City Council Packet - 02/13/1978 !Jill 11
TIGARD CITY COUNCIL
REGULAR MEETING
FEBRUARY 13, 1978, 7:30 P.M.
FOWLER JUNIOR HIGH SCHOOL
LECTURE ROOM
AGENDA:
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. CALL TO AUDIENCE FOR THOSE DESIRING TO SPEAK ON NON-AGENDA ITEMS
5. CONSENT AGENDA: (All matters under this heading are considered to be routine
by the City Council and will be enacted in one motion in the
form listed below. There will be no separate discussion of
these items. If discussion is desired by any Council member
or member of the audience, that item will be removed from
the consent agenda and will be considered separately.)
Approval of Minutes January 23, 30, 1978
3) Approval of Expenditures and Investments
CO) Written Communications - Receive and File
Mary Slemons - letter of resignation from Library Board p
Kermit H. Carlile regarding variance request (see agenda item 18)
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L(y; APPROVE REFUND REQUEST - $100.00 Bill Walker Variance RequestCD
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(a) Recommendation of Planning Department
n7. APPROVE O.L.C.C. RENEWAL APPLICATIONS
Girod's Supermarket, 12230 SW Main Street, PS Application
Plaid Pantry #24, 11606 SW Pacific Highway, PS Application
Garth's Sandwich Shop, 7100 SW Hampton, RMB Application
Hi-Hat Restaurant, 11530 SW Pacific Highway, DA Application
Lone Oak Restaurant, 11920 SW Pacific Highway, DA Application
L'Ecurie, 12386 SW Main Street, RMB Application
Town Tavern, 12370 SW Main Street, RMB Application
Albertson's Food Center, 12060 SW Main Street, PS Application
Swift Mart #17, 9800 SW Shady Lane, PS Application
Gaffer's, 11420 SW Pacific Highway, RMB Application
Big B Thrif tway, 14365 SW Pacific Highway, PS Application
Vip's Restaurant - The Tortilla Machine, 11445 SW Pacific Hwy.,DA Application
Safeway Store 483, 250 Tigard Shopping Plaza, PS Application
Circle K Store #0572, 9930 SW Walnut, PS Application
Ron's Green Valley Tavern, 12470 SW Main Street, RMB Application
Sherwood Inn, 15700 SW Upper Boones Ferry Rd., Class A Dispensers
Fred Meyer Eve's Buffet, 11565 SW Pacific:Hwy., R Application
9'
Fred Meyer, 11565 SW Pacific Highway, PS Application
Tradewell Stores Prairie Market #142, 8950 SW Commercial, PS Application
Pizza Caboose, 11670 SW Pacific Highway, RMB Application
The Pizza Merchant, 13066 SW Pacific Highway, RMB Application
New Application:
Frank A. Wang, HWA Yuan Restaurant, formerly Seven Seas, 200 Tigard
Plaza, RMB Application
(a) Recommendation of Chief of Police.
ORDINANCE No. 78-4 AN ORDINANCE ADOPTING FINDINGS WITH RESPECT TO AN
APPLICATION BY BILL GODWIN, BOB WESTLUND, FRED WORDIN AND
FRANCIS SCHECKLA FOR AN AMENDMENT TO THE 1970 ZONING
MAP OF THE CITY OF TIGARD, CHANGING THE ZONE DISTRICT
OF A TRACT OF LAND ON SW SATTLER ROAD AND SW HALL BLVD,
AND DEPICTED ON WASHINGTON COUNTY TAX MAP 2S1 11AD, AS
TAX LOT 6400, FROM R-7, SINGLE FAMILY RESIDENTIAL
TO R-7, P.D. SINGLE FAMILY RESIDENTIAL PLANNED DEVELOPMENT
AND ADOPTING EXHIBITS "A", & "C", GRANTING THE
APPLICATION AND FIXING AN EFFECTIVE DATE.
(a) Second reading of ordinance.
9. RESOLUTION No. 78-_,�_ A RESOLUTION DECLARING AN INTENT 'i'0 OFFER NON-FEE LIBRARY
SERVICE TO ALL RESIDENTS OF WASHINGTON COUNTY WITHIN THE
FRAMEWORK OF COOPERATIVE LIBRARY SERVICES, AND TO ACCEPT
$74,804 ON AN ANNUAL BASIS AS RAISED BY A COUNTYWIDE
FIVE YEAR SERIAL LEVY AS COMPENSATION FOR OFFERING SUCH
LIBRARY SERVICE.
(a) Recommendation of City Administrator.
10. RESOLUTION No. 78-_].( A RESOLUTION CONCERNING VACATION OF A PORTION OF
GRAHAM ACRES, A PLAT OF RECORD LYING WITHIN THE CITY OF
TIGARD, WASHINGTON COUNTY, OREGON.
(a),Setting of public hearing, March 27, 1978, 8:00 P.M.
P L-IC HEARING - COMMENCING AT 8:00 P.M.
NOTICE: All persons desiring to offer testimony on any public hearing item must
place their name on the appropriate sign up sheet(s) located at the
back of the room. Persons desiring to testify will then be called
forward by the Chair to speak on the indicated item(s).
01 . SUPPLEMENTAL BUDGET PROPOSAL for the City of Tigard for the fiscal year 1977-78.
(a) Public Hearing Opened
(b) Public Testimony c'
(c) Public Hearing Closed
(d) Recommendation of City Administrator
(e) Consideration by Council
(f) RESOLUTION No. 78- h A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET
AND MAKING APPROPRIATIONS FOR THE CITY OF TIGARD FOR THE
YEAR ENDING JUNE 30, 1978.
PAGE 2 - COUNCIL AGENDA - FEBRUARY 13, 1978
12. PROPOSED AGREEMENT FOR PRELIMINARY ENGINEERING S.W. PACIFIC HIGHWAY.
(a) Recommendation of City Administrator. c
EL3�. APPROVE 1978-79 L.C.D.C. GRANT APPLICATION
(a) Recommendation of Planning Director. ( �`
ORDINANCE No. 78- � AN ORDINANCE RATIFYING, CONFIRMING AND RECORDING- CHANGE
IN THE BOUNDARIES OF THE CITY OF TIGARD BY THE BOUNDARY
COMMISSION, ORDER No. 1162, INVOLVING LANDS OF CRAWFORD
ANNEXATION, S.W. NAEVE STREET AND S.W. PACIFIC HIGHWAY
T2S, RIW, W.M., WASHINGTON COUNTY, OREGON RECORDING
EFFECTIVE DATE AND DECLARING AN EMERGENCY.
(a) Recommendation of City Administrator. A
15 ORDINANCE No. 78-_( AN ORDINANCE AMENDING AND SUPPLEMENTING CHAPTER 10.28
OF THE TIGARD MUNICIPAL CODE BY ADDING TO SECTION 10.28.130
TO PROHIBIT PARKING ON A PORTION OF S.W. 72ND AVENUE,
SOUTHERLY OF S.W. BONITA ROAD, DECLARING AN EMERGENCY
AND FIXING AN EFFECTIVE DATE.
(a) Recommendation of City Administrator/Chief of Police.
16.. ACCEPT STREET DEDICATIONS -
Raymond L. & Connie Young - S.W. Hall Blvd.
