City Council Packet - 09/12/1977 TIGARD" CITY COUNCIL
REGULAR MEETING
SEPTEMBER 12, 1977, 7:30 P.M.
FOWLER JUNIOR HIGH SCHOOL
LECTURE ROOM
AGENDA:
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. CALL TO AUDIENCE FOR THOSE DESIRING TO SPEAK ON NON-AGENDA ITEMS
5. CONSENT AGENDA: (All matters under this heading are considered to be routine by
the City Council and will be enacted in one motion in the form
listed below. There will be no separate discussion of these
items. If discussion is desired by any Council member or member
of the audience, that item will be removed from the Consent Agenda
and will be considered separately.)
(a) Approval of Minutes, August 22, 29, 1977
i
(b) Approval of Expenditures and Investments: $
(c) Receive and File - WRITTEN COMMUNICATIONS
1. Transmittal Broadway Cab Co. re: rate increase (See Agenda item # 10).
2. Summerfield Civic Association re: 4 way stop at 98th & Summerfield Drive.
3. Executive Dept. re: State Shared Revenues (See Agenda item # 8).
(d) SUBDIVISION COMPLIANCE AGREEMENT AND CASH BOND ESCROW AGREEMENT -
Approve and authorize execution by Mayor and City Recorder: o
1. Stratford Subdivision Plat
2. Berea Park Subdivision Plat
3. Barton Subdivision Plat
6. PRESENTATION TO CITY COUNCIL BY T.C.Y.S. Re: Financial Assistance
7. STATUS REPORT - Werner Litigation
(a) Report by Legal Counsel.
8. RESOLUTION No. 77- A RESOLUTION OF THE TIGARD CITY COUNCIL CONFIRMING THAT THE
CITY PROVIDES A MINIMUM OF MUNICIPAL SERVICES IN ORDER
TO BE ELIGIBLE FOR STATE-SHARED REVENUES IN LIQUOR,
CIGARETTE TAX AND CERTAIN HIGHWAY FUNDS.
(a) Recommendation of City Administrator.
9. 1977-78 L.C.D.C. GRANT AGREEMENT
';' (a) Recommendation of Planning Director.
10. TAXI FRANCHISE RATE REVISION :.,.QUEST
(a) Comments by Broadway Cab Representative
(b) Recommendation of City Administrator,
11. ACCEPT CONSENT COVENANTS - Street Improvements
(a) Black Bull Enterprises - Michael Robinson, Paul G. Hansen, John L. Persons,
Robert M. Fletcher, 72nd Business Center.
(b) Recommendation of City Administrator.
12. ACCEPT SEWER EASEMENT _ Ada Niva - S.W. Durham Road
(a) Recommendation of City Administrator.
13. ACuFPT EASEMENT - Lawrence T. Jackson & Samuel Gotter Jr. - portion of Lot 42
Pathfinder II
(a) Recommendation of City Administrator.
14. STATUS REPORT - Peavy Oil Co. - S.W. Walnut Court Realignment
(a) Report by City Administrator.
15, STATUS REPORT - Recruitment - Director of Public Works Position
(a) Report by City Administrator.
16. RESOLUTION No. 77- RESOLUTION OF THE TIGARD CITY COUNCIL ACCEPTING THE
PUBLIC IMPROVEMENTS CONSTRUCTED WITHIN ENGLEWOOD (Lots
#1 - #88) SUBDIVISION, SUBJECT TO HEREIN SPECIFIED
CONDITIONS.
(a) Recommendation of City Administrator.
17. RESOLUTION No. 77- RESOLUTION OF THE TIGARD CITY COUNCIL ACCEPTING THE
PUBLIC IMPROVEMENTS CONSTRUCTED WITHIN ENGLEWOOD II
(Lots #1 - #67) SUBDIVISION, SUBJECT TO HEREIN
SPECIFIED CONDITIONS.
(a) Recommendation of City Administrator.
