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City Council Packet - 07/25/1983 t;a-xyyitrt*,kir�ttat,t*aEatir t**at,kink,tk*'+txic,kati,ticat,t�ticAcatatat�cY irkic,taintr�rticicin�,atakti�nk:r,tr�kx�tick,ri 72ND AVENUE LID PROJECT TOUR: Council ,aatG at City Hall at 6:15 P.M. x'+...�,;c,kirk t,t,k,katati**k**'k,k'k,k*'k,k�F�Fir tir*,t,k*t�,k�k�tirirkk*ickic�kirint Yak;r*'i�t,ki:ic*'k,kakx*�**�,k�cat,k,ratic W GARD CITY COUNCIL REPUBLIC NOTICE: Anyone wishing to speak on an REGULAR MEETING AGENDA agenda item needs to sign on the appropriate si n-up sheet(s). If no sheet is available, ce. JULY 25, 1983, 7:30 P.M. g o FOWLER JUNIOR HIGH SCHOOL ask to be recognized by the Chair. Non-agenda Cn x items are asked to be kept to 2 minutes or less a LECTURE ROOM H G and are heard at the discretion of the Chair. -ti ti 7:30 1. REGULAR MEETING: 1.1 Call To Order and Roll Call 1.2 Pledge of Allegiance Audience For Non-Agenda Items Under �Den 1.3 Call To Staff, Council Agenda 7:40 2. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 2.1 Approve Council Minutes - June 27, July Res 1983 2.2 Approve Declaration of Surplus Property Resolution No. 83-70 2.3 Approve NPO Appointments 2,4 Receive and File: • Departmental Monthly Reports & Update • CATV/MACC Report • 72nd Avenue LID Update p 80th Closure • Memo Regarding SW Cn2.5 Approve Release of Funds - Winterlake I ?33 7 2,6 Approve Finance Director Residency Time Extensi� on 2,7 Approve Council Calendar & Call Special Meetings 7:45 3. COMPREHENSIVE PLAN AMENDMENTS - PUB HEARING sta Continue to August 8, 1983 at request o_fapplicant and approval ff • Director of Planning b Development 7:50 4. PURCHASING PHASE I REPORT & AUTHORIZATION TO PROCEED • Frank Tepedino - The Ipswich Group 8•_10 5. 68TH AVENUE STREET LID #43 (HAMPTON/FRANKLIN) RESOLUTION NO. 83-_12` • Public Works Director COUNCIL RECESS 8.30 b. TURA MEETING (Continued from 7-11-83) 6.1 Call To Order and Roll Call 6,2 CIP Priorities 6.3 Adjournment COUNCIL RECONVENE 9:00 7. DEVELOPMENT CODE & MAP DISCUSSION • Director of Planning 6 Development 10:15 8• OPEN AGENDA: Consideration of Non-Agenda Items identified to the Chair under 1.2 will be discussed at this time. All persons are encouraged to contact the City Administrator prior to the meeting. ON: T 10:30 9. EXECUTIVE SESSIhe Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1)(d) 6 (1)(h) to discuss labor relations and pending litigation. 11:00 10. ADJOURNMENT COUNCIL AGENDA - JULY 25, 1983 (lw/0316A) 1 TIGARD CITY COUNCIL REGULAR MEETING MINUTES - JULY 25, 1983 - 7:30 P.M. 1. ROLL CALL: Present: Mayor Wilbur Bishop; Councilors: Tom Brian (arriving at 8:33 P.M. ), John Cook, and Ima Scott; City Staff: Frank Works ; Doris Hartig, City Recorder; Currie, Director of Public Bob Jean, City Administrator; Bill Monahan, Director of Planning & Development; Ed Sullivan, Legal Counsel and Jerri Widner, Finance Director. 2. CALL TO STAFF, COUNCIL & AUDIENCE FOR NON-AGENDA ITEMS UNDER OPEN AGENDA o Mayor Bishop added two proclamations of appreciation for Representative Smith and Senator Simmons. f o Ronald Jensen, representing John Duncan of JADCO Chemical Ltd. referred to their appeal and attempted to read a letter to Council. p Legal Counsel interrupted presentation and noted this item is going to court. Counsel advised this letter be brought to Hearing Officer's attention and that a copy of the letter be made a matter of Council record. Mr. Jensen concurred. i o Remove agenda item 2.4, memo regarding SW 80th Place closure from ccnsent agenda and place on open agenda. 3. APPROVE COUNCIL MINUTES - June 23, July 11, 1983. E o Motion by Councilor Cook, seconded by Councilor Scott to approve. t o Approved by unanimous vote of Council present. S 4. RESOLUTION No. 83-70 A RESOLUTION OF THE TIGARD CITY COUNCIL AMENDING ,F EXHIBIT "A" OF RESOLUTION No. 83-64 BY ADDING THERETO: DECLARING SURPLUS MATERIALS TO BE SOLD AT PUBLIC AUCTION. o Motion by Councilor Cook, seconded by Councilor Scott to approve. } o Approved by unanimous vote of Council present. 5. APPROVE NPO APPOINTMENTS: o J.B. Bishop, Suite 303, 10505 SW Barbur Blvd. NPO NPO �k#1l o Ella C. Hink, 11333 SW Ironwood Loop NPO #7 o Gerald W. Edmonds, 520 SW Yamhill, Portland o Motion by Councilor Cook, seconded by Councilor Scott to approve. o Approved by unanimous vote of Council present. PAGE 1 - COUNCIL MINUTES - JULY 25, 1983 6. RECEIVE AND FILE: r Departmental Monthly Reports & Update CATV/MACC Report 72nd Avenue LID Update o Motion by Councilor Cook, seconded by Councilor Scott to receive and file. o Approved by unanimous vote of Council present. 7. APPROVE RELEASE OF FUNDS - Winterlake I and Accepting Maintenance Bond. RESOLUTION No. 83-71 RESOLUTION OF THE TIG.ARD CITY COUNCIL ACCEPTING THE PUBLIC IMPROVEMENTS CONSTRUCTED WITHIN BRITTANY SQUARE I (WINTER LAKE IA) SUBDIVISION, SUBJECT TO HEREIN SPECIFIED CONDITIONS. o Motion by Councilor Cook, seconded by Councilor Scott to approve. E o Approved by unanimous vote of Council present. 8. APPROVE FINANCE DIRECTOR RESIDENCY TIME EXTENSION i o Motion by Councilor Cook, seconded by Councilor Scott to approve 30 day time extension. o Approved by unanimous vote of Council present. 9. APPROVE COUNCIL CALENDAR & CALL SPECIAL MEETINGS o Motion by Councilor Cook, seconded by Councilor Scott to approve. o Approved by unanimous vote of Council present. 10. COMPREHENSIVE PLAN AMENDMENTS - PUBLIC HEARING - Continue to August 8, ?: 1983 at request of applicant and approval of city staff. o Motion by Councilor Cook, seconded by Councilor Scott to continue public hearing to August 8, 1983. o Approved by unanimous vote of Council present. s 11. 68th AVENUE STREET LID #43 (HAMPTON/FRANKLIN) o John Hagman, Engineering Superintendent briefed Council regarding the LID noting the project on SW 68th Parkway would be between SW Hampton E to SW Franklin Street. The total estimated cost of project is $190,000, with 85% assessed to property owners and 15% of costs being city responsibility. Staff recommended approval of proposed a resolution. f S S a PAGE 2 - COUNCIL MINUTES - JULY 25, 1983 RESOLUTION No. 83-72 DECLARING AN INTENTION TO CONSTRUCT CERTAIN STREET IMPROVEMENTS WITHIN AN AREA DETERMINED TO BE STREET IMPROVEMENT ASSESSMENT DISTRICT TO BE KNOWN AS STREET IMPROVEMENT DISTRICT NO. 43 FOR SW 68TH PARKWAY (HAMPTON TO FRANKLIN) DESCRIBING THE PROBABLE TOTAL COST THEREOF: DEFINING THE BOUNDARY OF THE DISTRICT TO BE BENEFITTED AND ASSESSED: APPROVING AND ADOPTING PLANS AND SPECIFICATIONS FOR THE WORK AND ESTIMATES OF THE CITY'S ENGINEER: AND SETTING PUBLIC HEARING AND DIRECTING THE GIVING OF NOTICE THEREOF. o Motion by Councilor Cook, seconded by Councilor Scott to approve. o Approved by unanimous vote of Council present. 12. PURCHASING PHASE I REPORT & AUTHORIZATION TO PROCEED o Finance Director Widner noted this is the Phase I report outlining the findings and proposing solutions to be developed under Phase II. She noted city staff recognized that there were some problems and have reviewed the Ipswich report and concurred with their comments. i o Frank Tepideno reported risk control is being lost and suggested how the city could regain control by centralizing the purchasing functions and developing a check and balance system. He further commented on recommendations given in report. With Council approval, he suggested going ahead with developing a purchasing manual. Concensus of Council was to accept report and approve proceeding with Phase II. (within contract amounts). r s COUNCIL RECESSED 8:20 PM and RECONVENED AS TURA BOARD 13. ROLL CALL: Chairman Wilbur Bishop, Board Members Tom Brian (arriving at 6 8:33 PM), John Cook, and Ima Scott. o Lyle Stewart, Consultant reported he had met with staff and gone over the priorities. He distributed working paper number eight and explained the summary tables, noting there were not enough funds to develop the 1 and 2 priority lists, and no costs were included for interest on a bond sale. He reported this will be dealt with later with a financing program. i o Director of Planning and Development noted the projects that have been prioritized were based on need for public facilities in the down town area and the impact the improvement would have for k revitalization and development of the area. 3 COUNCILOR/BOARD MEMBER BRIAN ARRIVED 8:33 PM z o Public Works Director commented the projects listed were something that would help create an early increment and help with development. _ x PAGE 3 — COUNCIL MINUTES — JULY 25, 1983 o Board members and staff discussed access on/off 99W as high priority item as well as other projects. Council had no problems with the priorities listed. Consultant Stewart was directed to proceed and come back with a financial plan. TURA ADJOURNED 8:45 PM and RECONVENED AS CITY COUNCIL 14. DEVELOPMENT CODE AND MAP DISCUSSION o Planning and Development Director brought Council up-to-date as to status and explained the process in going through the code, noting the hearing dates and changes made at the Planning Commission level. o Consensus of Council was to use a Section check list at Council public hearings. o Associate Planner Liz Newton briefly explained sections of the code and responded to questions from Council. COUNCIL RECESSED 9:00 PM AND RECONVENED AT 9:20 PM 15. OPEN AGENDA: Consideration of Non-Agenda Items identified to the Chair under item 1.3 were discussed at this time. 15.1 Mayor Bishop read proclamations for Representative Norm Smith and Senator Jim Simmons in appreciation for their assistance in validating the city ballot measure. 15.2 Mayor Bishop commented there was concern about some of Councilor Scott's activities and requested her comments. o Councilor Cook moved to table the issue, motion seconded by Councilor Scott. o Motion failed by 2-2 vote of Council present with Councilor Brian and Mayor Bishop voting Nay. o Council and City Administrator discussed the handling of the "A" levy measure, seeking legislative help, Councilor Scott 's meeting with NPO groups - and keeping the Council. informed. Council Scott read article published in Oregonian as well as a written statement regarding her activities. o Tony Maksym, 13565 SW 72nc: Avenue spoke to issue of City Administrator "acting at the direction of Council". o Council and City Administrator further discussed the issue and Administrator's letter of 7/21/83 regarding Honesty in Government. PAGE 4 - COUNCIL MINUTES - JULY 25, 1983 I i 15.3 SW 80th PLACE S1'1tr;C.'1 CLOSING � o Mrs. Ormond Doty, 14465 SW 80th Place testified before Council stating the temporary access at SW 80th Place should not be closed. She gave background of issue, noting density of the area and the need for emergency access until the spine road is developed. o Council and staff discussed history and the possibility of installing breakdown emergency barriers. o Deborah Naubert, 14365 SW 80th Place reported the homeowners in the development urged the closing of the street and submitted a petition from homeowners supporting closure. o Motion by Councilor Cook, seconded by Councilor Brian, the conditions be pulled as stated in the original ordinance. o Motion amended by Councilor Cook and seconded by Councilor Brian that the Fire Department sign and agree to the closure design. o Motion approved by unanimous vote of Council present. o Attorney made the same disclosure statement that he had previously represented the client but had no conflict of interest. 16. EXECUTIVE SESSION f o City Attorney reported he had no further litigation items to discuss with Council and City Administrator reported Council has information on the labor relation matters. Council concurred with cancelling the executive session. 17. MEETING ADJOURNED 10:33 PM. Z City Recorder - City Tigard ATTEST: Mayor - City of Tigard - — (DH:pl/0398A) PAGE 5 - COUNCIL MINUTES - JULY 25, 1983 TIMES PUBLISHING COMPANY Legal 7-6159 P.O.BOX 370 PHONE(503)684-036C Notice BEAVERTON,OREGON 97075 Legal Notice Advertising • City of Tigard • ❑ Tearsheet Notice J P.O. Box 23397 • • ❑ Duplicate Affidavit UI- 2 1983 Tigard, Oregon 97223 • ry of r;cARQ AFFIDAVIT OF PUBLICATION STATE OF OREGON. COUNTY OF WASHINGTON, )ss- 1, Susan Pinl_ley being first duly sworn, depose and say that I am the Advertising Director, or his principal clerk, of the Tigard Times a newspaper of general circulation as defined in ORS 193.010 and 193.020; published at- Tic and in the aforesaid county and state; that the Legal Notice a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for successive and consecutive in the folloiwing issues: July '21` 1983 Subscribed-and s o before me this 1983 A�✓ Notary Public for Oregon My Commission Expires 3/16/87 AFFIDAVIT c F a i n" G iA�6Ft1ig.Ai ed' i1l�i? i#S �O )�49 I way 1 ntptm atiaa an may ba el tamed traraa tfte ? RF �3fi AyeUV UA' = sa '1221 c#r'ts catilc�g�3 4aT1 .r z >�'1 01;NJ �.�i,e�`y't] kq�x�.biyi�La"I1'N0u' " C, sr 3 y..•� �L�L 3 1 i I I it F F t�fF t 1 i TIMES PUBLISHING COMPANY Legal �.BOX 370 PHONE(503)684-0360 Not! 7-6148 BEAVERTON.OREGON 97075 i Legal Notice Advertising • City of Tigard 0 ❑ Tearsheet Notice P.O . Box 23397 • Tigard, Oregon 97223 El Duplicate Affidavit I AFFIDAVIT OF PUBLICATION STATE OF OREGON, ) COUNTY OF WASHINGTON, )ss. 1, being first duly sworn, depose and say that 1 am the Advertising Director, or his principal clerk, of the T; g s-rd T;mPs a newspaper of general circulation as defined in ORS 193.010 and 193.020; published at Tigard in the i aforesaid county and state; that the Public Hearin�-_ Notice a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for -successive and consecutive in the following issues: July 14 , 1983 — u 1 1283 Subscribed ands n to before ane this I,J// iy7 �- A_`< Notary Public for Oregon My Commissid r` ''3/16 8 7 AFFIDAVIT ty ,c.?.aLfipfy3 ys� P r 4 Cdir iii .(' wo* r �; wr �. ,z«x-:-:- 1 Da to ��>>/33 - I wish to testify before the Tigard City Council on the following item: (Please print your name) 1.3 CALL TO AUDIENCE FOR NON-AGENDA ITEMS Name, Address & Affiliation Item Description r Date 3/25/83 I wish to testify before the Tigard City Council on the following item: (Please print your name) AGENDA ITEM 4 3, Item Description: COMP PLAN_ AN ND T - continue to Aug. 8, 1983 at request of applicant and P roponent (for) opponent (against) ame, Address and Affiliation Name, Address and Affiliation i i M E M O R A N D U M TO MAYOR AND CITY COUNCIL FROM DORI RICKERT, EXECUTIVE SECRETARY DATE JULY 19, 1983 t SUBJECT : COUNCIL TOUR OF 72nd AVENUE j z THE TIGARD CITY COUNCIL TOUR OF 72nd AVENUE WILL BEGIN AT 6:15 P.M. MONDAY, JULY 25, 1983 AT TIGARD CITY HALL CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: July 25, 1983 AGENDA ITEM If: �• DATE SUBMITTED: July 20, 1983 PREVIOUS ACTION: Res. # 83-64 ISSUE/AGENDA TITLE: Declaring approved at 7/18/83 Meeting Surplus Property for Auction. REQUESTED BY: FAC DEPARTMENT HEAD OK: f, -- CITY ADMINISTRATOR: _ INFORMATION SUMMARY 1) Each year the City declares any surplus property (items which are no longer useable by the City) which will be sold at the annual auction. This year the auction will be held on July 30, 1983, at 1 :00 p.m. at Cook Park under the supervision of Chief Adams. 2. Last week the Council approved Resolution # 83-64 which listed surplus items to be sold on 7/30/83. 3. This is to add thereto. r_a=x=sa=x=asxaxaaxxa=aaexxxxsassmassaraasssaxr=xx==z=cx=xxeex x ALTERNATIV£S CONSIDERED N/A SUGGESTED ACTION Motion by Council to ammend Exhibit "A" of Resolution No. 83-64 by adding thereto surplus property to be sold at the auction on the 30th of July. CITY OF TIGARD, OREGON i COUNCIL AGENDA ITEM SUMMARY r AGENDA OF: July 25, 1983 AGENDA ITEM h: 1 DATE SUBMITTED: July 20, 1983 PREVIOUS ACTION: ISSUE/AGENDA TITLE: { NPO Appointments REQUESTED BY: William A. Monahan S DEPARTMENT HEAD OK: CITY ADMINISTRATOR: 1 INFORMATION SUMMARY t r Three individuals are recommended for City Council appointments to NPO's. i c f i t i i j I i ALTERNATIVES CONSIDERED t Council may approve or deny all or some of the three applicants. `t r SUGGESTED ACTION a_ Staff and the Planning Commission recommended that the three applicants be approved for NPO membership. E , E AN- CITYOFTIGArPM WASHINGTON COUNTY,OREGON MEMORANDUM TO: Members of the City Council € FROM: William A. Monahan, Director of Planning & DevelopmentlNY DATE: July 13, 1983 SUBJECT: NPO Membership On Tuesday, July 12, 1983, the Planning Commission considered the applications of these individuals for NPO membership. These interested persons were interviewed earlier by the NPO Membership Review Committee on June 24, 1983, and recommended for appointment. The Commission unanimously recommended that the following individuals be considered by the City Council for NPO membership: JB Bishop, Suite 303, 10505 S.W. Barbur Boulevard NPO X61 Ella C. Hink, 11333 S.W. Ironwood Loop Gerald W. Edmonds, 520 S.W. Yamhill, Portland NPO 465 If all three applicants are approved by the City Council for membership, the makeup of the NPO's will be as follows: NPO #1 6 NPO 462 4 NPO 163 7 NPO 164 11 NPO #5 10 NPO #6 8 NPO 467 10 STAFF RECOMMENDATION: Staff recommends that the City Council accept the Planning commission recommendation and approve the applications of these Lhree 1114iViduaio t^ theii appropriate NPO. appropriate 12755 S.W.ASH P.O. BOX 23397 TIGARD,OREGON 97223 PH:639-4171 f s t N P O APP L I C A T I O V QL:I;S1'103I: What are XPO's? ANSWER: The functiotl of each NPO is to be involved in all phases of tile Comprehensive Planning process and the implementation of those plans; to review City plans; policies, projects or other actions affecting the livability of the neighborhood, including--, 'mut not limited to, land use, zoning, housing*, community, facilities, human resources, social and recreational pkograms, traffic and transportation, environ- r-.ental quality, open space and parks; to participate in the process of determining City priorlties for capital improvements and development of specific project plans; to'keep the neighborhood informed; to seek neighborhood opinion on issues brought before thein; to represent the vic;s of the neighborhood in matters of extra neighborhood importance. PLEASE COMPLETE THE QUESTIONS BELOW _ KANE Ct j�EAi--fl 'LA-D. r-- -,3AISDRESS _5 � :S� J�1�1}�Lt �S►.Tr�,�o TELEPHONE NUMBER (Bus.) 727- Z'8 t,:Z - (Res.) PRESENT OCCUPATION _ A4 :LA •D�a IS,may,A 4 E A- FI - - • FIRdI NAM �d�t ' �qc F�� .v'ksT(Z�fi�- �JLL o? „�- ec H01: LONG HAVE.YOU. BEEN EMPLOYED VITH THIS FIRM?