City Council Packet - 04/04/1983 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an
SPECIAL MEETING AGENDA agenda item needs to sign on the appropriate
APRIL 4, 1983, 7:30 P.M. sign-up sheet(s). If no sheet is available ,
FOWLER JUNIOR HIGH, LIBRARY ask to be recognized by the Chair. Non-agenda
items are asked to be kept to 2 minutes or less
and are heard at the discretion of the Chair.
1. SPECIAL MEETING:
1.1 Call To Order and Roll Call
1.2 Pledge of Allegiance
1.3 Call To Staff, Council & Audience For Non-Agenda Items Under Open
Agenda
2. CONSENT AGENDA: These items are considered to be routine and may be
enacted in one motion without separate discussion. Anyone may request
that an item be removed by Council for discussion and separate action.
Motion to:
2.1 Receive and File
e TCYS Monthly Report
m Staff Memo of 3/14/83 with Mrs. Ball's letter of 3/21/83.
e Tentative Agendas
e Memo from City Attorney regarding T.U.R.A.
3. RATIFY FLOODPLAIN POLICY ORDINANCE NO. 83- 20
s Second reading of Ordinance
4. FY 1983-84 BUDGET
e Public Hearing Opened
e Summation by City Administrator
* Public Testimony
4.1 FY 83-84 Budget
4.2 Federal Revenue Sharing
4.3 State Revenue Sharing
s Public Hearing Closed
e Continue to 4/11/83 for City Council Consideration
RECESS SPECIAL CITY COUNCIL MEETING
5. TIGARD URBAN RENEWAL AGENCY MEETING
5.1 Call to Order and Roll Call
5.2 TURA Budget FY 83-84 - Open Public Hearing and Continue to 6/27/83
for Board Consideration
5.3 Designation of Administrative Procedures Resolution No. 83-
5.4 Attorney Agreement Resolution No. 83-
5.5 Selection of Consultant to do Financial Analysis
Resolution No. 83-
5.6 Adjourn
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RECONVENE SPECIAL CITY COUNCIL MEETING i
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6. TOWN HALL MEETING (8:00 P.M.)
6.1 Introductions
Y�
� 6.2 Questionnaire Results-Discusssion
6.3 Goals & Priorities Discussion
7. ADJOURN
(0316A)
TIGARDFAMA low
CITY COUNCIL
SPECIAL MEETING MINUTES - APRIL 4, 1983 - 7:30 P.M.
1. ROLL CALL: Mayor Wilbur A. Bishop, Councilors: John Cook, Kenneth
Scheckla and Ima Scott: City Staff: Chief of Police R.B.
Adams, Director of Public Works Frank Currie, Librarian Irene
Ertell, Finance Director/City Recorder Doris Hartig, City
Administrator Bob Jean, Police Captain Kelly Jennings,
Planning Director Bill Monahan.
2. CALL TO STAFF, COUNCIL AND AUDIENCE FOR NON-AGENDA !TE;:S UNDER OPEN AGENDA.
(a) No one appeared to speak.
Mrs. Geraldine Ball requested 2.1. Staff memo of 3/14/83 with Mrs.
Ball's letter of 3/21/83 be removed from the consent agenda.
By common consent of the Council this item will be considered at the
April 11, 1983 meeting.
Councilor Scott requested memo from City Attorney regarding TURA be
removed from consent agenda, for discussion at a later date.
t 3. RECEIVE AND FILE
.1 TCYS Monthly Report
.2 Tentative Agendas
(a) Motion by Councilor Cook, seconded by Councilor Scott to receive and
file.
Approved by unanimous vote of Council present.
4. RATIFY FLOODPLAIN POLICY ORDINANCE NO. 83-20 Second reading of Ordinance.
(a) Mayor Bishop set over reading of ordinance until all Council members
were present.
5. FY 1983-84 BUDGET
(a) Public Hearing Opened
o City Administrator summarized the FY 83-84 Budget, noting major
changes in various programs and tax dollars involved to support the
budget which totals $5,777,036. He also specified proposed use of
Federal and State Revenue Sharing Funds.
(b) Public Testimony
5.1 FY 1983-84 Budget
No Testimony
5.2 Federal Revenue Sharing
o No Testimony
PAGE 1 - COUNCIL MINUTES - APRIL 4, 1983
AA INEM
5.3 State Revenue Sharing
o No Testimony
(c) Public Hearing Closed
(d) Mayor continued consideration of the Budget to April 11, 1983 meeting.
SPECIAL MEETING RECESSED 7:50 P.M.
RECONVENED AS TURA AT 7:51 P.M.
TIGARD URBAN RENEWAL AGENCY MEETING
6. ROLL CALL: Present: Chairman Wilbur Bishop, Agency Members John Cook,
Kenneth Scheckla, Ima Scott, City Staff: Chief of Police R.B.
Adams, Director of Public Works Frank Currie, Librarian Irene
Ertell, Finance Director/City Recorder Doris Hartig, City
Administrator Bob Jean, Police Captain Kelly Jennings,
Planning Director Bill Monahan.
7. FY 1983-84 Budget
(a) Public Hearing Opened
o City Administrator gave staff report highlighting revenue and
expenditures for improvements in the downtown area.
(b) Public Testimony
o Peggy Ober, 11385 S.W. Cottonwood stated she was interested in the
hiring of Lyle Stewart proposed consultant to do the financial
analyses.
o Bibianne Scheckla, 10890 S.W. Fairhaven Way stated her concern
regarding tax increment financing and requested Council to
reconsider. She urged Council to allow the citizens to vote on the
issue.
(c) Public Hearing Closed
(d) Further consideration of the 1983-84 Budget continued to June 28,
1983.
8. TURA RESOLUTION NO. 83- A RESOLUTION OF THE TIGARD URBAN RENEWAL
AGENCY (T.U.R.A. ) ADOPTING ADMINISTRATIVE
RULES AND CONTRACTING WITH THE CITY OF
TIGARD FOR ADMINISTRATIVE SERVICE.
(a) Motion by Agency Member Cook, seconded by Chairman Bishop to adopt.
o Discussion by Agency Member Scott followed regarding Section 2 of
resolution.
