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City Council Packet - 01/05/1976 TIGARD CITY COUNCIL STUDY SESSION JANUARY 5, 1976, 7:30 P. M. FOWLER JUNIOR HIGH SCHOOL LECTURE ROOM AGENDA: 1. ROLL CALL 2. Status Report on filing of request for rehearing by P.U.C. on Hunziker Street Railroad Crossing - J. D. Bailey 3. Discussion on proposed Cooperative Library Serial Levy - proposed Resolution and explanation by Cooperative Library Staff 4. Discussion on request for funds - Information and Referral Center See memo 5. Approval of extension of Street Dedication Compliance Agreement for S. W. Landmark Lane - Action requested - John Hagman 6. Consideration of proposed Police Car Bid Specifications - Chief Adams 7. Status Report on L.C.D.C. submissions - D. Bolen 8. Recommendation to authorize an appraisal of City property and equipment See memo 9. Discussion on draft Resolution requesting CRAG to hold a public hearing in Tigard a 10. Consideration of communication regarding Senate Bill 448 See memo 11. OTHER: (a) Setting of next Selection Committee meeting date (vacancies on Planning Commission, Design Review alternate and Park Board) (b) Street financing meeting - 7:30 P.M., January 8, 1976, Rm. 402, Wash. Co. Administration Bldg. - commitments to attend by City Council (c) Distribution of information memo - Police Dept. Youth Services Program (d) Informational copy of memo designating Acting City Administrator (e) Information copies of previously adopted Resolutions with amendments made by Council (f) Information copies of O.R.S. relating to Local Budget Law ^IGARY) CITY COU2.C11 cTUDY SESSION .iANUARY 5, 1976, 7;30 P.M. FOWLER JUNIOR HIGH LECTURE ROOM 1. ROLL CALL: Present; Mayor Wilbur A. Bishop; 7:38 P.M., Councilmen John E. Cook, Alar. W. Mickelson, Robert C. Moore; R. B. Adams, Chief of Police; Russel Austin, Building Official; J. D. Bailey, Legal Counsel; Richard C. Bolen, Planning Director; Doris Hartig, City Recorder. 2. STATUS REPORT HUNZIKER STREET RAILROAD CROSSING Legal Counsel reported City had filed a request for rehearing by P.U.C. on Hunziker Street Railroad Crossing. 3. PROPOSED C90PERATIVE LIBRARY SERIAL LEVY Pat Stryker, Coordinator of Washington Countywide Library Services, synopsized proposed cooperative library serial levy. Ms. Stryker requested Council consider adoption of resolution which would endorse the concept of providing cooperative library services for the entire community and call for a vote at May 25th primary election. Council and staff discussed proposal and funding to the City in lieu of non-fee service to outside of city residents. Based on city tax base, population and non-residence fees formerly collected, it was estimated the city would receive $25,989 annually as their share of the levy. Council concurred with concept and requested resolution be corrected to amend paragraph 4, line one, insert "$25,989 ' and paragraph 5 correct to read "City Administrator". Resolution will be on next regular Council agenda. 4. INFORMATION AND REFERRAL CENTER - Request for Funds Concensus of Council was to accept recommendation of City Administrator that Tigard not participate financially in this project. Council requested Rick Levine be notified of Council decision. 5. APPROVAL OF EXTENSION OF STREET DEDICATION COMPLIANCE AGREEMENT FOR S.W. LANDMARK LANE. John Hagman of Engineering Department discussed request received from Michael D. McGee of Sabre Construction Co. requesting extension of six months of project completion deadline. Extension of time would enable developer to resolve problem regarding installation of sidewalks. Developer intends to request variance and extension of six months would enable Planning Commission to process applicat on or find other ways to solve problem. City staff recommended granting to July 10, 1976. Council concurred with request. 6. POLICE CAR BID SPECIFICATIONS (a) Chief of Police commented on proposed police car specifications for int4--r.cdIate size vehicles. In addition, staff is also considering existing bids rectilved b%- State of Oregon, City of Portland and Multnomah County, also possibly with City of Beaverton as well as requesting local dealers to bid. Chief Lcqut_t,2 Council review and acceptance of specifications only. Council and staff discussed at length replacement of vehicles, rebuilding existing vehicles, time sched-ulc for annual replacement of police vehicles; also discussed was the establishr::ent of a local tontractor's review board as provided by new state law which became effective January 1, 1976. Arline O'Leary, Administrative Aide, commented on results of her research with reFp;-c t to neu; i a�, , Legal Course: was requested c.c: rsview Exxc brig i report to next Cnuncil meeting. (b) Motion by Councilman Cook to approve specifications as presented; seconded Councilman Ifioore. Approved by unanimous vote of Council present. 