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City Council Packet - 04/05/1976 ,�- TIGARD CITY COUNCIL STUDY SESSION APRIL 5, 1976, 7:30 P.M. FOWLER JUNIOR HIGH SCHOOL LECTURE ROOM AGENDA: 1. DISCUSSION - City Councilman Appointment. 2. LEAGUE OF OREGON CITIES request for Amicus Curiae status from Tigard on appeal of P.E.R.S. decision. 3. HUNZIKER STREET RAILROAD SIGNALS. 4. STATUS OF MAIN STREET PLANTING. 5. OTHER: (a) Communication regarding Tax Base - Kenneth R. Moore (b) Communication from City of Coos Bay (c) Communication regarding Heckman Auto Accident (d) Communication from Tri-County Local Government Commission (e) Communication from Comprehensive Health Planning Association STUDY S%SS+v A C April 5, 1976, Fowler Junior Lecture Room 1 . ROLL CAs,i,s C'ounc:a. iuen ,;ohn r Cook, Alan 1,1. 7•Ijl �'� 'JP �� Rco-er-: More° Adams Chief of Police; :a Sail`iLegal egal ';;OU sely �,� Ci3 1). Clark, City Administra;tor�; ')iris a,r"U= 6. STATUS 6,..� .'. 9 . ✓ n. (b) CoLzncil dl scuvs,3+3 e Oct raging to7;a�%s a Clean u +i''} vv^ (c) Coune'-1 ^ec:' ste:•l .r;-,`^ort SY•o_s l'a 71& Board, a:, April 19th Study Session, onpropcse�' .ark site at the N.E. encu of Bain Street. (d) Council alrected Ci ,;; Administrator and City Attorney to contact Para 3oard and discuss their procedure for handling funds raise,_ early at the chicken.barbecue. 7. OTHER (a) Communication regarding Tax Base from K. R. Moore. (1 ) Council comment,--- -!, response to Mr. Moore, from City Administrator, was appropriate. (b) Comm9.anication irc.r, :;i L y o~� joos Bay. (� ) Caunc*1 x°ece. 3z.c ? l ed c:, v.nication. (c) Cr,nmunication fram a­in Thor{n regarding Heckman accident. (1 ) Chief Ada:as rep-,-ted on the procedures required by law in handling a matter Of this na'stire. (2) Council directed Chte:`' AdPAS +0 resporid by letter to Karin Thoril, ex�;ialning .legal j;r0c;e ' re. (d) &Goverrsaer, ., the (f) Sva-US oY (1 ) I ty A-zinis�_..��. w ny • _ _may . - ., .L.cit"-1j 1•j `�`::�:.ri;' a-4 ' :1'_•' ..• i.Tl i`.c3��-f�� at f{hic`r_ time the :Airs; yea: 'i!ndin- v11P 1; ti L ifSd i i? t:2c a it'_fn t r'` (g) City Adm71{strator =a"P_( additional communications: t' (' ) HUD - U.S. Army Cores o- PAGE 2 - MINUTES - April. 5, 1976 elevation study for Tigard. (2) City of Forest Grove to hast League of Oregon Cities Washington County Regional meeting April 29, 1976 starting at 2:00 P.M. in Washburne Hall on Pacific; University Campus. (3) Tualatin Rural Fire District - Fire Service Recognition Day, Saturday, May 8th at 10:00 A.M, to 4:00 P.M. and inviting Council and Administrator to kick off luncheon in Fire Station, April 27th at noon. (4) Washington County Elected Officals Caucus , Meeting at Hillsboro City Commissioners Chambers, April 15th at 7:30 P.M. (5) Fetter of resignation from Raymond Ems on the Planning Commission. (j1) Council and staff discussed status of City budget. City Administrator reported the budget document was being prepared but that lack of time available made the process a slow one. He further stated before the first official budget meeting could be held it would be legally necessary to give eight days notice to the public and his intention was to accomplish this before the May 25th tax base election. 