City Council Packet - 12/21/1981 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on
SPECIAL MEETING AND STUDY SESSION AGENDA an agenda item needs to sign their name on
DECEMBER 21, 1981, 7:30 P.M. the appropriate sign-up sheet(s) . If no
FOWLER JUNIOR HIGH SCHOOL sheet is provided, ask to be recognized by
'TRE ROOM
the Chair.
TIME
(PM)
7:30 1. REGULAR MEETING:
1.1 Call to Order and Roll Call
1.2 Pledge of Allegiance
1.3 Call to Audience, Staff and Council For Non-Agenda Items Under Open Agenda
7:35 2. CONSENT AGENDA: These items are considered to be routine and may be enacted in
one motion without separate discussion. Anyone may request that an item be removed
for discussion and separate action. Motion to:
2. 1 Approve the Minutes: December 7 , 8, 14 , 1981.
2.2 Approve the Expenditures and Investments: $ 671,409.00
2.3 Ratify Mayor's Appointments to Boards and Committees
2.4 Accept Monthly Reports - Departmental
2.5 APPROVE RESOLUTION No. 81-122 Accepting Schulz Sanitary Improvements.
2.6 APPROVE RESOLUTION No. 81-123 Accepting Kneeland Estates I Improvements.
7:4 0 3. COMMUNITY ACTION AGENCY ANNUAL REPORT
o Presentation by Gordon Molitor
7:50 4 . CABLE TV FRANCHISE
4.1 Pass Resolution Awarding Franchise per MACC Proposal
4.2 Pass Resolution Approving Sherwood's PSCC Membership
o City Administrator
i
8:00 5. DOWNTOWN REVITALIZATION PLAN AND URBAN RENEWAL PLAIi (ORDINANCE No. 81-124)Public Hearing
o City Administrator
8:15 6. CIVIC CENTER PHASE I CONTRACT: Discussion
o City Administrator
8:20 7. ZCA 19-81 - ORDINANCE No. 81-100 - An ordinance adopting McDonald Island annexation and
zoning.
o First Reading Required
8:25 8. ZCA 35-81 - ORDINANCE No. 81-123 - An ordinance adopting Scholls Ferry Road annexation
and zoning.
o Second Reading Required
8:30 9. 74TH AVENUE LID REPORT
o Director of Public Works
8:40 10. 72ND AVENUE LID REPORT
o Director of Public Works
8:50 11. SPRING/FALL '82 STREET PROGRAM
o Director of Public Works
9:00 12. COUNTY ROAD POLICY
o Director of Public Works
9:15 13. 6-YEAR HIGHWAY TIP
o Director of Public Works
!!;C 14 . COMM NITY DEVELOPMENT DEPARTMENT REPORTS
'1... o Director of Public Works and Building Official
11:00 15. OPEN AGENDA: Consideration of Non-Agenda Items identified to the Chair under item
1.3 will be discussed at this time. All persons are encouraged to contact the City
Administrator prior to the meeting.
16. ADJOURNMENT
T I G A R D C I T Y C O U N C I L
SPECIAL I4EETING AND STUDY SESSION 14INUTES - DECEMBER 21 , 1981 - 7:30 P.M.
1. ROLL CALL: Present: President of Council, John Cook; Councilmen Tom Brian and
Kenneth Scheckla; Councilwoman Nancie Stimler; Director of Public
Works/Planning Director, Frank Currie; Finance Director/City Recorder,
Doris Hartig; City Administrator, Bob Jean; Legal Counsel, Ed Sullivan;
Office Manager, Loreen Wilson.
2. CALL TO AUDIENCE, STAFF AND COUNCII. FOR :VON-AGENDA ITEMS UNDER OPEN AGENDA
(a) No one appeared to speak.
3. APPROVE THE MINUTES: December 7, 8, 14, 1981.
(a) Motion to approve by Councilwoman Stimler, seconded by Councilman Brian.
Approved by unanimous vote of Council present.
4. APPROVE THE EXPENDTTURES AND INVESTMENTS: $671,409.00.
(a) Motion by Councilwoman Stimler, seconded by Councilman Brian to approve.
Approved by unanimous vote of Council present.
5. RATIFY MAYOR'S APPOINT14ENTS TO BOARDS AND COMMITTEES.
Park Board - Mary Payne - 12/31/85
Park Board - Susan Sheridan - 12/31/83
Park Board - Mary Ann McGinley - 12/31/84
Budget Committee - Wally Hoff_nan - 12/31/84
Budget Committee - Gerry Edwards - 12/31/84
(a) Motion by Councilwoman Stimler, seconded by Councilman Brian to ratify.
Approved by unanimous vote of Council present.
6. ACCEPT MONTHLY REPORTS - Building., Finance, Library, Police and Planning.
(a) Motion by Councilwoman Stimler, seconded by Councilman Brian to accept.
Approved by unanimous vote of Council present.
7. RESOLUTION No. 81-122 RESOLUTION OF THE TIGARD CITY COUNCIL ACCEPTING THE PUBLIC
SANITARY SEWER IMPROVEMENTS, KNOWN AS SCHULZ SANITARY SEWER
EXTENSION, CONSTRUCTED SOUTH OF PACIFIC HIGHWAY (Near
Pfaffle Street) .
(a) Motion by Councilwoman Stimler, seconded by Councilman Brian to approve.
Approved by unanimous vote of Council present.
8. RESOLUTION No. 81-123 RESOLUTION OF THE TIGARD CITY COUNCIL ACCEPTING THE PUBLIC
IMPROVEMENTS CONSTRUCTED 14ITHIN KNEELAND ESTATES I SUBDIVI-
SION, SUBJECT TO HEREIN SPECIFIED CONDITIONS.
k
4:
(a) Motion by Councilwoman Stimler, seconded by Councilman Brian to approve.
Approved by unanimous vc)te of Council present.
9. COMMUNITY ACTION AGENCY ANNUAL REPORT
(a) No one appeared to present the report.
10. CABLE TV FRANCHISE
(a) City Administrator submitted letter from Tigard School District endorsing the
the proposal from MACC which recommended Storer as the franchise holder. He
also recommended Council approve both the resolution to join MACC and to allow
City of Sherwood to join also.
(b) Discussion followed regarding the location of the studio in the Tigard area.
Storer representative stated that the location would be up to the jurisdic-
tions if they could decide on a mutually agreeable site.
(c) RESOLUTION No. 81-124 A RESOLUTION ADOPTING A CERTAIN FRANCHISE AGREEMENT,
ENTITLED "CABLE COMMUNICATIONS SYSTEM FRANCHISE AGREEMENT
BETWEEN THE JURISDICTIONS PARTICIPATIP:G IN THE METROPOLITAN
AREA COI-1MUN I CATIONS COMMISSION AND STORER METRO COMMUNICA-
TIONS, INC.", AS THE FRANCHISE AGREEMENT FOR THE CITY OF
TIGARD, OREGON; ELECTING FURTHER TO REMAIN A MEMBER AND BE
BOUND BY THE DECISIONS OF THE METROPOLITAN AREA COMMUNICA-
TIONS COMMISSION AND PROVIDING FOR RETURN OF THIS RESOLUTION
AND THE EXECUTED FRANCHISE AGREEMENT AS SET FORTH HEREIN.
