City Council Packet - 03/16/1983 IN
TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an
SPECIAL MEETING AGENDA agenda item needs to sign on the appropriate
MARCH 16, 1983, 7:30 P.M. sign-up sheet(s). If no sheet is available,
FOWLER JUNIOR HIGH SCHOOL ask to be recognized by the Chair. Non-agenda
LECTURE ROOM items are asked to be kept to 2 minutes or less
and are heard at the discretion of the Chair.
1. SPECIAL MEETING:
1. 1 Call To Order and Roll Call
1.2 Pledge of Allegiance
1.3 Call To Staff, Council & Audience For Non-Agenda Items Under Open
Agenda
2. COMPREHENSIVE PLAN - Public Hearing Continued (NPO #2 & #1)
2.1 COMPREHENSIVE PLAN MAP
• Public Hearing Opened
• Summation by Director of Planning & Development
s Public Testimony
® Public Hearing Closed
• Consideration/action by Council
• ORDINANCE NO. 83- Adopting Comprehensive Plan Map
3. INTERIM ZONING MAP
• Public Hearing Opened
• Summation by Director of Planning & Development
• Public Testimony
• Public Hearing Closed
• Consideration/action by Council
• ORDINANCE NO. 83- Adopting Interim Zoning Map
e Public Hearing Continued to possible dates
(3/15, 3/16, and/or. 3/17)
4. ZONE CHANGE A?n::EXATIONS
3.1 ZCA 3-82 (Durham Island) NPO #5/#6
3.2 ZCA 5-82 (Bechtold Annexation) NPO #3
3.3 ZCA 7-82 (North Dakota Annexation) NPO 42/7
3.4 ZCA 17-82 (Randall) NPO #4
3.5 ZCA 16-82 (Cooper) NPO #4
3.6 ZCA 11-82 (Benny Larson) NPO #3
• Public Hearing Opened
5. FINANCE DIRECTOR CONSULTATION
• City Administrator
6. ADJOURN
NOTE: The cut-off date on last years ZCA is 3/18/83. '
(0316A)
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Cirf OF T11
WASHINGTON COUNTY,OREGON
POLICE DEPARTMENT
March 15, 1983
NOTICE OF SPECIAL MEETING
Notice is hereby given that a special Council meeting, called by the Mayor,
with common consent of Council will be held on March 16, 1983 at 7:30 P.M. at
Fowler Junior High School, Lecture Room, 10865 SW Walnut Street, Tigard,
Oregon 97223. The meeting is called for the purpose to continue the
Comprehensive Plan Hearings.
I /s/ Wilbur Bishop
Mayor
I
i
i
020 S.W.BURNHAM • P.O. BOX 23397•TIGARD,OREGON 97223 • PH:639-6165
TIGARD CITY COUNCIL
r SPECIAL MEETING MINUTES - MARCH 16, 1983 - 7:30 P.M.
1. ROLL CALL: Mayor Wilbur A. Bishop, Councilors: Tom Brian, and Ima Scott;
City Staff: Associate Planner Jeremy Coursolle, Finance
Director/City Recorder Doris Hartig, City Administrator Bob
Jean, Planning Director Bill Monahan, Associate Planner Liz
Newton.
2. CALL TO STAFF, COUNCIL AND AUDIENCE FOR NON AGENDA ITEMS UNDER OPEN AGENDA
O None
Hearing Continued from March 14, 1983 Meeting
3. COMPREHENSIVE PLAN - Public
3.1 COMPREHENSIVE PLAN MAP
(a) Public Testimony:
NPO #2
(a) Jeremy Coursolle, Associate Planner, spoke to letters received from
property owners and noted letters from Brazil, Belanich, and Mobil
Oil all addressed the same site, and requested the designation of
Commercial Linear (C.L.) be retained. The petition concerning
property on south side of Greenburg and letters from Dahl & Finley
were also regarding the same area, requesting Commercial Professional
(C.P.) .
O E.H. Schaaht, 11795 S.W. Greenburg, whose property adjoins Colonial
office building requested that commercial professional zoning be
extended to include his property. Consensus of Council was to allow
C.P.
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esponded
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o letter. Thethamy a twoanpropertiesssnot radjusted toall
1 requests
Staff noted Sch ahtand
Samuels.
(b) Councilor Brian concurred with the staff recommendation and moved to
change the 3 lots on Greenburg and Lincoln to C.P. , with medium high
density as a permitted use and that the McKenzie Street property be
C.L. Councilor Scott seconded the motion.
