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City Council Packet - 10/19/1981
� n TIGARD CITY COUNCIL PUBLIC NOTICE: Study Sessions are SPECIAL MEETING AND STUDY SESSION AGENDA informal work sessions of the City OCTOBER 19, 1981, 7:30 P.M. Council. No final action on any FOWLER JUNIOR HIGH SCHOOL item will be taken at the Study LECTURE ROOM Session. Action items will be set for Regular meetings. SPECIAL MEETING 1. Call to Order, Pledge of Allegiance and Roll Call 2. Approve Crow Office and City Hall Leases o Recommendation of City Administrator 3. Adjourn STUDY SESSION 1. Call to Order and Roll Call 2. Citizen Communication to Council: Nancy Robbins 3. Recreation Program Proposal: Susan Sheridan 4. Departmental Reports: 4.1 Library 4.2 Police Department ICAP Report 4.3 Written Department Reports 5. Truck Load Limits Discussion, Public Works Director: 121st, Walnut, 135th, Tiedeman, Gaarde 6. Report on Status of Durham Road Committee re: Truck Load Limits and LID Discussion: Public Works Director 7. Comprehensive Street Plan - Report and Financing: Public Works Director 8. Ash Avenue Extension 6 Comprehensive Plan Draft Text Amendment: Public Works Director 9. LID Discussion - City Attorney and Staff: Transfer of Assessments Ordinance, Legal Notice Ordinance, Policy re: Private LID's, and General Discussion. 10. Discussion on Conditions and Planning Policies with City.Attorney 1i. Open Agenda 12. Adjourn TIGARD CITY COUNCIL PUBLIC NOTICE: Study Sessions are SPECIAL MEETING AND STUDY SESSION AGENDA informal work sessions of the City OCTOBER 19, 1981, 7:30 P.M. Council. No final action on any FOWLER JUNIOR HIGH SCHOOL item will be taken at the Study LECTURE ROOM Session. Action items will be set for Regular meetings. SPECIAL MEETING 1. Call to Order, Pledge of Allegiance and Roll Call 2. Approve Crow Office and City Hall Leases o Recommendation of City Administrator 3. Adjourn STUDY SESSION 1. Call to Order and Roll Call 2. Citizen Communication to Council: Nancy Robbins 3. Recreation Program Proposal: Susan Sheridan 4. Departmental Reports: 4.1 Library 4.2 Police Department ICAP Report 4.3 Written Department Reports 5. Truck Load Limits Discussion, Public Works Director: 121st, Walnut, 135th, Tiedeman, Gaarde 6. Report on Status of Durham Road Committee re: Truck Load Limits and LID Discussion: Public Works Director 7. Comprehensive Street Plan - Report and Financing: Public Works Director 8. Ash Avenue Extension & Comprehensive Plan Draft Text Amendment: Public Works Director 9. LID Discussion - City Attorney and Staff: Transfer of Assessments Ordinance, Legal Notice Ordinance, Policy re: Private LID's, and General Discussion. 10. Discussion on Conditions and Planning Policies with City Attorney 11 . Open Agenda 12. Adjourn t t T I G A R D C I T Y C O U N C I L SPECIAL AND STUDY SESSION MINUTES - OCTOBER 19 , 1981 - 7 : 30 P.M. SPECIAL MEETING 1 . ROLL CALL: Present: Mayor Wilbur Bishop ; Councilmen Tom Brian, John Cook, Kenneth Scheckla ; Councilwoman Nancie Stimler; Chief of Police , Robert Adams ; Director of Public Works , Frank A. Currie ; Finance Director/City Recorder, Doris Hartig; City Administrator , Robert W. Jean; Legal Counsel , Ed Sullivan; Administrative Secretary, Loreen Wilson. 2 . APPROVE CROW OFFICE AND CITY HALL LEASES (a) City Administrator requested Council also allow him to discuss a phone contract and electrical work authorization under this agenda item. Consensus of Council was to consider all items . (b) City Administrator noted that the Legal Counsel had drafted the contracts for the lease and requested the Council approve the leases based on any changes which may need to be included and authorize the Mayor to sign with ratification on the 26th of October. (c) Councilman Brian noted several areas which needed to be reword- ed slightly at the request of Mr. Crow. See Exhibit "A" attached (d) Legal Counsel stated he had no objection to the proposed changes being included in the leases . He noted that he would prepare the language for the changes and have the leases signed before the October 26th meeting . (e) Motion by Councilman Brian, seconded by Councilwoman Stimler to approve the leases as amended for execution by the Mayor noting that they would be ratified at the October 26 , 1981 meeting. Approved by unanimous vote of Council . (f) City Administrator stated that since the receptionist position had been deleted and a customer services counter has been created that in order to make the change successful , a phone system to facilitate rapid movement of calls was needed. He requested that Council authorize the signing of an agreement with General Telephone Company for a GTE-60 (PBX) phone system for a five year lease, noting that it will be cost effective and grow with the City' s needs . (g) Legal Counsel noted that the contract was worded to protect the phone company and not the City, however, stated that this would probably be the only type of contract the phone company would accept with their equipment . (h) City Administrator stated that he recommended approval and noted that any large utility will usually have contracts which are self serving . ( i) Motion by Councilman Cook, seconded by Councilwoman Stimler to authorize the Mayor and City Recorder to execute the agreement and declared an emergency to exist for leasing the phone equipment and found this in support of the public best interest. Approved by unanimous vote of Council . (j) City Administrator reported that the City would need to do some rewiring in the Crow Building for dedicated circuits needed by the copy center and computer room. He suggested that the cost would probably be $2 ,000 to $2, 500 but requested that Council approve the work done , not to exceed $5 ,000 . (k) Councilman Brian expressed concern that the job should not be done for more than $3 ,000 . (1) Motion by Councilman Brian, seconded by Councilman Scheckla to authorize the Mayor to sign a purchase order for the electrical work to be accomplished for not more than $3 ,000 and declare an emergency exists to serve the public ' s best interest . Approved by unanimous vote of Council . 3. ADJOURNMENT: 8 : 14 P.M. STUDY SESSION 1 . ROLL CALL: Present: Mayor Wilbur Bishop; Councilmen Tom Brian, John Cook, Kenneth Scheckla; Councilwoman Nancie Stimler; Chief of Police , Robert Adams ; Director of Public Works , Frank A. Currie ; Finance Director/City Recorder, Doris Hartig; City Administrator, Robert W. Jean; Legal Counsel , Ed Sullivan; Administrative Secretary, Loreen Wilson. 2. CITIZENS COMMUNICATION TO COUNCIL: Nancy Robbins . (a) City Administrator reported that Mrs . Robbins called him this afternoon to request removal from the agenda . He requested direction from Council in setting up further request from citizens for the agenda . He wanted citizens to state the topic and time needed for the items on the agenda unless they wished to ask Council before the meeting to be heard upon Open Agenda . He stated this would assist him in preparing the agenda and keeping ' like ' topics together in the meeting . PAGE 2 - COUNCIL MEETING MINUTES, October 19, 1981 ti= 3 . RECREATION PROGRAM PROPOSAL: Susan Sheridan (a) Mayor bishop read into the record a letter from Susan Sheridan advising Council that she feels the City needs a Park and Recreation Department, however, does not have the time now to do the background research for the creation of such a plan. (b) Consensus of Council was that this issue should be addressed by the Park Board and Budget Committee over the next few months to see if a Park and Recreation Program could be set up for the City. 4. DEPARTMENTAL REPORTS : 4. 1 LIBRARY (a) Irene Ertell , Head Librarian, gave a slide presentation of the Library, it ' s needs and resources . She then charted out for Council the financial and circulation picture over the last seven years and noted the growth experienced. She wanted Council to be aware that she shares their goals and "dreams" for the Library as they discussed in the October 11 , 1981 , meeting and was encouraged to know that they are all working towards the same over-all picture . (b) Donna Selle, WCCLS , gave a brief overview of their role in the Tigard Library and County-wide and discussed the future needs of the County ' s libraries . (c) City Administrator stated he found it refreshing to see monies invested in an area where there was also an increase in the end project i . e . more circulation and activity at the Library. He also advised Council that he found Irene Ertell to be a good manager and able to provide the necessary services . 4.2 POLICE DEPARTMENT - ICAP REPORT (a) Chief of Police presented to Council a time frame report on the current status and future needs of the computer system being set up in the Department . He noted that everyth .ng was on schedule and the system hardware would be installed the week of November 2, 1981 . He also discussed with Council the future capacity of the system. 4.3 WRITTEN DEPARTMENTAL REPORTS (a) Councilwoman Stimler requested that City Administrator request Building Department to include the listing of home and building sites in the monthly report with any new plats which are beginning construction in the city. RECESS : 9 :38 P.M. PAGE 3 - COUNCIL MEETING MINUTES - October 19, 1981 RECONVENE: 9 : 54 P.M. 5 . TRUCK LOAD LIMITS DISCUSSION, Public Works Director: 121st , Walnut , 135th, Ti_edeman, Gaarde. (a) Director of Public Works presented a proposed ordinance to limit truck traffic on the above listed streets and stated the County has agreed to help post the streets . Enforcement would be between the County Sheriff ' s office and Tigard Police Department. He noted that this ordinance would be on the October 26 , 1981 , agenda . (b) Staff stated that "truck" should be defined in the ordinance and would be by the next meeting. (c) Some discussion followed regarding the size of trucks being limited. 6 . REPORT ON STATUS OF DURHAM ROAD COMMITTEE: re : Truck Load Limits and LID Discussion (a) Director of Public Works stated that a meeting would be set up soon with the committee and that he has found a member of the trucking industry that is interested in serving on the committee . City Administrator stated that a report from that committee should be back to the Council in December or January . Council requested a Park Board representative be appointed to the committee. 7 . COMPREHENSIVE STREET PLAN - REPORT AND FINANCING: (a) Director of Public Works submitted a system analysis of the streets in the plan and more information on the system of determining the local participation in the LID process . He stated that he felt the most cost effective way to process an LID was the current formula which would require 2/3 ' s of the cost of the LID be paid by the owner affected. He recommended Council approve the proposal in draft form and authorize for- warding to the NPO ' s and Planning commission. (b) Councilman Scheckla stated he could not support Durham Road being considered as a collector street. (c) Motion by Councilman Cook seconded by Councilwoman Stimler to adopt the Draft Comprehensive Street Plan report as amended by the addendums and requested forwarding to the NPO ' s and Planning Commission before final submission to the Council . Approved by 4-1 majority vote of Council , Councilman Scheckla voting nay. 8 . ASH AVENUE EXTENSION & COMPREHENSIVE PLAN DRAFT TEXT AMENDMENT PAGE 4 - COUNCIL MEETING MINUTES - October 19, 1981 f MOM for (a) Director of Public Works #�28the of proposed #1 plani,dealing language changes ce to policy with traffic concerns on the Ash Avenue Extension issue . He recommended Council authorize im to GomtakPrehensithe �eoPlansal to the NPO and Planning p Amendment initiated by Council , per their request . NPO #1 Chairman and Phil Edin, NPO #1 resident (b) Pat Hutchison, both requested Coi3ncillook at the timing of the Hill Street collector connection and Yeview lantershareegoingsto beplaced inrthe street . speed bumps and p (c) After lengthy discussion, Councilman Brian moved to forward #1 anrqueste the proposal to Planning Commission an Beet. of the ordinance that items 1 and 4 under the secondbe moved up to the program element section. Those were : The extension of S .W. Hill and thesecimedobymCounrilman SOchecklato _ interim standard Approved by 4-1 majority vote of Council , Councilwoman Stimler voting nay. LID DISCUSSION - City Attorney and Staff: Transfer of ssessents 9 , Ordinance , Legal Notice Ordinance , Policy re : and General Discussion. (a) Legal Counsel stated that the following areas need to be reviewed regarding Ll o Bancroft application forms need to be changed to not require 10% interest but a more flexible amount to fluctuate with the market . ement for two public notices since State o Change TMC requir Law requires one . just cit olicy . o "Due on sale" clause made an ordinance not j Y P cil , at He noted that these items oindobrdinancegform tin the he nnext few their request, for app weeks . Consensus of Council was to request ordinances be prepared. (b) Council discussed the letter from John Butler suggesting that House Bill 2864 from the Oregon Legislature the City ratify relating to Special Assessments procedures for METRO and use that for City policy. Consensus of Council was to set for another Council meeting study session to discuss at greater length. 