City Council Packet - 03/01/1976 1
TIGARD CITY COUNCIL
j STUDY SESSION AGENDA
MARCH 1, 1976, 7:30 P.M.
FOWLER JUNIOR HIGH SCHOOL
j LECTURE ROOM
1. REPORT ON TOWNE & COUNTRY DAYS PROGRESS
2. NPO #3 MINUTES - Response to Council adopted plan
(Held over from 2-23-76 Council meeting)
3. APPRAISAL PROPOSALS
4. CITY LIMITS IDENTIFICATION PROPOSAL -
5. DISCUSSION - Procedures for Filling 'Council Vacancy
6. B.O.R. APPLICATIONS - Discussion
7. DISCUSSION - Hunziker Railroad Crossing
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8. COMMUNICATION - From Alan Popp
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9. OTHER
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`PICARD CITY COUNCIL
s'rumy SESSION
MARCH 1, 1976, 7=30 P.M.
FOWLER JUNIOR HIGH SCHOOL
LECTURE ROODS
1. ROLL CALL= Prosent; Dlayor Wilbur f�, B�shop; Counc:ilrr.,6n .John E. C:oo Alan
Mickelson, Robert C. Mooref Russel Austin, Bulldlrg 01[icial; Joe
Bailey, T,egA� QoUr;selj Dick Bolen, Planning Director; Bruce P.
Clark, City Admipjstra�pr; Doris Hartig, City Recorder.
MINUTES ARE TRANSCRIBgp IN njE OPER OF DISCUSSION BY COUNCIL.
2. REPORT ON TOWN AND COUNT4Y QAYS PROGRESS
(a) Mayor Bishop stated the Town and Country Days Committee ttiou?.d he
ready to present a pro;ress report at the Council's regular meseting
March 6th.
3. NPO #3 - Resppnpe to CQu}3gi1 adopted plpn (held over from 2-23-76 Council
moet4pg)
(q) NPO X13 minutan of 00ir VAbrunry Sj 1976 meeting were discussed by
Council and stAif,
Planning Director 4xplainad the NPO 03 was requesting Council to
gmend the plan in twQ Araaq 1) to be ,amended to read the
residential areas abuttin . C-3 zoned areas on Paci—ffc- Highway
be rotad a Ai satin c o arrns"�of Bufferin from noise' and-�
v 's s of tion` c v.� u d o p6ar in the commercial develo menta;
Arid Pot cy 74 not A ete 6pec iiia right-of-way and pavement
width requirements, NFO 03 members urge Council to amend plan to
include st4nd4rds prgppsed by the NPQ,
Council requested NPO 03 be made aware of the existing City Noise
Ordin4nes and also $tate DER re$414tions. ,
Discussipn enpupd on how tha*e. proposed Plan amendments should be
properly processed.
Council coneyrred NPO #3 np*ded direction oa hok :o procNed azd
requested Legal Counsel and Planning Director rrect and estahlSsh
procedure for treadling this and similar requests.
4. PETITION SUBMISSIQN REGARDING WOOKAKE PROPERTY - Motorr_ycti.st noi.«_
and tre passing.
(a) City Administrator handed out cop:iea of a letter from Edwards
Industries, Ipe. (owner of Woodlake property) and a "Peti.t9on For
Relief" signed by 106 residents of Derry Deli Court area. R.ith .
documento registered coMplaipts of motorcycle noise and cyclists
trespassing.
_ Present to testifyi Mr, & Hr$, Chapman
>K�', �pt►wartz
>Kr3 j "alverson
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(61 City Adiaiuistrat•.c,r stal:eid tihc. L'nlict� hepars.r;e :+: ti;to 1-den
step ui, enfarceci;e„n t: 4''f:iOrr.y against the trcl,as
cyclists, [., further swted a1.1 the nt lglibn-nc 'cc! =:c1
` wariied anti td-iusly dlscontlnued to use the t
are;t •iit:~felt. "cm.L
area" c;yclis is aaere still using the proper ty. it. :.as r,o'L!:.! :.i:ia t :ii t
would take spnie time before total non-use• would occur: dui, to fit,
nature of the state trespass laws.
Mr. ScnwarG7. stated he felt police were not. always rusporl(licig as peomptly
as possible.
Mr. Chapman suggested the area be developed for residei:t. cyclists use,
to be used at sPecific times, with muffled cycles tc, cat do,,,n noise.
He further stated it could be an asset to the: neighhorhuod, if develuped,
4ud could be "policed” by the area cyclist in order to kc:rp out cyclists
from other areas,
Mrs. Halverson said ahe felt the cyclists were not only a problem on
the Woodlake proper Gy, but th4 surrounding area as well with young,
unlicensed cyclists MOP& the streets,
Counpt1man Mtckelspn 9tAtad the Council should take positive stet+s to
protect the residents of the area,
Legal Counsel pointed out the County has a noise ordinance Uiat
prosecutes not only the violator but the property owner who authorizes
use of property.