18. OTHER
19. ADJOURNMENT
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PAGE 2 - COUNCIL AGENDA - SEPTEMBER 12, 1977
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T I G A $ D C I T Y C 0 U N C I L
REGULAR MEETING MINUTES,^SEPTEMBER 12, 1977, 7:30 P.M.
1. ROLL CALL- PRESENT: Mayor Wilbur A, Bishop; Councilmen John E Cook, Alan W.
Mickelson, Kenneth W Scheckla, Lynn R Wakem; R. B. Adams, Chief of
Police; Bruce P. Clark, City Administrator; Doris Hartig, City
Recorder; Arline O'Leary, Administrative Aide
f 2 CALL TO AUDIENCE FOR THOSE DESIRING TO SPEAK ON NON-AGENDA ITEMS
(a) No one appeared to speak
3. APPROVAL OF MINUTES - August 22, and 29, 1977
(a) Motion by Councilman Mickelson, seconded by Councilman by Councilman Cook,
to amend August 29th minutes, item 4, staff to contact Burlington Northern
Railroad, .as well as Southern Pacific Railroad.
Approved by unanimous vote of Council.
(b) Motion by Councilman Mickelson, seconded by Councilman Cook, to approve
August 22nd minutes as received and August 29th minutes as amended.
Approved by unanimous vote of Council.
4. APPROVAL OF EXPENITURES AND INVESTMENTS: $55,886.51
(a) Motion to approve; Councilma: Mickelson, seconded by Councilman Cook.
Approved by unanimous vote of Council.
5. WRITTEN COMMUNICATIONS
Transmittal Broadway Cab Co. re: rate increase
Summerfield Civic Association re: 4 way stop at 98th & Summerfield Drive
Executive Dept re: State Shared Revenues
(a) Motion to receive and file; Councilman Mickelson, seconded by Councilman
Cook.
Approved by unanimous vote of Council.
6, SUBDIVISION COMPLIANCE AGREEMENT AND CASH BOND ESCROW AGREEMENT
(1) Stratford Subdivision Plat
(2) Berea Park Subdivision Plat
(3) Barton Subdivision Plat
(a) Motion by Councilman Mickelson, seconded by Councilman Cook, to authoFize
Mayor and City Recorder to execute the agreements.
Approved by unanimous vote of Council.
7. PRESENTATION TO COUNCIL BY T C Y S.
(a) No one appeared to make presentation - item to be considered at September
19th meeting.
8. WERNER LITIGATION - Status Report
(a) City Attorney stated Werner's att;;rney had filed motion for re-hearz,-.g
attorney will report future development.
9. RESOLUTION No. 77-75 A RESOLUTION Of' THE TTGARD CITY COUNCIL CONFIRMINI, THAT
THE CITY PROVIDES A MINIMUM OF tIONICIPAL SERVICES ''N
ORDER TO BE ELIGIBLE FOR STATE-SHARED RFV.--NUES IN LIQUOR,
CIGARETTE TAX AND CERTAIN HIGHWAY FUNDS.
(a) City Administrator recommended approval.
(b) Motion to adopt; Councilman Cook; seconded by Councilman Mickelson.
Approved by unanimous vote of Council.
10. 1977-78 L.C.D.C. GRANT AGREEMENT
(a) City Administrator recommended approval.
(b) Motion by Councilman Wakem, seconded by Councilman Mickelson, to authorize
Mayor and City Recorder to execute agreement.
Approved by unanimous vote of Council.
11. TAXI FRANCHISE RATE REVISION REQUEST
(a) Ralph C. Granato, Public Relations Director, representing Broadway Cab,
synopsized request for rate increase.
(b) Discussion by Council, Granato and Staff regarding proposed increase,
rates charged in Beaverton and Lake Oswego and the profit and loss
statement presented for Council's information and need for taxi service
in Tigard area.
