City Council Packet - 10/02/1978 TIGARD CITY COUNCIL
STUDY SESSION
OCTOBER 2, 1978, 7:30 P.M.
FOWLER JUNIOR HIGH SCHOOL
LECTURE ROOM
AGENDA 0
0
N
1. ROLL CALL CID
2. T.S.M. PROJECT - Discussion by Council and O.D.O.T. Staff
3. WASHINGTON COUNTY LIBRARY CAPITAL IMPROVEMENT NEEDS - Head Librarian
4. RESOLUTION No. 78- A RESOLUTION OF THE TIGARD CITY COUNCIL
SUPPORTING PETITION 01 BEFORE THE CRAG BOARD
OF DIRECTORS TO AMEND THE LAND USE FRAMEWORK
MAP BY DRAWING BACK THE URBAN GRO14TH BOUNDARY
BETWEEN TUALATIN AND SHERWOOD.
- Planning Director
5. KATHERINE STREET SEWER - City Administrator
6. REQUEST FOR SANITARY SEWER ON S.W. FAIRHAVEN STREET - City Administrator
7. ORDINANCE REGARDING OVERNIGHT PARKING OF VEHICLES IN RESIDENTIAL
AREAS - Mayor Bishop
8. RECORDING EQUIPMENT FOR PUBLIC MEETINGS - City Administrator
9. OTHER
10. ADJOURNMENT
S �...
T I G A R D C I T Y C O U N C I L
STUDY SESSION MINUTES, OCTOBER 2, 1978, 7:30 P.M.
1. ROLL CALL: Present: Mayor Wilbur A. Bishop; Councilmen John E. Cook, Kenneth
W. Scheckla (8:20 P.M.); Chief of Police, Robert B. Adams; Legal
Counsel, Joe D. Bailey; City Administrator, Raeldon R. Barker;
Planning Director, Kenneth L. Weaver; Administrative Secretary
and Recorder pro-tem, Loreen Wilson.
2. T.S.M. PROJECT
(a) Jim McClure, Project Development Engir:�er for O.D.O.T. and Ron Kleinschmit,
Project Coordinator for O.D.O.T. presented proposals for Pacific Highway
project with a minor change in the area between 217 overpass and S.W. Greenburg
Road. A third lane would be added south bound only between the two points
with turning radius changed at S.W. Hall & S.W. Greenburg Road with at least
1" overlay through the area. It was noted that the left turn only lane north
boundary on Pacific Highway at S.W. Hall Blvd. would be eliminated.
(b) City Administrator noted that Council had approved a street dedication on
S.W. Walnut Place at their last regular meeting to make possible a realignment
of Walnut Place to meet S.W. Walnut Street.
(c) O.D.O.T. staff noted new traffic counts were taken at the following locations:
S.W. Garrett Street - 1.2 thousand cars
S.W. Park Street - 600 cars
S.W. Gaarde Street - 2.4 thousand cars
S.W. School Street - 600 cars
Fred Meyer - 6,300 cars
(d) Lengthy discussion followed regarding the Garrett/Park/Watkins Development
question of location of signals.
Mrs. Pat Smith of 13000 S.W. Pacific Highway expressed concern regarding the
use of Garrett signal for children and encouraged Council not eliminate the light
for that reason.
Mr. Robin Fritchman of the Tigard School District expressed desire of School
District to keep the Garrett Street signal in use for buses and children.
Mr. J. B. Bishop,- developer of Watkins Development (4263 SE Hazelfern Place,
Portland) stated that NPO 913 had not wanted access onto Park Street from the
Development, thus he had planned on installing a signal at his own expense.
Mr. Bishop also noted there was 10 acres across from his development on S.W.
Pacific Highway which would also be able to use the signal if it were placed
at his development.
Mr. Pete Kolleas of 10855 S.W. Park discussed need for signal at Park Street
instead of Watkins Development and Garrett. It was also noted that a petition
had been presented earlier from 186 citizens requesting a signal at the Park
Street intersection with Pacific Highway.
Councilman Scheckla arrived at 8:20 P.M.
