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City Council Packet - 07/18/1977 C) • J co J J TIGARD CITY COUNCIL STUDY SESSION AGENDA JULY 18, 1977, 7:30 P.M. ADMINISTRATION OFFICE TIGARD SCHOOL DISTRICT 1. ROLL CALL 2. RESOLUTION No. 77- STATING SUPPORT OF TIGARDTION OF THE OF A PROPOSEDOVET RALLECONOMIC LDEVELOPMENT COMMITTEE FOR WASHINGTON COUNTY. 3. JOINT PARK BOARD/COUNCIL DISCUSSION Re: Open Space Plan - at request of Park Board. 4. LIBRARY BOARD COMMENTS ON PROPOSED LIBRARY ORDINANCE. 5. DISCUSSION Re: Lower Bull Moutain Traffic Circulation Pattern 6. REPORT ON MR. THOMAS' REQUEST FOR STREET VACATION OR BARRICADING OF 107TH AT FAIRHAVEN. 7. STATUS REPORT Re: 1977-78 Budget. • / is 5•.. . CITY OF TIGARD STUDY/ SESSI� /ONMI7--30 �:[V('ACES JJULY1 8 9 4 9779 7 9 r7 0 30 o �, SCHOOL ADMINISTR4� 10xv ?-'.;_:i;Du N; BOARD ROOM 1 . ROLL CALL.- P:'�Y er.�.?^ lvk�6 4: Wilbur A. Bishop; Councilmen John E. W. M;aKelson9 Lynn R, Wakem; R. B. Adams, C''7d-Af` ,::f Pali.; Ben Altman; Assistant Planner; Joe i:�!gal Counsel; Richard Bolen, Planning yDirector; P, L<:!_. x, City Administrator; Doris Hatig9 City O�Laary 9 Administrative Aide. 2. RESOLUTION N^. ;' _•_." fz RESOLUTION OF THE TIGARD CITY COUNCIL STATING .+OF A PROPOSED OVERALL ECONOMIC DEVELOPMENT CCS. 1'.1-BE FOR WASHINGTON COUNTY. (a) City A.dm.:�.:�.:� :;��- --ported a group from the Washington County businrs,, . :�-: �:;::-,. : .; w-,opOsed to .form an Overall Economic Develop- ment w::s .soliciting support from Tigard. (b) Motion to s.w: L; �'W;n-ilman Cook, seconded by Councilman Wakem. ApprovYd :,y :�:c.n :�s,,:'Us 'Vot:e of Council present. 3. Park Board/C-,,1 :.-.u.`; U�r ,.�spion Ra Open Space Plan (a) Present,. 'c� :.' : �, Bim:sirlger9 Fred Cooper, Roger Zumwalt and a g r�'x�;�'-• �'�:i;."Y Tig dis^ilesion) Phil Hirl and Mary Payne. (b) PlannLng _-'.Me=ad to staff t s memo regarding revisions to propos=-A r_;,:`_: ^7mertal Design & Open Space Plan. Assistant dis- played revised map, staff removed all formally designat.=2 : park sites fromrivate p properties. Assistant P1arne::, s-a.ted the Cittyy of Tualatin had requested proposal in lud? a pedestrian/bikepath bridge across . the Tualatin River to link Cook Park and Tualatin Park. (o) Park Board present recommended Council approve plan, Lengthy d1a,-,ussion by Council, Park Board members and staff n. gat:d_g eys tsm development oharge, estimated amount to be generated., pcssibie use of B.O.R. funds to purchase park site and pending E:u:.t fil6-d ;;y Portland Metropolitan Builders Assoc. re- garding oyst-m development charge. (d) Attorney B&I.l-y adv'is6d Council of correction needed on page 3 of proposed :,=•_4L ance - item C in section 3, last line, should read Sectlun 5k3) h.-rein." (e) Assista+.t Pl rzltr :.rsquested Council direction concerning green- ways. Consensus- cf "Vanoil was to handle item at future date separately. (f) Cooper +r_.m de :K�un�il of July 30th dedication ceremony for Liberty P&,--,k at 11,00 A.M. 4. LIBRARY BOARD ON PROPOSED ORDINANCE (a) pr,o^o3sed o ,?�::x�o:7 was ar__,ro. 3 by all Library Board memos-^s present. Ccur.ow1 t::z ordin.anoe at July 25'th. meeting, 5, BULL MOUNTAIN TRAFFIC", CIRCULATION PATTERN - Discussion (a) Mray0:,. the June 29th meeting with Washington County P1am ing :rmission dealing with said area, stated any proposal that would change NPO #3 wo•,;! .. - c::.;-';L pu"Lo hearing and NPO #3 should be allowed to adaw�:� �o:.�orosad changes, Developer, stated his support of the Mayor's Coanc-i1 nor.+.=-u:"Ad to postpone further consideration of ftem until Edw_z-ds sis heard on July 29th. (b) Plarzi:Lng stated NPO #3 would consider Mayor's proposal at nz4xt me e4ing, 6. THOMAS - SINEE.� jXJ1 TION OR BARRICADING OF 107th at Fairhaven (a) Admiy,4 :-a- ,ted tax lot 5501 , north of Thomas's property, Seamed V:, 1.avt no document allowing legal access to property - ::�ti-,er properties affected by the proposed vacation have legal ~zss from 107th off of Park Street. Admyrist::,&' :: ::-;;oommended, in the interim, that the City curb opening a., '107th and Fairhaven, Counr;il concurred, 7. WERNER VS CITY OF TIGARD - Status Report (a) Legal advised datedand decisioncase shouldbeen be madeed in court of within two weeks. 8. 