City Council Packet - 08/29/1982 WNW
TIGARD CITY COUNCIL
SPECIAL MEETING AGENDA
:t AUGUST 29, 1982, 2:00 - 5:00 P.M.
TIGARD CITY HALL
12755 SW ASH AVENUE, TIGARD
1. SPECIAL MEETING:
1.1 Call To Order and Roll Call
2. COUNCIL WORKSHOP
® Review Goals and Priorities Progress
• Revise Priorities? Discussion.
® Council Comments
3. ADJOURNMENT
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COUNCIL AGENDA - AUGUST 29, 1982
TIGARD CITY COUNCIL
SPECIAL MEETING MINUTES - AUGUST 29, 1982 - 3:20 P. M.
1. ROLL CALL: Present: Mayor Wilbur Bishop; Councilors Nancie Stimler; Tom
Brian; (Were Present), Councilors Kenneth Scheckla; John Cook
(Were Absent), City Administrator, Bob Jean;
2. City Council Workshop: To review the progress on goals and priorities.
The following goals, topics, and general comments were discussed:
Council and Advisory Board relations.
(a) It was decided that the Council should consider having four
meetings a month, with two regular business meetings and one
regular study session, but adding an additional study session
to meet with the principal Advisory Board of the City, once
per month. Council decided to explore more delegation of
items to further limit Agenda's. Council wants to continue
use of the Consent Agenda.
Annual Goal Review Workshop
(a) It was decided to have the neat full goal setting workshop on
Sunday November 14, 1982, after the November 1982 election.
It was decided that any Councilors or Mayor elects could be
invited. The priorities setting workshop would be done with
all the boards and committees in December as was done last
year.
Productivity
Council is generally pleased with the productivity
improvements, although some concerns were raised as to how
well it was working in the Public Works Area, and stressed the
need for extra team building effort in the Police Area.
Accountability
It was decided that the financial reports on a quarterly basis
would be adequate. Council asked that the Council be briefed
more on the incidents, such as car wrecks or shootings, the
use of the explorer post as police interns, and these types of
items, particularly in the police department report. Some
Councilors like the use of the executive summiaries and minimal
data, other Councilors would just as soon see the data in
depth only, and no executive summary. It was decided that we
would beep our department reports about as they are. City
Administrator Bob Joan, pointed out that a reporting system
should be a summarized series of reports, and that the reports
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ought not to be done for any one level, but rather should flow
from the basic level to the decision maker. It was decided
that presenting the department reports at the first regular
study session would be appropriate.
Management System
Council stressed the need for better management training and
for the sharing of training experiences with the various
employee teams. Council would like to see copies of the major
training memo activities.
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Budget Workshop
It was decided that a fourth budget meeting would be added
with the budget committee. The meeting in February or early
March to assess the current year budget. The formal budget I
hearings in March and April for the coming year budget. A
mid-year review around August and the fourth meeting sometime
in the fall, to discuss policy issues prior to the coming
budget. .
Cost Consciousness
Council feels purchasing area still needs emphasis and tighter
review going into the budget process. Council would like to
see the use of lump sum bids on office supplies and auto part.
It was suggested that the City consider a volunteer purchasing
agent or the possibility of joint purchasing with the water or
school districts.
Civic Center
It was decided that the question of what to do if the measure
fails in September, would bocome a new goal implementing with
the maximum utilization of approved funds, will become the
goal, if approved.
Internal Communications
Was suggested that the update should be sent to the various
Board and Committee members, a list of key communicators
should be considered for a periodic briefing.
Goals, Work Programs and Merit Systems
Council would like to see discretion in the granting of a
merit increase to effect not only the timeliness of the merit
increase, but also the percentage of the increase. That it
should be variable from O to 51L. Council stressed that it
{ should be based on merit not on longevity.
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Policy Options and Analysis
Council wants to stress the need to keep major issues brought
before the budget committee and not Ad Hawk in mid-year.
Mid-year proposals to the budget committee would be acceptable.
Service Levels
The five-year financial plan and cutback options were thought
adequate to address this goal.