(e) J. B. Bishop noted that he would accept the median development across from his
project if this is what Council deemed necessary.
(f) Councilman Scheckla asked if he would be allowed to vote on this issue.
Legal Counsel stated this would be allowed.
(g) Chief of Police asked the O.D.O.T. staff if the Garrett Street signal could
be left as a trip light for pedestrians and interphase it with the Park
Street signal.
O.D.O.T. staff stated this would be possible and could be implemented with
the existing lights at the Garrett Street location.
(h) Mayor Bishop suggested leaving the light at Garrett and making a decision at
a later date whether Park Street or Watkins Development would have a light.
(i) Councilman Cook moved to adopt the project per Plan 3-A with the following
changes:
(1) Change the area between the 217 overpass and S.W. Greenburg Road per
O.D.O.T. recommendations to include redoing the raised median strip
between Hall & Greenburg, add a third lane in the southbound lanes,
eliminate the left turn only lane at S.W. Hall Blvd. from the north
bound traffic and cut corners at S.W. Hall & S.W. Greenburg in the
south bound lanes to facilitate easier turning movements.
(2) Realign S.W. Walnut Place with the intersection of S.W. Walnut Street.
(3) No demonstration median be developed across from the Watkins Development.
(4) Restripe the intersection at S.W. Johnson and S.W. Main Street.
(5) Move the signal from Garrett Street to S.W. Park.
(6) No change be made to the 72nd Avenue intersection.
Motion was seconded by Councilman Scheckla.
(j) Mayor Bishop stated he could not support the removal of the signal from the
Garrett Street intersection due to the heavy use of the intersection not only
by vehicles but by children and pedestrians.
(k) After some discussion, Councilman Cook amended the original motion Item #5
to read as follows: Leave the signal light at Garrett Street as a trip light
for pedestrian use and interphase it with the fully activated signal light at
S. W. Park. Councilman Scheckla seconded by motion to amend.
(1) Jim McClure of O.D.O.T. noted that this proposal would probably meet the
Assessment Only Plan and would not require a public hearing at this time.
(m) The motion, as amended was approved by unanimous vote of Council present.
(n) Mayor Bishop noted he voted in favor of the motion, however, wished to have the
record show he strongly felt the median across from the Watkins Developm-nt
would be of benefit to the community, development and traffic.
STUDY SESSTION MINUTES, OCTOBER 2, 1978 - PAGE 2
RECESS 8:58 P.M.
RECONVENE 9:10 P.M.
3. WASHINGTON COUNTY LIBRARY CAPITAL IMPROVEMENT NEEDS.
(a) Irene Ertell, Head Librarian, presented the report which had been compiled
regarding needs for the Washington County libraries, speaking specifically to
the needs for Tigard. It was noted that the estimated service area would
include 45,000 people by the year 2,000 and would require a building 19,650
square feet to house adequate library facilities for these. The current
library is 5,300 square feet. The estimated cost of the library would be
$1,1'9,000 and is based on $60.00 a square foot.
Funding sources for this project were suggested for 60% being furnished by
foundations, 20% furnished by local jurisdictions, and 20% furnished by the
voters of the county for capital bonding.
Mrs. Ertell requested Council adopt the report as presented and direct the
Library Board to proceed with the project.
(b) Councilman Cook moved to adopt the report as presented, seconded by Councilman
Scheckla.
Approved by unanimous vote of Council present.
4. RESOLUTION No. 78- A RESOLUTION OF THE TIGARD CITY COUNCIL SUPPORTING PETITION
#1 BEFORE THE CRAG BOARD OF DIRECTORS TO AMEND THE LAND USE
FRAMEWORK MAP BY DRAWING BACK THE URBAN GROWTH BOUNDARY
BETWEEN TUALATIN AND SHERWOOD.
(a) The Planning Director recommended Council approve, as this would have a great
traffic impact on S.W. Pacific Highway and S.W. Durham Road if the boundary were
not drawn back into the plan.
(b) After discussion, Councilman Scheckla moved to not take action at this time.
Seconded by Councilman Cook.
