Resolution No. 10-13 CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 0:91=-
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A RESOLUTION ADOPTING BYLAWS FOR THE TREE BOARD
WHEREAS, developing and implementing a comprehensive urban forestry program is a City
Comprehensive Plan priority; and
WHEREAS, the Tree Board is the primary advisory body charged tivith overseeing the development
and implementation of the City's urban forestry program; and
WHEREAS, maintaining a tree board or department is one of four required standards to maintain
Tigard's "Tree City USA" designation; and
WHEREAS, the present membership of the Tree Board is defined in Resolution Nos. 01-02 and 07-
46 and consists of six at-large members, one of which is also a planning commissioner; and
WHEREAS, up to now the Tree Board has been operating without formal bylaws; and
WHEREAS, rhe existing Tree Board has developed proposed bylaws for Council consideration; and
WHEREAS, these proposed bylaws, in large part, are based on Resolution Nos. 01-02 and 07-46 and
established practice relative to other City standing boards and committees.
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION 1: Bylaws governing the Tree Board as specified in Exhibit A hereby are adopted.
SECTION 2: This resolution is effective immediately upon passage.
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PASSED: This Y qday of �r CL' 1
Mayor- City of Tigard
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City Recorder- City of Tigard
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RESOLUTION NO. M-
Page 1
EXHIBIT A
BYLAWS OF THE CITY OF TIGARD TREE BOARD
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SECTION 1. CI-LARGE AND DUTIES
(a) The Tree Board has the powers conferred by the Tigard Municipal Code,
Resolutions 01-02, 07-30, 07-46, and the resolution approving these bylaws,
and such other powers as granted by the Tigard City Council, but shall have
no other powers. These bylaws are adopted by resolution of the Tigard City
Council, are binding on the Board, and may be amended only by the City
Council.
(b) It shall be the function of the Board to act as an advisory body to City Staff,
the Planning Commission, and City Council as appropriate.
(c) The Board is charged with advising City Staff, the Planning Commission, and
City Council on matters pertaining to urban forestry programs, policies, and
regulations. Recommendations pertaining to urban forestry programs, policies,
and regulations will be made to City Staff, the Planning Commission, and City
Council as appropriate for consideration, deliberation, and action.
(d) The Board shall perform other duties as assigned by the City Council.
(e) The Board may form sub-committees to investigate areas relevant to its charge
or duties pursuant to this section.
SECTION 2. COMPOSITION
(a) The Board shall consist of
• A minimum of five (5) not to exceed seven (7) members.
• A minimum of two (2) not to exceed seven (7) shall be citizens at large appointed
by the City Council, of which one may also be a planning commissioner.
• Membership may temporarily drop below required minimums due to resignations
and/or difficulty in recruiting qualified applicants.
• "Citizen" shall mean citizens of Tigard.
SECTION 3. APPOINTMENTS
(a) Council shall fill at-large vacancies with individuals necessary to meet the
compositional requirements of the above.
Tree Board Bylaws
Page 1
(b) Appointments of at-large members shall be made by the City Council, with
reconunendations from the Mayor.
SECTION 4. TERM OF OFFICE
(a) The term of office of all future, appointed members shall be four (4) years, or
until their successors are qualified and appointed.
(b) All terms shall begin January 15L and end December 3151.
(c) Any at-large vacancy in the Board shall be filled by appointment by the
Council upon recommendation by the Mayor for the unexpired portion of the
term. The unexpired portion of a term does not count towards the two (2)
consecutive terra limit in Section 4(d).
(d) Members may be reappointed for up to one (1) additional four (4) year term.
Members shall be limited to two (2) consecutive terms notwithstanding prior
appointment to an unexpired term_
(e) Members of the Board shall receive no compensation for their services.
SECTION 5. ORGANIZATION OF THE BOARD
(a) At its first meeting of the year, and thereafter annually, the Board shall elect a
Chair from its members who shall hold office at the pleasure of the Board.
(b) If the Chair should resign, the Board shall, at its next meeting, conduct an
election and provide a replacement.
(c) The Board shall meet at least quarterly during a calendar year at a time and
place that is specified at least 5 days in advance.
(d) All meetings shall be conducted in conformance with Public Meeting Law.
(e) A record of the Board's proceedings shall be filed with the city recorder.
Tree Board Bylaws
Page 2
SECTION 6. VOTING
(a) General procedures of the Board, including voting, shall follow Robert's Rules
of Order.
(b) A majority of votes shall determine the official position of the Board on a
given issue.
(c) The Chair shall vote on all matters before the Board.
(d) The Board may choose to suspend Robert's Rules of Order upon a majority
vote by the Board. Robert's Rules of Order may be reinstated upon a majority
vote by the Board.
SUCTION 7. BOARD MEMBER RESPONSIBILITIES
(a) Members of the Board shall:
(1) Regularly attend Board meetings and contribute constructively to
discussions;
(2) Consider and discuss issues from a citywide perspective, as well as that
of particular stakeholders or interests;
(3) Understand and be able to articulate the Board's charge,
responsibilities, and adopted, annual work program;
(4) Strive to reach consensus on matters under consideration;
(5) Act with respect and consideration for the viewpoint of others;
(6) Review and provide comment on reports, presentations, and
recommended policies or strategies related to matters before the
Board; and
(7) Vote on motions in front of the Board, except where reasonable
abstention is necessary.
(b) In addition, members shall not make representations on behalf of the City of
Tigard without authorization.
(c) Members shall not snake representations on behalf of the Tree Board whether
intentional or not, without the authorization of the Board.
Tree Board Bylaws
Page 3
SECTION S. ATTENDANCE
If any regular member of the Board is unable to attend a meeting, he or she is expected
to notify the Chair. If any member is absent from any six (6), regularly scheduled
meetings within one year or three (3) consecutive meetings without reasonable cause, the
issue shall be placed on the upcoming agenda, and upon majority vote of the Board, that
position shall be declared vacant. The Board shall forward its action to the Mayor and
Council, who shall fill the vacant position.
SECTION 9. QUORUM
At any meeting of the Board, a quorum shall be a majority of the current members of
the Board. No action shall be taken in the absence of a quorum except that the
meeting may continue with discussion on agenda items. For the purposes of forming a
quorum, members who have disqualified or excused themselves from participation in
any matter shall be counted as present.
In the event a quorum will not be present at any meeting, the Chair shall notify the
Board members in advance so that a decision may be made whether to meet and take
no action on agenda items, or reschedule to a different time.
SECTION 10. REMOVAL, OF MEMBERS
(a) The City Council may remove members of the Board in accordance with
Section S Attendance.
(b) The Council may also remove members,when, in its judgment, the conduct of
a member does not conform to Section 7 — Member Responsibilities, or based
on other conduct unbecoming a representative of the City.
(c) The Board may matte a recommendation to Council for the removal of a
member for failure to comply with Section 7 Board Member Responsibilities.
The Board shall forward a recommendation for replacement to the Mayor and
Council in a timely manner.
SECTION 11. ANNUAL REPORT OF THE BOARD
(a) Not later than December 1 of each year, the Board shall prepare and file an
Annual Report to the City Council.
(b) The Annual Report shall include a summary of key activities and proceedings
and any specific suggestions or recommendations which the Board believes
would assist its mission or the City's overall urban forestry goals as delineated in
Tree Board Bylaws
Page 4
the Tigard Comprehensive Plan, Resolutions 01-02, 07-30, 07-46, and the
resolution approving these bylaws_
(c) The Annual Report shall not be submitted unless approved by the Board.
Tree Board Bylaws
Page 5