7. STATUS REPORT ON L.C.D.C. SUBMISSIONS Planning Director synopsized status of LCDC evaluation compliance schedule and grant application processed this last month. If application approved grant would be effective April 1, 1976. Councilmen Moore, on behalf of Council, commended Planning staff for their efforts. 8. APPRAISAL OF CITY PROPERTY AND EQUIPMENT Council and staff discussed City Administrator's report regarding Tait Appraisal Co. proposal. Concensus of Council was to set over to next study session to allow staff to explore other opinions and gather information. 4 9. DRAFT RESOLUTION REQUESTING CRAG HOLD PUBLIC HEARING IN TIGARD Council and staff discussed local interest in holding a public hearing. Mayor Bishop requested resolution be amended to add to section one, line three, Comprehen- sive Plan "as it pertains to the City of Tigard and its immediate surrounding area" and to this end, the Council hereby requests the CRAG Board of Directors to schedule a public hearing on the current draft proposal on the Regional Comprehensive Plan at the appropriate date and time "within the City of Tigard". Council concurred with suggested amendments and requested resolution be scheduled for next regular Council meeting. 10. SENATE BILL 448 Council concurred with City Administrator's recommendation that the city is not interested, at this time, in an advance of State Tax Street Funds under Senate Bill 448. 11. OTHER: A. Selection Committee Mayor Bishop commented that Alan Mickelson would serve on Select.ioxi for the next 6 months along with the Mayor and City Administrator. Tentative date to interview candidates was set for week of January 19th. B. Street Financing Meeting - January 8, 1976, 7:30 P.M. - Washington- Coursty Ad_airi;tra- tion Building. Councilman Moore and Mayor Bishop stated they would atter:d. C. Police Dept. Youth Services Program Chief commented on new program and stated department was receiving go(A resp xas_ From other agencies working with the youth in the community. PAGE 2 - MINUTES i.JANUARY 5, 1976 • r D. Designating Acting City Administrator w' Council concurred with Administrators memo designating Doris Hartig as Acting City Administrator. City Administrator will be away from office for approximately two weeks. E. REPAC Councilman Cook requested status report on REPAC plan. Planning Director gave synopsis of recent activities. REPAC to refer approved financed project back to Council for approval. Mayor Bishop requested Legal Counsel consider preparation of resolution pointing out planting areas, etc. Attorney Bailey commented when Council, approved the plan they would be doing the same thing. Council will consider when plan returned by REPAC. 12. Meeting adjourned 9:40 P. M. 1 • C City Recorder ATTEST: Mayor —�, *•- PAGE 3MINUTES JANUARY 5, 1,976 MEMORANDUM December 30, 1975 TO: City Council FROM: City Administrator SUBJECT: Information and Referral Service - Request for Funds. At a previous meeting, City Council determined to consider this matter at a later study session. This memo is to provide some background to your discussion. The request is for $900.00 or approximately $150.00 per month. Similar requests have been made to other governmental agencies. My past experience with a similar program convinces me that the proposal is worthy of consideration, however it would appear that certain parochial considerations must preclude Tigard's financial involvement in this project. Last year, the Tigard voters specifically rejected a very modest amount of money proposed for Tigard's first support of social programs. As a result the Tigard budget does not contain any funds appropriated for this or imilar uses. Based upon these observations, it is recommended that Tigard not participate financially in this project. If the Council were to determine to provide financial aid, it is my opinion that a specific transfer and/or appropriation to an appropriate account should be made. da 1 y ` SABRE , 79?5. CONSTRUCTION C17-y OF Tj�ARD COM RRANY December 12, 1975 Mr. J. S. Hagman City of Tigard P.O. Box 23557 Tigard, Oregon 97223 Dear John: Re: S.W. Landmark Lane This will confirm our review of your letter of December 5, 1975 on this date. As we indicated to you and Bruce Clark, our purpose for the meeting was to clarify the cities position on the subject. Until this letter was received, we were, and to some degree still are, of the understanding that the project is complete as is. As agreed, we are reviewing our files to try and locate the materials you presented at the meeting. Again, there is some doubt on my part as to where we received it or not. `.9111a Also, with this letter, we request an extension of six months of the project completion deadline now noted as January 10, 1976. We thank you again and will be in contact with you. Cordially yours, SABRE CONSTRUCTION COMPANY � ? 