Approved by unanimous vote of Council present.
5. KATHERINE STREET SEWER.
(a) City Administrator noted that nothing had been received from the residents of
this area requesting further action by the City.
6. REQUEST FOR SANITARY SEWER ON S.W. FAIRHAVEN STREET.
(a) City Administrator stated septic systems were failing in the area and discussed
various alternatives to the sewer hook-ups needed.
7. ORDINANCE REGARDING OVERNIGHT PARKING OF VEHICLES IN RESIDENTIAL AREAS.
(a) Mayor Bishop expressed concern regarding cars parked in residential areas for
long periods of time on the street. Councilman Cook expressed
presSe concerno close regarding
large vehicles, (i.e., pickup trucks with campers), parking
intersections and creating sight hazards.
STUDY SESSION MINUTES, OCTOBER 2, 1978 - PAGE 3
i'
i
(b) Consensus of Council was to direct staff to draft ordinance to eliminate
parking near intersections especially of large vehicles.
8. RECORDING EQUIPMENT FOR PUBLIC MEETINGS.
(a) City Administrator requested Council authorize him to investigate the cost and
feasibility of investing in better recording equipment for public meetings.
c'
(b) Councilman Scheckla requested this equipment be used for all public meetings,
i.e., Planning Commission, and not strictly for Council.
(c) Consensus of Council was to have staff investigate the possibilities of portable
systems and report back at a future date.
9. OTHER
(a) City Administrator requested Council hold a joint meeting with the Planning
Commission and Planning Staff at the October 16, 1978 Study Session (at the
request of the Planning Commission) to discuss areas of improvement, and other
items of concern.
Consensus of Council was to meet with the Planning Commission and staff on
October 16, 1978.
(b) Councilman Scheckla requested staff take appropriate action to eliminate the
hole in the pavement at S.W. Greenburg Road and S.W. Pacific Highway.
(c) Councilman Cook requested staff have arrows painted in the center left turn
lane on S.W. Scoffins Street to make the lane more clearly marked.
(d) Planning Director noted the Planning Commission will be hearing current and
future planning problems at the meeting for the next few weeks due to the
w
deadline for L.C.D.C. requirements to be met.
(6) Mayor Bishop requested staff report to Council regarding presentation made by
Administrative Aide at the Boundary Review Commission hearing on September 27th
regarding Council's position on Annexation policies.
(f) Recorder pro-tem noted possible conflicts of meeting site for Planning Commission
r; and City Council exist, if the Tigard School District goes on strike. Fowler
would not be available as a meeting site. New sites were discussed for future
meetings.
10. ADJOURNMENT: 10:15 P.M.
r'
Recorder Pro-Tem
s.' ATTEST:
rs'-
;`-
Mayor
r _..
ti
�,-, STUDY- SESSION MINUTES,- OCTOBER 2, 1978 - PAGE 4
CAPITAL NEEDS OF LIBRARIES IN
WASHINGTON COUNTY
TO PROVIDE PUBLIC LIBRARY SERVICE IN 2000 A.D.
April 30, 1978
1
3
Applied Social Research, Inc.
1600 S.W. Fourth Avenue, Suite 601
Portalnd, Oregon 97201
7
5
i
,tl
Project Director: Patricia B. Stryker
„
PART ONE
This section of the report contains an analysis of capital needs
of libraries providing public library service in Washington County.
The needs are projected in terms of major capital investment in new
or expanded physical facilites. Not included are short term capital
needs which will be found in the addendum following Part Two.
APPLIED SOCIAL RESEARCH,INC.
Introduction
Washington County, Oregon, needs adequate physical facilities to provide
library service to all its citizens. Such minimally adequate facilities
are not now available in the majority of the service centers providing
public library service. Overcrowded and inefficient buildings hamper
current provision of needed library service in many locations. Where
facilities are now adequate, the pressure of rapid population growth will
lead to similar situations by the year 2000 unless plans for expansion
are made now. It is essential that a comprehensive approach to logical
and justifiable building and expansion be developed and implemented.