__ IS THIS COMPANY LOCATED WITHIN YOUR NPO UREA?_XS HAVE YOU BEEN.INVOLVED WITH MUNICIPAL OPERATIONS BEFORE? - IF YES, PLEASE EXPLAIN YOUR INVOLVEMENT: Me .�,� �� 'tZ,�;,� __}awn , ^^t�!•.i T 4-. wt(r� S.TZ4t�F� �� /�j s c.-Sg Cop�� (�l{r l l pL- " �> �Y.�«U. -� t•-a-(-e �-(�,A..l.a�,. rte- L.o.....�,s s,..:a s ..-..rs � 1J WHAT DO YOU -FEEL YOU CAN OFFER AS A MEMBER OF AN NPO? - IAa11 I VO at_6tyT t.:Te+ is!11 �A V&C-1 !E 8e(L eotatTU,RFL' _ A.DDT i ZONAL COMMENTS: -.-��S..�tt,. 2�4 �O !LAP T'-w� �..s•r� . c..r�-1 111wSwJct_wdt.,.C� ' — P•a is Ir-= -3 c.r .<< TELEP11OFF: PiUMBF:it `cVE1 WEfl MAY -91983 3 CI ry OF Tj�RkO � V / N P O A P P 1, I C A T I C N QUcSTION: what are NPO's? ASWER: The function of each NPO is to be involved in all phases of the Comprehensive Planning process and the implementation of those plans; to review City plans; policies, projects or other actions affecting the livability of the neighborhood, including, but not limited to, land use, zoning, housing, community, facilities, humaonTresources, social and recreational programs, traffic and transp environ- mental quality, open space and parks; to participate in the process of determining City priorities for capital improvements and development of specific project plans; to keep the neighborhood informed; to seek neighborhood opinion on issues brought before them,• to represent the views of the neighborhood in matters of extra neighborhood importance. PLEASE COMPLETE THE QUESTIONS BELOW NAME G I' �, C�, W ,, 1^ ADDRESS i 3 3 _s TELEPHONE NUMBER (Bus.) (Res.) to �k 4 -59 l 1 PRESENT OCCUPATION t� L • ^� A 1 << '"�' " �`�� ' r�Y� r FIRM NAME HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? I IS THIS COMPANY LOCATED WITHIN YOUR NPO AREA? T<U 1 ' HAVE YOU BEEN INVOLVED WITH MUNICIPAL OPERATIONS BEFORE? VA IF YES, PLEASE EXPLAIN YOUR INVOLVEMENT: WHAT DO YOU FEEL YOU CAN OFFER AS A MEMBER OF AN NPO? W%-, C,,,r.� nnnu.,vsck4 �f.,tiu..t. �/M�f� I� ►.G tY.� A o ny ) 0- ADDITIONAL ADDITIONAL COMMENTS: Q_;L v' �^c" -r, k. DAYTIME. TELEPHONE NUMBER .1/12/Rn 7 N P O A P P L I C A T I O rI QUESTION: What are NPO s? ANSWER: The function of each NPO is to be involved in all phases of .he Comprehensive Planning process and the implementation of those plans; to review City plans; policies, projects or other :actions affecting the livability of the neighborhood, includi.n-•, but not limited to. land use, zoning, housing, community, facilities, human resources, social and recreational programs, traffic and transportation, environ- rnental quality, open space and parks; to participate in the process of determining City priorities, for capital improvements and development o: specific project plans; to'keep the neighborhood informed; to seek neighborhood opinion on issues brought before them; to represent the views of the neighborhood in matters of extra neighborhood importance. PLEASE CO11PLETE THE QUESTIONS BELOW r,•A« AIiDRESSS�c l .3'd3 . ; TELEPHONE NUMBER (Bus.) �/G'S" �l (Res.)_ •z 32-1,�/��iy,� ,��j« 'z4�-9.'7y PRESENT OCCUPATION • FIRM NAME .� H01: LONG HAVE YOU. BEEN EMPLOYED j'Fi?H THIS F+RMO Ce IS THIS COMPANY LOCATED V7ITHIN YOUR NPO AREA?_ . /�O_ �,� z� ,�„ �� ,,, ,��s�p�•. HAVE YOU BEEN.INV.OLVED j:ITH MUNICIPAL OPERATIONS BEFORE?__yfL. IF YES, PLEASE 7EXPLAIN YOUR INVOLVEMENT:_- ti WHAT DO YOU FEEL YOU CAN OFFER AS A MENDER OF AN 'NTO? -facet st�c •�, /:DD71•rONAL CoMME4TS: P Y1AN"I'I\Iii TE:L.EPItO`:F: ti[Ntw-:it M E M O R A N D U M DATE: July 21, 1983 TO: Mayor and Council FROM: Jerri L. Widner, Finance Director SUBJECT: DEPARTMENTAL SUMMARY REPORT FOR JULY 25, 1983 CITY COUNCIL MEETING The Finance Department has been developing performance indicators to be used in each Division to measure work activities. The following information is a summary of activities for the month of June: Accounting Division: Issued Generated Entries Checks 479 1,093 Cash Receipts 300 1,262 Billings-sewer, Bancroft 1,412 3,561 ` Miscellaneous--telephone, reports 441--audit schedules 24hrs. E Word Processing: Pages of work either copied or generated on the word processor by department {' use: # Administration 914 Accounting 203 3 Planning 1,115 Police 3,259 City Recorder 727 A Finance 294 Public Works 4 Records 165 Support Services 20 Total 6,701 Records: The reception area received an average of 222 phone calls per day with an average of 70.75 walk-ins. In addition, the receptionist does back-up typing for all departments, opens the mail in the morning, sorts and distributes to the departments and stamps outgoing mail in the afternoon. The Municipal Court activity was slightly lower than in May. Fines collected for June of this year are slightly higher than June of 1982. Total citations ' received for processing were 153. !i {F 4 City Recorder duties were spread in the month of June between Council related ( duties, personnel and insurance. The Administrative Assistant worked with the City Recorder during June to update her on personnel activities--hirings, lay-offs, personnel rules, training etc. The Workman's Compensation policy had to be reviewed in June for renewal July I. Miscellaneous: The Department prepared the Fiscal Year 1983-84 budget for printing and the � City of Beaverton print shop has printed the budget. The budgets will be completed for distribution in approximately three weeks. c The Accounting and Word Processing divisions have rearranged their work areas to provide a more cohesive work unit. Central files have been moved to the records section. i C f e C GRARY ICk� 639-9511MONTHLYREPORT June 1983 12568 SW Main•Tigard, Or. 97223 MON TO: LIBRARY BOARD CITY COUNCIL FROM: CITY LIBRARIAN WGCLS Levy 1984: There were two meetings between city managers,Seryicesblic l(WCCLS)ns and serial WCCLS staff regarding the Washington County Cooperative Library levy proposed for March 1984 election. Consensus has been reof acdimportance rofscounty- Continued autonomy of in some local public lifor use by non-primary clientele wide services; (3) Reimbursement to publicelibraries ould be levied ounty should bear relationship to cost; and non-fee samaccesrat( 5)hFunding should berbaseduonCperformance for both county-wide serve not just need. There is agreement that this coming serial levy cannot reflect perfect , uld ght hat equity but continued efforts towarhescurrentolving turbanrservicesostudyemayuaffectfany long her levy is due. It was agreed that t g p 1 Reimbursement term solutions. Issues still to be discussed and agreed upon include: ( ) Refund for added costs of non-primary clientele -- either average or marginal costs; (2) (3) of assessed valuation -- 100%, actual % collected -- or no base refund for cities; total amount of levy; (4) Cost of automation. The WCCLS automation committee will meet prior to the next Citizens Advisory Board meeting to recommend which automation costs ' d to recommend the hiring of a consultant to up should be covered by the levy andate the / ost estimates. 4, pSU Student Field Experienceriencerfor ales omedia�classUdeHe willobelassi.gnedetonvarious}staffing begun 60 hours of field p areas to gain first-hand knowledge of how a small public library operates. He will be evalu- ated at the conclusion of his term. volunteers: Twenty-five volunteersworked inrthe youthaservicesl of • section during dtheir asummer vacation. Three young people are volunteering 0. Youth Services: 337 people egist redffor "Go Hoog old, SuniarandaotherlgamesfromThQnfirst3 An estimated 46 children a classes from school-age storytime was attended by 30 yoor ung orientation e p p le. The three third-grade he Charles F. Tigard visited othe oLibrary n June 3fto promotenthelsummer T readingprogram. Circulationn ol visited St. Anthony's of juvenile materials is breaking all records. OofJ422.22Total juvenile/fiction d circulation and 220 Easy (E) books were checked out; a for June was 4451 -- up 49% over Junes 82 and 31% over July 1982 (our first record-breaking month in juvenile circulation. ) Overall juvenile circulation (including magazines, cassettes, puppets) increased by 34% over June 1982 and17% over July 1982. June 1982 WORK INDICATORS: June 72316664 Adult Books 4323 3210 Juvenile Books 86 99 Interlibrary Loan 561 470 Magazines 141 143 Records/Cassettes 40 38 Other 12 382 10,624 Total Circulation Z2 22 Days of Service 563 483 Average Daily Circulation 177 Increase in Circulation 461 500 Reference Readers ' Advisory 737 385 Materials Added Materials Withdrawn 4 361 Story Time Total 89 127 Borrowers: new/renewal 276/127=403 246/141=387 POLICE DEPARTMENT MONTH REPORT Lam; june, 1983 and Six Month Recap TO: City Administrator/City Council FROM: Chief of Police I. Personnel: The department continues to be down one from full strength this month, although recruitment proceedings are in the process to replace this police officer. There has been no personnel turnover this first six months of the year. The average daily department strength this month was 15.5 as compared to 16.0 for June, 1982. By Division, the breakdown is as follows: Administration 1.4; Services Division 3.8; Patrol Division 7.0; Traffic Division 1.2; and Investigation Division 2.1. II. Service Delivery: The department responded to 536 non-criminal calls for service in contrast to 546 calls in June, 1982. The combined total non-criminal calls for service the first six months of 1983 was 2,907; for this same time period in 1982 the total was 2,880. ( Patrol Division's obligated time this month was 1,356.0 hours, for the first 6 months it was 8,420.1 hours. The non-obligated time this month was 731.7 hours, for the half it was 5,295.1 hours. III. Crime: There were 87 Part I crimes reported this month as compared to 113 for June of 1982, down 26 crimes in this classification, or 23.0%. There were 31 Part I crimes cleared this month, or 35.6%. The total Part I crimes reported this half was 616, in contrast to 625 for this same period last year, a decrease of 1.4%. The clearance rate for Part I crimes this half is 33.3%, or 205 cases. In contrast to the same time period of 1982, 19.7% were cleared, or 123 cases. There were 57 Part II crimes reported this month, of that number 27 were cleared, or 47.4%; for the same month last year, 57 were reported, and 22 . were cleared, or 38.6%. The total Part II crimes reported this half was 419 in contrast to 426 reported the first half of 1982, a decrease of 7 cases, or 1.6%. There were 202 Part II cases cleared this half, or 48.2%; for this same time period in 1982, 238 cases were cleared, or 55.9%. The investigative division worked 15 active cases this month, and cleared 3 or 2001.. The total active cases worked this half by the Investigative Division was 175, of that number 68 cases were cleared, or 38.9%. The reported property loss this month was $21,491.15, of that amount $10,700-29 was recovered, or 49.8%. The combined total property loss for this first 6 months was $332,415.88;. of that total $77,232.73 was recovered, or 23.2%. IV. Traffic: Patrol Division responded to 23 accidents, of that number 5 were injury. There were 164 citations issued this month as compared to 86 in June of 1982. There were also 44 warnings issued this month in contrast to 44 for this same time period in 1982. Patrol Division has issued a total of 1,513 citations this half in contrast to 1,319 for this same time period last year. There has been a total of 190 accidents reported this half, and 167 were reported for this same time period last year. There were 43 injury accidents reported this half, 49 injuries were reported last. year in the first half of the year. The Enforcement Index this month was 22.60, as compared to 5.66 for June of 1982. The Enforcement Index for this half year is 26.32, in contrast to 15.95 for this same half in 1982. V. Police Reserves: The Reserve Unit worked 246 hours this month assisting the department in ( policing the community; through this half the Reserves donated 1,950- 1/2 hours of community service. See attached report form the Reserves for their total training and activities. VI. Special Assignments: A. Narcotic Enforcement Task Force. (See attached report from Lt. Wheeler) . B. K-•-9 Recap. (See attached report from Sgt. Martin) . C. Motorcycle Program. (See attached report from Sgt. Newman) . D. Alarms and Permit Recap. (See attached report from Lt. Wheeler) . VII. Training: A. Child Abuse. Det. Goldspink and deBrauwere attended an 8-hour seminar on Child Abuse on June 2. This was presented by the Oregon-Washington Lawman's Association, and was held in Olympia, Washington. B. Radar School. Also on June 2, Officers Newman and Featherston attended an 8-hour radar school at Portland Community College, Rock Creek Campus. C. First Aid Instructor's Course. On June 14 and 15, Cpls. Myers and Killion received 16 hours of instruction from the American Red Cross. They are now certified to be first aid instructors. Also attending was Reserve Lt. Ron Royse. D. Supervision. Cpl. Killion received 80 hours of instruction in Supervision of Police Personnel. This BPST certified class was held at the Police Academy from June 20 through July 1. E. Computers. Officer Grisham attended a 2-day workshop on June 22 and 23 on computers in law enforcement. This BPST certified class was held at the Rodeway Inn in Salem. F. FBI Academy. Capt. Jennings completed his 11 week's of intensive training at the 133rd Session of the FBI National Academy, and graduated on June 24. His areas of study were management, law, forensic science, .arts, behavior patterns, etc. G. Systems Development. On June 22 Chief Adams, Lts. Wheeler and Branstetter, and Services Manager Carrick attended a 6-hour seminar on Systems Development. This meeting was held at the Jenkins Estate. VIII. Community Relations: A. Chief Adams and the City Administrator attended a 2-hour seminar on June 22 at the Mallory Hotel in Portland. The topic of this meeting sponsored by the Metropolitan Citizens Leage was "A look at Police in the Metropolitan Area." B. Neighborhood Watch. On June 5, Officer Peterson made two home security checks; one on S.W. Canterbury, and one on S.W. Venus. C. Bicycle Rodeo. On June 13 Officer Grisham spent 1 hour at Mary Woodard School, giving a bicycle rodeo. 15 third graders were in attendance. D. Driver's Education. On June 21 Officer Grisham spent 2-1/2 hours at the Tigard High School, participating in a driving education presentation. 50 tenth graders were contacted. E. Safety Town. On June 28 Officer Grisham began the Safety Town program, spending 1 hour at Charles F. Tigard School on that day, then another hour was spent on June 29. He contacted a total of 144 pre-school children. Note: There were 11-1/2 man hours spent in community relations programs this month, and 238 citizens were contacted. 184 man hours were spent in training this month (excluding Captain Jennings) . Respectfully submitted, R.B. Adams Chief of Police RBA:ac mom D O C% n _ ..................I O 9 Z, pgT1{O sv VlzN D R FnFD PqT� . _ 04 �NSpORT -41 COURT /app T � Z1 cy O G s� FFjCF �- GO �RF�gl/ c� SRT ONS • U'RiT��G j/v i -,Pei TION �= q4 4,0 R OOq '`\© s C ,young S m \ y O m O 0 > -+ x 0 c,TAT/O^/s GS 711Tjk)V BARN/ NGS VF�Q Ae C� S�jSp'°E RspMs 'SUSp � x., Ar?nesTs t m '11?8tsTS Ass/sT I�A�.ATjON C Nlncks C:t 'ins COMMENTS MEMORANDUM July 2, 1983 TO: Chief of Police FROM: Lt. Wheeler SUBJECT: Monthly Narcotics Task Force Report RE: JUNE, 1983 Sir: 83-1408 6-4-83 Arrest x2: P.C.S. / M.C.S. Subsequent to the service of a search warrant there were two arrests made (1 WMA and 1 WFA) . Seized was about 50 "hits" of LSD, 2 ounces of processed marijuana, and some growing marijuana plants. 83-1488 6-13-83 Upon completing a joint undercover narcotics investigation with Lake Oswego Police Department, the following arrests were made: 1 WMA for delivery of a controlled substance, cocaine, 3 counts. Seized was a small quantity of cocaine, other than that purchased. 