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City Council Packet - 10/18/1982
TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an STUDY SESSION AGENDA agenda item needs to sign their name on the OCTOBER 18, 1982, 7:30 P.M. appropriate sign-up sheet(s). If no sheet is FOWLER JUNIOR HIGH SCHOOL provided, ask to be recognized by the Chair. LECTURE ROOM 1. STUDY SESSION: 1.1 Call To Order and Roll Call 1.2 Pledge of Allegiance 1.3 Cali To Staff, Council & Audience For Non-Agenda Items Under Open Agenda 2. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed for discussion and separate action. Motion to: 2.1 Receive and File Transmittals: • From League of Oregon Cities re: Stand on Ballot Measures • From City of Sherwood re: Public Officials Caucus Meeting Notice • From Paul Rask re: SW 72nd Avenue • From Owens-Corning Fiberglas Corp. re: 72nd Avenue LID • From Frank Currie re: Underground Cable Placement/Cable TV 2.2 Receive and File CCI Agenda for October 14, 1982 meeting 2.3 Receive and File Departmental Monthly Reports 3. AUDIT REPORT • Presentation by Coopers and Lybrand 4. RESOLUTION NO. 82- RESOLUTION CALLING FOR EMERGENCY ELECTION • Finance Director/City Recorder S. COMPREHENSIVE PLAN REPORT • Director of Planning and Development 6. GROWTH MANAGEMENT • City Administrator 7. COMPREHENSIVE FEES AND CHARGES STUDY :IGN Administrative Assistant Martin 8. CODE o Administrative Assistant Sargent 9. MASTER SEWER PLAN DISCUSSION o Director of Public Works 10. FLOODWAY/GREENWAY POLICY DISCUSSION • Director of Public Works 11. PARKS/OPEN SPACE DISCUSSION • Director of Planning and Development 12. OPEN AGENDA: Consideration of Non-Agenda Items identified to the Chair , under item 1.3 will be discusses: 't this time. All persons are encouraged to contact the City Administrator prior to the meeting. 13. ADJOURNMENT �.��. M -- T I G A R D C I T Y C O U N C I L c STUDY SESSION MINUTES - OCTOBER 18, 1982 - 7:30 F.M. 1. ROLL CALL: Present: Mayor Wilbur Bishop; Councilors Tom Brian, John Cook, Nancie Stimler, and Kenneth Scheckla (left at 11:02 P.M.); Director of Public Works, Frank Currie; Finance Director/City Recorder, Doris Hartig; City Administrator, Bob Jean; Director of Planning & Development, William Monahan; Legal Counsel, Ed Sullivan. 2. CALL TO STAFF, COUNCIL & AUDIENCE FOR NON-AGENDA ITEMS UNDER OPEN AGENDA (a) Mayor Bishop requested Walnut Street Improvements be added as .1 under Open Agenda. 3. RECEIVE AND FILE TRANSMITTALS: o From League of Oregon Cities re: Stand on Ballot Measures o From City of Sherwood re: Public Officials Caucus Meeting Notice o From Paul Rask re: SW 72nd Avenue o From Owens-Corning Fiberglas Corp. re: 72nd Avenue LID o From Frank Currie re: Underground Cable Placement/Cable TV (a) Motion by Councilor Cook, seconded by Councilor Brian to receive and file. Approved by unanimous vote of Council. f 4. RECEIVE AND FILE CCI AGENDA FOR OCTOBER 14, 1982 MEETING (a) Motion by Councilor Cook, seconded by Councilor Brian to receive and file. Approved by unanimous vote of Council. 5. RECEIVE AND FILE DEPARTMENTAL MONTHLY REPORTS (a) Motion by Councilor Cook, seconded by Councilor Brian to receive and file. Approved by unanimous vote of Council. 6. AUDIT REPORT (a) Paul Douthit and John Detman, representing Coopers and Lybrand reviewed the financial report noting the changes in funds and highlighting specific areas in the report. They reported the City will be applying for a certificate of conformance award and the additional information in the report is a requirement for MFOA certification. They proceeded to discuss the management letter which suggested improving LID fund accounting procedures, consider changing depreciation on Sewer Fund fixed assets, improve cash management, insurance for elected officials, establishing a storm sewer water fund, consider self insurance to reduce insurance expenditures, improve interim financial report information, etc. Council and staff discussed the recommendations at length. City Administrator stated this was a clean audit opinion and staff was taking steps to implement the management letter recommendations. Council requested a status report in 6 months to further discuss suggestions. 7. TAX INCREMENT (TURA) ADVISORY ELECTION (a) City Administrator reported that due to staff oversight the ballot measure was not filed on time with Washington County and will not appear on the November 2nd ballot. City Administrator further commented he was looking into the matter and will bring back recommendation to institute double checks into the process so the City may be alerted earlier and prevent similar situations. Council considered the options reported in memo, realizing option 2 is not available at this time. Council and staff discussed various alternatives available, commenting that if ballot measure #3 passes this would be a moot question. (b) Motion by Councilor Stimler to use option #2 with mail-in ballot for March, 1983 election, provided that ballot measure #3 circumstances are favorable. Motion then withdrawn by Councilor Stimler. (c) Discussion continued regarding committment to voters to consider issue, official mail-in ballot, questionnaire, and other options. Council could not reach consensus on matter, however, directed City Administrator to develop questionnaire and bring back further recommendations November 15, 1982. 8. COMPREHENSIVE PLAN REPORT (a) Director of Planning & Development gave status report of each element of the plan and explained the expanded CCI activities. 9. GROWTH MANAGEMENT (a) City Administrator pointed out highlights of the report and suggested Council will find this useful when considering management and growth issues. RECESS: 9:20 P.M. RECONVENE: 9:35 P.M. 10. FEES AND CHARGES (a) Administrative Assistant Martin commented study was to help diversify the revenue base and noted method and basis used to develop report. Staff requested Council consider recommendations so ordinance may be prepared for consideration at October 25, 1982 Council meeting. Council and staff discussed the various fees and charges, making recommendations for adjustment. Adjustments were noted and necessary papers will be prepared for next Council meeting. 11. SIGN CODE (a) Administrative Assistant Sargent synopsized report from Business License Committee in preparing the revisions to the sign code and noted housekeeping amendments. Discussion centered on the regulations relating to political signs and posting of cash bond, surety bond and promisory note. Consensus of Council was to omit this requirement. Slides of various signs were shown and comments made relating to existing and proposed sign code. PAGE 2 - COUNCIL MINUTES- OCTOBER 18, 1982 Councilman Scheckla left: 11:02 P.M. (b) Council wished to further review the proposed code and will consider at the next meeting. 12. MASTER SEWERAGE PLAN - FLOODWAY/GREENWAY POLICY DISCUSSION - PARKS/OPEN SPACE DISCUSSION (a) Consensus of Council was to remove above items from agenda and consider them at another Council meeting. 13. OPEN AGENDA: 13.1 SW WALNUT STREET IMPROVEMENTS (a) Mayor Bishop commented on completion of work by Washington County Public Works crew and suggested staff prepare a letter noting satisfactory completion of project. 14. ADJOURNMENT: 11:05 P.M. City Recorder - City of Tig n. ATTEST: Mayor - City of Tigard PAGE 3 - COUNCIL MINUTES - OCTOBER 18, 1982 Date October 18, 1982 i� I wish to testify before the Tigard City ` Council on the following item: (Please print your name) 1.3 Call to Staff, Council & Audience for Non-Agenda Items Under Open Agenda :Jame, Address & Affiliation Item Description e Naga MUM FOR IMMEDIATE RELEASE For further information, contact : League of Oregon Cities P.O. Box 928 Salem, OR 97308 Phone: 588-6466 3 1882 LEAGUE TAKES STAND ON BALLOT MEASURES The League of Oregon Cities has announced its position on three November ballot issues of strong concern to cities. The position on each measure is indicated below, along with an explanation of the League' s position. Ballot Measure #l : The League supports this measure. Ballot Measure #1 would allow the value of new construction to be added to a city 's tax base. This would allow the city additional property taxes to offset the increased services demanded by the new construction. Currently, new construction--houses, office buildings, shopping centers or new industries--all require additional city services like water , sewer, police, fire, and streets . Yet , under Oregon' s constitu- tion , the city gets no additional property taxes to pay for those services. While this measure would have only modest impact in many areas of the state, it would be important in helping rapidly growing areas cope with the costs of growth. It would place cities in a better position to support new economic development. A copy of a resolution en- dorsing the measure, adopted at the League' s 1981 convention, is enclosed . Ballot Measure #3 : The League opposes this measure. The League's executive committee, by unanimous vote, opposes Ballot Measure #3• r Cities are concerned about the measure for the following reasons : WWWW 1 . The measure takes away local control of local budgets. Instead of local elected �• officials and local voters deciding city service levels, such decisions would be dictated by the constitution and state legislature. 2. At a time when Oregon local governments need some $6 billion for repair and new construction of capital facilities , the measure would virtually stop the issuance of general obligation bonds that are normally used to pay for such facilities. k This could cripple the efforts of many cities to broaden their economic bases and 4 i t create new jobs. i f 3. The measure is confusingly written. Many court suits would be required to under- I stand it's total effect on local budgets. One thing is clear, though---the mea- sure would treat cities unequally. For example, Milton-Freewater , with an i electric utility, has estimated a first year loss of $1 ,200 while nearby La Grande has estimated a loss of approximately $1 million if Measure #3 passes. Some cities , like Bend , could actually levy more property taxes, with voter approval , under Ballot Measure #3 than it currently levies. 4. Unlike California, the Oregon legislature has no surplus to use in rescuing local communities if the measure passes. 5. Rolling police and fire budgets back to 1979 levels , while continuing to pay 1983-84 prices for salaries, goods and supplies, means reductions of up to 30% or more in police and fire services. If city councils are required to fund police and fire services at their 1979 levels , it might require deeper cuts in other services like water, sewer and streets , that are necessary for economic development. Ballot Measure #6: Cities conditionally oppose this measure. i' -3 advisory vote of By unanimous vote of the League' s Executive Committee and a 24 the League 's Legislative Committee, the League opposes Ballot Measure #6 but will seek changes in the LCDC program in order to improve it. Cities oppose Ballot Measure #6 because: 1 . The measure would remove existing laws requiring coordination of all government planning. Coordination is critical to cities because it requires rational plan- ning for future development of lands within urban growth boundaries but outside current city limits. 2. The measure is statutory, not constitutional . It is certain that , if the measure passes , special interest groups will assault the 1983 legislature with demands for legislation directing local planning efforts. If passed by the legislature, these new mandates could seriously disrupt local planning efforts--at a time when most plans are complete and on their way to acknowledgment. 3. The measure would threaten the state and local investment of millions of dollars and countless hours of local citizen involvement that has gone into preparing local plans. Economic development requires certainty in the planning and siting process. The newly completed and acknowledged plans provide that certainty, but would clearly be under a cloud for the duration of the 1983 legislature, if Ballot Measure #6 passes. However , cities also believe that additional refinements need to be made to the program. Accordingly, city opposition to Ballot Measure #6 is conditioned on the League seeking a number of changes to the LCDC program, including adoption of the following recommenda- tions of the Governor 's Task Force on Land Use: A. Streamlining state review of appeals of local land use decisions . B. Providing more flexibility in the acknowledgment process, including placing more weight on local judgments , and acknowledging plans that are In "substantial" or "partial" compliance with the goals. WNW C. Enacting annexation reform and financial assistance for infrastructure construc- tion needed to carry out local plans. D. Streamlining the decision making and appeals process in the post-acknowledgment phase of the program. E. Coordinating state agency programs to better support local planning and implementa- tion efforts. F. Making LCDC staffing and procedural changes that will lead to greater consistency in plan review, make sure central plan reviewers are familiar with the area being reviewed, and giving LCDC field staff more authority in assisting local planning efforts. Li P.O. Boz 167 i e 1 2 1982Sherwood. Oregon 97140 625-5522 625-3523 October 7, 1982 WASHINGTON COUNTY PUBLIC OFFICIALS CAUCUS MEETING NOTICE The City of Sherwood will host the WASHINGTON COUNTY PUBLIC OFFICIALS CAUCUS, October 21, 1982 AT 7 :30 P.M. in the L.G.I. Room of the Sherwood High School, 1155 NW Meinecke Rd. , Sherwood, Oregon 97140. Please submit any items you may wish to place on the agenda to Polly Blankenbaker, Recorder/Treasurer, at City Hall, P.O. Box 157, Sherwood, Ore. 97140, as soon as possible . Refreshments will be served, please let us know how many plan to attend. r . { r• I nC--- LAW OFFICES OF PAUL J. RASK ( A PROFESSIONAL CORPORATION 201 KI14G CITY PLAZA BUILDING. 15405 SW 116TH AVENUE „A� 15Ypr KING CITY.OREGON 97223 (503)620.7247 PAUL J.RASK $ October 1982 Mr. Bob Jean, City Administrator City of Tigard 12755 SW Ash PO Box 23397 Tigard, OR 97223 Re: SW 72nd Avenue Dear Mr. Jean: Mr. Sadoff, of Industrial Contract Carriers, has talked with Mr. Frank Currie, City Engineer, several times about the hazardous condition of SW 72nd Avenue during the present stage of its construction. As you know, Mr. Sadoff' s company runs a fleet of long haul trucks. Mr. Currie has been advised by Mr. Sadoff that not enough attention has been given by the contractor or the supervising engineer to make sure that 72nd is graded on a daily basis to insure the safe passage of not only Mr. Sadoff' s trucks but also all other equipment which must use the road. There are chuckholes, areas of mud and rugged, uneven areas in the road which could cause severe damage to ICC equipment, ;. which must use that road in order to conduct business. Mr. Sadoff is concerned that axles could break or that the equipment could topple over because of the exteme unevenness of the grade. € This letter is to put you on notice that in the event any of ICC's equipment is damaged as a direct and proximate result of the poor condition of that road, we will seek damages from the City of Tigard. Very truly yours, PJR:brt PAUL J. RASK cc: Hy Sadoff Ed Sullivan s � ( OWENS-CORNING FIBERGLAS CORPORATION (MAILING)P.O.BOX 2718,PORTLAND,OREGON 97208,PHONE: (503)620-1010 (STREET)14101 S.W.72ND AVE.,TIGARD,OREGON 97223,PHONE: (503)620-1010 (STREET)2601 A WEST 5TH,EUGENE,OREGON 97304 September 24, 1982 Mayor Wilbur Bishop City of Tigard 12420 S.W. Main Tigard, Or. 97223 Dear Sir: The construciton now in progress on 72nd ave. and Bonita, when complete will provide better access and a greater appeal to the industrial areas in that vicinity thus increasing the attractiveness of new firms into the area. However, the inconvenience created by detours, waiting time and road closures is having a substantial adverse affect on our business due to the following: 1. The primary purpose of the Owens Corning Fiberglas warehouse in the Landmark Industrial Park is one of convenience for the insul- ation contractors and lumber dealers in the Portland Metropolitan area. Our business is 50% dependent on numerous daily wholesale sales to these types of customers who pick-up the material at our dock. Obviously, the waiting time involved in figuring out road closures or detours is discouraging them from coming in thus, reducing our sales. 2. More importantly it has given my competitors who are located in other Portland areas an advantage. Furthermore - several customers who have consistently been loyal customers have now been introduced to other area wholesalers. I would like to see some direction given to the road crews who necessarily have to detour traffic. They should have signs prepared showing alterna- tive routes and should tell us prior to closing the road so we can send our customers a letter in advance, rerouting them to our location via the detour route. Your help in directing this problem to the appropriate people will be greatly appreciated. Yours truly, M. L. Cameron Manager, Portland Supply District MC/kj SUPPLY DIVISION lam- ACL.✓ � 1 October 8, 1982 CITYOFTIOARD WASHINGTON COUNTY.OREGON ' i Board of Directors Summerfield Civic Association RE: Underground Cable Placement The Cable TV Franchise Agreement for the Metropolitan Area Communications Commission (MACC) was granted to Storer Metro Communications, Inc. The City of Tigard is a member of the MACC and participated in the franchise negotiations with Storer Metro. Due to the commitment made by Storer Metro to the Metropolitan Area Communications Commission to have service available for every resident located in the MACC Service Area, it is necessary to establish some guidelines for the construction efforts by Storer Metro. Storer Metro will be working in the Public Right-of-Way when it is available. If there is little or no Public Right-of-Way, the City of Tigard has granted Storer Metro the right to construct in the existing easement adjacent to the curb or sidewalk for the placement of utilities. Sincerely, Frank A. Currie, P.E. Director of Public Works cmv cc: MACC Storer Metro 12755 S.W. ASH R.O. BOX 23397 TIGARD.OREGON 97223 PH:639-4171 CONNIT= FOR CITIZEN INVOLVEMENT (C-C-I.) AGENDA October 14, 1982 City Hall, 7:00 p.m. 1 . Call to order and attendance. 2. NPO Chairpersons' role and "end runs". 3. Where are we, regarding the Conprehensive planwork program and what lies ahead. .. 4. Scheduling of future C.C.I. meetings - possibly weekly. 5. "Citizen Involvement" Comprehensive Plan report: A. Discuss revisions; and B. Recommendation to Planning Commission. 6. Transportation. A. Possible issues: 1) Street designations vs. traffic volumes; 2) Proposed street connections (collectors) ; 3) Timing, phasing and costs of road construction and improvements; and 4) How Tigard's transportation plan must mesh with Metro's Regional Transportation Plan (RTP) . B. How to graphically protray transportation issues and solutions. , 7. Housing A. Possible issues: 1) Metropolitan Housing Rule (LCDC) - density; 2) Planned Development process - bonus vs. density transfer;and 3) Placement of higher density: a. Locational criteria; and b. Equity within the conmmity. 8. Parks/Open Space/Floodplain. A. Possible issues: 1) Park and open space needs for the community; 2) Park vs greenway; 3) Maintenance problems and costs - possible alternatives; and 4) Floodway and development. B. Policy direction. 9. ADJOURN r f H � v •.-1 L > C •� CJ U U �1 O d �D c 74 C M CO V1 M10 O M v ti co M1 M ID M M1 M Ln V1 M �D U [z 6 `d 'as N o 00 .0 U U^J oo C1. N 7 Ln M M cn d W Io �4 cl 00 r-I m coN O O l H O M1 M co al C 7N u'1 'o o, .--' W !J � M D\ Ln' N O N M O M M ?L O O1 H U C Ln t0 CJ O D. W w L p N O H O C O O O N %o oo F ct) W U W W y"' N NT u� co o. N L o 'm •D cl M O d 7 N I H N w O 7 V O W W 41 CJ e1 a0 �D 1 C) N 1D L N L cnEn cn c-4 O O N 7 H -^J CI N N C N U U H C1 CJ A W W Cn! I W � � c" o� M1 � O N M M V1 a0 m M D Ul D d aD M1 M1 O M1 c T C O y 7 N M N M OD O y A m O+ O M OLn N M N O d �D ttl N O Ln OD r-1 u"1 M1 CO 'D O O � N •.Ci O C V�1 w d M w o+ .D o0 rn of o _ 6 N O d M M Vl r1 d o� m M -? 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W 1 rl £ W 8 C EHE �Cqyfd ro eE''S m O .-1 N N to O Ln <N W W RI 00 q� rl en ap7 dp �Vp' trop up1 �OpD dpD O W E N sT d d C WC] Ln L�1 w E G d' ul k . � ) � � g { ) u . § B � Q a § ) \ § 0 0 i § § � � § § 4J cn ) � ?14 CD ■ I � § § co § ( CA I- § k k A ° ° ) � o , � Amu eo >, g:: cc u H 1 b V} 41 d 1 W y 4j •r1 "F 41 O Ioo W� 4w � ..� b ' �. 41 1 H aj 8 �. -.4 w o. 41 ro 0 d r+ 41 NIS4 Aj s+ .,4 o o CS 4 U x O 6 41 o H y cr p ( w too 41 4941 S! '6d• w x r GO o w r-+ E-4 too U � as ado 34 "' v� N P4 Cd 41 . b �' co W m � o°ao M a �� , -Q 41 W PL4 ca 41 cd O •� N ted d Le c0 k' cow A W H O 3 m b of V 0 14 P. W O Pa \ xa, o w v4 a W•LS aJ N O �+ m O U U2 44 4 W O 0 C13 xC3 cap a O 4+ •04 o W U � a D+4 .0 � z � >4 -moi ca 4 0 •� m sa go to L Ai O N ~ Q� N d 1.4 41 44 � .a W r+ N 11 W O CO Com? W cd W W N W d 6 - u ca b sem-+ � u 6 ami ate1 O •.c v tp cd $4 %d cd i+ cd cd .,� }a .4 cd O •r4 7 � •4 U H r 4 v .y�-y. 1)r-7.__� pd, m ►A U H P+ pC ra x O 3 MEW 01111 t PUBLICUMW39-9511 Monthly Report, September 1982 12568 SW Main•Tigard, Or.97223 TO: LIBRARY BOARD CITY COUNCIL FROM: CITY LIBRARIAN OiY September 10, plumbing problems from upstairs caused water damage to Water Damage: On 53 books and interruption of serviThe incidentroccurrede. ThLibary was closed staff was presentaand their wet floors and general disarray. quick, sensible actio * 11 cover Postsnand overtimeted more eincurred. The city buildingnofficialnsive damage. The owner's isurancewhas notified all repair, replacement ll as the of some the owner regardingelectrical ies ice caused tthe problem eoasereis responding sinnaeposi.tive potentially dangerousw eow is one of a strong musty odor manner in correcting these problems. The remaining problem because of the accumulated dampness beneath the rug and shelving. Oregon Revised Statutes: The Library purchased a set of the Oregon Revised tatutes in response to the increasing tnumber has o f requests that we h eve received. In the short time it has been on the shelf Give-A-Book: The Give-A-Book program has received an upswing uestsln particThere hastion following story in The Oregonian. So far we've received five reg g changing it to "Buy"-A-Book when the new fusion over "Give"_A-Book, so we are considerin informational materials are printed. on ty ingt WCCLS: There was a meegfor Septemberb30,ltodiscuss shlong-rangenplanningrforvWCCLSrand Service (WCCLS) headquarters its member libraries. The draft discussionwhich had ed aroundlthelpracdtibcality andLfeasibility of was discussed at length ant of ssigning service aslevel pointedgoutlons thattthelbraries that would designations could the collections. It was pointed of the level of support each library could expect from o couningfstaff, all rnetwork members, fusion in the draft as ty to what WCCLS group, c. e was professional board, wouldmake certain county-wide service, t but therewillTbera new draftto an for on the need for a grange be discussed at an October 14 meeting.llotMeasureo#3. iftthe measureepasseshand the countyere was consetaxlbases_ A WCCLS professional boardmeeting cussion on the impact of Ba inated and there w no ll passes, the last year oreassesland ary levy l thecountytaxembasefails, the presentllevyewill measure future levies. If the P remain intact, but there will be no future levies. Volunteers: Volunteers worked a total of 121.5 hours; daily average 6. f Tigard Public Library - Monthly Report, September 1982 - page 2 1 Work Indicators: September '82 September '81 t Adult Books 6356 6062 !. Juvenile Books 2139 2050 Interlibrary Loan 79 98 Magazines 448 368 145 164 Records/Cassettes Other 21 10 Total Circulation 9188 8752 Days of Service 20 21 Average daily circulation 459 417 7 increase - circulation 101 Ref erence/Readers' Advisory 480 396 Materials added 583 148 Materials withdrawn 46 252 Storytime none in month of September Borrowers: new/renewal 185/110 225/ - Youth Services: John Henshell As practiced annually, there was no storytime or special programs. Time was devoted to placing new books in the collection and completing the authority file for juvenile fiction. Out-Reach Services: John Henshell Book deposits were made to King City Convalescent Center (KCCC), some selected for specific individuals as well as a general deposit for interested readers. The WCCLS outreach librarian will assume this activity next month. Time was spent in training with the WCCLS outreach librarian regarding programming for senior citizens, large print book selection, referral sources, and services provided by WCCLS to senior citizens in general. Time was also spent with Librarian planning long and short term strategies. Volunteer recruitment is a priority. Q .. (` ru TI� O%ELIAKD Tigard Library Board Meeting BLIphoroa 839--9511 Tigard Public Library 7 PM 12568SWMain•Tigard. Or.97223 Agenda for October 11, 1982 1. Call to Order a. Roll Call 2. Reports a. Minutes, September 13, 1982 b. Monthly Report, September, 1982 3. Circulation Policy 4. Five-Year Financial Projection 5. Survey 6. Space Needs 7. Selection Policy s C_ i PKUJ � LPilOCbB 635-9511 TIGARB LIBRARY BOARD 12566 SW main•Tigard. Or.97223 MINUTES September 13, 1982 Call to Order 7:00 PM Roll Call Walt Munhall, Vince Matarrese, Madalyn Utz, Jim Sidey, Dick Bendixsen, Susan Mueller; Irene Ertell, George Anne Clingan, library staff. Absent: Dorene Thomas. July Minutes The minutes of the July 1982 Library Board meeting were approved with no corrections or additions. Water Damage George Anne Clingan, Assistant Librarian, reported on the damage sustained on September 10, 1982, in the mystery/general fiction area when a shower drain overflowed upstairs. A number of books were moved to check for dampness and to clean and dry off the shelves. Mr. Sorg°s insurance will be paying for any damages assessed. The library remained closed on September 11, while the staff continued clean-up and the lights remained off in that area. Monthly Report The Librarian reviewed the July, 1982, Monthly Report and reported on the positive comments from patrons on the visibility of the new LIBRARY signs. It was reported that the new overdue system continues to work well. t There is still an approximate two-week backlog due to increased circulation and staff vacations. The circulation continues to climb, expecially in the juvenile collection, due to the excellent collection and program development by John Henshell, Associate Librarian. It was noted that circulation per day is 100 items more than last year. _! The August 1982 Monthly Report noted that $1787 will be coming in State aid for the next year. The Fraternal Order of Eagles Auxiliary #4 donated $100 for LP books. The Librarian explained the "Give-a-Book" program and solicited comments and suggestions and updated the Board on the new WCCLS serial levy. The Summer Reading Program was very popu- lar and successful in involving the children in reading. Walt Munhall commented that he would like to see programs for the high school youth and the Librarian, Irene Ertell, commented that Associate Librarian, John Henshell`s time is totally committed at the moment to the services for children and senior citizens. Hopefully, there will be opportunities for youth programs in the future. r Tigard Library Board - iviinuLcr: 19.32 - page 2 Civic Center The Board reviewed the options available to the City (if Ti,.;ard Levy residents in the September 21 election. E% en with three options r" available Lo the voters, the consensus was that none would likely r pass as the Voters seem to have a negative aLLitudc for -111Y money related measures. The Board favors Measure 51 (Civic Center complex with a new separate library building) and it was moved by Vince Matarrese Motion to have Walt Munhall draft a letter to the TIGARD TIMES urging a YES vote on Ballot Measure 51, emphasizing the separate library facility. The motion passed. October 4, Irene Ertell informed the Board of the City Council Study Session City Council on October 4, 1982, at Fowler Junior High School. The Annual Study Session Report to the City Council by the Librarian will be made then and the Board was urged to attend to voice their concerns, dis- cuss space needs, etc. Circulation Policy The draft for the new circulation policy was presented by Geor; e Anne Clingan, Assistant Librarian. The Board will review the policy and suggest any changes or revisions necessary at the next meeting in October. It was proposed to reduce the out-of-county fee to $5.00 for senior citizens and will be discussed further. Book Complaint Irene Ertell presented the written "Request for Reconsideration of Library Materials" concerning the book The Silent Sin: A Case History of Incest. The patron felt it should not be available to ►i children. At the time of the request the book was in the pop non- fiction paperback section in the hallway adjoining the children's room. The pop NF paperbacks have now been assigned call numbers and will be shelved in the NF section, but no other cataloging will be done. By consensus, it was decided that this particular book would remain in the collection. Five-Year Projection Irene Ertell, Librarian, reported that Bob Jean, City Administrator, City Wide a"A Joy Martin, Administrative Assistant, have gone over the pro- jection for the library and have considerably alleviated the cuts proposed originally. Survey The Board discussed a Tigard area-wide survey in light of the fact that WCCLS has not carried through their idea for a community survey. It was suggested that the Board discuss this item more fully in November after the elections. Reimbursement The $12.00 cost of buying a gift book for retiring Board member, Jean Carlisle, was divided among the Board members and presented to the Librarian for payment. Adjourned 8:30 PM. Respectfully submitted G rge Anne Clingan Assistant Librarian Approved: / approved as corrected: MMMIM ciTY-OFTIOAPM WASHINGTON COUNTY.OREGON October 7, 1982 MAYOR AND CITY COUNCIL CITY OF TIGARD, OREGON TIGARD, OREGON 97223 SUBJECT: MONTHLY MACC CABLE REPORT Honorable persons: The summary of MACC activities for this month is as follows : AUDIT REPORT The Audit Report for fiscal year 81-82 was received. There was ( only one exception noted, which involved an overnight situation where funds were kept in a checking account until they were invested the next morning. This technically did not comply with the provision on collateral depository requirements on banking accounts . In addition to the Audit Report, a management letter with some basic suggestions was presented. Most of the management letter suggestions have already been implemented by MACC. CONSTRUCTION REPORT E Attached to this summary is the monthly Construction Report, which is finally starting to pick up. Most of the activity in cable line installation, thus far, has been in the Beaverton and Hillsboro area. This month of October , Storer expects to begin installing aerial lines in Tigard with undergrounding soon to follow. There have been some complaints received about rights-of-way and confu- sion on behalf of the general public as to the cable franchise right to install cable systems in the public right-of-way. Actual construction problems, so far, have been minor. The studio at Pacific University in Forest Grove has been completed and is now operational . This allows for taping of programs for future broad- casting. Storer expects to have an open house in November to I which all Council members will be invited. { I . . . Continued . . . i 12755 S.W.ASH P.O. BOX 23397 TIGARD,OREGON 97223 PH:639-4171 HONORABLE MAYOR AND CITY COUNCIL MONTHLY MACC CABLE REPORT OCTOBER 7, 1982 i PAGE TWO ADMINISTRATIVE ACTIONS The budget as adopted by MACC is attached to this Executive Report. Our major administrative activity at the present time is to begin to document and obtain a franchise fee waiver from the Federal Communications Commission. This will involve some City activity as well as :MACC involvement. The Construction Subcommittee continues to meet and work with Storer in coordinating the undergrcunding activities of cable installation. OTHER ITEMS Macc is working with the City of Rivergrove in anticipation of receiving their application. for MACC membership in October. This will require resolutions by the MACC members in November. MACC is also monitoring the Cable Communications Act of 1982 (Senate Bill 2172) in the U.S. Congress. This Act may restrict some of our franchising authority so we are ;patching it rather closely. I will keep you advised as this Bill proceeds . Also attached to this letter are the draft goals and priorities set at a MACC Board workshop with the MACC administrator. You will notice that the MACC priorities are a simple 1. , 2 . , 3 . , with 1. being the highest priority, 2. being a medium and 3 . being the lowest. Any Council comments regarding these relative goals and priority rankings, would be appreciated. Otherwise, I shall presume Council concurrence on these relative issues and will proceed accordingly as the City' s MACC Board representative. Yours truly, CITY OF TIGARD Rober . Jean, City dministrator RWJ dkr CC Frank Currie, Public Works Director Joy Martin, Administrative Assistant Attachments i ' $ METROPOLITAN AREA COMMUNICATIONS COMMISSION ml CONSTRUCTION REPORT MONTH OF September, 1982 • CABLE CONSTRUCTION SYSTED TOTALS e ESIDQITIAL ADDlied Issued Permits This Month 36 17 Total to Date 96 42 Total Required 194 49 22 , Aerial Underaround Total Cable Placed This Month 7.08 7.55 114.63 Total to Date 12.40 9.47 21 .87 Total Required 1633.48 1 x58.02 1091 . 5 Aerial Underaround Total Cable Energized This Month Total to Date Total Required I • INSTITUTIONAL Aerial Underground Total Cable Placed This Month Total to Date Total Required Aerial Under round Total Cable Energized This Month Total to Date Total Required MACC CONSTRUCTION REPORT Page 2 HEADS@ AND HUBS rTPITH OF 1 . Beaverton: Administrative Offices and Hub Site. 11 ,200 sq. ft. , single story SW. Brigadoon (near 141st and Millikan) Submitted for permit. Since it is partially located in floodplain , neighbors are being notified. Following ten day waiting period permit can be issued. 2. Forest Grove: Hub Site. 1 ,600 sq. ft. , single story. 24th between Ouince and Yew Streets. Excavation work has commenced. 3. Hillsboro: Hub Site. 2,000 sq. ft. , single story. C Main Street Extension near 12th Excavation work has commenced. 4. Tigard: Hub Site. 2,000 sq. ft. , single story. SW. 85th (south of the intersection of Hall Blvd. and Durham Road) . Excavation work complete, footings have been placed. 5. Washington County: Main Headend. 3,600 sq. ft. , single story. SW. 173rd south of Cornell Road on the proposed Quadrant Business Campus. Excavation work has commenced. Pacific University Studio equipment provided, studio operational . METROPOLITAN! AREA CO."'t1U'!ICATI0,';S COMi'.ISSION A4 CONSTRUCTIO'! REPORT MONTH OF September, 1982 • -ABLE COi 1STRUCTION • RESIDENTIAL BEAVERTOII Anolied Issued Permits This flonth 0 0 Total to Date 18 5 Total Required F-18- 100% 28% Aerial Underoround Total s Cable Placed This Month 5.27 5.7 10.97 Total to Date 10.59 7.62 18.21 Total Required 70(15 106.8(7.1%) 176.8(10°,) Aerial Underaround Total f Cable Energized This Month t Total to Date Total Required • INSTITUTIONAL � Arial Undernround Total Cable Placed This tlonth t Total to Date Total Required Aerial Underaround Total Cable Energized This Month t Total to Date ' Total Required .......... CO�IIjUr!IT COM" �Z S I 0',I METROPOLITAN AREA CATIO'!S CONSTRUCTIT ON REPORT MONTH OF September, 1982 a CASI F CONSTRUCTION CORNELIUS 0 RZ-S DDIFIAL Aoolied TSSUed Permits This Month 6 0 Total to Date 6 Total Required 6 0% I0-. Aerial Underaround Total Cable Placed This Month Total to Date Total Required Aerial Underaround Total Cable Energized This Month Total to Date Total Required INT-" -14 L STI I UTI IT A.Prial ll!nd-raround o7al Cable Placed This Month Total to Date Total Required —Aerial Underaround Total Cable Energized This Month Total to Date Total Required 10M'I T S IZ T 01 METROPOLITAN' AREA CO!-I!1UNICATI0'!-S CONSTRUCT 10'! REPORT MONTH OF September, 1982 • �--�BIF CONSTRUCTION HILLSBORO ADDlied issued Permits This Month 0 0 Total to Date 19 18 Total Required 19 95% 950, E Aerial ''nderaround Total Cable Placed This Month 1 .81 1 .85 3.66 Total to Date 1 .81 1 .85 3.66 Total Required Aerial Underaround Total Cable Energized This Month Total to Date Total Required TFSTITIJTIQRAL Aerial I-'r-derri round 7o-al Cable Placed This Month Total to Date Total Required IIII Aerial Underground Total Cable Energized This flonth Total to Date Total Required METROPOLITA.',.' AREA CO!-'rIUNICAT IO'!-S COM;'11SSION' CONSTRUCT10% REPORT MONTH OF September, 1982 F CONSTRUCTION TIGARD • RESIDaITIAL Aoolied Issued Permits This tionth 11 I 11 Total to Date 11 11 Total Required I 100%, 100% Aeria : Underaround Total Cable Placed This Month Total to Date Total Required Aerial Underground Tc-'al Cable Energized This Honth Total to Date Total Required TNST1111TIONAL Arial 11r.dernround Cable Placed This Honth Total to Date Total Required Aerial Undernround Total Cable Energized This Month Total to Date Total Required METROPOLITA'J AREA C0I,, jU"!ICr•TI0.: C( MVISSii,,I CO !ST UCT?0`1 REPORT a i MONTH OF September, 1932 C • =;)LE craiSTRUCTIOtd WASHINGTON COUNTYPEE'I-De-F, JAL 2 A.00lied ?Ssu _d 19 , 6 Permits This Month k Total to Date 19 ! 6 ? Total Required i a j "erial ''ndernround : ot_ l I `s Cable Placed This Month i 4 c Total to Date ; r I Total Required C Aerial ';nderaround 7 o t a I r Cable Energized This itonth # Total to Date ! Total Required • TI`iC T I I,I'i I��dAL _". 1 i!r.