T h ;AIRk VL " sw FA - - f. VIE MOU T _ T<< i 1 w < �� .-T` ' j IC•A�k.:E $TFE F.T Q 3 9 10 b � CLIDJ6 _ r sw -.41-Ir- R! s t p .II�JI �h s� . r1Ycr ` scY ;L o 17- � --I _ .T PMALGBC FORM it3 PETITION f OR r�tiN(i?�ATION TO 1111, CI"fY OF �(�/�� OREGON 1'0: '1110 Counti1 of the City of -F7 6� 12jam. _, Oregon We, the undersigned property owners of the area described below, hereby petition for, and give our consent to, annexation of the area to the City of If approved by the city, we further request that this petition be forwarded to the Portland Metropolitan Area Local Government Boundary Commission for the necessary procedures as prescribed by ORS 199.490 (2). The property to be annexed is described as follows: (Insert LegalDescription here OR attach it as Exhibit "A") A-e?L PETITION SIGINERS Signature of Legal OwnerTax Lot Numberss) Address t a-4 1 4 c. Twp R Ln o � 5 J f p - Lo U v.4J O Cis 1-i .,. O n C U n c U C 1/ O Q� f (11: PIORI: SPACE IS NEEDED, PLEASE USE A SEPARATE PAGE) o f Val IN MWEM ff APPLICATION DATE ' _ DATE OF CR #34- INSPECTION SITE EVALUATION REPORT l: WASHINGTON COUNTY DEPARTMENT OF PUBLIC HEALTH (not a permit for construction) j Map and Tax Lot: Townsc i ,�. � Range Section e,� T,L. Road APPLICANT: o ° e,uG „ �P, t Parcel Size/Dim.: Type of Dwe I I I n' Water Supply: te` An . pproved_�te evaluation indicates the above described property ,is adequate for the in- stallation of one on-site disposal system in accordance with-ORS `454.605_ through '454.755, the Administrative Rules of the Environmental Quality Commission promulgated thereunder, and Washington County Ordinances 173 and 254. An approved site is given on the basis that the lot or 'parcel described above will not be further',partitioned, divided or altered in any manner as prohibited by the Statutes, and Ordinances listed above. Any such division, partitioning or alterationvoids this approval . APPROVED This location is acceptable for an on-site disposal system. See below for con- Conditions onConditions of 'Approval: - / - , ' �' s /t� ,� �/�:4.—rte �. G= n��" ✓r,��<i 70 �n ��}/ i� DISAPPROVED: This sate is / naccepta le as inspected on the above dare because/O.C. ( ) Insufficient effective soil depth ( ) Excessive slopes OAR 340-71-220 (2) a OAR 340-71-220 (2) d ( ) Permanent water table location ( ) Disturbed soils OAR 340-71-220 (2) (b) A OAR 340-71-220 (2) e t 3 ( ) Temporary perched water table location ( ) '- OAR 340-71-220 (2) (b) A t,. Sanitarian's Signature �� :,' yf /,f „r ., Date•�i� � � v WCDPH S-50 Rev. 1 1/81 GERHARD MATHEIS t: f c 110 Pn CITY OF 'TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: June 11, 1984 AGENDA ITEM #: DATE SUBMITTED: June 1, 1984 PREVIOUS ACTION: None ISSUE/AGENDA TITLE: Goodrich Annexation REQUESTED BY: Recommendation of ',y Planning Commission DEPARTMENT HEAD OK: -�� CITY ADMINISTRATOR: INFORMATION SUMMARY On May 8, 1984, the City of Tigard Planning Commission voted unanimously to recommend that the City Council adapt a resolution forwarding the Goodrich annexation request to the Portland Metropolitan Area Local Government Boundary Commission. At the same hearing, the Planning Commission voted unanimously to assign ;the R-2 zoning designation in conformance with the Comprehensive Plan. The R-2 zoning designation will be effective upon Boundary 'Commission,approval "K - of the annexation. ALTERNATIVES CONSIDERED 1. Accept the Planning Commission's recommendation. 2. Deny the Planning Commission's recommendation. SUGGESTED ACTION Accept the Planning Commission's recommendation and adopt the attached _resolution. (EAN:pm/0466P) x WE 5TN SW i A urr V i t _ - Sw FAIjt4A I 6EN W � VIE I_ m E;P a J QW GAAH^Ef TT SYNEET s lo- r 4 CT I - ;� r :SW ml RL o 0L SiYCt m � t SW/111q .l:(.t SW ILD O i I ro r I" 1 ST mE ROAD G , �P c JIM WEEMMM MM'GliC FORM #8 1'lil'I'l'IO.\ FOR ANNIi\ATIOL '1'0 '1111: (:}'[1 0}: OREGON 1'0: 111e Council of the City of -7 /1POregon 4 We, the undersigned property owners of the area described below, hereby petition ' for, and give our consent to, annexation of the area to the City of 'D If approved by the city, we further request that this petition be forwarded to the t Portland Metropolitan Area Local Government Boundary Commission for the necessary € procedures as prescribed by ORS 199.490 `(2). iP Ibe property to he annexed is described as follows: (Insert Legal Description here OR attach it as Exhibit "A") ; l' 7/a 1= sr f i I � PETITION SIGNERS ( Sisnature of Legal Owner(s) Address Tax Lot Numbers t ,4-, 1 4 ec. R ; ^ u 7- i 0 3 i��lc� ✓'t�� eG� /% �f S4 61,,;t'.// n 1100 ..D vvs E u c.-o .� 6 C U .f: (11: N10111: 5IIXIi IS NliIiDIED, PLEASE USE A SEPARA'}'li PAGE) x. TIGARD PLANNING COMMISSION REGULAR MEETING - MAY $, 1984 1. Vice President Moen called the meeting to older at 7:35 PM., The meeting was held at Fowler Junior High School - LGI Room - 10865 SW Walnut, Tigard, Oregon.' Moen, commissioners NT: Vice President s PRESENT: sioners LevereOwens, and 2. ROLL CALL* FyLe� Butler, Moen, Peterson, Vanderweod. ABSENT: Commissioners Tepedino and Edin. STAFF Director of Planning and Development William A. q Monahan. Associate Planner Elizabeth A, Newton; r Secretary Diane M. Jelderks. ommissioner Butler C 3. Minutes from April 17, 1984, were considered. requested that condition. number ath will beone for S construction8on�theosoutheside F read that the Pedestrian bi P „Vice. President Moen. requested that Commissioners Owens' of O'Mara". street improvements A' suggestion to the motion be modified to 11negotiate his twa so intent, not full y could be made on pr to the north street improvements. Commissioner Owens and Vanderwood arrived. Commissioner Peterson moved for approval as amended. Commissioner Fyne y members present, (This motion seconded. Motion carried unanimous) by ; was made at the end of the meeting after Commissioner Owens had left.) f 4. PLANNING COMMISSION COMMUNICATION -f a Therewas no communication. 5. PUBLIC HEARINGS 5 6 6. 5.1 NEIGHBORHOOD PLANNING ORGANIZATION APPLICATIONS FOR NPO # 1, 2, 3, , The following applicants were present and gave explanations as to why they would like to be appointed to their appropriate NPO. NPO # 1 Emmett Whitaker, 13250 SW Burnham St. NPO # 2 Roger Maddox, 11555 SW 88th, Apt. 48 NPO # 2 Mark Padgett, 11270 SW 95th NPO # 3 Duane Ehr, 10425 SW Park St. William Shenk, 15685 SW Upper Boones NPO # 5 Ferry Rd. , # 55 NPO # 6 Mary Clinton, 9865 SW View Ct. NPO # 6 Bruce Rodgers, 10305 SW Serena Way NPO # 6 Connie Smith, 8860 SW Scheckla Drive PLANNING COMMISSION MINUTES May 8, 1984 Page l a Commissioner Peterson seconded the motion. Motion carried unanimously by Commissioners present. 5.8 ZONE CHANGEANNEXATION ZCA 11-84 'EUGENE A. & EUGENE B. RIMKEIT NPO #I 3 Associate Planner Newton made staff's recommendation for approval of the Zone Change with conditions and forward the annexation to City Council PUBLIC TESTIMONY - No one appeared to speak. PUBLIC REARING CLOSED COMMISSIONER DISCUSSION AND ACTION ® Associate Planner 'Newton stated that condition number one had been completed and was no longer necessary. 0 Commissioner Fyre and Butler were concerned - about allowing development with septic system. Staff read letter from NPO # 3 stating they had no objections at this time. e Commissioner Peterson moved to recommends approval of theannexation and for approval of the Zone .'Change from'RU 4 to R 4.5 subject to the approval of the annexation by City Council with the following` conditions. 1. A minor land partition application shall be filed with the City and approved prior to issuance of additional building permits on the property. 2. A metes and bounds legal description for the _property to the center line of SW 121st shall be submitted prior to action by the Tigard City Council on the annexation. 3. Development will not be allowed on the property until such time as sewer is available to the property or percolation tests indicates that there is adequate room for septic systems and the applicant signs a nonremonstrance for sewer. Commission Leverett seconded the motion. Motion carried by majority vote, Commissioner Butler voting no. 5.9 ZONE CHANGE ANNEXATION ZCA 10-84 ROBERT GOODRICH NPO #r` 3 Associate Planner Newton made staff's recommendation for approval of the zone change with conditions and to forward annexation request to City Council. NPO COMMENTS - Staff read NPO # 3 letter stating they had no objections at this time. PUBLIC TESTIMONY - No one appeared to speak. PLANNING COMMISSION MINUTES May 8, 1984 Page 7 y PUBLIC HEARING CLOSED t� COMMISSION DISCUSSION AND ACTION.` ® Staff stated that condition number one had beencompliedwith. e Commissioner Butler moved to recommend approval of the annexation and for approval of the Zone Change from R-30 to R-2 subject to the approval of the annexation by City Council with the following conditions. 1. A dedication of right-of-way on SW Bull Mtn. Road shall be made, as required ,by the Washington County Planning Department. The dedication shall be recorded with Washington County and a . copy ' of the 'recorded document shall be filed with the City of Tigard. 2. A metes and bounds` legal description for the property to the center:of Bull Mtn. road``must be submitted prior to `City Council action on the annexation proposal. Commissioner Vanderwood seconded the motion. ' Motion carried unanimously ' by members present. 6. OTHER BUSINESS 0 Because of the July 4th holiday it was decided to holdthePlanning' Commission meeting on July 10, 1984 instead of July 3rd. N a Discussion on,members of the Planning Commission attending a workshop sponsored by Linfield College. Interested Commissioners are to contact Director Monahan. r: a Discussion regarding days for Planning Commission Workshop. Proposed ' days were June 12, June 26, and July 24th. Consensus was for June t 26th, a Elections of Officers. Donald Moen was elected President, Bonnie Owens was elected Vice President," and Diane Jelderks was elected Secretary. i 7. Meeting Adjourned 11:00 P.M. k: c Diane M. Je CC s, Secretary ATTEST: A. Donald Moen, President 0453P )PLANNING COMMISSION MINUTES May 8, 1984 Page 8 4 STAFF REPORT s AGENDA ITEM 5.8 °May 8' 1984 - 7:30 P.M. TIGARD PLANNING COMMISSION FOWLER JUNIOR 'HIGH SCHOOL - LGI 10865 S.W. WALNUT TIGARD, OREGON 97223 s A. FINDING.OF FACT 1. General Information 'CASE Zone Change and Annexation ZCA 10-84 Robert Goodrich NPO # 3. REQUEST: For consideration and recommendation to the City Council on annexation of 69 acres into the City of Tigard and a Zone f% Change on the property from Wash. Co. R-30 to City of Tigard R-2. COMPREHENSIVE PLAN DESIGNATION: Low Density Residential. ZONING DESIGNATION: Washington County 'R-30. ; ( RECOMMENDATION: The Planning Staff recommends approval of the zone i. change and the annexation request. APPLICANT: Robert Goodrich OWNER: Same 11885 SW Bull Mtn. Road ° Tigard, Oregon 97223 r LOCATION: 11885 SW Bull Mtn. Rd. (Wash. Co. Tax Map 2S1 IOBD tax lot i 1100.) f LOT AREA: .69 acres. NPO COMMENT: No written comments had been received from NPO # 3 at s the writing of this report.. 1 t- 2. Background } No previous land use actions have been taken by the City on the parcel. 1 3. Vicinity Information The property involved in this request is bordered on two sides by the Shadow Hills subdivision development. Across SW Bull Mtn. Road are Targe residential home sites. STAFF REPORT ZCA 10-84 - PAGE 1 S 4. Site Information There is a single 'family residence on the property the applicant lives in the home. The septic system serving the residence has failed, and the applicant requested permission from the (City to connect to he City's sewer system. Policy 10.2 of the City's Comprehensive Plan prohibits the extension of City sewer outside the City limits except in certain cases as outlined in the analysis and conclusion section of this staff report 5. Agency Comments No agency comments objecting to the proposal have been received. The conditions recommended by commenting agencies, have been incorporated into the staff,report. B. ANALYSIS AND CONCLUSION Mr. Goodrich :has requested annexation into the City to obtain sewer service. The drainfield for Mr. Goodrich's septic system has become plugged by the roots from large trees on the property. The sUnified Sewerage' Agency has a policy that if a septic system or drainfield fails and the property is within "a reasonable distance" of sewer to connect, the ,septic system should not be repaired but the property should be connected to sewer. Unified Sewerage Agency does allow for exceptions to that policy only if the City agrees to allow the exception. The City has adopted policies relative to annexation and extension of City services outside the City limits. The following policies apply to this annexation request: e 10.1.1 PRIOR TO ANNEXATION OF LAND TO THE CITY OF TIGARD: a. THE CITY SHALL REVIEW EACH OF THE FOLLOWING SERVICES AS TO ADEQUATE CAPACITY, OR SUCH SERVICES TO BE MADE AVAILABLE, TO SERVE THE PARCEL IF DEVELOPED TO THE MOST INTENSE USE ALLOWED*, AND WILL NOT SIGNIFICANTLY REDUCE THE LEVEL OF SERVICES AVAILABLE TO DEVELOPED AND UNDEVELOPED LAND WITHIN THE CITY OF TIGARD. THE SERVICES ARE: 1. WATER; 2. SEWER; 3. DRAINAGE; 4. STREETS; 5. POLICE; AND 6. FIRE PROTECTION STAFF REPORT ZCA 10•-€34 PAGE 2 *Most intense use allowed by the conditions of approval, the zone or the Comprehensive Plan. 10.1.2 APPROVAL OF PROPOSED ANNEXATIONS OF LAND BY THE CITY SHALL BE BASED ON FINDINGS WITH RESPECT TO THE FOLLOWING: a. THE ANNEXATION ELIMINATES AN EXISTING "POCKET" OR "ISLAND" OF UNINCOP.PORATED TERRITORY; OR b. THE ANNEXATION WILL NOT CREATE AN IRREGULAR BOUNDARY THAT MAKES IT DIFFICULT FOR THE POLICE IN AN EMERGENCY SITUATION TO DETERMINE WHETHER :THE PARCEL IS WITHIN OR OUTSIDE THE CITY; C. THE POLICE DEPARTMENT HAS COMMENTED'- UPON THE ANNEXATION; d.' THE LAND IS LOCATED WITHIN THE TIGARD URBAN PLANNING AREA AND IS CONTIGUOUS TO THE CITY BOUNDARY. e. THE ANNEXATION CAN BE ACCOMMODATED BY THE SERVICES LISTED.IN 10.1.1(a). 10.2.1 -THE CITY SHALL NOT APPROVE THE EXTENSION OF CITY OR UNIFIEll SEWERAGE AGENCY (USA) LINES EXCEPT: a. WHERE APPLICATIONS FOR ANNEXATION FOR THOSE PROPERTIES HAVE BEEN SUBMITTED TO THE CITY; OR b. WHERE A NONREMONSTRANCE AGREEMENT TO ANNEX THOSE PROPERTIES HAS BEEN SIGNED AND RECORDED WITH WASHINGTON COUNTY AND SUBMITTED TO THE CITY; OR C. WHERE THE APPLICABLE STATE OR COUNTY HEALTH AGENCY HAS - DECLARED THAT THERE IS A POTENTIAL OR IMMINENT HEALTH HAZARD. 10.2.2 IN ADDITION TO THE REQUIREMENTS OF POLICY 10.2.1, the EXTENSION OF SEWER LINES OUTSIDE OF THE CITY LIMITS SHALL NOT REDUCE THE CAPACITY BELOW THE REQUIRED LEVEL FOR AREA WITHIN THE CITY. The property is presently served by the Tigard Water District. Drainage is adequate for the site. The Tualatin Rural Fire Protection District a1 ready serves the property. The City of Tigard Police Department should not be adversely affected by the annexation of the property since there is only one s home on the site and there are no plans to develop the site further. Bull Mtn. Road is within Washington County's jurisdiction and plans are for Bull Mtn. Road to remain under the jurisdiction of Washington County. Bull Mtn. Road is designated as a major collector on the County's Transportation plan. The standard right-of-way width for major collectors required by Washington County is 70 feet, 35 feet from center line. The Shadow Parc subdivision immediately to the east of the subject property dedicated 15 feet of right-of-way on SW Bull Mtn. Road. Kevin Martin of the Washington County -£34 - PAGE 3 STAFF REPORT - ZCA 10 Planning Staff indicated in a telephone conversation on May 2 1984, that the County would request dedication of an additional 15 feet of right-of-way as a condition of;approval for this annexation and zone change request. The zone change request is in conformance with the adopted City's Comprehensive Plan. C. RECOMMENDATION The planning staff recommends that the Planning- Commission recommend approval of the annexation 'request to the Tigard City Council and approve the zone change subject to annexation of the propertywith the following conditions: 1. The annexation proposal shall be reviewed and rapproved by the Tigard Police Department. 2. A dedication of right-of-way on SW Bull Mtn. Road shall be made as required by the Washington County Planning Department. The dedication' shall be recorded with Washington County and a copy of the recorded document shall be filed with the City, of Tigard. t r 3. A metes and bounds 'legal' description for the property to the . center of Bull Mtn. road must be submitted prior to City Council ' action on the annexation proposal. i ka PREPAR BY: Eliza et- . Newton APPROVED BY: William A. Monahan Associate Planner Director of Planning & Development i . t (0428Pdmj) s �ff I 4 f 4 x f STAFF REPORT - ZCA 10-84 - PAGE 4 twos_o!— ...i....=-,-.— w 1 ; ` P O NE O, 09,osl gtio s2. �ss. y _w ; O09 q.. F a O z z'z9b n 0. g ) a a oo - 0 s M ) tt3 s®� — o I..LJ to UJ in N cn N r � !� c9bt y Z d n O N N 0 4 is w ir II o V Clj ® 0 tt (p'N 1A1 �` O 20.1 Y Cf) �f-.. \ O 00 011 !8 2 : k N (� (L.. h �l 1cf V t ' 1 OL0 Q ® ' m b xs<-osl . x2 Ld O co cliQ Y bdz NINON � F Vic ,pp O Q t o ~ OE'ISI - 4 O e 0 M N - p q q 111 Ld cn M { t w a._ _ wim ulna CITY OF TIGARD, '-OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: June 11, 1984 AGENDA ITEM #: DATE SUBMITTED: June 6, 1984 PREVIOUS ACTION: Continued from ISSUE/AGENDA TITLE: Comprehensive 5/25/84 Plan Amendment CPA 14-84 REQUESTED BY: William A. Monahan Com2rehensive; Plan'Document DEPARTMENT HEAL? OK: lAM CITY ADMINISTRATOR: INFORMATION SUMMARY On April 30, '1984, I presented an LCDC update to the Council. The Council asked that preliminary information on the staff proposal on methods to increase our overall density from 9.1 to 10.0 dwelling units per 'acre be supplied to the Council prior to it going to the Planning Commission. Attachedare various optionswhich the staff identified which will be presented to the CCI on June 11 and Planning Commission on June 12 for input. The issue will be before the City ,Council for consideration along with the remaining issues, i.e. Coal 5 issues, dispersal policy, and manufactured homes issues, on June 25, 1984. All issues must be resolved prior to July 1, when we must address all 11in order to comply" statements of LCDC. AL11RNATIVES CONSIDERED 1. Accept and review, hold for further discussion after CCI and Planning Commission input at the June 25 Public Hearing. Continue discussion to June 25, 1984. SUGGESTED ACTION Continue this discussion item and public hearing to June 25, 1984. 0464P dmf t. 11 MEMORANDUM CITY OF TIGARD TO; ' Members of the Planning Commission FROM; William A. Monahan, Director of Planning and Development DATE; June 6, 1984 SUBJECT: LCDC Acknowledgement Attached are staff recommendations aimed at satisifying the "-in order to comply" requirements of LCDC issued at our recent acknowledgement hearing. These issues must be addressed by the City Council for submittal to LCDC by July 1, 1984. The following issues will be addressed at the Planning Commission sleeting June 13, 1984: 1. Remaining Goal #5 issues. ..,: 2. Exceptions to Private and Shared Outdoor Recreation Area. requirements. 3. Subsidized housing dispersal policy. 4. Density - 10 units per acre. 5. Manufactured Housing Conditional Use requirements. 