City Council Packet - 09/20/1976 TIGARD CITY COUNCIL
STUDY SESSION
September 20, 1976
FOWLER JUNIOR HIGH SCHOOL
LECTURE ROOM
agenda:
1. CALL TO ORDER
2. ROLL CALL - U
3. DISCUSSION - Appeal of decision re: PGE Franchise
4. DISCUSSION - Criminal Justice Planning Grant
5. DISCUSSION - School Safety Program Proposal
6. DEVELOPMENT STANDARDS - City Policy
7. E.D.A. GRANT APPLICATION - Financial Resources Needs
S. STATUS - Tigard Lumber Conditional Use Status
9. OTHER
10. ADJOURNMENT
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TIGARD CITY COUNCIL
STUDY:.SESSION MINUTES
SEPTEMBER 20, 1976, 7:30 P.M.
FOWLER JUNIOR HIGH SCHOOL
LECTURE ROOM
1. CALL TO ORDER
2. ROLL CALL: Presenit Mayor Wilbur A. Bishop; Councilmen John E. Cook,
Robert C. Moore, Lynn R. Wakem; R. B. Adams, Chief of Police;
J. D. Bailey, Legal Counsel; Richard Bolen, Planning Director; Theron
Martin, Public Works Director; Bruce P. Clark, City Administrator;
Arline O'Leary, Administrative Aide.
3. P.G.E. - APPEAL OF DECISION
(a) Legal Counsel stated that he felt the case was worth appealing.
(b) Discussion by Council, staff and Legal Counsel followed with regards
to what cost would be incurred in the process of appealing the decision.
Legal Counsel estimated the cost would be between $500 and $1,000.
(c) Council directed City Administrator to contact Mr. Shattuck of P.G.E. to
discuss the possibility of a compromise. Council requested status
report on matter for September 27th meeting.
(d) Council directed Gegal:,Counsel_,to:.file an, appeal .so that .if .the City
can not reach a compromise with P.G.F. they can appeal the decision
without delay.
4. CRIMINAL JUSTICE PLANNING GRANT
(a) Police Chief recommended Council's approval to participate in the
program. Chief further stated there would be no cost to the City this
fiscal year because monies previously paid would cover the local share costs.
(b) Discussion by Council and staff followed.
(c) Motion to authorize Police Department to particpate; Councilman Cook,
seconded by Councilman Wakem.
Approved by unanimous vote of Council present.
5. SCHOOL SAFETY PROGRAM PROPOSAL
(a) Police Chief explained program is provided by American Youth Publishers,
Salem, to elementary and junior high students. Chief further stated
program had been received favorably in other communities. Chief also pointed
out students get subscription through the Police Department with cost
{ covered by participating local merchants.
` (b) Discussion by Council and staff followed.
(c) Motion by Councilman Wakem, seconded by Councilman Moore to conditionally
endorse program and to direct Chief of Police to present to Chamber of
Commerce to determine if they desire to participate.
Approved by unanimous vote of Council present.
6. DEVELOPMENT STANDARDS
(a) Legal Counsel stated he had prepared an ordinance and a resolution dealing
with dedication of land and requested consideration at a later date to allow
for review by Planning Director and Council.
(b) Council concurred to review and reschedule matter for discussion at
study session October 4, 1976.
7. E.D.A. GRANT APPLICATIONS STATUS
(1) Proposed E.D.A. Application - Street Resurfacing
(a) City Administrator recommended Council consider dropping
the proposed application for funds to cover street resurfacing based
:onu approval of funding of project was not as likely as approval of
application for funding civic center.
(b) Discussion followed by Council and staff.
(c) Concensus of Council was to not apply for E.D.A. funds for
street resurfacing project.
City Resurfacing Program covered in item 8.
(2) Proposed E.D.A. Application - Civic Center
(a) City Administrator reported he had met with Architect Tom
Whittaker to review E.D.A. application requirements to ascertain what
additional services will be needed and the cost. City Administrator
estimated additional cost would be between $6,100 and $6,500 and recommended
Council authorize the transfer of an additional $6,500 from the contingency
fund to cover services.
(b) Discussion followed by Council and staff. Concensus of Council was
to continue the preparation -of plans for Civic Center application
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or E.D.A. Funds.
(c) Motion by Councilman Cook, seconded by Councilman Moore to authorize
transfer an additional $6,500 from the contingency fund and to direct
staff to prepare resolution transferring a total of $8,500 to be pre-
sented for adoption at September 27th regular meeting.
Approved by unanimous vote of Council present.
(3) Proposed E.D.A. Application - Unified Sewers&e Agency
. (a) City Administrator stated he had nothing to report at that time.
