City Council Packet - 02/28/1983 TIGARD CITY COUNCIL b TURA PUBLIC NOTICE: Anyone wishing to speak on an
REGULAR MEETING AGENDA agenda item needs to sign on the appropriate
FEBRUARY 28, 1983, 7:30 P.M. sign-up sheet(s). If no sheet is available,
FOWLER JUNIOR HIGH SCHOOL ask to be recognized by the Chair. Non-agenda
LECTURE ROOM items are asked to be kept to 2 minutes or less
and are heard at the discretion of the Chair.
1. REGULAR MEETING:
1.1 Call To Order and Roll Call
1.2 Pledge of Allegiance
1.3 Call To Staff, Courcii 6 Audience For Non-Agenda Items Under Open
Agenda
_ 2. CONSENT AGENDA: These items are considered to be routine and may be
d' enacted in one motion without separate discussion. Anyone may request
that an item be removed for discussion and separate action. Motion to:
2.1 Approve Minutes: January 24, 25, 26, 1,013,292.13
2.2 Approve Expenditures and Investments: $'
2.3 Rat4.fy Workshop: Goals S Priorities, Groundrules and January 31,
1983 Council Minutes
2.4 Approve and Authorize Mayor's Signature - OLCC Applications:
o Godfather's Pizza, 11619 SW 99W, R Application (Opposite Drive-in)
o Webfoot Deli S Wine Co., 13815 SW 99W, RMB Application
(@ 99W 5 McDonald)
o Webfoot Deli b Wine Co., 13815 SW 99W, PS Application
(@ 99W & McDonald)
2.5 Receive and File:
o Memo from Doris Hartig re: Social Security
o Departmental Reports
2.6 Approve Resolution No. 83- 16 to Transfer Funds
No. 83- Tigardville Heights LID-Mawhirter
2.7 Apppove Resolution
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3. ZONE CHANGE ANNEXATIONS ! '
3.1 ZCA 3-82 (Durham Island) NPO #5/#6
3.2 ZCA 5-82 (Bechtold Annexation) NPO #3
3.3 ZCA 7-82 (North Dakota Annexation) NPO #2/7
3.4 ZCA 17-82 (Randall) NPO #4
3.5 ZCA 16-82 (Cooper) NPO #4
3.6 'LCA 11-82 (Benny Larson) NPO #3
o Public Hearing Opened
A o Continue to 3-2-83
4. JADCO CHEMICAL APPEAL PUBLIC HEARING
o Public Hearing Opened
o Continue to 3-2-83
5. REQUEST FOR ADMINISTRATIVE REVIEW (Mr. Whipp)
o Director of Planning b Development
6. LID UPDATE
O Public Works Director
7. ATLANTA PACIFIC LID REPORT
o Public Works Director
8. TEMiPLETON TRAFFIC REPORT
o Public Works Director
9. RESOLUTION NO. 83- 18 APPROVING INCREASE IN SOLID WASTE FEES
10. RESOLUTION NO. 83- Adopting Sunnyside Estates Findings
o Director of Planning S Development
11. REPORT ON AMENDMENT TO URBAN PLANNING AREA AGREMENT
o Director of Planning & Development
` 12. TENTATIVE AGENDAS AND SPECIAL MEETING DISCUSSION
12.1 Tentative Agendas
12.2 Town Hall 3-14-83
12.3 Workshop/Executive Session 3-21-83
13. OPEN AGENDA: Consideration of Non-Agenda Items identified to the Chair
under item 1.3 will be discussed at this time. All persons are
encouraged to contact the City Administrator prior to the m=eting.
14. ADJOURNMENT
COUNCIL AGENDA - FEBRUARY 28, 1983
TIGARD CITY COUNCIL
REGULAR MEETING MINUTES - FEBRUARY 28, 1983 - 7:30 P.M.
1. ROLL CALL: Present: Mayor Wilbur Bishop; Councilors Tom Brian, John
Cook, Kenneth Scheckla, Ima Scott; Frank Currie, Director of
Public Works ; Doris Hartig, Finance Director/City Recorder;
Bob Jean, City Administrator; Bill Monahan, Director of
Planning and Development ; Ed Sullivan, Legal Counsel.
2. CALL TO AUDIENCE FOR NON-AGENDA ITEMS UNDER OPEN AGENDA
(a) Geraldine L. Ball representing herself and DJB Inc. of 11515 S.W.
91st Avenue, spoke to Council regarding the triangle annexation
Boundary Commission Review #1910. She read a letter objecting to the
statement in the Boundary Commission staff report that a wetland
crosses in the middle of the area, running from east to west in the
vicinity of Dartmouth Street. Council and staff discussed her
concern and staff will review her letter and respond in writing to
Mrs. Ball and Council.
3. CONSENT AGENDA: City Administrator requested the following amendments to
open agenda.
2.5 Receive and File - Communications
Letter from Senator Simmons
Letter from Mike Marr
Memo from Iry Larson
Councilor Scott requested item 2.3 Ratify Workshop, Goals & Priorities and
2.6 Resolution No. 83-16 Transfer of Funds be removed for discussion.
Councilor Scheckla requested Resolution No. 83-21 Tigardville Heights
LID-Mawhirter be removed for discussion.
4. APPROVE MINUTES: January 24, 25, 26, 1983
(a) Motion by Councilor Brian, seconded by Councilor Cook to approve.
Approved by unanimous vote of Council.
5. APPROVE EXPENDITURES AND INVESTMENTS: $1,013,292.13
(a) Motion by Councilor Brian, seconded by Councilor Cook to approve.
Approved by unanimous vote of Council.
6. Approve and Authorize Mayor's Signature - OLCC Applications:
o Godfather's Pizza, 11619 SW Pacific Hwy. , R Application
o Webfoot Deli & Wine Co. , 13815 SW Pacific Hwy. , RMB Application
o Webfoot Deli & Wine Co. , 13815 SW Pacific Hwy. , PS Application
PAGE 1 - COUNCIL MINUTES - FEBRUARY 28, 1983
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(a) Motion by Councilor Brian, seconded by Councilor Cook to recommend
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approval and forward to OLCC.
Approved by unanimous vote of Council.
7. RECEIVE AND FILE:
o Memo from Doris Hartig re: Social Security Withdrawal
o Departmental Reports
o Communications
o Letter from Senator Simmons
o Letter from Mike Marr
o Memo from Iry Larson
(a) Motion by Councilor Brian, seconded by Councilor Cook to receive and
file.
Approved by unanimous vote of Council.
8. RATIFY WORKSHOP: GOALS & PRIORITIES, GROUNDRULES AND JANUARY 31, 1983
COUNCIL MINUTES.
(a) Councilor Scott stated she would like more time to discuss this
matter with staff and Councilors. City Administrator suggested this
item be taken up on March 21, 1983 agenda.
(b) Motion by Councilor Brian, seconded by Councilor Scott to continue to
March 21, 1983.
Approved by unanimous vote of Council.
9. RESOLUTION NO. 83-16 A RESOLUTION OF THE TIGARD CZ1Y COUNCIL
TRANSFERRING FUNDS
(a) Councilors Scott and Scheckla requested explanation of the transfer.
Staff responded it is implementation of action taken regarding
control budget presented to Council in December, 1982. Staff
responded to questions.
(b) Motion by Councilor Brian, seconded by Councilor Cook to approve.
Approved by unanimous vote of Council.
10. RESOLUTION NO. 83-21 A RESOLUTION DECLARING THE NECESSITY AND PURPOSE
FOR ACQUISITION OF A CERTAIN RIGHT-OF-WAY FOR THE
TIGARDVILLE HEIGHTS LOCAL IMPROVEMENT DISTRICT
NO. 28, DIRECTING AN ATTEMPT TO AGREE WITH THE
OWNERS AS TO COMPENSATION THEREFOR, AND AUTHORIZING
CONDEMNATION PROCEEDINGS TO ACQUIRE SAID
RIGHT-OF-WAY.
(a) Motion by Councilor Cook, seconded by Councilor Brian to adopt.
Councilor Scheckla reviewed with the City Attorney the issue, project
costs and impact of the resolution on the LID.
Motion passed by 4-1 majority vote of Council with Councilor Scheckla
voting NAY.
PAGE 2 - COUNCIL MINUTES - FEBRUARY 28, 1983 .,
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11. ZONE CHANGE ANNEXATIONS
o ZCA 3-82 Durham Island NPO #5/#6
o ZCA 5-82 Bechtold Annexation NPO #3
o ZCA 7-82 North Dakota Annexation NPO #2/#7
o ZCA 17-82 Randall NPO #4
o ZCA 16-82 Cooper NPO #4
o ZCA 11-82 Benny Larson NPO #3
(a) Mayor Bishop opened the public hearing.
(b) Motion by Councilor Brian, seconded by Councilor Cook to continue to
March 14, 1983 meeting.
Motion carried by unanimous vote of Council.
12. JADCO CHEMICAL APPEAL
(a) Mayor Bishop opened the public hearing.
(b) Motion by Councilor Brian, seconded by Councilor Cook to continue
public hearing to April 11, 1983, and direct giving of notice to all
who appeared before the Hearings Officer.
Councilor Scheckla requested all interested parties be made aware of
the resche.iuled date. Planning staff will follow-up with notices.
Motion approved by unanimous vote of Council.
13. REQUEST FOR ADMINISTRATIVE REVIEW (Mr. Whipp)
(a) Planning Director reviewed the history regarding this appeal and
referred to staff memo detailing facts. Mr. Whipp claims his appeal
has been filed and he has a right to be heard. Planning Director
reported the issue is the appeal was filed April 26, 1983 but not
accompanied by the required permit fee. Mr. Whipp came in later and
paid the filing fee. Whipp claims as long as the appeal is filed, he
has a standing and no fee was required at that time. Planning
Director commented the fee was not paid until 3 weeks later and
therefore no timely appeal was filed.
(b) Mr. Charles Whipp, 11880 SW 116th St. , Tigard, testified as to the
facts as he recalls the issue. He commented that since he paid his
money and had not heard anything until December he was not
concerned. When he received an easement request from U.S.A. , he
checked with City Hall and discovered the problem. He feels his
rights are being denied and is requesting a hearing date be set for
the appeal.
(c) Considerable discussion by Council, Whipp and staff followed
regarding the issue and consideration of hearing the appeal.
PAGE 3 - COUNCIL MINUTES - FEBRUARY 28, 1983
(d) Motion by Councilor Brian, seconded by Councilor Scheckla to
reinstate the notice of review concluding that the appeal fee
requirements of TMC 18.84.260 (b) is not jurisdictional. The Council
further finds that there is sufficient evidence that city staff may
have inadvertently misled the appellant and that it is equitable
under the circumstances to give the right of a hearing at least to
deal with the facts surrounding the filing of the notice of review
and, if necessary, the merits of the case. Direct that the hearing
be set for the next available date, no later than March 28, 1983.
Motion approved by unanimous vote of Council.
14. LID UPDATE
(a) Director of Public Works displayed flip charts regarding 72nd LID
that reflect status of various construction elements and acquisition
of right-of-way. He estimated 68% of the right-of-way has been
acquired. He further reported the staff was checking to stay on top
of the "pot hole" problems and that he expected the contractor would
accomplish more on the project once the weather improves.
15. ATLANTA PACIFIC LID REPORT
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(a) Director of Public Works reviewed the memo summarizing his meeting
with property owners. He recommended Cooper and Assoc. be authorized '
to prepare the engineers report/feasibility study not to exceed
$2,500. Council discussed the engaging of engineering services for
the project and feasibility study.
(b) Motion by Councilor Cook, seconded by Councilor Brian for Cooper and
Associates to be authorized to prepare the engineering
report/feasibility study not to exceed $2,500 for Atlanta Pacific LID.
z
Approved by unanimous vote of Council. f
16. TEMPLETON TRAFFIC REPORT
(a) Director of Public Works referred to memo and map noting three
intersections involved in the analysis. Director recommended changes
c
that should solve some of the traffic conflicts. F
(b) Motion by Councilor Cook, seconded by Councilor Scott to adopt the
findings and authorize the City Administrator to implement and 3
proceed with the recommendations.
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Approved by unanimous vote of Council.
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PNGE 4 - COUNCIL MINUTES - FEBRUARY 28, 1983
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17. RESOLUTION NO. 83-18 A RESOLUTION OF THE TIGARD CITY COUNCIL INCREASING
GARBAGE RATES.
(a) Director of Public Works commented the resolution was aot complete in
that it did not have the rate schedule attached. He was recommending
a "do not pass" until the applicant submits findings per the Tigard
Municipal Code that is acceptable to Legal Counsel.
(b) There was considerable discussion by Council, staff and franchise
haulers regarding passing through other jurisdiction's fees and
charges and meeting the existing City's code for findings.
(c) Motion by Councilor Cook to instruct staff to prepare an amendment to
the garbage franchise ordinance to allow for pass through of fees
increased by other sources, and an emergency clause be added for one
time only increase to be effective February 1, 1983 and that the
proof of the ?ass through be provided by the haulers. Motion
seconded by Councilor Scheckla.
Approved by unanimous vote of Council.
(d) City Administrator requested clarification as to his understanding of
Council direction to staff on the following:
1. Staff see how other cities are dealing with the pass through
charges.
