City Council Packet - 03/24/1975 TIGARD CITY COUNCIL
REGULAR MEETING
MARCH 24, 1975, 7:30 P.M.
FOWLER JR. HIGH SCHOOL
LECTURE ROOM
AGENDA:
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF MINUTES, MARCH 10, 1975, MARCH 17, 1975 (special and study session)
5. WRITTEN COMMUNICATIONS
(a) Letter from Jos. Jackson regarding improvement on Scholls Ferry Road.
(b) Letter from Tigard Water District regarding water rate hearing.
(c) Letter from L.O.C. regarding Legislative Conference.
(d) Letter from Phil Edin regarding resignation from Design Review Board.
(e) Letter from Pat Whiting regarding McDonalds.
(f) Letter from Jack Robertson regarding McDonalds.
(g) Memo from Councilman Mickelson re: Council departmental familiarity.
6. CALL TO AUDIENCE FOR THOSE DESIRING TO SPEAK ON NON-AGENDA ITEMS.
7. APPROVAL OF EXPENDITURES & INVESTMENTS: $18,034.05
8. APPROVAL OF O.L.C.C. APPLICATIONS
(a) Shakey's Incorporated, SW Pacific Highway, R application.
Southland Corporation & Frank & Betty Seipp, 7-11 Food Store,
10650 SW McDonald, PS application.
Tradewell Stores, Inc. Prairie Market, 11412, 8950 SW Commercial,
PS application.
(b) Recommendation of Chief of Police.
9. MONTHLY REPORTS
(a) Administration
(b) Building
(c) Finance
(d) Library
(e) Planning
(f) Police
(g) Public Services & Facilities
10. HIKE/BIKE PROCLAMATION - A PROCLAMATION DECLARING APRIL 21-27 AS "HIKE/
BIKE FOR RETARDED CITIZENS" WEEK.
(a) Recommendation of Mayor.
11. RESOLUTION No. 75 A RESOLUTION OF THE TIGARD CITY COUNCIL MAKING AN
APPOINTMENT TO THE LIBRARY BOARD.
(a) Recommendation of Selection Committee.
12. SEWER ASSESSMENT RELIEF - Tom Whittaker
13. ORDINANCE No. 75-16 AN ORDINANCE REVISING NEIGHBORHOOD PLANNING ORGANIZATION
PLAN NUMBER ONE ADOPTED MAY 20TH, 1974 BY ORDINANCE No.
74-25 TO ATTAIN THE PURPOSES AND OBJECTIVES OF CHAPTERS
197 AND 227 O.R.S. INSOFAR AS APPLICABLE WITH RESPECT
TO THE ASH AVENUE - DOWNTOWN PLANNING AREA; AND FIXING
AN EFFECTIVE DATE.
(a) Second Reading
14. APPROVE SPECIFICATIONS & AUTHORIZE BIDS - 2 POLICE CARS
(a) Recommendation of Chief of Police.
15. STREET VACATION - S.W. LUCAS AVENUE.
(a) Public Hearing - 8:00 P.M.
(b) ORDINANCE No. 75- AN ORDINANCE VACATING A DEDICATED UNDEVELOPED
40 FOOT WIDE PUBLIC RIGHT-OF-WAY BEING COUNTY ROAD No.
893, COMMONLY KNOWN AS S.W. LUCAS AVENUE IN THE CITY
OF TIGARD, WASHINGTON COUNTY, OREGON.
16. PROPOSED HOUSING AND COMMUNITY DEVELOPMENT ACT APPLICATION
(a) Public Hearing - 8:00 P.M.
(b) Presentation of Proposed application by Staff.
(c) Testimony from Public.
(d) Public Hearing Closed.
(e) Consideration by Council.
17. C.R.A.G. PLAN RESPONSE DISCUSSION
(a) Recommendation of City Administrator.
18. ORDINANCE No. 75-_ AN ORDINANCE AMENDING ORDINANCE No. 75-1 WITH RESPECT
TO SOLICITATION OF BIDS FOR CONSTRUCTION OF IMPROVEMENTS
WITHIN THE BOUNDARIES OF "STREET IMPROVEMENT DISTRICT
No. 1.20.2 (S.W. HUNZIKER STREET)", FIXING AN EFFECTIVE
DATE AND DECLARING AN EMERGENCY.
(a) Recommendation of City Administrator.
19. LEGAL COUNSEL - Proposed selection guidelines.
(a) RecommendLtion of City Administrator.
20. RESOLUTION No. 75-_ A RESOLUTION ESTABLISHING A FIRE SERVICE STUDY
COMMITTEE FOR THE PURPOSE OF EVALUATING AND SUBMITTING
RECOMMENDATIONS RELATING TO COST AND LEVEL OF FIRE
PROTECTION SERVICES IN THE TIGARD AREA.
(a) Recommendation of City Administrator.
21. ANNEXATION POLICY STATEMENT
(a) Recommendation of City Administrator.
22. P:,OPOSED STREETS & ROADS COMMITTEE - Purpose and Guidelines
(a) Recommendation of City Administrator.
23. ORDINANCE No. 75- AN ORDINANCE AMENDING AND SUPPLEMENTING CHAPTER 10.28,
PARKING, OF THE TIGARD MUNICIPAL CODE BY ADDING THERETO
NEW PROVISIONS DESIGNATED AS SECTION 10.28.135
PROHIBITING PARKING ALONG A PORTION OF THE SOUTHERLY
SIDE OF S.W. JOHNSON STREET, FIXING AN EFFECTIVE DATE
AND DECLARING AN EMERGENCY.
(a) Recommendation of City Administrator.
24. OTHER BUSINESS
25. ADJOURNMENT
PAGE 2 - COUNCIL AGENDA - MARCH 24, 1975
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REGULAR MEETING MARCH 24, 1975, 7;3- Y.Y.
1, ROLL CALL: Present: Mayor lifllbin- 7-C
Barkhurst, John E. Cook, Alan W. Mickelson, Robert C.
Moore; R. B. Adams, Chief of Police; Fred A. Anderson,
Legal Counsel; Russel Austin, Building Official;
Richard Bolen, City Planner; Bruce P. Clark, City
Administrator; Doris Hartig, City Recorder
2. APPROVAL OF MINUTES, March 10, March 17, 1975 (special and study
session)
(a) Motion to approve: Councilman Cook; seconded by Councilman
Barkhurst.
Approved by unanimous vote of Council.
3. WRITTEN COMMUNICATIONS
(a) Letter from Jos. Jackson regarding improvement on Scholls
Ferry Road.
lar letter
(a.1) totthedStatetintor supporteofed staff Mr. Jackson'issrecommendation.
(a.2) Motion to send supportive letter: Councilman Moore;
seconded by Councilman Cook.
Approved by unanimous vote of Council.
(b) Letter from Tigard Water District regarding water rate hearing.
(b.l) Council acknowledged receipt of comm.anication
(c) Letter from League of Oregon Cities regbraing Legislative
Conference
(e.l) City
lan istrator requested Covr .i7
thep .•.c..iica t: +`^:(d) letter Letter frim Phil E:ir: "Znr''ing resignsti--,� from Design Review
Board.
(d.l) No action at this time, will be discussed later under
vacancy appointments
(e) Letter from Rep. Pat Whiting regarding McDcnalds
(e.1) Letter frooeresentative Whiting reiteratez i-.,- cc-ment
at tregular o
(f) Letter from Jack Robertson regarding McDonal.ds.
(f.1) statedRobertson
feltrequested
a fairrehearing.
impartialCity
heariJt
or
nghadbcen
held and recommended against rehearing.
(f.2) Motion by Councilman Cook to deny request for further
hearing and Mr. Robertson be notified of the Council's
decision and the process of appeal through the courts,
motion seconded by Councilman Moore.
(f.3) Attorney Anderson commented regarding procedural aspects
in that the applicant should be heard first. It is
op rtunityAnderson's
to beheardandRobertson the publicl�hearingovle —should be
opportunity
reopened to give Mr. Robertson opportunit.• to preEent
further evidence, if this stili is a matter of minor
land partitioning. City Administrator synopsized :he
Design Review :Soac,.O s ref u�s: : ,•_;'der m3,ill •�r.
the basis It is not ti mifio _i p�A rl'h$on•oo. City
Administrator further x.% R:: _ga"� -
counsel testitied that in :'xis op ntoxl the roar,)
guidelines would not apply to this case.
(f.4) Motion to deny request for rehearing passed by 3-2 vote
of Council. Councilmen Mickelson and Moore voting NAY.
Council directed city staff to write letter to Mr.
Robertson of their decision.
(g) Memo from Councilman Mickelson re: Council departmental
familiarity.
(g.l) Concensus of Council was to consider Councilman Mickelson's
memo in study session.
4. CALL TO AUDIENCE FOR THOSE DESIRING TO SPEAK ON NON-AGENDA ITEMS
(a) Bob Gray thanked Council for action on S. W. Lucas Ave. Street
Vacation.
(b) Mayor Bishop paid tribute to Rosa Tigard, who died over the week-
end at age 105 years. Mayor Bishop stated he hoped Council
could provide some recognition for her contribution to the
community.
5. APPROVAL OF EXPENDITURES & INVESTMENTS: $18,034.05.
(a) Motion to approve: Councilman Moore; seconded by Councilman
Mickelson.
Approved by unanimous vote of Council.
6. APPROVAL OF O.L.C.C. APPLICATIONS
(a) Shakey's Incorporated, S.W. Pacific Highway, H. Application
Southland Corporation & Frank & Betty Seipp, 7-13. Food Store,
10650.S.W. McDonald, P.S. Application
Tradewell Stores, Inc. Prairie Market, 4412, 8950 S.W. Commercial
F.S. Application
Chief of Police recommended the applications be app. rvt�•i.
(b) Motion by Councilman Moore to forward without o:iection to the
O.L.C.C.; motion seconded .y
Approved by unaniicous vote of Council.
7. MONTHLY REPORTS
a Administration
b Building
cFinance
d Library
e Planning
f Police
g Public Services & Facilities
(h) City Administrator requested Council cozzents -egacding new
format for police report. Concensus of Council was favorable.
(i) Motion to accept monthly reports: Councilman Cook; seconded by
Councilman Barkhurst.
Approved by unanimous vote of Council.
Page 2 - Council Minutes - 3-24-75
8. HIKE/BIKE PROCLAMATIJ,; - A Procla!�-a-.ion Deol3rir.;; Apl•;_. 2.1 2" as
"Hike/Bike For Retar ae`t u'3:'zs >;" lee2:.
(a) Motion to adopt proclam.atio.;.;. Co;yr.c. yi:•. 8a: r:�.r�', sac_,::3e3
by Councilman Cook.
Approved by unanimous vote of Cocncil.
