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City Council Packet - 09/04/1973 August 31, 1973 Tigard City Council Study Session, September 4, 1973 Charles F. Tigard - Admin. Offices. AGENDA: 1. Pacific Highway Lighting Porgram and Energy Conservation Actions. 2. ' Adoption of 1973 'Uniform Building Code. 3. Communications from Department of Commerce regarding 1% building permit surcharge and inspection staff. 4. Shelter House Discussion. 5. Resolution'regarning Frank's Sanitary Landfill Site. 6. ` Engineering for L'.I.D.'s 7. N.L.C. Conference Attendance." 8. " Street Vacation - S.W. 69th Avenue 9. Other Discussion Items.; MINUTES COUNCIL STUDY SESSION SEPTEMBER 4,-`1973 7:30 P.N. CHARLES F. TIGARD GRADE SCHOOL ADMINISTRATION OFFICE ROLL CALL: Present: Mayor Floyd H. Bergmann; Councilmen John E. Cook, Robert C. Moore, Charles L. Norton;, Mr. J. Allan Paterson; Bruce P. Clark, ,City Administrator; Fred A. Anderson, City Attorney; Nick Hiebert, Director of Public Services & Facilities; Wink Brooks, City Planner; Robert Adams, Chief of Police. 1. PACIFIC HIGHWAY LIGHTING PROGRAM AND ENERGY CONSERVATION ACTIONS The City Administrator noted that steps were being taken to implement the Pacific Highway Lighting Program and that it was being held up by the State Highway Department which has determined that they wish to review the adequacy of the lighting;as proposed. 'It was suggested by Mr. Clark that the Council consider having the lighting program executed in such a'manner as to allow half the street lights to be turned off. after 12:00 or 1:00 in the morning in order to conserve energy. In arelated S-matter,.:the City Administrator noted that energy conservation practices had been initiated in City Hall and the`shops'buildings which is anticipated to reduce the energy required for lighting by approximately 50%. 2. 1973 UNIFORM BUILDING CODE The City Administrator noted that there had been substantial changes made in the Uniform Building Code since the last compilationand he recommended that the Council continue utilizing;the adopted code until such time as a detailed analysis of the revisions proposed in the:1973 code could be accomplished. ro 3. COMMUNICATIONS FROM DEPARTMENT OF COMMERCE REGARDING 1% BUILDING PERMIT SURCHARGE AND INSPECTION STAFF. Mr. Clark noted that the Department of Commerce has been assigned,the function of training=building-officials under provisions of Senate Bill 73 and that Section 25 of said bill calls for an imposition'of;a 1% surcharge on all . building permit fees collectable by the cities, and in Tigard's case, payable quarterly. He noted that the charge was being applied against all building permits as of this date even though the Department of Commerce did not have the necessary guidelines and forms available at this time. In a second communication from the Department of Commerce regarding Plumbing Inspection it was noted that the City may continue to complete plumbing inspections or may turn the power of inspection of plumbing installations over to the Department of Commerce. The Department of Commerce is requesting an answer to this matter and the City Administrator recommended the City continue to provide plumbing inspection at least until such time as it is determined as to whether or not the staff is capable of being certified under a certification program to be initiated through the state. 4. SHELTER HOUSE DISCUSSION. The Council had previously met informally at the Shelter House at Cook Park to view the structure. Mr. Clark noted that he had requested a further proposal from R. A. Gray & Company and that Mr. Gray indicated that you could pull the roof back to plumb and brace it in place for an estimated cost of $340.00. The Council concurred in resolving the problem in this manner. 5. RESOLUTION REGARDING FRANK'S LANDFILL SITE It was noted that Mayor Bergmann and the City Administrator had appeared as individuals before the Solid Waste Advisory Board regarding Frank's Sanitary Landfill Site and its continued operation. The City Administrator requested a verbal committment from Council that they would pass a resolution indicating that the City's position would be to recommend the continued operation of the site until the Cor-Met study is completed and alternate site or sites are available in Washington County. Council concurred in that proposal and authorized the City,Administrator send"a letter stating the Council's intentions to pass such a-resolution. 6. -ENGINEERING FOR L.I.D.'s The,City Administrator inquired about the status of the various streets proposed for L,I.D.'s in order to ascertain the priorities of the City Council and to determine the Council's policies in'regards`to the cost of engineering and/or City sharing 'part of the cost of the 'streets involved. 7. NLC CONFERENCE ATTENDANCE Council discussed the possibility,of sending a member or members to the National League of Cities conference. It was felt that two members would be appropriate. It was agreed that the Council's budgeted travel needs would be estimated by staff and that furtherdiscussion would be held at the next study, session. 8. STREET VACATION - 69th Avenue A copy of the ordinance vacating 69th Avenue was provided to the Councilmen in advance for consideration of this item for the next regular meeting agenda. 9. OTHER DISCUSSION ITEMS A. The City Administrator noted that the Explorer Post Police Van had been delivered on the 30th and that pictures would be taken on:Wednesday ' September 5th. B. "Project Management" for Police Building City Administrator noted that the present City staff has a work load sufficient to occupy;all of their time and that it would-be desirable to hire a man that is knowledgeable in remodeling to oversee the project on a-daily basis to expedite the project of remodeling the building on Ash and Burnham. Council agreed to this approach. C. Neighborhood Planning Group Meeting The City Administrator noted that the Planning S Zoning Commission was holding a Public Hearing on the proposed neighborhood plan for the Ash-Downtown area that very evening and that another meeting would be held September 18th and suggested that the Council may wish to attend the meeting on the 18th in order to gain a familiarity with the proposal. D. Outdoor Advertising The City Administrator brought up the matter of the outdoor advertising ordinance indicating that the proposed time schedule was to bring an ordinance up for Council consideration by the first meeting in October. A great deal of discussion ensued with Mr. .Paterson providing the information that the City's sign ordinance is very similar to the proposed County sign code and that the outdoor advertising industry was not opposing the County's ordinance, but that the illuminated sign people were. Concensus of the Council was that this matter should not receive the highest priority in the administrative portfolio. E. Sale of City Owned Vehicles. City Administrator informed Council that all of the older vehicles had been sold at the Portland City Auction and the price received for the cars was better than anticipated and amounted to several hundred dollars over what was projected in the budget. F. Councilman Moore suggested that we approach the County with a positive view point regarding Greenburg Road and request of them how we might help them make improvements on Greenburg. PAGE 2 - COUNCIL MINUTES - STUDY SESSION September 4, 1973 G. Pornography Ordinance The status of this ordinance was discussed and the possibility that State's new pornography,bill will be referred was noted. The City:Attomey desired to hold off any amendments to our ordinance until after October 5th when we would know whether or not the bill will be referred. ADJOURNED: 9:30 P.M. J City Recorder a ATTEST: Mayor of' 4 PACE 3 -COUNCIL MINUTES - STUDY SESSION - September 4, 1973