Volunteerism
Council stresses the need to think of Tigard as a Community,
not just as a City, and that the Senior Center Volunteers
should be included in any city volunteer recognition program.
It was decided to stop at the priority 3.5 level and review
all of the priority 4.5 and 4.0 next category to be reviewed
was Finance and Administration goal labor relations. Council
felt the basic information had provided adequately, although
they could use a more recent update on the status on the
police negotiations.
Classification and Compensation
Council was basically satisfied with the approach and the use
of this information.
Organization
Council was satisfied with the reorganization structure.
Overtime
Council was satisfied with the documentation of the overtime,
but wants to seek to continue manakement emphasis on overtime
control fees and charges. Council feels this issue is being
addressed adequately and awaits the specific recommendation
yet this fall.
Taxes
Council wants to see more information about taxation and taxes
into the City newsletter. Also stressed there is a need to
develop alternative revenues to the property tax.
Purchasing
Greater emphasis needs to be brought upon the purchasing
system.
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Personnel
Council basically satisfied with the progress in the personnel
system.
Labor negotiations. Council basically satisfied with progress
to date.
Library
Library was the neat category discussed. Goals, space needs,
civic center study. Council was basically satisfied with the
progress, although it was stressed that if the civic center
measure fails in September, we will have to begin planning for
additional library space through rentals.
Council and Board Relations
Council felt the Council and Library Board relations had
improved.
Public Safety
Goal: Police Department image. Council would litre to see
increased traffic enforcement, particularly towards speeders
on the newly improved roadways. Council wants to continue
future stress on the importance of professional and courtesy
by police officers. Council indicated that some continuity in
the law enforcement emphasis needs to be maintained, not .dust
"when the heat" is on. Example was, traffic enforcement at
the 98th & Summerfield intersection was irratic.
Union Contract
Council satisfied with progress of negotiations to date.
Targeting of Police Service
Council satisfied with the targeting of police services to
date. The public safety priority for goals were discussed
generally and council was basically satisfied with the
progress of the goals to date.
Community Development
Goal: Density. Council has reviewed the draft housing
policies and awaits the recommendations of the NPO's planning
commission.
Comprehensive Plan vs Upo Plans
Council stresses the need for one City plan and understands
that more time night be needed by the NPO's for review and if
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so, that they should request that extension. Community
development for priority goals were discussed. Generally
Council was basically pleased with the progress on these goals
and awaits the submittal of most of these items yet this
fall. The only two items Council prioritized higher were
landscaping of the Senior Center, which they moved to a four
level priority from it's previous three level and the
negotiations of a new Senior Center contract moved from it's
previous three level to a four level priority level. General
discussion followed. Parts maintenance and capital
improvement priorities were discussed. Councilman Brian
brought up the need to review and have better control over the
City Attorney's fees. Was decided that Council should discuss
this issue in Executive Session in September. Discussion of
the possible extension of the Comprehensive Plan timetable
occurred, it was decided that the Local Improvement District
Policy and Draft Ordinance should be held in abeyance until
after the November election on ballot measure number 3 and the
question related to Bancroft bonding had been resolved. !
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3. Meeting was adjourned by consensus at 5: 5 P.M
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City AdminisbWator - City of Tigard
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ATTEST:
Mayor - City of Tigard
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AUGUST 26, 1982
MEMORANDUM
TO: Mayor and City Council
FROM: Bob Jean, City Administrator
SUBJECT: Goals and Priorities Progress
Attached to this memo are the "City Goals and Priorities" as you adopted them
on December 9, 1981, and a progress outline showing those goals with the work
items towards those goals.
Reviewing the progress towards our goals will be the main part of the
Workshop. Resetting some of the priorities may also be appropriate.
I thank you for taking the time in what has become a very busy month to help
me check on our progress.