Approved by unanimous vote of Council present.
NPO #1
(a) Staff commented that most of letters received refer to one area, i.e.
the O'Mara triangle, which is designated for medium density and
property directly east of that; the letters request retaining low
density. Staff also referred to a letter from Van Camp regarding the
:'fir King Site and Attorney Bachelor regarding property across from
{ City Hall on S.W. Burnham. Both letters express concern that their
property will be non-conforming since no industrial uses will be
allowed in the downtown area. Staff reported no changes were made by
the Planning Commission in NPO #I.
PAGE 1 - COUNCIL MINUTES - MARCH 16, 1983
o Gary Ott, 9055 S.W. Edgewood, representing NPO #1, expressed concern
regarding O'Mara triangle and the central business district area. He
suggested that the triangle should be zoned low density instead of
medium as recommended by the staff.
o With respect to the central business district south of Fanno Creek,
the residents expressed concern that the area is not part of the
downtown and requested that it have residential only designation,
with an underlying P.D. associated with it.
o John Gibbons, representing the Security Storage on Burnham Street,
stated his concern that this property will become a non-conforming
use in the central business district. He requested that warehouse
space be a permitted use in that area. The Planning Director
suggested a conditional use might be o.k. for that area and staff
sees no problem.
o Mrs. Mildred Gloria Johnson, 9300 S.W. Hill St. pointed out her
property on the map and indicated she prefers to keep the area low
density.
Discussion followed regarding the present zoning and the proposed CBD
zoning with allowed uses.
o Gary Ott commented that the NPO was concerned that this particular
area will not know specifically what the permitted lands are.
o Councilor Brian suggested that the density not exceed 12 units per
acre. Staff suggested that the area be designated on the
Comprehensive Plan Map as Central Business District, with an
underlying zone of A-12. Councilor Brian r _ggested that the triangle
area be given medium density with a clear understanding that the i
underlying zone be R-5 (PD) as recommended by Planning staff.
o Council discussed the A-70-80 site at Burnham and Hall. Councilor
Scott supported the NPO recommendation of low density.
(b) Motion by Councilor Scott to approve low density in NFO #1 with a
P.D. overlay and accept the Planning Commissions recommendations.
Motion seconded by Councilor Brian.
Motion approved by a unanimous vote of Council present.
o Attorney Sullivan suggested that the Council review the map with the
changes made before adopting the ordinance (map to be used as
"Exhibit A").
o Staff noted an error in NPO 4,=7 near 106th and N. Dakota.
(c) Councilor Brian, moved, seconded by Councilor Scott to approve the
amended map.
R
CApproved by unanimous vote of Council present.
PAGE 2 - COUNCIL MINUTES - MARCH 16, 1983
o Staff noted NPO #6, Summerfield property East of shopping center
designated commercial should be designated medium high density.
Discussion followed regarding building heights.
(d) Motion by Council Brian, that Council concur with staff
recommendation of medium high density. Motion seconded by Mayor
Bishop.
Motion passed by 2-1 majority vote with Councilor Scott voting "NAY".
o Councilor Brian, commented on the NPO #4 triangle area and pointed
out in his opinion it would be for everyone's interest to be P.D. for
areas over 4 acres, because it would allow more flexibility in
development. Councilor Brian suggested accepting public comment.
o John Gibbon, Randall Co. 9500 S.W. Barbur, Portland discussed his
understanding of the policy issue. A P.D. overlay was placed on his
property by the Planning Commission and he had no objection.
(e) Motion was made by Councilor Brian that all commercial designations
in the Tigard triangle area of 4 acres or more be developed with a
P.D. overlay in accordance with the standards in the Community
Development Code. Motion seconded by Mayor Bishop.
Motion carried by unanimous vote of Council present.
o Attorney Fred Anderson, 8865 S.W. Center St. , stated he had problems
with C-5 because his property would be a non-conforming use and
requested a C.P. designation.
NPO #6
o Council discussed development of property along Highway 99W across
from the King City Arco station.
o Staff suggested that a master plan be prepared for the entire area
and that development conform to the pian; leaving C-3 zone with a
P.D. overlay and a plan policy for NPO #6 requiring a master plan for
the area.
o Council then discussed area above Naeve Road, East of 99W relating to
the density issue. Mayor Bishop suggested 3 properties N. of Naeve
adjacent to Pacific Highway be changed from low to medium density.