9. RESOLUTION No. 75-16 A RESOLUTION OF �,'Tc: TIGARD CITY COUNCIL MAKING
AN APPOINTMENT TO i:.- LIBRARY BOARD
(a) Mayor Bishop stated the Selection Committee recommended appointing
Don V. Jacobs to the Library Board for a term expiring 12/31/78.
(b) Motion to accept recommendation of Selection Committee and confirm
appointment by Mayor, Councilman Mickelson; secondees
Councilman Moore.
Approved by unanimous vote of Council.
10. SEWER ASSESSMENT RELIEF - Tom Whittaker
(a) City Administrator synopsized Mr. Whittaker's request for
relief from sewer assessment.
(b) Motion by Councilman Moore to deny the request; seconded by
Councilman Cook.
(c) Attorney Anderson suggested the motion be emended to read "for
the reason there is no legal alternative available at this time".
(d) Motion amended by Councilman Moore and seconded by Councilman
Cook.
Motion as amended approved by unanimous vote of Council.
Recess 9:30 - Meeting reconvened 9:45 P.M.
11. ORDINANCE No. 75-16 All ORDINANCE REVISING: VErQjP, 17B V1D P',AI.diD'G
ORGANIZATION PLAiV NUD;r•EZ 0:'1: alt-IrliJ) MAY 20rh,
1974, BY ORDINANCE No. ;4-2' :CJ ATTAIN ',:l�:
PURPOSES AND OBJECT 4'SN'r:S OF ;'.:iAP''.L'R s `9. -j
227 O.R.S. INSOFAR AS, AFF `J:CABtF. '.J;l �
TO THE ASH AVE, JF
AND FIXING Ai zc';Y,'c E •'r.rr:.
Second reading of ordinance
(a) Strip zoning along S.W. Pacific Highwe; �'r-,r +:') -F
discussed by Council. (Srra t.,:.?
1 plan)
(b) Motion to adopt: Councilman Cook; seconded by Coimci7r:ar, Vt ,)-a.
Ordinance was adopted on second reading b,. 3- ;ole olnnil.
Roll call of vote as followae Councilman,
Councilman Cook, AYE, Councilman Mickelson, NAA; C'our-.-1'1•.a•
i
Moore, AYE, Mayor Bishop, AYE.
12. APPROVE SPECIFICATIONS & AUTHORIZE BIDS - 2 Police Cars
(a) Chief of Police requested Council approve the specifications,
authorize the calling for bids to be opened April 3, 1975 and
Council hold special meeting April 7th In order to award the
contract as soon as possible.
(b) Motion to approve specifications and call for bids: Councilman
Moore; seconded by Councilman Cook.
Page 3 - Council Minutes - 3 .24-75
t
Approved by unanimous vote of Council.
13. STREET VACATION - S.W. LUCAS STREET
(a) City Administrator reported request for street vacation is
regarding a dedicated but undeveloped portion of land in the
center of Tigard Industrial Park and has not been used or
improved. Planning Commission has reviewed request and
recommended the parcel be vacated.
(b) 8:00 P.M. Public Hearing
No Testimony
Public Hearing Closed
(c) ORDINANCE No. 75-17 AN ORDINANCE VACATING A DEDICATED UN-
DEVELOPED 40 FOOT WIDE PUBLIC RIGHT-OF-
WAY BEING COUNTY ROAD Nc , 893, COMMONLY
KNOWN AS S.W. LUCAS AVENUE IN THE CZT7
OF TIGARD, WASHINGTON COUNTY, OREGON
Motion to adopt: Councilman Mickelson; seconded by Councilman
Cook.
Approved by unanimous vote of Council.
14. PROPOSED HOUSING AND COMMUNITY DEVELOPMENT ACT APPLICATION
(a) Presentation of proposed application was made by Planning Aide
John Laws. The proposed application states the citJr1s primary
needs and objectives; some of the needs discusser: weio:
creation of pedestrian and bike pathway system; storm drainage
basin comprehensive study; recreation facilities; streets and
roads improvements.
In compliance with requirements of the application Council held
.public hearing to receive comments from the public.
Public Hearing Opened
Testimony was given by the following:
Bill Heppner - priority for roads and sidewalks #1
Paul Riverman - bike paths on McDonald - overheae crosswalks
on Pacific Hwy.
Jean Halvorson discussed housing assistance
Mrs. Scheckla
Antonia Porter " " " - sidewalks on
Gaarde and recreation.
Eleanor Quimby - use of volunteer heli, to make funds go further.
Betty Parker - inquired if matching funds were required.
Public Hearing Closed
(b) City staff summarised the testimony and stated information
received -today indicated there were no funds available in this
fiscal year, however, Council may wish to pursue further when
funds are available. City Administrator recommended staff
continue with the application smi C7_xz"`. oc
copy of application mailed to our congressionaS
and senators stating what has transrirs;. Couu►c'_l STI:. ;tsf_
discussed the submission of applica•tiozi at :_Aa tine.
(c) Motion by Cbuncilman Cook that Council adopt the proposed
application,and authorise the submission ,>f the applicati�a
as presented and also letter be sent to congressional repre-
sentatives and senators appealing for release of funds; motion
seconded by'Councilman Barkhurst.
Approved by unanimous vote of Council.
Page 4 - Council Minutes - 3-24-75
15. C.R.A.G. PLAN RESPONSE DISCUSSION
(a) City Administrator recommended the city adopt the proposed
response regarding procedure as well as city's concern regarding
overall density. City Planner also stated his concerns regarding
thelanning process by the NPO groups where citizens desire
loner density as well as the character of Tigard where larger
lots should be recognized in p'a..,%t seefBct to dens".tCity
Planner recommended city respond to the statement to contain
urban growth within growth area with lower density and also
include statement regarding the transportation pla:. to include
mass transit corridor on I-5, CRAG has requested each city
respond by March 31st and City Administrator suggested each
Councilman complete questionaire submitted by CRAG and return
with city's response on plan adoption procedure and include
the two points as mentioned by the City Planner.
(b) Motion-that -staff proceed with this report and response:
Councilman Barkhurst; seconded by Councilman Moore.
Approved by unanimous vote of Council.
16. ORDINANCE No. 75-18 AN ORDINANCE AMENDING ORDINANCE No. 75-1 WITH
RESPECT TO SOLICITATION OF BIDS FOR CONSTRUCTION
OF IMPROVEMENTS WITHIN THE BOUNDARIES OF "STREET
IMPROVEMENT DISTRICT No. 1.20.2 (S.W. HUNZIEER
STREET)", FIXING AN EFFECTIVE DATE AND DECI.`-ING
AN EMERGENCY
(a)
date oAdministrator
p st
traor1recommended approval with the bid opening
da
(b) Motion'to adopt: Councilman Cook; seconded by Councilman
Barkhurst.
Approved by unanimous vote of Council.
17. LEGAL, COUNSEL
(a) City Administrator discussed his memo with respect to guidelines
for selection of legal counsel. Mayor Bishop stated Ed Sullivan
and Don-.Ashmanskas have consented to serve on the committee
and Gar Bing, President of Cnwn%y Bhr Association sa3K
he Mould be happy to participate however, if the C"'.- wisr_ea
to have someone who worked on contractual basis with cities he
Mould recommend Cliff Carlson to serve on Committee. Concensus
of Council was to request Cliff Carlson to serve, however,
if unable to attend scheduled meeting of April 3, 1975, Council
would accept Gar King. Committee would consist of Ed Sullivan,
Don Ashmanskas, Rep. from Mult. County Bar Association and
Fred Anderson. Mayor will call special meeting for 7:30 P.M.
April 3, 1975 at City Hall.
(b) Motion 'by Councilman Cook to accept reca=erdation o: City
Administrator and Committee will consist t_)-y -',• ne ^:err 3r
suggested; motion seconded by Councilman Barkhurst.
Approved by unanimous vote of Council.
18. RESOLUTION 75-17 A RESOLUTION ESTABLISHING A FIRE SERVICE STUDY
COMMITTEE FOR THE PURPOSE OF EVALUATING AND
SUBMITTING RECOMM MUTIONS RELATING TO COST AND
LEVEL OF FIRE PROTECTION SERVICES IN THE TIGARD
AREA.
Page 5 -'Council Minutes - 3-24-75
i
(a) City Admin.+,straYor stated thL- resolution reflects the
concerns of Council as discussed at arudy session.
Resolution defines goals and puz-poses as expressed.
(b) Motion
Councilman adopt:
Councilman Barkhurst; seconded y
Approved by unanimous vote of Council.
19. ANNEXATION POLICY STATEMENT
(a) Mayor Bishop read revised annexation policy statement and
suggested if Council concurred, hs stateteent would he
re-written into resolution form.
Policy statement as amended was d!scusz-ti by Councl: and
concensus was not to adopt in resolution forma
(b) Motion by
sey ncilmnded n BCouncist t to Cookpt policy statement
as Approved by 4-1 majority vote of Council, Councilman
Moore voting NAY.
20. PROPOSED STREETS AND ROADS COMMITTEE - Purpose and Guidelines
(a) At Council's request City Administrator prepared memo
stating guidelines and goals and if Council concurred
incorporate them into resolution form to be considered
at next Council meeting. Concensus of Council was in
favor of proceding with preparation of resolution with
the 7 member committee to consist of 5 ins.L•id c!t;
residents and may include 2 outside the city limits.
It was also discussed that emphasis be placed on
improvement of straait Insirie c:.t;!° ,d. CrJillat on with
other governmental entities to improve arterial streets
within city limits.
(b) Motion by Councilman Cook to direct City AA-Inistrator to
prepare resolution as proposed; jsdconl�-! v�ounciiman
Moore.
Approved by unanimous vote of Coancii°
21. ORDINANCE No. 75-19 AN ORDINANCE r.°���z'n. ?,r;�, S 'P
10.28, PARKIN,,,, it T i:' I = ::' ;q: i.; BI
ADDING THERETO N:;W PR':::31C SS S 37
SECTION 1.% URG 1• . t•lr C'�' a
PORTION OF TFS 3 LUTHER f,� ::i I: OF 3.W. �'•
STREET, FIXING A:i EFFEc;I;i D4".1E AP=
AN EKERGEI�CY
(a) City Administrator stated the purpose of 'r•ae ocdinanc-
relieve the problem of parked cera blocking the risia :
vehicles as they enter onto S.W. Johnson lroti
Ordinance was discussed by Council with 'o MaI11.1
recommending parking be prohibited ba :s_ 'rom
Pacific Highway.
(b) Motion to adopt: Councilman Cook; seconded by Councilmarx Moore.
Motion toadopt ordinance was approved by 4-1 majority vote.
Roll call of vote as follows: Councilman Barkhura:, AYE:
Councilman Cook, AYE; Councilman Mickelson, AYE; Councilman
Moore, NAY; Mayor Bishop AYE. The ordinance did not pass as it
did not receive unanimous vote at first reading and will be
read second time at next regular council meeting°
Page 6 - Council Minutes - 3-24-75
22. OTHER BUSINESS
City Planner stated in pgst it had been stem' p.^acedur- to pravicip
mm
Council with copies of XXX Planning Coission minutes. ?lann,�r re-
quested if Council des#,ed copies of all minutes or only minutes
that pertain to matter that will come before them. All would
like complete set of mutes except Councilman Mickelson.