10 . DISCUSSION ON CONDITIONS AND PLANNING POLICIES WITH CITY ATTORNEY. (a) Legal Counsel advised Council that the Comprehensive Plan Amendment hearings have not been formalized due to the Plann- es in Cit Director However,and he requestedrCouncilional adoptcannordinance City staf . PAGE 5 - COUNCIL MEETING MINUTES - Ocober 19 , 1981 on October 26, 1981 to continue the temporary rules for those hearings until December 31 , 1981 . Consensus of Council was to see ordinance on October 26 , 1981 agenda . 11 . OPEN AGENDA: (a) Mayor Bishop requested that the City participate in the "Great American Smoke Out Day" November 19 , 1981 , sponsored by the American Cancer Society. He stated that he would sign a proclamation to that effect also. (b) City Administrator advised Council of other items in their packets and of general information. o Update will be in memo form on blue paper once each month now. o Annexation memo status report is included in packet . o Police Department had accident over weekend - $3 ,000 damage - other driver ' s fault . o Henry Yohn, Utility Worker III , retired on October 15, 1981 , and will only retain caretaker duties at the Cook Park location. He has expressed interest in the City purchasing the trailer located at the park. o League of Oregon Cities convention is scheduled for November 22 through 24th in Portland . (c) John Butler, requested that Council agendas be published in the paper like the Planning Commission agendas . Staff and Council advised him that the ads cost money and that the full agenda could be received at City Hall each Thursday afternoon. City Administrator stressed that there are now some new for- mats for the legal ads and that all boards and commissions will be posting or publishing their meetings from now on. (d) Councilwoman Stimler reminded Council and staff of the Tigard Senior Center Grand Opening scheduled for October 23 , 1981 from 9 A.M. to 5 P.M. 12 . ADJOURNMENT: 11 :45 P.M. City -Re-corder ATTEST: Mayor PAGE 6 - COUNCIL MEETING MINUTES - October 19 , 1981 EXHIBIT "A" OCTOBER 19, 1981 - COUNCII. MINUTES LEASE FOR CROW ENGINEERING BUILDING - SW ASH AVENUE ® PAGE 9, Section 26, Subsection (c) shall read as follows: "Landlord acknowledges receipt of the sum of $4 ,275.00 on or before November 1, 1981, which sum represents rent for the twenty-fourth month of the term of this Lease." ® PAGE 9, Section 26, fifth paragraph shall read as follows: it Tenant will apply for a real property tax examption for the premises leased to Tenant. The parties agree that the rent reserved by this Agreement has been calculated to reflect the reduction in real property taxes that Tenant will obtain by reason of the exemption. If Tenant is denied the exemption for any reason, Tenant will pay as additional rent its snare of real property taxes. The parties covenant and warrant to each other, good faith, cooperation and due diligence." ® PAGE 9, Section 28 shall read as follows: "The term of this Lease shall commence on October 30, 1981, and continue through October 31, 1983. During the period of sixth (60) days prior to the date above fixed for termination of said lease, the Landlord may post on said premises or in the windows signs of moderate size notifying the public that the premises are "for sale" or "fore lease"." LEASE FOR CITY HALL BUILDING - SW MAIN STREET a PAGE 9, Section 26, first full paragraph, shall. read as follows: "In addition to the monthly rent stated above, Tenant shall pay to Landlord as additional rent all real property taxes assessed against the leased premises. Tenant shall pay all real property taxes when due. Landlord shall designate , at Landlord's option, whether the real property taxes shall be paid directly to Landlord or the taxing authority with proof of payment to the Landlord." ® PAGE 9, Section 28 shall read as follows: "The term of this Lease shall commence on October 30, 1981 and continue through October 31, 1982. During the period of sixty (60) days prior to the date above fixed for termination of said lease, the Landlord may post on said premises or in the windows signs of moderate size notifying the public that the premises are "for sale" or "for lease"." f S October 19, 1981 Attention: City Council Regarding: Proposal for a Park and Recreation Department for Tigard From: Sue Sheridan In July I went before the Park Board with a verbal presentation for a Park and Recreation Department. In August I presented the Board with a written proposal, which I later discussed with Bob Jean, City Administrator. On October 8, 19812the Park Board' s September meeting, the Board gave their support to my proposal. I have since discussed the proposal with councilwoman Nancy Stimler, Mayor Bishop, and councilman Kenny Scheckla. From these discussions I recognize drawbacks to the proposal. I still am of the opinion :this is a good approach for the beginning of such a department or district for the area. However, as suggested, it should be planned in conjunction with the budget and should have further written documentation relating to specifics. A target date could '1b set for September, 1982. I do not have the time to devote to such a plan, but would encourage the council to seek a person to fulfill that role. I thank all of *ou for your time and assistance. Ti is a good idea, and I sincerely hope someone can be found to follow through with it. PROPOSAL for a pilot program for TIGARD PARK and RECREATION DEPART:•�ETdT minter and Spring Term 1982 by SUSAN SHERIDAN 639-9557 page 1 Tigard Park & Recreation Department Tigard PRD is instituting a pilot program which commences on January 4, 1982, and concludes onITUAM 5, 1982. The purpose of this trial program is to provide a sample of organized recreational services to the public in hopes of building on these activities through community feedback. Vdth the growing demand for leisure activities, It seems reasonable to allow a community program to develop enabling its citizens to participate closer to hone. As Tigard expands, the need for quality recreational opportunities expands. An organized recreational program would enhance the quality of life and promote further coanmunity identity. In addition, it would enhance the city image, which would serve 3s -n attraction for industry and e=ioyment and increase nrop,srty values. The scope of a recreational program for Tigard must be determined by its participants. It is imperative that plans be made now for constructive and stimulating activities to be provided for the citizens. GOAL: The Tigard PRD seeks to provide organized recreation services which promote challenging and creative leisure activities for its citizens, contingent upon suitable facilities, qualified leadership and available funding. PROGRA' OBJECTIVES: 1. To develop the individual personality to the maximum by teaching cooperation, self-respect and confidence, which will provide a sense of achievement and belonging and a new experience. 2. To help develop the health of the individual that will give increased coordination, stamina, and a release from tension; fellowship; sense of community belonging. 3. To teach the worth and tiurpose of leisure tine through a variety of activities and CreA.ti?T? e7-Dr essicn, -W-iic'_'t c-1-n ad:9 i nce`_1ti J2 and 2 P034-tiVe approach to dally ectivttles. ALMINISTRATIVE AI; page 2 Samnle of Classes ADULT CLASSES ***Aerobic Dance: A class primarily designed to strengthen the cardiovascular system. It also improves muscle tone, coordination, flexibility, endurance and self-image. The work-out consists of three phases: warm-up, peak period (routines are set to mus_c) and cool-down. Have fun and stay fit! WHERE: Fowler Jr. Hi Gym. WHEN: Tuesday and Thursday, 7-8 p.m. DATES: Jan. Mar. 5 (9 weeks) LV,TIT: 30 INSTRUCTOR: Sue Sheridan FEE: -=15.00 ***Aerobic Exercise: An overall fitness program to music to improve cardio- vascular system, muscle tone, flexibility, endurance and coordination. WHERE: Calvin Presbyterian Church WHEN: Monday and Wednesday, 8:30-9:30 a.m. DATES: Jan, 4 - Mar. 5 (9 weeks) Lr,U. T: 30 INSTRUCTOR: Cindy Nelson FEE: $15.00 ***&' i Conditioning: A course to prepare you for the slopes! Emphasis is to improve leg strength and endurance. If enough interest, we can add on one night for a swap 'n shop of equipment for adults and kids. February , 1982. Pass the word to your friends. V,'HERE: Tuali.ty Main Gym T�3 EN: Tuesday and Thursday, 7-8 p.m. DATES• Jan. Feb. Lii-?I^1: 30 INSTRUCTOR: Cindy Nelson FEE: $15.00 ***Cone and Pod: This class will assist you and give you ideas of how to brighten up your home after the holiday decorations come down. Materials will be provided for two projects --pine cones, colorful natural dried artifacts of nature, and use of some ribbon. WHERE: Fowler, Room WHEN: Thursday, 7:30-9:00 p.m. DATES: Jan. 4 - Mar. 5 (9 weeks) LD-1IT 15 INSTRUCTOR: Barbara Hoage FEE: 517,00 Page 3 Sample of Classes cont. ***CPR (Cardiopulmonary Resuscitation): CPR teaches the correct techniques to provide heartbeat and breathing to victims of cardiac arrest. The method taught is external chest compression and mouth.-to-mouth resuscit- ation. A test will be administered at the end of the two three-hour sessions. Individuals who successfully complete the test will receive a certificate valid for one year. 7I ERE: Fowler Library WHEN: Saturday, 9:30-a.m00 p.m. DATES: Jan, and Jan. and Feb, and Feb, .=12: LIMIT: 10 per class INSTRUCTOR: FEE: $4,00 S_,'•'PSE RDGI STR A TION F01UM All programs require pre-regi sttrrati2nnt �9Foorms must be postmarked no later than 11 Last Name Class Name First Name Initial Amount enclosed Address Where City State Zap When Telephone Signature All classes begin the week of Jan. 4, 1982 and conclude the week of Mar S, 1982, Refunds will not be granted after the first class meeting. The classes will be held in the local schools, churches, and business establishments as listed. Please treat these facilities with respect and consideration of their primary uses. Abuse will result in the cancellation of the use of these facilities. Thank you. Please make checks payable to: Tigard P. R. D. 12420 S. W. --fain Administration Tigard, Oregon 97223 (639-4171) page 4 SAMPLE t NOTICE TO INSTRUCTORS write a descrip-Uon of your class in two or three sentences. List the course name, days and times you will be available to teach. Salary ranges from $8.00 to 510,00 per hour. Payment to instructors V-111 be mailed on the last wor1ang day of the month. Sho+zld an occasion arise where you or one of your students becomes ill or is injured in class, it is your responsibility to notify 911 as soon as possible. Elease fill out the form listed below and deliver to: Tigard PRD, Administration 12'120 SW ` ai:1 Tigard, OF, 97223 within 24 hours. Below are some suggestions to collect information if an accident or illness should occur in your class. NAME PHONE: ADDRESS CITY STATE ZIP DATE OF ACCIDENT TIME A.M. or P.M. ?�7 '?a AND HOW ACCIDENT OCC al. D: ?ATT.?? OF IN;,TJRY: HOW ACCIDEINT WAS HANDLED: NA11E OF WITNESS: ADDRESS PHONE: CITY STATE ZIP f _ INSTRUCTOR'S SIGNATURE DATE page 5 S NPLE OF CLASSES __ REV'ENJE LENGTH OF ;# CLASSES ;' WFE s T CLASSES CLASS ..CLASS per 4.E'EK .OFFERED FEE , # STU�2iTS .OFFERED REVENUEAerobic Dance 1 hr. 2 9 15.00 30 2 900.00 Aerobic Exercise 1 hr, 2 9 15,00 39 1 450,00 Sic! Cond. 1 hr. 2 it 8.00 30 1 240.00 CPR 2 3-hr. 1 2 4,00 10 1 40,00 sessions Backgammon 1 hr, 1 9 12,00 12 1 144,00 Chalk Draw 1 hr, 1 9 15.00 12 1 180.00 Cone & Pod l; hrs. 1 5 17,00* 15 1 255.00 h. Potpourri 1126 hrs. 1 9 17,00* 12 1 204,00 Beg, Folk 1 hr 1 9 12.00** 10 1 120.00 Guitar Creative 45 min, 1 9 8,00 10 1 80,00 Movement Beg, Folk 30 min, 1 9 8.00** 8 2 128,00 Guitar Beg, Folk 30 min. 1 9 8.00** 8 2 128.00 Guitar Safety & 1 hr, 1 9 8,00 10 1 80.00 Ace, Prev, TOTAL 29T9-.00 * Includes Lab Fee Must provide own instrument 4, nage 6 COST OF II3ST2UCTORS OF x hrs/ X.� ADULTS CLASS .PERSONTNTE'L .r RATE WEEK .WEEKS = A :OUNT Aerobic MCE 3 10.00 6 9 500.00 Ski Cond. 1 10.00 2 80.00 CPR 1 10.00 3 ? 