�nrnr^ 1nC ^'3 Cable Placed This Ionth ' Total to Date Total Required Aerial Ilndernrnund notal Cable Energized This Month I I Total to Date Total Required i I MACC GENERAL FUND 705 OFFICIAL BUDGET 1982-83 RESOURCES Budnet 301 ;Gainnino '-Icrkinn Canital S 7C: 320 Franchise Fee - Cable TV 03,000 334 Interest Earned 3,500 S 96,570 Dept. h1ACC Administration 96, Proararn 0527 APPROPRIATIONS Personal Services 046 HACC Administrator S 30,000 194 Secretar; 3,300 275 Extra Help 5,000 299 Fringe Benefits 11 ,220 S 49,520 Materials & Services 301 Office Expense 1 ,000 307 Member,:-;o Fees 500 308 Publications 200 314 Printing 1 ,000 316 Ads 1 ,000 321 Travel 1 ,000 326 Training 500 I 328 Meals 500 331 Vehicle Expenses 1 ,500 341 Communication Expenses 600 371 Equipment Expenses 200 381 Building Expenses 1 ,200 389 Liability Insurance 300 511 Professional Services (Legal S2,400; 10,400 Audit $2,000; Financial 52 ,000; S 19,900 " Technical 54,000) C I'•ACC OFFICIAL BUDGET - Page 2 19°2-Q3 APPROPRIATIONS (Cont' d) Budnet Capital Outlay 601 Office Equipment 550 6-1 Office Furnl tur . ! ,6� ' S 2,150 Others 991 Contingency 25,000 S 96,570 METROPOLITAN AREA COMMUNICATIONS COMMISSION P.O. Box 1057 • 4950 S.W. Hall Blvd. • Beaverton, Oregon 97075 • Phone: 641-0218 October 4, 1982 TO: MACC Board FROM: Bill Tierney SUBJ: Goal Statements Attached is the list of goal statements. It lists the goals according to high (I), medium (2) , or low (3) priority within major categories. The major categories are MACC Administration, Franchise Agreement Administration, Community Access and Institutional Network. We attempted to use time as the key variable for determining priority groupings. In some cases, however, relative importance became the key variable. The order within priority ranks is not important. All the ones (1) have the same priority even though one may be listed above ar')ther. WJT:gp 1 r/ f i AN 1-0010W I-W MACC ADMINISTRATION GOALS 1 Specifically define the authority of the Board and the Administrator 1 Develop application(s) and apply for FCC franchise fee waiver 1 Establish a complaint/inquiry process 1 Establish and implement budget and finance procedures including reports to the Board, long range planning and revenue sources 1 Provide for technical , cable and administrative training and develop- ment for Commission staff 1 MACC/Council , Commission relations 2+ Determine best organizational structure for MACC 2+ Determine how annexations will impact the franchise agreement 2 Determine the relationship between the Metro '-!est franchise and MACC 2 Develop programs for ongoing Board education for the different aspects of cable communications 2 Implement actions to make the public aware of MACC 2 Establish written procedures for enacting board policy and memori- alizing the policy; have the policies available 2 Establish and keep current ani administrative rules and regulations manual 2 Have the Commission knowledgeable of current and anticipated legal matters and issues 2 Have the Commission knowledgeable of current and anticipated federal and state legislative issues 2 Adopt and aimp ement budgets procedures that encourage public input and PP ■ mgr � 1®r�—®�■ i 3+ Develop a primer on MACC and cable communications for new board members and the public 3+ Adopt procedures to structure the Board (subcommittees, Ad Hoc, standing, no subcommittees) 3 To represent the Commission' s policy and attitude before federal and state legislature bodies and executive offices 3 Insure all member jurisdictions are represented by one member and an alternate 3 Adopt procedures for Board meetings (consent agenda) 3 Develop long range goals (5 year) 3 Develop a facilities plan 5 1 t__ FRANCHISE AGREEMENT ADMINISTRATION GOALS 1 Perform technical monitoring to insure performance meets the fran- chise agreement requirements 1 Monitor construction activities and provide monthly progress reports to the Commission 1 Develop and implement process to inspect construction 1 Develop process to inform Board of franchise agreement monitoring including early warning system regarding potential problems 1 Insure consumers are protected in all phases including homeowner installation, billings and signal quality 2+ Discuss Commission's enforcement philosophy and adopt policy 2 Determine attitude and role in system marketing 2 Work to have the Storer-Metro system interconnected with other metropolitan cable systems 2 Develop process to monitor Storer-Metro finances per agreement 3+ Review franchise agreement and agree with Storer-Metro on terminology definitions 3+ Insure compliance with Storer-Metro' s affirmative action plan 3 Determine the appropriateness of regular renegotiations of the franchise agreement 3 Discuss the legal and philosophical issues on overbuilds 3 Establish policy and procedures for instituting franchise agree- ment changes t COMMUNITY ACCESS GOALS 1 Develop model for MACC, Storer-Metro, public roles in community access. (The model will include government utilization; relation- ship with Storer-Metro' s local programming staff and use of access facilities; HACC organizational structure) 1 Develop policies and procedures for MACC access channels 2+ Assist groups, individuals and governments to develop concepts for access programming 2 Develop programs for ongoing Board education regarding access and community programming 2 Develop process for training and assistance of individuals and groups and a process for receiving feedback and critiques of the training and assistance efforts 2 Develop programs and/or secure pre-produced programs for cablecasting on access channels 2 Develop rules and regulations for use of the access channels 2 Work with Storer-Pietro to insure program guide lists programs on access channels 3+ Monitor leased channel activities 3+ Work to interconnect access channels on cable systems in metropolitan area 3 Prepare for utilizing text data channels 3 Develop and implement a continuing community needs assessment 3 Explore uses for interactive technology access 3 Explore impact of new technologies on access 3 Provide programming grants to possible access user groups . INSTITUTIONAL NETWORK GOALS 1 Work to implement demonstration projects with a particular emphasis on putting projects in priority order 1 Develop model for MACC, Storer-Metro, public institutions roles and relationships with the institutional network I Develop policies and procedures for the public institutional network 1 Define hook-up policies for public institutions 2+ Develop programs for ongoing Board education regarding institutional networks 2 Develop programs for user group education regarding the institutional network 2 Develop and implement organizational structure for administering the institutional network to include a technical citizen' s sub- committee 2 Insure Storer-Metro adheres to franchise proposal and agreement commitments vis-a-vis the institutional network 3 Explore future uses of institutional network; for example, disaster planning, economic development 3 Monitor new telecommunications to assess impact on institutional network 3 Develop policies for switching from institutional to subscriber { network 3 Have a research and development budget f POLICE DEPARTMENT MONTH REPORT ` September, 1982 a{) and Nine Month Recap TO: City Administrator/City Council FROM: Chief of Police I. Personnel �. The department continues to be down one from full strength this month, as Officer Burgar•d's position still has not been filled. His was the only resignation or termination received this first nine months of the year. The average daily department strength this month was 16.3 as compared to 16.0 for September, 1981. By Division, the breakdown is as follows: Administration 2.0; Services Division 3.4; Patrol Division 8.8; and Investi- gation Division 1.6. II. Service Delivery The department responded to 460 non-criminal calls for service in contrast to 406 calls in September, 1981. The combined total non-criminal calls for service the first 9 months of 1982 was 4,409; for this same time period in 1981 the total was 4,086. Patrol Division's obligated time this month was 1,262.6 hours, for the first 9 months it was 11,862.8 hours. The non-obligated time this month was 878.9 hours, for the third quarter it was 8,830.9 hours. _ III. Crime There were 81 Part I crimes reported this month as compared to 68 for September of 1981, up by 13 crimes in this classification, or 19.11%. There were 22 Part I crimes cleared this month, or 27.2%. { The total Part I crimes reported this third quarter was 916, in contrast to 799 for this same period last year, an increase of 14.6%. The clearance rate for Part I crimes this third quarter is 22.4%, or 205 cases. In contrast to the same time period of 1981, 23.5% were cleared, or 188 cases. There were 80 Part II crimes reported this month, of that number 40 were cleared, or 500%; for the same month last year 45 were reported, and 24 were cleared, or 53.3%. The total Part II crimes reported this third quarter was 619 in contrast to 588 reported this same time period of 1981, an increase of 31 cases, , or 5.27% There were 331 Part II cases cleared this third quarter, or 53.5%, for this same time period in 1981, 314 cases were cleared, or 53.4%. The Investigative Division worked 15 active cases this month, and cleared 9, or 60%. The total active cases worked this third quarter by the Investigative Division was 189, of that number 80 cases were cleared, or 42.3%. The reported property loss this month was $38,648.43; however, this month we recovered $86,314.06 worth of stolen property. The combined total property loss for this first 9 months was $473,041.22, of that total $196,394.38 was recovered, or- 41.51%. IV. Traffic Patrol Division responded to 24 accidents, of that number• 6 were injury. There were 119 citations issued this month as compared to 206 in Septem- ber, 1981. There were also 35 warnings issued this month, which is the same number that were issued for this same time period in 1981. Patrol Division has issued a total of 1,658 citations this third quarter in contrast to 1,963 for this same time period last year. There Inas been a total of 258 accidents reported this third quarter, and 238 were reported for this same time period last year. There were 72 injury accidents plus one fatal accident reported this third quarter; 61 injuries plus one fatal were reported last year in the third quarter of the year. The Enforcement Index this month was 9.83, as compared to 12.90 for September of 1981. The Enforcement Index for this 9 months is 13.48 in contrast to 17.95 for this same time period in 1981. _ V. Police Reserves The Reserve Unit worked 215.0 hours this month assisting the department in policing the community; through this third quarter, the Reserves donated 2,067 hours of community service. See attached report from the Reserves for their total training and activities. VI. Training --A. Identi-Kit School. On September 9, 10 Officer Goldspink spent 16 hours at Vancouver P.D. receiving training on proper techniques of using the Identi-Kit. B. FBI National Academy Retraining. Det. Sgt. Branstetter spent 16 hours at the FBI National Academy retraining session, which was held in Eugene or. September 9 and 10. C. Oregon-Washington Lawman's Association. Cpl. Myers attended the OWLA Meeting on September 17, receiving 8 hours of training on homicide and robbery investigative techngiues. VII. Community Relations A. Washington County Corrections Workshop. Chief Adams and Lt. Jennings spend 8 hours on September 15 discussing planning strategies for corrections. This was held at the PGE Building on Old Schoils Ferry Road. B. ICAP Presentation. Officer Grisham gave a 1 hour ICAP presentation to Tri-Met personnel on September 15 at Tigard Police Department. r a C. Officer Friendly. Three "Officer Friendly" presentations were given by Officer Grisham to kids at Kinder Campus and Metzger Kinder- garten School. 4 man hours were spent with this detail, and he contacted 140 children. D. Welcome Wagon. On September 23, Officer Grisham gave a Welcome Wagon safety talk to 30 persons, spending 2 hours with them. This was held at the Durham Station. x. NOTE: There were 172 citizens contacted by Officer Grisham this month, and a total of 14 man hours were spent doing this. Respectfully submitted, R.B. Adams Chief of Police RBA:ac ICAP UPDATE REPORT As of 9/10/82 the ICAP program is progressing ahead of the work schedules established by Chief Adams. The Crime Analysis function is building the data base for several files: F.I.R. Flle; Crime Specific M.O. File. A network of grime analysts/ detectives is presently being coordinated in the tri-county area. Agencies that are presently participating are Tigard, Portland, Washington County, Gresham, Canby, Multnomah County, Clackamas County, Lake Oswego, Gladstone, Milwaukie, and Oregon City. Bi-monthly meetings are being held for the exchange of crime/suspect information. This network is a valuable tool enabling the member departments to gain access to the known offender files of the others. The statistical function is being used increasingly for various tasks and projects. A recent example is the forecasting study done for the Motor- cycle Unit proposal that was adopted by the Tigard City Council and Budget Committee on 9-8-82. The Word Processing/Form Letter function is on line now. This has the ability to format print, three ways: text; column reports; and labels. Daily, format reports giving crime summaries are being posted. Monthly summaries are also available. Some projects that are presently in the evaluation/design stage are Investigative Management Information System; a selective enforcement traffic program; an overtime tracking and analysis program; and a dispatch/response time program. A recent example of a crime analysis success is the apprehension of a ring of smash and grab video thieves that occurred as a result of networking and cooperation between agencies. Attached to this report is a copy of a crime analysis information bulletin that was put out on 7-26-82 at approximately ( 2:00 p.m. On graveyard shift on 7-27-82 (less than 24 hours later) a Washington County Sheriff's Office deputy stopped a Ford pickup truck in Tualatin that was full of stolen video equipment and three adult males, who were arrested, and who subsequently cleared numerous burglaries in Portland, Lake Oswego, Lake Grove, Beaverton, Hillsboro, Vancouver, and too many cases of Unauthorized Use of Motor Vehicles to list. The ICAP program is steadily growing and producing results. NO: DATE: 7-26-82 TIGARD POLICE DEPARTMENT r CRIME ANALYSIS UNIT t INFORMATION BULLETIN TO: PATROL DIVISION PERSONNEL FROM: CRIME ANALYSIS UNIT 4 SUBJECT: VIDEO SMASH AND GRAB THEFTS Y. P.P.B. North Precinct advises that their area is losing approximately three (3) Ford Pick Up trucks per week. The ignitions are being punched (like the truck used in TPD Case #82-1799) . } Patrol Division personnel working the hours of darkness are encouraged to run 26/Registration checks on all Ford pickups moving through the area. Any trucks coming back with an R/O in north Portland/St. Johns should be stopped and the occupants identified. n { CAUTION: Several of the suspects involved in video thefts have histories of violence. t SUSPECTS: Confidential - History of homocide w/.45 Confidential - - Suspect execution slaying Clackamas Co. � I W _ 3ED Lj1; G r ior LLI W i a LO y r W O J O !aJ j I j N I Q ` o O N U y E N w O 1 N N I Z C: IL C''J O J N .Z-. 2 tt �' N i I w Q N OT ] 0• U H Q O ¢ 'u I OL a o ' x a o, U ! 0` i@ U p U rU�f I o� oc:� ! c7 o� r - a o� a N U o- u cl O n to la v IM M iry IG i c M N o 0 0 47 C7 I '' .I i . 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I O Q O I M i U7 1 U7 K N M .: .. WW m ( d I q • t.� C� .o Lr, p g F� ; 47 n a0 I o- N c� M i LRam/ [D N C� I Itl Vl n .+ •• N N N N I n I N I M j M M M M M W W i [*ji ! t��i I Ll! I N Ci i N I N C ' N C�1 N 1 CI7 N ' N N N N N j CC144 I [IVI I. is 1• 1 I I 1. I Itt 11 I 1: II I L L 1' U m a I r4 N t ' N i C+ i N C Ci N N Ci J 4 [¢) OI im II � i W 07 ' 01 [0 0) t10 a0 O N I N i Ly N N i N N N N N N ID NW m m i W I I D1 1 W 107 i N f W m m 07 m m Nd I C} I 1 6mII f R n W N I I n n I W O Qi r4 6 r4 N NQ N O Q 0` 0• o� Cf, D. D. pL0. C , 0Ro• 1 0GF 0.0 W 7 MEMORANDUM October 6, 1982 TO: City Administrator/City Council FROM: Chief of Police SUBJECT: Motorcycle Program RE: Personnel Selection and Assignment : Sir: The selection and assignment of personnel to this program was based on a performance rating of each of the candidates by the Watch Commanders, and an outside oral board rating. The oral board members were motor officers from the cities of Portland, Gresham, Beaverton and Washington County Sheriff's Department. The above two ratings were each given a 50% value for a possible combined total of 100%. t The patrol officers who participated in the selection process are as follows: 1. Officer Jim Newman 2. Officer John Featherston 3. Officer John Goldspink 4. Officer Rick Peterson The above candidate listing is the rank order of their total scores identi- fied in the above mentioned selection process. Officers Newman and Featherston were subsequently assigned to this program. A c9.py of the Motor Officer Selection announcement dated September 10, 1982 is provided for additional information. Respectfully, R.B. Adams Chief of Police , RBA.-ac MEMORANDUM September 10, 1982 TO: AL1 Patrol Division Personnel t FROM: Chief of Police i SUBJECT: Motorcycle Program RE: Motor Officer Selection The department has been authorized two motorcycles fpr a selective traffic enforcement patrol support program. The selection process will involve an oral board interview, and prior performance, to aid in determining individual suitability for such a program. General Requirements: The job description for the motor officer will follow the job description of police officer, as outlined in the Tigard Police Department Operations Manual, Section 235.060. In addition to those duties stated in 235.060, the motor officer will be responsible for all traffic related matters while on duty. Further, all hit and run cases not cleared at the time of the report shall be assigned to the motor officer for follow-up investigation. The motor officer will assist patrol with overflow calls, in both criminal and non- criminal areas, and assist with patrol back-up. Motor officers will meet all criteria required of a police officer, as listed in the Tigard Police Department Operations Manual, Section 235.060.30, and further, must: 1. have three years or more police service experience 2. have, or be able to obtain, a valid motorcycle endorsement 3. be willing to work flexible hours Supplemental Requirements: 1. Hirst have a secure and weather protected area to store the vehicle at the officer's residence. 2. Be willing to devote off-duty time to care and minor maintenance of the vehicle (cleaning, adjusting and oil changes). 3. Accept the responsibility of operation in moderate inclement weather conditions. (To be effective, the motors must be on the street 80 to 90% of all annual work days). 4. Must be wifling to coordinate vacation and holiday schedules with the other motor officers. 5. Requires a highly motivated individual in good physical condition, who will strive for an exceptional selective enforcement program. Training: Officers selected will receive 3 to 4 weeks of intensive training in the operation of the police motorcycle and on the street field training. This undertaking is a challenging assignment, and can be personally rewarding. It is a tough assignment, and a strong belief in the program is essential, otherwise the program will fail. Supervisory personnel are excluded, as they must be available to manage their shift at all times. Any interested patrolmen are encouraged to advise me as soon as possible. Deadline date: 9-17-82. R.B. Adams Chief of Police ,r POLICE DEPARTMENT CONSOLLDATED MONTHLY REPORT FOR MONTH OF SEPTEMBER 19 82 DISTRIBUTION OF PERSONNEL AVERAGE NUMERICAL STRENGTH DAILY ABSENCE �' AVERAGE Ef_;:ECIIVE STRENGTH End of Same This SameThis 1 Last Same this Month Month Month Month Month Month 1 Month bast Last : Last Year Year Year OTAL PERSONNEL 28 28 11.7 12.0 16.3 14.,7 16.0 HIEFS OFFICE • 3 3 1.0 1.0 2.0 1.8 2.0 ERVICES DIVIS. 7 6 3.6 1.9 3.4 3.7 4.1 ATROL DIVISION 15 16 6.2 7.9 8.8 7.7 8.1 RAFFICDIVIS. -------- ----------------- -------- --------- -------- -------- ---------- - � MMST. SECTION 3 3 1.4 1.2 1.6 1.5 1.8 "'. FORCE ONE 12 11 4.7 3.6 7.3 6.9 7.4 ORCE TWO 9 10 4.0 5.7 5.0 4.5 4.3- RCE THREE 7 7 3.0 2.7 4.0 3.3 4.3 CHANGES IN PERSONNEL DAILY AVERAGE PATROL STRENGTH 1. Present for duty end of last month 28 This Same Month Month Last Year 2.. $ecruited during month 0 1. Total number field 3( reinstated during month 0 officers 15 16 Total to account for 28 2. Less Agents Assig- 4. Separations from the service: ned to Investiga t. 0 0 �(a) Voluntary resignation 0 3. Average daily abs- (b) ences of field off- icers Retirement iters owing to: (c) Resigned with charges pending 0 (a) Vacation, susp- . ension, days off, - (c;) Dropped during probation 0 __comp. time, etc. 6.0 6.1 '(e) Dismissed for cause 0 (b) Sick & Injured .2 ..4 _ 0 (c) Schools, etc. .2- (f) Killed in line of duty Total average daily (g) Deceased absences 6.2 -Total separations 0 4. Available. for duty 8.8 9.3 - S. Present for duty at end of month 28 _ Page one TIGARD POLICE DEPARTMENT Monthly Report I. Calls for Service: This Month 621 Year to Date 5,944 A. Obligated Time 1262.6 B. Non-Obligated Time 878.9 II. PART I CRIMES No. Cleared Arrests A. Homicide - B. Rape 1 C. Robbery 1 i D. Assault 7 4 2 E. Burglary 20 4 3 F. Larceny 52 14 10 G. Au to Theft Totals 81 22 15 III. PART II TOTALS 80 40 49 TOTAL - Part I and II 161 62 64 IV. TOTAL PERSONS CHARGED: 64 F a. Adult Male 34 c. Juvenile Male 16 b. Adult Female 9' d. Juvenile Female 5 V. WARRANTS SERVED 8 VI. TOTAL PROPERTY LOSS $ 38,648.43 TOTAL PROPERTY RECOVERED $86,314.06 VII. TRAFFIC a. Accidents Investigated 24 Injury Accidents 6 Fatal 0 Y b. Citations: VBR (Speeding) 6 Yield Right of Way _?_ Following too Close 0 Red Light 16 Stop Sign 6 Improper Turn 0 Reckless Driving--L— Careless riving1Careless Driving 12 Driving Under the Influence 3 Driving While Suspended 9 Other Hazardous 4 Non-Hazardous 60 Total Hazardous 59 C. Enforcement Index 9.83 , r- d. Traffic Enforcement Totals Citations: This Month This Year 119 Year to Date 1658 This Month Last Year 206 Last Year to Date Warnings: This Month This Year 35 Year to Date 590 This Month Last Year 35 Last Year to Date 494 NOTE: x - Part I Crimes (Major Crimes) Clearance Rate 27.2% �-* - Part II Crimes (Minor Crimes) Clearance Rate 50.0°'0 TIGARD POLICE DEPARTMENT 3rd Quarterly Report I. Calls for Service: 5,944 A. Obligated Time 11,862.8 B. Non-Obligated Time 8,830.9 II. PART I CRIMES No. Cleared Arrests A. Homicide 2 2 1 B. Rape 3 1 1 C. Robbery 18 5 9 D. Assault 71 48 32 E. Burglary 251 25 29 F. Larceny 546 116 107 G. Auto Theft 25 8 6 Totals 916 205 185 III. PART II TOTALS '^^ 619 331 351 TOTAL - Part I and II 1,535 536 536 IV. TOTAL PERSONS CHARGED: 536 a. Adult Male 283 C. Juvenile Male 142 b. Adult Female 63 d. juvenile Female 48 V. WARRANTS SERVED 124 VI. TOTAL PROPERTY LOSS $ 473,041.22 TOTAL PROPERTY RECOVERED $196,394.38 VII. TRAFFIC a. Accidents Investigated 258 Injury Accidents 72 Fatal 1 b. Citations: VBR (Speeding) 252 Yield Right of Way 55 Following too Close 12 Red Light153 Stop Sign 103 Improper Turn 56 Reckless Driving 13 Careless Driving-126 Driving Under the Influence78 Driving While Suspended 64 Other Hazardous 125 Non-Hazardous 674 Total Hazardous 984 C. Enforcement Index 13.84 , d. Traffic Enforcement Totals Citations: 1,658 Warnings: 590 NOTE: t - Part I Crimes (Major Crimes) Clearance Rate 22.401'0 �: - Part 11 Crimes (Minor Crimes) Clearance Rate 53.5 o o O Q `�' —t o o m b C � t ntxl b1 © PATROL t,s PATROL DRIVING DIRECTED PATROL TRANSPORT PRISONER L O C'1 v COURT CLASSROOM TRAINING DISPATCH OFFICE . COMMUNITY z RELATIONS REPORT \ . WRITING CPQ ACADEMY _ SPECIAL 4J � � •� __ (.i LZ DETAILS • ADMINISTRATIO OTHER OTHER a OTHER �o � _ C �J TOTAL rr I Fla(,� HOURS JL------- NUMBER O•F ,DA [d ORKEI, � N �r ) o O ' o ' � •1 r� LJ s CITATIONS WARNINGS y , WRITTEN r WARNINGS UN ' VERBAL SUSPICIOUS PERSONS SUSPICIOUS W '� VEHICLES 71E ST O ARREST r ASSIST ;VACATION CHECKS FIR' S 6N OTHER MEMORANDUM October 14 , 1982 TO: Members of the City Council FROM! William A. Monahan, Director of Planning and Development RE: Monthly_ Report of Planning and Development The Planning and Development monthly report for September contains the following elements : 1. Annexation Report 2. Approval Authority Actions 3 . Building Activity 5 . Code Enforcement Report SUMMARY The Building Division took in $7 ,938. 87 for permit fees during September. Over 693 ,000 in value of new construction and alterations were applied for. Code Enforcement are outlined in a new format patterned after the annexation report. The report given is for the period from August 10, 1982 through Sept. 30 , 1982. A report on Annexation and Approval Actions are also attached. There were no actions taken by the Hearings Officer in September . �.o >.0 >1 o 41-.4-4-3-.a 1)•,.t c+1 c 4-+ a) C �j E- O UOU.Da) O U z U-•a U-4 -4 U+•a a 41 a 31 E 010 V $ a°)imaQ) a) oaa) a) a) z u z v w z 0 �co a) a to O N > ' V En a ' Ed E En cc �Q ww � E4 cn 0 E tp C N N co O U ao ^' H to 34 cn cn O% >4 E4 � .i .4 14 sa a co O Oft» r r r z C� gn zz0�� -4 N V U V 1 U 3-A O O 0 p. 0 en > r z > z N co Go N D a) 0 0 Oo co CLt O H C m ts% 0%tT gn N .--4 0 r 1 ') .� (0a 54 t+9 th rf >1 _ 41 Ek 0 f-4V :2 y 41 y � to ra % U fa cA cn N m -1 m - N -a -A -i* O 4J V 4J H E+ rf 0% r Go %D 1-4 O Cl C C = r. C3 v o � rn Q � c bRx 1 i 0 . - NN - . • - U U U )-t W co co co co co co co co O m w w w 3 p: w w w z V V � 0 N N N W H 41 J H 43 v V 31 b 'V 'd 'd 'O 'd 'O C to to to >+ a. Q) () a) a) a) a) a) a) a) a) a) -rl .--t -4 rt � .--t .-i rA e-� v 41 41 41 V 31 V N N N -.'1 x a+ 43 v V E E E E ro ro ro ro ro ro ro O >+w 0 d a) 0 O O O O V 41 V 43 AJ 4J V C e C C C rl .•! '•i H V V V U N N N N N N N ro ro ro -'4 o a E E E E. a1 V 4 V 11 +� t 43 +-t 41 a1 ,4 a1 j1 y1 }1 z U U U U C G c G G C c c 0 C C 3 G 0 C C O a) a d b —1 N tC6 V .%1 to 0 $4 0 0to 0 E O H O H N C a z U fa a O (V U tb N H )a H \ .--t 0 N r +1 \ H to C ro G H O \ F4 E .4 H O .--t N C (V 1 t )4 O tr+ to tr+ 43 U E a) rte. to to d 1 N >. iC a, a O V rd H C a to o, ( b w a c $, N y1 ri C zs N a) W C O C H >-t (a >+ > -•� .-a ? sa a `i;,_r' w a ro O a) U 3 > ro 3 N to .-4 O O d $4 CO a $4 41 in a u co = x x 0 x > w v u• 0 as H 3 z o x .LN3WS2Itfd30 LN3Wd0'I3A2(l QNK 9NINNV'Id — IHOd2H NOIZKX3NNK MONTHLY REPORT PLANNING & DEVELOPMENT - APPROVAL AUTHORITY ACTIONS SEPTEMBER, 1982 The following projects were acted on by the Planning Commission over the past month. ZONE CHANGE & SUBDVISIONS ZC 12-82 Sunnyside Estates NPO # 6 S 4-82 APPLICANT: Robert Randall Company OWNER: Same 9500 S.W. Barbur Blvd. S-300 Portland, Oregon 97219 REQUEST: For a zone change from R-7 to R-5 Single Family Residential and approval of a 25 lot subdivision on 3 . 89 acres. SITE LOCATION : 15280 S.W. 100th Ave. (Wash. Co. Tax Map 2S1 11CA lot 900) ACTION TAKEN: Denied September 7 , 1982 S 5-82 Cambridge Square NPO # 2 PD 2-82 APPLICANT: Century 21 Homes , Inc. OWNER: Same 7412 S.W. Beaverton Hillsdale Hwy. S-112 Portland, Oregon 97225 REQUEST: For a general plan review and approval of a six lot subdivision on .58 acres as Phase I of Cambridge Square. SITE LOCATION: 11820 & 11900 S .W. 98th Ave. (Wash. Co. Tax Map 1S1 35CD lot 2200 & 2300) . NPO # 2 ACTION TAKEN: Approved with conditions , September 7 , 1982 CONDITIONAL USE CU 7-81 Cecil Boone Park NPO # 5 APPLICANT: Bob Boone/Dave Hall OWNER: Same Dave Hall & Co. P.O. Box 938 Beaverton, Oregon 97005 REQUEST: For a one year time extension to an approved Conditional Use to allow construction of single family attached units in a R-5 Zone. SITE LOCATION: North side of Durham 625 ' east of Hall. (2S1 12C lot 5100) ACTION TAKEN: Approved as requested, September 7 , 1982 PLANNING & DEVELOPMENT MONTHLY REPORT Page 2 f ZONE ORDINANCE AMENDMENTS ZOA 6-82 A motion was approved at the September 7 , 1982 Planning Commission to amend Chapter 18 . 32 . 020 , C-4 Residential Commercial Zone, of the Tigard Municipal Code , adopted June 21, 1982 , to include Retail Commercial Uses as a Conditional Use in a C-4 Residential Zone; and forward to the City Council ZOA 7-82 A motion was approved to recommend approval and forward to City Council a request to revise Chapter 18.84 , Administrative Procedure, changing public notice requirements for a decision made by the Planning Director; and revising section 18. 59 .030 , Site Design Review applicability. (September 7 , 1982) ZOA 3-82 A motion was made to forward to City Council Title 16 , the sign code, along with their comments on September 21, 1982 . NPO MEMBER APPOINTMENTS NPO 2 ,4 , 5 & 7 A motion was approved on September 7 , to forward the following names for appointment to the NPOs. Bruce Clark # 2 Gary Reid # 4 Mary Keski # 2 Louis Miller # 5 Rich McMahon # 4 Joe Schweitz # 7 Geraldine Ball # 4 Peggy Ober # 7 Carl Johnson # 4 Bob Irby # 7 Lou Christen # 4 Michael Heim # 7 The following projects were acted on by the Director of Planning and Development during the month of September. SDR 11-82 Oak Hill Investment Corp. NPO # 1 (Retail outlet) APPLICANT: Oak Hill Investment Corp. OWNER: William C. McCall 7941 S .E. Johnson Creek Blvd. 808 S.W. 15th Ave. Portland, Oregon 97206 Portland, Ore. 97205 SITE LOCATION: West side of Hall Blvd. , 240 ft. south of S .W. Pacific Highway. (Wash. Co. Tax Map 2S1 2AA lot 600. ) ACTION TAKEN: Approved with Conditions. SDR 20-82 Oak Hill Investment Corp. NPO # 1 (Convenience Market) APPLICANT: Oak Hill Investment Corp. OWNER: William C. McCall 7941 S.E. Johnson Creek Blvd. 808 S.W. 15th Ave. Portland, Oregon 97206 Portland, Ore. 97205 SITE LOCATION: West side of S.W. Hall Blvd. approximately 250 ft. south of Pacific Hwy. (Wash. Co. Tax Map 2S1 2AA lot 600) ACTION TAKEN: Approved with Conditions . PLANNING & DEVELOPMENTI� MONTH REPORT Page 3 i SITE DESIGN REVIEWS CONTINUED x SDR 22-82 Midas Muffler Realty Corp. OWNER: William E. Richardson Midas APPLICANT: 7231 S .E. 34th St. Frank W. Jennings Portland, Oregon 97202 2555 East Chapman Ave. Fullerton, California 92631 REQUEST: q. Site Design Review to alloftconntauCt5oHighwayof a 3Comm.,612 sZone. ft. building on 22 ,588 sq SITE LOCATION: 13045o and 130. 5 S .W. Pac. Hwy. (Wash. Co. Tax Map ACTION TAKEN: Approved with Conditions SDR 23-82 Suburban Grinding NPO # 2 OWNER: Same APPLICANT. Suburban Grinding Co. 9390 S .W. Tigard Ave. Tigard, Oregon 97223 REQUEST- For a Site Design Review to allow construction of a 10 ,000 to 12 ,000 sq. ft. building on a vacant lot. SITE LOCATION 10020 S.W. Katherine (Wash. Co. Tax Map 2S1 2BB lots 100 and east half of 200) . l ACTION TAKEN: Approved with conditions . TEMPORARY USES TU 13-82 Jack Martin Busey NPO # 4 Jack Martin Busey OWNER: Carla Webber APPLICANT : Jac11632 S.W. Pacific Hwy. 2590 S.W. 175th Tigard, Oregon 97223 Aloha, Oregon 97005 REQUEST: For a D.E .Q. Adjustment Service (Mobile Service) Site Location: 11632 S.W. Pacific Hwy- 82 to 11/6/82 Action Taken: Approved for sixty days from 9/7/ TU 15-82 Ralph White NPO # 4 h White OWNER: Fred Meyers Ralph 11545 S.W. Pacific Hwy. 2747 S.E. 103rdTi Tigard, Oregon 97223 Portland, Oregon 97223 g REQUEST: Carving Wood with chain saw Site Location Fred Meyer Parking Lot 1982 Action Taken: Approved from Sept. 24 , 1982 to October 31, MEMORANDUM TO: CITY COUNCIL FROM: PLANNING AND DEVELOPMENT DEPARTMENT DATE: October 13 , 1982 SUBJECT: Monthly report for month of September, 1982 Building Department September's building activity include permits for 7 signs, 7 single family residential, 2 residential alter & repair, 2 commercial , 4 commercial alter & repair, 3 site gradings , 1 workshop/greenhouse, 3 demolitions and 1 mobil home installation. Fees for 23 permits $ 5 ,247 . 87 Fees for 7 signs 155 . 00 Plumbing Activity - 23 610 . 00 Mechanical Activity - 12 370 . 00 Business Licenses - 43 1, 556 . 00 TOTAL 7 ,938 . 87 Sewer Permits (Connections) 11 10 ,200 . 00 Sewer Inspections 11 450 . 00 King City had no building activity for the month of September _MORIMR__.=J`iG-SJFBF O H O O O O O O O O O O O O O O O d' O O E-H OO0000o000o00oO cdko00 td td td (a ko J NNcoN000000000 tn00 \Ln (D Lr) \\\\ rJ Or-100 r•i 00 N 00ri tll 0 00 N d' MN MN l0 �i � L, � �, Ln %D �, o � Mcn 00 ko 1 as co a) •ri rn N U � N aZ 0 0 0 0 0 0 0 O �- la S4 r- to OFA 0 CD C) CD O ca \\\\ri O N O a) O Ec 0 0 0 0000 0 cd ca ca .,I Q) a U a U w o ,r o N o 0 0 r•1 r-i ri ra r•i r-I r•-i W )-1 \\\\ H a o -4 Ln -;r Ln Ln r— co � Car•i � r-3 r-4 r-I —4 \ 0 r- r- z a) a a ,� � r1 Ln•ri .,i -r1 -r1 -r1 -.� .r1 -'I -r1 ra CC ro cd CO CO x x x \ o o o E4 w ' S:: s� s~ U U U U U U 0 0 0 0 4J4-3 4J x a) a) U a) a) a) U aJ a) t a + + p )-i s-i 3 3 3 � -•••1 .,.i •rl W ro 10 ro VO 10 z7 z1 rU N N O a) a) a) cn r-1 ri ra -4 O >4 a) a) a) a) a) a) a) a) a) O O O O O O -r-I •r1 •r1 O a) a) a) O H Ei aarzxaaaarzUUUUUUv) cncn3AAA � zo a H a o H H Gu a H a >1 H E-4 )•1 U 3 3 >. 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ON U2 q U COV aOS W W u O a cw ?3' >~ M x s � � L M 7-I U ,...i C a a z a, x z N d 3 3 y 3 O d ti H Lr) u-f •_- U d u tC" O O H 7 M M N a wT rn .-i -+ 00 N N N N N 00 co 00 00 00 N N N N M w W U. W H a) a) (13 ) aE3i 8 f3 w aaj v W ai O W cn y h CA v CITYT'G� WASHINGTON COUNTY,OREGON October 6, 1982 Coopers & Lybrand 2700 First National Bank Tower Portland, OR 97201 Dear Sir: This is a reminder regarding the Tigard City Council Meeting on October 18, 1982 at 7:30 P.M. at Fowler Junior High School, 10865 SW Walnut Avenue, Tigard, Oregon. The City Council is looking forward to having you at the meeting to present the 1981-82 Audit Report. For your convenience the report will be put near the beginning on the agenda. Also enclosed are two copies of the final printed Budget for 1982-83. Sincerely, Lcreen Wilson Deputy City Recorder LW:pm Enc. 12755 S.W.ASH P.O. BOX 23397 TIGARD,OREGON 97223 PH:639-4171 C i e C17YOFTWARD WASHINGTON COUNTY.OREGON 9 REPORT TO MANAGEMENT c C for the year ended June 430, 1992 ers Ly rend EMMMMME CITY OF TIGARD, OREGON t i 00 MRAMffja�M5M E certified public accountants Coopers &Lybrand C Honorable Mayor and Council Members City of Tigard Tigard, Oregon ` We believe our responsibility as your independent certified public accountants includes helping you evaluate the City' s accounting, budgetary, and internal control systems. As part of our annual audit, we have the opportunity to review r City operations and inform you of areas susceptible to improve- ment. The recommendations included in this report result from observations made during our examination of your combined 1982 financial statements. We believe implementation of these recommendations will be both cost effective and beneficial to your accounting systems and related financial reporting. r We wish to express our appreciation to all City employees for their courtesy and cooperation throughout the audit. We have reviewed the comments with Mr. Bob Jean, City Administrator, and Mrs. Doris Hartig, Director of Finance. We will be pleased to discuss our findings and recommendations further with you or to assist in their implementation. r Very truly yours, COOPERS & LYBRAND C B �Jame�sL.�Sava�qe, �apaMt r C'• CITY OF TIGARD, OREGON TABLE OF CONTENTS C Page Improve Special Assessment Fund Accounting 1 C Consider Charging Depreciation on Sewer Fund Contributed Fixed Assets Directly to Contributed Capital 1 Improve Cash Management 2 C Improve Interim Financial Reporting Information 2 Consider Self Insurance 3 Account for Storm Sewer Supplemental Billings in a Special Revenue Fund 3 ' Determine an Administrative Fee Schedule for Local Improvement District Projects 4 Consider Adequacy of Fidelity Bond Coverage 4 C Update the Accounting Manual 4 C= Improve Special Assessment Fund Accounting i, In recent years, activity in the Special Assessment Fund has increased significantly. The growth -of -the City has required a commensurate number of Local Improvement Districts. This increased activity has generated an additional accounting C and reporting workload, both in historic accounting and documen- tation for additional assessments. As a result, our audit work has resulted in several corrections and adjustments to the detail records. E lie recommend you review both the accounting procedures involved in the Special Assessment Fund as well as the workload and work distribution in the Finance Department. Allocation of ( workload is critical since the volume of Special Assessment Fund transactions continues to grow and place severe time constraints on your staff. If activity in this Fund continues as expected, consideration should be given to modifying the computer software C currently being utilized. Consider Charging Depreciation on Sewer Fund Contributed Fixed Assets Directly to Contributed Capital t Currently, the Sewer Fund has a deficit of approximately $331,000 which is due, in part, to charging depreciation on fixed assets. Under generally accepted accounting principles, it is permissable to charge current and prior years' depreciation on contributed fixed assets directly to the contributed capital account instead of the deficit. if you decide to charge depreciation to contributed capital, the deficit in this fund could be eliminated. C We recommend you evaluate whether such a change should be made, not only from a financial standpoint, but also from an operational standpoint within the political environment in which you operate. 