6. Manufactured Housing Needs Assessment. Staff is requesting input from the Commission on each item with a recommendation for Council consideration. Please note that the item dealing with the density question contains several different options for attainment of ten dwelling units per acre. Staff is requesting either that the Commission choose the option which it prefers or rate the options in terms of desirability. (p468P) MEMORANDUM CITY OF TIGARD,.OREGON TO: Members of the Planning Commission June 7, 1984 FROM: William A. Monahan, Director of Planning and Development W" ffiln SUBJECT: - Density - 10 units Per acre. ON April 30, 1984, staff made the City Council aware that LCDC continued the City's request' for acknowledgement to July 1',` to allow time to correct deficiences identified in the plan. One definency reads: "Comply with the Metropolitan Housing rule ;by providing an overall average density of ten units per acre net residential buildable acre (OAR 660-07-035) or take . an exception in the -plan to the Housing , Rule. Calculations of overall "density shall include consideration sof density reductions due to transition from established to developing'areas". Staff gave the Council several ideas of how the City can address the density issue (see attached Council minutes). The Council directed staff to keep the plan as consistent as possible without going back to the NPO's to change designations on individual properties. The Council also expressed interest in encouraging high density residential along with commercial uses in NPO #f 4, therefore, staff has explored options directed at concentrating the density in this area. Present Density - Based upon the buildable lands inventory which was updated in October of 1983, the City has 1310.87 acres of buildable residential land. This land is presently zoned to allow 11,942 dwelling units, or 9.1 building units per acre. Our original submission to LCDC included an effort to take credit for an additional 1400 ¢ units within redeveloping areas of the Central Business District and the CP areas of NPO # 4. LCDC rejected this approach and stated that redevelopment for residential use could only be credited for pre existing residential land. A proches to Equal or Exceed an Overall Density of 10 Dwelling Units Per Acre. The Staff has investigated many *,rays to increase the density to 10 units per acre. Following are the alternatives abailabie to you for consideration: I. Change all CP zoned land in NPO #f 4 to R-40 Residential. 2. Change Medium High from R-20 to R-25• jj 3. Change several zoning categories to increase the allowed , density on R-1, R-2, R-3, R<4-5 R 4-5PD, R-12 and R-12PD. .. 4. Change a strip of land presently zoned C-G, C-P and R-3 in NPO # 4 to R-40 One alternative not discussed would involve reviewing the Comprehensive Plan and Zoning Maps to identify land which should be upzoned under existing residential densities. The Council did not favor this option, however, if the Commission feels that this is a viable option, it may wish to express this. Alternative - The following four pages present the options identified by staff. �r ALTERNATIVE # 1 Chane a1L CF in NPO �#4 to R-40 with Commercial Professional offices allowed on the first two floors. . . Commercial Professional uses on first two floors. Involves - add 1$.58.030 3. NPO a#4 only. Increase height limitation to 80 ft. for NPO #4 18.58.050 Options to property owner Build up to 2' floors of CP Build up to 40 DU per acre. Combine by building up to 2 floors commercial residential up to 40 DU• comm,' that has no more than 2 Add residential to existing stories of comm. Effects Professional structures in excess of two stories 1. Hakes all Commercial nonconforming. 2. Creates situations where High D enileyResidential couldl landmark Ford, Lamb 'Heston, adjacent to existing comm i Commerce Plaza, OEA. xpanding above 2 floors 3. Restricts existing commercial buildings from e for additional commercial space. tunities which property owners have 4. Limits economic development oppor relied on since the property was designated commercial. Density Calculations 1. Changes 62.33 acres of buildable CP land to R-40. Total before 'acres and 11,942 units. Total after recalculation cres 7 recalculation 1373.20 acres and 14,435 units- 2. Allows R-40 residential on land which is presently developed. Some ve omic land is devoted to ands have potential uanercial uses which IIforaredevelopmentsignificant �asnthey life remaining. could be are now developed for residential use. These properties e land to form larger developable combined with adjacent buildabl parcels (0468P) ALTERNATIVE 2 5 Change Med. High (13-20 d/u/a.) to Med. High (13-25 d/u/a.) `. Involves - changes 18.56 R-20 (20 units per acre) to -R-25 (25 units per acre). Development Standards remain as .written. Effects'- allows property owner to develop land at 25 units per acre. Density, Calculation 1. Change 233.49 acres from R-20 to R-25. Total before redesignation 1310.87 acres 11,942 potential units Total After redesignation 1310.87 acres 13,309.5 potential units (0468p) ALTERNATIVE # 3' l Change several zoning categories to increase the allowed density in R-1, R-2, R-3, R-4.5, R-4.5PD, ;R-12, and R-12PD Change R-1 to R-4.`5 - Increase of 21 units R-2 to R-4.5 -'Increase of 136 units R-3 to R-4".5 - Increase of 95 units R-4.5 to R-5 - -Increase of 205 units R-4.'5PD to R-5(PD) - Increase of 53 units R-12: to R-15 - Increase of 602 units R-12(PD)to R-15(PD)- Increase of 107 units Density Calculation Acres #k of Potential Units Total Before Redesignation1310.87 11,942 Total After 1310.87 13,159 Ulm ALTERNATIVE # 4 Change a strip of land presently zoned C-G, C-P and R-3 in NFO # 4 to R-40. A portion ofNPO # 4 could be rezoned leaving Commercial on the most visible ; land along 1-5. The strip proposed for residential zoning is bounded by 'SW 72nd Ave. to the west and SW 68th on the east between SW ,Fampton and Atlanta. Additional land above Atlanta on 72nd would also be included while several parcels of land beteen ;Clinton and Franklin Street would be excluded. By t leaving out this parcel, land which is most desirable for commercial development will remain as commercial. 't k The attached map illustrates the area which would be redesignated to R-40. This >involves changing some land from low density , residential and some from Commercial Professional. f option to property owners The same options as available under Alternative # 1 would be available. F' Effects The same effects as outline in Alternative # 1 would apply except the land which.is most desirable for commercial -ie�elopment will be preserved, i.e. along 1-5 and adjacent to the new interchange. Density Calculations Z. Change 1.88 acres from R-3 to R-4 Change 21.51 acres from C-P and C-G to R-40 Change 41.86 acres of developed land from C-G, C-P, and R-3 Total before recalculation 1310.87 acres and 11,942 Brits. The recalculation involves the City's contention that 5:)% of the already developed area will be redeveloped. This would allow for the grouping of buildable lots with other lots that now are developed as low density residential so that larger scale projects will be possible. Recalculation .' Buildable lands 1332.38 acres 12,872 units 50% of Redeveloped Land 20.93 acres 837 units TOTAL 1353.31 acres 13,709 units The above calculations adds all vacant buildable residential land to 50% of � . the now developed (as residential) land within the redeveloping area. � x 0468P s � 3 3 sx IN MIF MEN AW ATLANTA Y 5-- m--- -� ;�� ,�r,�, a",�,r,f s�' xY s-'�'4�2s^�� i��1 g`S�' '"T.�'t� g� � � �: F�a�: r}�.:� '_ ems' .-s,>�.-a�� a .z� r-��,..e�_....•-* - - siz+- �.: �^ �>�'> >��, - :�:f�� • �' �d� �"� kY.<- Sys,■ �� ' I RON Yi f`s> }},,��rl v:• fis. t t. #' a�4X' #"'r'�? ��M��' '��3 g`•� -.:€'x ��,�`-,fir �i" ,�,t."„z-` � z e:3: �' � �i *�ea:� � � �''� G '-.?" �' s.� �� m".�� s.'rrsL �t` a '�° "� s�-7 =tom` �� ■ � � � y'�,,.�d„� '�'75z�e a T ;nY`` t �"+`v''� �. '�' ,�i/e '�''w �� -Yr �� . . � }♦ � . �k "� Cara Ems IN 'rkkh3.4 y.{h •,'s.,: s ♦s:t r r ' r as}� 4��$ i "q`�' {"•�'�' � � 1`�'L";� `�"= rS` .'�•�` � �p� 3}��:�: c.. tea' ;, Em { - MM RECOMMENDED ACTION The staff is asking the Commission to choose one alternative to recommend to the City Council or to rate the four options in order of preference. If the Commission chooses to design a fifth option, staff will assist at the meeting. \V . 5 � APPENDIX This table is attachedto show the potential impact of increasing the maximum density allowed in existing zones. Zoning Acres # of D.U. Effect Buildable land R-1 5.98 6 Change to R-4.5 = + 21 R-2 54.23 108 Change to R-4.5 = + 136 R-3 63.50 191 Change to R-4.5 - + 95 R-4.5 444.37 2018 Change to R-5 = + 203 R-4.5PD 105.93 477 Change to R-5 = + 53 R-7 79.09 554 NO CHANGE R-7PD 68.87 482 NO CHANGE R-12; 200.55 2407 Change to R-15 _ + 602 R--12PD 35.88 431 Change to R-15 PD = + 107 R-20 22.17 4443 Change to R-25 = +1111 R-20PD 11.32 226 Change to R-25PD = + 57 R-40 14.98 599 NO CHANGE 1310.87 11,942 NEED 1168 more units C-P in A 62.33 0 Change to R-40 w/CP - +2493 plus redeveloping r ' CITY OF TIGARD, OREGON COUNCIL `AGENDA ITEM SUMMARY AGENDA OF: June 11, 1984 AGENDA ITEM # DATE SUBMITTED: June 5, 1984 PREVIOUS ACTION: `Request for bids ISSUE/AGENDA TITLE: Surplus Proert Pinebrook Lot & Old City Hall REQUESTED BY: Purchasing Agent DEPARTMENT HEAD OK: CITY ADMINISTRATOR: INFORMATION SUMMARY On April 23, 1984, Council held a public hearing regarding the proposed sale' of:the Pinebrook lot and old city hall site. No one .appeared to testify at; the public hearing. On April 26, 1984, notice of property sale was published in Tigard Times and soliciation of quotes was mailed to 24 commercial/residential builders and other individuals who might be interested. No bids were received at the bid opening date of May 14, 1984. Council direction is requested regarding the disposal of this property. The City Attorney's office advises that we must follow the process outlined in ORS 221.725 regarding sale of land. - Proceeds from the sale has-been earmarked for furnishings for the new Civic Center.' ALTERNATIVES CONSIDERED Considering the economic times and market conditions, reduce the price (with justification for that price). Get a new appraisal. (Appraised in Oct. 1983). Reduce the terms of payment. Suggested bid proposal language to be revised to state: "Cash preferred but terms negotiable". Staff meet with Commercial and Residential realtors for suggestions on how to market, terms and suggested listing price. Wait for market conditions to improve. Each eof_the suggested-alternatives-will require+another -public-hearin��- -----Y SUGGESTED ACTION Encourage Council to discuss alternatives and direct Assistant Finance Director to proceed with your decision. (0400F)' 'a ITEM #7 See City CouncilMeeting of July 16, 1984 for Item V. i E - 1 t t t' 'e CITY OF TIGARD, OREGON f COUNCIL AGENDA ITEM SUMMARY AGENDA OF: June 11, 1984 AGENDA ITEM #: DATE SUBMITTED: June 6, 1984 PREVIOUS ACTION: ISSUE/AGENDA TITLE: Approve' Procedure On Delivery Of Council REQUESTED BY: Police P.B.O. { x: C Packets DEPARTMENT HEAD OK: CITY ADMINISTRATOR: f INFORMATION SUMMARY - On April 23, 1984, the Council requested this item be considered after a full Council was elected. Staff is bringing this item back for action. 6 a a` t ALTERNATIVES CONSIDERED G, tr 4 SUGGESTED ACTION See attached memo from the 4/23/84 meeting for information and suggested action, E; Iw/1639A CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: April 23, 1984 AGENDA ITEM #: Consent I' DATE SUBMITTED April 17, 1984 'PREVIOUS ACTION: N/A ISSUE/AGENDA TITLE: A rove Procedure On Delivery Of Council REQUESTED BY: Police P.B.O. Packets DEPARTMENT HEAD. OK: CITY 'ADMIN ISTRATOR: INFORMATION SUMMARY The Police P.B.O. (Productivity By Objective) Committee has identified the delivery of Council packets as a costly and inefficient use of a sworn 'police officer's time, especially under increasing workloadsand cut-backs. P.B.O. teaches problem identification, evaluation and alternative suggestions. The Police P.B.O. team identified over 32 manhours/year related to Council packets.'' At about $13:50/hour (salary and benefits) that's about $500/year. Several less costly options were evaluated. ALTERNATIVES CONSIDERED 1. Private courier service 2. Clerical employe on overtime 3. Councilors pick up at station 4. Councilors pick up at Police station Thursday night after 6 P.M. or delivery by part-time clerical employee during work day on Friday SUGGESTED ACTION Staff recommends approval of alternative #4. Councilors pick up at Police station Thursday night after 6 P.M. or delivery by part-time clerical employee during work day on Friday. t k $ �4 Lli > Li LLJ < W- UJ f- LL- z Cf) LLJ C� Lij _.! 0 L PRODUCTIVITY By OBJECTIVES d 4 Our basic reason for gathering together is to solve problems and increase productivity. Our first step was to choose a problem that we could resolve by using resoroes that were available ,to us. We agreed : ould work on, and that was the City Coun on a 'single problem that we Cc il 4 Packets that the police Dept. is ordered to deliver each meek`. The problem statement is simply ,that the City Council must ihave ,the, packbts . as soon,as possible after they are available with adequate time for m .reviEIW. z low did we arrive at this problem? All members of the team sat down and had-.da_ brainstorming session. This is simply a .technique' that encourages the sharing of thoughts and ideas from all the team members. Its purpose is to stimulate and generate new ideas by combining one's ;creativity with that of all. 'the members of the team. It also creates z 2 an enviroment where members of the team feel free to make suggestions and take somerisks. Thru this brainstorming we were able to compile a• list ,of many ideas or problems that we could pick from. The next step was to classify these problems into three groups. We did this by assigning each problem a letter, A, B, or C. Those classified 'as "A" proplems were those that could be solved immediatly with little work ori' our part. Those classified with the letter t08" were reasonable 1roblems that we could solve with a moderate amount Vf time and effort. Those we classified with "C" were problems that were out of our control and"couldn°t solve due to them requiring budget expenditures. From these categories we decided to ,to take a problem from group "B" those being the problems that we could solue with a little time and effort. t. d we think this was a problem ? There were two basic reasons we Why di e ' felt this was a problem. #'! . There" s a moral factor with the officers involved. #2. That this proceedure was not cost effective. our next speaker. , �hese, itetns will be covered by E 1 r}s v C\jri m Ul �Qul c• 0-t, Cl. .-1 p. N c6 to _ Stebo . 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H H FF-I W HCH W O W .� r E- WO a. > Ez. O . U W H W (n to U) v1 0 •rt E>:. E-• : a. H L] 0 Z7 4.3 0z H a V, a4 co z W 14-3W � cn W W H C H N E z W W aC H •rl H a O S.. 6 H H H14 H Ha-. C7CIN O •rc O c H ¢ H d H oc ss+ a; O HOS W W i <c O CO W 0aa1 > S rn W z O > ' H [x - a T r H m 0 x N rn v •ri •ri N 1 O >'� o d) 'a O N A - _O cid cu3 r-ii 0 C/Itx, fa•moi v ri 4 " > Zvi U u E .) � a aro. r-i V) b 4.) -r W C a s Q) -� .U) 9 N 0 ri ri T) ro Cd a ul �,4-3 .-i 3 � � � v Q) W ro N v H > roC 6 0 3 i> W .> •> •11 ro N N x ., N rn GO s ; U o ,`n� > .ri.z. ro a v ::!s o x" 4�3 0 0. a X -1-1 a) C) 4-3 � c a v 1-3 ro -1 >1-u a aa)) CO v U z U)) o a - r-i 0i �i v � � 4 rooms O p ww`43rQ) H U O C O SN a -:4 3 O W a � rn ro <_ WIV 4.3 N a L. a 0 W A H Q v � s> m xzn0 d N � 0 n4-3 -NLa aaa z0 V) � Q a. C. v :o Qr- o a1) av C- w0avarCa oa0 v ro 0 cd •rs +) U 3 v w w C >, O4-) C rn voo av .x rn U o 4J v s. Ccacavv vUaa� S. cn � r-1 Z •.1 ca •ri 0 0 � +3 4-3 r- 4-3 v 0 v r1 ++ -1v U bO-0 0c� ro0 S. rrz . rn v z: ca a O P. U - C.rn AU � 10 �O oro COM)4) oN x a) a4) ro • a) � 0 cki -4 � +� mss, v.ri o > z. v r-i a N •r1 U U c`Ai a co ro a c ani a ro 0 ax i Q U Q) 3qu ami bo 0 =3 >, v U .c-) .N v v X! C Z r ii aa)) •r-+ cn •r♦ 4. v u � � o ca 0 a >,.x U � .x •rr m o (a .. rI -1 +s 4, .moi o > O •r♦ v O C W W a.0 cp DOLLAR COST 34 30 'e•}r!! JJA 28 f�! 26 24 22 II 20 18 16 14 121 y k 10 # iIt 6 ME STATUS PRIVATE OFFICE AIDE COUNCIL , QUO COURIER PICK—UP v- a 1 CITY OF TIGARD,`OREGON COUNCIL AGENDA ITEM SUMMARY . AGENDA OF: June 11, 1A84 AGENDA ITEM i DATE SUBMITTED: June E, 1984 PREVIOUS ACTION: May 23, 1984 a. ISSUE/AGENDA TITLE: Dispatch Discussion/City Council-Budget Committee � Contract Task Force REQUESTED BY: R.R. Adams, Chief of Police DEPARTMENT HEAD OK: CITYADMINISTRATOR: INFORMATION SUMMARY See attached memorandum, letter to Chief Washburn of the Tualatin Rural Fire Protection District, and the 'letter from Fred Hage, Chairman of the Board of t, Directors of-the above fire department. t ALTERNATIVES CONSIDEREDAI SUGGESTED ACTION Request further direction from City Council relative to the above. .B. Adams Chief of Police 4: k CITY OF TIGARD MEMORANDUM TO: City Administrator/City Council June 5, 1984 R FROM: Chief of Police SUBJECT: Dispatch Control Study ' RE: Request for Proposal (RFP) Study Committee Sir: ', I have been advised by Chief Washburn of the Fire District that they have been instructed by their Fire Board not to devote any more time to the dispatching proposal at this time. A Subsequently, without ,their participation I will not have the material h for the June 25,' 1984_ meeting as requested by City Council and the E Budget Committee at the May 23, 1984 meeting., At this point in time, I await your direction. , L 7 } z Respectfully, R.B. Adams Chief of Police RBA:ac r fi 1 ' F t - I €r � s k WASHINGTON COLfNTY,OREGON k June 6, 1984 POLICE DEPARTMENT i' £ f Chief Washburn f Tualatin Rural Fire Protection District P.O.'Box, 27 3 Tualatin, OR 97062 } -RE: Dispatch Contract RFP Study Committee �t Dear Chief Washburn: . in the absence of participation of your staff in regard to the RFP team-to develop a comprehensive dispatching proposal, I have asked the Tigard City,Council for further direction at this time. Further, I will not have the material and information for the June 25, ` 1984 City Council meeting necessary for them to make a decision as requested at the May 23, 1984 City Council/Budget Committee meeting. s I Y an If you have questions, please advise. Y Sincerely, R.B. Adams Chief of Police RBA ac cc: City Administrator " City Council r 9020 S.W.BUHNHAh1 •P.O.BOX 23397•TIGARD,OREGON 97223 PH:639-6168 MMIH RURR HE PRUM10H HIMIN P.O. BOX 127 ® TUALATIN, OREGON 97062 ® PHONE 662-2601 ® RUSSELL WASHBURN. CHIEF May 25,; 1984 T0: Tigard City Council and ,Budget Board FROM: Chairman, Board of Directors, TRFPD RE: Computerized'Dispatch Services Ladies and Gentlemen: Thank you for the recent opportunity to tender a- proposal for this department to provide police dispatch services for the City of Tigard. You are probably aware that the Tualatin Fire District is justifiably proud of its communications system. This advanced, state-of-the-art, s computerized center is the showpiece of the vest coast and has been and is being used, as a model for the ultimate in coTwunications services for cities and districts acrossthe country. The City of San Diego Fire Department is presently installing a dispatch system based upon the Tualatin Rural Fire Protection District design, The San Diego Fire Department responds to approximately six hundred (600) calls per day. We realize that the recent discussions regarding this project came with short notice to your staff and ours. We would reiterate that our proposal was made in good faith and the quotation is accurate and still stands. A brief review of your police dispatch cost analysis document reveals that there is a discrepancy in costs, based on our proposal of approximately $48,000.00 for a minimum net savings to your taxpayers of over $33,000.00 annually and we firmly believe that savings would be greater in future years. All of you are cordially invited to tour our Communications Center. We would be pleased to shag and explain to you how your police dispatch system could be upgraded and still cost your taxpayers fewer dollars. It does need to be brought to your attention at this time that until you are able to assure us that you are seriously interested in cost effective service to your citizens, our staff has been directed to set this proposal aside. Sincerely, Fred Hage Chairman Board of Directors T CITY OF TIGARD, 'OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: June 11, 1984 AGENDA ITEM #: / � I DATE SUBMITTED: June 5, 1984 PREVIOUS .ACTION: n/a ISSUE/AGENDA TITLE: APPROVE AUDIT AGREEMENT REQUESTED BY: J. Widner DEPARTMENT HEAD OK: J. Widner CITYADMINISTRATOR: INFORMATION SUMMARY Attached> is a copy of the addendum to the audit agreement with Coopers & Lybrand for the fiscal year ending June 30, 1984.c ALTERNATIVES CONSIDERED n/a SUGGESTED ACTION Staff recommends ' approving this agreement and