83-1198 6--14-83 Also arrested was a WMA on the above stated investigation for 2 counts of delivery of a controlled substance, cocaine, and seized was a small quantity of cocaine and marijuana, other than the 1/8 ounce purchased on 2 different occasions. Also seized was the suspect's vehicle. Respectfully submitted, 5Lt obe . Wheeler Ntic. nit Commander RJW:ac MEMORANDUM ( July 2, 1983 TO: Chief of Police FROM: Sgt. Martin SUBJECT: Monthly K-9 Report RE: June, 1983 and Six-Month Recap Sir: During the month of June the K-9 team received six calls for service. Three tracks were conducted and one suspect taken into custody. Three building searches were performed, all of the buildings were clear of suspects. One call for the K-91s came from Washington County Sheriff's Office, resulting in the apprehension of a juvenile runaway. Six hours of inservice training was spent by team members; training focused on protection and tracking. The K-9 team also presented a class and demonstration to the Kawanis Youth Law Enforcement Camp. The demonstration was well received' by the students and staff. r During the first half of 1983, the K-9 team has responded to 109 calls. l We have 19 arrests as results of tracks, with one additional find. A total of 44 building searches have been performed, the average search time per building is 11.5 minutes. Respectfully submitted, � I f cry/ Sgt. Charles G. fa tin K-9 Team Leader CGM:ac t MEMORANDUM r' July 2, 1983 TO: Chief of Police FROM: Sgt. Newman SUBJECT: Motorcycle Traffic Unit Report RE: June, 1983 and Six Month Recap Sir: During the month of June, 1983 there were 23 traffic accidents, 5 injury, 18 non-injury. This is a decrease over June, 1982 which had 25 total traffic accidents, 9 of which were injury and 16 non-injury. Of the 23 accidents this month, 10 were investigated by the Traffic Unit. Enforcement index this month is 22.60 compared to 5.66 for the same period last year. Traffic Unit issued 51 hazardous, 12 non-hazardous, for a total of 63 f citations. t Both motor officers attended a one-day class at Portland Community College, Rock Creek campus, on "Moving Radar Operation." They also have spent approximately 50 hours updating the intersection diagrams used for traffic accident reports. Six Month Report There has been a total of 190 accidents reported this half, and 167 were reported for this same period last year. There were 43 injury accidents reported this half, 49 injuries were reported last year during this same period. Of the 190 accidents this year, 49 were investigated by this traffic unit. Traffic Unit issued 675 hazardous, 143 non-hazardous, for a total of 818 citations this half year. Enforcement index, to date this year is 26.32 compared to 8.92 for the first half of 1982. J.P. Newman Sergeant �. JPN:ac ALARMS AND PERMIT RE-CAP Month of JUNE, 1983 FlHIS SAME MONTH % TOTAL TOTALNTH LAST YEAR CHANGE THIS YEAR LAST YEAR CHANGE TOTAL. ALARMS. . . . . . . 35 77 - 54.5% 545 N/A N/A a. False. . . . . . . . 34 75 - 54.7% 531 N/A N/A b. gonafide. . . . . 1 2 - 100% I 14 N/A N/A Permits Issued. . . . . 2 N/A N/A 202 N/A N/A N/A N/A �1 $ 305 N/A N/A Permit Fees. . .. . . . . $25 r-2Permits Revoked. . . . 3 N/A N/A 18 N/A N/A Revoked Fees. . . . . . . $100 N/A N/A ,235 N/A N/A MONTHLY SUMMARY STATEMENT: There is a significant reduction in false alarms. This is believed to be a result of the Alarm Ordinance causing alarm users to be more cognizant in the proper operation of their alarm systems. June ends the first half of 1983, and in recapping we find the following: R Total false alarms were reduced 240/. from 388. to 295. * Total bonafide alarms increased 861/. from 7 to 13. * 44 new permits were issed and generated $690. 17 permits were revoked and generated $1,195. POLICE DEPARTMENT GONJ^LivA TED MONTHLY REPORT . FOR MONTH OF JUNE 19 83 DISTRIBUTION OF PERSONNEL �l AVERAGE �I NUMERICAL STRENGTH I DAILY ABSENCE I AVERAGE. EFFECTIVE STRENGTH End of Same This Same This Last Same this Month Month Month Month Month Month Last Last Month Last Year Year Year TOTAL PERSONNEL 28 29 12.5 13.0 15.5 16.0 16.0 CHIEF'S OFFICE 3 3 1.6 1.3 1.4 1.2 1.7 SERVICES DIVIS. 7 7 3.2 3.1 I 3.8 4.2 3.9 PATROL DIVISION 13 16 6.0 7.1 7.0 8.1 8.9• TRAFFIC DIVIS. 2 O .8 0 1.2 .8 0 INVEST. SECTION 3 3 1.9 1.6 2.1 1.6 1.4 FORCE ONE 13 13 6.1 6.5 6.9 6.9 6.5 FOP. TWO 8 9 3.3 3.8 4.7 4.7 5.2 = FORCE THREE 7 7 3.1 2.7 3.9_ DAILY AVERAGE PATROL STRENGTH CHANGES IN PERSONNEL This Same Month 1. Present for duty end of last month 28 Month Last Year 2. Recruited during month 0 0 1. Total number field 3. Reinstated during month officers 15 16 Total to account for 28 1 2. Less Agents Assig- 0 0 4. Separations from the service: ned to Investigat. (a) Voluntary resignation 0 3. Average daily abs- 0 enecs of field off- (b) Retirement icers owing to: (c) Resigned with charges pending 0 (a) Vacation, susp- 0 Fnsion, days off, (d) Dropped during probation comp. time, etc.. 6.3 6.8 (e) Dismissed for cause 0 (b) Sick S Injured .1 .2 (f) Killed in line of duty 0 (c) Schools, etc. .4 .l Total average daily 0 (g) Deceased absences 6.8 7.1 Total separations 0 4. Available for. duty 8.2 8.9 5. "resent for duty at end of month 28 i _ Paee one TIGARD POLICE DEPARTMENT Monthly Report I. Calls for Service: This Month 680 Year to Date 3,942 A. Obligated Time 1,356.0 B. Non-Obligated Time 731.7 II. PART I CRIMES = No. Cleared Arrests A. Homicide B. Rape 1 C. Robbery 1 1 1 D. Assault 5 4 1 E. Burglary 33 7 F. Larceny 46 _ 17 1 G. Auto Theft 2 1 Totals 87 31 16 III. PART II TOTALS 57 27 28 TOTAL - Part I and II 144 58 44 IV. TOTAL PERSONS CHARGED: 44 a. Adult Male 13 C. Juvenile Male 19 b. Adult Female— d. Juvenile Female 6 { V. WARRANTS SERVED 11 VI. TOTAL PROPERTY LOSS $ 21,491-15 TOTAL PROPERTY RECOVERED $10,700.29 VII. TRAFFIC p. Accidents Investigated 23 Injury Accidents 5 Fatal 0 b. Citations: VBR (Speeding) 48 Yield Right of Way 4 Following too Close 2 Red Light 12 Stop Sign 6 Improper Turn 4 Reckless Driving 0 Careless Driving 7 Driving Under the Influence 4 Driving While Suspended 10 Other Hazardous 16 Non-Hazardous 51 Total Hazardous 113 C. Enforcement Index 22.60 d. Traffic Enforcement Totals Citations: This Month This Year 164 Year to Date 19513 This Month Last -Year 86 Last Year to Date1319 Warnings: This Month This Year 43 Year to Date 233 This Month Last Year 44 Last Year to Date 443 NOTE: -- Part I Crimes (Major Crimes) Clearance Rate 35.6% -- Part 11 Crimes (;Minor Crimes) Clearance Rate 47.4% TIGARD POLICE. DEPARTMENT Six-Month 'Report 1. Calls for Services 3,9E-2 420.1 B. Non-Obligated A. Obligated Time 8, goated Time 5,295.1 II. PART I CRIMES = No. Cleared Arrests A. Homicide B. Rape 2 3 1 C. Robbery 14 8 8 D. Assault 57 44 37' E. Burglary 182 29 33 F. Larceny 334 115 99 G. Auto Theft �7 6 4 Totals 616 205 182- III. PART II TOTALS 419 202 _ 216 TOTAL - Part I and II 1,035 407 398 IV. TOTAL PERSONS CHARGED: 398 a. Adult Male 168 C. Juvenile Male 138 b. Adult Female 54 d. Juvenile Female 38 V. WARRKNITS SERVED 56 VI. TOTAL PROPERTY LOSS $__332,415-88 TOTAL PROPERTY RECOVERED $ 77,232.73 VII. TRAFFIC f a. Accidents Investigated 190 Injury Accidents 43 Fatal 0 b. Citations: VBR (Speeding) 555 Yield Right of Way 23 Following too Close 19 Red Light 166 Stop Sign 49 Improper. Turn 26 Reckless Driving 3 Careless Driving 56 Driving Under the Influence 34 Drivin- While Suspended 55 Other Hazardous 136 Non-Hazardous-381 Total Hazardous 1,132 C. Enforcement Index 26.32 d. Traffic Enforcement Totals Citations: 1,513 Warnings:_ 233 NOTE: =` - Part I Crimes (Major Crimes) Clearance Rate 33.3%- •=:• - Part 11 Crimes (Minor Crimes) Clearance Rated 2°° CITY OF TIGARD, OREGON i COUNCIL AGENDA ITEM SUMMARY AGENDA OF: July 25, 1983 AGENDA ITEM DATE SUBMITTED: July 15, 1983 PREVIOUS ACTION: N/A ISSUE/AGENDA TITLE: Public Works Departmental Monthly Report-June REQUESTED BY: DEPARTMENT HEAD OK: CITY ADMINISTRATOR: _ INFORMATION SUMMARY Attached please find a copy of the June, 1983 Public Works Department Monthly Report. ALTERNATIVES CONSIDERED ----- -------------------------------------- SUGGESTED ACTION Receive and file. July 5, 1983 TO: Frank A. Currie, Director of Public Works FROM: John Hagman, Supt. Engr. Div. SUBJECT: Monthly Report for June, 1983 I. EXISTING STREET RECONDITIONING PROGRAM A. Completion of final location drawings for S.W. O'Mara St. project. B. 90% Completion of S.W. Bonita Rd. projec+L (Field location work & drafting) . NOTE: Bonita Rd. from Hall Blvd. to approximately 630 feet east was added to this years list during Engr. Div. regular staff meeting on June 21, 1983. II COLLECTOR STREET CENTERLINE MONUMENTATION PROGRAM { A. Completion of S.W. Bonita Rd. project. NOTE: To date, 13 of City's 23 major collectors have been centerline monumented, 5 by the Ctiy, 5 by City consultants and 3 by the County. III SECONDARY CONTROL NET A. Three more government corners were tied to the Ctiy's control network this month. This puts the total number of corners tied to date at 21 out of 90 in the Tigard planning area. NOTE: Please note the correction to these figures as shown in last months report. IV OTHER A. Fanno Creek Park 1) 85% completion of topographical mapping for park site. 2) 30% completion of boundary control for park site. B. General information mapping upgrade and update. 1) 15% completion of address maps. 2) 15% completion of annexation & road jurisdiction maps 3) Assisted Planning Dept. in completing 4 Comprehensive Plan maps (Zoning, Transportation, Landuse and Developing Areas) V L.I.D'S A. 100th Avenue Sanitary completed Public Hearing protion of process; 1 began construction plan preparation for bid process. B. 58th Parkway Sanitary . . . completed engineers report and Resolution of Intent plus District Legal Description for Resolution Exhibit. Public Hearing portion of project now beginning. C. 68th Parkway Street (Hampton to Franklin) . . . Prepared informal meeting notices & commenced work on engineers report and Resolution of Intent. VI OFFICE A. Worked on project files, new and old. B. Routine office works particularly, revising address maps. MY EXISTING STREET RECONDITIONING PROGRAM A. The Public Works Inspector has been working on the design for S.W. Tigard St. and S.W. 115th Avenue_ VIII_ INSPECTION A. Routine Inspection & complaint investigation work. B. Pavement was placed in Winterlake and at S.W. 74th Ave_ L.I.D.; also a one inch overlay was placed on Copper Creek II Subdivision. IX VACATION A. Both office and field personnel spent one week on vacation.. I .. t CITY OF TIGARD PUBLIC WORKS OPERATIONS June Report ; 1983 OPERATIONS OFFICE - 1 . Set up forms to record water usage from city hydrants and notify Water District monthly 2 . Hired caretakers for Cook Park. WASTE WATER: 1 . 10 hours T.V . inspection 2 . 18 hours sanitary sewer cleaning 3 . 121 hours storm drain cleaning 4 . 32 hours catch basin 5 . 8 hours manhole repairs 6 . 16 hours flooding repairs �. 7 . 126 hours record keeping STREETS : 1 . 41---hours street cleaning 2 . 11 hours patching 3 . 10 hours painting & street marking 4 . 21 hours sign maintenance 5 . 24 hours brushing & limbing 6 . 14 hours bridge maintenance PARKS : 1 . 203 hours mowing 2 . 222 hours irrigation 3 . 53 hours restroom maintenance 4 . 28 hours ballfield maintenance E 5. 14 hours landscaping i SUPPORT SERVICES : f 1 . 16 hours P .M. on equipment 2 . 124 hours scheduled repairs 3 . 36 hours unscheduled repairs 4 . 3 hours tire service 5 . 14 hours fabrication 6 . 411 hours road service 7 . 50 hours building maintenance 8 . 1231 hours general support services F i s r. CITY OF TIGARD, OREGON ;` COUNCIL AGENDA ITEM SUMMARY AGENDA OF: July 25, 1983 ; AGENDA ITEM h: 2 • July 21 , 1983 PREVIOUS ACTION: DATE SUBMITTED: ISSUE/AGENDA TITLE: DaD- mAnta_1 REQUESTED BY: Report for June t i t CITY ADMINISTRATOR: k DEPARTMENT HEAD OK: INFORMATION SUMMARY Attached is the departmental report for Planning and Development for June. l ALTERNATIVES CONSIDERED Receive and file. SUGGESTED ACTION Receive and file. A C1 TWAIM WASHINGTON COUNTY,OREGON 14EMORANDU14 T0: City Council FROM: William A. Monahan, Director of Planning and Development DATE: July 21, 1983 SUBJECT: Departmental Report - June, 1983 a t Attached for your review are the following monthly updates from the Department of Planning and Development: 1. Building Activities for June 2. Approval Authority Action update for June 3. Annexation Report - June 4. Code Enforcement Report - June t During June Building activities remained high. Permits for construction r valued at $3,204,000 were taken out for June. Fees generated for June were $28,650.00. Comprehensive plan activities centered on the review of the Development Code by the Planning Commission. The Commission initiated hearings and will complete them in July. There is no report attached as all actions were in a draft stage. l F t E 1. t tEF 4 F 12755 S.W.ASH P.O. BOX 23397 TIGARD,OREGON 97223 PH:639-4171 MEMORANDUM t TO: CITY COUNCIL FROM: PLANNING AND DEVELOPMENT DEPARTMENT pe 8 DATE: July 19, 1983 SUBJECT: Monthly Report for month of JUNE June's building acitivities includes permits for signs, 21 single family residential, 10 residential additions or remodels, 6 Commercial, 3 commercial alter/repair, 1 educational a/r, 2 garages for a total valuation 3,204,000.00. Fees for 43 permits 20,183.83 Fees for signs Plumbing Acitivity - 38 3,670.00 Mechanical Activity - 38 696.00 Business Licenses - 38 2,724.00 TOTAL. . . . . . .$ 27,273.83 Sewer Connections - 26 930.00 Sewer Inspections - 27 28,650.00 King City Activity There were no permits issued for King City for the Months of June, 1983. 000a000000000c000000000000000000000aoo . r O H O O O O O O O O O O O O O O O O O O O O O O O O O O O O Q O O t5 v v v v d � Nmad Stan � b ® 000t� tOntanWNNN .aQtanOtanGOvOitanCa� 00 W 000aao0t+•t0000O` �a� N Ln r1 a. ^ M N N N O %0 O 00 %D F- O, 0% 00 d 00 O r- 1 N rr4 r•� M r-4a M O O 00 .7 O O C 00 T r O M � 4, 00 P to e- r- 00 1► to 'D ^ 74 %O •7 '� to to %D M %D %0 00 00 to to N r rd Pw W a a O 40 Gd Pl Pd Pd C4 Od Od cd 0d Od .r+ to d d d d d d d d d d v r ; r4 rl rt r 4 r1 ra rd .•d r4 rm4 r4 r1 r♦ r-t ri .-d .--1 .4 rt .4 rd ri r-1 r-1 r1 .•d CS OS Cd.-d r•a r-I O . 40 tea rbc .fid rte+ rte+ .�+ �.t .�.+ cd ..�+ a rd+ rte+ �a .tea .�+ ..4 4 -4 .Cd Cd Cd moi .+ O Cd c0 CS � �+ CS w ..a � �+ .4 td c0 d.7 .b3 .,& 4 _4 .►4 .a) .4 •r. .r+ .r. -4 -4 d� .a) .+.t .N 1) J.t a-► d t C ni aoi m ami m aoi aoi ai ooi ai ai ai ai aoi aoi aoi d ci ai tj toi m ai m aoi d m m ar nai aoi a roro ro ro o ro ro ro ro 'Pod ro roro 'Cod 'Pod o ro ro ro ro ro ddf eLd�y d idd� ldCy -d •o % •o -v '4v 'o 'o o - s ...a .r. ..w ..d . 4 -4 .r+ ..a .r+ ..a .rt .ra .,�+ -4 .,4 .re ..a .r. .ra ..+ .ra R is � F G •Vt N Of N N VD N N to •to � V �] iA to tll N tll N N N N N W N N N N N WWWW �. 0) d 0) N d 0) "god 'god od od O 0 d N 0) d d d d d 01 O O O O O Qd d 0) 01 01 01 O d 01 01 03 ro p t4) 0) 4) 4) Od 4) Ad Ri t1s t1d 03 PS Pd Pd Cd Cd Fi Rj V V U V U RS PS F� Od Pi P3 itd iAd PS Qi Rd d I i u f C` t t-+ H t• V d > d •� Od �. �i r. t•1 r+ > � A 5 'w > p .O- -� ED b iCr. 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H C G LA a V4 14 02 B 0 x x -4 g O O N d C 0 07 h t M 4) to to • 0 O O Lj b t+ Ll V U t+ b tj t+ B t+ ro O O t+ t+ t+ t+ V ..v+ '.4 C rd C O N C rtroro • 0r-4ro Of O � 0) Ort : Crorororo4j C p to 0] 02 m m 02 p O 9C x 8C V in 03 no Da M M C •r' m A W cw ro -4 f�-t N 0) > > d Ca rd 0) 10 tv H O t) D O O taa 41 ra .� 0) .1 .0 rd t+ to U m 0) t.t tj li U • N it R+ W &a t+ t+ L+ Ps t0 hd Pj .,d .r+ 44 >r•r+ to � O 6t e+ N R+ a ro ctl •d w m oO � N V o o 4) In A m o 4) Cd V w O O4omm a � iiro OrteOa OOrd . + .dA � ci "O r � cdV3 � m r-4d � r-+ 0 0 r+ rd r4 rt � rd a � r4 p0 r. -+ a rd ra ri � •r ' rd O � La D rt O IV drom 0) t+ 00rotwo . 0 r-4 4J 41 too v a. faraAG2fta � aarnoc paa2 14 r� £491 dig sac 91. 1, 1 oad [-+ ass� •na�e oo . o \ � � G2 tn 04 �0 C� � � od C Od« odd ■ 4 �4 4 �4 § � � A ■ 0 0 0 0 ■ u u v u � 2 r4 k q � q 2 m k H 41 ( 2 e ■ bo 2 . Cd Cd kk o� as04 tj � » k 4 � k ƒ Du CD 3 » 3w, ■ m 2 2 k / Lnk � t ¥ %0w ¥ C*J ca r4r4f- r4r,. g 2 & � 2 k / 2 ) > k � § 4 � � 2 , w _ 2 1 ■ x 4 k 41 60� ' bd � k Q CD » o Q Q to MONTHLY REPORT June 1983 PLANNING AND DEVELOPMENT APPROVAL AUTHORITY ACTIONS FOR TIRECTOS HEARINGS OF NNING AND DRDEVELOPMENT GARD'The following projects were acted on by the Director of Planning and Development in the month of June. SITE DESIGN REVIEWS: SDR 7-83 SUMMERPLACE VILLAGE Robert Randall Company Applicant and Owner 9500 S.W. Barbur Blvd. REQUEST: site Design Review to allow construction 72 condominium units. ACTION: Approved with conditions, June 1, 1983. SDR 9-83 Lumberman's of Oregon Inc. Applicant and Owner PO Box 700 Shelton, Washington 98584 REQUEST: For a Site Design Review to allow construction of a 91 x 32` addition to an existing 70' x 100 ' retail building ACTION: Approved with conditions on June 28, 1983. i TEMPORARY USE PERMITS: F t TU 6-83 Security Storage 8900 S.W. Burnham St. Tigard, Or. 97223 i REQUEST: To hold a one day public auction of goods held on lien in lieu of deliquent rent. ACTION: Approved June 5, 1983. E TU 7-83 Linda C. Harvey 8029 S.E. Woodstock Blvd. Portland, Or. 97206 REQUEST: To operate a unclassified discount fireworks outlet from June 28, through July 4, 1983 in the Fred Meyer parking lot. ACTION: Approved June 30, 1983. rile following 17roJects were acted on b.7 the Hearinng b Officer= VARIANCE V 3-83 Dorwin D. Thatcher Applicant and Owner 15085 S.W. 89th Place Tigard, Or. 97223 REQUEST: For a variance from section 18.20.080 of the zoning code to allow for a 12 I/2 feet side yard on a corner lot. Property is located at 9815 SW Kimberly Drive. (Wash. Co. Tax Map 2S1 11CD lot 10100) ACTION: Approved as requested on June 20, 1983. V 4-83 Paul & Judy Deemie Applicant and Owner 9740 S.W. McDonald St. Tigard, Or. 97223 REQUEST: Approval of a variance from Section 18.20.035 of the zoning code to allow for a 7,367 sq. ft. lot in an approved R-7 subdivision. The property is located at 9740 S.W. McDonald St. (Wash. Co. Tax Map 2S1 11BA lot 300 and 302) . ACTION: Approved with conditons on June 6, 1983. l CONDITIONAL USE CU 2-83 Northwest Montessori School Inc. - Applicant 14371 S. Buckner Creek Rd. Mulino, Or. 97042 St. James Episcopal Church - Owner 11511 SW Bull Mountain Road Tigard, Oregon 97223 REQUEST: For a Conditional Use Permit to operate a Montessori preschool with extended care within the existing building of St. James Episcopal Church. Property is located at 11511 SW Bull Moutain Rd. (Wash. Co. Tax Map 2S1 IOBD lot 100). ACTION: Approved with conditions on June 6, 1983. T I G A R D P L A N N I N G C O M M I S S I O N REGULAR MEETING JUNE 7, 1983 1. President Tepedino called the meeting to order at 7: 35 P.M. . The meeting was held at Fowler Junior High School - In the Lecture Room, 10865 SW Walnut St. , Tigard, Or. 2. ROLL CALL: PRESENT: President Tepedino, Commissioners Vanderwood, Moen, Edin, Leverett and Jordan. ABSENT: Commissioners Bonn, Owens and Christen. STAFF: Director of Planning and Development William Monahan; Associate Planners Jeremy Coursolle and Elizabeth Newton; Secretary Diane M. Jelderks. 