1 C Improve Cash Management t ® Our review of your cash accounts and management of available cash indicated a need for better cash .flow analysis on a City wide basis. While idle funds not investedpeacash minimal and investment procedures seem timely, Pec demands outside of the Finance Department' s control can dis- rupt effective cash flow forecasting. We recommend your cash management function and procedures be reviewed and evaluated from the standpoint of future cash demands. Cash forecastingsintegral part of effective cash management and must encompass ected dis- ithin the City. such a system would preclude unexp w E ithin the and enable the Finance Department to manage cash more nts effectively. Improve Interim Financial Reporting Information t_ Your present interim financial reporting does not compare a ory of expenditures for which the budget revenues against the category was developed nor are expenditures accumulatedoirlations. Asmanner ea son. with your app < allows a meaningful compariP result, overexpenditures of appropriations could occur on a monthly basis and the City could spend more than it actually takes in during any period of time. t We recommend you review and evaluate internal financial reporting procedures rocedures used to accumulate interim data. Yorbefforts should especially be directed toward revenue reporting and _ versus actual expenditures reporting. C 2 ' C Consider Self Insurance In this period of increased costs, providing a portion of your own insurance coverage is a means of reducing expenditures. a portior. Depending on cash needs, self insuring oliability insurance and/or your worker' s compensation insurance may insurance premiums. In effect, you increase the deductible to the maximum amount which could be provided for without imposing a financial strain on City resources. ® We recommend you review your insurance costs and coverage, and evaluate the potential savings which could vedresult. insuranceSeveral premium our municipal clients have claimed to have costs by directly paying insurance claims from their own funds and ® maintaining outside insurance coverage for unusual or excessive claims. Account for Storm Sewer supplemental Billings in a Special Revenue ® ( Fund Currently, the City is billing each sewer system customer $1.00 per month. Such funds are to be used fr stormer sewer improve- ments and are presently accounted for -in the provided b the supplemental We recommend the resources p I' billing be accounted for within a Special Revenue Fund. This type of fund provides all of the necessary accounting and reporting of earmarked revenues. We understand the ordinance is being drafted and the m _ supplemental budget prepared to implement this recommendation. C 3 C: won Determine an Administrative Fee Schedule for Local Improvement District Projects Local improvement district projects are being charged direct costs and indirect costs. These indirect costs, which include administration and engineering charges, are not based on C any predetermined indirect cost rate. Therefore, certain projects are probably not being charged the proper amount for indirect costs. { We recommend the City develop an indirect cost rate fee schedule for local improvement district projects in order that all projects be charged the appropriate amount for indirect costs. Consider Adequacy of Fidelity Bond Coverage Your current fidelity bond coverage for City employees is $10 ,000. The City Council President and Mayor, both having t financial responsibility and check signing authority, are not bonded. Based on the increased volume and dollar amount of daily and periodic transactions processed by City employees, we recom- mend you review existing fidelity bond coverage and modify such coverage as necessary. We specifically encourage increased coverage for the City Administrator, Mayor, and City Council s' President positions. Update the Accounting Manual Due to recent changes and modifications within your accounting system as a result of increased computer utilization, C 4 Update the Accounting Manual , Continued i the accounting manual is out-of-date. The accounting manual is used not only as a reference during daily operations, but also as a training aid. Thus, it should be current and complete. We recommend your accounting department review the accounting manual and update it as necessary. r 5 i t CIIYCWTWARD WASHINGTON COUNTY.OREGON ANNUAL FINANCIAL REPORT for the fiscal year ended June 30, 1982 esE®aro� - CITY OF TIGARD, OREGON i A14NUAL FINANCIAL REPORT for the fiscal year ended June 30, 1982 Doris Hartig, Director of Finance i t CITY OF TIGARD, OREGON ( TABLE OF CONTENTS Page INTRODUCTORY SECTION: i-ix Letter of Transmittal x Mayor and City Council Members xi Organization Chart FINANCIAL SECTION: 1 ACCOUNTANTS ' REPORT COMBINED FINANCIAL STATEMENTS (General Purpose Financial Statements) : Combined Balance Sheet - All Fund Types and 2 Account Group Combined Statement of Revenues, Expenditures f and Changes in Fund Balances - All Govern- 3 mental Fund Types Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and 4 Actual - All Governmental Fund Types Statement of Revenues, Expenses and Changes in Retained Earnings (Deficit) - Enterprise t 5 (Sewer) Fund Statement of Changes in Financial Position - 6 Enterprise (Sewer) Fund 7 Notes to Combined Financial Statements SUPPLEMENTARY DATA (Combining and Individual Fund and Account Group Statements and Other Financial Statements and Schedules) : General Fund: 18 Balance Sheet 19 Statement of Changes in Fund Balance Statement of Revenues and Transfers - Budget 20 and Actual 21 Statement of Expenditures - Budget and Actual Special Revenue Funds: 22 Combining Balance Sheet Combining Statement of Revenues, Expenditures 23 and Changes in Fund Balances Statements of Revenues and Transfer - Budget and Actual: 24 Federal Revenue Sharing Fund 25 State Tax Street Fund 26 Major Street Capital Project Fund 27 Park and Recreation Development Fund 28 County Road Maintenance and Repair Fund 29 Road Fund CITY OF TIGARD, OREGON TABLE OF CONTENTS, Continued i Page FINANCIAL SECTION, Continued: SUPPLEMENTARY DATA (Combining and Individual Fund and Account Group Statements and Other Financial Statements and Schedules) , Continued: Debt Service Fund: Statement of Revenues and Expenditures - Budget and Actual 30 Special Assessment Fund: Balance Sheet 31 Statement of Changes in Fund Balance 32 Statement of Revenues and Expenditures Budget and Actual 33 General Fixed Assets Account Group: Statement of General Fixed Assets 34 Statement of Changes in General Fixed Assets - By Sources 35 Other Schedules: Schedule of Revenues and Transfer - Budget and Actual - Enterprise (Sewer) Fund 36 Schedule of Property Tax Transactions and Outstanding Balances 37 Schedule of Bond and Bond Interest Transactions 38 Schedule of Future Debt Service Requirements of Bancroft Improvement Bonds 39 STATISTICAL SECTION: General Governmental Expenditures By Function - Budgetary Basis - for the Last Ten Fiscal Years 40 General Governmental Revenues By Source - Budgetary Basis - for the Last Ten Fiscal Years 41 Property Tax Levies and Collections - for the Last Ten Fiscal Years 42 Assessed Value of Taxable Property - for the Last Ten Fiscal Years 43 Property Tax Rates - All Overlapping Governments - r for the Last Ten Fiscal Years 44 Special Assessment Collections - for the Last Ten Fiscal Years 45 C s.�am cmom aum lVaGaMme CNM EX adv ME am aaa� CITY OF TIGARD, OREGON (. TABLE OF CONTENTS, Continued Page STATISTICAL SECTION, Continued: Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita - for the Last Ten Fiscal Years 46 Computation of Legal Debt Margin 47 Computation of Overlapping General Obligation Debt 48 Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total General Expenditures - for .the Last Ten Fiscal Years 49 Property Value, Construction and Bank Deposits for the Last Ten Fiscal Years 50 Principal Taxpayers 51 Demographic Statistics 52 Miscellaneous Statistical Data 53 AUDIT COMMENTS AND DISCLOSURES REQUIRED BY STATE REGULATIONS: Introductory Comments 54 t j Internal Accounting Control 55 Accounting Records 56 Compliance with Legal Requirements: Budget Compliance 56 Indebtedness 56 Adequacy of Collateral Securing Depository Balances 57 Programs Funded from Outside Sources: Federal and State Grants 57 Federal Revenue Sharing and Anti-Recession Fiscal Assistance 58 Insurance and Fidelity Bond Coverage 58 t. C C. ==MOM" C. CP rFtembe 1982 CITY OF TK WASHINGTON COUNTY.OREGON < Bishop and Members of the City Council In accordance with state law, we are pleased to submit the annual financial report of the City of Tigard, Oregon for the c fiscal year ended June 30, 1982. We believe the data, as pre- sented, is accurate in all material aspects, that it is presented in a manner designed to fairly set forth the financial position and results of operations of the City as measured by the financial activity of its various funds, and that all disclosures necessary to enable the reader to gain the maximum understanding of the City' s financial affairs have been included. This report has been prepared in accordance with gener- ally accepted accounting principles and follows guidelines recommended by the Municipal Finance Officers Association of the United States and Canada. In accordance with the above mentioned guidelines, the accompanying report consists of three parts: 1. Introductory section i 2 . Financial section, including the general purpose finan- cial statements and supplementary data accompanied by our independent auditor' s opinion 3 . Statistical section, including tables of unaudited data depicting the financial history of the government for the past 10 years, information on overlapping govern- ments and demographic and miscellaneous information. ACCOUNTING SYSTEM AND BUDGETARY CONTROL In developing and evaluating the City' s accounting system, consideration has been given to the adequacy of internal accounting controls. Internal accounting controls are designed to provide reasonable, but not absolute, assurance regarding: (1) the safeguarding of assets against loss from unauthorized use or disposition and (2) the reliability of financial records for 12755 S.W.ASH P.O. BOX 23397 TIGARD, OREGON 97223 PH:639-4171 preparing financial statements and maintaining accountability for assets. The concept of reasonable assurance recognizes that the cost of a control should not exceed the benefits derived and that these benefits require estimates and judgments by management. All internal control evaluations occur within the above framework. We believe the City's internal accounting controls adequately safeguard assets and provide reasonable assurance of proper recording of financial transactions. Budgetary control is maintained at the organizational unit level by comparison of estimated purchase amounts with adopted appropriations prior to the release of purchase orders to vendors. Purchase orders which could result in an overrun of organizational unit balances are not released until additional 40 appropriations are made available. FINANCIAL AND ACCOUNTING POLICIES The following bases of accounting are followed for the ® respective funds: Accounting Basis Applied Fund Modified Accrual Basis Governmental Fund Types: General Fund Special Revenue Funds ® Debt Service Fund Special Assessment Fund I Accrual Basis Proprietary Fund Type: Enterprise (Sewer) Fund Page 49 of the 1980 edition of Governmental Accounting, Auditing, and Financial Reporting (GAAFR) states in part that National Council on Governmental Accounting Statement 1 indicates the above method of accounting for Special Assessment Funds " . . .generally results in operating deficits in the early years of E special assessment projects. Since special assessment bonds are reported on Special Assessment Fund balance sheets, bond proceeds may not be treated as "other financing sources" to offset these ¢ deficits. Many government finance officers have expressed concern that this deficit creates a potential for misleading inference relative to the financial condition of the Special Assessment Funds. The NCGA has recognized this problem and has placed on its technical agenda a project to reconsider the nature and pur- pose of Special Assessment Funds. " i E i i it We also are concerned over the "deficits" caused by this method of accounting. If a strict interpretation of NCGA Statement 1 were used to account for the Special Assessment Fund of the City of Tigard whereby revenues are recognized only when collected in cash or when expected to be collected within the next year, the fund balance deficit of this fund at June 30, 1982 would exceed $1,300,000. We believe it was not the intention of NCGA Statement 1 to cause such a distortion in the combined finan- cial statements of the City. Accordingly, after discussions with other municipal finance officers in the Country, we believe, until further authoritative literature is issued, that proper accounting for the Special Assessment Fund should be to recognize revenues as project expenditures are incurred as opposed to recognizing reve- nues only as collected in cash or when expected to be collected within the next year. Thus, the huge fund deficit is not created and there is no distortion in the combined financial statements of the City. This report also provides supplemental statements of revenues, expenditures and transfers with comparisons to budget for the various funds on a legally adopted budgetary basis. The differences between the statements presented on a basis consistent with generally accepted accounting principles and statements pre- sented in accordance with the legally adopted budgetary basis are described in Note 1 to the combined financial statements. FINANCIAL SUMMARY The following describes the significant financial high- lights of the City's operations for the fiscal year ended June 30, 1982 . GENERAL FUND Actual revenues and operating transfers in, in the General Fund for fiscal year 1982 totaled $3,482,335 as com- pared to the budget of $4, 751,429. The largest resource was derived from property taxes in the amount of $690,118, 20% of all resources excluding beginning fund balance available for appropriation and the residual equity transfer. Property tax revenues increased 240% over 1981 due to the citizens of Tigard approving a new tax base of $562,098 in November 1980. Property tax revenues were based upon an assessed valuation of approxi- mately $617,762,400. The General Fund throughout the entire fiscal year main- tained a good cash position. The projected revenues for 1981-82 were $2,152,576, yet actual was $1,911,990. Both revenues and operating transfers in were lower than anticipated because of the overall economic decline in Oregon. By controlling expenditures and programs at mid-year, the City was able to adjust to the lower than expected revenues. c Following is a comparison of General Fund actual re- sources to budgetary estimates by major sources: Variance - Budgeted Actual Favorable Revenue Revenue (Unfavorable! Property and other taxes $ 717,861 $ 690, 118 $ (27, 743 ) Licenses and permits 240, 040 179, 748 (60, 292 ) Intergovernmental revenues 501,189 451, 869 (49,320) Charges for services 88,000 57, 073 (30, 927) Fines and forfeitures 59,400 57,343 (2, 057 ) Miscellaneous revenues: Use of money and property 49,000 29,126 (19, 874) Franchise revenue 378,750 390,637 11, 887 Nonrevenue receipts 40,900 6, 994 (33 , 906) Recovered expenditures 77,436 49, 082 (28, 354) Total revenues 2, 152, 576 1, 911, 990 (240, 586) Operating transfers from other funds 2, 598,853 1, 570,345 (1,028, 508 ) Residual equity transfer from other fund 38,813 47,131 8,318 Fund balance available for appropriation 322, 154 226, 083 (96, 071 ) a Total revenues, transfers and beginning fund balance avail- able for appropriation $5,112 .396 $3 ,755 , 549 $(1 ,356 .847) The following is a summary of General Fund expenditures by major functions: Variance - Favorable Appropriation Expenditures (Unfavorable) Community protection $1,745,957 $1, 513,726 $ 232, 231 Home and community quality 1,363,239 978,978 384,261 Social services 212,383 211, 714 669 Policy and administra- tion 310,332 282,349 27,983 City-wide support functions 618,873 350,350 268, 523 Capital outlay 861, 612 201, 567 660, 045 Total expendi- tures $5 . 112 .396 $3 . 538.684 $1 , 573 . 712 iv The operations of the General Fund in fiscal year 1982 can be summarized as follows: Revenues $1,911,990 Operating transfers in 1,570,345 Expenditures (3,538,684) Revenues and operating transfers in (under) expenditures (56,349) Fund balance, July 1, 1981 226, 083 Residual equity transfer 47,131 Fund balance, June 30, 1982 $ 216 .865 r SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for revenues from earmarked revenue sources which by law are designated to finance particular functions or activities of the government and which, therefore, cannot be diverted to other uses. Following are comments on the principal special revenue funds: Federal Revenue Sharing Fund The City's entitlements of federal revenue sharing, including interest earnings, for fiscal year 1982 totaled $113 ,390, which, combined with the beginning fund balance of $27,796, re- sulted in $141, 186 total resources. During the year $141,186 was transferred to the General Fund for general government expenditures. Therefore, there was no fund balance being available for appropria- tion in this fund at June 30, 1982. State Tax Street Fund This fund accounts for gasoline taxes received from the State of Oregon. Revenue shall be used exclusively for construc- tion, reconstruction, improvement, repair, maintenance, operation, and use of public highways, roads, streets and roadside rest areas . Taxes are shared on a per capita basis with the other cities in the state. Total gas tax revenues, including interest earnings, were $206,088 in fiscal year 1982 which, combined with the be- ginning fund balance of $15,668, resulted in $221,756 available resources. State Tax Street transfers to the General Fund for road construction and maintenance totaled $198, 962 . The fund as of June 30, 1982 had a balance of $22,794 available for appropria- tion. v C r Major Street Capital Project Fund This fund accounts for Road System Development fees which are charged when a building permit is issued for any new construction and/or additions, alterations or change in use which increases the number of parking spaces required. Use of fees is limited to implement the installation, construction or extension of extra capacity street facilities and traffic control devices . Total revenues, including interest earnings, were $178,820 in fiscal year 1982 which, combined with the beginning fund balance of $753, 699 resulted in $932, 519 available resources. Transfers to the General Fund for street related expenditures totaled $301, 556. The fund as of June 30, 1982 had a balance of $630, 963 available for appropriation. Park and Recreation Development Fund This fund accounts for Park and Recreation Systems De- velopment fees which are charged when a building permit is issued for any new construction and for additions, alterations or change in use which creates a dwelling unit. Funds collected are to be used to implement the acquisition, development and expansion of additional recreation spaces and facilities. Revenue collected shall be spent only for acquisition and for development of park and recreation facilities . Total revenues, including interest earnings, were $26, 006 in fiscal year 1982 which, combined with the beginning fund balance of $59, 535 resulted in $85, 541 available resources. Transfers to the General Fund for park related expenditures totaled $14, 041 . The fund as of June 30, 1982 had a balance of $71, 500 available for appropriation. County Road Maintenance and Repair Fund This fund accounts for a three year serial levy expiring June 1983 for county road maintenance and repair. Total revenues, including interest earnings, were $577,550 in fiscal year 1982 which, combined with the beginning fund balance of $6, 053 resulted in $583, 603 available resources. County road maintenance expenditures and transfers to the General Fund for county road maintenance and repair totaled $391,244. The fund as of June 30, 1982 had a balance of $192,359 available for appropriation. Road Fund This fund accounts for a tax imposed by Washington County under an ordinance known as Motor Vehicles Fuel License Tax" and is computed on the basis of vehicle fuel sold. Revenues shall be used only for the construction, reconstruction, improvement, repair, maintenance, operation and use of public highways, roads and streets. vi a Total revenues, including interest earnings, were $71, 952 in fiscal year 1982 which, combined with the beginning fund balance of $8,822 resulted in $80,774 available resources. Expenditures and transfers to the General Fund for street related expenditures totaled $76,604. The fund as of June 30, :.982 had a balance of $4, 170 available for appropriation. SPECIAL ASSESSMENT FUND ® This fund accounts for construction and financing of specific street and sewer projects which benefit specific prop- erty owners. Expenditures on assessment projects totaled $924,551 for fiscal year 1982 with total expenditures amounting to $1, 013,129. The fund balance at June 30, 1982 in this fund was $37,419. ENTERPRISE (SEWER) FUND The Enterprise (Sewer) Fund is used to finance and ac- count for the acquisition, operation and maintenance of City sewer facilities. The operations of this fund is accounted for in such ® a manner as to show a profit or loss similar to comparable private enterprises. Operating revenues amounting to $438, 898 were derived from service charges during fiscal year 1982 . Operating expenses, including depreciation of $81, 067 (a noncash expense) , totaled $502,340. Net loss was $41,132 after nonoperating interest reve- nues for the fiscal year. Rate increases were enacted in June 1981, with the intent of providing necessary funds to meet escalating operation costs, and allowing a more adequate level of system repair and maintenance. However, these rate increases were not sufficient to offset higher charges from the Unified Sewerage Agency, owner of certain sewage treatment and collection facili- ties used by the City. POOLED CASH AND INVESTMENTS For the purpose of maximizing yields on short-term invest- ments, temporary excess cash of all funds is pooled. Results of investment activity for the fiscal year are shown below in com- parison with the previous year. Investment income increased by $35,033 over the previous year. Investment Income 1982 1981 i General Fund $ 29,126 $ 46, 058 Special Revenue Funds 156, 704 114, 168 Special Assessment Fund 28,767 18, 084 Enterprise (Sewer) Fund 22 ,310 23, 564 C vii i Investments on hand at the end of fiscal year 1982 totaled $1, 630, 789 at cost. City investments are approved by the State Treasurer in accordance with the Oregon Revised Statutes. Automatic deposits of shared revenues from other governmental agencies are transmitted directly to the state administered local government investment pool. However, due to noncor-petitive interest rates offered by the pool during fiscal year 1982, the City utilized the pool ' s services only as a clearing account for these direct deposits and for investments with very short terms. The interest earnings of investments are allocated to participating funds on the basis of the monthly average of their equities in the pooled accounts. BONDED INDEBTEDNESS The City's total outstanding bonded debt at June 30, 1982 was $529,795, all of which was Bancroft improvement bonds. Bancroft improvement bonds are not subject to the debt limitations described in the following paragraph. The City has no general obligation debt. The State of Oregon mandates a general obligation debt limit of 3 percent of true cash value of taxable property within the City boundaries . This limit computed to an amount of $18,532,872 for the City at June 30, 1982 . The City' s net debt subject to this limitation, was zero leaving the amount available for future indebtedness at $18, 532,872 . CONCLUSION In recent years many advancements in financial manage- ment policies and procedures have been made by the City in an effort to achieve a sound financial system. According to the Municipal Finance Officers Association (MFOA) , "The Certificate of Conformance is the highest form of recognition in the area of governmental financial reporting, and its attainment represents a significant accomplishment by a governmental unit and its manage- went" . It is our opinion that this report conforms to the same standards. It should be noted that the only MFOA recommended schedule not included in this report is a Schedule of Changes in General Fixed Assets by Function and Activity because the informa- tion is not available. Property taxes continue to increase as a total of General Fund revenues which means that "other revenues" in the General Fund are not keeping up with inflation and the growth of the City. City management continues to search for and has implemented cost reduc- tion programs to offset this trend as much as possible. The City has prepared a 5-year financial plan with a series of policy op- tions including cut backs and new revenue sources for City Council consideration. Although the City of Tigard's tax rate is well below the statewide median, the City is actively planning for and Viii is reviewing the possibility of implementing additional revenues which can be justified on a11cost of service basis as a means of further reducing property taxes. The passage of state ballot Measure 3, Property the Pro ert Tax Limitation, will limit the City' s ® taxing ability and will have serious impact on City services. The future of the City of Tigard' s economic vitality appears to be very good. The City continues to grow in spite of a generally depressed economy in the State of Oregon. An Urban ® Renewal District has been established for rehabilitation and rede- velopment of the downtown core area. The development of a new shopping center within the district is expected to stimulate activ- ity in downtown Tigard. It is also expected, by the end of calendar year 1982, that the City will adopt a Capital Improvement Plan that includes a master street plan and sanitary sewer, storm drainage and park and open space plans. Additionally, the City is preparing a Community Development plan in accordance with statewide planning goals and guidelines established by the State's Land Conservation and Development Commission. Vae State of Oregon requires an annual audit of the books and accounts, financial records and transactions of all administra- tive departments of the City by independent certified public accountants selected by the City Council. This requirement has been complied with and the auditor's opinion has been included in this report. ® ( The preparation of this report or a timely basis could not have been accomplished without the efficient and dedicated services of the Finance Department staff. We would like to express our appreciation to all members of this department who assisted and contributed to its preparation. We would also like to thank the Mayor and City Councilors for their interest and support in planning and conducting the financing operations of the City in a respon- sible and progressive manner. Respectfully submitted, i Doris Hartig Director of Finance Robert W. Jean City Administrator ix CITY OF TIGARD, OREGON *'OUNCIL MEMBERS AS OF JUNE 30, 1982 Name Term Expires Mayor Wilbur A. Bishop January 1, 1983 10590 S. W. Cook Lane C- Tigard, Oregon 97223 Councilman John E. Coo;-, (President) January 1, 1985 10455 S. W. Johnson Street Tigard, Oregon 97223 C Councilman Tom Brian January 1, 1983 7630 S. W. Fir Street Tigard, Oregon 97223 Councilman Kenneth W. Scheckla January 1, 1985 10890 S. W. Fairhaven Tigard, Oregon 97223 Councilwoman Nancie Stimler January 1, 1983 11525 S. W. Terrace Trails Drive Tigard, Oregon 97223 Robert Jean, City Administrator Doris Hartig, City Recorder/Director of Finance C LEGAL COUNSEL Edward J. Sullivan O'Donnell, Sullivan, & Ramis 1727 N. W. Hoyt Portland, Oregon 97209 G x Cu < § § % )\ G2 r \� d\ \ � � u 9 k \ La / ( ) § \U, B � > r ra £& \ � \§ 2 § L) E-4 § ) 7� R. Ll B( 2 § k � q zu o 2z 0 _ � � =o r \�/ z �) k k � �§ . u . C � . a� &§ ( §/ o §� §§ §� ( : L) { §u §§ e� s �A � o q $� . xi . FINANCIAL SECTION r C i i E I z i t � C Honorable Mayor and Council Members City of Tigard Tigard, Oregon < We have examined the combined financial statements of the City of Tigard, Oregon as of and for the year ended June 30, 1982, as listed in the table of contents. Our examination was made in accordance with generally accepted auditing standards and the Minimum Standards for Audits of Oregon Municipal corpora- tions and, accordingly, included such tests of the accounting < records and such other auditing procedures as we considered necessary in the circumstances. In our opinion, the combined financial statements re- ferred to above present fairly the financial position of the City of Tigard, Oregon at June 30, 1982, and the results of its opera- tions and the changes in financial position of its Enterprise (Sewer) Fund for the year then ended, in conformity with generally accepted accounting principles applied on a basis consistent with that of the preceding year. Our examination was made for the purpose of forming an opinion on the combined financial statements taken as a whole. she "Total (Memorandum Only)" columns in the combined financial statements and the combining, individual fund, and account group financial statements and schedules listed as supplementary data in the table of contents are presented for purposes of additional analysis and are not a required part of the combined financial statements of the City of Tigard, Oregon. The information hes been subjected to the auditing procedures applied in the examina- tion of the combined financial statements and, in our opinion, is fairly stated in all material respects in relation to the combined financial statements taken as a whole. The other data included in this report, designated as the statistical section in the table of contents, has not been audited by us and, accordingly, we express no opinion on such data. COOPERS & LYBRAND f By James L. Savage, a partne �. Portland, Oregon September 3, 1982 � 1 COMBINED FINANCIAL STATEMENTS (General Purpose Financial Statements) C r CITY OF TIGARD, OREGON COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUP June 30, 1982 r Account Proprietary Group C Governmental Fund Types Fund Type General Total Special Special Enterprise Fixed (Memorandum General Revenue Assessment (Sewer) Assets Only) ASSETS Assets: Cash and investments $ 441,532 $900,861 $ 170,644 $ 117,752 $1,630,789 Accounts receivable 304,124 63,912 103,048 471,084 Property taxes receivable 84,150 1,261 85,411 Interest receivable 529 5,869 764 76 7,238 Contract receivable 144,425 144,425 Assessment liens receivable 2,067,732 2,097,732 Due from other funds 191,230 6,177 197,407 Inventory of gasoline 4,625 4,625 032 541,032 Unassessed project costs 541, 2,195,251 $1,760,895 3,956,116 Fixed assets, net Total assets $1.170.61 SQ70.642 $2.78649 S?417.388 $1.760.865 $Q.105.859 LIABILITIES AND FUND EQUITY Liabilities: Accounts payable $ 440,022 $ 120,894 $ 88,422 $ 649,338 Deposits 53,206 53,206 47,664 47,664 Accrued interest i Due to other funds 6,177 27,820 154,712 8,698 197,407 Referred revenue 454,345 21,036 1,225,553 13,250 1,714,184 670,312 Improvement warrants payable 670,312 Bonds payable 529,795 529,795 Total liabilities 953,750 48,856 2,748,930 110,370 3,861,906 j Commitment 1 Fund equity: Contributed capital 2,637,588 2,637,588 Investment in general fixed assets $1,760,865 1,760,865 (330,570) (330,570) Retained earnings (deficit) Fund balances: Unreserved: Designated for band stand 3,394 �. construction 3,394 Undesignated 213,471 921,786 37,419 1,172,676 Total fund equity 216,865 921,786 37,419 2,307,018 1,760,865 5,243,953 Total liabilities and fund equity $1.17� 0 615 $27L,§" $2.78�fL,= $2-417,388 $1.760.865 $9-155.,$52 The accompanying notes are an integral part of the combined financial statements. 2 C= CITY OF TIGARD, OREGON COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - ALL GOVERNMENTAL FUND TYPES for the fiscal year ended June 30, 1982 Total Special Debt Special (Memorandum General Revenue Service Assessment Only) Revenues: $ 690,118 Taxes $ 690,118 Special assessments $ 823,550 823,550 Licenses and permits 179,748 $ 87,850 267,598 intergovernmental revenues 451,869 929,252 $10,213 1,391,334 Charges for services 57,073 57,073 Fines and forfeitures 57,343 57,343 Miscellaneous revenues 475,839 156,704 189,014 821,557 Total revenues 1,911,990 1,173,806 10,213 1,012,564 4,108,573 Expenditures: Current: Community protection 1,513,726 1,513,726 Home and community quality 978,978 ,718 211 Social services 211,714 211,714 Policy and administration 282,349 282,349 City-wide support functions 350,350 350,350 979,917 1,181,484 Capital outlay 201,567 Debt service: 10,000 Principal retirement 10,000 ® 213 33,212 33,425 Interest Total expenditures 3,538,684 10,213 1,013,129 4,562,026 Excess of revenues over 453,453) (under) expenditures (1,626,694) 11173,806 (565) i other financing sources (uses): 1,570,345 operating transfers in 1,570,345 1,123,593) operating transfers out (1,123,593) ( i Total other financing 446,752 sources (uses) 1,570,345 (1,123,593) Excess of revenues and other sources over (under) expenditures and other uses (56,349) 50,213 (565) (6,701) Fund balances - July 1, 1981 226,083 871,573 85,115 1,182,771 Residual equity transfer 47,131 (47,131) Fund balances - June 30, 1982 $ 21 $ 923 .28 $ - $ 3?�4?9 $� •�76.070 The accompanying notes are an integral i part of the combined financial statements. i 3 i I i CITY OF TIGARD, OREGON COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL - ALL GOVERNMENTAL FUND TYPES for the fiscal year ended June 30, 1982 General Fund Special Revenue Variance - Favorable Budget Actual (Unfavorable) Budget Actual Revenues: Taxes $ 717,861 $ 690,118 $ (27,743) Licenses and permits 240,040 179,748 (60,292) $ 161,790 $ 87,850 Intergovernmental revenues 501,189 451,869 (49,320) 894,575 929,252 Charges for services 88,000 57,073 (30,927) Fines and forfeitures 59,400 57,343 (2,057) Miscellaneous revenues 546,086 475,839 (70,247) 88,960 156,704 Total revenues 2,152,576 1,911,990 (240,586) 1,145,325 1,173,806 Expenditures: Current: Community protection 1,745,957 1,513,726 232,231 Home and community quality 1,363,239 978,978 384,261 _ Social services 212,383 211,714 669 Policy and administration 310,332 282,349 27,983 City-wide support functions 618,873 350,350 268,523 Capital outlay 861,612 201,567 660,045 Debt servico: Principal retirement Interest Total expenditures 5,112,396 3,538,684 1,573,712 Excess of revenues over (under) expenditures (2,959,820) (1,626,694) 1,333,126 1,145,325 1,173,806 Other financing sources (uses): Operating transfers in 2,598,853 1,570,345 (1,028,508) O (2,001,499) (1,123,593) perating transfers out Total other financing sources (uses) 2,598,853 1,570,345 (1,028,508) (2,001,499) (1,123,593) Excess of revenues and other sources over (under) ex- penditures and other uses (360,967) (56,349) 304,618 (856,174) 50,213 Fund balances - budgetary basis, July 1, 1981 322,154 226,083 (96,071) 856,174 871,573 Residual equity transfer from (to) other fund 38,813 47,131 8,318 f Fund balances - budgetary basis, June 30, 1982 $ - 216,865 $ 216.865 S`- 921,786 j 't I Adjustments from budgetary basis to gener- ally accepted accounting principles: Revenues: Collecticn of bonded assessments t recei\,-ble budgeted as revenue Assessment project revenues not budgeted Expenditures: Bond principal payments budgeted as expenditures Assessment project expenditures not budgeted Fund balances - generally accepted accounting principles basis, June 30, 1982 S 1 S s 921.78 E 1E i f The accompanying notes are an integral t part of the combined financial statements. 4 t CCf i Special Assessment F__und Total (Memorandum Only) Funds Debt Service Fund Variance - Variance Variance - Variance - Favorable Favorable Favorable Favorable (Unfavorable) Budget Actual (Unfavorable) Budget Actual (Unfav_ o_ _able) Budge Actual (Unfavorable) $ 717,861 $ 690,118 $ (27,743) 401,830 267,598 (134,232) $(73,940) 1,395,764 1,381,121 (14,643) 34,677 98,213 67,286 (30,927) $10,213 $10,213 59,400 57,343 (2,057) 67,744 $98,135 $250,082 $151,947 733,181 882,625 149,444 28,481 10,213 10,213 98,135 250,082 151,947 _3.,406,249 3,346,091 (60,158) 1,745,957 1,513,726 232,231 1,363,239 978,978 384,261 212,383 211,714 669 310,332 282,349 27,983 ® 618,873 350,350 268,523 861,612 201,567 660,045 10,000 10,000 62,000 32,000 30,000 72,000 42,000 30,000 213 213 19,135 33,212 14,077) 19,348 33,425 (14,077) 10,213 10,213 81,135 65,212 15,923 5,203,744 3,614,109 1,589,635 28,481 27,000 184,870 167,870 (1,797,495) (268,018) 1,529,477 2,598,853 1,570,345 (1,028,508) (2,001,499) (1,123,593) 877,906 877,906 597,354 446,752 (150,602) 877,906 17,000 184,870 167,870 (1,200,141) 178,734 1,378,875 906,387 64,518 85,115 20,597 1,242,846 1,182,771 (60,075) 15,399 47,131) 47 131) __38 813 (38,813) $ ]_ 18 222,854 $1a1�336 $ 81- 1,361,505 $� X79.987 j (61,068) (61,068)823,550 823,550 32,000 32,000 (979.917) (979,917) $ $1.176-SL l CITY OF TIGARD, OREGON STATEMENT OF REVENUES, EXPENSES AND CRANGES IN RETAINED EARNINGS (DEFICIT) - ENTERPRISE (SEWER) FUND for the fiscal year ended June 30, 1982 OPERATING REVENUES: Sewer service charges, net of $836,367 of charges remitted to Unified Sewerage Agency $438,898 OPERATING EXPENSES: Salaries and wages 252,043 Employee benefits 61,368 Contracted services 60,586 General and administrative and other 47,276 Depreciation 81,067 Total operating expenses 502,340 operating loss (63,442) NONOPERATING REVENUE - Interest 22,310 Net loss (41,132) RETAINED EARNINGS (DEFICIT) - July 1, 1981 (289,438) F- RETAINED EARNINGS (DEFICIT) - June 30, 1982 $( �—) { C The accompanying notes are an integral part of the combined financial statements. r,; 5 r" CITY OF TIGARD, OREGON STATEMENT OF CHANGES IN FINANCIAL POSITION ENTERPRISE (SEWER) FUND for the fiscal year ended June 30, 1982 Working capital provided: In operations: $(41,132) Net loss Charges to operations not requiring outlay of working capital in the current period 81,067 depreciation Working capital provided from operations 39,935 Working capital used - additions to fixed assets, 25,479 net of donated assets of $209,124 Increase in working capital $14.456 Changes in components which increased (decreased) working capital: Cash and investments $(33, 2 Accounts receivable 33,33266 10 Property taxes receivable (1,744) Interest receivable Due from other funds (323) 49,070 Accounts payable C Due to other funds (8'698) 25,638 Deferred revenue Increase in working capital $ 4.456 C r The accompanying notes are an integral part of the combined financial statements. 6 i CITY OF TIGARD, OREGON NOTES TO COMBINED FINANCIAL STATEMENTS 1 . Summary of Significant Accounting Policies: Bases of Accounting f The Governmental Fund Types are maintained on the modified accrual basis of accounting. Under the modified accrual basis of accounting revenues are recorded in the accounting period in which they become measurable and available and expenditures are recorded at the time liabilities are incurred, except for: Interfund transactions for services which are recorded on the accrual basis . Interest expense on general obligation bonds which is recorded on its due date. Earned but unpaid vacations which are recorded as expenditures when paid. Significant revenues which were measurable and available at June 30, 1982 under the modified accrual basis of accounting were as follows : s Federal and state grants (to the extent that revenues are recorded as eligible expenditures are incurred) . Federal revenue sharing entitlements. State, county and local shared revenues for business license tax, liquor tax and other. Revenues on assessment projects which are recognized as expenditures are incurred. The Proprietary Fund Type (Enterprise (Sewer) Fund) is accounted for utilizing the accrual basis of accounting. Under the accrual } basis of accounting, revenues are recorded at the time they are earned and expenditures are recorded at the time liabilities are incurred. The bases of accounting described above are in accordance with generally accepted accounting principles. Total (Memorandum Only) Columns The Total (Memorandum Only) columns on the combined financial statements represent an aggregate of the columnar statements by fund type and account group; they do not represent consolidated financial information. 7 C CITY OF TIGARD, OREGON NOTES TO COMBINED FINANCIAL STATEMENTS, Continued 1. Summary of Significant Accounting Policies, Continued: Investments Investments, included in cash and investments, are carried at cost which approximates market. Receivables Property taxes receivable in the General Fund are offset by a deferred revenue account in the liability section of the combined balance sheet and, accordingly, are not recognized as revenues. Property taxes receivable collected within sixty days following year end are not considered material for recognition as revenues. Contract receivable due from Unified Sewerage Agency in the General Fund (Note 4) is offset by a deferred revenue account. Revenue is recognized when payments on the receivable are made. Assessments are recognized as receivables at the time property owners are assessed for property improvements. Assessments billed to property owners prior to beginning the improvement projects t are offset by a deferred revenue account. As project expenditures are incurred, deferred revenue is reduced and assessment revenues are recognized in an amount equal to the project expenditures in- curred. Assessments billed to property owners upon project com- pletion are transferred to assessment liens receivable from unassessed project costs. As expenditures are incurred on projects to be assessed upon project completion, unassessed projects costs are debited and assessment revenues are recognized. Receivables for federal and state grants, federal revenue sharing entitlements and state, county and local shared revenues, included in accounts receivable, are recorded as revenue in the governmental funds as earned. Receivables of the Enterprise (Sewer) Fund are recorded as revenue as earned, including services earned but not billed. Inventory of Gasoline t Inventory of gasoline is valued on the first-in, first-out basis and is charged to expense as used. C / l 8 CITY OF TIGARD, OREGON NOTES TO COMBINED FINANCIAL STATEMENTS, Continued 1 . Summary of Significant Accounting Policies, Continued: Unassessed Project Costs r Costs of construction of local improvement projects not yet as- sessed are recorded as expenditures as incurred and an identical amount is recorded as revenues and unassessed project costs (an asset) . Costs of completed projects which have been assessed to benefited property owners are transferred to assessments receivable. ` Enterprise (Sewer) Fund Fixed Assets Purchased fixed assets are stated at cost and estimated histori- cal cost. The total amount of fixed assets valued at estimated historical cost is not available. Donated assets are recorded at estimated appraised value at date of donation. Estimated ap- praised value of donated assets is determined based on engineering estimates of current cost or price indexed cost. The amount of fixed assets donated is not available. Depreciation is computed on assets in service, using the straight-line method over their estimated useful lives: Building 40 years Sewer system 40 years Equipment 10 years Autos and trucks 4 years Normal maintenance and repairs are charged to operations as incurred. Expenditures for major additions, improvements and replacements are capitalized. Gains or losses from sales or retirements of fixed assets are included in operations. General Fixed Assets General fixed assets are stated at cost and estimated historical cost. The total amount of fixed assets valued at estimated his- torical cost is not available. Fixed assets are charged to expenditures in the governmental fund types as purchased and capitalized in the General Fixed Assets Account Group. Mainten- ance and repairs of fixed assets are charged to expenditures in the governmental fund types as incurred and are not capitalized. Expenditures for street and bridge construction, bike path, side- walk, lighting and drainage systems are not capitalized as fixed assets. As fixed assets are disposed of, the estimated historical cost or original cost is removed from this account group; proceeds from sales of general fixed assets are recorded as General Fund revenue. Depreciation is not computed on fixed assets. 