authorizing the Mayor and _ Recorder to sign on behalf of the City. (0405F) Coo ` GIS certified public'accountants 2700 First Interstate Tower in principal areas of the world �1p J Portland,Oregon 97201 Lyffand telephone(503)227-8600 June 15, 1984 Ms. Jerri 'Widner Finance Director City of Tigard P.O. _Box 23397' Tigard, Oregon 97223 Bear Jerri: Enclosed is the addendum to our audit contract for the engagement for the year ending June 30, 1984. Please sign`,two copies and return: them to me. If you have any questions, please 'call. We appreciate the opportunity to be of continuing service to the City of Tigard. Very; truly yours, JLD:ss Enclosures This is an addendum to our contract made between COOPERS &, LYBRAND, , as certified publicaccountants, and the CITY OF TIGARD. In accordance with Paragraph 7 of the May 13, 1974 agreement, the terms and provisions of the agreement may be extended for additional fiscal years after June 30, 1:974 as mutually agreeable to the parties and by the execution of an addendum; ADDENDUM It is hereby agreed that the accountants shall conduct an audit of the accounts and fiscal affairs of the CITY OF TIGARD for the fiscal period beginning July 1, 1983 and 'ending June 30, 1984 inaccordance' with the prescribed Minimum 'Standards 'of Audit Reports, Certificates and Procedures and Oregon Revised Statutes 297.405 through 297.555. x The completed report or audit, in accordance with the 'Minimum Standards of Audit Reports, Certificates, and Procedures shall be available in 25 or more copies to the City not later than September 30. The billings for services rendered hereunder shall not exceed $14,900 providing the City personnel have satisfactorily completed requested schedules. Requested schedules shall be completed to auditor's satisfaction not later than August 17, 1954. Auditor has provided formats of required schedules and shall review by June 30 if schedules are being prepared satisfactorily. IN WITNESS WHEREOF, the CITY through its Mayor and Recorder, acting pursuant to resolution of the City Council, and the accountants acting through their duly authorized undersigned agent, have caused this agreement to be executed. COOPERS & LYBRAND CITY OF TIGARD By E ~ By Y Title Partner By . — p yxt-jR6corder i ` 3 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF. June ll, 1984 AGENDA ITEM #: ( , DATE SUBMITTED: May 31 1984 PREVIOUS ACTION: None - ISSUE/AGENDA TITLE: Cecil Boone Park Subdivision application refund REQUESTED BY: _Ryan O'Brien on behalf: of Bob Boone and Dave Hall DEPARTMENT HEAD OK: JdV CITY ADMINISTRATOR: - INFORMATION SUMMARY ' On _June 12, 1981, an application was filed by Bob Boone and Dave Hall for Conditional Use approval and subdivision approvalon 2.7 acres north of :Durham Road and east of Hall Blvd. The Conditional Use was approved by the Tigard Planning Commission on September 8, 1981. On September 7, 1982,`.the Planning Commission granted a 6-month time extension for the Conditional Use to allow the applicant time to form an LID in the area. The City and the applicant agreed to postpone action on the subdivision pending formation of the 'LID. Prior to the agreement to postpone, however, notice to surrounding properties had been mailed, a notice had been published in the newspaper and City staff Lad spent time renewing the application. A representative of the applicant is requesting a full refund of the $330.00 subdivision application since no final action was taken. ALTERNATIVES CONSIDERED 1. Grant the applicant's request and refund the $330.00. 2. Refund $165.00 of the application fee retaining $165.00 to cover costs of staff time, notification and advertising. 3. Deny the applicant's request and refund no money. SUGGESTED ACTION Deny the applicant's request and refund no money. (EAN:pm/0462P) r _ RYAN O'BRIEN Planning Consultant 1134 S.E. 23rd Ave. Hillsboro (503) 648-4061 CITY QF TIGARD PLANNING DEPT. Kieth`Liden, Associate Planner April 29, 1984 City of Tigard P.O. Box 23557 Tigard, Or. 97223 Subject: Cecil Boone Park Dear Mr. Liden, On behalf of Bob Boone and Dave Hall, I am requesting the return of a subdivision application fee submitted to the City about 22 years ago for the Cecil Boone Park Subdivision. As I recall, Subdivision and conditional use permit applications were submitted, but action only occured on the Conditional Use Permit application. The subdivision never went to a hearing because staff wanted to wait until sewer was available. At that time we forgot to request a return of the application fee. If you have any questions or need further information, please give me a call. Sj ce ely, L }f c.c. Bob Boone RO'Brienk P CITY OF TIGARD,'OREGON r � { COUNCIL AGENDA ITEM SUMMARY AGENDA OF: - �l--- AGENDA ITEM #: DATE SUBMITTED 5/14/8�f PREVIOUS ACTION: Place on to ISSUE/AGENDA TITLE: Final _ maintenance 2-8-82' REQUESTED BY: Engineering Department RE acce tante of Dawn's inlet Q subdivision �" MDEPARTMENT HEAD OK: CI7y ADMINISTRATOR: INFORMATION SUMMARY ': Dawn's Inlet is located off SW 113th Place. All public improvements that were required have now been completed. ` 1- ti 4 F ALTERNATIVES CONSIDERED $` i YS SUGGESTED ACTION' Engineering Department recommends that the City Council accept the public improvement within this project for City operation and maintenance responsibility. (009?S) CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: L2 —E 9 - AGENDA ITEM DATE SUBMITTED:'` 5/14/84 PREVIOUS ACTION: Winsome Terrace' ISSUE/AGENDA TITLE: Final was placed on to maintenances Acceptance of Winsome Terrace REQUESTED BY: Engineering'Division Subdivision a DEPARTMENT HEAD OK: �� CIT ADMINISTRATOR: INFORMATION SUMMARY Winsome Terrace is located off SW Grant St. All required public improvement have been installed:as to the _approved plans. ALTERNATIVES CONSIDERED SUGGESTED ACTION The Engineering Department recommends to the City Council accept the Public Improvements for city operation and maintenance respousibility. C0097S? i' CITY OF TIGARD, OREGON (' p COUNCIL AGENDA ITEM SUMMARY k, AGENDA OF: ,lune ll,_1984 AGENDA ITEM #: q. DATE SUBMITTED: May 16, 1984 PREVIOUS ACTION: None !; ISSUE/AGENDA TITLE: Professional: Services Contract - SW 72nd AvenueREQUESTED BY: Randy Clarno 4 Centerline Monumentation DEPARTMENT HEAD OK: CITY ADMINISTRATOR: ,U INFORMATION SUMMARY On April 12, 1984, we requested ;proposals from seven ;(7) professional land surveying firms for the centerline establishment and monumentation of SW 72nd Avenue (Pacific Highway to Highway 217). We received a total of three (3) proposals and they breakdown as follows: Firm Name Cost 1. Peterson Land Surveying Inc. $ 5,405 2. Harris-McMonagle Assoc. Inc. $ 7,450 3. Wilsey and Ham Inc. $11,800 ' ALTERNATIVES CONSIDERED To accept one of the other two (2) proposals received, SUGGESTED ACTION To make effective use of current budgeted monies for this year's Collector Street Centerline Monumentation Program, staff recommends acceptance of the proposal submitted by Peterson Land Surveying Inc. 1568A we 1wiffil 11WIN- CITY-OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: June ll, 1984 AGENDA ITEM #: DATE SUBMITTED: May 16, 1984 PREVIOUS ACTION: None ISSUE/AGENDA TITLE: Professional Services Contract - SW 72nd Avenue REQUESTED BY: Randy Clarno Centerline Monumentation DEPARTMENT HEAD OK: f CITY ADMINISTRATOR: /�1�� INFORMATION SUMMARY On April 12, °1984, we requested proposals from seven (7) 'professional land surveying firms for the centerline establishment and monumentation of Slid 72nd Avenue (Pacific Highway to Highway 217). We received a total of three (3) proposals and they breakdown as follows: fµ Firm Name Cost f 1. Peterson Land Surveying Inc. $ 5,405 2. Harris-McMonagle Assoc. Inc. $ 7,450 3. Wilsey and Ham Inc. $11,800 ALTERNATIVES CONSIDERED To accept one of the other two (2) proposals received. SUGGESTED ACTION To make effective use of current budgeted monies for this year's Collector Street Centerline Monumentation Program, staff recommends acceptance of the proposal submitted by Peterson Land Surveying Inc. 1568A 321 SAVI 1?Icventh Avenue/Portland.Orc;;m 9720S (503)227-0455 RECEI'VEID May; 10 , "1984 CITY OF TIGARD Mr, Randy S. Clacno Survey Section Chief City of Tigard 12755 S.W. Ash P.O. Box 23397 Tigard, Oregon 97223 Re: Addendum to S.W. 72nd Avenue Monumentation Proposal Dear Mr: Clarno: Based upon the information you relayed in our conversation of May 7, :1984, we are adjusting our cost estimate as shoran in our proposal dated May 3, 1984 accordingly. We understand that the county will remonument the S.E. corner of the Richardson Claim and the re-entry corner of the Gram Claim prior to the beginning of this project and will remonument the N.E. 1/4 corner of Section 1 and the N.E. corner of the Richardson Claim within the next few weeks. With the understanding that we will be able to use all four of these remonumented "corners prior to completion of this project, we are adjusting our lump sum proposal to $11,800 . Very truly yours, WILSEY & HAM Oran D. Abbott, P.L.S. ODA:nh polrlri inilmrri urcnt�.err inrcnnt;•,Icy rbgaiioni .rrn Wc.•lwlrltc 1"'11 t ph"1iui�;nul,m,rl�,t,•c,n innnncni Jl d1Ln1.•.,unc�iir,..,rn! ir.,lrynn. OIli((:s h mcd fire Pmthml. Ori,i,n I ,hrcr (:it (:alii,rnna I n.n, , (';ditnnri.r "Ia,,,nra. l\';r.hin,tun Itcllcni'. i\',i.lrin t,ni a 521 SAV. facventh:\centic/Portlatitl.Oregon 9720 (503)227-0355 May 3,'1984 s Mr. Randy S. Clarno Survey Section Chief City of Tigard 12755 S.W. Ash �. P.O. Box 23397 Tigard,'Oregon 97223 RE: S.W. 72nd Avenue Monumentation Proposal' Dear Mr. Clarno: Wilsey & Ham is pleased to present this proposal to performsurveying services on S.W. 72nd Avenue between State Highway 217 and State Highway 99W.' We have reviewed the site and have determined the scope of work to be those services outlined in the "Specifications and Standards" included in your letter of April 12, 1984, and attached to this proposal.' �•. PERSONNEL, E - s Oran Abbott, P.L.S., will be responsible for this project. He is a graduate of Oregon State University, licensed in Oregon and Washington, with over 13 years experience in boundary surveys. Silas Woodard "Woodi" Davis - Party Chief, L.S.I.T., Oregon 1980, attended University of € Mississippi and Lousianna Technical University, with over 8 years in boundary work. Jon Feigion, Crew Chief, L.S.I.T., B.S. Portland State University, 7 years experience in m boundary work. ; John Raglione - Chainman, Structural Engineering degree P.S.U., 1983; E.I.T., 6 years experience structural and land surveying. Robert White Chainman, technical training from Portland State University and Clatsop } . Community College, 6 years experience in land surveying. 6 INSTRUMENTATIOPI We use Wild Theodolites, T-2, T-1 and T-16, with D13S EDM or Hewlitt/Par_kard 3800. For g' this project we will use the I" T-2 with either the D13S or the HP 3800 depending on which one most closely conforms with the City of Tigard equipment. public impro%cmcnts cn•inccnng•decclupmcnt .cr%ices public polis t p1minina mid llals sis c nt irunmuttal affairs•surccs mg anti nape ng Ofhccs lorttctl tn: I'ortlenLL Oregon hnstcr (:its. (..thfornia Vresnu. California I;tc<nna. Washington licllc\tle. \t tshinp;ton , t TIME Wilsey & Ham proposes to commence work within two (2) working'days of notification of acceptance, and complete the project within thirty (30) working days thereafter. K COMPENSATION FOR SERVICES Wilsey & Ham proposes to be compensated for the scope of work at a Jump sum amount of s $13,000 in accordance with the attached Standard Terms and Conditions, dated March 1, 1981. k' 5, If this proposal meets with your approval, please sign one copy and return it for our files. F' Return of the approved proposal will serve as our notice to proceed. We're:looking forward to working with,you on this project. Very truly yours, LSEY & H ACCEPTED: ' tA Vi VU J ry . Palmer, P.E. .' Vi e Pr sident ty of Tigard E Oran D.Abbott, P.L.S. Date F OA/tr r s Enc, l l i WILSEY & HAM STANDARD CONTRACT PROVISIONS 4 A.TERMS OF PAYMENT Fees and all other charges will be billed monthly as work progresses and the amount of each billing- shall be due and payable ten (10)days after the date of such billing.Any portion of a billing not paid within thirty(30)days of the billing dateshall be considered delinquent and shall bear a delinquency charge of one (1) percent per month on the unpaid balance,but in no event shall said delinquency charge or the payment thereof extend the due date. If any billing is not paid in full within 30 days after the billing date, then in addition to any other remedies available to Wilsey& Ham it may cease performing work hereunder upon delivery of written notice of its intention thereof to the client. Further, in the event of such default Wilsey&Ham shall have the right, but not the obligation, to cease performing;work under any other contract then out- standing between the client and Wilsey&Ham. Should legal action be necessary to enforce the provisions of any contract entered into of which this schedule is a part the client agrees to pay all attorneys'fees and court costs incurred in the prosecution thereof. B.SCOPE AND EXECUTION OF SERVICES Wilsey &`Ham makes no warranty,either expressed or implied, as to its findings, recommendations, specifications, or"professional advice, except that the same.will be promulgated after being prepared in accordance with generally accepted professional practice.No agent,employee or officer of Wilsey& Ham has any authority to make such warranty as disclaimed above. In the event that the client requests termination of the work prior to completion, Wilsey & Ham reserves the right to complete such analyses and records as may be necessary to place its files in order and, where considered necessary to protect its professional reputation, to complete a report on work performed to date. A termination charge to cover the costs thereof in an amount not to exceed ten (10) percent of all charges incurred up to the date of the stoppage of the work may be made at the , discretion of Wilsey&Ham. Wilsey & Ham will diligently proceed with the work contracted for, but it is expressly agreed and understood that Wilsey& Ham shall not be held responsible for delays occasioned by factors beyond its control,nor by factors which could not reasonably have been foreseen at the time of the execution of the agreement between the parties. In the event the client makes a claim against Wilsey&Ham,at law or otherwise,for any alleged error, omission, or other act arising out of the performance of its professional services, and the client fails to prove such claim, then the client shall pay all costs, including actual attorneys' fees incurred by Wilsey&Ham in defending itself against such claim. C. LIMITATION OF LIABILITY Any and all liability,claim for damages,cost of defense,or expenses to be levied against Wilsey&Ham will be limited to a sum not to exceed Fifty Thousand Dollars (550,000.00)or the amount of its fee, whichever is greater,on account of any injury or damage to persons or property or arising out of any design defect, error, omission, or professional negligence. Further, the client agrees to notify any contractor or subcontractor who may perform work in connection with or making use of any design, report, or study prepared by Wilsey& Ham of such limitation of liability and require as a condition precedent to its performing the work a like limitation of liability on their part as against Wilsev&Ham. In the event a client fails to obtain a like limitation of liability provision as to injury or damage to persons or property,design defects,errors,omissions,or professional negligence,any liability of Wilsey & Ham and/or the client to such contractor or suPcontractor arising out of alleged injury or damage to persons or property, design defects, errors. orm ,ons, or professional negligence shall be allocated between the client and Wilsey & Ham in such a manner that the aggregate liability of Wilsey & Ham ' shall not exceed Fifty Thousand Dollars (550,000.00)or the amount of its fee, whichever is greater, i 's W&H Form 1 Effnctive March 1,1981 Harris-McMonagle Associates, Inc. ENGINEERS:UIt VEYO Its 8vk'5 SAV. COMMERCIAL STREET �LcIVi=O TIGARD,OREGON 97ZZ3 TeIephon 150)16)9-)45) May 14, 1984 CITY OF TIGAftCi i f f Mr. Randy S. Clarno City of Tigard' Survey ,Section P. 0. Box 23397 Tigard, OR 97223 Re: S. W. 72nd Avenue Centerline Monumentation- Dear Randy: This is in response to your request that we modify our proposal for surveying services in establishing the alignment of S W. 72nd Avenue from Hwy. 217 to S. W. Pacific Hwy. . a This modified proposal is based on the Washington County Surveyor re-establishing the following points: I R 1 . The northeast corner of the George Richardson C.L.C. 55 2. The north 1/4 corner of Section 1 T-2S, R-lW W.M. 3. The two D.L.C. corners controling the southeast corner of the George Richardson D.L.C. and the W. Graham D.L.C. 4. The stones, etc. at the angle point of S. W. 72nd Avenue on the township 3 line would be searched. for, but may not be re-established depending on-cir- cumstances. r; It is our understanding that Washington County will re-establish these points on their time schedule and we will then tie them into our control net. [ It is also our understanding that the point to be set near the old Pacific Hwy. traveled way shall be a point on the center line of S. W. 72nd Avenue and not an intersection of the centerlines. The center line monuments will be set per your requirements. The ties to the existing right-of-way points will be accomplished within thirty days of the notice to proceed. Our fee for the services involved will be $7,450.00. rte. Very tyul�.yo 'S'- W ,lJL. c onagle HarritAcmonagl sociates, Inc WLM•ds _ -- �. _,.,_.-___. t � Harris-McMonagle: Associates, Inca J�. ENGINE6R$4SURVEYORS 8905 S.W.COMMERCIAL STREE'r TIGARD,OREGON 97223 l+ '(ele Phnne(503)639.3451 May ;4, 1984 ` s Mr, Randy S. Clarno City of Tigard Survey Section P. 0. Box` 23397 Tigard, OR 97223 Re: S. W 72nd Avenue Centerline Monumentation f, Dear Randy: We are pleased that you selected our firm to submit a proposal for217 survey- .W uurveyy- { ing services for the alignment of S. W. 72nd Avenue from State Hwy. Pacific Hwy. . We have conducted preliminary records and field research for the various critical points that will control the S.W. 72nd Avenue alignment, and of six questionable as to their existance, location critical points, five are highly and perpetuation, they are the following: f 4 1 . The northeast corner of the George Richardson D.L.C. #55, 2. The north 1/4 corner of Section 1 , T-2S, R-1W W.M. , 3. The stones at the angles point of S.W. 72nd Avenue at the township line. 4. The Southeast corner of the George Richardson D.L.C. #38, 5. The old alignment of S. W. Pacific Hwy. . Due to the complexity of the reestablishment of the above critical points it is very hard to come up with an absolute fixed cost. t. Due to the long and perpetuated use of S. W. 72nd Avenue in its present alignment as defined by the various corners indicating the present right-of-way, €. the establishment of an alignment utilizing these right-of-way points may better suit the existing aquised alignment and be less disruptive to the adja- cent land, while being more cost effecting. We feel that a cost range would more properly fit the proposed work involved and offer the use of various methods to establish the alignment, rather than the strict interpretation of the county road notes alignment. (Cont) r -i-McASSOC., INC. Mr. Randy S. Clarno City of Tigard Re: S. W. 72nd Avenue 5/4/84 Page 2 SUBMISSION REQUIREMENTS A. PERSONNEL 1. William L. McMonagle P.L.S. No. 808 will ".be the responsible surveyor for this project. 