BJ:lw
Mang I
Dec,-:mbev 9
GOALS AND PRIORITIES
COUNCIL AND ADMINISTRATOR LIBRARY
4 .5 Council and Advisory Board Relations 4.5
Annual Goal Review Workshop
Productivity 4_Q Council
Needs
Accountability Council and Board Relations
Management System
3.5 Growth Impact
Budget Workshop
Cost Consciousness Purchasing
4.0 Civic Center 3.0 Pride in Library
Intragovernmental (Internal) Library Services
Communications Cable TV
Goals, Work Programs and Merit System Hours of Operation
Policy Options and Analysis
Service Levels 2.5 Municipal Reference Library
Volunteerism Visibility
3.5 Pacific Highway 2.0 Social/Cultural/Arts
Philosopiy of Government
Newsletter
Change PUBLIC SAFETY
Press and Media Relations
4.5 Police Department Image
Financial Analysis
Contracting Out Union Contract
Targeted Police Services
3.0 Intergovernmental Coordination
4.0 Coordination with Law Enforcement
Community Relations
Agencies
Appropriate Technology
Comparison With Other Cities Police Staffing and Growth Impact
Dispatching
2.5 City At;, --ney- ' TRAP
Tracy Report Versus Chief's Response
Police Department Space Needs
FINANCE AND ADMINISTRATION Crime Prevention and Community Relation:
Safety Valve
4.5 Labor Relations Municipal Judge
Classification and Compensation
Policy 3.5 Public Safety Resource
Organization School District Coordination
Police Reporting
4.0 Overtime Expanding Role of Police Department
Fees and Charges Alarm Response
Taxes Equipment Replacement Policy
Purchasing Policy Alternatives
Personnel System Computers and EDP Technology
Labor Negotiators Report Writing
Municipal Court
3.5 Vacation Policy Municipal Court Versus District Court
Total Compensation Policy Citings
Finances
Capital Improvement Plan 3.0 Fire Districts Coordination
Contingency Reserve Light Bars
3.0 Debt Management 2.5 Tri-Met Coordination
Computers and EDP Technoloogy
Code 2.0 Evaluate Feasibility/Desirability of:
Audit Tigard Fire Department
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9MUNITY DEVELOPMENT
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4_5 Density
Comprehensive Plan Versus NPO Plans
4 .0 Downtown Revitalization
Street/Arterial System
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Sewer System
Park Plan
Parks i
Industrial Development
Code Enforcement
Growth Management Coordination
Community Involvement
Fleet Management
3.5 Planning Director
Street Lighting
Traffic Signs and Signals
Pedestrian Ways/Bikeways
Public Facilities Planning within
Urban Growth Bounds
Cable Conhnunications/Cable TV
Local Improvement Districts (LID's)
Sign Code
Economic Development
Building.Department
Street Light Outages and Traffic
Light Malfunctions
Capital Improvement Plan and Program
Beautification
3.0 Recreation
Public Safety Coordination
Evaluate Feasibility/Desirabil-L-7 of
Three Water Districts in Tigard's
UCB Becoming City Department
Building Height Limits
Chamber of Commerce
Senior Center
Community Development Block Grant (CDBG)
Engineering
Cook Park
Planning Commission Minutes
Main Street Parking
Added by the Park Board only:
Greenway Development and Acquisition
Park Development and Acquisition
2.5 Janitorial Services
COUNCIL AND ADMINISTRATOR
4.5 COUNCIL AND ADVISORY BOARD RELATIONS
• Town Hall on Goals and Priorities, Nov. '81
• Committee for Citizen Involvement, Reactivated
•
Appointments Advisory Committees, (Council & Planning)
• Council/Planning Commission/NPO Workshops
ANNUAL GOAL REVIEW WORKSHOP
• October_/November. '81, Goal Setting
• August 182, UpCate
• November '82, Goal Setting
PRODUCTIVITY
• Management, Goals and Objectives, Work Programs
• Equipment and Appropriate Technology
• Team Building and Productivity Circles
• 20% Improvement (80:15,500/1:193 vs. 75:17,500/1:233)
ACCOUNTABILITY
• Reorganization and Section/Division Managers
• Goals and Priorities, Work Programs
• Annual and Monthly Reports
• Budget Reorganization/Revenue and Cost Centers
MANAGEMENT SYSTEMS
• Management Model (Goals, Organization, Fiscal, Personnel ,
Procedures and Reports)
• Management Team and Management Training
• Theory Z/Japanese Management Systems
BUDGET WORKSHOP
• February '82
• March-April '82
• August-September '82
COST CONSCIOUSNESS
• Management Team and Reorganization
• All Employees Meetings
• T.E.A.M. Meetings
• "Work Smarter, Not Harder. . ."
