City Council Packet - 04/07/1980 8
TIGARD CITY COUNCIL
STUDY SESSION AGENDA
APRIL 7, 1980, 7:30 U.M.
FOWLER JUNIOR HIGH SCHOOL
LECTURE ROOM
1. CALL TO ORDER
2. ROLL CALL
3. URBAN PLANNING AGREEMENT - Washington County Planning Department
4. DISCUSSION - REVISED POLICE MANUAL - Chief of Police
5. RENE14AL OF INSURANCE - Fire & Extended Coverage & Special Property
Floater - Finance Director
6. LANDSCAPE ARCHITECT - Senior Citizen Center --John Kyle
7. DISCUSSION - VENTURA COURT ANNEXATION - Planning Director-
8. DISCUSSION - TRANSFER OF APPROPRIATIONS - Public Works - Director
of Public Works.
9. STATUS REPORT - GRANT APPLICATION FOR SUMMER LAKE PARK - City Administrator
4-
10.
10. OTHER
i
11. EXECUTIVE SESSION - Under the provisions of ORS 192.660 (2) (a) the City o
Council will convene into executive session to discuss TPOA Labor Negotiations.
12. ADJOURNMENT
T I G A R D _C I T Y C 0 U N C I I.
STUDY SESSION MF:ITTNC MINUTES - APRIL 7, 1980 - 7:30 P.M.
1, ROLL CALL: present: Mayor Alan Mickelson; Councilmen John E. Cook, Kenneth
W. Scheckla; Councilwoman Nancie Stimler; Chief of Police, Robert
Adams; City Administrator, R. R. Barker; Public Works Director,
Frank Currie; Legal Counsel, Liz Gable; City Recorder/ Finance
earch
Director, Doris Flartig; Planning Director, Aldace Howard;
&
Development Assistant, Martha McLennan.
2. URBAN PLANNING. AGREEMENT
(a) Planning Director referring to a letter from Washington County .Planning
Department, informed Council that the proposed amendment to the Urban
Planning Agreement was unacceptable to the County,
(b) Brent Curtis, Senior Planner, Washington County, gave a brief history
of the development of the Agreement, re-stated the county's feelings on
the proposed amendment, and answered questions of the Council.
(c) Councilwoman .S'timler, pointing out the current Ventura subdivision, felt
that the City must develop some mechanism to insure that developments
which will eventual',.y become part of the City are built to the standards
set by the City. Problems of density, floodplain development, and
street standards continue to slip by City attention until it's too late.
She proposed a receipting system be used to insure that the City had
been informed and allowed to comment on proposed developments in the
urban plan area.
(d) Planning Director indicated that the proposed amendment would simply
- require Washington County to refer to and apply City standards (he
pointed out that the County is aware of the standards and has access
to all written materials concerning them). Mr. Curtis indicated that
the county ;did not have the power to enforce city standards in County
jurisdiction. city Administrator pointed out that the County had a
great deal of flexibility in enforcing standards, and might easily
apply City standards.
(e) 'After much discussion by Council, it was agreed that staff should meet to
develop amendments to the Agreement to address their concerns. Planning
Director stated that he would report back to Council.
3. DISCUSSION - VENTURA COURT ANNEXATION
(a) Planning Director referring to the item'`discussed above, and noting that
this was an island, recommended that Council annex this property to
insure that proposed development occurs according to City standards.
He `gave a brief history of the development and noted areas which were
not in conformance with City codes.
(b) Council discussed the need to address this as quickly as possible so
as to insure that tile development proposal would not be approved and;
begun prior to City jurisdiction. City Administrator reported that
Council could take action on this item tonight and ratify it at the
next regular meeting.
(c) RESOLUTION NO. 8028 A RESOLSTlFOR ANNEXATION�TCC
OF THE OTHE CITY OF TIGARDITY COUNCIL }OIC
- _ A REQUES'1
LANDS DESCRIBED HEREIN AND REQUESTING FORWARDING TO
THE PORTLAND METROPOLITAN AREA LOCAL GOVERNMENT
BOUNDARY COMMISSION (Short Title: Ventura Court)
seconded b Councilman Cook to approve.
Motion by CouncilT,jon;an Stimler,
y
Approved by 3 to 0 vote of Council members present. Councilman Scheckla
abstaining.
4. STATUS REPORT - GRANT APPLICATION FOR SUMMER LAKE PARK
Rezreatioll
(a) City Administrator repo YCt^I3dhlna }'t}lla trCllrrC'.n to landv ando watedr conservation
Service was informed by gCO11
funds might be frozen. �If`nroraIs eto this was to a
the City was not prowardvidedtjwithoanow-
ing Board investigation pos ,s application and request for
opportunity to make a presentation on it PP
funds was denied.
5. FANNO CREEK STUDY - STATUS REPORT
(a) Jerry Draggoo, ORB Organization, reported that the Fanno Creek park study
was well under way. He indicated that fuiCher direction from Council was
di
urrent
needed. Mr. Draggoo presented graphic ti '-' es of the floodFneid
land use,
owned property, current auildings, space/land needs and
street alternatives. He went on to present three possible locations for
a new civic center and expdevelopment.that the choice
then pOflocatesentedionrould over-
lay
on the nature of the park
lay showing possible re-direction of the downtown core towards both the
park area and the civic center.