8. MEETING ADJOURNED 9:10 P.M. City -Recorder ATTEST: ayor SALEM: Local Government Center EUGENE: Hendricks Hall 1201 Court Street N.E. University of Oregon P.O.Box 928,Salem 97308 P.O.Box 3177,Eugene 97403 Telephone:(503)588-6466 Telephone: (503)686-5232 " E -_JVED 975 League of Oregon Cites CITY ()F TIGARD Salem, Oregon March 29, 1976 To: Mayors, City Managers or City Recorders and City Attorneys in the Following Cities: Arlington Gladstone Seaside Beaverton Independence Silverton Canby Lincoln City Springfield Coos Bay Molalla Stayton Coquille Newberg Sweet Horne The Dalles Newport Tigard Eagle Point North Bend Toledo Florence Rainier Winston Forest Grove Redmond Woodburn Gearhart Salem As you perhaps know, circuit court opinions in La Grande and Astoria have recently held that those two cities may provide indendent pension programs for their personnel , Including poiico and fire personnel, and not be subject to the mandatory provisions of ORS 237.620, the 1971 legislation requiring all pension programs for police and fire to be equivalent to the state PERS program. More than four years ago, the League executive board committed the League to assist cities choosing not to become a part of the PERS program in filing an amicus curiae brief on their behalf at such time as an appellate court in Oregon had to decide on the constitutionality of the mandatory police and fire pension program. The execu- tive board has reaffirmed its commitment to have the League assist, and it is now time to set the amicus curiae brief process in motion in view of the appeal of the circuit court opinions in La Grande and Astoria to the Oregon Supreme Court. If you are Interested in ,joining in an amicus curiae brief in these cases, which are being consolidated for appeal, we need written communication authorizing your city attorney to sign on behalf of your city. In addition, it would be helpful if you would confer with your city attorney and relay to us (1) your suggestions regarding matters which the amicus brief should address, and (2) any pertinent or peculiar local policy reasons why the 1971 mandatory statute is not in your city's best in- terests or why your city's present program is superior (as you view it) to the PERS program. We will not be able to include descriptions of all the various programs of the cities concerned in the brief, but we assume some aspects may be worth noting from the standpoint of highlighting why, as a matter of policy, diversity (as con- trasted with uniformity) serves the public interest in this particular situation. James Mattis, League research attorney at the office in Eugene, will be coordinating the preparation of the amicus curiae brief. If you city attorney wishes to discuss the brief with Jim, he can be reached in Eugene at 686-5232. Sincerely yours, Executive Dir or OFFICERS: Richard T. Carruthers, mayor, Hammond, DIRECTORS: Mayor John D.Brenneman,Newport Mayor Miller M. Doris, Hillsboro Mayor Elaine presidenf• Ellen C.Lowe,councilwoman,Salem.vice- Esselstyn,Cascade Locke • Mayor Lawrence P. Gray, Hermiston • Arthur R. Johnson, city manager. Bend president • C. Dean Smith, city manager, Corvallis, Charles R.Jordan, commissioner of public safety, Portland Mayor Donnell Smith, The Dallas • Tom R. treasurer . Donald L. Jones, executive director Williams,councilman, Eugene,immediate past president• Floyd L. Wynne, councilman, Klamath Falls I�iNh L� -fq� CITY OF TIGARD �Pf- /t �r�,.[ /•'•� iZ-IL..�C �LrvG wL:t�` �Ca•'�. l.�v�th•, .�«.V j!� _ ' �/�Lt�/'/�. /�'Y�f.�( /C Com/ n•/w i'u r/"/C�•t s4�^ !Ya st /."�'�W Ct L.4-�.'S"t .'�'(. .0��-Csf.h..q.�,r•�-�.+v�...+1"v �......C.�r .CF* .`f'4�•..�'-+^'..�a .C�.v7n..4L� 7dKl�•�'..s1L '�Yh�'�'«'J'• '�' �Zo v,�C� �c.G /yr...y,..�ey /r,�_..>"�c.Ge�..,i� �.,1 n+.-E•.-:-.. c�cc lG��.1C rl.'L•-tr� �1'�.ow:-,..c ✓�st����.r✓ �� i�/✓• /' ' '��-L'� �"y'`.G's�.`.`'�' y jay�'U- -�,-a_"�/� .!`�,.�-L�- 1„-,•- /�y� .tom /die-Geri .y/�,.-k �e ��..��,..a����.,:s�" ���.�i•c.,,.r�r,enc r.-a-..._ .l-<-.Lu..K ,A''�,c...c ti��o�c. .�-•+.y �l`i,..c�t'����-` -�!'