Motion to adopt failed by 2-2 vote of Council present with TURA E
Agency Member Scheckla and Scott voting Nay. I
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PAGE 2 - COUNCIL MINUTES - APRIL 4, 1983
9. RESOLUTION NO. 83- A RESOLUTION RATIFYING THE PAYMENT OF FEES FOR
LEGAL SERVICES PERFORMED BY THE CITY ATTORNEY FOR
THE URBAN RENEWAL AGENCY AND APPROVING AN
AGREEMENT FOR LEGAL SERVICES.
(a) Motion by TURA Agency Member Cook, seconded by Chairman Bishop to
adopt.
o Discussion by Agency Member Scott regarding section two and who is
authorized to enter into agreements.
Motion failed by 2-2 vote of Agency Members present with Scott and
Scheckla voting NAY.
10. SELECTION OF CONSULTANT TO DO FINANCIAL ANALYSIS
o Peggy Ober, 11385 S.W. Cottonwood distributed newspaper clippings
regarding Lyle Stewart who was the consultant in Gresham and
Hillsboro projects. She noted the articles report errors and
inaccuracies by Mr. Stewart and questioned quality of his work.
3
o Chairman Bishop commented since the last two resolutions had failed
he was setting over the last of the TURA items for another meeting.
Nancie Robbins 12185 S.W. Summer Street questioned Mayor's decision
of setting over the rest of TURA items and other procedural issues.
Discussion followed regarding Roberts Rules of Order and whether the
Chairman can rule on procedure. E.
Mayor Bishop stated he was continuing on with the Town Hall Meeting.
TURA MEETING ADJOURNED 8:07 P.M.
CITY COUNCIL TOWN HALL MEETING RECONVENED 8:08 P.M.
COUNCILORS SCOTT AND SCHECKLA LEFT AT 8:12 P.M. t
11. TOWN HALL MEETING
(a) As there was no quorum, Council went into study session for Town Hall
Meeting.
(b) City Administrator showed 21st Birthday video tape and noted Tigard
was still experiencing growing pains the same as it was in the City's
early formative years.
(c) Denny Perky facilitator, was introduced by City Administrator and
Chaired the Town Hall Meeting. Purpose of discussion was to review
goals and priorities and have input from the audience. Discussion
followed regarding questionnaire results relating to:
PAGE 3 - COUNCIL MINUTES - APRIL 4, 1983
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11.1 Police: lity of personnel and staff, level of services
Space needs, qua
provided.
11.2 Library: t e of facilities, kind of books and
Site location and space needs, yP
reading programs.
11.3 Civic Center: f facility- It was
Discussion followed regarding options for type oachould emphasized
lding
suggested the scale and function of the bsuggestedCoun b ldrop tax
to sell the proposal. Lavalle Allen Sugg
sell the civic issue not confuse it
increment financing to at a time.
with other issues, but work on one project
11.4 Streets, Bikeways and Parks:
The need for parks and greenway land that is not in the floodplain
was discussed as well as maintenance. Suggestions were to maintain
what is now developed and keep some land for future parks when funds
are available. Long and short time goals regarding land acquisition
were reviewed.
12. COUNCIL GOALS AND PRIORITIES
o Group discussed Council goals and priorities as it relates to the
F specific departments. In addition volunteerism and the need for
coordinator was suggested. e
o from
Group also suggested the community take up one item at a time to '
ity i
reach their goals and that
priorPersnnel opinion developed
of individual
the top for reaching goals.
goals resulted as follows:
8
Space needs - 3
Get Council to work together - 1
City take care of what it has (parks, streets)
- 1
Streets CIP 1
Establish safeguards to enjoy property
- 2
Establish CIP framework policy - 1
Develop skelton park and path system _ 1
Avoid conflict and develop pride in Government - I
Adequate Tax Resource be available
Mayor thanked Mr. Perky for his assistance in moderating the Town Hall Meeting.
ADJOURNMENT 11:50 P.M. iord<�J City Recorder �y
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ATTEST:
Mayor - City of Tigard '
PAGE 4 - COUNCIL MINUTES - APRIL 4, 1983
_ R9VI�011l� I
Da to April 4 , 1983
I wish to testify before the Tigard City
Council on the following item:
(Please print your name)
1.3 Call to staff, Council & Audience For Icon-Agenda Items Under Open Agenda
:Jame , Address & Affiliation Item Description
{{� �ItISP_3 31) 1..E '-��;
lee C"7� % /� l e is -�e�Te�T�, ' �►. '�/ �'�r�—r
DATE APRIL 4, 1983
I wish to testify before the Tigard City Council
i
on the following item: (Please Print your name)
ITEM DESCRIPTION: 5.2 TURA Budget FY 83-84 - PUBLIC HEARING
PROPONENT (For) OPPONENT (against)
Name, Address and Affiliation Name, Address and Affiliation
I
DATE April 4, 1983
I wish to testiy before the Tigard City Council i.
t:
on the following item: (Please Print your name)
ITEM DESCRIPTION: 4.1 FY 1983-84 BUDGET PUBLIC HEARING
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PROPONENT (For) OPPONENT (against) _
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Name, .Address and Affiliation Name , Address and Affiliation _
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I DATE April gst�
I wish to testify before the Tigard City Council
on the following item: (Please Print your name)
ITEM DESCRIPTION: 4.2 FEDERAL REVENUE SHARING - PUBLIC HEARING
PROPONENT (For) OPPONENT (against)
Name, Address and Affiliation Name, Address and Affiliation
f
I
DATE APRIL 4, 1983
I wish to testify before the Tigard City Council
on the following item: (Please Print your name)
ITEM DESCRIPTION: 4.3 STATE REVENUE SHARING PUBLIC HEARING
PROPONENT (For) OPPONENT (against)
Name, Address and Affiliation
Name , Address and Affiliation
March 22, 1983
MEYDRANDUM
TO: TCYS Board
FROM: Bill Knudsen
RE: Director's Ninthly Report, Januanl-February, 1983
OVEITJIEtd
At eight months into our year (July-February) we are serving 18% fewer total
clients than at this point last year. The drop is almost exclusively in
counseling referrals which are down 321. for the period. Employment referrals
are running 1% above last year. The one-third drop in counseling referrals is
not surprising since we have one-third fewer counselors this year.