4.0 CIVIC CENTER
• June '82 and September '82
e Lease Purchase?
INTERNAL COMMUNICATIONS
• Newsletter and Update
• All Employees, Management Team and T.E.A.M. Meetings
• Information/Customer Service Center
GOALS, WORK PROGRAMS AND MERIT SYSTEM
• Goals and Work Programs
• Merit Reviews Based on Work Programs
• Incentives Program, Fall '82
• Layoffs and Reorganization on Merit
POLICY OPTIONS AND ANALYSIS
• 72nd L.I.D.
• 5-Year Financial Plan and Cut-Back Options
o Polic^ Department Budget
• Water Study
• Budget Cuts and Layoffs, FY 81-82
• Labor Relations
SERVICE LEVELS
• Workload Indicators in Budget
• 5-Year Financial Plan (Levels 1, II and III)
• Reorganization and Functional Analysis
• Library, Police, Planning and Development Divisions
• Urban Services Study?
VOLUNTEERISM
o Ads and T.V. Star
• Office Aides, Police Reserves and Library Aides
• Executive Secretary as Program Coordinator
3.5 PACIFIC HIGHWAY
• On System
• Comprehensive Plan re. On/Off
PHILOSOPHY OF GOVERNMENT
• Service District or General Purpose Government?
• Business-like
Continued.. .
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3.5 NEWSLETTER
(Cont.) o About Town
• Update
o Key Communicators?
CHANGE
o Reorganization i
• Professionalism
• City Hall
PRESS AND MEDIA RELATIONS
• Background Meetigns with Editors
• Administrator and Department Heads for Press Releases
o Improved Accuracy of Reporting
FINANCIAL ANALYSIS
o Budget
• 5-year Financial Plan
o CIP in FY 82/83
• Double Taxation
• Fire and Water Services
CONTRACTING OUT
o Janitorial
• Water_ Study
• Engineering Services in 84/85?
o Basic Services? 83/84?
3.0 INTERGOVERNMENTAL COORDINATION -- URBAN SERVICES STUDY?
• Community Relations
o Appropriate Technology
• Comparison with Other Cities
2.5 CITY ATTORNEY
• Control Budget
• Council Review?
• Staff/Consulting Relationship?
FINANCE AND ADMINISTRATION
4.5 LABOR RELATIONS
• Multi-year Objectives
• Section Managers and Sergeants Out
o Council Briefings
o OPEU/TMEA Reopen and Rollback
• Tea.n:;ters/TPOA to Fact-Finding/Settlement?
o T.E.A.M. `
CLASSIFICATION AND COMPENSATION s
• Comprehensive Salary Survey and Plan
o Benefits Task Force j
• 5-year Plan re. Wages and Benefits/% 4
• Management Pay Ranges/Upper Limit t
ORGANIZATION ;
o Reorganization and Reduction s
• Organization by Function and by Position
o Informal Networks, Back-Up and Cross-Training 's
o "City" System: Staff, Boards and Citizens
4.0 OVERTIME
o Police Department Details and Cut-Back
• Like Time/Compensatory Time, Rule Amendment i
• Parks Caretaker?