_.r-r-� rti. CITY OF TIGARD P. 0. Box 23557 12420 S. W. Main Tigard. Oregon 97223 March 30, 1976 Mr. Kenneth S. Moore 11975 S.W. Burlcrest Drive Tigard, Oregon 97223 Dear Mr. Moore: Thank you for your letter expressing your concerns regarding the proposed Tigard tax base adjustments. Your letter will be placed ula)n the next City Council meeting agenda and a copy distributed to each member. If representative democracy is to work, citizens need to express their desires and concerns so that through orderly discussion and review of the facts the elected representative can cast his or her vote in a manner most beneficial and satisfactory to the entire citizenry. Therefore, .your.letter is appropriate and welcome. Too often, the citizen does not communicate his desires and concerns, on the other hand, responsible citizenship requires that the voter inform himself on the issues. I agree -with you that the streets are in poorer condition than any place I have ever lived also: And you are also correct that constant patching and repatching of chuck holes is both inefficient and in the long run, costly. The better solution is to overlay the street with an asphalt mat thereby eliminating patching for at least 7 years. This is exactly what the City Council is proposing in the tax base adjustment. The overlay program had to be eliminated due to insufficient funds last year. Insufficient funds are a result-of increasing costs and decreasing revenues. For example, 4 years ago the City could overlay, for $17,000, the same distance of roadway as it now costs $40,000 to overlay. This is primarily due to asphalt costs as this work is contracted -out. An example of decreasing revenues is that next year the City will have $100,000 less in revenue from the federal government than we have this year. Due to these limitations, the street work cannot be done before a vote to provide the funds simply because there is no money available and cities cannot legally deficit spend. In regard to the Main Street beautification, please be advised that the money for that project was supplied by local businesses, individuals and service clubs, not the City. In regard to salaries, while I cannot divulge information on -the status of union-negotiations, I urge you to•read the local papers in the next two weeks. I think you will be pleasantly surprised at the pending settlement between the City and the two unions. Kenneth S. Moore -2- March 30, 1976 Finally, you should be aware that Tigard has a lower tax rate than any other city in Oregon having a population in excess of 1,000 with the exception of King City, Lakeside, and Maywood Park, none of whom levy a tax. King City, for example, has a mandatory homeowners association which levies dues to pay for community facilities. If the tax base proposal is passed, the tax rate for the next year would be an estimated $1.47/$1,000 which still compares favorably with other cities. I am enclosing a copy of the list of property tax levies for the entire state for your perusal. I think you'll find that Tigard has exercised exceptional economies. It should also help to explain why public facilities, such as roads, are in such poor condition. I Again, thank you for exercising your citizenship. Our job would be much easier if everyone would communicate their concerns and desires as you have done. Very truly yours, Bruce P. Clark City Administrator BPC:lw Enclosure i S t _ p ti �� sb 1 , a RECEIVED • MAR 2 ;3 1975 CITY OF TIGARD CITY OF COOS BAY POST OFFICE BOX 1118 COOS BAY, OREGON W420 !March 23, 1976 Governor Robert Straub State Capitol Salem, Oregon 97310 Re: Rea:oval of Oregon's L.C.D.C. law-making procedure: A GOYh NTAL SYSTE4 OUTSIDE THE DSIOCRATIC PROCESS Dear Governor Straub: You, Governor Straub, have at this time the only decisive power to remove