(d) Motion by Councilwoman Stimler, seconded by Councilman Brian to approve.
Approved by unanimous vote of Council present.
(e) RESOLUTION 81--125 A RESOLUTION PROVIDING THE CITY OF TIGARD'S AUTHORIZATION
FOR THE AMENDMENT OF THE INTERGOVERNMENTAL AGREEMENT ENTITLED
"INTERGOVERNMENTAL COOPERATION AGREEMENT: - METROPOLITAN AREA
COMMUNICATIONS COM14ISSION" TO PERMIT THE CITY OF SHERWOOD,
OREGON TO BECOME A MEMBER OF THE METROPOLITAN AREA COMMUNICA-
TIONS COMMISSION.
(f) Motion by Councilwoman Stimler, seconded by Councilman Brian to approve.
Approved by unanimous vote of Council present.
11 . DOWNTOWN REVITALIZATION PLAN AND URBAN RENEWAL PLAN
(a) Public Hearing Opened
(b) Public Testimony:
Mr. Allan Paterson. Chairman of Downtown Committee, recommended approval.
Mr. Lyle J. Turnbull, 11735 S.W. Gaarde, recommended approval to the plan,
however, suggested the Council make this subject available for a vote of the
citizens without the requirement of a petition.
PAGE 2 - COUNCIL MEETING MINUTES - December 21 , 1981
John Butler, 9760 S.W. O'Mara, recommended Council call for an election of
the citizens.
(c) Public Hearing Closed
(d) Councilwoman Stimler and Councilman Brian expressed their support of the
Urban Renewal Agency and the plan presented. They requested that the election
date not be made mandatory at this time.
(e) Councilman Scheckla advised Council that if mandatory election date were not
set for November, 1982, he would vote "no" on the issue.
(f) Lengthy discussion followed regarding the ability of Council to call a special
meeting without the Mayor being present.
(g) ORDINANCE No. 81-124A AN ORDINANCE APPROVING THE DOWNTOWN TIGARD REVITALIZATION
PLAN UNDER ORS 457.095.
(h) Motion by Councilman Brian, seconded by Councilwoman Stimler to adopt.
Approved by 3-1 majority vote of Council present, Councilman Scheckla voting
nay.
Ordinance No. 81-124A will require a second reading.
(i) ORDINANCE No. 81-124B AN ORDINANCE APPROVING THE DOWNTOWN TIGARD REVITALIZATION
PLAN UNDER ORS 457.095 AND PROVIDING FOR AN ADVISORY ELEC-
TION.
(j) Motion by Councilwoman Stimler, seconded by Councilman Brian to adopt.
(k) Lengthy discussion followed regarding wordage changes in ordinance to make the
election only at the request of Council.
(1) Motion to adopt 81-124A approved by unanimous vote of Council present.
(m) Staff will bring the first ordinance back to Council at the next meeting for
consideration.
12. CIVIC CENTER PHASE I CONTRACT
(a) City Administrator discussed prices, work programs, and time frame with Council
.fix;
for the work to be done in Phase I and Phase II of the Civic Center architectural
contract. He recommended Phase I be granted for $8,000 and Phase II for $12,000.
(b) After further discussion, Councilwoman Stimler moved to authorize the City
Administrator to enter into an agreement with Brun Moreland Christopher Architects
for $9,500 (including original $1,500) for Phase I work. Motion seconded by
Councilman Brian.
Approved by unanimous vote of Council present.
C•i�v:
PAGE 3 - COUNCIL MEETING MINUTES - December 21 , 1981
Vii`-
13. ORDINANCE No. 81-100 AN ORDINANCE RATIFYING ANNEXATION OF LANDS BY THE BOUNDARY
COMMISSION, ORDER No. 1769, AND ADOPTING FINDINGS WITH
RESPECT TO AN AMENDMENT OF THE 1970 ZONING MAP OF THE CITY
OF TIGARD TO CONFORM WITH THE NPO 461 and #6 PLANS AS ADOPTED
AND DECLARING AN EMERGENCY AND FIXING AN EFFECTIVE, DATE.
(a) Motion by Councilman Brian, seconded by Councilwoman Stimler to adopt.
Approved by 3-1 majority vote of Council present, Councilman Scheckla voting
nay.
14. ORDINANCE No. 81-123 AN ORDINANCE RATIFYING ANNEXATION OF LANDS BY THE BOUNDARY
COMMISSION, ORDER No. 1757, AND ADOPTING FINDINGS WITH RESPECT
TO AN A14ENDMENT TO THE 1970 ZONING MAP OF THE CITY OF TIGAI:D
TO CONFORM WITH THE NPO 467 PLAN AS ADOPTED AND DECLARING AN
EMERGENCY AND FIXING AND EFFECTIVE DATE.
ORDINANCE No. 81-123 requires a second reading.
(a) Motion by Councilwoman Stimler, seconded by Councilman Brian to adopt.
Approved by 3-1 majority vote of Council presents Councilman Scheckla voting
nay.
15. 74TH AVENUE LID REPORT
(a) Director of Public Works discussed LID proposal and the method of assessment.
After lengthy discussion regarding the method of assessment (area vs front foot-
age) he recommended acceptance of the engineer's report and approved the
resolution for a public hearing to be held on Janurary 11, 1982.
(b) Council requested staff prepare report to reflect new figures on assessment
with the railroad right-of-way being developed into a tax lot, and the costs
of front footage assessment and area be split out for comparison.
(c) RESOLUTION No. 81-126 DECLARING AN INTENTION TO CONSTRUCT CERTAIN STREET
IMPROVEMENTS WITHIN AN AREA DETERMINES TO BE A STREET
IMPROVEMENT ASSESSMENT DISTRICT TO BE KNOWN AS LOCAL
STREET IMPROVEMENT DISTRICT No. 27 FOR S.W. 74TH AVENUE:
DESCRIBING THE PROBABLE COST THEREOF; DEFINING THE
BOUNDARIES OF THE DISTRICT TO BE BENEFITED AND ASSESSED;
APPROVING AND ADOPTING PLANS AND SPECIFICATIONS FOR THE
WORK AND ESTIMATES OF THE CITY'S ENGINEER; AND SETTING
PUBLIC HEARING AND DIRECTING THE GIVING OF NOTICE THEREOF.
(d) Motion by Councilwoman Stimler, seconded by Councilman Brian to approve.
Approved by unanimous vote of Council present.