1 Michael D. Magee Engineering Manager MDM:pjc 7225.S.W.Bonita Road 0 P.O.Box 230813 0 Portland.Oregon 97223 0 Telephone 503 639-4141 Deceiber 5, 1975 Nr. Mike MaGee, project manager Sabre Construction Co. 7225 S. W. Bonita Load ni;ard, Oregon 97223 I.e: Landmark Lane Dear Like: !his is to clarify two items of concern, which require your attention prior to January 10th, 1976; said Mate being the project (A;;recmcnt) completion dcddline. .The first item is In rc,;ard to the recent overlay, namely - the lack of an adequate cross-section crown. Both the pavinj; contractor and your finis "on-site represcntative"Frere infonaed of this problem, by the city Insl�c•ctor, prior to, throuLbout, and after prosecution of the overlay uurk; your r,;Prescatat.ive further reiterated such to the contractor. So, now, to promote runoff toward the curbs, rather than sllcwing the present condition to exist, it will be necessary to place an ad6itiorcl lift, as a "built-up" crm.n, along the center of the roauway. The edges of said additional lift being carefully tapered/fca,thcred to facilitate runoff therefrom. The second iteta relates to sidewalks, nogress toward resolvent/installation thereof. Frankly, I'ra to wonder if you are really co;;nizant of the present situation. To regress for a snoment; just before Planning Co=ission action on your initial project submittal (M.L.i'.4-74), Nick }liebcrt recoLmnended to !:ink Brooks, that a sidewalk be required only on the north side of the roaen.ay. (I suspect such recoccmendation ::as due to the fact that construction had already progressed on Landmark to a point which didn't behoove doing much else); but later, as reflected by Co,-nission Minutes (7-2-74), your firm was directed to canstruct a street raceting City standards, as defined by N.unicipal Code, within the right-of-way propascd. Thereafter, the construction had Ione since been underway, plans were submitted (12-13-74) to aie Dep artment of ,,ublic i.orks for construction review. Upon resolving :cost of the project's documentation problems, said plans were issued to you (2-6-75) with notations thereon specifying that pavement and sidewalk variances must be obtained to construct the % 1 December 5, 1975 Page 2 (thereon) illustrated street cross-section. -TO date such variance(s) have not been obtained, nor even appil2d for; at least not to my knowledge (our planning staff supports this). Therefore, in vie,, of the Compliance Agreement Planningterms and deadline, the Cormissio ' ns directive, and Public Works plan approval stipulations, LDepartment is strongly suggested that you initiate ac tion through the Planr_ini to resolve this problem. Very truly, J. S. Harman Supt. Eng. Div. JSII:ms MEMORANDUM December 30, 1975 TO: City Council FROM: City Administrator SUBJECT: Police car specifications Chief Adams will review the proposed police car specifications with the Council. This memo is designed to address the policy decision inherent in the question of whether to purchase new cars, which will require non- lead gasoline, or to again recondition existing cars in the fleet. Council will recall that last year this office recommended that new cars not be purchased as scheduled due to the need to use non-lead gas. Also part of the decision to recondition two cars was the information that possibly Detroit would produce cars using fuel injection rather than a catalytic converter the following year. This has not proven to be the case. If we were to again recondition cars this year we would then have almost all of the fleet reaching obsolescence at approximately the same time which would require a massive budget burden to purchase an entire fleet in the following year. Therefore, despite the inconvenience and some expense involved in assigning the smaller of the two City gas tanks to non-leaded gas only, it is recommended that the City approve the specifications and authorize the purchase of two vehicles, as budgeted, in order to reduce the impact of capital outlay for vehicle purchase in the following year. We would propose to circulate the approved specs to local dealers and compare their bids with the State's price. Past experience has been that the state price is lower than what local dealers can bid but it is desirable to give atea merchants an opportunity to provide service. The Chie-f can expand upon any of these remarks if the Council so desires. f MEMORANDUM TO: City Council FROM: City Administrator SUBJECT: Status of L.C.D.C. Evaluation, Compliance Schedule and Grant Application. Planning Director Bolen will provide Council with a status report on our L.C.D.C. submissions. It is the purpose of this memo to conimend Dick and his staff to the City Council. Dick, Jerry, John and Pat Trachsel have worked long hours to be able to make a complete submission by the end of December, which has been accomplished. At the time of this writing, Tigard is apparently the only Washington County agency to make the January 1 dead- line for submission of the required evaluation and compliance schedule. These two items allow us to also make the grant