3. Planning Commission minutes from May 24, 1983, were considered. Chairmen Tepedino noted that on page one, under item 4, needed to be changed to "He was pleased"; also under item 5.1, it should be the proposed UPAA agreement. . Commissioner Edin moved and Commissioner Jordan seconded to approved the minutes as amended. Motion carried by unanimous vote of Commissioners present. Commissioner Moen arrived. 4. PLANNING COMMISSION COMMUNICATION: o There was no communication. 5. PUBLIC HEARINGS 5.1 ZONE CHANGE ZCA 3-83 McDONALD & SW 97th AVE. NPO # 6 A. request by the City of Tigard for zone change from R-10 to R-7 on property located south of SW McDonald and west of SW 97th. The Comprehensive Plan Designation is low density residential. (Wash. Co. Tax Map 2S1 11BA tax lot 300, 301, 302, 400, 500, 600, 601, 602, 700 and 901) o Associate Planner Newton made staff recommendation for approval requesting that tax lot 1000, which is an approved R-7 Subdivision belonging to Mary Burnham, to be included in this zone change. o NPO AND CCI COMMENTS - No one appeared to speak. A citizen from the audience question what the NPO and CCI were. Staff explained inviting the people who were interested to apply. PUBLIC TESTIMONY o Ken Frazer 4764 Ray Bell, St Paul, Or. Owner of lot 301, stated he had purchased his lot with the understanding that it was an R-7. i Because of the size of his lot, he was being assessed for two t buildable lots. If the Planning Commission did not approve the R-7 ' zoning he would only have one buildable lot. He asked if the City would compensate him for this loss. o Reg Justus, 14270 SW 100th, owner of lot 901, opposed changing the zoning to R-7, stating it would reduce the value of his property. k o Judith Christensen, 14170 SW 100th Ave. , stated her property was adjacent to the Janzen property and requested property be zoned no 1 less than R-10. o Bob Steen, 14130 S.W. 100th Ave. , opposed changing zoning stating this would increase traffic problems, lower the value of their t property and create a water run-off problem. o Joan Barker, 14080 S.W. 100th, opposed changing zoning stating it would change the quality of life as well as increase the impact of the traffic. ; i CROSS EXAMINATION AND REBUTTAL s E o Commissioner Moen questioned if staff would be willing to leave Mr. Justus 's lot 901 and lot 700 as R-10. Discussion followed. Staff stated they would have no problem with eliminating lot 901 from their request. o Mr. Justice questioned how staff determined that R-7 was comparable to Washington County's RU 4. Discussion followed. Associate Planner Coursolle explained that after you deduct the land needed for g streets and public improvements that it worked out to be the same number of units per acre. PUBLIC HEARING CLOSED s o The consensus of the Commissioners was that the lots that were E approved as R-7 subdivision should have the zoning change to R-7. E F o Commissioner Moen and Edin favored leaving lot 901 as R-10. f o Commissioner Leverett favored having lots 400 and 500 changed to R-7. o Commissioner Moen moved and Commissioner Jordan seconded to approve . ZCA 3-83 including tax lot 1000 and eliminated tax lot 901., i Motion carried unanimously by Commissioner present. ( City Counsel, Ed Sullivan arrived. \ 5.2 COMPREHENSIVE PLAN CPA 3-83 URBAN PLANNING AREA AGREEMENT Planning Commission Minutes June 7, 1983 - Page 2 •A request by the City of Tigard and Washington County to amend the existing Urban Planning Area Agreement. o Director of Planning and Development gave an update on the process the UPAA. He stated there would be a hearing next 'Tuesday with Washington County Commissioners where staff would be presenting suggestions. o Legal Counsel referenced his three page memo and reviewed the agreement noting his changes and suggestions. o Commissioner Edin questioned if failure to come to an agreement would hold up the Comprehensive Plan acknowledgement from LCDC. Legal Counsel stated in the past it would have but now it would not. o Lengthy discussion followed. o Associate Planner Coursolle explained that there is presently a working agreement, however it is inadequate. Discussion followed. PUBLIC TESTIMONY o Geraldine Ball read a letter into the record stating the map did not accurately showing her property within the City of Tigard Limits. Staff will try to rectify. o Discussion followed regarding the UPAA expanding the planning area and areas of interest. o Commissioner Moen moved and Commissioner Jordan seconded to forward the Urban Planning Area Agreement to City Council with recommendation for adoption. Motion carried unanimously by members present. o President Tepedino requested staff give a presentation to the Planning Commission and City Council explaining how the governing bodies interact with each other. OTHER BUSINESS 6.1 ZONE ORDINANCE AMENDMENT ZOA 1-83 SENSITIVE LAND ORDINANCE o Associate Planner Coursolle explained that staff wanted to know if the Planning Commission wanted to pull the Sensitive Land section of the Community Development Code and handle it as a separate issue. o President Tepedino expressed his concern for the number of changes and difference of opinions and felt that it would be advantageous to have a joint meeting with the City Council to crystallize ideas. o Commissioner Jordan concurred with President Tepedino that there should be a joint meeting with City Council. o Commissioner Edin recognized issues raised, however felt there was also an economic issue. PLANNING COMMISSION MINUTES June 7, 1983 Page 3 - o Commissioner Moen stated this was also an issue he felt strongly about. He did not feel that the economic issue was a good enough reason to invade the floodplain. He felt a conservative approach would be to their advantage. o Commission Leverett was neither pro or con. lie felt each issue should be dealt with separately. ! o President Tepedino asked staff which way they preferred. Director of Planning and Development Monahan stated that because of the length of the code, they would prefer to divide it into sections and deal with i each section in the order that it comes. That way the Sensitive Lands section would not be pulled out and dealt with as a separate issue but dealt with as a section. Discussion followed. R o President Tepedino moved and Commissioner Edin seconded not to remove the Sensitive lands section from the code as a separate issue. t Motion carried by majority of Commissioner present. Commissioners E Vanderwood and Jordan abstaining. 6.2 COMPREHENSIVE PLAN AMENDMENT CPA 2-83 COMMUNITY DEVELOPMENT CODE 0 Associate Planner Coursolle reviewed proposed public hearing schedule for Community Development Code. Discussion regarding dates followed. t i o Director of Planning and Development Monahan noted that their were two letters distributed to the Commissioners, from interested parties, making recommendation for the Community Development Code. i o Discussion followed regarding procedures. Associate Planner Coursolle noted each Commissioner had been given a final copy of the Finding Policy and Implementation Strategies document. 1 y4 t 0 Assoc_ to Planner Newton gave an update on the Jadco/Duncan Sensitive Land Permit Application noting there would be a rehearing before the Hearings Officer on June 23, 1983. 4 MEETING ADJOURNED 9:28 P.M. Diane M. Je der , Secretary E ATTEST: E Francis Tepedino, President PLANNING COMMISSIONER MINUTES June 7, 1983 Page 4 c G T O > O i u-+ L•a c aJ a +� F O u0 U t f•.a W W n Z •'� N Aj n o T7 1J q 1J V L0 L n n n n o o� n n n n n n V W w d = a a a c�i. m ZVZU .o .c .b •o .o <I L u u w u I.V. fV+ IV. LV• V I y V V V L N r r r A q b f7 A q q r! 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JUNE - JULY, 1983 4 TRAINING NEWS AND NOTES o Patrolman Richard de Brauwere and Detective John Goldspink attended the "Child Abuse 6 Sexual Abuse" conference sponsored by the Oregon Washington Lawmans Association on June 2nd. o Support Services Manager Alice Carrick, Lieutenants Lonnie Branstetter and Adams attended the Bob Wheeler, and Chief Robert "Systems Forecasting" seminar sponsored by the Law Enforcement Council of Washington County on c 6 June 2nd. o Accounting Clerk Cindy Cranston and Executive Secretary Dori Rickert class sponsored by Marylhurst College from attended the "BASIC Programming" E June 21st through June 30th. E ttending the "Advanced Firearms Instructors o Sergeant Chuck Martin will be a Training" course sponsored by the Board on Police Standards and Training (BPST) from July 25 through July 29th. o Patrolman Joe Grisham will be attending the "Drug Consumer Safety Education" class sponsored by BPST from July 28 through July 29th. o City Administrator Bob Jean attended the Cable TV Convention on July 15th. o Captain Kelly Jennings graduated from the FBI National Acadamy June 24th. Congratulations Kelly. o Mayor Wilbur Bishop and City Administrator Bob Jean will be attending the PGE Timothy Lake Conference July 28th and 29th. o All Managers met on June 1st and again on June 30th. o An Executive Staff Retreat was held July 16th. o The Clerical Network met on July 11th and will meet again on July 25th. OTHER NEWS AND NOTES o Mark and Sandy Erickson have been chosen as Caretakers for Cook Park. They now reside at Cook Park with their daughter Andrea. o The recruitment for the Patrolman position within the Police Department is progressing. We are hopeful that the position will be filled by August I- 0 Patrolman James Call resigned effective July 22nd to attend Lewis and Clark Law School full time. o Associate Planner Jeremy Coursolle resigned effective July y0t17•artHtmme Pishvaie and Stephen Skorney have been hired as temporary, p Associate Planners effective July 21st through December 31stem19o83�y (three o Pam Tornblad was hired June 6, 1983 as a full-time, temporary months) Graphics Aide to the Engineering Division. . . . Continued . . . o Both the Tigard Municipal Employees Association and the Tigard Police Officers Association appointed new officers, they are as follows: TIGARD MUNICIPAL EMPLOYEES ASSOCIATION UNION OFFICERS PRESIDENT -- CINDY CRANSTON VICE PRESIDENT -- TOY McARTHUR SECRETARY/TREASURER -- PAT ROBERTSON SHOP STEWARDS -- BRAD ROAST -- RUSS WILLIAMS TIGARD POLICE OFFICERS ASSOCIATION UNION OFFICERS PRESIDENT -- DARWIN DEVENY VICE PRESIDENT -- JOE GRISHAM 1 PARLIMENTARIAN -- JOHN GOLDSPINK SECRETARY/TREASURER -- JACKIE BYRD OFFICERS AT LARGE -- TOM KILLION -- JIM NEWMAN e MEMORANDUM t July 21, 1983 L TO: Mayor and City Council FROM: Bob Jean, City Administrator k SUBJECT: CATV Report r Attached is a map showing energized cable in Tigard. Storer is required to offer service within 90 days after energized cable passes a household. Additional cable is in place throughout most of the City and should be energized this Fall/Winter. A summary of Storer's progress throughout the MACC area is also attached. MACC is starting its Community Access Committee now to begin work with new MACC staff in September. Also attached is the updated Channel line—up. A copy of Storer's First Year Report is on file with the City Recorder as per our MACC/Storer agreement. Storer is in compliance with its contract requirements. Locally, most construction complaints seem to be working out well. I have received some complaints about quality of signal, and I will be checking on this. (BJ:lw/0333A) e E)vc (SI 1ed Dolumen MEttL'f) LOIL Awr-da -+ 2- q Map t rpe�tltgtpt=slrgllNiN{ t;r�a'a1a;aha;tlrit III]III r I'm tlT 11 t{T, t;i t;T t;t r!i 1{ t7t t;t t T —� ' ' f I j f 1a�99'�t;ttt4a��ltP1111111111Jaiajrt'�tgci►;t;alcgat:jagt�atr NOTE: IF THIS MICROFILMED �� - ...� Z 3 4 ._.. 5 6_ - _ 7 @ 9 C !! _._.. 12 •p DRAWING IS LESS CLEAR THAN y THIS NOTICE, IT IS DUE TO - - T1•E QUALITY OF TFE ORIGINAL DRAWIAG. aE 6z az Lz 9z sz_ yz e6 2Z lz oz ss jai ct Si SC`--bt el Zi �g o --e 8 1 g-- g t, 1+tt�NttiuN6ualemilua6rua61�aln� eg{gg1 °!3llpttt xmmArAnc-ti — — — --- T` I. e v L1 U� W rIGARD a I//awr1' es SCALE in feel(Aundradsl r >s' •rc�( x l'� 8 0 8 1,6 24 a• I j6ey' �. `� L�L�i� � 'Y r�r 0 'FFFrrrL g ;;xw�• `m g .� Ne�� r I„<r"-1'--s 1 j Rr nn n+14 IFZ 4 FA CON I y�� In I / 1•x.��, Tn.s"aT �Iwr ei! s�+. p _ �iii c--�` — a„� a.}ic �x� © I �\ FIT- Lnj _j Iw�R,xe�a xu c .�c S o _ e= a � oo xr 4e ..n w. I __Sw_ _ SV. ` f�Owe L•i� � n i I 4,:i- � , 1 WIC W �II'I �I li U 'I al ai II � C 5.w. I lO.l.Tlx s i is 1 1 11 Jill i ..t 1 t 1 + -_� ! i I:� !�� ! � i.�! � !j ! �+l+elf,lallJ':+IIt+�+i+�+i+►11+O+IIIt116111�9y1i+113ty+#t11 ., NOTE: IF THIS MICROFILMED " 2 3 4 _ 5 6_ 7 DRAWING IS LESS CLEAR THAN ' THIS NOTICE. IT IS DUE TO THE QUALITY OF TW ORIGINAL DRAWING. OE 62 92 LZ pZ S2 fZ _EZ ZZ I __ p > 2 j - Is..a ¢ 'INICIIIIIIt11I1NiI111tI11N +1�W MARCH' l 7 _ P P 1) •-, =ease.'----.� _ .... .... . HOUSING UNITS PASSED WITH ACTIVE CABLE BY JURISDICTION, June 8, 19S3 12/82 Total 6/83 Units JUP,ISDIC;ION Housing Units Passed Banks 198 0 0 Beaverton 14,916 10,416 69.8% Cornelius 1 ,944 0 0 Durham 242 0 0 Forest Grove 4,708 1 ,665 35.30% Hillsboro 10,854 4,897 45.1% King City 1 ,249 0 0 Sherwood 936 0 0 Tigard 7,781 1 ,975 25.4% Tualatin 3,984 0 0 Washington County 4,477 535 11 .9% Lake Oswego 9,432 0 0 Rivergrove 115 0 0 TOTAL 60,886 19,488 37.9%l 1Percentage is exclusive of Lake Osa:ego and P,ivergrove per Franchise Agreement. I r MOOT ION { Moved by the Board of Commissioners of the Metropolitan Area Communications Commission that t 1 . The Board is in general agreement with the recommendations of the MACC Access Committee as presented at the July 6, 1983 MACC meeting. 2. The Board continues the Access Committee for an indefinite period of time and adds a representative to the Committee to be selected by Storer-Metro. 3. The Board charges the Access Committee A. to prepare a recommendation for a Standing Access Committee to include a recommended structure, composition and responsibilities B. to develop recommended rules for use of the access channels C. to wo.-k with staff toward creation of user groups, educational consortium and government user committee D. to work with staff to develop a community access workshop to be held in the fall of 1983 4. The Board request the Access Committee periodically report to the Board regarding its work and success accomplishing its charges. { i t NEW LINE-UP WILL NOW READ: { I 2. Our Town 3. KECH-Salem (22) 4. KATU - ABC (2) 5. KOIN - CBS (6) 6. Hearing Impaired (MACC) 7. KGW - NBC (8) 8. Educational Access (MACC) 9. KOAP -PBS (10) 10. Public Access (MACC) 11. KPTV -IND. (12) 12. Government Access (MACC) 13. KPDX -IND. Vancouver (49) 14. Spanish International Network 15. Public Information (MACC) / 16. Satellite News Channel (MACC) \' 17. PTL Network (MACC) 18. WOR - New York 19. The Learning Channel (MACC) 20. Associated Press Newscable 21. Home Theater Network Plus 22. C-Span (MACC) 23. Nashville Network 24. Nickelodeon/ARTS 25. USA Network 26. Program Guide 27. Local Origination 28. Home Box Office * 29. Educational Access (MACC) 30. Christian Broadcasting Network i f New Line—up i Page 2 i s 31. CNN Headline News 32. Music Television 33. WTBS - Ind. - Atlanta (17) 34. Satellite Programming Network (MACC) 35. The Weather Channel i r 36. WGN - Ind. - Chicago (9) 37. Entertainment & Sports Programming Network 38. Cable News Network F 39. Financial News Network/Public Affairs (MACC) 40. Cable Health Network 41. Bravo* 42. The Disney Channel* 43. Showtime* 44. Galavision* 45. Cinemax* 1 46. Spotlight* 47. Modern Satellite Network/Daytime/Black Entertainment Television 48. Library Link (MACC) 49. Leased Services 50. Newspaper Service 51. Reuters 52. Shop at Home 53. Pay Per View 54. Plato (MACC) 55. Home Banking/Personal Computing 56. Dow Jones 57. Computer Hobbyist 58. Local Retailer's Shop at Home 59. Reserved i Nil k t E i E F E 1 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: July 25, 1983 AGENDA ITEM R: DATE SUBMITTED: July 20, 1983 PREVIOUS ACTION: ISSUE/AGENDA TITLE: LID UPDATE REQUESTED BY: DEPARTMENT HEAD OK: F/j �(� CITY ADMINISTRATOR: — INFORMATION SUMMARY Attached is the LID update for July, 1983 =a======xx=x=xsxxxx=x=x=exxee�xexc=r---� ALTERNATIVES CONSIDERED ------------------------ SUGGESTED ACTION Receive and file. i v y Coc o to O o z 0 0 3 v H ON p Z O O O N .] W O r o O O x Q \ \ Z Z Z O N `o Lr) M Q Z Z `n H a `^ � p r'+ w a C; N u Vl Co co F��- O O ao r M C N r O �„� O p O1 � CO M 1 �0 HCo Co `n co O Ln r1 F � cn yr vs S 'IT CC) a' M N M 1 09 M T I'D O 1 i^ I 1 WO M O -' O 1 01 ,-1 I OI x OLri _ I I _ l0 F' d co M O W 17, r- t? !R h F O W Q o r C9 r/ N O 1 1 1 1 O O H N N 10 1 N N p O O o O F O r C N M C� 1 1 1 x W 14 ON �o N v o r r / F' U) Z - N N C r dl l 0 H N M r � t? to O W F 4 04 Q M 0 v N r 0 O O 6T N 0'% O I 1 1 1 1 0 ON r I 1 .1 O O O OI U I'D0 LnCb O p r VM' i 1 1 0 0 ~ H Lrz O v c C Ln 00 N .4 N U � 00 Ozft to Lnr 0 0 1 p I W d'M 1 0 0 0 C. 1 O U Oen O0 p O 0 p I 1 N I U Z �0 M O I M aa0 Q v � a' 01 v 01 In :3W N r1-4 (A cf)- ON +' 1.1 N d N al a) N -T-F U .,4 y� a4 r y c 41 w \a -4 1 "' 3 IV 41 CD v ami ro �� roy �� W 3 \ a N Q N a. �,, a�xn sa a > c \ a� 'd w >+� \ " °i U ccn Ucn U. a N a ri Q o Q F > 1 j >U) �t cn Iv N .1 ro E O 3 ye a� • U Ft b c c Q W C r - O .wd r \ OD a aN L �0 +� 'T c c N D. -1 M . O In c v b �n 4 r-D $4 \� p v rts u v E u v I N Y N to M f•1 .-1 ('1 }L M U t'1 r'•) la 0 f.�a0 R c0 FW. H o C N �] M a V 6 to a b m N U v u Q .0 � u o. ar. `t .sc Q ac Q u .-. u [..