00.00 Backgammon 1 8.00 1 9 72.00 Chalk Draw. 1 8.00 1 9 72.00 Cone & Pod 1 8.00 1.5 9 108.00 Potpourri 1 8.00 1.5 9 108.00 Beg. Folk 1 8.00 1 9 72.00 Guitar CHILDRyN 4-5 yrs. Creative 1 18.00 .75 9 54.00 Movement 8-11 yrs. Beg. Folk 1 8.00 1 9 72.00 Guitar 12-14 yrs. Beg. Folk 1 8.00 1 9 72.00 Guitar 10-14 yrs. Safety & Ace. Prev. 1 8.00 1 9 72.00 -1 Id, 1322.00 UIRECTC21 v SA fir RATE 7 h r s + weeks # months Per Week Per Month Per Term 8.00 20 tF 2.5 1600.o0 Total Personnel Cost 2922.00 Susan Sheridan 639-9557 11GARm PUBLICRA Fff 639--9511 12568 SW Main•Tigard, Or. 97223 AGENDA October 12, 1981 I Call to Order and Roll Call II Presentation to Betsy Chick, former Board member and president III Reports a. Minutes, September 14, 1981 b. Monthly Report, September, 1981 C. Friends of Library Building Committee d. WCCLS Funding Committee IV Old Business a. Cable TV - Update V New Business a. Statement of Policy review b. Board meeting time change C. Use of per capita state aid d. Extension of lease e. New representative for Downtown Committee VI Information Items a. Library presentation at City Council - October 19, 1981 b. Review circulation policy at November meeting PUBLICPhone 639-9511 12568 SW Main-Tigard. Or.97223 MEMORANDUM October 12, 1981 TO: LIBRARY BOARD CITY COUNCIL FROM: CITY LIBRARIAN SUBJECT: Monthly Report, September 1981 1. Administration: a. The Library Board held its regular meeting on September 14. Minutes are attached. b. Librarian attended professional board meeting of Washington County Cooperative Library Service on September 24. Of interest: (1) A report was given on PLATO, an inter- actional touch system computer terminal made by Control Data Systems. It is mainly for educational programs. Storer Metro has offered to place one in five Washington County libraries for three years at no charge. Librarian will present information at next Board meeting. (2) The Board au�horized submission of a grant proposal to Tektronics for job and career information materia�s and training for all county libraries. Tigard already has a "Careers & Education" section which will be substantially strengthened if this grant is approved. (3) It was announced that funds will be available for county-wide staff training. A questionnaire has gone to all library personnel to solicit areas of prime need. (4) Reference service report for county showed that Tigard is second highest user with 10.7% of total. (Forest Grove is first with 11.9%. ) t 2. Personnel: a. Volunteer hours totaled 145.5 for a daily average of 5.82 hours. b. Pam Rasmussen was hired as Library Aide on September 22. She will work 15 hours a wee C. A community service assignee worked 15 hours. 3. Statistics: a. Circulation of all materials 8772. Books 8230 Magazines 368 Adult Books 6082 Audio-Visual 164 Juvenile Books 2050 Other 10 Interlibrary loan: Requests placed 95; requests filled 98. b. User cards issued 225. In-town 117; out-of-town 108. C. No story hours in September. d. Reference/Readers' advisory 396- e. Materials added 148. f. Materials withdrawn 113. g. Money received: Fines $29.16 Lost books 37.38 Misc. Replacement 6.70 Donations 13.40 Card Fees 10.00 T_ iQard Public Library - Monthly Report, October 12 - 2 •4. Children's Services Report - John Henshell: September has been a planning month for all facets of children's services. The annual tradition of suspending story time in September was maintained this year. In conjunction with an overall library effort to establish goals, a fairly detailed set of goals for children's services was written out. A book order totalling 145 books was submitted. Although it was a comprehensive order, particular emphasis was in adding traditionally popular easy books and recent popular "J" fiction. We are planning to set aside enough of the book budget to re- place many of our easy books in poor condition. All the Castles & Dragons materials have come down, and the displays and bulletin boards have been changed to reflect the changing weather. Sixty-five children completed our summer program. m TI PUBLICPh639--9511 12566 SW Main-Tigard, Or.97223 MINUTES Library Board September 14, 1981 Call to Order The regular meeting of the Tigard Library Board was called to and Roll Call: order by Chairman pro tem Jean Carlisle at 7:30 PM, September 14, 1981. (Prior to the call City Administrator Bob Jean met informally with the Board to acquaint himself with each member.) Excused: Dick Bendixsen and Madalyn Utz. Election of New Terri Zagone moved that Walt Munhall be nominated for Board Chairman Chairman. There were no other nominations and Munhall was declared elected by acclamation. New Board Member Chairman Munhall welcomed new board member Vincent Matarrese. Reports Minutes for July 13 meeting were approved. The August 10 Minutes meeting had been cancelled for lack of quorum. Monthly Report Librarian reviewed both July and August reports. The pre- liminary statistics for 1980-81 (July report) were discussed. Correspondence Librarian read letter from former Board member Betsy Chick expressing her appreciation to the Board. Friends of L=brary No formal report was given. Building Committee Walt Munhall requested clarification on status of library building fund maintained by City. Librarian referred to Resolutions 80-34 80-83. It was announced that as of August 1981 the Library trust K account totaled $9,710. Board expressed concensus that these funds must be used for library purposes only. Walt Munhall urged Board members to attend Civic Center Committee meeting on September 17, Old Business 7:30 PM, Fowler Jr. High. Librarian reported that Washington County Cooperative Library Community Survey Service is planning a county-wide survey. It was decided to delay a local survey until WCCLS announces their program to see whether or not a local survey is necessary. Automated Circulation Librarian distributed Tigard precinct voting information on June levy. It was pointed out that in the entire county only Tigard and Tualatin had city precincts which passed the levy. Discussion focused on lack of time to mount a good campaign and the poor emphasis in the brochure on the low one-time cost. In a.-�swer to questions, Librarian expressed opinion that there would be no more activity until next serial levy plans for 1983. Information Items Librarian announced that HB2823 was passed by the Legislature HB2823 enabling libraries to form special tax districts. Pros and cons were briefly discussed. Cable TV Librarian reported that Storer Cable TV had been chosen by MACC for Washington County franchise. There will be an institutional channel for libraries only. Libraries will receive free drops and an educational terminal to interact with private homes. There will be four public access studios for program productions. Each library will have to buy its own television set, but there will be no hook-up charge or subscription fee. Tigard Library Board - Minutes - page 2 State Aid Librarian announced that Tigard will receive .1328 cents per capita state aid this fiscal year. Suggestions for use will be submitted at next meeting. Selection Policy Librarian announced that it will be time to review selection policy at next meeting. Meeting adjourned at 8:40 PM. Respectfully submitted, Irene Ertell City Librarian Approved: Approved as corrected: MEMORANDUM October 15, 1981 TO: City Administrator FROM: Chief of Police SUBJECT: Progress Report RE: I.C.A..P. Program Update Sir: The ICAP program is progressing on schedule, and I have set a tentative on line target date of December 1, 1981, for the hardware and software systems. This does not translate to mean that ICRP will be 100% functional. Rather, it means the hardware and software will be in place. At this point in time, the data base development will start. As stated in prior reports, I do not anticipate the system capability to be 80 to 90 per cent functional for a period of 18 to 24 months from the starting date of August 24, 1981. The Phase I system assessment began on August 24, 1981, as scheduled. The consultant (Spice) spent 6 days or 56 hours in this activity, which included air travel time. Three days were spent in the department collecting data, three days assesing data and travel. The cost of this element of the project was $2,055.55. The micro-computer was ordered August 26, 1981, through Public Adminis- tration Service (P.A.S. ) . The equipment ordered was a TRS 80 Model III with two 80 track disk drives. The cost of this piece of equipment was $2,150 from Midwest Computer Peripherals out of Chicago, Illinois. The computer was sent to the programmer in Gulfport, Mississippi, for stress testing (Brunin) , and basic programs tested. In addition to the above named vendor, price quotes were received from three others that were in excess of the one purchased. The ICAP record assessment element began on September 21 through the 25th, by Kevin Hedgepeth, a planner and analyst hired by P.A.S. as a consultant aid for our project. Hedgepeth is employed by the Coos Bay Police Depart - ment. The records assessment and design has reduced the number of reports we are presently using from twelve (12) to seven (7) for the ICAP system. The report formats are specifically programmed to capture meaningful and consistent data, to be consistent with computer data entry and crime analysis functions. These reports will be field tested, starting October 15, 1981. Other elements of the reporting system are in progress, such as the reporting manual. (See the attached Records System work plan) . In addition to the above, I am in the process of developing a new dispatch time card, and an overtime report form, that will capture: specific data for the Personnel Management Information System, all of which will be a vital assistance in the ICRP program, as well as ICAP Program Update Page 2 October 15, 1981 personnel management and budget planning_ (Resource Allocation) . These reports will also be field tested. The new records system report departs from the traditional report formats; they are a forced choice Offense and Custody report with a supplemental narrative, the former reports were predominantly a narrative report. As a result of the new formats, it is estimated that there will be a considerable reduction in time presently required to properly complete a report once members are familiar with the report formats. Training will be provided to all members on the new reporting system. The next phase of the program is scheduled for November 2 through the 6th, which will be the installation of the micro-computer and software, and the testing of the software programs. After this phase, operational training will be scheduled. As this phase is in progress, the reporting system will be progressing towards the December 1, 1981, completion date. In the near future, Lt.Jennings and Officer Grisham will be scheduled for training at Coos Bay, Oregon, and at two locations in California, the cities of Stockton and Fresno. In house training is also part of the program, and will follow shortly after the hardware and software packages are in place. This training is in the budgeted program. I will be providing a monthly progress report hereafter for the City Council study sessions. Respectfully, R.B. 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I C 7 In O W W w W W W w W W W w C:7 >+ a E4 W vi ate. m !n A Lr1 q W w 1 WE-q w W PQi g A x > > > > 5 > > > U z W a. 1 0 O O O 0 O O O O O I O L-7 < i U w v z z z z z z z z z z z A ►-D :a Ei W i I i A z z z z z z z z z z z z H H I A N w w w w w W w w w w W w w z r) I P H E-4 H H E-+ H H H H 1 Ei H E-i 1 W W w w W W W W w W W W W w -2 N i a a a a a a a a a a I a a a 1 (� r, a a a a a w w w w a a, a s t z �l x z x x :4 :4 :E: x I x x x I a 0 0 0 0 0 0 0 0 0 0 0 0 0 C) rt W N 1 1� W W C4 t7q !s1 cY1 Cr1 W [A ' (� q PQ I pa In N O O O O O O O O 00 O O O � O •� o ao�os 31 �[SPy a s w m w a w cn to cn t~ 0ra OL).44 � tueL(S T 3'� a Zn In a a a a a U) CII a ui a a s cn a s En r. � U) U SbLITLILIUj cn U) u] a a cn v) a In En a a a, U) N r) d. U1 � r` b u� O ([j r-! N M tf1 lf? t- 00 6% r-i f-i r-i l -4 ri H .--I r--1 H aaS . MEMORANDUM TO: CITY COUNCIL FROM: BOB JEAN, CITY ADMINISTRATION SUBJECT: Department Reports I think most of you are well aware of most of my activities this last month. I will attempt to provide you with formal monthly reports in future months . My report this month is that the Leron Heights Sewer issue and the Waverly Heights Street Plug issue are not ready as you had asked for this October 19th Study Session. I have begun to review the Leron issue , but Joe Bailey and I have not been able to meet . I will contact my neighbors in Waverly about their issue . Frank and I have discussed it. Both issues should be ready for Council at the November Study Session. x MEMO TO: CITY COUNCIL DATE: OCTOBER 26, 1981 FROM: BUILDING DEPARTMENT SUBJECT: MONTHLY REPORT FOR MONTH OF SEPTEMBER, 1981 September's building activity included permits for 11 signs, 22 single family residential, 7 residential alter and repair, 2 commercial, 3 commercial alter and repair, 1 educational alter and repair, 2 site grading, 1 foundation only and 3 miscellaneous for a total valuation of $1,517, 622.00 Fees for 39 permits $ 7,411 .25 Fees for 11 signs 170 .00 Plumbing Activity - 44 2,372 .00 Mechanical Activity - 28 452 .50 Business Licenses - 70 21921 .00 TOTAL - - - $13,326 .75 Sewer Permits - 30 $21, 175 . 00 Sewer Inspections - 31 1, 145 . 