2. Mr. McMonagle and James R. Harris, P.E. , P.L.S. will be taking field measurements and performing computations. Outlines of personal experience and qualifications are enclosed. B. INSTRUMENTATION 1 . We will be utilizing a one second Theodilite with a Model 12 Geodi- meter distance measuring device. The computations will be made on a Hewlett-Packard 9815A. C. TIME 1 . We would start within 5 days and finish within thirty to forty-five days from authorization to proceed. D. COST Our fee limits will be a minimum of $7,700.00 and a $9,500.00 maximum. We could bond for the higher amount. If you have any further questions, please give me a call . Very truly your---�� W. L. nagle Harr' jMo nagle -sociates, Inc. WLM:ds _ UUMMA - . { l James R. Harris ExperienceResume Education & Registration Graduated from Seattle University in 1963 with a B-S. in 'Civil Engineering. s Postgraduate courses include courses in critical path scheduling, computer programming, water resource development, miscellaneous management and busi- ars and courses offered by the American Society ness course and various semin of civil Engineers. Registered as a gon and Washington, and Professional Civil Engineer in Ore Professional Land Surveyor in Oregon and Member of American Society of Civil Engi"neers Experience. 1968 to Present - consulting civil engineer concentrating primarily in land development and municipal type projects involving street, sanitary sewer,' storm sewer and water system planning and design. ` Clients include small ' land developers. Work has included project cities, county agencies and feasibility studies, storm and sanitary =sewer drainage studies, reports �. and construction management. 1966 - 1968 - Civil Engineering Specialist +:or The Travelers Insurance Company. Work was centered around large civil engineering and construction oriented risks which the company insured or was cen3iderin9 for daminsurance. lity Responsibilities included comprehensive flood pl-n analysis, studies, reviews of con l'uthe 13pwesterr. states Brojects and some ri�ishrsonnColumbiael iand Al- Area of work was p Y berta. 1962 - 1966` - Civil Engineer with the Seattle District, U.S. Army Corps of Engineers. First twenty months with the Corps was spent on a formal training twenty program which involved working on a lanningrotationandal acongtruction. After ent basis. �co completion months was divided between design, R Last of the program work was in project Tanning and 1project ofngwoemult9ple pur- pose was that of project engineer for the planning pose dam projects. 1961 - 1962.- (While niblDesign Engineer, H �ad & Assoc suiting Engineers. Responsibilities ncludedplanningand design ofwater systems, sewer systems and roadways. 1960 - 1961 - (While in college) Student Engineer, The Boeing Company. Incorporated design chan9es in drawings. Page 1 a Experience (Cont.) 1959 - 1960 - (On leave from college) Engineer 1, Washington State Parks. Performed design and construction engineering for park facilities such as roadways, water and sewer systems, beach grading,; etc.. Awards Received Department of the Army sustained superior performance award for the; year 1965. Also received commendation for work on 'a special study in 1966. Milatany Service 1954 - 1957 - U. S. Marine Corps, present draft status `- V-A Personal Background Born on June 24, 1935 in Oakville, Washington a small town in the South ` west part of the state. Son of-.a sawmill owner, worked in the lumber and . logging industry prior to entering service, Attended Oakville Public Schools, active in school athletics, elected class president twice and student body president in senior year. Home is at 600 S. W. Vie egnont Drive, which is shared with four children and pets. Hobbies include woodworking, gardening, hiking, fishing and skiing. 6 Nam— William L. McMonagle' Experience Resume Education & Registration Education included 2 1/2 years of college at Lewis & Clark and Portland State. Graduated in the top 5% of the class at the Fort Sill Missile Control and Survey School . Registered as a Professional Land Surveyor in Oregon. Member of the Professional Land Surveyors of Oregon and the American Congress on 'Sur- veying and Mapping. Past chairman City of Tigard Design Review Board and member of the Tigard Urban Renewal Board. Experience Prior to the formation of and his becoming'a principal in Harris-McMonagle he worked as a consulting surveyor and project engineer on the following: Sommerset West Portland, Oregon Southhampton Benica, California H.U.D. Redevelopment Butte, Montana King City King City, Oregon Mr. McMonagle has gained a broad range knowledge relating to all aspects of land development from initial boundary surveys through construction and coordination with government agencies. Awards Mr. McMonagle was a member of the rifle and pistol Blue Team (No. i) while in the Marines. He competed on a City, State, regional , national and inter- national level .. He set the boot camp record with the rifle which still stands. He was the youngest member of the Marine Corps to become distinqu- ished with the rifle and pistol . He has state and service titles and was a seeded member for the Pan-Am games and Olympics, but declined to leave the service and pursue his surveying and engineering career. Hobbies Include hunting, woodworking and motorcyle racing. o MR s Peterson Lancs Surveying 2724 S.E. Sunflower Ct. Hillsboro, Oregon 97123 (503) 648.4959 - Off. 648-3820 Res. 1AY 9. 1984 ,TOB # 84040-22 CITY OF TIGARD 122755 S.W. ASH AVE. TIGARD. OREGON 9=_- ATTN. ?-ATTN. MR. RANDY CLARNO (REVISED) P'ROP'OSAL FOR PROFESSIONAL SURVEY SERVICES' S.W. ' 722nd AVE.-`'HWY. 2'17 TO HWY. 99W GENERAL "PETERSON LAND SURVEYING" . FORMERLY' "JOHN M. PETERSON- AND ASSOCIATES" WAS FORMED IN ,JANUARY. 198,:' ,BY MR. PETERSON. HE IS A PROFESSIONAL LAND SURVEYOR WITH OVER TWENTY YEAR'S OF DIVERSE EXF'ER I EN('E A�JD IS LICENSED IN BOTH ORE(AiN AND CALIFORNIA. MR. PETERSON AND HIE; FIRM HAVE HAD EXTENSIVE EXPERIENCE IN THIS TYPE OFWORE. AS "SENIOR SURVEYOR" FOR THE CITY OF LONG BEACH. CALIFORNIA FOR FIVE YEARS. HE HAS CONDUCTED AS WELL AS SUPERVISED MANY Sa I M I LAR CENTERLINE SURVEYS. "PETERSON LAND SURVEYING". OVER THE LAST TWO YEARS. HAS CONDUCTED AND WORF.;ED WITH . THE CITY OF TIGARD ON A NUMBER OF SIMILAR CENTF_R(_INE SURVEYS. I T HEREFORE: FEEL WE ARE IN THE BEST POSITION TO GIVE THE CITY EXACTLY WHAT IT IS LOOKING FOR. AND TO DO IT IN A COST EFFECTIVE MANNER. SINCE I HAVE WORF::ED CLO :ELY WITH THE CITY' S SURVEY SECTION. IN BOTH FIELD AND OFFICE CAPAC I 1-Y. ON A NUMBER OF S I M I LAF, TYPE JOBS. I AM CC)NFIDANT WE CAN GIVE THE CITY' S CENTERLINL PROGRAM A CUNSI;�'1-ENCY THAT WOULD LiE VLRY HARD TO OBTAIN FR(:1M ANY OTHER F=IRM. FURTHER MORE AS THE MAJORITY OF THE PRIMARY CONTROL. NETWORI:` FOIA:_ E!3 Fi' Ht_I1SI-4E 1�Y THIS FIRM. I FEEL WE lit=:E IN A POS31TION TO G1VE YOU LXCELLENT TIES= TO THAT CONTROL. IN THE 'DOLE.N •?OC+::; F1171 HAS DONE FOR THE CITY' 1N THE: F=AST TW(} YEAR'S. TI1L C1T (iASi tA[)T HA1i CINE COMPLAINT' ABOU1 'IHL FINISHED F'F (7D(-1( T. 1 FiL C;1 T'r".� ( [IST OR THE TIME F F:At'(E T HE J0f WAS [;Omit -'LF TE-D I N. TH[ F I kM I�a1.F'�i � f,Fa_A 1 DEAL OF F'F:1121 1 N 1-iE SE F=r1( 'f.,,. 1 FJ l�U 1 fel; l+lJ'.: I I�[ � 1 F E Et. -I T 1 L VE_F�Y D I F=F I Ct Il. I I I J T T[)t /a F'i,t)�.E:N kE. CC?(;( i!r I,n,t i? t_ t:,, - 1 I ON. Subdivisimis - F301if1(lAf1C5 '(Tn(I pardtlolls Construction Smkiltg n cr_--Ivc'n ' ll,p ( CITY OF TIGAIW BECAUSE (JF THIS PROVEN RELORD. AND T'HE SIZE. OF THE JOB I C)U NOT FEEL THAT: A PERFORMANCL BOND WOULD 1E IN THE L<E5f INTEREST EST OF THE CITY. IF E'HE CITY BELIEVES TFV1 T' A BOND !a NECESSARY ONE WILL 1.{E UL-i TA I NED PRIOR TO THE CONtiULT AN T RECEIVING >ANY .PAYMENTE . THE C ST OF -HE BLIND WILL BE ADDED TO THE PROPOSAL COST. I :HAVE RECEIVED A OUOTE OF 2Z FOR THE PERFORMANCE BOND. WORE; WILL BEGIN ON THE PROJECT. WITHIN FIVE WORKING DAYS. AFTER THE CONTRACT" IS AWARDED. COMPLETION (IF THE PROJECT WILL BE WITHIN SIXTY DAYS. SHOULD THIS TIME FRAME CAUSE ANY PROBLEMS FOR THE CITY. IT CAN BE DISCUSSED FURTHER. a THIS P'ROP'OSAL WILL REMAIN IN LFFECT FOR SIXTY DAYS FROM THE DATE (IN IT. PERSONNEL IF WORE: IS AWARDED TO "PETERSON LAND SURVEYING" THERE WILL BE A HIGHLY Sh;ILLEO ArJD F'RUFLSE_-ZONAL TEAM WUF;k.:IN(� ON YOUR PRO J ECT. THE SURVEY WORK ITSELF. WILL b'E_ DUNE b'Y JOHN PETERE ON (AND REX RUSSELL THIS WILL NOT ONLY MEAN THAT THERE WILL DE WELL QUALIFIED PEOPLE DO I NLi THE WORM.:. T'U'T THAT A L I CErJEiED PROFESSIONAL LAND EiURVEYOR WILL BE ON THE JOB IN THE FIELD FURTHER M(JRE. 'THE FIELD PERSONNEL. WILL BE EOUIPPED WITH :MATE FUF: FUTHE ART THEODOLITE. ELECTRONIC DISTANCE MEASURING OF EUUIPNENT. SCHONSTEDT MAGNETIC LUI ATUR TO FIND PROPERTY CORNERS AND COMF'U-IER SUPPORT IN THE OFFICE. THE NF'CES:iARY D(:AFT I N(� WILL BE DONE BY CAROL WOLF E. SHE .(S r: EXPERIE=NCEDDRAFTSPERSUN WITH EXPERIENCE IN ALL PHASES O CIVIL ENGINEERING AND SURVEYING DRAFTING. F'LEASE: FIND E EiUMt Ei FOE=' E_i+(;H TEAM MEMBER INL:LUDED. METHODS AND EQUIPMENT t N GE=NERAL. [HE FIELD METHODt:; tPEU W 1 LL ( (:1N (IRN TU THF.' METHUD: 9=221 m An=Emu RECrIUT-t'• C.J'f 0' 1 UMD SCOPE OF WORT: WOEgE; WILL BE IN ACCORDANCE TO THE ?SP'ECIFICATION'S ANL!'- STANDARDS AS ESTABLISHED BY THE 'CITY FOR THIS PROJECT . THIS FIRM WILL OBTAIN ALL ,NECESISARY RE51=ATCH I`IATERIFH_. A LIS1'r- OF -THE MATERIALS USED WILL BE. 'FttRN I SHED TO THE C:I T Y. NEXT A REASONABLE AND DILIGENT _SEARCH WILL BE MADE TO LU(-.A_1 l ALL' SIDELINE MONUMENTS. CONTROLLING MONUMENTS LAND MONUMENTS WITHIN 'THE RIGHT-OF-WAY. AFTER THE. MONUMENTS HAVE: BEEN LOCATED. THE C GN'':AjL T AN 1 ' WILL MEET WITH THE CITY SURVEY 'SECTION TO CCILIRUINA'TE HIS EFFORT:: WITH THE FUTURE 'EFF OHTS OF THE: G I T Y. A TRAVERSE WILL 'THEN- BE RUN AND TIED TO THE F'R I l*lkF=:Y CION-f RUl_ NETWORK'- SIDE TIES" WILL bE: MADE 1*0 POINTS NOT I)IRE=C'lLY IN -IHE_ MAIN TRAVERSE. AFTER. C OMPUTAT I ONSi- AND 'ANALYST I S. MONUMENTS WILL b't SE f 'AT' T HE' REQUIRED LOCATIONS. A 'RECORD OF: SURVEY WILL ;BE PREPARED - AND' ALL LETTERING ON "I T WILL L4E''I_EROYEU. ' (.1F='ON COPIPLET I ON OF THE JOU. A FOLDER CONTAIN IN.- L.i S F OF (.LL THE: RE::EARCH MATERIAL AND A COPY O1= THE CALC:ULAT I ALC'!NL; WITH A MYLAR COPY OF THE RECORDED RECURD OF SURVIlY WILL 0+' PRESENTED TO THE SURVEY SECTION. AT THIS TIME. ANY 01-1F S'f I ONSi THAT WERE NOT DISCUSSED DURING THE COURSE OF THE WORE:. WTLI_ BE GONE OVER WITH THE CITY STAFF ALL MONUMENT BOXES-. 'TO BE SET. WILL BE FURNISHED TO THE CONSULTANT BY THE CITY. COSTS AND PAYMENT THE COST TO THE CITY WILL DE 'fi496C.00. 8 ('AUE E IT IS I.INCER f A I N HL)W MANY MONUMENT WELLS'.. THE CITY WILL WANT E_,ET. THLIA- .iE: f I INLi HAS NOT BEEN INCLUDED IN THE ALCOVE DUOTES. THERE: W II-.L U- - (, CHARGE OF FOR EACH WELL THAT IS TO BE SET. AFTER THE RESEARCH I'S COMPLETED AND A DILIGENT SEORI( f HF11.: BEEN MADE FOR ALL MONUMENTS. ^U'/. OF THE. -TOTAL WILL bE bILLE_U. ANOTHE'R r i'/. WILL BE BILLED UPON I:;UMF•LET I C1N OF OIL` FIELD MJRr .. THE FINAL 40% WILL bE B I LLE D AFTER THE RECUI.:U UF- bL!F:VLY 1 FILED i=1NO THE= F:E(.lU I REl) INFORMATION I:3 b IVEN 'i(i INE. 1.i 7 Y SURVEY I ECT L ON. f POYMEN F 1 L! 1 HI.. L_LrlV:iUL (:+NT 4 tlrit_l_ bE W I 1 H I N "S.r 1/i' F!t I rIL, ago CITY OF TIGARD f, SERVICES CONTRACT PROJECT SW 72nd AVENUE CENTERLINE CONTRACT NO. MONUMENTATION-PROJECT. This Contract, made and entered into this 12th day of June, 1984 by and between the City of Tigard, a municipal corporation ofthe SE State nflowereCt. hereinafter called "City" and Peterson Land Surveying; authorized to Hillsboro, Oregon 97123 hereinafter called "Contract duly n Oregon, agree perform such services ias follows: 1. Description of Work: Contractor shall; atexce t own, asrisk herein otherwise P perform the work hereinafter describedand, materials required therefor provided, shall furnish all labor, equipment, and 'shall have or obtain all licenses and permits required for the performance of such work with the ',specifications and sta Work will be in accordance ndards as project as per exhibit "A" attached. established by the City for th ; hereof, the City's authorized 2. City's Representative: For purposes representative wili be Franone k Currie, Public Works Director -639-4171 Address POB 23397, Tigard, Oregon 97223 [ 3. Contractor's Representative: For purposes hereof, the Contractor's authorized representative will be John M. Peterson P.L.S., Address 2724 SE Sunflower Ct. ; Hillsboro, Oregon 97123 4. Specifications: Any specifications, drawings, data, or documents Listed 't or referenced herein are made and become part of this Contract. i F 19, 1984 or 5. Work Schedule`. Contractor will commence performance on June 4 City's Representative and shall complete same no later than when directed by + HE ESSENCE HEREUNDER. 18, 1984. TIME IS OF 'I 6. Consideration: As following the folconsideration for full and satisfactory performance ma City shall pay Contract ce �. lisum not to exceed $5, as defined below or on attached F special payment or retaitor nage provisions are lus a maximum of 5 monument wells at documents). The cost includes $4,965.00 p ith $88.00 each ($440.00)• Billings may be submitted on a progress basis, w final billing upon completion of work. Payments to Contractor hereunder shall be made within 30 days upon receipt of proper invoice. All invoices must be submitted to Accounts Payable, at the City's address. A copy of each invoice, marked COPY in an obvious manner. must also be submitted to City's Representative. 7. Indemnification: Contractor shall indemnify and hold-harnnless City, its Officers, Employees and Representatives against and from any and all or oil accss, claims, actions, suits, including costs and attorney's to sons, damage to ur of injury bodily or otherwise, to, or death ac P resulting g destruction of property .belonging to City, Contractor' or others, . or in airy way connected with Contractor's activitiOS from arising out of, such injury or harm as may be caused solely by the hereunder, excepting only fault or negligence of the City, its Officers, Employees and/or Representatives, 8. Insurance: Prior to starting work hereunder, Contractor, at Contractor's cost, shall secure and continue to carry during the term of this Contract,, with an insurancecompanyacceptable to City, the following insurance: a. Professional Liability Insurance. Professional Services Contractors shall have in force a `policy of professional liability insurance in an amount of not less than $200,000. Contractor shall keep such policy in forceandcurrent'during the term of this Contract. b. Workman's Compensation from the State Accident Insurance Fund or from a responsible private carrier. Private insurance shall provide the schedule of; employee benefits required by law. 9. Independent Contractor: Contractor is an independent contractor and all persons 'employed by Contractor in connection herewith shall' be employees of Contractor and not employees or agents;of City. 10.` General Supervision: All work will be subject to general review and inspection by ±City's Representative _ as required to safeguard the City's interests' and 'will< have the :authority to reject unsatisfactory work or materials. 11. Warranties and Ownership of Work: Contractor warrants that all designs, workmanship and materials shall be the best available unless otherwise specified in the industry. Neither acceptance of the work nor payment therefor shall relieve Contractor from liability under warranties contained in � or implied by this Contract. All work, materials, maps, drawings, reports and 4t information accumulated or produced under this Contract shall be the property of City. 12. Assignment and Delegation: Contractor shall not assign any rights nor delegate any duties incurred by this Contract, or any part hereof without the written consent of City, and any assignment or delegation in violation hereof shall be void. 13. Subcontracts: Contractor shall not sub-contract or permit any portion of the work to be further sub-contracted without the prior written approval of - City, and Contractor shall be fully responsible for the acts or omissions of any subcontractors and of all persons employed by them, and neither the approval by City of any subcontractor nor anything contained herein shall be deemed to create any contractual relation between the subcontractor and City. 14. Changes: City may at any time, and without notice, issue a written change order requiring additional work within the general scope of this Contract, or any amendment thereto, or directing the omission of or variation in work. If such change order results in a material change in the amount or character of the work, an equitable adjustment in the Contract price and other provisions of this Contract as may be affected may be made. Any claim by Contractor for an adjustment under this section must be asserted in writing within thirty (30) days from the date of receipt by Contractor of the notification of change or the claim will not be allowed. Whether made pursuant to this section or by mutual agreement, no change shall be binding upon City until a Change Order is executed by the Authorized Representative of City, which expressly states that it constitutes a Change Order to this Contract. 11ie issuance of information, advice, approvals, or instructions by City's Representative or other City personnel shall not constitute an authorized change pursuant to this section. Nothing contained in this section shall excuse the.Contractor from proceeding with the prosecution of the work in accordance with the Contract, as changed. a 15. Nonwaiver: The failure of the City to insist upon or enforce strict performance by Contractor of any of the terms of this Contract or" to, exercise any rights hereunder shall notbe construed as a waiver or relinquishment to any extent of its right to assert or rely upon such terms or rights on any future_occasion. 16. Force Majeure: Neither City nor Contractor shall be considered in default because of any delays in completion of responsibilities hereunder due to causes beyond the control and without the fault or negligence on the part of the party, so disenabled, including, but not restricted to, an act of God:;or of a public enemy, fire, flood, epidemic, quarantine, ' restriction, area-wide strike, freight embargo, unusually severe weather or delay of subcontractor or suppliersdue to such cause; provided that party so disenabled shall 'within' ten` 410) days from the beginning of such delay, notify the other party in writing of the causes of delay` and its probable extent. Such notification' shall not be the basis for 'a claim for additional compensation. 17. Termination: City may terminate` all or some portion of this Contract without cause , prior to its completion by providing to Contractor written' notice of such termination. Upon such , termination, City shall pay to Contractor in full satisfaction and discharge of all liability and obligations' owed to Contractor an amount computed according to Section 6 "Consideration", for all work- satisfactorily performed by Contractor as of date of termination. 18. Compliance with Laws and Regulation• Contractor represents and warrants �. that he will comply with all requirements of any applicable federal, state and local law or regulation including, but not limited to: ORS 279.316, 279.334 - 279.342 limitation on working hours and overtime pay requirements; ORS 279.318 environmental and natural resource laws and rules; ORS 279.350 to ORS 279.365 wages not less than prevailing rates; ORS 279.354 contractor's certification of wage rates; ORS 279.021 preferences for Oregon contractors and reporting requirements for foreign contractors. 19. No Lien or Claim: Contractor shall not permit any lien or claim to be filed or prosecuted against the State, County, School District, Municipality, Municipal Corporation or Subdivision thereof, on account of any labor or material furnished. . 20. Cancellation for Cause: City may cancel all or any part of this Contract if contractor breaches any of the terms here of or in the event of any of the € following: Insolvency of Contactor; .voluntary or .involuntary partition in 3 Bankruptcy by or against Contractor; appointment of a receiver or trustee for Contactor, or an assignment for benefit of creditors of Contactor. Damages for breach shall be those allowed by Oregon Law, and reasonable and necessary attorney's fees, and other costs of litigation. 21: Applicable Law: This Contract will be governed by the laws of the State of Oregon. 