City Council Packet - 12/09/1963 TIGARD CITY COUNCIL'
MINUTES OF MEETING DECEMBER 9 1963
Present;Mayor E. A. Woodard; Councilmen F. J. Cooper;
F. H. Bergmann; N. E. Johnson; C. E. Klock, Sr.
and Attorney F. A. Anderson.
Mayor Woodard called the meeting to order at 7:30 P. M. and
requested reading of the Minutes of the November ll, 1963
meeting. These Minutes were then read and upon call for
corrections or ommissions, none being offered, Mayor Woodard
declared the Minutes approved as read. The regular meeting
scheduled for November 25, 1963, was postponed.
Mayor Woodard called for the reading of the Minutes of the
meeting of December 4, 1963 which were then read and upon call
for corrections or ommissions, none being offered, the Minutes
were ordered approved as read.
The question of additional telephone facilities for the City
Hall was discussed and at the conclusion of the discussion,
Councilman Klock moved to table this matter until further
study could be made and more concrete knowledge obtained
as to when and how this can be arranged. Motion seconded by
Councilman Bergmann and upon call for vote was unanimously
approved by Council.
Mayor Woodard then brought 7:p the question of janitorial
service for City Hall and a ter a short discussion Councilman
Bergmann moved that we acc=;pt the bid of the Expert Window
Cleaners at $24.50 per month. Motion seconded by Councilman
Johnson and upon call for vote was unanimously approved by
Council.
Mayor Woodard brought before Council the application for renewal
of subscription to Pacific Northwest Pollution Control Federation.
Councilman Cooper: I move we renew this subscription to the
Pollution Control Federation. Motion seconded by Councilman
Johnson and upon call for vote was unanimously approved by
Council.
Councilman Bergmann brought up the question of parking in the
vicinity of Highway 99W and Highway #217 and it was decided
Councilman Johnson should write the State Highway Department
to the effect the City is interested in establishing "No-Parking
areas at the corners of 99W and Highway 217.
Mayor Woodard: We are ready for the hearing on the Warner
Street vacation;proceedings; is there any one in the audience
a that has anything to bring before Council on this matter.
(No one entered an appearance on this matter.) Attorney
Anderson thereupon suggested Council could give them'assurance
to the effect you would approve an Ordinance effecting that?
in the event they should exercise their options'. You
conditionally approve ,their Petition and will enact an Ordinance
as soon as the City
is, assured that they are the owners.
12-9-63 -Page 1.
Councilman Klock: I would make`a motion in that respect,
that we'are .in favor and will vacate the road upon legal proof
of Albertson's purchasing the properties. Motion seconded by
Councilman Johnson. Upon call for vote, the motion was
unanimously approved by council. The Minutes shall show
that Attorney Anderson is to write Albertson's accordingly.
Mayor Woodard: Councilman Bergmann, do you have anything to
report?
Councilman Bergmann: I had a letter given to me regarding'
applications'for the Police Department and I was under the
impression it was perfectly all right for them to be in the
police files and that is where they are and will stay since
they are City files.
Councilman Cooper: About the only thing I have to report is
the coming meeting Thursday night of the Library Board.
Mayor Woodard: The Library Board is in need of shelving; I
would ask you please to look into this matter.
Mrs. Woodward was appointed for a one year term on the
Library Board which is running out December 31st, I would like
to re-appoint her for another term.
Councilman Johnson: I move we appoint Mrs. Woodward to the
Library Board. Motion seconded by Councilman Bergmann and
unanimously approved by Council.
Councilman Johnson: I have bids from Owen Snyder for the
flare work on Greenburg Road; ,the work on McKenzie Street
and repairing the hole on Walnut Street; the work on Greenburg
Road is quoted at $460.55, McKenzie Avenue at $99.00 and
Walnut Street $10.00; 2 would move that we accept these bids
and allow the work to be done for a total of $579.55 ;less $10.00
for the sunken sewer on S. W. 90th or $569.55. Motion seconded
by Councilman Bergmann and upon call for vote was unanimously
approved by Council, all members present.