00 There wasn't any King City building activity this month. i MONTHLY REPORT PLANNING DEPARTMENT SEPTEMBER 1981 The following projects were acted on by the Planning Commission over the past month. CONDITIONAL USES CU 11-81 Shari's Restaurant APPLICANT: Ron Berquist Owner: Lasal Land 7100 S.W. Hampton s-201 707 S.W. Washington Tigard, Oregon 97223 Portland, Oregon 97205 REQUEST: For a Conditional Use in a C-5 Highway Commercial Zone to construct a restaurant. SITE LOCATION: 11675 S.W. Pacific Highway (WCTM 1S1 36CD lot 100) NPO # 4 ACTION TAKEN: Approved September 8, 1981 CU 7-81 Cecil Boone Park APPLICANT: Dave Hall & Company Owner: Same P.O. Box 938 Beaverton, Oregon 97005 REQUEST: For a Conditional Use in an R-5 "Single Family Residential Zone" for single family attached units, on 5,000 square foot lots. SITE LOCATION: North side of S.W. Durham Road approximately 625 feet East of S.W. Hall .(WCTM 2S1 12C lot 5100.) NPO # 5 ACTION TAKEN: Approved September 8, 1981 CU 10-81 Frank & Eurma Hartwick APPLICANT: Frank & Eurma Hartwick OWNER: Same 2710 S.W. Vista Drive Portland, Oregon 97225 REQUEST: For a Conditional Use in a C-5 Highway Commercial Zone for an Office/Warehouse building SITE LOCATION: 11640 S.W. Pacific Highway (WCTM 1S1 36DB lot 2400) NPO # 4 ACTION TAKEN: Approved September 8, 1981 MONTHLY REPORT PLANNING DEPARTMENT PAGE 2 COMPREHENSIVE PLAN REVIEW CPR 1Q-81 Kneeland III on 92nd Avenue APPLICANT: Alpha Engineering, Inc. OWNER: Larry Grayson Construction Co. 1750 S.W. Skyl.'ne Blvd. 8946 S.W. Barbur Blvd. Portland, Oregon 97221 Portland, Oregon 97219 REQUEST: A Comprehensive Plan Review from Washington County RU-4 to City of Tigard two (2) units per acre (NPO # 6 map) . The City of Tigard A 12 Multi-family with a Planned Unit Development (PD) designation. Applicant is further rec testing preliminary and general plan review of an A 12 PD fro 22 units (11 duplexes) ACTION TAKEN: Approved September 8, 1981 with conditions COMPREHENSIVE PLAN REVISION PLANNED DEVELOPMENT CPRPD 13-81 The Meadows APPLICANT: Bruce Kamhoot OWNER: Unified Sewerage Agency 20 Green Ridge Court 150 1st Street Lake Oswego, Oregon 97034 Hillsboro, Oregon REQUEST: For a Comprehensive Plan Revision from Washington County RU-4 to City of Tigard R-SPD. Also, a request for a Preliminary and General Plan Review. SITE LOCATION: S.W. 106th and S.W. Black Diamond Way (WCTM 1S1 34AD lot 2600) ACTION TAKEN: Approved September 8, 1981 with condtions ZONE CHANGE ZC 23-81 Frank & Eurma Hartwick APPLICANT: Frank & Eurma Hartwick Owner: SAME 2710 S.W. Vista Drive Portland, Oregon 97225 REQUEST: For a Zone Change from C-3 General Commercial to C-5 Highway Commercial. SITE LOCATION: 11640 S.W. Pacific Highway (47CTM IS1 36DB lot 2400) ACTION TAKEN: Approved September 8, 1981 ZONE CHANGE PLANNED DEVELOPMENT & SENSITIVE LANDS PERMIT ZCPD 24-81 Losli Inc. M 4-81 Losli Inc. APPLICANT: Donald A. & E. Howard LI OWNER: Same 8015 S.W. Hunziker Road Tigard, Oregon 97223 MONTHLY REPORT - September 1981 PLb1NNING DEPARTMENT PAGE 3 ZCPD 24-81 (continued) M 4-81 REQUEST: Approval of a Zone Change for City of Tigard M-3 to M-3PD, a Preliminary Plan Review and a Sensitive- Lands Permit. SITE LOCATION: 8015 S.W. Hunziker (WCTM 2S1 1BD lot 300) ACTION: Tabled until staff can recommend approval or denial, insufficient material submitted. SENSITIVE LAND PERMIT M 3-81 Unified Sewerage Agency ACTION: Tabled until engineering drawings required are available. ..00 ... The following actiors were taken by the Planning Director. SUBDIVISION S 13-81 Heide Park/Ed Gause APPLICANT: Ed Gause OWNER: Same 14635 S.W. 133rd Tigard, Oregon 97223 REQUEST: To Subdivide property into 7 lots in R-7 "Single Family Residential- SITE LOCATION: S.W. 110th and Garden Park Place (WCTM 2S1 3DD lot 1301) . ACTION TAKEN: Approved subject to 10 conditions. SITE DESIGN REVIEW: SDR 23-81 S.W. Office Campus APPLICANT: E. Lee Robinson REQUEST: Review of Office Building SITE LOCATION: 7180 S.W. Fir Loop (2S1 IDC lot 4300 & 4400) NPO # 5 ACTION TAKEN: Approved with 2 conditions SDR 24-81 Liquor Store APPLICANT: C.L. Woodard REQUEST: Review retail outlet SITE LOCATION: 12490 S.W. Main Street (2S1 2AC lot 500) NPO # I ACTION TAKEN: Approved with two conditions. P MONTHLY REPORT - September 1981 PLANNING DEPARTMENT PAGE 4 SITE DESIGN REVIEW: (continued) SDR 25-81 FAR WAST FEDERAL SAVINGS APPLICANT: Russell Hanson OWNER: Lasa Land Co. of Northwest REQUEST: Review Site for Savings & load Building SITE LOCATION: S.W. Pacific Highway & S.W. Paffle (1S1 36CD lot 100) NPO # 4 ACTION TAKEN: Approved with eight conditions SDR 26-81 St. Anthony's Kelly Center APPLICANT: Larry D. Nicholson OWNER: St. Anthony's Church REQUEST: Review site for Building Center SITE LOCATION: 9905 S.W. McKenzie (2S1 2BD lot 200) NPO # 2 ACTION TAKEN: Approved with 11 conditions. SDR 28-81 WENDY IS APPLICANT: Betty Wollam, Westwood Construction Co. OWNER: Wendy's International REQUEST: Review site for Storage Building SITE LOCATION: 12765 S.W. Pacific Highway ACTION TAKEN: Approved with seven conditions. L _ RI ..� O 10 N O O W M M tT .D M Oi M .p �D -'rtT p In 00 M CD Ln 10 •D O1 W N %D Ln y ID r` ll — r` N N u9 — wW cc00 1 t(3, i� CN, 1 1� M r` N M r` w w M O w s' ^cc N M MI 0N �O N M N U N N L C O N _ t� •O r` r� �D U'f � r` M CT �7 u op �p :� (� O r• "I — M 7I N oo O N dl nu1 r` O cl � NI Cb s. 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DOD 7�+ L+ Gl lei H 07 ti) 10 L .y U U C -E! �.i W t <tl A •.C-� C aN " N O -sL .]C ro C u ep Kl •.� — •.1 C �-+ N C O o i m C C C7 vOi cn�31 C3 q3 .O N ctl O O o 0 o a U' O N C .-+ 7 'i LL W .7 Q }i U W z U U H Q N M �T ui — M �• N M en cn Ln O cn cli G n a0 ,x 1 oD C � •C O � \ i Rc a Wl N N D - C7 S+ W C N W ca IV T C 0 r{{{ O O cn O 1 W Q cn co O c: W I O CD v co U H N 2 N C O p Ln Ln W O O of " X a W n u'i W L] Z 6 u Q1 a/ n r N c7r4 E co a L x d +i H J-c N N W j L7 Cn CO a0 n V14 s41. I-- >> co cC O Cn H W C) ar x W W H O H t+1 H H O c..i J L: O T� CIS � �• a : .,y w a, w C C v 7 N U 7 C C7 W Clry � � L CI O H O 14 b C:b C7 L C1 $4 R O ui i (M1c y W C) [n C Cl C Cl. w' > m w p Cl Oro W a v W H y J-1 CI X H H ,'L W c11 of p W W w p H L W f N N O WH G .r, w i O P. 7+ C X c0 W W N C X p M F v C C N C7 C: rl Cl N El J Rc H F 1+ > O H U O POLICE DEPARTRENT CONSOLIDATED MONTHLY REPORT FOR MONTH OF SEPTEMBER 19 81 DISTRIBUTION OF PERSONNEL AVERAGE a NU14ERICAL STRENGTH•! DAILY ABSENCE Ci AVERAGE Ef_£CINE SIRE: GTH End of Same Same This 3 Lase Same this Month Flonth Month i Month i MonthMonth Month Last cast Last Year Year Year O'TAL PERSONNEL 28 28 12.0 11.5 16.0 15.2 15.5 IEF$S OFFICE 3 2 1.0 .4 2.0 1-7 •6 ERV ICES DIMS- 6 7 1.9 3.3 G.1 3.8 3.7 ATROL DIVIS16 16 7.9 6.7 8.1 8.2 0.3 ]Ct�'i.V • --------------- --------- --------- --- ----- ------- --------- -----------RAF'FIC DIVIS. 3 1.2 .7 1.8 2.3 NVEST., SECTION - 11 12 ' 6.2 7.4 6.4 6.8 ORCE ONTE J ORCE TWO 1C 8 5.7 2.3 1.35. 2 y-' ORCE TER, EE 7 8 2.7 3.0 N; 4.3 3.6 4.0 _ CHANGES IN PERSONNEL DAILY AvER.AGE PATROL STRENGTH Present for duty end of last month 29 This Same Month Month Last Year Recruited during month 0 1. Total number field S. Reinstated during month 0 officers '''-6 16 Total to account for 20, 2. Less Agents Assig- r t. Separations from the service: ned to Investigat. 0 . (a) Voluntary resignation 0 3. Average daily abs- 0 ences of field off- (b) Retirement iters owing to: (c) Resigned with charges pending 0 (a) Vacation, cusp- . ension, days off, (d) Dropped during probation1 _ time, etc. 5.9 5•- -(e) Dismissed for cause 0 (b) Sick �} Injured .3 • (c) School; etc. 1 .7 .2 (f) Killed in line of duty 0 - -- Q -Total average daily (g) Deceased - absences 7•v G"� Total separations v, Available for duty 8.1 9.3 28 i. Present for duty at end of month - Page one TIC-ARD, POLICE DEPAR T•fEN'-P Monthly Report I. Calls for Service: This Month �10 Year to Date 5,473 A. Obligated Time 3.193.1-1 B. Nor.-Obligated Time °IF,C. II. PART I CRIMES No. Cleared Arrests A. Homicide B. Rape C. Robbery 1 D. Assault 4 4 ----T— E. Burglary F. Larceny G. Auto .Theft c; 3 2 Totals 6F Z i III. PART II TOTALS -14 28 TOTAL - Part I and II . 1' 4L 4,, IV. TOTAL PERSONS CHARGED: 47 a. Adult Male 2v c. - Juvenile Male 1 b. Adult Female < d. .juvenile Female 2� V. WARRANTS SERVED i VI. TOTAL PROPERTY LOSS ..S 26,217.5'_ TOTAL. PROPERTY RECOVERED $ 8,927.5� VII. TRAFFIC a. Accidents Investigated 33 Injury Accidents 1C Fatal 0 b. Citations: VBR (Speeding) 49 Yield Right of Flay 3 Following too Close 2 Rea'°Light 16 Stop Sign 7 Improper Turn 2 Reckless Driving i Careless Driving__:: Driving Under the Influence 1� Driving' While Suspended 9 - Other Hazardous 16 Non-Hazardous 77 Total Hazardous 12% C. Enforcement Index 12.00 d. Traffic Enforcement Totals Citations: This Month This Year 2CE Year to Date 1,9F.3 This Month Last Year 25F Last Year to Date 213b Warnings: This Month This Year 'S Year to Date tsar, This Month Last Year I�—Last Year toDate_71' NOTE: - Part I Crimes (Major Crimes) Clearance Pate 29.4% �%, -• Part II Crimes .(Minor Crimes)' Clearance Rate 53.3q: 9-Ff0"'T'ff Report I. Calls for Service: 5,473 A. Obligated Time 11,268.9 B. Non-Obligated Time 8,062.1 II. PART Z CRIMES No. Cleared Arrests A. Homicide B. Rape c _ 7 A C. Robbery 13 7 D. Assault 52 36 30 E. Burglary 2g 25 24 F. Larceny 457 105 107 G. Auto Theft 34 8 4 Totals 799 188 175 III. PART II TOTALS 588 314 375 TOTAL - Part I and II 1,387 502 550 IV. TOTAL PERSONS CHARGED: 550 a. Adult Male 298 C. Juvenile Male 151• b. Adult Female 61 d. Juvenile Female 40 V. WARRANTS SERVED 91 VI. TOTAL PROPERTY LOSS $ 472,034.68 TOTAL PROPERTY RECOVEF.ED $178,517.13 VTI. TRAFFIC a. Accidents Investigated 238 Injury Accidents 51 Fatal 1 b. Citations: VBR (Speeding) 486 _ Yield Right of Way 40 Following --too .Close 10 Red Light 118 Stop Sign 47 Improper Turn 20 Reckless Driving 7 Careless Driving 61 Driving Under the Influence 89 Driving While Suspended 115 Other Hazardous 102 Non-Hazardous 868 Total Hazardous 1,095 C. Enforcement Index 17.95 d. Traffic Enforcement Totals Citations: 1,963 Warnings: 494 NOTE: - Part I Crimes (major Crimes) Clearance Rate 23.5% =` - Part--II Crimes (Minor Crimes) Clearance Rate 53.4;; i VIII. TRAINING A. Psychological Profiling. On Sept. 17, Sgt. Branstetter, Col. Myers, and Officer Grisham attended an Oregon-Washington Lawman's Association meeting in Lincoln City; topics to be discussed were sado masochism, history of profiling, and series of rapes and homicides where profiling was used. Total man hours spent were 24. B. Labor Relations. Chief Adams attended a 2 day work shop in Beaverton on Sept. 17 and l8. Topics discussed were labor relations, and news media/police relations. This workshop was sponsored by the Oregon Chapter of the FBI National Academy, and Chief Adams spent 16 man hours. 1 C. Firearms and Arson Seminar. Det. Sgt. Branstetter attended a 2 day seminar at Wilsonville on Sept. 14 and 15. Topic discussed at seminar was Firearms and Arson Investigation, focusing on evaluation of evidence. 16 man hours were spent by Sgt. Branstetter. D. Police Reserves. See attached report from Tigard Police Reserves for their activities during September. IX. COMMUNITY RELATIONS A. See attached report from Officer Grisham for his activities during September. £, s�..���..;..��..j.....j.....6--------- � ice.--.,.��. P`�`� (� t 35 a \ -1 � �C� C � ➢ 6 �,. / �+ 2 4 • ➢ /� i i�~_ 1� ! e Q_ S(�-r-�/•i-' a� 8 J �a•` a. � yt '-'7 i �j t� Bf(`'�� ! tl� _• d-i ➢ !�`y..�'- -s + { - B i4 a ° iV ➢ � e Q }- [� `{� (•�- i °(Tl aavl R V a C—> • _ V�� 3 f y ! a s s a i (ir" e � e� a V R� i 1r-'- ° • •� ;�= 1�/ a m i � 1 ` tom•+ Go J _J---1..._P1,°�_..1�«.�._�..._4N�.a.._�.a1«Q�...�..t..�._�..��_.�_..----_ eti 4 ➢ e B 1 t t [ • t ➢ L i • i ate` a sa a PATROL �4 c[ ea ■ t� ao e a a� a a�� • a • - a a - ��..a���.ltJt�«����....E..�....1���.J�.�v.i�....�5�...�i.���1e��1��.�1wA�.��A��+►�➢e.-�.i��.���.o.���...v 41 9 a a s a i i a a e DRIVING s • • a p e a a s a • - a aU Y a to t t a • • e ➢ s r a a a • a ■ �_..._u_r.'_�j_�.i_���--��---------����� •��.e•o__.s___��_s_s�_ -ate---&-- -•s-.--ea.- -�----� a{� ,' s a s DIRECTRD -� �✓" i0C! i i ie i i at'1 a e a aa a a a a a a i PATROL L. 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VEHICLE cu .SES -MSR"$ ;ATIONS .•ECKS - .. . - i � / -- -- � U .c -C � n Eli CO Exii, / � CD / h 2 0 Li Lr) o 1-4c m / 2 / § 2 2 $ 224.3 $ 2 R g . � . C/) e _C.D � � q� . � \ . 2 � CO o % § § a c0 4.3 41 4.3 k / o o » / 4JI % 0 2 c \ \o Cr: u e % E- - o o CD ® § S $ 4-3 2 0 3 / 2 / al . ( w = m - c ± @ / 9 0 C-) / o q // / A CO / E- CL.w U) / co . e 0 / R - 2 2 $ 1 2 R 3 bo % v 2 Co � q m y c 1�. m /to bo E- 6 | i w e w m 3 f 9 CC) / 2 3 C\1 / ON J Ash Lx- Lnsnn cin j qMfIPlIII_P.IIrttTTR9 III II -1I11111111(1IqfilJill 1°fCl-I#°I'Nj°I°I°Jill p1.i1a��i,l la�a9el�i oB°lrla�attlfeilalatrBa�iBelr3a NOTE: IF THIS MICROFILMED DRAWING IS LESS CLEAR THAN THIS NOTICE, IT IS DUE TO low THE QUALITY OF TIE ORIGINAL DRAWING. _. --- -- - 0E sz az 1z—az sz oz-sz zz iz oz W el- [�._..si si•_.bi _eB._ ZB._._.II of_6 ® a 8 --5- E NaCunluae�mateui�uuiaaaalunl►w�p__, __ I u11�11udBas - s __.