The increases noted earlier this year in numbers of severe to desperate
family situations continues and, in fact, worsens. tae have seen a noticeable
increase (five in Plarch alone) in kids who are in various stages of not living
at home. Some stay with relatives or friends, some are placed in t(a1g_)0rarl
shelter care with Boys and Girls Aid or the Juvenile Department's shelter
{ home in Hillsboro. Neither of these resources are open to one of Leslie's
clients; at 19 he is no longer a juvenile. Les has put in about. 10 hours uer
week for the last month locating housing for the kid who is a learning dis-
abled THS senior living often times literally on the street. Other counselors
report cases similarly taking large amounts of time.
The Employment Program will be funded next year if the recon mndation of the
selection committee is approved by the full Juvenile Services Commission on
March 30. We may not get all of the increase in the Aide position we asked
for, but we felt our justifications for asking were solid.
In March the Employment and Training Agency (formerly CETA) will certify TCYS
to screen and refer eligible Tigard area youth to jobs in the federal program
that provides employers up to an 85% tax credit on the youth's first 6 months
wages. In assisting ETA to make its program more accessible to Tigard area
youth, (they would otherwise have to go to Hillsboro to enroll) , TOYS is better
able to help some kids who have been hard to place and keep in jobs.
The Job Training and Partnership Act Program is scheduled to start in October.
These federal funds will provide training positions for low-income youth and F
will be allocated by the State through State and local councils. Bob has been
nominated by Tigard Chamber of Comm-erce to serve on the local council. De- t
pending on guidelines now under development, TCYS may seek to contract to
provide job readiness training or other supple-n_-ntal services to eligible area
youth.
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Director's Report
March 22, 1983
Page Two
PARENT TRAINING
Yes, virginiia, there is a parent training program at TOYS. Though modest, the
program will consist of two series of classes to meet weekly between April 7
and May 26. Marge Kessler will teach Single Parent Survival Training and
Laurie Birchiil will teach the series for blended families. Both are volunteers.
The classes will be co-sponsored by the Tigard School District at their request.
I will be submitting a request through the Consortium's Blue Chip Portfolio
Project for about $3500 to fund eight 8-week sessions next year.
STATUS OF PENDING FUNDING
County: Successful advocacy by all three YSC's convinced the Budget Committee
to restore the YSC directors to the County budget and to keep the positions
within the Juvenile Department. TCYS will provide youth to deliver flyers
promoting the March 29 levy in precincts with a history of support for County
levies. No levy, no County money.
Tigard: By a unanimous vote the Budget Committee recommended March 10 to place
a B levy on the May ballot for $45,000 for TCYS. Jean Haldorson will head up
the committee to promote the levy. The staff wishes her and her committee well
and is ready to help.
Tualatin: City Manager Steve Rhodes reports he included TCYS in his budget
forecast for $20,000. We only asked for $15,000. Even so, this was good news
since we have usually started the process on the hit-list. We will likely
present to the Budget Committee in April.
Consortium: Though we , e secure in funding through April 30, 1984, we have
heard the Federal grant will be reduced after that date and remaining funds
focused on maintaining services to keep Multnomah County's status offenders
out of detention.
FRIENDS OF TCYS
Peg Martin and Denny Purkey and I have designed the mailing and will have about
2500 printed for mailing in early April to selected hot prospects. A community
service placement from Clackamas County is helping us collate all our mailing
lists onto file cards.
JUVENILE SERVICES COMIMISSION
The second good ;rove JSC made this month (the first was to recommend TOYS for
funding) was to take on Linda Gray as its newest member. Congratulations,
Commissioner Gray! Linda was last seen by her family a month ago, leaving for
a RFP Committee meeting in Hillsboro. . .
SITE
We have been plagued by a series of petty thefts and break-ins resulting in
�_ minor thefts. We believe one person to be the culprit. Lock tumblers have
DIRECTOR'S REPORT
March 22, 1983
Page Three
been changed, (the front door key was taken)the coke machine replaced by a
company-serviced model, (the coke key was taken) ,the basement windows have
been boarded up, (they were kicked in) ,and the front desk is tendered more
consistently. The police have been notified and we have one suspect at this
point.
SERVICE CLUB COUNCIL
A newly forming group of service clubs has identified TCYS as an agency thev
want to help. Fred Kemp of King City Lions Club said the group would be called
the Tigard Area Service Club Council. Their purpose will be to coordinate all
club activities to meet community needs.
-BARD COMMUNITY YOUTH SERVICES
MONTHLY SERVICE REPORT
FEBRUARY, 1983
1 . Plumber of Youth Referred This Month: 32 Re-referrals :_1 No Show 6
TOTAL : 33 Cancel 2
Open Cases
2. Living Status : Ann 4
8 Both Parents 1 Father Leslie 14
--- Linda 16
_2 Mother/Stepfather 1 _Relatives Miriam 3
3 Father/Stepmother Unknown
16 Mother 1 Independent
1 Other (Specify) (CSD)
3. School Status :
29 Full-Time Suspended Unknown
Part-Time Expelled
2 Discontinued High School Grad.
0-
1 Irregular Attendance _ l GED
4. Sex : 23 Male 10 Female
5. Ethnicity:
30 White Native American 2 Hispanic
Black _ Asian 1 Other s
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6. Prior Court Contact: 13 Yes 20 No
1
7. Residence: #
1
26 Tigard 6 Tualatin 1 Other
e
Incorporated Unincorporated
4
C
R. Source of Referral :
11 School 7 Parent 1 Self 2 Juvenile Department
1 CSD 7 Other Individual 3 Other Agency
R
1 Police
9. Reason for Referral :
7 Family Problems Educational Assistance Activities/Recreation
5 School Problems 15 Employment Law Violation
2 Personal Problems 4 Drug/Alcohol Problems --
MONTHLY REPORT
Page Two
10. Age:
9 Under 12 9 16
5 13 3 17
4 14 1 18
1 15 1 Over 18
11 . TCYS SERVICES PROVIDED THIS MONTH:
HOURS: NUMBER SERVED:
34 ( 1) Individual Counseling. . . . . . . . . . . . . . . . . . 34
1 ( 2) Group Counseling. . . . . . . . . . . . . . . . . . . . . . . . 1
37.50 ( 3) Family Counseling. . . . . . . . . . . . . . . . . . . . . . 89
(4) Educational Counseling. . . . . . . . . . . . . . . . .