22. Complete Agreement: This contract and any referenced attachments constitute the complete agreement between the City and Contractor. Yh Duly executed in duplicate this 12th day of June, 1984. ' FOR CONTRACTOR: FOR CITY: By. - By: Tit a: LtJdr ►� Ti5?�- (0314F) EXHIBIT "A" of Contract S.W. 72ND AVENUE CENTERLINE MONUMENTATION PROJECT SPECIFICATIONS AND STANDARDS PROJECT LIMITS: State Highway 217 to State Highway 9,9W (Pacific Highway) RESEARCH MATERIALS. ments A. The consultant shall obtain all necessary ad notes,a U.S.B T.rch u notes,aetcm)terials (plats, ',records of surveys, EXISTING MONUMENTATION FIELD SEARCH: A. The consultant shall make a reasonable effort to locate all sideline monuments of record" in the offices 'of the county surveyor and monuments, All the county clerk and all other monuments within the right-of-way• i found _monuments s a shall be fully described in6+60 47the 1Xe20�45eleft dFD n l/2e "Record of Survey"•(E-G [Record of Survey) F I;p, 4" deep', set as N.E. Cor. Lot 5, "Echo Heights") 4 TRAVERSE AND TYING OF FOUND MONUMEN"CATION: A. The main traverse shall tie into the City's primary control Lines On i Pacific Hwy. and Hwy. 217. These points and lines shall be the bases for all computations. B. To promote a good traverse closure, the consultant shall calibrate his s E.D.M. to the City's. C. Angles: a.) shall be 1. 1" Theodolite (Preferred) 2Seo intsg angles sett shat e shall bezeroed at required at all main traverseP different positions' oo the circle. 1 set shall be required for all sideshots- 2. Theodolites of Less Precision: Repetitions sufficient to accomplish the above stated precision shall be required. 3. 1 set (D & R) for all vertical angles shall be required. D. All Government corners and found monuments wLoi,n Ps tortlal to sideshotontco`1 two centerline shall be used as main traverse p different positions. osed trav E. The consultant shall discuss tile oc�rehieEbeforer fieldnmeasurementl5are points with the City sur Y SectiWith tho commenced• Phis is to ensure compatibility and consistency City's field control network. $ COMPUTA.TION5: A. All computatiOns shall be perlurmed by Cite consultant. CENTERLINE MONUMENTS TO BE SET: A. Monument boxes will be placed over all`coatrolLing centerline monuments,, `either found or set. (Exception: see item "C" 6 thru 9 of this section) B. Monument boxes will be furnished by the City. placement of the boxes will be the responsibility of the consultant. C. Preliminary research indicates that 9 monuments may have to be set. They are as follows: 1. The terminus of C.R. #245 or a point just north of the frontage road off Pacific Hwy. (outside of hard surface area). 2. Angle point on or near the section line between section 36, T.1S. , R.1W.`and"Section'1, T.2S. , R.lW. 3. P.I. of northerly ,curve' of C.R. #1092. 4. p.i. of southerly curve of C.R. #1092. 5. P.O.T. just north of the overpass structure over Hwy,. 217. 6 thru 9. B.C. and E.C.' points of curves mentioned above. NOTE: See Exhibit "A" for detail showing type and placement of monuments 1 thru 5. Monuments 6 thru 9 shall be capped 5/8" x -- 30" I'.R. 's set on surface. RECORD OF SURVEY: A. The record of survey shall not be hand Lettered and shall meet the requirements of O.R.S. 209.250 and the Washington County Surveyors office. MATERIALS TO BE FURNISHED TO THE CITY: A. The consultant shall furnish the following materials to the City upon completion of the job. 1. A complete list of all research materials used for this project. 2. A complete set of all field notes. 3. A complete coordinate list along with traverse closures. 4. A mylar copy 01 the recorded survey. INSPECTION: The City will require periodic meetings to discuss the project. V 1 _ i SUBMISSION REQUIttEMENTS FOR QUOTE PURPOSES: A. Personal 1. The name, experience and educational background of the P.L.S. who will be. responsible for this project. 2. The names, experience and educational background of all persons who will be taking field measurements and performing computations. B. Instrumentation 1. List equipment that will be used in taking Yield measurements and performing computations. Please be specific. C. Time 1. Please state how 'soon you would be able to commence work and your estimated time of completion. D. Cost 1. State your total cost to complete this project. 2. State your bonding capability to insure completion of this project. E. Submittal Deadline 1. Formal written quotes are required and will not be accepted after May 4, 1984. (RC:pm/OU745) { 3 - EXHIBIT A " TYPE A-{ (NOT TO SCALE) FOR PLACEMENT OF POINTS WITHIN PAVEMENT LIMITS. CONC:,BACKFILL ( l y 1/2" 1! IJ2" EXIST. A.C. SURFACE ,Kw o LID ' P PAVEMENT CUT LINE (SEE BELOW) 65/8„ SAND` OR CONC. {i CONC.J2 — BACKFILL BASE L z/�A p i 4" MONUMENT BOX • •• :. CON C. { 4" 1 i IRON PIPE 3/4� I.D. X 30" r 4F � /2 CITY OF TiGARD CONTROL -{ V� TO T1O�G Q� DISTINCT DIMPLE OR CROSS DISK WITH 3" STEM EPDXYEO �� SGQ TO 8E MARKED ON DISK FOR POINT IN PIPE. CITY_ WILL SUPPLY j t POSITION OF STAMPED P.L 5. NUMBERX DISK a EPDXY. I' Qom . 52ti� coll TYPE A-2• (NOT TO SCALE) FOR PLACEMENT OF POINTS IN NATURAL GROUND NATURAL GROUND (SEE ABOVE) 6 11 CONC. p e t0 IRON_PIPE_3/n:.a,17 X_30„ mss_ , Elm CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: June 11, 1.984 AGENDA ITEM # DATE SUBMITTED: June 6, 1984 PREVIOUS ACTION: ISSUE/AGENDA TITLE: Award Bids Laundry Service, Typewriter Maint. , REQUESTED BY: Loreen Wilson 1 and Janitorial Service DEPARTMENT HEAD OK: CITY ADMINISTRATOR: INFORMATION SU11MARY Bid opening is scheduled for Friday, June 8, 1984. The results of the bids will be hand-carried to the meeting Monday evening for consideration. ALTERNATIVES CONSIDERED SUGGESTED ACTION Award bids pursuant to staff recowmendation. lir/ .639A CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: June 11, 984 AGENDA ITEM #: DATE SUBMITTED: June ll, 1984 PREVIOUS ACTION: N/A ISSUE/AGENDA TITLE: Award Bid - vice REQUESTED BY: Lo Laundry Ser DEPARTMENT Wilso DEPARTMENT HEAD OK: L)/ CITY ADMINISTRATOR: INFORMATION SUMMARY Friday, June 8, 1984 at 2:00 P.M. bids were opened for laundry service for the fiscal year 1984-85. 6 bids were received as noted on the attached sheet. Please note that each bidder quoted on a weekly basis'. To compare the bids equitably, the totalyearly charge was computed, and divided by 12 months. After checking the exception .for energy charges which Sketchly Services included, who was the apparent low bidder, it was noted that an increase of $15.17 should be added to their bid amount each month'. This made their bid $452.77/month average. Pacific Coast Industrial Laundry then became the low bidder with their bid of' $441.03/month average. ALTERNATIVES CONSIDERED 1. Award bid to Pacific Coast Industrial Laundry for the fiscal year 84-85. 2. Reject all bids and request staff to go through the bid process again. SUGGESTED ACTION Award bid to Pacific Coast Industrial Laundry for the fiscal year 1984-85 in the amount of $441.03 per month average and authorize staff to sign contract. 1660A/lw um NMI BID:OPENING FOR LAUNDRY''SERVICE x'm FISCAL YEAR 1984-85 CITY OF TIGARD, OREGON Bid Opening - June 8, 1984 2:00 P.M. 52 weeks-a year 26 weeks a year FIRM NAME CITY HALL . LIBRARY" PW SHOPS PW SHOPS: POLICE TOTALS* Home Laundry & Cleaners $22.22 $ 9.28 $ 67.36 $11.12 $13.17 $481.02 McMinnville, Oregon Maryatt Industries $23.60 $10.31 $ 82.80 $11.00 $11.99 $555.56 Portland, Oregon' Oregon Linen Rental $41.25 $18.85 $114.70 $22.54 $23.46 $857.13 Portland, Oregon **Sketchley Services, Inc. $19.50 $ 8.25 $ 60.79 $12.56 $12.33 ***$437.60 Portland, Oregon Industrial Laundry Service $22.00 $ 9.00 $ 65.00 $13.50 $13.20 $473.85 Portland, Oregon **Pacific Coast Laundry $19.70 $ 7.50 $ 65.90 $ ,8.45 $ 8.90 $441.03 �.: Portland, Oregon v Totals were figured by adding all weekly figures together and dividing by twelve months to equitably compare bids. ** Sketchley currently services the Library Pacific Coast Laundry currently services the PW Shops, Police Dept. and City Hall ** Sketchley noted exception to bid by adding a $1.00 energy charge each service day upon delivery to each location. In computing this added an extra $182.00/year or $15.17 each month. Added to Sketchley's bid the total would be $452.77/month. This would make Pacific Coast Laundry the low bidder. Doris Hartig, Pur c g Agent 1660A/lw r CITY OF TIGARD, OREGON { COUNCIL AGENDA ITEM SUMMARY AGENDA OF: June 11, 1984 AGENDA ITEM #: DATE SUBMITTED: June 11, 1984 PREVIOUS ACTION N/A ISSUE/AGENDA TITLE: Award Bid - ' Typewriter Maintenance REQUESTED BY: Loreen Wilson DEPARTMENT HEAD OK: CITY ADMINISTRATOR: INFORMATION SUMMARY ; Friday, June 11, 1984 at 2:00 P.M., staff opened bids for typewriter maintenance for the fiscal year '1984-85. Two bids were received as follows: FIRM ONCE/YEAR CLEANING TWICE/YEAR CLEANING Geyer's Office Products, Inc. 776.00 957.00 Hillsboro, Oregon ' Western Office Products, Inc. $1,430.00 $1,650.00 Tualatin, Oregon Geyer's Office Products brings a van to the location for cleaning the equipment in the van. Western Office Products brings a briefcase into the building and vacuums out each typewriter. It should be noted that if the City adds or deletes any typewriters that the bid price would fluctuate. ALTERNATIVES CONSIDERED I. Award the bid to Geyer's Office Products, Inc. as low bidder for cleaning once a year. 2. Reject all bids and direct staff to go out to bid again. SUGGESTED ACTION ---- ----- ------ --- Award bid to Geyer's Office Products, Inc. for typewriter maintenance (cleaning once a year) in the amount of $776.00 and authorize staff to sign contract. 1660A/lw s BID OPENING FOR TYPEWRITER MAINTENANCE FISCAL YEAR-1984-85 \ CITY OF TIGARD OREGON Bid Opening -<June 8, 1984 - 2:00 P.M- FIRM ONCE/YEAR CLEANING TWICE/YEAR CLEANING Geyer's' Office Products Inc- Hillsboro, 77b.00 $ 957.00 s Hillsboro, Oregon $ $1,650.00 1,430.00 **Western Office Products Tualatin, Oregon Both firms placed an exception on the Silver Reed typewriters noting they do not service that brand. ' x ** indicates current company used by City. i 3> Doris Hartig, rchl went 1660A/lw i z<, i is r TIGARD ,MATER DISTRICT 8841 S. W. COMMERCIAL 5T TIGARO.OREGON 97223-5290 kfV PHONE (503) 539-1554 June 5, 1984 To: Mayor John Cook and City Council City of Tigard From: Administrator Tigard Water District Subj: Change in political structure, ` Tigard Water District' During my interview last night to become a member of the architectural committee for the new civic center I mentioned' that the water district was studying a change in political structure as discussed in the budget message esfor Fso3.984-85. Mayor cook requested a copy Of the budget could review the propothat he sal. I felt. that all council members might be interested also SO copies are being forwarded, here- with, to each counselor. I The Board of Commissioners has expressed no opposition to such a proposal to change the political structure of the district, however, they would like some guarantee that the water system remains intact. If you believe such a proposal is worthy of further con- sideration I would suggest that you discuss the issue with Chairman Brown or appear at the regular meeting on June 12th to voice your support for further study. }s Secondly, it would be wise to include the city of Durham e con in any discussions. Perhaps Mayor Joylsoaware rgan sofuthe ld bproposa1. 1 tacted. Mayor Jean Young, Ring City, f r Finally, it is just an idea, and if it does not materialize, x we have lost nothing but time. Sincerely, Robert E. Santee 1 Administrator us 4s Brown cc: Chairman Dick TIGARD +ATEA DZST RICT GF14ERAL FUND PROPOSED BUDGET FY 1584-85 1984-85 : 1982-83 1983-89 Mar 31,'04 Jun 30,.`84 Proposed Account Actual `:Budget.: Actual Estimate Budget gggg Beginning Working Capital•••. 467,186 - 170,000 197,295 197,300 342,600 - 4; 534,400 1,435,800 00-10 Water Sales.................. 1,620,835 1,508,000 1,22.9,025 .1, . •; 139,175 .255,000 152,450 207,900 207,400 4060 Meter Sales.................. 12,075 20,000 :16,571 18;000 18,000 ' 4101 Developer's -'.10% overhead..': .6;830 i4,8b0 ' 7,301 8,400 8,400' _.'. 4102 Developer's - Engineering.•.. -:1,672 2,400 2,4C 4103 Developer's - TWO equipment.: 3,570 3,400 4,823 4,200 3,064 3,600 3,6t 4104 Developer's - Wage reimb •• 9,969 10,000 7,200 # 4200 Line extension rebates....... ::3,313 3,.600 z: 4300 :. "Miscellaneous:income.......... 33,576 12,000 3,752 2500 6,000' 4400 Interest Income....... 5,559 5,000 7,542 12,.500 14,40C. 4500 :...Penalties for non-pay........ 7321,600 1,440 2,000 1,000 4600 Sale of equipment•... . 1,535 2,400 450 3,000 2,400: •• 2,299,309 2,000,000 1,630,531 2,004,300 2,050,000 r. TOTAL INCOME & WORKING CAPITAL: y 'c EXPENDITURES: Personal Services: 252,229 253,104 193,971 261,500 271,200 5000-90 Salaries (Field employees)--- 594 38}544 '29,520 39,800 54,000 " 5200-20 Salaries (Office employees)-. 38, 5300. Overtime...........r:.••.,.;, `17,585 16,352 11,037 16,:000 18,000 f ' " 39,200 30,000 5400-10 Field labor'.& office' (extra). -32,732 66,000 :29,422 -200 26,400 5500 oPS r Medical & Vision....... 18,591 20,800 15,670 22, 6,000 4,151 4,800 3,349 : 4;500 ` 5510 Bankers Life - Dental .....• 21,000 14,753 20,200 23,400 5520 Bankers Life - Retirement._.. 20,947 23'1700 26,400 ; 21,522 21,600 17,289 5530 Social Security..... ...... 6,088 8,100 9,600 5540 State Accident Ins. .Fund..... 8,747 10,000 -0_. -0- 1,200 .. 5550, Unemployment Insurance....... 3,120 3,000 2;700 3,000 5560= Group Life'Insurance......... 2,660 3,000 1,999 3 (. 5570: Disability Insurance .. 3,594 ,800 2785 3,700 4,200 , 'F " 441,600 473,400 � Total: Personal Services: 424,430 462,000 325,883 R t EXPENDITURES-RES; Material & Se-vices: f 3U Water costs - L.o. 14,700 & Port.... 709,721 699,000 473,848 668,000 55,300 672,000 0 Water costs - Elect., etc.... 70,732 . 78,000 20,246 24,000 37,000 6100-40 Repairs - Lines, pumps, etc.. 18,315 20,000 6,000 12,000 �. etc........ 12,186 16,000 4,091 ' 6160-70 Repairs Meters, 1 4,800 4,253 6,400 6,000 6190 Repairs - Fire hydrants...... 5„20 600 -0- -0- 600 6200 Equipment rentals............ p 6300 General insurance............ 14,186 15,000 12,133 14,000 15,000 15,000 6320-50 Professional fees............ 19,079 15,000 9,553 13,000 24,000 6400-20 Office supplies & expense.... 21,301 10,000 17,314 23,100 300 12,000 6430-60 Utilities.................... 10,779 12,000 8,454 11.600 1,200 ' 6470 Advertising & Elections...... 1,547 1,200 105 2,300 2,400 6480 Dues & Subscriptions......... 810 3,000 1,719 55,400 6500-10 Miscellaneous expense........ 1,942 2,400 1,645 ,400 14,400 etc. 10,663 12,000 11,984 16,000 6600 Repair - Trucks, equip., 16,723 16,000 11,255 15,000 16,800 6610. Gasoline S Oil............... 2,200 2,400 1,611 j 6620 Tires & Batteries......... 1,152 3,600 2,723 3,700 3,600. t 6700 small tools.............••••• 2,459 3`1,200 2,229 x,22.9 3,000 3,000 6720 Rain gear, Safety.equip., etc 138 600 90 300 600 6740 Employee training..........•• 5,827 -0- -0- -0- -0 6800 interest expense............. _ Total: Material & Services: 924,046 922,000 632,802 869,600 858,100 , EXPENDITURES.- Capital Outlay_: 300 600 5 600 -0- 7100 Buildings & Additions..... 953 1,000 -0- -0- 1,000 - 7200-10 pipeline replacements........ 23,500 24,355 33,200 33,200 7300-20 Meter installation expense... 23,539 ,700 14,724 65,900 33,000 7410-30 Equipment.......... ..... . .... 11,135 200,000 188,552- 219,000 287,000 7500 Pipeline extensions.......... 110,351 ll 100 1,200 ... 1,030 1,200 62,500 7510 Fire hydrants..•.• 606,517 64,000 27,799 32,000 _ 7600 - Land & Improvements ......... Totals Capital Outlay; 753,538 382,000 255,441 350,500 418,500 _0_ _0_ 50,000 � _0_ 34,000 -0- 0- 00 Operating ConBingency........ -0- _0_ )0 Trans. to Bond Sinking Fund.. i._ Net Ending Fund Balance...... 197,295 200,000 416,405 342,600 250,000 TOTAL EXPENDIT�URES�&& ENDING�FUN�$BaLRx.2'299,309 _a2a000,00¢6Cs.....a531 2,009_300 Ga 2;050,000 MAJOR CAPITAL EXPENDITURES G Acct #6100-40: Repairs - Lines, pumps, etc. i } a. Sandblast-and paint 3 steeltanks........ $25,000 b. Repair of reservoirs, pumps; telemetry, cla-valves,-electrical equipment, etc.... 12,000 Total: $37,000 i i Acct`'#7410-30: -Equipment. .1 a. Purchase Case Backhoe 580D to $30,000 �{{ replace 1977 Case 580C.. t b. Lawn mowers, mobile pumps, etc. 3,000 i Total. $3, 3,000 i Acct 47500: Pipeline Extensions. a. 4,800' of 24" D.I. along Bonita Rodd ' to Waluga reservoir from I-5 freeway @' $40/ft......... ........................$192;000 b. 1,700' of 16" D.I. along 135th Avenue to Scholls Ferry Road @ $30/ft........... 51,000 e j C. 1,400' of 12" D.I. along Scholls Ferry Road, 130th to 135th Avenue @ $20/ft..... 28,000 d. Circulation loops and oversizing......... 16,000 Total: $287.000 Acct #7600: Land & improvements. a. Down-payment on 5.16 acres of. land $50,000 (Air--King) ...... .. b. Improvement to existing reservoir sites, including blacktopping, street scaping', etc........ 12,500 lights, fencing, land Total: $62,500 -6a- 5 t 1 BOND SINKING FUND REQUIREMENTS Payments due on bonded indebtedness: FY 1984-85. (Principal) .............$206,000 FY 1984-85 (Interest).... ...: 96,895 FY 1985-86 (Principal to Dec 31st) . 37,000 FY 1985-86 (Interest to Dec 31st) .. 43,595 Other charges. ......:............. 510 TOTAL REQUIREMENTS:, $384,000 RESOURCES Available cash on hand.............$ 98,000 Prev. levied taxes to be received.. 8,000 Interest income............ . 5,000 h Transfer from General Fund.:... ... -0- Mb O 'vv c6 Total Resources, except taxes: $111,000 Total taxes to balance budget...... 273,000 TOTAL RESOURCES: $384� ,000 a r, HISTORY OF ADVALOREM TAXES `t Fiscal Assessed Tax Rate Amount Year Valuation Increase per $1,000 Received 1976-77 $260,836,000 112 464 $120,000 1977-78 320,588,000 239 424 134,600 1978-79 388,975,000 21% 464 178,900 1979-80 504,927,000 30% 404 203,200 1980-81 583,740,000 16% 444 256,800 1981-82 690,357,000 18% 454 310,700 1982-83 713,964,000 4% 514 365,700 1983-84 766,000,000 7% 364 275,800 t 1984-85 820,000,000 (est) 7% 334 273,000 *In view of taxes not to be received, estimated at 108 of the total, the amount to be received must be increased to $300,000 at a tax rate of 364 per $1,000, the same as last year. -7a- FUTURE CAPITAL OUTLAY -- FY 1985-86 & BEYOND Acct #7410-30: Equipment Replace 1976 3/4-ton pickup truck....... $10,000' 12,000 Replace trailer.. ...... 50,000 Auxiliary power @ No. l reservoir... . .... Auxiliary power @`-Bonita pump station.... 40,000 Total: $112,000 Acct #7500: pipeline Extensions Major transmission mains: a. Bonita Road, railroad tracks to HallBoulevard: $13 3,400' of 24 D.I. @ $40/ft.......... Circulation loops: a. Hall Blvd., Sattler to Durham: 2,150' of 12" D.I. @ $20/ft....`...... $43,000 b. Durham Road, 108th to 113th Ave.: 1,300' of 12" D.I. @ $20/ft.......... 26,000 C. Naeve Street, 109th to Pacific Hwy: 1,200' of 6.1 D.I. @ $15/ft........... 16.,000 :. d. Ross Street and 81st Ave. to Bonita: 2,500' of 8" D.I. @ $15/ft........... 38,000 Total: $125,000 Ma'or transmission mains entit:ieS notif approved by ed: a. City of Tualatin and develo er's South o Tualatin River: Difference in cost to oversize from 12" to 36" for Tualatin River cross- ing at Hwy 99w: 756' of 36" D.I. @ $95/ft..... ..... $72,000 b. When IVIES ORCHARD NO. 2 is d�=1o�°d= 121st and Gaarde to 10-MG reservoir: 730' of 36" D.Y. @ $100/ft......... $73.000 C. City of Durham: Upper Boones Ferry Road, Durham to Bridgeport Road: 3,400' of 12" B.I. @ $20/ft........ $68,000 Total $213,000 -8a Mi 4 BUDGET MESSAGE t FY 1984-85 TIGARD WATER DISTRICT `t April 10, 1984 During the present fiscal year the water district has been on the accrual versus tach basis in its accounting and budgetary method. This method of accounting began on July 1, 1975 and employs the generally accepted principles for an operating enter- prise. The accrual method of accounting will again be utilized i i for the new Fiscal Year 1984-85, beginning July 1, 1984. t >t ` `y The financialpolicies of the water district will remain essentially the same as in past years. Fiscal restraint has k been the policy of the Board of Commissioners since formation " of the district in 1938. The present excellent financial con- dition of the district reflects this conservative approach. t Again this year, the water district received a clean, un- qualified n qualified opinion from the auditors (Coopers & Lybrand) for both the financial report and budgetary report for the period ended; June 30, 1983. GENERAL The patrons of the water district have not experienced a s water shortage or restriction on usage, of any kind, since the summer of 1971. Supply of water is ample until beyond year 2000. The appearance of the water facilities, including reservoir sites, pump stations, etc., is first-class. All grounds are t landscaped and well-maintained and are an asset to the community. The good news is that no increases are planned next year in water rates, meter charges, or tax rate. These days, one can claim a major victory just to keep the status-quo. The district will maintain its policy of "living-within- income" and continuing to reduce bonded indebtedness. The dis- trict will be debt-free in llk years (January 1, 1996) at which time, no tax subsidy will be required to support the district. -1- �. BUnGET MESSAGE (Continued) SIGNIFICANT EVENTS OF PAST YEAR l' One may recall that last year the district was recovering (financially) from a depressed economy and the fact that the district'had, 'the previous year, constructed a 2.5-MG reservoir at'a total cost of $550,000 without borrowed funds. Thus, the budget was very, austere and resulted in the necessity to increase water rates in February 1983. The district survived this slump and has recovered fully. Planned projects were completed as well as a few extras. Most important was the installation of 3,200 feet of 24-inch D. I. (ductile iron) pipe along S. W. Fonner Street, between 115th and Walnut Street, to complete a direct connection to the Bull Run system (Portland). The master meter for the connection is located at Bradley Corner, intersection of,Hall Blvd., Green- burg, and Oleson Roads. The district was also able to purchase a diesel generator'to provide auxiliary power at Hi Tor reservoir. This had been a major deficiency for many years. STATUS OF THE WATER SYSTEM A crisis situation has not existed in the district for many years. The district has solved its problems for the present and short-range time period and is now actively building for the intermediate and long-range time periods, beginning in 1990. The three elements in a water system are discussed below: Source of Supply Each water purveyor would like to own and control its own water source(s) . Unfortunately, even in the damp northwest, there are not enough streams and rivers, with high raw water quality, to meet the ever-increasing needs of the citizens. The Portland metropolitan area is served, primarily, from three (3) surface sources of water, namely: Clackamas River,- Bull Run, and Upper Tualatin Trask River. �2_ i } Y: g BUDGET MESSAGE (Continued) In lieu of developing new sources of 'water,' such as Ranney wells on the Willamette River at Newberg, the district has adopted a policy of a multi-source system. This is the best course of action next to owning one's source of'supply. The district has inter-ties. (with long-term contracts) for three (3) different sources of water, namely: Clackamas River (City of Lake Oswego) Bull Run (City of Portland) Upper Tualatin - Trask. River (City of Beaverton) The district also has four (4) deep wells which have been placed in a stand-by status. This multi-source system increases reliability and provides the district with some measure of inde- pendence. Storage Last year the district completed construction on' a 2.5-MG (million gallon) reservoir, located at S. W. 135th and Fern'` Street, in northwest Tigard. This provides the district with 20 million gallons of storage. The State Health Division requires that a water purveyor have at least 3 days' average daily demand on hand in storage. In TWD's case, with an average of 2.8 MGD, the minimum is 8.4 million gallons. Therefore, the district has almost V5 times the required capacity on hand. Distribution The distribution system is superb with all pipelines either cast or ductile iron, capable of lasting up to 100 years. Water losses have averaged 4.9% for the past five (5) years. Any per centage below 10% is considered excellent. These losses include fire hydrant usage by the fire district and water used to flush new pipelines, as well =_s actual water losses due to leaks. Fire flows and pressures are excellent throughout the district. The water district was instrumental in the fire district obtaining a Class 3 fire insurance rating, the highest attainable for a rural fire district. The water system accounts for 39% of this rating. -3- 4,�`v BUDGET MESSAGE (Continued) The district has all of the above, :along with one of the lowest per capita costs in Washington County, as shown in the followingtable prepared by the Center for Urban Studies, Portland State University, in December 1983: Total Expenditure for the Provision of Water Services n Per Per $1,000 Per 100 Per House- Assessed Cubic Feet Jurisdiction Ca2ita Hold Value Water Sold West Slope W. D. 49.80 113.87 1.94 0.94 " Sherwood 64.83 167.96 2.60 1.03 Cornelius 66.17 _168.13 3.18 1.34 Raleigh W. D. 71.87 - 154.41 2.06 0.88 *Tigard W. D. 79.02 181.34 2.26 1.08 Durham 85.95 251.09 2.27 2.42 Hillsboro 103.14 282126 4.03 1.28 Forest Grove 115.00 292.38 5.60 2.65 Metzger W. D. 161.92 368.81 4.72 3.00 Beaverton 179.70 405.82 5.26 2.74 Wolf Creek Hwy W. D. 212.13 466.76 5.54 2.34 Tualatin 258.69 632.18 7.50 4.16 In summary, the district excels in every category. The goal of the district is to operate a "pay-as-you-go" system without future indebtedness. FISCAL CONSIDERATIONS All funds in the Bond Construction Fund were expended on June 30, 1979. Therefore, the water district has only two active funds, those being the General Fund and the Debt Service Fund (sometimes called: Bond Sinking Fund). The General Fund is used for the everyday operations of the district while the Debt Service Fund is a fund established to reserve monies to pay off bonded indebtedness. *These figures take on added significance when it is realized that TWD is the only water purveyor in the upper half of the listing with a large number of meter connections (7,000) and high growth (average 250 meter installations per year) . For example: Raleigh Water District has only 900 meter connections and installs about 10 meters per year. These smaller entities with low growth do not encounter the need for major capital improvements, such as reser- voirs, transmission mains, pump stations, etc., which must be funded, primarily, by the patrons, as a whole. -4- 4 BUDGET 14ESSAGE (Continued) j DEBT SERVICE FUND The last bond issue for the district was in 1976 and no the new bud et. This has been new bond issues are proposed in 9 the longest.time interval between bond issues since 1959: On July 1, 1984, the water district's indebtedness will be $1,881,000. Annual requirements in principal and interest to liquidate this debt are shown below: Fiscal Year Principal" -+^ Interest + 1984-85 $302,895 1985-86 299,190 1986-87 295,037 1987-88 231,802 , 1988-89 183,870 1989-90 192,322 1990-91 165,653 1991-92 164,172 i 1992-93 162,298 1993-94 165,017 € 1994-95 162,178 1 1995-96 163,912 E4 Annual payments peaked in 1982 so, hereafter, requirements will begin to decrease substantially each year, particularly in FY 1987-88 and FY 1988-89, at which time five (5) of the out- standing six (6) bond issues will be liquidated. while the bonded debt payments decrease annually, the assessed valuation of the district continues to increase. Thus, as the years. pass, this has a compounding effect on reducing the tax rate. t A history of advalorem taxes is shown on page 7a (on oppo- site side of folder) . It is projected that the tax rate will be the same as last year (36C per $1,000 assessed valuation) which will provide sufficient funds to, make all bonded indebted- ness payments for the next fiscal year, plus one-half year. -5 BUDGET MESSAGE (Continued) s GENERAL FUND A summarized preliminary budget document for the"General Fund has been prepared for the new fiscal year and is shown on the opposite side of this folder. Supporting documents with historical data are, also, shown. It is emphasized that the budget document is a 'financial guide only, and when approved and adopted, legally authorizes the Board of Commissioners to expend funds in specific cate- gories. It does not authorize the staff to spend any;funds. Approval of individualappropriations is accomplished at regular monthly meetings of the board. The budget Committee is the final approving ,authority of the proposed budget document. Subsequently, the Board of Com- missioners will adopt the approved budget. It;is unnecessary tt_o acquire voteage .appXgvl of the budt_,because revenues from taxation are not used to fund the:operntion of the district. _ User feesconstitute most of the income'necessary to operate and maintain the system. Taxes are utilized for payments_on bonded indebtedness only. Previous bond measures were approved,__. by the patrons at the polls. However, the public has the right -to appear be ore the committee and make their views known. Appropriate public notices have been published in THE TIGARD TIMES on the time and date of the first meeting. Subsequent meetings, if necessary, will be advertised, also. The next few pages discuss income and expenditures proposed _ in the General Fund budget. Most estimated figures are derived from historical data of previous years. in other cases, knowledge of pending developments assists in arriving at more accurate estimates. It is noted that no one has a crystal ball so any and all comments and suggestions are welcome. It is recommended that the budget committee examine very carefully those line items which represent a large percentage of the total budget. Correct forecasts on these line items can have a marked effect on the preparation of a realistic budget. -6- t BUDGET MESSAGE (Continued). GENERAL FUND` t f INCOME % of Account Amount Total Beginning Balance..... $ 342,600 178 Water Sales.... ....... 1,435,800 708 Meter° Sales....... .. . , 207,400 13% Other income.......... 64,200. 3$ Total: $2,050,000 100% i Beginning Balance Beginning balance is a very important figure and is derived by adding the actual balance on April 1, 1984 to estimated income, less expenditures, for the remaining;three months (April, May, and June). An excellent beginning balance is forecasted as-a result of higher than estimated revenues received from water sales and meter sales this past year. t _ Being on the accrual method of accounting, the beginning balance includes inventory on hand which is estimated to be about $140,000 on July 1, 1984. Beginning balance also includes accounts receivable, less accounts payable. Water Sales Water sales represent the single most important source of income in the budget, accounting for 708 of the total revenue. Therefore, maximum attention should be given to this line item. An error of just a few percentage points can make a significant difference in the total amount of revenue estimated to be received. Fortunately, water sales are reasonably predictable. Water consumption within the district has been relatively constant for the past few years, noted as follows: CY 1978: 2.2 MGA CY 1981: 2.8 14GD CY 1979: 2.6 MGD CY 1982: 2.8 MGD CY 1980: 2.6 MGD CY 1983: 2.8 MGD -7 rM -- BUDGET MESSAGE (Continued) Wet summers, increased water rates, and conservation tend ' to keep water consumption' low. -These have all occurred'during the past few years. It is believed that with the revived economy and improvedconstruction activity, consumption will increase to 3 MGD "(million gallons _ g per day) or 7% higher than last year. This percentage is used in estimating revenue as well as increased cost to purchase water from others. Meter Sales t Income from meter installations is very volatile and unpre- dictable, being dependent upon building construction. After two *consecutive years of declining revenues, this past year saw a turn-around with increased income, estimated to be about 49% higher than last year, by,June 30th. `Due to this relatively large increase this past year, no increase is projected for the next fiscal year. EXPENDITURES y To some on the budget committee it may be frustrating not to be able to reduce expenditures. Unfortunately, just like the federal budget, 808 of the expenditures are "built" into the system'. It costs a certain amount of money just to open the doors. g; One will find that, for the most part, savings can be made most easily by minimizing or delaying capital expenditures, such as pipeline extensions, major maintenance and repair jobs, and by not purchasing new vehicles and equipment. This can, however, be € more costly in future years (commonly called "the out-years") t! because of rapid deterioration of the system and higher mainten- ance costs for trucks and equipment as well as a reduction in the . . quality of service to the patrons, r, E, , , E P; BUDGET MESSAGE (Continued) tF GENERAL FUND i EXPENDITURES 8 of Account ' Amount Total R PersonalServices...... ... . $ 473,400 23% Water Costs................. 614,700 30% Repairs: ' Lines', (res.) ,ete 37,000 2% Meter Installation Exp.. ... ` 33,200 28 Equipment...... ........ 33,000 18 Pipeline Extensions... ... 287,000 14� � Land & Improvements.. 62,500 32 other expenditures... • ' 259,200 13%250,000 128 Ending Fund Balance... ..... Total 2,050,000 1002 Personal Services Representatives of the Board of Commissioners and the employees met a few months ago and a mutually agreeable settle= . ment on wages and fringe benefits was approved. (Note: - water district employees are non-union, but are afforded the oppor- tunity to negotiate an acceptable wage package) . Last year, employees volunteered to freeze their wages in view of the depressed economy. However, when the economy and the financial position of the district improved, the board agreed to review the wage scale of employees. An across-the-board increase of 6% was agreed upon, retroactive to January 1, 1984 and to be effective until June 30, 1985. It should be noted that any changes in the basic salaries affects other elements in the personal services account, namely: retirement, social security, SAIF, life and disability insurance, and overtime pay. A few years ago the district had 14 full-time employees. With the depressed economy, this was reduced to 11 by normal attrition. With the increased workload, employment of a third full-time office person is deemed necessary. Fifteen (15) years ago the district employed two office (administrative) persons. Steadily, over the years, the need for more assistance became apparent and part-time help was utilized. The part-time help -9- } ' BUDGET MESSAGE (Continued) has now become full-time because of the increased workload. A starting salary of $12,600 is recommended. All twelve (12) full-time employees will be eligible for the pension and deferred compensation plan. Water Costs Costs to import water account for the highest single expend- iture. The amount projected to be spent next year is lower than - budgeted this year due to the fact that the city of Tualatin will be entirely off 'TWD's system. As noted earlier, a 78 increase in water consumption, both in revenues and costs, is projected. On July 1, 1984, wholesale costs for water will be as follows: City ofLakeOswego: 40tper loo cubic feet (No increase) City of Portland: 74C per 100 cubic feet (4C increase) *City of Beaverton: 746 per 100 cubic feet (4C increase) *Water from the city of Beaverton would be used in cases of an emergency only. By reciprocal agreement, the rate charged by the city of Portland will prevail. Mention must be made of the penalty due Portland. For example, it was necessary in the .new 25-year contract with Portland (signed in February 1983) to agree that a certain (guaranteed) percentage of Bull Run water (to the total consumed) would be purchased. The percentage established was 5% which is considered' a 5-year avers e. If that minimum amount of Bull Run water is not purchased, a penalty must be paid to equal that amount. If that designated amount (5%) is exceeded, a "growth impact charge" is assessed. In other words, if the designated amount of Bull Run water is not purchased, either more or less, a penalty is imposed by the city of Portland. They cannot lose. -10- t � r BUDGET MESSAGE (Continued) C F The 5-year average is a "running" average in that it } changes each 'succeeding year as actual'historical data are recorded. i This minimum purchase penalty was applicable in the prior 10-year contract with Portland as well. However, there was no "Growth Impact Charge". On the former contract, the district was required to pay a penalty for one (1) year only, noted as follows: FY 1981-82: $44,960 On the new 25-year contract, the 'penalties will be as follows: Minimum New Guaranteed Fiscal Purchase Purchase Year Penalty Percentage _ 1982-83 $18,509 (Actual) 5.008 (Actual) 1983-84 43,,100 (Estimate(l) 4.58% (Actual) 1984-85 38,100 (Estimated) 3.588 (Estimated) During the negotiations with Portland, prior to agreement on the 25--year contract, the Board of Commissioners was severely criticized in some quarters for being too cautious for not, _ immediately, signing the 25-year contract, when offered. The extent of these potential penalties over the next 25 years was the reason for the precaution. To commit the patrons to a 25- year contract without a thorough understanding of all provisions would have been foolhardy. Indeed, there are those who wished, today, that they had read the fine print. One might; ask, logically: "why have a contract with Portland"? The reason is that Lake Oswego, in the long-run, cannot provide sufficient water to meet all the needs of the district, particularly, during peak demand periods. Therefore, the Portland contract is a "safety-net" to ensure an amply supply of water at all times. These penalties are the price the district has to pay to be sure the demands of the patrons can be met. -.11- BUDGETMESSAGE (Continued) �N Repairs: Lines pumps (reservoirs) ` etc. In addition to to normal repairs on pipelines and pumps, etc., this year it is deemed necessary to,sandblast and paint the three (3) steel tanks owned by the district.- This is one a.. of the disadvantages of steel versus' concrete tanks. These tanks have not been painted in over 10 years. Rust is`-begin- ning to show through. Two of'these.tanks are located near the Haines overpass at I-5 freeway, while the other is located at S. W. 121st and Gaarde Street. (Estimated cost: $25,000) . Meter`Installation Expense No increase in meter installation expense is predicted, similar to`meter'sales. Equipment An ambitious construction program has been scheduled this next vear in which' heav - y (24-inch) pipe must be lifted and installed. Adequate equipment must be provided not only to accomplish the work but,to ensure a margin of safety. The 1977 Case backhoe 580C should be,replaced with a new Case 580D. (Estimated cost: $30,000) . No other equipment or vehicles can be afforded at this time. Pipeline Extensions (See attached maps) a. 4,800' of 24" D.I. along Bonita Road to Waluga reservoir @ $40/ft...........$192,000 b. 1,700' of 16" D.I. along 135th Avenue to Scholls Ferry Road @ $30/ft......... 51,000 C. 1,400' of 12" D.I. along Scholls Ferry Road, 130th to 135th Ave. @ $20/ft..... 28,000 d. Circulation loops & oversi.zi.ng......... 16,000 Total: $287,000 -12- ��r a CLAGK,.NiA5 CO. rnee 1 q}'P SCCli on 7 , I i� b I t I I r i- I I I t' •.� I) idD) 1-5 1 Mas ex+ ` Im Meter! 1 a I I F j51 I = i_�" - q �\ \\ �. \ \ •\ - ` - _ - i ��. _T Ti 1.24" D:I'. D 24" IIEY 84-85 FY 84-85 '.�\ \ `I \ W Jua g 4. I I 4 \ Y'. 84 I I I i 24\D - \r"�- I - - -Reservoir- .: -- s J I I I I FY ad-35 I r I r. 4-MG•s a _ I •. I � 124,':D.Z. WALUGA ; x x a \ � ''� '�Y 84-85 I i m l a i .,q / PARK is x al l=$Ms la I.I%lu lu lg l%1=4 ,� 1•. `� I :— - 3. -.� 1, '•IG i51� IL - - I.a IE I:IY I. �'j\.,tL o•" , ,r,. oI' r9 z .ta?i ;+Aim \• `� \ °b 4•, ` J-- „) ,r.il L I+1 _11 ..�js\? • ( -p'i. I I�•.•.t l • ;?,.' '�;\� �,'.` _I. - _ 1. - zg['SF-. alal tf� I , -I I -•`I -_i �L _ �'T cx+000x5(. , I.'