1977-78 BUDGET - Status Report (a) Mayor 1,:.ovll ded, Council with proposed resolution regarding budget- ing and er snditures of unencumbered revenues and cash carry- overs i-� exa`ss of amounts anticipated in preparation of tax levy proposal, (b) General d.i.sc-passion. by Council and Administrator regarding process of a:.••r Jv1ng at an estimated cash carry-over, prioritization of tim,, rcopti= of budget and adoption of supplemental budget. Legal was instructed to prepare a final version for the nex✓ L-:,-u:!j^ii meeting. l�A.CiL' 2 STIr2 SESSIOIN Ma%1%JT S 7/18/77 o (a) Co"ar:":i. sta-Ff ,"o set up meeting date with s3hool admLn- ist� W sat- F: :riall to discuss possiblilit-y of jointly 'buildi-1_g a c. 10, ADJOURNMENT 0^CO 'P.M, ATTEST- A" Boor ey -- gaud i yor - W y o' �.gaW PAGE 3 e STUDY SESSION MINUTES 7/18/77 v July 14, 1977 MEMORANDUM To: City Council From: Planning Department Subject: Revisions to the proposed Environmental Design and Open Space Plan Based on testimony received at public hearings, discussion at Council Study Session and the June Park Board Meeting, the following revisions to the proposed Environmental Design and Open Space Plan are recommended by the Planning staff. Each revision is underlined and should be inserted in the preliminary .draft as indicated below. Policy 7, middle of page 13. Retain the• 100 year flood plain of Fanno Creek, its tributaries and the Tualatin River as an open preserve (Greenway). The Greenway shall be established as the backbone of the open space network and when a direct public benefit can be derived, i.e, when adjacent residential development the Greenway should be developed for passive recreation and pedestrian/ bike travel. Policy 10, top of page 15. To preserve the community's hisotyr, an index of historic sites shall be developed and made available to the general public; a program shall be developed to acquire and/or restore, a number of historic structures (through public and/or private effort) identified as significant. The City should also consider the development of or preferably the renovation of a historic structure as an historic museum or cultural center, meeting hall complex, (i.e. Durham School) Paragraph 3, bottom of page 17. - First sentence to read - In the process of planning for a park and recreation system it is necessary to classify the individual components (neighborhood park, greenway, etc.) which will or could comprise the park system. Policy 13, bottom of page 17. Park classifications and standards shall be adopted and a program developed for the acquisition and development of a park and open space system capable of ensuring an adequate supply of usable open space and recreational facilities directly related to the specific needs of the local residents. First paragraph, top of page 18 of revised Park and Recreation section. The following standards and policies are intended as guides for the development bf a park system which reacts to development as it occurs and is responsive to the varied recreational needs of the Citv's residents, However, specific needs and desires differ from neighborhood to neighborhood. In addition, the needs of future residents cannot be accurately projected. For these reasons, the park development districts (page ) were established. Page 2 Planning Staff Memo July 14, 1977 Following the second paragraph at the top of page 18 the park system classifications and standards are to be inserted. Section G of policy 14, middle of page 19 - revised park section is to be stricken completely thereby changing section 14H to section 14G. Policy 15, middle of page 19. New developments shall be responsible for funding their share of new parks, based on . an established acreage standard. The City shall, nowever, seek additional funds through public sources such as spec}al levies andrg ants. First paragraph, top of page 21, revised park section. One of the most important factors to a successful park system is safe and convenient access to the various park sites. The City currently has a Pedestrian/Bikepath Plan (adopted in 1974) but path construction has been slow and seriously underfunded. This Plan reemphasizes the need for the paths and recommends the system be provided in the following manner. Following policy 22, bottom of page 21. In addition, it is recommended that a pathway and bridge be