City Administrator reminded Council of meeting April 2nd and
outlined the agenda as distributed.
Chief of Police encouraged Council to visit police station to
review the department's operations.
23. Meeting adjourned 10:45 P.M.
City Recorder
i
ATTEST:
mayor
i
Page 7 - Council Minutes - 3-24-75
Mr. Jack A. Robertson
7635 S.E. 29th Avenue
Portland, Oregon 97202
i.!
Off' March 20, 1975
City Council
City of Tigard
Tigard, Oregon 97223
Re: Request for hearing on Council decision denying
Robertson the right to minor land partitioning
for use of a McDonald's Restaurant located at
S.W. Pacific Highway and School Street,Tax Map
2S1, 2CB, Tax Lot 300, Tigard, Oregon
Gentlemen:
At the Council meeting on March 10, 1975, you heard an
appeal by NPO #3 of the Plar.;. aty Co.-emission approval of a
minor land partitioning of the Robertson property located
at Pacific Highway and School Street, Tax Map 2S1, 2CB, Tax
Lot 300.
Since the NPO's used the Fasano vs. Board of County Commissioners
of Washington County in their arguments to deny me the right to
partition and further, that I did not have the opportunity to
prepare myself for a rebuttal since legal counsel's opinion
was made on March 7 and was not brought to our attention
until Monday, March 10, the day of the meeting, and further,
as I do not feel that the Fasano decision has any direct affect
on the minor partitioning request that the Planning Commission had
approved, I am therefore requesting that the Council permit
a re-hearing in order to enable me to present pertinent facts
for your consideration.
Would you please advise when this hearing could be arranged.
Ver my yours,
c - Robertson
lm
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,.
_ _
MEMORANDUM
TO: Planning Commission
FROM: Planning Department
DATE: March 24, 1975
SUBJECT: Revision of the C-3, General Commercial Zone
To be considered at the April 1, 1975 Planning Commission
hearing is a proposed revision of the C-3, General Commercial
zone. According to previous Planning.- Commission statements
in regard to this issue, it is the understanding of staff
that revision appears necessary for the following reasons:
1. The existing C-3 zone does not provide the
opportunity to review the impact of high
traffic generators (such as drive-in restaurants)
upon adjacent uses or the subject portion of
the highway. -
2. The C-3 zone is the result of pyramiding the
city's commercial zones into one all-indlusive..zone,
permitting the broadest range of commercial uses,
regardless of their compatibility or appropriateness
for certain highway locations.
• 3. Nearly all of the C-3 zoning in Tigard is located
on Pacific Highway (which is all zoned C-3) . This
zone should therefore reflect the specific needs of
the area it is designed to serve by containing
site development criteria which assure compatibility
with.-a . highway-location._._ Higher standards-for—.-
appearance have also been refered to by the Planning
Commission as a necessity.
4. NPO Plans 1 and 2 consider uses appropriate for
highway locations. To summarize these plans, they
find that the major traffic conflict occuring on
Pacific Highway is between local shoppers and
through traffic. These plans recommend that no
additional businesses catering primarily to the
everyday shopping needs of persons residing in
Tigard be located on Pacific Highway. These
"neighborhood convenience" uses are advised to
locate in shopping centers away from the highway.
Locations. at 121st and Scholls Ferry Road and at
Durham Road and Hall Boulevard are proposed in the
Community Plan.
5. Pacific Highway is the City' s major arterial and
persons passing through the community gain their
impressions of Tigard from what they see along
this route. The same is true of most Tigard
residents who presently use Pacific for shopping
and commuting and for whom the highway is an
element of the community they must identify
themselves:-With. If Tigard is to develop a
strong sense of community identity and pride this
highly visable portion of the community must
reflect the tastes and values of its residents.
Objectives: Using the above stated concerns as a basis,
the following objectives are suggested by the
staff as guidelines for considering revisions
to the C-3 zone.
1. That uses presenting a potential for threats
to the public safety by creating traffic hazards
and/or pedestrian and automobile conflicts, be
reviewed by the Planning Commission according to
the conditional use provisions.
2. That site design criteria will be provided to
minimize traffic conflicts, improve highway
appearance, and assure compatibility with
residential development lying behind the strip
development.
3. That additional "neighborhood convenience" commercial
bo discouraged from highway locations.
The following attached revised ordinances are proposed according
to the above. listed --concerns and objectives and--following.-the
guidance provided staff by the Planning Commission at their
March 25, 1975 study session.
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C-3, GENERAL COMMERCIAL
Permitted Uses
-1 --ARy-us e-peemlttad-iR-e-G-4-aefie
;
( 2 Appliance store (incidental) repairs only) ;
( 3 Bank, loan company or other financial institution;
( 4 Blueprinting, photostating or other reproduction
process;
S5 Business machines, retail sales and service;
{-6 --GefRRerelel-aebeels-aueb-as-bds!Res s-eall egas,
�dsle-eeRse�trete�}es-eAd-t�ede-sebaels; (add to C-3,
conditional use)
i7BepartmeRt-ep furniture store; (add to C-4)
8 Film exchange; (add and/or Distribution Center)
9 Frozen food locker (family use only) ;
10 Hotels;
ll Instruments, scientific or professional (repair shop) ;
12 --8emelvy-stege; (add to C-4)
13 --Medleel-deRtel-ellRle; (add to C-3, conditional use)
14 Motel;
15 Newsstand;
l6 --Pre€esslenal-er-eemmeve}el-efPlee-building; (add to C-3,
conditional use)
117Real estate office;
l8 --Reeerd-sbep; (add to C-4)
19 --Restaura Rt-�exeept-delve-lm�; (add to C-3, conditional use)
20 Spprting good store;
Pl --Veplety-stele; (add to C-4)
22 Appliance parts
23 Automobile parts, accessory sales
241 Radio or T.U. Service (Ord. 72-70 §1, 1972; Ord. 70-32
§140-1, 1970)
18.28. 020 Conditional uses. In the C-3 zone the following
uses and their accessory uses may be permitted as conditional
uses- when--in accordance-with Chapters--18. 72 and-18.84
( 1) Any conditional use as permitted in a C-4 zone; (add
permitted 'uses in C-4)
( 2) . Amusement enterprise, including billiard or pool hall,
bowling alley, boxing arena, dance hall, public swimming
pools;
'-3 Auditorium, exhibition hall or other public assembly;
4Automobile and trailer sales area;
-s'--A fPleb}le-paete;-eeeeseepy-seles; (add to C-3, permitted)
6 Automobile repairs, painting and upholstery;
7 Catering establishment;
8 Churches and accessory uses;
9 Cleaning establishment;
R10 Colleges;
1 Community buildings (public);
(12 Drive-in business offering goods and services directly
to customers waiting in parked motor vehicles;
(13) Indoor, outdoor and other theaters;-
(14) Feed store;
(15) Governmental structures or land uses not including
schools;
(16 Hospitals, convalescent, general, home for the aged;
R17 Hotel (residential) ;
8 Libraries;
(19 Lodges, fraternal organizations;
20 Lumber yard;
Museums;
W21
Parks and playgrounds (public) ;
23Pet shop;
24 Plumbing, electrical or general contractor and shop;
25 Printing shop and newspaper publishing;
26 Private club;
�27 --Redie-se-T-V--Seev!ee; (add to C-3, permitted)
28 Secondhand store;
291 Taverns, cocktail lounges, bars, clubs and any other
activity whose patronage, membership or attendance is
restricted as to age, age group or other specific
limitation:
(30 Tire shop and retreading;
(31 Veterinarian' s office or animal hospital;
(32 Any business, service, processing, storage or display
essential or incidental to any permitted use in the
C-3 zone and not conducted entirely within an enclosed
buidling.
(33) Commercial schools such as business colleges, music
conservatories and trade schools.
34 Medical-dental clinic
35 Professional or commercial office building
36 Restaurants (Ord. 72-70 §2, 1972; Ord. 70-32 §140-2, 1970)
18. 28.030 Lot requirements In the C-3 zone the lot require-
ments shall be as follows:
1 The minimum lot area shall be six-tbeweand 30,000 square feet;
2 The minimum lot width shall be sixty 150 feet;
3 o maximum lot coverage shall be required. (Ord. 70-32
140-3, 1970) .
16. 28.040w- Setback requirements Except as may otherwise. be
provided in Section 18.12.100, the setbacks for nonresidential
uses in the C-3 zone shall be as follows:
( 1) The minimum front yard shall be ten feet, landscaped and
maintained; (see General Provisions 18.12. 100)
( 2) No side yard setback shall be required, except when
abutting a residential zone, a side yard of ten feet
shall be required:
( 3) No rear yard setback shall be required, except When
abutting a residential zone, a rear yard setbac� of
twenty-five feet shall be ,required. (Ord. ..-72-3484, 1972;
Ord. 70-32 140-4, 1970)
18.28.050 ' Building height Except as otherwise provided in
Section 18.12.110, no building in the C-3 zone shall
exceed a height of three stories or thirty-five feet
�� whichever is less. (Ord. 70-32 §140-5, 1970)
f- 18.28. 060 Additional Requirements. Additional requirements
(_ applicable to the C-3 zone include but are not limited
to the following:
(1 Off-street parking and loading, see Chapter 18. 60;
2 Access and egress, see Chapter 18. 64;
(3 Landscaping - a minimum of 15%
�3
i
F
fi
C-4, NEIGHBORHOOD COMMERCIAL ZONE
Permitted uses.
( 1) Bakery, provided any manufacture of goods is limited
to goods retailed on the premises only;
( 2 Barbershop;
:'3 Beauty parlor;
4 Collection station for dry cleaning or laundry;
5 Delicatessen store;
-6 --Beetee-ep-deAtlat; (add to C-4, conditional use)
7 Drug store or pharmacy including incidential fountain.1
service but not including any other use unless specifically
permitted under this chapter;
18Florist or flower shop;
9 Gift shop;
10 Grocery store;
11 Laundromat;
12 Meat market;
13 Shoe repair;
141 Stationery and book stores open to persons of all
ages without patrorfage restrictions;
(15) Tailor shop, dress shop, clothing store. Other similar
service or retail use, if approved by the planning
commission and subject to the same conditions.
116) Department store (from C-3)
17 Jewelry store (from C-3)
18 Record shop (from C-3)
19 ariety store (from C-3) (Ord. 72-70 33, 1972; Ord. 70-32
9150-1, 1970)
Conditional uses. In the C-4 zone the following uses and
their accessory uses are permitted as conditional uses whon
in accordance with Chapter 18. 72 and 18.84:
1 Conditional use as permitted in an A-2 zone;
2 Garden supply storq;
3' "Home occupations;
4 Multifamily dwelling subject to the regulations of
an A-2 zone;
5 Public utility;
6 Restaurants;
7 Service stations (incidential repairs only);
8 Any business service, processing, storage or display
essential or incidental to any permitted use in the C-4
zone and not conducted entirely within an enclosed
building.