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8. CITY STREET RESURFACING PROJECT
(a) Public Works Director recommended Council amend "Specifications for
A.C. Overlay of Existing Streets"as follows:
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(1) Deletion of the following "The City will provide: a street sweeper and
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tet` PAGE 2 - COUNCIL NSNUTES - SEPTEMBER 20, 1976
operator for street cleaning and also will provide flagmen for traffic
control".
{ Insert the following: "A City street sweeper and operator may be avail-
able, provided adequate notice is given, to assist in cleaning and
preparation of the street surface.
(2) Add a paragraph entitled "Liquidated Damages: Liquidated Damages
shall be assessed at the rate of One Hundred Dollars ($100.00)
per day as provided, under Section 8.07 of reference "A" for each
and every calendar day that completion of said work is delayed beyond the
prescribed completion date."
(3) Add a paragraph entitled "Inspection Reimbursement: If the contractor
shall work in excess of eight hours in any one day, or forty hours
in any one week the City shall be reimbursed for actual construction
inspection costs at the rate of time and one half for all overtime in
excess of eight hours per day and for work performed on Saturday and
on any legal holiday specified in O.R.S. 187.010.
(b) Motion by Councilman Moore, seconded by Councilman Cook to approve amendment
of specifications as recommended by staff and to authorize advertisement for
bids and set the bid opening for October 7, 1976, 3:00 P.M. at City Hall.
(c) Discussion by Council and staff followed.
Approved by unanimous vote of Council present.
9. TIGARD LUMBER COMPANY - STATUS REPORT
(a) City Administrator reported he had referred the matter to Legal Counsel to
attempt to bring the property in question into compliance.
10. OTHER:
(a) Mayor Bishop distributed memo to Council and staff stating he had
received "several complaints from neighbors of the Walmar Acres project
with regards to 10 foot high galvanized pipes jutting through first and
second story roofs of the 4 plexes along 124th." (corner of 124th and Walnut)
Planning Director reviewed history of development. Planning Director
stated the pipes would be painted the same color as the structure when
completed.
Discussion followed by Council, staff and Legal Counsel with no action
resultant therefrom.
(b) City Administrator distributed copy of memo from Ben Altman,
Planner, to the Park and Recreation Board concerning Park and Open Space
Planning Program for Council's information.
Councilman Wakem commended the staff for their excellent work.
(c) City Administrator advised Council that the Design Review Board had
approved Payless site plan without staff's recommended condition that Payless
participate in the development of the "Liberty Park" site.
Planning Director stated staff's recommendation was participation by Payless
of a minimal level of 25c per square foot.
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PAGE 3 - COUNCIL MINUTES - SEPTEMBER 20, 1976
Discussion by Council, staff and Legal Counsel followed.
Legal Counsel recommended staff contact Payless and ask for their
cooperation in sharing expense of development of park site.
Concensus of Council was to direct staff to meet with Mr. Hank Hummel t,
+" Payless representative, to discuss voluntary assistance with the project.
Council further directed staff to listen to tapes involving request when
originally brought to Council.
(d) City Administrator reported the Chamber of Commerce Public Affairs
Committee had requested the completion of the Durham Road Pathway
and by Summerfield Developer.
City Administrator stated he had previously requested status report from
developer and was informed they were waiting to complete the pathway until
a sewer project was completed. City Administrator pointed out the pathway
has been uncompleted for close to 2 years.
Motion by Councilman Wakem, seconded by Councilman Moore to direct staff
to communicate with developer that Council requests completion of pathway
and until such time pathway is completed the status of the pathway will
be considered when any further request for development approvals are
sought from the City.
Approved by unanimous vote of Council present.
(e) City Administrator advised Council the Greyhound CU approval by the
Planning Commission was being appealed and would be on the September 27th
agenda for setting a public hearing date.
(f) City Administrator sep6rtddC.h-enh6d received a request from Summerfield
Hr Civic Association requesting the legalization of using golf carts on public
streets in Summerfield.
Discussion by Council and staff followed.
Council concurred to direct Legal Counsel to prepare ordinance allowing
such use.
(g) City Administrator advised Council he planned to attend the I.C.M.A.
Conference in Toronto and also requested up to 5 days vacation. He would
be leaving September 26th, and returning go.later'.thau October 11th.
(h) Councilman Cook inquired about status of street striping on Hunziker Street.
11. ADJOURNMENT - 10:00 P.M.
Pro Tem City Recorder
. ; ATTEST:
Mayor
PAGE 4 COUNCIL MINUTES - SEPTEMBER 20, 1976