9 C CITY OF TIGARD, OREGON NOTES TO COMBINED FINANCIAL STATEMENTS, Continued 1. Summary of Significant Accounting Policies, Continued: Lona-Term Debt The City' s only long-term debt is bonds payable directly related to and expected to be paid from the Special Assessment Fund. There- fore, such debt is recorded in this fund. Repayment of these bonds will be made from the Special Assessment Fund from collections of assessments levied against the benefited property. Vacation and Sick Pay Vacation pay is recorded as an expenditure in the governmental funds when paid. Vacation pay is recorded as an expense of the Enterprise (Sewer) Fund when earned. Sick pay is recorded when leave is taken. Budget A budget is prepared for each governmental fund in accordance with the modified accrual basis of accounting and legal requirements set forth in the Oregon Local Budget Law. Appropriations are made at the major program level for each fund. Appropriations may not be legally overexpended. Appropriations lapse at the end of each fiscal year. Budget amounts include original approved amounts and all subsequent appropriations transfers approved by the City Council . After budget approval, the City Council may approve sup- plemental appropriations if an occurrence, condition, or need exists which had not been ascertained at the time the budget was adopted. During the fiscal year ended June 30, 1982, no supple- mental appropriations were made. The budget for the General Fund includes capital outlay expendi- tures in each program for capital outlay applicable to that program. Capital outlay expenditures benefiting the City and not an identi- fiable program are reported separately. The budget for the Special Assessment Fund is prepared differ- ently from generally accepted accounting principles; collections of bonded assessments receivable are budgeted as revenue and bond principal pay-ments are budgeted as expenditures but are not rec- ognized as revenues and expenditures for generally accepted accounting principles purposes. Additionally, special assessment construction cost expenditures and related assessment revenue are recognized for generally accepted accounting principles purposes but are not budgeted. C 10 f CITY OF TIGARD, OREGON NOTES TO COMBINED FINANCIAL STATEMENTS, Continued 2 . Organization and Operation: The City of Tigard, under its Charter of 1962, is governed by an elected mayor and four councilmembers who comprise the City Council. C The City' s financial operations are accounted for in the following funds and account groups: Governmental Fund Types General Fund: This fund accounts for the City' s general operations. It is used to account for all transactions not specifically related to the City' s other funds. In accord- ance with the City' s budget, all general government expendi- tures except Debt Service Fund and Special Assessment Fund expenditures are accounted for in this fund. Operating transfers are made from the special revenue funds to provide ( the necessary earmarked funds for expenditure for legally restricted functions and activities in the General Fund. Special Revenue Funds: Federal Revenue Sharing Fund: This fund was created to ( account for Federal Revenue Sharing entitlements. State Tax Street Fund: This fund was created to account for revenues received from state gasoline taxes which are to be expended as outlined in the Constitution of the State of Oregon, Article IX, Section 3 . Major Street Capital Project Fund: This fund accounts for development fees charged on new building construction or remodeling within the City. These fees are to be used for the installing, constructing and extending of extra- capacity street facilities. Park and Recreation Development Fund: This fund was created to account for development charges imposed upon new residential dwelling units to implement the acquisi- tion, development and expansion of recreational facilities and spaces within the City. County Road Maintenance and Repair Fund: This fund was created to account for property tax revenues received from Washington County for the maintenance and repair of roads. C C 11 C CITY OF TIGARD, OREGON NOTES TO COMBINED FINANCIAL STATEMENTS, Continued 2. Organization and Operation, Continued: Governmental Fund Types, Continued Special Revenue Funds, Continued Road Fund: This fund was created to account for revenues received from Washington County for the maintenance and operation of roads. { Debt Service Fund: This fund accounted for the payment of principal and interest on long-term general obligation bonds not accounted for in the Special Assessment Fund. During fiscal 1982 the balance remaining on the bonds ($10,000 ) was paid off. Special Assessment Fund: This fund accounts for construction and financing of specific street and sanitary sewer projects which benefit property owners. The fund's primary financing sources are assessments against owners of benefited property and contributions from other funds for their share of costs. Interim financing of construction projects is provided by general obligation improvement warrants. The improvement warrants are repaid upon the issuance of Bancroft improvement bonds when the projects are completed. Proceeds from assess- ments are used for payment of principal and interest on Bancroft improvement bonds . { Proprietary Fund Enterprise (Sewer) Fund: This fund accounts for the City' s sewer utility operations. Account Group General Fixed Assets: This account group accounts for the City's investment in fixed assets, with the exception of those assets held by the Enterprise (Sewer) Fund. Expenditures for the acquisition of general fixed assets are recorded in the various Governmental Fund Types; the costs of such assets are capitalized in this account group. As fixed assets are dis- posed of, the cost or estimated historical cost is removed from this account group; any receipt from sale of general fixed assets is accounted for as a revenue of the General Fund. 12 C CITY OF TIGARD, OREGON NOTES TO COMBINED FINANCIAL STATEMENTS, Continued 3 . Cash and Investments: The amounts at June 30, 1982 comprised: Cash on hand $ 460 Cash held by Department of Finance, Washington County 408 Cash in bank demand deposit accounts 124, 589 Bank time certificates of deposit, at cost 1,412, 951 Cash on deposit with State of Oregon Local Government Investment Pool 92,381 Total $1630789 The interest rates on bank time certificates of deposit range from 12 .625% to 15% with maturities to August 18, 1982 . 4. Contract Receivable: This represents the balance due to the City from the Unified Sewerage Agency of Washington County resulting from the sale of s ( certain sewage treatment and collection facilities to the Agency in 1970. Amounts due at June 30, 1982 comprise: Total receivable $184, 142 Less unearned interest 39, 717 The contract requires annual payments of $14,442 plus 5% interest on the unpaid balance to July 1, 1991. 5 . Assessment Liens Receivable: Assessment liens receivable represent the uncollected amounts levied against benefited property for the cost of local improve- ments. Because the assessments are liens against the benefited property, an allowance for uncollectible amounts is not deemed necessary. Substantially all assessments are payable over a period of ten to twenty years. Assessments bear 7% to 10% interest. 13 C - -- ---- --------- - - --1 mill CITY OF TIGARD, OREGON NOTES TO COMBINED FINANCIAL STATEMENTS, Continued 6. Interfund Receivables and Payables: Interfund receivables and payables at June 30, 1982 are: Special Special Assess- Enter- General Revenue ment prise Fund Funds Funds Fund Total Due from other funds: General $ 6,177 $ 6,177 Special Revenue $ 27,820 27,820 C Special Assessment 154,712 154,712 Enterprise (Sewer) 8,698 8.698 $191 .230 $ 6 .177 $x,97 .407 Due to other funds: General $27,820 $154,712 $8,698 $191,230 Special Assessment $ 6,177 6,177 $ 6.177 $27 .8 0 $154.712 $8.698 $�Q7 .407 7. Fixed Assets: Fixed assets and related changes therein are as follows: ENTERPRISE (SEWER) FUND Balance Balance June 30, . June 30, 1981 Additions Deletions 1982 Land $ 2,484 $ 2,484 Building 44, 540 44, 540 Sewer system 2,611,360 $224,880 2, 836,240 Equipment 99,794 9,723 $ 11100 108,417 Autos and trucks 17,835 17,835 2,776,013 234, 603 11100 3, 009, 516 Less accumulated depreciation 734,298 81, 067 1,100 814,265 $2.041. 715 $153 . 5 $ - $2 . 195 .251 GENERAL FIXED ASSETS ACCOUNT GROUP Land $ 366, 576 $ 4,854 $ 371,430 Buildings 630,536 56,649 687, 185 Equipment 243,429 34,364 $ 815 276, 978 Autos and trucks 113,655 36,221 16, 565 133,311 Office equipment 117,120 21,828 1,492 137,456 Library books 131,336 24,076 907 154, 505 $2,,602.652 $171 992 $1 .77 $1 , 760, 14 CITY OF TIGARD, OREGON NOTES TO COMBINED FINANCIAL STATEMENTS, Continued 8. Improvement Warrants and Bonds Payable: Improvement Warrants Payable Warrants issued to finance sewer and road improvement costs in local improvement districts bear interest at 9 .5% to 11 .75%. Maturities are as follows: Fiscal Year Amount € 1983 $389, 890 1984 280,422 $670 . 312 Bancroft Improvement Bonds Bancroft improvement bonds consist of the unmatured balance of four issues with interest rates ranging from 6% to 13%. Maturities of bonds at June 30, 1982 are as follows: Principal Bonds Matured Outstanding and Paid Outstanding Fiscal June 30, Bonds During June 30, Year 1981 Issued Year 1982 Interest 1982 $ 32,000 $(32,000) 1983 15,000 $ 19,795 $ 34,795 $ 54,783 1984 15,000 25,000 40,000 50,125 1985 20,000 25,000 45,000 45,590 1986 18,000 30,000 48,000 40,911 1987 18,000 35,000 53,000 35,449 1988-95 69,000 240,000 309,000 88,126 $18 2,000 $374.795 $(32.000) $529.795 $314.984 9. Contributed Capital: The changes in contributed capital, comprised mainly of contribu- tions from the municipality and customers, were as follows: Balance, June 30, 1981 $2,428,464 Contributions of sewer system fixed assets from customers in fiscal 1982 209, 124 Balance, June 30, 1982 $2.637 . 588 15 CITY OF TIGARD, OREGON NOTES TO COMBINED FINANCIAL STATEMENTS, Continued 10. Pension Plans: The City contributes to an Individual Retirement Account or a deferred compensation plan for participating employees. The plans are voluntary. Participating City employees are required to contribute at least 4 percent of their basic monthly earnings and the City contributes an additional 4 percent on behalf of the participating employees. Contributions for both plans are made to fiduciaries. The fiduciaries hold the funds in trust and make distributions to retired employees . Expenditures by the City for the Individual Retirement Accounts were $31,164 and $17, 824 for the deferred compensation plan for the year ended June 30, 1982 . Full-time police employees who have completed six months of service are participants in a defined benefit, single employer pension plan. It is the City' s policy to accrue and fund pension costs under the plan based on normal costs plus amortization of the unfunded prior service liability over a period of forty years. A comparison of accumulated pian benefits and plan net assets for the police employees ' plan is presented below: Actuarial present value of accumulated plan benefits: Vested $205, 941 Nonvested 28, 104 $23 .4. 045 Net assets available for benefits $ 06. 878 The weighted average assumed rate of return used in determining the actuarial present value of accumulated plan benefits was 6.5%. The preceding information for the defined benefit plan is based on the latest actuarial valuation study (July 1, 1981) . Pension expenditures for this plan amounted to $68, 986 for the year ended June 30, 1982 . c 11. Commitments: At June 30, 1982, City employees had earned (and vested) vacation and holiday pay of approximately $74,444, none of which was accrued. r 16 C CITY OF TIGARD, OREGON NOTES TO COMBINED FINANCIAL STATEMENTS, Continued 11. Commitments, Continued: The City has a contingent liability against its full faith and C credit for liabilities recorded in the following funds: Special Assessment Fund as follows: $ 670,312 Improvement warrants 529 , 795 Improvement bonds Total $� -200 .107 C The City' s general credit is obligated on the improvement bonds only to the extent that liens foreclosed against properties involved in the assessment districts and collections of related assessments and interest are insufficient to retire outstanding bonds and pay bond interest. The general credit of the City is obligated on the improvement warrants only to the extent that sales proceeds of Bancroft improvement bonds issued to finance improvement projects and collections of assessments from those property owners electing to pay their assessment in full at the time of a project is completed and assessed are insufficient for redemption of warrants outstanding. The City is obligated under various uncompleted construction con- tracts for local improvement districts for approximately $1, 716, 000 . Approximately $1, 225, 000 of this amount has been assessed to property owners and the City' s share is approximately $491, 000. 12. operating Transfers: Operating transfers in the Combined Statement of Revenues, Expendi- tures and Changes in Fund Balances - All Governmental Fund Types for the year ended June 30, 1982 do not equal because of transfers made with the Enterprise (Sewer) Fund. Following is a reconcilia- tion of operating transfers for the year ended June 30, 1982 : Total operating transfers in, included in the Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental $1, 570,345 Fund Types Operating transfers to the General Fund from the (446,752) Proprietary Fund Total operating transfers out, included in the Combined Statement of Revenues, Expenditures and Changes in Funds Balances - All Govern- $1 123 mental Fund Types i 17 C r C. �- SUPPLEMENTARY DATA (Combining and individual Fund and Account Group Statements and other Financial Statements and Schedules) r i r C GENERAL FUND i This fund accounts for the financial operations of the City which are not accounted for in any other fund. Principal resources are property taxes, franchise fees, intergovernmental revenues, licenses and permits, and operating transfers from other funds. Primary expenditures in the General Fund are made for police protection, publ4c works and general government. E • C f G E r CITY OF TIGARD, OREGON GENERAL FUND BALANCE SHEET June 30, 1982 ASSETS $ 441,532 Cash and investments 304,124 Accounts receivable 84,150 Property taxes receivable 529 Interest receivable 144,425 Contract receivable 191,230 Due from other funds 4,625 Inventory of gasoline Total assets LIABILITIES AND FUND EQUITY Liabilities: $ 440,022 Accounts payable 53,206 Deposits 6,177 Due to other funds 454,345 Deferred revenue 953,750 Total liabilities Fund equity: t. ( Fund balances: Unreserved: 3,394 Designated for band stand construction 213,471 Undesignated 216,865 Total fund equity Total liabilities and fund equity { i i 18 C� i E r CITY OF TIGARD, OREGON GENERAL FUND STATEMENT OF CHANGES IN FUND BALANCE for the fiscal year ended June 30, 1982 Fund balance, July 1, 1981 $ 226,083 Add: Revenues 1,911,990 Transfers from other funds 1,570,345 3,708,418 i Deduct: Expenditures 3,538,684 3,538,684 Transfer of residual fund balance of Special i Assessment Fund 47,131 Fund balance, June 30, 1982 $ = i d i { i { `r l f is C 19 -AtA CITY OF TIGARD, OREGON GENERAL FUND STATEMENT OF REVENUES AND TRANSFERS - BUDGET AND ACTUAL for the fiscal year ended Jure 30, 1982 variance - original Favorable C Budget Actual (Unfavorable) REVENUES: Property taxes: $ 697,761 $ 669,211 $ (28,550) Current year 20,000 18,495 (1,505) Prior years 100 2,412 2.312 Other 501,189 451,869 (49,320) C Revenue from other agencies 240,040 179,748 (60,292) Licenses and permits 59,400 57,343 (2,057) Fines and forfeitures 88,000 57,073 (30,927) Charges for current services 378,750 390,637 11,887 Franchise fees 49,000 29,126 (19,874) Use of money and property 40,900 6,994 (33,906) Nonrevenue receipts Recovered expenditures and other 77,436 49,082 (28,354) ( 2,152,576 1,911,990 (240,586) Total revenues OTHER FINANCING SOURCES: Operating transfers in: 146,890 141,186 (5,704) Federal Revenue Sharing Fund 223,229 198,962 (24,267) State Tax Street Fund 941,534 301,556 (639,978) Major Street Capital Project Fund 74,969 14,041 (60,928) Park and Recreation Development Fund 521,615 391,244 (130,371) County Road Maintenance and Repair Fund 93,262 76,604 (16,658) Road Fund 597,354 446,752 (150,602) Sewer Fund Total operating transfers in 2,598,853 1,570,345 (1,028,508) Total revenues and operating .4,751,429 3,482,335 (1,269,094) transfers in RESIDUAL EQUITY TRANSFER FROM SPECIAL 38,813 47,131 8,318 ASSESSMENT FUND FUND BALANCE - JULY 1, 1981 322.154 226 083 , (96,071) Total SS il��2.396 $3.75�5� S(� 356.847) ti 20 CITY OF TIGARD, OREGON GENERAL FUND STATEMENT OF EXPENDITURES - BUDGET AND ACTUAL for the fiscal vear ended June 30, 1982 Budgeted Appropriations* Variance - Transfers Favorable Original In out Revised Actual (Unfavorable) EXPENDITURES: Community Protection: Personal services $1,297,666 $ 21,605 $1,319,271 $1,190,416 $ 128,855 Materials and services 264,487 74,304 338,791 257,649 81,142 C Capital outlay 68,500 19,395 87,895 65,661 22,234 Total 1,630,653 115,304 1,745,957 1,513,726 232,231 Home and Community Quality: Personal services 409,174 409,174 358,017 51,157 357,614 657,520 534,556 122,964 Materials and services 299,906 Capital outlay 690,449 (393,904) 296,545 86,405 210,140 ( Total 1,399,529 36,290) 1,363,239 978,978 384,261 Social Services: Personal services 98,199 4,000 102,199 101,821 372 Materials and services 83,913 83,913 83,721 142 Capital outlay 27,680 1,409) 26,271 26,166 105 Total 209,792 2,591 212,383 211,714 669 Policy and Administration: Personal services 233,375 9,585 242,960 242,685 275 Materials and services 21,125 37,031 58,156 35,783 22,373 Capital outlay 750 8,466 9,216 3,881 5,335 Total 255,250 55,082 310,332 282,349 27,983 OREMCity-Wide Support Functions: Personal services 12,752 (2,475) 10,277 8,234 2,043 Materials and services 242,834 118,699 361,533 329,402 32,131 438,274 (204,411) 233,863 233,863 Contingency Capital outlay 6,700 6,500 13,200 12,714 486 Total 700,560 81,687) 618,873 350,350 268,523 Capital Budget: Home and Community Quality: Capital outlay 835,492 (55,000) 780,492 134,232 646,260 Support Services- Capital outlay 81,120 81,120 67,335 13,785 Total 916,612 (55,000) 861,612 201,567 660,045 Total expenditures $5_112_._396 $ - $ 112.396 $a_3L'Au * Budget appropriations are at the program level. Further detail is for information only. 21 a SPECIAL REVENUE FUNDS d The Special Revenue Funds account for revenue derived from specific tax or other earmarked revenue sources, including federal and state grant awards, which are legally restricted to finance particular functions or activities. Funds included in this fund category are: Federal Revenue Sharing State Tax Street t Major Street Capital Project Park and Recreation Development County Road Maintenance and Repair Road i l � i i t d d f {f l CITY OF TIGARD, OREGON SPECIAL REVENUE FUNDS COMBINING BALANCE SHEET June 30, 1982 Major County Federal State Street Park and Road Revenue Tax Capital Recreation Maintenance ASSETS Sharing Street Project Development and Repair Road Total Cash and investments $ 224 $22,738 $627,946 $71,255 $174,584 $4,114 $900,861 Accounts receivable 27,596 21,036 400 100 14,780 63,912 Interest receivable 56 2,617 145 2,995 56 5,869 Total assets $Z7.azo $ $ 041 $ Q $19? 359 $A_IIQ $970,642 LIABILITIES AND FUND BALANCES Liabilities: Due to other funds $27.820 $ 27,820 Deferred revenue $21,036 21,036 Total liabilities 27,820 21,036 48,856 Fund balances: Unreserved 22,794 $630,963 $71,500 $192,359 $4,170 921,786 Total liabilities and fund balances $2Z $ Q $ 3 .� $59 $ Q S I i `f i l 5� }[kF{ 1 f (/ I BB 22 6' � o CITY OF TIGARD, OREGON SPECIAL REVENUE FUNDS COMBINING STATEMENT OF REVENUES, E)WENDITURES AND CHANGES IN FUND BALANCES for the fiscal year ended June 30, 1982 c. Major County Federal State Street Park and Road Revenue Tax Capital Recreation Maintenance Sharing Street Project Development and Repair Road Total REVENUES: Licenses and permits $ 71,570 $16,280 $ 87,850 Intergovernmental revenues $112,807 $200,341 $546,383 $69,721 929,252 Miscellaneous revenues 583 5,747 107,250 9,726 31,167 2,231 156,704 Total revenues 113,390 206,088 178,820 26,006 577,550 71,952 1,173,806 ( OTHER FINANCING USES: Operating transfers out (141,186) (198,962) (301,556) (14,041) (391,244) (76,604) (1,123,593) Excess of revenues over (under) other uses (27,796) 7,126 (122,736) 11,965 186,306 (4,652) 50,213 FUND BALANCES - JULY 1, 1981 27,796 15,668 753,699 59,535 6,053 8,822 871,573 FUND BALANCES - JUNE 30, 1982 $UDAU $ K ! $192.359 $ 921.786 C 23 CITY OF TIGARD, OREGON FEDERAL REVENUE SHARING FUND STATEMENT OF REVENUES AND TRANSFER - BUDGET AND ACTUAL for the fiscal year ended June 30, 1982 Variance - original Favorable Budget Actual (Unfavorable) REVENUES: Federal revenue sharing entitlements $120,060 $112,807 $(7,253) 300 583 283 Interest Total revenues 120,360 113,390 (6,970) FUND BALANCE - JULY 1, 1981 26,530 27,796 1,266 Total $ $ $( 4) Variance - Original Favorable Appropriations Actual (Unfavorable) TRANSFER TO GENERAL FUND l; i i t i l I C'. C i , 24 r l CITY OF TIGARD, OREGON C- STATE TAX STREET FUND STATEMENT OF REVENUES AND TRANSFER - BUDGET AND A-'TUAL r for the fiscal year ended June 30, 1982 variance - original Favorable Budget Actual (Unfavorable) REVENUES: State gas tax $203,550 $200,341 $(3,209) Interest 6,000 5,747 (253) Other 10 (10) Total revenues 209,560 206,088 (3,472) i FUND BALANCE - JULY 1, 1981 13,669 15,668 11999 Total Sze $ $ - j E i Variance Original Favorable i Appropriations Actual (Unfavorable) TRANSFER TO GENERAL FUND $ $ $ t 25 Ems CITY OF TIGARD, OREGON MAJOR STREET CAPITAL PROJECT FUND STATEMENT OF REVENUES AND TRANSFER - BUDGET AND ACTUAL for the fiscal year ended June 30, 1982 Variance - Original Favorable Z Budget Actual (Unfavorable) REVENUES: System development charges $140,140 $ 71,570 $(68,570) Interest 52,000 107,250 55,250 Total revenues 192,140 178,820 (13,320) FUND BALANCE - JULY 1, 1981 749,394 753,699 4,305 Total $ _534 $� $ ) E Variance - original Favorable Appropriations Actual (Unfavorable) TRANSFER TO GENERAL FUND $g4i .534 $� $ 39.978 t l 26 mall I CITY OF TIGARD, OREGON PARK AND RECREATION DEVELOPMENT FUND STATEMENT OF REVENUES AND TRANSFER - BUDGET AND ACTUAL for the fiscal year ended June 30, 1982 ® Variance - Original Favorable Budget Actual (Unfavorable) REVENUES: System development charges $21,650 $16,280 $(5,370) Interest 2,500 9,726 7,226 Total revenues 24,150 26,006 1,856 FUND BALANCE - JULY 1, 1981 50,819 59,535 8,716 Total $ a $$5 541 $� i Variance - original Favorable Appropriations Actual (Unfavorable) i l TRANSFER TO GENERAL FUND $74.969 51�44� 560.928 i i d f i i 27 f CITY OF TIGARD, OREGON COUNTY ROAD MAINTENANCE AND REPAIR FUND STATEMENT OF REVENUES AND TRANSFER - BUDGET AND ACTUAL for the fiscal year ended June 30, 1982 t Variance - original Favorable Budget Actual (Unfavorable) REVENUES County maintenance and repair tax $495,365 $546,383 $ 51,018 Interest 26,250 31,167 4,917 Total revenues 521,615 577,550 55,935 FUND BALANCE - JULY 1, 1981 6,053 6,053 Total $ $ $ Variance - original Favorable Appropriations Actual (Unfavorable) 4.; • ( TRANSFER TO GENERAL FUND $ $ $ 4: G r i 28 mmmm S-qMRAMRtea. CITY OF TIGARD, OREGON ROAD FUND STATEMENT OF REVENUES AND TRANSFER - BUDGET AND ACTUAL for the fiscal year ended June 30, 1982 Variance - Original Favorable Budget Actual (Unfavorable) REVENUES: County road tax $75,600 $69,721 $(5,879) f Interest 11900 2,231 331 Total revenues 77,500 71,952 (5,548) FUND BALANCE - JULY 1, 1981 15,762 8,822 6,940) Total $ 2 S 924 $( ) E Variance - Original Favorable Appropriations Actual (Unfavorable) TRANSFER TO GENERAL FUND $ 262 576.604 516.658 i i I E i i L 29 DEBT SERVICE FUND The Debt Service Fund accounts for payment of general obligation bond principal and interest. The principal source of revenue is from property taxes. C E t i 4 t t CITY OF TIGARD, OREGON DEBT SERVICE FUND STATEMENT OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL, for the fiscal year ended .lune 30, 1982 Variance - original Favorable Budget Actual (Unfavorable) REVENUES: Amount received from Unified Sewerage $10,213 $10,213 Agency for debt retirement Total revenues $ $ F Variance - original Favorable Appropriations Actual (Unfavorable) EXPENDITURES: Bond principal $10,000 $10,000 ( ` 213 213 Bond interest Total expenditures $ $ i l 30 SPECIAL ASSESSMENT FUND The Special Assessment Fund accounts for the construc- tion and financing of specific street and sanitary sewer projects which benefit property owners. The fund' s primary financing sources are assessments against owners of benefited property. r Interim financing of projects is obtained by issue of general obligation improvement warrants which mature two years from issue date. Assessments,' which become a lien against the benefited property, are levied based upon the estimated cost of the projects. The benefited property owner may elect to pay the assessment over a period of ten years (or twenty years for parking i facilities and for assessments levied after September 1971) in semi-annual installments. Upon completion of the project, general obligation ten-year and twenty-year serial coupon bonds are sold in an amount equal to the unpaid assessments. c i C CITY OF TIGARD, OREGON SPECIAL ASSESSMENT FUND ( BALANCE SHEET June 30, 1982 C ASSETS Cash and investments $ 170,644 Interest receivable 764 2 Assessment liens receivable ,067,732 Due from other funds 6,177 541,032 C Unassessed project costs Total assets $� 786.349 LIABILITIES AND FUND EQUITY Liabilities: Accounts payable $ 120,894 Accrued interest 47,664 154'712 Due to other funds Improvement warrants payable 670,312 1 Deferred revenue ,225,553 Bonds payable 529'79 Total liabilities 2,748,930 Fund balance: Undesignated 37,419 Total liabilities and fund balance $2.786.349 C ' 31 CITY OF TIGARD, OREGON SPECIAL ASSESSMENT FUND STATEMENT OF CHANGES IN FUND BALANCE for the fiscal year ended June 30, 1982 C FUND BALANCES - budgetary basis, June 30, 1981 $ 85,115 250,082 Revenues (65,212) Expenditures (47,131) Residual equity transfer FUND BALANCES - budgetary basis, June 30, 1982 222,854 Adjustments from budgetary basis to generally accepted accounting principles: (61,068) Collection of bonded assessments -receivable 823,550 Assessment project revenue 32,000 Bond principal payments (979,917) Assessment project expenditures FUND BALANCES - generally accepted accounting principles $ 37.412 basis, June 30, 1982 ti 32 Lwow CITY OF TIGARD, OREGON SPECIAL ASSESSMENT FUND STATEMENT OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL for the fiscal year ended June 30, 1982 Variance Favorable Budget Actual (Unfavorable) REVENUES: collection of bonded assessments $ 62,000 $ 61,068 $ (932) Interest on assessments 19,135 29,368 10,233 Interest on investments 17,000 28,767 11,767 Miscellaneous income 130,879 130,879 Total revenues 98,135 250,082 151,947 FUND BALANCE - JULY 1, 1981 64,518 85,115 20,597 Total $152.653 $ 335.197 $7.72.544 i Variance - Favorable Appropriations Actual (Unfavorable) EXPENDITURES: Bond principal: Bancroft #6 7 $ 2,000 $ 2,000 8 9 15,000 15,000 10 2,000 2,000 11 3,000 3,000 12 10,000 10,000 13 15,000 $ 15,000 14 15,000 15,000 Total principal 62,000 32,000 30,000 Bond interest: Bancroft #7 60 60 9 638 638 10 480 480 11 2,704 2,704 12 8,253 8,253 13 3,500 21,077 (17,577) 14 3,500 3,500 Total interest 19,135 33,212 (14,077) Total expenditures 81,135 $ 65.?.12 $ 15,923 UNAPPROPRIATED BALANCE 81,518 Total $162.653 Revenues as reported above $ 250,082 Less - collection of bonded assessments (61,068) Plus - assessment project revenues 823,550 Revenues, as reported in the Combined Statement of Revenues and Expendi- tures and Changes in Fund Balance - All Governmental Fund Types $1.012.564 1 Expenditures as reported above $ 65,212 Less - bond principal payments (32,000) Plus - assessment project expenditures S79,917 Expenditures, as reported in the Combined Statement of Revenues and Expenditures and Changes In Fund Balance - All Govern- mental Fund Types $1.023.1.2A 33 GENERAL FIXED ASSETS ACCOUNT GROUP This account group accounts for the fixed assets of the City other than those recorded in the Enterprise (Sewer) Fund. t" C C. CITY OF TIGARD, OREGON STATEMENT OF GENERAL FIXED ASSETS June 30, 1982 GENERAL FIXED ASSETS $ 371,430 Land 687,185 276, Buildings 33,318 1 Equipment 133,311 Autos and trucks 137,456 Office equipment 154,505 Library books $1 .760.865 ® Total general fixed assets INVESTMENT IN GENERAL FIXED ASSETS $1,602,652 Balance, beginning of year Additions were provided by: 177,992 40 General Fund 1,780,644 (19,779) Retirements $1 760.865 Total investment general fixed assets a 1 i 3 t C f t t 34 t CITY OF TIGARD, OREGON STATEMENT OF CHANGES IN GENERAL FIXED ASSETS - BY SOURCES for the fiscal year ended June 30, 1982 ( Autos and Office Library Land Buildings Equipment Trucks Equipment Books Total Balance June 30, 1981 $366,576 $630,536 $243,429 $113,655 $117,120 $131,336 $1,602,652 Add: Expenditures from �. General Fund 4,854 56,649 34,364 36,221 21,828 24,076 177,992 Deduct: Retirements 815) (16,565) (1,492) (907) (19,779) Balance, June 30, 1982 S $68� S276.978 $ S 7 5154.505 $L 760.865 ( 35 i AND r' OTHER SCHEDULES C Schedules included in this section are: Schedule of revenues and transfer - budget and actual - Enterprise (Sewer) Fund Property tax transactions and outstanding balances Bond and bond interest coupon transactions Future debt service requirements of Bancroft improvement bonds f C � G CITY OF TIGARD, OREGON ENTERPRISE (SEWER) FUND SCHEDULE OF P..EVENUES AND TRANSFER - BUDGET AND ACTUAL for the fiscal year ended June 30, 1982 Variance - original Favorable Budget Actual (Unfavorable) REVENUES: Sewer service charges, net of $836,367 of charges remitted to Unified Sewerage Agency $405,940 $438,898 $ 32,958 Interest 20,016 22,310 2,294 Recovered expenditures 10 10) Total revenues 425,966 461,208 35,242 BEGINNING WORKING CAPITAL 171,388 97,311 (74,077) Total $ 97.354 $ X519 $(36,835) i Variance - original Favorable Appropriations Actual (Unfavorable) OTHER FINANCING USES: Operating transfer out - General Fund Beginning working capital comprises: Cash and investments $20Q,575 Accounts receivable 69,722 Property taxes receivable 1,251 Interest receivable 1.820 Due from other funds 323 Total current assets 273,691 Less: Accounts payable ( ,492) (37,637) 37 Due to other funds ( Advance billings, net (1,251) Working capital $ Total transfer, as reported above $446,752 Less capital outlay expenditures capitalized (25,479) Add depreciation 81,067 Total expenses as reported in the Statement of Revenues, Expenses and Changes in Retained Earnings $50 i 36 CITY OF TIGARD, OREGON SCHEDULE OF PROPERTY TAX TRANSACTIONS AND OUTSTANDING BALANCES for the fiscal. year ended June 30, 1982 Property Add Add Property Taxes Levy as (Deduct) Taxes Receivable Extended Corrections (Deduct) (Deduct) Receivable June 30, By and Cash Add Discounts June 30, 1981 Assessor Adiustmer_ts Collections Interest Allowed 1982 1981-82 $756,116 $ (975) $675,712 $ 785 $11,819 $68,395 1980-81 $31,395 (7,881) 13,332 819 11,001 (' 1979-80 6,891 (104) 3,447 520 3,860 Z978-79 1,836 370 941 309 1,574 1977-78 1,060 26 1,238 389 237 1976-77 and 344 prior 334 142 192 60 $ $7 $( ate) $ $ 2 $11.819 $8�`.411 Distributed as follows: General Fund: Current $669,211 $67,737 16, Prior years' levies 18,495 413 Total General Fund 687,706 84,150 Sewer Fund (sewer charges collected on tax roll and included in sewer 1,261 service charges) 7,156 Total 37 4� [O ��( •ricn N N w 0 4-) 7 Aa [ U1 h a ea -4 C II 10 d'cl N�I f�'71I 7 N O-4 ro C+I 4L� w cl O CD a""'n C m N N N l I 0) Aa N ,a co C4 C141 mti C 000un o 000rn 1110 cnNco 000r %D a,o 1 O� 7-4 m 1-1 ri1 z v OLa Fy O O O O O p ca O O O O O u co d I O O O C O y0 C b N(n N(n0 o I - 4 -4 a vy O � 00000 I �- E-4 cn L) N 00000 o (A L4 OO 000 yNLrNcnO H (S O W FLr, LAI E st N N Z W N H co d r+ � I I 0$ >4 (T 00000 [p 0 0 0 0 0 ro N b m m 0 0 0 0 0 NLnO N'N d to r7 th 4& +� 1-4 ONC[fON(n ('J -4 CT�D CO CO fl% rcn CT dr0r ON N O to in r oo d� A W -r{ (A N N'-!1n(V r - O♦-e H-4 ^4(n U N to O O r m [rn r a o.D m~ ea,a% rn [ r r -+-4 [.1 v sarnrn to as a.>,a,�> > �h En EaZZ Ob 4Jrob'0bb'0 � ro t� m f 38 4. k IF Oil d'm mNm mM Nfn4 oC'-O I CID Irl N SCD�D m-4�p�N M to I W d CC'mmm NNr�o�m �"'t to 0 0 0 0 0 0 0 0 0 to,dq ro ro ON O O o 0 0 0 0 0 0 - ~ E m N d'-i-I r 0 0 0 0 c> 0 0 0 0 coil ;� �m Q�u)tnOtC'f C; C1 0 4 4 e-tNNmMd' d'[M to%p 14 Cn p y m M%D u1 In CP'D I -rl N aDrCDrmNxn Ln CD wd•�D tD to il-1 Ln u1 u1 ® �j` yd'v; . b _N r q n rA 4rb w u\ ,�b 00000000 P-'t d• p p p 0 0 0 0 0 � H OOOOO OOO M m G: OO to to to to ul Ln xO r H r-1 ri'-1�-1 r4 r♦ri r� ® p, yr y ,D m-4 t0, D ,1- IntllLntnL ri C. ul to to to to d'mN�OI r o N tom -1 Q�r LnM•4(71 t-Ln m�4 'mrj{I'11� N N N W ,4 41 7 -4 G H yr c.c.C> 0000000 t m a; m'�0dtro 0000000000000 �I Ln '-' �,DM U p0000 00 cn c000000� z a O a ,p N m to cn cnC'; C c';'I;cn cn M M 411- sh 0 cW� m w O UE-1 ^iO top 4 cp d'N Ham C'4-4 �wdrn� E4 44 w�� U. �� ,4 * O: U o C.0 �OI� j L)y co fro', rr4 N N N th ® H 6 4 ttr UOW P. 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N --1 a`a%to T A U ww,')Z W 4-1 fl O.-�+-1 m In O N r4 co 1 cc 'D-K AO W ri l:O w OO r-1 Nri.-4 rdr-4N O • 4 F O N A U 4�t O C O y Gam, O U to EO � 7 A O 93 r♦ Q o to A � � 4•) O Q d O+ d O+ U O rI b Ian V41 G w A-roi C q' ,X y� Ie U H as Cl ro 7+dm md'Ln%D[-m O+O ri N d s r�Rs d r�rc���c�comm 7 d Io C C ON M(IN M M D+rn 0%0%a+ W .4 r-1 r 4.-1 r4 r4 rA r-1 1-1.-1 w E- v0 w ( 46 CITY OF TIGARD, OREGON COMPUTATION OF LEGAL DEBT MARGIN June 30, 1982 ORS 287.004 provides a debt limit of 3% of the true cash value of all taxable property within the City boundaries. True cash value (1981-82) (1) $617,762,400 General obligation debt limit x3% 18,532,872 Gross bonded debt $529,795 Excludable debt - Bancroft improvement bonds (529,795) Debt subject to limitation Legal debt margin - amount available for future indebtedness $ 18.532.872 t (1) From Washington County Department of Assessment and Taxation. t, 47 CITY OF TIGARD, OREGON COMPUTATION OF OVERLAPPING GENERAL OBLIGATION DEBT June 30, 1982 Percent ! Applicable Amount Appli- Net Debt Inside City cable Inside Jurisdiction Outstanding of Tigard City of Tigard Part of Portland $107,300,000 2.20% $ 2,360,600 Washington County 1,820,000 9.04 164,528 Unified Sewerage Agency 26,892,000 11.22 3,017,282 ( 900,000 20.49 184,410 U.S.A. Metzger Metzger Water District 4,706,000 47.26 2,224,056 Metzger Combined Water District 560,000 30.20 169,120 Tigard Water District 2,287,000 66.29 1,516,052 Tualatin Rural Fire District 1,100,000 30.90 339,900 Washington County Fire District #1 4,715,000 2.54 119,761 Tigard School District #23-J 18,186,000 44.58 8,107,319 Beaverton School District #48 31,915,000 1.42 453,193 $200.38 .000 $��656.22i Source: Oregon Municipal Debt Advisory Commission. t C l l 48 'r c CITY OF TIGARD, OREGON 1 RATIO OF ANNUAL DEBT SERVICE EXPENDITURES FOR GENERAL BONDED DEBT TO TOTAL GENERAL EXPENDITURES for the last ten fiscal years Ratio of Debt Fiscal Year Total Total Service to Ended Debt General Total General June 30 Principal Interest Service Expenditures Expenditures 1973 $51,000 $19,684 $70,684 $ 651,540 10.5% 1974 52,000 16,506 68,506 888,711 7.7 1975 50,000 15,013 65,013 1,010,568 6.4 1976 52,000 14,924 66,924 1,116,022 6.0 1977 55,448 14,326 69,774 1,162,614 6.0 1978 49,000 11,762 60,762 1,690,192 3.6 1979 45,000 9,598 54,598 1,646,417 3.3 1980 38,000 12,348 50,348 2,214,887 2.3 3.981 47,082 14,745 61,827 3,179,288 1.9 1982 42,000 33,425 75,425 3,669,475 2.1 r Source: Annual Financial Reports of the City. t F t 9 i i ' R E t C e f k k str €FF F C ! k I 49 f Qr` ---- --- Wim- - --- ---------- - CITY OF TIGARD, OREGON PROPERTY VALUE, CONSTRUCTION AND BANK DEPOSITS for the last ten fiscal years Commercial Residential r Fiscal Year Construction(1) Construction(1) Ended Number of Number of Bank Deposits (in thousands)(2) June 30 Permits Value Permits Value 1973 5 $ 144,000 393 $ 6,019,897 $ 34,331 1974 7 465,974 222 5,656,941 36,522 1975 19 983,500 148 3,782,622 40,948 f 1976 38 2,804,650 390 9,708,691 54,231 1977 112 6,879,656 582 16,107,157 64,929 1978 106 3,095,118 379 15,031,551 77,314 1978 69 10,877,291 657 24,000,387 90,305 1980 131 15,619,615 387 14,861,284 101,799 1981 131 8,013,746 289 18,343,452 101,520 11,679,358 98,558 1982 85 2,918,475 196 f (1) From City of Tigard Building Department. (2) From State of Oregon Department of Commerce, Oregon Banking Division. i i 50 NNNO wwws CITY OF TIGARD, OREGON PRINCIPAL TAXPAYERS June 30, 1982 Percentage t of Total Assessed Assessed Taxpayer Type of Business Valuation Valuation Pacific Realty Trust (Oregon Ind. Park) Real estate brokers $11,276,400 2.30% Tualatin Development Corporation Residential construction 6,626,900 1.35 F.I.G. Holding Company Insurance 5,447,900 1.11 Lincoln Savings & Loan Association Savings and loan 4,477,100 .91 Joseph M. Fought, et al Steel fabrication 3,435,800 .70 Hoffman & Hoffman Hill Top Estates Real estate developer 2,984,300 .61 Duane Company (Fred Meyer) Retail 2,788,700 .57 Portland Fixture Company Property management 2,766,100 .56 Fringe Land Oregon, Ltd. Shopping center developer 2,599,900 .53 Western Foundry Foundry 2,521,100 .51 Source: Washington County Department of Assessment and Taxation, based on 1981 assessed valuation. c l C 51 f i CITY OF TIGARD, OREGON DEMOGRAPHIC STATISTICS June 30, 1982 q Population for the last ten years ended December 31: 1972 7,067 1 7,379 973 9,500 1974 10,085 1975 10,226 1976 11,114 1977 11,899 1978 13,697 1979 1980 14,855 1981 14,690 i f Source: Center for Population Research and Census, Portland State University. School enrollment for the last ten fiscal years ended June 30: r 1973 5,150 1 5,585 974 s 1 5,722 975 i 1 5,691 976 j 5,654 j. t 1977 5,643 F 1978 5,966 1979 1980 6,256 1981 6,422 1982 6,561 Source: State of Oregon Department of Education. F F i i 6 4 � E `t[C f IIFF� 52 011"�L Mr- CITY OF TIGARD, OREGON { MISCELLANEOUS STATISTICS June 30, 1982 Date of incorporation 1961 Form of government Council - Mayor - Administrator Area 7.19 square miles Miles of streets 48.72 miles Number of street lights 685 Police protection: Number of stations 1 Number of policemen and officers 21 Elementary Junior High High School Education (elementary only): Attendance centers 8 2 1 Number of classrooms 189 92 33 Number of teachers 191 94 86 Number of students 3,409 1,518 1,199 Sewers: Sanitary sewers 63.3 miles Storm sewers Storm sewers are now being documented; a number ( is unavailable Building permits issued 310 permits were issued during fiscal year 1981-82 Recreation and culture: Number of parks Five parks, totaling approximately 73 acres Number of libraries 1 library Number of volumes Approximately 23,000 volumes Employees: Classified service 44 Exempt 31 C. Information obtained from the various departments of the City of Tigard, Oregon. c C 53 s_ AUDIT COMENTS AND DISCLOSURES REQUIRED BY STATE REGULATIONS C F k t f 2 i Q AUDIT COMMENTS AND DISCLOSURES 4 REQUIRED BY STATE REGULATIONS Oregon Administrative Rules 165-30-100 through 165-30-295 of the Minimum Standards for Audits of Oregon Municipal Corporations, prescribed by the Secretary of State in cooperation with the Oregon State Board of Accountancy, enumerate the financial statements, schedules, comments and disclosures required in audit reports. The required statements and schedules are set forth in the preceding sections of this report. Required comments and disclosures are set forth following. C 54 AUDIT COMMENTS AND DISCLOSURES I . Internal Accounting Control: we have examined the combined financial statements of the City of Tigard, Oregon for the year ended June 30, 1982 and our report thereon, dated September 3, 1982 , is included in a preceding section of this report. As part of our examination, we have obtained an understanding of accounting systems and controls incorporated therein as required by generally accepted auditing standards. The purpose of gaining such an understanding is to assist the auditor in planning the nature and scope of the exami- nation of the financial statements . The process of obtaining such an understanding is more limited than a study and evaluation neces- sary to express an opinion on the system of internal accounting control taken as a whole. Based on our understanding, we determined that our examination could be more efficiently conducted without placing significant reliance on internal accounting controls and `herefore we did not directly evaluate and test them. The nature and extent of our other auditing procedures were adjusted accord- ingly. Our examination of the combined financial statements would not necessarily disclose all weaknesses in the system because it was based on selective tests of accounting records and related data. Accordingly, we do not express an opinion on the system of internal accounting control of the City of Tigard, Oregon taken as a whole. However, based solely on the procedures described above, nothing came to our attention during our examina- tion that indicated the existence of a material weakness. For this purpose, a weakness is considered material if it results in more than a relatively low risk that errors or irregularities in amounts that would be material in relation to the combined finan- cial statements of the City of Tigard, Oregon may occur and not be detected within a timely period. 