�0 r: Z ID Yc a O. r • L. I. D. SUMMARY # 21 - 72nd Ave: Tour at 6:30 p.m. # 25 - McDonald: Essentially complete, some odds and ends to clean up, final report and final assessments due in July. i # 27 - 74th Avenue Has been paved, cleanup almost done. Final report in 4 August, final assessments in September. !ff V # 30 - 135/Walnut Feasibility study almost ready to present to City Council and County Commission, determine process of public hearing. p t E # 35 - 68th Parkway July 21, met with Cooper regarding engineering agreement. F Atlanta to Pacific # 36 - McKenzie Complete - need final report and final assessment, due in July. i # 37 - Main at Pacific: State installed lights. # 38 - Ash to Pacific: Discontinued # 39 - Durham Road Sewer: In the process of calling for informal meeting with property owners. Developer has submitted partial proposal for private contractor construction. # 40 - Dartmouth Engineering Agreement has been signed by Wright Engineering. # 41 - SW 100th Avenue Preparing final plans & specifications to go for bid. Sewer Extension # 42 - 68th Avenue Engineers Report and Study to Council August 22, 1983. Sewer: Franklin to Atlanta # 43 - 68th Avenue Informal meeting held July 20, resolution of intent due Hampton to Franklin July 25, 1983. CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA ITEM2.4 AGENDA OF: July 25, 1983 : DATE SUBMITTED: July 21, 1983 PREVIOUS ACTION: Council requested clarification on 7/ 18/83 ISSUE/AGENDA TITLE: — Street Closing 80th Place REQUESTED BY: s r' CITY ADMINISTRATOR: q DEPARTMENT HEAD OK: INFORMATION SUMMARY k k closing x to On July 18th the City Counciheard the clitionuest Ofnof1adzoneuchanged and y isaua subdivision of 80th place. The closing approved cond 47 ed is my summary of the issue and the procedures granted for Waverly Meadows. Attach � available. A }L t • k. pR 1 ALTERNATIVES CONSIDERED th Council can take noCaction l hich retakesactionntohinitiatethearingshto evaluatelthe t conditions met or the road. benefit or detriments of closing __---------- SUGGESTED ACTION Receive and file. 14EMORANDUM July 21, 1983 a°B y �il��l WASHINGTON COUNTY,OREGON FTO: Members of the City Council FROM: William A. Monahan & Development Director of Planning SUBJECT: 80th Place Closing July 18, 1980 by Mr. & Mrs. Ormond H. DotyThe An issue was raised on Monday, request was opposed by a concerning the planned closing of 80th Place. ho ed a petition distributed by former NPO #5 member Chris Vanderw wa wincluded ntas a petition regarding twenty-four households. The 20-clo7in for Waverly Meadows. condition of approval in both ZC 30-77 and S 20-. 7 is which be followed to amend the Council requested I determine the process conditions of the approval. Following y • The Cit Council on January 9, 1978 approved Ordinance No. ZC 30-77 y articular concern in this 77-102 spelling out the nine conditions. Of p inquiry is the following: following conditions shall apply to the temporary "g. That the A) between Bonita Road and the southern end of access point (Tract the cul-de-sac. wide public easement for utility and traffic purposes a. A 40-foot shall be provided. t surface shall be provided within this b. A 24-foot wide asphal easement area as a temporary access to Bonita Road. i c. Closure of this temporary access shall occur when construction is of f the spine road tiureeither willHall requireeVremoval oard or fnLthe R24afoot completed; this cos pavement section connecting the cul--de-sac to Bonita Road and the "lift" of asphalt over th curb. The area between the cul-de-sac and Bonita Road will be landscaPall improvemented with srequire above) materials. The cost of closure < in will be born by the developer and a bond filed wit hthe h citabove-stated nan amount twice the estimated cost of carrying changes." Since the Council at that time approved zone changes by ordinance, the procedure to amend the ordinance requires that Council conduct a public hearing to coarlier nsider amendment. Please not that the conditiappons thewas change recommended by the Planning Commission when the Commission rationale for this with conditions on November 152 1977. Therefore, condition was actually presented and debated at the Planning Commission level by staff, The City Council merely accepted the Commission recommendation. 12755 S.VV.ASH P.O. BOX 23397 TIGARD, OREGON 97223 PH:639-4171 Page 2 S 20-77 On June 7, 1978, the Planning Director a subdivision for Waverly Meadows. Condition #11 required: WASHINGTON COUNTY,OREGON That the following conditions shall apply to the temporary access point (Tract A) between Bonita Road and the southern end of the cul-de-sac: a. A 40-foot wide public easement for utility and traffic purposes shall be provided. b. A 24-foot wide asphalt surface, with a commercial driveway apron on a standard street cross section blending into Bonita Road with a 20-foot radius shall be provided within the easement area as a temporary access to Bonita Road. C. Closure of this temporary access shall occur when construction of the spine road to either Hall Blvd. or Bonita Road is completed; this closure will require removal of the 24-foot pavement section connecting the cul-de-sac to Bonita Road and the "lift" of asphalt over the curb. The area between the cul-de-sac and Bonita Road h it be landscaped with sight-screening plant materials. The cos' of closure (all improvement required above) will bu i1a by the developer and a bond filed with the City in an amount twice the estimated cost of carrying the above-stated changes. Since this separate approval came after the City Council action, it is my opinion that should the Council choice to amend the Ordinances related to the zoning change to close the street, the Director would still have the authority to require the closing of the street as a subdivision condition. To amend this condition, the applicant would need to file a new application as he accepted the conditions in 1978. Mrs. Doty has no process to follow to request a subdivision modification. It should be noted that the appeals period for both the zone change and subdivision expired back in 1978. At that time, objectors had an opportunity to voice an opinion. Upon expiration of the appeals period, all purchases of property in Waverly Meadows were made aware of or should have been made aware of the condition. Alternative Action for Council - The Council may do either of the following: 1) Take no action and have the approvals with conditions placed upon them five years ago stand. As a result, the street will be closed. MEN 2) The Council may initiate a public hearing to determine if the conditions attached to the ordinance approving the zone change are appropriate. If this is done, however, and the Council revises the ordinance, the subdivision approval stands unless the Director modifies it. Attached are copies of the staff reports for the subdivision (Exhibit A), the zone change (Exhibit B) and the ordinance (Exhibit C). (WAM:PM/0120P) 1 12755 S.W.ASH P.O. BOX 23397 TIGARD, OREGON 97223 PH:639-4171 € YARNS is C FIR ST. T. >t I S.., Flk L C: III cn S.W. CHERRY IST.] 5 W. % % ~I j SANDBURG U—R-6� ;T 0 aD r S RK LN Co ON CREEK CT F-4NNO CREEK DR LANE 7Z > to vROES� LP R 2 BONITA S.W. EZ wST > > < IN R OOM CD 01 OD URDO ST ao ST II S.W. T. ROSS ST I L.1 rK A I At K K MIFT to NI 1 I RD. lrf�- �o >w STAFF REPORT - FINAL ACTION T I GARD PLANNING DEPA RTIMENT June 7, 1978 Tigard City ball 12420 S .W. P:Iain St . - Tigard , Oregon Docket : Subdivision S 20-77 Request : To create a 45 lot subdivision on a 9 . 92 acre parcel, in a R-7 Planned Development "Single Family Residential Planned Development" zone. Location : 8065 S.W. Bonita Road (Wash. Co. Tax Map 2S1 12B, Tax Lot 500) . Applicant : Ken Waymire (Waverly Construction Company) I . Findings of Fact : 1 . The applicant is requesting preliminary plat approval in accordance with Section 17. 16 . 100 of the Tigard Municipal Code to subdivide a 9 . 92 acre parcel into 45 lots on the northside of Bonita Road between S .W . 79th and 81st Streets. 2. The site is designates; eight dwelling units per acre e�. on the north side of the spine road and six dwelling units per acre or, the southside of the spine road on i the NPO #5 Plan and is currently zoned R-7, Planned Development "Single Family Residential Planned Development" . 3. Applicable policies from the NPO 1-"5 Plan are as follows : Policy 5. Residential subdivisions will be developed with paved streets, curbs and gutters , street lights and walkways according to city or county standards . All utilities will be placed under ground. Policy 6 . Development will coincide with the provision of public streets , water and sewage. facilities. These facilities shall be (a) capable of adequately serving development and (b) designed to meet city or county standards . 4. Section 17. 16 . 100 states that : "No tentative plan for a proposed subdivision and no tentative plan for a major partition shall be approved unless : a. Streets and roads are laid out so as to conform tl, to the plats of subdivision or maps of major ' partitions already approved for ` i STAFF REPORT - rINAL ACTION TIGARD PLANNING DEPARTMENT June 7 , 1978 (� Page 2 i adjoining property as to width, general direction, and in all, other respects unless the city determines .it to be in the public interest to modify the street of road pattern , } b. Streets and roads held for private use { are clearly indicated on the, tentative plan , and all reservations or restrictions relating to such private roads and streets are. set forth thereon , E C. The tentative plan complies with the comprehensive. plan and appl_icabl.e zoning regulations of the city then in effect , t d. No tentative plat of a 'subdivision or map F of a major partition shall be. approved unless there will exist adequate sewage disposalsystem to support the proposed use of the land described in the proposed plat . " 9 ` 5; On January 8, 1.9.78 the Tigard City Council approved a request by the applicant for a residential planned development on. this site subject to the following I conditions: 1 . Ten feet of right-of-way be dedicated along the S.W. Bonita Road frontage to provide for future improvement; { 2. An eight foot wide bicycle/pedestrian path be I constructed to pregon. State Highway Di-vision standards an.d a 90 by 335 foot bike path easement be nrovi..ded . in the_ northermost portion of the site, Actual location of the path. shall be j subject to planning department approval , 's 3. That maintenance responsibility be assigned to the Homeowners Association for the cul-de-sac f island in -the northern portion 'of the site and "Tract A" and that these two areas be designated Wawa as common area. 4. That a street tree plan be submitted with the final plat . 5 . That the combination landscape island and parking bay, the dup7exes , and attached single family units be subject to design reviews STATF REPORT - LINAL ACTION TIGARD PLANNING DEPARTMENT ,June 7 , 1978 Page 3 - property line along F - That aCV foot setback from the povided and that the SN T3011ita Road frontage ui provided ofrea the placement of accessory buildings , trees , and construction of fences within this a be subject to design review. shall be permitted in the portion 7 . No on-street parking spine road, except for the on the north side of the within the landscape island. Barking bays 8. That the following conditions shall app? Y to the temporary access point (Tract A) between Bonita Road F and the southern end of the cul-de-sac: s a. A 40 foot wide public easement for utility and traffic purposes shall be provided. b A 24 foot wide asphalt surface shalbe paccessd t within this easement area as a temporary to Bonita Road. C . Closure of this temporary access shall occur when Hall construction of the spine road to ethisrclosure E Blvd. or Bonita Load is completed ; will require removalthef culede4saaotopBonlitatRoad section connecting The and the "lift"hefcul�de1sacvand er tBonitrRoad will area between t plant materials . 4 be landscaped with sight-screening ps required The cost of closure (al hem developer and a bond above) will be born by filed with the City in an amount t\v1CP the z estimated cost of carrying the above-stated changes. E 9 . That meandering sidewalks be permitted to take advantage of natural vegetation subject to staff ` approval . applicant has essentially incorporated into the g . The app plat the conditions of general plan and program preliminary P t approval . However , the following conditions need property i ' documentation either on the final plat or in t e owner' s agreement to assure those conditions are fulfi_1_ed, Condition 3 � lands A.4aintenance responsibility for the cul-de-sac { in the northern portion of the site and Tract "A" be assigned to the Homeowners Association and these areas be designated as common area. I i STAFF REPORT - FINAL ACTION TIGARD PLANNING DEPARTMEINT June 7 , 1978 Page 4 i f Condition 7 (b & c.) A 24 foot wide asphalt surface shall be provided in Tract "A" and this temporary access closed when construction of the spine road to either Hall Blvd. or Bonita Road is com_nleted. The method for landscaping this area once the closure has taken place shall occur as stated in Condition 7c of the t general plan and program as approved. 7. Southwest Bonita Road is currently in substandard j condition. However , improving the street at this k time may be impractical do to the existing physical conditions of the road. The vertical alignment is varied and it would be very difficult to assure a future match , if done peacemeal now. The Engineering Department has reviewed the development proposal and have also found that the horizontal alignment of the road could also present a problem and recommend that "future improvement" of Bonita Road should be fully designed from Hall Blvd. to the bridge at Fanno Creek. II . Conclusionary Findings : 1 . The preliminary plat conforms to the NPO #5 land use designation of eight (8) units per acre north of the spine road and six units per. acre south of the spine road. 2. With the attachment of appropriate conditions, access will be available to all lots. 3. Sanitary sewer and water service are available to the site to accommodate the proposed density. III . Final Action : i 1 . A non remonstrance agreement to participate in a local improvement district for the improvement of SW Bonita Road be signed by the property owner , and be recorded and transferred to all deeds for all new lots as they are sold. 2. That the spine road be developed on a 50 right-of-way with 36 feet of pavement with a 5 foot wide planter ' strip and 5 feet wide meandering sidewalks to be provided on 10 foot easements . i I STAFF REPORT - FINAL ACTION TIGARD PLANNING DEPART.,IENT June 7 , 1978 ` Page 5 3 . Ten feet of right-of-xray be dedicated along the SIV Bonita Road frontage to provide for future improvement . (4) An eight foot wide bicycle/pedestrian path be constructed to Oregon State Highway Division standards and a 90 by 335 foot bike path easement be provided in the northermost portion of the site . Actual location of the path shall be subject to planning department approval . 15.1 That a X10 foot easement be provided in the "Common Area" J between lots 36 , 37, 38, 40 and 7 and 8, connecting with the 40 foot easement to west ; and that a gravel foot path be installed within this easement . 6 . That maintenance responsibility be assigned to the Homeowners Association for the cul-de-sac island in the northern portion of the site and "Tract A" and that these two areas be designated as common area. 7 . That a street tree plan be submitted prior to final plat approval . 8. That the combination landscape island and parking bay , the duplexes , and attached single family units be subject to design review. 9 . That a 30 foot setback from the property line along the SW Bonita Road frontage be provided and that the placement of accessory buildings, removal of trees , and construction of fences within this area be subject to design review. 10 . No on-street parking shall be permitted in that section on the north side of the spine road, except for the parking bays within the landscape island. 11 . That the following conditions shall apply to the temporary access point (Tract A) between Bonita Road and the southern end of the cul-de-sac: a. A 40 foot wide public easement for utility and traffic purposes shall be provided. b . A 24 foot wide asphalt surface , with a commercial driveway apron on a standard street cross section blending into Bonita Road with a 20 foot radius shall be provided within this easement area as a ( temporary access to Bonita Road. �`- C . Closure of this temporary access shall occur when construction of the spine road to either Hall Blvd. or Bonita Road is completed; this closure will require removal of the 24 foot pavement section connecting STAFF REI>OI',T - _ INAL ACTION TIGARD PLAN`'ING DEPARVIENT June 7 , 1978 Page G the cul -de-sac to Bonita Road and the "lift" of asphalt over the curb. The area between the cul-de-sac and Bonita Road will be landscaped with sight-screening plant materials . The cost of closure ( all improvements required above) will be born by the developer and a bond filed with the City in an amount twice the estimated cost of carrying the above-stated changes . 12 . That meandering sidewalks be permitted to take advantage of natural vegetation subject to staff approval . Richard Bolen Planning Director f • •sa� Exh.ib:Lt B STAFF REPORT AGENDA 5 . 1 �- TIGARD PLANNING CO11,UMISSION November 15 , 1977 - 7: 30 p.m. Fouler Junior fIigh School - Lecture Room 10865 S.W. Walnut Street - Tigard, Oregon Docket: Zone Change ' ZC 30-77 Request: For a general plan and program review of a residential planned development in a R-7 zone on a 9 .85 acre parcel Location: 8065 S.W. Bonita Road (Wash. Co. Tax Map 2S1 12B, Tax Lot 500) Applicant: Ken Waymire (Waverly Construction Company) I . Findings of Fact: 1. The applicant is requesting general plan and program re- view in accordance with Section 18.56 .030 of the Tigard Municipal Code for a 9 . 85 acre (47 lot) residential plan- ned development at 8065 S.W. Bonita Road (between Fanno Creek and Bonita Road) . 