There was, general discussion between Councilman Klock', Attorney
Anderson and some of the Council membersregardingmoving
property into the City limits; which question was suggested should
be brought up at the next Planning and Zoning commission meeting. '
Councilman Klockbrought before Council some suggestions he had
with respect to regulations for employees which are to be worked
into procedure form with Attorney Anderson and submitted to'.
Council at a later date.
Mayor Woodard then advised.Council of the proposal for the Ash
Street sewer to Jim Willock's property and the suggested cost,
method of construction, length of the line and other details
-..indicating this sewer line could be available August '1st and
that Mr. Willock needs a letter from Council to the effect of
the possible available date and requested permission from Council
to advise him "of the proposed date of August lst. (By consent
Council `agreed `to the writing of such letter.)'
12=9-63 - Page r2.
Mayor Woodard: We will now proceed with paying bills.
Councilman-Treasurer Cooper then read the billstotalling
$36,829.45.
Councilman Cooper: I move the bills be paid. Motion seconded
by Councilman Klock and upon call for vote the motion was
unanimously approved, all Council members being present.
Councilman Johnson: I move we adjourn. Motion seconded by
Councilman Klock and unanimously approved by Council.
Adjournment taken at 9:40 P. M.
Respectfully submitted:
CITY RECORDER.
ATTES r::!
MAYO
12-9-63 '- Page;3.
MATERIAL NOT FOUND
-0N AGENDA
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`, .IAMB'S 1..ShYhdL"
CC"YIFIC0.PUBLIC ACCOUNTANY
Tjtsastq QHSOOW
Ni i.tiA
June 8,'2263
To;t4e $omoorable Msyor and Coucoilmm,'
of'the City of Tigard
E Tigard, Oregon
Centlement,
At the regaest of your Mtpor, I submit the following proposal
concerning the audit work for the City of Tigardt
(1) The audit udll cover the fiscal years ending June 30, 1Q62
and June 30, 1263.
(2) Tha oxcaination will be porforaed_in acaordaace with the
Minimum Standards of Audit Reports, Certificates, and
Procedures for Oregon'krAAiaipal Corporations, proscribed
by the Socretarq`of State and shall not exceed a fee of
$M.00/'`unlesa unforeseen conditions develop during tho
coarse of the examination which would be presented to the '
Council before azq additior.Ll fee would ba.-Charged.
(3) The farm for this examination would also inolado any
A avtaistce ' eeded by arq city aaployps or gounoijum
. anter
3zx the pre p4-.at9 can of the lP64-65 ba ftit:
( Tiro audit'report will be witted to,"tiss C�t;r Council
not',later then the firet'>seetin inct�ex^;_3863.
+ If there are arq further qu5stions concerning this matter,
please contact-vas..
Very truly yours,
} . JAMES y, gAVdQZ
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AT,(IRNEY
r.�5•wrur. s.:rr.�.r
Jure 4, 1963
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Honorable Mayor And City Cauncll �
Tigard, Oregon
' Gentlemen:
At mayor wcodard's request, I am restating the r
+ basis for fees and other compensation, should you see fit to �
continuemy services as attorney-'for the forthcoming fiscal
year, as follows:
For attendance'at;official meetingk.-$15.00"
1 per meeting
For general office- legalRwork including office
_\ conferences draft..:g"oz? nancess, resolutions
etc, $1S (6 per hr r for attorney's time and
$3.66 ger h-.er for secretarial time
For services other than:above,, charges to conform
to the latest Fiublished Schedule of Minimum
Fees approved ay the Oregon State Bar Associt-
tion
Ir, accord+tnce with the unc3erxtan3ing tore afore in
effect, ir. fe �efx:'ex MraOTel,, , i will'have
nc reapcns..til.`y ''' e2raa',re aVV ="ems"zs� p.ec z*n or-"s_tior.
except thts3e as day � '_eouesce,: `try tte !!4'}�.� drk,3 Councl.i frVs
x tinrc to time 8n;s +-ill 'e•.:bmit in'oice� a,. tte 'end of each
matt°+ for'aervicei and`.c�stsi Incurred during such month.,
t Very truly yours,
,. Fred. A.-Anderson
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