(a) Councilor Brian moved to adopt the staff recommendation with the
intention of a P.D. with a master plan, the motion was seconded by
Councilor Scott.
Motion carried by unanimous vote of Council present.
o Mayor Bishop suggested medium density for the 3 lots directly north
of Naeve Road, not including the treed area.
PAGE 3 - COUNCIL MINUTES - MARCH 16, 1983
o NPO #6 Chairman Phil Pasteris and Council discussed density, concerns
regarding access, steepslopes, trees, sensitive lands and neighbors '
property. Pasteris suggested 12 units per acre with a P.D. overlay
was appropriate to preserve the trees.
(b) Motion by Mayor Bishop, the 3 parcels facing Naeve on Pacific Highway
and Naeve, and below the treed area be designated medium density.
The remainder of the area should be low density with a P.D. overlay.
Councilor Brian seconded.
Motion passed by 2-1 majority vote with Councilor Scott voting "NAY".
NPO #5
o Mayor Bishop, discussed his concern for the property owner on Hall
and Bonita. He asked Council if they wished to consider a Commercial
Professional Designation. Planning Director Monahan commented that
the same proposal was made for property on Hall and Durham . He
approved the designation as did the Planning Commission, feeling it
does not fit into the neighborhood. Monahan noted that the
commercial designation previously assigned to the site was more
suitable than a commercial professional designation.
o Members of NPO #5 Chris Vanderwood and Debra Naubert felt that
Council made the right decision. NPO 's position was that if
property owners address the NPO with a specific proposal the NPO
would be glad to consider it and try to come to an agreement. The
NPO supported the Council decision for now.
o Attorney Sullivan called attention to the Sunnyside Estates issue and
suggested putting a P.D. overlay on that to work out the problem in
an organized way.
(a) Councilor Brian moved, seconded by Councilor Scott to have P.D.
overlay on the Sunnyside Estates area noted #2, NPO #6 on map.
Motion carried by unanimous vote of Council present.
o Attorney Sullivan stated thpt a representative of NPO #4 wanted to
discuss the conditions of development on the triangle.
o Gordon Martin, 12265 S.W 72nd NPO #4 pointed out that the Council
changed the triangle to Commercial Linear designation and then put a
restriction on the roads and he requested interpretation of the )
adopted policy. The Policy read: property that directly abuts
Pacific Highway can develop to a depth of 1000' . There was a
question concerning the impacts of the policy on the Finke and
Randall property which abut Pacific Highway. Technically they do not 4
abut the frontage road. He also questioned if the Christen property
could develop as they are within 1000' of Pacific Highway. He
further pointed out this would allow 23 acres to develop with the
(� street dead-ending as well as emptying out onto 99W.
PAGE 4 - COUNCIL MINUTES - MARCH 16, 1983
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o The Council and audience discussed at length the issue, with
Councilor Brian's specific concern if the two properties qualify as
having direct access to 99W, and whether they can develop.
Considerable discussion followed regarding development of the road
and property and whether Invest-A-Venture would be able to proceed
with their project. 11-Le Invest-A-Venture representatives stated they
are committed in principal to the LID as they need ingress and egress
from Pacific Highway. Gordon Martin stated that he was unwilling to
commit to an LID un it the details keep worked out and he knows what
his pro rated share would be. Unless the problems are worked out
first, he will not commit himself or sign a non-remonstrance
agreement. The NPO's position is that the street be completely
constructed from Pacific Highway to I-5. If Council allows the 23
acres to develop it leaves the remaining property owners to deal with
the remaining street problems. Attorney Sullivan commented he saw
the two issues being whether property abutting Pacific Highway can
develop and development of the road with an LID. He suggested
conditioning the P.D. with a non-remonstrance agreement.
o City Administrator noted that the NPO has a firm policy but there
really is no consensus regarding the road issue and it should be left
to Council to make the final decision. He pointed out there is a
need to see that there is adequate traffic circulation within the
triangle area. He suggested to the Council that the establishment of
a P.D. overlay would give a means to condition and require the LID
when development occurs.
Further discussion by Council, Audience and Staff.
RECESS 10:15 P.M.
RECONVENED 10:33 P.M.
o Mayor Bishop, commented he is still of the same opinion that the road
construction issues must be finalized in order for him to support the
change to commercial. Further discussion by Council, staff and
audience on how best to proceed.