This report presents data to indicate the need for library facilities
of specific sizes in locations which are and/or will be best possible
sites for direct-access library service. It presents an estimation of
cost based on beginning construction within the next three years excluding
cost for land acquisition. It presents a suggested project management
and implementation method and timetable and options for sources of funds.
Need for Facilities
Prior La July, 1976, public library service was available to a minority
of county residents who lived within the city limits of six cities, each
operating independently. Since that time these six cities have been joined
by one new city library, and several community libraries located in other
strategic areas of population outside city limits. These eleven locations.--
city and community libraries -- provide direct public library service
to all county residents. Their current locations, and in the projected
study period of approximately twenty-five years, are where population is
clustered and projected to grow by local, county, and regional planning
bodies as well as utility, health, and other service providers. The
libraries are rationally located, but will need to be replaced by signif-
icantly larger facilities or expanded where possible to continue to
provide acceptable standards of service. Adequate facilities must be
planned now to meet current and projected needs.
Planning the size of a library is a direct function of the size of the
population to be served. The size of the population, assuming that the
basic organizational structure providing direct access to all libraries to
all citizens and cooperative support available from special and shared
resources, depends on proximity and normal or customary traffic patterns.
Thus, the current sites were analyzed by census track, subdivided into
smaller units of traffic zones where large tracks were not clearly related .
to use patterns. These patterns were developed by librarians and.
planning personnel. The population figure stands for those who would
normally think of a specific site as "their local library." That is the--:`-% %'`i «?
library they would look to provide basic information resources, educations
supplementary material for children and adults, cultural and historical.
materials for personal research and entertainment. '- '-<'-•'$:
APPLIED SOCIAL RESEARCH, INC.
'
�,t
. .
TABLE I
Projected Population Depending on
Specific Service Sites in 2000
location population
Banks 1,500
Beaverton 45,000
*Cedar Mill 46,000
Cornelius 8,750
Forest Grove 21,000
Hillsboro 60,000
Sherwood 8,000
Tigard (incl. King City) 45,000
Town Center 21,000
Tualatin 32,000
West Slope/Raleigh Hills 5,000
t
These figures, as indicated, do not correspond to
"city limits" nor do they imply limited area of
service by residence. Users traveling frcm well
outside the general area around each site will add
to the service population. Thus the figures in
Table I should be seen as the minimum number of
potential users to be incorporated in plan develop-
ment.
i
*By-laws of this library require it provide non-fee
service to all Oregon residents. Approximately
9,000 residents are expected in a unit development
located in Multnomah County from which transportation
routes will lead directly to Cedar Mill area. ;
APPLIED SOCIAL RESEARCH, INC.
0
Facility Requirements
National standards for size of facilities have been adopted and codified
by the American Library Association. Formulas which have been tested
in all types of locations and populations have been refined to yield
specific projections or minimum standards. (Washington County residents
are, as a whole, predictably more likely to be greater consumers of
library services than a national average. They are typically more highly
educated, more likely to be highly trained clerical, management or
professionally employed, and have more family-oriented residential housing
patterns than the national average.)
The formula used takes into account
-floor space to shelve an adequate library collection
-reader/user space to utilize the collection
-work space for staff
-public space for community needs.
This formula has been applied to the figures in Table I and has been
modified to reflect the variable of available community meeting
space for library and civic programming to yield the specific space
to be planned for each facility.
TABLE II
Space Required to Meet Minimum Standards of Library Service
location space required in square feet
Banks 2,000
Beavertonl 19,650
Cedar Mil} 27,600
Cornelius 5,000
Forest Grove 14,700
Hillsbory 36,000
Sherwood 4,620
Tigard 19,650
Town Center 14,700
Tualatin 19,200
West Slope/Raleigh Hills 3,500
2.
t
Construction within a civic complex providing meeting space
for library and community programming reduces the square
feet required for a free standing library.
w
APPLIED SOCIAL RESEARCH, INC.