2. How did haulers determine recommended rate increase.
3. Where does the City stand with comparable rates on commercial
charges.
18. RESOLUTION NO. 83-22 IN THE MATTER OF THE DENIAL OF A MOTION FOR
RECONSIDERATION OF RESOLUTION NO. 82-136 ADOPTING A
FINAL ORDER UPON COUNCIL REVIEW OF ITEMS S-4-83 AND
ZC 12-83 AS PETITIONED BY THE ROBERT RANDALL
COMPANY, APPLICANT. (SUNNYSIDE ESTATES).
(a) Attorney John Gibbon, representing Robert Randall Co. , addressed his
opposition to the resolution stating he objected to the procedure
that was being followed with respect to notification to Robert
Randall Co. He requested the matter be remanded to the Planning
Commission and if Council denied his request he would appeal the
issue to LUBA. City Attorney responded the City had acted properly
and advised Council on the legal issues and policy. Council and
staff discussed deciding this issue after the Comprehensive Plan is
adopted and density issues are decided.
(b) Motion by Councilor Scheckla, seconded by Councilor Scott to adopt.
(c) Motion by Councilor Cook to table until after land use portion of
Comprehensive Plan is adopted.
Motion died for lack of second.
Motion to adopt Resolution No. 83-22 approved by unanimous vote of
Council.
PAGE 5 - COUNCIL MINUTES - FEBRUARY 28, 1983
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19. REPORT ON AMENDMENT TO URBAN PLANNING AREA AGREEMENT
(a) Planning Director noted proposed amendment to Urban Planning Area
Agreement, stating a meeting is scheduled with Rick Daniels of
Washington County this Wednesday. Planning Director also reported on
information received regarding a letter written by Washington County
to the Boundary Review Commission stating if the City will accept the
streets in the triangle annexation they will support the annexation.
Director of Public Works noted that 72nd Avenue is in an unacceptable
condition. Council and staff expressed concern regarding the
County's intent to keep the agreement and if the City should consider
alternatives. Staff recommended no action at this time. Staff also
discussed the County's policy with respect to the Krueger
Annexation/Murray/135th extension. Staff is to gather more
information and report back.
No action on amendment was taken by Council.
20. TENTATIVE AGENDAS AND SPECIAL MEETING DISCUSSION
(a) City Administrator made Council aware of compounding effect on agenda
items and stating rescheduling of items will help. City
Administrator then reviewed the revised tentative agendas. Council
concurred with recommendation.
21. OPEN AGENDA
(a) City Administrator requested Council direction if Helen Terry should
attend meeting dealing with City Administrator's evaluation.
Consensus of Council was to proceed without her assistance.
(b) Motion by Councilor Brian, seconded by Councilor Scott to set town
hall meeting for April 4, 1983; City Council Workshop and Executive
Session March 21, 1983.
Motion approved by unanimous vote of Council.
22. MEETING ADJOURNED 11:15 P.M.
City Recorder
ATTEST:
Mayor
(0398A)
PAGE 6 - COUNCIL MINUTES - FEBRUARY 28, 1983
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NOTE: COPIES OF THE FLOODPLAIN OPTIONS AND MEMO, ALONG WITH THE AGENDA AND
PACKETS FOR THE MARCH 2, 1983 SPECIAL MEETING, WILL BE DISTRIBUTED ON
MONDAY, FEBRUARY 28, 1983_
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PAYMENT OF BILLS FOR COUNCIL APPROVAL
2/28/83
PROGRAM BUDGET
Community Services
1.1 Police 9,853.85
1.2 Finance & Records 3,074.54
1.3 Municipal Court 1,023.19
1.4 Library 2,136.05
1.5 Social Services 480.50
Total Cornnunity Services 16,568.13
Community Development
2.1 Public Works 8,781.37
2.2 Planning & Development 1,809.17
Total Community Development 10,590.54
Policy & Administration
3.1 Mayor & Council 679.91
3.2 Administration 1,017.00
Total Policy & Administration 1,696.91
City Wide Support Functions
4.1 Non-departmental 3,822.12
Misc. Accounts (refunds & payroll deductions, etc.) 24,199.17
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Investment 909,073.54
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DEBT SERVICE
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5. Bancroft Bond & LID Expenses 7,506.20
UNIFIED SEWERAGE AGENCY
Contract
39,835.52
TOTAL AMOUNT OF CHECKS WRITTEN 1,013,292.13
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M E M O R A N D U M
TO: MAYOR AND CITY COUNCIL
FROM: BOB JEAN, CITY ADMINISTRATOR
DATE: FEBRUARY 14, 1983
SUBJECT: COUNCIL WORKSHOP, GROUNDRULES, GOALS AND PRIORITIES
WORKSHOP: Minutes are attached from the January 31, 1983 Council
Workshop for your review and approval .
GROUNDRULES: Receiving no further comment, I updated the Ground-
rules as outlined by Helen Terry, adding those items from the
1/31/83 Workshop, and included herein for your review and approval .
GOALS AND PRIORITIES: Again, with no further comment the Goals
j _ and Priorities list of 1/20/83 was accepted by Council on 2/7/83,
subject to further update after the Town Hall meeting with Board
and Committee members set for 3/14/83.
ACTION RECOMMENDED: Approve Minutes, Groundrules, Goals and
Priorities. A date for any further Council discussion remains for
Council to decide. Helen Terry's materials on interpersonal
communications are attached for your review or future use.
RWJ dkr
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COUNCIL GROUNDRULES
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Communications Between Councilors, City Administrator and Staff !
-- Councilors are encouraged to maintain open communications with the City
Administrator, both as a group and individually in one-on-one sessions. . . !
-- Councilors are encouraged to direct inquiries through the City
Administrator, giving as much information as possible to ensure a thorough i
response.. . I
-- In the absence of the City Administrator, Councilors are encouraged to
contact the Department Head, realizing that the Department Head will
discuss any such inquiries with the City Administrator. . .
-- Contacts below the Department Head are to be discouraged due to the
possible disruption of work, confusion on priorities, and limited scope of
response.. .
-- Unwritten communications are to be treated by the Administration as
"advisory" only.. .Issues requiring action or follow-up by the Council as a
whole should be submitted to Administration in writing.. .
-- Councilors should not expect immediate answers (e.g. , on-the-spot or even
next week) unless a less than thorough answer or qualified analysis is
acceptable. . .
-- Everyone needs to recognize agenda cycle and 10-day cut-off. ..Add-ons to
be minimized, and handouts distributed at start of meeting, except
Executive Sessions. . .
-- Staff will attempt to schedule items assuming the longer timelines or
assuming second reading of ordinances.. .
-- Don't assume Staff is guilty until proven innocent. ..
Communications Among Councilors
_ -- Try to avoid surprises or "plops", especially it they appear intended to
embarrass or discredit.. .Councilors and Staff should try to prepare in
advance of public meetings and get issues into packets...If a "plop" is
dropped, its ok for "victim" (Council or Staff) to ask to have the item
tabled.. .
-- Add-on-Agenda items are not "plops", but should be brought up at start of
meeting and generally considered only if continuing to a later agenda is
not appropriate...
-- Councilors are encouraged to suggest agenda topics at the bench or to
contact the City Administrator about scheduling an item into the Tentative
Agenda...
-- Requests for legislative action of Council may be initiated by any
individual Councilor and responded to by Staff consistent with resources
and priorities or referred to Council as a whole.. .
-- Try to avoid hidden agendas...
-- Try to qualify "Yes00 vs. "No" on procedural issues...
-- "Safe" votes should be clarified amongst Councilors privately...
-- "No" votes should be explained, if not part of discussion. ..
A motion to table is preferable to a forced or uninformed vote...
A "point of order" is always in order and may be used by Council (or
Staff) to stop "cheap shots" or counter-productive actions.. .
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Communications with the Community/General Public
-- Councilors and General Public need to be reminded of the Agenda cycle,
cut-off dates, general "need-to-know" of how public issues are handled and
how citizen input may be accomplished.. .
-- "Official" communications should come through City Hall and be provided to
the Administrator.. Direct submittals or inquiries to the Council or
individual Councilors should be referred to the Administration, or
Councilors may ask the Administration to look into an issue. . .
-- "State of City" address should be the result of dicussions with Staff and
Councilors as it may be viewed as City policy.. .
-- Official "press releases" should be encouraged, both to ensure accurate
reporting and to advise Councilors and Staff of the official position
communicated to press. . .
-- Never get upset about what you read or hear in the press. Assume everyone
is misquoted. . .Don't respond to the press or get upset about what someone
supposedly said until you ask the person who supposedly said it. ..
General
-- Administrative information provided to one Councilor will ordinarily be
provided to all.. .
-- Councilors are always Councilors in the eyes of the Administration, never
just private citizens. . .
-- Communications from spouses of Councilors will be viewed by the
Administration as if from the Councilor. . .
-- Information of interest to one Councilor will generally be viewed by the
Administration as of interest to all Councilors. . .
-- Information that "affects" the Council should go to Council. The City
Administrator is to decide on "grey areas", but too much information is
preferable to too little. . .
-- Council "Information Only" itk s will be transmitted either by mail or in
a separate envelope with agenda packet -- not as part of.official record...
-- Requests by individual Councilors are to be treated by the Administration
as "Advisory Only".. .
-- Performance evaluation criterion should be set at start of review period,
not just before the review...
-- If Councilors get involved in labor relations (e.g. , employee contacts or
public statements) while staff is negotiating, then the process becomes
the Councilor's to negotiate...
-- Budget cuts mean policy decisions. Budgets will not be cut "piece meal"
or "across-the-board", rather should be made in service or program areas,
giving Staff full opportunity to provide data clearly defining impact...
-- Use Request for Action form for "pothole" problems. Other concerns or
items should be set for an agenda by contacting City Administrator or by
motion of Council.. .
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A MODEL FOR PRODUCTIVE LISTENING:
(when the problem belongs to other person)
Psychologists have taught us that skillful LISTENING has a very positive
effect for a person with the problem of,unmet needs. A skillful listener
accepts the person "where he/she is" without having to hide, distort or
defend. When one feels accepted, he/she can trust the listener and feel
free to use their energies and potential to interact in a search to
identify their problem. Once the problem has been identified, choices
or sol•itions become more apparent; hence a sense of relieve and renewed
self-confidence emerge.
GOALS OF PRODUCTIVE LISTENING
1. Recognize person who owns a problem or has unmet needs.
2. Perceive the "feeling tones" of other and check them out with the
feedback system.
3. Keep the center of interaction on the one who owns the problem so
that person can be able to respond (responsible) to identify and
solve their own problem.
4. As a listener, I must keep my needs separate from those of the
other person.
5. As a listener, I must be aware of when my own needs impose on my
ability to listen. _
SENDER LISTENER
thidk think
e d
n e
feel c Feedback c feel
0 0
d d
r•.
e e
Recognizing Problem Reflecting the The Facts
Ownership Feeling
Example: -
"You feel pretty worried about-your
exam marka."t!
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4
s
1 . When you, the listener, have decided what feeling has been sent,
then phrase your listening response. Either the feeling or the
facts can be stated first.
Example:
SENDER: "I don't know if I'm going to pass my courses with
all those D's I have on my tests."
LISTENER: (as above) "When you get low grades on test you
feel pretty worried."
HT:RC(WP)P1R
Aa.oas���®���
A MODEL FOR PRODUCTIVE CONFRONTATION
(when my needs are not being met)
If we avoid confronting another person about behavior we don't accept,
we risk an accumulation of negative feelings that may cause us to use
power, be retaliatory or given in permissively by trying to show accep-
tance dishonestly. When the relationship has high quality, one will
usually modify behavior when he/she is made aware that it is imposing on
someone he/she values.
A. Appropriate when another's behavior is imposing on my meeting my
needs.
B. Appropriate when I feel positive about another's behavior. An
excellent method of positive reinforcement of behaviors that you
like. pop +
GOALS OF PRODUCTIVE CONFRONTATION �'50fJ' i
1. Preserve the other �\ �
r person's self esteem.
f r'
2. Communicate my honest feelings no matter how strong and let of qr
know how his/her behavior imposts on me. ��`
3. Leave the responsibility for behavior change with other person and
reduce the risks of damaging our relationship.
4. Must listen to the response of the other person to my confrontation.
An ideal confrontation includes the three following elements (elements
may be stated in any order):
My Feeling Non-blameful Description The Effect Other's
of Other's Behavior Behavior has on Me
Stating my primary Gives other clear under- If other person can
feeling helps other standing of what he/she see how his/her be
to know the impact has done- havior is imposing -
of his/her behavior. on my needs, he/she
Non-blameful terms reduces will be likely to _
chances of other's need choose a different
to react defensively. behavior, especially
if our relationship
is of high quality.
to
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My Feeling Non-blameful Description The Effect Other's
of Other's Behavior Behavior has on He
This compartment
will be vacant if
my problem has to-
do with values
rather than
behavior.
EXAMPLE:
"I feel competed with when students are visiting because I can't
during class time present the infor-
mation that I have
prepared."
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You MUST remember to LISTEN to the responses to your CONFRONTATION is
order to help identify other's needs and avoid possible power struggles.