(b) Motion by Councilor Brian to ask staff to return to Council 3-28-83
with a resolution calling for LID feasibility study to determine the
estimated cost and route of the road, and in the meantime staff talk
with property owners to see if voluntary donation are to be made to
get preliminary engineering completed. Councilor Scott seconded the
motion.
Motion carried by unanimous vote of Council present.
o City Attorney pointed out to Council Invest-A-Venture property owners
can acquire property that can give them access to Pacific Highway
which would enable them to develop. Also the policy would give
direct access to Highway 99W by consolidating the tax lots. The P.D.
requirement is there and that in going through the process the city
has sufficient control and can encourage the property owners to come
in for an LID.
PAGE 5 - COUNCIL MINUTES - MARCH 16, 1983
i
o Council continued to discuss the interpretation of policy adopted
Monday night regarding access to frontage road and if development can
occur, or do they have "direct access" to 99W. Consensus of Council
was to have "direct access" to 99W.
o Planning Director Monahan, questioned if this policy also applies to
the Reid property at 72nd azzd Hampton, as Mr. Reid is ready to
develop. Consensus of Council was that the policy means all property
in he triangle.
o City Attorney Sullivan then asked for a correction in NPO #2,
regarding C.P. designation. Council extended C.P. zoning to all
property abutting Center Court and Center Street.
(c) Councilor Brian moved #3 in NPO #2 be changed from C to CP. , motion
seconded by Councilor Scott.
o Councilor Brian declared a potential conflict of interest but felt he
was qualified to vote on the issue.
Motion passed by unanimous vote of Council present.
(d) Motion by Councilor Scott to adopt the comprehensive plan map as
amended and marked "exhibit A". Motion seconded by Councilor Brian.
Motion carried by unanimous vote of Council present.
(e) ORDINANCE NO. 83-16 AN ORDINANCE ADOPTING THE COMPREHENSIVE PLAN
MAP OF THE TIGARD COMPREHENSIVE PLAN; AND
DECLARING AN EMERGENCY.
(a) Motion to adopt: Councilor Brian, seconded by Councilor Scott.
Motion approved by unanimous vote of Council present.
3.2 INTERIM ZONING MAP
(a) Public Hearing Opened
o Geraldine Ball, representing DJB properties and herself 11515 SW 91st
Avenue, requested her property be zoned the same as Landmark Ford,
C-5. Staff responded it was so designated.
o Bob Bledsoe NPO #3 called attention to the Bechtold area and
suggested the 2 lots with houses be zoned R-30 and the back 40 acres
be zoned with a P.D. overlay; Heidi Park should be zoned R-7. Staff
agreed with recommendation and consensus of Council was to approve
the P.D. overlay and the R-7 zone on Heidi Park.
Bob Williams representing Western International property 1805 NW
Gleason representing Tech Center Drive requested his property be M-4
industrial park zone. Staff had no objection and encouraged the
Cdesignation.
PAGE 6 - COUNCIL MINUTES - MARCH 16, 1983
`s
o Gary Ott NPO #1 referred to the Central Business District South of
Hall Blvd. and suggested a P.D. overlay with the CBD South of Fanno
Creek.
o Gordon Martin, questioned the zoning for the Invest-A-Venture site.
He stated that he preferred Genera. Commercial for the area. The
Invest-A-Venture representative responded they wanted C-5.
o Staff reviewed the changes made by Council on the Comprehensive Map
and suggested zoning to implement the plan.
(b) Motion by Councilor Brian, seconded by Councilor Scott to adopt the
map as amended and mark "exhibit A" on interim zoning map.
Motion approved by unanimous vote of Council present.
(c) ORDINANCE NO. 83-17 AN ORDINANCE ADOPTING THE INTERIM ZONING MAP OF
THE TIGARD COMPREHENSIVE PLAN; AND DECLARING AN
EMERGENCY.
(d) Motion by Councilor Brian to amend section 2 to change the effective
date to March 16, 1983, seconded by Councilor Scott.
Approved by unanimous vote of Council present.
(e) Motion by Councilor Brian, seconded by Councilor Scott to adopt
ordinance 83-17 as amended.
Approved by unanimous vote of Council present.