from Oregon the L.C.ti.C. planning and law-caking procedure which allows no vote of our Oregon citizens and is a GOVER*ZNTAL SYSTEM OUTSIDE THE DaloCRATIC FhOCESS. Governor Straub, I solicit now IN OREGON 1 your singular decisive power TO REGAIN Dn"l�iOCRACY planning and law-making procedure by removing L.C.D.C. cozm-issioners from office, declaring a moratorium on-planning and law-making until legislative action returns Oregon planning and law-making to the democratic process incorpor- ating Oregon citizens' vote. a In order to preserve the power of the vote of Oregon's citizens, the state legis- lators should establish minimum ` planning standards with authority for administra- tion of t.ese standards to remain with the county and city elected officials, pre- serving the power of the citizens' vote and Providi d direct recourse by'citizens. State involvement should be limited to comment, expertise, and funding. bust we Oregon citizens sacrifice the power of our vote and our law to an appointed few? -making power Governor Straub, can you neglect to remove Oregon's dictatorial L.C.D.C. which extends over Oregon systems: A GOVEfulA*=L SUM; OUT • E THE D1WOCRATIC PROCESS? Yours truly } ale, Mayor Ci y of Coos Bay i 5 s �: "'DE DF� Oi;FcATIC 1-icOCF.SS Oregon's Lana Conservation avid Development Comr..issicnta planning and lawn i.n. 6 proce ur , which does not allow Oregon citizens' secret bailor vote at any level, is a U0yP r..a-zeITAL. 'T—L" OUi IDE TI'ii: Dr:.i:i:itA,TIC L.0 L G ' " . s citizei:st involveLemnt ;.ro. ram"—&--1 lows Only ccmrren wi;i`�i'm��j e ignored. L.-',.D.-V'.15 interpretation of citiken corajent is not necessarily repre:,•entative of resident-citizens' views. ACTIO OF MLGOi4 CIT-1,Z*-J-5 TO Dr:•:CCtt;CY by nl.-I.. c:II'�4:.,:b' JJi'F in r:r.ztbrs.of Policy and law-making regardirtb lana, air, and hater and all fulict_cnal and natural sys- tems and activities relLtirig thereto): NIS'+: (1) Asking Governor btra;;b to exercise his si.,gular decisive power TO ic':Gr►Iid 'iEii IE:OC",S I:3 Git-�GOA by removing comrrr3.esioners frox office, declaring a moratorium on L.C.L.C. planning and law-trzking until* iegi al�. ors nact laws ailowim:S Oregon s Fla:nnir;g am:d law-raa�ci:mC, .roc'edure to include the vote of Oregon's citizens aria to retain pla.:,,iing and lbw--rr:aking pro- cedure at the county and city levels under the adiniinibtr&tion of elected officiUs, providing direct recourse by Oregon: citizens. (2) becuring canuidates' enQorservent of repeal of land use plLnr:ing and law-making statute SB JOU; eari.paign for the election of these committed candidates- provide tublic awareness. �(33) Sign initiative petition o p ace .on ballot,�Xdr I:epdal. NOVr'1�1b..II 1976: (4) EIE CTING candidates who coraait thericelvee to repeal of M: 100z;,. (5) VOTING'fIE IAL of SH 100 placed on ballot fey initiative petition. (b) DIIMMLIG REPhEbF;iTATIVE ACTIOY OF LEGI'Lr.TOkb TO i.EGAIN DD OCE ACY in new Oregon statutes providing for planning ane law-saki.-ng procedure. Oregont s Land CornEervation and Develo;meA CO=Assicn's pLsL.imlg I rocedure, presently- allowed by ORS 197, 215, and 227 (com moaly known as S.I;. IL(,), DOES XT ALIAW (I LIi.IilKTES) Ta DIRECT VOTE OF IHE INDIVIUUHL (.'IT i.F;N. L.C.D.C. has power to "REVIM11' comprehezbive plans (of elected eervice ;;overn- mental units) for confc,r=ance with (L.�.i.::.) state-Ade plannitng..aixi to kxyIEIy ordin- ances and regai,.tiorns.) (Ohb ].9'1.(40 and 19?.3W) L.t;.D.,;ts REVlF,% is judicial and 1_ ekis_ lu_ tivesut!)`orit� over elected general service governr:.e-tul unitb. L.C....G., all appointed cn:..nia.e'on, can overrule elected ozficiLls. L.C.'Zo.u.ts ;•oi.er to overrule elected officials' ordinances and laws EIM..INAM" THE ita, ,ECT f0?;;:Fc OF iii, 2ITIa11W VOTE THnOUGH T} I f.IMTM OFFICIAIS. T..