application. These submissions have been accomplished while carrying on with the normal Planning Commission workload and the formation of N.P.O.'s 4 and S. Planning staff is also attempting to prepare a bicycle pathway application for national competition which must be submitted by January 9, 1976. While we don't hold much hope for the success of this program due to the limited fund availability, if successful, a 20% match is required which we feel Council can accept or reject at such time in the future that any approval might be forthcoming. Finally, Planning staff is also preparing a "701" planning assistance grant application which will accomplish the directive of the 1971 Comprehensive Plan to do detailed study on an open space plan to produce not only a plan but to explore and propose a financing package as well. We feel that such a study would be beneficial to the Park Board and the City as a whole. This application is due January 16, 1976. As can be seen, the Planning Department has accomplished the arduous tasks related to L.C.D.C. by putting in long hours and has also undertaken other projects with short deadlines. This kind of effort is worthy of note. j c v. ti MEMORANDUM TO: City Council FROM: City Administrator SUBJECT: Recommendation for an Appraisal of City owned Property and Equipment - cost $1,870.00 Attached hereto please find a copy of a proposal by Tait Appraisal Co. to perform a complete appraisal of city owned property and equipment. This proposal has been submitted at my request. It is my recommendation that the City Council authorize the expenditure of $1,370 from the General Fund contingency account and:.$500 from the Sewer Fund contractural services account and to authorize this office to enter into an agreement with Tait Appraisal Co. by accepting the proposal to perform an appraisal without tagging and to authorize annual supplemental appraisal services at an annual cost of $425.00. The benefits of such an appraisal are several. The most significant area of impact is risk management as explained below: Risk Management - The actual value of the City's property and equipment is unknown today because no appraisal has been performed since 1969, thence, value of property provided to the insurance carrier may be too low or too high causing us to be either underinsured or overinsured. A more insidious factor though lies in the fact that if we had a major loss, such as a fire, we would have to be able to prove the value of our loss to an insurance adjustor and on what dates they were adjusted. A major factor considered is how the values were arrived at. If, as is presently the case, the values were simply staff judgement, then we could stand to lose considerable between compensation paid and actual replacement cost. Coupled with this is a standard insurance contract provision that requires us to insure at least 90% of the true value of property. If it were determined that our insurance Level were less, we would receive a smaller portion of the claimed loss. If the values were arbitrarily high, we would be wasting money on insurance premiums. The only way to assure that proper levels of insurance are in effect is to have an appraisal performed by a qualified firm to guarantee that value of property and equipment is neither low nor high. Tait Appraisal Co. has done this work for other governmental units in this area and has developed a reputation for reliability and accuracy to the point that their figures are unquestioned by insurance companies. Finally, Tait Appraisal has been recommended by the City's insurance agent, Leonard Adams. In summary, an appraisal is a necessary tool to allow the City to properly manage its risk exposure to assure that adequate coverage is being provided while also assuring that insurance dollars are not being needlessly expended. j f December 31, 1975 Page 2 If Council concurs with and authorizes this appraisal, a resolution transferring the appropriate sums from General Fund contingency to General Fund Non Departmental Contractural Services should be considered at the January 12, 1976 Council meeting. No transfer in Sewer Fund is necessary due to sufficient funds in the contractural services account. , 1 �� ,9�5 TWIT -nPPRfllSflL CO. >J�� Rpp,.a;se-ex and varaaroa (Fagfn«,.s CITY 0P'TYt;1ff L CENTURY BUILDING, SUITE 204 COMMERCIAL 1206 S.W. 13TH AVENUIE • PORTLAND, OREGON 97205 RESIDENTIAL AREA CODE 503: 227-6966 • FINE ARTS i • December 12 1975 LAND AND TAS � APPRAISALS ECONOMIC AND INTANGIBLE S U R V E Y S Mr. Bruce Clark, City Manager City of Tigard City Hall Tigard, Oregon 97223 Dear Mr. Clark: Pursuant to your request and my review of the facilities of the City of Tigard, I am pleased to furnish this proposal to complete an appraisal thereof. SCOPE OF APPRAISAL: Under this proposal we are to complete an appraisal of the buildings, equipment and vehicles of the City of Tigard at the following locations: City Hall Police Department Sewage Lift Stations (3) City Shop Library (Leased Building) Cook Park S.W. Walnut & 124th St. Park Woodard Park CONSTRUCTION• 1. Field Inspection: A thorough field inspection of each building or structure by qualified staff appraisal personnel, together with a review of plans and specifications if available. 