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City Council Packet - 03/03/1980 TIGARD CITY COUNCIL STUDY SESSION MARCII .'; , 1980, 7 :30 P.M. FOWLER JUNIOR HIGH LECTURE ROOM AGENDA: 1 . CALL TO ORDER 2, ROLL CALL 3, PROCLAMATION - GIRD SCOUT WEEK. - Mayor Mic'Kel:;on 4, LOAVES AND FISHES LEVY. REQUEST - City Administrator 5a KATHERINE STREET VACATION PETITION - Director of Public Works b REAR LOT LINE EASEMENT VACATION, Lot 8-YE OLD WINDMILL SUBDIVISION - Public Works Director 6. AMENDMENT TO TIGARD MUNICIPAL CODE - Planning Director (a) Transferring Responsibility for Certain Variances to Planning Director (b) Relating to Time Period Extensions 7 . PRESENTATION WASHINGTON COUNTY ROAD LEVY - Larry Rice 8. CABLE T.V, AGREEMENT - City Administrator y DESIGNATE CITY OFFICIAL FLOWER - Request by Tigard Garden Club 10. UPDATE OF TIGARD - METZGER ISSUES - Planning Director 1i . AMENDMENT TO NEIGHBORHOOD PLANNING ORGANIZATIONS RESPONSIBILITIES AND MEMBERSHIP STRUCTURE - Planning Director 12. REVIEW OF COUNCIL ACTION-GARY REID PROJECT ON KATHERINE ST. Planning ;Director 13 WASHINGTON COUNTY MUSEUM - Planning Director 14 ANNEXATION OF LANDS TO THE TIGARD WATER DISTRICT —Planning Director 15 OTHER 192 . 16. EXECUTIVE SESSION: Under the provisions of O.R.S . essiO the City Council will meet in Executive session to discuss TPOA labor negotiations . 17 . ADJOURNMENT :, r Mi R NO T I G A R D C I T Y C 0 U N C I L STUDY SESSION MINUTES - MARCH 3,1980 - 7:30 P.M. 1. ROLL CALL: Present: Mayor Alan Mickelson; Councilmen Tom Brian; john E. Cook, Kenneth W. Scheckla (arriving at 8:00 p.m.); Councilwoman Nancie Stimler; Legal Counsel, Lit Gable; City Administrator, R.R. Barker; Public Works Director, Frank A. Currie; Planning Director, Aldace Howard; City Recorder/1•'inance Director, Doris Hartig; Research & Development Assistant, Martha McLennan. 2. PROCLAMATION - GIRL SCOUT WEEK (a) Mayor read the proclamation declaring the week of March 5th Girl Scout Week in the City of Tigard. (b) Representatives from Girl. Scout Troup #51.2 thanked the City and Mayor and presented him with a calendar, carnation, and a box of Girl. Scout cookies. 3. LOAVES & FISHES REQUEST (a) City Administrator explained the history of the Loaves &Fishes levy and requested that Council direct staff to prepare the necessary ordinance to allow the Loaves & Fishes levy to appear on the May 20, 1980 ballot. He explained that the levy this year would apply a $.0129/$1000 assessed valuation tax as compared to last year's $.0142/$1.000, for a total levy request of $5,000. (b) It was the consensus of Council to direct staff to prepare the necessary ordinance and bring it back to Council on March 11, 1980 for final con- sideration. 4.- KATHERINE STREET VACATION PETITION (a) Public. Works Director displayed a map of the area in question and recom- mended that Council not grant the vacation. He explained that vacating the property would allow it to return to the ,private domain, and that, as this land was both in the floodplain and in the greenway, it was ,in the City's interest to have it remain publicly owned. (b) Councilwoman Stimler expressed the concern of the residents that the parcel not become a street in the future. £ (c) 'Publi'c Works Director indicated that there were more appropriate tech- niques for accomplishing this (i.e. dedicate the land to some other pur- pose 'than easement), and said that he would research procedures;and come backto Council with a `recommendation. 5. REAR LOT LINE EASEMENT VACATION, LOT 8-YE OLDE WINDMILL SUBDIVISION (a) 'Public Works Director explained to Council that in error, :the house had - f 10 TE In I I t e been built part way into the rear lot easement. He went on to report that the easement is not currently used by the utilities and no future use is expected. He also reported that the rear lot easement was 10 ft. rather than the 5 ft. which is common in that subdivision. tie recom- mended to Council that the City vacate a 5 ft. portion of the easement leaving only 5 ft, as is common in the area. (b) Consensus of Council to direct staff to prepare the necessary documents, 6. PRESENTATION WASHINGTON COUNTY ROAD LEVY (a) Larry Rice, Washington Co Public Works Director, reported on the proposed Washington County Road Levy which will be presented to the voters on May 20, 1980, and asked for the support of City Council. He went on to explain several aspects of the program including the distribution of funds between urban and rural areas of the county, the prioritizing system which will be used, and the expected funds available for the Tigard area. He also point- ed out that these funds would be used strictly for