( 9) Doctor or dentist and professional or commercial office.
(Ord. .70-32 0150-2, 1970)
l -
_r
t
March 21, 1975
MEMORANDUM
To: City Council
From: City Administrator
Subject: Monthly Report
Unions Negotiations: 3 negotiating sessions have been held with Local 189 and the
second session with T.P.O.A. is scheduled for this next Thursday. As noted earlier,
T.P.O.A. has requested meditation services in anticipation of the inability to negotiate
a settlement even though out counterproposal has not yet been submitted. The purpose
of this manuver is to assure expedient settlement if impasse is reached. The current
mediation backlog is approximately 3 months. I will be prepared to report a more
specific status following one more meeting with each union.
115th Street L.I.D.: Assessment notices were mailed on March 19th to each property
owner providing notification of the amount of assessment, the right to remonstrate on
the basis of inequity of assessment and a request for determination of whether the
assessment is desired to be Bancrofted or paid in cash. Remonstrances are anticipated
based upon a higher than estimated cost and long standing dissatisfaction on the part
of some of the property owners. In anticipation of remonstrances Council should
expect to hold a hearing on Cae remonstrances at the April 14th meeting. Staff will
have an ordinance establishiLIg the assessment roll and calling for the sale of bonds
at that same meeting. Time is of extreme importance in order that bonds may be sold
and revenues therefrom recovered this fiscal year. Council should keep in mind that
valid remonstrances would of necessity have to be based upon a proven inequity in the
assessment as related to assessments on other similarly situated property. The mere
desire to pay less or enjoy a reduced assessment is insufficient grounds.
72nd Avenue F.A.U. Application Status: This application was submitted in a timely
fashion to C.R.A.G. for prioritization. The Transportation subcommittee has determined
to give immediate consideration to several submitted projects where are in a position
to be able to go to contract by June. Our project does not fall into this classification
for the two primary reasons: (1) the need to create an L.I.D. for the local share cost
and (2) the need to acquire right-of-way. Hence, our project will be considered later
as a part of the total Transportation Improvement Program prioritization and adoption
process.
Golden Triangle Annexation: In reponse to a requested single lot annexation petition
for a parcel on Hampton Street, the Boundary Review Commission has required us to
notify area property owners to determine the extent of interest in annexation of adjacent
properties. Several property owners have responded favorably. The Mayor,:.City"Administrator
and Planning Director attended a meeting with the Golden Triangle group of business men
who were meeting with County planning staff. The concensus of the group was that
annexation at this time would be desirable and this group is also contacting owners in
the area.
T-CAP Reorganization: In an effort to better carry out the assigned mission of community
relations liaison, T-CAP has determined that expansion and reorganization is desirable
and will be recommending same to Council in the near future.
Housing and Community Development Application: Following the public hearing held
earlier this month, staff has been collating that input, collecting further data on
i
Page 2 March 21, 1975
housing, working with Washington County, H.U.D. and other public agencies in an effort
j, to prepare an application that best reflects Tigard's needs and will stand a chance
of success in the H.U.D. review process. Based upon the input received and discussions
with H.U.D. which indicate that only some $300,000 will be available and that H.U.D.
will',look most favorably upon applications which emphasis capital improvements, staff
is proposing a first year program that consists primarily of a walk/pathway system coupled
with necessary storm drainage improvements. The necessary housing assistance program
element is based upon an approach of encouraging private industry to provide moderate
cost housing with assistance from federal funds available to the private sector, encourage-
ment of limited interest funds from local lending institutions and possible City
subsidization through fee waivers and underwriting of part of basic facility costs
(such as sanitary sewer hookups).
Monday night's meeting will consist of a presentation of the proposed application by
staff, a public hearing on the application and hopefully, adoption by Council in order
that a timely submission may be made. Staff feels that the walk/path system proposed
is reflective of one of Tigard's greatest needs . . . pedestrian safety. Utilizing
existing and proposed walkways, the proposed system will create a loop from which
furhter improvements may be made in the future.
Police Department Monthly Report: Your attention is called to this month's Police
Department report. It represents a revised format which we feel provides readable
information with less bulk. Particular note should be taken of the marked and rapid
increase in Part I offenses such as burglary. Also of note are the several successful
apprehension of perpetrators by the department.
0.R. Applications: The two Cook Park B.O.R. applications will be presented to the
County Parks Advisory Committee on the 26th of this month.
General Observations: The effects of limited manpower resources are being felt most
strongly at this time with expectations greater than capability to produce. Due to
the need to constantly meet short term deadlines and to deal with the constant public
demand,for�_§fa£ftscrvices most of the administrative staff has been on a program of a
considerable number of overtime hours per week which is beginning to tell upon morale.
As a result of the time problem anticipated schedules are not being met. Most serious
is the budget preparation se-hedule and related current budget status analysis. One
note of interest is that the County estimates that revaluation of property in Tigard
will amount to a 15% increase in assessed valuation. If this is:-accurate, next year's
tax base, including the 6% increase, would produce a tax levy of approximately 84c
per thousand.
Director of Public Works: Several candidates have been interviewed, one person was
offered the position but declined. Balancing the existing salary level of $16,500
against desirable education and experience has been difficult with several promising
persons declining being considered due
continues. to salary constraints. Recruitment by advertisement
3
r.
c! b
^- MEMO
TO: City Council
FROM: Building Department
SUBJECT: Monthly Report
February building activity included permits for 7
single family, 1 alter and repair of single family,
7 alter and repair of commercial and industrial and
1 miscellaneous for a total valuation of $240,943.00.
Fees for the 16 permits totaled 1,185. 00
Sign Activity - 2 permits 10. 00
Plumbing Activity - 9 permits 263. 00
Mechanical Activity - 7 permits 50.00
Business License Activity - 15 permits 331. 92
Sewer Permits - 6 2,925. 00
Sewer Inspections - 8 200.00
King City Activity - One permit issued for a remodel to
the professional building - valuation
$3200 - fee $42.00
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FINANCIAL STATEMENT
REVENUES
Date February, 1975
1974/75 CURRENT YEAR TO
GENERAL FUND BUDGET MONTH DATE
Cash on Hand 7/1/74 132,008. _O_ . 188, 114
701 Property Tax-Current 129,392. -0- 107,621
702 Property Tax-Prior Years 9,295, -0- 19,450
703 Land Sales & Advance Taxes 100. -0-
704 Trailer Sales Tax 100. -0-
REVENUE FROM OTHER AGENCIES
712 Cigarette Tax 25,745. 6,687 191120
713 Liquor Tax 64,410. 22, 140 56,269
717 State Subvention - BOR 39,695. -0- 5,931
717 State Subvention - PEP 1,817. -0- 1 ,79•'
718 County Subvention - USA 27,440. -0- 27,441
718A County Subvention - RIDE 19,528. 1 ,544 16,845
718B County Subvention - LEAA 9,900. -0- 4,475
LICENSES & PERMITS
721 Business 32,000. 332 28,416
722 Liquor 200. 125 155
723 Bicycle 200. 4 68
724 Plumbing & Heating 12,400. 313 4,607
726 Building 64,000. 1 ,071 14,554
727 Moving 50. -0- 10
728 Street Openings 250. 100 302
729 Sign 500. 10 385
FINES & FORFEITURES
731 & 734 Court & Indigent Defendants Def. 45,000. 3,565 22,785
USE OF MONEY & PROPERTY
742 Telephone Pay Booth 35. 3 25
743 Interest 5,000. 651 6,575
CHARGES FOR CURRENT SERVICES
750.10 Street Sweeping 1,440. 160 1 , 180
750.20 Subdivision Application Fee 100. -0- 493
750.30 Subdivision Lighting Revenue 2,970. -0- 4,306
75� Zoning Adjustments 1,600. 800 2,575
3 .1 Special Police Service 2,045. -0- -0-
751.2 Special Inspection Service 2,045. -0- -0-
752 Document Sales 1,200. 84 780
LenConstruction Fees 4,500. -0- 2,893
Lien Check -0_ ' -0- 78
1974/75 CURRENT YEAR TO
BUDGET MONTH DATE
757' Sale of Street Signs 400. -0- 736
758 Library Fines & Fees 2,500. 198 1 , 240
FRANCHISE REVENUE
761 P.G.E. 42,570. -0- 19, 126
762 N.W. Natural Gas
15,390. 6,332 15,720
763 General Telephone 23,628. 10,630 21 , 133
764 Garbage 6,000. 1 ,763 5,062
766 Taxi 60. -0- 60