HT:RC(WP)P3R
WIMM
PATTERNS OF COMMNICATION IN
CONFLICT SITUATIONS
I. Unproductive patterns of communication for collaborative conflict Management:
A. BLMING Words Body Insides
Accusatory Finper-pointing I am lonely,
Condescending riverpm:ering unsuccessful,
of raid
B. PLACATING Agreeing constantly; Helpless I feel like
accommodating nothing;
worthless
C. COMPLTING Ultra-reasonable Expressionless;
rigidly calm I am %-ulnerable
D. DISTRACTING Irrelevant Angular; Nobody cares;
dizzy I am scared.
It. Productive patterns of collaborative conflict management:
A. LEVELLING -- words, body, insides of the person are congruent; going in the
same direction. Levelling does not mean that the person tells "everything"
he/she knows and feels; but that the coamunication responses are an
accurate representation of the person at the moment.
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A leveller typically follows the rules for giving and receiving effective
feedback (see additional handout).
C
STRATEGIES AIiD TACTICS
U1 CONFLICT
You can move a conflict in one of four directions.-
1. Avoid
2. Escalate
3. Maintain
4. De-escalate
All are useful at different times. The choice of which one(s) to use should be based
on the desired outcome of the conflict. Below are some tactics (specific behaviors)
that typically move conflicts in one of the four directions.
I. AvoidanceUsedswell or ResultinP in:
Postponement
usingformal.1 rules
changing the physical environment
tacit coordination (exp: agreeing
on votes before a rgeeting)
gunnysacking (saving up feelings
until Later then they become explosive)
coercive (exp: Mulling rank)
refusing to recognize the conflict
fogginS (agreeing with part of a
criticism)
linguistic manipulation (exp: "There's
no con€lict; just a slight disagreement.`)
SI. Escalation--involvermnt in the conflict increases;issus:s arm norz sharply da€fined;
( nunber of issues increase; and parties often polarize.
labelling (naming the other or the relationship)
issue expansion (connect many other issues to
the ones in the conflict)
S
Strategies and Tactics - page 2
11. Escalation (continued)
coalition formation (to increase power)
threats
constricting the other
(exps: allowing only a certain time
for a conflict; restricting access to an
important person in a conflict)
111. lfaintenance--neither reducing nor escalating the conflict
Quid pro quo (getting sonething for something)
agraement on relational rules (how to
conduct the conflict)
combine escalation and reduction tactics
I9. De-escalation--reducing the conflict
fractionate (break the issues into small,
manageable units)
ask for more information about the conflict
metacorsw icatIon (discuss the relationship)
response to all levels of the conflict
(thoughts and feelings)
compromise
establish outside criteria for managing the
conflict (decide hose decisions will be made)
r"
ISSUE IDENTIFICATION ANI) GOAL NEGOTIATION
IN CONFLICT SITUATIONS
Below are several suggestions for identifying issues in a conflict:
1. Clarify the content and feelings of the conflict participants by paraphrasing
theca before speaking. Check out your clarifications with the person(s) you are
paraphrasing: your perceptions could be inaccurate especially in a tense situation.
2. Make observations (not interpretations) of the conflict participants' words (how
they talk about the conflict), nonverbals, and extraverbals for a more accurate
assessment of the issues and for feedback to self and others about the effets
each is having on the conflict process. For example, someone who calls the
conflict a "battle" will be viewing the conflict and its consequences differently
from one who labels it a "disagreement." A voice that indicates anger along
with words that do not should give -ou clues that you do not have all the
information from the other that you need. Ask the person for clarification,
based on your observation.
3. Focus on the incongruities between verbals and nonverbals to surface issues
in the conflict.
4. Focus on and tae a cbservations of the eowwunication patterns partic-8p.ents rre
usinr., e.g., blawang, placating, computint, and distractin) patterr!-. . cl
yourself and others hex• the comm mication patterns are rroliferacinp t-.•e
conflict issues and affecting the ranarer:emt of the conflict.
5. Focus on the effects the conflict process is having on the participants.
Verbalize the effects as you interpret these and/or ask other participants to
verbalize the effects. Often the way people behave in a conflict is indicative
of the way they behave that creates the conflict in the first place; and it icy
easier to deal with information that is being generated at the moeeent than to
argue about who did what in the past.
6. Focus on dyak or group themes, e.g., trust, acceptance, control of information,
perception and feelings.
7. In every conflict there are requests of the others In the conflict. State your
requests clearly and ask ghat the other(s) is requesting of you, both materially
and emotionally.
S. Ask yourself what all conflict participants are feeling in terms of their self
!esteem and power, two Common issues in a conflict. People must have a feeling
of power (ata ability to influence) and confidence in order to cooperate
authentically.
1. Cla�rift' the events that typically trigger the actual conflict. Those events
may give you clues about the conflict issues.
r'
Issue Identification/Goal Fegotiation
Below nre several suggestions about hon-- to negotiate goals productively in a
conflict. IdentIfyinp issues and dealing �.rLth thus effectively are two of the most
important at-.ills to develop in conflict management.**
1. Begins the negotiation session (even an informal one) with the points of agreement,
no matter hoar vague, instead of the points of disagreement- This helps give
people common goals and some sense of the interdependence they share.
2. Try to make choices available to the parties involved. People tend to become
defensive when they are being controlled by having no options available
to them. In destructive conflict behavior, options are closed off instead of
opened up.
3. Treat other persona as persons and not as cl-ings only. make ci:oices based on an
appreciation of the other°s role instead of just thinL-Ing, that the person is a
1othingt° blocking your goals. q good nay to keep the conflict interpersonal is
to Leep clear the differences between ,your guesses about the meanin? of certain
behavior to participants and the behavior that you can actually observe.
Telling another that you tenon: what he/she is feeling or thinLing is a "sure"
way to escalate the conflict. Be pESPECTFiL OF THE OTFT. R.
4. Discriminate as to when and where to control is to be exercised. People who
always try to exert cue powers expec a y coercively, are conflict "gangsters,"
trying to be one-up on others. R low level of trust is usually generated,
and later conflict will likely emerge because of the low trust.
S. Take responsibilitm for the accuracy of your communication. That is, take
responsibility for your part-in the conflict and own. the feelings and perceptions
you have about the situation. If you are in the conflict, you must have a part
in creating it, even if that part is withdrawal.
6. State goals in teL of do-ables. When goals are do-able, you can tell whether
they are being achieved or not, and adjust accordingly. In the case of a job,
a do-able goal would be to increase sales by 40 per cent over last year as
opposed to saying "I avant to improve."
7. Deal with both content and relationship goals in the conflict. Participants
want certain beliefs advanced, certain behavior changed, tasks performed, and
promises made, but they also avant to define the conflict differently, e.g., hoar
they go about conflict, who has control, etc. Remember that the dual goals in
most conflict are to,l) reach agreement and 2) enhance the relationship for
future communication. Both are equally important.
S. Include emotional data as well as "objective" data yhen goals are formulated. I
People always have reasons for what they do, even though their reasons away
not be your reasons. Therefore, discounting some reasons because they are
only emotional" is not productive for the relationship. Talk about your
feelings and encourage others to talk about theirs. If this is not done
the agreements reached are likely to be shallow.
P
■
Issue Identification/Goal Negotiation
9. Try to avoid polarizing into separate groups too early, or polarizing your
Position too early in the goal negotiations. There is nothing inherently
wrong with polarizing, but the practice does not work very well. If groups
Ret identified as totally aligned with one point of view, and refuse to
listen to other points of view, they will have less chance for compromise if
compromise is necessary. When people get ego involved with a position, they
change much less over time.
10. Decide which goals are actually incompatible at the moment and which ones only
seem to be incompatible. Some incompatibilities never change--people feel so
strongly about their side of the issue that they are unchangeable. Sometimes
these conflict goals can be sidestepped or tabled for another time and the
foals ti;at are negotiable can be dealt t-10,. Try to discourage the attitude
of "If you don't agree vith me about this it^portant issue, then you can't
agree u1th me about anythinp."
11. Avoid reaching easy agreement on goals by premature voting, by giving away your
poorer to some authority, or by using chance measures (flipping coins) when the
seriousness of the conflict suggests more careful attention to the negotiation.
Often a group has to redo a conflict because the resolution reached the first
time around was totally unrealistic, or did not take in account the deep
feelings of the participants involved.
12. If you seem to be stuck, and no one can agree on anything; discuss the extent
to which you are related as groups or as individuals in the group. Sometimes
(` reminding each other of your interdependence serves the function of breakir;►
down excessive stubbornness that gets in the way of advancement of new go 0 s.
Remind others that if everyone could get exactly what he or she wants, YOU
wouldn't be in conflict--it would already be happily resolved. Groups doe't
need each other, and individuals aren't interdependent, seldom are involved
in conflict, since the activity of conflict is so stressful and uncomfortable
to many people.
13. In personal conflict, it is usually a good idea to avoid making stands and then
giving in as a ploy. People catch on to the ruse, and your credibility is then
lowered.
16. Avoid stating goals in tents of winning and losing. Talk in terms of what is
best for the coffin good. If a win-lose orientation seems inevitable, before
final decisions are made, assess again the degree of interdependence of the
participants. What las „lost" in the future by "grinning" now?
15. State empathetic feelings When you have them. Show understanding of the other
point of view when you feel it even if you make it clear that you disagree with
the other side. Your understanding enhances the productive nature of the
negotiations, and does not decrease your chances of getting what you want.
16. Suggest outside assistance when you feel this might be necessary and acceptable
by other parties in the conflict. Sometimes participants in a conflict are
too close to the situation to suggest any more productive avenues. This is
the time to ask for help from an appropriate third parry.
17. Observe the rules of giving and receiving feedback (see additional handout.)
*gAdapted in large part from Doing Conflict: Communication in Interpersonal Conflict
by Joyce Frost and William Wilmot, in press.
r
BECOMING MORE RESPONSIBLE. . . .
Here are some specific ways we can be responsible to ourselves and to
others in groups:
Limiting our talking time to our fair share. When there are ten people
in the group, we are entitled to roughly one-tenth of the total talking time.
Not interrupting people who are speaking. We can even leave space after each
speaker, counting to five, taking a few deep breaths, before speaking.
Becoming a good listener. Good listening is as important as good speaking.
It's important not to withdraw when not speaking; good listening is active
participation.
Getting and giving support. We can help each other be aware of and interrupt
patterns of domination, as well as affirm each other as we move away from
those ways. It is important that women support and challenge each other.
It is also important that women break out of their conditioned role of
looking after men's needs (while ignoring their own) .
Not giving answers and solutions. We can give our opinions in a manner which
says we believe our ideas to be valuable, but no more important than other's
ideas. We can also share learning or growth experiences - how things have
worked for us.
Relaxing. The group will do fine without our anxiety attacks.
Not speaking on every subject. We need not share every idea we have -- at
least not with the whole group.
Not Rutting others down. We need to check ourselves when we are about to
attack or "one-upft the other. . . We can ask ourselves.: "Why am I doing this?
What am 1 feeling? What', do 1 need?"
Nurturing democratic group process. Learning democratic methods and adopting
democratic structures and procedures will improve our group process.
Interrupting other's oppressive behavior. We should take responsibility for
interrupting another who is exhibiting behavior which is oppressive to
others and prohibits his own growth. It is no act of friendship to allow
friends to continue dominating those around them. We need to learn caring
and forthright ways of doing this.
Don't speak for others. Instead of saying "A lot of us think. . ." or
"What so-and-so meant was. . . of say what you think (or feel , or meant) .
i .
IS
erl�►
A MODEL FOR PRODUCTIVE CONFRONTATION
(when my needs are not being met)
If we avoid confronting another person about behavior we don't accept,
we risk an accumulation of negative feelings that may cause us to use
power, be retaliatory or given in permissively by trying to show accep-
tance dishonestly. When the relationship has high quality, one will
usually modify behavior when he/she is made aware that it is imposing on
someone he/she values.
A. Appropriate when another's behavior is imposing on my meeting my
needs.
B. Appropriate when I feel positive about another's behavior. An
excellent method of positive reinforcement of behaviors that you
like.
GOALS OF PRODUCTIVE CONFRONTATION
1. Preserve the other person's self esteem.
2. Communicate my honest feelings no matter how strong and let other
know how his/her behavior imposts on me.
3. Leave the responsibility for behavior change with other person and
reduce the risks of damaging our relationship.
4. trust listen to the response of the other person to my confrontation.
An ideal confrontation includes the three following elements (elements
may be stated in any order):
My Feeling Non-blameful Description The Effect Other's
of Other's Behavior Behavior has on Me
Stating my primary Gives other clear under- If other person can
feeling helps other standing of what he/she see how his/her be-
to know the impact has done. havior is imposing
of his/her behavior. on my needs, he/she
Non-blameful terms reduces will be likely to
chances of other's need choose a different
to react defensively. behavior, especially
if our relationship
r is of high quality.
i
A AAL
i
My Feeling Non-blameful Description The Effect Other's
of Other's Behavior "ehavior has on He
This compartment
will be vacant if
my problem has to.
do with values
rather than
behavior.
EXAMPLE:
"I feel competed with when students are visiting because I can't
during class time present the infor-
mation that I have
prepared."
You KUST remember to LISTEN to the responses to your CONFRONTATION in
order to help identify other's needs and avoid possible power struggles.
