City Council Packet - 07/18/1977 C)
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TIGARD CITY COUNCIL
STUDY SESSION AGENDA
JULY 18, 1977, 7:30 P.M.
ADMINISTRATION OFFICE
TIGARD SCHOOL DISTRICT
1. ROLL CALL
2. RESOLUTION No. 77- STATING
SUPPORT OF TIGARDTION OF THE
OF A PROPOSEDOVET
RALLECONOMIC LDEVELOPMENT
COMMITTEE FOR WASHINGTON COUNTY.
3. JOINT PARK BOARD/COUNCIL DISCUSSION Re: Open Space Plan - at request
of Park Board.
4. LIBRARY BOARD COMMENTS ON PROPOSED LIBRARY ORDINANCE.
5. DISCUSSION Re: Lower Bull Moutain Traffic Circulation Pattern
6. REPORT ON MR. THOMAS' REQUEST FOR STREET VACATION OR BARRICADING OF
107TH AT FAIRHAVEN.
7. STATUS REPORT Re: 1977-78 Budget.
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CITY OF TIGARD
STUDY/ SESSI� /ONMI7--30
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SCHOOL ADMINISTR4� 10xv ?-'.;_:i;Du N;
BOARD ROOM
1 . ROLL CALL.- P:'�Y er.�.?^ lvk�6 4: Wilbur A. Bishop; Councilmen John E.
W. M;aKelson9 Lynn R, Wakem; R. B. Adams,
C''7d-Af` ,::f Pali.; Ben Altman; Assistant Planner; Joe
i:�!gal Counsel; Richard Bolen, Planning yDirector;
P, L<:!_. x, City Administrator; Doris Hatig9 City
O�Laary 9 Administrative Aide.
2. RESOLUTION N^. ;' _•_." fz RESOLUTION OF THE TIGARD CITY COUNCIL STATING
.+OF A PROPOSED OVERALL ECONOMIC DEVELOPMENT
CCS. 1'.1-BE FOR WASHINGTON COUNTY.
(a) City A.dm.:�.:�.:� :;��- --ported a group from the Washington County
businrs,, . :�-: �:;::-,. : .; w-,opOsed to .form an Overall Economic Develop-
ment w::s .soliciting support from Tigard.
(b) Motion to s.w: L; �'W;n-ilman Cook, seconded by Councilman Wakem.
ApprovYd :,y :�:c.n :�s,,:'Us 'Vot:e of Council present.
3. Park Board/C-,,1 :.-.u.`; U�r ,.�spion Ra Open Space Plan
(a) Present,. 'c� :.' : �, Bim:sirlger9 Fred Cooper, Roger Zumwalt and
a g r�'x�;�'-• �'�:i;."Y Tig dis^ilesion) Phil Hirl and Mary Payne.
(b) PlannLng _-'.Me=ad to staff t s memo regarding revisions
to propos=-A r_;,:`_: ^7mertal Design & Open Space Plan.
Assistant dis-
played revised map, staff removed all formally
designat.=2 : park sites fromrivate
p properties.
Assistant P1arne::, s-a.ted the Cittyy of Tualatin had requested
proposal in lud? a pedestrian/bikepath bridge across . the Tualatin
River to link Cook Park and Tualatin Park.
(o) Park Board present recommended Council approve plan,
Lengthy d1a,-,ussion by Council, Park Board members and
staff n. gat:d_g eys tsm development oharge, estimated amount to be
generated., pcssibie use of B.O.R. funds to purchase park site and
pending E:u:.t fil6-d ;;y Portland Metropolitan Builders Assoc. re-
garding oyst-m development charge.
(d) Attorney B&I.l-y adv'is6d Council of correction needed on page 3
of proposed :,=•_4L ance - item C in section 3, last line, should
read Sectlun 5k3) h.-rein."
(e) Assista+.t Pl rzltr :.rsquested Council direction concerning green-
ways.
Consensus- cf "Vanoil was to handle item at future date separately.
(f) Cooper +r_.m de :K�un�il of July 30th dedication ceremony for
Liberty P&,--,k at 11,00 A.M.