constructed allowing the linkage of Cook Park to Tualatin Park in the City of Tualatin. This would conform to the parks plan prepared by the City of Tualatin. It would also increase the potential for state and/or federal funding of such a project. The last paragraph, bottom of page 22, revised implementation section. Greenway/Pathway System In addition to tranditional park land, this plan continues to support the greenway concept as a means of providing open space and protecting the natural drainage system. It establishes the greenway as the hub of the open space system The greenway was originally proposed in the 1971 Community Plan, which established Fanno Creek and its major tributaries as a source of linear open space It also proposed that the greenway system serve as a route for pedestrian/bicycle travel. In 1974 the City adopted the Pedestrian Bicycle Path Plan The plan specified which portions of the greenway should function as actual pathways. The 1974 plan calls for paths along: 1. The entire length of Fanno Creek, within the plan area 2. Summer Creek from Tiedeman to SW 135th 3 The watercourse that flows from Bull Mountain through Jack Park to Summer Creek 4 The watercourse that flows through the Genesis, Pathfinder area to SW Walnut Street, Page 3 Planning Staff Memo July 14, 1977 First paragraph, top of page 23, revised implementation section. Retaining the natural drainage system in its natural state will save the public many times the cost of a piped drainage system. At the same time, the areas listed above, as pathways, provide excellent opportunity for passive recreation and pedestrian/bike travel Because this system will benefit all local residential properties, financing of its acquisition and development should come from all residential properties in the Plan Area. Second paragraph, middle of page 23, revised implementation section. Each new residential development should therefore, share in maintaining the existing natural drainage system and also the responsibility to provide public access to and throug 'the areas indicated as pathways However, not every developable parcel contains flood plain property and for this reason seeking Greenway dedication from only those properties adjacent to a water course would not be reasonable. This plan therefore, sets out a system whereby all land development would share in the financial responsibil of protecting the natural drainage system. ity Fair share formula, bottom of page 23, revised implementation section. A = P/D (A) = Fair Share Assessment (D) = Total Acres of Buildable Residential Land (See Technical Report) (P) = Total Cost of -Proposed Greenway Path System (See Technical Report) Section 2, bottom of page 24, revised implementation section. 2. Identify a specific (most desirable) park site. Each site sized according to the standards set in the Plan. The location of each site will be determined by development Patterns and the desires of the residents within the s ecific Park district. Section 4, middle of page 25, revised implementation section. 4. Administrative provedures will be established to ensure collection of the system development char a at the time of issuance of eachh buildin _ Permit for a dwelling unit/s, and that no unsatisfactory land is accepted, through dedication, in lieu of the fee. - Section 5, middle of page 25, revised implementation section. 5. Arrangements should be made with the County for the collection of the system develo ment charge in the unin------ated portions of the Plan area. 1 i ROM Sg ._ Page 4 Planning Staff Memo A July 14, 1977 R € For the most part the revisions reflected above are the result of removing any formal designations of future park sites. from specific properties. This is the most substantial change made to the original document. It does not, however, y change the intent or reduce the workability of the Plan. The major implementing measures- remain•.intact; ;..:In fact, the result of removing the site designation will be increased flexibility, and reduced administrative red tape. One other significant change made which, is reflected in the enclosed draft ordinance, is a reduction in the actual system development charge. Upon request of the Council, the charges listed in the draft ordinance are approximately one third of the