'HT:RC(WP)P3R
(
I
t
5
I
i
{
�K
i
r
t
A MODEL FOR PRODUCTIVE LISTENING:
(when the problem belongs to other person)
Psychologists have taught us that skillful LISTENING has a very positive
effect for a person with the problem of unmet needs. A skillful listener
accepts the person "where he/she is" without having to hide, distort or
defend. When one feels accepted, he/she can trust the listener and feel
free to use their energies and potential to interact in a search to
identify their problem. Once the problem has been ide ed, choices
or solutions become more apparent; hence a sense of iev and renewed
self-confidence emerge.
GOALS OF PRODUCTIVE LISTENING
1. Recognize person who owns a problem or has unmet needs.
2. Perceive the "feeling tones" of other and check them out with the
feedback system.
3. Keep the center of interaction on the one who owns the problem so
that person can be able to respond (respousible) to identify and
solve their own problem.
4. As a listener, I must keep my needs separate from those of the
other person.
S. As a listener, I must be aware of when my own needs impose on my
ability to listen.
SENDER LISTENER
othizak
think
e d
n ec Feedback c feel
0 0
d d
e e
Recognizing Problem Reflecting the The Facts
Ownership Feeling
Example:
"You feel pretty worried about your
exam marks."
j
s
1
d
Qr
r ii
Emma
1 . When you, the listener, have decided what feeling has been sent,
then phrase your listening response. Either the feeling or the
facts can be stated first.
Example:
SENDER: "I don't know if I'm going to pass my courses with
all those D's I have on my tests."
LISTENER: (as above) "When you get low grades on test you
feel pretty worried."
HT:RC(WP)P1R
BECOMING MORE RESPONSIBLE. . . .
Here are some specific ways we can be responsible to ourselves and to
others in groups:
Limiting our talking time to our fair share. When there are ten people
in the group, we are entitled to roughly one-tenth of the total talking time.
Not interrupting people who are speaking. We can even leave space after each
speaker, counting to five, taking a few deep breaths, before speaking.
Becoming a good listener. Good listening is as important as good speaking.
It's important not to withdraw when not speaking; good listening is active
participation.
Getting and giving support. We can help each other be aware of and interrupt
patterns of domination, as well as affirm each other as we move away from
those ways. It is important that women support and challenge each other.
It is also important that women break out of their conditioned role of
looking after men' s needs (while ignoring their own) .
Not giving answers and solutions. We can give our opinions in a manner which
says we believe our ideas to be valuable, but no more important than other's
ideas. We can also share learning or growth experiences - how things have
� .. worked for us.
Relaxing. The group will do fine without our anxiety attacks.
Not speaking on every subject. We need not share every idea we have -- at
least not with the whole group.
Not putting others down. We_^eed to check ourselves when we are about to
attack or "one-up" the other. .. We can ask ourselves: "Why am I doing this?
What am I feeling? What do 1 need?"
Nurturing democratic group process. Learning democratic methods and adopting
democratic structures and procedures will improve our group process.
Interrupting other's oppressive behavior. We should take responsibility for
interrupting another who is exhibiting behavior which is oppressive to
others and prohibits his own growth. It is no act of friendship to allow
friends to continue dominating those around them. We need to learn caring
and forthright ways of doing this.
Don't speak for others. Instead of saying "A lot of us think. . ." or
"What so-and-so meant was. " say what you think (or feel , or meant).
i
f
F
t
WHO IS RIGHT or WHAT IS RIGHT?
Too often, "Who is Right" becomes more
important than "What is Right. "
Improvement comes only when each of us
stops trying to "save face" and begins to
make more decisions on the basis of
"What is Right. "
As we do more of this, we will find that
co-workers , subordinates, etc. come up
with better and better ideas. . .
"Sacred Cow" policies will be dropped.
Tensions between decision makers and
implementers will be greatly reduced.
Each of us must put forth a little extra
effort to change our thinking in this
regard. . . but it is well worth the effort.
Honorable Mayor and Members of the City Council
City of Tigard
P. O. Box 23397
Tigard, OR 97223
I think the above about sums up the final things I was
trying to say to you last night. . . . No, it' s not original.
I don't know who wrote it originally, and it' s been para-
phrased a number of times to fit management training
classes. . . but it still makes a lot of sense.
You are very special, unique individuals. . . and I think
you have the potential to be a great working TEAM as
you pool all of your individual resources together.
I feel honored to be a part of your goals-setting/ground-
rules development process. . . and if I've helped you gain
some insight into your working relationships, that is
very rewarding to me.
The best to you all ,
Sincerely, p.s. Another afterthought:
The enclosed reprint from a
Leadership Effectiveness Training
14�
class we did here at the City
might be informative and useful. . .
It
l
Il
THE RISKS OF USING THE TWELVE ROADBLOCKS
LEADER EFFECTIVENESS TRAINING
Part I Workbook Supplement
Published by
Effectiveness Training, Inc.
531 Stevens Avenue '
Solwo Beach, California M075
* Lff eetiveness
p
Training
t
r
V
THE RISKS OF USING THE TWELVE ROADBLOCKS
1. ORDERING, DIRECTING, COMMANDING
("You must ...," "You have to ...")
Group members may feel resent5il o► the leader's power, that the leader doesn't
really care about their needs. They may feel "put down" or frustrated and may respond
with anger, particularly if they have strong needs that are being blocked. Fear of the
leader may be increased. These "power" messages can cause the group member to stop
communicating to the leader. Often group members rebel, resist, fight back, test, refuse,
stand their ground; or if the leader is too powerful, complain to other workers, agitate,
spread dissent. In front of others, orders and commands can make a group member feel
embarrassed.
2. WARNING, ADMONISHING, THREATENING
("You had better ...," "If you don't, then ...")
This is really a form of ordering, only the display of power is reserved for a time
in the future. Again, this kind of message may cause group members to feel that their
needs are being frustrated. They may feel "put down," humiliated- They may resist or
test whether the leader will carry through on the threat. In front of others, these messages
can make group members feel embarrassed.
3. MORALIZING, PREACHING, OBLIGING
("You should ...," "You ought ...," "It is your responsibility ...")
Here the leader is using appeals to "outside authority" or external standards of
conduct in order to persuade the group member to accept the leader's direction. This
kind of message communicates lack of trust in the group member's judgment. It com-
municates that the leader feels, "I know better — I am wiser than you." Group members
will frequently respond to this kind of argument with a counter-argument, "Who says?"
or, "I don't accept those phony values." Moralizing messages are frequently an attempt
to make the group member feel guilty if he or she does not respond in the expected
manner, but many group members respond to this form of manipulation with either
overt or passive resistance.
rrrs m mm aw MWr mum to ==A22=
i
4. ADVISING, GIVING SUGGESTIONS OR SOLUTIONS
("What I would do IIS ...," "Why don't you ...," "Lct me suggest ...... "It
would be best for ..."
It is not true that people always want advice. Advice implies "superiority" and
can make the group member feel inadequate and inferior — "I should have thought of
that." The group member may respond with resistance — "I don't want to be always
told what to do." Some group members feel that advice means that the leader doesn't
believe they are capable of figuring the problem out for themselves. Others will feel they
have let the leader down if they can't solve the problem the way the leader advised.
If the advice is not sound, then the group member must spend time arguing against it,
rather than coming up with a personal solution. Advice can also make group members
dependent; it doesn't encourage their creative thinking. A group member may simply-
respond
imply•respond by feeling the leader just doesn't understand: "He'd never suggest that if he
knew how bad the problem really is." Or she may respond — "When I want your
advice, I'll ask for it." Lastly, if the leader's advice turns out to be wrong, the group
member can duck responsibility — "She suggested it, it wasn't my idea."
5. PERSUADING WIT" LOGIC, ARGUING, INSTRUCTING, LECTURING
("Do you realize ...," "Here is why you are wrong ...... "The facts are
"Yes, but ..."�
Vi/-hile group members sometimes like to learn from their leaders, this type of
message may produce defensiveness; group members may feel inadequate, uninformed, -
inferior, or stupid. Logical arguments, too, invoke counter-arguments. Nobody likes to
be labeled as "wrong" and told that the leader's idea is "right" and should be adopted.
Arguing against the group mernber's ideas may cause him to defend his position even
marc strongly — "I doubt that those other people knew what they were doing; I know
this system inside out, and I can make it work." Group members may react to their
leader's lectures the same way children respond to their parents' lectures — "You always
think you have aL the answers." It has often been demonstrated that just because you
have the facts and logic on your side does not mean that people will accept your point
of view.
6. JUDGING, CRITICIZING, DISAGREEING, BLAMING
("You are acting foolishly ...," —You are not thinking straight ...
More titan any other type of message, this makes the group member feel inadequate.
inferior, incompetent, bad, or stupid. Often group members respond very defensively —
r
nobody likes to be wrong. Evaluation cuts off communication — "I won't let her know
what my problems are when all she does is use them against me." Because of the lead-
er's psychological size, a group member may accept the leader's momentary evaluation
as being a generally true appraisal of his skills — "I'm lousy with people," or, "I'm a
bad organizer." These evaluations may become incorporated in the group member's
self-image, and criticism which may have been in response to temporary frustration may
continue to influence the group member's career. Another response of group members
to criticism is to evaluate right back, even though they may not express it openly —
"You're not so hot with people either, particularly me." r emernber the adage, "judge
not, lest you be judged."
y. PRAISING, AGREEING, EVALUATING POSITIVELY, APPROVING
("You've done a good job ...," "I approve of .••")
Praising is really just a positive version of judging and evaluating. As a result,
praise may not always have the effects we have generally assumed. If the group mem-
ber knows that the leader judges positively, he can infer that the leader also judges
negatively. Then, too, when the leader frequently judges positively, the absence of it
may be interpreted by the group member as a negative judgment — "She must not have
liked my presentation, she didn't say anything." A positive evaluatiorr that doesn't fit
the group member's self-evaluation, or is overdone, may be perceived as false or threaten-
ing — "He's trying to snow me," or as manipulative — "What does he want from me
now." Both praise and agreeing often stop communication from the group member —
"She's only agreeing with me because she doesn't really understand my feelings," or
"He knows he doesn't have to listen to me anymore if he agrees with me." Praise in
front of others may also embarrass the group member or generate competitiveness with
others. But most of all, praise invariably tags the leader as "being superior" — the
right to evaluate another implies that you "know" what is good or bad.
S. NAME—CALLING, RIDICULING, SHAMING
("You're a s1oPPY worker ...,
"Who hired you in the first place ...,'• "You have
loused up this whole contract ...")
Such messages can have a devastating effect on the self-image of a group member.
They can make a group member feel unworthy, bad, inferior. The most frequent response
of group members to such messages is to give one.back to the leader — "You're not so
smart yourself." "How'd you ever get to be leader of this place?" When group members
get such messages from a leader who is trying to influence them, they are quite unlikely
to change by looking at themselves realistically. Instead, they can zero in on the
leader's unfair message and excuse themselves — "I work harder than anyone around
this place — nobody ever gives a damn."
9. INTERPRETING, ANALYZING, DIAGNOSING
("What you need is ...," "Your problem is ...... "You don't really mean that ...
To tell a group member what she is "really" feeling, what her "real" motives are,
or why she is behaving; the way she is can be both very threatening and very maddening
—
laying
"She always thinks she has the answers to everything, including mL f the group Pmember.
"psychoanalyst" with group members is dangerous and frustrating
if your analysis is wrong, the group member resists; if it is "right," the group member
the
can feel exposed, trapped, naked. The "here-is-what-you-you-need" message bt implies
res_cntful
leader is superior — knows more than the group member. p
ly to
and angry with leaders when they interpret their motivescoura et hem otos tell tare heeleader
stop communication from group members rather than en g
more.
10. REASSURING, SYMPATHIZING, CONSOLING, SUPPORTING
("Don't worry ...... "You'll. feel better ...," "It's not so bad ...
Leaders often send these messages to group memrbetrnsbwithout makerhundfel that
they can have negative effects. To reassure a group Y
you don't understand — "It's easy for her to say that, but she doesn't have to work
with a bunch of angry customers." Supporting messages to the group member also
convey, "I'm not feeling comfortable having you feel upset, I can't accept such feelings;
start feeling happy." If things do not "turn out alright" for the grout) member, he may
even feel misled by you, particularly if you gloss over
he situation. He
He may alsoddisb disbelieve
urate
perceptions in order to get him prepared to face t
you — "You're just saying that to make me feel better."
z' 11. PROBING, QUESTIONING, INTERROGATING
., "When
("Why "Who ... Is
"What "How ...," "Where ...,
...")
i,- Questioning and probing frequently make group members feel that they are being
��. asked to defend or justify their feelings. Once again there is some implication that the
leader is in a position to evaluate whether the group. member's feelings arc justified or
Dam �s s��• � .e.
not. This is why the group member may have the feeling of being on the "witness
stand" whenever he tries to explain a new idea or feeling to the leader. The group
member may also feel that his privacy is being invaded. Or he may feel that the ques-
tioner is trying to force him to take a position or reveal information that can be used
against him. Also there may be some feeling of irritation that the questioner is direct-
ing the manner in which the group member can talk about his feelings, rather than
allowing the group member to express them in the manner which seems most consistent
with his feelings.