�ior (! '•TT1fTN4TF�i TNF LQ" !)p f`TTTv"t�t VCYTR T VE t T:---VET.1L.�..:l.ti.i8 planning and law-,ikiag r.rocedure is a GOJrRit-.I.iJTAL SYSTDi OUTSIZE TETE Da.00RATICFhOCE;,:.I Oregon legisl.r ;,ure has apparently established ?:recedeat in 'tne United States in ernpower- irk; ail appointed bureaucracy= r.ith Judicial and ?egiLlLtive authority over the ordinances and laws of elected gene:sl service gover:m-entLl uni zs L.1•fectively ELI aA,--,TING THE f0•iaR OF ME V01E OF THE CI,IzFjjb. in s de: y no::ocrac • appointed ppointed bureaucratic a�.atncy should have ;udicial review aver ordinances and laws of elected general service governmental units, nor L-huuld a bureaucratic agency have leaisls.tive authorit; to ..rite or rewrite ordina.:ces and laws for elected general service governmental units. L.C.D.C. procedure is a GCFrx;h;1- Pt%. GIiTSIDE .-L Dr n•.0CRjMC FACE; L.ti.L.C. makes laws and polio, decisions OUT:I , TI:E D 0(;R;,TIC E-MOCESS (without Cregc,n citize:is' vote) relating T.o, but not limited to: educational 53-eteras housing agriculture ]ands; forest lands econar;;, of the state sewer d water s,t:terns air, water, and land resources quality natural resources trutsportation systems air and water quality na,:age:aernt public facilities t. services recreational needs open spaces, scenic and historic Lreas ener&; c;;tnservat:on and fecili:ies areas sub;;ect to natural disasters and hazards AIvZ3 C Y:+r.IiVATIC:i 8: Di•;►T'�I.OF . CC@:r•.ISSI0j; FhOCEDME: GO"J`:�M-Z:,jrL L :.YS Dgiri�'h6TIC Fr.00ESS — _-_,� ,_ TF Ol;TSIDE :AND C014SMVATION & DEJELOI-. COtg•.i.,LICK PROCEDURE. GOJFA1.irLAL OUT--ILDEN;OCRATIC F&OCE65 Olig _N CITIIZLY,,5' -W of Ofib 197 (Corzo.-ay known as SB 1W) creating the Land Conservation & Development CoLz iseion ai.d their planni:.g and law-making procedure which eliminates the power of t,je citizens' vote at ever- level and is a GaVLhi.! JTAL LIZ-71-1. .:.l:.F. -M—z ti'.t.� N`• j 1C LLW�.'�l►I. One of OREGON CITI4L;1JS' Fiilt;l:EsY CO+CMTS is to F trt�'r rci/E MkOCRMC FROCE.SS inplan:,ing and law-a4cing. Is it regional., count;, a,;d city concern that L.C.i..C. does not allow citizens' vote in developing state rlamiing goals (law)? 197.C4C Duties of coL_ ission; generally. (2) ..., the cox:.isaicn hall: (a) Estaw'_ish state-vide plLmiing goals Q;: ILTW *ITH regional, county sial cit, concerns: Can citizen i::volve:zent tie co,ieiaered ADEQUIF'M witiw::L the secret bsllot? 197.1LO St to Citizea InvolveneA Advisory, Uo=.ittee;... To assure %.ides;rear citizen i...volve::.ent iii all I.haees of the pli.,LUng process:... (3) The State sdviLor-y committee...snall review the proT.osed Lro6ra►ss subrdtted by each county and recou.,end to the corc..issicn �@-H N..1i OR _SOT THE MUOM 140-9W. ADZ ,UJ.TELY: Fhov1'f b FOH FUbLIC IriJOIAM- MT III THE I-WINING HOCE:S. L.C.T:.C. gives the word "review" (as inuicated by recent L.G.D.G. actions) the definition: "ScECIF'iC JUBICL,L Rr..:Xh:.T:u,Tl ' , as by a HIG}�t COURT of t.,-.e decision of a lower court." 197.=Mtiee of ccrc,3ssio.i; gei:e.slly. (2)(e) 2Wd 'r.' cor::c:re..eaeive plans for coafon.,F-ace with state-wide ple-v ing goals. Wby does L.C.D.C., an appointed corXIGbion, have the power to overrule elected officials' ordina.ices avid laws, eli-Una-ting the i:idirect power of the citizens' vote through their elected officials? 197.300 Coxmisbion authorized to Ian provisions and ORDI-WICES and h'rGL'Li►1'1:;.a5;., (review: overrule r. The definition of "comprehensive" includes "SYSTEMS." 