Richard J. Sutter, David W. & Woodrow W. Hughes, Dennis Thomas - SW Hall Blvd.
James L. & Irene McCoy - SW 98th & Kimberly Drive
�- (a) Recomendation of City Administrator.
l�. OTHER
17.1 DISCUSSION KERWOOD ESTATES VARIANCE REQUEST
MEETING RECESSED
18. COUNCIL WILL GO INTO EXECUTIVE SESSION UNDER PROVISIONS OF ORS 192.660
TO DISCUSS THE FOLLOWING:
Personnel Matter - ORS 192.660 (1) (b)
Labor Negotiations - ORS 192.660 (2) (a)
19. ADJOURNMENT
PAGE 3 - COUNCIL AGENDA - FEBRUARY 13, 1978
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p illi'. CElni'W.a ( .ti;171 j('ati(>nS rind app,.?ve-• thc, new appliClt7Pi:
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+pIovt_(I nnallircuus vol,,, of Council pre_ ,ent.
NO.. :' , AN C'HDINAI'Ik—E ADOPI11`1C:i)iN(;S W.1'Ctl Rh:SF'F.CT '1O AP'
APP[ I 'AT ION BY 1311.1, IN, BOB i;E.SCLf'.":!), FRE")
FRANC I S SC! F:Ci<LA FOR AN AMENDMENT 10 T1IF 19 7 c, 7('•:':T":r ;ai'
OF 11IE CITY OF FIGARD, CHA;JCINIG '111E LONL' DISTRic•C i;f A
TRACT OF LAND ON SW SAITI ER ROAD AND SW HAIR
DLP ON ON WASHING=TON COUNTY TA`: PLAP 2S1 ( ?.AD, E
LOT 6400, FROM R-7, SINOLF. F,1pMlLY RLS!DEN TiAL TO R- : i
ll<::( F_ FANtlY RESIDENTIAL. PTANNEL" 1`t E;;1':L:)PME AND -Ai'
1.\iiLS1Tti "A-" "B", & " ;", GRAN'T'I.NG TNI: APPLICATit;'J
I IXINC AN EFFECT.IVF. DACF.
? Mot. :or, h" r .; C oCI , r tr i<it cl by Coons i lman Wakerr, t- adopt
ROLL CAI L tit iv,or A i huff, Cocinc i lran C % k Cui i ' u1; Y1
T1 I7 3tt .
Counci Iran S:.he kl-_i a;r;tained duc tt, conCllct cf int�rest.
-Oti„r, pa:;',cd hp 3-0 r, ijociLv vote of Council present.
7Fj..0I+ A RESOL.IIF'ION DEC LAR.TING AN INTENT TO OFFER NON-I.,E
SERVICE TO ALL _F;SiWr TS OF WASHINGTON COUNTY Wi l'HI;
FRAMEWORK OF COOPFPAI iVF. LIBRARY SERVICES, AND TO rU'C:;_1'
$?-,4t?4 ON AN ANNTJAL. BASIS AS RAISED BY A COUNTYLIIi)f•: P T"'!
YEAR SERIAL LEVY AS COMPENSATION FOR OFFER 1 NG ST ."H L i S.•RAR)'
SERVICE.
(a) City Ada-f.^istrator reco'Tmer.ded that this matter be tabled, awaitin,
rcport. ? ro- Eldon hills, Ci tv Manager of H1.11sburu.
a
OF GRAHAM
ERNING V.A
ON
TION
11. RESOLUTION No. 78' 10 A RESOLUTION ACRES, A PLAT COFCRECORD LYINGIWITHINATHERCITY OF TIGARD,
WASHINGTON COUNTY, OREGON.
Motion by Courcil.rr.an Cook, seconded by Councilman Wakem to set a public
hearing for March 27, 1973.
12. PROPOSED AGREEMENT FOR PRELIMINARY ENGINEERING ON S.W. PACIFIC HIGHWAY.
(a) City Administrator recommended that the Mayor and City Recorder by
authorized to sign this agreement.
(b) Total cost estimate for engineering - $80,000.00. Tigard's estimated
share will be $11 ,360.00.
;c) Motion by Councilman Cook, seconded by Councilman Wakem to authorize
signing of agreementfor preliminary engineering of S.W. Pacific
Highway with Ore,-on Etate Department of Transportation.
Approved by ur,ani.ous vote of Council present.
AND
(d) RESOLUTION No. 78' L2 TORSIGN ENGINEERINTION GIAGREEMENTIZING THE MFORRS.W. PACRECORDER
PACIFIC
IiWY PRELIMINARY ENGINEERING.
(e) Motion by Councilcan Cook; seconded by Councilman Wakem to approve.
Approved by 4 - 0 vote, with Councilman Scheckla abstained.
13. APPROVE 1978-79 L.0>D X. GRANT APPLICATION.
(a) Explanation and recommendation for approval presented by Planning Direct,�r
Dick Bolen. City i.s unable to meet the June 30, 1978 deadline, and is
requesting approval of an A--month extension with funding of $22,586.00.
(b) Motion by Councilman Cook.: seconded by Councilman Waken to authorize
Mayor Bishop to sign gran:. application to L.C.D.C.
Approved by unanimous vote of. Council present.
14. SUPPLEMENTAL BUDGET PROPOSAL for the City of. Tigard for the fiscal year 1977-7S.
(a) Public hearing at 8 P.M,
(b) Public Testimony.
None
(c) Public hearing closed.
(d) City Administrator reco-rmended approval of budget as approved by the
Budget Co=ittee.
PAGE 3 COUNCIL MINUTES - February 13, 1978
(e) RESOLUTION No. 78-11 A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET AND
MAKING APPROPRIATIONS FOR THE CITY OF TIGARD FOR
THE YEAR ENDING JUNE 30, 1978.
(f) Motion by Councilman Wakem, seconded by Councilman Cook to adopt Resolution
No. 78-11.
(g) Approved by unanimous vote of Council present.
15„ ORDINANCE No. 78-06 AN ORDINANCE AMENDING AND SUPPLEMENTING CHAPTER 10.28
OF THE TIGARD MUNICIPAL CODE BY ADDING TO SECTION
10.28.130 TO PROHIBIT PARKING ON A PORTION OF S.W. 72nd
AVENUE, SOUTHERLY OF S.W. BONITA ROAD, DECLARING AN
EMERGENCY AND FIXING AN EFFECTIVE DATE.
(a) Motion by Councilman Cook, seconded by Councilman Wakem to adopt
Ordinance No. 78-06.
Approved by unanimous vote of Council present.
16. ACCEPT STREET DEDICATIONS -
(a) Raymond L. & Connie Young - S.W. Hall Blvd.
Richard J. Sutter, David W. & Woodrow W. Hughes, Dennis Thomas - SW Hall Blvd.
James L. & Irene McCoy - SW 98th & Kimberly Drive
(b) Motion by Councilman Wakem, seconded by Councilman Scheckla to accept the
street dedications.
Approved by unanimous vote of Council.
17. DISCUSSION OF KERWOOD ESTATES VARIANCE REQUEST.
(a) City Administrator reviewed the situation regarding installation of curbs
and gutters and recommended that the curbs and gutters be allowed to
stand as well as widen the dedicated strip exit to Kimberly Street.
