City Council Packet - 05/25/1964 TIGARD CITY COUNCIL
MINUTES OF MEETING MAY 25, 1964
Present: Mayor E. A. Woodard; Councilmen F. J. Cooper;
F. II. Bergmann; C. E. Klock, Sr. and City
Attorney F. A. Anderson. Councilman N. E.
Johnson absent. Also in attendance were the
Budget Committee Members; A. Pietila; A. A.
Biederman; A. Mason; M. C. Levin; L. Girod
and E. C. ITunziker, alternate.
Meeting was'called to order by Mayor Woodard at 7:30 P.M.
Reading of the minutes of May 11th requested; minutes having
been read call for corrections or omissions was requested.
The following corrections were offered.
Councilman Bergmann: Page 5 the first paragraph I also
voted "no" also on page` 4 in the middle of the page it was
decided this would be turned into the City Recorder from
the department only once a month.
:Councilman CoupeY; I was under the impression it .was to
be turned in every day so the City Recorder would have time
to compile the sheets. It would be quite a problem to
do that and have the checks made out.
Mayor Woodard: It doesn't say either way there.
Councilman Bergmann: The preceeding paragraph would lead'
you to believe they would be turned in every day to the City
Recorder.
Councilman I-lock: My understanding is the same as his.
Mayor Woodard_ It is O.K. 1with me if you turn them in
early enough.' If there are no further objections or
corrections the minutes stand approved as read.
Do you know if'Councilman Johnson is coming tonight? `
Councilman Bergmann: He said he would be here.
!Mayor Woodard: The interceptor contract, we would like
to award to Frank T Matthews Inc., do we want to have it
read; would the Council care to hear the contract of
$83,446.00 which we have talked about:before.
Councilman Cooper: What has transpired since then. ;
Attorney Anderson: I wrote him the letter as you directed
me to and I have no 'response. The letter said that he would
be asked to sign a contract at a:future time, he has not
responded, the only way is to tender him one.
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min= OEM
Councilman Klock: - Attorney Anderson read it in accordance
with the legal phrasing so I would move we send the contract
to Mr. Matthews for signature. Motion seconded by Councilman
Cooper and upon call for vote the motion was unanimously
approved, majority;members being present.
Councilman Klock: in starting the sewer line was there
anything in there where it starts, at the lower end, nothing
says they start at the other end.
Mayor Woodard: No, but we will start at Willock's end.
We now have the ordinance on the Methodist Street Vacation;
will the Recorder please read the Ordinance in full and by
title. At this point the Recorder read Ordinance number
64-7 in full and by title only.
Councilman Cooper: I move that Ordinance 64-7 be adopted
as read. Motion secondedbyCouncilman Klock. Upon call
for vote the motionwasunanimously approved, majority
members being present.
Mayor Woodard: We will now recess the Council Meeting until
later in order to proceed with the Budget Meeting. Will
the members come forward please and proceed with the
election of th: ir officers after which the budget message
will be read. The Budget Committee then selected as their,
Chairman Al Pietila and Lou Girod as Secretary. Both men
were elected by unanimous vote of the Budget Committee.
Attorney Anderson,then advised,the Budget Committee Members
as to their duties and suggested the budget'message be,read
by the Budget'Officer of the City,; Mayor Woodard. The
next meeting of the budget committee and City Council will
be held not less than ten days following this meeting at
which time you make your report to the Executive officer
of the Budget Committee. The ne_a meeting was set for
June 8th' at 7:30 P.M.
Mayor Woodard then read the budget message of the
City of Tigard as follows:
"This meeting for the City of Tigard is called to order
pursuant to Section 17, of Chapter 576, `Oregon lLaws of 1963,
which provides that a budget message shall be delivered at
the first meeting of the budget committee. The Budget
Committee, consisting of the five members of the City
Council and five members at large, is assembled to hear the
budget message;and thereafter at a later date to consider
the formulation of the budget for the year starting July
1, 1964; and ending June 30_1965.
It is my purpose as Mayor to advise you of the various
aspects of the budget outlook for the forthcoming year, and
T will now do so.