�.,__..._...�_.._.,. 1 ' 7 .a- .. is lV90 r 1 ooh 9 0 0� •anv �zot , � so o �' � W. H IIS I N Sc. .1 r G B G 20 T Z �� P i �2 4 y I y Y 3 N3M r y FTG 7 i rl � Li S q G O Z vi r c y A O \ - F RPq _y 9,$ -r i � G a - y y i ST ET v J• � t�$ J SPF y Lg rls A\s 3� N 4 s ! ra ^ L,14 IC 104'EKf( 'JR. i I / I i PV W t • _.„ a'... ,.,-....v^w�....�:-'"4.?ont^ q^___n-.^'.��4i�""ji.�n's.'_'-•':.'�,x_'.mi -'3 "?'"_ .._-„_-@R'`^+!"r.' I If�JFJi1 Iflf 1,It 11t1t1, , l, ,le�fla J11�3�1 tlJlllt tall7Tt-moi' t tit r - ; _� 1 � ,•J.,i�j�! 1 1 r I RIl11J 1�i�1 ! Jltlt• i"It�l I 1 {�1 1�1 J ! I�t tifh':,tt ,pl,l, flflflt flt tlo t,s ttt itt tyf f�, Jet NOTE: IF THIS MICROFILMED ---------- � 2 3 4 5 i2 - DRAWING IS LESS CLEAR THAN ; THIS NOTICE. IT IS DUE TO THE QUALITY OF TFE ORIGINAL _ DRAWING. OB SZ 82 LZ 82 SZ 9Z Ez ZZ 1z OZ 6t 131—L1 9t 51'T t'l Cl Z1 It Ol fi 9 1 -g 5 b C 2 1� r nt�wdmtianlauiu,dfNfi�f,lole ,i _ ® H" CH"r mmm I1990 RECEIVED SEP 1 7 10 3John A. Butler 9750 S .',J . Omara Tigard , OR 97223 Tigard City Council Tigard City Hall Tigard, OR 97223 Regarding: Oregon House Bill 2864 Relating to Special Assessments Dear Mayor and Councilmembers, In April 1981 I suggested a change in Tigard ' s special assessment/local improvement ordinance that would incorporate Oregon House Bill 2864. H. B. 2864 was signed by Governor Atiyeh August 17, 1981 and is soon to become law. I still believe, as I stated in my first letter, that incorporating the unique Teatiut-es Of this b-1 -1 -1 th s b-1 -1 -1b-1 -1 -1 -into Ti.-ard ' s ordinance: 1) would be more fair to those involved in LID ' s since all involved would have a vote on whether the LID is established, 2) would create less friction between the city and those in- volved since all parties would know before the proposed LID is established, the LID ' s financial impact, the method(s) of financing, and each property owner' s cost, if any, and 3) would possibly shorten the LID process by avoiding misunder- standings and remonstrance delays. However, at this point, I suggest several minor alterations of HB 2864 if rewritten for a Tigard ordinance. Firstly, the response cards should be mandatory not optional as part of Tigard' s ordinance. I believe by insuring a written response possible remonstrances could be eliminated. Secondly, I believe that a simple majority of the returned response cards should be able to stop the LID ' s formation without re- gard to the amount of land owned. As the House Bill now reads a few very large property owners could subvert the will of a majority of very small property owners which, to me, seems very undemocratic . If I can be of any assistance, please, contact me. Also, please, inform me of any meetings on this issue. Thank you. Respectfully, (SEE ENCLOSURES) OREGON LEGISLATIVE ASSEMBLY--1981 Regular Session Ate-Engrossed House Bibi 2864 Ordered by the Senate July 15 (Including Amendments by House June 1 1 and by Senate July 15) Sponsored by Representatives COHEN. BAUMAN. DAVIS, FARMER. LINDQUIST, L. ROBERTS, SPRINGER, WHALLON,Senators BROWN,McFARLAND SUMMARY The following summary is not prepared by the sponsors of the measure and is not a part of the body thereof subject to consideration by the Legislative Assembly. It is an editor's brief statement of the essential features of the measure. Amends special assessment procedures for metropolitan service districts. . Provides for ordinance describing project and method of financing prior to start of project. Provides procedures for distributing response cards to affected property owners when assessment district is proposed so owners can indicate approval or disapproval of assessment district. Allows majority of property owners returning cards,by indicating disapproval,to halt assessment district. Requires ordinance providing for method of assessment, estimate of amount of assessment, recording of assessment liens and for making of supplemental assessments. Allows majority of property owners returning cards.by indicating disanorovai,to prevent assessments. Provides procedures for use of response cards. Makes reassessment procedures available to metropolitan service districts. 1 A BILL FOR AN ACT 2 Relating to metropolitan service districts;creating new provisions;and repealing ORS 268.510. 3 Be It Enacted by the People of the State of Oregon: 4 SECTION I.Sections 2 to 8 of this Act are added to and made a part of ORS chapter 268. 5 SECTION 2. (1) Before construction or acquisition of a facility or the furnishing of a service which the 6 district is authorized to furnish and for which facility or service the district intends to establish a special 7 assessment district,the governing body of the district shall adopt an ordinance that: 8 (a) Describes the facility to be constructed or acquired or the service to be furnished and the part of the 9 work to be undertaken immediately; 10 (b)Contains a preliminary estimate of the probable cost of the facility or service; I1 (c) Determines the manner of financing the construction or acquisition of the facility or the furnishing of 12 the service. The governing body may provide that the cost of such construction,acquisition or service shall be 13 paid in part by assessments against the property directly benefited or property contributing to the problem that 14 the construction,acquisition or service is designed to correct and in part out of general funds, ad valorem tax 15 levies, the proceeds of the sale of bonds, service charges or any combination of such sources. The 16 determination of the governing body as to the proportion of cost allocation shall be based on its sound 17 discretion; 18 (d) Describes one or more assessment districts containing the properties against which the cost of the 19 facility or service will be assessed;and 20 (e)Contains provision for notices to be retailed to affected property owners announcing the intention of the 21 governing body of the district to construct or acquire the facility or to furnish the service and to assess NOTE: Matter in bold face in an amended section is new; matter [italic and bracketed) is existing law to be omitted; complete new sections begin with SECTION. A-Eng. HB 2864 [2] I benefited property or property contributing to the problem that the construction, acquisition or service is 2 designed to correct for a part or all of the cost. ? (2)The ordinance may also: 4 (a)Provide that notices mailed under this subsection shall be sent with response cards so that the affected 5 property owners can indicate approval of,or opposition to,the proposed facility or service; 6 (b)Provide for a hearing not sooner than 20 days after the mailing of the notices described in paragraph(e) 7 of subsection (1) this section at which affected property owners may appear to support or object to the 8 implementation of the proposed facility or service and return their response cards;and 9 (c) Provide, when the response cards received by the district not later than the end of the district's usual 10 business hours on the 14th day immediately following the hearing held under paragraph (b)of this subsection I1 indicate opposition to the proposed facility or service by more than half of those owners returning response 12 cards,who also own more than half of the land owned by those owners returning response cards,the proposed 13 facility or service will not be established. 14 SECTION 3.(1)Unless the proposed facility or service described in the ordinance required under section 2 15 of this 1981 Act is halted pursuant to a vote of affected property owners under paragraph(c)of subsection(2) 16 of section 2 of this 1981 Act,a district may levy special assessments against the property within the district in 17 proportion to the benefits such property might have or receive on account of the construction or acquisition of 18 that facility or the furnishing of that service or in proportion to the degree to which the property contributes or 19 has contributed to the problem that the construction, acquisition or service is designed to correct. However, 20 the governing body of the district shall, before proceeding to construct or acquire the facility or to furnish the 21 service, adopt an ordinance providing for the method of assessment, for the recording of assessment liens on 22 such property and for the making of supplemental assessments and rebates. The ordinance shall also: 23 (a)Contain provision for a notice to be mailed to each affected property owner announcing the intention of 24 the governing body of the district to construct or acquire a facility or to furnish a service,to create one or more 25 assessment districts and to assess benefited property for a part or all of the cost. The notice shall contain an 26 estimate of the amount of the assessment proposed on the property of the owner receiving the notice. The 27 ordinance shall also require that a notice mailed under this subsection shall be sent with a response card so that 28 the affected property owners can indicate approval of,or opposition to,the proposed assessments. 29 (b)Provide for a hearing not sooner than 20 days after the mailing of the notices described in paragraph(a) 30 of this subsection at which affected property owners may appear to support or object to the proposed 31 assessment. Any such objection shall state the grounds thereof. The district council shall consider such 32 objections and may adopt,correct,modify or revise the proposed assessments. 33 (c) Provide that, when the response cards received by the district not later than the end of the district's 34 usual business hours on the 14th day immediately following the hearing held under paragraph (b) of this 35 subsection indicate opposition to the proposed assessments by more than half of those owners returning 36 response cards,who also own more than half of the land owned by those owners returning response cards, the 37 assessments will not be made. 38 (2)Assessments in the district shall,so far as practicable,be apportioned within the district in accordance 39 with the special and peculiar benefit each lot or parcel of land receives from the construction or acquisition of a 131 A-Eng. HE 2864 1 facility or the furnishing of the service or in proportion to the degree to which the property contributes or has 2 contributed to the problem that the construction,acquisition or service is designed to correct. 3 (3) Where parcels of land,or portions thereof,are undeveloped,the governing body of the district may,in 4 its discretion, defer assessing or imposing all or any portion of such special assessments for facilities or 5 services on such parcels until the parcels are served by the facilities or services. 6 SECTION 4. A district, in its discretion, may adopt a single ordinance satisfying the requirements of 7 sections 2 and 3 of this P91 Act. When a district adopts an ordinance under this section,if the response cards 8 returned to the district indicate opposition to the proposed facility or service,and the assessments therefor, by 9 more than half of those owners returning response cards, who also own more than half of the land owned by 10 those owners returning response cards,the facility or service shall not be established. I1 SECTION 5. Special assessment districts authorized under this 1981 Act may be established for, and 12 limited to, financing the costs of planning and engineering required for the construction or acquisition of a 13 facility or the furnishing of a service which the district is authorized to construct,acquire or furnish. 14 SECTION 6. (1)A response card mailed by the district under this 1981 Act shall contain on one side the IS printed mailing ada*ass c�; ,,-,va`ii�c vn td,c district. On the other side, the response card shall contain a simple 16 and understandable statement of the district's proposed action for which the property owner's approval is 17 sought, a question relating to approval or disapproval which is phrased so that an affirmative response to the 18 question corresponds to an affirmative vote for the proposed district action and clear instructions for making an 19 affirmative or negative response. Each response card shall be coded to identify the parcel of property owned 20 and shall specify that it must bear the signature of the property owner in order to be counted. 21 (2)Response cards shall be returned by mail or otherwise to the district not later than the 14th day after the 22 hearing held under sections 2 to 4 of this 1981 Act. 23 (3)Response cards shall be counted and the results tabulated at a district meeting open to the public. 