, consensus was to have the park develop
After much discussion by Council
(b) on Alternative #2 (civic center to be located in the vicinity
meat based up
of t1,1e current City Shop Compound) .
owner of the land currently proposed for a G1 Joe's
(c) Mr. H. Buchholz, g real
development, objected to Councils choice noting that iarkoarea,dandgin
impact on his project (byre-directing it towards the prup osed - five
that it did not consider the full. development which is p
`; x to anchor the south end of the downtwn area).
otenti
buildingsin a complex al civic
Mayor Mickelson;pointed out 'that the choice regarding p
center development should not affect the GI Joe's development (asit is
so far off in the future)-
6. RENEWAL OF INSURANCE - Fire & Extended Coverage & Special Property Floater
(a) City Recorder/Finance Director reported that current policies for insurance
coverage would be expiring on April
9th She in May and
requcost ested
dwCouncil
ould be
authorization sto proceed with
ar) which was the lowest quote. She con-
$3,249 ($94 higher than last yeuld expire prior to the next
cluded by saying that as current coverage wo
Council meeting,
action would be needed tonight and could be ratified
at the next regular session.
� 1980'
PAGE 2 - STUDY SESSION MINUTES - APRIL 7,
(b) Motion by Councilman Cook, seconded by Councilwoman Stimler to authorize
the City Recorder to renew insurance coverage with Deans & Homer for a
total premium of $3,249.
Approved by unanimous vote of Council. members present.
7. LANDSCAPE ARCHITECT - Senior Citizen Center
(a) Councilwoman Stimler reported that further research had been done regard-
ing the possibility of contracting with local Landscape architects, how-
ever, all local firms provided only contractor services or designer
servi.ce,s. Stec• noted that soil condition,., and rxajor movements of earth
would require the services of a landscape architect. She concluded by
reporting that the Committee recommended contracting with the firm of
Walker, Macy, Mitchel.tree, & Erickson, Landscape: Architects and Planners.
(b) Motion by Councilman Cook, seconded by Councilwoman Stimler to secure the
services of the above named firm.
Approved by unanimous vote of Council members present.
8. DISCUSSION - TRANSFER OF APPROPRIATIONS - Public Works
(a) Public Works Director reported that several transfers would be needed to
conclude the budget year, as follows: $3,300 for gasoline (due to dramatic
increase in price) from contingency accounts of State Tax Street Fund,
Sanitary Sewer Fund and the Road Fund; $11 ,500 for maintenance & repair
(mostly due to needed repairs of the back hoe) from Sanitary Sewer Fund
Contingency Account and 2.1.3.70.5 "other equipment expense account"; and
$4,500for insect control (due to long season last fall and increase in
prices) from the General Fund Contingency Account. He requested that this
be placed on next week's agenda.
9. DISCUSSION - REVISED POLICE MANUAL
(a) ;" Chief of Police reported on the history ,of development of the Manual not-
ing staff time, research, extensive review processes.
(b) City Administrator reported that Joe Bailey, Legal Counsel had prepared a
` 3 memo to Council,, stating that he had reviewed and approved adoption of the
Manual.
(c) Councilman'Scheckla questioned the eligibility requirements for Police
Interns and Reserve Officers.
(d) Councilwoman Stimler questioned the need or desirability of adopting the
Manual by, resolution 'rather than administratively, noting that this would `
bind the Council to enforcement of the provisions. She also felt that it ,
would be more appropriate to discuss the Manual after receiving Dr. Tracy's
report on the Police Department on April 14, 1980.
(e) Consensus of Council to have this; placed on a study session agenda after
April 14.
PACE 3 - STUDY SESSION MINUTES'- APRIL 7, 1980
10. OTHER
(a) City Administrator reported that an OLCC request had been received from the
Summit Sandwich Shoppe on Scholls Ferryy, and recommended taking gctath`
action as the business was in operation already and was anxious to g
license. He went on to say that the Police Department had researched the
OLCC request and recommended approval.
Motion by Councilman Cool; seconded by Councilman Scheckla to recommend
approval and to forward the request to the OLCC.
Approved by unanimous vote of Council members present.
ary
was
(b) City etelandtplanningpopeningthat
ceremonjies. WTheydwill`be burying at time
complete P
capsule and have i_equested that the City include a copy of the Annual
Report (with Council signatures) and a formal copy of the Mary Woodward
Resolution of four years ago. Consensus of Council to provide these
items for the time capsule.
STUDY SESSION ADJOURNED: 10:00 P.M-
Executive Session Convened: 10:10 P-M-
Councilwoman Stimler excused
nt
Under the provisions of OR statusOreport�ontTPOAilaborunegotiations. lInostructions
executive sessw
were given to negotiating team.
EXECUTIVE SESSION ADJOURNED: 10:30 P.M.
r
v
CityRecorder
ATTEST:
Mayor F
a-
P-
PAGE 4 '- STUDY SESSION MINUTES - APRIL 7, 1980
• .. M A C Y.
M t T C H E L T R E E
A N D
E R I C K S O N
L A N. D S C A P E
A R C H 1T E C T 5
A N D P L A N N E R S
i 2 3 N 4Y • 5 E C O H D
P
OR Y L A N D O R • 9 7 2 0 9
P H • 5 0 3 • 2 2 6 3 9 2 2
L'ecember 19, 1979
Mr. John Kyle, Architect
600 Dekum Building
519 S.W. 3rd
Portland, Oregon 97204
Dear Mr. Kyle:
The following is a proposal for services for site planning and landscape arch-
itecture for the Tigard Senior Center in Tigard, Oregon:
Programming (citizen involvement) 4 hours @ $40.00 $ 160.00
Site Planning 8 hours @ $40.00 320.00
Schematic landscape design 8 hours @ $40.00 320.00
Detailed planting plan 40 hours @ $20.00 800.00
Total Fee $1600.00
If the Tigard Senior Com=mittee desired the design of an irrigation system for
the building area, this would add the stun of $600.00. We would also be happy
to coordinate contractor or suppl=ier design of an irrigation system at no cost
to the 'client.
We look forward to working with you on this project.
t
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S cerel ,; ,
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J Doo as Macy . partner
JM:dw
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