55 c_ r AUDIT COV94ENTS AND DISCLOSURES, Continued t I . Internal Accounting Control, Continued: This report is intended solely for the use of management and the State of Oregon, Secretary of State, Division of Audits and should not be used for any other purpose. II . Accounting Records: In general we found the condition of the accounting records adequate for audit purposes. III . Compliance with Legal Requirements: A. Budget Compliance: The City has complied with the Local Budget Law (ORS 294.305 to 294.520) in the preparation and adoption of its budget and tax levies for the fiscal years ended June 30, 1982 and 1983, except the City expended funds in excess of the related appropriation category of in- terest expenditures in the Special Assessment Fund totaling $14,077 . These expenditures appear to be at variance with ORS 294.435, which states in part, " . . .no greater expenditure. . .of public money shall be made for any specific purpose than the amount appropriated therefor. . . " B. Indebtedness: The bonded debt of the City is in compliance with the limitations imposed by ORS 287.004 and 223.295. l_ 56 AUDIT COMMENTS AND DISCLOSURES, Continued III . Compliance with Legal Requirements, Continued: C. Adequacy of Collateral Securing Depository Balances: C We reviewed the records of the City for compliance with the requirements of ORS 295 regarding collateral securing depository balances . During the year ended June 30, 1982 the City was in compliance with the requirements t of ORS 295. Iv. Programs Funded from Outside Sources: A. Federal and State Grants: We reviewed and tested, to the extent deemed appropriate, t transactions and reports of the federal and state programs ` in which the City participates. We did not consider the scope of our audit engagement as requiring us to make a complete audit examination of each project and our audit opinion on the City' s combined financial statements does not cover each individual grant. Each grant is subject to audit by the grantor agency and any adjustments may become a liability of the apppropriate fund. Based on our tests of the accounting records and exam- ination of reports to grantor agencies, we were, in general, satisfied as to the propriety of accounting for such revenues and expenditures for the fiscal year ended June 30, 1982, subject to any adjustments subse- quently required as a result of audits performed by the grantor agencies. 57 r t F t AUDIT COMMENTS AND DISCLOSURES, Continued IV. Programs Funded from Outside Sources, Continued: B. Federal Revenue Sharing and Anti-Recession Fiscal Assistance: We reviewed and tested the City' s participation in the Federal Revenue Sharing Program for financial compliance as prescribed in the audit guide issued by the Office of Revenue Sharing. The review disclosed no conditions which we considered to be matters of noncompliance. V. Insurance and Fidelity Bond Coverage: We examined the City' s insurance and fidelity bond coverag,= at June 30, 1982. We ascertained that such policies appeared to be in force. We are not competent by training to state whether the insurance policies covering City-owned property in force at June 30, 1982 are adequate. f i t f t 58 mill i CITYOFTWARD WASHINGTON COUWY,OREGON i `t r October 14, 1982 i # h Mayor and City Council City of Tigard, Oregon SUBJECT: TAX INCREMENT (TURA) ADVISORY ELECTION Honorable Persons: h # I regret to inform you that due to an oversight by staff that the Resolution calling for an advisory vote on tax increment finance in the Downtown Urban Renewal District was not submitted to the r County Elections Department. Finance Director/City Recorder, Doris i Hartig, thought that Office Manager/Deputy City Recorder, Loreen { Wilson, had submitted the resolution to the County. Loreen Wilson ^. thought that Doris Hartig had submitted it. While both employees recognize that it was their error, I cannot fault them too much, i given the outstanding job that each has done with limited resources in processing a record number of LID projects in the last three months, along with their basic workloads. I assure you that steps ; have been taken to clarify and double-check on these types of actions in the future. {i City Attorney Ed Sullivan and I became involved when it was dis- covered just this week, to see if there were any way to legally still get on the November Ballot. We explored emergency provisions and the hope of conducting our own election. State law has pre- F empted our former authority to conduct our own elections and now restricts us to the official County process. We cannot make the November ballot. We can declare an emergency and hold a Special Election at a date of our choice, late November or early December. We can conduct an official mail-in election or unofficial survey. In this way w2 can still receive the voter' s advise before the start of the next year T.U.R.A. program on January 1, 1983. . . . Continued . . . 12755 S.W.ASH P.O.BOX 23397 TIGARD,OREGON 97223 PH:639-4171 Mayor and City Council October 14, 1982 Page Two The options available to us for voter advise on tax increment finance prior to January 1, 1983 are: 1. ) Official Special Emergency Advisory Election in November or December at the polls; cost: $2,500. 2 . ) Official Special Emergency Mail-In Advisory Election in November or December; cost: $3, 000-$4,000. 3 . ) Unofficial City Mail-In Survey of registered voters on T.U.R.A. Tax Increment and/or other; cost: $3, 000. 4. ) Unofficial City-Wide Mail-In Questionnaire on TURA/Tax Incre- ment Finance and Other Topics; cost: $3 ,500 . Depending upon Council ' s decision after discussion of these issues on October 18, staff will prepare the appropriate action item for the October 25 Regular Council meeting. Yours truly, CITY OF TIGARD R9. RobeA W. Jean, City Administrator RWJ dkr i I i i j E MFMORANDU4 DATE: October 15, 1982 TO: CITY COUNCIL, FROM: PLANNING DEPARTMENT SUBJECT: comprehensive Plan Update Report PROGRESS The following describes the extent of the work that has been completed on the Ccniprehensive Plan, and what needs to be completed: CCMPFUMi NSIVE PLAN REPORT % CONUM TED 1. General Policy Document 100 % 2. Citizen Involvement 100 % 3. Natural Features and open Space 100 % 4. Air, Water and Land Resources 25 % 5. Economy 25 % 6. Housing 100 % 7. Public Facilities and Services 100 % 8. Transportation 80 % 9. Energy 100 % 10. Urbanization 100 % (text only) - Annexation Policy 100 - UPAA The County has cacleted their }proposed general Urban Planning Area Agreement (UPAA) ; and will be negotiati.iig our specific nee!=,s during the week of October 25, 1982. 11 . Tigard Community Development Code 100 % 12. Preliminary Comprehensive Plan Future Land Use Map 100 13. Preliminary Development District Map 100 % Preliminary * Final Draft WORK SESSION The Committee for Citizen Involvement (C.C.I.) is now conducting weekly work sessions, to.discuss all issues concerning the Comprehensive Plan revision work. ` In order to spread the Planning conudsssion and City Counci-l's adoption work i loads, staff-has requested that each element of the Comprehensive Plan be forwarded for adoption; once all of the concerns regarding the elements have been resolved. At their October 14,1982 meeting, the C.C.I. recommended that the "Ccniprehensive Plan Report: Citizen Involvement" be forwarded to the Planning commission for public hearing on November 9, 1982. —�rraaMEW �® wal ow Al2 MEW iff MEr - � ►a r tit 0 commissioners memo regulations into handling new problems, such as massage parlors or video arcades. n the Invest in people. Hire the best Redudmg the Ask and put more effort into training 9- and continuing education for both of habffi professional and citizen planners_ Read a treatise on land-use law and Spurred on by recent judicial a good periodical like Land Use decisions greatly expanding Law&Zoning Digest.Work with municipal liability for land-use other local governments in the area decisions, a new generation of hired to set up education programis. Sun land-use lawyers is roaming 3. Develop better procedures. our hearing rooms, intimidating Often you can avoid being snared public officials everywhere. by thinking through what you must In the past, when a land-use do before you're called on to do it. decision was appealed in the courts, Use hearing manuals to conduct the plaintiff was unlikely to get hearings. Develop procedural rules more than an injunction prohibiting and make them available to the enforcement of the ordinance. everyone. Prepare check-off lists Now, an increasing number of for all types of applications so lawyers are discovering that the there's no confusion about the rules Civil Rights Act of 1871 provides of the game. new ammunition for litigating land- 4. Test yourself. It's better to use issues.The relevant portion of surrender a little ego now and look t the law, Section 1983,permits closely at what you're doing than ! money damages as a remedy, have a judge do it for you later. { which means that local . Review your regulations.Do you governments may be forced to pay give enough notice?Are there j for the results of regulation.In sufficient opportunities for public addition, recent U.S. Supreme . review and due process?Write Court decisions appear to portend clown your unwritten law, the increased liability under federal custom you follow but can't.find in ntitrust laws and the theory of the regulations, and ask yourself Is a inverse condemnation. . this defensible7"Test new (For a summary of recnt legal regulations by conducting mock developments affecting liability, see hearings on hypothetical ,Land Use Law:Issues for the applications. Ask your legal Eighties, available from APA's counsel or other knowledgeable Planners Bookstore for$23.95; person to review recent proceedings APA members$19.95). to identify areas where you might Usually, staff planners and improve your decision making. planning commissioners are not 5. Anticipate being sued.There s personally at risk in municipal little you can do to avoid having liability cases.However, they do someone file a suit against you; it have a responsibility to help their usually takes only a writ and a local governments avoid liability. sheriff.Your objective is to win the Here are some of the actions you, case.Nevertheless, check your as commissioners, can take to liability insurance now.And if reduce the risk: you're sued, don't be unreasonable. 1. Do more planning.Nothing It's sometimes better to lose a small substitutes for good data, a battle, regroup, and win the war carefully developed plan, and an later. artful implementation strategy. Dwight H.Merriam Planners get into trouble when they - Merriam.AXP.is a 1n%*Vr With ttobi naw. try to force old,weak plans and Robhoo,.&cot,in Hartford.cormrceirnr. VWX Few m M League o Oregon Cities SALEM: Local Government Center, 1201 Court Street N.E., P.O. Box 928, Salem 97308, Telephone:(503)588-6466 EUGENE: Hendricks Hall, University of Oregon, P.O. Box 3177, Eugene 97403, Telephone:(503)686-5232 - - 1'; Salem, Oregon L- September 20, 1982 � To: Selected City Officials 5 1982 The League is pleased to provide you with a copy of its latest report , the draft study on "Managing and Financing Growth". This document is a major policy statement by cities on the issue of growth costs. It is finally beginning to draw the attention of legisla- tive leaders and others about the problems facing cities in paying for growth. The re- port was adopted by the League's Council on Growth in early August and was presented formally to the joint committee of the Oregon Legislature currently studying growth 1 costs issues in late August. c The report covers the entire field of issues that affect growth costs from state taxa- tion to local government structure. Many of the recommendations are controversial and several are so unique that they merely call for legislative study at this point. The purpose of mailing this draft report to you at this time is to ask for your review and careful consideration. If , after reading the report, you and other officials in your city have suggestions for amendments or additions to the report, those suggestions would be most welcome by the League office. It is execpted that at least three legislative committees will take action based on this report this Fall , but the League still has the ability to make final changes to the document in time to prepare a final draft for pre- sentation to the next session of the legislature. This report is the result of several year' s efforts by the League's Council on Growth, culminating in intensive work on the subject of growth costs through the course of the summer. The joint legislative committee currently studying growth costs was created expressly at the request of the League and provides a unique opportunity for cities to express their views on the problems of growth and growth costs. Please share this report with other city officials and offer any comments or suggestions you may have within the next few weeks. 1 Sincerely, Stephen C. Bauer Executive Director .r' SCB:bas Enclosure OFFICERS: Mayor Jack R. Nelson, Beaverton, President o DIRECTORS:Mayor Alan Berg,Cor.,e is o Mayor Dab Courtney,Mitton-Freewater o Me Gerald"Lou"Hannum,councilmember,Medhxd,eoiceMayor Elvem Hag,Newberg o Mayor Al -Stesrdenro Herron,Lincoln City o Mayor R.A.q "Cors"Keller,Eugene,Immediate past president• Mike Lindberg,commissioner,Portland o Ruth Burbigh, rnano9lmanber, Bend, treasurer a Stephen C. Mayor John Lundell,The Dalby o Robert L.MCWin' Bauer,executive director. umrs,pry manager,Redmond•Sandra J.Ronnie,councamember,SpringTmtd o Jim Watson,city manager,Klamath Feld. milF4Ll� F MANAGING AND FINANCING GROWTH A Surrey of Issues Prepared by: LEAGUE OF OREGON CITIES P.O. Box 928 8alemq Oregon Aug ae t 1982 aim f ' MANAGING - AND FINANCING GROWTH A survey Of Issues Prepared by: LEAGUE OF OREGON CITIES P.O. Boz 928 Salem, Oregon August 1982 W INDEX INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 The National Issue 3 The Situation in Oregon . . . . . . . . . . . . . . . . . . . . 4 Growth Financing Issues . . . . . . . . . . . . . . . . . . . . . . 7 Existing State Financial Assistance Programs . . . . . . . . . 7 Taxation . . . . . . . . . . . . . . . . . . . . . . . . . . .1 0 State and Local Bonding .19 New Forms of State Assistance .29 Growth Management Issues . . . . . . . . . . . . . . . . . . . . . .33 Existing Land Use and Urban Policy . . . . . . . . . . . . . .33 Local Government Coordination and Structure . . . . . . . . . .41 State Government Coordination and Structure . . . . . . . . . .47 4 INTRODUCTION One of the major challenges facing Oregonians in the coming decades wiII be how to pay for urban growth- Hardly any other issue is as critical to the long term economic health and quality of urban living for the vast majority of Oregonians . In recent years , declining state and Federal assistance, taxpayer resistance to paying for growth-related costs , higher service and treatment standards necessitated by both public choice and increasing population pressures , and a state land use policy that has placed additional service demands on urban infrastructures have moved us near the edge of crisis. Cities , torn between meeting daily operating costs , and planning and funding both optional and mandated capital facilities have acted like other corporations when faced with declining profits, increasing costs and uncertain market conditions--they 've generally put dollars into continuing service delivery and deferred capital maintenance and new capital investment. This issue first became apparent to cities in the mid-seventies as a result of Oregon 's s land use program, which serves to preserve resource lands and reduce sprawl by concen- trating future growth around existing population centers , i .e. , cities. While this concept holds great promise for the future of Oregon , its Achilles Heel may be the ability (or inability) to provide the infrastructure and other services necessary to support urban density development. City officials realized that it isn' t enough to pian for growth, the capacity to support that growth must exist at both the state and local levels. Accordingly, the League was instrumental in the creation, under Covernor Straub, of the Oregon 2000 Commission in 1978 to study the problems of accommodating Oregon's future growth. Preliminary discussions began with state and legislative leaders following the conclusion of the 2000 Report. This was followed by creation by the League of its Council on Growth in 1980, specifically to study and document the nature of the problem and suggest possible solutions. This document provides background to the council and re- -1- f ports on its preliminary review of options available for improvements in capital facilities financing. The League of Oregon Cities identified the issue as its top priority in the 1981 legis- lative session and offered several legislative proposals aimed at providing short term solutions. Seeking a long term solution, the League, in 1982, urged the legislature and the Governor to undertake a careful examination of both state and local government's capacity to finance growth in the coming decades. Senate President Fred Heard and House Speaker Hardy Myers responded to the League' s request by forming the Joint Interim Task Force on Managing and Financing Growth, which is scheduled to complete its recommenda- tions in time for the 1983 legislative session. The task force will investigate the costs of basic public facilities needed to support growth and economic development and ways to pay for those costs. The Governor' s Task Force on Land Use will also study public facilities financing. This report seeks to evaluate if the state, by revising its policies and/or structure, can make improvements in the growth management process or in available financing mechanisms that would aid local governments to better manage and finance their growth and development. Growth financing issues will include existing state financial assist- ance programs, taxation policies and practices, and new state financial assistance mechanisms. Growth management issues will deal with existing land use and urban policy, local government coordination and structure, and state government coordination and structure. Two reports have been especially helpful to the League in preparing this report. The report of the Oregon 2000 Commission, "The Challenges and Costs of Rapid Population Growth", has provided information and major conclusions for growth management issues. Growth financing issues have also been addressed by Michael Buckley in his master's thesis , "Assessing the Issues and Trends in Public Facilities Financing: Planning and -2- i Policy Considerations for State and Local Governments in Oregon. " The League also (' acknowledges the assistance of Rebecca Marshall , private financial counsel , in identi - \ fying bond market issues and r ecomme rid a t i ons for improved bond practices . The National Issue The capital improvement financing issue promises to be the major concern of the next issue of Business Week and , more recently , the U.S. Congress. The October 26, 1981 t t 1 August 2 , 1982 issue of Newsweek carried the subject as their lead articles. So E I serious is the problem of the nation' s decaying infrastructure and so poor the pros- pects for its improvement , that Business Week reported "many sophisticated businessmen 1 and economists believe the U.S. is entering a period of severe crisis for state and local governments." The crisis is summarized in the Newsweek article , "The Decaying of America." which \.. estimates the national repair bill at S3 trillion over the next decade. Almost half of the nation ' s 248,500 bridges are structurally deficient or obsolete. The still - unfinished interstate highway system needs $33 billion in niaintenance and reconstruc- tion. A survey of 9,000 dams in highly populated areas found 3 ,000 unsafe and 130 in danger of imminent collapse. Half of all American communities cannot expand because their water-treatment systems are at or near capacity. Although the deterioration is great, the repair bill is coming due at a time when there is little money to spare. The Reagan Administration has sought to cut federal aid for highways , streets , bridges , and pollution-control projects. It also plans to phase out mass-transit operating subsidies by 1985, leavine state and local governments to pick up the slack. Taxpayer resistance in most states have forced the allocation of scarce revenues to operating costs and away from maintenance and repair projects. As one city official observed in the Newsweek article, if there is a choice between laying off a policeman or maintaining the sewers, the sewers lose. -3- Traditional means of raising capital funds by issuing municipal bonds has become very expensive due to record high interest rates. Inflation, as well as state and federal mandates , have also driven up the costs of new construction and repairs beyond most governments ' ability to produce local revenues. Property tax limitation measures often eliminate or seriously reduce the ability of local governments to use traditional bond financing techniques for capital improvements. The Situation in Oregon Oregon's concern with public facilities financing was documented several years ago when the Oregon 2000 Commission report projected a population increase of 1 .4 million between 1975 and the year 2000, with a reed for $450 million worth of capital outlays to support this growth from 1978 to 1983. Although the ongoing recession has slowed Oregon's growth since the publication of this report, the situation has not necessarily been improved. Even if our borders were closed tomorrow and there were no population increases , there would still be thousands of people moving from one place in the state to another. Consequently, some cities would be growing, while others did not. Population decline, as well as population growth, can have adverse effects on public facilities. An unexpected surge in population can quickly overload a city's street, sewer, and water systems, creating health and safety hazards and shortening the systems ' useful life. Declining population, on the other hand, can deprive a local government of the revenue required to complete necessary maintenance, make mandated improvements, or meet fixed costs, such as long-term debt service payments. National problems are magnified in Oregon by the sharp decline of its major wood products industry and the acknowledged need to develop and diversify our industrial and business base. Although land is available and zoned for industrial and commercial development, a large portion will require major capital investment for basic services, such as sewers, water, and roads. Reduced income from taxes and federal funds , leave the state with few -4- _ailAimMss�`_�=s�t�o resources to allocate for facilities ' construction and improvements . The decline of federal assistance and increasing costs due to inflation and high inter- est rates have brought the most recent. estimates to finance the maintenance and con- struction of statewide public facilities in Oregon over the next 10-20 years to over $6 billion.. Just to maintain what is currently in place for roads and bridges , water systems (to assure both water quality and supply) , and sewage is estimated at $2.4 billion ( in 1980 dollars) . Another $3.9 billion is estimated to be needed for new construction and improvements necessary to support new growth. The chart below, taken from a January 20, 1982, memo from Allan Green, Legislative Research Office, highlights these figures. COST ESTIMATES FOR FINANCING THE MAINTENANCE AND CONSTRUCTION OF PUBLIC FACILITIES IN OREGON Maintenance of New Construction and Current Infra- Improvements to Current i structure Infrastructure Roadways and bridges (Dept . of Transportation, 1981 ) $1 .2 billion S1 .8 billion ( 10 years) (TRIP , 1981 )'• .7 billion .8 billion (10 years) I t Water quality & supply ( IRD, 1980)- .3 billion .6 billion (20 years) Sewage (EPA, 1981 and DEQ, 1981 ). .2 billion .7 billion (20 years) $2.4 billion $3.9 billion 1980 dollars e -, 1981 dollars I F E GROWTH FINANCING ISSUES Existing State Financial Assistance Programs r' Purpose The state currently operates a range of agency programs designed to aid the development of the state's urban infrastructure. This section will examine recent trends and possible improvements in those programs. Description and Analysis State spending on local capital improvements in the past was largely a result of direct pressure from population growth in the 1960's and 1970's and from federal aid targeted to specific facility development (i .e. , sewer and water quality projects) . Today there are a total of 23 state programs operated by 7 state agencies that provide some funds for local public facilities. Some programs are federally funded and state- administered , while others are operated and funded solely by the state. Many programs provide targeted aid and are not available to every locality. The chart below compares city revenues between 1977-78 and 1980-81 from federal and state sources. Selected City Revenues by Source (millions) % of Total % of Total Federal Revenue 1977-78* City Revenues 1980-81-x* City Revenues Revenue Sharing $ 28.934 6.2 % $ 22.611 5.4 % All Other 115-382 24.5 47.979 11 .4 $ 144.316 30.7 % $ 70.590 16.8 % State Revenue Revenue Sharing $ 6.585 1 .4 % $ 6.247 1 .5 % Street and Highways 16.995 3.6 15.010 3.6 All Other 17.834 3.8 18.217 4.3 $ 41 .414 8.8 % $ 39.474 9.4 % Total City General Revenue $ 469.928 100% $ 419.680 100% Source: Financing Oregon Cities during 1977-78 and the 1979-81 Biennium (for 183 Oregon cities) Bureau of Governmental Research and Service and League of Oregon Cities, July 1979. **Source: Financial data for 132 Oregon Cities over 1 ,000 Population (Excluding Portland) Fiscal 1981 ; Bureau of Governmental Research and Service, June, 1982. -7- Because the number of cities reporting is different for each fiscal year , the percent- age of revenues received will be most meaningful . The percentages show that federal payments as a percentage of total local revenues have decreased significantly; while state payments have remained approximately the same small percentage of total city revenues from 1977 to 1981 . The continuing trend of limited state assistance to local governments presents some pessimistic implications for financing of local public facilities. State payments to cities have declined from 12.0 percent of total city general revenues in 1973-74 to approximately 9.4 percent in 1980-81 . The state water quality grants that were avail- able to cities over a decade ago are, virtually, no longer available. Nearly 90 percent of all state payments to cities come from highway, liquor , and cigarette tax sharing. Beth the liquor and cigarette tax payments may be used for general city purposes , but because of budget constraints, few cities are able to use much of these funds for capital improvements. State gas tax revenues , earmarked for road construction and improvements , have also decreased because the use of more fuel-efficient cars has lowered statewide gas consumption. Trends in federal assistance for local public facilities financing is no more encourag- ing. Since 1957, federal grants have been available to assist cities with sewerage works construction. Since 1975, these funds have been steadily reduced. Recently, President Reagan proposed rescinding $1 billion of the FY 1981 national appropriation, which reduced available program funds in Oregon from approximately $41 million to $28 million. The President' s FY 1982 national budget proposed zero funding pending sub- stantial program reform. That reform is now accomplished with the result that the federal government has substantially reduced its support for this critical portion of the urban infrastructure so vital to economic development. Water systems, despite heavy federal regulation, have never had the same federal funding support as that given to sewers in the past. -8- Oregon's revised budget of 1979-81 reported estimated expenditures of $2.9 billion. By comparison, maintenance of the state' s current infrastructure (roads , water , sewer) has been estimated at $2.4 billion while future new construction and improvements are estimated at $3.9 billion. According to the figures presented on page 5, Oregon needs $450 million per year for maintenance and construction of roadways and bridges . The 1980 edition of the Handbook of State Programs for Local Governments reported that approximately only $17 million annually was available to cities and counties from the Department of Transportation for these facilities. Water and sewer needs have been estimated at $90 million per year for the next 20 years, with no state grants available. Clearly, Roger Vaughan of the Council of State Planning Agencies was correct when he testified at the July 14 hearing of the Joint Interim Task Force on Managing and Financing Growth that Oregon would have to substantially increase its infrastructure investment just to keep what it has intact. Summary of Issues 1 . With substantial reduction in federal assistance for infrastructure development already a fact, and the future of continuing federal support in serious doubt, should local and state governments develop their own resources to provide for public facilities financing? 2. How can existing financial assistance programs be improved? 3. Since the federal government is backing out of the sewer program, should the state increase its level of participation? Should the Pollution Control Bond fund be increased? Alternative Recommendations 1 . The scope of the Pollution Control Bond funds should be expanded by one or more of the following options if the state is to provide more than nominal assistance C. to local governments in achieving facility development requirements during the 1980's: -9- 1 i o4-A-_ w a. Increase the statutory debt ceiling of the Pollution Control Bond fund from $260 million to the maximum allowed (1% of TCV of taxable property in the state - over 600 million capacity) . b. The state should provide greater assistance to cities in dealing with health hazards. Such assistance should range from priority for available federal funds to state grants. C. Insure that loans from the Pollution Control Bond Fund are available to finance sewer construction in areas that would promote economic development. d. Restore state grants for sewer construction, provided that new funding sources are made available. The earlier rationale for reducing state grants was the decision by the federal government to increase its share of sewer con- struction costs. Now that the federal government has reduced its percentage share of construction costs , it is appropriate for the state to re-evaluate its role. 2. Statutory provisions which affect the financing for sewage treatment and solid waste disposal facilities of local governments are fragmented, contraditory, and confusing and should be simplified and streamlined by Legislative revision. 3. The Department of Environmental Quality, with appropriate safeguards, should use proceeds of the Pollution Control Fund to support more creative local financing than just purchase of general obligation bonds, as in the past. 4. The Departments of Environmental Quality and Economic Development should be given sufficient funds to provide targeted aid for facilities construction to those communities that are in compliance with state land use planning requirements and are realistic sites of industrial location. -10- 5. The legislature should consider enactment at the next special session of the gas tax increase. 6. The Oregon Department of Transportation should explore alternative vehicle regis- tration fees based on horsepower, weight, or value. l 11 Mi I 111 1111 1 1 -11- Emma Taxation l Purpose Traditional taxation tools and policy for financing infrastructure have been jeopar- dized by a series of factors--taxpayer resistance, a depressed economy, and increased costs. This section examines proposals for changes in existing tax mechanisms as well as possible new mechanisms. Description and Analysis The Oregon Constitution provides that no taxing unit may levy a property tax without voter approval . Local governments with approved tax bases may not increase the amount of the levy within that tax base more than 6 percent without voter approval . Because actual inflation has increased costs far above the 6 percent inflation rate built into tax bases, and because voters are resisting increased taxation, local govern- ments are having a hard time financing the goods and services they are expected to pro- duce. According to a report by the League of Oregon Cities, only 39 out of Oregon's 241 cities were able to operate within their tax base in 1979-80. in. the 1980 elec- tions, voters approved only 28 percent of proposed new tax base increase measures. If the property tax limitation measure passes this coming November, true cash value of property will be reduced to 7/1/79 values , with not more than a 2 percent increase allowed per year after 1983. With some exceptions , the property tax levy would not be allowed to exceed 1-1/2 percent of the true cash value. Issuing general obligation bonds (including Bancroft bonds) , the traditional method of financing public infra- structure, would be virtually impossible under this measure. Traditionally, the capital budget has been the safety valve for the operating budget when revenues have been tight. Rather than raise taxes or cut services, elected -13- officials have chosen to defer maintenance and investment in public infrastructure. The result of such actions has been to shift the burdens of repair and replacement to future taxpayers. Because local governments face such stiff resistance from local taxpayers to finance capital improvements through the traditional methods of increasing property taxes or selling general obligation bonds , they need to look towards alternative types and methods of taxation. Necessary capital improvements costs may be financed directly, and unnecessary costs avoided by taxation. Using a different method of taxation may become an incentive for development. For example, site value taxation increases the tax on land and decreases taxes on buildings or improvements. This is believed to en- courage the maximum development of valuable land and to prevent urban sprawl , thus reducing infrastructure costs. One of the most controversial alternative taxation proposals for Oregon is the sales tax. Several groups within the state have already endorsed the sales tax concept. Roger Vaughan , consultant from the Council on State Planning Agencies , testified at the July 14 Joint Interim Task Force hearing that the lack of a sales tax could cause investors to shy away from Oregon municipal bonds , especially if the 1-1/2 percent tax limitation measure is approved. Investors are more concerned with the stability of the tax situation than they are with the property tax rates. Voter resistance to property tax increases and the vulnerability of income tax revenues to swings in the economy have resulted in Oregon 's current unstable tax revenue situation. The state could assist local governments ' efforts to implement alternative taxation methods by eliminating existing obstacles to such mechanisms. Ballot Measure #1 , for example was passed in the 1981 legislative session. The measure allows growth in the tax base of a local government taxing unit if there is new construction within its jurisdiction. Under the proposed constitutional amendment , an increase in the base -14- beyond the 6 percent limitation would be determined by the value of new construction multiplied by the prior year' s tax rate inside the base, or 15 percent of the prior year's base, whichever is the lesser. Summary of the Issues 1 . How can the state eliminate obstacles to local taxation mechanisms? 2. What new types of taxation may the state implement? 3. What altenative taxation methods may the state implement or suggest to local governments? 