767 Pacific Northwest Bell 125. -0- -0-
NON-REVENUE RECEIPTS
771 Sale of City Property 5:600. -0- -0-
775 Unclaimed Property Sale 100. -0-' 478
776 Donation - Library 1,000. -0- 970
776.1 Donation - Library Building 1,000. -0- -0-
777 Park Development & Maintenance 1,550. -0- 105
RECOVERED EXPENDITURES
789 Unbonded Assessment 4,000. -0-
783 Admin. Sewer & Road -0- -0-
785 Gas Tax Refund 2,100. -0- 1 ,872
787 Nuisance Abatement 50. -0- -0-
787.1 Demolition of Building 500. -0- -0-
788 Other 7,415. 192 2, 396
788B St. Improvement - SW 115th 74,000. -0- -0-
788A School Dist. Vehicle Maintenance -0- -0- -0-
786 Reimburse Voter Registration -0- -0- -0-
TOTAL GENERAL FUND 822,953. 56,704 606, 145
SEWER FUND
Available Cash 7/1/74 204,945. -0- 217,780
USE OF MONEY & PROPERTY
743 Interest 1,000. 693 109267
747 OEA & Others (New Project) 66,000. -0- -0-
744 Interest on Unbonded Assessments -0- -0- 6
CHARGES FOR CURRENT SERVICE
753 Sewer Connection Fee 15,045. 585 10,410
754 Monthly Sewer Service 42,601. 2,535 31 ,731
755 Sewer Permit & Inspection 3,750. 120 1 ,830
Page 2 - Financial Statement - REVENUES - Date February 1975
I
1974/75 CURRENT YEAR TO
BUDGET MONTH DATE
RECOVERED EXPENDITURES
788 Other 5. -0- -0-
789 Unbonded Assessment 200. -0- 711
TOTAL SEWER FUND 333,546. 3,933 272,735
I
STATE TAX STREED FUND I
Available Cash 7/1/74 75,071. 75,071
REVENUE FROM OTHER AGENCIES
711 State Gas Tax 148,295. 33,711 125,559
USE OF MONEY & PROPERTY
788 Other 5. -0- -0-
743 Interest 1,400. 389 3,336
TOTAL STATE TAX STREET FUND 224,771. 34, 100 203,966
ROAD FUND
Available Cash 7/1/74 618. -0- 618
714 County Road Tax 500. -0- 144
743 Interest 1. -0- -0-
TOTAL ROAD FUND 1,119. -0- 762
FEDERAL REVENUE SHARING FUND
Available Cash 7/1/74 83,454. -0- 92,806
715 Federal Subventions 71,484. -0- 58,222
743 Interest 2,500. 812 5,248
TOTAL FED. REVENUE SHA2ING FUND 157,438. 812 156,276
BANCROFT BONDS #3,4,596,7,8,9
Unappropiated Cash Balance -0- -0- 113,214
Assessments 41,000. 1 , 153 12,724
Interest 14,389. 506 4, 124
USE OF MONEY
743 Interest on Investments 1,000. 427 5,822
TOTAL BANCROFT BONDS 56,389. 2,086 135,884
February 1975
Page 3 - Financial Statement - REVENUES - Date
J c
1974/75 CURRENT YEAR TO
BUDGET MONTH DATE
GENERAL OBLIGATION BONDS
Available Cash 7/1/74 4,108. -0- 17, 144
Cash from USA 26,135. -0- 25,313
743 Interest on Investments 510. ` 154 1,058
TOTAL OBLIGATION BONDS 30,753. 154 43,515
TOTAL BUDGET $1,626,969. 97,789 1 ,419,283
Page 4 -. Financial Statement - REVENUES - Date February 1975
FINANCIAL STATEMENT
EXPENDITURES '
1974-75 Mo. February, 1975 Year To
GENERAL FUND Budget Current Month Date
Mayor & Council 13,251. 502.58 51325.53
Municipal Court 25,061. 1 ,356. 11 11 ,482.23
Administration 32,814. 2,800.56 . 19,031 .29
Building Dept. 39,882. 3, 518.78 24, 168.89
Planning & Zoning 50,372. 3,386:03 24,876.86
Library 26,723. 2,362.42 15,279.02
Police _ 347,349. 25,334.84 215,605.02
Parks & Recreation 71,806. 9.29 45,424.91
Non-Departmental 59,296. 1 ,733. 16 30,500.64
Engineering 25,017. 1 ,433.06 11 ,554.47
Street Operation & Maintenance 78,208. 4 ,082.79 6.7,839.75
Finance 299277. 2, 293.60 18,044.64
Contingency 23,897. -0- -0-
Total General Fund 822,953• 48,813.22 48933.25
SEWERAGE DISPOSAL FUND
Operation & Maintenance 257,698. 5,728.52 98,329.53
Replacement & Expansion 71,284. 15.75 19,904.42
Contingency 4,564. -0- -0-
Total Sewer Fund 333,546. 5,744.27 118,233.95
STATE TAX STREET FUND
Operation & Maintenance 188,516• 4,590.47 120,782.90
Contingency 439. -0- -0-
State Tax Street 188,955. 4,590.47 120, 18-2.90
State Tax Street - Police 35,816. 2,241 .28 16,435.78
ROAD FUND
Operation & Maintenance 1,068. -0- -0- -
Contingency 51. -0- -0-
SPECIAL ASSESSMENT DEBT FUND -
Bancroft Bonds 2,4,5,6,7,8,9 56,389. 378.76 25,467.87
GENERAL DEBT FUND
General Obligation Bonds 30,753. -0- 25, 147.04
FEDERAL REVENUE SHARING 157,438. -0- 48,227.41
'AL BUDGET $1,626,969. 61 ,768.00 843,428.20
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N [ `d' O W OO O O W
W O W M 1 r C� M. Q\ r .
CO C'i L_ illi W O Ul W M
W r w M W
F U1 Ul O M M W r W M
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Monthly Report
Planning Department
February 21 to March 21, 1975
ZONING AND SUBDIVISION ADMINISTRATION
For the period from February 21st to March 21st the Planning Commission
and Design Review Board considered the following items:
Zone Changes 1
Conditional Use 3
Temporary Use 1
Variance 2
Minor Land Partitioning 0
Preliminary Plats 0
Subdivision Variance 0
Site Design and Architectural Review 5
Miscellaneous 1
Ordinance Revisions 1
NEIGHBORHOOD PLANNING
NPO #1
Hearings were completed on the revised plan and the staff will soon
begin preparation of the final published document.
NPO #3
The staff is in the process of taking the work done by the NPO to
date and putting it into a preliminary document form for their con-
sideration. Carl Buttke has delivered his completed traffic cir-
culation analysis of this Neighborhood.
ANNEXATIONS
The staff recently attended a meeting at the Farmers Insurance
Building to discuss annexation of Tigard Triangle properties. This
meeting was attended by business representatives now in the City.
They agreed to contact the major land holders now iri the county to
encourage their joining the City. The staff is presently assisting
in this effort.
SPECIAL PROJECTS
The HCD application is being put into final form and will be presented
to the City Council in public hearing on March 24th.
,,:ts
i
U
POLICE DEPARTMENT
CONSOLIDATED MONTHLY REPORT
FOR
MONTH OF FEBRUARY 19 75
DISTRIBUTION OF PERSONNEL
AVERAGE
NUMERICAL STRENGTH DAILY ABSENCE I AVERAGE EFFECTIVE STRENGTH
End of Same This Same This Last Same
this Month Month Month Month Month Month
Month Last Last Last
Year Year Year
TOTAL PERSONNEL 21 24 7.0 9.4 14.0 14.1 14.6
CHIEF'S OFFICE 2 2 .7 .6 1.3 1.3 1.4
SERVICES DIVIS. 5 6 1.5 2.0 3.5 3.4 4.0
PATROL DIVISION 8 10 2.5 4.4 5.5 5.4 5.6
TRAFFIC DIVIS. 3 3 1.3 1.5 1.7 2.1 1.5
INVEST. SECTION 3 3 1.0 1.0 2.0 1.9 2.0
FORCE ONE 9 10 2.5 3.7 6.5 6.1 6.3
FORCE TWO 7 8 2.8 2.9 4.2 4.3 5.1
FORCE THREE 5 6 1.6 2.8 3.4 3.6 3.2
CHANGES IN PERSONNEL DAILY AVERAGE PATROL. STRENGTH
1. Present for duty end of last month 21 This Same Month
2. Recruited during month p Month Last Year
1. Total number field
3. Reinstated during month 0 officers 11 13
Total to account for' 2- 1 2. Less Agents Assig-
4. Separations from the service: ned to Investigat. 0 0
(a) Voluntary resignation 0 3. Average daily abs-
(b) Retirement 0 ences of field off-
icers owing to:
(c) Resigned with charges pending 0 (a) Vacation, susp-
(d) Dropped during probation p ension, days off,
comp. time, etc. 3.5 3.8
(e) Dismissed for cause 0 (b) Sick & Injured .2 1.1
(f) Killed in line of duty p (c) Schools, etc. .1 1.0
(g) Deceased 0 Total average daily
absences 3.8 5.9
i Total separations 0 4. Available for duty 7.2 7.1
C"Present for duty at end of month 21
_Pa¢e_one_. . ._:.
CRIMINAL ACTIVITY
Offenses THIS SAME MONTH TOTAL !! TOTAL
MONTH LAST YEAR THIS YEAR i - LAST YEAR
CLASS I 96 52 175 �_ 98
CLASS II 97 52 1_66 _ _ 98____
ISC. NON-CRIMINAL 272 238 .� 577 _ 488
Cases Cleared by Arrest
CLASS 1 19 5 39 18
CLASS II 43 1 29 _ 76 50
INVESTIGATIVE DIVISION
CASES RECEIVED 152 75 184 -- 153
# CASES CLEARED 30 15 69 f 51—
# CASES SUSPENDED 36 40 95 71 _
# CASES ASSIGNED 82 26 I 128 i 59
PROPERTY
PROPERTY LOSS $22,226.86 13 750.23 34,078.36 27,147.43
PROPERTY RECOVERED $ 6,945.61 4,296.13 T 12,724.78 10,251.03
TRAFFIC & ACCIDENT ACTIVITY
ACCIDENTS 22 19 43 40
INJURIES 8 1 4
CITATIONS ISSUED 1 119 1 226 1 262 �! 444 _—
VEHICLE OPERATION
TOTAL MILEAGE 15,118 1 14.525 30,959 31 583
COST PER MILE 10.33C I 7.600 8.64C 9.710 I
PATROL DIVISION
TOTAL HOURS 1.687.0 1 836.0 3,421.2 3,962.0
OBLIGATED HOURS 971.4 911.5 1,856.9 3,018.2
NON-OBLIGATED HOURS 715.6 924.5 1 1,564.3 1 1,889.2
SERVICES DIVISION
NOTAL HOURS 785.0 898.0 1.617.0 1,925.0
TOTAL DISPATCH HOURS 283.6 256.3 619.5 552.9
TOTAL TELETYPE HOURS 85.1 67.2 184.4 1 144.2
CLERICAL DUTIES HOURS 369.3 518.4 716.1 1 1,113.1
POLICE DEPARTMENT MONTHLY REPORT
CRIME INDEX AND POLICE ACTIVITY TREND
(1) (2) (3) _ (4) (_5) (b)
OFFENSES UNFOUNDED ( NUMBER OF
NUMBER OF OFFENSES NUMBER OF
CLASSIFICATION REPORTED OFFENSES ACTUAL CLEARED BY AR ST ' OFFENSES
OF OFFENSES Tf{1 M _H__ B1'
THIS REPORTED OFFENSES -I
(PART I) MONTH THIS MONTH THIS MONTH TOTAL ARREST OF ' JUVENILES
ARRES _ _ JUVE_N_I_LESTHIS MONTH
1. CRIMINAL HOMICIDE -
a. Murder & Nonnegligent
Manslaughter
----- ---- -- ---- -
b. Manslaughter by -
Negligence
2. :ORCIBLE RAPE ---`---�-- —
a. Rape by Force _ -_-�----
b. Assault to RapeAttempts
3. ROBBERY ` - -- --- --
a. Armed - Any Weapon 2 _ 2 2 1
b. Strong Arm - No -
Weapons _ --�----
4. ASSAULT - Total /
a. Gun
b. Knife or Cutting
Instrument
c. Other Dangerous
capon i
d. Hands, Fists, Feet, ---
eLc. = Aggravated
e. Other Assaults - Not —`
Aggravated 4 4 2 2 1 1
5. BURGLARY - Total L30 / `-
a. Forcible Entry 17 17 2 2 2 2
b. Unlawful Entry - No -
Force 12 12
c. Attempted Forcible ` --��—
Entry 2 1 1 1 _
6, LARCENY' - THEFT
(except Auto Theft)
a. 50 and Over in Value 28 1 27 :4] 4
b. Under $50 in
Value 30 30 11 8 5 3
7. AUTO THEFT
4 1 3 425ig .