16. 72ND AVENUE LID REPORT
(a) Director of Public Works discussed plans for LID improvement. Council had
requested alternate "A" and "B" at the last public hearing regarding this
PAGE 4 - COUNCIL MEETING MINUTES - December 21 , 1981
issue. Director of Public Works stated that the complete plans for alternate
"A" have just been completed and the cost would be approximately $2,350,000.
Alternate "B" could be about that much from the initial study which has been
given to that proposal. Mr. Currie noted that to do a preliminary report on
that proposal would cost the city another $20,000 (approximately) and he
requested Council decide whether to continue the study on plan "B" or decide
to approve alternative "A".
(b) Lengthy discussion followed between Council, staff and project engineering
(Mr. Marlin DeHaas) .
(c) Consensus of. Council was to consider this item at the January 18, 1982, study
session and requested staff and the project engineer bring back more specific
cost comparisons between alternate "A" and "B".
17. SPRING/FALL '82 STREET PROGRAM
(a) Director of Public Works referred to memo outlining proposed 81-82 street over-
lay program. He noted this estimate does not include storm drainage or street
marking. He recommended approval and if the streets were not within the city's
jurisdiction at the time of the improvements they will be deleted from the list
and considered at a later date. He further stated they proposed to do the work
in late May or early June.
(b) Motion by Councilman Brian, seconded by Councilman Scheckla to authorize
proceeding on basis of proposed list and items not within the city at the
time ready to call for bid be deleted.
Motion carried by unanimous vote of Council present.
18. COUNTY ROAD POLICY
(a) Director of Public Works commented this agreement would allow the city to exchange
services and equipment with Washington County. City Attorney and Insurance Agent
have reviewed the agreement and concur that eveything appears to be in order.
(b) Motion by Councilman Scheckla, seconded by Councilman Brian to authorize
entering into the agreement and signing by President of Council.
Approved by unanimous vote of Council present.
19. 6-YEAR HIGHWAY TIP
(a) Director of Public Works stated there are three projects scheduled in this area.
( 1) Scholls Ferry/Fanno Creek bridge scheduled 1981
(2) Scholls Ferry, Old Scholls Ferry Hwy Intersection and 135th Ave. scheduled
1982.
(3) North Tigard/South Tigard interchange (Haines Road Overpass) scheduled
1984 or 1937, date questionable.
He further commented the Highway 217/72nd Avenue interechange is scheduled
for next summer, however it is not part of State of Oregon six year plan.
Council accepted the report.
PAGE 5 - COUNCIL MEETING MINUTES - December 21 , 1981
20. COMMUNITY DEVELOPMENT DEPARTMENT REPORT
10:00 P.M. Council RECESSED for one hour of informal discussion and review of this
program. This department had a display of equipment, as well as develop-
ed a program to allow Council to follow an application being processed
through the departments, including planning, engineering, building and
field inspection.
11:00 P.M. Council RECONVENED in regular session.
21 . OPEN AGENDA
(a) City Administrator briefly discussed the city attorney's expenses noting
costs have been trended and it appears expenses will be within the revised
budget figure.
Meeting adjourned at 11:10 P.M.
City Recorder/Finance ire�?'tor
ATTEST V
Mayor
i
PAGE 6 - COUNCIL MEETING MINUTES - December 21, 1981
AFFIDAVIT OF PUBLICATION
STATE OF OREGON,
COUNTY OF WASHINGTON, ss.
I JOHN W. MARLING
being first duly sworn, depose and say that I am the publisher
_... of The Tigard Times, a newspaper of general circulation, as defined
by ORS 193.010 and 193.020, published at Tigard, in the aforesaid county and
state; that the legal notice, a printed copy of which is hereto annexed, was
published in the entire issue of said newspaper for -_._.__.1 . successive and
consecutive weeks in the following issu s`•,. _Dec. 24 1981
.- - _
i
— ........... .- ----- .--- ►-_ ..
i y
.. -_ 1 .
(Signature)
/u,bs.cribed and sworn to before me thi __- day of .
/ Notary Public of Oregon
My commission expires
�. . '
PUBLIC NOTICE
The Tigard.City Council has adopted the Downtown Tigard Revitalization
Plan for the Tigard Urban Renewal Agency on December 21, 1981 pursuant to
ORS 457.115.This Downtown Revitalisation Pian and Support-Report is on.file
at.tbaOfAW;AW tha,rlty s+riar_es>�Q is ev ble for review bete fkxD�haws
oP:$;olt A and 5.'Oli I�.a ,-Aft**.'W�' -FkWA►-stA2755 SW Asb Avenue,.
Ted.
TIMIa
CITYOFT14FARD
December 18, 1481 WASHINGTON COUNTY,OREGON
City Council Members
City of Tigard, Oregon
SUBJECT: Park Board and Budget Committee Appointments
Dear Fellow Councilors:
On Thursday, December 17, the Boards and Committees Selection Panel comprised
of Councilor Scheckla, City Administrator Jean, and myself met to interview
12 applicants for two Budget Committee and four Park and Recreation Board
vacar.cies.
The Selection Panel was unanimous in its advise, and I am recommending the
following appointments:
Park and Recreation Board
Mary Payne 12/31/85
Susan Sheridan 12/311,183
Mary Ann McGinley 12/31/84
Budget Committee
Wally Hoffman 12/331/84
Gerry Edwards 12/31/8+
We were extremely pleased with the quality and interest of all applicants.
We will, of course, be seeking to find other areas here we cats uze the in-
terest of those not selected at this time.
Yours truly,
Wilbur A. BishcD
Mayor
cv
12420 S.W. MAIN P.O. BOX 23397 TIGARD, OREGON 97223 PH: 639-4171
PAYMENT OF BILLS FOR COUNCIL APPROVAL
PROGRAM BUDGET DECEMBER 21, 1981
Comniuni ty Protection
Police 7j 17 _07
Public Works 9-719.90
Municipal Court 787.21
Planning 64.36
Building 3.97
Total Community Protection 17,691.51
Home & Community Quality
Public Works 839.52
Social Services
Library 944.39
Aged Services 3,114.73
Youth Services 20.716.50
Historical
Total Social Services 24,775.6 2
Policy & Administration
Mayor & Council 20.56
Administration 517.98
Finance 55.94
Total Policy & Administration 594.48
City Wide Support Functions
Non-departmental 7n.-un-is
Misc. Accounts (refunds & payroll deductions, etc.) 1nR_Rn
Ivestments 300,000.00
CAPITOL BUDGET
Community Protections
Road Acquisition & Dev.
Parks Acquisition & Dev.
Storm Drainage
Total Community Protection
Support Services
Building Improvements
DEBT SERVICE
General Obligation Bond
Bancroft Bond 262,512.97
UNIFIED SEWERAGE AGENCY
Contract 44.576.42
TOTAL AMOUNT OF CHECKS WRITTEN 671.409.00
MEMO
TO; CITY COUNCIL
DATE: DECEMBER 21, 1981
FROM: BUILDING DEPARTMENT
SUBJECT: MONTHLY REPORT FOR MONTH OF NOVEMBER, 1981
November's building activity included permits for 6 signs,
5 single family residential, 2 residential alter and repair,
4 commercial alter and repair, and 2 educational alter and
repair for a total valuation of $975, 570 .00 .