4. ZONE CHANGE ANNEXATIONS
ZCA 3-82 (Durham Island) NPO #5/#6
ZCA 5-82 (Bechtold Annexation) NPO #3
ZCA 7-82 (North Dakota Annexation) NPO #2/#7
ZCA 17-82 (Randall) NPO #4
ZCA 16-82 (Cooper) NPO #4
ZCA 11-82 (Benny Larson) NPO #3
(a) Public Hearing Opened
o Geraldine Ball, representing herself and DJB property Inc. 11515 SW
91st, Tigard, Oregon questioned the zoning on the Cooper property.
(b) Public Hearing Closed.
(c) Motion by Councilor Brian, seconded by Councilor Scott to approve the
zone changes being made per the interim zoning map just adopted.
Approved by unanimous vote of Council present.
PAGE 7 - COUNCIL MINUTES - MARCH 16, 1983
5. FINANCE Di RECTOR CONSULTATION
t Administrator noted his memo regarding recruitment and after
o City Council discussed City's
interviews recommended the ��andflassistance with moving expenses.
fiscal financial problems, expenses.
Consensus of Council was not to authorize moving ex
ointment with only three
Discussion continued regarding the appvivin him Members present. City Administrator suggesting
g
authority to personally discuss issue with absent
Council
o it lemercontinued rs a
nd
head with hiring- to
if given authority to go athe Council will
discuss the appointment with consensus being
consider at 3/21/83 Council meeting.
6. ADJOURNMENT 12:17 A.M.
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City Recorder
ATTEST:
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Mayor - city of Tigard
PAGE 8 - COUNCIL MINUTES - MARCH 16, 1983
Date March 16, 1983
I wish to testify before the Tigard City
Council on the following item:
(Please print your name)
2.1 COMPREHENSIVE PLAN MAP (PUBLIC HEARING CONTITTUED) (NPO #2)
Name , Address & Affiliation Item Description
crvc
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Da to March 16, 1983
I wish to testify before the Tigard City
Council on the following item:
(Please print your name)
3. INTERIM ZONING MAP PUBLIC HEARING
'lame, Address & Affiliation Item Description
, V e3
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X01 C p 0.424
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Date March 16, 1983
I wish to testify before the Tigard City
Council on the following item:
(Please print your name)
4. ZONE CHANGE ANNEXATIONS PUBIC HEARING
Name, Address & Affiliation Item Description
Alga 3
Date March 16, 1983
I wish to testify before the Tigard City
Council on the following item:
(Please print your name)
2.1 COMPREHENSIVE PLAN MAP (PUBLIC HEARING CONTINUED) ( NPO #0
Name , Address & Affiliation Item Description
'� ��
March 16, 1983
MEMORANDUM
TO: Mayor & City Council
1
FROM: Department of Planning and Development LAV
SUBJECT: Changes in Buildable Land Inventory
The following chart shows the changes in the City's Buildable Land Inventory
as a result of City Council changes to the Comprehensive Plan Map on March 2,
1983 and March 14, 1983.
CHANGES �� �'� ACRES
From Medium Density
to Low Density 47.81
From Commercial-Linear
to Medium Density .95
t
From Medium Density to
Commercial-Neighborhood •22
March 1, 1983 March 2, 1983 March 14, 1983*
Total residential acre: 852.95 858.35 858.57
Total units: 8,700.66 8,345.14 8,005.14
Units/net acre: 10.2 9.72 9.32
*The latest density calculations do not include any of the permitted density
within Commercial Professional zoning areas. The feasibility of this issue is
still being discussed between the staff, the attorney's office and the state.
(0051P)
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March 10, 1983
MEMORANDUM
TO: MAYOR & CITY COUNCIL
FROM: DEPARTMENT OF PLANNING AND DEVELOPMENJ(k ,
SUBJECT: COMPREHENSIVE PLAN MAP: DEVELOPMENT STANDARD AREAS
The attached map entitled Comprehensive Plan Map: Development Standard Areas
indicates those residential areas within the Tigard Urban Planning Area that
have established developments and those areas that have not yet been developed
in a particular way.
A Brief History
The concept of establishing versus developing areas was brought up at numerous
NPO and CCI meetings because of a need to protect the status quo of existing
developed areas. Status quo, means existing type of residential structures
eg. , single family detached, single family attached, multiple family, etc. and
the standards used to develop those areas.
It was a concern of these citizen involvement groups that incompatible infill
within built-up residential areas would drastically change the character of an
area.
Process
After some research, staff found that other communities in the state with
similar concerns distinguished between those areas that are established and
those areas that are yet to be developed. By indicating these areas on an
adopted map, certain protections are given to established areas and certain
flexibilities are given to developing areas. For example, the vacant areas
within an established R-7 area will develop in a similar manner to existing
R-7 developments regarding setback, height, lot size and type of structure.