(c) ORDINANCE No. 77-82 AN ORDINANCE AMENDING ORDINANCE No. 69-76 AND REPEAL-
ING ORDINANCE No. 76-19 AND ORDINANCE No. 72-64 BY
PRESCRIBING A REVISED SCHEDULE OF AUTHORIZED RATS
AND CHARGES FOR TAXICAB SERVICES; PRESCRIBING AN
EFFECTIVE DATE AND DECLARING AN EMERGENCY.
(1) Motion to adopt; Councilman Cook, seconded by Councilman Scheckla.
Approved by unanimous voge of Council.
(d) Councilman Mickelson requested, when the next increase is proposed, facts
and figures regarding profit and loss be presented in a more comprehensive
format than used in the past.
12. ACCEPT CONSENT COVENANTS - Non-Remonstrance Agreements on Street Improvements
(1) Black Bull Enterprises - Michael Robinson
(2) 72nd Ave Business Center - Paul G. Hansen, John L. Parsons and Robert
M. Fletcher
(a) City Administrator recommended approval.
(b) Motion to accept; Councilman Wakem, seconded by Councilman Cook.
Approved by unanimous vote of Council.
Page 2 - Council Regular Meeting Minutes, September 12, 1977
13. ACCEPT SEWER EASEMENT - Ada _Ava, S.W. D-,; ham Road
(a) City Administrator recommended approval.
(b) Motion to accept; Councilman Mickelson, seconded by Councilman wakem.
Approved by unanimous vote of Council.
14. ACCEPT EASEMENT - Lawrence T. Jackson and Samuel Gotter Jr. - 1"thfinder iI
(a) City Administrator advised Council item did not require Council action and
recommended removal from agenda.
Council concurred.
15. S-,W. WALNUT COURT - Status Report on Realignment
(a) City Administrator reported Barney McPhillips, of Peavy Oil Company, had
not returned agreement regarding street dedication - Administrator futher
stated McPhillips would be out of town for approximately 30 days - staff to
follow through when McPhillips returns.
16. PUBLIC WORKS DIRECTOR POSITION - Status of Recruitment
(a) General discussion by Council and staff regarding the two applicants which
were interviewed and the possibility of interviewing Theron Martin.
(b) Council directed staff to advertise position in League of Oregon Cities
publication and the American Public Works Association publication for Oregon,
Washington and California.
17. CITY ADMINISTRATOR POSITION
(a) Council concurred to call an Executive Session, following September 19th
meeting, for the purpose of further consideration of applications
received.
18. RESOLUTION No. 77-_: RESOLUTION OF THE TIGARD CITY COUNCIL ACCEPTING THE PUBLIC
IMPROVEMENTS CONSTRUCTED WITHIN ENGLEWOOD (lots #1 - #88)
SUBDIVISION, SUBJECT TO HEREIN SPECIFIED CONDITIONS,
(a) City Administrator recommended item be held over to the September 26th
meeting.
Council concurred.
19. RESOLUTION No. 77- RESOLUTION OF THE TIGARD CITY COUNCIL ACCEPTING THE PUBLIC
IMPROVEMENTS CONSTRUCTED WITHIN ENGLEWOOD II (lots #1 -
#67) SUBDIVISION, SUBJECT TO HEREIN SPECIFIED CONDITIONS.
(a) City Administrator recommended item be held over to the September 26th
meeting.
Council concurred.
Page 3 - Council Regular Meeting Minutes Se tember 12 1977
20. OTHER:
(a) Summerfield Drive/98th Street - ,~ way sto�s�gnin�
(a.) C•-uncil and staff discussed letter, received from SummerfiF'.? Civic
Assoc. , requesting a 4 way seop sign be installed at the intersection.
City Administrator advised Council that 98th Street i a County Road.
(2) Motion by Councilman Wakem, seconded by Councilman Cook, to send
letter to County Road Dept. arging placement of signs on 98th &
Summerfield Drive - copy of letter to be forwarded to Summerfield
Civic Association.