(b) Tualatin Rural Fire Protection District Fire Marshall, Joseph Greulich,
expressed concern of whether the fire equipment could navigate this: area
with cars parked on either side of the road under present conditions.
(c) Kermit Carlisle sum:rarized letter, and discussed solutions to the proble•-r.
(d) It was decided that the Council could deal with this issue noting that
it was "after the fact" and that a further review by the Planning
Commission was not necessary, after considerable discussion.
(e) Motion by Councilman Mickelson, seconded by Mayor Bishop to allow the
curbs and gutters as installed; and to make sidewalks six feet wide
placed next to curb.
Motion approved by 4 to 1, with Councilman Scheckla voting Nay.
PAGE 4 - COUNCIL MINUTES - February 13, 1978
18, ORDINANCE No. 78-05 AN ORDINANCE RATIFYING, CONFIRMING AND RECORDING CHANGE IN
THE BOUNDARIES OF THE CITY OF TIGARD BY THE BOUNDARY
COMMISSION, ORDER No. 1162, INVOLVING LANDS OF CRAWFORD
ANNEXATION, S.W. NAEVE STREET AND S.W. PACIFIC HIGHWAY T2S.
R1W, W.M., WASHINGTON COUNTY, OREGON RECORDING EFFECTIVE
DATE AND DECLARING AN EMERGENCY.
(a) Motion by Councilman Cook, seconded by Councilman Wakem to adopt Ordinance
No. 78-05.
ROLL CALL: Councilman Cook, Councilman Mickelson, and Councilman Wakern
voting Aye. Mayor Bishop and Councilman Scheckla abstained.
Ordinance passed, and held for second reading.
19. MEETING RECESSED AT 9110. COUNCIL TO EXECUTIVE SESSION.
MEETING RECONVENED AT 5:30 P.M.
20. Council went into executive session under the provision of ORS 192.6600 )(b)
to discussion personnel mAtters, and ORS 192.660(2)(a) to discuss labor
negotiations.
(a) Personnel Matters
City Administrator reported to Council regarding his findings and
recommendations regarding two letters of complaint filed with the
Council by former Police Department employees. Administrator discussed
interviews and reported findings as well as possible solutions to
improve Police Department. operations. Council commended City Administrator
on report and requested measure be taken to follow-up on recor1mendations.
(b) Labor Negotiations
City Administrator reviewed proposals received from the Tigard Police
Officer's Association, with respect to contract amendments. Council
discussed and rcc9m-mended guidelines for future negotiations.
21. MEETING ADJOURNED 10:45 P.M.
Doris Hartig - City tRe�rder
ATTEST:
Mayor - City of Tigard
PAGE 5 - COUNCIL MINUTES - February 13, 1978
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wishtotestifybefore Tigard Council •the following item: (Please print your name)
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Da t f• s�
I wish to testify before the Tigard City Council on
the following item: (Please print your name)
Item Descrip tion:
roponent (for) Opponent (against)
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Name, Address and Affiliation Name, Address and Affiliation ^
February 9, 1978
MEMORANDUM
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i To: City Council
From: R. R. Barker, City Administrator
' tion Regarding Certain Items On February 13, 1978
Subject: Background Inform
Council Agenda
Agenda Item #
12. PROPOSED AGREEMENT FOR PRELIMINARY ENGINEERING S.W. PACIFIC HIGHWAY
Attached is a copy of the proposed agreement covering engineering on
the Pacific Highway Improvement project between Beef Bend Road and the North
Tigard Interchange.
You will note that item number four under the section "Things To Be Done
By City" states that the City shall "prior to the commencement of any
preliminary engineering deposit with State a sum of money equal to the
difference between the estimated total cost of preliminary engineering
performed by State, and the amount anticipated to be contributed by the
Federal Government. In addition, City's deposit shall include any
anticipated costs that will not be subject to federal aid participation.
` When the actual total cost figures of the project are available, an adjustment
will be made in City's share of the cost."
The City recently received written notice from the Oregon Department of
Transportation that with the preliminary engineering estimated to cost
$80,000, the City's share will be 11,360. The City, as indicated above, must
submit an advance deposit in the amount of $11,360 to the Oregon Department
of Transportation so that engineering can begin immediately upon federal
approval. It is estimated that federal approval will be received in March,
1978.
It is recommended that the Council pass a resolution (as required under item
number 7, "Things To Be Done By City") authorizing the Mayor and Recorder to
enter into the proposed engineering agreement.
17.1 DISCUSSION - KERWOOD ESTATES VARIANCE REQUEST
The following information is provided for your consideration because
representatives of Kerwood Estates plan to attend the Council meeting and
they are looking for a fast solution to their problem:
A. The engineering plans for Kerwood Estates clearly call for a distance of
34 feet from the outside of one curb to the outside of the curb on the
opposite curb side of the street (see attached drawing for rolled
type curb).
a
15 11 ill 11 ill
Page 2 2/9/78 Memorandum to Council
17.1 (cont.)
B. Mr. Carlile, in his letter to the Council (see agenda item #5 c), states
that the error is on the part of the subcontractor. The subcontractor,
however, claims he put the curbs exactly where the surveyor (Mr. Carlile)
placed his stakes.
C. No one ever called the City for an inspection of the curbs at any time
during or after construction. Therefore, in my opinion, Mr. Carlile's
statement that the "problem should have been brought to our attention at
the beginning and not after the curbs were completed" is meaningless. I
think the developer or contractor has a responsibility to call the City
when they plan to pour concrete. If they don' t call the City for
inspections, then they should at least follow the approved engineering plans.
D. There are other streets in the City where the distance between curbs is
less than the 32 feet just constructed in Kerwood Estates. Also, the
outlet of Kimerly Drive (Kerwood Estates) onto 98th was approved to be
24 feet wide.
E. Possible solutions to the problem include the following:
1. Remove all the curbing and replace according to engineering plans.
2. Remove curb on one side of street and move it back 2 feet.
3. Allow the curbing to remain exactly where it is and have a
street two feet narrower than standard.
Recommendations
Because the City has allowed streets in other subdivision to be constructed
with the curbs less than 32 feet apart; because the outlet of Kimberly Drive
onto 98th was approved to be 24 feet wide; and because there should not be a
great amount of traffic through the Kerwood Estates Subdivision, I recommend
that the City allow the curbing to remain where it is.
I strongly recommend that in the future, the City be very firm and consistent
in requiring streets that meet our minimum standards.
18. EXECUTIVE SESSION
A. Personnel Matters. This refers to the letters written to the City Council
by Colleen Coe and Belinda Deniz, two former dispatchers in the Police
Department, and the instruction by the Council that the City Administrator
investigate the problems and concerns expressed in the letters.
The City Administrator will make a verbal report concerning his investigation
of the above matter.
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18. (cont.)