-1 1. 1,1 I I xl II i I II I I I.0• �j .Ip , � I- is a ]'vn •1 ,so J`1: IIQRp4l� �• I +i +' .� �.� ,3, s izlzl .al. _ a`xJ=I'1 I I'•_ >i IL�-.-i 'I b. � .� :`-'• ..-� _ -. .-i ,vl� � L � I t l7: -x I I I I �_._,•I.1 - I. f-I I I l al�.,�� -•,I 1 ,14�._ :Islz'-'""II. a�tr•�°'.'°' ^_. ....,- ., -1 L 1 a L-[iial :�al g ? I -I•.,,, ..I., c.r�LL,[yF � ��a„ .v[ S ��'. � F�-'-�.rr' I • � -}}�ft�'h,�,1r-�.T%PCT-� t _ I _ � vti i -7- = I I : a_ I c +�� 1,._ r.t. •I_ r-= F :,. I I I 1 -•-I' 1:� •i• a�.ijd��'."�'..i� ! _I t"I I. email I !: I.J 1 0 �•'�. \ \ � j � :r1 `i I t• �• I r i 1��'y,.� +�p'�,d •,•„�•,,. . ., � I P-(YI-I-J L.. .I_. I 'a \; \ `� ,\ \�.. ti '° `; f L,_I- •. - .1151 I :.I _I , `.'• - \ \� •L- •vl l ! I `'i'y.+� a .3,0 .� 7 i�� I';Ir I .\� 1.\ I I _ a I I Li xl:;xlzr<<,':\ ` � -Irl 151x1.1-:tl 1 g I a1• ,\-' \ b\ I Y a i I % Bbl x ;•.,: '�P I ••r IY1�1: I6 tt'lyla� \i� \ \,•P•�\ • c.,�\ w = •''I � +•I� .:��,.w yl � t ! Jr •'ar 1 ,f•._ ! I yl,/' � \: ,\�\`.� \,\ [\� x 1 � =j C-----— BEAVERTON �� II SCARF' 2-way Master I a Meters / - Oo �/' 0 1 `ter rr 8 a � \ \\\��i...+++••••••...�� •••••ten -- TIGA - - _— ,-•,ate ^�� leel .'i e. �.� 33 31 34 r �j. W y I.nUtW t. t _•a \, L.Li.' L- 7. - ._ New reser oir: 2.5-MG TIGARD WRTEIP DISTRICT _ 1 13 ee41 S.W. )X nciu Mcnw,oREC necox 97221 FT -LA i 1J. 3 F BUDGET MESSAGE (Continued) a. Installation of 4,800 feet of 24-inch D.I. pipe to Lake Oswego's Waluga reservoir (to parallel a 16" main) will ensure adequate water from Lake Oswego until after year 2000. Concurrently, Lake Oswego plans to install 7,600 lineal feet ' of 24-inch D.I. pipe along S. 14. Iron Mountain Boulevard (in Lake Oswego) to improve and reinforce its capability to serve TPM, as recommended by CH2M-Hill Engineers in a report dated December 1982. b and c. These two pipelines will meet at S. W. 135th and Scholls Ferry Road and will create a' second (important) inter- 1 tie.with the city of Beaverton. , Secondly, it will provide a 'much needed circulation loop and materially improve fire flows along S. W. Scholls Ferry Road, east of 130th Avenue. (This latter deficiency was noted in the Lee Engineering Report of May 1982) . Land and Improvements - A down-payment is recommended on a parcel of land (5+ acres) to be used in the future as a site for an office/shop complex. ($50,000) . There are many facets to this proposal that require elaboration. Therefore, enclosed as an addendum is a long-range outlook for the future of the water district. Ending Fund Balance An Ending Fund Balance of $250,000 is deemed adequate. This ensures that short-term borrowing to meet current expenses will not be necessary and, also, provides for some interest income to accrue from short-term investments. (savings) . CONCLUSIONS it is believed that the proposed budget is fiscally responsi- ble, fair to both patrons and employees, and will provide suf£i tient funds to further the long-range goals of the district. Res ctfully submitted, Budget officer -13- c , �N T I G A R® WATER DISTRICT !7041 S ,V COMMERCIAL. ST. TIGARD OREGON 97223.6290: PHONE 15031 639.1554 April 10, '1984 From: "Administrator To Budget Committee Subj: Future of Tigard Water District: (1) Change in political structure (2) Purchase of land for office/shop 'complex Although the water district has been organized since 1938 there are ominous signs that the political structure of the district must change, in the near future, or some other entity (a city) will assume control of the water system. This fact was brought out, loud and clear, as the city council of Tigard, in 1982, made gestures toward such action. The statutes are clear that a' city council can resolve to withdraw its territory from'a water district and, if no petition is`received within 30 days from its citizens to refer the matter to referendum, the city simply takes over the assets of that por- tion of the water district. a The existing facilities of the water system are in out- standing condition as described in the budget message. In my professional opinion as a registered engineer, TWD excels in all categories. It is at the top in excellence. No one has ever suggested that' the`water system should be dissected or split into several smaller water systems. On the contrary, everyone, in any position of authority, has advised, very strongly, that the water system not be divided. It was constructed as an integral unit and cannot, easily, be divided into separate, independent parts. One should be aware of ongoing events and recent changes in the political structure in the Portland metropolitan area. Since 1970, and inception of the Boundary Commission, there has been strong pressure to dissolve, consolidate and merge special service districts in favor of cities. This is not to argue the point whether this is good or bad, but the fact remains that, eventually, one will witness"wall-to-wall" cities within the established Urban Growth Boundary. The commission's master plan provides A-1 9 IR - that cities will be the logical provider of urban services, along with "one-stop" locations (city hall) to acquire those services. Examples of this trend in Washington County are the following; a. Merger of Garden Home and Progress Water Dis- tricts into Metzger Water District. b. Merger of Aloha--Huber,and Cooper Mountain Water Districts into Wolf Creek Highway Water District. Recently, the city of Portland and Multnomah County arrived at a momentous agreement for furnishing urban services in east 'Multnomah County. Portland will soon annex most of the area with Gresham annexing the remainder. This will be accomplished with the 'blessing of the Boundary Commission. Washington and Clackamas Counties will soon join the band- wagon and agree;to discontinue providing urban services to-un- incorporated areas. Enclosed are recent newspaper articles f- regarding this matter. What does all this mean to water districts in this area? The following is predicted to occur prior to year 2000 (within 16 years): a. The unincorporated area of Metzger will be divided and annexed to the cities of Portland, Beaverton, and Tigard. Metzger Plater District's .5,000 meter connections will be served by some combination of Portland, Beaverton, and Tigard Water District. b. The unincorporated area of Lake Grove (in Clackamas County) will be absorbed by the city of Lake Oswego. The city of Durham will have to look elsewhere for its water supply. } If one believes these predictions, then now is the time to prepare for those eventualities. A-2 ti: IMM— { Tigard Water District is in a unique position because it serves two incorporated cities without water systems, namely: Tigard and King,City. However, present political structure does not lend itself for those cities (councils) to become intimately "involved in the decisions of the water district. That, and the fact that'a city can withdraw its area from the district (with a whim), makes it mandatory that the water dis- trict restructure its Board of Commissioners. An appropriate structure might allow that commissioners be appointed by city council(s) , but also make provisions for, inclusion of representation from unincorporated areas, such as Bull Mountain. If desired, .city council,persons could serve in a dual role. Such reorganization might appear as follows: F Members C City of Tigard.. 2 City of King City ....... 1 Unincorporated area....... 2 Total• 5 Other examples of similar types of governing bodies are Eugene Seater and electric Board, McMinnville Water and Light r Department, and there are others located along the coast cities ) B in Oregon. It is noted that even the Portland Bureau of Water t` Works is independent, but a component part, of the city of b S Portland. ; 4 Such a governing body would allow the cities to "get in- volved" with the decision-making process. At the same time, the water district would remain in tact and continue to operate under f Chapter 264, QRS. r To reinforce the role of cities, it would be preferable to include the city of Durham. One of the two positions noted for the unincorporated area could be assumed by a representative from Durham. With representatives of cities in charge, it strengthens the political position of the entity, as a whole. (Mote: one does not witness any cities being disenfranchised) . Last year a brief study of the water situation in Durham was prepared and is attached to this report. In the past, Durham has A-3 _ S -m been reluctant to even discuss becoming a part of Tigard Water District. It is believed that if they really made a detailed` investigation of the facts, they would change their mind(s) The district would be offering them part-ownership in an exist- ing water system in which water rates to their constituents would be almost halved, immediately. In any event, an election would be required to change the structure of the governing body. This could be accomplished at the general election on November 6, 1984, with an effective date of July 1, 1985. The regular terms of two present commis- sioners expire on that latter date. A name change would also be F in order, possibly: E Bull Durham Tigard K.C. Water. Commission or something else for someone with imagination. Recor�unendation: Approve concept and request opinion from legal ° counsel. g One must accept the fact that the water system (district) will continue to exist in the future, hopefully, in its entirety. The district now has over 7,000 mc`er connections. With the addition of.a portion of Metzger Water District and, possibly, �- the city of Durham, the district would have about 10,000 meter connections. Now to the bottom line. The district will require more office and shop space to accomodate this influx of new customers, to- gether with normal growth within the district. By year 2000, the district could double in size. Certainly, the present administrative offices are inadequate for such growth. The present shop is located on Little Bull Mountain in a residential zone (pre-existing, non-conforming use) . Therefore, it is concluded that a new office/shop complex will be needed between 1990 and 2000. A-4 a 'stq' At this time, it is suggested that a down-payment,be made on a parcel of land which would be ideal for the district's needs as well as;being situated in close,proximity to the pro- posed Tigard City Hall,; as approved by the electorate on March 27th. It :is the Air-King property, located across Burnham Street, near Hall Boulevard, where the new city hall, library, and;police station will be built. It would give the patrons the "one-stop" shopping center desired for urban services. 'It would be a real beginning for a truly "downtown"Tigard. Richard Nokes, retired editor of THE OREGONIAN and member of the budget committee, recently wrote to the editor of THE TIGARD TIMES that the Tigard City,Hall should have been located where the old Fowler Junior High School was situated (at the north end of Main Street) . Everyone agrees. But no one on the city, council or administration was: successful in placing an option on the land• (No doubt lack of funds was a problem, too) . Instead, Payless Drug and Albertson's are located on the site. This confirms what a developer once said "God isn't:making any more land 'so if one wants a particular parcel, one had better put in his bid early." j` Enclosed is plot plan of the parcel of land desired. It contains 5.16 acres, easily accessible from Hall Boulevard, and situated on a railroad siding where future pipe deliveries could be made. Mr. Van Camp owns the property and has listed the selling price at $700,000. Realtor Sam Gotter (who has the listing) has suggested that the district make an offer of $550,000, made up as follows: Exchange-3 parcels of surplus land owned by the district, noted as follows: (1) 3.18 acres at S. W. 125th and Bull Mt. Road, appraised at $57,000 but listed on the market at $70,000.... . $70,000 (2) 0.48 acres at S. W. 135th and Fern St., appraised & listed at $17,000. . 17,000 (3) 0.48 acres at S. W. 135th and Fern St., appraised & listed at $14,500. . 14,500 $101,500 Down-payment upon purchase, FY 1984--85..... .. . 48,500 Annual payment of $100,000 for 4 years @ 6% int. 400,000 Total., $550,000 A-5 a f , .- 'The slk a lch belovr is made solely for the purpose of assisting in IOca ling said premises and the Con,piny assumes no.labthty for,variations,.if any.indimensions and location ascertained by actual survey:. TICOn TITLE INSURANCE �1-dAO-"a000 _100 , Z3 / 2000 q / 47A V a 2100 ti 4694coo J t Abdo \ C/) ? ,l 2200. JJ t',C c �•--w•,.p(�A:. a ti A . t a � 021 I e J , f � J lo P � � f ;. py i " - -21D0/ r..f..r.r STREET E SEE MAP � 1r 2S 1 2D© SEE MAN r 2S i 2DA y } It is not known if the owner would accept this offer. ( However, the offer would be in the "ball-park". There is an additional incentive to the owner in that the interest earned on the loan would be tax-exempt. A comparison of property values nearby,would 'suggest that the listed price for this 5.16 acres is not unreasonable. For example, the city of Tigard has agreed to pay no more than $600,000, nor less than $550,000, for the Sturgis property (3.8 acres) which will be the site for the new city hall, library, and police station. It appears that the district can afford, without difficulty, the initial down-payment, but can the district afford annual pay- ments of $100,000'for the next four years? In my opinion, the answer is an unqualified yes" Why? One has to look at what has been accomplished in past E years and what lies ahead to respond to that question. I i In the past, enormous sums were invested in improvement of t i the water system, both from the General Fund and borrowed funds. _ Fourteen (14) years ago the district,was in dire 'strait with a poor, inadequate water system and no money to make necessary capital improvements. Those days are gone and the district now excels in all categories, along with being in excellent financial condition. Needed assets have been acquired, and when the major pipeline extensions programmed for this year are completed, the building of the water system will be, essentially, finished. There will be other necessary purchases and capital improvements to be made, but nothing compared to past expenditures. Secondly, the district is rapidly approaching the Urban Growth Boundary which defines the district's boundaries until year 2000. only a few transmission mains will be required to reach those limits, and most costs will be borne by developers or property owners. Lastly, within a few years, with construction of the water system almost complete, there will be no need for a registered, professional engineer on board. Through normal retirement, dead- wood at the top can be eliminated. A-6 4 In the final analysis, in my judgment, the district cannot `., lose on this transaction. If the land is needed, then the dis- trict will have it for future expansion; if the land is not needed, it can be sold '(probably at a profit) . In addition, this proposal would allow the district to dispose of two parcels of surplus land at S. W. 135th and Fern Street which have been ruled "unbuildable" (due to inadequate sewer facilities) and, thus;'unsalable. Recommendation: Approve $50,000 expenditure in the budget as down-payment on land so that the Board of Commissioners can begin serious negotia- tions with the owner. Robert E. Santee Administrator i A-7 Y. County plannihg.- effort .to ---------------- switch -to 'rocid% services By ttAftBY goDiNE Z Daly t`fSy how will the county—including igcor- As a prelude,Daniels is scheduled to By H RRY BODINE porated cities and local service districts discuss capital-improvement planning In i .f The ' bund and maintain public services, Washington`County'at a retreat at Ti- HILLSBORQ-The thrust st of of Wash-will such as roads,water lines and sewers— mothy Laweekend of July 29-30. Lake the ington ;County's planning e o handle the growth that iscontempiat- Sponsored;by Portland General Electric shift in the next six months, county s Planning Director Richard Daniels says. ed In the comprehensive plans adopted which public officials from a number of ; Land-use planning, the principal by the county and various cities. F This question opens aside issue — jurisdictions gather I informally a Lo dito k task to date,largely �s'finished. The P planning emphasis will;shift to trans- ;he structure of-local government in Buss topics of mutual interest and get to planation and capital improvements,he Washington County and.the relationship know each other better. %indicated In an interview last week. of the various local governments to each lateT thinking purpose,and of hdi cussion toDaru is 'WThe county faces one more deadline other. Dec.31 —for tying rip the remaining The over-all topic of public services said.With the county and cities having '••loose ends of its comprehensive land-use adnd who dressed inoul urban growtlmwill managee their required land-use plans In place or i `plan. Then the real issue becomes "How ment conference tentatively scheduled close l mingat "geographical Daniels sees a shift. ar'e we going to make It happen?" Da ember under the ai for ashinlate son County Commission Chaspices r- focus from pon planning improvements, trans- i nfels said. gnatation and economic development. i '-By making it happen,Daniels means man Wesley L.Myllenbeck. P t The county and the cities frequently need for six water districts drawing find themselves in a position where upon three sources of water?"he asked. s sewers or water are available in a given Is it cost-effective for Beaverton to area but growth is stymied by lack of pump water east from Hillsboro, while t adequate roads. If roads are available, the Wolf Creek Highway Water District i sewers may not be,Daniels observed. 'pumps water,west, the two systems He views the county govemment's crisscrossing each other in the Aloha economic-development role as insuring area?Daniels asked. that adequate sites are available for These are the types of questions that companies seeking to build or expand eventually must be addressed,he said. their activities. Government services in Washington The role of service-providers be- County and the cost of providing them comes more In, when one con- are being reviewed in an Independent siders fiscal restraints,whether actual study jointly financed by the county or potential — in the form of another government and local jurisdictions. A property-tax limitation measure on the consulting team,drawn from the facul- 1984 ballot,Daniels noted. ty and staff of Portland State Universi- "Is there a need for 14 police agen-. ty,is scheduled to report its findings in cies in Washington County? Is there a October. 5 We uestions oha s q . -AnsVv The proposed incorporation of Aloha The Aloha effort ran up against the into a city in name but not in function practical problem of Was Coun- ent was properly rejected, but the problem ty's recent urban history ofgovernm and choosing of providing urban services in unincor by smorgasbord.In picking porated areas has not been solved. certain municipal services for special LeGrande Marchant,leader of the in- treatment through service districts, . 4 corporation effort, asks a valid question while ignoring others,the county has put when he wishes to know how his com- in place a system for water,sewers,fire k inanity's municipal needs are to be met. and parks and recreation. It is valid not only for the 40,000 Alo- All of these services should be part of . bans,but for upwards of half a million ''general-purpose municipal government. people livingin the urban environment The fact that the Aloha proposal did not of the metropolitan-area, but without provide them because they were already city'governments to tend to urban serv- ices. -available`was the main reason it should have been rejected. It simply was not a } , In the wake of turning down Aloha full-service city. But the smorgasbord and Columbia Ridge before it, the Port- menu leavesthe area without urban-lev- land Metropolitan Area Local Govern- 'el police protection, street maintenance mens Boundary Commission could be the and planning. 