- S}
SUMMARY
Capital Investment Needs, Funding and Project Management
i
To provide library service in facilities which meet National Minimum
Standards by year 2000, nine (9) library service sites in Washington
County will require either initial construction or expansion. Due i
to the inadequacy of current facilities at 6 of these sites to serve
current (1978) populations, a program of planned and coordinated funding
and construction is needed immediately. Construction needed, if begun
in the next three years, will require $8,137,200.00 funding.
Citizens have demonstrated need for library service and willingness to
pay for services. Due to the size of the funds required it is unlikely
the total amount can be raised by a revenue proposal alone. However,
a combined fund of foundation grants, individual local contribution,
and a county-wide capital bond seems not only reasonable but possible.
Funds used to date are multi-source:
federal and state grants
local taxes
local contributions of dollars and thousands of volunteer hours
grants from private foundations such as Tektronix.
Management of a multi-source fund and coordinated construction program
requires specific input and control by all participating libraries and
the county wide perspective of organized and functioning library service
groups. The project and management team is part of an officially
recognized non-profit corporation run by a Board of Directors. Such
an organization now exists and is composed of official representatives
with specific fund management expertise drawn from the entire county.
4 4 L•f-�'!:n
APPLIED SOCIAL RESEARCH, INC.
i
PART TWO
This section of the report is intended for the use of the Washington
County Cooperative Library Service to develop strategies for secureing
the funds required to meet the needs outline in Part One.
�=p
APPLIED SOCIAL RESEARCH, INC.
�Y
As an incentive to raise local funds each local area should be given the
opportunity to advance its position in priority by raising its 20% share
of construction cost.
Foundation Funding
Among the attractive features of the funding plan presented here are:
-clear specification of exact dollars required
-accountability and responsiveness inherent in the management
structure plus ability to conduct project
-required evidence of local fund generation (current and second
levies, additional operating budgets, foundation and govern-
ment grants,projected revenue bond).
Recommendations
The plan projects over 5 1/2 million dollars be raised from foundations.
Formal solicitations should be made for major portions of this funding
on a challenge basis, with all the potential funding sources being
informed of the amounts requested of the specific other sources, to
a limited number of major foundations.
Initial application should be to:
Murdock Charitable Trust
Tektronix Foundation
Collins Foundation
Oregon Community Foundation
Dayton-Hudson Foundation
• Autzen Foundation
No approaches to these organizations outside the comprehensive project
should be initiated by participating libraries for at least one year.
However, the individual libraries should be encouraged (after meeting
minimal requirements such as non-profit status) elaborate to seek
packages of smaller foundation support to complete the 20% local input in
the plan. Such approaches will be enhanced by documented participation
in the coordinated effort.
Approach . %
The specific approach letter will be different for each foundation.
It should be brief -- no more than two pages. It should state the amount
requested as part of a united approach to solving current critical and
APPLIED SOCIAL RESEARCH, INC.
r
U r '
long term carefully documented space needs to serve essential information
and personal development needs of 210,000 people in Washington County
including the aged and isolated, incarcerated, handicapped as well
as the commercial and individual members of society. This population
is projected to be 348,350 by 2000.
Then insert the summary needs statement. • Also cite inclusion in Tri- '
County Community Council social needs assessment. Then summarize future
funding stressing broad base and adequacy. Also relate to statewide
participation for better service to all Oregon.
The trend toward meeting ever increasing needs for information for each
citizen by networking makes unique and special resources available in
a systematic way. Social services, as well as cultural and recreational
services, can best be maximized by clear channels of communication.
These services on a network basis have the local availability of informa-
tion as their foundation. It is imperative that the first link in any
future network operation for information sliaring .be established with
adequate facilities.
Conclude with list of other foundations and amounts requested for the
single purpose of construction of adequate facilities to provide
critical services.
t
.R
•
x.
-i
s
3
g
y APPLIED SOCIAL RESEARCH,INC.
ti
Addendum
In addition to the major capital requirements included in the previous
analysis, there are four locations where short to mid-term capital
improvements would directly impact current service delivery ability
and which would be transferable or incorporated in new facilities.
Beaverton
i
Need: microform storage of back issues of periodicals and microform
access requirements, compact storage for display and use of current i
periodicals; remodeling of space to provide a work space for the
librarian.