2
TOTAL 99 3 96 8 4 6
SUMMARY OF ARRESTS SUMMARY OF CRIMINAL ACTIVITY
ADULTS: Male 15 Month Month Year Yf-ar
Female 2 1975 1974 1 1975 I 1974
x Total 17 PART I 96 52 175 98
PART II 97 52 166 98
JUV: Male 8 MISC NON-CRIM 272 238
Female 0 GRAND TOTAL 465 342 918 684
Total
Pa a two
POLICE DEPARTMENT MONTHLY REPORT
CRIME INDEX AND POLICE ACTIVITY TREND
(l) (2) (3) (4) _ (5)
OFFENSES UNFOUNDED NUMBER OF NUMBER OF OFFENSES NUMBER OF
CLASSIFICATIONS REPORTED OFFENSES ACTUAL CLEARED BY ST OFFENSES
OF OFFENSES THIS REPORTED OFFENSES THLS MOARR__ Bl'
(PART II) TOTAL REST OF JUVENILES
MONTH THIS MONTH THIS MONTH ARRE S JUVENILES THIS MONTH .
8. HARRASSMENT 6 6
9. ARSON10. FORGERY FORGERY & COUNTER-
FEITING
11. FRAUD 2 2
12. EMBEZZLEMENT
13. STOLEN PROPERTY: BUYING
RECEIVING; POSSESSING
14. CRIMINAL MISCHIEF 44 44 3 2 2
15. WEAPONS: CARRYING,
POSSESSING ETC.
16. PROSTITUTION &
COMMERCIALIZED VICE _W
17. SEX OFFENSES (EXCEPT
2 AND 6) 5 5 _
18. NARCOTIC DRUG LAWS 4 4 7 4 4 2
19. GAMBLING
20. OFFENSES AGAINST THE
FAMILY AND CHILDREN
21. DRIVING UNDER THE
INFLUENCE 20 20 20 21 1 1
22. LIQUOR LAWS 8 8 13 9 8 6
23. DRUNKENESS
24. DISORDERLY CONDUCT 2 2 2 3 1
25. VAGRANCY
26. ALL OTHER OFFENSES
(EXCEPT TRAFFIC) - 3_ 3 6 2 2 1
27. SUSPICION
28. CURFEW AND LOITERING 1 1 3 1 3 1 1
29. RUNAWAYS 2 2
TOTAL 97 97 55 43 20 13
SUMMARY OF ARRESTS
SULTS: Male 29 JUVENILES: Male 18
Female 6 Female
Total Total
Page three
POLICE DEPARTMENT MONTHLY REPORT
MISCELLANEOUS COMPLAINTS & ACTIVITIES
NUMBER _T -NUMBER -� NUMBER OF-
NON-CRIMINAL COMPLAINTS REPORTED UNFOUNDED ACTUAL COMPLAINTS
THIS MONTH _j_ _ THP; MONTH THIS MONTH
- � __
1. Alarm 15 15
---- -- ------- -
2. Ambulance/First Aid 1 ---- -- -__ _ 1- -
-�-
3. Animal Problem 10 10____T__�__ _______
4. Assist Agency 30 - _�__ _�__- _ 0
4A. Assist Citizen 26 i 26
5. Check Building 2 _-- ------
6 Check Occupant 0 _- -_ ---------
7. Civil Matter 7 ----3
8. Deliver Message 9 ---- -------- 9
9. Dog Bite 1
10. Disturbance -37 --7
11. Hazard ---_ _------_---�----3
9 ---i-----9--------
12. Juvenile Problem ----
13. Noise Abated 7---- W- �7_-_____
- '- -
14. Person 13 - t 13
-1--------
15. Standby0 on Moveout - -- -
16. Suspicious Circumstances - 27 - ---N� -
7---_2Z-
17. Towed Auto - - ----- ----
18. Traffic Problem 7 6 -- �J----7----
�- 6
19. Unfounded Call -
20. Wire Down 2_-
21. Other 6 _ -__- - 6 --
22. Found Property 6
23. Lost Property 2 ----
24. FIR'.s --��-----
25. Narcotics I.nformat.Lon ---- -----
26. Lewd/Harassment Phone Calls (REFER TO PART 11 CRIMES _ -- __5-
27. Traffic,. Arrest Reports 5 - -
28, Vacation Checks/Prowl Checks 20 _� _ -___20_-�--
29. Warrants Subpoenas, Summons Served 6 r-_ 6 ----
30. Drunk Person(s) 0 ---
31. Family Fights 11
32. Fires 0 - --
33. Lost and Missing Persons 4 - -1 -- 3 -
34. Prowlers 2 --- -- --- 2 -
35. Suicides and Attempts 1 1 _
36. Suspicious Autos 4 1 3
TOTALS 275 _3 _ 272
PROPERTY STOLEN AND RECOVERED
Type of Property Value of Property Stolen
Stolen Rccotered
A. Currency, Notes, etc....... .. ..... .... .... .... ..$ 6,303.47 $ 628.00
B. Jewelry and Precious Metals................. .. ... 720.00 S
C. Furs................... ........... .... ... ........S $
C. Clothing.. .. ....... ......................... ... .. 61300.00 20.43 5 20.43
Locally Stolen Automobiles.. .$ 6,300.96 $ 6 2247.00
F. Miscellaneous............. ............. ...... .. ..$ 8,882.96 $ 247.18
TOTALS...... ..$ 22.226.86 $_ 6.945.61
a
Page four
POLICE DEPARTMENT MONTHLY REPORT
VALUE OF PROPERTY STOLEN
NUMBER OF
VALUE OF
CLASSIFICATION ACTUAL
OFFENSES PROPERTY STOLEN
_
ROBBERY
A. Highway (streets, alleys, etc.). . ..............B. Commercial House (except C, D, F)..............
Co Gas or Service Station...... .......... .........
D. Chain Store.... .. .• ... . . .• . •••••........ 1 $ 90LOQ—_
E. Residence (anywhereon premises).... ........ ...
F. Bank....................................
G. Miscellaneous... .. _—
TOTAL - ROBBERY
BURGLARY - BREAKING OR ENTERING
A. Residence (dwelling)
1) Night... ...... 10 $ 4.596.00 —
2) Day................................ ......... 4
3) Unknown.... ................................. 6 $. 979,88 _
B. Nonresidence (store, office, etc.)
1) Night.................................. ..... 8 $�_ 1.754.QQ_-
2) Day....... ......... ....... ............... ... $w -
3) Unknown... 2 _ 971.77_
TOTAL - BURGLARY0____
LARCENY - THEFT (except auto, by value)
A. $50 and over................ .......... ......... 28 $, 6,083.25
B. $5 to $50......... ............................. 19 $ 407.52__
C. Under $5....... •
... .......................... 10 $ 9.44
TOTAL - LARCENY57 $��_,2Q0.21
AUTOTHEFT.......... ........ ............... ....... 3 _ $ 6.3Qq.OQ�_
GRAND TOTAL $ 22,226.86
Nature of Larcenies
A. Pocket-picking............. ........ ......... 1 $ 190.50 _
B. Purse-snatching....... ... ...................
C. Shoplifting..................0 .............. 9 $ 163.61
D. From Autos (except E)....................... 23 $ 3,444.50
E. Auto Parts and Accessories.................. 4 $ 90.00
F. Bicycles.................................... 7 $ 501.00
G. From Buildings (except C and H).. ........... 9 $ 570.60
H. From any Coin-operated Machine.............. 1 $ 90.00
1. All Other................................... 3 $ 1,450.00
TOTAL - LARCENIES 57 $ 6,WD 21
Automobiles Recovered
A. Number Stolen Locally and Recovered Locally... .. .... ... ......... 3
B. Number Stolen Locally and Recovered by Other Jurisdictions....... .... 0
CC. Total Locally Stolen Autos Recovered............................ ..... 3—
D. Number Stolen Out of Town, Recovered Locally.............. ........... -0-
page five
POLICE DEPARTMENT MONTHLY REPORT
TRAFFIC/ACCIDENT SUMMARY
ACCIDENTS THIS MONTH THLS YEAR TO DATE
This Year Last Year This Year�i~ Last Year
ACCIDENT TOTAL 22 19 43 42
Fatal 0 0 0 _ �0
Personal Injury 8 4 13 9
Property Damage 1 4 0 7 2 _ r_
Pedestrian 0 0 0 0 _
Hit and Run 1 0 1 2 4
ENFORCEMENT
TRAFFIC TOTAL 119 226 264 440
Hazardous Violations 95 155 _ 180 ___Z24__��_
Other Violations 24 71 84
Parking 16 50 39 _ _59_
DWI 21 15 34 — __23__��_
Hit and Run 0 1 1 0 2 _Y__�
Arrests, Citations or
Custody at Accidents 14 11 i 20 23
VEHICLE MAINTENANCE REPORT
Operational Cost Summary
UNIT # 1 4.88 Cents Per. Mile $ 47.15 11.85 MPG
UNIT # 2 5.75 Cents Per Mile $ 184.73 6.19 MPG
UNIT #_3 6.53 Cents Per Mile $ 127.43 7.27 MPG
UNIT # 4 5.09 Cents Per Mile $ 116.21 13.19 MPG
UNIT # 5 7.33 Cents Per Mile $ 262.03 6.99 MPG
UNIT # 6 51.21 Cents Per Mile $ 742.64 7.13 MPG
UNIT # 7 4.91 Cents Per Mile $ 82.87 12.04 MPG
UNIT Cents Per Mile $ MPG
UNIT # Cents Per Mile $ MPG
UNIT # Cents Per. Mile $ MPG
TOTAL OPERATING COST $ 1,563.06
TOTAL MILES TRAVELED 15,118
AVERAGE COST PER MILE 10.33C
page six
POLICE DEPARTMENT MONTHLY REPORT
PATROL• DIVISION
ACTIVITY TIME ALLOTMENT HOURS QUANTLTY
General Patrol........ ... ..... .......... 306.5
Traffic Patrol.......................... 234.8
Criminal Investigation............... ... 85.0
Accident Investigation............... ... 12.1
Traffic Enforcement....... .............. 54.5 256
Court and Jail.......................... 22.6
Transport Prisoners..................... — 35.1 79
Assist Public.... ....................... 21.7
Assist Other Agencies................... 8.9
Assist Other Officers. .................. 55.0
Calls Answered................. ...... ... _ 118.2
F.I.R.'s................................ 4.1 105
Dispatch Duties.. ................ ....... 81.1
Office Duties / Briefing................ 11.5 _
Report Writing.......................... 173.2
Special Details.. ... .................... 141.8
Training......... ....................... 31.5
Patrol Vehicle Service.........,... ... ... 30.1
Authorized Breaks....................... 120.3
Vacation Checks.........................