Fees for 13 permits $ 4, 571 .25
Fees for 6 signs 120 .00
Plumbing Activity - 23 619 .00
Mechanical Activity - 17 538 . 13
Business Licenses - 37 1,381 . 00
TOTAL - - - $ 7,274 .38
Sewer Permits - 5 $12,400 .00
Sewer Inspections - 5 185 .00
King City activity included 3 residential alter and repair
for a total valuation of $21,650.00 and fees of $117 .50 .
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s
hOLIBRARY
4 WOW
MELI%ow Phone 639-9511
12568 SW Main*Tigard, Or. 97223 MF140RANDU•f December 14, 1981
TO: LIBRARY BOARD
CITY COUNCIL
FROM: CITY LIBRARIAN
SUBJECT: Monthly Report, November, 1981.
1. Administration:
a. Librarian attended meetings at WCCLS, as a coranittee member, to discuss a county-
wide survey for libraries on November 6 and 10. A general outline of questions was de-
cided upon, as well as recommending a 400person personal/telephone interview system. It
was also suggested that the survey be part of a larger Washington County survey. The plan
was to be sent to the Washington County Cooperative Service (WCCLS) Board.
b. The regular Library Board meeting was held on November 9 and November 16. Minutes
were mailed November 30.
C. November 16, WCCLS Reference Librarian, Fay Powell, conducted a reference up-date
workshop at Tigard Public Library for staff members.
d. November 17, Librarian attended presentation by Gary Krahmer, United Sewage Agency,
at a WCCLS alternative funding committee meeting. This is part of a series to inform WCCLS
members about the pros and cons of forming a library taxing district.
e. Librarian attended WCCLS professional board meeting on November 19, 1981. Of
interest: (1) The report from the library survey committee was adopted and will be
forwarded to the Citizens Advisory Board. (2) Herbert Mutschler, Director of King County
Library System in Washington, gave a presentation on alternatives in library financing,
focusing on King County which is a special taxing district.
2. Personnel-
a.Volunteer hours totaled 113.5 for a daily average of 5.4 hours.
b. A community service assignee worked 16 hours.
3. Statistics:
a. Circulation of all materials 7183.
Books 6622 Magazines 303
Adult Books 4888 Audio-Visual 125
Juvenile Books 1734 Other 37
Interlibrary Loan: Requests placed 54 ; requests filled 96.
b. User cards issued 141. In-town 65; out-of-town 76.
C. Story hours: total 30; average 5.
d. Reference/Reader's Advisory 482.
e. Materials added 307.
f. Materials withdrawn 123.
Tigard Public Library - Monthly Report, November 1981 - page 2.
3. Statistics: continued
g. Money received:
Fines $25.50
Lost Books 5,99
Misc. Replacement 7.25
Dona tior_s 4.50
Card Fees 0
Total $43.24
4. Youth Services - John Henshell:
Children's Book Week was November 16-22. We celebrated with Children's Book Council's
"Anytime, Anyplace, Any Book" campaign and a variety of "Let the Book Bug Bite" materials
posters, book marks, a mobile, etc. ). "Book bugs" were given out to all children's groups
using the library this month and were extremely popular. As a tie in, our regional per-
formance of Androcles & the Lion was held No-rember 17. 215eo le came
the TPL service area) to see an excellent performance. p p (nearly half from
November was library helper's month in the Children's Room. One person took advantage
of the opportunity and received a "Book Bug" button.
Two scout groups visited the library this month. Children have especially enjoyed the
stories read during them. Nice "thank yous" have been received.
Lots of new books were added and pst on display on top of the card catalog. The display
really bolstered "J" and "Y" circulation. New books constituted nearly half of "J" and "Y"
circulation this month. Paperbacks acquired over the summer have continued to dominate
circulation in this category.
5. Friends of the Library:
The Friends held their regular meeting on November 12, 1981. Officers were elected
for the year 1981-82. Andrea Asbell, president; Elsy Post, programs; Sharon Takahashi,
publicity; Jeri Cundiff, treasurer. Theresa Zagone, author of No Nap for Me (children's
book) was the speaker.
1,
POLICE DEPARTMENT
CONSOLIDATED MONTHLY REPORT
A
FOR
MONTH OF NOVF.2�BER 1981
--_ DISTRIBUTION OF PERSONNEL
AV
NUMERICAL STRENGTH DAILY ASSENCE �,'
A ER.AGE EFFECTIVE STRENGTH
End of Same This Same '',' This t Last Sane
this Month Month Month r Month i Month Month
Month Last Last Last
Year
Year Year
PERSONNEL 28 27 11.6 12.7 16.4 � 17.3 14 .3
JIE 'S OFFICE 3 1 1.6 .5
1.4 � 1.5 .5
EPIVICES DIVIS. 6 7 1.9 2.7 4.1 4.6 4.3•
!'ITRt_1L DIVISIOL. 16 16 6.6 6.6 9.4 9.2 9.4
LFr IC DIVIS. -------- ------------------
L•iVEST. "SECTION
z--- - 1.3 1.7 I.9 1.7
DRCE ONE 13 12 y
5.6 4.7 9 7.4 7.5 7.3
DFLCE TWO 8 8 3.1 3.6
4.9 4.4 4.4
.))RC.E-THREE 7 7 2.9 4.4 � 4.1 5.3 2.6
CHANGES IN PERSONNEL DAILY AVERAGE PATROL STRENGTH
Present for duty end of last month 28
This Same Month
Recruited during month 0 Month � Last Year
Reinstated during month 0 1. Total number field
-
Total to account for 28 officers 16 16
2. Less Agents Assig-
., Separations from the service: ned to Investigat. 0
0
(a) Voluntary resignation 0 3. Average daily abs-
(b) Retirement 0 ences of field off-
icers owing to:
(c) Resigned with charges pending 0 (a) Vacation, cusp
(d) Dropped during probation _0 ension, days off, -
_ comp. time, etc. 6.0 6.0
-(e) Dismissed for cause 0 (b) Sick & Injured .2 .6
(f) Killed in line of duty 0 (c) Schools, etc. ,4 -
(g) Deceased Total. average daily
absences 6.6 _ 6.6 -
Total separations 0
4. Available for duty 9-4 0.4
' :ent for duty at end of month 28
TIGARD POLICE DEPARTMENT
Monthly Report
I. Calls for Service: This Month 578 Year to Date 6,726
A. Obligated Time 1,252.2 B. Non-Obligated Time 1000.8
. II. PART I CRIMES ';
No. Cleared Arrests
A. Homicide
B. Rape
C. Robbery 1
D. Assault q 5 5
E. Burglary 21
F. Larceny 62 9 11
G. Auto Theft 3 3 1
Totals 96 17 17
III. PART II TOTALS 62 42 52
TOTAL - Part I and II
158 59 69
IV. TOT.9L PERSONS CHARGED: 69
a. Adult Male 41 C. Juvenile Male 12
c b. Adult Female 5 _ d. Juvenile Femal_e___1T—
V. WARRANTS SERVED 11
VI. TOTAL PROPERTY LOSS $ 513,345.39 TOTAL PROPERTY RECOVERED $31,930.98
VII. TRAFFIC
a. Accidents Investigated 35 Injury Accidents 11 Fatal 0
b. Citations: VBR (Speeding) 18 Yield Right of Way 8
Following too Close 2 Red Light 19 Stop Sign 8
Improper Turn 3 Reckless Driving 0
Careless Driving5 Driving Under the Influencell
Driving While Suspended 12 Other Hazardous
Non-Hazardous77 Total Hazardous 95
C. Enforcement Index 8.63
d. Traffic Enforcement Totals
Citations: This Month This Year 172 Year to Date 2,306
This Month Last Year ].82 Last Year to Date 2537
Warnings: This Month This Year 94 _Year to Date 624
This Month Last Year 49 Last Year to Date 876
NOTE: s: - Part I Crimes (Major Crimes) Clearance Rate 17.7%
Part II Crimes (Minor Crimes) Clearance Rate 67,77.