repair of roads. He concluded by describing the total amount of the three year levy $2 600-000, the amount set aside for the Tigard area $99,000 , and the assessed valua- tion rate ($.39/$1000) of both ballot title A and B. Councilman Scheckla arrived: 8:00 p.m. 7. AMENDMENT TO TIGARD MUNICIPAL CODE - TRANSFERRING CERTAIN RESPONSIBILITY FOR VARIANCES TO THE PLANNING DIRECTOR, (a) Planning Director explained that this ordinance had been drafted by Legal Counsel in response to a perceived need to expedite minor setback variance requests. He explained that it had been reviewed by the Plan- ning Commission and was before Council now to obtain feedback. (b) Council discussed the applicability, frequency of these situations, and the Planning Commission's feelings about the ordinance. Planning Director explained the constraints on his authority and the savings of staff time. He went on to say that the Planning Commission had had some questions about the ordinance but had been neither strongly in favor nor opposed. Consensus of Council to hold off on the ordinance. 8. AMENDMENT TO TIGARD MUNICIPAL CODE - CONSTRUCTION TIME PERIOD EXTENSIONS, (a) ' Planning Director explained that this ordinance would change the time period extension process to allow only a 6 month extension granted by the Planning Director'. After that period had elapsed the developer would have to bring in a new application for review. This would be a change from the current system which allows Planning Commission exten- sions of one year which can be renewed every ,year. Planning Director explained that sonic problems had occurred with developments which after having been extended for many years were no longer appropriate for the area. (b) After much discussion by Council it was agreed that further considera- tion`would be needed and the item should be placed on the next study session agenda. PAGE 2 - STUDY SESSION _ MARCH 3, 1980 } 9. CABLE 1'.V. AGREEMENT (a) City Administrator reviewed the history of the cable T.V. issue: over the past- year and explained that at this point there is a draft inter-govern- ment cooperation agreement which will form a Commission of representatives to request and evaluate proposals. He pointed out that this would save money by sharin,p, costs and provide a higher degree of expertise than Tigard could acquire on it's own. He requested that Council review the proposed agreement and suggest any amendments. (b) After discussing the provisions to allow the City to pull Out of the agreement (at any time on 10 days notice:), Council requested that this be placed on next week's agenda. 10. DESIGNATE CITY OFFICIAL FLOWER (a) Mayor explained the request from the Garden Club and pointed out the silk sample and catalog pictures of the flower. (b) Consensus of Council to place this on next week's agenda and to invite Garden Club members to attend. 11. UPDATE OF TIGARD - METZGER ISSUES (a) Planning Director reported that representatives of Metro, Washington County, Metzger and the City had met to discuss the Metzger issue. He went= on to say that the Washington County Urban Planning Area Agreement would be signed Tuesday and that the City may be requested to present a proposal to Metzger regarding provision of City services. He concluded by saying that the proposed growth boundary would remain at Pfaffle. 12. AMENDMENT TO NEIGHBORHOOD PLANNING ORGANIZATIONS RESPONSIBILITIES AND MEMBER- SHIP STRUCTURE (a) ' Planning Director reported that the request for a change in this system had come from the NPO''s due;to declining participation. He explained that this amendment would reduce the membership from 12 to 7 and would delete the`requi'rement" from petition signatures, He concluded by recommend- ing approval. (b) Council discussed their desire to retain the petition requirement to validate the person's representation of the community. Consensus of Council to amend and place this on next;week's agenda. 13. REVIEW OF COUNCIL ACTION o GARY REID PROJECT ON KATHERINE STREET (a) Planning Director reported that Tax Lot 200 had been partitioned in Washington County Circuit Court by a divorce decree (into tax lots 200 & 201). He .stated that the City had not been informed of this action. He went on to report that the proposed development on tax lots 100 and 200 would have only office spaces facing the residential' neighborhood. PAGE 3 - STUDY SESSION - MARCH 3, 1980 r` i 3: r (b) Council discussed their recognition of the minor land partition by the divorce court. Planning Director stated that he will request that the developer go through the City's minor lard partition process to clear up the status of the lots. 14. WASHINGTON COUNTY MUSEUM (a) Planning Director explained the Washington County request for a contri- bution to the museum fund from Tigard in the amount of $2,500. (b) Consensus of Council to refer this to the Budget Committee. 