12. WITHDRAWING, DISTRACTING, HUMORING, DIVERTING
("We can discuss it later ...," "That reminds me "When did you read a
newspaper last?" "When did they n►ake you President of the company?")
Such responses make group members feel you are not interested and that you do
not care enough to want to understand. They can make group members feel rejected.
Group members will be made to feel frustrated or even angry by such responses.
( Humoring and kidding are ways of attempting to change the subject, to get the group
member's mind "off her problems." The message they convey to the group member,
however, is either her feelings are not important, not "worthy" of discussion, or that
the leader finds her feelings unacceptable and is trying to avoid them.- Typically the
group member's response to this is, "If she really liked me, or cared how I felt, she
wouldn't just brush me off like this." As a result, even when the group member allows
herself to be "joked-out" of her feelings, she feels somehow diminished; and frequently
she will refuse to be diverted and become angry, hostile, and resistant.
t. •
MEMORANDUM
C
February 23, 1983
TO: City Administrator/City Council
FROM: Chief of Police
SUBJECT: O.L.C.C. License Renewals
d�-J RE: #1. R - GODFATHER'S PIZZA
11619 S.W. Pacific Highway, Tigard
p� V #2. RMB - WEBFOOT DELI & WINE COMPANY
13815 S.W. Pacific Highway, Tigard
#3. PS 138150S.W. P & WINE Pacific Tigard
Sir:
It is recommended that the above named business license renewal requests
be approved, and forwarded to O.L.C.C. r
The status of the applications and ownership remain the same.
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Respectfully,
R.B. Adams
Chief of Police
RBA:ac
Restaurant License = R
Retail Malt Beverage = RMB
Package Sales = PS
February 15, 1983
MEMORANDUM
TO: ALL EMPLOYEES
FROM: DORIS HARTIG, CITY RECORDER
SUBJECT: SOCIAL SECURITY WITHDRAWAL
The League of Oregon Cities February Newsletter indicates the President's
Commission on Social Security Reform has recommended eliminating the "opt out" z
provisions for state and local governments. What this means is that any state
or local government that is not out of the social security system at the time
the new law is signed, even if the entity has notified the Social Security F
Administration of their intent to leave, would be required to remain in the
r
system.
It should be noted that it takes two years to withdraw from the system and the
Commission recommended disallowing any withdrawals - regardless of where in
the process a jurisdiction is - as of the date of enactment of the new law. i
As a result of the above, the meeting with City Council, Kirk Berger of LGPI
and Jerry Liebertz of PERS scheduled for February 28, 1983, has been cancelled.
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cc: City Council
(0458A)
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February 23, 1983
TO: Mayor and City Council
' FROM: William A. Monahan, Director of Planning and Development
SUBJECT: Monthly Report of Department of Planning and Development - January
Attached please find the Planning and Development report for January 1983.
The report contains:
1. Building Activity Report
2. Code Enforcement Report
x
3. Annexation Report
4. Comprehensive Plan Update
5. Approval Authority Action '
Sum_a y
Comprehensive Plan activities progressed in January with the adoption of
additional plan elements. The attached memo lists the dates of adoption for {
each element and a schedule of future meetings for finalization of the Plan,
Maps, and Community Development Code.
Building revenues were up for January due to a hig'i volume of business tax
payments (167). A total of $18,087.58 was generated in permit fees. New
construction and alteration value was $932,505.00.
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MEMORANDUM
TO: CITY COUNCIL
FROM: PLANNING AND DE4ELOPI-1ENT DEPARTMENT
DATE: FEBRUARY 17, 1983
SUBJECT: Monthly report for month of January 1983
January's building activities include permits for 6 signs, 11 single family
residential, 3 residential additions alter/repair, 7 Commercial alter/repair
and l demolition for a total value of $932,505.00.
Fees for 24 permits $ 7,446.08
Fees for 6 signs 195.00
Plumbing Activity - 9 617.50
Mechanical Activity - 9 147.00
Business Licenses - 167 9,682.00
TOTAL. . . . . . . $ 18,087.58
Sewer Connections - 13 $ 10,200.00
Sewer Inspections - 13 455.00
There was no building activity in King City for the month of January.
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NOW
MEMORANDUM
February 18, 1983
TO: Mayor & City Council
FROM: Jeremy Coursolle, Associate Planner= ;'`�_\,_
Department of Planning and Development
SUBJECT: Comprehensive Plan Revision Update
The following chart indicates which documents have been reviewed and adopted
by the Planning Commission and City Council.
P.C. C.C. Ord. No.
Citizen Involvement 11- 9-82 I1-22-82 82-77
Natural Features & Open Space 1-18-83 1-24-83 83-03
Air, Water and land Resources Quality 12- 7-82 12-13-82 82-79
Economy 12- 7-82 12-13-82 82-80
Housing 1-20-83 1-26-83 83-05
Public Facilities and Services 12-11-82 12-15-82 82-81
Transportation 1-22-83 1-25-83 83-04
Energy 11-23-82 12-15-82 82-78
Findings, Policies & Implementation
Strategies 1-22-83
Comprehensive Plan Land Use Map 1-27-83
Interim Zoning District Map 2- 8-83
Comprehensive Plan Transportation Plan
Map 1-22-83 1-25-83 83-04
Development Standard Areas (Established/
Developing Areas) 2- 8-83
Community Development Code
Development District Map
On Wednesday, February 23, 1983 and Wednesday, March 2, 1983 the City Council
will reconvene to initiate the review of the "Policy" document and the
Comprehensive Plan and Interim zoning maps. The review of the mapping issues
will be conducted in reverse order to the Planning Commission review, NPO # 7
area first and NPO # 1 area last. The City Council is allowing for two
evenings to complete their review of these issues. if more time is needed,
the City Council will continue the public hearings to a date certain without
further notice in the newspaper
Prior to submitting the final Comprehensive Plan documents to LCDC for
acknowledgement, staff will be completing some "housecleaning measures" for
the entire plan to insure we have addressed all of the goals in a satisfactory
manner. This may mean that certain aspects of the plan will be reviewed again
by the Planning Commission and City Council. An example of needed
( 1°housecleaning" is the designated wildlife habitat areas and the conflicts
between those areas and existing and proposed development. These
s
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"housecleaning measures" will also be forwarded to the NPO's and CCI for their
review. In addition, all of the report elements will be collated into one ;
resource document for ease of use. The final Comprehensive Plan document will
include three volumes: The Resource Document, the Findings and Policy
Document and the Community Development Code.
On Tuesday, February 22, 1983, the Planning Commission will begin their study
sessions for the Community Development Code. Although many of the same
sections of the current draft of Community Development Code will be included
in the second draft, many changes will occur based on the adopted
Comprehensive Plan reports and policy language. The revised draft will be
made available by the second week in March.
At this time, staff anticipates that the City Council review of the Community
Development Code will be completed by mid—April.
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METROPOEI'TAN AREA
COMMUNICATIONS COMMISSION
P.O. Box 1957 - 4950 S.W. Hall Blvd. - Beaverton. Oregon 97075 - Phone: 641-0218
Feoruary 18, 1933
FEB 2 2 1983
TO: MACC board of Commissioners
FROM: Bill Tierney
I was informed by Storer-Metro on February 16, 1983, they were temporarily
shutting down contracted construction activities effective February 17, 1983.
The reason Doug Wilson gave was that they do not have valid purchase orders
for the contracting activities. Storer ,4etrols procedures are to make a
purchase requisition that originates here in the MAC-- franchise area, goes to
Phoenix for approval, and on to Miami for approval and issuance of a purchase
order. With no valid purchase order, Doug was told to shut down the
contractors until a new one is authorized. Doug hoped to have work started up
g by Weanesoay, Feoruary 23, 1983.
Informally, the contractors told me they were informea by Storer that they
were shit down for a minimum of two weeks.
On February 17, Doug told me he had received an authorized purchase order for
the underground construction contractor and they were authorized to go back to
work February 18, 1983. HJCCC is actually going back February 21. No
information about the aerial contractors was provided.
The short time that one of the contractors was shut down and the speed in
which local management resolved the problem should not undermine the
seriousness of this problem. From all indications, Storer is naving a cash
flow problem. They nave a large number of systems to build, each with a heavy
cap, a' commitment. I have heard of situatiOnS wherir they are slow in paying
contractors.
Enclosed is an article from Multi-Cnannel News. It reported that Storer is
reducing their cash dividend.
The shutdown also points out some problems with local management of
construction. One would hope they would not have to take action as drastic as
shutting down a contractor. Prior to the shutdown, the construction manager,
Bill Dionne, resigned (February 15, 1983) and one of his assistants resigned
in January. They hope to have a new construction manager on staff very soon.
WJT:gp
C .Y
-------------
-stower.
a s
4
`s
NII,Nn_high capital expen- .
ditures ins its cable television unit i
forced Storer Communications �
Inc. heze to Ake
its quarte* ;
divi3essd for the -ume-since
- 19, s the amount dropped from a
18 cents to lQ cents a share
Q to stockholderspayable War.. ,
rd Feb,
of recd
As raportedl esrY9er, third - 91 �.�r�- ,.��• .
quarteremsaings fell 9$•Perccnt to S172,000,or one cant a share,
from$3.6 million,or 23 cents a
Peter Storer, chairman, said
the cert in the-divideDd was to
counter current comic con&-
tions and to help alleviate the
continuing high capital expen-
suture-. requirements."- A
spokesman at Storer said these
-- -----_ expenditures are likely being ----—-_-
made in the company%snew bund ----- ----____-- -
locations.Ile also said earnings
_---. -- -- -- for the fosnrtb cPar -and.year
`,ovdlmotberz
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MONTHLY REPORT
PLANNING AND DEVELOPMENT DEPARTMENT
APPROVAL AUTHORITY ACTIONS
JANUARY 1983
The following projects were acted on by the Planning Commission over the past
month:
NEIGHBORHOOD PLANNING ORGANIZAZION APPOINTMENTS
1/4/83 The Tigard Planning Commission forwarded the names of the following
individuals to the City Council with recommendation for appointment
to the appropriate NPOs.
Dennis Russell NPO #2
Thomas Woodward NPO #2
Bill Bieker NPO #5
COMPREHENSIVE PLAN REPORT
CPA 10-82 NATURAL FEATURES AND OPEN SPACE
The Planning Commission voted unanimously by members present to
forward the draft of CPA 10-82 NATURAL FEATURES AND OPEN SPACE to
the City Council including corrections, modifications and
revisions with recommendation for approval. (January 18, 1983)
CPA 12-82 HOUSING
The Planning Commission voted unanimously by members present to
forward CPA 12-82 HOUSING to City Council including corrections
and modifications with recommendation for approval. (January 22,
1983)
CPA 11-82 TRANSPORTATION
The Planning Commission voted unanimously by members present to
forward CPA 11-82 TRANSPORTATION to City Council including
corrections and modifications with recommendation for approval.
(January 22, 1983)
CPA 13-82 URBANIZATION
The Planning Commission voted by a 5-2 majority to forward CPA
13--82 URBANIZATION to City Council including corrections and
modifications with recommendation for approval. (January 20, 1983)
CPA 14-82 FINDINGS, POLICIES AND IMPLEMENTATION STRATEGIES
The Planning Commission voted unanimously by members present to
forward CPA 14-82 FINDINGS, POLICIES AND IMPLEMENTATION
STRATEGIES to City Council including corrections and
modifications with recommendation for approval. (January 22, 1983)
CPA 15-82 COMPREHENSIVE PLAN MAP
The Planning Commission began the review of the Comprehensive
Plan Map by NPO and scheduled completion and adoption for
February.
t MONTHLY REPORT
PLANNING & DEVELOPMENT
JANUARY 1983
Page 2
ZOA 10-82 WAIVER OF FEE FOR NONPROFIT
The Planning Commission voted unanimously by members present to
forward ZOA 10-82 to City Council with recommendation for
approval. (January 4, 1983)
The following projects were acted on by the Planning Director over the past
month:
SITE DESIGN REVIEW
SDR 26-82 Plaid Pantry NPO #6
APPLICANT: John & Louis Pacentini OWNER: same
2540 NE Riverside Way
Portland, Oregon
REQUEST: A Site Design Review to construct a two phase commercial development
consisting of a 2,400 square foot convenience store and a 3,800
,f square foot commercial addition within two years.
LOCATION: 15485 S.W. Hall Blvd.
ACTION TAKEN: Approved with conditions on Ja-auary 20, 1983.
SDR 24-82 Roger Belanich NPO #2
APPLICANT: Roger M. Belanich OWNER: same
811 Skinner Bldg.
Seattle, Washington
REQUEST: A Site Design Review to construct two buildings; one of 2,500 square
feet for a 7-11 Store, one of 9,300 square feet for 2-3 retail
outlets.
LOCATION: Greenburg at Frontage Road adjacent to Hwy. 217.
ACTION: Approved with conditions on January 19, 1983.
TEMPORARY USE PERMITS
TU 1-83 D & T Sales (Dallas Wooding)
REQUEST: To sell tools inside meeting room of Wayside Inn from
February 3-19th.