24 (4) Response cards shall be retained by the district and made available for public inspection during usual 25 business hours at an office of the district for not less than 90 days after the hearing held under sections 2 to 4 of 26 this 1981 Act. 27 (5)For the purposes of this 1981 Act, "owner"or "property owner"means the legal owner as indicated in 28 the records maintained by the appropriate county assessor. If there is multiple ownership in a parcel of land, 29 the multiple owners of the parcel are entitled to only one joint vote under sections 2 to 4 of this 1981 Act. If one 30 person is the owner of more than one parcel in the proposed assessment district,that person is entitled to only 31 one vote under sections 2 to 4 of this 1981 Act. 32 SECTION 7. Any owner of property which has been assessed in the sum of$100 or more for part of the 33 cost of the construction or acquisition of a facility or the furnishing of a service which the district is authorized 34 to furnish shall have the right to pay the assessment in instalments. The property owner and the district shall 35 have the respective rights, duties and powers pertaining to assessments as are given to property owners and 36 cities respectively under ORS 223.205 and 223.210 to 223.295. 37 SECTION 8. ORS 223.405 to 223.485, relating to reassessment,apply to the district, where applicable, in 38 connection with assessments made for the construction or acquisition of a facility or the furnishing of a service 39 which the district is authorized to furnish. 40 SECTION 9.ORS 268.510 is repealed. TIGARD CITY COUNCIL REGULAR tIEETING APRIL 13, 19311, 7 :30 P.M. FOWLER JUNIOR HIGH SCHOOL LECUTRE ROOM NOTICE: ALL PERSONS DESIRING TO SPEAK ON ANY ITEM MUST SIGN THEIR NAME ON THE APPROPRIATE SIGN-UP SHEET(S) LOCATED AT THE BACK OF THE ROOM. PERSONS DESIRING TO SPEAK WILL THEN BE CALLED FORWARD BY THE CHAIR TO SPEAK ON THE INDICATED ITEM(S) . AGENDA: 1. CALL TO ORDER 2. ROLL CALL T1T csl.- L' OF A T s.aJ: Vf T AATnC ,j. A LLVVt. vs LLVi.CIl\VL 4. CALL TO AUDIENCE FOR THOSE DESIRING TO SPEAK ON NON-AGENDA ITEMS. 5. CONSENT AGENDA: (All matters under this heading are considered to be routine by the City Council and will be enacted in one motion in the form listed below. There will be no separate discussion of these items. If discussion is desired by any Council member or member of the audience, that item will be removed from the consent agenda and will be considered separately. ) (a) Approval of Minutes: March 23, 30 and April 6, 1981 . (b) Approval of Expenditures and Investments : $207 ,621 .06 (c) Written Communications - Receive and File .Charles and Bette Pec .W. Naeve St_ Re: Annexation (d) ACCEPT AND APPROVE SIGNATURE OF MAYOR AND CITY RECORDER .Easement: Sanitary Sewer No 1 , Canterbury Woods (S.W. 109th) .Agreement, Larry & Judy Ludwig, sewer easement (e) RESOLUTION No. 81- 25 A RESOLUTION OF THE TIGARD CITY COUNCIL ACCEPTING THE PUBLIC IMPROVEMENTS CON- STRUCTED WITHIN SUMMERFIELD NO. I SUB- DIVISION. (f) RESOLUTION No. 81- 26 A RESOLUTION OF THE TIGARD CITY COUNCIL r' ACCEPTING THE PUBLIC IMPROVEMENTS CON- STRUCTED WITHIN SUIMMERFIELD NO. 2 SUB- DIVISION. John A. Butler 9760 S .W. Omara Tigard, OR 97223 Tigard City Council City of Tigard Tigard, OR 97223 r Regarding: Oregon House Bill 2864 Relating to Special Assessments Dear Mayor and Councilmembers, I 'm writing to suggest a change in Tigard 's special assess- ment/local improvement district ordinance so that it incorpor- ates changes proposed in the Oregon Legislature 's House Bill 2864. Specifically, I believe the unique features of this bill that could be incorporated into Tigard 's LID ordinance are: 1) Provides for a discription of the project and method of financing prior to the start of the project plus a determination and methods of assessment and 2) Provides for the distribution of response cards to affected property owners when the assess- ment district is proposed so property owners can indicate approval or disapproval of the assessment district plus halts formation of an assessment district if a majority of the cards indicate disapproval. I believe that by adopting the intent if not the actual wording of this House Bill, _ future local improvement districts/ special assessment districts: 1) Would be more fair to those involved since all involved would immediately have a majority vote on whether the LID is to be established, 2) Would create less friction between the city and those involved since all parties would know before the proposed LID is established, the LID ' s financial impact, the method(s) of financing, and each property owners own cost, if any, and 3) Would possibly short- en the LID process by avoiding misunderstandings and remonstrance delays. Since this House Bill is written only to cover metropolitan service districts and not small cities, I therefore ask you to considerAincorporating this into Tigard 's g present ordinance. Thank you. Please, inform me of any meeting on this matter. Respectfully, John A. Butler �ECEIVF!� 9760 S .',v. Omara AVR 1 ?_a•..'i Tigard, OR 97223 Tigard City Council r• Ci, i OF 11VARD City of Tigard Tigard, OR 97223 Regarding: Oregon House Bill 2864 Relating to Special Assessments Dear Mayor and Councilmembers, I 'm writing to suggest a change in Tigard ' s special assess- ment/local improvement district ordinance so that it incorpor- ates changes proposed in the Oregon Legislature ' s House Bill 2864. Specifically, I believe the unique features of this bill that mill rj hp i,nnnr1)nra.ter_7 into Tip-ard ' -s LID o- d i name are 1) Provides for a discription of the project and method of financing prior to the start of the project plus a determination and methods of assessment and 2) Provides for the distribution of response cards to affected property owners when the assess- ment district is proposed so property owners can indicate approval or disapproval of the assessment district plus halts formation of an assessment district if a majority of the cards indicate disapproval. I believe that by adopting the intent if not the actual wording of this House Bill, . future local improvement districts/ special assessment districts: 1) Would be more fair to those involved since all involved would immediately have a majority vote on whether the LID is to be established, 2) Would create less friction between the city and those involved since all parties would know before the proposed LID is established, the LID ' s financial impact, the method(s) of financing, and each property owners own cost, if any, and 3) Would possibly short- en the LID process by avoiding misunderstandings and remonstrance delays. Since this House Bill is written only to cover metropolitan service districts and not small cities, I therefore ask you to consider incorporating this into Tigard' s present ordinance. Thank you. Please, inform me of any meeting on this matter. Respectfully, OREGON LEGISLATIVE ASSEMBLY-1981 Regular Session F Huse Bila 2864 Sponsored by Representatives COHEN, BAUMAN, DAVIS, FARMER, LINDQUIST. L. ROBERTS, SPRINGER, WHALLON,Senators BROWN,McFARLAND SLTNU ARY The following summary is not prepared by the sponsors of the measure and is not a part of the body thereof subject to consideration by the Legislative Assembly. It is an editor's brief statement of the essential features of the measure Vs Introduced. Amends special assessment procedures for metropolitan service districts. Provides for ordinance describing project and method of financing prior to start of project. Provides procedures for distributing response cards to affected property owners when assessment district is proposed so owners can indicate approval or disapproval of assessment district. Allows majority of property owners returning cards,by indicating disapproval,to halt assessment district. Requires ordinance providing for method of assessment, estimate of amount of assessment, recording of assessment liens and for making of supplemental assessments. Allows majority of property owners returning cards,by indicating disapproval,to prevent assessments. Provides procedures for use of response cards. Makes reassessment procedures available to metropolitan service districts. 1 A BILL FOR AN ACT 2 Relating to metropolitan service districts;creating new provisions;and repealing ORS 268.510. 3 Be It Enacted by the People of the State of Oregon: 4 SECTION 1.Sections 2 to 6 of this Act are added to and made a part of ORS chapter 268. 5 SECTION 2.Before construction or acquisition of a facility or the furnishing of a service which the district 6 is authorized to furnish and for which facility or service the district intends to establish a special assessment 7 district,the governing body of the district shall adopt an ordinance that: 8 (1)Describes the facility to be constructed or acquired or the service to be furnished and the part of the 9 work to be undertaken immediately; 10 (2)Determines the manner of financing the construction or acquisition of the facility or the furnishing of I 1 the service. The governing body may provide that the cost of such construction,acquisition or service shall be 12 paid in part by assessments against the property directly benefited or property contributing to the problem that 13 the construction, acquisition or service is designed to correct and in part out of general funds,ad valorem tax 14 levies, the proceeds of the sale of bonds, service charges or any combination of such sources. The 15 determination of the governing body as to the proportion of cost allocation shall be based on its sound 16 discretion; 17 (3) Describes one or more assessment districts, if any of the cost of the work is to be assessed against 18 property; 19 (4) If any of the cost of the work is to be assessed against property, contains provision for notices to be 20 mailed to affected property owners announcing the intention of the governing body of the district to construct 21 or acquire a facility or to furnish a service and to assess benefited property or property contributing to the 22 problem that the construction, acquisition or service is designed to correct for a part or all of the cost. The 23 ordinance shall require that notices mailed under this subsection shall be sent with response cards so that the 24 affected property owners can indicate approval of,or opposition to,the proposed facility or service; NOTE: Matter in bold face in an amended section is new; matter [italic and bmcketeal is existing law to be omitted; complete new sections begin with SECTION. HB 2864 [21 1 ;5)Provides for a hearing not sooner than 20 days after the mailing of the notices described in subsection 2 (4)of this section at which affected property owners may appear to support or object to the implementation of T 3 the proposed assessment district and return their response cards;and 4 (6)provides, when the majority of all the response cards received by the district not later than the end of 5 the district's usual business hours on the 14th day immediately following the hearing held under subsection (5) 6 of this section indicate opposition to the assessment district, the proposed assessment district will not be 7 established. 8 SECTION 3. (1) A district may levy special assessments against the property within the district in 9 proportion to the benefits such property might have or receive on account of the construction or acquisition of 10 a facility or the furnishing of a service which the district is authorized to furnish or in proportion to the degree 11 to which the property contributes or has contributed to the problem that the construction,acquisition or service 12 is designed to correct. However, if the cost, or any portion of the cost, of construction or acquisition of a 13 facility or the furnishing of a service is to be assessed against the property directly benefited or against property 14 contributing to the problem,the governing bodv of the district shall, before attempting to construct or acquire MOM 15 the facility or to furnish the service,adopt a general ordinance providing for the method of assessment, for the 16 recording of assessment liens on such property and for the making of supplemental assessments and rebates. 17 The ordinance shall also: 18 (a)Contain provision for a notice to be mailed to each affected property owner announcing the intention of 19 the governing body of the district to construct or acquire a facility or to furnish a service,to create one or more lilt20 assessment districts and to assess benefited property for a part or all of the cost. The notice shall contain an 21 estimate of the amount of the assessment proposed on the property of the owner receiving the notice. The 22 ordinance shall also require that a notice mailed under this subsection shall be sent with a response card so that 23 the affected property owners can indicate approval of,or opposition to,the proposed assessments. 24 (b)Provide for a hearing not sooner than 20 days after the mailing of the notices described in paragraph(a) 25 of this subsection at which affected property owners may appear to support or object to the proposed 26 assessment. Any such objection shall state the grounds thereof. The district council shall consider such 27 objections and may adopt,correct,modify or revise the proposed assessments. 