1974-15 (4) "Comprehensive plan" means a generalized, coordinated land use map and POLICY STATE:L:T of the governing body of a state agency, city, county or special district that ii:terrelates ALL FUNCTIO.YAL and Iik1U AL LTLT'11•.S and KCT1 Ji.','Ii:: relating to the uce of lands, includ- ing but not Iii-ited to sewer and water sy--tw.,s, tra:ia;.ortLtiv:i eys- ter..s, EDUC .T:,AAL Ll: .ZAIJ, re.:rac,t;.o:k.l faci_i;.ier, a:id :i;,i'i1 u%L !"a..Zu auL, air i-W rater c.uriity . ;...:.;;er.e..z ,ro,,ra.s. t "Cogxervnbive" all-incl-Live, '"tri is terz»F. of the &eoj,ra.nic ares covered a::d fu.ictiur.ai a:s;: natur;al acziviLiae a.-ra b5 tteL s occurrit,g in the area covered b; the I.laa. P.O.Box 23125 TIGARD,OREGON 97223 (503)639-3545 G March 31, 1976 RECEIVED Tigard City Council Tigard, Oregon 97223 CITY OF TIGARD Dear Sirs: Re: Wednesday March 24th, 1976 crash occurring at SW Pacific Highway and Canterbury Lane, Tigard; critically injurying Kathleen Mildred Heckman, 20, 1400 SW 112th, Tigard-Time 1A.:�6 According to the news item Page 4, March 28th edition Tigard Times, Miss Heckman, driving a volkswagen north on Pacific Highway was struck by a Thunderbird car going south on the northbound lane of Pacific Highway. There were two youths in the Thunderbird, uninjured. Miss Heckman still in critical condition is at Meridan Park Hospital. The 'rimes has been unable to learn the names of the youths from Tigard Police. I called today to the Police and was told it is still under investigation. I asked if their drivers licences have been taken from them-no. I have learned from a reliable source that the youths told officers hours before the accident they were under the effects of the drug Speed and that the youths told hospital personnel that they were under the effects of Speed. In the last two weeks two members of my family narrowly avoided injury when speeding cars dis- regarded the red light at St. Anthony's School and"Barbur. Perhaps thesb persons were under the effects of drugs. I feel the Police of Tigard owe the community a complete disclosure of the Heckman accident. Yo rs res ectfully, C.0 Honorable Robert Straub awn WivZt.� Goic. St. of Oregon Zrin Thorin 5� CLACKAMAS MULTNOMAH WASHINGTON TRI—COUNTY LOCAL GOVERNMENT COMMISSION 527 S.W.HALL STREET PORTLAND. OREGON 97201 PHONE: 2211646 RONALD C. CEASE, Chairman CARL M. HALVORSON. March 24, 1976 Vice Chairman A. MCKAV RICH. Staff Director Mayor Wilbur Bishop City of Tigard P.O. Box 23557 Tigard, Oregon 97223 Dear Mayor Bishop; As you probably are aware, the Tri-County Local Government Commission is organized and proceeding with a study of local government within the Tri-County are focusing on the advantages and disadvantages of both centralizing and decentralizing various services and functions, citizen participation, and the general financing of local public ser- vices. The Commission will complete its work by May 1977, but plans to formulate any legislative recommendations earlier so they can be submitted to the legislature next January or possibly to an appropriate interim committee by November, 1976. The ongoing study was made possible by a $100,000 grant from the Natio- nal Academy of Public Administration, but its completion is contingent upon obtaining $50,000 local matching funds. The intent is to raise half of these matching funds from the public sector and half from the private sector. To date, the public sector has contributed $14,250 of its share of $25,000. These funds have come from Multnomah County; The cities of Portland, Beaverton, Lake Oswego, Forest Grove, King City, and Milwaukie. The Port of Portland, Tri-Met, and The State of Oregon; ranging in amounts from $50.00 to $5,000. It is the desire of the Com- mission to complete its fund raising as quickly as