(b) RESOLUTION 77_70_ A RESOLUTION OF THE CITY COUNCIL ACKNOWLEDGING RECEIPT
OF TRIPLE MAJORITY ANNEXATION AND RECOMMEND FORWARDING
TO PORTLAND METROPOLITAN AREA LOCAL GOVERNMENT BOUNDARY
COMMISSION (Crawford Annexation - S.W. Pacific Highway and
S.W. Naeve Street)
(1) Administrator recommended amending Resolution 77-70 to include
additional properties.
(2) Motion to amend Resolution 77-70 ; Councilman Cook, seconded by
Councilman Wakem.
Approved by unanimous vote of Council.
(c) POLICE BLOTTER
(1) General discussion by Council and Chief Adams regarding continuation.
of the blotter.
Council consensus was to discontinue copies provided in packets.
No other action taken regarding matter.
21. ADJOURNMENT 8:45 P.M.
i
ATTEST: City Recorder - City o gard
Mayor City of Tigard
Page 4 - Council Regular Meeting Minutes, September 12, 1977
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OCTAL
BILLS PRESENTED FOR PAYMENT
GENERAL BUDGET PROGRAMS
SEPTEMBER 12, 1977
U.S. NATIONAL BANK {
COMMUNITY PROTECTION
Check No.
21648 League of Oregon Cities - Blue Cross (1.1) 556.25 (1.2) 55.10
(1.4) 177.13 (1.5) 77.61 (616A) 12.56 $ 878.65
21649 League of Oregon Cities - Kaiser (1.1) 869.95 (1.2) 53.15 (1.4)
239.59 (1.5) 164.61 (616B) 26.08 1,353.38
21650 League of Oregon Cities - Insurance (1.1) 12.65 (1.2) 1.03
(1.4) 3.43 (1.5) 2.06 19.17
21653 Doris Hartig, Petty Cash Custodian (1.1)21.69 (1.4) 5.70 27.39
21654 League of Oregon Cities - Salary Cont. (1.1) 165.60 (1.2) 12.97
(1.4) 27.68 (1.5) 22.79 229.04
21657 Dept. of Motor Vehicles (1.3) 65.00
21659 Harris Uniforms - uniforms (1.1) 2.86
21660 Floyd Thomas Easton, Jr. - witness fee (1.3) 5.00
21661 Geneva VanElsberg - witness fee (1.3) 5.00
21662 Gayland Leon VanElsberg - witness fee (1.3) 5.00
21670 Doris Hartig, Petty Cash Custodian (1.1) 11.74 (1.4) 10.55 22.29
21672 Ben J. Altman - Travel & Sub. (1.4) 26.38
21673 Barbur Blvd. Rentals - rental on paint sprayer (1.2) 102.50
21677 Mr. C's Camera Co. - film & process (1.1) 46.17
21680 Cole's Publications - reverse directory (1.1) 81.00
21684 Don Thomas Petroleum - gasoline (1.1) 1919.62 (1.2) 107.38
(1.5) 107.23 2,134.23
21688 J.K. Gill Co. - lettering supplies (1.4) 55.00
21689 Bobbi Greene - mileage (1.3) 8.40
21691 John Laws - mileage (1.4) 6.30
21694 Nine-T-Nine Sales - Towing (1.1) 16.50
21700 Smith Brothers - chair mat (1.1) 38.00
4681 Shannon's - printing supplies (1.4) 23.40
4682 Times Publications - public notices (1.4) 31.20
4684 Tigard Arco - car washes (1.1) 8.50
4688 Pargas - propane (1.1) 10.00 (1.5) 36.23 46.23
4689 Ti_--d Water District - Utilities (1.1) 24.00
4690 Western Office Products - 2 new typewriters (1.1) 1,052.05
4693 Anthony Pelay - Municipal Judge (1.3) 432.00
4695 Oregon Blueprint - mylar for NPO 5 (1.4) 54.00
$ 6.798.64
HOME AND COMMUNITY QUALITY
Check No.