figures derived from the system development formula in the plan text. The only effect this will have on the plan is to reduce the amount of revenue available for park acquisition and development. i MEMORANDUM July 18, 1977 TO: Tigard City Council FROM: Tigard Library Board SUBJECT: Proposed amendments to Section 2.36, Municipal Code At its regular meeting on July 12, 1977, the Tigard Library Board reviewed the proposed amendments to section 2.36 of the Tigard Municipal Code. Mary Slemons moved that the Board accept the proposed amendments as written. The motion was seconded and passed. i i July 18, 1977 MEMORANDUM To: City Council and Budget Committee From: City Administrator Subject: 1977-78 Budget Adoption Information As of Friday, July 15, 1977, the process of closing the books in the 1976-77 fiscal year has proceeded sufficiently to allow a computation of actual General Fund monies unencumbered and available as carry over for appropriation in 1977-78 as opposed to estimates utilized previously during the budget adoption process. The previous estimate distributed in mid-May and based upon April information, was $93,911.00. Actual carry over appears to be $105,939.00 greater. This increase in available carry over results from a combination of higher than projected revenues and implementation of programs at lesser cost than budgeted. Additionally, the City anticipated passage of state revenue sharing by including $50,000 in the proposed fiscal year 1977-78 budget. Since that time, state revenue sharing was enacted by the legislature and we have been provided an estimate of $73,500.00, or $23,500.00 more than hoped for. Therefore, by utilizing the actual monies available as carry over and the state revenue sharing funds, it would appear that the budget, as approved by the Budget Committee, can be adopted while remaining within the tax base. While this situation is financially healthy, it is also somewhat politically embarassing. However, Council should' recognize that at the time the cash carry over estimate was made, there was still uncertainty regarding several factors such as: how much each department would be able to accomplish and therefore require for the remainder of the year; whether state revenue sharing would actually be passed by the legislature; and whether the City would be able to issue a second series of warrants on the Hunziker Street L.I.D. from commercial sources. Other complicating factors which furthered the problem of making a better projection at that time was the necessity of" utilizing outdated information due to our archaic hand-entry bookkeeping procedures, the fact that the change over from cash basis accounting to modified accrual accounting serves to increase the amount of cash carry over by crediting the still-- outstanding funds to the past fiscal year which means they are brought forward as carry over rather than revenue in 1977-78, and limited staff time availability to produce an 'in-depth analysis during the hectic budget preparation period. As an example of the latter, it has taken since July 1 to produce the actual cash carry over figure and this is with the extra assistance of two clerical positions. This amount of time was not available during that period when the carry over estimate was made. Page 2 July 18, 1977 Memo To: City Council and Budget Committee From: City Administrator The final point of consideration is that historically, underexpenditures have not been a problem. Careful monitoring of accounts which were or could become close to overexpended--- has been accomplighed without sufficient analysis of the underexpenditure position of the City. In summary, the City's cash position is better than anticipated during the budget adoption process due to continuing higher than projected revenues and underexpenditures of budget funds coupled with a conservative estimate on the part of the finance department due to uncertainties and lack of sufficient time to do detailed in-depth projections. As a footnote to this report, Council should be aware that the City's bookkeeping practices do not produce timely information upon which to base projections. The institution of automated data processing, as provided in the proposed 1977-78 budget, will improve the reliability and timeliness of financial reports.