FEES AND CHARGES
• Preliminary Revisions, August '82
o Comprehensive Revisions, October '82
TAXES
e Double Taxation
o Fire and Water Functions
o State and Local Taxation Committee, LOC
• 5-year Financial Plan and Tax Base Data
• Economic Development
• Alternatives to Property Taxes, FY 82/83
PURCHASING
• City Administrator Review of All Purchases j
• computers, Word Processing and Data Processing 1
PERSONNEL SYSTEM
o Salary and Total Compensation Surveys
• Clerical Audit
o Established Central Personnel System
• Benefits Task Force, Fall '82
Continued. . . E
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4.0 LABOR NEGOTIATORS
(Cont.) • Consultant Selection
o Strategy
3.5 VACATION POLICY
TOTAL COMPENSATION -- SURVEY FOR NEGOTIATORS
FINANCES -- 5-YEAR FINANCIAL PLAN AND FY 81/82 CUTS
CAPITAL IMPROVEMENT PROGRAM -- FY 82/83
CONTINGENCY RESERVE -- BUDGET COMMITTEE
3.0 DEBT MANAGEMETN -- CIVIC CENTER
COMPUTERS -- DP/WP SYSTEMS, COMPUTERS USERS COMMITTEE
CHART OF ACCOUNTS -- FY 82/83
AUDIT -- RFP IN FALL 182 FOR FY 82/83
MFOA CERTIFICATE OF CONFORMANCE
LIBRARY
4.0 SPACE NEEDS -- CIVIC CENTER STUDY
COUNCIL AND BOARD RELATIONS
3.5 GROWTH IMPACT
• 5-year Financial Plan
• WCCLS projections and Levy Formulas
• Civic Center Study
PURCHASING
O Assistant Librarian and Associate Librarian
• Give-A-Book
3.0 PRIDE IN LIBRARY
• Signs
• Open House
LIBRARY SERVICES
CATV -- PLATO CENTER IN FY 83/84
HOURS OF OPERATION
2.5 MUNICIPAL REFERENCE LIBRARY
VISIBILITY -- SIGNS
2.0 SOCIAL/CULTURAL ARTS -- CIVIC CENTER?
PUBLIC SAFETY
4.5 POLICE DEPARTMENT IMAGE
• Crime Prevention/Block Watch Programs
• K-9
• Increased Neighborhood Patrol vs. Hwy 99 "Meets"
• Sergeants as Management
UNION CONTRACT
• Sergeants out
i Settlement Win Department Resource Allocation
TARGETED POLICE SERVICES
• Crime Prevention/Block Watch
v K-9
• Commercial Industrial
4.0 COORDINATION w/LAW ENFORCEMENT AGENCIES
• ICAP/Crime Analysis
o Detective Cross-Training
POLICE STAFFING AND CROSS-TRAINING
o ICAP Projections
• 5-year Financial Plan and Cut-Back Options
DISPATCHING
o Fire District Bid
® Budget Committee Review
ICAP
• Implementation Schedule and Monthly Reports
TRACY REPORT AND CHIEF'S RESPONSE
o Fall '82
POLICE DEPARTMENT SPACE NEEDS
o Civic Center Study
CRIME PREVENTION AND COMMUNITY RELATIONS
• Block Watch
• Safety Tour
SAFETY VALVE
e T.E.A.M.
• Productivity Circles
Continued. . .
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4.0 MUNICIPAL JUDGE
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(Cont.) • Annual Report
• Council Review? E
3.5 PUBLIC SAFETY RESOURCES
• Police and Fire Services/Costs/Taxes }
SCHOOL DISTRICT COORDINATION
e Safety Town
• Stadium/School Events
• Drug Enforcement
POLICE REPORTING
• Annual Report
( • Revised Monthly Reports
EXPANDING ROLE OF POLICE DEPARTMENT
• ICAP
• K-9
• 5-Year Financial Plan and Cut-Back Options
ALARM RESPONSES
e Alarm Ordinance and Fees
EQUIPMENT REPLACEMENT POLICY
e Fleet Management Plan
• Motorcycles? Fall 182
POLICY ALTERNATIVES
• Cut-Back Options
o Response Priorities
• Dispatching Study
COMPUTERS AND EDP TECHNOLOGY
• ICAP
• Computer Users Committee
REPORT WRITING
• ICAP Format
MUNICIPAL COURT vs. DISTRICT COURT
• Cut-Back Options, FY 82/83
3.0 FIRE DISTRICT COORDINATION -- STUDY in '83
LIGHT BARS -- CONVERTED
2.5 TRI-MET COORDINATION
2.0 EVALUATE FEASIBILITY/DESIRABILITY OF TZGARD FIRE DEPARTMENT
t_ • Study in ' 83, 11�% Impact?