Vehicle Impound........... ........... ... .9
Administrative Duties............. ... ... 84.1
TOTALHOURS.... ............... 1,687.0
Total Obligated Hours 971.4
Total Non-Obligated Hours 715.6
page seven
u
POLICE DEPARTMENT MONTHLY REPORT
PATROL DIVISION
Page 2
Quantity
TRAFFIC 64
Hazardous Violations..... ...............•• ••.... ...."'°° "' --
•. .. ...... ..
Operator License Violations.. ............. ... . °°• •°• 7
Suspended Violations.... .................... .•..•• •• $—
Vehicle License Violations................ ... °•° ••°••••. .. —
Equipment Violations.............. •.• •••..... ..• •'
Hitand Run..... . .............. .. ...°. ....°. . ..
21
Parking Violations...
...........0 0.... 1*..........
.............
•
li�
TOTALCITATIONS....... .............. .... �----
120
TOTALWARNINGS.. ........ .... . .. ..... ........ .I... • ......° .__!__
CRIMINAL ARRESTS 8
Felony. ......................... ... ... ..... ... . .
Traffic ..... ... ... ..... ... ". . 71
Misdemeanor / •°•••••°•°°""
TOTAL... .... . ......... ........................ .. .... ... _ 79
PREVENTION
2
Open Windows.. ............... .................... .. . .. .
...
Open Doors.... ........................................
Street Lights ..................................°...°.... . 2
suspicious Persons........ .•••••°••••••°
105
Suspicious Vehicles..... ......•.. •••••• ••^
208
. 1
Signals Out..---o........ ..
Signs Down..................
Neglected Property.. ..........................
Street Defects..... ........ ........................... .... 15
Dead Animal... .............. ..........
Abandoned Vehicles. ...................... ...... .. ... .....
Fires.. ................ ..
:. ...........
Other Hazards ............................ ........°.
...... 2_ 5
(. ......................
Vacation
Checks.....................
y' 372
TOTAL......... .........................
page eight
POLICE DEPARTMENT MONTHLY REPORT
PATROL DIVISION
t, Page 3 —
SUSP.LCIOUS �SUSPICLO[,S
OFFICER CITATIONS WARNINGS ARRESTS PERSONS _ VEHICLES
SGT. NEWMAN 1 4 1 3
LANDIS 4 12 4 4 _ 9__-��
SGT. FARMER 7 1 _ 5 11 30
KILLION 4 6 3 1 , 3_Y
JENNINGS 9 13 1 8 37 40_�
SGT. BOOMER 7 21 5 28 28_Y__
FEATHERSTON 17 13 12 20
JOHNSON 20 7 - -- - -____-�
PATROL TOTAL 69 70 ` 45 _ 84 r 130 - �
SIRIANNI 21 17 9 _21
MARTIN 11 28 2 _ 8 _ 5
MYERS 34 5 22 6 52
TRAFFIC T AL 66 50 1 33 1 14 78
RESERVES HOURS
MERRILL 1 23
NMWQUIST 1 26
McREREGHAN
THOMPSON 15
NEWMAN 26
TETERS 6 57
RESERVE TOTAL 1 7 147
GRAND TOTAL 1 135 1 120 79 105 208
page nine
i
POLICE DEPARTMENT MONTHLY REPORT
TRAFFIC REPORT
Conviction Ratio
Citations
Officer Issued Guilty Not Guilty Pendina Ratio
1. MYERS 18 6 12 100%
2. MARTIN 31 16 15 100%
3. SIRIANNI 25 10 15 100%
4. SGT. FARMER 11 7 4 100%
5. SGT. BOOMER 7 1 6 100%
6. SGT. NEWMAN 2 2 0 100%
7. JOHNSON 12 1 11 100%
8. FEATHERSTON 10 4 6 100%
9. LANDIS 6 3 3 100%
10. JENNINGS 11 4 7 100%
11. KILLION 6 3 3 100%
12.
13.
14.
15.
16.
17.
18.
19.
20.
TOTALS 139 57 82 100%
ENFORCEMENT INDEX 8.12
.s
POLICE DEPARTMENT MONTHLY REPORT
INVESTIGATION DIVISION Month FEBRUARY 19 75
Number Cases 4 Notal Number Of
°lassification Number Cases Number Cases Assigned 1 Cases Cleared S Arrests Per Case
Received Suspended
Patrol Invest. Patrol Invest, I Adult I Juv.
/ PART I / ---�_
i
Homicide
Rape
Robbery 2 2
Agg. Assault 1 1
Theft Under 50 35 13 8 2 11 _ 1_ 5 12
Theft Over 50 26 7 6 3 4 T 3 _
Auto Theft 3 1 �— 1 2
Burglary 28 1 27 3 4
PART I TOTALS 95 21 15 34 16 ' 6 12 16
It
PART II /
Assault & Related 7 2 3 2 1 1
Check Offenses
Forgery & Related _ _ ---
Weapons Crimes
Sex Offenses 5 4 _ 5 4
Narcotic Offenses 1 1
Prostitution
Liquor Offenses
Gambling Offenses _
Stolen Property
Crimes
Vandalism 42 9 24
Other Part 11
Crimes 2 3 1
PART Ii TOTALS 57 15 27 6 5 4 2 1
PART I & IT TOTALS 152 36 1 42 1 40 21 1 10 14 1 17
Total Cases Cleared 31 Total Office Hours 197 Total Training Hours 3
Total Cases Pending Patrol 42 Total Field Hours 177 Total Court Hours 12
Total Cases Pending Investigat;on 40 Total Overtime Hours 95�Total Other Hours --
Total Warrants Issued 3 Total Misdemeanor Arrests 20
Total Cases Presented for Warrant Issuance 3
Total Court Case Heard & Dispositions 3
L. Brans to tter Det. S t.
Investigation Division Commander
page twelve
i
POLICE DEPARTMENT MONTHLY REPORT
SERVICES DIVISION
DUTIES TIME ALLOTTED
Dispatch Duties 283.6
Cards Typed/Filed 62.9
Letters Typed 14.3
Reports Typed 32.8
Special Details 167.1
Aid Other Agency/Person 71.3
Teletype Operation 85.1
Handwritten Reports 20.9
Authorized Breaks 47.0
TOTAL HOURS 785.0
page ten
EXPENSES POLICE
DATE
4
ACCT. NO. BUDGET 74-75 CURRENT MONTH TO DATE BALANCE
e. 7 7 f
16,762. _ 1.36 �F �/ �/�.7 S4 7.)
1 15,]66 — i a 3. s"., _ -�co.�. �ssS.d�
142 56.798. 9 / '7 a ;,I,� s� - 12 3 i 8 y
14� 16��+91. /o .o �G4s�a •
146 22 050.�- / G
(e �
182 29 s'-
183
101 ----1/+.•770� - - --•--�l�..�_4',,�.�--...._-_.._- .�_4�Zt.�.SC_--_-_:.���J.7 t
102
102103
, „'
104 (5'847: �4-�{-�-�------ � 4 a
1
•781: !y9. 3 L0ecg•
106 2Z— s 3_r k��` G /
907 2200- S 4i,4 .Qs, I ��'s. I_
202 1,080. ��?•.� - - ' e• ---_Z? v
, 203- -- �.1
205 _ 9 r_-.___._�1 ell .eQ---
.207 285- s.ri� /Qa.00• lac
220 � cl
• _ /R�_
240
251 2 • 50• P y )-it 0 / A Ib '04,
---�-35•.5
2 _ 3.T+ :RAI V. 3 711 9 Si'
27p 825. it o"742 3 //, I7, .�i?.Si-
400.
291 I08 o . 3S- r3. I's
. y s, 0 7
--33.0, O• t I iI z). 6 .l
312 L4880• c q q 3.O R G._�.
347P349. a S 3 3 c/ IS, 6 o s.O i- 1 31,�y 3•�k
y
EXPENSES
STATE TAX STREET FUND POLICE
DATE _ � 1` /y 7 S DEPT.
4
.CCT. NO. BUDGET 74-75 CURRENT MONTH TO DATE BALo14CE
02 ------ --_-_- 1,.$40. a-G. 6 3
10— _ 22,000.__ ��•7 9 7. 2- /a o 3 /
0 200. --=— _� _ _1�6_�
80--- --- - 3-_z'710-- —
1 - }� yl /0007
9 � 4•/ D. 8'/ ��.�1_�.�._
r
--------- // 7La D----
$35,816. lGEf ?
EDERAL REVENUE SHARING
800.
12
0 _ —�-J_ -/_�
—30�oa0 s t-�u a <- 11• �,LL---
0 90,538.
> 7. c"/
$157,438.
" 1
s
March 21, 1975
MEMORANDUM
To: City Council
From City Administrator ��,
Subject: Public Works Aonthly Report
Maintenance and Shops Division: With the departure of Nick Hiebert
this division has taken a great deal of initiative to continue to
function effectively on an interim basis. This time of year is
a busy one for the maintenance division as we attempt to prepare
parks for opening, do as much road patching as weather will allow,
prepare for striping of paint that has worn during the winter,
sweep winters debris from the streets and to finish equipment over-
hauls and conditioningfof another summer's use.
Henry Yohn, Maintenance Man III, has assumed leadership and super-
vision responsibilities at my direction with Bill Mickley, "lechanic,
performing all of the necessary paper work including preparation
of requisitions, time cards, gas cards and personnel action sheets.
A few of the activities over and above those described above have
been the patching and repair of 76th Avenue which was in very bad
condition, the resolution of several storm drain problems, the
creation of a turn-around under the viaduct on Tigard Avenue,
and the installation of directional signs to Fowler Jr. High.
'. In addition, numerous responses to citizens requesting assistance
have been made.
o°
Please see attached Engineering Division report.
bpc;dh
^.r
aaN.n
,rt
Y
:r
F
IE,MORAND UA
Mardi 21, 1975
To: City Administrator
From: Supt. Engineering Division
Subject: Engineering Division - Monthly Report
Highlights of this past month have ;:,een:
Administration: Have continued to work on task analysis cocurlei2tation,
ani have begun to prepare a bu3get proposal for tyle new fiscal year.
Public Improvement Projects :
Subdivisions - Have ss ued approved constructio:1 plans for Terrace
Trails subject to completion of contract documentation and pa"mlent
of fees therefore; am currently working on finalization of sai":
documents and fees; have finalized two subdivisions (Sumriurfiela
and Summerfield II) for Council acceptance by resolution; am
currently finalizing two other subdivisions (Bellwood II and
Brookway II) .
Sewers - Released the :-)ond for willow Village now that the: ease-
ments therefor have finally been resolved; finalized s.tv. :lurdock
Street L.I.D. and computed the final assessment roll therefor. Pre-
pared a petition for a possible L.I.D. for sewer in the Tigard
Street/Katherine Street area. Currently ,'lave unite a few older
sewer improvement projects which need delinquent items cleared u�) in.
