City Council Packet - 02/08/1965 CITY OF TIGARD
TIGARD, OREGON
* ME.9.2636
AGENDA: Tigard City Council
Meeting: February 8, 1965
1. Call To Order'
2. Pledge of Allegiance To The Flag
3. approval of Minutes
4. Committee Reports
(A) Annexation Committee — Kyle
(B) Public Brochure Committee Bergmann
(C) Hiring Committee - Bergmann
(D) Employee's Committee Shinn
(E) City, Hall Partitioning Committee - Klock
5. Correspondence
6. Public Hearings
(A) Zone Change - Walnut Ave. Apts.
(B) Planning & Zoning ordinance Change
7. ordinances :
(A) Zone Change -`Walnut Ave. Apts.
(B) Planning;& Zoning Ordinance Change
(C) Annexation - Poulin Proposal
(D) Library Board'
8. Councilmens Report
(A)' Woodard
(B) Bergmann`
(C) Klock
(D) Shinn
(E) Kyle
9. City Attorney's Report
10. < Requests From Audience
Any other Business To Come Before The Council
12. Paying Bills
13. Announcements
14. Adjournment
T I G A-R D CITY COUNCIL
MINUTES OF MEETING FEBRUARY 8, 1965
Present: Mayor E. G. Kyle: Councilmen E A. Woodard;
F. H. Bergmann, C. E. Klock, Sr., D. W. Shinn
and City Attorney F. A. Anderson
Mayor Kyle called the meeting to 'order at 7:30 P.M. and
opened the meeting with the pledge of allegiance to the
flag. He then asked for corrections, additions or deletions
to the minutes of January 25, 1965. None being offered
the minutes were ordered to stand approved. Minutes of
the special meeting February 8, 1965, were requested to
be read and after reading, upon call for corrections or
omissions Mayor Kyle called attention to paragraph three
which should read "we 'allow a 25% progressive tax rate
schedule establishing payment of the City millage,".
With this correction the minutes were ordered to stand
approved as read.
Mayor Kyle: We will now have Councilmen's reports.
I would like to report the Annexation Committee met
to develop some plan or policy for any person in the
Tigard area wishing to annex to the City of Tigard. We
would first advise them to meet with the City Attorney
to receive the .necessary-legal ramifications involved
in annexation and that we would be happy to meet with
them as a Committee and inform them of all the .ramifications.
We also discussed the Poulin annexation of which a ,special
meeting was called for on Saturday;morning.
Councilman Bergmann reported the Hiring Committee had
six applications for the position of City Recorder and
hoped to have a recommendation for the next meeting.
Councilman Shinn: The Employees Relations Committee met
February 8th,and will have to study the matter further
before we can make a .recommendation.
Councilman Klock: In regard to the City Hall Partition-
ing Committee we feelsuggestions from the employees
who would be using the rooms might be helpful and would
suggest we get together at a work session.
Councilman Woodard: I received a letter from the State
of Oregon in regard to the "$20,000.00 grant and will
meet with their- representative on February 18th.
With respect to Mr. Mason's letter about keeping
the streets 'clean, I will look into the matter of street
sweeping ;and report back to,'Council.
I have taken the matter of storm sewers up with the
County and have' nothinu new to report. With respect :
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Mlm
to the storm sewers on the Tigard Plaza I have takan the
r<:tter up with them and we will await further developments.
Councilman Bergmann: We should officially establish the
pay for the 'City Recorder Pro Tem. I make a motion we
pay the City Recorder Pro Tem a`salary of $350.00 per
month. P-+otion second_cl b",, COUne:i.1;•ian 'Klock.' upon call
for vote motion was unanimously approved by Council
all members being present.
Washington's Birthday is a-State Holiday and City
Hall will be closed.
I would like to ask members of Council and their
respective Department-Hoed to prepare a rough draft
of proposed expenditures for the budget year 1965-1966.
Councilman Klock reported he had talked to Mr. Wally
Johnson with respect to Mr. Sit-ton's complaint at 12525
S.W. Grant Street and Mr. Johnson agreed to cooperate
and correct the situation. In Mr. ChriF7ttanson's case
he had been unable to contact him.