City Administrator atatad he felt the problem was now in hand but would
take pome time to be completely under control and also encouraged residents
to continue to tial the Police Department when cyclists appeared on
property,
Mayor Bishop stated he would be glad to work with the Council in an attempt
to develop a fueil.ity for Cyclists oc{tside residential areas. tie further
stated his intention to '!personally stay on top of it".
5. APPRAISAL PROPOSALS
(a) City Adminisggtor called CouuGilss attenti.ou tc, slte.ut sho i-n ,
differences between Tait Appraisal Company and Mr. Keys prupoo-al.s. ii,.
stated the main difference in proposals was Tait wotild aper i 5e unt c111y
buildings but equipmgnt and contents, which Mr. Ivey: ce;,ttld nor.
Council and staff dicus;ed the CityPs capahili.t} of pay;.n; for prt:,:c.� d
Appraisal and the peed for the appraisal at this 1A,,,e. Cnunci!tc.au
Mickelson stated he did not feel the City could of F,,rd the. P.Ap,.ridi 1.11
in this budget year,
(b) :4otion to award appraisal to Mr. Keys: Councilman Mooce, secunjN by
Councilman Cook.
Motion passed by 3 to 1 majority, Councilman Mtckel Oa vutili;, '4A"
6. CITY LIMITS IDRNTIFICATIQN PROPOSAL
(a) City Administrator verogmend¢d Council approval of project propcsc by
Johp Hagman, 4uginsarin$ Depar"rit, and stated the project would cos t
PAG$ 2 COUNCIL MINUTES MAIIG'H 1� .976
�il:pl'U'ral.ldl' l\' $'20 for prairlL. 'und tak . luo CfU�)!. •`i a.:. :t(�prdXliABiis
to twL Weeks to c.olilplete.
Council aPproved the hrolact.
T, I):LSCUSSION REGARDING P12.0C"DUR.E FOR FILLING COONCI.h
(a) Council discussed honoring Ralph Barlchur.sL roe ser,%i.cr Lila
Council and requested a resolution of appreciation he pre:parect.
(b) Legal Counsel stated his findingjs in filling the vacant}: and poi.ntect
out Council does not appoint. a Teplacement until the actual vacancy
occurs, therefore Councilman Bgrkhurst would not have a votes;.
City Administrator reported only two people had expressed interest
in the position as of March 1, And requested the position be ftltod
as soon as possible.
Mayor Bishop requested additionat coverage on vacancy to be in the
papers.
Councilman Mickelson apked that the deadline for applicant consideration
be April 12, 1976 - Council concurred.
d. B.O.R. APPLICATIONS - Discussion
(a) City Administrator repgrte4 March 17, 1976 was the deadline for
applying for project funds.
Discussion followed and Council, requested two $5,000 applications be
submitted, matching funds to be part of a bond election and if matching
funds were not approved applications he withdrawn by June 1, 1976.
9. DISCUSSION REGARDING HUNZIKER RAILROAD CROSSING
(a) Jos Bailey, Legal Counsel, requosted more time to study alternatives and
stated he would be ready to report on the matter at the March 9th
meeting.
10. DISCUSSION REGARDING COMMUNICATION FROM ALLAN POPP
(a) City Administrator stated Allan Popp requested Cr,uncii to :recogni.zo
Clarence Nicoli's eleven years of service on the Planning Co-mr,LiElcnl.
Discussion followed and Council concluded ii� was their pol ,;% to
recognize service, by resolution, only when resignation or tet•,,;
expiration occurred. Council recomm6nded Planning `:3ncnis=i.ort to ptal:
special recognition of Mr. Nicolits service.
11. OTHER:
A. CITY LIBRARY REMODELING
( 1. City Administrator su4gepted Council view the remodeling of tt.a
Library. He pointed opt tYe Jaycee project involving 1,200 squar•_
aeQt was half complete pn¢ with only 600 square. Feet remainin; to
be remodeled.
PAGE 3 - COUNCIL MINUTES MARCH 1, 1976
i Ly Admin io.I ',a to'f -i ta W d JOV Heat
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t.0 thC-. 6 1' 'S It
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ookifi g 30 t: "I<.
work na,�.ded.
PLANN"ING CQV11,SS1ON
1. City Administrator reported resignatiort of Oanj,-A. S1,1-1—l' c atld
asked the selection committee to meet, a.-., soon as possibie.
C. Mayor Bishop suggested a charter amendment whereby a Cnuccil vacanc,,,
filled by temporary 'appointment Until the next general election. At the
general election the balance of the term would be fl I 1pd by chnice of the
voting public. The Mayoj also proposed Legal Counsel prtpare the amendment.
f6r , Council consideration to be submitted at the next election. Council
-oncurred in the request to have a proposal drafted.