5-25-64'- Page 2
The Local Budget Law as amended by the last legislature
prescribes in detail the information that must be reflected
in a municipal budget, and as budget officer and with the
help of the accountant I have caused a budget document to
be prepared, zpa a copy thereof will be available for
inspection in this office by any taxpayer desiring to do
so. The budget'document provides in detail for all income
and expense items anticipated for the forthcoming year,
including street lighting funds, sewer plant expansion
fund, sewage disposal fund #1, and bonded debt #2. Each
department or fund requirement is supported by a separate
breakdown sheet.
With respect to theproposedfinancial policies of the
City during the forthcoming year, it should be noted that-
the proposed budget anticipates no general tax levy beyond
the tax'base"of last year plus 6 per cent, or a total
general fund levy of $15,900. In additi.6n to this there.
is, of course, the matter of servicing,the items ofbonded
debt previously approved by the voters. The requirements.
of principal.-and interest for debt retirementtotal $15,805.00,
making a total levy of $31,705.00, including both the
general -fund-and debt retirement.- All other expenditures
anticipated by the proposed'budget will be met from revenues.
This outlook is fully reflected by the budget document and,
subject to the determination to be made by the Budget
Committee, will form the financial policies for the forth-
coming year.
The,proposed budget`contains no provision for general
operating contingencies for the reason that to do so would"
require:an additional levy beyond the six percent limitation,
and it is felt that with proper administrative control the;
occasion for operating emergencies can be eliminated.
To summarize, the budget proposal 'then, Yit is to be noted
that the City will have outstanding for the forthcoming
year a bonded debt in the sum of $198,000, and total revenues
accruing to the general fund, aside from tax revenues
anticipated, total $24,150.: The total general fund budget '
is tallied at $39,150.00 including the tax levy, of which
$10,850.00 is for personal services, $4,710.00 for materials
and services, and $500.00 for capital outlay, for a total
in the administrative department of $15,060.00.
As' I have previously indicated the details with respect to
departmental budgets,; both income;and expense, are reflected
in the budget document which will be on file.
If there are any questions concerning the financial outlook
{ for the forthcoming year as forecasted by the budget;document
I will be glad to explain further if necessary."
5-25-64 Page`3
After the reading of the Budget Message the Budget Committee
asked various questions with regard to items. The cuesti.on
also of publication also came urs ar3Attorney Anderson suggested
you must publish the br:actet :for a heari.nn to be held r-rior
to July 15, 1964. You must nublish the budget for not less
than 15 days before the budget hcari.nn_ After the hudrec.
4 is compiled, if you ';old the • eeting nemt, Friday, you
couldn't get it into the 1-aner before `?, l.lth, 1.:3th ane;
25t'n fortrie 'near ina June 219th; you •::oi,1 have t-) firm it
up and still beat the t,ea:_iline.
Councilman riergmann: Do `wc have to have another meeting
if it is to be changed.
Attorney Anderson: Yes, this is the r,relirrinary document.
Councilman Bergmann: flow are we going to act the bu.:get
published,
Attorney :Anderson: You shoulca determine : f you want to
make changes, what is changed would be the budget as the
proposal then sumarize the budget and puhl ;s;i i.i after.
that ,o,: -crave iiie hear rc! ce iiele not sooner than 15 '
days. At that hearing you can lister. to the citizens and
make changes; "Lf you make c'ranges you have to co through
the same thing again. The budget hearing is to conform to
the law. Anyone can come down here and tell the Cburczl
how they 1.�Iant it to be run next year and give the Budget
Committee the comments; you have no choice.
At 9:23 P.M. the Bddcret Committee a?,journed upon
motion by M. C. Levin, seconded by A. A."Biederman and
unanimously approved by the Committee.
Mavor Woodard:' Council will now reconvene and we will
have a report on the casements. Three people have indicated,
they will now sign. .All except Mr. Hord and it appears at
the moment we will Dave no more than one condemnation pro-
ceeding.