4 catalyst to get counties,cities and special once such a system evolves, the service districts planning together.They question looms as to how it can be should seek long-range strategies for the based out in favor of a more accounta- y' eventual inclusion of all urban areas in ble, more visible, more efficient, better ; cities that are capable of providing a full coordinated method of municipal gov- . offering of municipal services. ernment.Cities should deal with all serv- �- Multnomah County, Portland and ices together, setting priorities, coor- Gresham are moving responsibly to dinating functions and providing a clear accommodate 120,000 people who would accounting to the people served. Special i. have been included in Columbia Ridge, districts work on each service indepen- -had that non-city been allowed to take , dently of the others and usually operate on the guise of an incorporated city. almost out of sight of the citizenry. 'While the mid-Multnomah County to overcome the. i f"`icample may be instructive to others,it It is difficult today j w= �s not - wrong turns taken in the past when a perfect model for other unincor 'F orated areas.Not all parts of Clackamas massive urban development was allowed F.. �i;and Washington counties have estab- to occur with little guidance. But it ;l shed, general-purpoa�le'tto aies lssimilate erratic couke port- would be rse throughto lnue to follow all the development , Aand and Gresham still to come.It is time to design a grand :,:large adjacent neighborhoods. is In the Aloha case, both Beaverton in plan to contain all of the urban territory ed in part of and.Hillsboro are interest not have plans to an a urban r society's m nof cities icipal e of caring l "'the territory, but d ments. a take in all of it. Nil to WATER SUPPLY STUDY CITY OF DURHAM June 9, 1983 This study is a very brief summary of the domestic water situation in the City of Durham. The city of Durham, like other adjacent ;governmental bodies, does not have an independent source of water to supply its citi- zens. Therefore, water must be imported from some other entity. Unfortunately, although there appears to be abundant water in , the Portland metropolitan area, there are only ,three (3) sur- face sources of water now in use. These are: 1. Bull Run 2. Clackamas River { 3. Upper Tualatin River Portland owns the Bull Run system. Lake Oswego utilizes Clackamas River water via a' treatment plant located in West Linn. A consortium of Hillsboro, Forest Grove, and Beaverton operate a treatment plant and utilize the Upper Tualatin River. Groundwater has proven inadequate to meet the demands of most cities and water districts in east Washington County. For many years, Durham had no centralized water system. Citizens relied upon individual wells for their water supply. Finally, in the mid-60's, the city of Tualatin (along with much citizen involvement) paid to have installed a 12-inch asbestos- cement main along S. W. Upper Boones Ferry Road (State Highway � 217) , through the center of Durham, to I-5 freeway, where a connection was made to the Lake Grove Water District system. As a condition to acquire water, Tualatin was required to deed this main to Lake Grove Water District. .A master meter is loca- ted at the intersection of Upper Boones Ferry Road and Lower � Boones Ferry Road. ' Lake Grove provided surplus water to Tualatin until about 1972 when Tualatin connected to the Lake Oswego system. However, as Tualatir grew, Lake Oswego could not provide an adequate ,. supply due, primarily, to pressure deficiencies. In 1980, -1_ ._., WATER SUPPLY STUDY (Continued) Tualatin connected to the Tigard Water District (TWD) system. An ample supply of water has been provided from TWD, but it has been expensive because it required TWD to purchase (import) more of the high-priced Bull Run water. Consequently, Tualatin, last year, passed ,a bond measure of $8.5 million to jointly fund with 'Wolf Creek Highway, Metzger, and Raleigh Water Dis tricts to install a 60-inch main across the city of Portland and` a 36-inch main from Raleigh Hills to Tualatin so that they could purchase Portland' s water directly from a location where Bull Run water was cheaper.; Some citizens of Durham paid to 'Lake Grove Water District to connect to the 12-inch asbestos-cement main running through the center of the city. This, then,; was how the city was served for many' years.-- Some on individual wells and some on Lake Grove' s system ( possibly 35 connections) . When the KINGSGATE development occurred in 1976 it changed the situation dramatically. A complete water 'system was required to serve this large development adequately. City officials 5 advised the Portland Boundary Review Commission that they (the city) would become a water purveyor and serve the patrons. In actuality, this did not occur because the city did not, nor does it now, have the assets or facilities to operate a water system, independently. The boundary commission became involved because Lake Grove could not extend water mains, extraterritorially, without the express approval of the commission. A cursory study was made by one city council person regarding water supply. The recommendation was that Lake Grove Water District should continue supplying the city. A water purveyor must have certain assets on hand in accord- ance with statelawto be a valid provider of water to the public. For example, in accordance with state health regulations, an entity must have 3 days' average demand of water on hand in storage. Durham has no storage facilities. Water samples must be taken to ensure potability. Durham does not have a crew aboard to monitor the system, read meters, provide maintenance, etc. This is all accomplished by Lake Grove Water District. As disclosed at a regular city council meeting a few years ago, all mains and appurtenances in the KINGSGATE Subdivision were deeded to Lake Grove Water District in exchange for Lake Grove providing all maintenance on the system. Whether this was a legal transaction is questionable. It, essentially, gave away the ' assets of the citizens which the citizens, individually, had paid -2- WATER SUPPLY STUDY (Continued) for. The developer, Leavitt Nu ,Pacific, paid for the installa- for. of all mains and improvements within the KINGSGATE Sub- tion for his or her division. Each new owner paid the developer in effect, then, paid for the water mains in the house. They, ear that the people street also. In any event, it would,-app could regain ownership of these mains by simple court action. The city of Durham owns no water system nor has any rights to water from others. ` Lake Grove Water District provides sur- a with no gurantees and plus water on an out-of-district basis, r gu ly, acquiring at,very,high' rates. Durham' s citizeys are%e of the highest no equity in any system although the pay water rates in the region. : surrounded, geographically, by the The city of Durham is city of Tualatin and TWD. Lake Grove is located across the er freeway in C'lackam ate�uD striDtrbecause ofham can vthis eseparation. ent of Lake Grove eint in time Lake Grove It is generally believed that at some Pcity of Lake Oswego. Water District will be absorbed by theSources of Supply. ot If one accepts the fact that the cwty of Durham n usbeimportedor a valid purveyor of water, and that wateOssibility to connect to provided by others, the city has the p the following existing systems for its water supply: 1. Lake Grove Water District 2. Tigard Water District 3. City of Tualatin Lake Grove Water District. Lake Grove with about 1,000 meter connections presently supplies the city residents with watervice is . hQghVzetailrrates. by out-of-district which results in very Eventually, Lake Oswego will assume control citizens Lake Grove Water District. Being out-of inistrict,the Durham' s gement ofthedistrictnot allowed to participate -3- WATER SUPPLY STUDY (Continued) They are not eligible to be elected to the Board of Commissioners, vote in any elections, including those involving bondissues, or, in any way, influence the decision on increased water rates of the water district. The system itself is served from a dead-end pipeline to Durham which makes it vulnerable. The transmission pipeline along Upper Boones Ferry Road is asbestos-cement which may be a health hazard to the patrons. (See attached article from Oregon Journal dated January 14, 1580) . Lake Grove purchases its water from both Portland (Bull Run) and Lake Oswego (Clackamas River) . Tigard Water District. TWD with about 7,000 meter connections serves 2/3 ' s of the city of Tigard, all of King City, ; and the unincorporated area of Bull Mountain. Water rates are among the lowestinthe area of from others. (See attached those entities which must import water comparison of water rates between TWD and Durham) . Durham' s rates are about twice those of TWD. TWD obtains its water from the same sources as Lake Grove, namely: Bull Run and Clackamas River. It is feasible for Durham to annex to the TWD because the city is contiguous. Such annexation would authorize the citizens to have a voice in the operation of the water district and become owners of a water system. Citizens of Durham could be elected to the Board of Commissioners, become members of the budget com- mittee, vote in elections, etc. (it should be noted that TWD and the city of Tigard are separate, distinct entities) . TWD has an existing 12-inch D. I. (ductile iron) main located at the northerly boundary of the city at Upper Boones Ferry Road and Durham Road. Also, a 12-inch D. I. main exists on Bridgeport Road and Upper Boones Ferry Road at the boundary line of the city of Durham. These two mains could be connected rather easily and provide a looped, circulated system to the Durham citizens. The asbestos-cement main would be abandoned. No asbestos--cement mains exist within the TWD system. -4- _ R WATER SUPPLY STUDY (Continued) City of Tualatin. With Tualatin's new connection to the Bull Run system, ample water 'would be available to 'serve Durham. Tualatin owns the main to the mastermeterlocated at 'Upper Boones FerryRoad at Lower Boones Ferry Road. An extension of ;this main northerly _ would be appropriate to serve Durham. However, water pressures would be less than presently provided. Retail rates would be as high, if not higher', on 'Tualatin's system due to the huge indebtedness recently incurred to connect to the Bull Run system. Tualatin, presently, has the very high- est retail water rages in the region. Annexation to the city of Tualatin is impossible.` Therefore, F the citizens of Durham would, again, have no voice in the manage- ment of the system. Incorporated cities normally do not prefer to provide maintenance and other services outside their city -. limits. Whether Tualatin would desire to provide this service is questionable. (This would apply to the city of Lake Oswego as well, if they could supply Durham directly) . Conclusion. It appears that the citizens of Durham should study the situation and make a decision, at an early date, on the best course of action toward resolving both the short and long-range supply of water. -5- R x . I COMPARISON OF WATER RATES (III-MONTHLY) i City of Durham: 1 $15.50 for 0 cubic feet (minimum) 1`.05 for 100 cubic feet thereafter Tigard Water District: $10.00 for 800 cubic feet (minimum) 0.95 for 100 cubic feet thereafter Consumption City of Tigard Cubic Feet Durham Water`` District 500 $20.75 $10.00 y 600 21.80 10. 00 �. 700 22.85 10 .00 800 23.90 10. 00 900 24 .95 10. 95 1000 26.00 11 .90 1500 31. 25 16. 65 ,. 2000 36. 50 21. 40 2500 41.75 26 .15 r District-has- bonded indebtedness�of-about Note: Tigard Water t $2 million. 'faxes are used to make these annual payments. The present tax rate is 51� per $1,000 assessed valuation , and will decline next year to 37G/$1,000. A $100,000 home would pay $37 per year or about $3 per month for this indebtedness. (This amount should be added to the figures ; listed above) . Within 13 years the water district will be debt-free at which time no tax subsidy will. be required_ 29 Sep 19�3a - Tax rate actually declined to 361�/$1,000. a • .,. (•cycs'�V OCl�ft.s�3•�.. r.,. . .., r_,.... - , _ .'.t. .. .:yfa ... , ••••all,i'� ,.:. tt r on, Fir qp..rooj.,4?r:,1,e av I d 00 pr cl-I S - 5 000 pek 1• X-4 CHICAGO (UPI) Despite yearsof �ilc health campaign to eliminate l.s use. •': jets touched ofd a public health scare that `- medical warnings about asbestos fibers, ':i'''In'the D:riod between World War II resulted In the manufacturers' voluntary the fireproofing mattis still In wide- and the end of this century;'.we!l over halt, recall of many of the dryers. i` spread use In America and could account 'a'mllllon Americans will have died of as Research linking asbestos with cancer for half a million deaths by the end of the .;bestbs-related diseases,"Selikoff said In and other non-curable Illnesses began aur-- century,a reseacher warns. ,this"'week's edition of the Journal of the ':facing more than a decade ago.Because if Dr.Irving J.Selikoff of the Mount Sinal. '.American Medical Association. often takes 25 to 30 years from the time' t School of Medicine in New.fork, says.; .':He said 700,000 tons of asbestos Is still••ot asbestos exposure until the disease cancer and other diseases caused by as-'-,being used.each year In.the United States,.- !;syrnptorrrs occur,Selikoff said Americans. bestos since Its introduction during World'.chlefI In products Such as'cement pi ee,.:already are facing a major public health *-War II are beginning to show up, ''brake finings,paper products an td-extlles:': threat. 1 He predicted20,000. asbestos-related he substiince can be found In buildings,. Aside from "meager attempts to regu=; 'deaths will occur each year by the elated, .;schools,homes and cars. late new asbestos use and to monitor.00-„ the century unless there Is a massive pub--`7`Most recently,Its use In home hair,dry-":Icupational exposure, virtually nothing is. beteg done to remedy the public health•. the price we must•pay for Its usefulpess;'. Is to eliminate the material. - .. He sod a numInr of substitutes for the, failure and turn back the legacy of death. he sald... acid he doClt pot believo them fa aubst�gce are avallable, although the,&$.. from'aabeatos,"hesaid. : . : _ 41. "Unless we learn the 1essans of the' any "safe"'level of exposure.to.ssbestos bestos Industry claims that few'funetlon� +}past we,are destined to compound the and the only way to ellmlaatc Its itiaeaacs; as well." , ;.deadly'1egacy of'asbestos and start the.*... }" Cl ticking for•the- next 40 years;' he:;, said. s• SeUkoff said an epidemic of asbestos•"- s;related diseases is a public health failure ':rather than a failure of the medical profession. -. ..We have"made an unconscious deci slon•to accept some revel of mortality as THE OREGONIAN April 5, 1984 tie ready fo. r wpopulationca A projection of considerable popula- ers had jobs in the Portland area while tion growth in metropolitan Portland by 81,800 were out of'work.;By the depth the turn of the century may be hard to of the depression in 1982,:592,600 were understand today as the region struggles employed, although 66,500 were unem- to regain its economic health. But the ployed. forecast emphasizes the point that the Even when as many as 60,000 per- city and its environs-should plan with sons were leaving Oregon, the potential care for the future. work force in both the state at large and The recession adds the reminder that the metropolitan region was growing, planning should be flexible enough to and so was the number of jobs. It is just prepare for any eventuality. that jobs did not keep pace with would- The economic roller coaster has seen be workers. unemployment soar beyond 10 percent and prompted thousands of Oregonians If such a pattern can be, traced to leave.the state.in search of jobs.. through the economic climate of the ear- l Against these.circumstances,..the fore- ly 1980x,^Portland certainly should ex- 1 cast of 289,000 additional metropolitan' pest a population boom as conditions l residents by 2000 may seem contradicto improve. That means preparing for the ry. industry that will provide the jobs,along Nonetheless,state Employment Divi- with homes, water, sewers, transporta sion figures through the worst of the tion, schools and the like, for the region recession show cause for the community is warned to be ready to add the equiva- to anticipate growth. lent of Washington County's population In pre-recession 1979, 558,100 work- in the next 16 years. I.U�,AN G. I`t1I.LER Ivf)52.0 S.`1r. I�1GI1 T..,1N I) I)Il,\'Hi Z IGAlt 1), QIt BOON f)72S':1 - ' April 2, 1984 3 i Mr. Robert E. Santee, Administrator Tigard Water District 8841 S .W. Commercial Street Tigard, 'Oregon 97 223 e Dear Bob: Your letter of March 28 invites my comments on the pre - sed for Tigard Water District for ill be unable to attend the bud- 1984-85 inasmuch as I w get meeting on April 10. k Accustomed to your expert presentation of items involved in 'therproposal, and since I am familiar in general with details discussed in recent years' budget committee de liberations, 'I am prepared ;to express whole-hearted ap proval of your outlined financial planning for 1984-85. Patrons of the district should be gratified with efficien- cyof Tigard Water District which makes possible continued i operations without increase in rates, charges or taxes or ard of Commissioners are the coming year. You and the Bo to be commended for establishing policies and performance to that end. t Your second letter enclosed to the budget committee and . dated April 10 relates to (1) possibilities of change in political structure of the Tigard Water District and (2) proposed purchase of land for an office/shop complex. Without participating in group consideration of these matters, which I understand have been discussed tentatively with the Board of Commissioners, I do not feel qualified to offer advice at this time. However, it appears prudent to include the $50, 000 item in budgeting capital outlay for 1984-85 since that can be handled without excessive burden during the coming year and will make implementation of land if the Commissioners decide to move acquisition possible in that direction. Sincere t r 14650 SW 103dAvenue Tigard , Oregan 9?223 April 2 1984 Robert E. Santee Administrator Tigard Water District Dear Bob`s I am sorry Twill not be able to attend the meeting of the budget advisory committee. I have examined the budget and the accompanying mess- age that you so kindly, sent to me. I have made several notations in the mar- gins to 'which I draw your attention. Where also are a few question marks in the budget document. Principally, I commend the administration for the soundness of the district's financial position. T also commend you for your farsightedness in calling attention to the future needs of the district. , I am intrigued by the recommendation that the Water Distra ict establish its headquarters on the Air Kind site. This, coupled with -k-aChe city hall- library-police station move to an adjacent tract, would effectively move "downtown" Tigard frmm Tigard to what we used to know as Treece. That used to be the .nt)Aame of the flagstop at that point on the old Oregon Electric bins when I was a tad. It would be the second move of "downtown R Tigard in its history. The original town was Tigardville and centered roughly on hcDoriald Road and Pacific Highway. With the advent of the railroads, the Tigard center shifted north to the vicinity of the Tigard Feed Stone. I note that you are requesting a recommenda- tion from our committee to budget $50,000 for down pay- ment on the site. I applaud the site for future use of the Water District, but would this be a capital investment that $haul should come to public voteM I understand no bonds would be reeui.red. Too, would r2 ' the District eventually be able to sell the shops site on Tigardville Heights (Little Bull Mountain, Calwav Hill, Canterbury Crest--call it what" you will)? This would be a 'prize site for' rasidential development and should yield a cansiderable sum, especially with all those Christmas trees you have planted. ` I have no major suggestions concerning the actual budget document. Sincerely,