City Council Packet - 10/16/1978 TIGARD CITY COUNCIL
STUDY SESSION
OCTOBER 16, 1978, 7:30 P.M.
FOWLER JUNIOR HIGH SCHOOL p
LECTURE ROOM
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AGENDA:
1. ROLL CALL
2. PLANNING COMMISSION/COUNCIL JOINT MEETING
3. C.E.T.A. REPORT
4. OCTOBER 30TH STUDY SESSION
S. OTHER
6. ADJOURNMENT
T I GAR D CITY COUNCII
STUDY SESSION MINUTES - OCTOBER 16, 1978 - 7:30 P.M.
1. ROLL CALL: Present: Mayor Wilbur A. Bishop; Councilmen John Cook, Alan
W. Mickelson, Kenneth Scheckla; Legal Counsel, Joe. D. Bailey;
City Administrator, Raeldon R. Barker; City Recorder, Doris
Hartig; Associate Planner, Kenneth Selby; Planning Director,
Kenneth Weaver; Administrative Secretary, Loreen Wilson.
2. PLANNING COMMISSION/COUNCIL JOINT MEETING
(a) Planning Commissioners present: Chairman, Frank Tepedino; Commissioners
Doug Smith, Marcus Wood, Tom Brian and James Funk.
(b) Planning Director synopsised previous discussion regarding ways to speed
up the planning process noting some areas of concern. Some items noted
were the possibility of a hearings officer, the need for more specific
attendance rules, the possibility of having less board members, the
overloaded condition of the agendas, lack of quorums, and new staff
members.
Planning Commission Chairman, Tepedino, noted Commission Member areas
of concern as follows:
Attendance rules need to be revised, especially noting that either a
total absence, or absence from a substantial portion of the public
hearing section of a meeting would be considered as an absence from the
meeting; hearings officer would be too expensive at this time for the
City to consider and would alter the public forum type of hearing that
applicants currently receive; reduction of planning commission members
seemed inappropriate at this time; and agenda volume seems to stem
mostly from the number of new members on the commission, and the fact
that the City is operating with a totally new planning staff.
Lengthy discussion ensued between Commissioners, Council and Staff
regarding the above areas of concern.
Commissioners indicated concern regarding appeals to Council being heard
de novo. Council stressed that only those appeals that did not have
adequate verbatim transcripts were being heard de novo.
Chairman Tepedino commented that the Planning Commission was starting a
new procedure to close the meetings by 12:00 midnight and hoped this
would eliminate some problems which have been presented by the late
hours of the meetings.
The issue of flood plain encroachment was discussed at some length.
This was seen as a great area of concern both by the Commissioners
and Council members.
(c) Allan Paterson, Century 21 Realtor, appeared to urge Council and
Commissioners to retain a 9-member board; not to fund a hearing
officer at this time, and noted his pleasure at seeing the two boards
meet together to discuss problems.
(d) Planning Director requested Council consider appointing someone to
one of the vacant positions on the Planning Commission due to the
problem of not having quorums at the meetings.
(e) RESOLUTION No. 78- 84 A RESOLUTION OF THE TIGARD CITY COUNCIL MAKING
APPOINTMENT TO THE PLANNING COMMISSION.
(1) Motion by Councilman Mickelson, seconded by Councilman Cook, to
appoint Richard Helmer to a term of office to expire 7-1-79, and
adopt Resolution No. 78-84.
Approved by unanimous vote of Council.
(f) RESOLUTION No. 78-85 A RESOLUTION OF THE TIGARD CITY COUNCIL MAKING
APPOINTMENT TO THE PLANNING COMMISSION.
(1) Motion by Councilman Mickelson, seconded by Councilman Cook to
appoint Victor Seeber to a term of office to expire 7-1-80, and
adopt ResolL :ion No. 78-85.
Approved by unanimous vote of Council.
(g) Mayor Bishop expressed Council's appreciation for the time to share,
with the Planning Commissioners, areas of interest and concern, and
noted that another meeting between the two groups would be convened
when the consultant made suggestions for revision to the zoning codes.
RECESS - 9:35 P.M.
RECONVENE - 9:52 P.M.
3. C.E.T.A. REPORT
(a) City Administrator noted that CETA had submitted to the City the
following priority list which would be used if and when terminations
were implemented. CETA expects to make final determination by
Thursday, October 19, 1978.
Patrolmen (2) - (1 vacant)
Library Aide (Title VI)
Planning Aide
Utility Worker I (3)
Administrative Aide
Auto Service Worker
Clerk Dispatcher (vacant)
Clerk Typist II
Library Aide (Title II)
City Administrator stated that the Library Aide (Title II) position would
be the first to be cut, and the Patrolmen would be the last to be cut.
Depending on the amount of funds received, C.E.T.A. will be sending out
letters of termination to some of their employees some time after
October 20, 1978, and each employee will have two weeks notice of the
pending termination.