Attorney Anderson reported in the case of J. H. Schulte
there were certain conditions he`wanted in connection with
his easement that since his property is residential„in
one instance he requests the top soil be segregated and re-
placed on top and that it is to be compacted and reseeded; `
f he wants the fence closed up at night and wants nobody
trespassing other than in the easement area. I would like
to know whether such matters as this are within my prerogative
to bind the City so ;I can settle these cases.
Councilman Cooper: I don't see anything unreasonable in
Mr. Schulte's'I case.
Attorney Anderson: It should be the primary purpose to see
that these things that are agreed to are done that is one
5-25-64 Page 4
of the causes of,our present problem. If you instruct me
to settle these cases these things would not be in the deed,
you put them in a letter, a committment letter that accompanies
the deed and I would say I have the authority of City
Council to do this. I would suggest the Mayor might sign'
these letters, I can compose them.
Councilman Klock: In keeping with those things why couldn't
we then make an arrangementwith the sewer contractor for
example, that the top soil shall be placed to one side, the
fencing and the seeding, we could let out those contracts
prior to the sewer work so we know those things are covered
or a directive should go to the engineer.
Councilman Cooper: I suggest no back-filling be done until
there is somebody from the City present.
Attorney Anderson: In the case of Shaw he will go along on
the basis of top soil and reserving certain trees in his
grove. -In the case of Greenwell they have a condition in
their option, any small trees shall be removed and care-
fully replaced and guaranteed for one year, the top soil
and ditch to be filled in after it has settled.
Councilman Klock: I would feel that if we put it in the
deed the information would be passed to the engineers and
it then becomes their obligation.
Attorney Anderson: It isn't customary to put all side
issues in the deed, we put it in a separate letter. Maybe
that's the safe course to put it in the deed.
Councilman Klock: Whatever you recommend, I so move„ to
write up the easements and put it in and see that it ;is
complied:with. Motion seconded by; Councilman Cooper and
upon call for 'vote was unanimously approved by'majority
f
ocouncil members being present.
Attorney Anderson: I could prepare the easements but
seeing that it is done that is getting out of my bailiwick.'
The erfgineer.'should see that it is done and he iwould `3e
entitled to extra compensation if those elements were
included. I think we have to be careful with it, I-have
got them all out and it will take some time to get them
back and include those provisions.
Mayor Woodard: On the Parking Ordinance the man who is
interested in that is not here so we will have to hold that
up;and he has the letter on the County Roads so I imagine
we will have to post-pone those items until our next meet-
ing.
5-25-64 -:Page 5
Discussion follc;aed with respect to Ordinance on parking
on S.W. Pacific Highway during which time Councilman Cooper
moved that ordinance number 64-8 be adopted with the figures
of loo feet put in in the northeasterly direction and 75 feet
in the southwesterly direction. However Councilman Cooper
subsequently withdrew his motion and moved that the matter
of the parking ordinance be tabled until the next meeting.
Councilman Cooper reported on the library stating that the
opening on May 23rd was very well attended, the State
Librarian was here and a number of other librarians in-
cluding some from the City of: Portland. He stated the
comments were very complimentary and that while the library
is small it certainly will continue to grow and that every-
thing at the opening went 'along very nicely and smoothly.
on the flag;pole Mr. Janoe can give a report on that.
Mr. C. E.`Janoe reported that when the material was delivered
it was not a revolving truck, the bearing was not in and he
made a special trip to Portland and that Councilman Cooper
was cooperating with him to get a bearing installed and
that he would have the bearing tomorrow and the flag pole`
would be in;position in time for dedication.
Mayor Woodard: The American Legion is ready to put on the
flag raising on Decoration Day if itis approved by Council
as they are the only military outfit here in Tigard so
I told them if we would be sure to have the flag pole ready
I would notify them tomorrow night at their meeting and
I would like the reporters present to put that in the paper.
Councilman Klock advised he had nothing further to bring
up.
Councilman Bergmann moved for adjournment, motion seconded
by Councilman Cooper and unanimously approved by Council. '
Adjournment taken at 9:55 P.M.
Res �c)tfully submitted,
ATTEST: CGC �VlG j t�iG 2
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CITY CORDER
Mayor
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