Resolution No. 10-62 CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 10- l0 Z
A RESOLUTION AMENDING THE CITY'S CITIZEN INVOLVEMENT STRUCTURE AND
APPOINTING THE PLANNING CONIMISSION TO SERVE AS THE STATE REQUIRED
COMMITTEE FOR CITIZEN INVOLVEMENT.
WHEREAS, citizen involvement and two-way cotntnunication with its citizens is a City Comprehensive Plan
priority and a current Council Goal;and
WHEREAS, state law requires the City to maintain a citizen involvement program that ensures the opportunity
for citizens to be actively involved in the land use process;and
WHEREAS, it is the City of Tigard's intent to meet state requirements for citizen involvement in land use
planning and also those of Tigard's Comprehensive Plan;and
WHEREAS, the City of Tigard seeks to ensure the Comnuttee for Citizen Involvement has a meaningful role
that can be supported by current staff and other resources;and
WHEREAS, the current Cormnittee for Citizen Involvement's charge goes beyond that of Statewide Planning
Goal 1 and a sigtnificant amount of Committee time has been dedicated to issues outside of land use, such as
the Neighborhood Network Program; and
WHEREAS, the City of Tigard recognizes the importance of continuing efforts to engage citizens in a wide
range of issues and projects.
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION 1: The Tigard Planning Conunissions is hereby appointed to serve as the state required
Committee for Citizen Involvement for land use planning related matters and,if needed, City
staff is directed to amend the Tigard Municipal Code to reflect this change.
SECTION 2: The bylaws and charge statements of other boards, commissions, and committees shall be
modified to specifically require citizen involvement as part of their responsibilities.
SECTION 3: The bylaws of the current Committee for Citizen Involvement shall be modified to transform
this committee into the Council advisory committee for the Neighborhood Network
Program.
SECTION 4: The City Manager is authorized to sign and send a letter (Exhibit A) to the Department of
Land Conservation and Development notifying their Communications Officer of these
changes.
SECTION 5: The Platuning Conunission as the Conunittee for Citizen Involvement will meet annually with
City Council to evaluate the effectiveness of this citizen engagement process.
SECTION 6: This resolution is effective immediately upon passage.
RESOLUTION NO. 10 -�
Page 1
PASSED: This CLdayof-// 2010.
/z)//L
City of Tigard
ATTEST: Cot[ ci e P.—C's i
LA A A Q
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City Recorder- City of Tigard /
RESOLUTION NO. 10 - j a
Page 2
Craig Prosser
City of Tigard
13125 SW Hall Blvd.
Tigard, OR 97223
November 24, 2010
[Name]
[Title]
Oregon Land Conservation and Development Department
635 Capitol St. NE, Suite 150
Salem 97301-2540
Dear [Recipient Name]:
On Nov 23, 2010 in Resolution 10-XX, the Tigard City Council assigned the state
required citizen involvement responsibility for land use to the Tigard Planning
Commission. This shift from the prior practice of utilizing an independent Committee for
Citizen Involvement (CCI) was prompted by several factors, which are described below.
It does not signal a diminishment of the City's commitment to meaningful and robust
citizen involvement in a broad range of issues and matters, including land use and land
use decisions.
For many years Tigard has maintained an independent CCI whose charge has included
the state required oversight of citizen involvement in land use and land use decisions.
However, their charge has also encompassed many other responsibilities and the specific
charge(s) of the committee has transitioned several times over the many years of its
existence. Recent budget cuts and the desire to direct limited staff and volunteer
resources most effectively toward the full range of citizen involvement oversight needs
required that changes be made to the delegation of these responsibilities.
The Tigard Comprehensive Plan in Goal 1 says to, "Provide citizens, affected agencies,
and other jurisdictions the opportunity to participate in all phases of the process." The
City currently maintains ten citizen based volunteer committees with ongoing
assignments to advise the City Council on matters pertaining to their area of
responsibility. These range from the required Library Board and Budget Committee to
the Planning Commission, Transportation Advisory Committee, and Parks and
Recreation Board.
To better implement the Comprehensive Plan policies 1.1.1 - 1.1.5 the City Council has
directed in Resolution 10-XX that all standing committees, boards, and commissions
include in their charge citizen involvement appropriate to their main responsibilities and
charge. This new assignment will be implemented by amending the bylaws for each
committee, board, and commission. The Council also meets annually in open session
with each group to review their work program and expects to include a review of their
citizen involvement efforts as part of that discussion. Assigning the responsibilities for
Oregon Land Conservation and Development Department
November 9, 2010
Page 2
citizen involvement oversight for land use and land use decisions to the Planning
Commission is clearly consistent with this overall approach.
In Resolution 10-XX the Council also directed that the charge of the existing Committee
for Citizen Involvement become more narrowly focused on the City's Neighborhood
Network program in order to better support and further develop that effort. The name of
the committee will change to reflect this new focus and their charge will also include the
responsibility for citizen involvement appropriate to their main responsibilities.
The Tigard Planning Commission's members are selected by an open, well-publicized
public process. The City's process for appointing board and committee members includes
advertisement in the City's Newsletter and online, interviews by the Mayor's
Appointment Advisory Committee, and written notification of appointment.
While these changes are fairly significant, the City Council believes they will strengthen
and broaden the City's efforts to provide meaningful and robust opportunities for citizen
involvement on the full range of issues affecting Tigard. The Council is confident that
the Planning Commission can assume the state required oversight of citizen involvement
in land use and land use decisions and that the annual discussion of the Commission's
work program provides a reasonable opportunity to consider the effectiveness of their
efforts.
Please do not hesitate to contact me at 503-639-4171 if there are any questions or
concerns about these changes.
Sincerely,
Craig Prosser
Tigard City Manager
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