Councilman Shinn: I have a letter from Police Chief
Batchelor requesting City Council give consideration to
hiring additional personnel. (reading letter) I feel
it is something Council should consider for the City's
a
protection in the future.
Mayor Kyle: -Mr. Hugh McGilvra, Washington County State
Representative, desires to keep the City informed by
sending the City copies of each house_bill concerning
City government. Also Mr.'McGilvra has expressed a"will-
ingness 'to meet with:Council or any citizen to explain
any pertinent legislation. I£ there are no objections
from Council I would like to suggest we invite Mr. 'McGilvra
to have an informal luncheon Saturday, February 20th
and we could invite the people of` the "City to come and
he could at that time explain some of the ramifications
of the local government legislation.
I received a letter from Candeub, Flessig, Adley
and Associates. (reading letter regarding urbanrenewal)I also received a letter from Harstand and Associates
who offered a complete comprehensive master plan of :the
Tigard area. If there is no objection from the Council
I`,will try to arrange a meeting to see what they have to
offer.
We will now have a public hearing in regard to
a z03Je change:on S:W„Walnut Avenue from C-2 General`
Commercial to A-2 Multiple Dwelling for the property;'known `
as° Tax Lot 2100 North TigardvillelAddition. Since there
ly was no response the public hearing was then closed.
We will now have a public hearing in regard to
changes in Planning and Zoning Ordinance concerning
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variances additions of section 2301, 2302 dealing with
procedures and authority to grant or deny; Addition to
Residential District of R-7 and R-10 zones;Addition of
section 1903-38 to establish conditional use for contractors
equipment storage and office zones also consideration of
Ordinance providing subdivision standards and regulations.
Since there was no response the public hearing was then
closed,
We have an Ordinance setting a hearing on the proposed
annexation and-1 would like the City Recorder to read
the proposed Ordinance three times by title only if there
is no objection by the Council.
Ordinance 65-3 was then read by title only three times
being AN ORDINANCE SETTING HEARING WITH RESPECT TO ANNEXATION
PROPOSAL CONCERNING LANDS OF A. J. POULIN ET AL IN SECTION
2, 10 and 11, TOWNSHIP 2 SOUTH, RANGE 1 WEST, W. M.,
WASHINGTONCOUNTY, OREGON, COMMONLY REFERRED TO AS THE
"S. W. PACIFIC`HIGHWAY ANNEXATION"`.
Mayor Kyle: ` This Ordinance prescribes' that we will set
a public hearing to be held March 15, 1965, at 8:00 P.M.
in the City Hall of Tigard.
Councilman'Bergmann: I move we adopt Ordinance-65-3.
Motion seconded by Councilman Woodard and roll call of
+ vote resulted as .follows: "Councilman Woodard; AYE,
Councilman Bergmann, AYE; Councilman Klock, AYE; Council-
man Shinn, AYE; Mayor Kyle, AYE.
Attorney Anderson: With respect to the proposal to
appoint an ex-officio member of the library board I
find it is not proper to prepare' a new;ordinance. The
statute says "the board shall consist of five members
and it'provides that not more than one elected officer
of the City shall serve at one time as°'a member of any
public library board. It;provides for,no ex-officio
members. However, if someone from the Council wants to
attend the meeting can see no reason why they cannot
do that under the present Ordinance without any change.
I believe one member of the Council is always on the
board. The ex-officio member would have no standing
anymore than just attending as an interested party.
Mayor Kyle: We were hopeful of taking the Council member
;off as a regular member and make him an ex-officio+member<
And in"that way we would have five working members.'`
Attorney Anderson: Under the present Ordinance it is
not necessary that a member of the Council be a member
of the Library board. .They may a member. It says
"not more than one" elected member, you could have none,
therefore you could make a Councilman an ex-officio member
and you would have 'five other members
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Councilman Bergmann: I suggest we appoint another member, _
to the library board. Twill attend these meetings but
it would relieve myself of the work load of working
in the library.. We will get recommendations from the
library board to fill this position.
recall
Attorney Anderson: As most of you will/we had litigation
concerning an easement regarding the old Tigard Sanitary
District and that litigation terminated in a non-suit.