21648 League of Oregon Cities - Blue Cross (2.1) $ 177.30
21649 League of Oregon Cities - Kaiser (2.1) 238.45
21650 League of Oregon Cities - Insurance (2.1) 4.20
21653 Doris Hartig - Petty Cash Custodian (2.1) 2.49
`21654 League of Oregon Cities - Salary Cont. (2.1) 56.49
21671 A-Boy West - materials for repairs (2.1) 28.46
"?21676 C & S Tooling - lawn mower repair (2.1) 15.00
21677 Mr. C's Camera Co. - film (2.1) 55.60
-,21678 Centel, Inc. - traffic cone rental (2.1) 56.40
`:'21679 Clark Lumber Co. - electrical supplies (2.1) 19.16
.'21684 Don Thomas Petroleum - gasoline (2..1) 359.84
PAGE 2
BILLS PAYABLE
September 12, 1977
HOME & COMMUNITY QUALITY (Cont'd)
Check No.
21692 Maryatt Ind. - laundry (2.1) $ 55.00
4677 Schulz Sanitary Service, Inc. - chemical toilets for
Town & Country Days (2.1) 147.50
4683 John Thomas - fertilizer (2.1) 36.00
4688 Pargas - propane (2.1) 376.38
4691 Willamette Industries - materials & supplies (2.1) 139.49
4692 Zarosinski - Tatone Eng. - HCD Consultive Service (2.1) 125.00
$ 1,892.76
SOCIAL SERVICES
Check No.
21648 League of Oregon Cities - Blue Cross (3.1) $ 10 .68
1
21650 League of Oregon Cities - Insurance (3.1) 1. 0
21653 Doris Hartig - Petty Cash Custodian (3.1) 18.770
21654 League of Oregon Cities - Salary Cont. (3.1) 12.69
21663 Supt. of Documents (3.1) 10.25
21670 Doris Hartig, Petty Cash Custodian (3.1) 14.67
21 675 R.R. Bowker Co. - subscription (3.1) 19.00
21682 Consumer Reports - subscription (3.1) 20.00
21685 Doubleday & Co. - subscriptions (3.1) 133.38
21687 Fred N. Bays News Co. - books (3.1) 40.54
21693 New York Times - Large Type - weekly subscription (3.1) 22.00
4691 Willamette Industries - materials & supplies (3.1) 4.51
x_404.52
POLICY AND ADMINISTRATION
Check No.
21648 League of Oregon Cities - Blue Cross (4.1) 155.22
(4.3) 158.12 $ 313.34
21649 League of Oregon Cities - Kaiser (4.2) 118.01 (4.3) 59.00 177.01
21650 League of Oregon Cities - Insurance (4.1) 1.10 (4.2) .82
(4.3) 1.66 3.58
21653 Doris Hartig - Petty Cash Custodian (4.1) 4.00 (4.2) 30.00 34.00
21654 League of Oregon Cities - Salary Cont. (4.2) 16.90 (4.3) 22.95 39.85
21665 International MEOA - seminar reg. (4.3) 150.00
21666 Roger Thomssen - recording fee (4.3) 33.00
21670 Doris Hartig - Petty Cash Custodian (4.1) .69 (4.2) 20.00
(4.3) 11.85 32.54
(4.1) 11.76
21674 Wilbur Bishop - August travel and sub.
21684 Don Thomas Petroleum - gasoline (4.2) 70.61
21697 Oregon Mayors Assn. - Mayors Workshop Subsistence & registration (4.1) 53.00
4682 Times Publications - public notices (4.1) 6.80
$ 925,49
CITY WIDE SUPPORT FUNCTIONS
Check No.
i 21653 Doris Hartig, Petty Cash Custodian (5.1.5 $ 2.00
21667 Girod's Supermarket - supplies (5.1.15) 52.00
21670 Doris Hartig, Petty Cash Custodian (5.1.5) 6.40
21681 Columbia Maintenance - Aug. Janitorial service (5.1.11) 364.00
21683 Coopers & Lybrand - 1976-77 audit (5.1.6) 3,675.00 (5.1.11) 400.00 4,075.00
21686 Frahler Electric - rewiring for Xerox machine (5.1.10) 93.13
PAGE 3
;BILLS PAYABLE
"; SEPTEMBER 125, 1977
'CITY WIDE SUPPORT FUNCTIONS (Cont'd)
Check No.