2. Appraisal: A detailed listing covering the entire construction of each building or other structure. a. Quantities are priced at New Replacement Cost, by the unit cost, in place method. LOS ANGELES, 90005, 2836 WEST STH ST., 385.1663 0 PHOENM.1017 N. 3FID ST., 252.6362 ■ S. SAN FRANCISCO, 94080, 139 MITCHELL AVE, 583-9190 i City of Tigard December 12, 1975 j Page 2 EM b. Where possible, recent contract costs will be analyzed as a further check and substantiation of our estimate of current replacement cost. c. All construction costs will be based upon current cost levels of labor and materials in your area. All architect's fees, supervision, test fees, etc. , will be included. 3. Valuation: Values to be determined are New Replacement Cost, Depreciated Replacement Cost, Replacement Insurable Value and Depreciated Insurable Value. 4. Maps: Maps of each location will be provided with each building drawn to scale to assist identification. EQUIPMENT: We are to appraise the equipment at the above locations to establish our estimate of New Replacement Cost and Depreciated Value for insurance purposes. 1. A detailed listing by location will be made of all fixed and movable equipment with adequate descriptions for ready Iden- tification and accurate pricing. 2. Minor items where the individual values are less than $100.00 in New Replacement Cost will be inventoried as a group within the location found. The appraiser will work closely with � supervisory personnel to assure estimates. 3. Floating items such as portable and handling equipment, pallets, etc. , will be listed in the location where normally stored. 4. Each item of equipment will be valued upon a basis of New Replacement Cost and Depreciated Value for insurance purposes. S. The appraisal will not include any stock, merchandise, food, currency, supplies and so forth. Also, tooling, jigs and dies are not made a part of this appraisal unless by separate agree- ment. (Continued) i City of Tigard December 12, 1975 Page 3 6. Each item of equipment, except for minor items mentioned above which are to be grouped, will be consecutively numbered in the report. If tagging of the equipment is desired, the report will show the corresponding number assigned and affixed to the equip- menta It is the responsibility of the City to furnish the identification tags and to assign someone to apply correspondingly numbered tags to the equipment at the time the appraisal is prepared. PROPERTY RECORD AND CONTROL SYSTEM: The report will be in the form of an Electronic Data Processed Printout and is designed to furnish the following information: Plant Location - Name Building Department Asset Number Description (including manufacturer's name, model number and serial number) Class Quantity Posting Reference (Data retention substitution possible) Acquisition Date Acquisition Cost New Replacement Cost Depreciation Percentage Depreciated Value Remaining Useful Life APPRAISAL REPORT: The appraisal report will be furnished as a bound volume, arranged and indexed by location and classification. The report will contain the following: 1. A recapitulation presenting New Replacement Cost, Depreciated Value, Replacement Insurable Value and Depreciated Insurable Value. (Continued) y City of Tigard December 12 , 1975 . Page 4 2 . Summary of recommended fire insurance exclusions. 3 . A complete Electronic Data Processed Printout containing the detailed listings of the construction and equipment by location. 4. Two bound volumes of the printout will be furnished. An option has been provided below the acceptance line of this proposal for your instruction to forward a summary or full copy of the appraisal to your insurance advisor. FEE: The fee for •the completion of the appraisal of the buildings, equipment and vehicles of the City of Tigard is: ONE THOUSAND EIGHT HUNDRED AND SEVENTY DOLLARS ($1,870. 00) One-half of the above fee is to be paid upon the completion of the field work and prior to the release of the appraisal report to you. The balance becomes due and payable when the appraisal report is delivered. Should the City of Tigard require that the equipment be tagged in the manner previously outlined, our fee to incorporate the physically tagged equipment into the report will be: FOUR HUNDRED FIFTY DOLLARS ($450 .00) There are no other expenses in conjunction with this appraisal than those herein stated. SUPPLEMENTAL APPRAISAL SERVICE: Five (5) annual appraisals of the construction and equipment will be prepared by our office without field inspection and based upon our records and information furnished by the City of Tigard covering