2.75 (5) Drug Counseling. . . . . . . . . . . . . . . . . . . . . . . . 6
1.25 (6) Alcohol Counseling. . . . . . . . . . . . . . . . . . . . . 2
10.50 (8) Needs Assessment. . . . . . . . . . . . . . . . . . . . . . . 18
SERVICES:
87 (7) Employrrnnt Counseling. . . . . . . . . . . . . . . . . . 59
33 (9) Job Placement-Kids for Hire. . . . . . . . . . . . 31
14 (10) Job Placement- Permanent. . . . . . . . . . . . . . . 14
2 (11 ) Job Readiness. . . . . . . . . . . . . . . . . . . . . . . . . 36
(12 ) Recreation. . . . . . . . . . . . . . . . . . . . . . . . . . . .
(13 ) Big Brother/Big Sister. . . . . . . . . . . . . . . .
t
(14 ) Support Services. . . . . . . . . . . . . . . . . . . . . .
(15 ) On-Going Follow-Up. . . . . . . . . . . . . . . . . . . . 21
(16 ) 3-Month Follow-Up. . . . . . . . . . . . . . . . . . . . . 8 q
(17 ) Tutoring/GED. . . . . . . . . . . . . . . . . . . . . . . . . .
(18 ) Transportation. . . . . . . . . . . . . . . . . . . . . . . .
{19 ) Agency Coordination. . . . . . . . . . . . . . . . . . . 14
r.
(20 ) Parent Education. . . . . . . . . . . . . . . . . . . . . . ..
(21 ) Community Education. . . . . . . . . . . . . . . . . . . {
Specify
(22) Other. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
12. Job Orders Received:_
Kids Applying for 'Work Permits `
Kids For Hire 36 1�
Permanent: _14 4 Kids Applying for Social Security.
TOTAL : 50 E
MONTHLY REPORT
'age Three
13. Volunteers : �_ Active This Month
90 Hours Donated
14. Big Sister/Brother Program:
9 Matched Pairs 9 Kids Pending _ 0 Volunteers Pending
15. Information/Referral Contac-ts :
295 Total Contacts
Youth 43_ Phone fig— Information 263 TelephoneMTnloyment
Adults _ 2 Person _lp Referrals Related)
16. Consultation Hours :
2 Program Consultation 12 Other Service Agencies
3 Non-Client Consultation 2, Training
_ 14 Community Relations
% 11 Miscellaneous
17 . Parent Education Program:
in Group K Sessions Service Units
Pre-STEP
STEP — -- —
Stress Management —
Communication/AdolescentSelf-Esteem — _--- ---
Single Parents
Step Parents —
Adolescent Sexuality
Workshops
Fowler Rap Group 6 3
TOTALS: 6 3
REN
O'DONNELL. DATE March 31, 1983
SULLIVAN & RAMIS
ATTORNEYS AT LAW
1727 N.W. HOYT STREET TO Mayor and City Council
PORTLAND. OREGON 97209
(503) 222-4402 FROM jean, City Attorney
EC= , __
RE City of Tigard/TURA
This proposed Charter amendment prepared by Mr. Cox was received
by our office on Thursday, March 30th.
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JAMES A. COX
ATTORNEY AT LAW
ARE- CooE 503 204 L-KESIME PLAZA
TELEPHONE 635-35-46 B NORTH 67-TE STREET
LAKE OSWEGO.OREGON 97034
MEMO
TO: Ed Sullivan
FROM: James A. Cox
Date: March 30 , 1983
RE: Urban Renewal Initiative
----------------------------
Section 1 provides for termination of TURA because of my
concern that the city might decide there was some way to i
implement and finance the program ( including increment
financing) without amendment of the existing plan.
Section 2 allows a new urban renewal agency to be created
subject to limitations on tax increment financing .
Although the measure would be part of the charter, Sec . 2
designates Sec . 1 as an "ordinance" capable of being acted
upon by the council without a vote of the people . This is
done in order to minimize any possible problem with ORS
457 ' 075 (which provides that urban renewal agencies may be
terminated by "ordinance" ) . This idea of putting something
in a charter which nevertheless can be amended or repealed
as an ordinance is adapted from the method used in Oregon
Const . , Amended Article VII , Sec . 2, which in effect continued
Original Article VII in force until repealed or amended by
the legislature .
Section 3 requires the city council in considering the
adoption or amendment of any urban renewal plan to obtain
voter approval of tax increment financing if such method of
financing is a part of the plan. Thus , if the termination
of TURA as provided for in Sec . 1 should be held to be non-
effective for any reason, the council would still have to
submit tax increment financing to a vote in connection with
the amendment of the existing plan. It appears most likely
that an amendment of the plan will be necessary for reasons
unrelated to tax increment financing .
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Memo to P-d Sullivan
March 30, 1983
Page -Z-
Any thoughts you can give me on draftsmanship or legal
problems I may have overlooked will be appreciated . I will
be presenting a draft to the group meeting Thursday evening ,
March 31st.
JAC/kls
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CHARTER AMENDMENT
Sec . 1 . The voters of the City of Tigard , exercising their
powers as the ultimate governing body of the city as reserved
to them by the ordinances of the city and by the Constitution
and laws of the State of Oregon, do hereby find and determine
that there no longer exists a need for an urban renewal
agency in the city. Therefore, the Tigard Urban Renewal
Agency, as established and/or activated by Ordinance No .
81-91 , adopted in December, 1981 , is terminated . The facilities ,
files and personnel ( if any) of the Tigard Urban Renewal
Agency shall be forthwith transferred to the city. The
termination shall not affect any outstanding legal actions ,
contracts or obligations of said agency, and the city shall
be substituted for said agency in respect thereto.
Sec . 2 . Section 1 hereof is and shall be deemed to be an
ordinance of the city within the meaning of ORS 457 .075 .
Therefore, Section 1 hereof may be amended or repealed by
nonemergency ordinance adopted by the City Council . The
City Council may in the future activate , create , reactivate
or recreate an urban renewal agency in the city in the
manner provided for by law, subject to the limitations of
Section 3 concerning the methods for financing the activities
of such an agency,
i Sec . 3 . The city shall not approve an urban renewal plan or
an amendment of an urban renewal plan if such plan includes
tax increment financing as a permissible means of paying the
debts and obligations of the agency unless , prior to the
activation and implementation of tax increment financing ,
such method is approved by the voters of the city at a
regular or special city election.
Sec . 4 . Definitions . . .
Sec . 5 . Severability. . .