Cost estimates:
microform reader-printer, misc. supplies $2,600.00
microform reader 750.00
microform storage units (five years backfiles
and other microforms) 1•,500.00
compact current and one year loosebound
periodicals 1,600.00
remodeling cost (city personnel and materials) 2,000.00
Total $8,450.00
This does not include purchase of available subscriptions
in microform, purchase of backfiles in microform or
conversion of backfiles to microform. These items would
j come under the category of "library materials" which
were specifically excluded from the study project.
Cedar Mill
Need: replacement of loaned shelving and purchase of new portable
shelving to be incorporated in new facility when available to hold
collection for next three years.
Cost estimate:
140 linear shelving units each holding 21
linear feet Total $21,000.00
t
Forest Grove
Need: completion of planned and prewired listening centers
in new building.
Cost estimates:
2 000.00
tape decks $
cassette decks 360.00 '
turntable 300.00 w
radios 500.00
installation wiring 1,800.00
audio-visual control equipment 650.00
misc. audio-visual equipment 3,000.00
Total $8,610.00
APPLIED SOCIAL RESEARCH, INC.
Town Center
Need: additional protable shelving to hold projected book collection
for next three years.
Cost estimate:
140 linear shelving units each holding 21
linear feet Total $21,000.00
The above listed capital needs of a short or mid-term nature are not
listed in priority. All should be approached at the option of
the locations involved. Some locations may be able to meet the funds
required from available resources. Others may wish to make application
for funds from foundations other than those listed for approaches on the
comprehensive plan. In order to more clearly identify major construction
needs as the objective of the comprehensive plan, the above required
additions of an equipment nature were not included. This does not
mean to imply that they are not genuine needs; they should be aggressively
persued by the libraries involved.
1
_ J 1
APPLIED SOCIAL RESEARCH,INC.
y ♦ .J11WL`.r.�Je��ul
Addendum
In addition to the major capital requirements included in the previous
analysis, there are four locations where short to mid-term capital
improvements would directly impact current service delivery ability
and which would be transferable or incorporated in new facilities.
e
z
Beaverton
Need: microform storage of back issues of periodicals and microform
access requirements, compact storage for display and use of current
periodicals; remodeling of space to provide a work space for the
librarian. j
t
Cost estimates: i
i
microform reader-printer, misc. supplies $2,600.00
microform reader 750.00
microform storage units (five years backfiles
and other microforms) 1-,500.00
compact current and one year loosebound
periodicals 1,600.00
remodeling cost (city personnel and materials) 2,000.00
Total $8,450.00
This does not include purchase of available subscriptions
in microform, purchase of backfiles in microform or
conversion of backfiles to microform. These items would
come under the category of "library materials" which
were specifically excluded from the study project.
Cedar Mill
Need: replacement of loaned shelving and purchase of new portable
shelving to be incorporated in new facility when available to hold
collection for next three years.
10
Cost estimate:
140 linear shelving units each holding 21
linear feet Total $21,000.00
Forest Grove
Need: completion of planned and prewired listening centers
in new building.
Cost estimates:
Ft+y ♦1 ��'Ae
$2,000.00
tape decks
cassette decks360.00 .�.
300.00
turntable
-�y
radios 500.00
installation wiring 1,800.00
audio-visual control equipment 650.00
misc. audio-visual equipment 3,000.00
i Total $8,610.00
1
APPLIED SOCIAL RESEARCH, INC.
I
to > s7 C7 CEJ C O N r
_ O O 0 L7 ci
C 0 G K O N
C n G O O rt 7 H N O w < 7c
N rt v• tT7 to
(D K n N
K
f09 O. O 3 n 0 7 r0+ CL �
K r• r rt f
O ►! tCi� O !