I"since then have a letter from the opposition proposing
- to file a new suit on a different theory and asking if
we would like to settle this for $1250.00. I recommend
against any offer of settlement unless the Council wishes
to make a nuisance proposal.
Mayor Kyle: - If Council is agreeable I would like to
look into this matter further and report back.
Wayne Adkins (from audience) asked Council whether it was
desirable to put all ins-fictions under one department.
He also questioned whether all inspections could be
assumed by one departmei ', whether the cross-over from
building department to sewer department could be handled
by one department without action by Council.
Mayor Kyle: I believe this was only a suggestion, this
was not adopting a new policy, we are looking into the
feasibility of thisbutwe have taken no action.
Our next scheduled Council meeting will be
February 22, 1965.
Councilman Bergmann: I move we instruct the City Attorney
to prepare Ordinances for the zone:change on Walnut Avenue
and the changes ;in the Planning and Zoning Ordinance.
Motion seconded by Councilman Woodard. Upon call for
vote motion was'unanimously :approved by Council all
members being present.
Councilman Bergmann: A copy,of the bills has been
distributed, are there any questions. Several items
were discussed whereupon Councilman Woodard made a motion
the bills be paid. Motion seconded by Councilman Klock.
upon call' for'vote motion was unanimously approved by
Council, all members being present.
Councilman Klock: I move we appropriate the necessary
revenue to add another phone to the city Hall. Motion
seconded by Councilman Bergmann. Upon call for vote ?
motion was unanimously approved by;Council all members
being present.
Councilman Woodard: I move we adjourn. Motion:seconded
by Councilman Bergmann and unanimously approved by Council.
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I
Adjournment taken at 8:35 P.M.
Respectfully submitted,
City Recorder Pro Tom
ATTEST
ay
t'
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l�il 11 1 all !Ili
T-I G A R D CITY COUNCIL
MINUTES OF SPECIAL MEETING FEBRUARY 8, 1965
Present:- Mayor E. G. Kyle; Councilmen E. A. Woodard;
F. H. Bergmann; C. E. Klock, Sr.; and City
Attorney F. A. Anderson
Mayor Tyle called the meeting to order at 8:00 A.M. and
announced this is a specialmeetingcalled for the
purpose of.discussing.the Poulin Annexation, also if a.
tax ratio should be established on new annexations.
The matter was discussed by members of Council and
Attorney Anderson with the following action being taken.
Councilman Bergmann: I-move that the Tigard City Council'
establish the following policy; that this body is pre-
pared to consider,the taxing ratio of all areas to be
annexed based on the services that will become available
to the proposed area and the lengih of time involved to
provide these services pursuant to OR$-222-111-2 which
provides for 100 per cent immediate taxation or a pro-
.. ".gressiveratio. from one to ten years. Motion.seconded
by Councilman Klock and upon call for vote was unanimously
approved by Council majority members being present.
Councilman,Bergmann: I move on the Poulin Annexation we
allow a.25% progressive tax rate schedule establishing
payment of the City millage, first year 25%;
second year 50%; third year 75%; fourth year and all
years thereafter 100". Motion seconded by Councilman
Klock. Upon call for vote motion was unanimously
approved,by Council majority members being present.
Councilman Bergmann: I move we set the public hearing
on the Poulin Annexation for Monday, March 15,'1965 at
8:O0 P.M. and the Attorney be instructed to draw up
the necessary ordinance. Motion seconded by Councilman
Klock. Upon call for vote motion was unanimously
approved by Council majority members being present.
Councilman Klock: I move we adjourn. Motion seconded
by Councilman Woodard and unanimously approved by Council.
Adjournment taken at 9:10 A.M.
Respectfully submitted,
ATTEST
mayor City RecorderPg Tem
2-6-65 /