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March 30, 1983
MEMORANDUM
TO: Mayor and City Council
FROM: Bob Jean, City Administrator
SUBJECT: Response to Mrs. Ball's Response of our Response
On February 7, 1983, Mrs. Ball submitted a series of questions by letter to
the City which she read into the Council record. Staff was directed to
respond to Council in writing by March 28, 1983.
On March 14, 1983, the Planning Staff responded by Memo to Council as to Mrs.
Ball 's questions. A copy was forwarded to Mrs. Ball.
On March 21, 1983, Mrs. Ball hand-delivered another letter to the City at the
Council's Special Meeting workshop. This letter was entered into the record
as Receive and File. A copy of this letter was forwarded to appropriate staff
for their information.
On March 28, 1983, the Planning Staff's Memo of March 14, 1983, was before the
Council as Receive and File on the Consent Agendas. Mrs. Ball asked that the
item be pulled from Consent and set to Open Agenda. Council subsequently
tabled the entire issue indefinitely.
I met with Mrs. Ball after the meeting as to her concern. She said she wanted
her letter of response of March 21, 1983, to be made a part of our response of
March 14, 1983 to her questions on her letter of February 7, 1983.
Action Recommended: Council should Receive and File staff's Memo of March 14,
1983 (in response to Mrs. Ball's letter of February 7, 1983) and Receive and
File Mrs. Ball's letter of March 21, 1983 (per our Memo of March 14, 1983).
No further action is required.
RM
March 30, 1983
MEMORANDUM
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TO: Mayor and City Council
FROM: Staff
SUBJECT: Floodplain Policy Ordinance
Please bring your copy of the Ordinance and Attachment "A'• policy language
from the March 28, 1983 meeting. If you need an additional copy, please
contact Patt Martin or Doris Hartig at City Hall.
Action Required
Motion to adopt Ordinance 83-20 upon 2nd reading.
(0447A)
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March 309 1983
MEMORANDUM
TO, payor and City Council �
FROM: Bob Jean, City Administrator
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SUBJECT: Budget Hearings
public hearings are required on the City's proposed 83-84 Budget, use of the
Federal Revenue Sharing Fund Budget and the State Revenue Sharing Funds.
mony can then be
The hearings can
ndaaorder.opStaffacanhbest respond aftere same time. all taken
ll beened all testimony has been
on each in Age
received. The hearings can then be closed.
Action Required
No action, except a motion to continue Council consideration to April 11,
vy resolutions will be considered.
1983, where the A and B le
(0447A)
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March 31, 1983
MEMORANDUM
TO: Mayor and City Council
FROM: Finance Director/City Recorder
SUBJECT: FY 83-84 Use of Federal Revenue Sharing Funds
Anticipated revenues in this fund are budgeted for a total of $113,000.
A breakdown of expenditures by program is as follows:
Police Dept. - Capital outlay $25,550
Finance & Service - Capital outlay 22,525
Library Dept. - Capital outlay 32,300
Social Services - Washington County 1,500
Emergency Services & Shelter (WCCAO)
Mayor & Council - Materials & Services 2,000
General Government - Materials & Services 29,125
t
TOTAL $113,000
For more details please refer to the budget document.
(0447A)
Ic
i
d
March 31, 1983
MEMORANDUM
TO: Mayor and City Council
FROM: Finance Director/City Recorderl((�"/ mow
SUBJECT: FY 83-84 Use of State Revenue Sharing Funds
As our portion of State Revenue Sharing Funds , the City expects to receive
$121,000.
The proposed expenditure is for Community Services, Police Department.
i
March 30, 1983
MEMORANDUM
TO: Mayor and City Council
FROM: Bob Jean, City Administrator
SUBJECT: T.U.R.A. Budget
The T.U.R.A. Budget Committee and the T.U.R.A. Advisory Committee have
reviewed and recommended the 1983-84 T.U.R.A. Budget. A public hearing by the
T.U.R.A. Board is required.
The hearing should be opened, testimony reviewed, staff response made, and
then the hearing closed.
i
Action Required
c
No action required, except to continue Board consideration to June 27, 1983, j
'c^ adoption.
f
�. (O447A)
Y
EWEN
C17Y OF TIGAIW
WASHINGTON COUNTY,OREGON
March 31, 1983
Honorable Persons:
Pursuant to the T.U.R.A. Administrative Rules Resolution, I have designated
Tigard•s Director of Planning and Development, Mr. Bill Monahan, as the
T.U.R.A. Administrative Officer who shall exercise the duties under my
{ supervision.
Yours Truly,
dt�bert 14. Jean
City Rhinistrator
RWJ:ch
t4
12755 S.W.ASH P.O. BOX 23397 TIGARD, OREGON 97223 PH:639-4171
O'DONNELL. DATE March 31 , 1983
SULLIVAN & RAMIS "e—
SULLIVAN
ATTORNEYS AT LAW TO Mayor and City Council
1727 N.W. HOYT STREET
PORTLAND. OREGON 97209
(5031 222-4402 FROM qlivan, City Attorney
RE City of Tigard/'TURA: City Attorney
services to TURA
As you are aware, the Tigard Urban Renewal Agency is a separate
legal entity from the City of Tigard, despite the fact that
there is a close relationship. See Umrein v. Topaz, CA A24023
(Feb. 16, 1983) . You must contract with the city or others
for staff services. This includes your legal service
requirements.
TURA has already made use of our firm' s services via our
agreement with the city. The first section of this resolution
ratifies payment for those services.
The second and third parts of the resolution provide for our
legal services through our existing agreement with the City
of Tigard, under the same terms of course. This is in
conjunction with the resolution concerning city services and
staff to be provided to TURA.
EJS:mch
3/31/83
TIGARD URBAN RENEWAL AGENCY
CITY OF TIGARD, OREGON
RESOLUTION NO. 83-
A RESOLUTION OF THE TIGARD URBAN RENEWAL AGENCY (T.U.R.A. ) ADOPTING SELECTING
A CONSULTANT TO AMEND THE T.U.R.A PLAN AND REPORT.
WHEREAS, T.U.R.A. desires to contract for Urban Renewal Planning Services for
the purpose of amending the T.U.R.A. Plan and Report; and
WHEREAS, a request for qualifications was sent by the Director of Planning and
Development to qualified consulting firms resulting in three proposals; and
WHEREAS, the T.U.R.A. Advisory Board at a meeting on March 28, 1983,
interviewed the three applicants and unanimously recommended the firm of
Patterson, Stewart and Associates of Medford, Oregon; and
WHEREAS, a maximum contract fee of $7,000 has been established and authorized
by T.U.R.A.