CONTRACT FOR POLICE SERVICES -- STUDY IN 82/83
COMMUNITY DEVELOPMENT
4.5 DENSITY
• Comprehensive Plan
• Housing Policies
COMPREHENSIVE PLAN vs. NPO PLANS
• Comprehensive Plan Sept.-Oct. 182
e NPO Development Guidelines?
4.0 DOWNTOWN REVITALIZATION
• TURA
e Tax Increment and Alternative Finance, Fall ' 82
STREETS/ARTERIALS SYSTEM
e Master Street Plan, Fall '82
SEWER SYSTEM
e Master Sanitary Sewer Plan, Fall ' 82
• Master Storm Drainage Plan, Fall ' 82
PARKS AND OPEN SPACE
e Flood Plain/Greenway Policy, Fall 182
• Parks and Open Space Plan, Fall '82
INDUSTRIAL DEVELOPMENT
e Comprehensive Plan
e Public Facilities and CIP
e Water Supply and Joint Study
• Economic Development
CODE ENFORCEMENT
e Land Use
e Signs
e Notice/Warning/Citation Policy and Report
® Reorganization and Accountability
GROWTH MANAGEMETN COORDINATION
• State Growth Management Task Force
e Water District
® County re. Roads
e Joint Urban Services Study?
Continued.. .
4.0 COMMUNITY INVOLVEMENT
(Cont.) • CCI and NPO's
o Legal Notices Format and Newsletter
• Sign Code and Business License Committees
FLEET MANAGEMENT
• Reorganization and Support Services Section Manager
• Security and DP/WP Systems
3.5 PLANNING DIRECTOR
o Transition from Aldie
• Public Works/Planning Director
o Director of Planning and Development
• Professionalism
I o Economic Development and Codes Administration
STREET LIGHTING -- REPORTING AND FOLLOW-UP SYSTEM
TRAFFIC SIGNS AND SIGNALS -- ENGINEERING
PEDESTRIAN WAYS AND BIKEWAYS -- ENGINEERING
PUBLIC FACILITIES PLANNING INSIDE UGB -- CIP AND WATER
CATV -- MACC
LID'S -- POLICY AND CODE REVISION
SIGN CODE -- REVISION IN FALL '82 WITH COMP. PLAN
ECONOMIC DEVELOPMENT -- FY 82/83 PROGRAM
BUILDING DEPARTMENT -- PLANNING AND DEVELOPMENT
STREET LIGHT OUTAGES AND TRAFFIC LIGHTS -- ENGINEERING
CAPITAL IMPROVEMENT PLAN AND FINANCE -- FY 82/83
BEAUTIFICATION -- CODE ENFORCEMENT
3.0 RECREATION
• Volunteer program via Park Board
PUBLIC SAFETY COORDINATION
• Site Design Review
• comprehensive Plan Coordination
FEASIBILITY/DESIRABILITY OF TIGARD WATER DEPARTMENT
o Staff and Consultant Report
• Joint Water Study Committee
BUILDING HEIGHT LIMITS
• Comprehensive Plan
CHAMBER OF COMMERCE
• Business License and Sign Code Committees
• Public Affairs Committee
• Board re. Economic Development
• Administrator/Manager Coordination and Networks
SENIOR CENTER
• Arbitration with Contractor
• Landscaping -- Summer/Fall 182
• Senior Center Contract -- Fall 182
COMMUNITY DEVELOPMENT GRANT (CDBG)
• Process Review
o Fanno Park Grant -- FY 83/84
ENGINEERING
® Reorganization
• 5-Year Financial Plan and Cut-Back Options
C s Contracting Out?