additions, deletions and transfers at those locations and facilities covered by the original appraisal only. Major additions of buildings are not included. Our service includes updating the previous appraisal as to New Replacement Cost and Depreciated Value. Forms will be furnished the City of Tigard to facilitate compiling this information. (Continued) City of Tigard December 12 , 1975 Page 5 Each annual supplemental appraisal service report will consist of a complete Electronic Data Processed Printout. All construction and equipment values will be adjusted individually as well as collectively to reflect current levels and brought together in fully revised summaries and overall recapitulations of value. The report will also contain the acquisition date, acquisition cost, asset number and remaining useful life for each equipment addition as submitted by the Ci staff. ty of Tigard and reviewed by our Two bound volumes of the printout will be furnished. ANNUAL SUPPLEMENTAL APPRAISAL FEE: Our fee for this service will be: FOUR HUNDRED TWENTY-FIVE DOLLARS ($425.00) GENERAL: All available data, records, plans and drawings deemed necessary in the preparation of this report are to be made available to our appraiser. We will maintain the original field notes in our files for a period of ten (10) years from the date of theoriginal appraisal. In the event of subsequent revisions of the original report, only the most recent set of field notes will be retained in our files. We will likewise maintain a complete copy of the most recent appraisal report. We will render advisory service from our office without additonal threee(3) yearsvalues fromethetdatethe of thelast subject appraisal for a period of appraisal. al. This proposal may be considered void or subject to fee alteration unless accepted Within ninety (90) days from this date. This proposal is being submitted in duplicate. In order to authorize the appraisal, please sign .the original copy of the authorization page, and return it to us. Retain the carbon copy for your own v records. Shortly after we have received your authorization, an appraiser will contact you to establish a convenient date to commence +� with the report. (Continued) City of Tigard December 12, 1975 Page 6 Thank you for requesting this proposal and your interest in our services. Should any portion of this proposal require clarification, please contact me. We are looking forward to being of service to you and shall await your further instructions. Very truly yours, TAIT APPRAISAL COMPANY d Ron N. Mortensen Account Consultant RNM:mj cc: Mr. Leonard Adams Please check services desired: Original Appraisal Report without Tagging " Original Appraisal Report with Tagging . Annual Supplemental Appraisal Service ACCEPTED: BY: . . TITLE:- - DATE: ITLE:. . . . .DATE: . . . . . . . . . . . . . . . . . . . . . . . At no cost please forward a copy of the appraisal report summary to our insurance advisor named below . Please forward. a full copy of our appraisal to our insurance advisor or accountant or attorney named below. I understand that there is an additional charge for this service, which should be billed at the same time as the fee for the appraisal. . . . . . Nil Mr.. Address':* . . . . . . . . . . . . . . MEMORANDUM January 2, 1976 TO: City Council FROM: City Administrator SUBJECT: Senate Bill 448 A communication from the Oregon State Highway Division requests a response from the City as to our interest in an advance of funds against our future motor vehicle revenue and how much an advance we would desire. The letter is self-explanatory. The purpose of this memo is to assist Council in exploring alternatives leading to a response to the Highway Department request. Senate Bill 448 provides communities with a relatively uncomplicated way to aggregate sufficient funds to accomplish a meaningful public improvement and to pay off the costs from a guaranteed revenue source. A major benefit, especially for smaller communities, lies in the simplified procedures which leave the state with the administration of bond sales and debt amortization. Assuming a constant annual revenue in the amount received this year, Tigard could request an advance of up to $328,000.00. This would call for a pay- back of approximately $32,800 per year for the next 10 years. An alternative would be to sell bonds after approval by the voter, to be paid back from a special levy upon property. Obviously this is only available if the voter approves the bond levy proposal. There are drawbacks to the state proposal and these drawbacks, in my opinion, outweigh any of the advantages listed. Firstly, this proposal does not represent any new money. In fact, because of the proposed interest charge, the City would end up with less money in the aggregate. A second drawback to use by Tigard is the fact we have a woefully inadequate General Fund which requires that state shared revenues be used for operational and