B. Labor Negotiations. At the February 7th negotiating session, the TPOA
presented their proposals in writting. After reviewing each proposal for
clarification, the TPOA presented a list of cities and counties they propose
to use for police salary and benefit comparis6n purposes. Their list
included the following:
Governmental Unit Population
Multnomah County _0_
Clackamas County _0_
Washington County _0_
Portland 384,500
Hillsboro 22,000
Beaverton 23,800
Forest Grove 10,800
Gladstone 8,985
West Linn 10,355
Oregon City 14,100
Gresham 26,000
Milwaukie 17,715
Lake Oswego 21,100
Tigard.. 11,850
Last year the survey used included the following units of government:
Hillsboro West Linn
Beaverton Oregon City
Forest Grove Milwaukie
Gladstone Tigard
We reached tentative agreement on the following:
Washington County West Linn
Hillsboro Oregon City
Beaverton Milwaukie
Forest Grove Lake Oswego
Gladstone Tigard
We seek Council's approval of the list tentatively agreed upon between
the TPOA and the City's negotiating team.
The City Administrator will also present the other proposals submitted by
the TPOA in order to receive some direction or feedback from the Council.
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STD. SURFACING DETAILS ALTERNATE SURFACING DETAILS
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BILLS PRESENTED FOR PAYMENT
GENERAL BUDGET PROGRAM
February 13, 1978
Community Protection
Check No.
5459 League of Oregon Cities, Kaiser
(1 . 1) 858.57, (1.2) 53.71, (1.3) 26.53,
(1 .4) 242.01, (1.5) 139.28 $ 1,320.10
5460 Lez.gue of Oregon Cities, Blue Cross
(1.1) 480.12, (1.2) 180.67, (1.4) 106.11
(1.5) 105.68 872.58
5461 League of Oregon Cities, Insurance
(1.1) 12.65, (1.2) 1.91, (1.3) .55, (1.4) 3.02
(1.5) 2.06 20.19
5468 League of Oregon Cities, Salary Continuation
(1.1) 202.56, (1.2) 16.19, (1.3) 1.50
(1.4) 49.98, (1.5) 31.12 301.35
5470 Linda Wakefield, Municipal Court Witness (1.3) 5.00
5471 Madeline Fidler, Municipal Court Witness (1.3) 5.00
5473 Lindsay Peters, Municipal Court Witness (1.3) 5.80
5474 Linda Louise Burroughs, Municipal Court Witness (1.3) 5.00
5476 Public Services Employment, CETA (1.1) 1,454.14
5482 JAFCO, Heater (1.4) 26.67
5483 James A. Alexander, Witness Fee (1.3) 5.00
5484 Bobbi Greene, Mileage (1.3) 2.40
5485 Billie Rawlings, Mileage (1.3) 11.13
5491 Doris Hartig, Petty Cash
(1.1) 4.00, (1.2) 4.00, (1.4) 22.23, (1.5) 4.95 35.18
5499 ICMA Retirement (1.4) 133.34
5500 Traveler's Ins. Group, Retirement
(1.2) 32.48, (1.5) 16.49 48.97
21703 Western Life Ins. Co., Police Ins. (1.1) 59.80
21704 Oregon Dental Services, Dental Insurance
(1.1) 479.37, (1.2) 38.27, (1.3) 9.06
(1.4) 107.34, (1.5) 84.77 718.81
21705 Public Employee's Retire Bd., Social Security
(1.1) 1,829.08, (1.2) 166.01, (1.3) 13.60,
(1.4) 409.70, (1.5) 254.54 2,672.93
21710 A.-Boy-West, Misc. Electrical &Plumbing Supplies
(1.1) 52.54, (1.2) 17.95 70.49
21711 Vic Alfonso Ford, Misc. Auto Parts (1.1) 97.56
21714 Beaverton Printing, Misc. Printing (1.5) 35.00
21716 Cascade Microfilm, Paper & film (1.4) 11.30
21721 Doug's Auto, Auto Parts
(1.1) 150.35, (1.2) 44.50 194.85
21732 Ben Altman, Mileage & Subsistence (1.4) 12.30
21723 Dick Bolen, Mileage & Subsistence (1.4) 34.70
21724 Joseph P. Grisham, Mileage & Subsistence (1.1) 8.64
21725 Kelley D. Jennings, Mileage (1.1) 6.00
21726 John Laws, Mileage & Subsistence (1.4) 10.95
BILLS PRESENTED FOR PAYMENT
Page 2
February 13, 1978
Community Protection
Check No.
21728 Foster Auto Parts, Sterring Box #5 (1.1) $ 75.00
21731 Greenlee's Pontiac, Short Block #6 (1.1) 884.79
21732 Harris Uniforms, Police Uniforms (1.1) 22.04
21733 The Identi-Kit Co., Rental System (1.1) 27.00
21734 Knauss Chevrolet Co., 2 Chevrolet Pickups (1.5) 4,060.52
21736 Marine Lumber Company, Bldg. Materials (1.1) 30.33
21738 Miller's Automotive, Rear Brake Job #4 (1.1) 292.85
21739 Multnomah County, Finance Division,
Misc. Office Supplies (1.1) 20.55, (1.3) 5.06
(1.4) 44.65, (1.5) 2.45 72.71
21742 Nine-T-Nine Sales, Misc. Auto Parts (1.1) 6.25
21743 Northwest Natural Gas, Utility (1.1) 24.10
21745 Roger L. Roth, Sec-Treas., Membership Dues (1.1) 9.00
21746 Oregon Municipal Judges Assoc., .Membership Dues (1.3) 10.00
21751 PSU-Continuing Education, Registration Fee (1.1) 15.00
21753 The Print Shop, Tigard House Plan Books (1.4) 787.60
21757 Signs by Seth, Metal Name Tag (1.1) 2.50
21760 J. Thayer Co., Office Supplies
(1.4) 5.09, (1.5) 2.02 7.11
21761 Don Thomas Petroleum, Gasoline
(1.1) 1,446.94, (1.2) 43.84, (1.4) 26.79,
(1.5) 78.09 1,595.66
21762 Tigard Arco, Car Wash (1.1) 11.25
21763 Tigard Radiator, Repair Radiator (1.1) 77.60
21765 The Times Publications, Hearings, Public
Notices, Etc. (1.4) 35.60
21766 Traffic Safety Supply Co. (1.2) 1,174.68
21768 Valley Communications, Inc., Maintenance Agree. (1.1) 147.51
21769 Van Walstijn Consulting Engineer, Contract. Svc. (1.5) 75.00
21770 EURA Washburne, Membership Dues (1.1) 15.00
21771 Washington County, Signs & Brackets (1.2) 112.74
21778 Western Office Products, Maint. Adler Typewriters (1.1) 24.48
21773 Willamette Industries, Inc., Misc. Bldg. Supplies
(1.1) 16.56, (1.4) 48.24, (1.2) 15.66 80.46
21776 Xerox Corporation, Equipment Rental
(1.1) 240.42, (1.4) 10.23 250.65
21778 Mr. C's Camera, Film & Processing
(1.1) 144.99, (1.4) (20.85) 124.14
21780 Portland General Electric, Utility (1.2) 3,372.51
21781 American Society of Planning Officials, Conf. (1.4) 239.50
$ 21,848.76
Home & Community Quality
Check No.