• Consultant Selection Process -- Fall 182
COOK PARK
• New Reservation/Scheduling System
• Town and Country Days
PLANNING COMMISSION MINUTES
e Clerical Staff Function
MAIN STREET PARKING
o TURA
PARK AND GREENWAY DEVELOPMENT AND ACQUISITION
• Parks and Open Space Plan
• Vacate?
Cut-Back Options?
• Flood Plain and Greenway Policy
2.5 JANITORIAL SERVICES
• RFP -- Fall '82
Continued. . .
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DUE TO WP/SS 8/2:'/82 s
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TENTATIVE AGENDAS TYPED 8/26/82
BUDGET COMMITTEE MEETING
September 8, 1982
Party Responsible
a Fees & Charges Joy
• Cut—Back Priorities I—III Joy
a Motorcycle Cops? Chief
• L.O.C. Material Ballot Measure Information Doris
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Due to WP/SS 9/3/82
TENTATIVE AGENDAS TYPED 8/23/82
REGULAR MEETING
September, 13, 1982
Party Responsible
o Business License Tax, Report and Ord. Joy
Y "Land Use Decisions": Pendleton & Eugene, Report by City Attorney ED
• Senior Center Contract Joy
e Caretaker Agreement Linda
Y Ratify TPOA Agreement Linda
i 72nd LID Lawsuit Update (Executive Session) Bob
o TURA Bill
• Hearings from August PC Bill
o Board & Committee Appointments: NPO, TURA, Planning, Budget & Park
a Waverly Meadows Bikepath Report Frank
• Fees & Charges Report & Ordinance Joy
• 5-Year Financial Plan & Cut-Back Options (Questionnaire?) Joy
w Revision Planning Administrative Procedures Ordinance Bill
Word Processing Terminal Agreement Joy
® Ratify NFO Appointments Bill
0 72nd Alternative District Public Hearing & Ordinance
e 72nd Alternative District Public Hearing Assessments & Ord.
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Due to WP/SS 9/10/82
TENTATIVE AGENDAS Typed 8/23/82
STUDY SESSION
CITY HALL?
September 20, 1982
Party Responsible
• Master Street Plan Frank
• Master Sewer Plan Frank
• Growth Management Study Session Bob
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• Master Storm Drainage Plan Frank
• Master Parks Plan Bill
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• Dept. Reports and Update Staff g
• Call Special Meetin 9/28/8.' (First Sale LID's) !
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• Draft LID Policy & Ordinance Joy
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(limited agenda)
Due to wP/SS 9/17/82
TENTATIVE AGENDAS
TYPED 8/23/82
REGULAR MEETING
September 27, 1982
Party Responsible
o LID/GO Bond 2nd Sale Ord.. Call For Bid (Tigardville-72nd/GO Doris
0 Sign Code Amendment Linda
0 Zoning Code Amendments Bill
0 Floodway/Greenway Policy Frank
0 Parks/Open Space Policy Bill
0 Site Design Review Policy (Tougher?) Bill
0 Draft LID Policy & Ordinance Joy
0 Street Vacation-72nd & Bingham-Continued Public Hearing Frank
-- 0 Accept Settlement Alternative - 72nd Avenue LID B.J.
0 Southern Pacific TU Permit - Public Hearing Bill
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DUE TO WP/SS 9-17-82
TENTATIVE AGENDAS TYPED 8/23/82
SPECIAL MEETING CITY COUNCIL
September 28, 1982
Party Responsible
e Award Bids (from 8/30 Call) First Sale For LID Finance Doris
• (Noon at Cook's?)