15. ANNEXATION OF LANDS TO THE TIGARD WATER DISTRICT (a) Planning Director reported that this will provide for automatic annexation to the Water District of lands which are annexed by the City. He recom- mended approval. (b) Consensus of Council to approve. 16 OTIIER (a) Planning Director read a draft letter to Mrs. Sharp regarding John Tigard House for the Mayor's signature. Council authorized sending the letter. (b) City Administrator reported that we are scheduling interviews with the Selection Committee for Budget Committee vacancy, (c) City Administrator brought to Council's attention the memorandum regard- ing Budget Committee meetings. (d) Public Works Director reported, that CH2M Hill has requested that the City put pressure on the Corps of Engineers to'provide the`=information< needed in the CH2M Hill report. He indicated that the CH2M Hill report has been waiting for this information for more than: six months. Consensus of Council to formally request the information from the Corps and attempt to assert political pressure if that doesn't work. STUDY SESSION ADJOURNED: 9:40 P.M. EXECUTIVE:SESSION CONVENED: 9:50 P.M. Under provisions of O.R.S. 192.660 ,(2)(a) Council discussed negotiations for the 1980 T,.P.O.A. Contract. Staff was given guidance for further negotiations. ' i EXECUTIVE SESSION ADJOURNED: 12:20 P.M. City Recorder ATTEST: 1 f % r, (. I+layo r �" PAGE 4 ST17DY SESSION ;- MARCH 3, 1980 9 Feb.26, 1980 Tigard City Council: Subja Registered Tigard Daffodil-Nationally recognised thru Royal Registry. Tigard Garden. Club submits to you individually a catalog describing the Tigard daffodil flower and accompanying picture for your review. It is the wish of Tigard Garden Club to have this nationally recognized quality flowet flourishing not only in TigardIs residential plantings but also urging Tigard Site Review Comfrittee to encourage commercial, landscape usina this floral, extensively throughout Tigard area when the bulbs become available as there is a limited supply at this time. This bulb, at present, has been pre—ordered by Park Seed Company as it was a sellout nationally the past year. The Club felt our City of Tigard would benefit by naming the daffodil Tigard for official plar_tin�-s as this flower for many past generations has grown in this particular area and was commercially grown by the pioneers for their early days li-Tlihood. The typical landscape of Tigard was fields of daffodils indicating; this local area is an ideal location for this planting. Our City parks would come alive with color using these bulbs %Ybich wi11 not require constant care i.e. other types of plantings. A copy of this letter will be sentto the Chamber of Commerce urging participation in this project. :Tigard Garden Club has in the hast planted daffodils in areas now maintained by the City of Tigard and yearly enjoy the beauty of the gracefulness of this flower and the color it provides calling attentions to spring plantings. If you have any questions or wish additional nforrintion our Officers and members will 1�e ha-ppy to 1)e• present to make a Pers,naal presentation at the;forthcoming;Council meeting. The Bank of Oregon has 50 bulbs on order for their groundbreaking ceremony in November, on S.W.`-Pacific Hwy. a location with visibility. Hopefully many more orders will be filled in the years to come note: attached letter. Sincerely, President, Tigard Garden Club /Al 7 Js �. 1 . i I 31 MA IR2 in 2ffiffl 1 s s WHERE THE FINEST DAFFODILS ARE CROWN AND HYBRIDZED Mr. &Mrs. Richard D. Havens/ P. O. Bax 215 / Hubbard, Oregon 87032 February 21a 1980 + � Mrs. Martha E. Bishop 10590 S. W. Cook Lane Tigard, OR 97223 Dear Mrs. Bishop: Thank you for your phone call today. The other three catalogs should be arriving tomorrow. Here is a little background on Tigard: daffadil; It takes about five or six years for a daffodil started from seed to bloom for the first time. Then it takes about eight or ten years to increase stock,for the bulb produced, enough to place the new variety on the market.-- in all about 1.5 years from seed to introduction. In 1955, Grant Mitsch made the cross between Kilworth and Signal Light, both red cups with white perianths. It was introduced in his catalog in 1975, with name Tigard. When a variety is named,it must be registered with the Royal Horticulture Society in England. To be registered, it must be measured and described. The name'chosen is accepted if not previously used or too similar to another name. Tigard went through this process and was accepted. Thank you very much for your interest. Sincerely, Mrs. Richard Havens 7 P :-t .. :tet, i �t•K t .0 f.: Al ,ter 0.0 BENZ :11 L � r�" s f•' `1 l Following is a list of Tigard Garden Club members and .friends K,o are asking Tigard City Council to consider naming the Tigard,_d-a-€�odil as the Official flower, F �'J��l.