',' 21690 Klip Stationers - file folders (5.1.9) $ 48.95
21695 NW Natural Gas - Utilities (5.1.3) 30.58
','21698 PGE -temporary power for Town & Country Days (5.1.3) 3000
.00
"_ -21699 Rentex - laundry service (5.1.11) 48.85
4689 Tigard Water District - utilities (5.1.3) 383.00
4691 Willamette Industries - materials & supplies (5.1.10) 2.60
4694 Otto Sorg - library rent (5.1.3) 2.50 (5.1.4) 400.00 402.50
5,539.01
REFUND DEPOSITS - REFUNDS TO REVENUE & ETC.
Check No.
21655 Building Permit Surcharge - July (623) $ 234.54
21658 Martin Eggert - MLP refund (751.20) 50.00
$ 284.54
DEBT SERVICE
Check No.
21653 Doris Hartig - Petty Cash Custodian (7.2.1) $ .02
21656 U. S. Bank - coupons (7.2.11) 180.00
$ 180.02
Bills Payable $16,024.98
August Payroll $39,861.53
TOTAL PAYABLE $55.886.51 _
Serzing Portland in the Tri-County Areas since 1930.
-X(D
A DRIVER OWNED ORGANI7ATION ® RADIO DISPATCHED CABS
The Veteran Cab of Portland
A Sky Cab Agent
August 19, 1977 UG23 O
OF
'SRO
Mr. Bruce Clark
City Administrator
P.O. Box 23397
Tigard, Oregon 97223
j
s Dear Mr. Clark;
s '
I regret that no one from Broadway Cab Company was present at your City
Council meeting on July 11, 1977. This is in regards to Taxicab Rate
a Increase.
t
t Our former manager Casper Bruno resigned about that time. which in the
changes in our office, no one was aware of the meeting.
Attached you will find our letter addressed to your office for our
a proposed Taxicab Rate Increase.
I can assure you that a representative from Broadway Cab will be pres-
ent whenever the date has been set for us to appear.
5
Thanking you for the excellent cooperation shown us, I remain,
Sincerely,
Ralph-C. Granat
Public R-1-'l ions Director
c-RCG
Clark
Williams
234 NORTHWEST 1st AVENUE 0 PORTLAND, OREGON 97209 0
BROA
Seri ing Portland in the Tri-County Areas since 1930.
A DRIVER OWNED ORGANIZATION o RADIO DISPATCHED CABS
The Veteran Cab of Portland
A Sky Cab Agent
August 19, 1977
Mr. Bruce Clark
City Administrator
P.O. Box 23397
Tigard, Oregon 97223 Subject - Taxicab Rate Increase
Also refer to Exhibit A
Dear Mr. Clark:
i
NEW RATE INCREASE AS PROPOSED BELOW:
A. An initial flag drop of $1.00 to be kept at the same rate.
B. Subsequent to the initial flag drop charge provided for in para-
graph A. The maximum rate shall ')e fifteen cents ( .1.5 ) for each one-
sixth mile or fraction thereof ans.or waiting time of each one minute
or less.
C. For each extra passenger over 12 years of age, twenty five cents
( •25 ) additional charge.
D. Waiting time at the rate of $9.00 per hour shall include the time
when the taxicab is not moving, beginning with the time of arrival. at
the place to which the taxicab has been called, or the time consumed
while the taxicab is standing or waiting at the direction of the pass-
enger, or forced to stand because of prevailing traffic conditions.
No charge shall be made on account of time lost due to inefficiency of
the taxicab or it's operation, or time consumed by premature response
to a call.