maintenance costs. As there is no new money contained in the state program and Tigard has no funds to devote, at present, to capital projects, then it is obvious that Senate Bill 448 provides little benefit to Tigard. A third drawback lies in the fact that in 10 years a great deal of change, both in needs or priorities and financial condition, can occur. With the state withholding up to 25% of our state shared revenues, a desirable flexibility would be lost. January 2, 1976 Page 2 The City should not undertake a project simply because the financing is easily available but rather should look to needs and proper resource t. allocation within our total budgetary framework. It is interesting to note that in 1934 the property tax provided 81% of the average Oregon city's revenues. Today the property tax comprises 41% of the revenue of the average Oregon city. In Tigard, the property tax produces 10% of the City's revenues. A more appropriate source of revenue than the gasoline tax for community improvement projects, which are in excess of operational needs, is the special levy for those special projects approved by the community. It is recommended that the City respond to the communication from the State Highway Department with an indication that we are not, at present, interested in an advance under the provisions of Senate Bill 448. MEMORANDUM - December 26, 1975 TO: City Administrator FROM Chief of Police SUBJECT: New Police Department Division Formulation and Development RE: Community Relations Youth Services Division Sir: The new unit of the department is taking shape rapidly; Officer Martin is assigned to this unit, and is working very closely with my office in the development of the program and policy to manage the unit, whereby the goals of the unit will be met. The thrust of this unit will focus on two specific areas: 1. Community Relations (community education, crime prevention); and 2. Youth Services (youth diversion program to direct the youthful offender and pre-delinquent youth into a positive learning experience, whereby he/she can make adjustment of their attitude and develop a positive self-image conducive to acceptable social conduct. This portion of the unit will consume the majority of Officer Martin's time; the community relations area will involve all members of the department from time to time in the presentation of specific community relation and education programs. The philosophy and goals of the Youth Diversion program is as follows: A. Traditional methods of dealing with the juvenile offender are unable to curb the increase of juvenile crime in the con.munity. Because of the scope and increase of juvenile crime law enforce- ment must play an increasingly active role in dealing with youth. The Juvenile Diversion -program is designed to detour the misdemeanant, status first time offender out of the formal juvenile process, and place viable alter- natives in the hands of law enforcement and the community to guide the youthful offender away from anti-social behavior. It is the intent of this program to provide officers coming into contact with youth in an adversary, custody situation with the means to have imput and feedback into the solution of that juvenile problem. December 26, 1975 - Page 2 Youth Services Division Essential to the Diversion Program is the use of discretion. Uncooperative or hostile attitudes should not exclude a youth from the Diversion Program. It should be remembered that diversion should be an alternative to the counseled, warned, and released format used in the formal juvenile system. I. PROGRAM GOALS A. To prevent future delinquent acts B. To offer a wide range of community youth services C. To insure sustained follow up to identify reoccurrence of delinquent act D. To insure feedback on individual case to those officers/agencies initially responsible for case referral E. To provide for cooperation between all agencies dealing with youth and parents of offenders F. Develop a means to identify. the pre-delinquent, and provide similar alternatives as are employed with the delinquent involved in the diversion program Respectfully, R.B. Adams Chief of Police RBA:ac •t I i MEMO January 2, 1976 TO: All City Employees FROM: City Administrator SUBJECT: Designation of Acting City Administrator Commencing January 5, 1975, I will be out of Tigard for approximately two weeks. Doris Hartig has been designated Acting City Administrator during the period of my absence. All special activities, requests for service, and other matters which require the attention of this office will be presented to Doris, who will forward them on to me for disposition. Each Department will continue on its previously designated work program. No department shall embark upon any new project, make new commitments nor encumber any city liability, in terms of money or manpower, without first having received my approval through Doris. 4' cc: Mayor & City Council w ' w'. .y.