possible so that it can devote full attention to the task at hand. The attached Statement of Purpose and Work Program indicate the scope of the Commission's activities. These are broad enough to be of interest to all the local governments in the Tri-County area, and, I believe, significant enough to warrant support of the study. The list of Commis- sion members (also attached) includes a sizeable representation of local governments in this area as well as business, labor, and civic leaders interested in the future of local government. , -2- Commission members solicit the support of your jurisdiction in helping to complete the $25,000 public subscription. We also solicit your sugges- tions for improving the local governmental system in the Tri-County area, and we'll be aggressively seeking your comments in Phase II of our work program. Very truly yours, Ronald C. Cease, Chairman Carl M. Halvorson, Vice-Chairman a RCC/big i Encl. i i S i i } , �.4 3 4 S{�� x5s«Nl �f•S•7L for the Ne&goa/itan PwtAwW Area WESTRIDGE GARDENS 11, SUITE 114 5201 S.W. WESTGATE DRIVE j PORTLAND, OREGON 97221 { 503/297-2241 March 18, 1976 The Honorable Wilbur Bishop Mayor of Tigard 12420 S. W. Main Tigard, Oregon 97223 Dear Mr. Bishop: This past fall the Comprehensive Health Planning Association for the Metropolitan Portland Area presented to you and your council a description of the new National Health Planning and Resources Development Act of 1974, Public Law 93-641. This presentation was given by Mr. Kenneth Levstone of the CHPA board of directors and Mr. Richard Rix of our staff. CHPA completed the development of a grant application for being designated the Health Systems Agency for northwest Oregon, health service area ,$1. The applica- tion was submitted to Governor Straub in January who made his review and submitted his recommendations to Region X of the Department of Health, Education, and Welfare. We are expecting notification of approval for designation in April or early May. i ` During this interim period, CHPA is making every effort to maintain our current planning activities and programs. These include our planning for emergency p medical services, nursing home care, home health services, pediatric care services and continuing to implement our plans for maternity services and radiation therapy services. In this regard, we are experiencing serlous* financial problems. We have made major cuts in our budget and personnel, and we are still seeking and needing finan0 ai support for this interim period. We recognize that our situation is common to other public programs. However, we are submitting this letter of request to the City of Tigard for a financial contribution of $1,000 or any amount you feel is appropriate to help us meet this immediate situation. Enclosed for your consideration is a copy of our interim budget and work program. if you wish additional information, please let us know. We wish to express our appreciation to you for your consideration of our request and situation. Sincerely, Robert H. Elsner President ` Enclosure CHPA BUDGET January I, 1976 - June 30, 1976 I. INCOME National Institutes of Health Funds $ 76,908 Federal Reimbur:ament, PL 92-603, Sec. 1122 Administrative District 111 520 Administrative District $2 11,460 ORMP Grant Award for Data Development 16,000 Emergency Medical Services . 