2. The site is designated eight dwelling units per acre on the north side of the spine road and six dwelling units per acre on the south side of the spine road on the re- cently adopted Neighborhood Planning Organization 5 Plan and currently zoned R-7, "Single Family Residential" . 3. Applicable objectives from the NPO 5 Plan for this area (referred to in the NPO Plan as the "Bonita Triangle") are the following: a. Establish an overall density which can economically support lower cost housing alternatives while not overtaxing the required public facilities and serv- ices. b. Maximize the benefits of the open space provided by the Fanr_o Creek flood plain and the buffering effects of its vegetative cover. C. Provide pedestrian linkages to the areas of usable open space. d. Provide vehicular access which serves all properties while minimizing conflict points on Bonita and Hall. STAFF REPORT r AGENDA 5. 1 TIGARD PLANNING COMMISSION November 15 , 1977 Page 2 e. Provide for a diversity of housing types and densi- ties. 4 . Section 18.56 .010 of the Tigard Municipal Code states that: Purpose . The purpose of the planned development district is to provide opportunities to create more desirable en- environments through the application of flexible and di- versified land development standards under a comprehensive plan and program professionally prepared. The planned de- veZopment district is intended to be used to encourage the application of new techniques and new technology to community development which will result in superior liv- ing or development arrangements with lasting valves . It is further intended to achieve economies in land develop- ment, maintenance, street systems, and utility networks while providing building groupings for privacy, usable and attractive open spaces, safe circulation, and the general well-being of the inhabitants. 5 . On September 20, 1977, the Tigard Planning Commission ap- proved the preliminary plan and program review for this proposed development subject to the following conditions : (1) That a parking and circulation plan incorporating a landscape island within the cul-de-sac in the north- ern portion of the development be submitted. (2) That documents establishing how the common areas will be maintained be submitted. (3) That a street tree plan be submitted. . - (4) That cross-sectional drawings of the north-south-south street and east-west street between Lots -4-2-and -!t3 be submitted and justification for deviatio' on from ova city street .standards be given . (5) That the site plan be revised to provide for a cul- de-sac at the south end of the north-south street and a temporary access point from the cul-de-sac to S.W. Bonita Road be shown . t. STAFF REPORT AGENDA 5 _ 1 TIGARD PLANNING COMMISSION November 15, 1977 Page 3 (6) That documents be submitted which. describe how the placement of accessory buildings, fence height, and removal of trees will be controlled on those lots fronting on Bonita Road. (7) That an easement be shown for all that area in the northern portion of the site which falls within the Fanno Creek flood plain and the location of a pedes trian/bicycle pathway be shown on the site plan. (8) Staff will explore with the applicant an appropriate street standard for the spine road section. A-C- 45 (9) That Lots 1 and 4-5--be duplex lots and Lot 4-4' be a single family lot. II . Staff Observations : 1. The applicant has essentially incorporated into the gen- eral plan and program the conditions of preliminary ap- proval by the Planning Commission with the following ex- ceptions: Condition 3 No street tree plan has been submitted Condition 6 The covenant, conditions, and restrictions document as submitted fails to state how accessory buildings, fence height, and removal of trees will be controlled on those lots fronting on Bonita Road_ The applicant has submitted a letter of correspon- dence which deals with this issue in part but does not really adhere to the intent of the condition. 2 . Applicant is requesting deviation from the street standard by providing a 40 foot wide right-of-way with a 28 foot paved surface (five foot sidewalks both sides of the street) for S .W. 80th Avenue and S -W. Waverly Drive. This appears to be warranted and will minimize the need to cut and fill slopes and help preserve several large trees which would otherwise have to be removed to accom- modate a standard 34 foot pavement section . STAFF REPORT AGENDA 5 . 1 TIGARD PLANNING COMMISSION November 15 , 1977 Page 4 3. Applicant is proposing to retain the common areas in pri- vate common ownership and provide for maintenance of these areas by means of a Homeowners Association . 4. The applicant 's revised site plan provides a cul-de-sac at the south end of S.W. 80th Avenue, as per Planning Com- mission conditions, and also includes a 40 foot wide tem- porary access from the site to Bonita Road (identified on the site plan as Tract A) . Applicant has also provided a landscaped island within the cul-de-sac in the northern portion of the development and incorporated parking bays within the design of the is- land. 5. A 90 by 335 foot bike path easement with a eight foot wide path will be provided in the northern-most portion of the site, which is identified as greenway on the NPO 5 Plan map. III. Conclusionary Findings : 1. The applicant has not provided the necessary documenta- tion assuring the control over the removable of trees , fence height, and location of accessory buildings along the Bonita Road frontage. This length of Bonita Road has been adopted as a scenic corridor on the Environmental Design and Open Space Plan, and protective measures are therefore in order. 2. Tract A, which has been identified as the area to provide temporary access to the site from Bonita Road until such time as S.W. Fanno Creek Drive is extended to either Hall Boulevard or Bonita Road, should be included as part of the "common area" and maintenance responsibility assigned to the Homeowners Association at such time as this area is closed to thru traffic. 3 . The request conforms to the NPO 5 Plan, the proposed den- sity being well within the number of dwelling units speci- fied by the plan . 4 . The deviations from street standards of the code would ap- pear necessary in order to preserve trees and mitigate the need to cut and fill slopes to accommodate a local t street standard on the site. STAFF REPORT AGENDA 5 . 1 TIGARD PLANNING COMMISSION November 15, 1977 Page 5 5_ The overall density and diversity of housing types will help to economically support moderate cost housing alter- natives while not overtaxing the required public facili- ties and services_ 6. The provision of common areas will help compliment the benefits of the open space provided by the Fanno Creek flood plain and the buffering effects of its vegetative cover. IV_ Staff Recommendation: Staff recommends approval of the general plan and program with the following conditions: 1. Ten feet of right-of-way be dedicated along the S-W. Bo- nita Road frontage to provide for future improvement. 2 . An eight foot wide bicycle/pedestrian path be constructed to Oregon State Highway Division standards and a 90 by 335 foot bike path easement be provided in the northern- most portion of the site. Actual location of the path shall be subject to planning department approval_ 3. That maintenance responsibility be assigned to the Home- owners Association for the cul-de-sac island in the north- ern portion of the site and "Tract A" and that these two areas be designated as common area. (r i a. That a street tree plan be submitted with the p _rralf7lix. plat. 5. That combination landscape island and parking, the du- plexes, and attached single family units be subject to design review.- 6 . That a 30 foot setback from the property line along the S .W_ Bonita Road frontage be provided and that the place- ment of accessory buildings, removal of trees , and con- struction of fences within this area be subject to design review. 7. No off-street parking shall be permitted in that section on the north side of the spine road, except for the park- ing bays within the landscape island . STAFF REPORT _ AGENDA 5 _ 1 TIGARD PLANNING COM-NIISSION November 15, 1977 Page 6 — - 8. That the following conditions shall apply to the temporary access point (Tract A) between Bonita Road and the south- ern end of the cul-de-sac: a. A 40 foot wide public easement for utility and traf- fic purposes shall be provided. b. A 24 foot wide asphalt surface shall be provided within this easement area as a temporary access to Bonita Road. C. Closure of this temporary access shall occur . hen construction of the spine road to either Hall Boule- vard or Bonita Road is completed; this closure will require removal of the 24 foot pavement section con- necting the cul-de-sac to Bonita Road and the ""lift" of asphalt over the curb. The area between the cul- de-sac and Bonita Road will be landscaped with sight- screening plant materials . The cost of closure (all improvements required above) will be born by the de- veloper and a bond filed with the City in an amount twice the estimated cost of carrying the above stated changes. CITY OF TIGARD, OREGON ORDINANCE NO . 77- /G_ AN ORDINANCE ADOPTING FINDINGS WITH RESPECT TO AN APPLICATION BY KEN WAYMIRE FOR AN AMENDMENT OF THE 1970 ZONING MAP OF THE CITY OF TIGARD, CHANGING THE ZONE DISTRICT OF A TRACT OF LAND DEPICTED ON WA.=HINGTON COUNTY TAX MAP 2S1 12B, TAX LOT 500, FROM "R-7" SINGLE FAMILY RESIDENTIAL TO 11R-7 P .D. " SINGLE FAMILY RESIDENTIAL PLANNED DEVELOPMENT, AND ADOPTING THE ATTACHED EXHIBITS A, B, AND C, AND FIXING AN EFFECTIVE DATE. TETE CITY OF TIGARD ORDAINS AS FOLLOWS: Section l: Finding that the lands hereinafter described have been heretofore and are now classified as Single Family Resi- dential (R-7) , pursuant to the provisions of the City of Tigard ` s Zoning Ordinance and Tigard Ordinance No. 75-52 , and further find- ing that pursuant to prescribed procedures, the above-stated applica- tion for a zoning map amendment was heard in public hearings held by the Tigard Planning Commission on November 15 and September 20, 1977 , and all interested persons were there and then afforded an opportun- ity to be heard, and thereafter the Planning Commission filed its report and recommended approval with the City Recorder, a copy thereof hereto attached and by reference made a part hereof, the Council adopts the following substantive findings : 1. The application conforms with the NPO 5 Plan , the proposed density being well within the number of dwelling units specified by the Plan. 2 . That the applicant has shown a community need for his pro- posed development on the site herein described; and 3 . That he has shown there to be no adverse impact from his proposed development on adjacent sites, occupants or ac- tivities or on the immediate neighborhood that cannot be mitigated successfully by attachment of appropriate con- ditions; and 4 . That the overall density and diversity of housing types will help to economically support moderate cost housing al- ternatives while not overtaxing the required public facili- ties and services; and 5. That the provision of common areas will help complement the benefits of the open space provided by the Fanno Creek flood plain and the buffering effects of its vegetative cover. ZC 30-77 i Section 2 : THEREFORE, pursuant to the requirements of Chapter 18. 88 of the Tigard Municipal Code, the applicant ' s request for an amendment of the Tigard Zoning Map of 1970 to zone those lands described in the attached Exhibit "A" , for Single Family Resi- dential Planned Development (R-7 P.D. ) use is hereby approved sub- ject to the provisions of Chapter 18 . 56 (Planned Development) of the Tigard Municipal Code so embodied in or exhibited by the documents submitted and identified as follows : Exhibit "A" : Legal Description Exhibit "B" : Staff Report Exhibit "C" : General Plan and Program and further subject to the following conditions: 1. Ten feet of right-of-way be dedicated along the S.W. Bonita Road frontage to provide for future improvement. 2 . An eight foot wide bicycle/pedestrian path be constructed to Oregon State Highway Division standards and a 90 by 335 foot bike path easement be provided in the northernmost portion of the site. Actual location of the path shall be subject to planning department approval. 3. That maintenance responsibility be assigned to the Homeown- ers Association for the cul-de-sac island in the northern portion of the site and "Tract A" and that these two areas be designated as common area . 4 . That a street tree plan be submitted with the final plat. 5. That the combination landscape island and parking bay, the duplexes, and attached single family units be subject to design review. 6 . That a 30 foot setback from the property line along the S.W_ Bonita Road frontage be provided and that the placement of accessory buildings, removal of trees , and construction of fences within this area be subject to design review. 7. No on-street parking shall be permitted in that section on the north side of the spine road, except for the parking bays within the landscape island. 8 . That the following conditions shall apply to the temporary access point (Tract A) between Bonita Road and the southern, end of the cul-de-sac: Ordinance No. 77--/(-_2 (. Page 2 ZC 30-77 a. A 40 foot wide public easement for utility and traffic purposes shall be provided. b. A 24 foot wide asphalt surface shall be provided within this easement area as a temporary access to Bonita Road. C. Closure of this temporary access shall occur when con- struction of the spine road to either Hall Boulevard or Bonita Road is completed; this closure will require re- moval of the 24 foot pavement section connecting the cul-de-sac to Bonita Road and the "lift" of asphalt over the curb. The area between the cul-de-sac and Bo- nita Road will be landscaped with sight-screening plant materials. The cost of closure (all improvements re- quired above) will be born by the developer and a bond filed with the City in an amount twice the estimated cost of carrying the above-stated changes. 9 . That meandering sidewalks be permitted to take advantage of natural vegetation subject to staff approval. SECTION 3 : This ordinance shall be effective on or after the 31st day after its passage by the Council and approval by the mayor. PASSED: By W) Jo,•,fy vote of all Council members present this ICI day of ", -« y 197th, after being read two times by num- ber and title only. Recofder - City of Ti-bard APPROVAL: By the mayor this �'day of Jon ccarcJ 1976- G Mayor City of Tigard <. Ordinance No. 77- Page 3 IC 30-77 i f i Lc � ,Grm dl�1GFjhe� rG��CC G .•t�U crd tit-A /1C cfz � C, $ l 4 f 0U S v� lX- r q r7 , 13 • ��.L,,1 i� ` ate` �y.��s -f�.� �o� �� j e��.� f �� l�IV.35 5451 fl 7lI��A� 9c) OL soa J 79W SW Fa v7 o 7- /(. - 3 a- Y OF T 1W\KU i c�Ic�..�-t.e, G f �C� G��l�ce � /'�ci�� .��x7��✓G�c��!��e=�. _ _ � Gz.7� � �6�8� C�l�''-7'�(? ,� .� ��tJ/��.G��C� ✓��E'cyG�F�� 4:�Gt�/ .i�� Gt-�� CCG:1✓GG?� �� ..�JG�i 'c.c�jF� �' i�� Q>7/7L9J� �?GZe�t G� �G�✓Jli�e� ./.�G/7�Q..Ge-�"2•L, �td P�e�? a-21C L�G�CG'24 t l fF /. G��L>✓ i,�.� �..�Ce� ..Lori G�G-��EX GZ.stCC, ��C��2 Gz 1m��G� ; f Gli�z -4, IV3&5- SCO s ads. FIR ST a I_ . • SM-FIR 1.AQP ' SW I CHERRY � i ST- S.W. �-; 1 sANDBURG ST AL i �. ' fes ./ Ln�. �� CREED cg � `� S S W FA NNO C . K DR. KROES LP fti�.r 1-4 w w w MURDO ST 1 1 1 S.W. June -t , x: t Paae 2 r C 7. That a street tree plan be submitted prior to final plat approval . s 8. - That the combination landscape island and parking bay, the duplexes, and attached single family units be q. subject to design review. 9. That a 30 foot setback from the property lint along the SCI Bonita Road frontage be provided and that the placement of accessory buildings, removal of trees, and_ construction of fences within this area be subject to design review. 10. I7o on-street parking shall be permitted in that section on the north side of the spine road, except for the parking bays within the landscape island. 11 . That the following conditions shall apply to the temporary access point (Tract A) between Bonita .Road and the southern end of the cul-de-sac: a. A 40 foot wide public easement for utility and traffic purposes shall be provided . F b . A 24 foot wide asphalt surface, with a commercial driveway apron on a standard street cross section r blending into Bonita Road with a 20 foot radius shall be provided within this easement area as a temporary access to Bonita Road. It C. Closure of this temporary access shall occur when construction of the spine road to either Hall Blvd. or Bonita Road is completed; this closure will require removal of the 24 foot pavement section connecting the cul-de-sac to Bonita Road and the "lift' of ` a asphalt over the curb . The area between the cul-de- t sac and Bonita Road will be landscaped with sight- screening plant materials. The cost of closure (A]_1 Improvements Required Above) will be born by the developer and a bond filed with the City in an amount twice the estimated cost of carrying the above-stated changes. . 12. That meandering sidenvalks be permitted to take advantage � of natural vegetation subject to staff approval . If you have any questions, please do not hesitate to contact the City Planning Department at 630-4171 . f Sincerely , i if t John haws JL: c1b Associate Planner t cc: : Harris-McMona-le Assoc . _ I OF TIGARD P.O. Box 23397 �! 