NOW, THEREFORE,
BE IT RESOLVED BY THE T.U.R.A. BOARD THAT:
#` SECTION 1: The firm of Patterson, Stewart and Associates of Medford,
Oregon, be awarded a contract not to exceed $7,000 to perform
professional planning services to amend the T.U.R.A. Plan and
Report as specified in the Request for Letter of Qualification.
SECTION 2: The Director of Planning and Development is authorized to work
with the consultant to develop a contract that provides for the
scope of services to meet the needs of T.U.R.A.
SECTION 3: The T.U.R.A. Administrator is authorized to execute a contract
with Patterson, Stewart and Associates for a sum not to exceed
$7,000 for professional planning services.
PASSED: This day of , 1983 by the Tigard Urban Renewal
Agency.
Mayor - City of Tigard
ATTEST:
City Recorder - City of Tigard
RESOLUTION NO. 83-
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March 30, 1983
MEMORANDUM
TO: Mayor and City Council
FROM: Bob Jean, City Administrator 1
SUBJECT: Town Hall Meeting
Denny Perby of Perby's Tax Service has agreed to act as the facilitation for
this year's Town Hall Meeting. (Dr. Kingston, who hosted last year, is out of
town, but suggest Denny Perby whom agreed to help this year.)
Storer Communications has worked with me in editing a brief videotape version
of the 21st birthday, which Y hope will help set an upbeat tone for this
meeting.
Introductions of the Chairpersons and recognition of each Board or Committee
Member present would follow the videotape.
Excerpts of the December Questionnaire Comments and the numerical results will
be provided to Town Hall participants along with the updated list of Goals and
Priorities.
r
(O4a7A)
QUESTIONNAIRE RESULTS
EXCERPTS OF
COMENTS RECEIVED
COMENTS REGARDING THE POLICE DEPARTMENT
o We need more Police Officers. Our Police facility is a "house". People
should be more concerned with a new and efficient Police facility.
o I have never had anything but the best of relations with our Tigard
Police--they are to be commended.
o We don't have enough policemen for this size city.
a Home checks for vacationers--very important.
o Help initiate neighborhood groups to provide "watchers" for vacationer's
homes.
o Something should be done to enforce the traffic laws, i.e. , speeding,
better.
o Police "in person" inspire more confidence than "by phone".
0 1 think the City Police Station is a disgrace to the people that have to
work there--I think they should have a new facility.
o More Police patrol in neighborhoods.
o Police responded to a hub cap theft in our area. . .thanks to them, we have
our hub caps.
o The Tigard Police Department is the finest.
o Tell Police not to sit in their cars and chat with each other--looks
terrible.
o Avoid like the plague! The Tigard Police are less than nominal! No help.
o I would favor tax increases to maintain and improve law enforcement.
o I like the way you physically handle wife-beaters.
COMENTS REGARDING THE LIBRARY
o Needs new books, new personnel and a building that smells good.
o At this time prefer using Tualatin Library.
o Find a way to expose more people to that Library and you would have no
problems getting out of that dump.
0 1 really feel we need a new library--the facility now is very shoddy and
smells musty. T would support library funding for a larger, newer
facility or an actual new building.
o Public Library sh�.uld be cut to 40 hours.
o We use the Beaverton Library--its larger.
o The Library is closed the times I go. Hours open longer!
o I object to libraries that use books to wedge doors open!
o Regarding the Library, reduce to 40 hours.
o I like the Library just the way it is and where it is.
0 Location of the Library is not near as important as the QUALITY of the
facility! !
o The City Library is a shambles.
o The Library is one of Tigard's valuable assets--not necessarily the
building, but the staff and books. It should have a more adequate
facility.
0 A new Library facility is desperately needed.
COMMENTS REGARDING THE CIVIC CENTER PROPOSAL.
o I'd like to see this Center on a reasonable basis.
o The consolidation of all City service departments into one area is still
#1 priority. I would support a one or two story office complex that could
potentially house several department functions. Possibly to include a
large space allotted for a library.
o The City might try negotiating a lower rent for needed space. The Library
screwed up when they wanted a building all by themselves and larger than
necessary. The Council made a mistake (with the economy in the shape it
is) by asking for a whole City Center with a clock tower. If they had
said, "we know the economy is bad and only ask for the land and Crowe
Building" the first election, the chances are they would have got that.
o Wait the economy out a bit before building or expanding.
o I would support a measure to purchase the present building, consolidate
all services there and be done with it.
o These are gr^3 ideas. Put them on the back burner until the recession is
over.
o I like the idea of a Civic Center with multiple functions--doesn't short
change the Library, and economize on the public meeting space.
o Yes to a smaller Civic Center.
o Wait for bond proposal until economic situation improves.
o Basic no frills building.
o Why not enlarge (2-3 stories) the old City Hall and stay there. It has an
old charm that is worth preserving. Current facilities for the Police and
municipal government (City Hall) are totally inadequate.
o It is my opinion that a facility can be developed on a lease-buy back
basis through a private investor(s) and rental of which should be based on
competative bid from a lessor(s) .
o I don't have a lot of information about the Civic Center plan but why not
a combined all-in-one building approach to the problem.
o I would support a Civic Center if times were better--but not now.
o City could certainly use a City-owned building but not the expensive one
they tried before the voters. I would support a much toned-down building.
o I favor a modest Civic Center for the future--but not at this time, even
though money would be saved in the long run!
o I support buying the building.
o I'll approve a Civic Center plan as soon as the recession lessens. Could
purchase land now and build later!
COMENTS REGARDING STREETS, BIKEWAYS AND PARKS_
o The traffic situation on Pacific 11wy (99W) is terrible and getting
worse--can't something be done?!
o Regarding the maintenance and expansion of sidewalk/bikepath system: no-
no-no.
o Regarding the maintenance and expansion of sidewalk/bikepath system: no,
no.
o The maintenance of parks and maintenance of bikepath system in these times
of recession is a waste of money.
o Hall Blvd. is in need of bikepaths badly, up to Bonita Road.
o I've never seen a street cleaned in the 4 years I've been here.
o We always appreciate the street cleaner coming once in a while.
o Thanks for cutting back blackberries on bikepath along Grant Street west
of Fanno Creek.