28 (c)Provide that, when the majority of all the response cards received by the district net later than the end 29 of the district's usual business hours on the 14th day immediately following the hearing held under paragraph 30 (b)of this subsection indicate opposition to the proposed assessments,the assessments will not be made. 31 (2)Assessments in the district shall,so far as practicable,be apportioned within the district in accordance 32 with the special and peculiar benefit each lot or parcel of land receives from the construction or acquisition of a 33 facility or the furnishing of the service or in proportion to the degree to which the property contributes or has 34 contributed to the problem that the construction,acquisition or service is designed to correct. 35 (3)Where parcels of land,or portions thereof,are undeveloped,the governing body of the district may, in 36 its discretion, defer assessing or imposing all or any portion of such special assessments for facilities or 37 serN ces on such parcels until the parcels are served by the facilities or services. 38 SECTION 4.(1)A response card mailed by the district under section 2 or 3 of this 1981 Act shall contain on 39 one side the printed mailing address of an office of the district. On the other side, the response card shall 40 contain a simple and understandable statement of the district's proposed action for which the property owner's 41 approval is sought, a question relating to approval or disapproval which is phrased so that an affirmative r [31 HB 2864 1 response to the question corresponds to an affirmative vote for the proposed district action and clear 2 instructions for making an affirmative or negative response. 3 (2)Response cards shall be returned by mail or otherwise to the district not later than the 14th day after the 4 hearing held under section 2 or 3 of this 1981 Act. 5 (3)Response cards shalt be retained by the district and made available for public inspection during usual 6 business hours at an office of the district for not less than 90 days after the hearing held under section 2 or 3 of 7 this 1981 Act. 8 SECTION 5. Any owner of property which has been assessed for part of the cost of the construction or 9 acquisition of a facility or the furnishing of a service which the district is authorized to furnish shall have the 10 right to pay the assessment in instalments. The property owner and the district shall have the respective rights, 11 duties and powers pertaining to assessments as are given to property owners and cities respectively under ORS 12 223.205 and 223.210 to 223.295. 13 SEC'T'ION 6. ORS 223.405 to 223.485, relating to reassessment, apply to the district, where applicable, in 14 connection with assessments made for the construction or acquisition of a facility nr the furnichino of a 15 which the district is authorized to furnish. 16 SECTION 7.ORS 268.510 is repealed. 1 ':� i'. CURRENT RULES 13.04 . 010 Title 13 LOCAL IMPROVEMENTS* Chapters: 13 .04 General Procedure Chapter 13.04 GENERAL PROCEDURE Sections : 13.04. 10 Definitions . 13 .04. 020 Council powers. 13. 04.030 Plans and specifications--Required. 13. 04.040 Notice. 13. 04.050 Remonstrance. 13. 04.060 Ordering improvement . 13 .04. 070 Bids. 13 .04. 080 Assessment. i 13. 04 .085 Contents of application to pay in installments . 13 .04.090 Abandonment of proceedings . 13 .04. 100 Curative provisions. 13 .04. 110 When preliminary plans and specifications required. 13.04.120 Bids--Notice. 13.04. 130 Informal bidding procedures . 13 .04.140 Bids--Sealed. 13 .04.150 Bids--Opening. 13.04.160 Filing of documents required. 13 .04.010 Definitions. (a) "Local improvement" means opening, laying out, widening, extending, altering, changing the grade of, constructing, reconstructing or repairing any street or alley, constructing or reconstructing or repairing any sewer, drain or system thereof, laying or installing any water main, or performing any other public work for which an assessment may be made on the property specially benefited. (b) "Owner" means the owner of the title to real prop- erty, or the contract purchaser of real property, of record For statutory provisions providing that statutes con- cerning assessment provisions shall not apply when a city charter or ordinance provides otherwise, see ORS 223 .399. � r 162 (Tigard 8/80) e 13.04.020--13.04 .030 as shown on the last available complete assessment roll in the office of the county assessor. (c) "Lot" means lot, block or parcel of land. (d) "City clerk" means the officer of the city serving as clerk and in direct charge of the clerical work of the city. (e) "City engineer" means the person designated as such or engaged by the city council to be in charge of the engi- neering and related work of the city. (Ord. 62-6 §1, 1962) . 13.04. 020 Council powers. (a) The city council, when- ever it may deem it expedient, is authorized and empowered to order any improvement, to determine the character, kind and extent of the improvement, to levy and collect an assess- ment upon all lots and parcels of land especially benefited by the improvement, and to determine what lands are specially benefited b_v the improvement and the amount to which each parcel or tract of land is benefited. (b) The city is authorized to make payment of all or any part of the cost of any improvement, provided the method selected creates a reasonable relation between the benefits derived by the property specially assessed and the benefits derived by the city as a whole. (Ord. 62-6 §2 , 1962) . 13 .04 . 030 Plans and specifications--Required. Whenever the city council shall deem it expedient or necessary to order any improvement, it shall require from the city engi- neer plans and specifications for the improvement and esti- mates of the work to be done and the probable cost thereof , together with a statement of the" lots , parts of lots and parcels of land to be benefited and the percentage of the total cost of the improvement which each of such lots, parts of lots and parcels of land should pay on account of the benefits to be derived. The city clerk shall have such plans and specifications available in his office for inspection. If the city council shall find such plans, specifications and estimates to be satisfactory, it shall approve the same and shall determine the boundaries of the district benefited and to be assessed for such improvement. The action of the city council in the creation of such an assessment district shall be final and conclusive. The city council shall by resolu- tion declare the purpose of such improvement, describing the probable total cost and also defining the boundaries of the assessment district to be benefited and assessed. The action of the city council in declaring its inten- tion to make any improvement, directing the publication of notice, approving and adopting the plans and specifications and estimates of the city engineer, and determining the dis- trict benefited and to be assessed, may all be done in one and the same resolution or enactment. (Ord. 62-6 §3, 1962) . 163 13. 04. 040--13.04 .070 13. 04 . 040 Notice. The resolution of the city council a declring the purpose of the improvement shall at least twice in a newspaper of be published in the cit general circulation published less than ten pdays dprior atottheftime when irst �all 1personslinbe not ter- ested may present their objections to the improvement. Such notice shall specify the time and place where the council will hear and consider objections or remonstrances to the proposed improvement by any parties aggrieved thereby. (Ord. 62-6 §4, 1962) . 13 . 04 . 050 Remonstrance. Within ten days from the date of the first publication of the notice required to be pub- lished in Section 13.04. 040, the owners of sixty-six and two-thirds percent or more in area of the property within the assessment district may make and file with the city clerk a written objection or remonstrance against the proposed im- slam provement, and such objection or remonstrance shall be a bar to any further proceeding in the making of such improvement for a period of six months , unless the owners of one-half or more of the property affected shall subsequently petition ti,erefor. (Ord. 62-6 §5, 1962) . 1 13 or remonstrance isdmade gormfiled mwith the city uclerk7within the time designated, the city council shall be deemed to h1n have acquired jurisdiction to order the improvements to be made and the city council may thereafter provide by ordinance for the making of such improvement, which shall conform in all reasonable particulars to the plans and specifications previously adopted. (Ord. 62-6 96, 1962) . 13.04. 070 Bids. When any improvement is ordered the city clerk upon instruction from the city council, shall im- mediately invite proposals for making the same. The proposals shall be opened in the presence of a majority of the city council and the contract awarded to the lowest responsible bidder for either the whole of the improvement or such part as will not materially conflict with the completion of the remainder. The city council shall have the right to reject any or all proposals received. If all proposals shall be rejected the city council shall have power by resolution duly adopted, to order that such improvement, or an be made under the direction of the city council by Purc may the materials and hiring the labor. Y Purchasing The city council shall have the power to provide for the proper inspection and supervision of all work done and to do any other act to secure the faithful carrying out and the completion of all contracts, and the making of all improve- ments in strict compliance' Fiance with the ordinances and specifica- ' 1 164 13.04 .080 tions therefor, and shall have power to direct that the cost of the improvement, or any portion thereof, shall be paid for by the city generally. If a contract is contemplated to be awarded to a private contractor or contractors, then and in that event the contract shall be let only to the lowest responsible bidder upon the terms and provisions set forth above. The requirements of ORS Chapter 279, insofar as appli- cable to the work proposed to be done in the city, shall govern the bidding, contracting and performance of the work, including prequalification of bidders, payment and performance bonds and enforcement of the provisions thereof. The invitation for proposals for bids shall be published in a weekly newspaper published in the city in two consecu- tive issues; the first publication whereof shall be not less than ten days prior to the dal' for opening said bids, and SEEM the city council may direct upon which day thereafter said bids or proposals shall be opened as above provided. The city council may provide for progressive payments in the con- tract. (Ord. 62-6 §7, 1962) . 13. 04.080 Assessment. Upon signing a contract or upon a determination by the city council to make the improvement under its awn supervision by purchasing the material and hiring labor, or as soon thereafter as is reasonably con- venient, the city council shall determine whether the prop- erty benefited shall bear all or a portion of the cost and shall direct the city engineer to apportion and assess the cost of making such improvement upon the lots , parts of lots and parcels of land within the assessment district in accord- ance with the special and peculiar benefits derived by each lot, part of lot and parcel of land. • The city clerk shall cause to have mailed, or cause to have personAlly delivered, to the owner of each lot proposed to be assessed, a notice of such proposed assessment, which notice shall state the amount of the assessment proposed on that property and shall state a date by which time objections shall be filed with the city clerk. Such notice shall fur- ther require that any such objection shall state the grounds thereof. The city council shall consider the city engineer 's estimates of assessments and all objections thereto filed with the city clerk, and without any further notice may adopt, correct, modify or revise the proposed assessments , and shall determine the amount to be charged against each lot within the district according to the special and peculiar benefits accruing thereto from the improvement. If there be no contract let for the accomplishment of 165 13.04 . 