D. D.E.Q.
1. Mayor Bishop read lftttev from P.E,Q• which notified Council and
staff of hearing on the tasting program for "motor vehicle
emmission" to be held to Portland, March 22nd with the location
to be announced.
12. Council study session adjourned at 10;05 P.M. and went into executive session
at 10:10 P.M.
Executive session was called under P.R.S, 192,660.2 subsection 4, for
authority of persons designated to carry 9n labor negotiations.
City Administrator reported on counter proppoal received from AFSCME and
requested Council consideration, dopnei; provided City Administrator with
further guidelines.
Meeting adjourned 10:40 P.M.
tfl ecorder
ATTEST-
Mayor
PAGE 4 - COUNCIL MINUTES MARCH 1, 1976
MINUTES
N.P.O. f#3
February 5, 1976
GTE Conference Room
Main St. , Tigard, Oregon
1. CALL TO ORDER: Meeting was called to order by Chairman Kluempke
at 7:45 p.m.
2. ROLL CALL: Present: Berquist, Haldorson, LZ�ebroff, Quimby, Raetz,
Rosenquist, Scheckla, Lesperance, Jan McCoy;
staff member Bolen
Absent: Kathy McCoy
3. DISCUSSION OF METHODS FOR PROVIDING NPO 14EMBERS NOTICE OF ITEMS
COMING BEFORE THE PLANNING COMMISSION AND CITY COUNCIL WHICH MAY
CONCERN THEM.
A. Bolen explained that when the City Council passed a reso-
lution in December forming the official NPO structure, they
chose to send notice of upcoming zoning and subdivision items
to the chairmen of the NPO's only, due to the financial in-
ability to send notices to all NPO members on a continuing
basis.
B. The NPO members concurred that the actual notice be sent -to
the NPO chairmen and that staff approach the Tigard Times
and Community Press to determine if they would be wtilin
to print the upcoming City Council and Planning Cormnission
agendas in each prior -to each meeting. Later the issue was
raised as to whether or not Design Review Board agendas
should also be provided and Bolen said he would attempt to
provide this in the paper if possible.
4. NPO DISCUSSION OF FINDINGS OF FACT SUBMITTED TO THEM BY 'I'HE CITY
COUNCIL SPECIFYING THE COUNCIL'S REASONS FOR CERTAIN CHANGES MADE
IN THE NPO #3 LAND USE PLAN TEXT AND MAP.
A. Bolen read the first Council finding covering the arca of
why the Council chose not to provide for changing the zone
on the portion of Pacific Highway planned for commercial-
professional use, from C-3 to C-P.
1. Mgebroff moved that the NPO ;#3 Plan be amended to read,
the residential areas abutting the C-3 zoned areas on
Pacific Hwy. be protected by satisfactory forms of
buffering from noise and visual pollution which would
occur in the commercial developments. As a standard
for tolerable levels of noise entering the residential
area, it was suggested that DEQ be approached for per-
formance standards.
2. At the request of the chairman, the NPO members voted
to see how many were still in favor of their originally
( submitted plan. The vote was 9 in favor and one no.
page 2
NPO #3 Minutes
February 5, 1976
The dissenting member was Mrs. Scheckla who stated
her reasons for voting no as being the amount of C-3
zoned property planned to front onto S111 Gaarde St. by
this original NPO Plan.
3. The members then voted on the motion of M-ebroff and
the outcome was unanimous.
B. Discussion of realigning the Gaarde-Pacific Hwy. Intersection
1. The chairman called for a vote to determine ho:y many
members were still in support of -the original NPO plan_.
The vote was 9-1 with Mrs. Scheckla voting no.
2. The members discussed this matter and finally resolved
that the issue had been thoroughly examined in the
course of the public hearings and no further actions
which could be taken by the NPO which would be likely
to be productive in this matter.
C. Rewording of Policy #24
1. Mgebroff said that he didn't agree with changing policy
24 to delete the specific street right-of-way and pave-
ment width requirements being called for by -t-he NPO
and replacing this with -the wording that a two lane
facility with restricted parking be provided. lie said
that he felt there was a greater risk of an undesirable
street being constructed then if -the plan contained
specific standards. lie continued by saying that he
felt generalities as were now in the plan amended by
Council were unenforceable and when it is possible to
cite specific standards that the plan should contain
such. He then made a motion that -the Council be urged
to reconsider this matter and the plan be amended to
include the standards proposed by the NPO. The NPO
r voted on this motion and it passed unanimously.
D. Inclusion of the off-ramp in the Canterbury Shopping Center
1. NPO unanimously agreed that this off-ramp should be
included in the plan and stated that this was a correction
of an oversight on their part.
E. Wording which states the undesirability of extending Murray
Blvd. to Gaarde St.