While the standards for an R-7 developing area will be more flexible allowing
for different types of designs.
In addition, those developing areas that directly adjacent to an establishing
area and designated for more intensive residential uses eg. , A-12, will be
required to limit the density within 100 feet from the established areas.
This will insure more compatible residential types, eg. , duplex, between
single family detached areas and multiple family areas. Council should refer
to the adopted Comprehensive Plan policies in Sections 6.3, 6.4, and 6.6 of
the Findings, Policies and Implementation Strategies document for more
clarification of this concept.
r
Council Action
The development Standard Areas map will be reviewed by Council after the
Interim Zoning Map has been completely reviewed and adopted. The Development
Standard Areas map was thoroughly reviewed by the NPO's, the CCI and the
Planning Commission. The map attached is the Planning Commission's
recommendation to the Council.
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(0051P)
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M AR 10 1-9 E:3
CITY OF TIGARD
PLANNING DEPT.
March 10 , 1983
THE CITY COUNCIL
CITY OF TIGARD
P .O. Box 23397
Tigard, Oregon 97223
Western International Properties , the developer of the Tech
Center Business Park, would like to take this opportunity to
address the specific zone designations proposed for its
property on SW 72nd Avenue and SW Tech Center Drive in Tigard.
The proposed zone change for the eastern portion of the property
from M-4 , Industrial Park, to M-3, Light Industrial, appears
inconsistent with the planned use and intent of the Tech Center
Business Park. Western International Properties has recorded
Covenants, Conditions and Restrictions, which impose far
greater constraints on the property than those imposed by the
zoning ordinance. Prior to construction of the 13 acre project
in 1980 , discussions were Held with several adjacent property
owners to outline the proposed uses and to assure that the
architectural setbacks and screening would be compatible with
the neighboring properties. One of the uses discussed was
office space, which provides a more aesthetic buffer between:
the residential use and adjacent light industrial. As the
eastern portion of the property was designated M-4 , it was
felt that office use would better serve the interest of the
residents to the north and the industrial uses to the south.
The present proposal changing this property to an M-3 zone does
not provide for the office uses which we think are more com-
patible with the adjoining residential uses. Western International
Properties has commenced a review of an office project on this
site which would be a greater asset to the area and the City of
Tigard, than a strictly light industrial use. The attached
description of the project, prepared by Joseph Van Lom, AIA, points
out the advantages this type of development offers.
Westem totemettond Properties 1805 Noll hwesl Ghsan Sue,�T Port iaml.Ofe90n 97209 5032417498
The City of Tigard
City Council
Page Two
Some other points to consider in regard to the zoning are
as follows :
The existing use on Lot 1 of Tech Center Business Park conforms
to the M-4 "Permitted Uses" .
The property abutting Tech Center Business Park to the west is
designated as remaining M-4 .
Retaining the M-4 zone on Tech Center Business Park would
result in a more restrictive zone abutting the residential area.
We feel this is a more desirable goal than having an M-3 zone
in this location.
The Council is herewith requested to consider retaining the M-4
zone for Tech Center Business Park.
Respectfully submitted,
WESTERN INTERNAT NAL PROPERTIES
s
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Robert E. Williams, Jr. '
REW/jk
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Architects Van Lora AIA 34 N.W. First St. Suite 309 Portland, OR 97209 503/226-0590
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MAR 101983
CITY OF TIGARD
March 10, 1983 PLANNING DEPT.
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Yours-very .truly,
} r ARCHI DCTS '.VANt IAM I.A. 'i t
;Joseph-,N. Van Lom "A.I.A.
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IN
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cirf OF TIGA RD
WASHINGTON COUNTY,OREGON
POLICE DEPARTMENT
MAYOR AND CITY COUNCIL I
CITY OF TIGARD, OREGON
SUBJECT: FINANCE DIRECTOR CONSULTATION AND APPOINTMENT I
Honorable Persons:
Pursuant to TMC, as City Administrator I must consult with the City Council
prior to the decision to appoint or remove a Department Head. The following
is a summary of the selection process to date and my intended appointment
subject to your advice.
RECRUITMENT -- The position was advertised in the Oregonian, the League of
Oregon Cities Newsletter and the Municipal Finance Officers Association
Newsletter.