��,� _'•7f.c:-�nr_�L... y;%� !._ LLQ r J t, `"• �.r'�--t'�-C.'/fl�L' c`jf fi-- 21 CJ4 C�MPC,CJS + ge.4 r Sectio€1 1 -The Ccsrxtsr�Oiity gess{S « VQ Txvx a avtC mast$George,Prta 4t Ttgrdn 3e5re�etti:C�?C3 ct# t t ct +, � sf s s€ t� c a r€ ra y l jrEr rc Wig-�t�s���rtg a Cdsn Cltab ' rastcl rstJ1 rf • tt .` i -r trt +f tt rrts f u arcil By iOIA E LUND i a 1. 41Es = �1id?Yis TxA£%t06*F, ICt .fig HCl: ttts'i` r'} sett s l z s s ta'I YT Ird Mini C1 �AAt�Y�epdd "to w on ta rtt ' fZO r o mart. PAR INK " F 3 ti`� yzen I SIR BALLOT "A CAPTION COUNTY-CITY ROAD REPAIR SERIAL LEVY PARTIALLY FUNDED BY STATE QUESTION Shall Washington County serially levy $777,141 for three years outside Oregon Constitutional limita- tion offsetting Highway Fund losses for road repairs? PURPOSE The chief purpose of this levy is to help offset the declining funds Washington County and the. cities are receiving from the Oregon State Highway Fund. If this measure passes, the funds shall be used for repairs of existing city and county streets, roads or bridges. These funds shall not be used for road widening or extensions. BALLOT "B" CAPTION COUNTY-CITY ROAD REPAIR SERIAL LEVY FINANCED BY LOCAL TAXPAYERS QUESTION Shall Washington County serially levy for three years for road repairs $1, 822,859 per year out- side the Oregon Constitutional limitation? PURPOSE c The purpose of the levy is to provide funds to Washington County and the cities within the County to repair existing city and County streets; 'roads or bridges. These funds :shall not: be utilized for road widening or extensions. "'A" Ballot "B" Ballot Total t4eeded fl amount of levy to rues $777,141 $1 ,322,359 $2,600,000 hree-years ,starting 30-81 Share each year for $600,000 $1 ,400,000 $2,000,000 County Road;System Share each,year for $177,141 $ 422,859 $ 600,OOo city streets First year levy per 12t*/$i ,000 27t/$1 ,000 39t/$1 ,000 $1 ,000 of property value (Lower 2nd & 3rd yrs.) Cost for $60,000home _j $23.40 $7.20* S16:20 *State Homeowner Tax Relief program would apply to this amount for 30% reduction for those eligible for program. County Public Affairs Office, Rm. 408, 150 tl. First Ave. , Hillsboro, 640-3467 ligds RELEASE - March 3, 1980 Washington County Government 150 N. First, Rm. 408, Hillsboro, 97123 For Info: Commissioner Miller Duris, 64&-8682 Public Affairs, 640-3467 CZT1' >TREOETs TO BMWIT ALONG WITH COUNTY SYSTEM IF MAR. 22 ROAt) RRAIR -EN APPROVED City streets in Washington County, as well as the bard pressed county system, will get a badly needed shot of repair money if the County-City Road Repair Serial Levy proposal is approved by voters at the March 25 election. Approximately $600,000 a year would be divided among the cities based upon the total assessed value of property within their boundaries. The other 32 million per year would be used for repairs of county roads with emphasis oi� arterials and collectors. Miller Duris, Chairman of the Board of County Commissioners, noted that it is important that both ballot measures"A" and "B" pass to make the full funding available. To comply with new state laws it was necessary to list the levy on the ballot in two parts and those sawn laws say that an overall approval of the "B* ballot cannot become effective unless the "A"ballot is also passed. Here ars the approximate amounts which would go to cities for each of the three years the repair levy would be in effect �- Banks 3 1,500 Hillsboro $112,000 Beaverton 3171,000 King City 3 14,500 Cornelius 8 16,500 North plains S 2,500 Durham 3 5,000 Sherwood 3 10,000 Forest Grove S 44,500 Tigard 3 99,000 Gaston' 8 1,000 Tualatin 3 40,000 Other cities with small. amounts of their geographic boundaries within Washington County will get small payments equivalent to one-half of the serial. levy money paid. on property which is actually in Washington County. FEBRUARY 28, 1980 MEMORANDUM T0: PORTLAND METROPOLITAN AREA LOCAL GOVERNMENT BOUNDARY COMMISSION FROM: CITY OF TIGARD SUBJECT: ANNEXATION TO TIGARD WATER DISTRICT THE CITY OF TIGARD AGREES THAT PROPERTY ANNEXED TO THE CITY SHOULD BE ANNEXED TO THE TIGARD WATER DISTRICT IF APPLICATION FOR SUCH ANNEXATION IS MADE BY MR. SANTEE OF THE TIGARD 14ATER DISTRICT. SIGNED BY MAYOR ALAN W. MICKELSON WITH THE CONSENT OF THE TIGARD CITY 'COUNCIL. ti,