7 r• w r• r+ o
rt C ✓ CO' O ��77 y N C ✓ �-+ r+
r7 W O S n
:Z LolK
n
W r+ o G N•
C+ w O C r+ !r K
H O 0CLW ? ,�
t% w N to O• r+ W to 00 w O to trl to i
rt K O to O W O
�• G
rt w o O rn o 0 0 o rn o 0 o r+ to ton
O In "• O O O O O o O O O O O r+
r•
7 OM rt o n.
�i t4 N t
K N < O
E � r• r+
'O w C f1 O i
O to w
C r• n O X
W 0 a � w
>,
o f0 ✓ to n G
r• K (D O r•
O H H b W to A t0 A C A to V tD N n ►O+• C
r+ w O K to N V C+ Q, O V O O O 4
7' r+ O O O O Ln N O O O O w O 'n a. (�
K O C < O O O O O O O O O O O O +
C a K d
• � h
O
pq K A
� r
� c o a o m
00 ElO �r
tr+
G w r+
O t-h O K
DP0 K ?a Z 7 7 7 7 tritti 7 Z 7_ 7.
CL O O O O X i[Tf (Ci
O O
d G 0 v. r+ rt rt rt r+ w w z w "O M r ro+ 'O-t (Kj"-y,,,•' t-t
ac. w a. w
r' vi to ski H O O t7 o G o. a a =3 (D
•• X X X _ CL a. X
c 01 ro o C m w w � A C w
Ca 00 Get w a
:� G M r. � O � O � O .-• N .. � � O :.• .�
►� w r• O K CL cs. CL a. O O n O O CL M. G K G(.r.-•
w K o w w w w o 0 o w w w o
.-• CL Oo G tT tT t3 C O t t t7• C ? G I r+
47 ✓ ✓ v ✓ ✓ G`< C•J
tJ (D CJ n .-.�-. t � ✓ ✓ ✓
0 0 r• CS• N N
rr r•
C K O r, r,
.... G O r•
CDO
o w O :r w �.
C x .A to y
�• v
n A
C C O
D ✓ N O N W tT �-+ to
tft 000 V V 00 m 47 tll
G rt u. V N N to V O O N
A eY .. .. .. •�
c•• n `< N O O C N O O O O O O
O O O O O O O O O O O
O O O O O O O O c--
APPLIED
APPLIED SOCIAL RESEARCH, INC.
I3_ _
Construction of Expansion of Facilities
Two current facilities are expandable to meet minimum requirements:
Forest Grove and Hillsboro. Land has been purchased or is being consid-
ered for purchase with long range hopes for civic complex facilities
including adequate library space in five cities: Beaverton, Cornelius,
Sherwood, Tigard and Tualatin. Current operations are housed in rented
facilities which will be inadequate by 2000 in two community libraries:
Cedar Mill and Town Center. In both locations land for construction
will be required either through purchase or long term ground lease.
Cost for land acquisition is not included in construction costs shown
in this report. Adequate facilities now and in 2000 exist in two
locations: Banks and West Slope/Raleigh Hills.
Costs at the rate of $60 (sixty dollars) per square foot are those
used to estimate funds required. This figure does not include free
standing shelving, tables, chairs and other internal furnishing. It
does include all wall mounted shelving and complete finishing of space
(lights, ceilings, carpeting, staff processing table surfaces, etc.).
Construction started after 1981 should be adjusted by C.P.I. con-
struction sector inflation figures for each year of delay.
In addition to the construction costs, and as a separate item, will
be land acquisition at Town Center and Cedar Mill areas. Construction
at these locations depends on securing suitable sites separately.
Project Organization and Management
Raising the substantial funds required will mean a combination of sources
and has the greatest potential for speedy implementation of the program.
These sources should include (but are not limited to) the following:
private philantropic foundations (local and national)
local support from current budgets
special allocations from city general funds or development grants
bonds or other revenue obligations county-wide.
Since many jurisdictions and types of organization are involved, the
recommended organization and management of the project is the establish-
ment of a non-profit corporation (to be so certified by the U.S. Internal
Revenue Service) whose single purpose shall be raising and spending
capital funds for library expansion and construction. The directors of ;
this corporation should be drawn from a slate of officially appointedrl
representatives of the nine libraries participating in the funds expendi.-
ture plus the county administrator or finance officer. The chairmen r= - �
of the Citizens Advisory Board and of the Professional Board should serve,.-
ex
erve ex officio to assure adequate perspective from the entire county and :s
provide a means for citizen input. The Directors should elect a chairman,
APPLIED SOCIAL RESEARCH, INC.