COMMENTS REGARDING STREETS, BIKEWAYS AND PARKS (CONTINUED)
o There is a Poison Oak plant growing along Grant Street north of Fanno
Creek by the wire fence.
o What are greenways?
o Street cleaning by kids.
o Keep maintenance of all public parks.
o We don't need street cleaners!
o We do need bikepaths.
o You've been doing a fine job on street maintenance. Keep up the good
work! The improvements you're making at the west end of Main have been
needed for a long time and are greatly appreciated.
o Get heavy trucks, that run much too fast and put pot holes in the road,
off Durham!
o Pot holes and street maintenance should get a higher priority.
o No more greenways or parks.
o Too much park-greenway lands and they should be sold off to provide
revenue to maintain existing developed areas.
o We need more parks and places for children, not less.
COMMENTS REGARDING THE "ALL ABOUT TOWN" NEWSLETTER AND THE QUESTIONNAIRE
o This Questionnaire is a good idea, however, a lot of the items I'm not
really informed on.
o I think that having citizen input like this is great! We should do this
each year.
o This Questionnaire is great. Makes me feel I really have a say in my
community.
o The Questionnaire is an excellent idea.
o The All About Town is usually too brief to give adequate information.
o I'd rather see a Questionnaire like this so City Council gets an idea of
views from everyone.
o All About Town is a waste of tax money that could be better spend on the
Library.
o I think this Questionnaire is a very good idea. I just moved here from
Portland, and I already feel like Tigard is my home.
o Your newsletter is the only means of knowing what this city is doing.
o The All About Town newsletter is a waste of taxpayer's money!
o The All About Town is a good idea.
o I enjoy the All About Town and think it is a very worthwhile thing to have.
MISCELLANEOUS COHMENTS
o Don't we pay for street lights in our tax bill?
o I have supported all City funding measures for the past 3 1/2 years. Last
November I did not. s
o it would be great for City maintenance crews to keep blackberry vines cut i
away from City parks and along walkway under overpass near Willamette
Industries.
o Let's start a "City Lottery System".
o Thanks for this time to express our complaints and we know you City
Council people are doing a good job.
o Can anyone join an NPO? What NPO district do we live in? I think that
the newsletter is a super idea and it should continue.
0 Keep up the good work--you're doing fine. Thank you.
MISCELLANEOUS COMMENTS (CONTINUED)
o Taxes must be lowered--if this means less services, so be it!
o We enjoy our living situation in Tigard very much. it is a nice place to
live and raise a family.
0 I would like to see some, if not all, of the bickering that goes on in
Council meetings to slow down and get some constructive thinking going on.
0 There are a lot of us from the east side who have moved here to retire and
don't have much interest in Tigard.
0 Tigard is a bedroom community of Portland and will remain so.
o No. 3 refers to services that are needed in a city like Tigard--a
reduction or elimination of any of these services would be wrong. Why not
ask the citizens if they would support the cost?
o We need to think about the future, not tomorrow, but way down the line.
I'm willing to pay the price.
o I am a fairly new resident of Tigard and do want to see needed
improvements.
o The City should disincorporate.
o If you cut the hours of the Library and City Hall, why not just close them?
o To question #3 add: maintenance and expansion of drainage systems and
sewerage service.
0 No on annexation, because I have been forceably annexed.
0 Regarding the hours City Hall is open, cut to 20 hours.
o Regarding codes enforcement, who cares?
o I think everyone is taxed to the limit right now.
o Tigard is undergoing growing pains, it is no longer the small city it once
was and needs to expand its services to match its population.
o We were annexed and didn't want to be! !
o "No man is an island".
o Give the citizens time to swallow this "downtown renewal".
o I have resided in Tigard for many years. I think it is a fine city, but
it is without a common goal.
o Please don't try to get in the "rut" of trying to be all things to all
people.
o I support a sales tax, and a state lottery if necessary, but I will not
pay more property taxes!
o Code Enforcement: this is drastically needed in view of the economy and
unemployment situation.
o Can anything be done to improve the postal service?
o Downtown urban renewal is essential to improve the City center. You
should spend money on it instead of asking the public about it.
o Leave the downtown the way it is. It is quaint.
o In a nut shell, there are just plain too many hands in my pocket. If
getting those hands out of my pocket means fewer services, then so be it!
It is unfortunate that the areas we want least to hurt, i.e. , our own
cities and towns, seem to be the only ones we can control. in reality
it's Uncle in Washington that hurts us the most and that we would most
like to cut off. Next on the list would be Salem. The sad fact seems to
be that the only one I can control is Tigard and the County.
o No more taxes please, unless you tax someone else.
o Why do we need Building Permits? Why can't I hook my own sewer to the
City sewer?
o The government needs to publish their goals and objectives for the year.
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January 20, 1083
l
GOALS AND PRIORITIES
(✓ ) PROGRESSING. BUT STILL NEEDS EMPHASIS. . .