VIII. TRAINING
A. Advanced Officer Training. Officer Jim Call attended a 40 hour
Advanced Refresher Course at the Police Academy from Nov. 16 through
November 20. This course is given to officers who have been on the
street for several years, and are ready for a refresher course.
B. Fingerprinting. Det. Hal Merrill completed the FBI basic course
in classification and identification of fingerprints. This course
was held at the Portland Police Bureau from Nov. 16 - 20, and Det.
Merrill received 40 hours of training.
C. Police Reserves. See attached report from Tigard Police Reserves
for their activities during the month of November.
IX. GENERAL INFORMATION UPDATE
A. ICAP Progress Report.
As mentioned in last month's report, Lt. Jennings and Officer Grisham
were scheduled for a week of on-site training in California 11-16-81
through 11-20-81.
This training was completed as scheduled; the experience of observing
on line ICAP systems at work was of significant importance and worth-
while in regards to the implementation of the Tigard Police Department
program.
This training experience will enhance our system, in that we are able
to adopt tested user group (Patrol and Detective Divisions) documents
developed by the Crime Analysis Unit. These documents are being
edited for our use at this time.
(NOTE: A copy of the On-Site ICAP Training Sum.-nary is provided for
your review. )
The final draft of the ICAP Field Reporting Manual is being prepared
at this time. There was a delay in this phase of the project in that
the number of responses for the Clerk Dispatcher position was over-
whelming.
B. Police Department Clerk Dispatcher Recruiting.
In response to this recruiting effort, the department received 202
applications. The testing process eliminated all but 34 of the
original applicants. Of this group of 34, the top five applicants
will be interviewed for the one vacancy open at this time. This
vacancy should be filled by December 21, 1981.
i"
t
MEMORANDUM
November 30, 1981
TO: Chief Adams
FROM: Lt. Jennings / Officer Grisham
SUBJECT: On Site !CAP Training Summary
Sir:
The following is a summary of our on site inspection of ICAP systems
currently used at Fairfield P.D. , California; Stockton P.D. , California;
and Marin County S.O. , San Rafael, California.
Although California law enforcement agencies have named their system
C-CAP (Career Criminal Apprenensicn Program) , it is the sane as our
ICAP system.
ICAP TRAINING SUMMARY
Dates: 11-16-81 / 11-20-81
Training Sites: Fairfield Police Department
Fairfield, California Population: 62,000
Project
Coordinator: Capt. Wayne Paul
Fairfield P.D. is currently adapting all of their manual key-sort files
to go on line with the city's Wang mini-computer. The project coordinator,
Capt. Paul, was very gracious. Prior to introducing us to his crime
analysis staff and letting us view his system in operation, he gave us a
brief overview of Fairfield's demographic/geographic make up.
The residential areas of Fairfield are very large. Capt. Paul advised
that Fairfield is primarily an upper-middle class bedroom community for
such neighboring cities as San Francisco and Stockton. Fairfield has
light industry that is growing rapidly. Anheuser Bush has recently
opened a large brewery and bottling plant that brought with it several
satellite businesses, including an Owens Corning Glass plant, and a large
trucking firm to service the brewery.
Capt. Paul advised that Fairfield has very gerrymandered city boundaries,
which makes the city similar to Tigard in that respect. Fairfield is also
dissected by several major highways, again similar to Tigard.
CHe stated that Fairfield actively recruits businesses that are labor
intensive and environmentally wholesome. The newer light industry com-
plexes are very similar to Tigard's, both in design and location.
ICAP Training Summary
Page 2
November 30, 1981
A large new retail mall was recently opened in Fairfield. It sits on one
edge of the city, and has several of the national chain stores, including
Mervyn's, Sears, and J.C. Penney's. This mall, which would be similar to
Washington Square in many respects, although not as large, generates many
calls for police service.
Travis Air Force Base is located next to Fairfield, and although it is
manned by pilots, technical assistance people and maintenance staff, it
still generates some calls for police service. There is strong cooperation
between Fairfield P.D. and the Air Force Police.
Fairfield is not contiguous to another large city as Tigard is to Portland.
However, since it sits in the center of the very produce rich San Joaquin
valley, it suffers a large amount of violent, transient/migrant related
crime.
The crime analysis unit is adjacent to the Investigations Division in the
new Fairfield Civic Center. The Crime Analysis unit is run by Crime Analyst,
Harold Sagan.
Crime Analyst, Ms. Irene O'Connell, who was kind enough to give us an in-
depth explanation of hour her unit functions.
R
Since the unit is funded by a grant from the California Department of Justice,
a very close accounting of the number and types of crime analysis activities
is kept. Ms. O'Connell provided us with copies of all of the Crime Analysis
forms that Fairfield P.D. uses regularly. These include: Information
Requests; Information Evaluations; Formal Memorandums; and a very detailed
Weekly Analysis Bulletin. Copies of these forms are included.
Samples of the Crime Specific, Information, and Crime Series Analysis
Matrix forms were also obtained. These forms are used on a need basis as
criminal activity patterns or suspect profiles are recognized.
An interesting note on the use of the Crime Series Analysis Matrix is that
Fairfield P.D. detectives have been able to obtain "probable cause" arrest
and search warrants based on the matrix use only. However, the matrix has
not been tested in Court, as all of the defendants so charged have pled
guilty, to date.
The man in charge of investigations for Fairfield P.D. is Lt. Tom R. Lavrar.
Talking with him gave a very good insight as to the importance that he and
his detectives give the Crime Analysis Unit. He advised that, at first, his
troops exhibited some reluctance to use the unit, but after they saw several
important cases solved by information or patterns from the unit, their
attitudes changed dramatically. His detectives are now in the crime analysis
unit or are submitting requests constantly.