5,000 Clatsop/Tillamook Intergovernmental Council 4,000 Hospital Council Contract 4,500 Local Contributions: CONE 1 RNIED: Publishers Paner $ 500 Mulinomah County Medical `ociety 500 General Telephone 300 Standard Insurance 500 Northwest Gas 30) Pacific Heritage Association 200 First National Bank of Oregon 50C' Oregon Community Foundation 1,000 Bank of California-Nationai Assn. 125 REQUESTED: 1•lasnington County Medical Society 500 Oregon Physicians' cnrvice-Blue Shield 1,000 Physicians Associaticn of Clackamas Cty. 575 Total Local Contribution; 6,000 TOTAL I NC014E 1.124 3 Ei II. EXPENSES A. Personnel Executivo Director $ 17,030 Dire-:or, Projuc'1 ;!eview 10,55c Diraetor, Data Dovelop1cnt 9,2'c, Director, Plan Development 9,893 Health Planner 8,547 Healih Ulanner 3,065 Health Planner 5,C05 Assistant-Data Dove Iopr,ent 7,007 Assistant Dir., Project Review 2,460 Executive Secretary 5,317 Acute Care Services Planner 7,692 Secretary, Data Develo.2ment 4,205 Secretary, Plan Develo^ment 4,004 Secretary, Projcct Review 3,734 Fringe benefits 6,611 Total Personnel Expenses $104,330 B. Other Expenses Consulting and Contract Services $ 5,714 Office Supplies 894 ( Postage 909 ` Equipment Rental 3,C00 :rinting and Duplication 300 Conferences and ','eetings 300 Travel-Local 2,190 Dues and Subscriptions 200 Communications 2,700 Rent c",778 Office Insurance 74 Leaai Expenses :,000 Social Security r�eim5urscrent Refund Q 6,102 Total Other Expenses ' Expenses (Sub-Total) ?139,472 Deficit ($ 15,084) Less Days Without Pay for Personnel 15,Oe4 TOTAL EXPEtISES $124,1'Fe a I COMPREHENSIVE HEALTH PLANNING ASSOCIATION FOR THE. METROPOLITAN PORTLAND AREA February 12, 1976 To: CHPA Executive Committee From: Richard A. Rix Subject: Work Program for CHPA Activities for the Continuation Budget Period of January 1, 1976 through June 30, 1976 With the reduction: of staff during subject transition period, staff has prepared the attached work program. I wish to note several important aspects of the work program: 1. We have proposed the initiation of several HSA activities: a. Developmental work cn the organization of the Subarea Advisory Councils b. HSA board of directors orientation program c. HSA committee structure development d. Cevelcpment of the data program for the Health Systems Plan These activities are minimal yet critical to the initlaticn of the HSA program. 2. We have proposed the continuaticn of: a. Fund raising activities b. Project review responsibilities, but with sore discretion and r.;edifi- caticn of those kinds of projects reviewed (some policy may reed to be developed for the discretionary review c. Data reporting systems for hospitals, physician manpower, nursing homes (these activities are supported by funds from OF14P) d. Data support services to planning and project review e. Flan implementation activities of the Maternity Services Plan f. Data update of the Nursing Nome Plan g. Completion of the Pediatric Services Plan (This activity is part of the CHPA-Hospital Council contract due to terminate in April ) h. Completion of the Emergency f•ledical Services Plan (This activity is under an HEW-EMS planning Grant which runs through June 3C, 1976) 3. We propose to initiate new activities in two areas: To: CHPA Executive Committee February 12, 1476 a. Development of a Hone Health Services Plan. This activity is already under way and has been limited to those services provided by the certified home health agencies. This can be staffed and completed by 1 June 1976. b. Initiation of the planning programs for a b'edical-Surgical Services Pian as this is the critical and final link in completion of an area- wide acute care services Flan. Such a plan will be of considerable value to HSA review and ccmr^ent responsibilities and complies with the planning responsibilities of the HSA. for priority r1 . We can utilize the combined effort of staff as support to this planning activity working in cooperation with other organizations and indivi- duals interested in participating. 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