4. LIBRARY BOARD ON PROPOSED ORDINANCE
(a) pr,o^o3sed o ,?�::x�o:7 was ar__,ro. 3 by all Library Board memos-^s
present.
Ccur.ow1 t::z ordin.anoe at July 25'th. meeting,
5, BULL MOUNTAIN TRAFFIC", CIRCULATION PATTERN - Discussion
(a) Mray0:,. the June 29th meeting with Washington County
P1am ing :rmission dealing with said area,
stated any proposal that would change NPO #3
wo•,;! .. - c::.;-';L pu"Lo hearing and NPO #3 should be allowed to
adaw�:� �o:.�orosad changes,
Developer, stated his support of the Mayor's
Coanc-i1 nor.+.=-u:"Ad to postpone further consideration of ftem until
Edw_z-ds sis heard on July 29th.
(b) Plarzi:Lng stated NPO #3 would consider Mayor's proposal
at nz4xt me e4ing,
6. THOMAS - SINEE.� jXJ1 TION OR BARRICADING OF 107th at Fairhaven
(a) Admiy,4
:-a- ,ted tax lot 5501 , north of Thomas's property,
Seamed V:, 1.avt no document allowing legal access to
property - ::�ti-,er properties affected by the proposed vacation
have legal ~zss from 107th off of Park Street.
Admyrist::,&' :: ::-;;oommended, in the interim, that the City curb
opening a., '107th and Fairhaven,
Counr;il concurred,
7. WERNER VS CITY OF TIGARD - Status Report
(a) Legal advised
datedand decisioncase
shouldbeen
be madeed in court of
within two weeks.
8. 1977-78 BUDGET - Status Report
(a) Mayor 1,:.ovll ded, Council with proposed resolution regarding budget-
ing and er snditures of unencumbered revenues and cash carry-
overs i-� exa`ss of amounts anticipated in preparation of tax levy
proposal,
(b) General d.i.sc-passion. by Council and Administrator regarding process
of a:.••r Jv1ng at an estimated cash carry-over, prioritization of
tim,, rcopti= of budget and adoption of supplemental budget.
Legal was instructed to prepare a final version for the
nex✓ L-:,-u:!j^ii meeting.
l�A.CiL' 2 STIr2 SESSIOIN Ma%1%JT S 7/18/77
o
(a) Co"ar:":i. sta-Ff ,"o set up meeting date with s3hool admLn-
ist� W sat- F: :riall to discuss possiblilit-y of jointly 'buildi-1_g
a c.
10, ADJOURNMENT 0^CO 'P.M,
ATTEST- A"
Boor ey -- gaud
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yor - W y o' �.gaW
PAGE 3 e STUDY SESSION MINUTES 7/18/77
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July 14, 1977
MEMORANDUM
To: City Council
From: Planning Department
Subject: Revisions to the proposed Environmental Design and Open Space Plan
Based on testimony received at public hearings, discussion at Council Study
Session and the June Park Board Meeting, the following revisions to the
proposed Environmental Design and Open Space Plan are recommended by the Planning
staff. Each revision is underlined and should be inserted in the preliminary
.draft as indicated below.
Policy 7, middle of page 13.
Retain the• 100 year flood plain of Fanno Creek, its tributaries and the
Tualatin River as an open preserve (Greenway). The Greenway shall be
established as the backbone of the open space network and when a direct
public benefit can be derived, i.e, when adjacent residential development
the Greenway should be developed for passive recreation and pedestrian/
bike travel.
Policy 10, top of page 15.
To preserve the community's hisotyr, an index of historic sites shall be
developed and made available to the general public; a program shall be
developed to acquire and/or restore, a number of historic structures
(through public and/or private effort) identified as significant. The
City should also consider the development of or preferably the renovation
of a historic structure as an historic museum or cultural center, meeting
hall complex, (i.e. Durham School)
Paragraph 3, bottom of page 17. - First sentence to read -
In the process of planning for a park and recreation system it is
necessary to classify the individual components (neighborhood park,
greenway, etc.) which will or could comprise the
park system.
Policy 13, bottom of page 17.
Park classifications and standards shall be adopted and a program developed
for the acquisition and development of a park and open space system
capable of ensuring an adequate supply of usable open space and recreational
facilities directly related to the specific needs of the local residents.