12420 S.W. Main, Tigard, Oregon 97223 June 7, 1.978 Kenneth L. Waymire 4 Waverly Construction Co. Route 1Box 412C Hubbard,, •OR 97032 RE: S 20-77 Dear Mr. Waymire: - i a t Please be advised that on June 7, 1978, your application to create a 45 lot subdivision on a 9.92 acre parcel in a R-7 Planned Development "Single Family Residential Planned Development" zone, at 8065 S_1T_ Bonita Road (Wash. Co- Tax nlap 2S1 12B, Tax Lot 500) 'was approved by the City of Tigard Planning Director. This approval is subject to the following conditions: 1 . A non-remonstrance agreement to participate in a local improvement district for the improvement of SVIT Bonita Road be signed by the property owner, and be recorded and transferred to all deeds for all new lots as they are sold . r 2 That the spine road be developed on a 50 foot right---_of- way with 36 .feet of pavement with a 5 foot wide planter strip and 5 ft wide meandering side�.valks to be pr-vided oen foot easements_ 1© 3. Ten feet of right-of-way be dedicated along the S .W, Donita Road frontage to provide for future improvement. E 4 . An eight foot wide bicycle/pedestrian path be constructed to Oregon State Highway Division standards and a 90 by 335 foot bike path easement be provided in the north.ermost portion of the site. Actual location of the path shall be subject to planning department approval . l 5. That a 40 foot easement be provided in the "Common Area" between lots 36, 37, 38, 40 and 7 and 8, connecting; with. the 40 foot easement to west; and that a gravel foot path 4 be installed within this easement . 6. That maintenance responsibility be assigned to the Homeowner 's Association: for the cul-de-sac island in the northern portion of the site and "Tract A" and that these two areas be designated as common area. f E t CITY OF TIGARD, OREGON l COUNCIL AGENDA ITEM SUMMARY AGENDA OF: July 25, 1983 AGENDA ITEM DATE SUBMITTED: July 15, 1983 PREVIOUS ACTION: ISSUE/AGENDA TITLE: Release the Release of $114 715 0 remaining $56,048.80 Letter of REQUESTED BY: Public Works, engr. dept omni men on Winterlake I (Brittany I ) and Placing it on Maintenance ' DEPARTMENT HEAD OK: i[ { CITY ADMINISTRATOR: INFORMATION SUMMARY t t Winter Lake I (Brittany Square I) is now ready to go on its one year maintenance period. We have released funds as this project progressed. 1 We are now able to place it on maintenance. ` ( i i j I v i i I I i A t t i ----- - --------------------- ca�acccxacecacxcxccxsxa=ccca--cvcccacs-----_-----c------------.- i ALTERNATIVES CONSIDERED Reject the request for release of funds. } i -------------------- SUGGESTED ACTION Staff recommends that the Council approve the release of the remaining $56,048.80 Letter of Commitment and accepting a Maintenance Bond in the AMpunt of $34,152.80 in its place. $ RECEIVED JUL 133 1983 CITY OF TIGARD MAINTENANCE BOND BOND NUMBER UI 60532 KNOW ALL MEN BY THESE PRESENTS: THAT, CED 111 21 ID'S, INC. as Principal and the UNION 1MDEMNM INSURANCE COMPANY , a N�7 YORK CORPORATION authorized to transact general surety business in the State of 01TMN as Surety, are held and firmly bound unto CM OF TIGARD State of OREGON in the sum of THIRTY FUUR 9aDUSA 3 ------- Dollars ($ 34,152.80 ) lawful money of the United States for the payment of ;which, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THE ABOVE OBLIGATION IS SUCH THAT: WHEREAS, the Principal entered into a written contract dated with the Obligee for WINI'ER1 AKE I and, WHEREAS, the said Principal is required to post a bond to protect the said Obligee against the result of faulty material or workmanship for a period of ONE YEAR frnq, and after the date of acceptance of said work; CCX g - - anclending 7-13-84 NCIT, THEREFORE, if the said Principal shall for a period of ONE YEAR prom and after the acceptance of said work, replace any and all defects arising in said work whether resulting from defective materials or defective workman- ship, then the above obligation to be void; otherwise, to remain in full force and effect. SIGNED, SEALED AND DATED this 11TH day of JULY 19 83 CENTURY 21 HOMES, INC. 7412 S.W. BEAVEKroN-B3JLSDA F IMAY SUITE 112 PORTLAND, OREGON 97225 Surety UiTI02y t6Et� INSURANCE C0MANNTY a &E=RT - Attorney-In-Fact II% C. CITY 0►F TIVA RD WASHINGTON COUNTY.OREGON July 13, 1983 Century 21 Homes, Inc. 7412 SW Bvtn-Hillsdale Hwy-Suite 112 Portland, OR 97225 RE: Brittany Square I (Winter Lake 1A) Gentlemen: In the matter of the original one hundred seventy thousand seven hundred sixty four dollars ($170,764.0 Letter of Commitment between the City of Tigard an Mortgage Bancorpora ion, in which one hundred fourteen thousand seven hundred fifteen dollars and 20/100 ($11 as a rea y een r released: C This is to serve as official notice to allow Mortgage Bancorporation to release to Century 21 Homes, Inc. , the remaining portion thereof in said Letter of 'Commitment. This amount, being fifty six thousand forty eight dollars and 80/100 ($56,048.80) is hereby au oriz�e �to be released to Century 21 Homes, Inc. CITY OF TIGARD BY: Mayor BY: Recorder 12755 S.W.ASH P.O. SOX 23397 TIGARD, OREGON 97223 PH:639-4171 Union indemnify insurance U1 60532 1 003 Zompany of New York Executive Offices 260 Madison Avenue New York, NY 10016 POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: NOT VALID IF EXECUTED That Union Indemnity Insurance Company of New York AFI'ERMARCH30,1984 does hereby appoint: Dennis Gilbert or Mary Gilbert of Beaverton, Oregon its true and lawful Attorneys)-in-Fact, each individually if there by more than one named, to make, execute, sign, acknowledge,affix the Company Seal to,and deliver any and all surety bonds,undertakings,recognizances,and other contracts of indemnity and writings obligatory in the nature of a bond,for and on behalf of said Company and as act and deed of said Company, not to exceed on any single instrument FIFTY THOUSAND AND NO/100 DOLLARS ($50,000. ) IN WITNESS WHEREOF, Union Indemnity Insurance Company of New York have executed these presents S°pf ORgrO-� This 111 day of J-U i SEAL �...7C s 1175 so'SFA�OP1' g VICE-PRESIDENT STATE OF NEW YORK ) ss.: `e.Sc," COUNT1l Q KNEW YORK) 83 MOTARy �' LUCILLE SCNULTZ On this t day of JuLy 19_beforemacametheabove • Notary Public, Stale of New York named officer of Union Indemnity Insurance Company of New York,tome person- rtriltL •� a No-03-4727511 ally known to be the individual and officer described herein,and acknowledged Qualified in Bronx County that he executed the foregoing instrument and affixed the seals of said corpora- ,orf or■vo Term Expires March 30, 1984 tions thereto by authority of his office. CERTIFICATE Excerpts of Resolutions adopted by the Boards of Directors of Union Indemnity Insurance Company of New York:March 17, 1980: a RESOLVED, that solely in furtherance of the Company's surety business,the Chairman of the Board,the President,Vice President,an Assistant Vice President or Secretary of this Company hereby is authorized to appoint Attorneys-in-Fact to represent and act for and on behalf of the Company to execute bonds, undertakings,recognizances and other contracts of indemnity and writings obligatory in the nature thereof, and to attach the corporate seal of the Company to such documents; RESOLVED,that the signatures and attestations of such officers and the seal of the Company may be affixed to any such Power of Attorney or to any certificate relating to the Power of Attorney by facsimile,and any such Power of Attorney or certificate bearing such facsimile signatures or fa.:simile seal shall be valid and binding upon the Company with respect to any bond, undertaking, recognizance or other contract or indemnity or writing obligatory in the nature thereof; and RESOLVED,that any such Attorney-in-Fact may deliver a certification that the foregoing resolutions are still in effect and may insert in such certification the date of the certification but that date may be not later than the date of delivery of the certificate by the Attorney-in-Fact. 1, Thomas G. O'Brien III, Secretary of Union Indemnity Insurance Company of New York, do hereby certify that the foregoing excerpts of the Resolution adopted by the Board of Director of the corporation and the Powers of Attorney issued pursuant thereto, are true and correct and that both the Resolution and Powers of Attorney are in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the facsimile seal of each corporation +SaPr.NCf this 11th -day of July 19_q3 '� °Pf Oq,fr yf SEAL sp sEMYOP~ t '•� �, ��° Thomas G. O'Brien Ili, Secretary MEMORANDUM July 25, 1983 TO: Mayor and City Council FROM: Bob Jean, City Administrator SUBJECT: Finance Director Residency Requi went Time Extension I have been monitoring Ms. Jerri Widner's good faith effort to sell her home in Gresham and relocate to Tigard as required in the TMC for Department Heads. I recommend that the 30 day extension be authorized by Council per TMC 2.06.030 to September 18, 1983. (BJ:lw/0333A) i z MEMORANDUM July 21, 1983 TO: Mayor and City Council FROM: Bob Jean, City Administrator 16 SUBJECT: Meeting/Agenda Changes Councilor Scott has requested that we reset the August 29, 1983 Administrator's Performance Review since she will be on vacation. Given the Comprehensive Plan/Development Code schedule and other business, I suggest the following: 7/25 Monday Regular Meeting at Fowler 8/8 Monday Regular Meeting at Fowler 8/9 Tuesday Special Meeting at Durham Treatment Plant, Continue Comprehensive Plan and Development Code Hearings 8/15 Monday Special Meeting at City Hall, Council Goals Workshop 8/22 Monday Regular Meeting at Fowler 8/23 Tuesday Special Meeting/Executive Session at City Hall, City Administrator's Annual Performance Review 8/29 Monday Special Meeting at Fowler, Comprehensive Plan and Development Code Public Hearings 9/12 Monday Regular Meeting at Fowler 9/19 Monday Parks Tour and Picnic at Cook Park - 5:30 PM to 7:15 PM 9/19 Monday Study Session at Fowler 9/26 Monday regular Meeting at Fowler (BJ:lw/0333A) • s• CITY OF TIGARD, OREGON t COUNCIL AGENDA ITEM SUMMARY 3 AGENDA OF: July 25, 1983 AGENDA ITEM p: 3 DATE SUBMITTED: July 21, 1983 PREVIOUS ACTION: none ISSUE/AGENDA TITLE: Comprehensive Plan Amendment — Jerry Cach REQUESTED BY: City Council DEPARTMENT HEAD OK: CITY ADMINISTRATOR: INFORMATION SUMMARY On May 9, 1983 the City Council authorized Mr. Cach to file for a Comprehensive Plan Amendment with a waiver of the fee. On June 21, 1983, the Planning Commission held a Public Hearing on the issue and approved a modification of the applicant's request. Staff and the applicant agree that a copy of the Planning Commission minutes should be forwarded to City Council for the Hearing. The minutes have not been approved by Planning Commission but will be Creviewed at their August 2, 1983 meeting. ALTERNATIVES CONSIDERED Hear the item without the benefit of Planning Commission minutes. SUGGESTED ACTION Continue the item to August 8, 1983. ea-A 'J Rity. Phone: 639-4137 REAL ESTATE & BUILDING SERVICE 12529 S. W. Main Street June 14, 1983 Tigard, Oregon 97223 Tigard City Council City of Tigard P.O. Box 23397 Tigard, Ore. 97223 Re: File No, CPA--4-83 Attn: Liz Newton The above property in question was, as you know, zoned Medium High Density. It does not make sense to zone property to Low Density when doing so would bring an 18 unit, a 7 unit and a duplex into a nonconforming use. The owner's then would be faced with problems in obtaining financing to rebuild in case of fire or other damage or just to refinance. The property in question is close to everything and makes one of Tigard's better apartment sites. Sincerely, CASH'S RLTY Gerald C. Cach GCC:kg i CITX OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: 7-?S-91 AGENDA ITEM b: DATE SUBMITTED: 7-20-g PREVIOUS ACTION: Cn,,,,,.;i Authori—d ISSUE/AGENDA TITLE: Purchasing/ review of purchasing system 6/83 Contracting Phase I Report REQUESTED BY: DEPARTMENT HEAD OK: CITY ADMINISTRATOR: INFORMATION SUMMARY i Council approved contract directing a Purchasing and Contracting System review, and that recommendations for improvements be provided. This is the Phase I Report outling the findings and proposing solutions to be developed under Phase II. Phase II recommendations will be brought to Council in Final Draft form for modification or final approval. E =saazaaasasassaaasaxsas:sasssax:ssaaaarxc==aaoaaaaaa=====Dass==s======saasaxassax=s ALTERNATIVES CONSIDERED N/A asssasassaa xsasasasass:sasaaaasaaasassaa=s=v=a=sac==a=s=__====aa sagas:a:ansa=asxaa [ SUGGESTED ACTION 1. Accept Phase I Report 2. Authorization to proceed with Phase II (within Contract amounts) . r THE IPSWICH GROUP CONTRACT P-0483-17 Consulting Services REPORT ON THE CITY OF TIGARD'S PURCHASING AND CONTRACTING SYSTEMS AND PROCEDURES PRELIMINARY REPORT JULY, 1983 S' 11910 S.W. Summercrest • Shite 100 • Tigard, Oregon 97223 TELEPHONE (503) 639-7600 • TELEOOPiER (503) 228-2058 • TELEX 360823 HO PTL i i E INDEX L Page ection Title S r ION INTRODUCT1 I ti e II OVERVIEW f 4 A. GENERAL STATEMENT 2 _ B. IDENTIFIED PROBLEMS 2 1. The Purchasing Manual is obsolete in part, and incomplete 2 2. Department Heads and senior level personnel are performing clerical purchasing tasks 2 3. Loss of coordination among departments as to who contacts vendors, issues purchase ; orders, receives material and authorizes 3 payments 4. Major expenditure commitments are made outside the "Encumbrance Control" system 3 5. A multiplicity of files of Purchase Orders and Contracts exist with no system for cross-indexing or accumulation of City Expenditures by Project 3 6. The General Fund is probably not receiving full reimbursement 3 t 7. The General Ledger is being adversely affected by the lack of a unified , controlled Purchasing system 4 t F r v 3 INDEX - Continued Page Section Title II OVERVIEW (Continued) B. IDENTIFIED PROBLEMS (Continued) 8. Rlsk Control is being lost by Improper/ Poorly Timed Release of Contractor Bonds 5 9. Risk Control is being lost by Premature/ Improper Release of Contractors Development Requirements 5 10. There exists inconsistent use of the "Three-Way Match" system in Accounts Payable 5 11. The City 's Purchase Order form does not contain necessary standard Terms and Conditions 6 r i 12. The Purchase/Check Request form aggravates the Purchasing System problems 6 13. The City needs simplified standard Procurement 6 forms 14. The City does not fully utilize Blanket Order approaches to reduce repetitive issue 6 of Purchase Orders 15. There seems to be inadequate control over the Fuel Purchase Orders t_ 16. There seems to be only a minimum of Purchasing/Contracting Planning 7 iCt{ F 1 i INDEX - Continued Page Section Title i II OVERVIEW (Continued) B. IDENTIFIED PROBLEMS (Continued) 17. There seems excessive "Control" in some low risk areas and inadequate control 7 exercised in other more meaningful areas 18. The City has been forced to pay a higher prices for used equipment than necessary due to its inability to react quickly 7 enough `- 19. The ,system" or lack thereof propels various Departments into buying new office furniture rather than used or surplus equipment from within the City 7 itself 20. There seems to be inadequate use of Vendor 8 Assistance and Resources 21. There seems excessive "Nervousness" about 8 "Low Bid" and "Sole Source" awards 22. Improvements can be made in understanding the methods and mechanics of "Risk 8 Shifting" INDEX - Continued Section Title Page II OVERVIEW (Continued) B. IDENTIFIED PROBLEMS (Continued) 23. Present City Purchasing Authority Limits are inordinately restrictive 9 24. The City should adopt State Defined Purchasing Limits 9 III CITY PERSONNEL INTERVIEWED 10 IV DOCUMENTS REVIEWED 10 V DEVELOP AND IMPLEMENT SOLUTION 1. Develop/implement Systems and Procedures 10 and Purchasing Manual 2. Issue a Purchasing Manual 10 3. Centralize Purchasing Responsibilities 10 4. Establish Purchasing/Contracting main files 10 5. Implement appropriate "Checks and Balances" (Three Way Match, etc. ) 11 INDEX - Continued Section Title Page 6. Redraft appropriate language for Purchase Order form and other standard forms 11 7. Relax signature authority level restrictions and increase management responsibility and control 11 8. Standardize City Procurement Limitations to be consistent with State Law 11 f E I. INTRODUCTION On June 13, 1983, the City Council of Tigard, Oregon approved a Contract between THE CITY and THE IPSWICH GROUP. The Contract directed in part, that a review be made of the City's Purchasing and Contracting systems and that procedures and recommendations for improvement be provided. { This report summarizes the results and findings of the first phase of this effort. r PAGE 1 i (" II. OVERVIEW s A. GENERAL STATEMENT a The City of Tigard' s Purchasing and Contracting functions, activities, reporting and controls are decentralized and t fragmented. B. IDENTIFIED PROBLEMS E We have identified a series of significant problems which are a result of this decentralization and fragmentation. Following is a summary listing of these problems and an example or comment on each. (NOTE that many of the problems are inter-related and a direct result of each other. ) y 1. The Purchasing Manual is in part , obsolete and C incomplete. r . s E As a result, informal procedures and "Short-Cuts" have developed which are not consistently followed through-out various City Departments. 2. Department Heads and senior level personnel are performing basically clerical purchasing type tasks. Calling vendors, gathering cataloge II information, filling out Requisition forms. PAGE 2 ( 3. Loss of coordination among departments as to who contacts vendors , issues purchase orders receives material and authorizes payments . This has resulted in duplicate Purchase Orders , duplicate and conflicting instructions to vendors, duplicate payments, and unpaid invoices. 4. Ma or ex enditure commitments are made outside the "Encumbrance Control" system. For example, major Construction/Services Contracts are not processed through the Purchase Order system and funds required are therefore not "Encumbered. " 5, A multiplicitY of files of Purchase Orders and Contracts exist with no system for cross-indexing.