LOCATION: Wayside Inn
ACTION TAKEN: Approved January 21, 1983.
t February 17, 1983
City Of Tigard
Attn: Mayor Wilbur Bishop
Councilor John Cook
Councilor Ken Scheckla
Councilor Tom Brian
Councilor Ima Scott
P.O.Box 23397
Tigard, Oregon 97223
Subject: Commercial Zoning
Locations: Hall Blvd intersect with Bonita Road
Hall Blvd intersect with Durham Road
In view of a pen,:ing conflict in my schedule, possibly preventing me from
coming before you on the evening when you will hear Neighborhood Planning
Organization and resident requests in the above referenced matter, I am
submitting this statement for your considerations .
The issue of commercial development in the Hall Blvd. corridor is not a
controversial one. A very significant majority of the affected residents
have indicated they do not want, nor do they need, commercial enterprise
in the area described. Each of you are being requested to represent the
residents and citizens of Tigard with the appropriate, non-controversial
action of changing the Comprehensive Plan and zoning of these sites to
allow for residential dwelling use exclusively.
In the last eight months, much has been written and discussed about this
issue. And, in addition to the previous facts presented about existing
commercial facilities, Tigard is seeing the addition of another Seven-
Eleven store adjacent to Knauss Chevrolet on Hall Blvd . Further, the old
Connie's Market site is now zoned for additional commercial use (including
a convenience store) . The bottom line question is 'how much convenience
do we need'? Land speculators and certain business types occasionally
have little concern for community impact; their bottom line is a speculation
of dollar profits and "tax benefits without regard for community expense
or desire. In this issue, those persons aiiedged to benefit (the resl.dents)
are saying no very clearly to this type of development.
To allow these sites to develop commercially sets a precedence for similar
policy elsewhere; a shopping center of varying size within six blocks of
every residence in Tigard, three blocks from one half of the population.
All that will be required to accomplish this is a willing land owner, an
aggressive developer, and certain business types who have little regard
for anything except growth and profits. And once the commercial designation
is established, the City has very little control over the type of business
conducted. I hope each of you considers this possibility as it applies to
an area near to your residence.
In addition to the 'excessive convenience' factor .l have addressed, the sites
in this issue have certain other conditions which create serious concerns:
(1)Adjacency to Tigard High School - certain types of commercial activity
over which the City has very little control can only be considered
s
• i
February 17, 1983
t
{� City of Tigard
Page 2
Man attractive nuisance and a less than healthy educational environment.
The potential for increased truancy problems to which school personnel
would have to devote time, the diversion of students' attention, etc. ,
is not what our education system needs.
(2)Completely less than adequate provisions for pedestrian safety for much
of Bonita Road, Hall Blvd. from Burnham to Durham Road, and certain
sections of Durham Road. The speeds on Hall Blvd. are 45 mph legally
and vehicles appear to oftentimes exceed that. These factors, combined
with 'attractive nuisance' commercial development and the large
residential populace nearby, can only lead to disastrous results for
a friend, neighbor, one of our children, or one of us .
(3)The general impact on an existing residential neighborhood Lraiiyuility.
The residents enjoy the current, semi-rural atmosphere. They also t
recognize the fact of development. It' s inevitable. Additional
residential development will impact everyone in Tigard. However, the
impact of commercial development is the creation of an entirely
different atmosphere than that of residential dwellings. The people 4.
of Tigard are asking you to help protect some of the things they enjoy i
by living in Tigard; in this case, it's continuity and tranquility. `
This issue has been one in which a number of citizens have pushed aside other
t political differences and come to complete agreement; commercial development
in the Hall Blvd. corridor is not wanted or needed. The mistake in zoning
these properties commercial has been acknowledged by some members of the
Planning Commission, privately and publicly. We ask you, our elected
representatives, to recognize the validity of our position and that of the
Neighborhood Planning Organizations, approving their requests for modification
to the Comprehensive Plan with the appropriate zone changes . Correct the
mistakes of our past.
Please acknowledge the citizens' response to the City's urgings of 'getting
involved' ; reward the faith and energies of the residents with a supportive
vote.
a
i
I thank you for your time. €
i
Sincerely,
R. Michael Marr
14445 SW 87th Ct.
Tigard, Oregon 97223
E
CC: Kris Vanderwood CC: Phil Pasteris
Chairperson Chairperson
NPO ##5 NPO ##6
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JIM SIMMONS COMMITTEES
WASHINGTON COUNTY Vice-Chairperson:
DISTRICT 4 Business and Consumer Affairs
Member
REPLY TO ADDRESS INDICATED: �``_
__ Agriculture/Natural Resources
Senate Chamber Elections
Salem,Oregon 97310 - Local Govemment/
❑ 12160 SW. Far 4 Drive Urban Affairs/Housing
Tigard,Oregon 97223
OREGON STAT E SENATE Assistant Minority Leader
SALEM, OREGON
97310
February 18 , 1983
Mr. Wilbur Bishop, Mayor
City of Tigard
12755 S. W. Ash Street
Tigard, Oregon 97223
Dear Wilbur:
Several Executive Appointment terms will be expiring in the
near future. It is important that a wide range of expertise
be involved on these commissions, committees , and boards.
An upcoming term that will require Senate confirmation is
on the Board of Dental Examiners which will expire on
April 1, 1983.
On April 4, 1983, two vacancies on the Oregon Committee for
the Humanities will be open for appointment by the Governor.
If there is anyone in your community that would be interested
and whom you feel confident in recommending for these appoint-
ments, please contact my office.
Sincerely,
c
Jim Simmons
State Senator
District #4
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IRVING (IRV) LARSON RECEIVED
11720 SW 68th Ave. Tigard, (ire., 97223f-E B 2 3 1983
Phone: Area (503) 639-1497
Consultant for the Minimization of ""'�"�'� '� Real Estate Broker and Ir�t�rL�teARD
Red Tape in Government
PROFESS OIET OF NAL Property Management and Appraisals
CONSULTANTS
TIGARD'S GOLDEN TRIANGLE DESERVES A BREAK BY THE OREGON STATE
HIGHWAY DIVISION AND SO DOES THE TRAVELING PUBLIC ON 99W
Many wrecks per year could be avoided on 99W between I-5 and
just East of Hwy 217 by the prompt completion of the Dartmouth
Extension from the Haines Road Exit No.293 on I-5 to 99W.
Over 90% of the traffic on the proposed Dartmouth Extension
would be "through traffic" . It should not be the responsibility
of the property owners to finance even a small percentage of the
cost of right-of-way acqusition, engineering, construction or
maintenance.
Ver , `Jov�-
�� rO v sC� �J�c� �j wa� C � �1 .S ! �✓ G fi�l�
�s VCS GnO� ev ��`i t �j gleuz hi a'h 74 1 e—
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February 24, 1983
MEMORANDUM
TO: Mayor & City Council
r-7f CL `.
FROM: Doris Hartig ,r(;•
City Recorder/Finance Di�iector
SUBJECT: Transferring Funds
Consistent with discussion with the City Council and the Budget Committee, the
following transfers are necessary at this time to conform with the control
budget. Transfer adjustments will still be coming to you for the total
control budget.
Transfers from the Sewer Fund and the State Tax Street Fund to Contingency.
City was theoretically overdrawn in trying to relieve expenditures allocated
to the General Fund. $6,348
Transfers in Finance and Records from Personal Services to Capital Outlay was
due to the purchase of 6 back-up discs for data processing (security
reasons). $1,600
City Glide Support transfers of Materials and Services to Capital Outlay was to
purchase office equipmnet for in-house City Attorney's use. $345
Staff Recommendation: To comply with Oregon Budget Law, staff recommends
approval of Resolution No. 83-16.
PM
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i
February 24, 1983
MEMORANDUM
TO: MAYOR 6 CITY COUNCIL
FROM: DORIS HARTIG, CITY RECORDER /t V-:=/-
SUBJECT: RESOLUTION REGARDING TIGARDVILLE HEIGHTS LID - MAWHIRTER
Attorney Ed Sullivan will hand carry the Resolution regarding Tigardville
Heights LID - Mawhirter to the meeting Monday night on February 28, 1983. It
will be distributed to you then. Please refer to the Attorney/Client Memo in
your Info Only envelope regarding this matter.
pm
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February 24, 1983
MEMORANDUM
TO: Mayor & City Council
FROM: Planning Staff n
SUBJECT: Zone Change Annexations
The City Council has scheduled the zone changes for areas annexed since March
of 1982 for February 28, 1983 anticipating that the Comprehensive Plan Map and
Zoning District Map would be adopted by that date. Since adoption will not
occur before February 28, 1983, staff recommends that the zone changes be
continued to a date certain prior to March 18, 1983. Please be advised that
in order for the Council to zone these newly annexed areas without going
through a zone change hearing process, action must occur within one year of
the annexation or prior to March 18, 1983. In order for the ZCA°s to be
adopted utilizing new zoning designations, the Interim Zoning District Map
must be adopted.
pm
(OO60P)
i
( February 23, 1983
TO: Mayor and City Council
FROM: William A. Monahan, Director of Planning and Development
SUBJECT: JADCO Appeal
The appeal of Jadco Chemical Ltd. concerning Hearings Officer Order Number M
2-82 was reset from the January 24, 1983 to the February 28, 1983 Council
session. The purpose of the delay was to give the City time to adopt new
policies relative to floodplain, floodway issues. The issues have yet to be
resolved, however, at the March 2, 1983 Council meeting it is expected that
Council will consider the various policy adoptions and make a choice.
Once the policy is adopted, the Jadco Appeal can be heard. I have informed
Mr. John A. Duncan of Jadco of this change. He has agreed to delay his appeal
until a policy is in place.
Staff recommendation: Reset the Jadco Appeal Number M 2-82 to March 2, 1983.
ch
(0051P)
January 10 , 1983
City of Tigard
P.O. Box 23397
Tigard, Oregon 97223
Attn. : Bill Monahan
Confirming our phone conversation regarding change of
hearing date from January 24th, 1983 to February 28th, 1983 -
The above date change is satisfactory to me.
Sincerely,
o-a)t�'--D
John A. Duncan
JADCO CHEMICAL LTD.
'Specializing in Formulated Chemicals
(503)684-0044 f
16055 S.W. 74th AVENUE PORTLAND.OR 97223
February 24, 1983
TO: Mayor and City Council
FROM: William A. Monahan, Director of Planning and Development
SUBJECT: Request for Administration Review - Charles Whipp
Mr. D. Charles Whipp, Jr. , 11880 S.W. 116th Street Tigard, has asked that
council review a determination that I made as Planning Director that the
Notice of Appeal which he submitted on March 26, 1982 was not properly filed
and therefore not accepted. A copy of my letter of January 14, 1983
communicating this decision is attached as well as a memo prepared by Liz
Newton of my staff outlining the facts of the matter.
Mr. Whipp feels that he properly filed an appeal concerning the Sensitive
Lands Permit, M-3-81, for a Unified Sewerage Agency sewer line. No fee was
submitted at the time, as required by the Tigard Municipal Code, however, Mr.
Whipp later filed a fee (after the filing deadline) and was under the
impression that his appeal was accepted. When I became aware of the situation
in January of this year I reviewed the issue and determined that Mr. Whipp did
not properly file, therefore his appeal was not accepted.
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(0051P)
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i
MEMORANDUM
TO: Bill Monahan
FROM: Liz Newton ,
SUBJECT: Charles Whipp Appeal
In continuing to research the Whipp appeal of the USA Sewer line, I found the
appeal Mr. Whipp filed. I have attached a copy for you to review. I also
spoke with Diane on the matter and find the facts to be as follows:
1. USA received approval •for a Sensitive Lands Permit from the Planning
Commission on March 2, 1982.
2. The notices of Final Decision were mailed. I can find no record of
the date the Notices of Final Decision were mailed. Ten days after
the Planning Commission action would be March 12, 1982. Appeals must
be filed within 14 days of that. March 26, 1982 would be the last
date an appeal could be filed.
3. The Tigard School District filed an appeal on March 22, 1982, but
did not pay a fee.
4. Mr. Charles Whipp filed an appeal on March 26, 1982, but did not pay
a fee. Upon receipt of appeal, I told Mr. Whipp that the City
Recorder would determine the validity of the appeal.
5. I instructed Carole Van Eck, on several occasions, from March 29 to
May 21st, to call Mr. Whipp to obtain the fee.
6. On April 16, 1982, Mr. Whipp paid the required fee. Neither myself
nor Diane were aware of this until Wednesday December 29, 1982 when
Mr. Whipp informed me.
7. Diane did some research at the time of the School District filing of
the appeal. It was determined that since the School District had not
appeared before the Planning Commission at the approval hearing their
appeal was invalid. Therefore, the appeal was not carried forward.
8. I called Mr. Whipp on Thursday, December 30, 1982, at approximately
9:20 A.M.. I told him that we were researching the issue and would
get back to him. I have not spoken with the City Attorney's Office
on this issue. Please advise me as to further action on this matter.
dmj
0106T
C11 Y OF T11FA- RD
WASHINGTON COUNTY.OREGON
January 14 , 1983
Mr. D. Charles Whipp, Jr.