5459 League of Oregon Cities, Kaiser (2.1) $ 295.07
5460 League of Oregon Cities, Blue Cross (2.1) 268.66
5461 League of Oregon Cities, Insurance (2.1) 3.87
5468 League of Oregon Cities, Salary Continuation (2.1) 70.91
5476 Public Services Employment, CETA (2.1) 95.32
5490 Girod's Supermarket, Soap & Cups (2.1) 4.14
5491 Doris Hartig, Petty Cash (2.1) 25.45
i
BILLS PRESENTED FOR PAYMENT
Page 3
February 13, 1978
Home & Community Quality
Check No.
5500 Traveler's Insurance Group, Retirement (2.1) $ 71.08
21704 Oregon Dental Services, Dental Insurance (2.1) 175.01
21705 Public Employees' Retire. Bd., Social Security (2.1) 605.46
21710 A-Boy West, Misc. Electrical & Plmb. Supplies (2.1) 3.00
21715 Beaverton Printing, Misc. Printing (2.1) 40.00
21718 Columbia Equipment, Inc., Shovels & handles (2.1) 214.50
21721 Doug's Auto, Auto Parts (2.1) 340.46
21730 J. K. Gill Co., 3 Chairs (2.1) 315.00
21734 Knauss Chevrolet Co., Pickup (2.1) 4,997.12
21737 Maryatt Industries, Laundry (2.1) 92.72
21739 Multnomah County, Finance Div., Misc. Office (2.1) 8.81
21747 Oregonian Publishing Co., Ad, Eng. Tech I (2.1) 50.16
21748 Pargas, Propane (2.1) 113.54
21750 Portland Concrete Pipe Co., Rings & Covers (2.1) 330.83
21755 Ross Island Sand & Gravel Co., Concrete Mix (2.1) 132.00
21760 J. Thayer Co., Office Supplies (2.1) 13.59
21761 Don Thomas Petroleum, Gasoline (2.1) 179.59
21764 Tigard Sand & Gravel Co., Inc., Rock (2.1) 446.97
21767 United Alloys, Inc., Welding Rods (2.1) 74.50
21768 Valley Communications, Inc., Maintenance Agree. (2.1) 24.25
21773 Willamette Industries, Inc., Misc. Bldg. Supplies (2.1) 503.17
$ 9,495.18
Social Services
Check No.
5460 League of Oregon Cities, Blue Cross (3.1) 383.25
5461 League of Oregon Cities, Insurance (3.1) $ 1.65
5468 League of Oregon Cities, Salary Continuation (3.1) 17.61
5488 Kent C. Myers, Book (3.1) 5.56
5491 Doris Hartig, Petty Cash, Misc. Office,
Subsistence, expenses (3.1) 9.27
5500 Travelers Insurance Group, Retirement (3.1) 34.24
21704 Oregon Dental Services, Dental Insurance (3.1) 71.52
21705 Public Employees Retirement Bd., Social Security (3.1) 156.67
21709 B. Dalton, Bookseller - Books (3.1) 36.10
21713 Babbling Book Worm, Subscription (3.1) 10.00
21715 Book Club Associates, Book (3.1) 5.82
21720 Congressional Quarterly, Inc., Books (3.1) 9.45
21727 Kathy Tremaine, Mileage & Subsistence, Conv. (3.1) 28.15
21729 Gaylord Bros, Inc., Library :Supplies (3.1) 150.60
21735 Lanson/Tremaine, 112 books (3.1) 856.82
21739 Multnomah County, Misc. Office Supplies (3.1) 6.78
21756 Charles Scribner's Sons, Books (3.1) 36.27
21759 Sterling Publishing Co., Inc. 3 books (3.1) 17.96
21774 H. W. Wilson Co., Subscription (3.1) 14.00
5478 Tri County Council, Books (3.1) - -- 8.00
$ 1,859.72
tib...
t
BILLS PRESENTED FOR PAYMENT
Page 4
February 13, 1978
Policy and Administration
Check No.
5459 League of Oregon Cities, Kaiser (4.2) 39.79 $ 152.55
(4.3) 112.76
5460 League of Oregon Cities, Blue Cross 225.93
(4.1) 79.71, (4.3) 146.22
5461 League of Oregon Cities, Insurance 2.34
(4.1) .55, (4.2) .27, (4.3) 1.52 6.00
5466 Roger Thomssen, Recording (4.3)
5468 League of Oregon Cities, Salary Continuation 26.97
(4.2) .97, (4.3) 26.00 (4.2) 16.20
5469 A. N. Howard, Mileage (4.2) 3.00
5481 State of Oregon, Office expense 3.00
5491 Petty Cash, Doris Hartig (4.1)
Subsistence (4
5492 Wilbur Bishop, Mileage - .1) 10.24
5499 ICMA Retirement (4.2) 135.00, (4.3) 329.26 464.26
5500 Traveler's Insurance Group, Retirement (4.3) 5.50
21704 Oregon Dental Services, Dental Insurance 123.59
(4.1) 27.17, (4.2) 13.59, (4.3) 82.83
21705 Public Employees Retire. Bd., Social Security 414.95
(4.2) 173.93, (4.3) 241.02 (4.3) 3.00
21707 Roger Thomssen, Recording (4.3) 2.00
21712 D. W. Ayres, Publication 17.90
21721 Doug's Auto, Auto Parts (4.2)
21739 Multnomah County, Misc. Office Supplies (4.1) 45.27
21741 National Institute Municipal Law Officers, 10.00
Publication (4.2)
125.00
21744 Legislative Counsel Committee, Oregon Rev. Stat (4.2) 19.60
21749 Peter's Office Supply, Guides (4'3) 4.00)
21760 J. Thayer Co., Office Supplies (4.2) 27.06
21761 Don Thomas Petroleum, Gasoline
21765 The Times Publication, Hearings, Public Notices 61.20
(4.1) 8.40, (4.3) 52.80 4.1) 10.23
21776 Xerox Corporation, Equipment Rental
$ 1,771.79
City Wide Support Functions
Check No. 40.80
5477 Wash. County Circuit Court, Legal Services (5.1) $ 28.50
5490 Girods Supermarket, Soap & Cups (5.1)
5491 Doris Hartig, Petty Cash, Misc. Office Supplies (5.1) 3.99
29.08
21706 Loreen Wilson, Expense - Administrator's Recept. (5.1) 5.65
21710 A-Boy West, Misc. Electrical & Plumb. Supplies (5.1) 285.00
21714 Beaverton Printing, Misc. Printing (5'1) 15.00
21717 Chamber of Commerce, Reception (5'1) 364.00
21719 Columbia Maintenance (5.1)
21736 Marine Lumber Company, Bldg. Materials (5.1) 12.00
21739 Multnomah County, Misc. Office Supplies (5.1) 229.77
21740 Larry Klang, Court Appointed Attorney (5.1) 50.00
21743 Northwest Natural Gas Co., Utility (5.1) 764.819.00
21752 Power Rents, Inc., Equipment Rental (5.1)
BILLS PRESENTED FOR PAYMENT
Page 5
February 13, 1978
City Wide Support Functions
Check No.