4. What is the impact of tax limitation measures (the current 6 percent and the pro- posed 1 -1/2 percent) on public infrastructure maintenance and improvements? 5. Can the state shift a portion of the local tax burden to statewide revenue-raising mechanisms? Alternative Recommendations 1 . Examine existing property tax exemptions and develop clear criteria for granting exemptions in the future. I f 2. The state should adopt a "Tax Expenditure Budget" which would identify the cost in lost tax revenues to state and local governments of tax exemptions and tax credits. e F 3. The state should , at a minimum, either repeal property tax exemptions, pay local governments for the lost revenues caused by such exemptions , or require in lieu payments to local governments from all exempt properties. 4. Examine current assessing practices of serviced and zoned but vacant land to in- sure that the market value of such land is accurately determined. This might -15- discourage needed industrial lands from being held off the market for specula- tive purposes. The legislature should study the concept of site value taxation within urban growth boundaries. This is a property tax modification where all or a portion of the tax burden is shifted to the land , at its highest and best use, and away from the buildings or improvements on the site. It is believed to have a more positive impact upon rehabilitation, and prevention or urban sprawl and land speculation than the present tax and valuation approach. 6. The state legislature should study the concept of a regional tax-base sharing plan for local option use in large metropolitan areas and in special non-metro- politan situations. This is a method of sharing the increased tax valuation from new development among those local governments and districts that will be burdened with servicing the new development and the people it attracts. 7. If the legislature is unwilling or unable to provide new revenues to assist in financing of capital improvements , one alternative is to take the current burden off the property tax by limiting access to it by local government units. For example, one alternative might dedicate the property tax to cities, counties and special districts, with the state assuming the responsibility for total funding of basic education. Such a change would probably require serious consideration of a constitutional sales tax, earmarked for schools , with appropriate exemptions to reduce the regressive nature of a sales tax. Related options include placing cities on a sales tax while allowing continued access to the property tax for local bonds. $. Implement a state lottery to fund growth-related capital improvements. -16- UK 9. Expand the use of tax increment financing for "economic development" purposes. 10. One option is to expand local taxing authority on a local basis. While cities currently have the ability to adopt local sales and income taxes, the practical fact is that such attempts have been aggressively opposed n the past by local voters for a variety of reasons. One solution might be state legislation requir- ing each city to propose a local sales or income tax as an alternative to the current mandated tax base elections. Another approach might involve a statewide, local option sales or income tax to be voted on in each city at the same primary or general election. C -17- State and Local Bonding Purpose This section describes the major types of municipal bonds that both the state and local governments may issue, critical elements of the bond process , and the importance of bond financing in Oregon. Several real and proposed changes in Oregon's bond market will affect the state' s potential for financing growth. Recommendations will focus on how the state can improve this potential by increasing the marketability and decreas- ing the cost of local bond issues. Description and Analysis Bonding has traditionally been the major source of financing for public sector facilities and capital improvements. Despite their lower-than-market interest rates, municipal bonds have been especially marketable in Oregon because individual investor's receive a double personal income tax exemption on interest earned (for both federal and state re- turns) . Commercial and corporate investors receive the usual federal income tax exemption. Following is a short summary of the various types of municipal bonds, the process that assigns an interest rate to each issue, and critical elements of the state's bonding practice. 1 . General Obligation ("G.O.") Bonds = The "general obligation" is the pledge of "full faith and credit," which means all unrestricted resources of the Issuer (usually refers to General Fund) . Usually includes the "full taxing power" which consists of a pledge to tax up to the entire "True Cash Value" of the municipality. True' Cash Value ("TCV") . Full market value of all taxable property within the Issuer's boundaries (not "assessed valuation," which is now an artificially . limited valuation) . j -19- k TAX-SUPPORTED G.O. BONDS = Bonds paid entirely from property or other tax levies. e.g. State Department of Higher Education Facilities Bonds ; School District Bonds - LIMITED-TAX G.O. BONDS = The taxing power is limited by statute or charter. e.g. Oregon Veterans Welfare Bonds : limited by Constitution to $2.00 per $1 ,000 TCV; limited by Statute to $0.25 per $1 ,000 TCV MINI-BONDS = Low denomination bonds paid entirely from property or other tax levies and sold by commercial banks and cities directly to citizen investors. G.O. REVENUE BONDS ("DOUBLE BARRELLED") = G.O. bonds which are paid either partly or totally from revenues generated by the project being financed, such as G.O. bonds paid by water system fees and charges , with property taxes available if revenues are insufficient to retire the bonds. If only revenues are used to retire the bonds , the bonds are then referred to as: "self-supporting" or "self-liquidating." e.g. Department of Veterans Bonds : paid entirely from mortgage pay- ments by veterans; Portland Water Bonds : paid entirely from water system fees and charges G.O. IMPROVEMENT BONDS ("BANCROFT BONDS") = Issued primarily by cities and counties to finance special improvements within "LIDS" (Local Improvement Districts) . Individuals who benefit from the improvement are assessed by the city or county for their share of the cost of the project. These G assessment payments are then used to pay off the bonds. -20- 2. REVENUE BONDS = Bond payments are made from revenues , such as service fees and charges , generated by the project being financed. No taxes are levied or pledged as a back-up. NOTE : Straight revenue bonds , except for housing, university or dormitory purposes , cannot be purchased by commercial banks. e.g. Electric Utility Revenue Bonds such as issued by Eugene Water and Electric Board , P .U.D.s (Public Utility Districts) , etc. • MORTGAGE REVENUE BONDS ("HOUSING BONDS") = Revenue bonds paid from mortgage payments or rental payments from housing projects financed by bonds. e.g. State Housing Division Low-income Housing Bonds (note: State bonds issued for the elderly are G.O. Revenue Bonds) • LEASE OR LEASE-PURCHASE REVENUE BONDS = Revenue bonds paid from lease pay- ments made on projects financed by bonds. -• TAX-INCREMENT REVENUE BONDS ("URBAN RENEWAL BONDS") = Revenue bonds paid from monies derived from "tax increment financing," a special application of a portion of taxes levied in urban renewal districts. INDUSTRIAL DEVELOPMENT REVENUE BONDS ("IDBs" or "IDRBs" or "IDRs") _ Revenue bonds issued by a municipality "on behalf of" a private taxable corporation or individual . Bonds are paid from lease payments which the private corporation makes on the facility financed by the bonds (the facility is owned by the municipal Issuers throughout the term of the bonds and then sold to the private coproration for a small sum after the bonds are paid off) . e.g. State Economic Development Revenue Bonds; Port of Portland Industrial Development Revenue Bonds -21- (Note: IDBs may also be backed by a G.O. pledge, such as the State Water Resources Bonds. ) 3. REFUNDING BONDS = Bonds issued to refinance bonds which have not yet matured ("outstanding") . "Advance Refunding Bonds'' are a special type of refunding bonds which are issued prior to the call date. Refunding bonds may be issued to re- finance either G.O. or Revenue Bonds. e.g. State Department of Nigher Education Advance Refunding Bonds (1978) Rating agencies rate the credit worthiness of states or municipalities according to security provided for the debt, their assessed ability to pay back the debt , their overall credit status, and their economic vitality. Based on the rating assigned and current market interest rates, underwriters bid a purchase price for each bond issue which reflects their market risk. The greater the risk, the higher the interest rate to be paid by the state or municipality. Bonds whose underlying security is an un- limited taxing power are more secure than those backed only by system revenues or by a lien on the project itself. These relationships are graphically illustrated below: a, TAX SECURITY PROPERTY SECURITY a' V Revenue Bonds ILI with no Full G.O. Ordinary Underlying Bonds 3� Self-Supporting Security o (Revenue) G.O. Special Lease Bancroft Limited i Assessment Revenue Bonds Tax With Lien Bonds (no G.O.) Industrial Revenue Bonds Source: Rebecca Marshall Financial Counsel -22- In recent years both Oregon' s state and local governments have participated heavily in the public credit market. The amount of state and local debt outstanding increased from $1 .343 billion in 1969-70 to $7.026 billion in 1979-80. The extensive borrowing quadrupled the amount of per capita debt outstandinq , making Oregon the sixth most indebted state in the country. Contrary to national trends, the bulk of Oregon' s public borrowing has been undertaken s at the state level . While the state share of public borrowing across the country was 36.3 percent in 1979-80, the state government accounted for nearly 70 percent of all public borrowing in Oregon. The most rapid rise has occurred in state issuance of general obligation debt, which is secured ultimately by the state's full faith and credit. The annual sale of general obligation bonds by the State of Oregon went from $119.5 million in 1970 to $1 ,290.6 million in 1980. As of January, 1981 , DVA bonds t accounted for 91 .8 percent of all general obligation revenue bonds (usually called self-supporting GO debt) . A report issued by the Bonded Debt Advisory Panel in March 1981 recommended that all state agencies coordinate their sales through the Department of Treasury and that an Oregon Investment Council within the Treasury monitor the state's borrowing practices . Other 1981 legislative changes sought to offset the disruptive effects of the large state bond sales on local issues. These changes included increasing disclosure re- quirements for the local issues, lifting the 10 percent yield ceiling on municipal F bonds, allowing the sale of bond anticipation notes , and permitting the sale of small I F denomination "mini-bonds." I The long-run success of Oregon' s land use planning program is ultimately bound up in the integration of the comprehensive plan with adequately financed capital projects to accommodate current improvement needs and the timing and location of future growth. Until recently, municipal bonds, primarily general obligation bonds, have been the -�3- main source of financing for these capital projects. There are several indications that this source will be either less available or more expensive in the future. Because recently enacted changes in the federal income tax laws will reduce taxes in the upper brackets by 25 percent over the next three years , investing in municipal bonds appears less attractive than in the past. In other words, investors may not be as eager to shelter their income in tax-exempt municipal bonds. With decreased demand, bonds will have to appear more attractive and this means that cities may have to pay higher and higher interest rates. The tax-exempt status of municipal bonds is also under attack from the federal govern- ment. In response to criticism over abuses of the public purpose in issuing certain bonds , Congress passed legislation in 1981 severely restructuring the use of bonds for single-family housing and the current administration is proposing limiting projects eligible for tax-free industrial development bonds. In July 1982, the Senate Finance Committee proposed legislation that would require all taxpayers to pay a federal levy on interest earned from municipal bonds. A separate measure sought to reduce the deduc- tion banks take for their interest costs to purchase and carry tax-exempt bonds . Al - though neither proposal remained in final legislation, the attempt can only add to current uncertainties surrounding municipal bonds. if the proposed 11 percent property tax limitation measure passes in Oregon this November , the state and cities will not be able to issue any general obligation bonds that are secured by property tax revenues , including Bancroft bonds. Other bonds may still be available, but as described in the previous section, they will be viewed as less secure by investors and will carry a higher interest rate. Ultimately, this means Oregon taxpayers will have to pay more for any future capital improvements. Even without the property tax limitation measure, Oregon voters are resisting any tax increases as long as depressed economic conditions and high unemployment continue in -24- the state. Although most Oregon cities have unused debt capacity, bonds to finance capital improvements will probably not be approved if it means any increase in property taxes. Compared to 100 percent approval of all local bond measures in 1979, only 72 percent were successful in 1980 and only 49 percent in 1981 (League of Oregon Cities statistics) . Voter resistance, heavy state investment in the DVA program, the state's poor economy, high interest rates, attacks on bond tax-exempt status, and the property tax limita- tion measure have all succeeded in increasing the uncertainty surrounding Oregon's bond market. On July 30, 1982, Moody's Investor Service, Inc. reduced Oregon's bond rating from AA to Al . Citing Oregon' s poor economy and state government money problems , the bond rating firm concluded that Oregon does not currently fit into a high-quality credit rating. Summary of Issues 1 . Should the state help improve the marketability of local bond issues? 2. How can the state assist local governments in bond financing? 3. What statutory changes could the state make that would help reduce interest rates on local bond issues (especially if GO bonds are eliminated)? Alternative Recommendations 1 . Coordinate state and local bond sales so that the large state offerings do not undercut the market for local sales. (State agencies are currently coordinating sales through the Department of Treasury.) 2. Continue to support the activities of the Municipal Bond Division of the Treasury, which tracks all municipal bond issues in the state, offers courses to public planners and officials on the bond market and the process of issuing municipal Cbonds , and publishes The Oregon Bond Advisor newsletter. The newsletter could -25- be a vehicle for sharing information on state bond sales with local governments so they could improve the marketing of local issues. 3. Resolve constitutional issues involved in the following recommendations and offer as options in the event the 1-1/2 percent property tax limitation measure passes and the local governments can no longer sell "G.O." bonds. a. Offer a state guarantee for local debt obligations whereby the state makes an explicit promise to automatically pick up any shortfall in local resources. Types of state guarantees include bond insurance or backing by the state's full faith and credit. This has the effect of reducing costs to local gov- ernments because of the enhanced marketability of their bonds. The major drawback is that the state could be (and probably should be) selective in how they guarantee local debt. b. An alternative to a 100 percent state guarantee would be legislation that would allow the state to back a portion of a revenue bond , with the other portion coming from rate or service charges. C. Establish a State Bond Bank which, by consolidating a number of smaller local debt issues into a larger bond issue, would reduce transaction costs of marketing the bonds. The drawback is that it also tends to increase the level of "systematic" risk because all issues could be simultaneously exposed to the same regional economic cycles. Some state bond banks have attempted to lessen this risk by backing up the local debt with a state guarantee, a pledge of state taxes , or a moral obligation of the state. 4. The following reocmmendations propose to improve the marketability of local bond issues; particularly if the 1-1/2 percent property tax limitation measure passes and bond options decrease: -26- a. Support legislation to permit and facilitate establishing a debt service re- serve fund for special assessment revenue bonds either by requiring down pay- ments (now prohibited by law) or by commitment of other funds including interest earnings from bond sales. In addition, the ratio of improvement assessment to property value for such bonds might be reduced from the current maximum of 200 percent to a lower ratio in order to make such bonds more attractive. b. Support Federal legislation to allow revenue and "special assessment" bonds to be underwritten by commercial banks. If the property tax limitation measure passes, all bonds will have to be underwritten by investment bankers. Borrowing costs could be higher because of the smaller market availability. C. Review statutes on general obligation bonds. If statutes were changed, a "G.O. Limited Tax Bond" may still qualify under the property tax limitation measure and also be eligible for underwriting by commercial banks. While it would not necessarily reduce higher bonding costs, it might broaden the available market if the property tax limitation measure passes. 5. The state should continue to monitor its entire bond sales activity in order to minimize the impact on local bond issues . Local governments are concerned that this impact results in increased costs (higher interest rates) for their bond issues. 6. Local governments should be authorized to issue revenue bonds without a local vote. However, public notice provisions should be allowed that could trigger public referendum efforts. 7. Consider tax credits for those who buy Oregon bonds specifically dedicated to � . infrastructure purposes such as sewer, water and roads. -27- New Forms of State Assistance i Purpose In addition to the taxation and bonding proposals discussed in the previous sections , exdarts have described other ways that the state might aid in the financing of needed facilities. This section looks at those proposals and their possible application in Oregon. Description and Analysis Two types of new state assistance are possible: financial and technical . Although there are no really "new" financial mechanisms available to rescue state and local governments from the public facilities crisis , there are existing "tools" that can be used more effectively by the public sector. The state is also in a good position to provide technical assistance to local governments. Mark Ferber , Public Finance Specialist from Kidder Peabody and Company, identified the financing possibilities of ''municipal leasing" arrangements at the Joint Interim Task Force hearing on July 14 , 1982. Recent federal tax changes maize possible the sale and leasing back of existing government facilities. The government entity as the lessee, or renter, would lease a public facility or asset to a lessor , often a vendor or a leasing corporation. The main advantage of such an agreement is that the interest portion of payments made to the lessor may be tax-exempt and the resulting interest rate to the government entity may be less than the going market rate. There are several types of leasing arrangements: •. Operating lease arrangements--the lessee has use of the facility or asset in re- turn for regularly scheduled rental payments to the lessor. •• Lease-purchase agreement--a contract that is called a lease, but in substance is a purchase or conditional sale. The lessee makes payments that include both an interest and principal component, and the contract establishes the terms -29- MW under which transfer of ownership to the lessor will take place. The agreements typically contain a fiscal funding or non-appropriation clause which allows the government entity to terminate, without penalty, a lease for which funds are not appropriated beyond the current annual budget. Lessors protect themselves from non-appropriation by charging a higher interest rate than for a guaranteed con- tract term and by including in the contract a non-substitution clause that states the lessee cannot lease or purchase a replacement facility or equipment within a specified time. Sale--leaseback--an arrangement by which a public entity sells property it owns and simultaneously executes an agreement to lease all or part of the property back from the buyer. Using this method, the seller-lessee obtains the full purchase price and still retains use of the property. Leveraged lease arrangements--involves a long-term lender , in addition to a lessor and lessee. The long-term lender provides substantial financing (leverage) to the lessor in return for both repayment of the loan and a security interest in the asset being leased out. Certificates of participation in the loan can then be sold to individual investors who may benefit from tax exemption. Mark Ferber suggested that if the state or cities become lessees, they should earmark any savings realized on leasing arrangements for public facilities ' financing and im- provements. Establishing an adequate public facilities fund would avoid current problems of deferred maintenance. Other financial and technical assistance that could be offered by the state are described as recommendations. Summary of Issues 1 . What other financial assistance may the state provide local governments for the financing of public facilities? -30- 2. What technical assistance may the state provide that would make local government investment more secure and effective? Alternative Recommendations 1 . The state should study the financing mechanism of municipal leasing, including the following considerations : a. if leasing arrangements are cost effective, the state should investigate their use for state facilities and use savings for state or local capital improve- ment projects. b. Establish a state Land and Building Management Authority that is funded by G.O. bonds and that buys municipal leases. C. Offer a state guarantee for municipal lease payments , which might reduce their interest rates. d. Establish a State Reconstruction Bank that would loan funds for local capital improvements and investments, provide subsidies, and/or provide G.O. credit or guarantee. Cities would have to agree to repayment using dedicated user fees or facility revenues. 2. Establish a state "Growth Fund" to be allocated to local governments for the im- plementation of their acknowledged comprehensive plans. The fund could be composed of additional borrowing capacity, direct appropriations, or some combination. 3. The state should encourage greater private investment in public facilities by providing incentives, credits, loan subsidies, or seed money. The City of Eugene, for example, is using community development funds to leverage private loans for downtown rehabilitation and development. When a loan is approved by a private lending institution, the city makes an additional interest-free loan that -3)- effectively reduces the principal and the monthly payments of the first loan. This plan encourages the business person to improve property and facilities and provides the incentive and additional security that encourages a private lender to fund the project. i -32- F GROWTH MANAGEMENT ISSUES Existing Land Use and Urban Policy Purpose The state currently operates a range of agency programs designed to aid the development of the state's urban infrastructure. This section will examine recent trends and pos- sible improvements in the programs. Description and Analysis Concern over possible problems stemming from uncoordinated growth led to the adoption of Oregon's ambitious land use planning program in 1973. This legislation called for the creation of a statewide planning agency, LCDC, to prescribe planning goals , re- quired cities and counties adopt comprehensive plans consistent with the goals , and theoretically established the means for coordinating the related activities of special districts and state and federal agencies. \. In many respects, Oregon' s land use legislation and the statewide planning goals repre- sent at least the foundation of a state policy on growth management and urban develop- ment. Through the establishment of urban growth boundaries, the state seeks to con- centrate future population growth in and around existing urban areas, thereby limiting, or at least controlling, development on resource lands. The goals also seek to control x the infrastructure costs of growth by requiring planning for "a timely, orderly and i efficient arrangement of public facilities and services." While Oregon's land use program may represent a sound first step toward a coordinated urban policy, and probably a better one than most states have taken, there remain serious gaps and inconsistencies. The Oregon 2000 Commission report assessed the situ- ation as follows: CMost Oregonians now Zive in cities. Seventy-five to eighty percent of our popu- Zation growth between now and 2000 is expected to occur within boundaries of i -33- f ; t 4 urban. growth centers. Although these urban growth areas vary widely in physical size and popula.tion, there are common community responsibilities to provide services which are similar in kind if not in ZeveZ and intensity. AZZ of these urban areas are now preparing comprehensive plans to guide their physicaZ growth and economic development under broad goals deveZoped through the state 's Land Conservation and UeveZopment Commission and under ZocaZZy-formulated com- munity goals. WhiZe, coZZectiveZy, these goals provide major guidance to ZocaZ planning and growth, we have found gaps, omissions and possible contradictory state poZicies which thwart or hinder the type and quaZity of urban growth and development stated or impZied in present goals. In short, there is need for a more fully-deveZoped, cohesive and cZear state Urban Policy under which gaps and inconsistencies in ZegisZation and prigl-am can be identified and remedied. Among the "gaps, omissions and possible contradictory state policies" noted by the Oregon 2000 Commission is the nearly total lack of any state regional policy. With the ` possible exception of the "economically lagging areas" program, the report concludes that "no consistent themes in existing policies clearly establis`-. preferred roles, rates of desired growth or priority for receipt of state technical or financial resources among the various regions of the state." (page 65) Indeed , the entire thrust of current state policy, as reflected in the statewide goals, appears to be to accommodate growth wherever the growth wants to be, rather than to redirect growth in a manner that may be more advantageous environmentally and econ- omically to the state. The process for establishing an urban growth boundary under ' Goal 14 is essentially one of estimating long-range population requirements and accommodating them, albeit in a more efficient and compact manner. This process may be better than none, but it does tend simply to reinforce existing "boom or bust" population patterns around the state. Some communities , most prominently in the t_ Willamette Valley, are left to struggle with awesome growth rates that outstrip their -34- financial capacity while others are left with dying economies and under-utilized service capacity. The concept of redistributing growth is fraught with political and legal questions and practical uncertainties. Yet , circumstances would seem to compel that the concept be explored , particularly if Oregon is serious about avoiding the less than desirable growth patterns of other areas of the country. The Oregon 2000 Commission put it as fo11ows : WhiZe this report has taken the general approach that it is practically and most probably constitutionally not possible to limit growth of the state as a whole, it does hold that it is possible to provide for some direction of that growth among and within regions of the state by state-ZocaZ plans and strategies. The concept of limiting urban growth to spec-.fic geographic areas--those within urban growth boundaries--is now a state policy under LCDC. It is not clear, however, what happens when population and deveZopment pressures build up within specific boundaries. Are they really going to provide permanent open space be- tween cities or forever preserve good farm land around urban ares? Time will 1 tell, but perhaps good growth management plans which attempt to influence numerical growth will become strong components of policy to positively achieve intended development patterns. The alternative may merely be phased urban sprawl. Advantages may accrue during the growth period, but the eventual sprawling con- nection of every-expanding growth boundaries could produce the same undesirable results of the faster, less controlled variety of development which we have witnessed in many eastern and California urban areas. t In addition to the question of growth control and redistribution, the Oregon 2000 t Commission report identified t p gaps in current state policy with respect to local i -35- government structure, coordination of state agencies , and taxation. Recommendations dealing with these subjects are presented in other chapters of this report. The LCDC program continues to find itself under attack, and a broad repeal measure is once again on the ballot. Although controversy may be inherent in any new and bold program, there is still a responsibility to analyze criticisms and respond to legitimate ones. The prevailing criticisms of Oregon' s land use program appear to fall within two broad categories--first , that the program is anti-development, or at least an obstacle to. development , and secondly that the program has resulted in an overly rigid and legalistic land use decision making process. The opportunity presently exists to respond to both of these criticisms in a manner that keeps faith with the original aims of the program and also addresses the urban infrastructure problems of Oregon's communities. Oregon' s land use act was designed to have both a conservation and a development component , as evidenced by the very name of the responsible agency and commission. Critics have contended that LCDC has given undue emphasis to the conservation component. The appearance of imbalance, in part , stems from the fact that the con- servation goals are met mainly through the imposition of adequate planning and zoning policies , whereas the development goals are much more a matter of planning implementa- tion. For example, while the agricultural lands goal is largely satisfied through the adoption of EFU zoning, the state' s housing, economic development, and urbanization goals hinge upon the orderly expansion of the urban infrastructure, as envisioned by acknowledged plans. in short , while the conservation element of our land use program may be largely in place, the development challenge lies ahead, and it remains to be seen whether the state will demonstrate an equal commitment to this aspect of the program. Expenditures -36- for planning grants, which were as high as $9,149 million in 1977-79, have now dwindled to $3,552 million for 1981-83. Furthermore, with respect to development , the state has the opportunity to assume a much more positive and mutually supportive role with local governments. Nc amount of additional state mandates or regulation can assure orderly development unless the requisite financial and technical resources and legal structure are in place. Thus , rather than making the process more rigid , the state's current challenge is to help local governments overcome obstacles that may stand in the way of implementing the urban component of acknowledged plans. With respect to the issue of rigidity in state policy, the Oregon 2000 Commission assessed the joint responsibility of state and local officials as follows: In considering such assistance, it is it„portant to emphasize that state involve- ment should not mean state domination or imposition of in=Zexible, uniform methods or procedures. The f000 Co,-mission in its meetings around the state was impressed with the variety of regional differences in growth problems and the number of different approaches being taken to solve them. While there is need for a good statewide effort to provide basic data, information and advice, local and regional i officials believe they are in the best position to combine such knowledge with their own intimate knowledge of local situations to produce the most effective growth management answers. State and local governments have long complained about rigid and irrelevant rules within federal programs. Oregon's state government should avoid these .same criticisms. Responsibility for avoiding such criticism, is two-way, however. Local officials i who feel their region is somehow unique or different should be willing and able i to join with other local governments within that region to clearly identify such differences, f to show haw they affect statewide application o a policy or program, and to specify the changes that should be made to permit a statewide j approach to be more easily and logically applied within their region. The state, -37- through either the ZegisZat've or executive branch, must then be willing to evaZua.te such information objectiveZy and, where reasonable, buiZd fZexibi.Zity into Zaw and adm,"nistrative regulation without sacrifice of Zegitimate statewide goals. This process is more one of attitudes than of formaZ procedures. However, the generaZ Zack of effective institutions to deveZop, communicate and act upon regionaZ goals and solutions unnecessariZy compounds the z;roblem. The process also impZies that when problems are identified by the state, the proposed solutions shouZd be r12-awn cZearZy enough that the solution is not imposed in areas of the state where the problem does not exist. Summary of Issues i i 1 . Are existing state laws and programs really consistent with the aim of encouraging t orderly and efficient urbanization? i 2. What should the state's role be as Oregon's land use program moves from the ! planning phase to the implementation phase? i 3. Should the state institute programs that seek to redistribute growth from areas ' that are overwhelmed by high population growth to those that have a demonstrated economic need and potential to accomodate growth? Alternative Recommendations I 1 . The state should demonstrate the same commitment to urban development issues 1 as it has to resource preservation issues. The commitment should generally take the form of positive financial and policy incentives for local governments to implement acknowledged plans rather than the form of additional state mandates and restrictions which hamper local facility development and leave the overriding F issue--that of financial resources--unaddressed. 2. The legislature should consider amending state law to allow communities, under limited circumstances , to consciously slow or even halt further population growth. Such restrictions would have to be justified through a showing that t further growth would be either inefficient or environmentally unsound. As a -38- } balance, the legislature should institute alternative growth programs that con- sciously seek to redistribute future growth to new cities or other areas of the state. The state] lite towns strategy and alternative regional growth centers program discussed in the Oregon 2000 Commission report are examples of such programs . In all cases, local support should be a precondition to the institution of any growth limits or state growth stimulation program. 3. The state should provide financial and technical assistance for local capital improvement programming . Because of limited experience with such programs and problems in obtaining funding to achieve them, the state should not mandate local capital improvement programs. 