First paragraph, top of page 18 of revised Park and Recreation section.
The following standards and policies are intended as guides for the
development bf a park system which reacts to development as it occurs and
is responsive to the varied recreational needs of the Citv's residents,
However, specific needs and desires differ from neighborhood to neighborhood.
In addition, the needs of future residents cannot be accurately projected.
For these reasons, the park development districts (page ) were established.
Page 2
Planning Staff Memo
July 14, 1977
Following the second paragraph at the top of page 18 the park system
classifications and standards are to be inserted.
Section G of policy 14, middle of page 19 - revised park section
is to be stricken completely thereby changing section 14H to section 14G.
Policy 15, middle of page 19.
New developments shall be responsible for funding their share of new parks, based
on . an established acreage standard. The City shall, nowever, seek
additional funds through public sources such as spec}al levies andrg ants.
First paragraph, top of page 21, revised park section.
One of the most important factors to a successful park system is safe and
convenient access to the various park sites. The City currently has a
Pedestrian/Bikepath Plan (adopted in 1974) but path construction has been
slow and seriously underfunded. This Plan reemphasizes the need for the paths
and recommends the system be provided in the following manner.
Following policy 22, bottom of page 21.
In addition, it is recommended that a pathway and bridge be constructed allowing
the linkage of Cook Park to Tualatin Park in the City of Tualatin. This
would conform to the parks plan prepared by the City of Tualatin. It would
also increase the potential for state and/or federal funding of such a
project.
The last paragraph, bottom of page 22, revised implementation section.
Greenway/Pathway System
In addition to tranditional park land, this plan continues to support the
greenway concept as a means of providing open space and protecting the
natural drainage system. It establishes the greenway as the hub of the
open space system The greenway was originally proposed in the 1971 Community
Plan, which established Fanno Creek and its major tributaries as a source of
linear open space It also proposed that the greenway system serve as a route
for pedestrian/bicycle travel. In 1974 the City adopted the Pedestrian Bicycle
Path Plan The plan specified which portions of the greenway should function
as actual pathways. The 1974 plan calls for paths along:
1. The entire length of Fanno Creek, within the plan area
2. Summer Creek from Tiedeman to SW 135th
3 The watercourse that flows from Bull Mountain through Jack Park to
Summer Creek
4 The watercourse that flows through the Genesis, Pathfinder area to SW
Walnut Street,
Page 3
Planning Staff Memo
July 14, 1977
First paragraph, top of page 23, revised implementation section.
Retaining the natural drainage system in its natural state will save the
public many times the cost of a piped drainage system. At the same time,
the areas listed above, as pathways, provide excellent opportunity for passive
recreation and pedestrian/bike travel Because this system will benefit all
local residential properties, financing of its acquisition and development
should come from all residential properties in the Plan Area.
Second paragraph, middle of page 23, revised implementation section.
Each new residential development should therefore, share in maintaining
the existing natural drainage system and also the responsibility to provide
public access to and throug 'the areas indicated as pathways However, not
every developable parcel contains flood plain property and for this reason
seeking Greenway dedication from only those properties adjacent to a water
course would not be reasonable. This plan therefore, sets out a system
whereby all land development would share in the financial responsibil
of protecting the natural drainage system. ity
Fair share formula, bottom of page 23, revised implementation section.
A = P/D (A) = Fair Share Assessment
(D) = Total Acres of Buildable Residential Land
(See Technical Report)
(P) = Total Cost of -Proposed Greenway Path System
(See Technical Report)
Section 2, bottom of page 24, revised implementation section.
2. Identify a specific (most desirable) park site. Each site sized
according to the standards set in the Plan. The location of each
site will be determined by development Patterns and the desires of
the residents within the s ecific Park district.
Section 4, middle of page 25, revised implementation section.
4. Administrative provedures will be established to ensure collection of
the system development char a at the time of issuance of eachh buildin
_ Permit for a dwelling unit/s, and that no unsatisfactory land is
accepted, through dedication, in lieu of the fee. -
Section 5, middle of page 25, revised implementation section.