-.-- or accumulation of City Expenditures by Project. For example , Purchase Orders are numbered and are processed through a somewhat understood procedure. Contracts, however, carry no special Contract or Project Number and are not processed through this system nor filed in Purchasing. 6. The General Fund may not- be receivin4 full reimbursement. For example , since there is no way to "tie together" Purchase Order costs and Contract costs (and incidentally, City labor hours) PAGE 3 expended on LID efforts, we strongly suspect show up on LID that all costs are not by default, end summary reports and therefore , up in the General Fund. rsely affected �. The _General Ledger is being= controlled b the lack of a unified Purchasing system. A recent example: Material was ordered from a 1 vendor by a department other than Purchasing. later issued a Purchase Order and Purchasing The financial °� the cost was encumbered° . records were adjusted to reflect this fact. The department ordering the material later E vendor° s invoice with a the j sent Accounting Check Request. Accounting paid the vendor and the Ledgers were adjusted to reflect this Thus the City ' s records "saw" and'° payment' and the registered the "encumbrance expenditure as two separate transactions. Incidentally , we were informed that purchasing could have procured the item mt on the paid, and further, the amount shown Encumbrance was different that - the of unt or shown on the Invoice. A series four adjustments to the General Ledger were Tequired to straighten out this situation. t PAGE 4 r 8. Risk Control is being lost by Improper/poorly timed Release of Contractor Bonds . Example : Since there is no central filing and consistent numbering system for Contracts and related Purchase Orders , it is almost impossible to review Contractor's completion of requirements and work on complex projects. Therefore, when Bonding Companies request bond release, the City has little recourse but to acquiesce. 9. Risk Control is Being Lost By Premature/ Improper Release of Contractor 's Development Requirements. Since there is no procedure to cross index (` requirements of the Park Beard , Planning Commission, etc. , to a Development Project and hence to Specific Contracts and Purchase Orders , the City by waiver or default, is put into a position of releasing a contractor without a thorough investigation. 10. There exists inconsistent use of the "Three- Way Match" system in Accounts Payable. The confusion in the Purchasing/Contracting System has prevented Accounts Payable from consistently matching Purchase Orders/ Contracts to Invoices and to Receiver Documents . This represents a significant loss of "Checks and Balances" in the system. PAGE 5 11 . The City ' s Purchase Order form does not contain necessary standard Terms and t Conditions . Such terms serve to shift the risk to vendors and suppliers for issues such as Warranties ; Risk of Loss ; and makes no provisions for F receipt of partial shipments. 12. The Purchase/Check Request form aggravates the Purchasing System problems. The form should be redesigned to avoid misuse , and confusion. 13. The City needs simplified Procurement forms and streamlined systems for : o Low Risk/Low Cost/Short Term Contracts o Notification to Contractors and Bonding companies of failure to perform o Standard Change Orders o Contractor Bid/Proposal Cost Breakdowns. 14. The City does not fully utilize Blanket Order approaches to reduce repetitive issue of Purchase Orders . This approach could significantly reduce the number of purchase orders issued and allow increased management control. PACE 6 15. There seems to be inadequate control over the Fuel Purchase Orders . Lack of a firm negotiated set of terms. 16. There seems to be _2Dly a minimum of Purchasing/Contracting Planning. This forces repeated "Emergency" type situations. 17. There seems excessive "Control" in some Low Risk areas and inadequate control exercised in other more meaningful areas . For example , there are repetitive signatures required on minor, low risk purchases which consumes precious manhours , generates additional paper work, and slows the entire process down. In many of these instances, i seems to have been post facto effort. 18. The City has been forced to pay higher price for used equipment than necessary due to its inability to react quickly enough. A preauthorization procedure needs to be developed with specified limits on risk/value . 19. The "System" , or lack thereof, propels various Departments into buying new office furniture rather than used or surplus equipment from within the City itself. PAGE 7 Purchasing should be empowered to review internal surplus , surplus from other jurisdictions and used equipment markets, before issuing Purchase Orders for such requirements . 20. There seems to be inadequate use of Vendor Assistance and Resources. Some of the Specification writing and developments of equipment details could be more "expertly" done by suppliers and vendors . * The City should concentrate on Performance Specifications rather than Detail Specifications . 21. There seems excessive "Nervousness" about "Low ( Bid" and "Sole Source" awards . We suggest tempering this with a "Best Value" approach. 22. Improvements can be made in understanding the methods and mechanics of "Risk Shifting" . For example, computer software contracts could include Liquidated Damages Provisions , payment on Performance Test Provisions , and Acceptance Provisions . (Also the standard A. I.A. contracts should include provisions to maintain architect responsibility . ) PAGE 8 23. Present City Purchasing Authority Limits are inordinately restrictive- Due to the effects of inflation, the current limits on purchasing commitment authority seem inordinately restrictive . This hampers the City ' s ability to function smoothly and affects reaction time to market conditions. 24. The City should adopt State Defined Purchasing Limits . This would avoid confusion and conflicts among staff particularly when the City deals with other municipalities and the State. III. CITY PERSONNEL INTERVIEWED We have met with, and interviewed a number of City personnel including : Bob Jean ; Frank Currie ; Doris Hartig ; John Hagman ; Jerry McNurlin ; Mary Strickland ; Joy Martin; Bill Monahan ; Alice Carrick; Cindy Cranston ; Irene Ertell ; Loreen Wilson ; Bob Adams ; and the City Attorney, Susan Schneider. i PAGE 9 IV. DOCUMENTS REVIEWED We have reviewed a number of City documents and contracts including : Purchase Order form ; Purchase/Check Request form ; ORS 279.011 et seq , Public Contracts and Purchasing ; Finance Department proposed "flow-charts" ; various contract forms ; a number of City Attorney Legal Memos ; OAR 127-00 et seq Public Contract Review Board ; City of Tigard Purchasing Manual (November, 1979) ; and a number of documents published by the International City Management Association. V. DEVELOP AND IMPLEMENT SOLUTIONS Working with the above noted personnel and others, we will proceed to develop and implement solutions to address the identified problems. At this point the solutions fall into a number of categories including : 1. Develop/implement Systems and Procedures 2. Issue a Purchasing Manual 3. Centralize Purchasing Responsibilities 4. Establish Purchasing/Contract main files = PAGE 10 5 , iate "Checks and Balances" Implement appropr (Three Way Match, etc . ) 6. Redraft appropriate language for Purchase Order form and other standard forms s Relax Signature Authority level restrictions 7. and increase management responsibility and control E 8, Standardize City Procurement Limitations to be E consistant with State Law . 4 Prior to the compilation of our final report , we suggest � meeting with individual City Council members for their = } comments and suggestions. (FTelw/0689A) PAGE 11 f r CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: 7/25/83 AGENDA ITEM k: DATE SUBMITTED: 7/20/83 PREVIOUS ACTION: ISSUE/AGENDA TITLE: Resolution of Described below Intent to Create an L.I.D. RE: S.W. 68th _Parkway Street L.I.D. #43 (Hampton to REQUESTED BY: FAC Franklin) . DEPARTMENT HEAD OK: CITY ADMINISTRATOR: INFORMATION SUMMARY 1. The Council has requested that the City initiate improvements along 68th Parkway from Hampton Street to Franklin Street. 2. Staff has held informal meeting with property owners (on July 20, 1983) . r 3. Staff has prepared preliminary engineering report, submitting same to < City Council. ------ ------- �asaccaac===zxxca=xa====xxxxxxv==ssaa.. -- ALTERNATIVES CONSIDERED SUGGESTED ACTION Staff recommends passage of Resolution ENGINEER'S REPORT S. W. 68th PARKWAY L. I. D. # 43 l STREET IMPROVEMENT BY: City of Tigard July 22, 1983 �., Note: Exhibit "A" Vicinity Map S. W. 68th PARKWAY STREET LID # 43 (Hampton to Franklin) SCOPE: The proposed improvement along S.W. 68th Parkway, between S.W. Hampton Street and S.W. Franklin Street, includes installation of full roadway improvements, namely: collector street base, fourty foot wide asphaltic concrete pavement surfacing, standard concrete curbing, five foot wide concrete sidewalks on both sides of the roadway, streetlighting, storm sewer, traffic signing and pavement markings. Refer to Exhibit "B". FEASIBILITY: The proposed improvements are feasible to install within the existing sixty foot wide public right-of-way. Acquisition of right-of-way for installation of proposed improvements is not necessary. The proposed improvement is timely, particularly since S.W. Hampton Street has recently been fully improved and since the State Highway Division is currently improving S.W. 68th Parkway from S.W. Atlanta to S.W. Franklin Street. This proposed improvement (Franklin to Hampton) will complete an other- wise interrupted travel corridor extending from Atlanta to Hampton. Design wise, the existing topography and the existing road corridor lend themselves well to the proposed installation of improvements. Two problems could arise, namely - a subsurface rock condition and onset of inclement weather prior to construction commencement or con- struction completion. The L.I.D. Can be financed via the usual Bancroft Bond process. Engineering can be accomplished by the City of Tigard. Construction can be accomplished by letting a construction contract via the usual bid process. L.I.D. BOUNDARY: The recommended L.I.D. boundary is illustrated on the attached Exhibit "C". OWNERSHIPS: Tract ownerships and valuations are illustrated on the attached Exhibit "D". ASSESSMENT PLAN: It is recommended that assessments be distributed on a lineal front footage basis, against only those lots which front on S.W. 68th Parkway, within the district boundary. It is recommended that the total cost of the project, which is estimated to be $190,000 be distributed as follows: eighty five percent (85%) district property owners responsibility and fifteen percent (15%) City of Tigard responsibility. The City participating because of the collector street usage designation of S.W. 68th Parkway. ASSESSMENTS: =-Ihe recommended assessment methodology, as iterated above, was used to develope the Assessment Roll illustrated herein as Exhibit "E". { 1 gist its /�!�. { �I 1 t►'til;tIrk .I 1Uell � i.r `I► I!i��i ►��` a ._-��► 1 ,gig 1 �i'.I. rid►-f•w •..+ `` r'�i�( 1`'{ .. �.J_r _ 77 r ,�� ''il\{��w��,1_' �1��,►` .j�T'1-..t��1��.�� 11�.!f - �rt , f�'�►.� N lljf ►? Sib FeIt � I •'F",'.�; '!M.MuMml -� 1r -� � Vii• - s tiia,`�t_ `4� 4 �� tui rte � j -ED l 'AliIryn VAL 1 WK 47 ��1�■■■HH,, .�r'MO. nil VINI ..,.+-sem•.-•.r IN AW IL MI ! .� MSIR u�. fir!s te fi Rd L 74 VON ,WIN OR ta r _ 9 s. /O g f 2' �• f 2' 8' "� 1 ®r-, ko Loic � Q h 7 • a � b v A4T.s. a.Hoffloflugoo 0 t I � i --------------------------- -- AM IA Ne MOM rw.r RM'_ SP ��r1�►_ gra � t ' `�'�� iJ 77 .: T ■■■111{{{ .,.av.: z; LEGAL DESCRIPTION FOR LOCAL IMPROVEMENT DISTRICT BOUNDARY PURPOSES ONLY A tract of land located in the N.E. lk of Section 1, T. 2 S, R 1 W, W.M. , City of Tigard, Washington:County, Oregon, being more particularly described as follows: Beginning at the S.W. corner of Lot 20, Block 32, WEST PORTLAND HEIGHTS, a recorded plat, thence north 100 feet to the N.W. corner thereof; thence N 88' 53' E 50 feet; thence north 250 feet; thence S 88' 53' W 50 feet; thence north 100 feet to the N.W. corner of Lot 2, Block 32, said WEST PORTLAND HEIGHTS; thence on the south right- of-way line of S.W. Gonzaga Street N 88' 53' E 50 feet; thence on a northerly extension of the east-west division line of said Block 32 and on the east-west division line of Block. 29, said WEST PORTLAND HEIGHTS North 410 feet to the N.W. corner of Lot 36, said Block 29; thence N 88' 53' E 25 feet; thence North 130 feet to the centerline of S.W. Franklin Street; thence on said centerline N 88' 53' E 235 feet to the intersection with a northerly extension of the east-west division line of Block 28, said WEST PORTLAND HEIGHTS: thence South 1020 feet to the center- line of S.W. Hampton Street; thence on said centerline S 88' 53' W 310 feet; thence north 30 feet to the point of beginning.: 3-23-83 S. W. 68th AVENUE STREET L . I .D. VALUATION Ref. # Tax Acct. No. Owners Tract Acreage Land Improvements 1 8200 2S1-1AA M.H. W.hittack .287 20,700 - % Marlene Wishman 2 8500 2S1-1AA Donald E & Julia Gale .115 16,700 - Pollock 3 8600 2S1-IAA Dale C. & Wanda C. .230 21,300 44,300 Trump % Stephen W. & Lynn L. Pierce 4 9001 2S1-1AA Alfred F. & Dianne M. .344 20,700 - Kindrick 5 1800 2S1-1AD Donald E. & Julia Gail .803 98,000 - Pollock 6 2300 2S1-1AD Donald E & Julia Gail .115 20,000 - Pollock 7 2400 2S1-1AD Donald E. & Julia Gail .344 60,000 - Pollock 1300 2S1-1AD Edmund Gurney .344 60,000 - 9 1400 2S1-1AD Thelma Lena Haneline .230 22,400 33,300 10 1500 2S1-IAD Jake & Coena A. Cutshall .115 16,000 - 11. 1600 2S1-1AD Jake & Coena A. Cutshall .115 16,000 18,000 12. 1700 2S1-1AD Lavon R. Parker .230 32,000 34,400 13. 7500 2S1-1AA Harold D. & Elvanah M. .230 21,300 25,600 Maxwell 14. 7600 2Si-1AA James P. & Joyce J. .287 21,300 24,300 Weist % John J. & Jodee A. Weist 15 7700 2S1-1AA Wilbur D. & Nina .287 17,700 - Halferty 16 8100 2S1-1AA Donald E. & Julia Gail .230 17,700 - Pollock I I TOTAL; 4.306k. $ 481,800 $ 179,900 3-23-83 S. W. 68th AVENUE STREET L . I .D. i Tract Frontage Ref . # Tax Acct. No. Owners (Lin. Feet) EST. ASSESSMENT 1 8200 2S1-1AA M.H. Whittack 150 13,458.33 % Marlene Wishman 2 8500 2S1-1AA Donald E & Julia Gale 50 4,486.11 Pollock 3 8600 2S1-1AA Dale C. & Wanda C. 100 8,972.22 Trump % Stephen W. & Lynn L. Pierce - 4 9001 2S1-1AA Alfred F. & Dianne M. 150 13,458.33 Kindrick 5 1800 2S1-1AD Donald E. & Julia Gail 300 26,916.67 Pollock 6 2300 2S1-IAD Donald E & Julia Gail 50 4,486.11 Pollock 7 2400 2S1-IAD Donald E. & Julia Gail 100 8,972.22 Pollock 1300 2S1-1AD Edmund Gurney 150 13,458.33 9 1400 2S1-1AD Thelma Lena Haneline 100 8,972.22 10 1500 2S1-IAD Jake & Coena A. Cutshall 50 4,486.11 11. 1600 2S1-1AD Jake & Coena A. Cutsha11 50 4,486.11 12. 1700 2S1-1AD Lavon R. Parker 100 8,972.22 13. 7500 2S1-IAA Harold D. & Elvanah M. 100 8,972.22 Maxwell 14. 7600 2S1-1AA James P. & Joyce J. 125 11,215.29 Weist % John J. & Jodee A. Weist 15 7700 2S1-1AA Wilbur D. & Nina 125 11,215.29 Halferty 16 8100 2S1-1AA Donald E. & Julia Gail 100 8,972.22 Pollock TOTAL: 1,800 $ 161,500.00 METHOD: (1) Total Est. Assessable cost 1 Total Front Footage = Cost per Front Foot t. ($190,000 X 85%) A (1800' ) _ ($89. 7222) (2) Cost per Front Foot X Tract Frontage = Estimated Assessment CITY OF TIGARD, OREGON J COUNCIL AGENDA ITEM SUMMARY AGENDA OF: July 25 1983 AGENDA ITEM 4: �e DATE SUBMITTED: July 21, 1983 PREVIOUS ACTION: ISSUE/AGENDA TITLE: TURA REQUESTED BY: DEPARTMENT HEAD OK: CITY ADMINISTRATOR: INFORMATION SUMMARY Attached is a revised public improvement priority list prepared by Lyle Stewart. Mr. Stewart will be present at the July 25th meeting to discuss the list and provide other information. ALTERNATIVES CONSIDERED TURA may accept the priority list or revise it. 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LA 0 p PmL 0 N �Om n o ni 0 �00 � QuJ t O to O Q,n 0 0 �Il a opo, co um r- �® ° o o z � 0 t CZF r p r r' Z) ct cn 3 O Ll'�c CCCCC�111ii L �- o ° N a 8 8 0 0 0 8 CL �, z J 1-M 0 to o Q coco v E- to LL Q N tn s �s b Ob :z N - x 10— tt) i � U 5� V)NLu Of a_aLL CC L I A ` A WO LU J Z 8�` _ , ~ "MO :1 di a �. Juluz %A I... �z -jR 88.E oN t�311 r, �t 173(`Ozid �' a Ul ,&-Mvwwns a= r. CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: jj*?5, AGENDA ITEM h: 7 DATE SUBMITTED: July 21, 1983 PREVIOUS ACTION: A copy of the draft code was distributed ISSUE/AGENDA TITLE: Community Development Code REQUESTED BY: DEPARTMENT HEAD OK: _A40MLCITY ADMINISTRATOR: INFORMATION SUMMARY On July 25th my staff will brief you on the Development Code. Public Hearings will be initiated on August 8, 1983. Please bring the large draft code with a June 1983 prirting date on the opening page. If you cannot locate your copy, please let us know so we can provide you with another. ALTERNATIVES CONSIDERED Begin discussion of the code. SUGGESTED ACTION rReview Code. x o ^ o N N H � co W rnd A A pd O d N V y Z I H N OA C12 c H ra N d H V e � A .V2 N H H Rte+ E-4 I � y � i 3r4 41 00 a `l N M RV] H teP+ Rte, °' Du cIn Do d oa6i, c. M tta ti H � N x H co Cd V Cd a V a� a xzV wx H H H O .H7 O :w, p d jm ttj H O tr.7 O94 a ^ W A ^ V d M O r-4 r4 Ln �O N H M � V O O 4 V � 93. CIA �C � A Im co Cd 7C 7C In ts. x Q, � aaca. x ax a. x O } y V Q 9a O to 0 O �r O O CO2 M rr M M 43 M 1, Cd ca 4 N t.7 O+ H C y rt N H S V M N d d C9 a 5 A a ti O �aa A a e O 0 E.r M ca 0 r— od % H W er5 a t, V 0 0 e.I+o OraQ4 omOO Hp a0 t, 50 Cd M � M C 4c .. 7 on ^ d I ^ A m ) a, r"' M �.+ C14 �3 pr" N H W . a Cd t+ cu L Doi O U Oj V N I 7 ,31 V .4 >+ ad m a mcn 3 x v A O rOi O LA O rl M 3 M 3 O J 2 M39 Q M 30 .. O r+ C0 C r4 co N d r � r4N � ° c A I 4c z 4cO C/1