21754 Rentex Corp., Laundry (5.1) $ 60.70
21758 Southwest Office Supply, Office Supplies (5.1) 16.30
21760 J. Thayer Co., Office Supplies (5.1) 41.81
21773 Willamette Industries, Inc., Misc. Bldg. Supplies (5.1) 65.55
21775 Wilsonville Concrete Products, Concrete (5.1) 213.50
$ 2,235.46
Refund Accounts
Check No.
BD U. S. National Bank (610) $ 75.00
5459 League of Oregon Cities, Kaiser (616B) 25.08
5460 League of Oregon Cities, Blue Cross (616A) 10.48
5462 U. S. National Bank (613) 4,791.90
5463 Tigard Credit Union, Payroll W/H (609A) 649.16
5464 Wash. Co. Federal Credit Union, Payroll W/H (609B) 734.50
5479 W. Gungkind, Oregon Trail Motel, Refund (751) 50.00
5480 Marie B. Louis, Refund (750.20) 100.00
5493 Tigard Credit Union, Payroll W/H (609A) 654.16
5494 U. S. National Bank, Payroll, Fed. W/H (613) 4,644.54
5495 Tigard Employees Asoc., Payroll W/H (604) 22.00
5496 Tigard Police Officers Assn., Payroll W/H (611) 213.00
5497 Wash. Co. Cr. Union, Payroll W/H (609B) 744.50
5498 Banker's Life, Payroll W/H (608A) 1,777.20
5500 Traveler's Ins. Group, Retirement (608B) 199.50
21701 State of Oregon, Payroll W/H (614) 3,466.37
21702 Oregon Admin. Co., Payroll W/H (619) 62.98
21703 Western Life Ins. Co., Police Insurance (618) 7.15
21705 Public Employee's Retire Bd., Social Security (612) 3,849.75
21739 Multnomah County, Misc. Office Supplies (622) 1.46
21776 Xerox Corporation, Equipment Rental (622) 32.61
21779 Dept. of Commerce, Bldg. Permit Surcharge (623) 174.16
$ 22,285.50
Sewer
Check No.
3388 Unified Sewerage Agency - County Contract (753-755) $ 52,544.00
Bills Payable $112,040.41
Net
Payroll (Jan) $ 41,610.11
TOTAL BILLS PAID - - - $153.650.52
r � C
January 9, 1978
To the Tigard Library Board, Yvonne Bur cess, Chairman,
Head Librarian, Irene Ertell,
Tigard City Council:
Unhappily, I [,just at this time tenger ^iy resignation
as a member of the Tigard Library Board . eersonal
matters preclude my. regulir attendance at monthly
meetings. I feel tnis is not fair to tao other board
members when they need all or a quorum of ,nembers
present for a vote or opinion.
I've enjoyed my relationship with the library
since its inception, arid am proud to see now it has
developed in the past and how rapidly it is advancing
now.
Sincerely, ,.
Mary A. Slemotis
153x/0 S. W. 13�rd
Tigard, Oregon V2c3
KERWOOD ESTATES INC.
Rt 3, Box 278-M
Sherwood, Oregon 97140
February 2, 1978
City of Tigard:
Honorable Mayor & Members of the Council:
It has come to my attention that the curbs in Kerwood Estates
were poured two feet to close together, 32 feet instead of 34 feet.
This was an error on the part of the subcontractor, and not
our error or our contractors. However additional delays will create
a hardship for us since the remaining utilities cannot be installed
until this problem is resolved.
The City of Tigard is doing the inspection and since the curb
contractor started January 17, 1978 and finished the curbs and catch
basins January 27, 1978, and since inspections were made by the City
the problem should have been brought to our attention at the beginning
and not after the curbs were completed.
The City has required us to continue Kimberly Drive from Kerwood
Estates to 98th as a 24 foot street, not a 34 foot. Therefore we
pray that you will have mercy on the curb contractor and us by allowing
the curbs to remain and grant the necessary variances.
We would be most happy to have you view the developement prior
to making a decission. The curbs installed are much more costly
than what the City reouires.
Thank you for your time and consideration.
Sincerer
0-1
Kermit H Carlile pres.
KERWOOD ESTATES INC.
Rt 3, Box 278-M
Sherwood, Oregon 97140
February 2, 1978
City of Tigard:
Honorable Mayor & Members of the Council:
It has come to my attention that the curbs in Kerwood Estates
were poured two feet to close together, 32 feet instead of 34 feet.
This was an error on the part of the subcontractor, and not
our error or our contractors. However additional delays will create
a hardship for us since the remaining utilities cannot be installed
until this problem is resolved.
The City of Tigard is doing the inspection and since the curb
contractor started January 17, 1978 and finished the curbs and catch
basins January 27, 1978, and since inspections were made by the City
the problem should have been brought to our attention at the beginning
and not after the curbs were completed.
The City has reauired us to continue Kimberly Drive from Kerwood
Estates to 98th as a 24 foot street, not a 34 foot. Therefore we
pray that you will have mercy on the curb contractor and us by allowing
the curbs to remain and grant the necessary variances.
We would be most happy to have you view the developement prior
to making a decission. The curbs installed are much more costly
than what the City requires.
Thank you for your time and consideration.
S�inccewriel
Kermit H Carlile pres.