o LID Bid Awards and Call-For-Bids (Financing) Doris
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DUE TO WP/SS 10/1/82
TENTATIVE AGENDAS
TYPED 8/23/82
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REGULAR CITY COUNCIL MEETING
7:30 P.M. — Fowler Junior High
OCTOBER 11, 1982
Party Responsible s
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0 TURA Bill
0 Hearings from Sept. P.C. Bill j
a Call Special Meeting 10/27/82
0 Council, Board and Committee Rules - Discussion Joy
0 Performance Evaluation Program Linda
0 Benefits Task Force Recommendation Linda
o Management Incentives Program Linda
0 Comprehensive Fees and Changes Study Joy
0 Dept. Reports and Update Staff
0 Library Annual Report Irene
0 Audit Report Doris
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DUE TO WP/SS 10/8/82
TENTATIVE AGENDAS TYPED 8/23/82
SPECIAL MEETING & STUDY SESSION
7:30 P.M. - Fowler Jr High
October 18, 1982
Party Responsible
• Comprehensive Plan Bill
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DUE TO WY/SS 10/15/82
TENTATIVE AGENDAS
Typed 8/23/82
REGULAR CITY COUNCIL MEETING
7:30 P.M. - Fowler Junior High
OCTOBER 25, 1982
Party Responsible
• ZCA - 74th/Durham Bill
• ZCA - North Dakota Bill
• ZCA - Bechtold Bill
• ZCA - Randall Bill
ZCA - Hwy. 217 Bill
s ZCA - 66th/Larson Bill
• ZCA - McIntosh Bill
• ZCA - Durham School Bill
l • ZCA - Other? Bill
a Comprehensive Fees and Charges Ord. Joy
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DUE TO WP/SS 10/15/82
TENTATIVE AGENDAS TYPED 8/23/82
SPECIAL MEETING CITY COUNCIL
Noon?
October 27, 1982
Party Responsible
• Award Bids (72nd/GO) Finance 2nd Sale Doris
• Easements & Right-of-way - 72nd Avenue Frank
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WON
REGULAR MEETING
7:30 P.M. - Fowler Junior High
November 8, 1982
Cancel? LOC in Eugene
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DUE TO WP/SS 11/5/82
TYPED 8/23/82
TENTATIVE AGENDAS
SPECIAL MEETING AND STUDY SESSION
7:30 P.M. - City Hall
November 15, 1982
Party Responsible
Bill
• Annexations Discussion
Bob
® 1 1/2 % Limit Impact and Action Plan?
Bill
• TURA
Bill
• Hearings from October P.C.
Staff
• Dept. Reports and Update -
• Codes Enforcement (Nuisance Codes & Weeds) (3rd Priority Codes) Bill
• Planning and Development Annual Report
Bill
• Economic Development Discussion
Bill
• County Road & Finance Issues - Acquire Jurisdiction
Joy
• Computer System Report
• Planning Areas Agreement & Report
• Bill
Economic Development Discussion
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SPECIAL MEETING AND WORKSHOP Due WP/SS 11-4-82
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Typed 8/23/82
Noon - City Hall
Sunday,November 14, 1982
Party Responsible
• Mayor/Councilor Elect Bob
• Goals and Priorities Update Bob
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DUE TO WP/SS 11/12/82
TENTATIVE AGENDAS TYPED 8/23/82
REGULAR CITY COUNCIL MEETING
7:30 P.M. - Fowle Junior High
November 22, 1982
Party Responsible
• TMC Revisions Per 1 1/2% Bcb
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TENTATIVE AGENDAS TYPED 8/23/82
DECEMBER AND BEYOND
Party Responsible
• False Alarm Costs and Ord. Fees, Report - JAN. Chief
• Triangle Annexation Bill
• Review ZC and Planning Administrative Procedures Bill
• CIP and Finance Frank
• 99/Park ROW Vacation Frank
a Park Rules Ord. Bill
• Personnel Policies & Procedures Manual (Job Description Linda
Benefits Task Force Report, Etc.)
• Joint Water Study Committee Report (12/1/82) Bob
• Sidewalks Policy (re. Paper & Brookwell Cases) Frank
• Planning Areas Agreements Resolution Bill
• Main Street Development SDR Report? Bill
® RFP - Janitorial Services Joy
• Dept. Annual Reports: Staff
• Finance and Records - Dec.
• Public Works - Jan.
• Police - Feb.
• Administration - March
• Solid Waste Rate Report - January Linda
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