Lt. Lavrar further advised that he is presently trying to get a micro-
computer for his division. One of the ICAP related investigative aids
that Lt. Lavrar strongly endorsed was the investigative notebook that Fair-
ICAP Training Summary
Page 3
November 30, 1981
field now uses. The notebooks are a 6" x 81" spiral binder that holds
approximately 60 plastic coated pages that provide a ready reference of
state laws, city ordinances, procedures, crime related information, and
other investigative tools such as facial, weapon, clothing, footprints
and eyeglass sketches. Two copies of these notebooks, which are carried
by every patrol officer and investigator, were given to us -- with revisions
and modifications -- would be very useful here.
Viewing the Fairfield C.A. Unit in operation and talking with the people
who use it was a very worthwhile experience in learning the overall
analysis function.
Training Site: Stockton P.D.
Stockton, California Population: 150,000
Proiect David G. Yamada
Supervisor: Senior Police Planner
Of the three police agencies visited, Stockton seemed to have the most
sophisticated ICAP system. The crime analysis unit consists of Mr. Yamada,
who is manager, his secretary, two fulltime crime analysts, and a strike
force coordinator (a patrol sergeant) .
Digital mini-computers are used by Stockton P.D. , both in their C.A.
unit and in their computer-assisted dispatch center.
Stockton does not have very much in common with Tigard as far as the level
of police services that is required. Stockton ranks 414 on the U.S. for
violent crime. There is a very large minority population, primarily black
and Mexican. Gang wars and family vendettas along with "stranger" person
crimes are very common.
Upper middle class bedroom areas of Stockton, such as Quail Lakes, with
its fashionable subdivisions and mall shopping areas are similar to Tigard,
both in demographics and types of police service required.
One of the most impressive and effective products of the Stockton P.D.
C.A. Unit is a weekly crime information bulletin that the unit circulates
county-wide. The bulletin contains lists of recognizable stolen property,
stolen vehicles, and (MOST IMPORTANT) lists of subjects who are currently
wanted on felony warrants plus their known addresses, associates, etc.
The positive emphasis on the wanted subject apprehension is increased tre-
mendously by the accompanying list of those subjects apprehended since the
previous bulletin, along with the names of the officers who made the
arrests. According to Mr. Yamada, the word on the street is, "Don't get
your name in that bulletin or every cop in the county will be at your
house, your work, your girlfriend's place, etc."
Copies of all of the documents used by the Stockton P.D. C.A. Unit were
given to us by Mr. Yamada. He also gave us copies of manuals on Criminal
ICAP Training Summary
Page 4
November 30, 1981
Investigations Management and on how their officers are instructed to
complete their initials reports.
Aside from !CAP documents, Mr. Yamada also gave us a copy of Stockton's
"False Alarm Reduction Program" and advised us that the program had been very
successful.
Since Stockton is a large department - 241 men -- there is quite a bit of
specialization. The C.A.U. works closely with a well manned trine prevention
unit, and a Public Relations Unit, as well as investigations and patrol. On
a greater scale, they do what we are currently doing, on a time-allow basis,
arranging neighborhood crime watch meetings, and residential and commercial
security surveys.
The opportunity to see the Stockton program was interesting, and most
beneficial in letting us learn about the position of strike force
coordinator. Although our manpower resources are much less, the necessity
to have a patrol supervisor designated to perform these duties was very
evident.
By utilizing our Police Reserve Officers, he could oversee tactical/
strategic crime suppression programs and undercover narcotics buys based
upon C.A.U. information.
Training Site: Marin County Sheriff's Office
San Rafael, California County Population: 1,700,0O0
Project
Supervisor: Undersheriff Henry W. Ingiversen
The Crime Analysis Unit of the Marin County Sheriff's Office acts as a
central clearning house for information from the Sheriff's Office and the
eleven municipal police agencies located in the county.
Marin County is primarily an agricultLre based economy. However, it contains
areas that are very affluent bedroom communities for San Francisco. A classic
example is Sausalito: where a single residential burglary losing $250,000
in household goods, collectibles, and jewelry is not uncommon.
All of the agencies in Marin County use the same reporting documents and
reporting techniques. All agencies also have the same access to C.A.U.
searches, bulletins and support services.
The computer information management system used by Marin County is the Morgen
System, which, although more sophisticated in some respects because of the
mini-computer, offers very few advantages over the system purchased by Tigard
/ P.D.
l The C.A.U. is operated by Crime Analysis, Ms-Louise S. Anderson, who formerly
ICAP Training Summary
Page 5
November 30, 1981
worked with San Diego P.D. Talking with Ms. Anderson was interesting in
that because of the very large volume of information coming in daily
from throughout the county, she uses a force of senior citizen volunteers
who after passing a security screening, work a regimented schedule of
hours weekly to perform the very time-consuming function of entering
data. Her volunteer staff is currently 16 people, each working a minimum
of 20 hours per week.
Ms. Anderson provided us with a very complete book covering all phases of
their program.
Some of the functions of the Marin County C.A.U. that we found to be
unique were that the Unit kept a very current mug file on suspects and
known offenders, and provided photo laydowns to detective units through-
out the county on request, and since the unit had input from all county
agencies, it was able to coordinate inter-agency investigations involving
the sarae suspects.
The concept of a multiple agency network of information sharing has
already been discussed by the agencies of Washington County.
In closing, one other point should be emphasized. That being, at all
three agencies visited we found the user groups (patrol and investi-
gations) using ICRP functions with increasing enthusiasm.
A phenomenon experienced also was that at the onset of the ICAP program,
the line svpervisor felt threatened because they perceived the computer
taking over their decision making process for patrol and tactical deploy-
ment, which in fact does not occur. What the line supervisor discovered
was that the information ICAP made available in rapid fashion enabled
them to make faster, more intelligent decisions in many areas, which in
turn, freed up more time for the supervisors to handle other responsi-
bilities.
The patrol officer and detectives are using ICAP more and more as they
are finding it useful in clearing cases.
Respectfully sub fitted,
Lt Ke e D. ennings
Oper t' ns mmander
J,eph P. Grisham
�. :rime Analysis
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MONTHLY REPORT
PLANNING DEPARTMENT
NOVEMBER 1981
The following project were acted on by the Planning Commission over the past month:
COMPREHENSIVE PLAN REVISIONS
CPR 14-81 Dr. Alva Roberts/Vincent Olson NPO # 7
APPLICANT: Dr. Alva Roberts OWNER: Vincent Olson
12805 S.W. Trigger Rd 12520 S.W. Scholls Ferry Rd.
Beaverton, Oregon 97005 Tigard, Oregon 97223
REQUEST: For A comprehensive Plan Revision from A-12 Multi-Family
Residential to CP Commerical Professional.