Ay '1 AGE PER YEAR
Liquor
Establishment Years Entries Disturbance Violation Assault
TOWN TAVERN 14 7.36 2.07 .50 .28
LONE OAK 13 6.54 1.77 .15 .38
KEY WEST 5 8.40 1.80 .00 .20
SEVEN SEAS 8 2.37 .37 .37 .00
HI HAT 10 11.60 3.00 .10 .20
LUCKEY'S. BUFFET 7 2.86 .57 .00 .00
GREEN VALLEY 13 3.85 .92 .15 .07
GAFFER'S 8 4.37 1.37 .12 .12
TOWN TAVERN 1st Entry 1-1-64 Disturbance: 29
Last Entry 1-18-78 Liquor Violations: 7
# of Entries: 103 Assaults: 4
LONE OAK 1st Entry 12-5-65 Disturbance: 23
Last Entry 1-29-78 Liquor Violations: 2
# of Entries: 85 Assaults: 5
KEY WEST 1st Entry 12-26-73 Disturbance: 9
(Now changed Last Entry 12-18-76 Liquor Violations: 0
to restaurant)! of Entries: 42 Assaults: 1
Tortilla Machine
SEVEN SEAS 1st Entry 1-2-70 Disturbance: 4
Last Entry 11-5-77 Liquor Violations: 1
# of Entries: 23 Assaults: 0
HI HAT 1st Entry 10-1-68 Disturbance: 30
Last Entry 2-6-78 Liquor Violations: 1
# of Entries: 116 Assaults: 2
LUCKEY'S lst Entry 5-19-71 Disturbance: 4
Last Entry 4-24-77 Liquor Violations: 0
# of Entries: 20 Assaults: 0
GREEN VALLEY: 1st Entry 1-24-65 Disturbance: 12
Last Entry 1-24-78 Liquor Violations: 2
# of Entries: 50 Assaults: 1
GAFFER'S 1st Entry 11-17-70 Disturbance: 11
Last Entry 1-7-78 Liquor Violations: 1
# of Entries: 35 Assaults: l'
REVISED• 2-9-78
{
CITY OF TIGARD
P.O. Box 23397
12420 S.W.Main
Tigard,Oregon 97223
February 9, 1978
John :dosser, Chairman
LAND CONSERVATION AND DEVELOPMENT CO_L-IISSION
1175 Court Street N.E.
Salem, Oregon 97310
Dear P11r. Hosser:
The City of Tigard will require an eight month Planning extension
and corresponding change in the Date of Compliance in order to
complete its long..-range planning pursuant to the state planning
goals. The proposed new Compliance Date of March 1, 1979 is
contingent upon approval of a Planning Assistance Grant. (.mor
your information, an error occurred in the DLCDC'srocessing
of Tigard's compliance and application materials a year ago
which had the City's Compliance Date stated as -May 1, 1978,
Despite several letters and assurances from various DLCDC staff,
this error has persisted in official documents. )
Since the current Compliance Date is July 1, 1978 and the City has
received previous funding assistance, a summary review of the
planning program is appropriate to explain the reasons for a Plan-
ning Extension. At the end of this fiscal year (July 1, 1978), the
city will have completed about 80 or the lon;-range planning work
it had hoped to accomplish over a two *ear period. A someurhat
greater proportion would be finished this year but for underfunding-
15%, of the approved state grant (equivalent to almost two months
of work) was cut for budgetary reasons. The prima',; explanations
for missing the targeted date lie elsewhere, however.
The status of work on each state goal is as follows
Goal ;r'l (citizen involvement) - Of the seven neighborhood plans,
four are complete and two are in the draft state; all of
them will be finished this year (July 1, 1978). Citizen
involvement in the elements or the comprehensive plan is
covered under each state goal below.
Goal `2 (planning) - This will not be fundamentally addressed
until all other elements are approaching compieti-on - next
year.
Goal ;;'3 (agriculture) - Completed
john :Kosser February 9, 1978
Page 2
Goal `4 (forests) - Not applicable
Goal T5 (open space, scenic and historic, and natural resources)
Plan is complete (except for printing of Technical Report),
but implementation must be rescheduled to early next year.
Goal 7#6 (air, water, and land quality) - Rescheduled. to next
year.
Goal ,h"7 (natural hazards) - See Goal 7,`5 above
Goal r`8 ( recreation) - See Goal ,'r25 above
Goal #9 (economy) - Plan is in draft form; printing and most of
the implementation will be done this *ear.
Goal x'10 (housing) - Plan is complete, but implementation_ is
rescheduled to early next -ear.
Goal gill (public facilities) - Plan is in early draft stage and
should be complete this year, with no implementation necessary
next year.
Goal F12 (transportation) - Plan is in the late inventory stage.
It should be completed this year, with some implementation
next year.
Goal ;=13 (energy conservation) - Rescheduled to late n.-xt year.
Goal ;r14 (urbanization) - Major portions complete this year
(growth boundaries and policies) , with remainder rescheduled
to early next year. Delay is due to the county commissions'
overloaded dockets.
By July, 1978 there will be completed plans for all but 3 1/3 of the
goals, and the focus of work in FY 1978-79 will be implementation,
especially with regard to the Housing Plan and Environmental Design
and Open Space Plan.
Inability to meet the original Compliance Date set two years ago is
based on some of the same factors cited in our reviews of last year's
program (see letters to Joan Dosser dated February 1, 1977 and to
Eldon Hout dated July 12, 1977) . The fundamental problem has been
underestimation of the staff time required to complete individual
tasks. The loork program for F`1 1977-78 was developed in January,
1977 after only si=: months of experience :with the longi range plan-
ro�ram. At that time the general magnitude of the factors
caulp .;.as difficult to assess, and the staff
causing delays in the program
John Mosser February 9, 1978
Page 3
took an optimistic view. Subsequent reviews of the program (see
correspondence noted. above) have identified the specific difficulties
entailed. Staff work during the past six months has encountered
additional unexpected difficulties.
Preparation of adopted plans for printing was not explicitly included
in the work program, and the required time for this task therefore
has caused delays in meeting the schedule for other tasks. The
proposed compliance schedule thus includes time for printing.
Work involved in public hearings has also been greater than an-
ticipated, as was also the case last year. An example is the Urban
Growth Plan.
Understaffing in other city departments is responsible for a con-
siderable delay in work on the Transportation Plan now underway.
The Public Works Department has been severely short-handed for
several months. Inventory work which only chat department can ac-
curately perform has thereby been delayed. During this same period
Tigard has been without a City Administrator (3 months), or a Public
1.orks Director (more than 6 months) . The new City Administrator has
been in office one mon-1-h. Interviews for the position of Public 19orks
Director are now in progress.
Coordination with other jurisdictions and government agencies has
absorbed much more staff time than was expected (or preferred).
For example, cooperative work with Washington County staff on a
joint growth management plan (Goal '14) took much longer than
anticipated (by about 3 months). Unfortunately, the usual diffi-
culties of inter-jurisdictional cooperation were heightened by the
fact that the two staffs are serving separate constituencies which
are pursuing somewhat different objectives. In addition, the process
of obtaining information from other jurisdictions and special agencies
for the Public Facilities and Transportation Plan has been more
laborious than expected. In some cases this has been due to the
nature of the data, traffic accident data for 1975-77 in the county
portion of the plan area, for instance. Other agencies also have not
always been able to cooperate as fully as we would like as a result
of their own priorities, resources, and limited awareness of their
new responsibilities. As you are aware, even the new provisions
of SB570 have failed to elicit the degree of participation required
of special districts.
',pith the bulk of the cork behind it and with 1�',- years of experience
as a guide, the Tigard Planning Department is confident that it can
ICA
now complete the Comprehensive Plan by March, 1979. The proposed
work progran, submitted lith the application for a final Plarnin-
Assistance Grant, is therefore more accurate than those of the previ-
ous two years.
John Mosser r ebrua -y 9, 1973
Page 4
A P1an.„ing Extension to March 1, 1979 would mean only a 33 over-run
in terms of the time originally allotted (2 2/3 years rather than 2).
This seems well within acceptable performance standards given the
reasons for delay. An eight-month Planning Extension and Planning
Assistance Grant would still permit Tigard to achieve compliance with
state planning goals 3 1/2 :years before the date it was initially
expected to comply in the absence of state assistance.
In the event that only a portion of the City' s grant application is
funded, the LCDC goals yet to be addressed will be carried out in
the following order of priorities (see attached Worst Program.
1. Urbanization
2. Housing Plan implementation
3. Environmental Design_ and Open Space Plan (Goals
#3-5, 7 ° 8) implementation
4. Economy Plan implementation
5. Air, Water, and land Quality
6. Transportation Plan_ implementation
7. Energy Conservation
8, Land Use Plannir. (Goal 12)
If you have any questions about the deteils of the long-rane plan-
13nin program, please contact us. We are looking foulard to your
favorable response to this request.
Sincerely,
Wilbur Bishop, R:ayor
City of Tigard
'tI3/PJr
cc: Jeff Gibbs , LCDC Planning Coordinator
r
PLANNING ASSISTANCE GRANT APPLICATION FOR 1978-1979
NOTE: If there are any questions about the application,
please contact the Local Coordiantor or the LCDC
office.