11880 SW 116th Street
Tigard, Oregon 97223
RE: M-3-81, U.S.A. Sanitary Sewer Line
Dear Mr. Whipp:
It has come to my attention that on March 26, 1982, you submitted a
Notice of Appeal, asking the Tigard City Council to review the approval
of an underground sanitary sewer line permit for United Sewerage
Agency. I was not aware of your submittal until Liz Newton of my
staff informed me that in December you called her and inquired about
the status of your appeal. Following an extensive review of the
situation, I have concluded that the Notice of Appeal which you
submitted on March 26, 1982, was not accompanied by the required
fee at the time of submittal, (see attached Section 18.84 .260 of the
Tigard Municipal Code) prior to the filing deadline.
A fee was subsequently filed by you in April 1982, but due to a lack
of communication at this level , we were unaware that the fee was filed
at Olat time, and did not inform you that the City was unable to accept
the late filing. As a result, the City, having received no properly
filed appeals, has issued the necessary permits to U.S.A. in order that
the project may go forth.
I understand that you have particular concerns that you have expressed
to representatives of U.S.A. which have not been resolved. Should you
choose to pursue these concerns further, I or a member of my staff
would be willing to assist you.
I will take the appropriate steps to secure the return of your fee,
plus interest. Please notify me or my staff if we may answer any
questions in this matter.
Sincerely,
I
William A. Monahan
t_ Director of Planning & Development
1 WAM:pjr
Enclosure 1
i
12755 S.W. ASH P.O. BOX 23397 TIGARD. OREGON 97223 PH-.639-4171
� I
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18 . 84 . 260--18 . 84 . 300
(3) Referral of a matter under Section 18 . 84 . 160 (d)
by the initial hearings body to the council , upon closure
of the hearing when the case presents a policy issue which
requires council deliberation and determination. (Ord . 82-01
§1 (part) . 1982) .
18 84 260 Notice of appeal or review. (a) The notice
of appeal or review shall contain:
(1) A reference to the application sought to be
appealed or reviewed;
(2) A statement as to how the petitioner qualifies
as a party;
(3) The specific grounds for the appeal or review;
and
(4) The date of the filing of the final decision on
the action.
.� (b) The appeal or review application shall be accompanied
by the required fee.
(c) The appeal or review shall be limited to the grounds
listed under subsection (a) (3) of this section. (Ord. 82-01
§1 (part) , 1982) .
18 84 270 Persons entitled to notice on appeal or review
--Type of notice. Upon appeal or review, notice shall be
given by the director as provided by Section 18 . 64 . 070 (b) .
(Ord. 82-01 §1 (part) , 1982) .
18 84 280 Contents of notice on appeal or review.
Notice shall include those matters provided by Section
18 . 84. 080 , as applicable. (Ord. 82-01 §1 (part) , 1982) .
_18_84 290 Type of appeal or review hearing--Scope of
review. (a) The appeal of a decision made by the director
under Section 18 . 84 . 050 (a) and Section 18 . 84 . 150 shall be
de novo and conducted as i` brought under Section 18 . 84 . 050 (b) .
(b) The review of a decision by the commission or
hearings officer by council shall be :
(1) Confined to the record of the proceedings as
Provided in Section 18 . 84 . 230 ;
(2) Limited to the grounds relied upon in the
notice of review as provided in Section 18 . 84 . 260 (a) , and
conducted in accordance with the provisions of Sections
18 . 84. 100 , 18. 84 . 130 , and 18. 84 . 160 through 18 . 84 . 250 ;
(3) The subject of written argument only . Such
argument shall be submitted not less than five days prior
to council consideration. (Ord. 82-01 91 (part) , 1982) .
18 . 84 . 300 Transcripts. (a) The petitioner for review
shall request that a transcript be made of the proceedings
before the initial 'hearings body. The director shall estimate
the cost, and the person requesting the transcript shall bear
310-17 (Tigard 8/82)
7
February 24, 1983
MEMORANDUM
TO: Mayor & City Council
FROM: Frank Currie, Public Works Director
SUBJECT: Atlanta/Pacific Hwy. L.I.D. at 69th
I have met with the property owners who would be benefited by the 69th Avenue
L.I.D. from Atlanta to Pacific Highway to explain how the L.I.D. process
works. Approximately 80% of the property was represented at the meeting.
Those in attendance are still supportive of the process and want to actively
pursue the L.I.D.
One property owner has hired Cooper and Associates to do some preliminary work
sufficient for him to determine the approximate cost and benefit to his
property. This L.I.D. would cost around $400,000 and is too large a project
for the staff to take on and still accomplish our routine everyday
responsibilities.
Cooper and Associates is on our consultant selection lis_, however, the
projects estimated cost of $400,000 is well above the limit the Council set in
allowing the Public Works Director to select a consultant.
The property owners present requested that Cooper and Associates be selected
by the City Council to prepare the Engineers Report/Feasibility Study. Much
of the work necessary to the report and study have been completed by Cooper
and Associates.
I would recommend that the City Council authorize staff to proceed with this
L.I.D. and to hire Cooper and Associates to prepare an engineering report and
feasibility study and to report back to Council with a recommendation.
Attached is a current list of charges for engineering services from Cooper and
Associates. Using these rates, Cooper and Associates would prepare the
engineer's report and feasibility study for an amount not to exceed $2,500.00.
pm
(0458A)
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CC30PER CONSULYALN rs, INC.
ENGINEERING/ARCHITECTURE/CONSTRUCTION SERVICES
92675 S.W.66th AVENUE• PORTLAND,OREGON 97223- (503)639.4972
70000
February 24, 1983
RECEIVED
Mr. Frank Currie, P.E.
Director of Public Works r- � ' 1983
City of Tigard CITY QF
P.O. Box 23397 T►GAR®
Tigard, Oregon 97223
Re: Engineering Services
S.W. 68th Street, Atlanta to Pacific Highway
Dear Mr. Currie:
We would like to confirm that our estimate of cost for preparing the
Engineering Feasibility Report for the above mentioned project is still
the $2,500.00 stated in our proposal of May 24, 1982.
We will bill based on our schedule of charges which is enclosed. You will
note that our charges are the same as included in our proposal .
The Engineering Feasibility Report can be completed within thirty (30) days
of receipt of notice to proceed.
We look forward to working with you on this project. If you require any
further information, please call .
Sincerely yours,
/ COOPER CONSULTANTS, INC.
Paul F. Ehinger, Jr. , P.E.
Vice President
PFE:ml g
enclosure
SCHEDULE OF CHARGES
Where engineering services, including studies, investigations, designs,
field surveys ; evaluations and consultations; planning; cost estimating;
construction inspection ; manual preparation and related services are
provided on an hourly rate basis including overhead and profit , the
following maximum rates shall apply:
Current
Personnel Category Class Hourly Rate
Executive Engineer E IX 60.00
Chief Engineer E VI 48.00
Principal Engineer E V 42.50
Senior Engineer/Planner E IV 40.00
Process/Project Engineer E III 33.50
Project Engineer E II 27.50
Assistant Engineer E I 24.00
Lead Designer T V 37.00
Sr. Designer/Lead Drafter T IV 32.50
Sr. Drafter T 111 27.50
Drafter T II 22.50
Assistant Drafter T I 18.00
Chief Resident/Construction Engr. E V 42.50
Resident Engineer E IV 34.00
Sr. Resident Inspector T IV 32.00
Constr/Utility Inspector T II 25.00
Survey Supervisor T V 39.00
Survey Party Chief/Asst. Supv. T IV 32.00
Survey Instrument Man T III 24.00
Survey Crew Assistant T I 16.00
3-Man Survey Crew 72.00
2-Man Survey Crew 56.00
Forester 26.50
Water Quality Specialist 26.00
Executive Secretary C III 19.00
Secretarial C II 15.00
Administration Support C I 9.50
These rates depend upon personnel assigned and may be less than the rate
listed above for a particular contractual agreement. Additional personnel
categories may be established with job need. Salary rates are subject to
review twice annually with the above schedule subject to change. However,
billable wages shall not exceed the above stated rates unless agreed by
contract terms or modifications.
Rev. 4/1/82
COOPER CONSULTANTS, IMC.
AN
CITY OF TIGARD
ENGINEERING DIVISION
PUBLIC WORKS DEPARTMENT
SUBJECT: Traffic Study, Intersection Traffic Control Devices
LOCATION: 96th Avenue and Murdock Street
DATE: February 25, 1983
(1) INTRODUCTION:
This report presents findings of a traffic engineering study;
the purpose of the study being: Investigate existing (inter-
section) traffic control signing, evaluate relevant warrants
and provide appropriate recommendations thereinregard.
The manual on Uniform Traffic Control Devices (MUTCD) , 1978
revised edition, having been adopted by the Oregon State High-
way Commission, along with a special Oregon Supplement, details
specific criteria for warrant categories. Analysis, hereinregard,
required considerationof the following categories:
2B-5, warrants for Stop Sign.
2B-6, warrants for Miltiway Stop Signs.
2B-8, warrants for Yield Sign.
M.C. 10.32.020, Installation Authority
M.C. 10.16.040 (a,b,d,), Right of Way
N.P.O. # 6, Adopted Plan (4-24-78) .
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INNEWMERAR
- -
(2) SUMMARY OR RELEVANT WARRANTS
a) Portions of the following warrants are applicable:
2B-5, warrants for Stop Sign
2B-8, warranc, for Yield Sign.
M.C. 10.32.020, Installation Authority
M.C. 10.16.040 (a, d,) right of way
N.P.O. # 6, Adopted Plan (4-24-78)
b) None of the follwing warrants are applicable:
2B-6, warrants for Mulitway Stop Signs
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(3) CONCLUSION(S):
a) Murdock St. and 96th Avenue are (each) classified as
"residential" streets.
b) Traffic volumes confirm that Murdock St. , from 96th Avenue
to Tua1ity School , is the minor street and that the corridor
"(West) Murdock St. - 96th Avenue" is the major throughfare.
c) The alignment of the major throughfare and intersecting
minor street (at a 90' "S" curve) leads motorists to commit
improper, conflicting turning movements; note exhibit "A".
d) The intersection does need additional traffic control devices
to clarify right-of-way.
e) Special problems exist at this intersection, relative to:
1 . Placement of signing (to interrupt the major flow of
traffic rather than the minor flow) ;
2. Excess pavement area within the intersection/"S" curve;
3. Inadequate vehicle storage room, between 97th and 96th
Avenues,along Murdock Street. .
(4) RECOMMENDATION (S)
Additional traffic control devices need to be installed, per
Exhibit "C", by authority of M.C.10.32.020.
* See Exhibit "B".
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CITY OF TIGARD
ENGINEERING DIVISION
PUBLIC WORKS DEPARTMENT
SUBJECT: Traffic Study, Intersection Traffic Control Devices
LOCATION: 97th Avenue and Murdock Street
DATE: February 25 1983
(1) INTRODUCTION:
This report presents findings of a traffic engineering study;
the purpose of the study being: Investigate existing (inter-
section) traffic control dignina, evaluate relevant warrants
and provide appropriate recommendations thereinregard.
The manual on Uniform Traffic Control Devices (MUTCD) , 1973
revised edition, having been adopted by the Oregon State High-
way Commission, along with a special Oregon Supplement, details
specific criteria for warrant categories. Analysis, hereinregard,
required consideration of the following categories:-
2B-5, warrants for Stop Sign
2B-6, warrants for Multiway Stop Signs.
2B-8, Warrants for Yield Sign
OR3-10/11, Turns permitted w/o Stop (Or. Sup. )
`M M C 10 32 020, Installation Authority.
M C 10 16 040 (a,b,d,) right of way.
N.P.O. #.6, Adopted Plan (4-24-78) .
NEW MOM
(2) SUMMARY OF RELEVANT WARRANTS
a) Portions of the following warrants are applicable:
26-5, warrants for Stop Sign.
OR 3-10/11, Turns Permitted w/o Stop (Or. Sup. )
M.C. 10.32.020, installation Authority.
M.C. 1-.16.040 (a,b,d,) right of way
N.P.O. #6, Adopted Plan (4-24-78) .
b) None of the following warrants are applicable:
28-6, warrants for Multiway Stop Signs.
28-8, warrants for Yield Sign.
i
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(3) CONCLUSION(S) :
a) Tip-- route 97th Avenue - Murdock St. - 98th Avenue" is
clearly intended to be and is documented to be a through
collector roadway; note exhibit "A" .
b) The alignment of said 'through collector roadway ` and
(the intersection of) attendant minor streets therewith,
at 90° "S" curves, leads motorists to commit improper,
conflicting turning movements; note exhibit "B" .
c) The intersection does need additional traffic control
devices to clarify right-of-way.
(4) RECOMMENDATIONS(S) :
Additional traffic control devices need to be installed, per
exhibit "C" , by authority of M.C. 10.32.020.
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CITY OF TIGARD
ENGINEERING DIVISION
PUBLIC WORKS DEPARTMENT
SUBJECT: Traffic Study, Intersection Traffic Control Devices
LOCATION: 98th Avenue and Murdock Street
DATE: February 25, 1983
(1) INTRODUCTION:
This report presents findings of a traffic engineering study;
the purpose of the study being: Investigate existinq (inter-
section) traffic control signing, evaluate relevant warrents
and provide appropriate recommendations thereinregard.
The manual on Uniform Traffic Control Devices (MUTCD) , 1978
revised edition, having been adopted by the Oregon State High-
way Commission, along with a special Oregon Supplement, details
specific criteria for warrant categories. Analysis, hereinregard,
required consideration of the following categories:
2B-5, warrants for Stop Sign.