COUNCIL AND ADMINISTRATION FINANCE AND ADMINISTRATION
4. 5 ./Council and Advisory Board Relationships 4.5 -Labor Relations
✓Annual Coal Review Workshop (until routine) ✓Classification and Compensation Policy
Management System Organization
Productivity
Accountability 4.0 -Overtime
budget Workshop .-Purchasing
Cost Consciousness Fees and Charges
Taxes
4.0 ✓Civic Center Personnel System
✓Goals. Work Programs and Merit System Labor Negotiators
.-Policy Options and Analysis
.-Service Levels 3.5 wTotal Compensation Policy
vVolunteerism ✓Capital Improvement Plan
Intragovernmental (Internal) Communications .oContingency Reserve
Council Training Vacation Policy
Meeting Rules Fact Sheet Finances
�3.5 -Philosophy of Government 3.0 Debt Management
Pacific Highway Computers and EDP Technology
Newsletter Code
Change Audit
Press and Media Relations
Financial Analysis
Contracting Out LIBRARY
3.0 .-Community Relations 4.5
-Comparison With Other Cities
Intergovernmental Coordination 4.0.-Space Needs
Appropriate Technology Council and Board Relations
2. 5 City Attorney 3.5 Growth Impact
Purchasing
3.0 -Cab le TV
Pride in Library
Library Services
Hours of Operation
2.5 Municipal Reference Library
Visibility
2.0 Social/Cultural/Arts
COMMUNITY DLVELOPMENI PUBLIC SAFETY
4. 5 -Comprehensive Plan Versus NPO Plans 4. 5 ✓Un.ion Contract
Density Police Department Linage
'Targeted Police Services
4.0 .-Downtown Revitalization
--Street/Arterial System 4.0 —ICRP
.-Sewer System ✓Police Department Space Needs
..,Park Plan ✓Crime Prevention & Community Relations
-,ParksCoordination with Law Enforcement
..,Industrial Development Agencies
✓Community Involvement Police Staffing and Growth Impact
Code Enforcement Dispatching
Tracy Report Versus Chief's Response
Growth Management Coordination
Fleet Management Safety Valve
Municipal Judge
3.5 ✓Pedestrian Ways/Bikeways Police Radio Transmitter
✓Public Facilities Planning within
Urban Growth Bounds 3.5 Public Safety Resource
✓Cable Communications/Cable TV School District Coordination
.Local Improvement Districts (LID'S) :slice Reporting
.-Economic Development Expanding Role of Police Department
✓Capital Improvement Plan and Program Alarm Response
Planning Director Equipment Replacement Policy
Street Lighting Policy Alternatives
Traffic Signs and Signals Computers and EDP Technology
Sign Code Report Writing
Building Department Municipal Court
Street Light Outages and Traffic Municipal Court Versus District Court
Light Malfunctions Citings
Beautification
3.0 Fire Districts Coordination
3.0t-Recreation :ght. Bard
•Evaluate Feasibility/Desirability of
Three Slater Districts in Tigard 's 2.5 Tri-Met Coordination
UCB Becoming City Department
2.0 --Evaluate Feasibility/Desirability of:
✓Senior Center
Building Height Limits Tigard Fire Department
Chamber of Commerce
Community Develop. Block Grant (CDBG)
Engineering
Cook Park
Planning Commission Minutes
Main Street Parking
Added bre the Park Board only:
-'Greenway Development and Acquisition
✓Park Development and Acquisition
2.5 Janitorial Services
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COUNCIL GROUNDRULES
Communications Between Councilors, City Administrator and Staff
-- Councilors are encouraged to maintain open communications with the City
Administrator, both as a group and individually in one-on-one sessions. . .
-- Councilors are encouraged to direct inquiries through the City
Administrator, giving as much information as possible to ensure a thorough
response. . .
-- In the absence of the City Administrator, Councilors are encouraged to
contact the Department Head, realizing that the Department Head will
discuss any such inquiries with the City Administrator. . .
-- Contacts below the Department Head are to be discouraged due to the
possible disruption of work, confusion on priorities, and limited scope of
response. . .
-- Unwritten communications are to be treated by the Administration as
"advisory" only. . .Issues requiring action or follow-up by the Council as a
whole should be submitted to Administration in writing. . .
-- Councilors should not expect immediate answers (e.g. , on-the-spot or even
next week) unless a less than thorough answer or qualified analysis is
acceptable. . .
-- Everyone needs to recognize agenda cycle and 10-day cut-off. . .Add-ons to
be minimized, and handouts distributed at start of meeting, except
Executive Sessions.. .
-- Staff will attempt to schedule items assuming the longer timelines or
!` assuming second reading of ordinances. . .
-- Don't assume Staff is guilty until proven innocent. . .
Communications Among Councilors
-- Try to avoid surprises or "plops", especially it they appear intended to
embarrass or discredit. . .Councilors and Staff should try to prepare in
advance of public meetings and get issues into packets. . .If a "plop" is
dropped, its ok for "victim" (Council or Staff) to ask to have the item
tabled. . .
-- Add-on-Agenda items are not "plops", but should be brought up at start of
meeting and generally considered only if continuing to a later agenda is
not appropriate. . .
-- Councilors are encouraged to suggest agenda topics at the bench or to
contact the City Administrator about scheduling an item into the Tentative
Agenda. . .
-- Requests for legislative action of Council may be initiated by any
individual Councilor and responded to by the City Administrator consistent
with resources and priorities, or referred to Council as a whole. . .
-- Try to avoid hidden agendas. . .
--- Try to qualify "Yes" vs. "No" on procedural issues. . . g
-- "Safe" votes should be clarified amongst Councilors privately. . .
-- "No" votes should be explained, if not part of discussion. . .
-- A motion to table is preferable to a forced or uninformed vote. . .
--- A "point of order" is always in order and may be used by Council (or
Staff) to stop "cheap shots" or counter-productive actions. . .
is
communications with the Community/General Public
Councilors and General Public need to be reminded of the Agenda cycle,
cut-off dates, general "need-to-know" of how public issues are handled and
how citizen input may be accomplished. . .
--
-Official- communications should come through City Hall and be provided to
the Administrator. . .Direct submittals or inquiries to the Council or
individual Councilors should be referred to the Administration, or
Councilors may ask the Administration to look into an issue. . .
-- The Mayors "State of City" address should be the result of dicussions
with Staff and Councilors, but should not be viewed as City policy. . .
-- official "press releases" should be encouraged, both to ensure accurate
reporting and to advise Councilors and Staff of the official position
communicated to press. . .
-- Never get upset about what you read or hear in the press. Assume everyone
is misquoted. . .Don't respond to the press or get upset about what someone
supposedly said until you ask the person who supposedly said it. . .
General
-- Councilors are always Councilors ;n the eyes of the Administration, never
just private citizens. . .
-- Communications from spouses of Councilors will be viewed by the
Administration as if from the Councilor. . .
-- information that "affects" the Council should go to Council. The City
Administrator is to decide on "grey areas", but too much information is
preferable to too little. . .
-- Council "Information Only" items will be transmitted either by mail or in
a separate envelope with agenda packet -- not as part of official record. . .
-- Performance evaluation criterion should be set at start of review period,
not just before the review. . .
-- if Councilors get involved in labor relations (e.g. , employee contacts or
public statements) while staff is negotiating, then the process becomes
the Councilor's to negotiate. . .
-- Budget cuts mean policy decisions. Budgets will not be cut "piece meal"
or "across-the-board", rather should be wade in service or program areas,
giving Staff full opportunity to provide data clearly defining impact. . .
-- use Request for Action form for "pothole" problems. other concerns or
items should be set for an agenda by contacting City Administrator or by
motion of Council. . .
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