V. A service charge of one dollar ( $1.00 ) shall be made for calls
refused after being ordered.
c .ncerly,
11alph GI/ Granatcr /
Public Relations Director �---�
234 NORTHWEST ist AVENUE 0 PORTLAND, OREGON 97209 0 -QFb-,s
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Summerfield Civic Association
Summerfield Club House
RcCEIVcp
C SUMMERFIELD DRIVE
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S`P 6 1`~77I7GARD,OREGON 97223
CITY OF TIG
August 30, 1977
Mr. Bruce Clark
City Administrator
Tigard, Oregon 97223 i
Dear Sir:
It is the feeling of the Board and residents of !
Summerfield that now is the time to consider the growing
traffic problem at 98th Street and Summerfield Drive inter-
section. Several accidents have already occured there.
We understand the problem of controlling the speed
limit on 98th Street and feel a 4-Way stop at this inter-
section is urgently needed. As construction continues East
of 98th Street the problem will worsen.
We sincerly hope you will give high priorty to
this problem in the traffic pattern of Tigard.
Sincerely yo rs,
V. KU MER
President, Summerfield Association
c.c. Mayor Wilbur Bishop
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Executive Department '
INTERGOVERNMENTAL RELATIONS DIVISI j N
ROBERT W. SiRAUB ROOM 306, STATE LIBRARY BLDG., SALEM, OREGON 97310
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SFp SCF/��OAugust 31, 1977
Mayor Wilbur A. Bishop C+ �?/
P. 0. Box 23397 /lj'0/ 9'J
Tigard, Oregon 97223
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Dear Mayor Bishop:
Oregon law (ORS 221.760) provides that cities located in
counties having more than 100,000 inhabitants must provide a minimum
of municipal services in order to be eligible for state-shared revenues
in liquor, cigarette tax and certain highway funds.
Each city must provide at least four of the following
services:
1. police protection
2. fire protection
3. street construction, maintenance and lighting
4. sanitary sewers
5. storm sewers
6. planning, zoning and subdivision control
7. one or more utility services
The Executive Department, Intergovernmental Relations
Division, has the responsibility for annually certifying that cities
do meet this requirement before funds can be disbursed.
We are asking each city to certify by ordinance that the
minimum services are provided. Enclosed is a sample ordinance which
you may wish to follow.
We will need to receive a copy of this resolution before
September 30, 1977. Please send them to:
State Executive Department
Intergovernmental Relations Division
Room 306, State Library Building
Salem, Oregon 97310
If you have any questions, please contact Mike Burton on
the IRD staff at 378-3732.
Sincerely,
Donald L. ones
Administrator
Attachment
AN EQUAL OPPORTUNITY EMPLOYER
> ��✓ The City Council of the City of Tigard /C�f►'D
12420 S.W. Main Street
1� Tigard, Oregon 97223
ATTENTION: Mr. Bruce Clark
Gentlemen:
On behalf of the Board of Directors of Tigard Community Youth Services, Inc. (TCYS),
'I would like to request City Council to allow this agency on the agenda at an
upcoming council meeting. The purpose of our wishing to come before the Council is
to make a proposal for funds as part of the supplemental budget soon to be formulated.
As you know, our levy proposal for a three year serial basis was defeated last
month, as was the City's levy attempt. We wish that this was not necessary;
however, our operational funds will become extinct as of December 31, 1977.
We realized the City has limited resources, but we would appreciate the City
Council hearing our proposal.
Thank you,
E. Michael Pieracci, M.A.,C.R.T.
Director of Tigard Community Youth Services
EMP/klk
8/30/77
13090 s.w. pacific. highway ®. tlgar(1, or6g011 97223
FORM NO.
LCDC GR 2 GR-2
PAGE IVO
Section B:Assurances of Grantee-
The City Of Ti ga rA (Grantee)assures LCDC:
.1. That the grant funds received by Grantee pursuant to this grant
agreement shall be expended only to accomplish the stated pur-
poses and carry out the work items mutually agreed to in its
work program attached hereto and hereby referred and made a
part of this agreement.*
2. That standard accepted accounting and fiscal records will be
maintained by Grantee regarding the receipt and expenditures
of funds pursuant to this grant agreement.