2B-6, warrants for Multiway Stop Signs.
2B-8, warrants for Yield Sign
OR 3-10/11, Turns Permitted w/o Stop (Or. Sup. )
M.C. 10.32.020, Installation Authority.
M C 10 16 040, (a,b,d,) right of way
N.P.O. # 6, Adopted Plan (4-24-78)
Emu
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(2) SUMMARY OF RELEVANT WARRANTS
a) Portions of the following warrants are applicable:
2B-5, warrants for Stop Sign.
OR 3-10/11, Turns Permitted w/o Stop (Or. Sup. )
M.C. 10:32.020, Installation Authority
M.C. 10.16.040 (a,b,d) right of way
N.P.Q. #6, Adopted Plan (4-24-78)
b) None of the following warrants are applicable:
2B-6, warrants for Multiway Stop Signs.
2B-8, warrants for Yield Signs.
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(3) CONCLUSION(S) :
a) the route "97th Avenue - Murdock St. , - 98th Avenue" is
clearl- intended to be and is documented to be a through
collE-cor roadway; note exhibit "A".
b) The alignment of said 'through collector roadway' and
(the intersection of) attendant minor streets therewith,
at 90' "S" curves, leads motorists to commit improper,
conflicting turning movements; note exhibit "B".
c) The intersection does need additional traffic control
devices -co clarify right of way.
(4) RECOMMENDATIONS(S) :
Additional traffic control devices need to be installed
per exhibit "C", by authority of M.C. 10.32.020.
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( February 24, 1983
MEMORANDUM
TO: MAYOR & CITY COUNCIL
FROM: BOB JEAN, CITY ADMINISTRATOR
SUBJECT: SOLID WASTE RATES
Council directed the preparation of a resolution increasing solid waste
franchise fees. Upon advice of Legal Counsel per TMC, 22 findings must be
made. The applicant was informed of the need to submit findings. The
submitted information was insufficient according to the City Attorney.
Staff recommends a DO NOT PASS until the required information acceptable to
Legal Counsel is received. Staff further recommends a total rate review be
set for May 16, 1983 instead of the previously set March 28, 1983 review in
order to complete the analysis.
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MEM �([�
CITY OF TIGARD, OREGON
RESOLUTION NO. 83 - I_gl 1
A RESOLUTION OF THE TIGARD CITY COUNCIL INCREASING GARBAGE RATES.
WHEREAS, on February 14, 1983, representatives of the solid waste disposal
companies serving the City of Tigard appeared before the Council to present
evidence in support of a request for rate increases due to an increase in the
amount charged by Metro at the disposal facilities for operating costs and
transfer station construction operating costs effective January 3, 1983; and
WHEREAS, the City Council recognizes the need for prompt action to ensure
a timely "pass through" of this increase cost ;
NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF TIGARD THAT:
Section l: The Tigard City Council wishes to conditionally increase
current garbage franchise collection rates to reflect a
complete pass through of the Metro increase, to be effective
r March 1, 1983 and subject to an evaluation and written report
to the Council on May 23, 1983 of the impact of the increase
on the franchised companies in accordance with Section
11.04.090 of the Tigard Municipal Code.
PASSED: This day of , 1983.
Mayor
ATTEST:
City Recorder
i.
RESOLUTION NO. 83 -
Ems
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February 23, 1983
TO: Mayor and City Council
FROM: William A. Monahan, Director of Planning and Development ' ^
SUBJECT: Urban Planning Area Agreement
3
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Staff has been working with Washington County staff in an attempt to revise
the existing Urban Planning Area Agreement (UPAA) to accommodate the proposed x
Krueger Annexation. A draft amendment was prepared by Attorney Sullivan in
response to issues raised at a joint city—county meeting on February 10, 1983 q
(copy attached). This draft has been circulated to county staff who have
raised some concerns. The county is now in the process of preparing
alternative language.
k
A meeting between Rick Daniels, Planning Director for the County, Bob Jean and 't
my staff has been set for March 2, 1983 to attempt to work out an agreement.
I will be prepared to update you on the results of that meeting at yourC. ',
session Wednesday March 2, 1983.
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Draf t amendment to the urban Planning Area Agreement.
We want to keep this moving along, so if you get a group together
to review this, Ed Sullivan and -Bill .Monahan would like to be there
so any remaining issues can be resolved on the spot. Thank you for
your help. Sincerely,
Susan K. Schn&&der
SKS:do
r reeeol a�e zclo�are
Mr. Kevin Martin
TO Washington County Planning , . - -.. /,T
1727 N.W. HC'YT STREFT °'^rT!AND. OREGON 97205
(503) 222-4402
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THIS AGREEMENT, made and entered into by and between the
CITY OF TIGARD, a municipal corporation of the State of Oregon,
hereinafter refered to as "CITY" , and WASHINGTON COUNTY, a
political subdivision of the State of Oregon, hereinafter
referred to as "COUNTY" .
W I T N E S S E T H:
1. This Agreement amends those agreements previously
entered into by the parties on March 4 , 1980 and October 16 ,
1980. Except as provided herein, those agreements shall remain
in full force and effect.
2. Exhibit "A" to the March 4 , 1980 agreement between the
parties is amended so that the map set forth as Exhibit 1 to this
Agreement and incorporated herein by this reference shall super-
sede said Exhibit "A" . The purpose of this amendment is to
include the so-called "Krueger Annexation", located at S . W. 135th
Avenue and S. W. Scholls Ferry Road, within the Urban Planning
Area, prior to a complete review of the entire Urban Planning
Area Agreement by the parties during the summer of 1983.
3. The CITY is in the process of plan adoption and, as it
has the consent of the landowner, agrees to allow development of
the southern portion of the Krueger property (between
to be accomplished last, unless the COUNTY agrees. In no case,
however, will development be prevented on the southern portion of
i
the Krueger property for more than one year after the date of this
Agreement. The purpose of this delay is to give the COUNTY and CITY an
- a w
opportunity to study transportation alternatives and policies as
part of its planning processes .
4. Their CITY will include all of the right-of-way adjacent to
the Krueger property in its annexation proposal. The CITY and the
COUNTY shall agree upon a schedule for the surrender of jurisdic-
tion by COUNTY to CITY of those county roads in the area proposed
to be annexed, if both entities agree those roads are not necessary
as a part of the county road system.
5. The CITY and the COUNTY shall work cooperatively to
resolve any differences they may have on transportation issues,
including arterial road policies and location criteria, and to
work toward a revised Urban Planning Area Agreement to be presented
to their respective governing bodies during the summer of 1983 .
6. This Agreement shall be effective upon signing.
DATED this day of 1983 .
CITY OF TIGARD
By:
Title:
ATTEST:
Title:
DATED this day of 1983•
WASHINGTON COUNTY
By:
Title.
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ATTEST:
Title:
TENTATIVE AGENDAS DUE TO WP/SS 2/18/83
Updated 2/24/83
CITY COUNCIL SPECIAL MEETING
7:30 P.M. - Fowler Junior High
Wednesday, March 2, 1983
Party Responsible
O Floodplain Management Policy, Ordinance Bill/Frank _
® Jadco Appeal _ Frank/Bill
o Findings, Policies and Implementation Strategies - Ord. Bill
® Comprehensive Plan Map (NPO #7 to NPO #1) Bill
Interim Zoning Map Ordinance? Bili
• ZCA's: 74th/Durham, N. Dakota, & Bechtold Bill
s
BUDGET COMMITTEE MEETING
Fowler Junior High
Thursday, March 3, 1983
o Policy and Administration -
• General Government/Non-Departmental
o Debt Service
® Contingency/All Other
a Public Works
NOTE: Boundary Commission meets that night.
CITY COUNCIL SPECIAL MEETING
1:00 -5:00 p.m. - Fowler Junior High
Sunday, March 6, 1983
• Comprehensive Plan cont. Bill
i ZCA's: 74th/Durham, N. Dakota, & Bechtold Bill
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TENTATIVE AGENDAS DUE TO WP/SS 2/25/83
Updated 2/24/83
CITY COUNCIL SPECIAL MEETING
Fowler Junior Migh
Monday, March 7, 1983
Party Responsible
s LID Policy Discussion Bob/Susan
s City Administration/Annual Report Bob/Joy/Linda
® TURA Meeting (Adopt Purchasing Procedures) Bill
a Ash-Pacific LID (Streets & Park) #38 Frank
® CP Ratification Ordinance? CP Public Hearing cont. Bill
s Approve CA Evaluation Criteria & Call Ex. Session 3/21/83 Bob
a RR Sewer Crossing
�( o
BUDGET COMMITTEE MEETING
Fowler Junior High
Wednesday, March 9, 1983
e Wrap-Up & Tax levy to be decided (BC)
i Tax Levy Resolutions (BC) - Draft for CC
•
Computer System Report Joy
BUDGET COMMITTEE MEETING
7:30 p.m. Fowler Junior High
Thursday, March 10, 1983
0 If needed from 3/9/83
CITY COUNCIL SPECIAL MEETING
1:00 - 5:00 p.m. - Fowler Junior High
Sunday, March 13, 1983
i
Comprehensive Plan cant. Bill
TENTATIVE AGENDAS DUE TO WP/SS 3/4/83
Updated 2/24/83
CITY COUNCIL REGULAR MEETING
7:30 P.M. - Fowler Junior High
Monday, March 14, 1983
Party Responsible
a Town Hall Meeting Bob/Chuck Kingston
0 21st Birthday Videotape Bob/Dori
y Questionnaire Results Joy/Dori
e FY 82-83 Budget Adjustments Doris
o Control Budget Report (& City Attorney)
o PH Supplemental
o Contingency Res. for GG
o Res. Transferring Funds
9 Budget Update 83-84
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DUE TO WP/SS 3/11/83
TENTATIVE AGENDAS
Updated 2/24/83
CITY COUNCIL SPECIAL MEETING & EXECUTIVE SESSION
7:30 P.M. - City Hall
Monday, March 21, 1983
Party Responsible
• Performance Review of Citv Administrator
Bob
per ORS 192.660(1)(i) and criterion 3/7/83 Doris
® Ado t Su lemental Bud et
Council Worksho
•
•
DUE TO WP/SS 3/18/83
TENTATIVE AGENDAS
Updated 2/24/83
CITY COUNCIL REGULAR MEETING
7:30 P.M. - Fowler Junior High
Monday, March 28, 1983
Party Responsible
e Development Code Ordinance Bill
a LID Policy and Ordinance Bob/Staff
s Solid Waste Franchise Report (News apers)(Rates 5/16) Frank
® Dept. Reports & Update Staff
a Sidewalk Policy (Parker/Brookwell) Bill/Susan
® Response to Mrs Ball's Questions Bill
•
Transient Merchants/Precious Metals Dealer's Ordinance Chief
® Caretaker Agreement Linda
a Senior Center Agreement
®
Dog Control Ordinance Chief
Benefits Recommendation Resolution
® Sewer Connection Payment Schedule Request, Chamberlain Frank _
s
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TENTATIVE AGENDAS DUE TO WP/SS 3/25/83
Updated 2/24/83
CITY COUNCIL SPECIAL MEETING
7:30 P.M. - Fowler Junior High
Monday, April 4, 1983
Party Responsible
• FY 83-84 Budget Public Hearing
• _Personnel Policies Update
• TURA Meeting (Award Contract)
•
111 1 111 IN I
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TENTATIVE AGENDAS DUE TO WP/SS 4/1/83
Updated 2/24/83
CITY COUNCIL REGULAR MEETING
7:30 P.M. - Fowler Junior High
Monday, April 11, 1983
Party Responsible
i CP Development Code & Map -
o Res A & B Levy Elections (File 4/13)
s Quarterly Financial Report & Audit Update
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TENTATIVE AGENDAS DUE TO WP/SS 4/8/83
Updated 2/24/83
CITY COUNCIL STUDY SESSION
7:30 P.M. - rowler Junior High
Monday, April 18, 1983
Party Responsible
e =:P Development Code & Map Bill
0
•
71
TENTATIVE AGENDAS
Updated 2/24/83 DUE TO WP/SS 4/15/83
CITY COUNCIL REGULAR MEETING
7:30 P.M. - Fowler Junior high
Monday, April 25, 1983
o imp- Plan Development Code & Ma Party Responsible
Public Hearin & Ord.
® Bill
•
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TENTATIVE AGENDAS
Updated 2/24/83
MAY AND BEYOND
Party Responsible
0 Main Street Development SDR Report Bill
® 99/Park ROW Vacation Frank
® CIP and Finance (Sept. ) Linda
® Board & Committee/Council Workshops Bob J
a Department Annual Reports
e Department Reports/Update
• T.U.R.A. Meeting
o Adopt Pay Plan Linda
a Benefits Resolution Linda
• Employee Awara & Recognitions Bob
e Mgmt. Incentives Program bob
o Purchasing Policy Doris
6 TMC Revisions/Codifications Doris
o SDC Amendments (Oct.?)
o Speed Zones Review
a SEace Needs Ii (June)
a Delegation of Authority Ordinance
o Solid Waste Rates Review (5/16)
® I
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CITY OF TIGARD � _23J 73
PLANNING DEPT.
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