SITE LOCATION: 12520 S.W. Scholls. Ferry Rd_ (WCTM 1S1 33AD lot 2500)
ACTION TAKEN: Continuance to December 8th, meeting.
CPR 15-81 Summerlake II NPO # 7
t
APPLICANT: AMART Development Company OWNER: Same
8925 S.W. Beaverton-Hillsdale Hwy.
Portland, Oregon 97225
REQUEST: For a Comprehensive Plan Revision from R-7 Urban Law Density
to A-12 PD Urban Medium Density Development
SITE LOCATION: North of S.W. Katherine betwwen S.W. 126 and S.W. 128th.
(WCTM lSl 33D lot 1001
ACTION TAKEN: Denied November 10, 1981
SENSITIVE LAND PEP-MIT
M 6-81 Summerlake II NPO # 7
APPLICANT AMART Development Company OWNER: Same
(see above)
ACTION TAKEN: Continuance
CONDITIONAL USE:
CU 14-81 Kevin O'Brien NPO # 1
APPLICANT: Kevin J. and Patricia A. O'Brien OWNER: Same
21559 S.W. 99th
Tualatin, Oregon 97062
CU 14-81 (continued)
REQUEST: For a Conditional Use to permit construction of a duplex
in an R-7 (Single Family Residential Zone) .
SITE LOCATION: Northeast corner of S.W. 104th and S.W. McDonald.
(WC7M 2S1 2CC lot 3300 parcel 1)
ACTION TAKEN: Approved November 10, 1981 with conditions
VARIANCE
V 10-81 National Safety Company NPO # 5
APPLICANT: John Skourtes OWNER: Burlington Northern R.R_
National Safety Company
17010 S.W. Weir Road
Beaverton, Oregon 97007
REQUEST: For a variance form the sideyard setback requirements from
20 feet to 10 feet in an M-3 light industrail zone.
SITE LOCATION: S.E. corner of S.W. Bonita Road and S.W. 74th Ave.
(WCTM 2S1 12A Railroad Right of Way)
ACTION TAKEN: Denied November 10, 1981
y
�a1
�I639-9511,
12565 SW Main-Tigard. Or.97223 MEMORANDUM
December 15 , 1981
TO: City Council
FROM: Library Board
SUBJECT: Countywide Cable Franchise
At our meeting on December 14 , the question of supporting the county-
wide cable franchise proposed by MACC . was discussed.
We considered the pros and cons as it would affect the Tigard Library
and the Washington County Cooperative Library Services (WCCLS) . By
consensus we decided that the advantages of supporting the MACC franchise
far outweighed any possible disadvantages . The advantages are well out-
lined in the memorandum sent to us by Donna Selle , WCCLS coordinator and
we are transmitting it to you herewith .
It is our feeling that the franchise proposed by MACC will provide
excellent service for the Tigard Library immediately and in the future .
We request that you consider it favorbly as well.
Washington county cooperative Library Services
END EMN
IN ism
JAN
10001 0 0 KL� Moll Lam wtm�= WLM�Eon
r
ME%'%
December 11 , 1981
MEMO
TO: Tigard Library Board
FROM: Donna Selle, Coordinator, 'WCCLS
RE: Countywide Cable Franchise
On behalf of the library community in Washington County, I urge your
continued support of MACC and the pursuit of a countywide cable franchise.
The functions of libraries and cable systems are similar and compatible--
for education, information and recreation.
As WCCLS libraries observed the cable franchise develop we were quick
to compile a list of considerations and features that were of primary
importance and consistent with the continuing development of county-
wide library services. The areas of primary concern are:
WIDE AREA OF CABLE SERVICE. Since libraries serve all residents of
the county, we urged the widest geographic cable service area economically
feasible and the interconnection of all county public libraries via the
institutional cable system.
PUBLIC ACCESS STUDIOS. Libraries requested access to studios for purposes
of producing library oriented programming to broadcast countywide such as
children's story hours or staff training videotape presentations.
FREE CABLE SUBSCRIPTIONS. Libraries were granted free cable hookups
and also will receive basic level of services at no charge.
FREE DATA TRANSMISSION LINES. The most important service that libraries
were granted was the availability of free data transmission lines and
the provision of interactive (two-way) cable services. To emphasize
this important feature some background is necessary.
Donna SeHe.Coordinator
Mailing Address:P.O.Box 5129 Aloha.Oregon 97006 Location: 17880 SW Blanton Street Aloha.Oregon Telephone:(503)642-1544
Tigard Library Board
December 11 , 1981
Page 2
c
WCCLS is a net borrowing county. This means the eleven public libraries
borrow materials from other sources outside the county boundaries more
than they lend. This fact will continue until our resources--books and
other library materials are developed to more adequately meet patron
demands and increased population. WCCLS libraries already share the
daylights out of the materials we do have on a daily basis. WCCLS
pays for long distance calls and daily courier service. The ability
to send messages electronically for daily interlibrary loans, reference
and information requests and the conduction of library business by
cable instead of by telephone will substantially reduce operating and
staff costs presently spent on the phone and filling out ILL forms
and other paperwork. The alternative is greater costs and less reliability
in dealing with multiple phone companies and increased staff time.
GRANTS PROGRAM FOR FUTURE TECHNOLOGICAL DEVELOPMENT. In addition,
libraries are planning to automate circulation and card catalog functions
at some future date. The availability of free data transmission lines
is estimated today at approximately $145,000 per year. We all envision
the day when a library patron, in the comfort of his/her own home, can
access by cable an automated card catalog to see if we have a book, find
out where it is, whether it is on the shelf or not, place a reserve to
pick it up, or order it by mail and have it sent directly. Thus the
research and development mechanism in the MACC grants program to continue
to expand future communications capabilities and new programs and services
is a very important feature.
PLATO LEARNING CENTERS. In addition the Storer Metro Cable Company has
proposed to provide five .city libraries with PLATO Learning Centers.
After an initial demonstration we are all interested in the potential
of the educational services and features PLATO represents. These PLATO
terminals will also be able to function as electronic mail systems for
transmission of messages and inter-library loa;i requests immediately
among the five libraries which have the service.
In conclusion, the potential for cable-library partnership is both
promising and exciting. We have worked closely with Storer Metro for
two years planning for the development of these services. They i;ave
been most responsive to countywide library needs and addressed our
major concerns. Your continued support of the countywide franchise is
essential to its success.