Streets .. Finalized S.I.-I. 115th Avenue L.I.D. and computed Lne
fl-iiaEassessment roll therefor; has some outstanding work wiiicil
still needs completion therein though. Completed contract
documentation for Farmers Insurance Company's project (S.W. 62ta
Parkway) , and also, for Sarre Construction Company 's project (S.w.
Landmark Lane) . Have checked and routed the proper dedication
documents for both of the aforementioned projects to planning for
Planning Commission action thereon. Have continued to progress
toward establishing a bid opening date for S.19. Hunziker Street
L.I.D. project construction; plans and specifications will be
completed by the engineer (Jim Harris) this month.
B.O.R. - Have prepared, for submission to the State, two pre-
liminary funding applications for development of ti-le recent Cook
Park acquisition site; also, have submitted correction deeds,
which were prepared by Fred Anderson, to the State to resolve a
discrepancy which arose regarding a spite strip (adjacent to
S.W. 92nd Avenue) pertinant to our recent B.O.R. park acquisition
project.
Miscellaneous - Submitted the preliminary Title II and F.A.U.
fun id g proposals to the State and to CRAG respectively. Pre-
pared a legal description and ordinance for vacation of Lucas
Avenue; processed two purchase ordersfrom U.S.A. for conies of
our aerial maps (totaling $1500.00) . Have been working on catching
up with delinquent filing and, also, on updating our project
status cards; have prepared a general locational map for existing
�y fi.
Page 2
To: City Administrator March 21, 1975
From: Supt. Engineering Division
Subject: Monthly Report
(known) storm sewer lines within the city; have completed tae
following inspection requests - eleven sanitary sewer, sixteen
driveway, ten sidewalk, one storm sewer and one floor drain for
a total of thirty-nine official responses this mor_tn (this does
not include daily inspection of our active public improvement
projects) . Have continued to respond to the normal daily tasks
in addition thereto.
z,
March 21, 1975
MEMORANDUM
To: City Council
From: Councilman Mickelson
Subject: Proposed Council Departmental Familiarization process
In conjunction with Mayor Bishop's proposal relating to Council assignments by departments
and the subsequent statements by the Mayor that the purpose is to promote a greater
familiarity by Councilmen of the various City operations, I propose the following
refinements for Council consideration:
(1) In order to produce the greatest benefit to the individual councilman, a one year
assignment by the City Council be made of each Councilman to a departmental area
he may be least acquainted with.
(2) Responsibility should be to become familiar with the department's functions,
resources and operating procedures. Direction, supervision and requests for staff
attention to problems should not be a part of this familiarization process.
(3) If there are any Boards or Committees associated with the department, the Councilman
should be encouraged to attend meetings but-in an observer role rather than in an
official capacity.
(4) In order to share the results of this familiarization process, a written
summarization of the department's activities could be prepared, possibly in
conjunction with the proposed annual report.
(5) At the beginning of each fiscal year assignments may be changed if desired by the
Council.
(6) Inasmuch as administration and budgeting are the most important areas of total
Council concern, these areas should not be left to familiarization by one Councilman
at a time but it should be the joint responsibility of Council to become familiar with
these areas.
4. NEW COMMITTEE FORMATION
_ a. Comments for Council consideration: It has been suggested before, and I
{� believe the suggestion has merit, that our city councilmen be assigned an
area of department concern. By this I mean each councilman take a special
interest in one or more of the city's major departments in addition to his
general interest in all of them.
b. I am suggesting that each councilman be assigned Ad the official council
representative at any of the city committee, commission or board keetings
of any of the groups representing the department of his special concern.
Again this would not preclude the Mayor or any councilman from attending
those meetings also, but the counil would be assured that one of its
members had a special responsibility to be aware of his department's activity.
c. This policy would in no way change the responsibilities of the City
Administrator to administer all of the departments of the city in accordance
with city ordinances and the city charter. Councilmen would have no more
administrative authority than they now have. The council would hold only
legislative and policy making decisions.
d. I would suggest the following assignments of department concerns for this
City Council:
1. Police and Fire.... .. .. . .Councilman Bob Moore
2. Parks and Library... . ....Councilman John Cook
3. Publie Works, Streets & Roads.....Councilman Alan Mickelson
4. Planning, zoning & BuilPing Bept.....Councilman Ralph Barkhurst
5. Administration, Personnel & Budget.....Mayor Wilbur Bishop
�y .
GUIDELIlvES AND PURPOSFS FOR SUGGESTED CITY'CO1+AIITTEFS:
A. STREETS AND ROMs Ii1PROVFM IT C011 1ITTEE
I. Membership: 9 members (5 within the city, 4 outside residents) official
staff representative would be Bity Engineer.Public Works Director. City
council representative, Councilman Mlickelson. Ex-officio members would be
the Mayor, City Administrator and Planning Commission representative.
2. Purpose and Guidelines:
a. Study all existing reports and , aterials available. i.e. Traffic Safety
Program prepared by CH2M, June 1971. All NPO traffic reports and analysis
done by Budke past year and a half. Any Planning Commission studys or
reports available.
b. Hold public hearings as desired or needed to establish the most critical
needs based on citizen's opinions--that is to establish the areas or
streets, basically feeder or arterial streets, in the most critical need
for improvement.
(1) Establish a priority list.
(2) Seek out and determine if any strictly residential street property
owners are interested in forming local LID:'s in their neighborhoods.
c. Study and provide alternate plans for various degrees of street and road
development. Such as Just widening sufficiently to provide lined-marked
area for pedestrian walkway or bike paths without going to full paving
Including storm sewers, curbs and sidewalks on both sides of street. A
good example of wide paving area with walk and bike area is Durham Road
through the City of Durham. Full development alternates should also be
considered Providing for underground utilities, street lights, storm
sewers, curbs, sidewalks and bike paths where deemed necessary and
desirable.
d. The area of study and concern should include the entire Tigard Community.
The general boundaries should include I-5 on the east, the Tualatin River
on the south, 5cho1ls Ferry Road to the west and Taylors Ferry Road on the
north.
3. Implimentation and Financing:
a. Cooperative efforts would have to be takEn.$ with the County in setting up
the initial steps.
b. A joint city and unincorporated road improvement district would have to be
established.
c. A five or ten year serial bond levy would have to be proposed and submitted
to the district for approval, based on the recommendations and priorities
proposed by the Streets and Roads Improvement Committee and approved by
{ the Tigard- City Council.
li
-2-
B. TIGARD COMXUNITY BOUNDARY Fair':NSION CONAITTEE
• 1. Membership: 10 members (5 city residents and 5 representing the major
districts contiguous with the present city boundaries). The official
staff representative would be the City Administrator. City council
representative would be the Mayor who would have a vote on the committee
only in the case of a tie. Ex-officio member would be the City Planning
Director.
2. Purpose and Guidelines:
a. The primary purpose is to create a working and cooperative relationship
with those residents of the Tigard community outside of the city limits
of Tigard.
b. The committee or its members would meet with various home owner's assn. 's
and other interested citizens in the unincorperated areas in the Tigard
community ,�d provide information municipal services available including
police protection, street maintenance and improvements sewers and storm
drains, libary, parks, local control of planning, possible lower cost fire
protection, etc. , along with the tax costs involved in providing these
municipal eervices.to a unified community.
c. It should be basically an informational and public relations committee
dedicated to the reasonable expansion of the municipal boundaries of the
City of Tigard into areas that a majority of the residents desire city
services and are willing to work with the city for the betterment of the
entire Tigard community.
d. This committee would report directly to the City Council and City
Administrator its .findings of interest for or against annexation of
areas contiguous to the city. It would keep the communications and
Information channels open between the city and its neighboring areas.
C. HUMAN RELATIONS COMMISSION: (Hold for later study meeting)
D. TIGARD COMMUNITY FIRE DISTRICT STUDY C0IM4ITTEE
1. Membership: 7 or 9 members (including Q or 6 from within the city and
representatives from business, industry and home owners, 3 members from
the surrounding unicorporated area and King City, Durham or Tualatin)
Official staff representative would be the City Administrator. City
Council representative would be Councilman Moore.
2. The purpose of this committee would be to do a complete and thorough study
of the feasibility of the City of Tigard and its surrounding urban developed
area to eptablish its own fire district at a reasonably lower tax rate than
is now bdrld to support the Tualatin Rural Fire District.
E. GENFRAL C CMMENT: 12
x.17 J
1. Budgetary needs(./ I believe that both the Streets and Roads, and the Fire
District Study committees would both require some funds to finance their
operations. The City Administrator should provide the Council with an
estimate as to what he believes would be necessary to include in the next
year's fiscal budget.
iy
PROPOSED PROGRAM FOR.CITY ATTORNEY
SELECTION PROCESS
STEP 1 . - City Council and Advisory Committee meeting to help
Council coalesce a common viewpoint on qualifications,
appropriate recruitment practices, alternate reimburse-
ment possibilities and needs in terms of manpower and
availability. Staff input on average time needs of
City.
STEP 2. - Advisory Committee and Council preliminary screening
of applications.
STEP 3. - (A) Assistance in interviewing process by presence
during interview with authority to ask pertinent
questions that may be missed by Council, or:
(B) Assist in the drafting of a common set of questions
to be asked of each applicant.
STEP 4. - Final selection and terms of compensation determination
by City Council.
Note: Advisory Committee should not be requested or expected
to make recommendation of one attorney over another.
The role should be to assist Council in its procedures
leading to a Council decision.
l'
�z
STREETS & ROADS COMMITTEE
Purpose:
In recognition that: (1) Most of Tigard's prime traffic
circulation facilities are collector and arterial roads which
are under County jurisdiction or in some cases under split
City-County jurisdiction; and that; (2) these collectors and
arterials are in poor, unsafe condition; and that; (3) the
City has identified said collectors and arterials as high prior-
ity need areas; and that; (4) implementation of improvements to
these facilities is hampered by jurisdictional differences and
lack of monetary resources; it is the purpose of this committee
to:
1 . Act as a liaison between Washington County and the
City of Tigard to explore and encourage the develop-
ment of common standards and policies relating to
collector and arterial improvements;
2. Identify policy and legal legislative constraints to
joint cooperative improvements and;
3. Explore and propose alternate method of attaining
necessary financing capabilities for needed road
improvements.
Guidelines:
In approaching the charge of the Committeev the Committee should:
1 . Meet with and take advantage of the research and
findings of the County Streets and Roads Financing
Committee.and various City studies.
2. Meet with and determine existing standards and policies
of County staff relating to collector and arterial roads
improvements generally and to explore alternative
policies that would lend themselves to joint resolu-
tion of City/County road problems.
3. Identify legal constraints to implementation of
improvements including consideration of state and
local legislation to eliminate unnecessary restrictions.
4. Evaluate and recommend alternate methods of financing
needed improvements including such considerations as
gas tax, serial levy, L.I.D. formation, Federal
assistance, and City/County budget resources.
G