13
vice chairman and treasurer (to be bonded). The Coordinator of the
Cooperative Library Services should serve as non-voting secretary to
the Board. This corporation's membership should be open to all
interested citizens in Washington County. The nonprofit corporation
by its by-laws should, in addition to specific director membership
as outlined, specify interaction with the cities and community libraries
raising local funds and actually carrying out construction (ie. bidding,
contractor selection, performance schedule, etc.) .
i
i
Funding Sources
Of the total amount to be raised 60% should be solicited initially from
foundations:
$5,370,552.
20% should be contributed by local jurisdictions or operating institu-
tions as a match:
$1,627,440.
20% should be presented to the voters of the county for capital bonding:
$1,627,440.
Continued Operating Funds_
Operating funds for the expanded or increased size library will be
available from the tax base according to city fiscal officers/managers
and/or planning department personnel. EACH LIBRARY JOINING THE COMPRE-
HENSIVE EFFORT TO FUND NEW CONSTRUCTION SHOULD SECURE FORMAL ACKNOWLEDGE-
MENT FROM ITS PRIMARY FUNDING SOURCE OF ABILITY TO SUSTAIN THE LEVEL OF
SERVICE THE PROGRAM IMPLIES. The willingness to tax itself specifically
for libaray services and the involvement of substantial volunteer hours
and donations demonstrates county-wide citizen commitment to library
support in Washington County. A comprehensive plan to improve -all
library services in a systematic and cost/effective manner while main-
taining responsiveness to local citizen needs input has been endorsed
by the citizens of the county through two elections.
Private foundations through their Boards of Directors will require evi-
dence of local support and ability to continue operation at a high level
of service from non foundation funds when construction is completed.
Such evidence will consist of the vote analysis following successful
passage of the second levy combined with results of the first levy.
First-levy generated $262,515/year total for each of 3 years and second
will generate $873,162/year. Current city• operating revenues and
input from support groups of community libraries totals $345,067.
Additional sources of funds include federal and state grants of $132,530,
CETA 30 000 and 000 from numerous foundations in small grants.
APPLIED SOCIAL RESEARCH, INC.
The libraries of the county, including academic, school, and special
libraries not described in this report, actively participate in regional
cooperative planning. - The project described here will be supportive to
all library service planning in the area and state. The basisservifor
close
long-range broad-area planning is adequate local y
to and accessible to each citizen.
Management of Construction
Criteria used to determine construction order include:
1) Absolute current need to meet service requirements of current
population. There are several library's with nearly identical
inadequacies.
2) The rate of growth of population in the entire county is the
fastest in the state and growth in the next decade around each site
can be expected to be rapid. The rate of growth depends on many
variables which cannot be completely predicted. These variables
include releasing building permits dependent on adequate school, water,
utility, transportation, etc. services, construction costs effected
by interest rates, job market expansion and other in-migration
pressures, etc. Thus, a certain amount of subjective judgement is
involved in assessing specific growth rates within a specific area.
3) The current availability or likelihood of acquisition of an
adequate site.
4) The ability to generate local funds. There are specific amounts
now set aside for library construction in plans being developed
for civic construction to include library facilities at five sites.
At all sites independent initial planning taking into account future
needs and current facilities has been developing at different rates.
If no formal policy has yet developed there are no foreseeable blocks
to such a policy according to library boards and city personnel
interviewed.
Timetable Based on Criteria Cited:
Sherwood
Beaverton
Tigard
Tualatin {
Hillsboro -- lst phase/add 3,000 sq. ft. y _
Cornelius
Cedar Mill -- pending land acquisition
Town Center -- pending land acquisition
Forest Grove
Hillsboro -- 2nd phase/add 18,000 sq. ft.
APPLIED SOCIAL RESEARCH, INC.