APPLICATIONS -- Approximately 50 applications were received, mostly from
Oregon, although some applications were received from California and
Washington from those watching the Oregonian for Portland area jobs.
SEMI-FINALISTS -- The preliminary screening of semi-finalists was done by
Administrative Assistant Linda Sargent who then worked with me in selecting
the 18 semi-finalists. The attached Supplemental Application Form was sent to
the semi-finalists. From these the six finalists were selected for interviews.
INTERVIEW PANEL -- The six finalists were interviewed by a three-member
panel: John Dethman (CPA, Audit Manager, Coopers and Lybrand) ; Rebecca
Marshall (Partner in Clements and Marshall financial consultants, former Vice
President First Interstate and former staff to State Treasurer's Municipal
Debt Advisory Commission) ; and, David Chen (Finance Director for City of
Beaverton, and member Municipal Finance Officer's Association).
FINAL INTERVIEWS -- The two finalists were then interviewed by me. The
Panel's #1 finalist has: a Bachelor's in Accounting, a Master's in Business,
5 years local government financial management experience, including 3 1/2
years as a Finance Director/City Recorder for the City of Troutdale, 6 months
with Metro, currently Financial Services Manager for Fire District 410 and 11
years total accounting experience. Candidate ,ill, from the Portland area, is
currently making $29,052/year and has indicated that the starting salary not
to exceed $30,000 would be acceptable. The #2 candidate has: a Bachelor's in
Accounting and is working on an MBA, 4 years related financial management
experience in hospital administration (although no local government experience
f per se) and 10 years total accounting experience. Candidate #2 is from
Eastern Washington, currently makes $35,000/year and is negotiable on the
$30,000 starting salary assuming moving expenses.
L_______9
. . . Continued . ..
020 S.W.BURNHAM P.O. BOX 23397•TIGARD,OREGON 97223 • PH:639-6168
TIGARD CITY COUNCIL
MARCH 16, 1983
PAGE TWO
RECOMMENDATION -- I concur with the Interview Panel in its #1 Candidate.
After the interview, I am sure that Candidate #1 would immediately fit into
the job and our organization. Candidate #2 would take a longer orientation
period to pick up on Oregon municipal finance law. Candidate #1 seems to be
oriented to municipal finance and the Tigard position would remain
professionally challenging for years ahead. Candidate #2 may or may not be
ready to change from hospital administration to municipal finance and could
easily be drawn away in years ahead by higher salaries or other professional
aspirations. Additionally, I have personally worked with Candidate #1 in the
past and have checked the recent references. Candidate #2 is well recommended
in hospital administration but an unknown in City work.
I intend, subject to your advise, to appoint Candidate #1.
Yours truly,
CITY OF TI ARD
kv
Robert Jean,
City A nistrator
RWJ : dkr
Attachment: Supplemental Application Form
SUPPLEMENTAL APPLICATION FORM
FINANCE DIRECTOR
COMPLETE AND RETURN TO: CITY OF TIGARD
P.O. BOX 23397
TIGARD, OREGON 97223
ATTN: LINDA SARGENT
BY MONDAY, MARCH 7, 1983
NAME
ADDRESS
TELEPHONE MESSAGE
In responding to the following questions, please attach as many additional
pages as necessary to cover the topics thoroughly. An organizational chart is
enclosed to assist you. Identify each response with the question number.
1. Describe previous work experience and training in management, accounting,
budgeting, computer application and systems, bonds and cash investments.
Sketch or attach a chart of your present or most appropriate job
' responsibilities. Show the reporting relationships of your supervisor(s)
and subordinates and include number and program areas supervised.
2. Describe your personal management style and/or leadership philosophy.
3. What is the modified accrual basis of accounting? Which funds should be
accounted for in the modified accrual basis of accounting_
4. Explain what would constitute good internal accounting controls in a
budgeting/purchasing/accounting system staffed by 5 employees.
5. A real estate developer constructs sewer lines for a housing subdivision.
The City operates the sewerage treatment plant to which the sewer lines
are connected. After completion, the line became the donated property of
the City. How would you account for the donation of the sewer lines on
the City's books.
6. The City sells a vehicle, recorded in the General Fixed Assets Accounts
group at a cost of $7,000 for $3,500 cash. How would you record the
$3,500 loss on the City's books?
Information submitted on this Supplemental Application Form will be used to
screen and select 6 semi-finalists who will participate in an oral interview
board on March 9, 1983.
�J Incomplete responses will result in disqualification of your application.