1. The NPO concurred with the wording added by Council
which states the undesirability of extending Murray
to Gaarde and stated that this was in their original
plan, but the added wording emphasizes the point.
page 3
NPO #3 Minutes
February 5, 1976
F. Amended wording on page 25 of Plan Text which more clearly
delineates the effect of the designated greenway areas upon
private property owners.
1. The NPO agreed with this wording in that they found it
more clearly states -the plan's intentions relative to
greenway areas.
G. Rewording on page 25 and deletion of policy no. 26.
1. The NPO concurred with this rewording and said that
it was their intention to emphasize the need for
pedestrian/bicycle paths and the wording chosen by
Council further emphasizes this point and is in
agreement with their submitted plan text.
H. Rewording on page 26, policy 28, which discusses the desir-
ability of retaining certain farm and wooded areas for as
long as possible.
1. The NPO agreed with the addition of -this wording and
said that it concurs with one of their major objectives,
which is to maintain the open and natural residential
setting.
I. Discussion of CU 9-76 (Gilbertson) to allow a .lawn mower
and chain saw shop at the present site of Tracy's Ceramics
and to include outdoor display of articles.
1. The NPO expressed their desire that the Comprehensive
Plan designation for this property of commercial-pro-
fessional be recognized, but also stated that they saw
certain mitigating factors which possibly preclude the
property being used for its planned use at this point
in time. These factors are:
a) the lack of present public sewer and the reported
limitations of the existing subsurface disposal
system.
b) the existing improvements on the site which avail
themselves to the proposed use
c) the lack of sewer facilities precludes the adjacent
properties from being developed according to the
commercial-professional plan designation; the
proposed use would therefore create land use con-
flicts at this time.
2. Based upon their findings, the NPO then concurred that the
L:
page 4
NPO #3 Minutes
February 5, 1976
�....` property owners are justified to some use of the existing
improvements on the site and if it is not possible to use
them, according to the plan at this point in time, then
some interim use may be permissable. Therefore, they
directed staff to suggest to the Planning Commission that
if, following their public hearing they are able to find
this use acceptable, both in terms of the adopted plan
and surrounding land use, that restrictions as to noise,
which would eminate from the site, potential traffic
conflicts at driveways onto Pacific Hiry. and a time limit
to provide for a phasing out of the use towards the uses
- proposed by the Comprehensive Plan be considered. The
major concern for noise was in regard to the testing of
chainsaws, the noise from which members found to be very
objectionable and would impact the residential area to the
north.
J. Coordination of NPO Plan with Washington County
1. The NPO directed staff to draft a letter to the county
planning dept. requesting -that their plan be adopted for
the areas outside the NPO boundaries and to be signed by
the NPO chairman.
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RALPH E. KEYS
Consulting Engineer
Route 4, Box 2 1OB9
Hillsboro, Oregoh 97123.
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February 20, 1976
Mr•. Bruce Clark, City Administrator,
City of Tigard,
12420 S.W. Maim Street,
Tigard, Oregon,
Subject: Buildings and Contents Appraisals.
Dear- Mr. Claris:
In response to your request for cost figure for appraising the
City owned property I am making the following proposal:
BUILDINGS: A personal inspection and measurement- will be made
of each building and worts-sheets prepared with "In place" costa
for each categorized unit of construction, which will become
a part of the report. The basis for these cost figures will be
from the "Marshall Valuation Service" and the "R. S. Means Co."
Construction Cost Manuals, which are up to date and Nationally
recognized references.
CONTENTS: I indicate& to you, during our meeting, that I could
not make contents i.nventoriea but would assist your staff in
pricing your current inventory lists, which are apparently
adequate except for pricing.
A re-capitulation sheet will be prepared listing the Replace-
ment - Insurable values of the buildings and contents.
To summarise: I calculate that six (6) working days would be
required to complete this project and my te=3 would be as
follows:
1. An Engineering Fee of 5500.00 for the completed job.
2. Expenses to be as follows:
a. Auto travel expense at .15 per mile.
b. All Zerox or map reproduction work to be done by your
office or if equipment is not available, actual cost,
by voucher, will be submitted.
3. Payment to be made as follows:
a. Expenses to be paid upon job completion.
b. Appraisal work to be paid after September 19 1976.
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Ii these terms are acceptable to the City Council, kindly
s signify your acceptance by signing in the lower left corner
and return the original to me,
If accepted, work will start the week of March 1, 1976.
It is most important that these appraisals be maintained for
both your insurance coverage- as wel]i as your annual audits
of city property. I recommend that the appraisal be brought
{ up to date each year by projecting the last cost figures to
current values and either adding or subtracting for any
building or contents additions or deletions, This can easily
be done by a quick personal inspection and use of the pro—
jection cost form 1 left with you during my visit.
The cost of this annual service would not be more than $100.00.
VW11E,
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