3. That the Attorney General of the State of Oregon and the Director
of the Department of Land Conservation and Development (DLCD)
or any other duly authorized representative, shall, until
IL expiration of three years after final payment under this agree-
ment have access to and the right to examine any pertinent
books, documents, papers, and records of transactions related
t to this agreement. During the grant period, reports on work
activities will be furnished promptly to the Director of DLCD
if requested.
4. That a written report on all work completed pursuant to this
grant agreement will be submitted to LCDC at the end of the
grant period.
5. That in order to accomplish the work agreed to in the work
program, Grantee will provide an amount equal to a minimum
of 10% (ten percent) of the amount of this grant agreement,
either in cash contribution or in-kind contibution, except
where federal funds are.used, in which case, thn local match
shall be at the level required by the federal funding source."
' Section C:Grant Disbursement Scbedule and Provision for Amendments.
Disbursements pursuant to this grant will be made as mutually agreeC
to by the jurisdiction and LCDC. If Grantee shall fail to comply
with any of the requirements or conditions of this agreement, the
LCDC any, in its sole discretion and without incurring liability
therefor, refuse to perform further pursuant to this agreement,
except that LCDC shall make further disbursement to Grantee
necessary to pay for services accrued but not paid prior to the
date of such refusal, Grantee shall upon demand by LCDC, promptly
repay LCDC any unobligated funds disbursed pursuant to this
agreement by LCDC.
The Grant will be disbursed according to the following schedule
provided that satisfactory progress is being made:
Disbursement Schedule Perbent Amount Date
Initial Payment: 45% $16,952 7-1-77
Other Payments: 45% $16,952 1-1-78
Final Payment: 10% $ 3,766
*It is understood that the work program is made a part of the
grantees compliance schedule. It is further understood that
all conditions placed on the Grantees planning extension are
considered a part of the grant agreement.
**All Coastal Planning Assistance Grants are funded by a Federal
Coastal Zone Management Grant. The match requirement is 201 of
the total project cost.
November
--10-
FORM NO.
LCDC GR 2 GR-2 y
PAGE ONE
GRANTAGREEMENT
DEPARTMENT OF LAND CONSERVATION
AND DEVELOPMENT
1175 Court Street N.E.'
: Salem,Oregon 97310 .
Land Use Planning Grant Offer and Acceptance
Project No. ( 78-PP. )
AccountingNo.. ( 729-S-017-00-00=00
Legal name and address and phone number of Applicant:
Honorable Wilbur Bishop, Mayor, City of Tigard,
12420 Sid Main, Tigard, Oregon 97223
Section A:Grant Offer
Project Financing Under Terms of this Offer:
Grant offered for project period..............................................( $37L670 )
Total estimated project cost....................................................( $90, 535 )
1. The Director,Department of Land Conservation and Development(DLCD)
acting in behalf of the Land Conservation and Development Commission
(LCDC),pursuant to Chapter 8 9 9 Oregon Laws 19 7 7 ,offers to
City of Tigard (Grantee)a grant for land use
planning activities within the jurisdiction of the Grantee.
2. The Grant Offer is in the amount of $3 7 .6 7 0 for the period of
July 1. 1977 to June 30. 1978 subjecttothe
acceptance by the Grantee of the provisions of Sections B and C of this
Agreement.
Dated this 11th day of August ,19_71.
Director of Department of
Land Conservation and Development
APPROVED:
Executive Department
Naember 1975. Date
_
9
The grant agreement may be amended upon agreement by LCDC and the Grantee .
Section D:Acceptance by Grantee
On behalf of (Grantee),I,the undersigned,being duly authorized
to take such action,do hereby accept this offer and make the assurances and accept the conditions
contained in Sections A through C of this Grant Offer and Acceptance.
Dated this day of 19
Mayor or Chairman of the County Board
f
November 1978 .
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