5. Arrangements should be made with the County for the collection
of the system develo ment charge in the unin------ated portions of the
Plan area.
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._ Page 4
Planning Staff Memo
A July 14, 1977
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€ For the most part the revisions reflected above are the result of removing any
formal designations of future park sites. from specific properties. This is the
most substantial change made to the original document. It does not, however,
y change the intent or reduce the workability of the Plan. The major implementing
measures- remain•.intact; ;..:In fact, the result of removing the site designation
will be increased flexibility, and reduced administrative red tape.
One other significant change made which, is reflected in the enclosed
draft ordinance, is a reduction in the actual system development charge. Upon
request of the Council, the charges listed in the draft ordinance are approximately
one third of the figures derived from the system development formula in the plan
text. The only effect this will have on the plan is to reduce the amount of
revenue available for park acquisition and development.
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MEMORANDUM
July 18, 1977
TO: Tigard City Council
FROM: Tigard Library Board
SUBJECT: Proposed amendments to Section 2.36, Municipal Code
At its regular meeting on July 12, 1977, the Tigard
Library Board reviewed the proposed amendments to section
2.36 of the Tigard Municipal Code. Mary Slemons moved that
the Board accept the proposed amendments as written. The
motion was seconded and passed.
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July 18, 1977
MEMORANDUM
To: City Council and Budget Committee
From: City Administrator
Subject: 1977-78 Budget Adoption Information
As of Friday, July 15, 1977, the process of closing the books in the 1976-77
fiscal year has proceeded sufficiently to allow a computation of actual
General Fund monies unencumbered and available as carry over for
appropriation in 1977-78 as opposed to estimates utilized previously during
the budget adoption process. The previous estimate distributed in mid-May
and based upon April information, was $93,911.00. Actual carry over
appears to be $105,939.00 greater. This increase in available carry over
results from a combination of higher than projected revenues and implementation
of programs at lesser cost than budgeted. Additionally, the City anticipated
passage of state revenue sharing by including $50,000 in the proposed fiscal
year 1977-78 budget. Since that time, state revenue sharing was enacted
by the legislature and we have been provided an estimate of $73,500.00, or
$23,500.00 more than hoped for.
Therefore, by utilizing the actual monies available as carry over and the
state revenue sharing funds, it would appear that the budget, as approved
by the Budget Committee, can be adopted while remaining within the tax base.
While this situation is financially healthy, it is also somewhat politically
embarassing. However, Council should' recognize that at the time the cash
carry over estimate was made, there was still uncertainty regarding several
factors such as: how much each department would be able to accomplish and
therefore require for the remainder of the year; whether state revenue sharing
would actually be passed by the legislature; and whether the City would be
able to issue a second series of warrants on the Hunziker Street L.I.D. from
commercial sources. Other complicating factors which furthered the problem
of making a better projection at that time was the necessity of" utilizing
outdated information due to our archaic hand-entry bookkeeping procedures, the
fact that the change over from cash basis accounting to modified accrual
accounting serves to increase the amount of cash carry over by crediting the
still-- outstanding funds to the past fiscal year which means they are brought
forward as carry over rather than revenue in 1977-78, and limited staff time
availability to produce an 'in-depth analysis during the hectic budget
preparation period. As an example of the latter, it has taken since July 1 to
produce the actual cash carry over figure and this is with the extra assistance
of two clerical positions. This amount of time was not available during
that period when the carry over estimate was made.
Page 2
July 18, 1977 Memo
To: City Council and Budget Committee
From: City Administrator
The final point of consideration is that historically, underexpenditures have
not been a problem. Careful monitoring of accounts which were or could become
close to overexpended--- has been accomplighed without sufficient analysis
of the underexpenditure position of the City.
In summary, the City's cash position is better than anticipated during the
budget adoption process due to continuing higher than projected revenues
and underexpenditures of budget funds coupled with a conservative estimate
on the part of the finance department due to uncertainties and lack of
sufficient time to do detailed in-depth projections.
As a footnote to this report, Council should be aware that the City's
bookkeeping practices do not produce timely information upon which to base
projections. The institution of automated data processing, as provided in
the proposed 1977-78 budget, will improve the reliability and timeliness
of financial reports.