080 the work, the total estimate of the city engineer shall be considered to be the contract price for the improvement dis- trict. In any event whether there be a contract price arising from a bona fide contract or whether the estimate of the city engineer be used as hereinabove provided, there shall be added to said contract price the cost of right-of-way and ex- penses of condemning the land, all costs of engineering, superintendence, advertising and legal expenses and also any and all other necessary and proper expenses incurred which additional amounts shall be and do become a part of the amounts to be assessed against each lot, part of lot and parcel of land benefited by the improvement. The assessment as adopted by the city council against each lot or parcel of land shall be declared by ordinance and the city clerk shall thereupon enter the same in the lien docket of the city, each improvement district estimate and assessment being maintained in a separate docket from other prior or subsequent estimates and assessments. Assessments shall thereupon become a lien upon the property assessed from and after the passage of the ordinance spreading the same and entry in the appropriate city lien docket. The city may thereafter enforce collection of such assessments as provided by ORS Sections 223. 505 to 223. 650 . If the initial assessment has been made on the basis of estimated cost and upon completion of the work the cost is found to be greater than the estimate, the city council may make a deficit assessment for the additional cost. Proposed assessments upon respective lots within the assessment dis- trict for the proportionate share of the deficit shall be made, and notices of such assessments shall be given as pro- vided with respect to the original assessment as hereinabove in this section set forth, and all objections filed with the city clerk within the time limited therefor shall be con- sidered, and determination of the deficit assessment against each particular lot, block or parcel of land shall be made as in the case of the initial assessment, and the deficit assessment with respect to each lot and block shall be fi- nally determined by the city council and spread by ordinance as in the case of the initial assessment. If assessments have been made on the basis of estimated cost and upon completion of the work the cost is found to be less than the estimate, the excess assessment shall be re- apportioned and credited to each lot and block according to the manner in which the original assessment was computed. (Ord. 62-6 §8, 1962) . } 166 13.04 .085 F 13. 04.085 Contents of application to pay in installments. The provisions of ORS 223. 215 notwithstanding, the written application of the applicant and property owner to pay an assessment arising out of a local improvement shall state the following: (1) That the applicant and property owner does thereby waive all irregularities or defects, jurisdictional or other- wise, in the proceedings to cause said improvements to be constructed or made for which the assessment is levied and in the apportionment of the costs thereof; (2) The application shall provide that the applicant and property owner agree to pay an assessment in equal semi- annual installments over a period not to exceed thirty years as the city council may provide, with interest not to exceed ten percent per year on all the assessments which have not been paid. (3) A statement, by lots or blocks, or other convenient description, of the property of the applicant assessed fvY such improvement. (Ord. 80-37 §1, 1980) . 166-1 (Tigard 8/80) 13. 04.090--13.04 .120 13. 04 .090 Abandonment of proceedings . The city council _ shall have full power and authority to abandon and rescind proceedings for projects hereunder at any time prior to the final consummation of such proceedings, and if liens have been assessed upon any property under this procedure, they shall be cancelled, and any payments made thereon shall be refunded to the payer, his assigns or legal representative. (Ord. 62-6 §9 , 1962) . 13 .04.100 Curative provisions. No assessment shall be invalid by reason of a failure to give, in any report, in the proposed assessment, in the ordinance making the assess- ment, in the lien docket or elsewhere in the proceedings , the name of the owner of any lot, tract or parcel of land or the name of any person having a lien upon or interest therein, or by a mistake in the name of any such person having a lien upon or interest in such property, or by reason of any error, mistake, delay, omission, irregularity, or other act , juris- dictional or otherwise, in any of the proceedings or steps hereinbefore specified, unless it appears that reasonable notice has not been given of the hearing upon the proposed assessment or that the assessment as made, insofar as it affects the person complaining, is unfair and unjust, and the city council shall have the power and authority to remedy and correct all such matters by suitable action and proceed- r- ' ings. (Ord. 62-6 §10 , 1962) . ' 13.04.110 When preliminary plans and specifications required. At any time it is proposed by any department of the city to undertake any public improvement involving ex- penditures in excess of five hundred dollars, the officer in charge of such department shall prepare, or cause to have prepared, specifications and pians for the work in prelimi- nary form and shall submit them to the city recorder or city clerk for preliminary approval by the city council. The city recorder or city clerk shall bring the proposed public im- provement before the council at the next regular or special meeting. Such preliminary plans and specifications shall include a statement of the purpose of the improvement, whether or not funds are specifically budgeted or available for such expenditure, the estimated cost, and the probable time of completion and need for the improvement. The city officer in charge of such department shall personally, or by designated subordinate, present the pro- posal to the council at said meeting. (Ord. 65-14 91, 1965) . 13. 04.120 Bids--Notice. Upon approval. by the council of the preliminary plans and specifications, either as 167 13.04 .130--13 .04 .150 ` submitted or as amended, the city recorder or city clerk _ shall give notice of intention to receive written sealed bids at a time and place in the notice to be set forth. The notice shall fully describe the purpose for which the bids are being solicited and the time and place of opening of the bids, and shall further state that plans or specifications , or both, may be obtained from the city recorder's office, unless the specifications are included in the notice. Such notice shall not be publicized until completion of plans or specifications as may be necessary. Except as stated in Section 13.04 .130, the notice shall be published in one issue of a newspaper of general circula- tion and published in the city, not less than one week prior to the date of opening of the bids. (Ord. 65-14 92, 1965) . 13.04 . 130 Informal biddin rocedures. Where the in- terests, or property, of the city would suffer material in- jury by delay, or where the council determines that the city's public interest would be materially benefited by immediate purchase or contract, the city council, by unanimous declara- tion of all councilmen present of such fact, entered in the minutes of the meeting, may direct that competitive bids be secured informally through public advertising or the cir- cularization of written notice for bids , or both, containing the necessary specifications and requirements for the public improvement, or stating that they may be obtained in the office of the city recorder. In such instance of informal bidding procedures, rea- sonable measures shall be taken that calls for bids be adequately advertised and the prospective bidders have a reasonable opportunity to submit their bids, and in such cases of informal bidding procedures, sealed bids likewise shall be submitted and opened at a time and place appointed therefor. (Ord. 65-14 §3, 1965) . 13 .04 . 140 Bids--Sealed. All bids shall comply with the requirements of the notice, shall be sealed and filed with the city recorder, and shall not be opened prior to the time fixed in the notice. (Ord. 65-14 §4, 1965) . 13.04.150 Bids--Opening. The city official or au- thorized representative concerned with the public improve- ment shall be present at the time and place specified in the notice and shall publicly open all bids filed. All bids shall then be promptly evaluated by the public officer and a memorandum recommending acceptance or rejection thereof prepared for consideration by the city council. The public officer shall not consider any bid which does not - 168 13.04 .160 comply with the terms or conditions fixed by the notice or invitation for bids. (Ord. 65-14 S5, 1965) . 13 .04. 160 Filing of documents required. All official specifications, plans, bids, acceptances, copies of purchase orders and other documents forming part of the "public im- provement file" shall be maintai:zed at all times in the office of the city recorder and be available for public inspection. (Ord. 65-14 96, 1965) . 169 MEMORANDUM TO: Council Members, Staff FROM: Linda Sargent, Research & Development Aide RE: Update on Personnel Chanes , Training Activities , Work Programs, Intergovernmental/Community Meetings , and Noteworthy Events Date: October 15, 1981 PERSONNEL CHANGES Aldie Howard, Planning Director, has resigned from his position effective October 15th. As part of the reorganization plan adopted by Council October 12th, staff have been assigned as follows effective November lst: Bill ;- Rawlings (Records i-Tanager) , Loreen Wilson (Word Process- ing Manager) ; Mary Strickland (Accounting Manager) ; Diane Jelderks (Word Processing Clerk) ; Linda Sargent (Administrative Assistant) ; Leona Kincheloe (Receptionist) and Bob Irwin (Code Enforcement Officer) will be layed off January 1st. Henry Yohn has resigned from his position of Utility Worker effective October 15th. Police Officer Robert Harberg and Steve Ober graduated from the Oregon Police Academy October 9th and have been placed with Field Training Officers on the day and swing shifts . TRAINING ACTIVITIES Officers Joe Grisham and Jesse Miller are scheduled to attend the annual Juvenile Officer Conference October 19, 20, and 21 in Lincoln City. Alice Carrick, Police Records Supervisor, will be participating in a Management of Public Records Seminar in Wilsonville on October 16th. The conference is sponsored by the Board of Police Standards and Training. Frank Currie, Public Works Director, is attending the American Public Works Convention October 14, 15 and 16 . Liz Newton, Assistant Planner and Bob Jean, City Administrator, will be in Portland October 29th and 30th for the American Planning Association Conference. Chief Adams , Lt. Jennings and Officer Grisham are scheduled to participate in the Association of Police Planning and Research Officers quarterly meeting October 23 in Wilsonville. Lt. Jennings will be attending a Labor/ Management Seminar October 27th sponsored by the Washington County Sheriff 's Office in Hillsboro. Linda Sargent, Research and Development Aide, is scheduled to participate in a workshop on Block Grants and the expanding role for State and Local Government October 21 at METRO. STATUS REPORTS A draft of the final findings and recommendations prepared by Kevin Hedgepeth, an ICAP Consultant, has been received by Chief Adams . Field testing of the new report forms in the Police Department will begin October 19th _with an . evalua.tion of those report forms scheduled for is (OVER) November 6th. A computer programmer, acting as a consultant to the ICAP Program will be on board in early. November to begin writing programs . George Ann Clingan, Assistant Librarian, is reorganizing all the vertical files in the Library. INTERGOVERNMENTAL/COMMUNITY MEETINGS Lt. Jennings attended a luncheon October 12th to plan for the Law Enforcement Appreciation banquet November 30th. Irene Erteal is chairing a committee on Funding alternatives for the Washington County Cooperative Library Service October 22nd and attended the regular meet- ing of WCCLS October 29th. Liz Newton will be acting as staff repre- sentative at Planning Commission November 10th; Park Board October 22nd and the Downtown Committee October 27th. Linda Sargent attended the PAB meeting of October 8th. NOTEWORTHY EVENTS The dedication of the Tigard Senior Center is scheduled for October 23rd. Karrin Hawes . Library ..assistant, has rec"perated from, a back injury and returned to work full time . City staff will be moving from City Hall to the Crow Building October 30th - November 2nd. CITYOFTIOMD WASHINGTON COUNTY,OREGON i NOTICE OF SPECIAL MEETING Notice is hereby given that a special Council meeting, called by the Mayor with the common consent of the Council, will be held on October 14, 1981, at 7 :30 P.M. in Lecture Room, Fowler junior High School, S .W. Walnut, Tigard, Oregon. The meeting is called for the purpose of Cable TV Information: 1. Report & Recommendation of M.A.C. Committee 2. Proponents of the Recommendation 3. Opponents of the Recomnendaticn 4. Staff Recommendation This special meeting is for information only. No final action will be taken at this time. Wilbur A. Bishop Mayor t 12420 S.W. MAIN P.Q. BOX 23397 TIGARD, OREGON 97223 PH: 639-4171