Part I: General Information
1. Applicant: city of Tigard
2. Contact person for further information: T)inlc Rnlen
Check here if person is Local Coordinator
for area
3. Give a brief, but specific summary of the major work
items to be done under the grant:
(Use additional pages if necessary.) Completion of "
the Urbanization Plan (Goal #14); implementation of the
Housing Plan (Goal #10), Environmental Design & Open
Space Plan (Goals # 3, X15, u7, ,u-8), Economy Plan (Goal
#9), and Transportation Plan (Goal V12); and all work on
Air, Water, and band Quality (Goal A) , Energy Conservation
(Goal n13), and band Use Planning (Goal r`2) . See attached
work program planning extension application.
4. Is this grant to do work under a previously approved
planning extension? Yes No
if
If no, is a planning extension request being filed con-
currently with this grant request? __Yes
No
5. Current compliance date (if one approved) : July 1, 1978
Date of compliance without 1978-79 grant: A.uatist. 1982
Date of compliance with 1978-79 grant: ;gZrch 1. 1979
6. The planner in charge or person(s) responsible for the
conduct of the work under the grant:
ni nk qnl p-
Check here if person is Local Coordinator for area
PLANNING ASSISTANCE GRANT APPLICATION FOR 1978-79
Part II: BUDGET
The budget below should reflect the total project cost (state plus local
share) .
BUDGET CATEGORIES: Local Share State Share Total
Personnel Compensation
(salary + other costs) $ 1891 $ 18906 $ 20797
Travel _ $ 35 S 345 $ 380
Rent/Utilities $ 1035 $ 930 $ 1 269
Office Supplies $ 80 $ AOS $ ARS
Reproduction $ 575 $ ?inn $ 9R7F
Other $ _0_ $ 0- $
Consultant $ _0_ $ _0_ $
TOTAL $ 3616 S 2 586 $ 26202
Signature: Date:
Mayor or Chairman of the County Board
Part III: Attachments
1. Attach a work program for the grant period (see Ste_o II
A in Grant instructions).
2. If applicable, include a copy of any agreements with other juris-
dictions and/or third-party contractsfor carrying out all or a
portion of the grant work program.
3. Attach any other information that may be pertinent to the application.
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12-13-77
Misc. Contracts & Agreements
No. 6396
PRELIMINARY ENGINEERING AGREEMENT
INTERSTATE.TRANSFER PROJECT
THIS AGREEMENT, made and entered into by and between the STATE OF
OREGON, by and through its Department of Transportation, Highway Division,
hereinafter called "State"; and the CITY OF TIGARD, a municipal corporation
of the State of Oregon, by and through its City Officials, hereinafter called
"City".
WITNESSETH
RECITALS
1 . The Pacific Highway West, State Primary Highway No. 1W, is a
state highway under the jurisdiction and control of the Oregon Transportation
Commission.
2. By the authority granted in ORS 366.775, State and City may enter
into agreements for the construction, reconstruction, improvement, or repair of
any street, highway or road upon such terms and conditions as are mutually agree-
able. Under said authority, State and City propose and plan to undertake that
certain project known as S.W. Beef Bend Road - N. Tigard Interchange (Tigard)
Section, Pacific Highway West, hereinafter called "project". The location and
limits of said project are approximately as shown on the attached print marked
"Exhibit A", and by this reference made a part hereof. Said project shall be
financed from interstate transfer funds withdrawn from the Mt. Hood Freeway.
3. It is proposed that the ultimate project will consist of improving
signalization, revising left-turn movements, constructing transit stops, revising
intersections, and any other work identified in the preliminary engineering phase
which will facilitate the movement of traffic. This agreement covers only the
preliminary engineering which will include field surveys, environmental state-
ments, and final design elements.
NOW, THEREFORE, the premises being in general as stated in the foregoing
RECITALS, it is agreed by and between the parties hereto as follows:
THINGS TO BE DONE BY STATE
1. State shall submit a program to the Federal Highway Administration
for approval of preliminary engineering for the project. Said program shall in-
clude services of both State and City. State shall notify City in writing when
authorized to proceed.
2. State shall perform all preliminary engineering, including but not
limited to, conducting the field survey, preparing and processing all environmen-
tal impact statements, determining right-of-way requirements, preparing all plans
and specifications, and preparing the project for contract bids, EXCEPT as noted
in paragraph 1 under THINGS TO BE DONE BY CITY.
3. State shall, upon receipt of an itemized statement of such costs,
reimburse City for 86 percent of their actual participating costs incurred in
behalf of the project.
4. State shall , in the first instance, pay all costs of the project,
collect federal aid funds from the Federal Highway Administration in the usual
manner, and furnish City with an itemized statement of the actual total cost
of the project as soon as the same is available.
THINGS TO BE DONE BY CITY
1. City shall , as a function of preliminary engineering, conduct any
required public hearings in conformance to federal statutes, regulations and the
Oregon Action Plan.
2. City shall not undertake any work prior to receiving written author-
ization from State. All work and records of such work shall be in conformance to
federal statutes, regulations and the Oregon Action Plan.
3. City shall submit to State billings of eligible reimbursable ex-
penses incurred by City, for periods of not less than two months' duration based
on actual expenses to date.
4. City shall , prior to the commencement of any preliminary engineering,
deposit with State a sum of money equal to the difference between the estimated
total cost of preliminary engineering performed by State, and the amount anticipated
to be contributed by the Federal Government. In addition, City's deposit shall in-
clude any anticipated costs that will not be subject to federal aid participation.
When the actual total cost figures of the project are available, an adjustment will
be made in City's share of the cost.
5. City shall review and approve project plans prior to State preparing
the project for contract bids.
6. City agrees that should it cancel or terminate the project prior to
its completion, it will reimburse State for any costs that have been incurred by
State in behalf of the project.
7. City shall pass an ordinance or resolution, as the case may be,
authorizing the Mayor and Recorder to enter into this agreement, and the same
shall be made a part hereof and be attached hereto.
GENERAL PROVISIONS
1. The parties hereto mutually agree and understand that City shall
contribute 100 percent of the difference between the actual total cost of pre-
liminary engineering and the amount contributed by the Federal Government.
r -
2. The parties hereto agree and understand that they will comply with
all applicable federal and state statutes and regulations, including but not
limited to: Title 6, U.S.C., Civil Rights Act; Title 18, U.S.C., Anti-Kickback
Act; and Title 23, U.S.C., Federal Aid Highway Act.
3. Provisions of state and federal law applicable to public contracts
and agreements of this type are hereby incorporated by reference as if fully set
forth herein.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be
signed by their respective officials and have caused their respective seals to be
affixed hereto as of the day and year hereinafter written.
This project was approved by the Oregon Transportation Commission on
December 15, 1977, at which time the State Highway Engineer was authorized and
directed to sign said agreement for and on behalf of the Commission. Said author-
ity is set forth in Volume Page Minute Book of
the Oregon Transportation Commission.
APPROVED STATE OF OREGON, by and through
its Department of Transportation,
Highway Division
t.
Technical Services Engineer
State Highway Engineer
RECOMMENDED FOR APPROVAL Date
CITY OF PORTLAND, by and through
Region Engineer its City Officials
By
Mayor
By
City Recorder
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