TIGARD CITY COUNCIL - STUDY SESSION MINUTES - October 16, 1978
Page
4. OCTOBER 30TH STUDY SESSION
(a) Planning Director requested Council consider holding a study session
on October 30, 1978, to consider the Annexation Policy and Economy Plan.
(b) Mayor Bishop noted that the candidates for Council position in the
November 7th election have a previous commitment to meet with homeowners
in the area and Council thus would not have a quorum in attendance.
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Consensus of Council was to not hold a Council meeting on October 30,
1978.
5. OTHER
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(a) City Administrator requested Council establish the same negotiating
team, consisting of the City Administrator, City Recorder/Finance
Director, and Legal Counsel, for T.M.E.A. negotiations. It was noted
that the first meeting would be spent in setting up ground rules to be
observed during the negotiating sessions.
Motion by Councilman Cook, seconded by Councilman Mickelson to establish
the same negotiating team for T.M.E.A. negotiations as last year.
Approved by unanimous vote of Council.
(b) Associate Planner presented request for de novo hearing on an appeal
by VanDomelen/Loojenga & Associates regarding a zero lot setback for
a sidelot setback requirement, which had been denied by the Planning
Commission. Planning Staff's recommendation to Council was to deny
the request for a de novo appeal hearing based on the fact that
applicant wanted to change site plan and request at this time.
Motion by Councilman Scheckla, seconded by Councilman Cook, to deny
request for de novo appeal hearing and refer back to the Planning
Commission due to the change of application.
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Approved by unanimous vote of Council.
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(c) Planning Director noted a memo had been distributed to Council for
information only regarding the Washington County Capital Improvement
Plan for roads within the City which Council had requested q jurisdiction.
Consensus of Council was to have City Staff be present at the 11-14-78
County Commissioner's public hearing regarding regarding road jurisdiction
and speak to this issue at that time.
6. ADJOURNMENT: 10:25 P.M.
ATTEST: City Recorder
Mayor
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TIGARD CITY COUNCIL - STUDY SESSION MINUTES - October 16, 1978
Page 3
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MEMORANDUM
TO: City Council
FROM: Planning Department
SUBJECT: County Roads Requested for Transfer to City
DATE: October 13, 1978
Last April the City Council requested transfer of several county
roads to the City (Resolution #78-20) . The County has not yet
acted on that request, but meanwhile three have recently been
some developments pertinent to the question of a transfer of
certain roads at this time.
1. Washington County is in the final stages of preparing a
10-year Capital Improvements Program for County roads. Some of
the highest priority projects for budgeting in the first couple
of years of the draft program are on roads which the City Council
requested be transferred (see attached table) . If the City post-
pones transfer until these projects are funded and constructed,
it could conceivably save hundreds .-of thousands of dollars - -
and the improvements would probably be made much earlier than would
be possible if they were dependent upon City funding along.
The County roads involved (from City Council Resolution
#78-20) include:
#1 - Teideman Avenue
#3 - Greenburg Road
#6 - Durham Road
#7 - Upper Boones Ferry Road
#18 - 72nd Avenue
2. The Community Services and Transportation Plan adopted by
the City Council on September 25th included the following
summary policy:
"The City should acquire maintenance responsibility
for all streets within Tigard according to an
evaluation process based on specific criteria."
(emphasis added)
Page 112 of the text (attached) elaborates on some of the considerations
that should be relevant to a City decision requesting transfer of
jurisdiction over roads.
3. Once the County has acted on the City's pending request
for transfer of the roads in question, the City is legally required
to formally accept them. In view of the possible improvements
which may be scheduled on some of the County Roads in the near future,
the City Council may wish to reconsider the roads it wants to accept.
DRAFT C. I .P. PROJECTS IN TIGARD PLAN AREA
Intersection # Project Numerical
Priority Rating Cost (1978)
14* Durham Rd. at Boones Fry. 82 $659,000
20* Boones Ferry at 72nd 78 321, 000
22 Greenburg Rd. at Tiedeman 74 211,000
46 Tiedeman at N. Dakota 53 127,000
* Part of Corridor Project & Probably 1st Year Funding
Numerical
Corridors # Project Priority Rating Cost (1978)
4 Greenburg (Hall-Tiedeman) 92 $1,348,000
9 Durham (Pacific-Hall) 86 1 ,498,000
20** Durham (Hall-Boones Ferry) 77 659,000
23 Greenburg (Tiedeman-Pacific) 75 829,000
31 McDonald (Pacific-Hall) 69 1, 109,000
45** 72nd (Bridgeport-Bonita) 53 1,069, 000
54 72nd (Bonita-Villa Ridge) 47 1 , 386, 000
55 Beef Bend (Pacific-Scholls) 43 3, 194,000
**
Se- Intersection Projects Above.
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