4 I F t tY F Y f 1 E f t i -39- i E E 3 Local Government Coordination and Structure Purpose The structure of local govenrment affects how effectively growth is managed and financed. Oregon's constitution charges the state with the responsibility of oversee- ing local government structure. This section will consider ways in which the state might improve the efficiency and coordination of service delivery by local governments. Description and Analysis The legal authority and responsibility for determining the boundaries of local govern- ment has been summarized by the Bureau of Governmental Research and Service as follows . In the constitutionaZ system of the United States, the federaZ ,government does not Prescribe ZocaZ governmentaZ boundaries. It Zacks power to do so, certainZy by direct Legislative fiat. Its action woes, however, infZuence their Location. That infZuence, aZways indirect, and sometimes remote, is often a major factor in where such boundaries are Located by the operation of state and ZocaZ Law. Because area both inside and outside a ZocaZ government unit is affected, the determination of boundaries is basicaZZy a state function and does not come with- in the scope of municipaZ or county "home ruZe. " In a state such as Oragon, where the power of the initiative is reserved to the voters of the state, the boundary- determining power resides in one sense most basicaZZy with those voters. In Oregon, however, they have seZdom exercised that power on a statewide basis. OperationaZZy, therefore, the state's boundary-determining power resides basicaZZy in the state ZegisZature. In early, simpler days the ZegisZature many times fixed LocaZ governmentaZ boundaries by its own direct fiat. Subsequent deZegation of the boundary-determining power under generaZ Laws to certain ZocaZ governments and state instrumentaZities stiZZ Zeaves that power residing uZtimateZy in the ZegisZature. -41- In short , although the state has moved away from dictating the boundaries of individual local governments by direct fiat, the ultimate authority over local government struc- ture remains with the legislature. The structure of local governments is critically important , not only for purposes of planning for growth, but also for purposes of delivering the needed services . Cities, as the traditional and primary provider of urban services , bear the brunt of accomplish- ing the states goal of orderly conversion of developable land to urban uses. Various observers have noted that the state' s archaic and convoluted annexation laws stand in direct contradiction to this goal . In essence, Oregon 's annexation laws allow residents on the urban fringe to block annexation , even though these residents may represent a small fraction of the total community, and even though the annexation may be t^tally consistent with state-acknowledged local plans and state goals. Under- standably, city officials resent being charged by one state law with a responsibility that another state law prevents them from carrying out. The League of Oregon Cities has unsuccessfully sought reform of the annexation laws in several legislative sessions during the last decade. In the 1979 session, the League was joined by the Oregon State Home Builders and 1000 Friends of Oregon in a proposal to tie annexation to acknowledged plans , but the proposal never emerged from its first legislative committee. Cities and special districts are often viewed as competitive, and even warring, governmental entities. From the cities ' perspective, this is true only when over lapping single-purpose districts pose an obstacle to the logical extension of the full range of urban services, a function which the city, as a general purpose unit of government, is best equipped to perform. The Oregon 2000 Commission ably assessed the role of special districts as follows : -42- In examining the role of special districts, it is important to distinguish the type of geographic area they cover. They serve either : (1) rural areas (out- side urban growth boundaries) ; (2) suburban areas within urban growth boundaries; or (3) areas which encompass one or more incorporated cities in a fairly large geographic area. First , those special districts which exist in rural areas may offer the best, and sometimes the only, way to provide area residents and property with needed facilities or services. Rural fire protection districts and irrigation districts are examples. They serve an important role in maintaining and improving the quality of life in rural Oregon. Second are those districts within developing areas around cities and within established urban growth boundaries. Such entities many times overlap in serv- ing the same area as increasing densities of population demand a greater variety of urban services or facilities. At some point , then, it may prove better for the area and people being served to consider replacement of a number of single- purpose districts--each with its own governing board and taxing authority--with one government offering a full range of urban services . This can be accomplished by incorporation--forming a new city, or annexation--becoming part of an existing adjacent city. Third is the situation where solution to multi-jurisdictional problems, which may extend over a large geographic area , may best be provided by special service districts--like the Lane (Eugene-Springfield) Transit District , the Tri-Met Public Transit District or the Metropolitan Service District in the greater Portland area. In addition to extending over jurisdictions of several cities to address broad- based problems, this type of special district may also be particularly well suited i to providing high-cost facilities (e.g. sewage treatment plants) which may require -43- a larger financial base than that provided by any one city. They also have a special role in providing high-cost facilities at a regional scale to ensure uni - formity in the quality of services in the region, and through economies of scale, providing them at lower cost. Under current law, counties, except in the Portland metropolitan area , have the responsi - bility to coordinate local land use planning. In this role, counties are expected to provide the necessary regional perspective in Oregon' s land use program. Many smaller cities have also found county coordinators to be a valuable source of technical assis- tance in completing plans and ordinances. There are, however , some obvious conflicts in the assignment of the coordination responsi- bility. Since many of the important land use conflicts are between cities and counties , counties are hardly in a position to be a neutral arbiter. As the Oregon 2000 Commis- sion observed , "this is like having one of the players in a baseball game also acting as umpire." Furthermore, there is the problem, for many counties, of matching responsibility and geographic territory. The location of county boundaries are more a result of histori- cal and political factors than logical geographic and economic regions of the state. Thus, they are often ill-suited to perform either a regional planning or a service delivery function. While problems with the current structure may be obvious, the alternatives are con- troversial and , in some cases, equally problematic. The Oregon 2000 Commission cited the alternatives of using councils of government , expanding the functions of boundary commissions, transferring local coordination responsibility to LCDC , and permitting establishment of multi-county or regional service districts , but did not fully endorse any particular reform. -44- Issues t 1 . What are the proper roles for cities , counties , and special districts in planning and delivering services for grovwth7 2. Do present annexation latus hinder crderly development within urban growth boundaries, 3. Is the proliferation of special districts and new cities consistent with the state' s land use and urban policy objectives? 4. Are counties the best governmental entity to perform local planning coordination responsibilities? Alterna ive Recommendations 1 . The state should improve the ability of cities to annex land within their urban growth boundaries, consistent with the statewide planning goals and acknowledged comprehensive plans . 2. The state should clarify that creation , annexation and extra-territorial expansion of special districts within the urban growth boundary, and the incorporation of new cities , like annexations to existing cities , must be consistent with the state- wide planning goals and acknowledged comprehensive plans. 3. The legislature should statutorily enact the LCDC policy, recently invalidated by the Oregon Supreme Court , that land within existing cities can be automatically considered urban or urbanizable. -45- State Government Coordination and Structure Purpose If there is an advantage in examining local government structure, it is equally im~ portant to review the state' s organizational relationahips. This section will examine possible deficiencies and inconsistencies in the way that state agencies affecting growth presently operate. Description and Analysis As is the case For local government , the basic organizational structure of state govern- ment may well determine how effective our efforts will be to manage growth. This report has discussed the vast array of state policies and programs that significantly impact growth. What remains to be asked is whether improvements could be made in the coordina- tive mechanisms for carrying out these policies and programs. Many forms of coordination , both formal and informal , are currently in place. These range from simple consultation between agency staffs to the budgeting and oversight role of the Executive Department. Oregon' s land use laws envision a major coordinative function for LCDC with respect to state agencies affecting growth. The LCDC program has functioned to involve st�_ _e agencies in local planning and to require that agencies not violate plans once they are acknowledged. It has been far less successful , however , in terms of resolving conflicts bewteen existing state policies and channeling state resources to reinforce state and local planning objectives . Some have suggested that LCDC ' s state agency coordination function should be strengthened through additional statutory authority and/or direction from the governor, a proposal which may not be politically viable. Other proposed reforms in organizational struc- ture range from the creation of an Office of State Planning within the Executive Depart- r ment or Governor's Office to a new Department of Community Affairs. Rather than en- dorsing any specific structure, the Oregon 2000 Commission recommended the formation of -47- a coordinating group of department heads to advise the Governor and legislature on revisions to state growth policy and related organizational relationships . According to many observors of state government in Oregon , the effort to improve coordination of state programs must be linked with major improvements in the state's basic information system. The Oregon 2000 Commission assessed the situation as follows: Because predicting the future is so difficuZt, the need for soZid up-to-date information is imperative. The 2000 Commission finds state government to be tota.ZZy unprepared to make effective use of information that is available, to deveZop new information that is needed, and to even ensure that co-equaZ state agencies are operating on the same basic assumptions. Oregon stands aZonce among West Coast state governments in not preparing and frequentZy updating demographic and econometric projections of its popzaZation and economy. It has no unit of state government with primary responsibility for coordinating, cataloguing or disseminating information. It can not even ensure that state agencies are basing important decisions affecting budgets and the state 's future growth and development on the same basic information. . . . Oregon state government is deficient in three information areas; demographics, econometrics, and naturaZ resources. In some cases, the problem is a Zack of critical information, e.g. , Location and Limitations of ground water, projections of short- and Long-range economic activity. In other cases it is a Zack of coordination among the providers of data, e.g., scaZe, timing, format. A state or ZocaZ officiaZ, businessman, or interested Oregonian shouZd be abZe to go to one place to either directly obtain necessary information or Learn inhere it can be found. There shouZd not be duptication of information coLZected, and in a state which prides itself on foresight, there shouZd be a commitment to determin- is needed and then seeing that it is available. ing what information -48- wldw Improving ouz, capabi-ZZtr:es to gather, coordinate, anaZJze, and corrvnunicate in- formation wiZZ not be done quickZy because rye have so far to go. It i�iZZ re- quire both executive anc ZegisZctive action and it wTi'Z cost money. First steps can be taken imnedi.ateZj and at ZittZe cost. We do not need a giant integrated, cenqncterized informat- o32 s? s rarrr -oapable of answering aZZ questions about every- thing. On the other hand, new techniques and technoZogies can and shouZd be used when they are more effective and Zess costZy. Improvements have been instituted since publication of the Oregon 2000 Commission re- port , including use of econometric projections for state budgeting purposes. Nonethe- less , experts still cite deficiencies. In testimony to the Joint Interim Task Force on Managing and Financing Growth, Dr. Ed Whitelaw called for more reliable and valid in- formation to guide state and local capital investment planning . He suggested that without sound demographic and economic forecasts, a capital improvement program may be �. no more than a public works ''wish list.'' Whitelaw further pointed out the educational value of more sophisticated information tools that will show voters the true costs of delaying facility maintenance and expansion. One example of a coordinated information system is being implemented in the state of Massachusetts: When the system is complete, it will contain local governments ' financial trans- actions for the past year , and budgeted revenue and expenditures for the coming year. In addition , it will hold each community's most recent demographic, social and economic data ; and information on the services the local governments provide, including employment and physical facilities. Also to be inserted into the data base is information on the history, legal authority, geography, intergovernmental relationships, internal organization, and other characteristics of the state's C communities. -49- Once the data bank is in place, state officials predict that it will provide an overview of local governments' financial condition, letting legislators anticipate the effect of their bills. Other benefits of the sytem will include the ability to measure local governments' relative fiscal stress. Cities and counties will not be the only jurisdictions for which information is gathered, however. Plans call for including data on school districts , municipal utilities, municipal and county hospitals , public retirement systems, special districts and independent state authorities. Where feasible, data will be included as well on standard metro- politan statistical areas (SMSAs) , New England County Metropolitan Areas, U.S. Congressional districts, state senate districts , and state representative districts. Summary of the Issues 1 . What improvements could be made in the organizational structure of state activities related to growth? 2. Does state government currently have an adequate information system to assess and plan for the impacts of growth? Alternative Recommendations 1 . The state should form a Growth Coordinating Council comprised of local elected officials, industry and labor representatives , and state commissioners, whose agencies' activities most closely affect growth and development of the state. This "Growth Coordinating Council" could become the focal point for: .: exchanging information on growth; * developing policies relating to growth problems; * using such policies as guides to devising and implementing programs within areas of each state agency's responsibility; continued discussion, evaluation and necessary revision of state policy or practices affecting the way Oregon is growing. -50- 2. The state should examine improvements in coordination. and Ilissemination of exist- ing information and the implementation of new information sources. Emphasis should be given to forecasting and fiscal impact analysis tools that aid state and local growth management planning. 3. The state should support the provision of technical assistance to local governments. Such assistance is especially critical to support officials in small cities , both volunteer elected and paid staff members if they are to uphold their end of a state- local partnership. A specific example is the consistent uncertainty of continued funding of the Bureau of Governmental Research and Services at the University of Oregon. Part of the instructional budget, the Bureau is constantly placed on the budget chopping block, thus threatening a major source of technical assistance about planning, legal issues , public works , fiscal administration and state- local relations. 4. The state should implement a uniform system of formatting and reporting local government revenue expenditure information. This would save the state (and others) money by increasing the efficiency of reporting and the utility of the information. 5. Examine and remove state mandates that unnecessarily contribute to costs of public facilities' financing. -51- �l s G M E M O R A N D U M TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: JOY MARTIN, ADMINISTRATIVE ASSISTANT DATE: OCTOBER 14 , 1982 f SUBJECT: FEES AND CHARGES REPORT i s i Attached is a table summarizing the planning service fees and charges. Cost estimates are from the worksheets prepared for the f August meeting of the Budget Committee with adjustments to reflect the costs in the Planning Department only, without engineering F costs . Therefore, costs are for the average amounts of time spent by various staff members , plus 30% benefits, 10% materials and services, and 10% overhead. R The proposed rates are to cover costs, and are intended to stream- line sections of the fee structure. The Planning Department helped in deriving variations according to the amount of time normally ; used for each grouping. The comparisons with the other cities illustrates how much the charges vary. This is likely due to different fee structures. e t In doing the analysis it was attempted to determine how many of j each sub-type of fee is collected and for how much revenue. A report form was developed, however completing the form will require searching each file. The report does show that very few developers have submitted applications for more than one service since January, 1982 . These forms will serve as a draft for collecting this information in the future. i JM : dkr r Attachment s i i i b i t O O W O O O O � 0 O O p w a E o Q a 3 W 3 W > m W 3 Da Z 3 w a W a a In > W E w � U a Ll W W as a w a a a w 0 a a a p a s cn W 0 0 W Q a ! z z o w o W w Q w a z O r'" W a U u 0 4 ti a a Q °. a W o a w £ z a 0 oN a c� O cno wo .o a U N Z O Q � T W O O E Ln E- 0 z E H' O In W F Z Q £ C N ,a < w O 0 o H Q W Q Ln o 0 Z Zr)O py IL-3 E O. O p F X N Z W_ N W a £ E Q W a W a U a Z Q O W fl. £ Z W Z0 Q O a x -P. 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V> Z F N E W H Z O O O O Q Q a In Q >- Q - a > O O E E-I E E O W M Z G. w M H 6 a Ga.7 , O E E 0 0 0 O O D E 0 Z a Z O U Ems, N H 0 0 0 0 0 0 Z Z N0 O c 0 m m o O o C 0 0 o a w 4 S E E W m 0 0 C:> a o W a a a E E O W 0 tT 0 0 0 v01 O IOn O lz N x a O w W W Ciy. a W m .-� vl 'v N In r .-1 O w E 0 a W W fE-1 yr r�yr ra v} vl•v>-v> Z w O h Tr n. V y E m m .r Appendix A Title 16 SIGN REGULATIONS Chapters: 16.04 Purpose, Title 16.08 Definitions 16.12 Permits 16.24 Nonconforming Signs 16.28 Removal Provisions 16.34 Hearing Procedures and Exceptions 16.36 Zone Regulations 16.40 Special Types of Signs 16.46 Temporary Signs 16.48 Administration Chapter 16.04 PURPOSE, TITLE Sections: 16.04.010 PURPOSE AND SCOPE. 16.04.020 SHORT TITLE. 16.04.010 PURPOSE AND SCOPE. The City Council finds that to protect the health, safety, property and welfare of the public, to improve the neat, clean, orderly and attractive appearance of the community, to improve the effectiveness of signs in identifying and advertising businesses, to provide for safe construction, location, erection, and maintenance of signs, and to prevent proliferation of signs and sign clutter, and to minimize adverse visual safety factors to public highway travelers, it is necessary to regulate the design, quality of materials, construction, location, electrification, illumination and maintenance of all signs visible from public property or from public rights-of-way. This title shall not be construed to permit the erection or maintenance of any sign at any place or in any manner unlawful under any other ordinance or state or federal law. C 16.04.020 SHORT TITLE. The ordinance codified in this title shall be known as the "Sign Ordinance" of the City of Tigard and may be so cited and pleaded and shall be referred to herein as "this title." 1 Chapter 16.08 DEFINITIONS Sections: 16.08.010 Generally 16.08.020 Area 16.08.030 "A"Board 16.08.040 Bench Sign 16.08.050 Billboard 16.08.060 Business 16.08.065 Building Official 16.08.070 Business of outdoor advertising 16.08.080 Construct 16.08.090 Cutout 16.08.100 Display surface 16.08.105 Electronic Information Sign 16.08.110 Electrical sign 16.08.120 Externally illuminated sign 16.08.130 Face of a building 16.08.140 Free-standing sign 16.08.150 Freeway-oriented sign 16.08.160 Flashing sign 16.08.170 Frontage 16.08.180 Ideological sign 16.08.190 Incidental sign 16.08.200 Incombustible material 16.08.210 Industrial park 16.08.220 Internally illuminated sign 16.08.230 Maintain 16.08.240 Nameplate 16.08.250 Nonstructural trim 16.08.260 Off-premises sign 16.08.270 Outdoor advertising or billboard sign 16.08.280 Person 16.08.290 Plastic material 16.08.300 Premises 16.08.310 Projecting sign 16.08.320 Projection 16.08.330 Reader board sign 16.08.340 Roof sign 16.08.350 Rotating or revolving sign 16.08.360 Sign 16.08.370 Sign structure 16.08.380 Temporary sign 16.08.390 Uniform Building Code 16.08.400 Wall sign 2 16.08.010 Generally. For the purpose of this title, words used in the present tense include the future, the singular number includes the plural, "shall" is mandatory and not directory and "building" includes N "structures" except "sign structures." As used in this title, unless the context requires otherwise, the following words and phrases shall have the meanings set forth in this chapter. 16.08.020 Area. "Area" or "area of a sign" means the entire area within any type of perimeter which encloses the outer limits of any writing, representation, emblem, figure or character. The area of a sign having no such perimeter or border shall be computed by enclosing the entire surface area within a parallelogram or triangle, then computing the area thereof. The area of all signs in existence at the date of adoption of this title, whether conforming or nonconforming, shall be counted in establishing the permitted sign area of all new signs to be allowed for an individual business on a premises. Where a sign is of a three-dimensional or round or irregular solid shapes the largest cross-section shall be used in a flat projection for the purpose of determining sign area. 16.08.030 "A" Board. "A Board" refers to any double faced temporary sign which does not exceed twenty square feet per side. 16.08.040 Bench sign. "Bench sign" includes a bench designed to seat people which carries a written or graphic message. 16.08.050 Billboard. For "billboard" see "outdoor advertising sign," 16.08.060 Business. "Business" includes all of the activities carried on by the same legal entity on the same premises and includes eleemosynary, fraternal, religious, educational or social organizations. "Legal entity" includes, but is not limited to, individual proprietorships, partnerships, corporations, non-profit corporations, associations, or joint stock companies. 16.08.065 Building Official. Officer or designee of the City empowered to enforce the Uniform Building Code. 16.08.070 Business of outdoor advertising. "Business of outdoor advertising: includes the business of constructing, erecting, operating, using, maintaining, or leasing outdoor advertising signs. 16.08.080 Construct. "Construct" includes every type of display in the form of letters, figures, characters, representations. 16.08.090 Cutout. "Cutout" includes every type of display in the form of letters, figures, characters, representations or others in cutout or irregular form attached to or superimposed upon a sign or advertising sign. C 3 16.08.100 Display surface. "Display surface" includes the area made available by the sign structure for the purpose of displaying the advertising or identification message. 16.08.105 Electronic Information Sign. "Electronic Information Sign" includes signs, displays, devices, or portions thereof with lights that may be changed at intermittant intervals by electronic process or remote control. 16.08.110 Electrical sign. "Electrical sign" includes any sign containing electrical wiring. 16.08.120 Externally illuminated sign. "Externally illuminated sign" includes a sign illuminated from an external light source. 16.08.130 Face of a building. "Face of a building" includes all window and wall area of a building in one plane. 16.08.140 Free-standing sign. "Free-standing sign" includes a sign erected and mounted on a free-standing frame, mast or pole and not attached to any building. 16.08.150 Freeway-oriented sign. "Freeway-oriented sign" includes a sign primarily designed to be read by a motorist traveling on a highway designated by the Oregon State Highway Department as a freeway or expressway; specifically, these shall be Interstate 5, and Oregon State Highway #217, and shall not include U.S. Highway 99W. 16.08.160 Flashing sign. "Flashing sign" includes any sign which is illuminated by an intermittent or flashing light source or which is in any other way animated so as to create the illusion of movement without actual physical movement or the illusion of a flashing or intermittent light or light source. Flashing signs do not include electronic information signs. 16.08.170 Frontage. "Frontage" includes the length of the property line of any one premises along a public roadway. 16.08.180 Ideological Sign. "Ideological sign" includes signs which communicate a political, moral, or philosophical comment or religious statement which does not promote any commercial interest or refer specifically to a particular ballot measure to be voted on in the next election. 16.08.190 Incidental sign. "Incidental sign" includes signs advertising or identifying associated goods, products, services or facilities available on the premises, including, but not limited to, j trading stamps, credit cards accepted or brand names. 16.08.200 Incombustible material. "Incombustible material" means any material which will not ignite at, or below, a temperature of twelve E hundred degrees Fahrenheit during an exposure of five minutes and which will not continue to burn or glow at that temperature when tested in accordance with standards established in the Uniform Building Code. I 4 16.08.210 Industrial park. "Industrial park" means a parcel of land which complies with the lot requirements set forth in Seztion 18.52.080 { of the Tigard Municipal Code. F n 16.08.220 Internally illuminated sign. "Internally illuminated sign" includes signs with an internal source of illumination where the light source is not visible from the exterior of the sign. 16.08.230 Maintain. "Maintain" includes to permit a sign, sign structure or part thereof to continue or to repair or refurbish a sign, sign structure or .art thereof. 16.08.240 Nameplate. "Nameplate" includes signs identifying only the name and occupation or profession of the occupant of the premises on which the sign is located. 16.08.250 Nonstructural trim. "Nonstructural trim" includes the moldings, battens, caps, nailing strips and latticing, letters and walkways which are attached to a sign structure. 16.08.260 Off-premises sign. "Off-premises sign" includes any sign including, but not limited to, a painted sign, temporary sign, permanent sign or outdoor advertising sign, which sign advertises goods, products or services which are not sold, manufactured or distributed on or from the premises or a sign which advertises a business or facilities not located on the premises on which the sign is located. 16.08.270 Outdoor advertising or billboard sign. "Outdoor advertising sign" includes a sign constructed, erected and maintained by a person licensed to engage in the business of outdoor advertising and which sign is an off-premises sign supported by a substantial permanent sign structure with a display surface or display surfaces primarily designed for the purpose of painting or posting advertising message thereon at periodic intervals, and where customarily, although not exclusively, the use of the display surface is leased to other persons. Sometimes referred to as "Billboards". 16.08.280 Person. "Person" means individuals, corporations, associations, firms, partnerships and joint stock companies. 16.08.290 Plastic material. "Plastic material" includes those materials made wholly or partially from standardized plastics listed and described in the Uniform Building Code or approved plastics which have been approved by the Underwriters Laboratory for use in construction of electrical signs. 16.08.300 Premises. "Premises" includes a lot or two or more lots on which are constructed or on which are to be constructed a building or a group of buildings designed as a unit. 16.08.310 Projecting sign. "Projecting sign" includes signs other than a wall sign which projects from a building. 5 16.08.320 Projection. "Projection" means the distance by which a projecting sign extends from a building. 16.08.330 Reader board sign. "Reader board sign" includes any sign with changeable copy as message, except electronic information signs. 16.08.340 Roof sign. "Roof sign" means a sign erected upon or directly above a roof or parapet of a building or structure. 16.08.350 Rotating or revolving sign. "Rotating or revolving sign" means any sign, or portion of a sign, which moves in any manner. 16.08.360 Sign. "Sign" includes an advertising sign, outdoor advertising sign, on-premises sign, display, temporary sign, temporary sign display, message, light (other than a device used primarily to illuminate a building or a premises), emblem, device, figure or ; mannequin, painting, drawing, placard, poster or other thing that is designed, used or intended for advertising purposes, or to inform or to attract the attention of the public, and includes, where applicable, the sign structure, display surfaces and all other component parts of the sign. 16.08.370 Sign structure. "Sign structure" includes any structure r which supports or is capable of supporting any sign as described in the Uniform Building Code. A sign structure may be a single pole and may or may not be an integral part of a building. f 16.08.380 Temporary sign. "Temporary sign" includes any sign, "A" board frame, banner, or advertising display which is not permanently t erected or permanently affixed to any sign structure, sign tower, or building and which is not an electrical sign or an internally illuminated sign and does not have changeable message characteristics. i 16.08.390 Uniform Building Code. "Uniform Building Code" means the most recent structural and specialty Oregon Unif orm Building Code as adopted by the Oregon Department of Commerce, and which Unif orm Building Code, by this reference, is incorporated in this title to the extent of specific citations thereof in this title. i 16.08.400 Wall sign. "Wall sign" includes any sign attached to, painted on, or erected against the wall of a building or structure, with i the exposed face of the sign in a plane parallel to the plane of the wall. l Ic 'r i i i 's 1 6 Chapter 16.12 PERMITS Sections: 16.12.010 PERMITS REQUIRED 16.12.020 APPLICATION 16.12.030 FEES 16.12.040 INSPECTIONS 16.12.050 EXEMPTIONS 16.12.060 REPAIR, MAINTENANCE, AND CHANGE OF COPY OF LAWFUL SIGN 16.12.010 PERMITS REQUIRED. No sign shall hereafter be erected, re-erected, constructed, altered or relocated within the city limits except as provided by this title, and a permit for the same has been issued by the Building Official. A separate permit shall be required for a sign or signs for each business entity and a separate permit shall be required for each group of signs on a single supporting structure. A separate permit shall be required when it is proposed to remove a sign from its supporting structure for its repair and maintenance. See Chapters 16.24 and 16.28 Non-Conforming Signs and Removal Provisions. In addition, an electrical permit shall be obtained for all illuminated signs, from the enforcing agency, subject to the provisions of the State Electrical Code. 16.12.020 APPLICATION. Application for sign permits shall be made in writing upon forms furnished by the Building Official. The application shall show the location by street and number of proposed sign and the name and address of the owner and sign contractor or erector. The following information shall accompany the application: (1) A minimum of two copies of plot plans, drawn to scale, and a scale drawing of the sign. The plot plan shall indicate the location of the sign, all buildings, property lines, existing signs, streets, driveways and overhead power lines on the premises. The plot plan shall show the approximate location of the neighboring signs and buildings within one hundred feet on either side of the subject premises. (2) The scale drawing of the sign shall show sign dimensions, the colors, materials, height above ground, source and intensity of any illumination and the construction showing size of footings, anchorages, and welds. (3) The Building Official may require engineers calculations for sign construction, anchorage and footing requirements, to meet wind resistance and seismic forces, all in conformance with the requirements of the Uniform Building Codes. All sign structures on or near a building shall conform to the State Fire Life Safety requirements of the building, structure or area where it is erected. (4) All electrical illuminated signs shall bear the Underwriters Laboratory label or equivalent. 16.12.030 FEES. Each applicant for a sign permit as a condition precedent to granting of such permit, shall pay to the city with respect to the proposed construction, alteration or relocation of a sign for j which a permit is required as follows: 7 Sign Area Permit Fee 0 - 25 square feet $10 25 - 100 square feet 25 100 square feet and over 25 plus $10 for each additional 100 square feet or fraction thereof Maximum permit $100 - Re-inspection 10 Temporary sign (ea. sign) --- 10 Planning Commission Review Fee 25 Subsequent fees and amendments to fee schedules shall be changed by City Council by resolution. All permits shall expire within ninety days of issuance when it has been determined by the Building Official that no work has been done on the work authorized by said permit. Such permit shall be renewed, prior to expiration date, for up to an additional ninety day period without additional charge when requested in writing by the applicant to the Building Official. This renewal option shall not apply to any action granted by the City on non-conforming signs. 16.12.040 INSPECTIONS. (1) General. All construction work for which a permit is required shall be subject to an inspection by the Building Official. A survey of the lot or proposed location for sign erection may be required by the Building Official to verify compliance of the structure with approved plans. Neither the Building Official nor the jurisdiction shall be liable for expense, or other obligations, entailed in the removal or replacement of any material required to allow inspection. (2) Inspection requests. It shall be the duty of the person doing the work authorized by a permit to notify the Building Official that such work is ready for inspection. The Building Official. may require that every request for inspection be filed at least one working day before such inspection is desired. (3) Required inspections. Reinforcing steel or structural framework of any part of the proposed structure shall not be covered or concealed without first obtaining approval of the Building Official. (A) Foundation Inspections shall be made after all required excavations, form work, bolt settings are completed and ready to receive concrete. (B) All anchorages shall be left exposed for inspection. (C) Electrical inspection shall be made by agency issuing electrical permits. (D) Final Inspections. Final inspection shall be called for by the applicant when all work is completed. This inspection shall cover all items required by the Building Official under State law or City ordinance such as the locations, landscaping if required and general compliance with the approved plans and requirements of this title. 8 16.12.050 EXEMPTIONS. (A) The following signs and operations shall not require a sign permit but shall conform to all other applicable regulations of this title and the provisions of subsection B of this section: (1) Signs advertising exclusively the sale, rental or lease of premises on which the signs are located; (2) Memorial signs or tablets, names of buildings and dates of erection, if either cut into any masonry surface or constructed of bronze or other incombustible material; (3) Signs denoting the architect, engineer, contractor, and similar information concerning a subdivision or development and placed on the construction site; (4) Signs denoting one time clearance sales of household goods (e.g. a garage sale); (5) Signs promoting or opposing a candidate or measure in a specific election; (6) Ideological signs. (B) All signs exempt from permit requirements under subsection (A) of this section shall meet the following requirements: (1) The sign shall be erected on private property with the consent of the lawful possessor of the property and shall not be placed on utility poles or in the public right-of-way. (2) The total area of signage per parcel shall not exceed 12 square feet in residential zones and 32 square feet in other zones, regardless of the number of signs. (3) At least one sign shall be permitted per parcel of land; additional signs on such parcel shall be spaced at least 50 feet apart in residential zones and 30 feet apart_ in nonresidential zones. (C) Signs exempt from permit requirements under Subsection (A)(1), (3), (4), and (5) shall be removed within 10 days from the end of the event displayed. Thus, signs under Subsection (A)(1) shall be removed 10 days from sale, rental or lease. Signs under Subsection (3) shall be removed within 10 days of completion of construction. Signs under Subsection (A)(4) shall be removed within 10 days of the end of the clearance sale. Signs under Subsection (A)(5) shall be removed within 10 days of the subject election. �In lieu of a sign permit, the person placing such signs shall either eposit cash or post a corporate surety bond in a form approved by the City Attorney and made in favor of the City in an amount determined to assure payment of the costs of removal, so as to insure removal of such signs. r-'--r 16.12.060 REPAIR, MAINTENANCE, AND CHANGE OF COPY OF LAWFUL SIGN The sign permit provisions of this title shall not apply to repair, maintenance, or change of copy (including, but not limited to the changing of a message on a sign specifically designed for the use of replaceable copy. All other provisions of this title shall apply. The exemption provided by this section shall not be applicable to unlawfully erected or maintained signs. 9 Chapter 16.24 NONCONFORMING SIGNS Sections: DEFINED - CONTINUANCE 16.24.010 - EXCEPTION 16.24.020 CONTINUOUS 16.24.030 LOCATED ON P REL�CATIONSFS NOKE REPLACEMENT 16.24.040 ALTERATION, .24.050 TYPES REQUIRING CONFORI`'�CE WITHIN NINETY DAYS OF 16 TITLE' S EFFECTIVE DATE* provided in this chapter. , CONTINUANCE. Except as P 77-89 16.24.010 DEFINED 1978, according to Ordinance No- but signs i:l existence on March 20� Provisions of this title, not conform to the P compliance with all and No. 78-16, which do erected or maintained in which were constructeshall be regarded as non-conforming signs which may previous regulations, 1988 (ten years after date of ordinance)• be continued until March 20, ns in existence on January 11, EXCEPTION• Sig but which 16.24.020 CONTINUANCE to the provisions of this title, previous conform compliance with all 1971, which do not and could be continued were constructed, erected or maintained in csmgns which were regarded as non-conforming 1972. All such signsNo. regulations, of ten years from January Ordinance for a period compliance with the standards in 11, 1981 are were not brought into comp ranted by January 77-89 and No. 78-16 and the extensions g now in violation of this title. Signs located on �. TO CITY. which do not 4.030 LOCATED ON PRE`4ISE of ter E� ry 11, 1971, into 16.2 into he City shall be brought premises annexed provisions of this title, r after the the P within a period of ten years comply with title compliance with this effective date of the annexation. REPLACEMENT- Any sign which is RELOCATION1. OR be brought 16.24.040 ALTERATION, re laced st►a11 immediately except the altered, relocated or P this title, a structurally all of the provisions of from the site to into compliance with n on site or away for normal repairing and restoration of a sig sign structure any part of a sign or in status- maintenance condition Permitted without loss of non-conform g maintenance shall be P DAYS OF TITLE'S 050 TYPES REQUIRING CONFORMANCE WITHIN NINETY this title 16.24• ns in existence on the effective date of use of par DATE• Sig ulating flashing signs; EFFECTIVE with provisions reg revolving signs; flags, which do not comply beacons; rotating and or incidental or rotating lights; (or temporary spotlightsor strings of lig days from the effective banners, streamers conf orm within ninety signs) shall be made to date of this title. 