EX N/B/T y
'OVERLAY' COST ESTIMATE
RECONDITIONING OF EXISTING STREETS
(1981-82 OVERLAY PROGRAM)
EST. COST
PRIORITY LOCATION (Y./L) FROM (M/L) TO
1 SW WALNUT ST. SW 106TH AVE. SW 122ND AVENUE 41,000115,60056,600
2 SW MCDONALD ST. SW LOOTU AVE. SW HALL BLVD. 24,300 10,10034 400
3 SW TIEDEMAN AVE SW TIGARD ST. SW WALNUT ST. 19,200 8,50 7,700
4 SW TIGARD ST. EOP SW TIEDEMAN AVE. . 3,300 800 4,100
5 SW NORTH DAKOTA ST. R/R SW GREENBURG RD. 3,200 N.A. 3,200
6 SW GREENBURG RD. SW 95TH AVE. SW CASCADE AVE. 25,600 9,40 5,000
7 SW CASCADE AVE.. "POWER RENTS" SW GREENBURG RD. 16,000 N.A. 16,000
8 SW PREWING ST. SW O'MARA ST. £OP 400 600 1,000
9 SW TIEDEMAN AVE. SW TIGARD ST. SW GREENBURG RD. 13,100 5,,200 8,300
IO SW 97TH AVE SW MCD04ALD ST. SW MURDOCK ST. 17,000 7,200 4,200 I
11 SW 98TH AVE. SW MURDOCK ST. SW S1gLD. DR. 15,600 6,500 2,100
12 SW GAARDE.ST. SW PACIFIC HWY. SW 121ST AVE. 27,000 13,50%0,500
13 SW 116TH AVE SW WALNUT ST. SW ANN ST. 39100 N.A. 3,100
SW ANN ST. SW LYNN ST. 4,200 N.A. 4,200
14 SW LYNN ST. SW 121ST AVE SW 116TH AVE 9,700 N.A. 9,700
15 SW ANN ST. SW 121ST AVE SW 116TH AVE. 7,900 N.A. 7,900
16 SW IISTH AVE SW LYNN ST. NORTHERLY 640 FT. 6,400 N.A. 6,400
17 SW 119TH*AVE SW LYNN ST NORTHERLY 630 FT. 6,300 N.A. 6,300
13 SW BONITA RD @ R/R CROSSING - 10,500 N.A. 0,500
19 SW WALNUT ST. SW GRANT AVE SW 106TH AVE 10,000 N.A. 0,000 �
20 SW HUNZIKER ST. @ R/R CROSSING -
1,500 N.A. 1,500
i
i
GRAND TOTALS 65,30 77,40 2,700
NOTE: Includes Murdock Street from 97th to 98th Avenue.
NOTE: This estimate is based on roadway and pathway asphaltic concrete, in place,
at S34.00/ton. This estimate does not include the cost of support services
or materials (ie., grading, pipe, etc).
f,
COST DISTRIBUTION METHODOLGY
i -proved road%va,
B
p, eXis��-sig r�cp-d`' cly
A - CONTRACTUAL SERVICE (overlay) FUNDS
B -REPAIR a MAINTENANCE FUNDS
C —BIKEPATH FUNDS
CALE n feet(hundred,)
it -------
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1=7
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20
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EXHIB
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TIGARD 8 VICINI T y
O'DONNELL. RHOADES. GERBER DATE: December 7, 1981 /
SUL,LIVAN & RAMIS
ATTORNEYS AT LAW
1727 N.W. HOYT STREET TO: EJS
PORTLAND. OREGON 97209
(503) 222-4402 FROM: Steve Crew
RE: Agreement Between City of Tigard and
Washington County Regarding Intergovern-
mental Exchange of Maintenance Service
Pursuant to your request, I have examined this agreement. It
appears to be in order.
I telephoned the Leonard Adams Insurance Agency and discussed
the matter with them. They have no objection to the agreement
and agreed that it appeared to be in order.
x
SFC:sw
12/7/81
cc : Tigard - General File
' AG�'d•�i T
THIS AG-�UENT, made and entered into this day of 1981,
by and between Washington County, Oregon, a political subdivision of the State
of Oregon, and other municipal corporations located 4rithin Washington Cou_-ity,
Oregon.
WI` T'4FSSE' H:
WHEREAS, all of the parties to this agree--int maintain a departn-P-nt with
equipment and personnel responsible for the maintaining of their respective
streets and appurtenances thereto, and,
WHEREAS, the parties heretofore have informally exchanged maintenance
services performed on streets a-rid appurtenances thereto r,*Lich are the legal
responsibility of another party; and,
WHEREAS, the parties are desirous of continuing to exchange maintenance
services to be performed on such streets and appurtenances which are the legal
responsibility of another party but under the provisions of a formalized agree-
ment, and,
WHEREAS, the parties are agreeable to exchange of such services on the
conditions as hereinafter set forth; and
M=AS, it would be in the best interest of the part-;es to enter into
such an agreement to avoid duplication of efforts, and to minimize personnel
costs, to improve service to the public and to provide greater convenience to
all parties, as authorized and provided by the provisions of ORS 190_010 throw
190.030;
NOW THEP-'-MRF-, in consideration of zrutual promise and convenants herein
contained, it is mutually agreed as folloc•rs:
1. The parties agree to provide, to the extent and in the manner requested
and hereinafter set forth, other parties with maintenance services, including
-2-
road paint stripping, road s:,eeping, maintenance of traffic signals (excluding
controls) and other ser-vices which might be feasibly perform on behalf of
each other. Such services shall be perforred upon request, at tines mutually
convenient and in equal exchange for services conputed on a ran-hour basis.
Said exchange of services shall be in amounts reasonably foreseen to be recip-
rotated within the same fiscal year. Any unreciprocated time at the end of
each fiscal year shall be minimized by the naYties insofar as possible arid
shall be carried over into the next fiscal year.
2. Whenever equipment is necessary for the performance of maintenance
work the owner's operator shall accompany that piece of egt,izant and only
that operator shall operate it.
i 3. The paw;es agree to provide storage space, without charge, for
storage of another party's equipment upon request ;4henever such a storage
accomcdation is mutually convenient_
4. For the purposes of providing the services referred to in Paragraph
1, the party providing such services shall supply all necessary labor, super-
vision, equipment and supplies necessary to provide the service, unless other-
wise agreed upon by both parties.
5. In the vendition of the services referred to in Paragraph 1, stan-
dards; of performance, discipline of personnel and other matters incident to
the performance of such services, control of personnel shall re.-rain with -the
party which is providing the service.
6. Each, party covenants and agrees to hold and save harmless other
parties, and all officers, agents and employees of other parties, from all
clains whatsoever that may arise against the benefited party, its officers,
agents and eaployees, by reason of any act of the performing party in pro-
viding services under Paragraph 1.
-3-
7. All persons employed in the performance of services under this agree-
ment shall be the employees of the perforni.ng party, and no person performing
such services shall receive pensions, salary or otter status or rights inci-
dent to employment by the benefited party.
8. No benefited party shall be called upon to assure liability for t1--
direct payment of any salaries, wages, or other compensation to personnel
performing services pursuant to this agree-rent, except as cthezwise herein
specified, no benefited party shall be liable for compensation of indemnity
to any employee of a performing party for any injury or sickness arising out
of his eatployment.
i
WMSHINGTON COUNTY CITY OF TIGAM
Virginia Da.gg
Chairperson of the Board of
County Commissioners