10 Chapter 16.28 SIGN REMOVAL PROVISIONS Sections: 16.28.010 ABANDONED SIGNS All signs erected in violation of the requirements of this title from the effective date of this ordinance shall be removed immediately by the owner or erector. If the erector or owner does not bring the sign into compliance or remove it by the time noted by the Building Official's notice to remove, the erector or owner may be cited into court under TMC 16.48.030. 16.28.010 ABANDONED SIGNS. Any person who owns or leases a sign shall remove such sign and sign structure when either the business that it advertises has discontinued business in the city or the business that f it advertises is no longer conducted in or upon the premises upon which such sign is located. If the person who owns or leases such sign fails to remove it as provided in this section, the Building Official shall give the owner of the building, structure or premises upon which such d sign is located, sixty days written notice to remove it. If the sign has not been removed at the expiration of the sixty days notice, the Building Official or his duly authorized representative, may remove such sign at cost to the owner of the building, structure or premises. Signs which the successor to a person's business or business location agrees to E maintain as provided in this title need not be removed in accordance with this section. Cost incurred by the Building Official, or his duly { authorized representative, may be made a lien against the land or ' premises on which such sign is located, after notice and hearing and may be collected or foreclosed in the same manner as liens otherwise entered in the liens docket of the City. i 11 ill ill le! ill 111111111; in 1 fi i s e € } i i 11 MEER— s Chapter 16.34 HEARINGS PROCEDURES AND EXCEPTIONS Sections: 16.34.010 APPLIABILITY 16.34.020 LIMITATION ON SEEKING PLANNING COMMISSION HEARING; STAY 16.34.030 HEARING PROCEDURES 16.34.040 EXCEPTIONS 16.34.050 EXPIRATION OF EXCEPTION WHEN UNEXERCISED z 16.34.010 APPLICABILITY. The following persons may, upon payment of the appropriate fee, be heard by the Planning Commission under TMC Section 18.84.050(b) and related sections: (1) Any person who has been ordered by the Building Official to E remove a sign, alleged to be in violation of this title; i (2) Any person whose permit to erect or alter a sign has been refused or revoked under this title; (3) Any persons seeking an exception from the provisions of this title; f (4) Any persons adversely affected by a determination of nonconformity by the Planning Director or Building Official under Chapter 16.24 of this title; (5) Any person otherwise adversely affected by a determination made { under this title. 16.34.020 LIMITATION ON SEEKING PLANNING COMMISSION HEARING; STAY. No hearing before the Planning Commission shall be gran--t-e—CF from an order or determination under TMC Section 16.34.010(1), (2), (4) and (5) unless an application be filed within 10 days of such order or determination being made known to the person seeking review, and unless that person be substantially affected or aggreived by the order. (2) Application for hearing shall not stay the action of the Director or Building Official unless the applicant requests a stay and after appropriate notice and hearings, the Building Official determines that specific public safety considerations outweigh the delay of the action for the hearing and review process. 16.34.030 HEARINGS PROCEDURES. Except as otherwise specifically provided in this title, the provisions of the TMC Chapter 18.84 shall govern hearing procedures under this title. t E 12 V 16.34.040 EXCEPTIONS The Planning Commission or, on review, the Council may grant exceptions to the requirements of this title, when the applicant demonstrates that, oweing to special or unusual circumstances relating to the design, structure, or placement of the sign in relation to other structures or land uses or the natural features of the land, the literal interpretation of this title would interfere with the communicative function of the sign without corresponding public benefit in terms of the values set forth in TMC Section 18.59.010. i 16.34.050 EXPIRATION OF EXCEPTION WHEN UNEXERCISED. When the Planning Commission or, in the case of review, the City Council) approves an exception the rights thereby given to the applicant shall continue to exist and to belong to the applicant or any other owner of I the land for a period of one year from the date of final approval. If, 6 at the expiration of one year from the date of approval, construction of i the structure or initiation of the use giving rise to the need for the i exception has not begun, the rights given by the exception approval shall terminate without further action by the City, the Planning Commission, or the City Council. Said rights shall also terminate at or after the expiration of one year from approval if, though commenced within one f year, construction ceases and is not resumed within sixty days. F 13 f t k f E 2 t E t i 5 l i' I t�E l FSFIRImmot CHAPTER 16.36 ZONE REGULATIONS Sections: 16.36.010 GENERALLY 16.36.020 SINGLE FAMILY OR itESIDENTIAL ZONES 16.36.030 MULTIFAMILY RESIDENTIAL ZONES 16.36.040 COMMERCIAL AND INDUSTRIAL ZONES 16.36.050 COMMERCIAL PROFESSIONAL ZONES 16.36.060 OTHER REQUIREMENTS 16.36.010 GENERALLY. Except as provided in this title, no person shall install or maintain any sign in the City in the zones listed in the following sections. Reference to zones are those established by or pursuant to the Community Development Code. 16.36.020 SINGLE FAMILY OR RESIDENTIAL ZONES. No sign of any character shall be permitted in an R-5, R-7, R-10, R-15, R-20 or R-30 zone except the following: (1) Nameplates. Sign bearing only property numbers, names of occupants of the premises or other identification of the premises not having a commercial connotation not exceeding a combined area of four square feet. (2) Real Estate Signs. One on-site temporary sign for each street frontage offering the premises for sale, lease or inspection by the public provided that the total area of such sign does not exceed six square feet in area. Such signs may also be modified to indicate that the property has been sold. (3) Permanent subdivision identification signs. One ground sign, at each entry point to the subdivision from the public right-of-way, with the site properly landscaped, denoting the development name and not exceeding thirty-two square feet in area. Illumination may be approved as long as it does not create a public or private nuisance, as determined by the Planning Director considering the purpose of the zone. (4) Real estate directional signs. Temporary real estate signs advertising an open house and located off the premises, limited to a sign area of six square feet and a maximum dimension of four feet may be erected and maintained, provided the display of such sign shall be only during those hours the property is available f or inspection. No other off-premises directional signs shall be allowed. No permits are required for such signs, but the Planning Director may establish reasonable rules and regulations to prohibit sign clutter, erection of unsafe signs, or other problems in connection with the erection of real estate directional signs. Such rules and regulations shall be on file with the City Recorder. (5) ( Free-standing signs for commercial use in residential (and multifamily zones shall be limited to 16 feet in height and 65 square I feet in area per sign face. (B) Religious assemblies and educational institutions are permitted to have reader boards but not in excess of the allowable sign area. 14 4 CHAPTER 16.36 ZONE REGULATIONS Sections: 16.36.010 GENERALLY 16.36.020 SINGLE FAMILY OR RESIDENTIAL ZONES 16.36.030 MULTIFAMILY RESIDENTIAL ZONES 16.36.050 COMMERCIAL AND INDUSTRIAL ZONES 16.36.050 COMMERCIAL PROFESSIONAL ZONES 16.36.050 OTHER REQUIREMENTS 16.36.010 GENERALLY. Except as provided in this title, no person shall install or maintain any sign in the City in the zones listed in the following sections. Reference to zones are those established by or pursuant to the Community Development Code. 16.36.020 SINGLE FAMILY OR RESIDENTIAL 'ZONES. No sign of any character shall be permitted in an R-5, R-7, R-10, R-15, R-20 or R-30 zone except the following: (1) Nameplates. Sign bearing only property numbers, names of occupants of the premises or other identification of the premises not having a commercial connotation not exceeding a combined area of four square feet. i (2) eeal Estate Signs. One on-site temporary sign for each street frontage offering the premises for sale, lease or inspection by the public provided that the total area of such sign does not exceed six square feet in area. Such signs may also be modified to indicate that the property has been sold. (3) Permanent subdivision identification signs. One ground sign, at each entry point to the subdivision from the public right-of-way, with the site properly landscaped, denoting the development name and not exceeding thirty-two square feet in area. Illumination may be approved as long as it does not create a public or private nuisance, as determined by the Planning Director considering the prupose of the zone. (4) Real estate directional signs. Temporary real estate signs advertising an open house and located off the premises, limited to a sign area of six square feet and a maximum dimension of four feet may be erected and maintained, provided the display of such sign shall be only during those hours the property is available for inspection. No other off-premises directional signs shall be allowed. No permits are required for such signs, but the Building Official may establish reasonable rules and regulations to prohibit sign clutter, erection of unsafe signs, or other problems in connection with the erection of real estate directional signs. Such rules and regulations shall be on file with the City Recorder. (5) (A) Free-standing signs for commercial use in residential(and multifamily zones shall be limited to 16 feet in height and 65 square feet in are per sign face. (B) Religious assemblies and educational institutions are permitted to have reader boards but not in excess of the allowable sign area. 15 (C) Wall Signs. Wall signs shall not exceed five percent of the front wall area and not be permitted on side or rear wall. 16.36»030 MULTIFAMILY RESIDENTIAL ZONES. No sign shall be permitted in an A-12, A-20, A-40, A-70 80PD zone except the following: (1) Permanent residential nameplates identifying the premises. Total signing on a premises shall not exceed one square foot of area per dwelling unit. (2) Incidental signs. Such signs shall only be permitted when attached to a permanently affixed sign structure or to the wall of the building. t s (3) Real estate signs. One outside sign offering the premises for sale providing that the total area of such sign does not exceed twelve square feet. Such signs may be modified to indicate that the property has been sold. (4) Nonre idential signs. One illuminated or non-illuminated sign not exceeding�tweive square feet in area identifying any nonresidential use permitted in a multiple family residential zone, if such use has been approved under the conditional use process. E (5) Real estate directional signs, free standing and wall signs shall be the same as paragraph 4 and 5 of Single Family residential zones. 16.36.040 COMMERCIAL AND INDUSTRIAL ZONES. C-3, C-3M, C-4, C-5, and t M-2, M-3 and ri-4 industrial zones: f Free-standing signs shall have certain limitations and conditions when permitted on properties zoned commercial and industrial. One multifaced, free-standing sign identifying the principal goods, products, i facilities or services available on the premises, shall be permitted on the premises, subject to conditions and limitations as stated herein. A readerboard assembly may be an integral part of the free-standing sign. 1 Free-standing signs. r Area Limits. The maximum square footage of signs shall be seventy square feet per face or a total of one hundred forty square feet for all sign faces. No part of any free-standing sign shall extend over a i property line into public right-of-way space. j Area Limit Increases. The sign area may be increased one square foot for each lineal foot the sign is moved back from the front property line the sign is adjacent to. If the street is curbed and paved the measurement may be taken from a point which is fifteen feet from the pavement. This increase in sign area is limited to a maximum of ninety square feet per face or a total of one hundred eighty square feet for all i faces. Height Limits. Free-standing signs located next to the public right-of-way shall not exceed twenty feet in height. Height may be increased one foot in height for each ten feet of setback from the property line or a point fifteen feet from the edge of pavement whichever is less to a maximum of twenty-two feet in height. 16 Wall Signs. Allowable Area. Wall signs, including illuminated reader boards, may be erected or maintained but shall not exceed in gross area fifteen ` percent of the building frontage occupied by the tenant. Wall signs may not project more than eighteen inches from the wall or extend above the wall to which they are attached. In buildings where one or more tenant(s) occupy a portion of a building which does not include any portion of an exterior wall having exposure to a public street, allowable wall sign area will be computed in the following manner: each tenant not having building frontage may have a wall sign on the wall having street exposure (front wall) provided it does not exceed in sign area that portion of sign area permitted that front wall tenant having the smallest proportion of allowable sign area. In this type of building the allowable proportion of front wall sign area shall be computed as fifteen percent of the total building face. A wall sign program shall be established for all multi-tenant buildings, no new permit shall be issued until such a program is established. On pre-existing buildings, each new tenant will adhere to the established program. If it is determined under the design review process that the wall sign's visual appeal and overall design quality would be served, an additional fifty percent of the allowable sign area may be permitted. No copy will be permitted, however, in the additional area permitted. For purposes of this subsection, "copy" includes symbols, logos, and letters. . Painted Signs. Wall signs painted directly onto the wall surface shall not exceed in gross wall area fifteen percent of the face of the building they are painted upon, and the vertical dimension of the sign cannot exceed twenty percent of the height of the wall. 16.36.050 Commercial-Professional Zone (CP) Signs Permitted. (1) There shall be not more than one square foot of sign area for l each one hundred square feet of floor area within the building or buildings to be identified. All signs shall not exceed fifteen square feet per side or a total of thirty square feet for all sign faces if both faces are used. ! 1 t (2) No sign shall project above the roof line or extend over a public sidewalk or right-of-way. All faces of signs shall be parallel to the face of the building upon which the sign is located and to which the sign pertains. (3) Signs may be painted or otherwise applied directly to a wall providing such sign is an integral part of building design and approval is obtained for such sign under the design review process. i (4) No billboards shall be permitted. E (5) Free-standing signs designating a particular project site or € building may be permitted in lieu of building-mounted signs subject to specific approval under the design review process. i i € 17 k F Signs in a planned development district for the specific purpose of site identification, building identification, tenant identification and traffic direction may be permitted in such planned development district as approved in the general plan subject to approval by the Planning Director, providing that an integrated sign theme is carried out compatible with the overall development and consistent with the approved general plan and program. 16.36.060 Other Requirements. If it is determined under the design review process that the sign's visual appeal and overall design quality would be served while maintaining the intent and purpose of this title, an additional fifty percent of the allowable sign area and twenty-five percent of sign height may be permitted. No copy will be permitted in the additional area or height. For purposes of this subsection the word "copy" includes symbols, logos, and figures, as well as letters. Each free-standing sign shall be surrounded by an area set aside to protect the sign from vehicles negotiating in the parking area of the business to which the sign relates, and the area set aside shall be landscaped. The size and shape of the area set aside and the landscaping shall be represented on the plot plan required by permit and shall be subject to the review and control of the Planning Director or his agent, under the design review process. On existing sites where a landscape island is not feasible, the minimum clearance between the lowest portion of a free-standing sign and the ground shall be fourteen feet in any vehicle maneuvering area. No free-standing sign, nor any portion of any free-standing sign, shall be located or project over any portion of a street, sidewalk or other public right-of-way or property unless an exception has been granted. When a premise contains more than a single tenant but is not defined as a shopping center, the provisions of a free-standing sign shall take into consideration the need for providing a signing system which is harmonious in appearance and legible. The building owner shall provide, at his own expense, a common support for all tenant signage. Up to an additional fifty percent of sign copy area may be permitted under the design review process so as to adequately identify the separate tenants when determined that the increased sign area will not deter from the purpose of this title. Shopping centers or industrial parks, defined as areas of not less than eight business units and consisting of not less than four acres, shall establish a single signing format. The sign shall include the complex name and street number. Up to an additional fifty percent of sign area may be permitted under the design review process to adequately identify the complex when determined that the increased sign area will not deter from and purpose of this title. This increase should be judged according to unique identification needs and circumstances which necessitate additional area to make the sign sufficiently legible. When a shopping center or industrial park has more than one main entrance on separate frontages, a second free-standing sign may be allowed under the design review process. The two allowable signs shall face separate frontages and are not intended to be viewed simultaneously. 18 Chapter 16.40 SPECIAL TYPES OF SIGNS t Sections: 16.40.010 FLAGS, BANNERS, AND SIMILAR ITEMS 16.40.020 PUBLIC UTILITY SIGNS AND SIGNS REQUIRED BY LAW 16.40.030 SIGNS NOT DESIGNED TO BE VIEWED FROM ANY PUBLIC STREET OR PUBLIC RIGHT-OF-WAY 16.40.040 CERTAIN SIGNS PROHIBITED 16.40.050 FLASHING SIGNS AND SIGN ILLUMINATION 16.40.060 OUTDOOR ADVERTISING SIGNS 16.40.070 BENCH SIGNS 16.40.010 FLAGS, BANNERS, AND SIMILAR ITEMS (1) Prohibited Display of Flags and Banners. It is a violation of this article to erect or maintain strings of pennants, banners or streamers, festoons of lights, clusters of flags, strings of twirlers or propellers, flashing or blinking lights, flares, balloons, and similar devices of carnival character. Flags and pennants not prohibited are: (A) National, state, and institutional flags properly displayed; (B) Seasonal decorations and generally recognized holidays; (C) Streamers and pennants, used for one week only to call attention to grand opening of a new business. 16.40.020_ PUBLIC UTILITY SIGNS AND SIGNS REQUIRED BY LAW. Nothing in this title shall prevent the erection, location or construction of ; signs on private property where such erection, construction or location is required by any law or ordinance nor shall any public agency or utility be prohibited from erecting signs on private property when otherwise permitted. 16.40.030 SIGNS NOT DESIGNED TO BE VIEWED FROM ANY PUBLIC STREET OR PUBLIC RIGHT-OF-WAY. Nothing in this title shall prevent the erection, location or construction of directional or instructional signs on private property when such signs are solely designed to direct or to guide or to instruct pedestrians or vehicular traffic while on the parcel of real property on which the signs are located. No sign permit or fee shall be required for such signs. 16.40.040 CERTAIN SIGNS PROHIBITED. (1) Unsafe signs or improperly maintained signs. No sign shall be constructed, erected or maintained unless the sign and sign structure is so constructed, erected and maintained as to be able to withstand the wind, seismic and other requirements as specified in the Uniform Building Code. No sign shall be constructed, erected or maintained in violation of the maintenance provisions of this title. (2) Signs at intersections. No sign shall be erected at Intersections of any streets in such a manner as to materially obstruct free and clear vision nor shall any sign be erected at any location where, by reason of the position, shape or color, it may 19 i interfere with, obstruct the view of, or be confused with, any authorized s traffic signal or device; nor shall any sign be erected which makes use of the word "stop", "look", "danger", or any other similar word, phrase, symbol or character in such manner as is reasonably likely to interfere with, mislead or confuse motorists. The thirty foot, two sided triangle of safety shall be observed. (3) Obscenity. No sign shall bear or contain statements, words or pictures in which the lominant theme of the material, taken as a whole, appeals to the prurietz- interest in sex or is patently offensive because it affronts the contemporary community standard relating to the description or representation of sexual material which is utterly without redeeming social value. ' k' (4) Obstructing signs. No sign or sign structure shall be constructed in such a manner or at such a location that it will obstruct access to any fire escape or other means of ingress or egress from a building or any exit corridor, exit hallway or exit doorway. No sign or supporting structure shall cover, wholly or partially, any window or f doorway in any manner that it will substantially limit access to the building in case of fire. k (5) No off-premises sign shall be permitted in any commercial or t industrial zone, except outdoor advertising signs, as regulated in other parts of this title. Off-premise signs may only be approved by the Planning Commission through the exception procedure established by t Section 16.34.040 of this title. (6) Strings of bare lights shall not be constructed, erected or x maintained within view of any public street or public right-of-way. This subsection shall not apply to lighting displays as described in 16.40 (1)(B)• (7) Roof signs of any kind are prohibited, including temporary signs. 16.40.050 FLASHING SIGNS A14D SIGN ILLUMINATION. f S (1) No exposed reflective-type bulbs, strobe lights, rotary beacons, par spots, zip lights or similar devices shall be permitted. No exposed incandescent lamp which exceeds twenty-five watts shall be used on the exterior surface of any sign so as to expose the face of such bulb or i lamp to any public street or public right-of-way. (2) The surface br{ghtness of any sign shall not exceed that produced by the diffused output obtained from eight hundred milliampere fluorescent light sources not closer than eight inches on center. 16.40.060 OUTDOOR ADVERTISING SIGNS. Outdoor advertising sign regulations shall e as follows: tE (1) Zones Permitted. Outdoor advertising signs shall be permitted E only in a C-3 commercial zone or M-2, M-3, and M-4 industrial zones. 20 s (2) Height. The maximums. ;;eight of an outdoor advertising sign shall not exceed thirty-five feet from the ground level at its base. (3) Size. (A) The maximum sign dimensions of an outdoor advertising sign shall be twelve feet in height and twenty-five feet in length (excluding supports and foundations) or a total maximum sign area of three hundred square feet per face. (B) Outdoor advertising signs may be increased in area to fourteen feet in height and forty-eight feet in length or a total maximum sign area of six hundred seventy-five square feet per face where permitted as freeway-oriented signs. (C) On freeway-oriented signs, cutouts may project beyond the display surface and may add up to one-third additional area of permitted display surface and further may extend five and one-half feet above, four feet below or two feet to either side of the display surface, provided that the thirty-five foot maximum height limit is not exceeded by such cutouts. (4) Locations Permitted. (A) Outdoor advertising signs shall only be permitted to locate on and orient to US Highway 99W (Southwest Pacific Highway), Oregon State Expressway No. 217, and Interstate Freeway No. 5. (B) Outdoor advertising signs shall not have more than one display surface facing in the same traffic direction on any one premises. For the purpose of this provision and for the purposes of applying the spacing limitations or density limitations which follow, a single outdoor advertising structure on which two display surfaces are attached back-to-back shall be considered as one outdoor advertising sign and with one display surface facing one traffic direction. (5) Outdoor advertising signs shall not be located within three hundred feet or another outdoor advertising sign on the opposite side of the street or highway or within five hundred feet of another outdoor advertising sign on the same side of the street or highway• For purposes of applying this limitation, distances shall be measured as a radius from a sign. Where two or more signs are in violation of these spacing provisions, the first lawfully constructed, erected and maintained shall be permitted to remain. (6) Outdoor advertising signs shall have all metal structures; provided, however, that the display surface or display surfaces and the stringers use for the support of the display surfaces together with cutouts may be made of other materials. (7) Outdoor advertising signs are not permitted as roof signs. I f E 21 15.40.070 BENCH SIGNS. Bench signs shall only be permitted at designated transit stops in commercial, industrial, and multifamily zones E where no bus shelter exists. There shall be no more than one bench sign per allowable transit stop. Placement of the bench sign shall not interfere with pedestrian traffic or traffic vision. Application for a bench sign shall include the signature of the affected property owner and proof of liability insurance. Maintenance - standards generally of outdoor advertising or billboard signs. All signs, together with all of their supports, braces, guys and anchors shall be kept in good repair and shall be maintained in a safe condition. All signs and the site upon which they are located shall be maintained in a neat, clean and attractive conditions. Signs shall be kept free from excessive rust, corrosion, peeling paint or other surface deterioration. The display surfaces of all signs shall be kept neatly painted or posted. 22 MF Chapter 16.46 TEMPORARY SIGNS Sections: 16.46.010 AUTHORIZATION. 16.46.020 ISSUANCE AUTHORITY. 16.46.030 REQUIRED CONDITIONS. 16.46.010 AUTHORIZATION. The Building Official shall be empowered to k authorize temporary signs not exempted by Section 16.12.050 of this title. The Building Official shall attach such conditions to the issuance of a permit for a temporary sign as may be necessary to assure discontinuance of the use of the sign in accordance with the terms of the authorization, and to assure substantial compliance with the purpose of this title. 16.46.020 ISSUANCE AUTHORITY. (1) The Building Official may issue temporary sign permits which shall terminate within 60 days from the date of issuance. (2) No permit shall be issued for a period longer than 60 days, but a permit may be renewed by the Building Official upon a show!-Ig of good E cause for the continuation of the temporary permit. 16.46.030 REQUIRED CONDITIONS. Applicants for temporary sign permits { shall submit such evidence as may be required to enable the Building Official to determine that one or more of the following conditions exists: (1) That the need for the temporary sign is the direct result of a casualty loss, such as a loss caused by fire, wind, storm, flood or other severe damage by the elements to a preexisting structure or facility, located on the same premises and occupied by the same applicant for whom a permanent sign permit originally was granted; (2) That the applicant has lost leasehold occupancy rights on account of unforeseeable circumstances or hardship beyond the foresight and control of the applicant; (3) That the temporary use is limited in duration by the purposes for which the permit is sought, such as Christmas tree sales, parade stands, circuses, fairs or other exhibitions, and other similar needs which are obviously temporary; (4) That the purpose for which the temporary use is sought is compatible with, and incidental to, the business; (5) That types and locations of temporary signs shall be similar to those allowed for the zone in which they are to be used; in addition banners, and "A" board type signs may be used in a limited manner. Location shall be approved at the time the permit is issued. f r i 23 Chapter 16.48 ADMINISTRATION Sections: 16.48.010 SIGN PERMIT AUTHORITY 16.48.020 ENFORCEMENT AUTHORITY - RIGHT OF ENTRY 16.48.030 VIOLATION - PENALTY 16.48.010 SIGN PERMIT AUTHORITY. All applications for sign permits shall be submitted to and be approved by the Building Official. 16.48.020 ENFORCEMENT AUTHORITY, RIGHT OF ENTRY. The Building Official is authorized and directed to enforce all of the provisions of this title. All signs for which permits are required shall be inspected by the Building Official. Upon presentation of property credentials, the Building Official or his duly authorized representative may enter at reasonable times any building, structure or premises in the City to perform any duty imposed upon him by this title. 16.48.030 VIOLATION PENALTY. 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PETERSON, Patrolman, was awa Board on Police Standards and Training. o MEL WALKER is again with us as a full-time Public Works Utility Worker. o ELOUISE GARDENER has been hired as a temporary, part-time Word Processor to aid Support Services in preparation of the Comprehensive Plan. o Applications have been received for the position of Public Works Operations Super- intendent; those applicants selected will attend an Oral Interview Board in October for final screening and selection. o Funeral services were held September 21st for Claire Mead, Public Works Operations Superintendent since 1977. Staff made donations to the American Cancer Society on Claire's behalf. TRAINING ACTIVITIES o BOB JEAN, BILL MONAHAN, JEREMY COURSOLLE and LIZ NEWTON attended the Oregon Planning Institute on September 16. DORI RICKERT attended a.one-day seminar on personnel management. JOHN G. GOLDSPINK, Patrolman, received a Certificate of Achievement for his attendance at the Identi-Kit investigation training course on September 9, 1982. o October seems to be a good month for training activities; to date, 13 employees are registered-to- attend training seminars and workshops during the month of October. . . stay tuned fothe-November Update listing those Training Activities OTHER NEWS AND NOTES o Members of the Tigard Municipal Employees Association interviewed City Council candi- dates on September 28th and 29th. o An All Employees meeting was held September 19th to disuss the November impact act of the eeCivic Center election (which we all now know was defeated). were also discussed. o mKeys ade,ton the the Cityi were awa led to discusseslBob Jean-stan'�snEmployeeeAwards oawardsre rb Programandmakesa decision as to the total program. o Two T.E.A.M. meetings were held in September. These meetings between members of the City's two unions and the City's executive staff involved United Way, Ballot Measure #3, Productivity and the 5-Year Financial Plan and Cut-Back Alternatives. o Results of the Clerical Workload Audid Study, conducted by Cal Hackler of OPEU and Linda Sargent, Administrative Assistant, will be finalized by the end of October and adjustments made in November. o The City of Tigard's 21st Birthday'Party, held September 11th, proved to be a success. o The City will participate in the newly devised Urban Services Study Committee. The Committee is endeavoring to study the cost and effectiveness of urban services, putting aside county, city and special district boundaries, to find better ways to serve all communities within Washington County at the lowest cost. o The Water Study Committee has been meeting and should meet it's December 1 report deadline. o Bob Jean recently discussed the impacts of Ballot Measure #3, the 12% Property Tax Limitation Bill , at the Tigard Chamber of Commerce and at the October 13 All Employees Meeting. Continued . MAJOR WORK PROGRAM ACTIVITIES o City Administration completed a 5-Year Financial Plan and Cut-Back Alternatives Report which is now being prepared for circulation to all of the City's advisory boards an committees in November or December. The Benefit's Task Force has been meeting and should present its recommendations for better enefiits at ower costs in November. Both final reports will then be used by the Council and Budget Committee for next year's Budget. o Planning and Development now has all of the major Comprehensive Plan elements, with just a couple yet to go out to the NPO's and Committee for Citizen Involvement. Comprehensive Plan Hearings should start in October at Planning Commission and be to Council in December for adoption. Meanwhile, Council authorized the creation of an Economic Development Steering Committee which should start-up next month. o The Library's Give-A-Book Program is starting to take-off. The Library Board had a Study Session with the Council on October 4. o Public ►forks and Finance together had more Local Improvement District (LID) projects last year than the en a City of Portland, and ran them with ewer staff members. The first three months of this year we have already exceeded the number and dollar amount of last year's projects. o The Police Department's new K-9 Program had its first "collar" last month, and started up tie Motorcycle Patrol Program this month. i i t i i I G i i I t r MEMORANDUM TO: City Council FRO14: Elizabeth Newton, Associate Planner 4o� DATE: October 18, 1982 SUBJECT: Adult Bookstore Approximately three weeks ago I received a general inquiry relating to the type of zoning which would allow an adult bookstore in the City of Tigard. Under current City zoning ordinances, bookstores are a general retail use type and are allowed in the C-3, C-3M and C-5 zones. There are no City ordinances which prohibit adult book stores or classify them as a separate use type from bookstores in general. An Oregonian reporter called the City Administrator this morning to inquire about "Tigard°s first adult bookstore." I informed the City Administrator that I have not received or approved a business license application for an adult bookstore in the City. s CITYOFT[GrARD WASHINGTON COUNN.OREGON October 12, 1982 Mrs. Martha Bishop "10590 SW Cook Lane Tigard, OR 97223 RE: Certain Structures and Types of Driveways Permitted in Residential Zones City of Tigard. ref: Tigard Municipal Code Section 18. Dear Mrs. Martha Bishop: Tigard Municipal Code does allow certain accessory uses in the residential zones. See Section 18.12.040 attached. The Oregon Uniform Buildingg Code ity on the type of building beopted builtby C Thisaddressesscertain therequirementstofn structural and fire life safety. Before a building permit is issued by the City Building Department, all the above conditions must be met. All of these conditions are shown on approved art of plans and are p the building permit.. Department, by their rules and regulations, determines The Tigard Public Works the access from any lot to the public right-of-way. There are no rules,on the type or location of any driveway or parking regulations or restrictions surface on privately owned land in the residential zone. Covenants, Conditions and Restrictions (CCRs) is an instrument created by a developer and placed as a deed restriction on certain properties, for the benefit of the future home owners. These conditons are usually reviewed by lert the developer of any violation of city ordinances. the Planning staff to a any control of these restrictions which is an agree- The City does not exert ment between developer and homeowners. It would seem to me that if the residential area which you have in mind does have legal deed restrictions allowing only one signle family dwelling with attached garage and no accessory buildings, the neighboring home owners could enforce their agreements by legal means. I wish to thank you for your letter of October 11 and hope the foregoing explains the responsibilities of the City based on Tigard Municipal Codes. Your letter was brought to the attention of the City Manager and the Director of Planning and Development. Sincerely, Sd Waldea Building Official 12755 S W ASH P.O. BOX 23.^-,97 TIGARD,OREGON 97223 PH:639-4171 pr i Enclosure ._._ .. .N ... _.'?-t'd.,�1`.".��c_.'f•ab'-':t�at�i7cF3�?r•htP.s.'.`._`-,�'i�i��li:+n�}+�2•�±i'�h.`:7a�s .w.,.. Lzl;j'?= - �` �x ^^++t+ll�^'r, b ri OCT i i 1982 October 71 ` City of Tigard: Attn. Bldg. Dept. Ips. Ed Walden Copies to City Atty., Council members, Planning Dept. and Commission members, All NPO Chairmen and members. Subject: Metal Structures to store trailers—boats—heavy equipment trucks— Also creating residential gravel or concrete ingress and egress roads. unattadhed Two large metal structureslwent up within a few months thru being granted a building permit by the City of Tigard. The area chosen was in an established neighborhood of $140,000.00 down to $90,000.00 homes on 1/2 — 1/3 acre sites with current deed restrictions allowing only one home with attached (2 car) garages. Deed restrictions according to the City of Tigard is an agreement between neighbors and has no binding effect on the issued permit? A civil suit initiated brought out the fact that the City of Tigard codes do not spell out types of material for construction in i.e. this neighborhood or any other? As far as a home owner creating driveways there is no restriction? { There should be immediate attention given to the above as this happening may take place anywhere to the detriment of every homeowner. e Among many reasons why the City of Tigard should spell out desired materials..metal is 'temporary' beim the above structures were put up using only 4 wooden posts; shiny, noisy, consni.cious, and definitely affects the livability of adjacent owners in addition to lowering the value of investment. The additional driveways do concern me as it involves safety of ;;rowing children and adults. It 'impacts' an already established neighborhood adding additional traffic a.nd parked vehicles. This type of 'storage' is a health problem if used improperly. Encourage our Bldg. Dept. to address the above and calling your attention to this immediate need. 01